1. Introduction of the Magistrate, Judge Benjamin Moore, and the Indigent Defense Coordinator, Kelli Pulpan. INGALSBE/SHELL/STEEL/ZELHART

[4. Presentation from Denise Fonseca regarding 'Room 2 Hope', a plan to upgrade the Victim Waiting room within the District Attorney's office. SHELL/INGALSBE]

ITEM NUMBER FOUR? >> PRESENTATION FROM DENISE FONSECA REGARDING 'ROOM 2 HOPE', A PLAN TO UPGRADE THE VICTIM WAITING ROOM WITHIN THE DISTRICT ATTORNEY'S OFFICE.

>> DENISE IS HERE, WE HAVE OUR PRESENTATION. I MET WITH DENISE LAST WEEK OR THE WEEK BEFORE. I KNOW SHE SPENT SOME TIME WITH OUR DISTRICT ATTORNEY'S OFFICE AND I THINK SHE HAS A NEAT IDEA BUT I'M HOPING WE CAN GET STARTED ON.

>> THANK YOU. GOOD MORNING, YOUR HONOR, COMMISSIONERS.

THIS IS A WHOLE LOT NICER THAN THE LAST TIME I WAS IN A COURTROOM.

[LAUGHTER] I THANK YOU TODAY FOR YOUR TIME AND YOUR CONSIDERATION.

I HAVE ABOUT 10 MINUTES MAX TO PRESENT TODAY WHICH IS VERY SUCCINCT FOR ME.

I AM WORKING OF THE ASSUMPTION THAT YOU HAD A MOMENT TO DO THE PRE- READ THAT'S COMMISSIONER

[00:30:03]

SCHELL HAS CIRCULATED. I'M GOING TO INTRODUCE MYSELF VERY BRIEFLY FOR THOSE IN THE ROOM AND OUT THERE WHO DO NOT KNOW WHO I AM. MY NAME IS DENISE FONSECA.

I AM THE FOUNDER OF -- I AM SOUTH AFRICAN BY BIRTH. BUT FOR THE PAST 20 YEARS I AM A U.S. CITIZEN BY CHOICE. I HAVE EXTENSIVE CROSS-CULTURAL GLOBAL EXPERIENCE IN BUSINESS WORKING ON FOR-PROFIT AND NONPROFITDIFFERENT COUNTRIES. WHICH I THINK PROBABLY GIVES ME A DEGREE OF CULTURAL SENSITIVITY BY FAR THE GREATEST THING I HAVE EVER DONE IS BEING A MOTHER.

I AM ALSO THE VICTIM OF SEVEN YEARS OF BRUTAL PARTNER ABUSE. IN 2019, MY ABUSER, THOMAS CHRIS WAS CONVICTED OF THREE FELONIES FOR CONTINUOUS FAMILY VIOLENCE AND INCARCERATED.

THE "ROOM 2 HOPE" IS A TRIBUTE TO THE INCREDIBLE EFFORTS OF HAYS COUNTY LAW ENFORCEMENT, THE DAS OFFICE, THE PRESIDING JUDGE TO SAVE MY LIFE. IF IT HAD NOT BEEN FOR THOSE PEOPLE, AND THEIR SERVICE, I WOULD NOT BE HERE TODAY. MY GRATITUDE KNOWS NO BOUNDS.

WHAT IS THE "ROOM 2 HOPE" PROJECT? AS PER MY PRE- READ, ALL VICTIMS OF VIOLENT CRIMES ARE DESTINED TO SPEND ENDLESS HOURS IN THE COURTHOUSE VICTIM WAITING ROOMS. WHEN YOU'RE AT YOUR MOST VULNERABLE, YOU'RE MOST TERRIFIED, YOUR MOST DISTRESSED, THESE ARE COLD, HARSH ROOMS AND THE ROOM FOR CHILDREN IS TRULY TRAGIC.

THESE SAD PLACES HEIGHTEN THE EMOTIONAL, AND PSYCHOLOGICAL TRAUMA OF SURVIVING THE CRIMINAL JUSTICE JOURNEY. THE MISSION OF "ROOM 2 HOPE" IS CAPTURED AS BEST I CAN, TO HELP JUSTICE TO TRIUMPH FOR VICTIMS OF VIOLENT CRIMES BY CREATING ENVIRONMENTS THAT ENCOURAGE HOPE AT ITS CORE, THIS NONPROFIT EFFORT WILL START TO REINVENT THESE ROOMS INTO MORE WARMER AND CARRYING ENVIRONMENTS FOR BOTH ADULTS AND CHILD VICTIMS OF VIOLENT CRIMES.

AS SO MUCH MORE THAN THAT. AT THE MOST FUNDAMENTAL LEVEL, THIS IS ABOUT DECENCY.

IT IS JUST THE RIGHT THING TO DO. AT A PRAGMATIC LEVEL, LAW ENFORCEMENT, THE DAS, PROSECUTORS, THE SYSTEM COORDINATORS WORK TIRELESSLY AND USUALLY THINK WESLEY IN PURSUIT OF JUSTICE FOR VICTIMS OF VIOLENT CRIMES.

AND A LARGE PART, THEIR SUCCESS HINGES UPON THE FACT THAT THESE VICTIMS ARE ABLE TO GIVE SOLID, COURAGEOUS, CREDIBLE EVIDENCE AND IT IS WHERE THEY WAIT, AND WHERE I WAITED FOR MANY, MANY HOURS TO GIVE EVIDENCE THAT IS CRITICAL TO THE ABILITY TO ENDURE BOTH EMOTIONALLY AND MENTALLY WHEN YOU GET CALLED TO COURT. BUT, AT THE MOST POSITIVE LEVEL, "ROOM 2 HOPE" HAS THE POTENTIAL TO BE A TRULY UPLIFTING AND UNIFYING INITIATIVE FOR HAYS COUNTY COMMUNITY TO RALLY AROUND. IT'S TENANTS ARE INCLUSION, DECENCY, AND HOPE. THESE ARE UNIVERSALLY MOTIVATING AND RELEVANT VALUES.

SO, THE BIG QUESTION IS THE HOW? I THINK IT'S ALWAYS IMPORTANT TO WHAT YOU DO, AND IS JUST AS IMPORTANT AS HOW YOU DO IT. THIS ROOM -- "ROOM 2 HOPE" PROJECT REQUIRES THREE THINGS, COMMISSION, FUNDING, AND ENGAGEMENT. NOW, FUNDING FOR THE HAYS COUNTY PILOT IS MY RESPONSIBILITY. MY PLAN IS TO USE MY $3000 RESTITUTION MONEY AND ANY OTHER CASH OR IN-KIND DONATIONS THAT I MUST TO TO FUND IT. THERE AFTER I PLAN TO EXPAND THIS INITIATIVE TO ANY OTHER COUNTY IN TEXAS OR NATIONALLY THAT WANTS TO EMBRACE IT.

I WOULD LIKE TO USE THE HAYES PILOT WHICH IS WHERE DESERVES TO BE BORN TO SHAPE A "ROOM 2 HOPE"

[00:35:06]

OPERATING MANUAL AND GUIDELINES FOR ALL FUTURE PROJECTS. SO TODAY, I AM HERE FOR YOUR PERMISSION. SOME IDEAS ABOUT THE IMPORTANT COMPONENT OF ENGAGING THE COMMUNITY IS SOMETHING TO CELEBRATE. NUMBER ONE, I WOULD LIKE TO APPROACH THE HAYS COUNTY SHERIFF TO SEE IF ANY OF HIS OFFICERS WOULD LIKE TO VOLUNTEER TO BE THE MUSCLE ON THE MOVE IN STAGE WE CAN. I KNOW I CAN PULL THIS OFF IN A WEEKEND PRIOR TO THE WEEKEND OF TAKING OUT WHAT IS HEAVY AND BROKEN AND APPROPRIATELY DISPOSING OF IT AND RE- STAGING, PAINTING WHATEVER IT WOULD TAKE OVER THE WEEKEND IT WOULD NOT DISRUPT BUSINESS AS USUAL. I THINK IT WOULD BE AN INCREDIBLE TRIBUTE TO ENGAGE LAW ENFORCEMENT AND MY PERSONAL HEROES, FIVE OF THEM BUT I DON'T THINK I SHOULD MENTION THEIR NAMES UNTIL I GET THEIR PERMISSION IN THE CELEBRATION OF HOPE.

IF THAT IS NOT AN OPTION IN TERMS OF LABOR, THE VICTIM WITH THE PROSECUTOR'S, I THINK IT WOULD BE AN ENORMOUS MORALE BOOSTER TO ENGAGE THEM. THEY ARE TOTALLY AWARE THAT THESE ROOMS ARE LESS THAN WHAT THEY SHOULD BE. ALL THAT HOLDS THEM BACK HIS RESOURCES. SO, I THINK THERE COULD BE THREE OR FOUR OF THEM TO BE MY INSIDE TOUCH POINTS AND SHOULD BE MY CHEERLEADERS ON THE WEEKEND THAT WE MAKE THE MAGIC HAPPEN.

HEY, YOU KNOW, JUDGES, COMMISSIONERS, PROSECUTORS, YOU ARE ALL WELCOME I HAVE A FEW PERSONAL FAVORS. ANOTHER IDEA, I SUGGEST WE APPROACH TEXAS STATE SCHOOL OF ART AND DESIGN AND STAGE A STUDENT COMPOSITION, A DESIGN COMPETITION.

I WOULD PROVIDE THE BRIEF THAT THE FURNITURE NEEDS TO BE DURABLE.

SEND THEM OFF AND COME UP WITH DESIGNS WITHIN A BUDGET AND THE WINNING STUDENT OR STUDENTS, WOULD GET A PLAQUE INSIDE OF THE REDESIGN "ROOM 2 HOPE" SAYING, BROUGHT TO YOU BY, AND THEIR NAMES. SIMPLE. I BELIEVE I CAN SECURE A PERSON TO PUT A MURAL IN THE CHILDREN'S ROOM. I REALLY THINK YOU CAN MAKE A STORY WHICH WILL FURTHER ENGAGE THE COMMUNITY. BECAUSE, HEY, WE NEED A MURAL.

WE NEED A PHOTOGRAPHER. WE NEED A PHOTOGRAPHER TO TAKE PICTURES OF THE PEOPLE INVOLVED, BECAUSE I AM CURRENTLY INVOLVED IN AN SOCIAL MEDIA GROUP WITH A PROMINENT SOCIAL MEDIA EXPERT BASED IN LA FOR THE LAUNCH OF UNBEATEN IN THE NEXT TWO WEEKS AND THEN ROOM TO HOPE IS ONE OF THOSE PROJECTS. WE NEED TO SHOWCASE THE AMAZING PEOPLE THAT LIVE IN HAYS COUNTY AND THE END PRODUCT. I THINK WE SHOULD END WITH A PARTY.

