F.3. Adopt a Proclamation Recognizing the week of April 6, 2026 as National Public Health Week. COHEN/INGALSBE/GONZALES

[K.3. Discussion and possible action to amend the Southside Community Center Social Services Contract for FY 2026, adding one-time funding of $100,000.00 to assist the community with housing insecurity and amend the budget accordingly. INGALSBE/BOUTTE]

COMMUNITY CENTER SOCIAL SERVICES CONTRACT FOR FY 2026, ADDING ONE TIME FUNDING OF $100,000 TO ASSIST THE COMMUNITY WITH HOUSING AND SECURITY, AND AMEND THE BUDGET ACCORDINGLY. SO MOVED.

SECOND. ALL RIGHT. COMMISSIONER INGALSBE. THANK YOU.

JUDGE. OH, I'M SORRY. I JUST FOUND OUT WE HAD COMMENTS.

OKAY. OH, YEAH. WE GOT TO GET BETTER AT THAT PIECE. JUST GIVE ME AHEAD OF TIME. A LITTLE POST-IT WITH THOSE COMMENTS.

I GOT LOST IN MY STACK. SORRY. AND THANK YOU.

NO PROBLEM. HOW MANY YOU GOT? JUST ONE. ONE EMAIL.

OKAY, SO WE'RE GOING TO START THE PUBLIC COMMENTS PORTION.

RODRIGO. AMAYA. THANK YOU, JUDGE COURT. I WANT TO SPEAK OUT.

ON THIS AGENDA ITEM. PERSONALLY, THIS LAST ELECTION PERIOD, I STARTED LOOKING INTO SOME OF THE VIOLATIONS WHEN NONPROFIT ORGANIZATIONS ARE INVOLVED. IF YOU LOOK AT SOME OF THE VIOLATIONS TO AVOID TALKS ABOUT POLITICAL CAMPAIGNING, THE CURRENT LADY THAT RUNS IT. I BELIEVE HER LAST NAME IS VILLALPANDO, CURRENTLY RELATED TO ONE OF THE J P S I WAS RUNNING.

THEY'RE OUT POLITICKING. THESE ARE VIOLATIONS THAT THE IRS IS VERY, VERY TAKE VERY SERIOUS, YOU KNOW. AND THERE'S BEEN A LOT OF STUFF HAPPENING THERE.

THE GUY THAT INVENTED THE CHEETOS HOT FLAMING.

I REMEMBER A STATEMENT HE MADE ONE TIME THAT SAID IT'S NOT ABOUT THE SURPLUS.

IT'S ABOUT THE DISTRIBUTION. YOU KNOW, I WOULD REALLY APPRECIATE THIS COURT TO PERFORM DEMAND REQUEST, WHATEVER YOU WANT TO CALL IT, SOMETIMES SOME TYPE OF ACCURATE AUDIT TO MAKE SURE THAT THESE THINGS THAT I'M,

[00:40:05]

I'VE BEEN TOLD ABOUT, YOU KNOW, ISSUING OUT MONEY TO PERSONAL FRIENDS AND THINGS LIKE THAT ARE LOOKED INTO.

AND I WOULD LOVE TO SIT DOWN WITH ANY OF Y'ALL AND I CAN SHOW YOU WHAT I HAVE WITH THE UNDERSTANDING THAT YOU'RE GOING TO TAKE ENFORCEMENT ACTION.

NOW, I'M ALL ABOUT HELPING AGENCIES LIKE THIS.

YOU KNOW, I KNOW IT'S SUPPOSED TO BE FAITH BASED, BUT LIKE THE JUDGE SAID EARLIER, THERE IS SO MUCH THE PUBLIC DOESN'T KNOW ABOUT.

WELL, I DO, I KNOW, AND I WANT TO SIT DOWN WITH ANY OF Y'ALL SO THAT I CAN SHARE WHAT I FOUND.

AND IF YOU COULD SAY THAT IT IS NOT VALID. I'LL STOP COMING HERE.

BUT YOU KNOW, WHEN YOU DO FIND IT AND I'M TELLING YOU, AS A QUALIFIED, HEAVILY TRAINED, I'VE BEEN ACCUSED OF BEING A TRAINED OBSERVER. AND ALSO, TO MY CREDIT, I WAS ABLE TO GO TO FEDERAL COURT IN DOWN IN VAL VERDE, TEXAS.

SO I KNOW HOW TO HANDLE BUSINESS UP THERE TOO.

THAT QUALIFIES ME. AND IF YOU'RE SERIOUS ABOUT ACCOUNTABILITY, YOU KNOW, I KNOW THIS IS 100,000 PLUS, YOU KNOW, THERE'S STUFF HAPPENING OVER THERE IN THE BACK, PEOPLE DROPPING STUFF UP, FOLKS RUNNING AROUND, TAKING IT, HELPING IT, EVERYTHING. YOU LOOK AT THE 503 C VIOLATIONS THAT THE IRS FROWNS.

IT'S HAPPENING OVER THERE. AND THE BETTER THING IS I CAN PROVE IT.

THANK YOU. THANK YOU, SIR. AND WE HAVE ONE WRITTEN.

SHARED ANNE SHERIDAN SCHAEFER FROM SAN MARCOS.

I AM WRITING THIS COMMENT THAT I AM STRONGLY IN FAVOR OF THE AGENDA ITEM K THREE DISCUSSION AND POSSIBLE ACTION TO AMEND THE SOUTH SIDE COMMUNITY CENTER SOCIAL SERVICE CONTRACT FOR FY 2026, ADDING ONE TIME FUNDING OF $100,000 TO ASSIST THE COMMUNITY WITH HOUSING AND SECURITY.

SOUTH COMMUNITY CENTER IS A PRIMARY PROVIDER OF CRITICAL SOCIAL SERVICE INFRASTRUCTURE FOR HAYS COUNTY.

SINCERELY, SHERIDAN. SCHAEFER. ALL RIGHT. THAT CONCLUDES NOW.

COMMISSIONER INGALSBE, YOU CAN KICK US OFF. OKAY. THANK YOU. JUDGE. WELL OF COURSE, RECENTLY AND EVEN TODAY, WE'VE BEEN HEARING ABOUT AND BEEN MADE AWARE ABOUT THE NEED TO CONTINUE SOUTHSIDE'S HOUSING INSECURITY PROGRAM.

PREVIOUSLY, I HAD WORKED WITH VICKIE DORSETT, AND NOW, OF COURSE, I REACHED OUT TO SCOTT WOODLAND, OUR BUDGET OFFICER, TO HELP IDENTIFY POSSIBLE FUNDING FOR THE IMPORTANT PROJECT.

THE $100,000. AND THANKFULLY, SCOTT WAS ABLE TO IDENTIFY $100,000 FROM THE TOBACCO SETTLEMENT FUND TO PUT TOWARDS THIS PROJECT. AND ALSO IN. SEPARATE FROM THIS, AN ADDITIONAL $25,000 OF ARPA FUNDING WILL BE AWARDED TO SOUTHSIDE TO ADVANCE THIS PROGRAM TILL THE END OF THE FISCAL YEAR. THEY WILL BE REQUESTING ADDITIONAL FUNDING DURING THE BUDGET PROCESS.

BUT JUDGE, I BELIEVE THIS PROGRAM WILL HELP SUPPORT INDIVIDUALS AND FAMILIES IN MAINTAINING STABLE AND SAFE HOUSING DURING DIFFICULT TIMES.

IT ALSO PROVIDES ASSISTANCE AND CONNECTS PEOPLE WITH RESOURCES, HELPING PREVENT HOMELESSNESS, WHICH CREATES A HEALTHIER AND MORE STABLE COMMUNITY.

SO I'M ASKING THE COURT FOR THEIR CONSIDERATION IN ALLOWING THIS FUNDING TO MOVE FORWARD.

FOR SOUTHSIDE'S HOUSING STABILITY PROGRAM. COMMISSIONER SMITH.

I'M AWARE OF SOUTHSIDE, AND I'VE HEARD ALL OF OUR COMMENTS OVER THE LAST SEVERAL WEEKS.

I DO HAVE SOME CONCERNS THOUGH. AND THE CONCERNS THAT I HAVE ARE VERY THEY'RE MORE LOGISTICAL THAN THEY ARE FROM A PERSONAL OR MORAL STANDPOINT. THE FACT OF THE MATTER IS, IS THAT WE HAVE A PROCESS FOR THESE FOR THESE SOCIAL SERVICE FUNDS.

THEY'VE PARTICIPATED FOR YEARS IN THAT PROCESS.

AT THE END OF THE DAY, I HAVE SOME CONCERNS OVER.

LET ME PUT THIS IN. LET ME BREAK THIS DOWN A LITTLE BIT.

THE FIRST CONCERN THAT I HAVE IS IF THE PROGRAM IS RUNNING AS CONSISTENTLY AND AS DOES AS MUCH WORK AS IT AS WE'VE HEARD.

THEN THERE SHOULD HAVE BEEN AT LEAST SOME ANTICIPATION THAT THE BUDGET THAT THEY.

WHENEVER WE SET OUR BUDGET LAST, LAST FALL, THERE WAS NO CONSIDERATION, AT LEAST NOT BROUGHT TO US THAT Y'ALL WERE GOING TO RUN OUT OF MONEY IN MID-YEAR. AND I DON'T KNOW. I DON'T KNOW WHETHER THEY'RE THEY OPERATE ON A CALENDAR YEAR BASIS OR WHETHER THEY WORK ON A FISCAL YEAR BASIS.

BUT I HAVE CONCERNS DROPPING A LOT OF MONEY IN THERE WHEN THE CURRENT EXISTING PROGRAM WAS NOT BUDGETED FOR OR WAS NOT SET TO A LEVEL WHERE THEY COULD, THEY COULD HAVE SURVIVED OR KEPT THAT MOVING FORWARD.

NOW, WAS THERE A MASSIVE INFLUX IN ADDITIONAL PARTICIPANTS IN THE PROGRAM?

[00:45:03]

SOUNDS LIKE THERE WAS. I DON'T KNOW THAT, AND I HAVEN'T SEEN THE NUMBERS.

WE ARE GOING TO A PROCESS, OR AT LEAST WE TALKED ABOUT GOING TO A PROCESS ON OUR SOCIAL SERVICE FUNDING WHERE WE HAVE DIRECT DELIVERABLES IN THE PAST.

AND WHILE I SEE THE THE, I SEE THE NEED I SEE A PURPOSE BEHIND IT.

I HAVE A REALLY HARD TIME WHENEVER THERE'S A NUMBER OF THOSE SOCIAL SERVICE PROGRAMS THAT HAVE BEEN ASKING FOR ADDITIONAL FUNDING FOR THE LAST, I KNOW, EIGHT YEARS THAT HAVE NEVER GOTTEN AN INCREASE.

AND THEY'RE MANAGING THEIR BUDGET IN A WAY THAT THEY MANAGE IT TO, TO THE EXTENT THEY CAN.

THEY DO AS MUCH AS THEY CAN WITH THE DOLLARS THAT THEY ALREADY HAVE. AND I UNDERSTAND THAT THEY ARE.

AND I'M NOT SAYING I WON'T SUPPORT THIS TODAY, BUT I UNDERSTAND THAT THEY ARE IN FINANCIAL STRAITS.

BUT BECAUSE THEY'RE IN FINANCIAL STRAITS, WE HAVE MULTIPLE I MEAN, DOZENS, IF NOT HUNDREDS OF ORGANIZATIONS IN THE COUNTY THAT ARE IN THE SAME ONES THAT ARE DEALING WITH THAT. AND IT DID NOT AUTOMATICALLY BECOME THE COUNTY'S PROBLEM TO FUND TO MEET THEIR BUDGET SHORTFALL.

AND THAT'S WHERE I HAVE A PROBLEM. I IT'S HARD FOR ME TO SEE THE BENEFIT FOR THE PARTICIPATION FROM MY PRECINCT.

I'M SURE IT'S THERE, BUT I HAVEN'T SEEN IT AND NO ONE'S TALKED TO ME ABOUT IT.

NOBODY'S REACHED OUT. IT'S JUST AND I'LL BE HONEST WITH YOU, KNOWING THE BACKGROUND ON HOW THESE SOCIAL SERVICE FUNDING THESE FUNDS WORKED, SOME OF THE SPEAKERS I. SOME OF THE SPEAKERS CAME IN HERE AND THEY WERE VERY THANKFUL FOR WHAT THEY'VE GOTTEN, AND THEY WERE VERY ADAMANT ABOUT APPRECIATING THE COUNTIES, THE COUNTIES SUPPORT.

WHAT I DID IN SUPPORT WAS THE SPEAKERS WHO CAME IN AND SAID, WELL, WHY AREN'T YOU ALL PAYING FOR THIS? IT'S YOUR JOB TO PAY FOR THIS. IT'S NOT OUR JOB.

WE DIDN'T DEVELOP THOSE PROGRAMS. WE DIDN'T DEVELOP THAT. THE SERVICES THAT ARE BEING PROVIDED AND WE HAD NO OVERSIGHT OVER THOSE.

SO WHY IS A BUDGET SHORTFALL THAT YOU PROGRESSED UPON YOURSELF? OUR PROBLEM NOW. NOW, THAT MAY BE THE WRONG WAY TO LOOK AT IT, BUT I'M MORE THAN HAPPY TO LOOK AT SUPPORTING THEM WITH MORE FUNDING.

BUT IF WE DO THIS TODAY, I WITHIN WHATEVER WE ADOPT, I WANT TO MAKE SURE THAT THERE IS DIRECT ACCOUNTABILITY AND WE HAVE ACCESS TO EVERY BIT OF THAT DATA. AND WE HAVE THE ABILITY TO MAKE A DECISION BEFORE OUR BUDGET PROCESS COMING UP IN OCTOBER OR SEPTEMBER, OCTOBER. BECAUSE AT THIS POINT WE HAVEN'T I HAVEN'T SEEN ANY OF THAT INFORMATION.

AND IF WE FUND THIS, WE'RE SETTING A BAR THAT THERE IS GOING TO BE AN EXPECTATION THAT WILL.

THE COUNTY IS PAYING FOR THIS. IF THIS IS A PAYMENT IN PERPETUITY, OR THE REQUEST COMES IN THAT THIS IS WHAT IS GOING TO BE EXPECTED OF US IN THE FUTURE, I'M NOT GOING TO BE SUPPORTIVE OF FUTURE FUNDING FOR IT UNLESS WE GET THAT DATA, AND WE HAVE A REAL UNDERSTANDING OF WHAT THE IMPACT COUNTY WIDE IS, BECAUSE THE AMOUNT OF MONEY THAT WE'RE TALKING ABOUT, AND I'M NOT TRYING TO COMPARE APPLES AND ORANGES HERE, BUT I KNOW WHAT IT COULD DO FOR THE HAYS CALDWELL WOMEN'S SHELTER BECAUSE IT OPERATES COUNTYWIDE.

I KNOW WHAT IT COULD DO FOR SOME OF THESE OTHER ENTITIES. I DON'T KNOW THAT ABOUT SOUTHSIDE I IT'S HARD FOR ME TO FIND THAT DIRECT IMPACT, BUT THOSE ARE THE CONCERNS THAT I HAVE AND I APPRECIATE THOSE COMMENTS.

COMMISSIONER. BUT IT'S NOT TOTALLY UNUSUAL BECAUSE WE HAVE COME BETWEEN BUDGETS TO FUND OTHER SOCIAL AGENCIES.

AND SO I KNOW THAT THIS IS A PROGRAM THAT. TODD, YOU'RE HERE, YOU CAN PROBABLY ANSWER THIS, YOU KNOW, OR SPEAK BETTER TO THIS THAN I CAN FAIRLY NEW.

