Nov 19, 2024 Regular

GREAT. LOVE IT. LOVE IT WHEN I SEE THESE, COMMISSIONER.

GOOD JOB. PLEASE CALL THE ROLL COMMISSIONER COHEN.

YES. AND COMMISSIONER SMITH.

YES. I TWO DISCUSSION AND POSSIBLE ACTION TO CONSIDER THE ACCEPTANCE OF ROAD CONSTRUCTION AND SURFACE DRAINAGE IMPROVEMENTS.

[I.2. Discussion and possible action to consider the acceptance of road construction and surface drainage improvements, release the Letter of Credit #20244070 in the amount of $91,340.00, acceptance of maintenance bond #4461020MNT-2 in the amount of $480,920.30, and acceptance of revegetation bond #4461020MNT-1 in the amount of $190,956.00 for Parten Ranch Phase 6 & 7. SMITH/BORCHERDING]

RELEASE THE LETTER OF CREDIT.

20244070 AND THE AMOUNT OF $91,340.

ACCEPTANCE OF MAINTENANCE BOND 4461020.

MNT2. IN THE AMOUNT OF $480,920.30, AND ACCEPT THE REVEGETATION BOND NUMBER 4461020.

MNT1. IN THE AMOUNT OF $190,956 FOR PART AND ROAD PHASE SIX AND SEVEN.

PLEASE CALL THE ROLL. COMMISSIONER.

SHELL. YES. COMMISSIONER INGALSBE.

I THREE DISCUSSION AND POSSIBLE ACTION TO CONSIDER THE ACCEPTANCE OF ROAD CONSTRUCTION AND SURFACE DRAINAGE IMPROVEMENTS RELEASED FOR PERFORMANCE.

YES, PLEASE.

[I.3. Discussion and possible action to consider the acceptance of road construction and surface drainage improvements, release the performance bond #K41681779 in the amount of $2,452,230.11 and acceptance of maintenance bond #2343810 in the amount of $127,451.54 for Prairie Lakes Phase 2, Section 2. COHEN/BORCHERDING]

BOND NUMBER K41681779, AND THE AMOUNT OF $2,000,452 $2,452,230.11, AND ACCEPTANCE OF MAINTENANCE BOND NUMBER 2343810, AND THE AMOUNT OF $127,451.54 FOR PRAIRIE LAKES.

PHASE TWO, SECTION TWO.

PLEASE CALL THE ROLL. COMMISSIONER INGALSBE.

YES. COMMISSIONER. SHELL.

POSSIBLE ACTION TO ACCEPT FISCAL SURETY FOR STREET AND DRAINAGE.

YES. SUBDIVISIONS J1.

[J.1. PLN-2503-NP; Discussion and possible action to accept fiscal surety for street and drainage improvements in the amount of $504,328.02; followed by discussion and possible action to approve the Waterstone, Unit D-Phase 1, Final Plat. INGALSBE/BORCHERDING/PACHECO]

J1 PLN DASH 2503.

DASH NP DISCUSSION.

IMPROVEMENTS IN THE AMOUNT OF $504,328.02.

FOLLOWED BY DISCUSSION AND POSSIBLE ACTION TO IMPROVE TO APPROVE WATERSTONE UNIT D PHASE ONE FINAL PLAT.

MR. PACHECO? YES. THANK YOU JUDGE.

THANK YOU. COMMISSIONERS. SO THE WATERSTONE PHASE ONE FINAL PLAT.

UNIT D, PARDON ME. PHASE ONE FINAL PLAT IS A 164 LOT SUBDIVISION.

PROPOSED SUBDIVISION ACROSS 3534 .55 ACRES.

AND THIS IS LOCATED ALONG COUNTY ROAD 158, IN PRECINCT ONE FOR THE SUBDIVISION.

WATER AND WASTEWATER UTILITIES WILL BE PROVIDED BY THE CITY OF KYLE.

THE ROADWAYS HAVE BEEN DESIGNED TO HIS COUNTY STANDARDS, SPECIFICATIONS AND STAFF HAS REVIEWED THE PLAT AND CONTINGENT ON THE APPROVAL OR THE ACCEPTANCE OF THE SURETY.

[00:55:01]

STAFF IS RECOMMENDING APPROVAL OF THE PLAT.

OKAY. THANK YOU.

NO FURTHER COMMENTS.

RECOMMENDING APPROVAL.

PLEASE CALL THE ROLL. COMMISSIONER SHELL.

YES. J2 J2 PLAN DASH 2020 501 DASH NP.

[Items J.2. - J.6]

RATIFY APPROVAL OF THE SUNFIELD.

PHASE SIX, SECTION TWO B FINAL PLAT.

SO MOVED. WHAT DO YOU THINK, MR. PACHECO? CAN WE JUST OPEN ALL OF THEM? YES, JUDGE. ALL OF THESE ITEMS ARE HAVE THE SAME REQUEST FOR RATIFICATION.

THE ONLY DIFFERENCE IS EACH ONE HAS A DIFFERENT PARTICULARS.

IF YOU WOULD LIKE FOR ME TO TO GO INTO DETAIL, WE CAN OPEN THEM AS A BLOCK, THE NUMBER OF LOTS AND ACRES.

BUT IT'S ENTIRELY UP TO YOU HOW YOU USE THEM AS A BLOCK PLEASE.

J THREE PLN DASH 2500 DASH NP.

RATIFY APPROVAL OF THE SUNFIELD.