THERE'S SO LITTLE TO BE HAPPY ABOUT IN THE WORLD. I REALLY THINK IF THE PARTY IS NOTHING OTHER THAN BEING ALLOWED TO SERVE BEER, OR FINDING A PLACE WITH COCKTAILS AND A REVEAL AND JUST BE HAPPY. IT'S OBVIOUS THAT OF COURSE MEDIA ENGAGEMENT IS ESSENTIAL.

THERE IS VERY LITTLE.IN TRADING THIS UPLIFTING STORY OF HOPE IF IT'S A SECRET.

OF COURSE IN ORDER FOR ME TO GO AND CHANGE THE NEXT 5000 ROOMS IT IS IMPERATIVE THAT I GENERATE DONATIONS. I HAVE TWO SPEAKING ENGAGEMENTS OF R.

WE CAN MAKE THE MEDIA HUNGRY VIA THE STUDENT DESIGN COMPETITION, THERE MURAL JOURNEY, STORIES ABOUT THE HAYES HEROES, WITH YOUR PERMISSION, AND THE PARTY. AND OF COURSE RECOGNITION TO ANY DONORS WHO GET INVOLVED IN THIS INITIATIVE. IN CONCLUSION IF I HAD TO BE A VICTIM, THEN AT LEAST I HAVE TO BE ONE FOR A REASON. "ROOM 2 HOPE" IS MY REASON.

I BELIEVE THAT ABSOLUTELY EVERYBODY NEEDS ROOM TO HELP. I THINK YOU FOR YOUR ATTENTION

ANY QUESTIONS. >> THANK YOU SO MUCH. >> THANK YOU FOR BEING HERE AND EXPLAINING THAT TO THE COURT IN THE PUBLIC. SOME IDEAS I HAD THAT MAYBE WE

[00:40:02]

COULD ASK THE GENERAL COUNSEL'S OFFICE TO BRING A LICENSE AGREEMENT BACK TO COURT THAT WOULD SPELL OUT THE PERMISSION TO DO THIS. OBVIOUSLY THAT THE DAS OFFICE TO BE THE MANAGER OF THAT. I THINK WE CAN PROBABLY PROVIDE SOME SERVICES TO THE MAINTENANCE DEPARTMENT AND SOME PEOPLE TO HELP, I KNOW THERE IS PLENTY OF PEOPLE WITHIN THE DAS OFFICE THAT WILL HELP THOSE EFFORTS AS WELL. VERY SIMPLE LICENSE AGREEMENT MIGHT BE THE NEXT STEPS SO DENISE HAS THE PERMISSION, THE RULES ON THE PROCEDURES IN WHICH SHE CAN FLLOW AS SHE FINISHES OUT WHAT I THINK IS GOING TO BE AN AMAZING PROJECT.

>> I WOULD COMPLETELY AGREE. ONE THING I WOULD SAY IS SEVERAL OF THOSE GROUPS INDIVIDUALS THAT YOU WOULD LIKE TO ENGAGE IN, THE ONE OF THING THAT ALL OF IS MEMBERSHIP IN THE HAYS COUNTY BAR ASSOCIATION. I WOULD BE MORE THAN HAPPY TO HELP FACILITATE YOU WITH THE PRESIDENT AND THE VICE PRESIDENT OF THE BAR ASSOCIATION TO TRY TO GET IN FRONT OF THEM AT THEIR NEXT MEETING TO DISCUSS. THESE ARE INDIVIDUALS THAT ARE PART OF THE BAR WHO REPRESENT THOSE VICTIMS ON A DAILY BASIS. THEY ARE JUDGES, HE IS VICE PRESIDENT OF THE BAR ASSOCIATION. I KNOW THEY ARE CONSTANTLY LOOKING FOR PUBLIC ENGAGEMENT AND OPPORTUNITIES TO HELP. I VIEW THIS PROJECT IS SOMETHING THEY COULD DO IN THEIR HOUSE.

I BELIEVE, I MEAN, EVERY MEMBER OF THE BAR ASSOCIATION'S SHOULD BE ABLE TO GET BEHIND THIS.

I WOULD BE MORE THAN HAPPY TO DO THAT. >> THANK YOU, JUDGE.

DENISE, I FULLY SUPPORT YOUR EFFORTS, AND I WANT TO THANK YOU FOR SHARING YOUR STORY.

YOU HAVE COURAGE AND YOUR STRENGTH AND I JUST SO APPRECIATE AND YOUR WILLINGNESS TO COME IN AND TRANSFORM THIS AREA INTO A MORE WELCOMING PLACE FOR THOSE VICTIMS, IT IS TRULY

AMAZING. THANK YOU SO MUCH. >> WOULD YOU LIKE TO HAVE SOME

CLOSING THOUGHTS OR COMMENTS? >> I KNOW, RESOURCES HAVE ALWAYS BEEN TIGHT IN THE COUNTY.

I AM GRATEFUL FOR THE SUPPORT Y'ALL HAVE GIVEN THE DAS OFFICE OVER TIME.

TAKING SHAR VICTIM WAITING ROOM HAS BEEN UP TO THE LEVEL THAT I WOULD LIKE IT TO BE IS OF COURSE NEVER BEEN THE HIGHEST PRIORITY. HAVING A PROJECT LIKE THIS IN PLACE IS GOING TO COME I THINK, MAKE A BIG DIFFERENCE FOR SOME OF OUR MOST VULNERABLE PEOPLE THAT WE INTERACT WITH.

I KNOW THIS IS SOMETHING ALL OF YOU ARE CONCERNED ABOUT. I KNOW PARTICULARLY JUDGE BECERRA HAS TALKED ABOUT AND MADE SOME OVERTURES TOWARDS DOING SOME MURAL WORK IN OUR CHILD WAITING ROOM. THIS IS OBVIOUSLY A LARGER PROJECT WHICH I THINK WE'LL HAVE A BIGGER IMPACT. MAKING IT A LOT EASIER FOR US -- WE DO WHAT WE CAN TO TRY TO MAKE THE PROCESS AS COMFORTABLE AS WE CAN FOR THE PEOPLE THAT ARE INVOLUNTARILY DRAGGED INTO IT BY BEING VICTIMS OF CRIMES. THIS PROCESS IS, I THINK, GOING TO CUSHION THE PROCESS A LITTLE BIT FOR THOSE FOLKS. IT'S NEVER GOING TO BE EASY. IT'S NEVER GOING TO BE NOT DIFFICULT. IT IS AT LEAST MAKING ME COMFORTABLE IN AN ENVIRONMENT ENVIRONMENT THAT GIVES THEM THE HOPE I THINK DENISE FONSECA IS HOPING TO GIVE TO THEM.

I THINK SHE'S LOOKING TODAY TO GET YOUR PERMISSION, GET YOUR ENDORSEMENT FOR A PROJECT LIKE THIS. I THINK THE IDEA TO HAVE MR. KENNEDY LOOK FOR SOME LICENSING TYPE OF AGREEMENTS IS A GREAT FIRST STEP FORWARD. I KNOW DENISE FONSECA IS EXCITED HER EXCITEMENT IS CONTAGIOUS. I GET EXCITED ABOUT IT WHEN I TALK TO HER THAT SOMETHING LIKE THIS MIGHT ACTUALLY HAPPEN FOR US AND FOR THE VICTIMS OF CRIMES THAT WE HAVE TO DEAL WITH.

I'M LOOKING FORWARD TO WORKING MORE ON THIS PROJECT IS AND ALL THE REST OF YOU ARE.

>> THANK YOU, SIR. I DO WANT TO SAY ONE THING. I'VE HAD SOME INTERACTIONS WITH FAMILY MEMBERS AND THOSE KINDS OF THINGS WHERE THEY'VE HAD TO GO THROUGH PROCESSES AS A VICTIM. ONE THING IS YOU LOOK AT THIS THAT I WOULD REALLY ENCOURAGE, AND I DON'T KNOW IF THIS WAS DONE BECAUSE I WAS NOT HERE IN THE COURTHOUSE WAS BUILT.

I WASN'T PART OF THAT PROCESS. AS YOU LOOK AT THIS PROCESS, ONE THING THAT I WOULD ENCOURAGE AND I WOULD BE A HUGE ADVOCATE FOR HIS DEVELOPING SOME PROCESS AND MAYBE THIS IS AN INTERNAL PROCESS YOU AND YOUR OFFICE, THE INTERACTIONS YOU HAVE WITH THE VICTIMS OF THESE CRIMES.

IN ORDER TO NOT ONLY SHELTER THEM WHEN THEY ARE IN THIS ROOM, THE CREATIVE PROCESS BY WHICH

[00:45:04]

WHENEVER THEY ARRIVE AT THE COURTHOUSE AND WHENEVER THEY LEAVE THE COURTHOUSE THERE IS NOTHING MORE DISHEARTENING FOR THE VICTIM THEN ON THE WAY TO THAT SAFE SPACE THAT WE ARE CREATING HERE THAT PROTECTION OF NOT HAVING THAT PROTECTION AS THEY WALK IN, NOT HAVING THE KNOWLEDGE THAT THEY ARE GOING TO BE OKAY EVEN GETTING TO THE COURTROOM.

THOSE UNINTENDED INTERACTIONS BEFORE THEY EVER REACH THE COURTROOM, BEFORE THEY'RE OVER THERE IS WHERE SOME OF THE MOST DEVASTATING MENTAL THINGS HAPPEN TO THESE VICTIMS. AS YOU LOOK AT THIS, I DON'T KNOW IF THERE'S EXTRA ENTRANCES THAT WE CAN LOOK AT OR WHAT MIGHT YOU BE THERE. I KNOW THIS IS IT IS SOMETHING I WOULD BE VERY SUPPORTIVE OF AND

I WOULD LIKE TO WORK WITH YOU ON IF NEEDED. >> I THINK THAT IS A GOOD IDEA COMMISSIONER, IS SOMETHING WE WOULD NEED WITH THE SHERIFF ON. THERE ARE ADDITIONAL ENTRANCES THAT ARE AVAILABLE FOR EMPLOYEES THAT ARE NOT OTHERWISE SECURED. I THINK THE SHERIFF, AS I SAID WOULD HAVE TO BE INVOLVED IN MAKING SURE THAT EVEN WHEN VICTIMS ARE COMING IN THEY HAVE TO BE SCREENED TO SOME DEGREE BECAUSE EVERYBODY DOES. THAT'S CERTAINLY SOMETHING THAT WOULD, I THINK, GO SOME DISTANCE TOWARDS MAKING VICTIMS TO FEEL MORE COMFORTABLE.