AND I KNOW THAT SOUTHSIDE REALLY IS RAMPING UP THEIR OH GOSH, PEOPLE THAT GIVE DON'T, DON'T THANK YOU THEIR DONATION BASE AND YOU KNOW, I KNOW THAT THEY'RE, THEY'VE BEEN REACHING OUT TO THE CITY OF SAN MARCOS, I THINK KYLE AND BUDA, THEY ARE COUNTYWIDE. THEY DO PROVIDE THOSE SERVICES NOT JUST TO TO SAN MARCOS.

AND SO AND TODD, IF YOU JUDGE IF IT'S PERMISSIBLE, YOU KNOW, TODD'S HERE, HE CAN ANSWER SOME OF THOSE QUESTIONS, BUT I GUESS I JUST REALLY WANT TO JUST SAY THAT IT'S NOT UNUSUAL TO HAVE A SOCIAL SERVICE AGENCY COME PRIOR TO THE BUDGET PROCESS. AND OF COURSE, THAT IS IDEAL.

IF WE COULD GET EVERYBODY TO, YOU KNOW, ASK WHAT THEY NEED FOR.

WE CAN'T ALWAYS FUND EVERYTHING. THE BUDGET PROCESS IS THE APPROPRIATE PLACE TO GO.

BUT AT TIMES WE, YOU KNOW, ARE FACING THESE ISSUES AND WE HAVE TO ADDRESS THEM.

AND SO I WAS JUST PREPARED TO DO THAT. AND COMMISSIONER SMITH, I HEAR WHAT YOU'RE SAYING LOUD AND CLEAR BECAUSE I'VE SAT HERE FOR THE SAME AMOUNT OF DAYS. WE GOT ELECTED AT THE SAME TIME, AND WE HAVE BEEN MAKING A DELIBERATE ATTEMPT TO EVEN THE WAY WE HANDLE REGRADING OF POSITIONS, WE HAVE MADE A DELIBERATE ATTEMPT AT FOLLOWING THE BUDGET CYCLE, FOLLOWING THE FLOW THAT IS MOST STRUCTURED.

[00:50:07]

OTHERWISE IT'S JUST JUST AN ONSLAUGHT OF DISORDER.

AND I HEAR YOU LOUD AND CLEAR ON YOUR ACCOUNTABILITY AND WAS THERE, AND I WILL GIVE HIM A CHANCE TO COME UP AFTER THE COMMISSIONER SPEAK.

WAS THERE A MASSIVE INFLUX? BECAUSE YOU'RE RIGHT, THAT IS A TON OF MONEY.

AND SO WHAT DO WE HAVE TO SHOW FOR WHAT'S CAUSING THIS? HOW DID WE FAIL TO PLAN ACCORDINGLY? WHATEVER THE CASE MAY BE THAT YOU BROUGHT UP AS POINTS ARE SOUND POINTS.

AND I KNOW THEY'RE HARD POINTS. AND I'M GLAD YOU BROUGHT THEM UP.

AND AND WE WOULDN'T BE A GOOD COURT IF WE DIDN'T, MOST HONESTLY, BECAUSE PEOPLE DON'T KNOW THIS AS WELL.

WE GET PRESSED AND PRESSURED BY ORGANIZATIONS.

AND I KNOW FOR SURE I COUNTY WIDE AND SOME REGIONAL ORGANIZATIONS ARE PRESSING ME ON THE REGULAR.

AND SO WE'VE TRIED REALLY HARD TO BUDGET AS GOOD FISCAL STEWARDS, TO BE ALWAYS TRYING OUR VERY BEST TO KEEP A REASONABLE TAX RATE FOR THE TAXPAYERS AS BEST WE CAN. AND SO I KNOW IT'S A HARD THING, WHAT YOU JUST SAID, BUT IT IS HISTORICALLY WHERE THIS COURT HAS BEEN TRYING TO GO.

AND I JUST WANTED YOU TO KNOW THAT AS HARD AS IT WAS TO SAY IT, I APPRECIATE YOU SAYING IT, COMMISSIONER HAMMER. I THINK THAT THAT'S COMMISSIONER SMITH MAKES SOME GOOD POINTS.

I'M A BIG BELIEVER OF BIG COMMUNITY AND BIG CHURCH AND SMALL GOVERNMENT.

SO WHENEVER YOU LOOK AT FUNDING FROM A, FROM A JURISDICTION FROM LIKE A COUNTY OR GOVERNMENT JURISDICTION TO THESE SOCIAL SERVICE ORGANIZATIONS, I DON'T THINK THEY SHOULD BE. AND I'M NOT SAYING THAT THEY ARE SOLELY FUNDED IN ANY WAY, SHAPE OR FORM BY THE COUNTY OR THE CITIES. BUT I DO BELIEVE THAT LOOKING AND IF IT TAKES YOU A WHILE TO GET UP HERE, TO GET UP THAT DONOR BASE AND TO BE ABLE TO PROVIDE THESE GALAS AND DO THOSE TYPES OF THINGS, I JUST WANT TO SEE SOME SUSTAINABILITY BECAUSE IT'S MY UNDERSTANDING THIS PROGRAM WAS CREATED FROM THE ARPA FUNDING.

ARPA FUNDING THAT CAME THROUGH WAS ONE TIME, I MEAN, THERE WAS NO, HEY, THIS IS THIS IS NOW THE USUAL.

AND I THINK THAT THAT'S REALLY HARD TO YOU SEE THAT MONEY AND YOU SEE AND YOU HAVE THE HEART AND THE PASSION TO CREATE THESE PROGRAMS THAT ARE GOING TO HELP YOUR COMMUNITY.

AND SO YOU WANT TO DO THAT IMMEDIATELY, BUT JUST MAKING SURE THAT THE THE SUSTAINABILITY OF THESE PROGRAMS IS THERE.

AND I DO FEEL COMMISSIONER SMITH SAID IT PRETTY WELL THAT THERE WERE THERE WERE SPEAKERS THAT CAME UP AND THEY ACTED LIKE, WHY AREN'T WE TAKING THE INITIATIVE? WHY AREN'T WE DOING THESE THINGS? AND IT'S, WE DIDN'T CREATE THOSE PROGRAMS AS MUCH AS THEY DO HELP PEOPLE.

THERE'S NO DOUBT IN MY MIND THAT SOUTHSIDE DOESN'T DO GREAT WORK.

YOU ALL DO GREAT WORK EVERY SINGLE DAY. AND I APPRECIATE THAT. AND I'M VERY THANKFUL OUR COMMUNITY HAS A RESOURCE LIKE Y'ALL.

AND I KNOW THAT WE DID HAVE THE FOOD BANK COME IN AND THEY ASKED FOR ADDITIONAL FUNDING AS WELL.

I JUST WANT TO MAKE SURE THAT THESE ORGANIZATIONS COMING IN DO HAVE A PLAN.

WHAT IS THAT PLAN? DO YOU HAVE FUNDING COMING IN FROM VARIOUS OTHER SOURCES? AND I KNOW YOU'RE GOING TO HAVE A CHANCE TO GET UP AND SPEAK. IF THIS IS JUST A HOLDOVER UNTIL THEN, BUT I, THERE'S ALSO A PROCESS. SO I WOULD HAVE, I WOULD HAVE LOVED TO HAVE THIS CONVERSATION DURING OUR BUDGET, AND THEN WE WOULD HAVE BEEN IN A DIFFERENT PLACE THAN WE ARE NOW, TRYING TO SCRAMBLE FOR FUNDS AND MAKE SURE THAT OUR TOBACCO FUNDS, THEY COULD BE USED FOR OTHER THINGS AS WELL. SO JUST MAKING SURE THAT WE ARE ALLOCATING THE RIGHT MONEY FOR THE RIGHT PURPOSES.

THANK YOU. COMMISSIONER. COMMISSIONER COHEN SO COMMISSIONER SMITH I COMPLETELY AGREE ABOUT THE SOCIAL SERVICES.

AND THAT'S SOMETHING THAT I THINK HISTORICALLY THE COUNTY JUST HAS NOT BUILT A SYSTEM WHERE WE CAN ACCURATELY MEASURE THE BENEFIT THAT THAT THE COUNTY IS RECEIVING IN RETURN OF OUR DONATION TO THEM.

RIGHT. WHICH IS ONE THING THAT THAT I REALLY WANTED US TO FOCUS ON.

AND WE, WE TRIED TO DO THIS LAST YEAR. WE'RE TRYING TO BUILD UP THE SOCIAL SERVICE PROGRAM MAKE IT AVAILABLE FOR EVERYONE, EVERYONE HAVE AN OPPORTUNITY TO PARTICIPATE. AND, AND ACTUALLY SHOW HOW IT CONTRIBUTES TO THE OVERALL GOALS OF OUR COUNTY, TO OUR STRATEGIC PLAN, WHICH WE DO NOT HAVE AT THE MOMENT, WHICH WILL COME.

SO IT'S REALLY DIFFICULT, I THINK, IN THE PAST, TO ACCURATELY IDENTIFY HOW MUCH SHOULD GO TO ANY ONE ORGANIZATION FOR TO, TO MEET THE BIGGER GOAL, RIGHT? AND I THINK THAT THAT'S SOMETHING THAT, THAT WE ARE WORKING TOWARDS.

AND I KNOW THIS ROUND OF SOCIAL SERVICES IS GOING TO BE DIFFERENT THIS TIME.

AND THAT'S GREAT. AND, YOU KNOW, I KNOW THAT THE NEED FOR THE SERVICES THAT SOUTHSIDE DOES PROVIDE HAS INCREASED.

YOU CAN PROBABLY TALK TO ANY. JP AND THEY WILL TELL YOU THE NUMBER OF EVICTIONS THAT HAVE COME ACROSS THEIR COURTS IS HIGHER THAN IT WAS BEFORE.

[00:55:03]

THE POPULATION IS HIGHER. THE ECONOMY IS MORE DIFFICULT, AND MORE PEOPLE ARE REACHING OUT TO SOUTHSIDE BECAUSE THEY ARE THE HUB OF EVERYONE WHO NEEDS THOSE KINDS OF SERVICES. THEY ARE. AND THE COUNTY IS GUILTY OF USING SOUTHSIDE AS THE GO TO.

WHENEVER THEY'RE IN THOSE WINTER STORMS, THERE'S ICE STORMS. THERE'S YOU KNOW, WHEN IT'S HOT, THERE ARE THE COOLING CENTERS.

AND WE ADVERTISE THAT AS A COUNTY, LIKE THEY GO TO THEM, THEY'RE THE ONES.

AND THAT'S WHY I FEEL LIKE IT IS. WE SHOULD TAKE SOME RESPONSIBILITY TOO, IF WE ARE USING THEM AS THAT HUB THAT WE SHOULD CONTRIBUTE TO WHAT THEY'RE DOING.

I DID TAKE A TOUR OF THEM A COUPLE OF WEEKS AGO.

I DIDN'T REALIZE THAT THEY ALSO HAD THIS SUNRISE COMPLEX THAT HOUSED ELDERLY PEOPLE.

THEY MANAGE THAT. THEY ALSO HAVE A PORTABLE BUILDING OUTSIDE THEIR CENTER THAT BRINGS, YOU KNOW, SINGLE MOM FAMILIES IN TO TAKE CARE OF THEM. SO THEY DO A LOT OF WORK.

AND I KNOW THAT THERE ARE OTHER CITIES THAT WILL PICK UP HOMELESS INDIVIDUALS AND DROP THEM OFF AT OUTSIDE, YOU KNOW, SO THE WHOLE COUNTY IS UTILIZING THIS CENTER FOR THIS RESOURCE.

AND I. I AM IN SUPPORT OF THIS. I UNDERSTAND THE NEED.

AND I THINK IT'S THE RIGHT THING FOR US TO DO AS A COUNTY AT THIS TIME UNTIL WE GET INTO A BETTER PLACE OF REALLY ANALYZING HOW THESE SOCIAL SERVICE PROGRAMS, DONATIONS ARE BEING IMPACTED TO THE COUNTY WIDE.

I MEAN, I KNOW THAT NEEDS TO BE LOOKED AT, AND I FEEL LIKE WE'RE HEADED TOWARDS THAT DIRECTION.

SO I FULLY SUPPORT THIS. COMMISSIONER. I UNDERSTAND THE NEED AND I'M WITH YOU ALL.

YEAH. AND I WILL JUST, YOU KNOW, JUST TO SAY OFF OF WHAT COMMISSIONER COHEN JUST SAID, YOU KNOW, A PROCESS, A NEW PROCESS TO DETERMINE THE ELIGIBILITY OF SOME OF THESE SOCIAL SERVICES AND ALSO THE DUPLICATION OF SERVICES.

I KNOW THAT THAT'S SOMETHING THAT WE'RE LOOKING AT IN KANSAS IS, YOU KNOW, KIND OF LEADING THAT CHARGE.

WHAT I WAS GOING TO SAY EARLIER IS THAT SOUTHSIDE IS EXPANDING THEIR DONATION AND FUNDRAISING BASE.

AND SO THEY ARE LOOKING AT OTHER WAYS TO FUND SOME OF THESE SERVICES.

BUT AND YOU MADE A GOOD POINT, COMMISSIONER THAT EMERGENCY SERVICES, OUR HEALTH DEPARTMENT UTILIZED SOUTHSIDE, YOU KNOW, QUITE A BIT, YOU KNOW, AND SO IT'S A PARTNERSHIP AND YEAH, CAN I, SINCE YOU'VE TAPPED CANDICE, I'M GOING TO ASK HER TO GO BEFORE WE ASK OUR GUESTS TO SPEAK, BUT I DO WANT TO SAY IN WE SHOULD TAKE RESPONSIBILITY.

THE LAST COMMENT THAT COMMISSIONER COHEN JUST MADE, WE SHOULD TAKE RESPONSIBILITY.

I THINK WE DO. AND WE ALWAYS HAVE. JUST AS A PEACEFUL DISCLAIMER, WE AS A GOVERNMENT HAVE ALWAYS TAKEN RESPONSIBILITY.

AND THAT FRAMING CAN GIVE THE IMPRESSION THAT WE HAVEN'T BEEN.

AND SO I JUST WANT TO MAKE THAT POINT OF CLARIFICATION.

WE SHOULD TAKE SOME RESPONSIBILITY WHILE WE DO ALWAYS.

AND WE DO IT WITH OUR BUDGET. AND MIKE JONES IS IS KEEN ON ALL OF THE PLACES.

SOUTH SIDE WE'RE GRATEFUL FOR IT. THEY SUPPORT THE CITY OF SAN MARCOS SPECIFICALLY.

GEOGRAPHICALLY WE HAVE COUNTY WIDE LOCATIONS.

KYLE, BUDA, WIMBERLEY, WE HAVE LOCATIONS EVERYWHERE.

UELAND. AND I JUST DON'T WANT TO MISCHARACTERIZE THIS AS WELL, ACCIDENTALLY.

THAT THIS IS OUR SINGLE SOURCE THAT WE ALL WORK WITH AND WORK FOR AND WORK TOWARDS, BECAUSE WE HAVE ORGANIZATIONS FROM ALL WALKS OF LIFE THAT ARE IN THIS SPACE. AND SO I DON'T WANT TO ACCIDENTALLY MAKE, FOR EXAMPLE, TOP OF MIND BECAUSE THEY'RE ON THE AGENDA TODAY, RED CROSS. I DON'T WANT RED CROSS TO HEAR OR BE WATCHING COURT AND SAY IT MAY BE FRAMED AS SOUTHSIDE IS THE EVERYTHING UNDER THE SUN. AND THAT WOULD BE INACCURATE BECAUSE WE DEPEND SO MUCH ON SO MANY ORGANIZATIONS.