PHASE SIX SECTION TWO A FINAL PLAT J FOR PLN DASH 2499 DASH NP RATIFY APPROVAL OF THE SUNFIELD.

PHASE SIX SECTION ONE C FINAL PLAT J FIVE PLN DASH 2498 DASH NP RATIFY APPROVAL OF THE SUNFIELD.

PHASE SIX SECTION ONE B FINAL PLAT J SIX PLN DASH 2497 DASH NP RATIFY APPROVAL OF THE SUNFIELD.

PHASE SIX SECTION ONE A FINAL PLAT.

ALL RIGHT. NOW I'LL OPEN AS A SLATE.

MR. PACHECO. THANK YOU.

JUDGE. SO THE SUNFIELD.

I'M GOING TO TRY TO PUT THESE IN ORDER.

SUNFIELD PHASE SIX, SECTION 1A1B1C AND THEN PHASE SIX.

SECTION TWO A, TWO B.

ALL THESE PLATS HAVE BEEN REVIEWED BY THE COUNTY DEVELOPMENT SERVICES DEPARTMENT.

STAFF IS RECOMMENDING APPROVAL OF ALL THESE PLATS.

THEY HAVE MET ALL OF OUR REGULATIONS PURSUANT TO WHAT WE LOOK FOR WHEN IT COMES TO SUBDIVISIONS.

SO STAFF IS RECOMMENDING APPROVAL OF THE FINAL PLATS FOR EACH PHASE AND SECTION OF THE SUNFIELD PROJECTS YOU SEE BEFORE YOU TODAY.

THANK YOU. AND I WOULD LIKE TO ADD TO OUR VIEWING PUBLIC THAT I FEEL WE HAVE A VERY RECEPTIVE COMMISSIONERS COURT, AND EACH COMMISSIONER IS IN CHARGE OF LEANING IN AND LISTENING TO CONCERNS ABOUT ROADS AND PROJECTS, AND I SEE THEM AS RECEPTIVE.

AND SO IF THERE IS SOME ADDITIONAL ENERGY OR ATTENTION TO BE GIVEN TO A PARTICULAR SPACE THE COMMISSIONER WILL I'M SURE THE COMMISSIONER WILL HAPPILY BRING IT TO COURT SO WE CAN DISCUSS IT AND ADDRESS IT.

AM I RIGHT? YES.

PLEASE CALL THE ROLL.

YES. COMMISSIONER. SHELL.

DISCUSSION. POSSIBLE ACTION TO ADOPT A RESOLUTION OF SUPPORT FOR THE SUBMISSION OF THE CAPITAL AREA METROPOLITAN PLANNING ORGANIZATION GRANT APPLICATION FOR THE HUNTER ROAD TRAIL CONNECTIVITY AND DEVELOPMENT STUDY AND THE MULTI USE ROADWAY FROM PERMEABILITY STUDY BY GREAT SPRINGS PROJECT.

YES. K1K1.

[K.1. Discussion and possible action to adopt a Resolution of Support for the submission of the Capital Area Metropolitan Planning Organization (CAMPO) grant application for the Hunter Road Trail Connectivity and Development Study and the Multi-Use Roadway Permeability Study by Great Springs Project. INGALSBE/CRUMLEY]

SO MOVED. SECOND. I LOVE THIS.

IT'S MAGNIFICENT. WE HAVE SOMEONE SIGNED UP TO SPEAK MR. DAN LYON. START THE TIMER.

EXCUSE ME. THIS IS ON K ONE.

YES, THAT'S WHAT WE HAVE.

YOU CHANGE YOUR MIND? NO, I'LL SPEAK ON IT.

I THINK IT'S YOU KNOW, KIND OF RIDICULOUS ABOUT THIS.

SAID SOMETHING ABOUT IT WILL.

LESSEN CARBON EMISSIONS.

YOU KNOW, WITHOUT CARBON DIOXIDE, NONE OF THE PLANTS GROW.

SO IT'S ABSURD ON THE FACE OF IT.

BUT SPENDING ALL THIS MONEY THAT WE'RE GOING TO HAVE TO SPEND FOR THOSE TRAILS, I'M JUST NOT FOR IT.

BUT THANK YOU VERY MUCH. THANK YOU SIR.

COMMISSIONER INGALSBE. ANYTHING ELSE? WELL, JUDGE, I GUESS I'LL JUST.

YEAH, I'LL JUST SAY THAT, YOU KNOW, HUNTER ROAD HAS BEEN IDENTIFIED AS A PRIORITY AREA FOR THIS TYPE OF INVESTMENT FOR MULTI USE PATHS AND, AND OTHER. AND SO YEAH I'M SUPPORTIVE AND MOST DEFINITELY COULDN'T AGREE WITH YOU MORE.

AND A LOT OF RIPPLES THAT THESE TYPES OF PROJECTS HELP US WITH IS ACTUALLY ECONOMIC DEVELOPMENT.

YES, THERE ARE MANY PEOPLE THAT DON'T HAVE A CAR OR MODE OF TRANSPORTATION THAT'S USEFUL.

AND SOME FOLKS OVERLOOK THE REALITY THAT, HEY, YOU COULD WALK SOMEWHERE IF THERE'S A SAFE TRAIL SYSTEM TO GET YOU THERE, OR A BIKE OR OTHER MECHANISMS, METHODS OR MECHANISMS. BUT THIS IS ALSO, AGAIN, ECONOMIC DEVELOPMENT, EVEN LOOPING INTO HEADS AND BEDS, CAPTURING OF TAX DOLLARS.