THEY'RE GOING TO HAVE TO GET UP AND RELIVE A HORRIBLE EXPERIENCE , TO AT LEAST MAKE THE

EXPERIENCE OF OUT A LITTLE MORE PLEASANT. >> THANK YOU.

[5. Update from the Citizens Election Advisory Commission. BECERRA/SMITH]

WILL YOU PLEASE OPEN AGENDA ITEM NUMBER FIVE? UPDATE FROM THE CITIZENS ELECTION ADVISORY COMMISSION. PRESENTATION OF THE HAYS COUNTY SERVICE AWARDS.

>> GOOD MORNING, JUDGE BECERRA AND THE COURT. >> WHAT A USEFUL AND PRODUCTIVE

PODIUM WE HAVE. [LAUGHTER] >> THANK YOU.

I AM THE CHAIR FOR THE CITIZENS OF ACTIONS ADVISORY COMMISSION. I AM HERE TODAY TO GIVE YOU ALL AN UPDATE ON WHAT WE HAVE BEEN WORKING ON AND WHAT WE ARE CONTINUING TO WORK ON.

I DO APOLOGIZE WE ENDED UP COMING IN JANUARY, HOWEVER THERE WAS SCHEDULING CONFLICTS WITH THE COMMISSIONERS SO WE WERE NOT ABLE TO MEET UNTIL THE 22ND. THANK YOU TO JENNIFER ANDERSON WHO CAME AND GAVE YOU THE LIST OF THE POLLING LOCATIONS SO THEY COULD BE ADOPTED IN A TIMELY MANNER. SOME OF THE THINGS WE HAVE BEEN WORKING ON IS, YOU KNOW, THE PRIMARY FOCUS WE HAVE BEEN LOOKING AT THE NUMBERS OF PAST ELECTIONS.

HOWEVER, THE NUMBERS OF PAST ELECTIONS IT MAKES IT A LITTLE BIT REDUNDANT FOR US TO REALLY LOOK AT THOSE NUMBERS BECAUSE THINGS HAVE CHANGED IN REGARD TO NUMBER ONE WE HAVE THE VOTING CENTERS, AS YOU KNOW WE NO LONGER VOTE BY PRECINCT. NUMBER TWO, EVEN THE PRECINCT NUMBERS HAVE CHANGED. WE HAD 49 PRECINCTS PREVIOUSLY WE NOW HAVE 68.

OTHER THINGS WE ARE LOOKING AT IS POPULATION DENSITY. WE HAVE BEEN GETTING INPUT FROM CITIZENS. AT ALL OF OUR MEETINGS, WE HAVE BEEN FORTUNATE ENOUGH TO HAVE QUITE A GOOD NUMBER OF CITIZENS THAT COME IN AND GIVE US INPUT AND SHARE SOME CONCERNS AND

[00:50:08]

IDEAS THAT THEY MAY HAVE. WE ARE TAKING ALL OF THAT INTO ACCOUNT.

ROBERT SMITH HAD APPEARED AT OUR LAST MEETING AND HAS DRAFTED A REPORT THAT HE WILL BE SHARING WITH OUR COMMISSION THAT WE WILL EXTEND OUT TO Y'ALL THAT WILL PROVIDE US WITH VALUABLE INFORMATION, NUMBERS. WE ARE REALLY EXCITED ABOUT, YOU KNOW, MOVING FORWARD.

WE HAD DECIDED THAT IT WOULD PROBABLY BE BEST FOR US NOT TO COME BEFORE THE COURT UNTIL AROUND JULY TO GIVE OUR RECOMMENDATION FOR THE NOVEMBER ELECTIONS.

THE REASON WE CHOSE THAT IS BECAUSE WE WANT TO TAKE INTO ACCOUNT THE PRIMARY ELECTION, AS WELL AS IF THERE IS A RUNOFF ELECTION IN MAY WE CAN UTILIZE THOSE NUMBERS AS WELL.

WE DO HAVE 4 VOTING LOCATIONS AS I AM SURE JENNIFER SHARED WITH YOU ALL THAT HAVE BEEN REMOVED FROM THE PRIMARY ELECTION. THERE WAS TWO CASES, THERE WAS REPLACEMENTS.

HOWEVER THERE IS QUITE A NUMBER OF POLLING LOCATIONS, VOTING CENTER LOCATIONS THAT WANT TO OPT OUT IN THE NOVEMBER ELECTION. THAT IS ANOTHER CHALLENGE WE ARE FACING. WE ARE SCOUTING OTHER LOCATIONS WITH THE HELP, YOU KNOW, TRYING TO ASSIST THE ADMINISTRATION OFFICE AS MUCH AS WE CAN IN THE VETTING PROCESS TO MAKE SURE THAT, YOU KNOW, THEY ARE USABLE, IT IS LEGAL. THERE IS ADEQUATE SPACING BECAUSE, AS YOU KNOW, THE VOTING MACHINES THAT WE USE NOW IT IS LARGER AND IT TAKES MORE SPACE BECAUSE OF THE TWO EXTRA COMPONENTS AS OPPOSED TO THE PREVIOUS MACHINES THAT WE SEE AS BEFORE. THE OTHER CHALLENGE THAT WE WILL HAVE IS EVEN WHEN WE GIVE OUR RECOMMENDATION IN JULY OR AUGUST WHATEVER MONTH THAT MAY BE. WE ALSO HAVE TO LOOK FORWARD INTO THE MASSIVE CHANGES THAT WILL BE OCCURRING IN 2021. REMEMBER THIS IS A CENSUS YEAR.

WITH THE CENSUS YEAR WE WILL BE ABLE TO GET HOPEFULLY A MORE ACCURATE COUNT OF OUR CITIZENS AS WELL AS THE REGISTERED VOTERS ALONG WITH THE FACT THAT WE ARE GOING TO HAVE TO DEAL WITH THE REDISTRICTING FOR THE LEGISLATIVE AS WELL AS YOUR ALL LINES WILL BE DRAWN AND STATE REPRESENTATIVES. THOSE ARE OTHER THINGS THAT WE ARE LOOKING AHEAD TOWARDS.

WE ARE ALSO LOOKING AT THE GROWTH OUTSIDE OF THE MUNICIPALITIES.

WE ANTICIPATE THERE IS GOING TO BE GROWTH OVER THAT AREA AND DEVELOPMENT.

THESE ARE ALL THINGS THAT WE ARE KEEPING ON OUR RADAR. WE WANT TO MAKE SURE THAT, YOU KNOW, THE DELIVERY OF SERVICES FOR OUR CONSTITUENCY IS THERE. YOU KNOW, I DON'T KNOW IF ANY OF Y'ALL ARE AWARE, PRECINCT 301 WAS CREATED AND HAS NEVER HAD NOT EVEN ONE REGISTERED VOTER.

JUST TO MAKE YOU AWARE THAT PRECINCT 301 DOES NOT HAVE ONE SINGLE REGISTERED VOTER.

OTHER THAN THAT LIKE I SAID, THE NUMBERS OF WHAT I HAVE PROVIDED YOU WITH THIS MAP WHAT WE ARE DOING WITH THIS MAP AS WE HAVE SEVERAL CITIZENS AND COMMISSIONERS EXPRESSED CONCERNS THAT ON YOUR MAP I DREW LITTLE YELLOW CIRCLES WITH A HIGHLIGHTER.

THOSE ARE AREAS INDICATING THAT THERE ARE NO VOTE CENTERS. WE HAVE GOTTEN CONCERNS FROM CITIZENS, THAT THEY WOULD LIKE TO SEE VOTE CENTERS ON THOSE AREAS.

WE ARE LOOKING INTO THE THOROUGH FAIRS THAT RUN THROUGH THERE, THE HIGHLY TRAFFICKED ROADS BECAUSE THAT IS ONE OF THE REQUIREMENTS. WE HAVE BEEN WORKING WITH JENNIFER IN REGARDS TO WHAT THE PROCESS IS. I DO APOLOGIZE THAT THIS IS SHORT NOTICE ON MY PRESENTATION. I HAVE ANOTHER EVENT THAT THE OTHER THINGS WE ARE LOOKING AT

[00:55:08]

HIS JENNIFER IS PROVIDING US WITH INFORMATION FROM THE OFFICE AND I WILL LET HER, IF SHE WILL

COME UP I WILL LET HER SPEAK A LITTLE BIT ABOUT THAT. >> I DO HAVE ONE QUESTION FOR YOU. ON THE MAP THAT YOU GAVE US, ONE OF THE CIRCLES IS NOT EVEN HAYS COUNTY. LIKE I SAID THIS WAS SHORT NOTICE.

I WAS TRYING TO GET ALL OF THIS TOGETHER THIS MORNING. >> I CAN GUARANTEE WE WILL NOT HAVE VOTES ANYWHERE IN THAT CIRCLE. [LAUGHTER]

>> I DO APOLOGIZE. >> BASICALLY I WANTED TO LET YOU KNOW I HAVE BEEN PROVIDING WHAT THEY HAVE BEEN LOOKING AT FROM A TECHNICAL ADVISORY STANDPOINT. THEY HAVE ASKED INFORMATION ABOUT WHAT POLLING LOCATIONS IN THE NOVEMBER ELECTION WERE HIGHLY ATTENDED.

WHAT KIND OF CROSSOVER VOTING WE HAD. THEY HAVE ASKED QUESTIONS ABOUT STATUTE AND WHAT THE REQUIREMENTS IN STATUTE ARE. EVEN THOUGH I HADN'T GONE BEFORE THE GROUP WITH THE PRIMARY POLLING LOCATIONS FOR EARLY VOTING AS I DID THE COURT FOR ADOPTION. THEY UNDERSTOOD THAT THE DEADLINES WERE HERE AND THAT THE PARTIES HAD TO BE IN AGREEMENT AND THAT THERE REALLY WASN'T TIME FOR THEM TO ADEQUATELY RECOMMEND LOCATIONS FOR THAT ELECTION. ALSO THE SAME THING FOR THE MAY ELECTION. THEY NEEDED TO DEPOSE THEIR ORDERS AND NOTICES.

THEIR FOCUS IS ON NOVEMBER. I HAVE ASKED THEM TO COME BACK BEFORE THE COURT REALLY THE JUNE TIMEFRAME BECAUSE WE WILL START CALLING OUR ORDERS AND ADOPTING OUR POLLING LOCATIONS IN EARLY AUGUST. I WANT YOU GUYS TO HAVE TIME TO THINK ABOUT ANY RECOMMENDATIONS THAT THEY HAVE. AGAIN, ROLAND EXPRESS THAT SOME PEOPLE ARE TALKING ABOUT THE RURAL AREAS OF THE LACK OF POLLING LOCATIONS IN THE AREA. THAT IS REALLY BECAUSE THERE ARE NONE OUT THERE, IF YOU LOOK AT THE HEAT MAP HERE YOU WILL SEE THAT OUR VOTER REGISTRATION POPULATION ARE AMONG THOSE ARTERIES WHERE WE HAVE PROVIDED POLLING LOCATIONS.