ABSOLUTELY. AND SO I JUST WANTED TO TAKE THAT MOMENT FOR CLARIFICATION BECAUSE IT DESERVES IT, BECAUSE THIS IS TRULY, TRULY A TEAM LIFT. THIS IS A COMMUNITY LIFT.

ARE THEY IMPORTANT? ABSOLUTELY. THAT'S WHY WE'RE HAVING THIS TIME.

THAT'S WHY WE'RE TALKING. BUT I DON'T WANT TO ACCIDENTALLY MISCHARACTERIZE OR NOT HIGHLIGHT OTHERS.

AND CANDACE, SINCE YOU WERE TAPPED FOR COMMENT AND COMMISSIONER SMITH HAS BECAUSE I'M MAKING NOTES AS A COMMISSIONER SPEAK.

COMMISSIONER SMITH HAD MENTIONED ABOUT THE ACCOUNTABILITY PIECE.

WE'VE HEARD ABOUT THE ACCOUNTABILITY PIECE, AND SO PROVIDE SOME COMFORT FOR THE COMMISSIONERS AND THE VIEWING PUBLIC THAT THERE IS A ACCOUNTABILITY PIECE THAT WE'VE GIVEN YOU DIRECTION ON FOR QUITE, I DON'T KNOW, FOR MONTHS NOW THAT YOU'VE HAD A CHANCE TO WORK ON FOR THE CLEAR, MEASURABLE, OBTAINABLE RESULTS OF TAXPAYER DOLLARS GIVEN TO THIS ORGANIZATION.

[01:00:05]

SO CAN YOU SPEAK ON THAT A LITTLE? SURE. THANK YOU JUDGE.

SO IN REGARDS TO THE SOCIAL SERVICE PROCESS FOR FY 27 STAFF HAS WORKED TO REVISE THE PROGRAMMATIC SIDE AS FAR AS OUR EVALUATION AND WHAT IS REQUIRED FOR THOSE DIFFERENT NGOS THAT ACCEPT DONATIONS WE WILL BE HAVING A PUBLIC MEETING TO GO OVER THOSE REQUIREMENTS ON APRIL 1ST AT 10 A.M..

THERE WILL BE A WEBINAR AS WELL AS AN IN-PERSON SESSION, EXCUSE ME, THAT SAME DAY FROM 2 TO 3 P.M.

IN OUR ELECTION CENTER. SO IF YOU GO TO THE HAYS COUNTY COUNTY ADMINISTRATOR'S PAGE, YOU CAN CLICK ON THE LINK AND GET THAT INFORMATION. SO WE ARE REQUIRING IN REGARDS TO QUARTERLY UPDATES THAT ORGANIZATIONS SHOW US THEIR ACTUAL IMPACT. SO HOW MANY INDIVIDUALS THEY'VE BEEN ABLE TO SERVE WITH THE FUNDING THEY'VE RECEIVED? THE ACTIVITIES THAT HAVE OCCURRED AND IF THERE ARE ANY ADDITIONAL GAPS.

EXCUSE ME, THAT THEY SEE. AND ALSO TO SHARE THEIR SUCCESS STORIES.

SO YOU CAN GET A COPY OF THAT APPLICATION FOR FY 27 NOW.

PLEASE REVIEW IT AND LET US KNOW IF YOU HAVE QUESTIONS.

I DID WANT TO MAKE THIS COMMENT ABOUT THE AMENDMENT TO THE SOUTH SIDE CONTRACT.

SO WE ARE ACTUALLY IMPLEMENTING THOSE QUARTERLY UPDATES NOW.

SO AGAIN, WE CAN SHARE THAT SUCCESS WITH THE COURT.

IF WE'RE SEEING THAT THERE ARE SOME CHALLENGES ALSO TO REPORT THAT BACK AS WELL.

AND I BELIEVE THAT SCOTT MAY HAVE SOME ADDITIONAL COMMENTS AS WELL.

OKAY. BEFORE WE GO ON TO SOMEONE ELSE, I WOULD LIKE TO ASK.

BECAUSE OF THE CURRENT EFFORT THAT YOU ARE UNROLLING.

MAYBE AS THESE FUNDS, NEW FUNDS GET DISTRIBUTED, THEY COULD.

OF COURSE, YOU'VE. CONVEYED THAT THEY WOULD BE MOVING THROUGH THIS FRAMEWORK FOR ACCOUNTABILITY.

BUT MAYBE THERE'S ALSO, BECAUSE OF COMMISSIONER SMITH'S COMMENT ABOUT UNFORESEEN.

MASS POTENTIAL INFLUX. I'M PARAPHRASING COMMISSIONER.

I'D LIKE TO SEE IF TO ADDRESS THAT POINT. IF.

AND THERE ARE LONG STANDING. WELL, I MEAN, I KNOW THE BOARD.

THEY'RE AWESOME. EVERY INDIVIDUAL ON THAT BOARD ARE WONDERFUL PEOPLE.

AND SO IT'S NOT A DIG ON THEM AT ALL. AND MY QUESTION TO YOU THEN SPECIFICALLY IS, MAYBE YOU CAN ASK THEM TO ADDRESS SOME OF THE QUESTIONS AND ENERGY BROUGHT UP IN THIS SPACE THIS MORNING TO GIVE US A, I DON'T KNOW, TWO, THREE YEAR LOOK BACK ON THE SAME LENS, PERSPECTIVES AND ACCOUNTABILITY SO THAT WE CAN MOST EASILY.

SPEAK TO THE PUBLIC ABOUT WHAT THEY'VE DONE, WHAT THEY'RE DOING, AND WHERE THEY'RE GOING.

I THINK THAT WOULD BE A GOOD, A GOOD, A GOOD ASK.

AND THEY ARE A NONPROFIT, AGAIN, WITH A MAGNIFICENT BOARD.

AND I'M SURE THEY HAVE THIS INFORMATION. AND SO IT WOULD BE, I BELIEVE SATISFYING SOME OF THE CONCERNS THAT ARE BEING AIRED HERE TODAY.

I THINK THAT WOULD BE A GREAT MOVE. AND NOW IF IT'S OKAY, I WOULD LIKE TO GIVE YOU A MOMENT TO SPEAK IF YOU'RE READY.

COULD I JUST I JUST WANT TO AND THIS MAY BE ADDRESSED IN HIS COMMENTS.

THAT'S THE REASON I WANT TO SAY THIS BEFORE HE SPEAKS. WHENEVER WE WENT THROUGH THE SOCIAL SERVICES REQUESTS THIS YEAR IN THE BUDGET PROCESS AND WE'VE HAD THIS SAME CONVERSATION IN THE PAST, ONE OF THE THINGS THAT THAT I'VE TRIED TO EMPHASIZE IS THAT THE COUNTY ACTS AS SEED MONEY FOR THE VAST MAJORITY OF THESE OF THESE ORGANIZATIONS. AND WHEN I SAY THAT WE ARE NOT THE FUNDER OF THOSE ORGANIZATIONS, BUT WE DO PROVIDE THE SEED MONEY THAT IS AVAILABLE FOR THEM TO GO OUT AND FIND THOSE MATCHING GRANT FUNDS TO FIND THAT ADDITIONAL THOSE DONATIONS, THOSE THOSE ONE FOR ONE MATCHES THAT THEY CAN GET.

AND OVERALL, AS I LOOK AT OUR SOCIAL SERVICE ORGANIZATIONS, I BELIEVE THERE'S ONLY ONE THAT WE, WE PROVIDE THE MAJORITY OF THE FUNDING FOR THAT ORGANIZATION.

AND I SPOKE ABOUT IT THIS YEAR. I WASN'T HAPPY ABOUT DOING IT.

BECAUSE I REALLY DO VIEW OUR PURPOSE AS BEING THOSE SEED FUNDS.

IF THIS IS A FUNCTION, IF THOSE FUNCTIONS THAT ARE BEING PROVIDED FOR THE COUNTY AND ITS COUNTY WIDE, THEN WE REALLY NEED TO LOOK AT AND KNOW, AND THIS IS NOT A DIG ON THE ORGANIZATION AT ALL.

BUT IF WE'RE IF WE TRULY HAVE THIS NEED IN OUR COUNTY AND WE'RE DOING IT AND WE'RE PAYING SOMEONE ELSE TO DO IT.

WHY ARE WE NOT DOING IT IN THE HOUSE? IF IT'S TRULY A NEED, THEN WE CAN HAVE DIRECT ACCOUNTABILITY AND WE CAN HAVE THOSE THINGS.

[01:05:07]

IF WE ARE IN COMPLETE CONTROL OF IT. BUT WE'VE NEVER EVEN FROM OUR FROM A COURT STANDPOINT, WE'VE NOT TALKED ABOUT WHAT THE PROGRAM DOES OR, OR WHAT THE DELIVERABLES SHOULD BE OR ANYTHING LIKE THAT.

WE HAVE THE FUNCTIONALITY WITH OUR EMPLOYEE BASE TO POSSIBLY TO POSSIBLY DO THAT IN THE FUTURE.

AND SO, AND IT GIVES US MUCH MORE DIRECT OVERSIGHT.

AND IT MAY COME AT A COST SAVINGS. I JUST DON'T KNOW THAT.

AND SO SOME OF THE QUESTIONS I WOULD HAVE ARE, WHAT IS THE OVERALL BUDGET FOR THIS PROGRAM? HOW MUCH OF IT ARE WE PAYING FOR? HOW MUCH OF IT COULD WE DO IN-HOUSE? IF IT IS, IF IT IS THAT MUCH OF A NEED? AND I JUST, I WANTED TO HAVE THOSE.

I WANTED TO GET THAT, THAT PORTION OUT THERE.

SO IN CASE YOU COULD ADDRESS SOME OF THAT IN YOUR COMMENTS AND COMMISSIONER AND COMMISSIONER, I WANT YOU TO KNOW I AGREE WITH YOUR CONCERNS ABOUT UNIVERSALLY ABOUT ACCOUNTABILITY AND TAXPAYER DOLLARS AND THEIR USE AND UNSCHEDULED BIG BULK REQUESTS. I'M WITH YOU THERE.

I'M EVEN WITH YOU ON AUDITING AND VERIFYING, TRUSTING, BUT VERIFY.

THAT'S BACKBONE OF MY PHILOSOPHY. BUT I WILL ALWAYS PUSH FOR A SMALLER, LEANER GOVERNMENT. AND SO IT WOULD BE A HARD SELL, UNIVERSALLY SPEAKING, WITHOUT KNOWING THE NUMBERS.

UNIVERSALLY SPEAKING, IT WOULD BE A HARD SELL FOR ME TO SUPPORT A BIGGER GOVERNMENT.

AND SO THAT'S WHY I'M A FAN OF P3, PUBLIC PRIVATE PARTNERSHIPS.

BUT BUT I HEAR WHAT YOU'RE SAYING AND IT'S A GREAT IT'S A GREAT CONVERSATION POINT.

IT'S SOUND. IT'S IT'S VALID BECAUSE THAT PUTS THE RESULTS THAT WE HAVE TO CAPTURE FIRST THROUGH A PROCESS TO PROPERLY MEASURE.

SO YOUR ROADMAP IS AWESOME. IF WE END UP IN A DIFFERENT PLACE, THAT'S OKAY.

BUT YOUR ROADMAP IS AWESOME AND I THANK YOU. SO NOW ARE YOU READY? IF YOU'LL APPROACH THE PODIUM AND STATE YOUR NAME AND TITLE FOR THE VIEWING PUBLIC. WELL, GOOD MORNING, JUDGE COMMISSIONERS. MY NAME IS THE REVEREND DOCTOR TODD SALAMEH. I'M THE BOARD PRESIDENT OF SOUTHSIDE COMMUNITY CENTER. AND I APPRECIATE THESE QUESTIONS. AND THESE CONVERSATIONS ARE REALLY GREAT. I THINK IT IS IMPORTANT TO TALK ABOUT THE ACCOUNTABILITY AND THE TRANSPARENCY OF WHAT SOUTHSIDE COMMUNITY CENTER IS DOING HERE, NOT ONLY IN SOUTH, NOT ONLY IN SAN MARCOS, BUT THROUGHOUT THE COUNTY.

AND WE LOOK FORWARD TO PROVIDING THAT WE'VE PUT TOGETHER THROUGH THE ARPA FUNDING.

WE KNOW THAT THAT'S AN AUDITABLE PROCESS. AND WE'VE BEEN PUTTING TOGETHER A SERIES OF DETAILED FINANCIAL STATEMENTS SO THAT THERE IS THAT FULL, FULL FINANCIAL TRANSPARENCY. AND TO BE HONEST, IT MAYBE ISN'T SOMETHING THAT WE COULD HAVE DONE FIVE, SIX, TEN YEARS AGO. SO WE'RE VERY CONFIDENT IN OUR FINANCIALS NOW AND BE HAPPY TO PROVIDE THAT INFORMATION TO YOU.

AND WE ALSO THINK IT IS IMPORTANT TO HAVE ACCOUNTABILITY ON WHAT THE OUTCOMES ARE, RIGHT? I MEAN, YOU'VE HEARD THE CONVERSATIONS ABOUT THE IMPACT, ABOUT THE STRESS OF FAMILIES AND OUR SENIORS AND PEOPLE WHO NEED HELP, RIGHT? BUT ALSO, YOU KNOW, AS A PASTOR, I JUST WANT TO HIGHLIGHT MY UNDERGRADUATE DEGREES FROM THE UNIVERSITY OF TEXAS AND THE BUSINESS SCHOOL.

AND SO I KNOW THAT IT'S IMPORTANT THAT AT THE END OF THE DAY, THESE NUMBERS NEED TO BE SUSTAINABLE.

THESE NUMBERS NEED TO BE TRANSPARENT. AND SO WE DO HAVE A PROCESS OF GENERATING OUTCOMES.

WE CAN SIT DOWN UNTIL YOU SAY UNCLE ON LIKE LOOKING AT ALL OF THE THE DETAILED SPREADSHEETS.

WE'VE LOOKED AT THIS INFORMATION. WE DO NOT WANT TO PROMISE SOMETHING THAT WE CANNOT DELIVER.

IT IS INCREDIBLY IMPORTANT TO US TO HAVE THE INTEGRITY TO COME TO OUR COMMUNITY, TO SAY, THIS IS WHAT WE FEEL.

THIS IS THE NEED THAT WE ARE SEEING, AND THIS IS THE NEED THAT WE WANT TO SOLVE.

I WANT TO HIGHLIGHT HERE. ALSO, WE AREN'T SAYING THAT WE AS, AS A COMMUNITY PARTNER IN HERE.

WE LOVE ALL OF THE NONPROFITS THAT WE WORK WITH.

WE WANT TO STRENGTHEN NONPROFITS HERE IN OUR, IN OUR LOCAL COMMUNITY AND THROUGHOUT THE COUNTY AND THROUGHOUT THE REGION.

WE CONSIDER OURSELVES KIND OF A HUB OF THAT. SO AS MUCH AS WE CAN REDUCE A DUPLICATE OF SERVICES.

SO IF THERE IS SOMETHING THAT WE DON'T HAVE, BUT SOMEONE ELSE IS PROVIDING, WE'RE GOING TO WORK WITH AND EMPOWER AND STRENGTHEN AND SHARE SUCCESS WITH THOSE ORGANIZATIONS, WE DON'T WANT TO BRING THINGS ON BOARD THAT WE WANT TO DO.

AND SO WHAT I WILL SAY IS, YOU KNOW, IF THE COUNTY IS INTERESTED IN LOOKING AT CREATING AN EVICTION PREVENTION AND HOUSING STABILITY PROGRAM, WE FULLY SUPPORT THAT. WE KNOW THAT WHAT WE CAN DO WILL NOT SOLVE EVERYTHING HERE.