I MEAN, THERE'S JUST SO MUCH TO IMPROVING OUR OVERALL COMMUNITY WITH THESE THINGS.

SO, COMMISSIONER THANK YOU.

PLEASE CALL THE ROLL.

COMMISSIONER SMITH.

DISCUSSION AND POSSIBLE ACTION TO RENEW HUMANA GROUP MEDICARE ADVANTAGE PLAN FOR 2025.

YES. K-2. K-2.

[K.2. Discussion and possible action to renew Humana Group Medicare Advantage plan for 2025. INGALSBE/SHELL/MILLER]

SO MOVED. SECOND. COMMISSIONER.

ANY OTHER COMMENTS? I GUESS WE CAN ASK SHERRI JUDGE.

ALL RIGHT. YES, MA'AM. MISS MILLER.

[01:00:01]

THANK YOU. SHERRI MILLER, HAYS COUNTY HR DIRECTOR.

THIS IS THE MEDICARE ADVANTAGE PLAN THAT HAYS COUNTY OFFERS TO RETIREES THAT MAY OTHERWISE BE ON THE COUNTY'S HEALTH INSURANCE AS A RETIREE.

SO IT'S AN OPTION FOR RETIREES TO ENROLL IN A COORDINATING PLAN WITH THEIR MEDICARE COVERAGE AND THEREFORE NOT ENROLL ON OUR COUNTY HEALTH INSURANCE.

IT'S A PLAN WE'VE HAD FOR MANY YEARS.

IT'S A LOW COST PLAN TO THE INDIVIDUAL.

THERE'S NO COST TO THE COUNTY.

IT'S JUST OFFERED AS A PLAN THAT THEY CAN ENROLL IN.

WE PROVIDE THE COORDINATION.

THANK YOU SO MUCH. PLEASE CALL THE ROLL COMMISSIONER COHEN.

DISCUSSION AND POSSIBLE ACTION TO CHANGE VOLUNTARY LIFE INSURANCE PROVIDER TO METLIFE.

YES. K3K3.

[K.3. Discussion and possible action to change Voluntary Life Insurance provider to MetLIfe. INGALSBE/SHELL/MILLER]

SHERRI MILLER, HAYS COUNTY HR DIRECTOR I AM GOING TO INVITE SCOTT YARBOROUGH FROM THE YARBOROUGH AGENCY TO THE PODIUM TO ANSWER ANY SPECIALTY QUESTIONS.

MISS MILLER. THANK YOU.

BASICALLY, THE COUNTY DOES OFFER A VOLUNTARY LIFE INSURANCE POLICY FOR OUR EMPLOYEES TO ENROLL IN FOR THEMSELVES AND THEIR DEPENDENT FAMILY MEMBERS AS A VOLUNTARY LIFE INSURANCE.

WE ARE WITH A COMPANY NOW THAT WE ARE INTERESTED IN CHANGING TO METLIFE.

METLIFE IS OFFERING AN AN OPPORTUNITY FOR OUR EMPLOYEES TO ENROLL IN WHAT WE'RE CALLING A TRUE OPEN ENROLLMENT FOR 2025, WHERE THEY WOULD NOT BE REQUIRED TO MEET MEDICAL CRITERIA TO BE ABLE TO ENROLL IN THE LIFE INSURANCE. THERE ARE SOME OTHER SUPPLEMENTAL BENEFITS TO THIS PARTICULAR PLAN, INCLUDING AN ACCIDENT, DEATH AND DISMEMBERMENT POLICY FOR DEPENDENTS COVERED.

AND SO IF WE KNOW ANYTHING ABOUT THE LOSS OF DEPENDENT CHILDREN, USUALLY THAT'S AN ACCIDENT.

SCOTT, DO YOU HAVE ANY? ADDITIONAL FEEL LIKE YOU NEED TO.

NOT NECESSARILY. OKAY.

OKAY. SO WE WOULD BE MOVING AWAY FROM OUR CURRENT VOLUNTARY LIFE POLICY HOLDER OF DEARBORN.

SO WE HAVE JUST RECENTLY FINISHED OPEN ENROLLMENT.

WE WILL GO OUT TO OUR EMPLOYEES NOW WITH A SPECIAL ANNOUNCEMENT THAT IF EMPLOYEES ARE INTERESTED IN ADDING THIS COVERAGE TO THEIR BENEFIT PACKAGE WILL MAKE SOME TIMES AVAILABLE TO GET THEM WITH SCOTT AND HIS REPRESENTATIVES AND OUR BENEFIT STAFF.

AND THEN ANYONE THAT'S ENROLLED IN DEARBORN WILL ROLL OVER TO THIS NEW POLICY.

THEY'RE ALSO OFFERING SOME TRANSITION CREDIT BACK TO US FOR FOR MAKING THE CHANGE.

THANK YOU, MISS MILLER.

PLEASE CALL THE ROLL. THANK YOU.

COMMISSIONER SHELL. YES.

K FOUR FOR DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE PAYMENT TO THE INTERNAL REVENUE SERVICE RELATED TO LATE FINES ASSOCIATED WITH THE ACA PATIENT-CENTERED OUTCOMES RESEARCH

YES, PLEASE.