FOR THE NEXT MEETING THEY HAVE REQUESTED A MAP WITH THE COMMISSIONERS PRECINCTS WITH THE CURRENT VOTE CENTERS SO THEY CAN LOOK AT THE BALANCE. THEY ARE DOING A REALLY GOOD JOB OF TRYING TO GET AN UNDERSTANDING OF ALL THE DYNAMICS INVOLVED WITH SELECTING THESE POLLING LOCATIONS. THEY WILL ALSO BE WORKING ON A WORKSHEET WITH CRITERIA.

THEY WILL BE ABLE TO DETERMINE IF THAT POLLING LOCATION IS ADEQUATE.

THAT IS IT. >> THANK YOU BOTH VERY MUCH FOR YOUR TIME AND DEDICATION TO INCLUDE THE COMMUNITY AND WHAT YOU ARE DOING. WE REALLY APPRECIATE IT.

[12. Approve and confirm the appointment of James V. Mora, as a Reserve Deputy Constable, in the Hays County Constable Precinct 2, effective February 4, 2020. JONES/TORRES]

THANK YOU FOR COMING AND PRESENTING. WILL YOU PLEASE OPEN AGENDA ITEM

NUMBER 12? >> APPROVE AND CONFIRM THE APPOINTMENT OF JAMES V. MORA, AS A RESERVE DEPUTY CONSTABLE, IN THE HAYS COUNTY CONSTABLE PRECINCT 2, EFFECTIVE

FEBRUARY 4, 2020. >> WE HAVE A MOTION AND A SECOND WE PLEASE CALL THE ROLL.

>> THANK YOU ALL, COMMISSIONER GORDON AND JUDGE FOR HAVING US HERE.

I WANT TO INTRODUCE JAMES V. MORA. I THINK WE PREPARED A LETTER.

I WILL LET HIM INTRODUCE HIMSELF. >> GOOD MORNING, YOUR HONOR.

JAMES V. MORA, AND RECENTLY RETIRED FROM TRAPS COUNTY. I'VE BEEN A RESIDENT IN HAYS COUNTY FOR THE PAST 12 YEARS. I WANT TO SERVE THE CITIZENS OF HAYS COUNTY AS A RESERVE DEPUTY.

>> BEAUTIFUL. IF YOU PLEASE APPROACH WE WILL SWEAR YOU IN RIGHT NW.

>> YES, SIR. >> CONGRATULATIONS. OKAY, IF YOU WILL PLEASE RAISE YOUR RIGHT HAND AND REPEAT AFTER ME. I, JAMES V. MORA, DO SOLEMNLY SWEAR THAT I WILL FAITHFULLY EXECUTE THE DUTIES OF OFFICE OF DEPUTY CONSTABLE PRECINCT 2, FOR THE COUNTY OF HAYS, STATE OF TEXAS, AND WILL, TO THE BEST OF MY ABILITY, PRESERVE, PROTECT

[01:00:07]

AND DEFEND THE CONSTITUTION AND LAWS OF THE UNITED STATES AND OF THIS STATE, SO HELP ME GOD.

[APPLAUSE] ALL OF THOSE INTERESTED IN BEING PART OF THE PICTURE, WOULD YOU PLEASE COME UP? WE REALLY APPRECIATE IT. THAT IS A GREAT LOOKING TIE BY

THE WAY. >> WELCOME TO THE RODEO. [APPLAUSE] 'S

[35. Discussion related to the Hays County inmate population, to include current population counts and costs. BECERRA]

>> WILL YOU PLEASE OPEN AGENDA ITEM NUMBER 35. >> DISCUSSION RELATED TO THE HAYS COUNTY INMATE POPULATION TO INCLUDE CURRENT POPULATION, ACCOUNTS AND COSTS.

>> THE SHERIFF'S OFFICE HAS PROVIDED OUR OFFICE FOR CONSISTENTLY NOW, SINCE I HAVE TAKEN OFFICE OUR REPORT OF THE JAIL POPULATION. I THINK THE SHERIFF'S OFFICE FOR THAT. THE CURRENT MAXIMUM JAIL CAPACITY IS 362 INMATES.

JAIL STANDARDS RECOMMENDS HOLDING ABOUT 10% OF CAPACITY OPEN.

THAT LOWERS OUR CAPACITY TO 311. THE DAILY AVERAGE WAS 566 AND PEAK WAS 574 ON JANUARY 30 FOR THE WEEK OF JANUARY 26-FEBRUARY 1. THE ESTIMATED COST FOR OUTSOURCING INMATES THIS WEEK IS $87,994. THE AVERAGE NUMBER OF OUTSOURCED MEN IS 206, AND FEMALES ARE 17. THIS WEEK'S INMATES WERE HOUSED IN THE FOLLOWING COUNTIES; BELL, VERNON,, GUADALUPE, TRAVIS, AND WALKER. THANK YOU SHERIFF'S OFFICE FOR THAT REPORT. WE PLEASE OPEN AGENDA ITEM SIX THROUGH 11.

[Items 6 - 11]

>> APPROVE PAYMENTS OF COUNTY INVOICES. APPROVED PAYMENTS OF JUROR CHECKS. APPROVE THE PAYMENT OF UNITED HEALTHCARE CLAIMS. APPROVE COMMISSIONERS COURT MINUTES OF JANUARY 14, 2020, JANUARY 21, 2020 AND JANUARY 28, 2020. AUTHORIZE ON-SITE SEWAGE FACILITY PERMIT FOR A SPECIAL-NEEDS GROUP 13701 TRAUTWEIN ROAD, DRIPPING SPRINGS, TEXAS, 78620.

AUTHORIZE PAYMENT TO KENT POWER SPORTS OF AUSTIN RELATED TO MAINTENANCE AND REPAIRS TO A 2006 HONDA MOTORCYCLE IN THE AMOUNT OF $647.40 IN WHICH NO PURCHASE ORDER WAS ISSUED AS

REQUIRED PER COUNTY PURCHASING POLICY. >> SO MOVED.

>> SECOND. >> ANY COMMENTS? >> I HAVE ONE ON NUMBER 11, I AM GLAD TO SAY THIS WILL HOPEFULLY BE THE LAST MAINTENANCE REPAIR SINCE WE ARE GETTING TWO NEW

ONES TO REPLACE THIS ONE. >> GOOD DEAL. THANK YOU.

I AM SORRY. WE WILL NOT ADDRESS AT THIS TIME.

THIS IS NOT THE SPACE FOR IT. I DO WANT TO THANK CONSTABLE COULD FOR TAKING THE TRIP FROM PRECINCT 4 TO COME OVER HERE AND BE PART OF THIS PRESENTATION AND AGENDA ITEM.

SINCE THERE ARE NO OTHER COMMENTS FROM MR. HOOD, PLEASE CALL THE ROLL.

[01:05:02]

IS THERE ANYONE HERE TO SPEAK ON NUMBER 14? OKAY, PLEASE OPEN 13, 15, 16 AND

[Items 13 & 15 - 17]

17. >> APPROVE OUT-OF-STATE TRAVEL FOR THE LEGAL SUPPORT SERVICES COORDINATOR, LEAD LEGAL ASSISTANT, FELONY AMANDA CALVERT'S, LEAD LEGAL ASSISTANT, MISDEMEANOR AND RECORDS MANAGEMENT OFFICER, MELODY BARRON TO ATTEND THE CONNECT CONFERENCE ON APRIL 26-29, 2020 IN ORLANDO, FLORIDA UTILIZING FUNDS BUDGETED DURING THE FY20 BUDGET PROCESS. APPROVE OUT OF STATE TRAVEL FOR DIANE SANCHEZ (INFORMATION TECHNOLOGY DEPARTMENT) TO ATTEND THE TYLER CONNECT CONFERENCE ON APRIL 26-29, 2020 IN ORLANDO, FLORIDA. ACCEPT AND APPROVE THE 2019 RACIAL PROFILING REPORT AND THE 2019 ANNUAL ACTIVITY REPORT FROM HAYS COUNTY CONSTABLE OFFICE, PCT. 4. AUTHORIZE CHANGE ORDER #1 TO THE CONTRACT BETWEEN HAYS COUNTY AND MYERS CONCRETE CONSTRUCTION FOR THE REPAIRS TO THE JACOBS WELL WEIR IN THE ADDITIONAL AMOUNT OF $1,898.40 AND AMEND THE BUDGET ACCORDINGLY.

>> SO MOVED. >> SECOND. >> ANY COMMENTS? PLEASE CALL THE ROLL.

[Items 18 - 21]

>> NUMBER 18, AMEND THE JUSTICE OF THE PEACE, PCT. 1-2 OPERATING BUDGET FOR $370 ADDITIONAL CONTINUING EDUCATION EXPENSES RELATED TO THE JUSTICE OF THE PEACE EDUCATION SEMINAR HELD IN AUSTIN, TEXAS ON FEBRUARY 16-19, 2020.

19, AUTHORIZE ON-SITE SEWAGE FACILITY PERMIT FOR THE BLACK'S VENUE LOCATED AT 130 W CONCORD CIRCLE, AUSTIN, TEXAS 78737.

20, AUTHORIZE THE COUNTY JUDGE TO EXECUTE AN AGREEMENT BETWEEN HAYS COUNTY AND PLATEAU LAND & WILDLIFE MANAGEMENT IN THE AMOUNT OF $695 FOR SERVICES RELATED TO THE 2020 HAYS CAD WILDLIFE APPLICATION RE-FILE.

AUNTS, NUMBER 21, AUTHORIZE THE PURCHASE OF FOUR EXPANDABLE SHELTERS IN THE AMOUNT OF $6,400 AS PART OF THE FY20 DEPARTMENT OF STATE HEALTH SERVICES PHEP GRANT

AND AMEND THE BUDGET ACCORDINGLY. >> SO MOVED.

>> SECOND. >> WE HAVE A MOTION AND A SECOND.

COMMISSIONER SMITH? >> ON NUMBER 19, I WOULD LIKE TO GIVE CAITLIN A MINUTE TO SPEAK ON THAT. WE HAVE HAD A NUMBER OF MEETINGS ON THIS AND HAVE BEEN WORKING

DILIGENTLY. [INAUDIBLE] >> I JUST WANTED TO REITERATE THAT FOR THE RECORD. I KNOW THERE ARE CITIZENS THAT WANTED TO BE HERE TODAY THAT WERE UNABLE TO BE AND I JUST WANTED THAT STATED PUBLICLY AND LET THEM KNOW WE'RE STILL WORKING ON IT. THANK YOU. I APPRECIATE IT.