AND SO WE WOULD ENCOURAGE THE COUNTY TO EVEN LOOK AT THOSE OTHER ADDITIONAL OPPORTUNITIES.

TO SPEAK ABOUT THE PROCESS. WE HAVE HAD CONVERSATIONS WITH SEVERAL COMMISSIONERS ON THIS BOARD WITH SEVERAL PEOPLE ON THE BOARD.

COMMISSIONER SMITH, I DO APOLOGIZE FOR NOT REACHING OUT DIRECTLY TO YOU, AND I WILL SEND YOU AN EMAIL THIS AFTERNOON TO INVITE YOU TO COME OVER TO SEE THE WORK AT SOUTHSIDE. PART OF THE REASON THAT THIS SCHEDULE IS COMING UP TODAY IS SPECIFICALLY BECAUSE WE WERE TOLD THAT WE DO OPERATE

[01:10:06]

ON A CALENDAR YEAR. WE WERE TOLD THAT WE NEEDED TO COME IN AND BE PREPARED FOR THE ADDITIONAL FUNDING TO FOLLOW THE REGULAR PROCESS OF THE FY FUNDING.

AND WHILE YOU GUYS ADOPT A BUDGET IN OCTOBER, WHILE YOU GUYS HAVE THE BUDGET THAT STARTS IN OCTOBER, REALLY TO GET INTEGRATED INTO YOUR ANNUAL BUDGET, YOU PROBABLY NEED TO HAVE THOSE CONVERSATIONS IN, IN MAY. THEY'RE DUE IN APRIL. YEAH. WHICH IS WHICH IS NEXT WEEK.

SO WE'RE TALKING JUST SO YOU KNOW, THEY'RE ALREADY HAPPENING. SO YOU'RE RIGHT. SO, SO SO WE ARE PREPARED TO GO INTO THAT REGULAR PROCESS.

AND WE FULLY EXPECT THAT, YOU KNOW, THERE'S BEEN SO MUCH OF LIKE JUST TRYING TO GET THINGS IN.

I MEAN, WE DO LIVE IN A DISASTER RESPONSE KIND OF ASPECT, BECAUSE WE HAVE DISASTERS THAT COME EVERY DAY TO OUR DOOR.

SO WE DO WANT TO CREATE THOSE REGULAR PROCESSES. THE LAST THING THAT I'LL SAY HERE IS ABOUT THE FUNDRAISING ASPECT.

WE ARE NOT ASKING HAYS COUNTY TO COME AND FUND THIS PROGRAM ALL BY ITSELF.

WE DO NOT BELIEVE THAT YOU GUYS NEED TO DO THAT.

AS WE'VE MENTIONED, WE HAVE A $250,000 CHALLENGE GRANT FROM THE MCCOY FOUNDATION THAT HAS ASKED US TO GO OUT AND GET MATCHING.

I'M NOT WEARING A SUIT THIS MORNING BECAUSE I'LL BE WEARING A SUIT TOMORROW, AND WE INVITE ANOTHER LARGE GRANT FOUNDATION TO COME AND HAVE A VISIT AT 9 A.M.

THIS SATURDAY. YOU CAN COME TO OUR SOUTH SIDE FUNDRAISING FAIR.

YOU CAN THROW A FEW BASEBALLS AND PUT ME IN THE DUNK TANK WHILE ALSO SUPPORTING SOUTH SIDE.

SO WE DO HAVE A SERIES OF FUNDRAISING THINGS.

AND I WILL TELL YOU, EVEN WHEN WE SUBMIT THE BUDGET FOR 27, YOU WILL SEE WE WILL NOT ONLY DELIVER YOU MEASURABLE OUTCOMES THAT WE WILL SAY, THIS IS WHAT WE SPECIFICALLY WANT TO DO. BUT BUT HAYS COUNTY WILL NEVER BE A MAJORITY FUNDER OF THIS PROGRAM.

YOU WILL ALWAYS BE A A MINORITY FUNDING PARTNER THAT WILL FIND PARTNERS THERE TO FUND WITH.

AND SO, YOU KNOW, JUST IN CONCLUSION, I JUST WANT TO SAY WE REALLY APPRECIATE THESE QUESTIONS.

ASK US BECAUSE WHAT WE'VE KIND OF FAILED TO DO IS TO TELL YOU THE GOOD THINGS THAT WE'RE DOING.

SO, FOR EXAMPLE, WE HAVE FOUND THAT THROUGH OUR CASE MANAGEMENT SYSTEM, WHERE WE TRACK REQUESTS, 25% OF THE PEOPLE WHO COME TO COME TO SOUTHSIDE ARE FROM KYLE AND BUDA.

AND WITH THE ARPA FUNDING, WE SIMPLY HAVE NOT BEEN ABLE TO HELP THEM.

WE WORK WHAT WE CAN THROUGH OUR ADDITIONAL FUNDING THAT WE HAVE IN THERE, BUT WE'RE HAVING TO ALREADY TURN AWAY 25% OF OUR FUNDING AND 50% OF THE FUNDING THAT WE DO GOES TO DIRECT SERVICES. SO WE'RE NOT ASKING YOU IN THIS AGREEMENT TO TO PAY SOMEONE'S FULL SALARY.

THROUGH THIS, WE'RE ASKING YOU TO PAY A PORTION OF THAT TO TO SUPPORT THE SYSTEM.

SO THERE IS THE ACCOUNTABILITY, THERE IS THE REPORTING, THERE IS THE IMPACT, BUT ALSO SO THAT WE CAN MAKE A DIRECT NEED IN THIS BRIDGE TIME UNTIL WE'RE ABLE TO GET INTO THE REGULAR FUNDING. THANK YOU. DON'T WALK AWAY FROM THE PODIUM, CANDICE. I JUST HAVE ONE CLARIFICATION.

THE APPLICATION IS ACTUALLY DUE JUNE 1ST. SO TO GET INFORMATION MORE ABOUT THE ACTUAL PROCESS AND THE CHANGES THAT WILL BE APRIL 1ST.

SO THERE'S STILL ENOUGH TIME TO REVIEW IN MAY AND GET YOUR QUESTIONS ANSWERED.

YEAH. AND ALSO TO MAKE SURE THAT WE FOLLOW THE REGULAR PROCESS FOR FY 27 AND GET IT THROUGH THE COMMISSION SO THAT YOU GUYS CAN HAVE TIME TO REVIEW AND ASK THE QUESTION.

AND WHEN YOU SAID SOMEONE TOLD YOU TO COME NOW.

WHO WHO WAS IT? IF YOU DON'T MIND. I'M SORRY.

WHAT'S THAT? YOU SAID SOMEONE JUST NOW. YOU SAID SOMEONE TOLD YOU THAT YOU NEEDED TO COME NOW. AND SO WHO WAS THAT? WHAT WAS THAT DIRECTION FROM? I'M SORRY, I DON'T I DON'T MAYBE I'M. MAYBE I WAS MISSPEAKING THERE WE CAME BECAUSE WE ARE RUNNING OUT OF BECAUSE OF THE WAY THE ARPA FUNDS ARE RUNNING OUT.

WE'RE RUNNING OUT. AND SO WE NEED SOME FUNDING SO THAT WE CAN GET THESE CONVERSATIONS AND TO BE.

AND TO BE CLEAR, OUR GRANT FUNDINGS AND OUR. AND THE PRIVATE FOUNDATIONS ARE LOOKING TO SEE LIKE, IS THIS PROGRAM SOMETHING THAT THAT THAT YOUR COMMUNITY, INCLUDING THE, THE LOCAL GOVERNMENTS ARE INTERESTED IN AND SEE THAT IT'S WORTH INVESTING IN. AND I WANT TO DOUBLE DOWN BEFORE I GO TO COMMISSIONER HAMMER BECAUSE YOU WANTED TO SAY SOMETHING, AM I RIGHT? I DON'T EVEN LOOK AND I SEE, BUT JUST KNOW I WILL DOUBLE DOWN AT THIS MOMENT BEFORE I PIVOT TO THE COMMISSIONER AND SAY, YOUR BOARD IS STELLAR.

I KNOW WHO YOUR BOARD IS AND THEY'RE WONDERFUL AND NEVER, PLEASE NEVER LET ANYONE WALK AWAY WITH THE IDEA THAT THESE QUESTIONS ARE TIED TO ANYONE'S INTEGRITY. COMMISSIONER. YEAH. SO I BELIEVE WE STILL HAVE $25,000 FOR THIS FISCAL YEAR STILL OUTSTANDING TO, TO GIVE. SO I WISH, I WISH CHUCK CHURCHWELL, OUR TREASURER WAS HERE BECAUSE I DON'T, I DON'T KNOW THAT SPECIFIC INFORMATION.

SO LET US LET US MANAGE THROUGH THIS CONVERSATION.

SCOTT, DO YOU MIND ANSWERING THE COMMISSIONERS QUESTION? NO PROBLEM.

JUDGE IT'S GOT WOODLAND BUDGET OFFICER. WE HAVE DISPERSED ONE OF THE PAYMENTS.

THEY WERE AWARDED 25,000 FOR THE SOCIAL SERVICES CONTRACT.

ONE OF THOSE PAYMENTS HAS BEEN DISPERSED. SO IT WOULD BE $18,750 THAT WE STILL HAVE OUTSTANDING ON THAT CONTRACT.

ARE WE WAITING ON ANYTHING TO BE ABLE TO DISBURSE THOSE FUNDING OR THAT FUNDING? TYPICALLY, WE WAIT ON QUARTERLY REPORTING OF FINANCIALS AND HAVE THAT COME IN PRIOR TO DISBURSING THE QUARTERLY.

[01:15:06]

THAT WAY, WE'RE MAKING SURE THAT FINANCIALS ARE AT LEAST COME INTO THE AUDITOR'S OFFICE.

AUDITOR'S OFFICE. WHEN WHEN ARE THOSE USUALLY DUE? OR ARE THEY LATE? WHAT DOES THAT LOOK LIKE? WHAT IS SOUTHSIDE'S ACCOUNTABILITY THERE? IF YOU COULD PLEASE STATE YOUR NAME. MARISOL. I'M GOING TO RUN THIS MEETING. GUYS, HELP ME GO ONE AT A TIME. LET ME RUN THE MEETING. MARISOL.

MARISOL ALONSO, HAYS COUNTY AUDITOR. AND SCOTT WOODLAND IS ACTUALLY WAS HANDLING OUR ARPA WHEN HE WAS IN MY OFFICE.

SO WHAT WE LOOK FOR IS THAT THE AGENCY TURNS IN THE APPLICABLE RECEIPTS, DOCUMENTATION AND IF WE HAVE ANY QUESTIONS, BECAUSE THEY IF THEY'RE SUB RECIPIENTS, THEY HAVE TO MEET CERTAIN QUALIFICATIONS.

WE'LL SEND OUT THOSE QUESTIONS AND THEN GET THE ANSWER BACK.

MY UNDERSTANDING IS THAT THIS APPLICATION HAD NOT BEEN SENT IN FROM SOUTH SIDE.

AND AS SOON AS IT IS, THEN WE'LL BE READY TO REVIEW IT AND DISPERSE THOSE FUNDS.

AND SO FOR CLARIFICATION, BECAUSE I WANT TO MAKE SURE THE VIEWING PUBLIC IS KEEPING UP WITH WHAT YOU'VE SAID.

I TALKED TO YOU FOR A LIVING, SO I KNOW WHAT YOU SAID, BUT I WANT TO CLARIFY, DID YOU JUST SAY THAT THE CURRENT $25,000 THAT WE GAVE THEM, THE APPLICATION FOR THAT CURRENT REPORTING CYCLE FOR THE FINAL RELEASE HAS NOT BEEN SUBMITTED.

THE 18,100 THAT SCOTT TALKED ABOUT? YES. WE HAVE NOT GOTTEN THAT.

AT LEAST MY OFFICE HAS NOT GOTTEN THAT SO THAT WE CAN BEGIN OUR REVIEW TO PROCESS PAYMENT.

NOW, SCOTT, TAKE US THROUGH THAT PIECE. SCOTT WITH THE BUDGET OFFICER, THERE MAY BE SOME SLIGHT CONFUSION.

THERE ARE TWO DIFFERENT POTS OF $25,000 THAT HAS BEEN COMMITTED TO SOUTH SIDE.

THERE IS THERE'S $25,000 THAT WAS COMMITTED THROUGH OUR SOCIAL SERVICES CONTRACT.

AND THAT'S WHAT I WAS DISCUSSING EARLIER, WHERE WE HAVE MADE ONE OF THOSE PAYMENTS, THE 25,000 FOR THE ARPA WE HAVEN'T PAID ANYTHING ON, IS MY UNDERSTANDING THAT WE'RE STILL WAITING ON THOSE RECEIPTS AND EVERYTHING THAT THE COUNTY AUDITOR SPOKE OF.

AND THE RECEIPTS WOULD COME FROM SOUTH SIDE. YES, SIR.

SO WE'RE WAITING ON SOUTH SIDE TO PROVIDE YOU SOME DOCUMENTATION TO RELEASE FUNDS.

GOOD FISCAL STEWARDS. THANK YOU VERY MUCH. COMMISSIONER HAMMEL.

WHERE WERE YOU? THANK YOU. SO THAT WAS MY MY POINT.

SO THERE'S ALREADY FUNDING OUT THERE THAT YOU GUYS CAN RECEIVE FROM THE COUNTY THAT WE ARE WAITING ON Y'ALL FOR.

SO, I MEAN, FROM AN ACCOUNTABILITY STANDPOINT, WE HAVE TO HOLD YOU ALL ACCOUNTABLE, JUST LIKE YOU HAVE TO HOLD US ACCOUNTABLE TO BEING GOOD STEWARDS OF YOUR TAX EARNED DOLLARS. RIGHT.

WHEN IT COMES TO HAYS COUNTY. YES, MA'AM. SO I IT'S HARD TO, TO GIVE EXTRA FUNDS WHENEVER THERE'S FUNDS AVAILABLE THAT Y'ALL CAN TAKE, BUT WE'RE JUST WAITING ON Y'ALL. DOES THAT MAKE SENSE? THAT'S WHERE I'M KIND OF HAVING SOME SOME DIFFICULTY HERE.

YES I WOULD. NOW, BEFORE YOU GO THERE. SORRY.

YES. COMMISSIONER INGALSBE, THESE WERE JUST REQUESTED THIS YEAR.

THE ADDITIONAL $25,000 FROM ARPA. IT'S NOT LIKE WE'VE BEEN WAITING FOR MONTHS.

THIS MONEY WAS JUST REQUESTED A COUPLE OF WEEKS AGO.

THAT'S WHY THEY HAVEN'T SUBMITTED THE DOCUMENTATION YET.

WE'RE WAITING ON IT. BUT IT WAS JUST A IT WAS A REQUEST BECAUSE I.

I HAD ASKED SCOTT TO SEE IF HE COULD IDENTIFY A POSSIBLE FUNDING SOURCE FOR $125,000.

HE IDENTIFIED 100 FROM THE TOBACCO SETTLEMENT FUND.

THE OTHER 25,000 IS FROM ARPA FUNDING. SO WE'RE WAITING ON THE DOCUMENTATION.

BUT IT HASN'T BEEN LIKE WE'VE BEEN WAITING FOR, YOU KNOW, MONTHS.

WE'VE WE'VE WE'VE JUST REQUESTED IT SO THEY COULD WE CAN ALLOCATE THOSE FUNDS TO THEM.

HOW LONG HAVE WE BEEN ADDITIONAL FUNDING THAT WE IDENTIFIED IN OUR BUDGET? TWO WEEKS. TWO WEEKS. SO. COMMISSIONER SMITH.