[K.4. Discussion and possible action to authorize payment to the Internal Revenue Service related to late fines associated with the ACA Patient Centered Outcomes Research Institute (PCORI) fee and amend the budget accordingly. INGALSBE/SHELL/MILLER]

INSTITUTION FEE AND AMEND THE BUDGET ACCORDINGLY.

SECOND COMMISSIONER INGALSBE OR MISS MILLER? YES, MISS MILLER, PLEASE.

THANK YOU. SHERRY MILLER, HAYS COUNTY HR DIRECTOR WELL, THIS ONE IS NOT SO PRETTY.

SO WHEN THE AFFORDABLE CARE ACT CAME ABOUT IN 2013, 2014 THERE WERE TWO TAX, TWO FEES.

I DON'T WANT TO CALL THEM TAXES, BUT THEY DID END UP BEING TAXES TO EMPLOYERS.

BUT THERE WERE TWO FEES THAT EMPLOYERS THAT OFFERED GROUP HEALTH INSURANCE WERE REQUIRED TO COLLECT.

ONE WAS CALLED THE PCORI FEES.

IT WAS A BASIC RESEARCH FUNDING FEE TO RESEARCH OR POUR MONEY INTO MEDICAL AND HEALTH CARE RESEARCH.

SO HAYS COUNTY COLLECTED THE FEES FROM OUR EMPLOYEES PURSUANT TO THE GUIDELINES.

THE RATES CHANGED ALMOST EVERY YEAR, AND THE COUNTY DID TRANSMIT IN 2013, THE FIRST OF OF THOSE FEES THAT WERE COLLECTED.

THERE WERE NO OTHER SUBMITTAL OF THOSE FEES PAST 2013.

SO WE DISCOVERED THIS WHEN MISS DORSET TOOK OVER THE PAYROLL OFFICE AND REVIEWING ALL OF THE DEDUCTIONS FROM EMPLOYEES PAYCHECKS IN HER BRILLIANT MIND.

WELL, HOW DO WE SEND THESE FEES? SO WE BEGAN RESEARCHING AND REALIZED THAT WE HAVE NOT TRANSMITTED THESE FEES.

WE'VE DONE THE CALCULATION.

NOW WE ARE UP TO DATE IN TRANSMITTING THE FEES THAT WE'VE COLLECTED.

[01:05:02]

SO WE ALL KNOW WHEN WE PAY THE IRS LATE, THEY ARE GOING TO FIND THE LIGHT PAYER.

SO IN THE IN THE INITIAL RESEARCH OF OH MY GOSH, WE HAVEN'T PAID, I MADE CONTACT WITH THE IRS TO IDENTIFY WE WE'RE WORKING ON THIS.

WE WILL BE TRANSMITTING FEES.

WHAT CAN WE DO ABOUT THE THE FINES THAT ARE SURE TO COME.

SO I WAS ABLE TO MAKE CONTACT WITH A REPRESENTATIVE, AND HE ADVISED THAT WE COULD ASK FOR AN ABATEMENT OF THOSE FEES ONCE WE TRANSMITTED THE, THE FINES AND OR THE, THE, THE TAXES THAT WE WITHHELD.

AND ONCE WE GET OUR FINE STATEMENT, THEN LET THEM KNOW.

SO WE'VE DONE THAT.

THE ORIGINAL FEES OR FINES WERE $38,000.

THEY HAVE REDUCED THEM DOWN TO THE 10,000.

MISS MILLER, SO YOU SAY AFFORDABLE CARE ACT.

SO HOW LONG WAS IT THAT WE HADN'T PAID THOSE COLLECTED FEES SINCE 2014.

SINCE 2014.

SO FOR FOR 10,000 FOR NINE YEARS.

IT'S $10,000.

FINE IS WHAT IT IS.

IS OVER NINE YEARS.

SO THAT WAS HONESTLY ALL IN ALL, VERY KIND OF THEY WERE VERY GRACIOUS.

YEAH, THEY WERE VERY GRACIOUS.

IT COULD HAVE BEEN WORSE AND IT COULD HAVE BEEN 38,000, OF COURSE.

AND THERE'S STILL AN OPPORTUNITY TO CAPTURE EVEN THAT BACK.

SO I'M GRATEFUL THAT WE HAVE EVEN THE OPPORTUNITY TO HAVE THAT DISCUSSION.

SO THANK YOU FOR THAT. WELL, I DON'T KNOW HOW WE WOULD CAPTURE THAT BACK SUBMITTAL AFTER YOU MAKE THE PAYMENT.

WE'VE ALREADY THAT IS THE REDUCTION.

SO SO THEIR ABATEMENT WAS 20 WAS WAS $28,000.

YES SIR. YES YES.

SO THIS IS REQUESTING AUTHORITY TO PAY THAT.

FINE. WE ARE UP TO DATE WITH THIS FEE.

THERE IS ONE MORE FEE THAT WE ARE WORKING ON CALCULATING AND RESEARCHING WHETHER WE'VE EVER PAID, AND IT'S A TRANSITIONAL REINSURANCE FEE.

WE ONLY HAD TO COLLECT THAT FEE FOR THREE YEARS.

SO THE COLLECTION IS IS NOT CURRENTLY HAPPENING FROM EMPLOYEES PAYCHECKS.

AND WE ARE BEGINNING TO WORK ON THE ANALYSIS OF WHAT WE COLLECTED AND RESEARCHING WHETHER WE'VE EVER MADE THOSE FEE PAYMENTS.