>> THAT PART WAS FACILITATED BECAUSE OF THE LIMITED USE, IS THAT RIGHT?

THEY'RE NOT GOING TO BE ON A DAILY? >> I DON'T BELIEVE SO.

>> JUST DOUBLE CHECKING. PLEASE CALL THE ROLL.

PLEASE OPEN NUMBER 21. >> -- I'M SORRY NUMBER 22. I'M LOOKING AT WHERE WHERE I

[22. Discussion and possible action to authorize the County Judge to execute a Professional Services Agreement (PSA) with Binkley & Barfield Engineering to perform detailed design services for the improvements to Windy Hill Road from Kyle City limits to FM 2001. JONES/BORCHERDING]

LAST LEFT OFF. >> NUMBER 22, DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE COUNTY JUDGE TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT (PSA) WITH BINKLEY & BARFIELD ENGINEERING TO PERFORM DETAILED DESIGN SERVICES FOR THE IMPROVEMENTS TO WINDY HILL ROAD FROM KYLE CITY LIMITS TO FM 2001.

>> SO MOVED. >> SECOND. >> WE HAVE A MOTION IN A SECOND.

ANY COMMENTS? >> JUST A LITTLE BACKGROUND -- MAKING IMPROVEMENTS TO WINDY

[01:10:09]

HILL BETWEEN BARFIELD AND BINKLEY. A SCHEMATIC DESIGN WHICH WAS APPROVED BY MY OFFICE ON THE COMMISSIONER'S OFFICE. [INAUDIBLE]

>> THANK YOU, SIR. PLEASE CALL THE ROLL.

[23. Discussion and possible action to consider the acceptance of road construction & drainage improvements, accept the 2-year maintenance bond #050104Y in the amount of $28,303.26, and accept the 1-year revegetation bond #064816P in the amount of $14,571.85 for Reunion Ranch subd., Phase 3, Section 3. SMITH/BORCHERDING]

PLEASE OPEN 23. >> 23, DISCUSSION AND POSSIBLE ACTION TO CONSIDER ADOPTION OF A RESOLUTION DETERMINING THE COSTS OF CERTAIN PUBLIC IMPROVEMENTS TO BE FINANCED BY THE LA CIMA PUBLIC IMPROVEMENT -- --

>> SO MOVED. >> SECOND. >> ANY COMMENTS ON THAT ONE? OKAY. PLEASE CALL THE ROLL.

[31. Executive Session pursuant to Section 551.071 of the Texas Government Code: consultation with counsel regarding La Cima Public Improvement District. Possible action may follow in open Court. SHELL]

WILL YOU PLEASE OPEN EXECUTIVE SESSION AGENDA ITEM NUMBER 31? >> EXECUTIVE SESSION PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE; CONSULTATION WITH COUNSEL REGARDING

>> WE ARE BACK FROM EXECUTIVE SESSION. IF YOU WILL PLEASE READ THAT

[24. Discussion and possible action to consider adoption of a Resolution Determining the Costs of Certain Public Improvements to Be Financed by the La Cima Public Improvement District; Approving a Preliminary Service Plan and Assessment Plan for Neighborhood Improvement Area #2, Including Proposed Neighborhood Improvement Area #2 Assessment Roll; Directing the Filing of the Proposed Neighborhood Improvement Area #2 Assessment Roll With the County Clerk to Make Available for Public Inspection; Noticing a Public Hearing for February 25, 2020 to Consider an Order Levying Assessments on Property Located Within Neighborhood Improvement Area #2 of the La Cima Public Improvement District; Directing County Staff to Publish and Mail Notice of Said Public Hearing; and Resolving Other Matters Incident and Related Thereto; and Providing an Effective Date. SHELL]

BOOK OF AGENDA ITEM NUMBER 24. DISCUSSION AND POSSIBLE ACTION TO CONSIDER ADOPTION OF A RESOLUTION DETERMINING THE COSTS OF CERTAIN PUBLIC IMPROVEMENTS TO BE FINANCED BY THE LA CIMA PUBLIC IMPROVEMENT DISTRICT; APPROVING A PRELIMINARY SERVICE PLAN AND ASSESSMENT PLAN FOR NEIGHBORHOOD IMPROVEMENT AREA #2, INCLUDING PROPOSED NEIGHBORHOOD IMPROVEMENT AREA #2 ASSESSMENT ROLL; DIRECTING THE FILING OF THE PROPOSED NEIGHBORHOOD IMPROVEMENT AREA #2 ASSESSMENT ROLL WITH THE COUNTY CLERK TO MAKE AVAILABLE FOR PUBLIC INSPECTION; NOTICING A PUBLIC HEARING FOR FEBRUARY 25, 2020 TO CONSIDER AN ORDER LEVYING ASSESSMENTS ON PROPERTY LOCATED WITHIN NEIGHBORHOOD IMPROVEMENT AREA #2 OF THE LA CIMA PUBLIC IMPROVEMENT DISTRICT; DIRECTING COUNTY STAFF TO PUBLISH AND MAIL NOTICE OF SAID PUBLIC HEARING; AND RESOLVING OTHER MATTERS INCIDENT

MAYBE HE CAN EXPLAIN THIS. >> GIVE US A SHORT SUMMARY OF THE AGENDA ITEM.

>> HOPEFULLY SHORTER THAN THE AGENDA ITEM ITSELF. [LAUGHTER]

>> EXPLAINED TO THE PUBLIC EXACTLY WHAT THIS ACTION IS? >> I'M SORRY IT WAS HAVING ANOTHER CONVERSATION. THIS IS A SERIES OF ACTIONS THAT WILL RESULT IN A PUBLIC HEARING BEING HELD ON FEBRUARY 25, LATER THIS MONTH. THAT HEARING WILL BE HELD TO CONSIDER THE LEVYING OF ASSESSMENTS AND IN ORDER FROM THE COURT TO LEVY ASSESSMENTS ON THE PROPERTY TO THE EXTENT THAT IT EXISTS NOW. WHEN BONDS WERE ISSUED SOME TIME AGO, THERE WAS OBVIOUSLY CONTEMPLATED THAT THOSE BONDS WOULD BE REPAID BY WAY OF SPECIAL ASSESSMENTS ON THE PROPERTY, OR PROPERTIES THAT ARE THE LA CIMA SUBDIVISION.

AT FIRST IT WAS PROPERTY BY ONE OWNER AND MAIN DEVELOPER, THAT REMAIN FOR SOME TIME THE DEVELOPER OF COURSE PAID THE SPECIAL ASSESSMENTS BETWEEN THE ISSUANCE OF THE BONDS AND WHEN THE. BEGAN. AND THEN WHEN LOTS BEGAN TO BE CREATED AND HOMES BEGAN TO BE BUILT. NOW THAT IS TRANSITIONING OVER TO HOMEOWNERS AND LOT OWNERS AND IS BECOMING A LITTLE BIT MORE COMPLICATED OF COURSE THAT WILL BECOME EVEN MORE SO AS TIME GOES ON. WE HAVE CONSULTED TO HELP WITH THAT PART OF IT. WE HAVE STAFF DEDICATED TO THAT PART OF IT AS WELL AND WE HAVE

[01:15:01]

IT HANDLED. THIS IS SOMETHING THAT YOU WILL SEE THAT COMES BACK TO COURT ON THE PERIODIC BASIS TO UPDATE WHO IS BEING ASSESSED, HOW MUCH AND HOW THOSE BONDS ARE GOING TO BE REPAID. THAT IS REALLY WHAT IT IS ABOUT. IF YOU WANT A HIGHER LEVEL

EXPIRATION WE HAVE OUR BOND COUNSEL HERE FOR THAT. >> THIS IS NEIGHBORHOOD IMPROVEMENT AREA NUMBER TWO THAT MEANS THEY WILL SOON BEGIN OR HAVE BEGUN THE IMPROVEMENTS IN IN THAT SECTION IN THIS ASSESSMENT WILL BE SET AND THEN AT THE TIME THEY HAVE COMPLETED THOSE IMPROVEMENTS IS WITHIN THEY ARE ALLOWED TO SEEK REIMBURSEMENT?

>> THAT IS CORRECT. THE NEIGHBORHOOD AREA IMPROVEMENTS ARE BEING MADE ON THE REIMBURSEMENT BASIS. THE MAJOR IMPROVEMENTS WERE MADE PURSUANT TO THE FIRST BONDS THAT WERE ISSUED. THOSE WERE ROLLED INTO THE ASSESSMENT AS WELL.

[INAUDIBLE] >> DO WE KNOW WHERE THE PUBLIC HEARING WILL BE HELD?

>> LET'S SEE, THE 25TH IS A TUESDAY. >> WE WILL HOLD IT?

>> CORRECT. THIS ACTION IS PROVIDING NOTICE OF THE PUBLIC HEARING.

WE DO THIS OFTEN TIMES IN TRANSPORTATION AND SUBDIVISIONS WHERE WE CALL FOR A PUBLIC HEARING TO AUTHORIZE NOTICE. THIS READS A LITTLE DIFFERENTLY JUST BECAUSE WELL, BECAUSE IT IS

COMMISSIONERS? I WILL ENTERTAIN A MOTION. >> LET ME GO AHEAD AND READ THIS ONE, HE TO DO BUT I KNOW SOMETIMES THEY ARE CAREFUL ABOUT THESE BOND ISSUES.

I WILL MAKE A MOTION TO ADOPT A RESOLUTION DETERMINING THE COST OF CERTAIN PUBLIC IMPROVEMENTS TO BE FINANCED BY THE LA CIMA PUBLIC IMPROVEMENT DISTRICT; APPROVING A PRELIMINARY SERVICE PLAN AND ASSESSMENT PLAN FOR NEIGHBORHOOD IMPROVEMENT AREA #2, INCLUDING PROPOSED NEIGHBORHOOD IMPROVEMENT AREA #2 ASSESSMENT ROLL; DIRECTING THE FILING OF THE PROPOSED NEIGHBORHOOD IMPROVEMENT AREA #2 ASSESSMENT ROLL WITH THE COUNTY CLERK TO MAKE AVAILABLE FOR PUBLIC INSPECTION; NOTICING A PUBLIC HEARING FOR FEBRUARY 25, 2020 TO CONSIDER AN ORDER LEVYING ASSESSMENTS ON PROPERTY LOCATED WITHIN NEIGHBORHOOD IMPROVEMENT AREA #2 OF THE LA CIMA PUBLIC IMPROVEMENT DISTRICT; DIRECTING COUNTY STAFF TO PUBLISH AND MAIL NOTICE OF SAID PUBLIC HEARING; AND RESOLVING OTHER MATTERS INCIDENT AND RELATED THERETO; AND PROVIDING AN EFFECTIVE DATE.