I DO HAVE ONE JUST LOGISTICS QUESTION. WERE WE NOT REQUIRED ON ARPA TO HAVE ALL THOSE COMMITMENTS DONE BY DECEMBER OF LAST YEAR? I THOUGHT THAT'S WHY I'M VERY CONCERNED IT MIGHT BE A REPORTING UPDATE.

HOW CAN YOU EXPLAIN ON THAT AND ONLY THE INTRO? JUST TO CLARIFY FOR YOU, THE INTRO IS ONLY AT THE BEGINNING OF THE AGENDA ITEM AND YOU DON'T HAVE TO SAY IT EVERY TIME. I REALLY APPRECIATE YOU FOLLOWING THAT ROADMAP.

I'M SO GRATEFUL. BUT IT'S ONLY DURING THE OPENING OF AN ITEM AND THAT'S IT.

OKAY, TO CLARIFY THOSE, THOSE FUNDS WERE AWARDED IN A PRIOR FISCAL YEAR, AND I THINK SOMETHING GOT LOST IN COMMUNICATION AS FAR AS THE UNDERSTANDING THAT THAT SUPPORT NEEDED TO BE SENT TO THE COUNTY.

OKAY. SO IT WAS COMMITTED PRIOR TO DECEMBER 31ST.

IT WAS COMMITTED PRIOR. OKAY. THAT WAS MY ONLY QUESTION.

YEAH. SO I MISUNDERSTOOD THEN. SCOTT, WHEN YOU TOLD ME WHEN I ASKED FOR THE $125,000 THAT Y'ALL HAD IDENTIFIED $25,000.

YES. YES. AND IT WAS IDENTIFIED THROUGH FUNDING THAT WAS ALREADY AWARDED SO THAT IT COULD BE GIVEN TO THEM.

OKAY. ARE YOU GUYS DO YOU WANT TO TABLE THIS? ARE YOU GOOD TO WHAT DO YOU WANT TO DO? I MEAN, I WANT TO GET THE FEEL OF THE COURT.

YEAH. NO, I MEAN, I JUST THAT WAS MY UNDERSTANDING IS THAT THERE WERE 25,000.

WE WERE WAITING ON THEM TO DELIVER US REPORTING TO BE ABLE TO ACCESS THAT FUNDING.

SO SO REALLY WE'RE, WE'RE LOOKING AT 125,000 RATHER THAN JUST LIKE THE 100.

WHEN YOU THINK OF THE GRAND SCHEME OF THINGS. IS THAT CORRECT?

[01:20:01]

AND YES, MA'AM, IT WOULD BE 100,000 THROUGH THE ONE TIME AMENDMENT.

AND THEN THERE'S THE 25,000 THROUGH THE PREVIOUSLY COMMITTED ARPA THAT WE'RE WAITING ON SUPPORT FOR.

AND JUST SOME ADDITIONAL INFORMATION JUST TO GIVE KIND OF ALL THE FUNDING.

WE'VE HAD A SOCIAL SERVICE CONTRACT WITH THEM.

I WENT BACK TO 2020. IT'S ALWAYS BEEN 25,000 GOING BACK TILL THEN FOR EACH FISCAL YEAR.

WE HAVE THIS $100,000 ONE TIME AMENDMENT THAT'S PENDING.

WE GAVE THEM 20,000 $20,000 IN 2020 AS PART OF A COVID SUPPLEMENT THAT WAS AN AMENDMENT TO THEIR SOCIAL SERVICE CONTRACT SIMILAR TO THIS. AND THEN WE GAVE THEM A TOTAL FUNDING THROUGH THE ARPA OF THE 128,629, 25,000 OF WHICH IS STILL THE OUTSTANDING AMOUNT.

SO THEY'RE USUALLY GETTING $25,000 A YEAR FROM US.

AND RIGHT NOW YOU SEE THE ASK. JUST TO CLARIFY.

YES. AND WE AND WE'VE GIVEN THEM IN TERMS OF ARPA FUNDING MINUS THE $25,000 THAT WE'RE WAITING ON THE DOCUMENTATION FOR 128,000 AND SOME CHANGE.

CORRECT. THE 25,000 IS INCLUDED IN 128,000. SO WE'VE GIVEN THEM ROUGHLY 103,000 103,000 FROM THE ARPA FUNDING.

YES, MA'AM. CORRECT. OKAY. WHAT IS YOUR ANNUAL BUDGET? OUR ANNUAL BUDGET RIGHT NOW IS AROUND $1 MILLION A YEAR.

OKAY. SO CITY OF SAN MARCOS, I THINK GRANTED ALSO 800,000 BACK IN 2024.

IS THAT CORRECT? CORRECT. THROUGH THE ARPA FUNDING TO CREATE THE SEED PROGRAM TO LAUNCH THIS.

AND SO WHAT WE'VE BEEN DOING OVER THE PAST TWO YEARS IS WHAT YOU GUYS HAVE BEEN REQUESTING, CREATING A TRANSPARENT, ACCOUNTABLE PROGRAM THAT'S USING THE SEED FUNDING AND THEN GOING OUT TO GO GET A GROUP OF PARTNERS WHERE IT IS STABLE, BECAUSE WE DON'T LIKE COMING UP ON TUESDAY MORNING AND ASKING FOR LARGE NUMBERS THAT NEED TO BE DONE IMMEDIATELY.

THIS FUNDING ITEM THAT WOULD COME, THAT'S BEFORE YOU ALLOWS US TO CONTINUE MAKING AN IMPACT IN HELPING OUR NEIGHBORS WHILE GETTING US IN TO THE REGULAR FUNDING PROCESS AND PROVIDING ALL THE INFORMATION THAT YOU'LL BE REQUESTING GOING FORWARD. OKAY. AND DID YOU KNOW THAT YOU'LL HAVE 25,000 THAT'S COMING WHENEVER WE RECEIVE THOSE? WE HAD LEARNED THIS THROUGH OUR CONVERSATIONS WITH WITH PEOPLE ON THE COURT.

AND I WANT TO JUST LET YOU ALL KNOW, LIKE YOUR COLLEAGUES HAVE BEEN VERY GOOD ABOUT LIKE SAYING LIKE, WE'RE GOING TO, WE'RE WORKING TO HELP YOU ON THIS. HELP US BY GETTING US INTO THIS REGULAR PROCESS.

AND SO WE FEEL LIKE THIS IS A TEAM EFFORT HERE.

AND WE DO WANT LIKE, LIKE I SAID, WE APPRECIATE EVERYTHING, ALL THE QUESTIONS YOU'RE ASKING AND LOOK FORWARD TO GETTING INTO THE REGULAR PROCESS.

APRIL AND IN JUNE. WELL, HOLD ON ONE SECOND. SO WIMBERLEY DOES A NON-PROFITS OF WIMBERLEY AND WHAT THEY DO IS THEY GET TOGETHER AND THEY MAKE SURE THAT THEY'RE NOT DUPLICATING SERVICES AND THAT THEY'RE UTILIZING EACH OTHER'S WHETHER THAT'S, YOU KNOW, THEY'RE GOING TO DO A FESTIVAL AND THEY NEED A POPCORN MACHINE. AND ONE OF THEM HAS, YOU KNOW, JUST GIVING A RANDOM EXAMPLE. I WOULD LIKE TO SEE HAYS COUNTY HAVE SOME TYPE OF ACCOUNTABILITY THERE FROM A NONPROFIT PERSPECTIVE WHERE YOU ALL ALL MEET AND YOU GUYS DO DISCUSS THINGS THAT YOU CAN PIVOT OFF OF EACH OTHER.

SO WE'RE NOT RELYING ON GOVERNMENTAL ENTITIES TO DUPLICATE SERVICES FOR THE COUNTY.

I LOVE THE IDEA. ARE YOU READY FOR A VOTE OR WHAT DO YOU WANT TO DO? I JUST WANT TO SAY ONE, ONE OTHER THING. AS WE GO INTO THIS, THE REGULAR ORDER BUDGET PROCESS, I THINK IT'S IMPORTANT AND I HOPE ALL OF THE FOLKS WHO CAME AND SPOKE ARE LISTENING TO THIS CONVERSATION, BECAUSE I THINK IT'S IMPORTANT FOR THEM TO KNOW, BECAUSE THEY PROBABLY HAVEN'T WATCHED OUR PROCESS IN THE PAST.

IT IS A LONG PROCESS THAT WE TAKE VERY SERIOUSLY, AND IT'S THE VERY LAST THING WE LOOK AT WHENEVER WE DO OUR BUDGET.

AT THE END OF THE YEAR, IT IS THE VERY LAST ITEM THAT WE LOOK AT, AND WE HAVE NONPROFITS THAT WE KNOW ARE DOING PHENOMENAL WORK HERE IN THE COUNTY WHO HAVE ASKED FOR AN INCREASE OF 10% OR 5% EVERY YEAR FOR THE LAST TEN YEARS, AND THEY'VE GOT NOTHING.

AND SO I, AS WE LOOK AT THIS, THIS IF IF THIS PASSES TODAY, THIS SHOULD NOT BE CONSIDERED, IN MY VIEW. I CANNOT SPEAK FOR THE COURT, BUT IN MY VIEW, THIS SHOULD NOT BE CONSIDERED WITH THE BASE FUNDING FROM HAYS COUNTY WILL BE MOVING FORWARD. IF THIS IS A ONE TIME INFUSION, IT'S A ONE TIME INFUSION.

AND WE'RE LOOKING AT, IN A VERY REALISTIC SENSE, A NUMBER OF THESE NONPROFITS THAT HAVE CONTINUED TO DO GOOD WORK FOR OUR COUNTY THAT HAVEN'T GOT A SINGLE ADDITIONAL PENNY IN YEARS.

AND SO I JUST WANT TO CLARIFY THAT BECAUSE THAT I DON'T WANT TO CREATE AN EXPECTATION OUT THERE THAT THIS IS GOING TO BE THE BASE FUNDING FROM THIS POINT FORWARD, BECAUSE I DON'T KNOW THAT I CAN SUPPORT THAT. I DON'T KNOW THE COURT MAY DO IT OVER WHATEVER OBJECTIONS I HAVE TO THAT.

BUT JUST FROM A POLICY STANDPOINT, I WOULD. A RISING TIDE RAISES ALL SHIPS, RIGHT? AND AT THE END OF THE DAY, WE'VE GOT A LOT OF SHIPS OUT THERE THAT ARE HAVE RUN AGROUND BECAUSE OF THE NEEDS IN OUR COUNTY OVER THE LAST FEW YEARS, AND WE HAVEN'T BEEN ABLE TO HELP THEM. I FEEL LIKE WE'RE REBUILDING YOUR SHIP RIGHT NOW BECAUSE IT'S ABOUT TO WRECK.

WE CAN'T MAINTAIN IT IN PERPETUITY, IF THAT MAKES SENSE.

[01:25:04]

YEAH. AND THIS IS JUST ONE PROGRAM, YOU KNOW, THAT SOUTHSIDE DOES.

I HAVE BEEN SPEAKING TO TODD AND I DID MAKE HIM AWARE THAT, YOU KNOW, WE USUALLY ADDRESS THESE THINGS DURING THE BUDGET PROCESS.

I WAS WILLING TO TRY TO IDENTIFY FUNDS WITH THE HELP WITH OUR BUDGET OFFICER FOR THIS ONE TIME FUNDING.

AND SO HE IS VERY WELL AWARE THAT YOU KNOW WHAT THIS MEANS AND THAT DURING THE BUDGET PROCESS, HE'LL HAVE TO COME BACK AND ASK FOR THOSE FUNDS. AND IT'S A COURT DECISION. AND SO JUST TO REITERATE WHAT COMMISSIONER HAMMER'S LINE OF QUESTIONS WAS, IS APPROXIMATELY $25,000 A YEAR HAS BEEN THE COURT'S COMMITMENT TO SOUTHSIDE.

AND WE GAVE THEM THOSE $25,000, AND THEY'RE HERE WITH THIS $100,000 ASK.

AND I JUST I HEAR YOU GUYS LOUD AND CLEAR, AND I DON'T WANT TO MOVE PREMATURELY ON THE CALLING OF THE VOTE, BUT I WANT TO MAKE SURE YOU GUYS UNDERSTAND THAT YOU HAVE MORE QUESTIONS TO ASK.

AND EVERYONE'S HERE TO GIVE YOU THE COMFORT LEVEL.

AND THERE'S AN ADDITIONAL 25. SO TOTAL FOR THIS FISCAL YEAR, IF I'M RIGHT, IT'LL IT WOULD BE GIVING THEM 151 50 WHEN THEY USUALLY GET 25. AND THIS IS NOT IN THE BUDGET CYCLE. AND THIS IS NOT CUSTOMARY TO LIKE YOU, SAID, COMMISSIONER SMITH. WHAT WE'VE DONE FOR ALL THE OTHER GREAT ORGANIZATIONS THAT HAVE ASKED FOR INCREMENTAL INCREASES, THIS IS LITERALLY 150 K ON TOP OF WHAT WE'VE HISTORICALLY DONE FOR THEM, JUST SO THE VIEWING PUBLIC UNDERSTANDS.

YEAH. NO. AGREED. I MEAN, THERE'S A LOT OF ORGANIZATIONS OUT THERE THAT DO AMAZING WORK.

AND SO WE JUST NEED TO MAKE SURE, I MEAN, IF ALL OF THEM CAME UP AND DID THE SAME THING, WE WOULD, WE WOULDN'T HAVE ANY MONEY. RIGHT. TO BE ABLE TO GIVE THEM. AND I'M BECAUSE THIS IS KIND OF LIKE A, Y'ALL NEED A QUOTE UNQUOTE, LIKE A BAILOUT RIGHT NOW FOR THIS PROGRAM THAT WAS CREATED WITH ONE TIME FUNDS.

I USE THE TERM BRIDGE FUNDING TO GET US TO THAT BRIDGE FUNDING.

YEAH, THAT WORKS OUT. I JUST YEAH, I WOULD LIKE TO SEE SOME TYPE OF I MEAN, WHAT IS YOUR FULL TIME EMPLOYEES? HOW MUCH ARE THEY ON SALARY FOR? WHAT IS, I MEAN, WHAT DOES THAT LOOK LIKE? ARE WE FUNDING MOST OF THIS TO FULL TIME EMPLOYEES? I KNOW YOU SAID THAT THERE'S SOME TO FULL TIME EMPLOYEES AND THEN SOME TO THE PROGRAMS. I JUST I FEEL LIKE GETTING MORE DOCUMENTATION AND HAVING NUMBERS IN FRONT OF ME, LIKE AN EXCEL SPREADSHEET WOULD BE A LITTLE BIT.

WOULD THAT BE AN INTEREST FOR YOU GUYS? IS THAT WHAT YOU'RE AFTER OR GET IT OVER WITH AND RIP THE BAND AID? WHAT DO YOU WANT TO DO? I WANT TO TAKE A VOTE, JUDGE. YEAH.

OKAY. WE GOT READY TO VOTE, BUT THIS IS NOT UNUSUAL.

WE'VE DONE THIS IN THE PAST WITH OTHER ORGANIZATIONS, YOU KNOW, MID MID BUDGET.

AND SO, YOU KNOW IF THE COURT DOESN'T SUPPORT IT THEN WE MOVE ON.

RIGHT ON. I JUST WANT TO MAKE SURE YOU GUYS ARE READY. AND ALL THE QUESTIONS HAVE BEEN ASKED BECAUSE THIS WAS A ROBUST CONVERSATION. ROXANNE, PLEASE CALL THE ROLL COMMISSIONER COHEN. YES.

COMMISSIONER HAMER. YES. COMMISSIONER INGALSBE.

YES. COMMISSIONER SMITH. YES. JUDGE BECERRA. YES.