THERE WAS SOME MISUNDERSTANDING ON HOW AND WHO WOULD MAKE THOSE PAYMENTS, APPARENTLY.

SO WE'VE TALKED TO PREVIOUS EMPLOYEES AND ELECTED OFFICIALS IN THE COUNTY TO SEE HOW DID YOU MAKE THE PAYMENT AND HOW DID YOU AND SO WE'VE WE'VE COME TO REALIZE THAT WE HAD NOT PAID THIS PARTICULAR FEE.

ALL ELSE GOOD.

ALL ELSE ARE DONE.

EVERYTHING ELSE IS GOOD AND DONE.

WE'RE STILL WORKING ON THE TRANSITIONAL REINSURANCE PROGRAM, WHICH WAS A FEE TO FUND DURING THE EARLY YEARS OF ACA, THE INSURANCE PROGRAMS THAT WERE ON THE MARKETPLACE.

SO WE'LL COME BACK IF WE NEED APPROVAL FOR FOR ANY FUNDING FOR THAT.

MISS DORSETT, ANY ADDITIONAL COMMENTS? WAS THIS YOUR FIND? WELL DONE. AND THANK YOU.

THANK YOU. THANK YOU. WE'LL LEAVE IT THERE.

PLEASE CALL THE ROLL, COMMISSIONER SMITH.

YES. THANK YOU, MISS MILLER.

K-14, PLEASE.

[K.14. Discussion and possible action to authorize execution of a Professional Services Agreement between Hays County and Austin Pets Alive! pursuant to RFP 2024-P10 Hays County Pet Resource, Education, and Research Center - Program Coordinator and amend the budget accordingly. INGALSBE/BECERRA]

K-14 DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT BETWEEN HAYS COUNTY AND AUSTIN.

PETS ALIVE PURSUANT TO RFP 2024 DASH P10.

HAYS COUNTY PET RESOURCE EDUCATION AND RESEARCH CENTER PROGRAM COORDINATOR AND AMEND THE BUDGET ACCORDINGLY.

WE HAVE A MOTION AND A SECOND.

WHERE THIS LEFT OFF LAST.

WHO WOULD BE BEST TO CAPTURE THAT? WOULD THAT BE PURCHASING? STEPHANIE HUNT, PURCHASING AGENT FOR THE COUNTY.

SO WHEN WE LEFT OFF LAST, THE COURT AWARDED OR WANTED TO MOVE FORWARD WITH THE PROGRAM COORDINATOR ROLE, THE FUNDING DEVELOPMENT SERVICES AND THE LOST PET UNIT REUNIFICATION PROGRAM.

SO THAT IS WHAT IS IN THE FIRST YEAR WITH THE OPTION FOR THE COUNTY IN THE SUBSEQUENT RENEWALS TO ADD IN ANY OF THE ADDITIONAL PROGRAMS. THOSE THOSE ITEMS ARE LISTED IN EXHIBIT D.

SO WHEN WE GO TO YEARLY RENEWALS WE CAN LOOK AT WHERE WE'RE AT.

DO WE WANT TO ADD ANY SERVICES OR MAINTAIN THE CURRENT SERVICES THAT ARE BEING PROVIDED? BEAUTIFUL. THANK YOU FOR THAT EFFICIENT RECAP.

COMMISSIONER INGALSBE ANY ELSE ANYTHING ELSE TO ADD, OR ARE WE GOOD?

[01:10:01]

YEAH, I THINK WE'RE GOOD. THANK YOU.

COMMISSIONER. OKAY.

PLEASE CALL THE ROLL. COMMISSIONER COHEN.

YES. COMMISSIONER.

SHELL. YES. COMMISSIONER INGALSBE.

WE'RE DONE. MISS MILLER, I'M SORRY YOU HAD ONE MORE ON THERE, AND I DIDN'T CATCH IT IN TIME.

YES. THANK YOU.

HAVE A WONDERFUL DAY.

CAN YOU PLEASE. OH, I'M COORDINATING AGENDA ITEMS, AND SO THAT'S ALL K5, PLEASE.

K5 DISCUSSION, POSSIBLE ACTION TO EXTEND THE UNITED HEALTHCARE CLAIMS FOR A FULL 12 MONTH PERIOD INTO 2025, AT A COST OF

[K.5. Discussion and possible action to extend the United Healthcare claims for a full 12-month period into 2025 at a cost of $70,637. INGALSBE/SHELL/MILLER]

$70,637. SO, SECOND.

ALL RIGHT. AND THANK YOU.

I KNOW THAT MAYBE THE PEOPLE IN THIS ROOM DON'T REALIZE YOU'RE INTRODUCING YOURSELF EVERY TIME.

BECAUSE. AGENDA ITEMS. AGENDA ITEMS STAND AUTONOMOUS ON THE INTERNET.

AND SO THANK YOU FOR DOING THAT.

THAT'S FINE. SHERRY MILLER, HAYS COUNTY HR DIRECTOR SO THIS ITEM IS IN CONSIDERATION AS WE YOU TRANSITION AWAY FROM UNITED HEALTH CARE FOR OUR EMPLOYEE AND RETIREE HEALTH BENEFITS TO OUR NEW CARRIER.

OFTENTIMES WHAT HAPPENS WHEN A MEMBER GOES TO THE DOCTOR? THE THE CLAIM IS NOT FILED EXACTLY IMMEDIATELY.