>> WE HAVE A MOTION AND A SECOND. ANY FURTHER COMMENTS? PLEASE CALL THE ROLL.

[25. Discussion and possible action to consider approval of a La Cima Public Improvement District Deposit Agreement for Proposed Future Bond Test Amendment for certain costs associated with Neighborhood Improvement Area #2 of the La Cima Public Improvement District. SHELL]

>> 25. >> JUST TO FOLLOW FORMAT I WILL ENTERTAIN A MOTION.

WE HAVE A MOTION AND A SECOND. >> MR. KENNEDY CAN YOU UPDATE THE COURT ON THE PUBLIC ON WHAT THE ACTION PROPOSED BEFORE THE COMMISSIONERS COURT IS REGARDING THIS ITEM?

>> THE DEVELOPER HAS REQUESTED THAT WE ENGAGE BONDHOLDERS AND THE CURRENT BONDHOLDERS AND INQUIRE WHETHER THE BONDHOLDERS WOULD BE INTERESTED IN OR WOULD CONSENT TO AN AMENDMENT TO THE INDENTURES A LEGALLY BINDING AGREEMENT BETWEEN THE BONDHOLDERS AND THOSE THAT ISSUED IT. AND WE WOULD NOT BE ABLE TO PROVIDE THE AMENDMENTS TO THE INDENTURE WITHOUT CONSENT, 51% OR MORE OF THE BONDHOLDERS. THAT WOULD COST SOME MONEY, TIME TO MAKE THE INQUIRY BOTH WITH COUNTY STAFF AND WITH CONSULTANTS AND OUTSIDE COUNSEL FOR THE COUNTY. THIS AGREEMENT HERE IS AN AGREEMENT THAT WOULD HAVE DEVELOPER PAY THAT TIME AND MONEY THAT IT WOULD TAKE TO MAKE THE INQUIRY.

THAT IS WHAT IT IS ABOUT. >> OF THE COURT APPROVES THIS ITEM THAN THE DEVELOPER WILL DEPOSIT MONEY WHICH WILL BE DRAWN ON FOR ANY WORK THAT WE PERFORMED TO SATISFY THEIR INVESTIGATION INTO WHETHER THIS CHANGING OR AMENDMENT TO THE BOND TEST IS ACCEPTABLE OR NOT WITH FIRST THOSE THAT CURRENTLY HOLD THOSE BONDS AND THEN EVENTUALLY IF THEY REACH THE POINT THAT THIS COMMISSIONERS COURT WITHIN DETERMINE WHETHER THOSE BOND TESTS SHOULD BE OR

SHOULD NOT BE AMENDED? >> THAT'S RIGHT. IT WOULD BE AN ACTION THAT IS STILL MONTHS AWAY, IF IT WAS AN ACTION OF THIS COURT TO AMEND THE INDENTURE TO MAKE THE

[01:20:04]

AMENDMENT TO THE FUTURE BONDS THAT WOULD HAPPEN LATER AFTER WE GOT FEEDBACK FROM THE

BONDHOLDERS. >> ANY OTHER COMMENTS? WE WILL PLEASE CALL THE ROLL.

[29. Discussion and possible action to authorize the County Judge to execute a $25,899 Proposal from Beckwith Electronic Systems, LLC for replacement AV video/audio equipment for District Courtrooms #1, #3 & #4 and allow a discretionary exemption pursuant to Texas Local Government Code 262.024A (7) (D) and amend the budget accordingly. INGALSBE/T.CRUMLEY]

>> LET'S OPEN NUMBER 29. >> 29, DISCUSSION ON POSSIBLE ACTION TO AUTHORIZE THE COUNTY JUDGE TO EXECUTE A COLOR PROPOSAL FROM BACK WITH ELECTRONIC SYSTEMS LLC FOR REPLACEMENT AV VIDEO/AUDIO EQUIPMENT FOR DISTRICT GOVERNMENT CODE 262.024 A AND

AMEND THE BUDGET ACCORDINGLY. >> WE HAVE A MOTION AND A SECOND.

>> SOME OF THIS EQUIPMENT HAS COME TO THE END OF LIFE AND IT IS NOT COST PROHIBITIVE TO REPAIR IT. THERE HAS BEEN MANY IDENTIFIED IN THE COUNTY AND DISTRICT TECHNOLOGY FUND. IT SHOULD BE TO COUNTY COURT ROOMS AND ONE, THREE, AND FOUR.

WE REPAIR DISTRICT COURTROOMS LAST YEAR. THAT IS ON THE SECOND FLOOR.

ALL WE DO IS FACILIATE THE SCHEDULING OF THE PROJECT. >> I WANT TO MAKE A CORRECTION IT IS COST PROHIBITED TO REPAIR THESE. SO WE WILL REPLACE THEM.

>> IT IS ALSO COUNTY COURTS, NOT DISTRICT COURT? >> THAT IS CORRECT.

>> WE HAVE A MOTION AND A SECOND. NO OTHER COMMENTS.

PLEASE CALL THE ROLL.

[26. Discussion and possible action to authorize On-Site Sewage Facility Permit for three short-term rental cabins and grant a variance to section 10 M. 1. (B) of the Hays County Rules for On-Site Sewage Facilities at 630 Winn Ranch Road, Wimberley, Texas 78676. SHELL/STRICKLAND]

>> DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE ON-SITE SEWAGE FACILITY PERMIT FOR THREE SHORT TERM RENTAL CABINS AND GRANTS A VARIANCE TO SECTION 10 M1 BB OF THE HAYS COUNTY RULES OF ON-SITE SEWAGE FACILITIES AT 630 WHEN RANCH ROAD, WIMBERLEY, TEXAS, 78676.

>> IF YOU DON'T MIND, QUICKLY EXPLAIN, THIS IS A VARIANCE THAT, I'M ASSUMING I AM CORRECT ON THAT. I THINK THIS HAS BEEN DONE IN THIS EXACTLY FOR EITHER THIS DEVELOPMENT OR PRIOR DEVELOPMENT OR ONE VERY SIMILAR. [INAUDIBLE]

>> THAT SEEMS TO WORK FOR THE NEED? [INAUDIBLE]

>> THIS ONLY WORKS FOR SMALLER PROJECTS. [INAUDIBLE]

>> PERFECT. I WILL MAKE A MOTION FOR APPROVAL.

>> PLEASE CALL THE ROLL.

[28. Discussion and possible action to approve the location of office spaces for the Indigent Defense Coordinator and the Records Management Office within the Hays County Government Center located at 712 S. Stagecoach Trail, San Marcos, Texas. INGALSBE/SHELL/ZELHART/MAU]

>> 28, DISCUSSION AND POSSIBLE ACTION TO APPROVE THE LOCATION OF OFFICE SPACES FOR THE INDIGENT DEFENSE COORDINATOR AND THE RECORDS MANAGEMENT OFFICE WITHIN THE HAYS COUNTY GOVERNMENT CENTER LOCATED AT 712 S. STAGECOACH TRAIL SAN MARCOS, TEXAS.

78666. >> WE ARE OPEN FOR COMMENTS. BETTER UP.

[01:25:07]

>> I JUST WANTED TO MAKE SURE -- [INAUDIBLE]

>> WHILE THIS HAS BEEN GOING ON, I JUST TURN THAT ON. SORRY.

WHILE THIS HAS BEEN GOING ON THE COUNTY HAS BEEN GROWING, THEON THE GOVERNMENT CENTER HAS BECOME MORE AND MORE TO A PREMIUM. WE HAVE A VARIETY OF ADDITIONAL DEPARTMENTS OR SUB DEPARTMENTS THAT HAVE BEEN ADDED SINCE THE BUILDING WAS ADDED SUCH AS THE VETERANS COURT.

THE MAGISTRATE'S OFFICE, WE JUST APPOINTED TODAY AS WELL AS WHAT IS SPECIFICALLY REFERENCED HERE.

IN THE DEFENSE COORDINATOR CURRENTLY HAS NO SPACE BEHIND THE COURTROOMS WERE ALL OF THE JUDGES, STAFF AND PEOPLE THAT SUPPORT THE COURTS DIRECTLY ARE LOCATED.

PUTTING THE RECORDS MANAGEMENT OFFICER IS GOING TO RELOCATE THAT.

WE ARE GOING TO ALLOW THAT SPACE TO BE TAKEN OVER BY THE INDIGENT DEFENSE COORDINATOR.

THE REASON I WANTED TO TAKE THIS OPPORTUNITY TO TALK ABOUT THIS. THIS IS AN EXAMPLE OF THINGS THAT HAVE BEEN GOING ON OVER AT THE COURTHOUSE RECENTLY INCLUDING EXPANSION OF STAFF ACROSS THE BOARD. WE HAVE THE NEW COURTS, MY OFFICE, OF COURSE, ADDS PEOPLE SO DOES EVERY OTHER DEPARTMENT. THE SPACE IN THE DISTRICT ATTORNEY'S OFFICE HAS BEGUN TO BE SUCH A PREMIUM THAT WE HAVE TAKEN A CONFERENCE ROOM AND HAD WITH FOUR INVESTIGATORS THAT SHARE A TABLE AND ARE USING IT AS THEIR OFFICE SPACE. THAT HAS TAKEN AWAY SOME OF THE ACCESSIBLE SPACE FOR SOME OF THE LOCAL BAR TO USE FOR HAVING THEIR ATTORNEY CONFERENCES, DEPOSITIONS AND THINGS LIKE THAT. WHAT THIS IS GOING TO DO IS OBVIOUSLY LIMITED THE SPACE THAT THE OFFICE MANAGER HAS TO DO HER WORK.

WE ARE HOPING AS THIS PROJECT CONTINUES AND THE NUMBER OF PAPER FILES DIMINISHES IN THE DIGITAL FILES, THEY TAKE UP A LOT LESS SPACE SO THE SOCCER TO BE A PROBLEM.

IT IS FORESEEABLE AS WE GO FORWARD THAT SPACE AND THE GOVERNMENT CENTER IS GOING TO BECOME MORE AND MORE VALUABLE. I WOULD ASK COMMISSIONERS AS WE GO FORWARD TO CONSIDER OTHER WAYS TO PERHAPS MAXIMIZE THE SPACE IN THE COURTHOUSE TO CREATE ADDITIONAL OFFICES, MEETING ROOMS AND THINGS LIKE THAT. WE HAVE SOME SPACES I THINK ARE UNDERUTILIZED RIGHT NOW INCLUDING THE CONFERENCE ROOMS ON THE FAR SIDE OF THE BUILDING FROM MY OFFICE, ON THE FIRST WHERE THE ELECTIONS ARE SOMETIMES HELD.