AND NOW YOU UNDERSTAND WHY I'M GOING TO OPEN K1KK1 DISCUSSION AND POSSIBLE ACTION TO ACCEPT THE FISCAL YEAR

[K.1. Discussion and possible action to accept the Fiscal Year 2025 Hays County Annual Comprehensive Financial Report as audited by ABIP, PC Certified Public Accountants. INGALSBE/VILLARREAL-ALONZO]

2025. HAYS COUNTY ANNUAL COMPREHENSIVE FINANCIAL REPORT AS AUDITED BY ABIP PC CERTIFIED PUBLIC ACCOUNTANTS.

ALL RIGHT. SO THANK YOU FOR YOUR PATIENCE. AND NOW YOU ARE STARTING TO UNDERSTAND MY SEQUENCE OF EVENTS.

OKAY. MARISOL VILLARREAL ALONSO HAYS COUNTY AUDITOR WE ARE PRESENTING THE ANNUAL COMPREHENSIVE FINANCIAL REPORT, WHICH IS THIS BIG BOOK THAT I HAVE IN FRONT OF ME.

ONCE IT'S APPROVED AND OUR AUDIT IS CERTIFIED, THEN I WILL EMAIL THIS OUT AND PLACE IT ON THE COMMISSIONER'S COURT AGENDA.

WITH US TODAY IS JEREMY BARBATO, THE AUDIT PARTNER FOR ABIP, TO DISCUSS THE RESULTS OF THE AUDIT.

ALL RIGHT. IF YOU'LL APPROACH THE PODIUM AND STATE YOUR NAME AND TITLE FOR THE VIEWING PUBLIC. THANK YOU, JUDGE AND COMMISSIONERS COURT, FOR HAVING ME HERE TODAY. MY NAME IS JEREMY BARBATO.

I'M AN AUDIT PARTNER WITH AB IP. I OVERSAW THE AUDIT THIS YEAR AND IN YEARS PAST.

AND I JUST WANT TO GO OVER THE PRESENTATION OF HOW THE, HOW THE AUDIT WENT AND SOME FINANCIAL HIGHLIGHTS.

SO STARTING ON THE NEXT SLIDE HERE. SO WHAT'S IN AN ANNUAL COMPREHENSIVE FINANCIAL REPORT? AND IT'S BROKEN UP INTO THESE SECTIONS HERE, THE INTRODUCTORY SECTION WHICH STARTS WITH THE TRANSMITTAL LETTER FROM THE COUNTY AUDITOR THAT KIND OF GIVES A FOOTPRINT OF THE COUNTY THE LOCAL ECONOMY THAT THE COUNTY FACES AND ANY MAJOR INITIATIVES THAT THE COUNTY HAS HASN'T PLANNED FOR THE, FOR THE NEXT FEW YEARS. ALSO IN THE INTRODUCTORY SECTION IS THE GFOA CERTIFICATE ACHIEVEMENT AWARD FOR EXCELLENCE IN FINANCIAL REPORTING FOR THE FISCAL YEAR ENDED SEPTEMBER 30TH, 2024. THAT'S LAST YEAR'S AWARD.

SO Y'ALL DID GET THE AWARD LAST YEAR, WHICH I'M SURE YOU ALL ARE ALL AWARE OF.

THIS YEAR WE DON'T ANTICIPATE NOT GETTING THE AWARD FOR THE 2025 FISCAL YEAR.

SO WE'LL KEEP ROLLING THAT, THAT FORWARD. ALSO IN THE, IN THE ACT FOR SORRY, ONE SLIDE BACK.

[01:30:09]

THANK YOU. ALSO OUR INDEPENDENT AUDITORS REPORT, THAT'S OUR OPINION OVER THE FINANCIAL STATEMENTS AND WHAT WE'RE ENGAGED TO DO FOR THE HAYS COUNTY OF TEXAS. AND THEN ALSO IS THE MANAGEMENT DISCUSSION ANALYSIS, WHICH IS MORE OR LESS THE CLIFF NOTES OF THE FINANCIALS.

IT GIVES KIND OF HIGH LEVEL CONDENSED FINANCIAL INFORMATION WHERE FINANCIAL USERS CAN GO AND SEE HOW THE COUNTY DID COMPARED TO LAST YEAR.

FINALLY, AND ALSO THERE'S THE GOVERNMENT WIDE AND FUND FINANCIAL STATEMENTS THAT KIND OF GIVE THE, THE LAY OF, OF HOW EACH FUND IS STANDING AND THE BALANCES WITHIN EACH FUND.

AND THEN THERE'S THE NOTES TO THE FINANCIAL STATEMENTS, WHICH GIVES A LITTLE MORE DETAIL BEHIND SOME OF THE BALANCES THAT THE FUND HOLDS THAT THE FUNDS ARE MAINTAINING. THEN THERE'S SOME OTHER SUPPLEMENT INFORMATION AND REQUIRED SUPPLEMENT INFORMATION THAT'S REQUIRED BY OUR STANDARDS THAT GIVES EVEN MORE INFORMATION ON ON HOW THE COUNTY IS OPERATING AND ALL THE DIFFERENT FUNDS AND BUDGET SCHEDULES THAT YOU ALL HAVE AND MAINTAIN.

THEN WE HAVE THE STATISTICAL TABLES, WHICH IS A TEN YEAR LOOK BACK ON HOW THE COUNTY HAS HAS DONE IN THE PRIOR YEARS, WHETHER IT'S THE FINANCIALS, DEMOGRAPHICS TAX BASE HIGHEST TAXPAYERS MAJOR REVENUE SOURCES, EMPLOYMENT, THERE'S A LOT OF GOOD DATA IN THERE.

JUST ON HOW THE COUNTY WHAT'S GOING ON IN THE COUNTY.

AND FINALLY WE HAVE THE COMPLIANCE SECTION. THERE WAS A FEDERAL, FEDERAL AND STATE SINGLE AUDITS THAT WERE REQUIRED TO BE COMPLETED BY OUR TEAM.

AND AND I'LL GO OVER ALL THOSE ON THE NEXT COMING SLIDES HERE REAL QUICK.

OUR INDEPENDENT AUDITORS REPORT THE AUDITING STANDARDS WE FOLLOW ARE GENERALLY ACCEPTED AUDITING STANDARDS AND THE GOVERNMENT AUDITING STANDARDS ISSUED BY THE COMPTROLLER GENERAL OF THE UNITED STATES. THE PURPOSE OF OUR AUDIT WAS TO TO FORM AN INDEPENDENT OPINION ON WHETHER THE FINANCIAL STATEMENTS ARE PRESENTED IN ACCORDANCE WITH GENERALLY ACCEPTED ACCOUNTING PRINCIPLES. THAT SAID, OUR OPINION IS UNMODIFIED.

THAT'S THE HIGHEST OPINION YOU CAN HAVE FROM AN INDEPENDENT ACCOUNTING FIRM. BASICALLY STATES WE HAVE NO QUALIFYING STATEMENTS OR DEPARTURES FROM GENERALLY ACCEPTED ACCOUNTING PRINCIPLES OF THE UNITED STATES. SO IT'S A CLEAN OPINION.

ON THE NEXT SLIDE, WE HAVE SOME REAL HIGH LEVEL FINANCIAL HIGHLIGHTS.

I JUST WANT TO KIND OF COVER YOUR MAIN OPERATING FUND, THE GENERAL FUND FOR THIS YEAR.

TOTAL ASSETS WAS 94.5 MILLION, ROUGHLY 88% OR 83 MILLION OF THAT IS IN YOUR CASH AND CASH EQUIVALENTS.

SO VERY LIQUID COUNTY ACCESS TO, TO CASH AS YOU NEED IT.

YOUR RECEIVABLES WAS THE OTHER BIG PORTION OF, OF, OF YOUR ASSETS AND THAT WAS 10.7 MILLION.

THE FUND BALANCES FOR THE GENERAL FUND IS BROKEN UP INTO THESE COMPONENTS.

OVERALL WAS 75.9, WHICH WAS AN INCREASE OF 5.6 MILLION FROM THE PRIOR YEAR.

AND I'LL GO OVER THAT ON THE NEXT SLIDE. BUT IT IS BROKEN UP INTO THESE COMPONENTS NON SPENDABLE.

THOSE ARE RESERVED IN YOUR INVENTORY AND. PREPAIDS.

YOU HAVE SOME RESTRICTION THAT ARE EXTERNALLY RESTRICTED RESOURCES THAT YOU HAVE TO SPEND IN THOSE PURPOSES IN THE GENERAL FUND.

AND THEN YOU HAVE SOME COMMISSIONERS COURT COMMITTED FUND BALANCES OF 7.7.

THAT SAID, OUR UNASSIGNED, WHICH IS WHAT'S LEFT OVER FOR ONGOING COUNTY OPERATIONS WAS 66.7 MILLION, WHICH EQUATES TO ROUGHLY FIVE MONTHS OPERATING RESERVES.

IT'S A VERY HEALTHY FUND BALANCE. IF YOU THINK ABOUT THERE'S 66 MILLION IN UNASSIGNED, YOU HAVE CASH OF 83.

SO THAT JUST SAYS YOU YOU HAVE ENOUGH FUND BALANCE.

ALL YOUR FUND BALANCE IS LIQUID. YOU HAVE ACCESS TO YOUR FUND BALANCE AND THE USE OF IT.

GFOA RECOMMENDS ANYWHERE FROM 3 TO 6 MONTHS. SO YOU'RE SITTING RIGHT AT THE NORTH NORTH SIDE OF THAT WITH FIVE MONTHS OPERATING RESERVES.

KIND OF GOING OVER HOW THE INCOME STATEMENT OR THE CHANGES IN FUND BALANCE FOR THE GENERAL FUND REVENUES FOR THE YEAR WERE 165.6 MILLION.

IT'S NO SURPRISE IT MOSTLY COMES FROM YOUR YOUR TAX BASE FROM AD VALOREM AND SALES TAX, WHICH MAKE UP ABOUT 83% OF YOUR OF YOUR FUNDING CHARGE FOR SERVICES WAS 8.6. AND THEN YOU HAVE SOME OPERATING GRANTS AND CONTRIBUTIONS OF.

9.9 AND THEN OUR, I LIKE TO ALWAYS THROW IN THE INVESTMENT EARNINGS ON OF 5.4 MILLION.

SO YOU DID TURN A GOOD INVESTMENT PROFIT WHILE STILL MAINTAINING THE LIQUIDITY OF YOUR, OF YOUR CASH AND CASH EQUIVALENTS.

SO TOTAL EXPENDITURES WAS 160.8 MILLION. A LOT OF THAT OR ALMOST HALF OF THAT WAS IN LAW ENFORCEMENT AND CORRECTION FUNCTION OF YOUR GOVERNMENT JUDICIAL WAS 29 MILLION AND ADMINISTRATION WAS 23.6.

OVERALL, AGAIN, WE HAD AN INCREASE OF 5.6 MILLION FROM THE PRIOR YEAR.

THE, THE GENERAL FUND BUDGETED 10.8 MILLION DEFICIT.

A LOT OF THAT WAS DUE TO INCREASE SALES AND PROPERTY TAXES AS WELL AS SOME LACK OF, OF CAPITAL PROJECTS GETTING GOING AND SOME VACANT POSITIONS

[01:35:10]

THROUGHOUT THE COUNTY. BUT OVERALL, WE DID HAVE A GOOD YEAR FOR THE GENERAL FUND OF $5.6 MILLION INCREASE.

JUST REAL QUICK ON SOME NOTE DISCLOSURES WE DID HAVE TO ADOPT A NEW ACCOUNTING POLICY.

AND THIS IS THIS IS REQUIRED FOR ALL GOVERNMENTS WITH THE FISCAL YEAR END.

930 2025 WE ADOPTED GASB 101, WHICH REMEASURED YOUR YOUR VALUATION OF COMPENSATED ABSENCES.

THE RESTATEMENT IN THAT POSITION WAS ABOUT 4.6 MILLION.

AND THAT JUST AFFECTED YOUR FULL CRUEL STATEMENT.

SO NOTHING TO DO WITH YOUR FUND LEVELS. IT WAS JUST AN IMPLEMENTATION.

WE HAD TO, WE HAD TO RETROACTIVELY APPLY. YOUR LONG TERM DEBT TOTAL BONDS OUTSTANDING WAS 400 AND 487.5 MILLION. AND THAT WAS A DECREASE LAST FROM LAST YEAR OF 27.8.

THERE WERE NO NEW ISSUANCES DURING THE YEAR. SO WE'RE JUST PAYING OUR DEBT IN ACCORDANCE WITH OUR AMORTIZATION SCHEDULES.

SOME PROPERTY TAX INFORMATION. WE DID INCREASE OUR PROPERTY TAX RATES DURING THE YEAR FROM 0.30 TO 0.35 CENTS PER $100. AND OUR ASSESSED VALUE USE INCREASED 11% FROM THE 2024.

AND THE COUNTY HISTORICALLY COLLECTS ABOUT 95% OF ITS CURRENT TAX LEVY.

SO EVERYONE'S YOU'RE NOT ROLLING OVER A LARGE RECEIVABLE EVERY YEAR.

FINALLY, ON THE COMPLIANCE SIDE, WE DID ISSUE TWO MORE REPORTS.

ONE WAS OVER INTERNAL CONTROLS OVER FINANCIAL REPORTING AND COMPLIANCE AND OTHER MATTERS IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS.

THIS IS REQUIRED BECAUSE YOU'LL GET SOME FEDERAL FUNDS.

AND WE IDENTIFIED NO MATERIAL WEAKNESSES, SIGNIFICANT DEFICIENCIES OR NONCOMPLIANCE MATERIAL TO THE FINANCIAL STATEMENTS.

SO ANOTHER CLEAN OPINION WITH THE WITH THE GOVERNMENT AUDITING STANDARDS BETTER ON THE NEXT SLIDE.

THIS IS A COMPLIANCE OVER EACH MAJOR PROGRAM AND THE INTERNAL CONTROLS OVER COMPLIANCE REQUIRED BY THE UNIFORM GUIDANCE.

THIS IS THE FEDERAL AND STATE SINGLE AUDIT THAT WE HAD TO DO.

IT'S REQUIRED BECAUSE THE COUNTY GETS OVER $1 MILLION IN FEDERAL AND STATE EXPENDITURES.

THE MAJOR PROGRAMS WE REVIEWED THIS YEAR WERE THE HIGHWAY PLANNING AND CONSTRUCTION GRANTS.

WITH YOUR EVENTS, FUNDING ARRANGEMENTS THAT YOU HAVE WITH TXDOT. AND AGAIN, WE HAD NO INTERNAL CONTROLS OR NONCOMPLIANCE OR QUESTION COSTS IDENTIFIED WITH THAT MAJOR PROGRAM. AND IT'S AN UNMODIFIED OPINION AS WELL.

SO A CLEAN OPINION ON THE FINANCIAL ON THE SINGLE AUDIT AS WELL.

NEXT SLIDE. FINALLY IS OUR LETTER OF CONDUCT.

THIS IS OUR REQUIRED COMMUNICATION WITH YOU ON HOW THE AUDIT WENT.

AND THIS IS THE ACCOUNTING POLICIES START THE LETTER AND AGAIN, WE'RE HIGHLIGHTING THAT WE ADOPTED A NEW ACCOUNTING POLICY AS REQUIRED BY OUR STANDARDS.

AND THAT'S GATSBY 101 OVER COMPENSATED ABSENCES ACCOUNTING ESTIMATES ARE REQUIRED ARE, ARE PART OF THE FINANCIAL STATEMENTS.

AND WE, WE EVALUATE THOSE AND COMPARE THEM TO PRIOR YEAR AND THEY'RE CONSISTENT WITH WITH REGARDS TO THE MATERIAL ASPECT OF THE FINANCIAL STATEMENTS. AND THEN ONE DISCLOSURE WE HIGHLIGHTED AGAIN WAS THE RESTATEMENT OF NET POSITION.