AND SO WHAT HAPPENS IS PHYSICIANS AND PROVIDERS WILL FILE THEIR CLAIMS IN WHATEVER TIME FRAME THEY DO THAT IN.

THERE'S NO SPECIFIC REGULATION THAT REQUIRES THEM TO FILE A CLAIM IN A CERTAIN AMOUNT, AMOUNT OF TIME.

INDUSTRY STANDARD IS ABOUT 90 DAYS.

SO WE HAVE IN OUR CURRENT CONTRACT WITH UNITEDHEALTHCARE, A SIX MONTH, WHAT WE CALL LAG CLAIM COVERAGE.

SO IF A CLAIM COMES IN BETWEEN JANUARY AND THE END OF JUNE OF 25, FOR SERVICES RECEIVED TODAY IN 24 OR OR BEFORE THE END OF THE YEAR, THEN THAT CLAIM WILL BE COVERED WITH OUR UNITED HEALTH CARE CONTRACT.

SO WE HAVE A SIX MONTH GRACE PERIOD FOR CLAIMS INCURRED DURING OUR PERIOD OF COVERAGE.

AND SO, IN CONSIDERATION AND IN ALL THE MOVING PIECES OF MAKING THIS TRANSITION, WE WOULD ASK THE COURT TO CONSIDER ADDITIONAL COVERAGE OF ANOTHER SIX MONTHS.

SO A 12 MONTH PERIOD OF CLAIMS. NOW, THERE'S NO WAY THAT WE CAN GO OUT TO EVERY PROVIDER AND SAY WE'RE CHANGING.

YOU NEED TO FILE YOUR CLAIMS. WE WILL COMMUNICATE WITH OUR EMPLOYEES IN THE NEXT FEW WEEKS TO COMMUNICATE WITH THEIR PROVIDERS.

IF THEY ANTICIPATE A MEDICAL SERVICES IN 2024, THAT THE CLAIM MAY TAKE A WHILE TO BE TRANSMITTED TO.

PLEASE COMMUNICATE WITH YOUR PROVIDER TO SUBMIT YOUR CLAIM TIMELY.

BUT THERE'S NO GUARANTEE THAT A PROVIDER WILL DO THAT.

SO THIS ADDITIONAL COVERAGE FOR $70,637 WILL HELP COVER AND ENSURE THAT WE HAVE INSURANCE FOR THOSE CLAIMS THAT COME IN AFTER JUNE OF 25.

IT'S IT'S INSURANCE.

WE'VE LOOKED BACK AT THE LAST COUPLE OF YEARS.

IT'S HARD TO TELL WHAT MIGHT COME OUR WAY AFTER JUNE OF 25.

BASED ON THE LAST COUPLE OF YEARS, THE CLAIMS DON'T APPEAR TO BE EXCESSIVE.

BUT WHAT WILL HAPPEN IS OUR EMPLOYEE WILL THEN BE TOLD YOU HAVE NO, YOU HAVE NO COVERAGE.

HAYS COUNTY AND UNITEDHEALTHCARE IS NOT GOING TO COVER THAT CLAIM.

IT WOULD BE INCUMBENT ON THEM TO PAY THE CLAIM FOR SERVICES THAT THEY RECEIVED WHEN THEY HAD INSURANCE, AND THEN THEY MIGHT ACTUALLY A MEMBER MIGHT COME TO THE COUNTY AND ASK FOR PAYMENT OF THAT CLAIM.

THIS IS A REALLY GOOD WAY, MISS MILLER, OF PROACTIVELY ADDRESSING A POTENTIAL SNAG IN TRANSITION.

SO GOOD JOB AND THANK YOU FOR LEADING THAT CHARGE.

YOU'RE WELCOME. ONE CLAIM COULD WASH THAT AWAY.

PARALYZE ALL OF US 100%.

COMMISSIONERS, ANY QUESTIONS OR COMMENTS? I THINK THIS IS WONDERFULLY DONE.

THANK YOU, MISS MILLER. PLEASE CALL THE ROLL.

CASE SIX. DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT BETWEEN HAYS COUNTY AND FREESE AND NICHOLS, INC.

YES, PLEASE.

[K.6. Discussion and possible action to authorize the execution of a Professional Services Agreement between Hays County and Freese and Nichols, Inc., regarding the assessment of Sentinel Peak Dam and the inspection of Five Mile Dam. SHELL/T.CRUMLEY]

REGARDING THE ASSESSMENT OF CENTENNIAL PEAK DAM AND THE INSPECTION.

INSPECTION OF FIVE MILE DAM.

YES, MA'AM. GOOD MORNING.

TAMMY CRUMLEY, DIRECTOR OF COUNTYWIDE OPERATIONS.

AND THIS IS AN ITEM TO HAVE FREESE AND NICHOLS DO AN ASSESSMENT ON THE DAM AT SENTINEL PEAK AND A REEVALUATION OF THE FIVE MILE DAM.

THE DAM AT FIVE MILE.

THE DAM AT FIVE MILE IS CURRENTLY DRY DUE TO OUR DROUGHT CONDITIONS, AND OUR LAST INSPECTION RECOMMENDED THAT IT BE

[01:15:09]

EVALUATED UNDER DRY CONDITIONS.

SO NOW IS A PERFECT OPPORTUNITY FOR US TO GET IN THERE AND SEE WHAT THE CONDITIONS OF THE DAM ARE.