THOSE ROOMS ARE NOT UTILIZED AS MUCH THEY CAN BE MADE SMALLER AND REPLACE SOME OF THIS LOST MEETING SPACE THAT IS NOT HAVING TO BE TAKEN OVER BY ACTIVE EMPLOYEES IN THE GOVERNMENT CENTER. AS WE MOVE FORWARD THAT WILL CONTINUE TO BE MORE AND MORE OF AN ISSUE AS WE ADD PEOPLE LIKE AND INDIGENT DEFENSE COORDINATOR.

THAT OFFICE HAS TO GROW WHICH FORESEEABLY COULD. THE OFFICE SHE IS GOING TO BE OCCUPYING NOW IS GOING TO TURN OUT TO BE TOO SMALL AT SOME POINT.

AS WE CONTINUE TO GROW AND ADD COURTS AS NECESSARY. ALTHOUGH STAFFS THAT THOSE DEPARTMENT'S ARE GOING TO REQUIRE IS GOING TO EVENTUALLY USE UP ALL OF THE AVAILABLE SPACE AT THE GOVERNMENT CENTER. I REALIZE THAT IS A PROBLEM FOR ANOTHER DAY.

THIS AGENDA ITEM, I THINK, BRINGS THAT TO A POINT IT IS WORTH ADDRESSING.

NOT ASKNG FOR THE DISCUSSION TO HAPPEN TODAY BUT AS WE GO FORWARD THAT IS SOMETHING WE

NEED TO START THINKING OF. >> HAVE A QUESTION, JUDGE, SINCE YOU BROUGHT IT UP.

IF WE WERE, AND WE NEED TO DISCUSS THIS, OF COURSE, IF WE WERE ABLE TO USE ONE OF THOSE CONFERENCE ROOMS ON THE FIRST FLOOR FOR ATTORNEYS, WITHOUT BE AMENABLE TO THEM?

[01:30:04]

>> I BELIEVE SO. CURRENTLY THOSE ROOMS CAN ONLY BE RESERVED BY COUNTY POLICY BY COUNTY OFFICIALS, THE DEPARTMENT HAD HAS TO BASICALLY SAY NO, THE CONFERENCE ROOMS OUTSIDE OF THE DISTRICT ATTORNEY'S OFFICE WHICH HAVE BEEN USED SINCE THE BUILDING OPENED FOR HIS THESE SORTS OF DEPOSITIONS ON ATTORNEY MEETINGS AND SO FORTH, THOSE HAVE BEEN UNDER THE DISTRICT ATTORNEY'S OFFICE. WE HAVE BEEN MANAGING TAKING RESERVATIONS FOR THAT AND SAID THOSE UP. THERE ARE STILL SEVERAL CONFERENCE ROOMS AVAILABLE OVER THERE. BUT, THE CONFERENCE ROOMS DOWNSTAIRS, IF THOSE CAN BE MADE AVAILABLE, IT WOULD SIMPLY BE A POLICY CHANGE TO ALLOW DEFENSE ATTORNEYS, CIVIL ATTORNEYS TO RESERVE THOSE ROOMS FOR PURPOSES OF TAKING DEPOSITIONS OR HAVING MEETINGS OF THAT SORT.

>> I THINK I HEARD YOU SAY THAT THERE ARE CONFERENCE ROOMS ADJACENT TO YOUR OFFICE THAT ARE

STILL AVAILABLE FOR THEIR USE? >> THAT IS CORRECT. THERE WERE 4.

THE LARGEST ONE WHICH HAS THE OUTSIDE WALL WHICH HAS WINDOWS IN IT.

THE OTHER THREE ARE ALL INTERIOR AND DO NOT HAVE WINDOWS. THE LARGER ONE IS A PREFERABLE ONE FOR MOST OF THE ATTORNEYS. THAT IS THE ONE WE HAD TO TAKE IN ORDER TO MAXIMIZE THAT SPACE.

THAT IS THE ONLY ONE THAT WOULD FIT FOR EMPLOYEES WHICH IS WHAT I HAVE IN THERE CURRENTLY.

>> I TOURED THE FACILITY. I SAW YOUR INVESTIGATORS DILIGENTLY WORKING AND I THOUGHT THAT WAS A GOOD USE OF THE SPACE AND THEY WERE UTILIZING IT EFFECTIVELY.

THOSE ROOMS YOU'RE DESCRIBING OUTSIDE OF YOUR OFFICE. ONE OF THE THINGS THAT HAS BEEN BROUGHT TO OUR OFFICE QUITE OFTEN IS DEFENSE ATTORNEYS ASKING FOR THAT MEETING SPACE, SITTING ON A BENCH IN THE HALLWAY WHERE THE GENERAL PUBLIC CAN HEAR ALL CONVERSATIONS DOESN'T SEEM RIGHT. THAT IS WHY WE WORKED HARD WITH OUR MAINTENANCE DEPARTMENT TO PROVIDE ACCESS TO THE SPACE, JUST BEFORE THE COURTROOMS IF YOU WILL RECALL, AND OF COURSE I'M SUPER FRUGAL WHEN I SAW THE PRICE OF SOME OF THOSE LOCKS I SAID PUMP THE BRAKES.

WHAT WE COULD DO, I THOUGHT, WAS SWITCHING THE DOORS SO WE STILL HAVE OUR COURTROOM SECURITY WHICH REGROUPED VALUE GREATLY AND STILL PROVIDE ACCESS TO THOSE MEETING ROOMS TO OUR DEFENSE ATTORNEYS, SOME OF IT HAS BEEN DONE. IT SEEMS AS THOUGH WITH THE TOUR THAT I RECEIVED, IT SEEMS AS THOUGH WE HAVE SOME UNDONE SPACE , UNFINISHED BUSINESS THAT WE PROVIDED. THERE IS SPACE ON THE HORIZON ON THAT FRONT, BECAUSE THEY HAVE FALLEN BEHIND, GOT A LITTLE BUSY, NOT SURE THE REASON, BUT THERE IS THAT SPACE STILL COMING

TO THE DEFENSE ATTORNEYS? >> RIGHT. I WOULD CALL THOSE DISCUSSIONS AND I KNOW THAT WILL BE VALUABLE TO HAVE THAT. BUT AS ANOTHER ITEM ON THAT LIST , I THINK ONE OR TWO OF THOSE ROOMS ARE CURRENTLY BEING USED ON THE SECOND FLOOR NOW BY THE VETERANS COURT STAFF. AS YOU ALL KNOW, HART IS VERY PASSIONATE ABOUT CREATING A WHICH I'M ALSO IN SUPPORTIVE. THEY MAY END UP IN A SPACE LIKE THAT, OR WHO KNOWS WHERE THEY WILL BE PUT. AS YOU SAY, PLAY TETRIS WITH THE FACILITIES TRYING TO FIGURE OUT TO EVERYBODY CAN FIT IN AND WHAT IS THE BEST USE OF THAT SPACE. JUST LIKE TETRIS, THE GAME GETS HARDER AND HARDER AS TIME GOES ON. THERE WILL BE SOMETHING THAT I THINK WE NEED TO KEEP THINKING ABOUT HOW WE CAN USE THE SPACE THAT WE'VE GOT.

EVENTUALLY I DO THINK THERE IS SOME GAPS FOZ WILL NOT BUILDING WHERE THERE ARE POTENTIAL PLACES THAT ARE UNUSED RIGHT NOW. THERE IS NO CURRENT WAY FOR US TO USE THAT FOR ANYTHING OTHER THAN LOBBY SPACE WITHOUT ADDING WALLS AND THERE IS COSTS ASSOCIATED WITH THAT WE HAVE CURRENTLY THAT WE HAVE NOT PUT ANY RESOURCES TO. THOSE ARE THE SORTS OF THINGS THAT I THINK ARE OCCURRING NOT JUST IN MY DEPARTMENT WITH OTHER DEPARTMENTS WE NEED TO START

LOOKING AT. >> IF WE COULD MAYBE SPEND SOME TIME AND USE THIS IS ONE AREA OF STUDY, THIS ONE ISSUE THAT WE ARE FACING WITH YOUR OFFICE AND THE CONFERENCE ROOM THAT OUR BAR HAS BEEN USING IN THE PAST. MAYBE WE CAN TAKE A LOOK AT SOME OF THESE SPACES THAT HAVE BEEN

[01:35:03]

MENTIONED RIGHT NOW AND SEE IF WE CAN FIND SOME SOLUTION. IF WE GET SET UP SOME MEETINGS AND LOOK AT SPACE. THEY BEGET HEAD OF THIS AND FIND AN INTERIM SOLUTION.

PLACES THAT THEY NEED THAT ARE NOT AVAILABLE RIGHT NOW. IF WE CAN FIND AN INTERIM SOLUTION FOR THAT WHETHER IT IS A CONFERENCE ROOM DOWNTOWN. DOWNSTAIRS.

ALSO LOOK TOWARD SOMETHING THAT IS NOT NECESSARILY LONG-TERM. IF WE COULD JUST SPEND SOME TIME DOING THAT AND START WITH THIS SINCE IT'S SOMETHING THAT IS HAPPENING NOW.

WE COULD TAKE A LOOK AT SPACES AFTER THAT. THERE IS A PRIORITY WITH US.

IF THERE ARE SOME INTERMEDIATE SOLUTIONS THAT WE CAN PROVIDE WOULD SEE WITHOUT TAKES TO MAKE THAT HAPPEN AND WORK WITH THOSE VARIOUS DEPARTMENTS AND THEN ALSO LOOK AT THE DA SPACE, WHETHER THE CHEAPEST WAY AND SOMETHING THAT MIGHT LAST A FEW YEARS AND SOMETHING THAT MIGHT

LAST EVEN LONGER. >> WE HAVE HAD PRELIMINARY DISCUSSIONS ABOUT WHAT IT WOULD TAKE TO SHIFT THE FLOORPLAN IN A WAY THAT WOULD MAXIMIZE THE USE OF THAT SPACE.

A LOT OF THAT JUST COMES DOWN TO COST. WE HAVEN'T SEEN THE AVAILABLE RESOURCES TO DO THAT. LIKE I SAID, AT A CERTAIN POINT IT'S GOING TO BECOME, THEY'RE NOT GOING TO HAVE A WAY TO PUT IT OFF ANY LONGER. I CERTAINLY THINK INTERIM SOLUTIONS HAVE TO BE CONSIDERED AND MORE PERMANENT SOLUTIONS HAVE TO BE THOUGHT ABOUT AS

WELL. >> A COUPLE OF THINGS. THE COURTROOMS ON THE SECOND FLOOR UNTIL THURSDAY I HAD NO KNOWLEDGE, PRIOR KNOWLEDGE OF THE SWITCHING OF THOSE DOORS FROM THE HALLWAY TO THE COURTROOM AND NEITHER DID THE MAINTENANCE MANAGER.