THIS DOESN'T HAPPEN VERY OFTEN. SO WE WANTED TO MAKE SURE AND AND HIGHLIGHT THAT FOR YOU ALL THAT BECAUSE OF THE IMPLEMENTATION OF GATSBY 101, WE HAD TO RESTATE YOUR PRIOR NET POSITION. WE DIDN'T HAVE ANY DIFFICULTIES IN PERFORMING THE AUDIT.

NO MATERIAL MISSTATEMENTS WERE NOTED DURING OUR AUDIT AND WE DIDN'T HAVE ANY DISAGREEMENTS WITH MANAGEMENT.

IF WE HAD ANY OF THOSE, WE'D BE REQUIRED TO DISCLOSE THAT TO YOU.

TO YOU GUYS. FINALLY, MANAGEMENT HAS PROVIDED US ALL REPRESENTATION WE NEED.

BASICALLY ALL THE INFORMATION AND EVIDENCE WE NEED TO DO OUR AUDIT AND ISSUE OUR OPINIONS.

SO ALL THAT INFORMATION HAS BEEN PROVIDED TO US BY YOUR TEAM.

AND THERE WERE NO CONSULTATIONS WITH OTHER INDEPENDENT ACCOUNTING FIRMS NEEDED TO CONDUCT THE AUDIT.

I'M GOING TO SKIP OVER THIS ONE, BUT I'LL COME BACK TO IT.

I JUST WANT TO HIGHLIGHT THAT WE DO AUDIT THE, THE, THE COUNTY'S INVESTMENT POLICIES AND IN ACCORDANCE WITH THE PUBLIC FUNDS INVESTMENT ACT. SO Y'ALL DID COMPLY WITH THE PUBLIC FUNDS INVESTMENT ACT.

SO THERE'S NO NONCOMPLIANCE THERE. WE DID HAVE ONE COMMENT AND RECOMMENDATION OVER PROCUREMENT.

DURING THE YEAR, IT WAS BROUGHT TO OUR ATTENTION THAT THERE WAS PROCUREMENT OF SOME VENDORS THAT HAD HAPPENED WHERE A SELECTION COMMITTEE DIDN'T DISCLOSE A CONFLICT OF INTEREST AS WELL AS THE SCORING AND THE BID TABULATION OF THE VENDOR SELECTED WAS MISCALCULATED AND IT RESULTED IN THE AWARD BEING OR THE THE SOLICITATION BEING VOIDED. OUR RECOMMENDATION IS TO JUST FORMALIZE THE CONFLICT OF INTEREST DISCLOSURE AND HAVE AN INDEPENDENT REVIEW OF THE BID

[01:40:07]

TABULATION TO MAKE SURE IT'S CALCULATED IN ACCORDANCE WITH THE EVALUATION CRITERIA OF THE OF THE BID.

WITH THAT, THERE'S MY CONTACT, OUR CONTACT INFORMATION.

IF THERE'S ANY QUESTIONS YOU HAVE OR ANYTHING I DISCUSSED OR THE AUDIT PROCESS IN GENERAL, I'M HAPPY TO DISCUSS THAT WITH YOU ALL. I AM REALLY GRATEFUL I'VE SAT HERE FOR A LONG TIME.

AS I GET OLDER. I'VE SAT HERE FOR ALMOST A DECADE.

GRATEFUL TO YOUR CONTINUED YOUR ORGANIZATION'S CONTINUED STEADY HAND IN SUCH AN IMPORTANT ITEM THAT SERVES ALL OF US.

ALMOST 350,000 PEOPLE. WE'LL GET A CENSUS UPDATING SOON ENOUGH.

I'M SURE THAT'S ABOUT WHERE WE ARE. I'M JUST GRATEFUL FOR THE WORK AND I'M GRATEFUL FOR MARISOL'S CONSISTENCY IN PROCESS.

MARISOL HAS BEEN INSTRUMENTAL IN CATCHING, FOR EXAMPLE, THAT LAST THING YOU JUST BROUGHT UP THAT YOU'RE RECOMMENDING AN EXTERNAL OR SOME.

HOW DID YOU SAY THE LAST ONE? I DIDN'T WRITE IT DOWN.

OH, SORRY. INDEPENDENT. THANK YOU. INDEPENDENT REVIEW.

EVEN EVEN THAT THAT'S, THAT'S A GREAT POINT. AND IT'S NOT ANYTHING TO BE AFRAID OF.

I'M HIGHLIGHTING THAT LAST THING YOU SPOKE OF BECAUSE IT SHOWS THAT WE HAVE SYSTEMS IN PLACE.

IT SHOWS THAT MARISOL WAS ON THE JOB DOING HER JOB, AND IT SHOWS THAT YOU AS AN AUDITOR DIDN'T JUST GLAZE OVER IT.

AND WE TALKED ABOUT IT. AND YOU'RE RECOMMENDING AN INDEPENDENT REVIEW OF THAT.

IT SHOWS TO THE PUBLIC THAT WHEN THINGS GO WRONG, WE WATCH IT.

WE ARE HERE FOR IT, WE CALL IT OUT AND WE TAKE CORRECTIVE ACTION.

THAT'S THE POWERFUL THING. WE'RE ALL PEOPLE. WE ALL MAKE MISTAKES, BUT SYSTEMS ARE DESIGNED TO ENSURE WE DON'T COME OFF THE RAILS.

SO I REALLY AM GRATEFUL TO YOU GUYS. I'M GRATEFUL TO ALL OF YOU.

COMMISSIONER INGALSBE. WELL, AND AND I WROTE THAT DOWN JUST BECAUSE I WANTED TO ASK THE QUESTION.

WHEN YOU SAY INDEPENDENT REVIEW, DO YOU MEAN AN INTERNAL JUST A LIKE A GROUP OR AN OFFICE LIKE OUR AUDITOR'S OFFICE REVIEWING IT SHOULD IT SHOULD BE SOMEONE THAT'S NOT PART OF THE EVALUATION OR THE PROCUREMENT SELECTION COMMITTEE.

SO SOMEONE OUTSIDE OF THAT PROCESS. OKAY. SO NOT EVEN OUR PROCUREMENT DEPARTMENT.

RIGHT. RIGHT. OKAY. SO THEN ONCE THAT HAPPENS, THEN WE NEED AN INDEPENDENT.

YEAH, THAT WOULD BE OUR RECOMMENDATION. JUST TO MAKE SURE THAT SOME OF THESE VENDORS THAT GET AWARDED AREN'T FALLING THROUGH THE CRACKS AS FAR AS EXCLUSION OR INCLUSION.

AND CANDICE, I GUESS, CAN WE JUST MAKE SURE THAT WE SET THAT UP? HOWEVER WE NEED TO DO THAT. OKAY. AND TELL US WHAT THAT IS WHEN YOU HAVE IT.

SO WE ARE ALL ON THE SAME PAGE OF PROCESS, PLEASE.

YEAH. IF IT'S A POLICY, THEN WE JUST BRING IT BACK TO COURT AND JUST.

YEAH, WE'LL DO. I'LL WORK WITH MARISOL TO COME UP WITH A AND COMMISSIONER INGLESBY'S IDEA IS PERFECT.

IT SHOULD BE A POLICY. AND PLEASE LOOP ME IN.

I'M THE COUNTYWIDE REP HERE AT THIS MOMENT. PLEASE LOOP ME IN IN THE CRAFTING OF THAT THOUGHT PROCESS.

I'VE SEEN THIS FOR ENOUGH YEARS, AND I'D LOVE TO HELP SHAPE THAT CONVERSATION TO COME TO THE FULL COURT.

YOU GUYS HAVE BEEN MAGNIFICENT. COMMISSIONER. WELL, THANK YOU FOR THE PRESENTATION.

I DO APPRECIATE IT. THANK YOU FOR ALL THE WORK THAT Y'ALL HAVE DONE.

AND I'VE ALWAYS ENJOYED READING OVER THESE WHENEVER THEY COME BEFORE A COURT.

AND YOU KNOW, WE LEARN FROM FROM, YOU KNOW, THE AUDIT'S PURPOSE IS TO MAKE US BETTER, RIGHT? AND TO IDENTIFY WHERE THERE COULD BE IMPROVEMENTS AND IN OUR PROCESSES, RIGHT.

AND SO I DEFINITELY AM AN ADVOCATE OF THAT. SO THANK YOU SO MUCH FOR THE WORK THAT YOU'VE DONE.

COMMISSIONER HAMMER. I ALWAYS LOVE A GOOD SUMMARY OF FINANCIAL HIGHLIGHTS, BUT KNOW I APPRECIATE ALL THE WORK THAT YOU DO, AND I'M EXCITED TO LOOK FORWARD TO OUR 2026 REPORTING OR THE NEXT THE NEXT FISCAL YEAR REPORTING, AS I DO THINK THAT THERE ARE SOME AREAS WHERE THAT WILL DIFFER WITH THIS.

SO I APPRECIATE Y'ALL. MIA.SMITH. I'M GOOD. I APPRECIATE EVERY YEAR WHENEVER YOU ALL BRING IN THE, THE OVERALL OUTSIDE AUDIT, I'M REALLY, I'M ALWAYS IMPRESSED WITH THE THOROUGHNESS OF IT.

AND THIS HAS NOTHING TO DO WITH YOUR FIRM. THIS IS MORE OF A QUESTION FOR, FOR OUR AUDITOR, BUT HOW MANY YEARS IN A ROW HAVE WE USED HAVE WE USED THIS FIRM? I WANT TO SAY THIS IS THE SECOND PROCUREMENT THAT WE'VE DONE AND WE'RE ON OUR.

10TH YEAR WITH THEM, WITH THE FIRM. THE REASON I'M KIND OF DON'T WANT TO GIVE WRONG INFORMATION IS BECAUSE WE STARTED OUT WITH A SMALLER LOCAL FIRM CALLED HOLTMAN WAGNER.

AND SORRY, WE STARTED OUT WITH A LOCAL FIRM FROM NEW BRAUNFELS CALLED HOLTMAN WAGNER BACK WHEN I STARTED.

DON'T SAY THE AUDITOR'S OFFICE. AND THEN HOLTMAN WAGNER WAS ACTUALLY BOUGHT OUT BY AB IP.

SO BETWEEN THAT TIME THEY TOOK ON THE CLIENTS AND HOLTMAN WAGNER AND THEN WE'VE GONE THROUGH,

[01:45:04]

I BELIEVE, TWO PROCUREMENT SOLICITATIONS WHERE AB IP HAS BEEN AWARDED THE AUDIT SERVICES.

AND THAT'S WHY I LIKE THE NO EVA.GREEN THING BECAUSE IT ALLOWS US TO JUST TRUST BUT VERIFY.

COMMISSIONER SMITH YEAH, THAT WAS MY QUESTION.

AND WHEN IS THIS CONTRACT? WHEN DOES IT EXPIRE? WE HAVE ONE MORE YEAR. SO WE HAVE FISCAL YEAR 2026 WITH AB.

AND THEN WE WILL GO OUT FOR SOLICITATION AGAIN FOR AUDITS.

OKAY. THAT WAS MY QUESTION. PERFECT. THANK YOU. NOW WE HAVE A MOTION AND A SECOND. ROXANNE, PLEASE CALL THE ROLL. CAN I ASK A QUESTION, PLEASE? THANK YOU. STEPHANIE HUNT, PURCHASING AGENT.

SO, JEREMY, WHEN YOU SAY AN INDEPENDENT REVIEW.

SO PRIOR IN MY OFFICE, THERE WAS A CONTRACT SPECIALIST POSITION THAT WAS VACANT.

SO WHEN THIS PROCUREMENT CAME IN, IT WAS JUST ME AND THE OFFICE REVIEWING IT.

PER STATUTE, THE PURCHASING AGENT IS TO OVERSEE THE PROCUREMENT, THE FORMAL PROCUREMENT PROCESS.

SO NOW WE HAVE THAT CONTRACT SPECIALIST POSITION FILLED.

SO IN PART OF THE CHANGES IN THE OFFICE THAT I COMMUNICATED TO YOU, PART OF THAT WAS THAT HE REVIEWS ALL OF THOSE PROPOSALS FOR THOSE REQUIRED FORMS, THE PRICING, ALL OF THAT, THE PRICING THAT COMES BACK FROM OR NOT, THE PRICING, THE SCORING THAT COMES BACK FROM THE EVALUATION COMMITTEE. AND THEN I AM THE SECOND REVIEW THAT GOES IN AND REVIEWS TO MAKE SURE THAT THERE ARE NO DATA ENTRY ERRORS OR ANY OF THAT AND MAKES THE FINAL LIKE, YES, THIS IS SOLIDIFIED.

WE SIGN OFF ON IT. SO IS THAT NOT SUFFICIENT ENOUGH FOR A INTERNAL REVIEW.

AND THEN I KNOW MARISOL'S OFFICE IS REVIEWING ALL PROCUREMENTS, LIKE AFTER WE FINALIZE THEM, BECAUSE WE'RE NOT REALLY SUPPOSED TO SHARE ANY OF THE DATA THAT IS IN THE REVIEW WITH ANYBODY OUTSIDE OF THE EVALUATION COMMITTEE.

SO I JUST DON'T WANT TO GET IN A SITUATION WHERE WE'RE NOT ADHERING TO THE STATUTES.

I GOT YOU. HOWEVER, THE BID TABULATION CAN BE CALCULATED CORRECTLY AND THEN WHATEVER SAFEGUARDS THE COUNTY FEELS MOST COMFORTABLE IN AND PUTTING IN PLACE TO MAKE, ENSURING THAT THAT IS FAIR FOR EVERYBODY, THAT'S THE ROUTE I WOULD GO. AND SO I WILL, IF I MAY RESTATE YOUR QUESTION, AS IT WAS FORMULATING AND IT WAS IT WAS GOOD.

AND IF I UNDERSTAND YOUR QUESTION CORRECTLY, IT IS ARE YOU SINCE THERE IS NOW SOMEONE DESIGNATED TO DO THESE TABULATIONS, ARE YOU CONSIDERED INDEPENDENT ENOUGH FOR THAT REVIEW? IS THAT THE GIST OF YOUR QUESTION? YES. AS AN INDEPENDENT REVIEW SENT STATUTORILY, I HAVE TO OVERSEE THE PROCUREMENT PROCESS.

PERFECT. SO AS YOU SEE THE PROCESS, I WILL TELL YOU I DON'T HAVE TO DO A ROLL CALL.

WHETHER WE LIKE EACH OTHER OR NOT THERE'S VALUE IN THIS COURT'S MAKEUP.

AND SO I CAN JUST GO LIKE THIS, AND I UNDERSTAND THE TEMPERATURE OF HOW THEY FEEL JUST LIKE THAT.

AND I KNOW YOU KNOW IT. WE AS A COURT HAVE ALREADY WITHOUT EVEN TALKING.

THAT'S THE POWER OF THIS COMING TOGETHER MAY SEE THAT AS NOT INDEPENDENT ENOUGH.

SO ALTHOUGH YOU ARE PART OF THE PROCESS. ABSOLUTELY STATUTORILY, NO ONE'S MESSING WITH IT.

THERE NEEDS TO BE AN UMBRELLA REVIEW OF YOUR PROCESS.

THAT'S WHAT WE'RE GOING TO DO. AND I WILL TELL CANDICE THAT IF YOU BRING SOMETHING LIKE THAT AS PART OF THE POLICY TO CORRECT PREVIOUS MISTAKES OF OVERSIGHTS OR OMISSIONS OR WHATEVER THEY MAY BE LABELED THIS COURT WILL HAVE THAT CONVERSATION MORE IN DEPTH ABOUT THAT SPECIFIC THING.