COMMISSIONER SHELL. THIS IS AN OFFSHOOT OF THAT JUST A LITTLE BIT AS THE PRECINCT COMMISSIONER OF THAT FOOTPRINT.

WOULD YOU THINK THAT AS WE LEAN INTO REPAVING THAT POST ROAD, THAT THAT DAM COULD THAT BRIDGE COULD THEORETICALLY BE STRAIGHTENED OUT, OR IS THAT THE BEST ROUTE? PROBABLY FOR NOW, IT'S THE BEST ROUTE.

I DON'T IT'S DEFINITELY WORTH THE WHILE.

THEY'RE DOING PRELIMINARY ENGINEERING TO TAKE A LOOK.

BUT I THINK RIGHT NOW IT'S PROBABLY THE BEST ROUTE.

OKAY. I WOULD I'D ASK AT THE MOMENT.

THANK YOU, MISS CRUMLEY.

QUESTIONS FOR MISS CRUMLEY.

I WOULD JUST SAY THIS IS THE BEST TIME TO DO IT.

I ALL THROUGH COLLEGE, I BUILT.

I BUILT DAMS FOR PONDS FOR A LIVING.

AND WE LOOKED FOR DROUGHTS LIKE THIS.

I MEAN, WE'RE NEVER GOING TO HAVE.

OR HOPEFULLY WE NEVER HAVE AN OPPORTUNITY TO HAVE IT AS DRY AS IT IS RIGHT NOW TO TO ACTUALLY DO A SOLID EVALUATION.

AND WHILE WE'RE TALKING ABOUT DRY, I KNOW I'M REACHING HERE, TUCKER, BUT NOTHING TO WORRY ABOUT WITH THAT FIRE.

YOU CAME IN. I GOT THE I KNOW, JUST SO YOU KNOW.

THANK YOU, MISS CRUMLEY.

APPRECIATE IT.

ALL RIGHT. PLEASE CALL THE ROLL.

COMMISSIONER SMITH. YES.

COMMISSIONER COHEN. YES.

COMMISSIONER SHELL. YES.

COMMISSIONER INGALSBE. YES.

JUDGE BECERRA. YES, I GOT IT EARLIER, BUT I DIDN'T KNOW A PLACE WHERE I COULD SNEAK IT IN.

GOT IT. K SEVEN, K SEVEN.

[K.7. Discussion and possible action authorizing the execution of an Information Release Contract between the Texas Workforce Commission for the benefit of the Hays County Constable for Precinct 1. INGALSBE/PETERSON]

DISCUSSION. POSSIBLE ACTION AUTHORIZING THE EXECUTION OF AN INFORMANT.

INFORMATION RELEASE CONTRACT BETWEEN THE TEXAS WORKFORCE COMMISSION FOR THE BENEFIT OF THE HAYS COUNTY CONSTABLE FOR PRECINCT ONE.

SECOND COMMISSIONER.

JUDGE. THIS IS AN AGREEMENT THAT WE.

OTHER AGENCIES DO.

AND IT'S JUST TO HELP IN INVESTIGATIONS AND OTHER ITEMS NEEDED TO LOCATE INDIVIDUALS.

THANK YOU. PLEASE CALL THE ROLL COMMISSIONER COHEN.

YES. COMMISSIONER SMITH? YES. AND JUDGE BECERRA.

YES. K EIGHT.

[K.8. Discussion and possible action to appoint Commissioner Debbie Gonzales Ingalsbe to the Board of San Marcos Hays County EMS, replacing Commissioner Lon Shell. SHELL]

DISCUSSION. POSSIBLE ACTION TO APPOINT COMMISSIONER DEBBIE GONZALES INGALSBE TO THE BOARD OF SAN MARCOS, HAYS COUNTY, MS, REPLACING COMMISSIONER LON SHELL.

COMMISSIONER INGALSBE. HOW ARE YOU FEELING ABOUT THIS? YOU UNDERSTAND THAT YOU'RE STEPPING INTO A HORNET'S NEST.

YES, MA'AM. AND COMMISSIONER SHELL HAS DONE AN ENORMOUS AMOUNT OF WORK.

IT IS A MAGNIFICENTLY REPRESENTED SPACE.

AS A COURT, I AM MOST GRATEFUL TO COMMISSIONER SHELL'S DEDICATION AND TIME IN EVERYTHING THAT'S GONE ON IN THAT SPACE.

HE IS A THANKLESS TROOPER ON THIS EMERGENCY RESPONSE FRONT, AND I WANT TO PERSONALLY THANK YOU, COMMISSIONER SHELL, FOR NOT ONLY HOLDING THE HELM, BUT CARRYING WATER FOR THE GREATER GOOD OF OUR RESIDENTS OF OUR COUNTY.

THANK YOU, I APPRECIATE THAT. AND AS WE HEARD FROM ONE OF OUR EMPLOYEES EARLIER IN PUBLIC COMMENTS, THERE'S A LOT GOING ON BETWEEN SOME OF OUR EMERGENCY SERVICE DISTRICTS AND HOW THEY CONTRACT WITH SAN MARCOS, HAYS COUNTY, MS. SO IT'S A IT IS A IT'S A VERY IMPORTANT TIME.

COMMISSIONER INGALSBE SERVED ON THAT BOARD PRIOR TO ME, SO I KNOW SHE CAN PICK RIGHT UP AND START HELPING OUT AND SEEING WHAT WE CAN DO TO TO GET THINGS GOING IN THE RIGHT DIRECTION. RIGHT ON. AND COMMISSIONER INGALSBE, I OFFER WITH THE MOST SINCEREST HEART MY SUPPORT TO YOU IN THIS ENDEAVOR.