I THINK SOME DISCUSSIONS NEED TO BE HAD WITH THE JUDGES ABOUT THAT.

I'M NOT SURE THEY ARE ALL ON BOARD WITH. >> MAYBE THAT CAN BE PART OF THIS TIME THAT WE SPEND IN THE NEXT FEW WEEKS, MAYBE WE CAN START WITH THAT GET EVERYBODY TOGETHER AND SEE WHERE THAT IS? PUT THAT ALONGSIDE TO THE ATTORNEY CONFERENCE ROOM THAT IS NOW BEEN CHANGED AND SEE HOW WE CAN PROVIDE SOME SOLUTIONS FOR THAT AS WELL.

AND THEN COME UP WITH SOME OBVIOUSLY LET'S START WITH THE EASIEST AND CHEAPEST WAY TO

ACCOMMODATE AND THEN HAVE SOME PLANS MOVING FORWARD. >> THAT IS EXACTLY RIGHT.

THE HOLISTIC APPROACH, ALTHOUGH ALL OF US ARE NOT ONBOARD BOARD WITH ANYTHING, I'VE LEARNED THAT HERE IS A COUNTY JUDGE, WHEN YOU REACH TO FACILITATE AND PROVIDE ACCESS, BECAUSE THIS IS A SPACE THAT IS OF, BY, AND FOR THE PEOPLE. I HEARD SOME OF THE CONCERN WAS THE POTENTIAL CLICKING WHEN A DOOR OPENS. I UNDERSTAND THAT IS A DISTRACTION. I'M SITTING HERE RUNNING THIS MEETING AND WHEN PEOPLE ARE ON THE SIDE, HAVING CONVERSATIONS, IT IS A DISTRACTION. I REALLY DO UNDERSTAND AND APPRECIATE THE PERSPECTIVE. I JUST ASKED THAT MOVING FORWARD WE ALL EXERCISE A LITTLE BIT OF

FLEXIBILITY. >> I WAS ADDRESSING MORE THAT IT HAD BEEN DONE YET.

IT WASN'T SOMETHING THAT WAS AGREED ON. COMMISSIONER DEBBIE INGALSBE QUESTION ABOUT USING THE CONFERENCE ROOMS ON THE FIRST FLOOR I THINK THAT IS SOMETHING THAT MAY BE A DIFFERENT ISSUE THAT MR. KENNEDY CAN ADDRESS WITH PUBLIC USE.

>> I CONSIDERED SAYING THIS EARLIER AND THEN DECIDED NOT TO. I'M HAPPY TO REITERATE THIS.

WE HAVE TALKED ABOUT IT BEFORE. THE GOVERNMENT CENTER IS A LIMITED PUBLIC FORUM.

WE HAVE OTHER PLACES WE HAVE DESIGNATED AS PUBLIC FORUM ACCESS FOR THE GENERAL PUBLIC, THAT ONE PLACE AS THE COURTHOUSE HERE ON THE SQARE. IF THERE ARE GOVERNMENTAL FUNCTION RELATED TO THAT USE WITHIN THE BUILDING AT THE GOVERNMENT CENTER AND IT HAS BEEN ALLOWED, WE HAVE NOT ALLOWED OTHER GOVERNMENTAL ENTITIES TO RESERVE THE SPACE.

CONSIDERING DEFENSE COUNSEL'S HAVE HAD ACCESS TO ROOMS IN THE GOVERNMENT CENTER ALREADY, I DON'T THINK IT IS ANY REAL CHANGE TO DESIGNATE ONE OF THE CONFERENCE ROOMS DOWNSTAIRS AND ALLOW THAT USE THERE. THERE ARE OFFICERS OF THE COURT, PROBABLY DISCUSSING A CASE THAT IS THE HAYS COUNTY CASE ANYWAY. THE CASE THAT RELATES TO OUR GOVERNMENTAL FUNCTIONS.

I DON'T THINK THAT IS A GREAT DEVIATION FROM WHAT WE HAVE DONE THUS FAR.

WOULD BE ALLOWABLE AS FAR AS WHAT WE HAVE ALLOWED INSIDE THE BUILDING.

>> I REALLY DO THINK THAT WE OUGHT TO BRING THE BAR IN. I THINK THEY NEED TO BE A TO

[01:40:05]

THIS. I THINK THAT IS A GOOD IDEA. >> DO WE HAVE A MOTION?

>> SO MOVED. >> WILL YOU PLEASE CALL THE ROLL

[27. Discussion and possible action to authorize the County Judge to execute an Interlocal Agreement with the National Cooperative Purchasing Alliance (NCPA) to provide cooperative purchasing services for Hays County. BECERRA/VILLARREAL-ALONZO]

WILL YOU PLEASE OPEN 27? >> DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE COUNTY JUDGE TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE NATIONAL COOPERATIVE PURCHASING ALLIANCE (NCPA) TO PROVIDE COOPERATIVE PURCHASING SERVICES FOR HAYS COUNTY.

>> MOVE TO APPROVE. >> SECOND A. >> AN ASSOCIATION THAT HAS ALREADY PERFORMED WITH PROPOSALS OR BIDS. AS THE COUNTY SEEKS TO PURCHASE WE LOOK TO THESE TO REVIEW ANY VENDORS THAT CAN PROVIDE SERVICES FOR THE COUNTY AT THE

ALREADY COMPETITIVE BID PRICE. >> SOUNDS LIKE A GREAT OPPORTUNITY TO BE EFFICIENT.

>> PREVIOUSLY, THIS IS VERY SIMILAR TO WHAT WE ENTERED INTO FOR OUR AGREEMENT FOR THIS CONTRACT A COUPLE OF AGO. I THINK IT'S GIVING US ABSOLUTE, ANYTIME WE CAN GET ADDITIONAL PURCHASING POWER UNRELATED TO HOW SMALL OUR COUNTY IS IN COMPARISON, I THINK IT IS A GOOD

THING. I FULLY ENDORSE IT. >> PLEASE CALL THE ROLL.

[30. Discussion and possible action to modify the approval process for expenditures from County Wide funds, including but not limited to expenditures for outside legal services, which was recently moved from County Wide to the Office of General Counsel budget. BECERRA]

DISCUSSION AND POSSIBLE ACTION TO MODIFY THE APPROVAL PROCESS FOR EXPENDITURES FROM COUNTY WIDE FUNDS, INCLUDING BUT NOT LIMITED TO EXPENDITURES FOR OUTSIDE LEGAL SERICES, WHICH WAS RECENTLY MOVED FROM COUNTY WIDE TO THE OFFICE OF GENERAL COUNSEL BUDGET.

>> I ASKED FOR THIS AGENDA ITEM. WE WANT TO HAVE A MOTION. COULD I ENTERTAIN A MOTION FOR

THE CONVERSATION? >> SO MOVED. >> I ENTERTAINED THIS AGENDA ITEM BECAUSE WHEN WE DID MOTION LAST WEEK WE HAD ADDED A PIECE THAT I FEEL THE WORD COMES TO SERVED, WHATEVER SEMANTICS WE WANT TO APPLY TO IT THE OVERSIGHT OF THE COUNTY JUDGES OFFICE OUTSIDE GENERAL COUNSEL. I KNOW COMMISSIONERS YOU HAVE A FULL-TIME JOB RUNNING YOUR PRECINCTS AND IT IS A FULL-TIME JOB. ONE OF THE PIECES IN MY OFFICE AS A COUNTY JUDGE IS OVERSIGHT OF THESE TYPES OF TRANSACTIONS. AS YOU SEE ON THE AGENDA WE HAVE APPROVAL, AGENDA ITEM NUMBER SIX TO, APPROVE PAYMENTS OF COUNTY INVOICES.

WE ALL HAVE THE OPPORTUNITY TO SEE IT IN BLOCK FORM. I GET THE PRIVILEGE, NOT HAVING A SPECIFIC PRECICT TO LOOK A LITTLE MORE CAREFULLY, SEE THE ACTUAL INVOICES SENT TO MY OFFICE AND I BENEFIT GREATLY FROM THAT I GENERALLY APPRECIATE THE THE TRANSPARENCY PIECE AND I DIDN'T REALIZE AND THIS IS MY MISTAKE, I DID NOT REALIZE THE MOTION THAT WAS HANDED TO YOU, COMMISSIONER, I DON'T MIND SHARING OVERSIGHT, I NEVER REALIZED THAT THAT MOTION WAS GOING TO TAKE MY OFFICE OUT OF IT. MY HOPE WITH THIS ACTION IS TO ALLOW US THE OVERSIGHT THAT I CONSIDER INADVERTENTLY REMOVED AS THE LAST AGENDA ITEM IN OUR LAST COURT. I'M NOT TRYING TO SLOW ANYTHING DOWN OR DISRUPT ANY PROCESS ALL I AM SEEKING IS THE CONTINUED ABILITY AS THE PHYSICAL STEWARD THAT I AM, THE BUDGET OFFICER FOR THE COUNTY TO CONTINUE TO SEE THESE IN THAT FORMAT. THAT WAS THE ONLY REASON FOR

THIS. >> I THINK I WOULD LIKE TO CALL ON OUR AUDITOR TO SPEAK TO THIS

ITEM. >> WHILE SHE PASSES OUT OUTCOME I WANTED TO SAY THAT I MADE A SHORT VIDEO IN MY ATTEMPTS TO COMMUNICATE TO THE COMMUNITY OF THINGS THAT ARE GOING ON.

VERY OFTEN PEOPLE DON'T GET A CHANCE TO SEE WHAT WE ARE DOING OR SHOW UP IN COURT.

PEOPLE FROM PRECINCT 4 WERE NOT ABLE TO BE HERE FOR AN AGENDA ITEM.

[01:45:01]

I MADE A SHORT VIDEO DESCRIBING THINGS THAT WERE MY INTERPRETATION OF THE SITUATION.

WHEN WE COUNT TO THE RIPPLES OF WHAT TAKES PLACE AND THE UNINTENDED CONSEQUENCES AS I BELIEVE IS TO HAVE BEEN ONE OF THE UNINTENDED CONSEQUENCES LEAVING ME OUT OF THAT APPROVAL PROCESS, THE AUDITOR, OUR COUNTY AUDITOR RECEIVED SOME PHONE CALLS ASKING ABOUT THIS COMMUNICATION THAT I SHARED WITH THE COMMUNITY. I WANT TO DOUBLE DOWN AND CLARIFY FOR THOSE OF YOU WATCHING THE AUDITOR'S OFFICE HAD NOTHING TO DO WITH THIS, IT IS NOT A JOB OR ANY KIND OF ANYTHING NEGATIVE TOWARDS THE AUDITOR'S OFFICE.

THIS WAS NOT MY INTENT. MY HOPE IS TO SHED LIGHT ON THE THING THAT TOOK PLACE AND