OF COURSE, AS YOU CAN SEE EFFORTLESSLY HOW IT SPILLS OVER INTO MY MY SPACE, AND I AM MOST SINCERE ABOUT MY ROLE AS THE DIRECTOR OF EMERGENCY MANAGEMENT.

AND I WOULD JUST ASK THAT YOU ALWAYS REMEMBER AND CONSIDER ME FOR ANYTHING YOU MAY EVER WANT IN THAT SPACE.

OKAY. THANK YOU. THANK YOU.

PLEASE CALL THE ROLL. COMMISSIONER SMITH.

YES, K9. K9 DISCUSSION AND POSSIBLE ACTION TO APPOINT COMMISSIONER DEBBIE INGALSBE GONZALEZ TO THE BOARD OF HAYS CALDWELL ECONOMIC DEVELOPMENT PARTNERSHIP,

[K.9. Discussion and possible action to appoint Commissioner Debbie Gonzales Ingalsbe to the Board of the Hays Caldwell Economic Development Partnership, formerly the Greater San Marcos Partnership, replacing Commissioner Lon Shell. SHELL]

FORMERLY THE GREATER SAN MARCOS PARTNERSHIP, REPLACING COMMISSIONER LON SHELL.

NOW YOU'LL JOIN ME. PLEASE CALL THE ROLL.

YES. AND ON THAT ITEM, SINCE WE HAVE THE PRESIDENT IN THIS AUDIENCE, I JUST ASK THAT THEY SCHEDULE MEETINGS WHEN WE DON'T HAVE COURT.

I'D BE MOST GRATEFUL.

K10. K10 DISCUSSION POSSIBLE ACTION TO APPOINT JUDGE RUBEN BECERRA TO THE COMBINED EMERGENCY COMMUNICATIONS CENTER.

[K.10. Discussion and possible action to appoint Judge Ruben Becerra to the Combined Emergency Communications Center (CECC) Executive Board to replace Commissioner Lon Shell. SHELL]

EXECUTIVE BOARD TO REPLACE COMMISSIONER LON SHELL.

AS I FURTHER SHED RESPONSIBILITY.

THAT'S RIGHT. THE HOURGLASS IS MOVING IN A POSITIVE DIRECTION.

GOOD FOR EVERYBODY. I THINK, HONESTLY, EVERYTHING IS GOOD.

AND IF AND IF YOU REMEMBER ONE THING.

I LOVE CLICHES, RIGHT? ONE THING YOU CAN ALWAYS COUNT ON IS CHANGE.

PLEASE CALL THE ROLL.

COMMISSIONER COHEN.

DISCUSSION AND POSSIBLE ACTION REGARDING SETTING THE REQUIRED BOND AMOUNT FOR THE NEWLY ELECTED HAYS COUNTY DISTRICT CLERK.

YES. K11. K11.

[K.11. Discussion and possible action regarding setting the required bond amount for the newly elected Hays County District Clerk sworn in to office November 14, 2024. BECERRA/CALVERT]

[01:20:05]

SWORN INTO OFFICE NOVEMBER 14TH, 2024.

SECOND. JUDGE SARAH.

I HAVE THE OFFICIAL OATH AND BOND FOR AMANDA CALVERT, WHO WAS SWORN IN ON NOVEMBER THE 14TH.

SO IT HAS BEEN FILED WITH THE COUNTY CLERK.

AND THIS IS A COPY FOR THE COURT FOR YOU TO ACCEPT IT.

TO ACCEPT IT? YES. IT HAS TO BE MADE PAYABLE TO THE OFFICE OF THE GOVERNOR.

AND THE BOND AMOUNT IS $100,000.

OKAY. THANK YOU SO MUCH.

MISS DORSET. I WILL SIGN THAT JUST AS QUICK AS WE VOTE.

PLEASE CALL THE ROLL. COMMISSIONER SMITH.

K 12. DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE DEVELOPMENT AND COMMUNITY SERVICES DIRECTOR.

YES. OKAY.

12, PLEASE.

[K.12. Discussion and possible action to authorize the Development & Community Services Director to hire a part-time temporary Administrative Assistant III position effective December 2, 2024 through May 31, 2025 not to exceed 500 hours. SHELL/PACHECO]

TO HIRE A PART TIME TEMPORARY ADMINISTRATIVE ASSISTANT.

THREE POSITION EFFECTIVE DECEMBER 2ND, 2024 THROUGH MAY 31ST, 2025, NOT TO EXCEED 500 HOURS.

WE HAVE A MOTION AND A SECOND.

MAKES SENSE AND I UNDERSTAND IT.

PLEASE CALL THE ROLL. COMMISSIONER INGALSBE.

DISCUSSION. POSSIBLE ACTION AUTHORIZING THE EXECUTION OF A CHAPTER 38 381 ECONOMIC DEVELOPMENT INCENTIVE AGREEMENT RELATED TO PROJECT HUSKY BETWEEN HAYS COUNTY AND US FOODS, INC..

YES. K 13 K 13.

[K.13. Discussion and possible action authorizing the execution of a Chapter 381 Economic Development Incentive Agreement related to Project Husky between Hays County and U.S. Foods, Inc. COHEN]