AND THANK YOU. YOU'VE BEEN MAGNIFICENT. IF THERE'S NOTHING ELSE, PLEASE CALL THE ROLL.

ROXANNE COMMISSIONER HAMMER. YES. COMMISSIONER INGALSBE.

YES. COMMISSIONER SMITH. YES. COMMISSIONER COHEN.

YES. JUDGE BECERRA. YES. THANK YOU. GO ENJOY THE REST OF THIS BEAUTIFUL DAY.

OKAY, SO I MOVE THAT WE OPEN AND APPROVE ALL CONSENT AGENDA ITEMS.

[G. CONSENT ITEMS]

SECOND, YOU HAVE SOME PUBLIC COMMENT. PUBLIC COMMENT.

PUBLIC COMMENT IS THAT ON FIVE OF THE CONSENT.

WHY DON'T I HAVE THE PAGE YOU DID PUT IT UP THERE.

DO YOU WANT THIS? I SAW HIM PUT IT DOWN ON YOUR DESK. TAKE THIS PAPER.

I DON'T SEE IT. WELL, MAYBE IT'S HERE. IT'S HERE.

SO I STILL MOVE THAT WE. SECOND, I HAVE A MOTION AND A SECOND TO OPEN ALL CONSENT AGENDA ITEMS. AND THERE THEY ARE. NOW, THESE ARE THE ONES THAT HAVE COMMENTS.

GOT IT. YEAH. PERFECT. THAT'S ALL I GOT TO DO. BACK TO YOU.

SO WE HAVE A MOTION AND A SECOND. AND SO NOW I HAVE FOR THESE FOUR ITEMS WE WILL START A TIMER AND YOU CALL THEM ACCORDINGLY G 13, 14, 16, 19 AND 26. AND THEN WE WILL GO TO COMMISSIONERS COMMENTS.

AND THEN WE WILL CALL THE ROLL ON THE ENTIRE SLATE OF CONSENT.

FOR G 13 WE HAVE RODRIGO AMAYA. WHY AM I NOT SURPRISED?

[01:50:04]

NO, REALLY, I'M TEASING AND THANK YOU. THANK YOU FOR YOUR COMMENTS. YOU'RE ALWAYS WELCOME. OH THANK YOU JUDGE.

BE BETTER. IF THE BLINDS WERE OPEN LIKE THEY USED TO WHEN THE LIGHT WAS COMING IN.

YEAH, IT'S ABOUT SNIPERS. I GOTTA KEEP THE SHADES SHUT.

WELL, ON THIS ONE RIGHT HERE, I WAS LOOKING AT THE SUMMARY, AND THERE'S REALLY NOT MUCH THERE TO JUSTIFY CANCELLATION.

A THE WAY I READ IT, THE LANGUAGE IS NOT AN ASKING.

IT'S JUST TELLING US WE'RE GOING TO BE OFF WITH OR WITHOUT.

SO, YOU KNOW, WE'VE ALWAYS BEEN TOLD THAT THE REPRESENTATIVES ARE OUR VOICE.

BUT WHEN YOU COME UP HERE AND I MEAN, I LOOKED AT THE SUMMARY, IT JUST SAYS IT WAS COORDINATED AND WE'RE GOING TO BE OFF IN THE STORY.

SO ARE THE OTHER ITEMS YOURS AS WELL? SO IF WE COULD START A NEW TIMER AND LET MR. AMAYA GO ON TO THE NEXT ONE. THAT WAS 13, AM I RIGHT? YES, SIR. OKAY. SO THEN GO TO THE NEXT ONE. MR. AMAYA. 14 JUDGE IT'S GOING TO BE $1,500 FOR OUR EASTER EGG HUNT HERE AT THE COURTHOUSE.

I'VE BEEN MONITORING SOME OF THE ATTENDANCE AT SOME OF THESE FUNCTIONS HERE, AND I'M KIND OF DISAPPOINTED.

IT'S ONLY $1,500 ON SUCH A EVENT THAT BRINGS THE COMMUNITY TOGETHER.

SO, YOU KNOW, IF POSSIBLE, I'M PRETTY SURE AFTER I SAW EARLIER ALL THE NAVIGATING TO GET THE EXTRA 100,000 OR WHATEVER FOR THAT OTHER BUDGET ITEM. SO JUST A LITTLE SHOCK THAT $1,500 AND IT'S BEEN GOING ON FOR SOME TIME.

BIG FAN OF THAT. BUNNY HUNT THING. AND THAT'S THAT FOR THAT, SIR.

AND THANK YOU. AND SINCE I JUST ENDED, I WILL TELL YOU THAT A LOT OF PRIVATE MONEY, MY OWN GOES INTO THAT, JUST SO YOU KNOW. NEXT AGENDA ITEM ON B16, SIR.

IF YOU START THE TIMER FOR THAT ONE. OH, THAT ONE RIGHT THERE.

ONCE AGAIN, WE GOT $2,000 GOING TO TWO COUNTY OFFICIALS.

YOU KNOW, FROM WHAT I'VE SEEN SO FAR. I DON'T KNOW THESE INDIVIDUALS VERY WELL, BUT YOU KNOW, I DON'T THINK WE NEED TWO LEADERSHIP CONFERENCES.

WHAT'S WRONG WITH ONE COMING BACK? SHARING. I KNOW TWO MINDS ARE BETTER THAN ONE, BUT WHEN YOU GOT GREAT MINDS.

I MEAN, WHY DO YOU NEED TWO $2,000 MORE THAN THE BUNNY? HUNT. SO, YOU KNOW. JUST WANTED TO SHARE THAT.

ABOUT THAT ITEM. THANK YOU, SIR. THANK YOU. NEXT ONE.

FINAL ONE, I BELIEVE ONE ON THIS ONE RIGHT HERE, SIR.

NOTICE IT'S ABOUT THE CONSTABLE $500 AND IT TALKS ABOUT ADVANCED CRIME PREVENTION STRATEGIES.

NOW MY CONCERN IS CONSTABLE'S YOU KNOW, HAVE ALL THIS FREE T CO MANDATED TRAINING LEFT, RIGHT AND EVERYTHING.

ADVANCED CRIME PREVENTION STRATEGIES. IS THERE SOMEONE QUALIFIED TO COME UP HERE AND PRESENT SOME TYPE OF STATISTICAL THING TO CONVINCE ME THAT THEY NEED TO BE SO ADVANCED? BECAUSE THERE'S A PROBLEM WITH THE CRIME IN THEIR PRECINCT.

YOU KNOW, I COME UP HERE, I ASK QUESTIONS, THEY'RE VERY SHALLOW, I GO HOME, I CAN'T MAKE SENSE OF IT.

APPRECIATE A LITTLE BIT MORE DEPTH TO SOME OF THESE RESPONSES.

THANK YOU SIR. THANK YOU. THANK YOU VERY MUCH.

AND WE HAD ONE MORE YOU SAY. SO WHO WAS THE LAST ONE? 26 YEAH. OKAY. 26 MR. AMAYA THAT'S ALSO YOURS.

WELL, THIS ONE RIGHT HERE TALKS ABOUT A $7,995 FOR RE RECURRING FEES.

TRY TO MAKE SENSE OF THE AGENDA ITEM AND HOW IT IT WAS JUSTIFIED TO BE PUT ON THIS AGENDA ITEM.

AND FOR THIS ONE JUDGE AGAIN, YOU KNOW, SHERIFF IPPOLITO OR SOMEBODY QUALIFIED TO GIVE ME A RESPONSE THAT I CAN SAY. I'M SO IMPRESSED WITH THEIR ABILITY TO RELAY INFORMATION THAT MAKES SENSE TO SOMEONE LIKE ME.

THANK YOU SIR. THANK YOU VERY MUCH. SO WE COULD START IN ORDER.

LET'S GO WITH NUMBER 13. COMMISSIONER INGALSBE.

ANYTHING YOU WANT TO ADD TO THAT? SURE, JUDGE.

SO MARCH 31ST WOULD HAVE BEEN A CANCELLATION.

AFTER SPEAKING TO THE AUDITOR, SHE THOUGHT THAT SHE MAY NEED THAT DATE TO PROVIDE FOR ADDITIONAL TIME FOR THE AUDIT REPORT, BUT IT WAS ABLE TO BE PRESENTED TODAY. AND SO THAT'S WHY WE'RE CANCELING THE 31ST, WHICH WOULD HAVE ALREADY BEEN A CANCELLATION DATE FOR THE COURT. AND THEN MAY 26TH IS THE ELECTION RUNOFF DATE.

AND SO WE USUALLY WHEN THERE IS A, AN ELECTION DATE AND IT INVOLVES COURT MEMBERS WE DO CANCEL THOSE.

SO THAT'S THE REASONS FOR THOSE TWO CANCELLATIONS.

THANK YOU. COMMISSIONER. AND THEN ON THE 14, I THINK I HAVE ANSWERED IT INADVERTENTLY.

[01:55:01]

NUMBER 16, COMMISSIONER SMITH. SURE. ACTUALLY, IF YOU'RE AWARE OR IF YOU, THE COURT REMEMBERS THE HILL COUNTY HILL COUNTRY ALLIANCE FORMER COMMISSIONER SHELL ACTUALLY PARTICIPATED IN THIS.

WE'VE HAD A NUMBER OF EMPLOYEES PARTICIPATE IN THIS ORGANIZATION.

AND I THINK YOU HAVE PARTICIPATED AS WELL. JUDGE.

I WE HAVE TO HAVE REPRESENTATION THERE. AND FROM A LOGISTICS STANDPOINT, HAVING BOTH A STAFFER AND AN ELECTED IN THAT ORGANIZATION AT ONE TIME, I THINK IS VERY BENEFICIAL FOR THE COUNTY AND GIVES US ADEQUATE REPRESENTATION.

OKAY. AND THEN. FOR 19 CARD SERVICES. WELL, I SEE CONSTABLE PRECINCT ONE HERE, BUT NOT CONSTABLE TORRES. SO, COMMISSIONER COHEN, WHAT DO YOU SAY ABOUT 19? SO, YOU KNOW, CONSTABLE TORRES IS PROBABLY ONE OF THE MOST CONSERVATIVE CONSTABLES THAT I KNOW, AND HE WOULD NOT REQUEST AN ITEM IF HE DIDN'T FEEL THAT HIS DEPARTMENT NEEDED IT.

SO, I MEAN, THERE WAS A LITTLE BIT OF A TIME CONSTRAINT ABOUT, YOU KNOW, PAYING FOR THE, FOR THE FEE, WHICH THEY NEEDED TO DO, WHICH ALSO, YOU KNOW, THEY WERE UNAWARE THAT THEY NEEDED TO DO A PO FOR A CREDIT CARD TRANSACTION, WHICH IS WHAT LED THAT. BUT COMMISSIONER COHEN, I WOULD ALSO ADD I'VE CARRIED A SIMILAR ITEM IN THE PAST AND WHENEVER. IF YOU LOOK AT THE TECHNICAL DOCUMENTATION, THE ADVANCED.

IT'S ADVANCED CRIME STRATEGIES. IT'S SPECIFIC.

WELL, THE TWO AREAS THAT IT'S SPECIFIC TO ARE ACTIVE SHOOTER ALERT TRAINING AND SCHOOL BASED LAW ENFORCEMENT ARE THE TWO AREAS THAT ARE THAT IT FOCUSES ON.

AND THEN BUT JUST AS ADDITIONAL BACKGROUND, THOSE ARE THE TWO AREAS THAT ARE SPECIFICALLY LISTED ON TCOLE UNDER THAT, UNDER THAT HEADING. SO I'M NOT SURE WHICH OF THESE TWO IT WOULD BE, BUT IT WOULD BE ONE OF THOSE I WOULD ASSUME. THANK YOU.

AND ON 26 OH CV COMMISSIONER INGALSBE JUDGE. UNLESS SOMEONE.

OKAY. STEPHANIE CAN HELP ANSWER THAT. THANK YOU.

STEPHANIE HUNT, PURCHASING AGENT. SO THIS IS A SOFTWARE THAT THE COURT APPROVED BACK IN 2020.

AND THIS IS JUST THE RENEWAL OF THE LICENSE AGREEMENT.

THE INVOICE CAME IN AND THEY JUST DID NOT GET A PO IN PLACE BEFORE THE SERVICES STARTED.

SO THIS IS JUST PERMISSION TO PAY THE INVOICE.

SAME WITH THE OTHER KIND OF TWO ITEMS THAT Y'ALL DISCUSSED.

OKAY. AND CANDICE, I'M GOING TO USE THIS MOMENT AS AN OPPORTUNITY TO ASK, SINCE YOUR OFFICE NOW MANAGES THE AGENDA, TWO ITEMS THAT WE HAVE HISTORICALLY BEEN BRINGING UP AND WE HAD CONTINUOUSLY IMPROVED ON.

BUT THERE ARE MOMENTS MISSING IN THIS AGENDA.

EVERY AGENDA ITEM HAVING THE DOLLAR AMOUNT OF THE VALUE OF THE AGENDA ITEM CLEARLY WRITTEN ON THE BACKUP.

IF PEOPLE SAY, WELL, IT'S IN THE BACKUP, I DON'T CARE. WHEN WE PULL UP A PIECE OF PAPER RIGHT HERE, WHEN SOMEONE PULLS UP AN IMAGE OR IS JUST LOGGING ON THEIR PHONE WHILE DRIVING, YOU KNOW, NOT THEM DRIVING, BUT WHILE THEY'RE BEING DRIVEN AS PASSENGERS TO WORK SOMEWHERE, THEY DON'T HAVE ACCESS TO ANY OF THE BACKUP.

AND SO MY ASK, I'LL REITERATE IT AND THE COURTS AGREED UNIVERSALLY HAVE AGENDA ITEMS AS CLEAR AND COMPLETE AS POSSIBLE AS STANDALONE ITEMS, SO THAT SOMEONE READING THEM WILL HAVE THE OPPORTUNITY TO KNOW WHAT WE'RE TALKING ABOUT, WHICH AUTOMATICALLY INCLUDES THE TOTAL OF THAT AGENDA ITEMS WORTH.

AND NO ABBREVIATIONS WITHOUT EXPLAINING WHAT THEY ARE.

I HAVE NO IDEA WHAT OCB MEANS, AND I DON'T LET PEOPLE SPEAK IN ACRONYMS OR LETTERS IN HERE WITHOUT ARTICULATING WHAT THEY MEAN, AND I SURE WOULD LIKE TO EMULATE THAT IN PRINT.

CAN SOMEONE TELL US WHAT OCB STANDS FOR? THAT'S JUST THE NAME OF THE COMPANY.

THOSE ARE THE LETTERS. AND THAT'S IT. THAT'S IN THE CONTRACT.

OK V DOT LLC. SO THAT'S GOOD TO KNOW. I UNDERSTOOD, YES, SIR.

NO. PERFECT. THANK YOU. JUST A GREAT OPPORTUNITY.

SO I BELIEVE THAT CONCLUDES CONSENT. QUESTIONS AND COMMENTS.

JUDGE ON NUMBER NINE ON UTILITY PERMITS. AARON JONES TRANSPORTATION DIRECTOR WE HAVE A PERMIT THAT THE UTILITY COMPANY HAD CONTACTED US AND WE HAD A LITTLE BIT OF ALTERATIONS.

THEY'RE NOT GOING TO ACTUALLY BE ABLE TO OR NEED TO GO THROUGH OUR RIGHT OF WAY.

AND WE'RE GOING TO REMOVE IT. IT'S T-R-A-N 2025 10406 UTL.

IT'S, IT'S ONE OF OUR SEO PROJECTS, BUT THEY'RE GOING TO, THEY FOUND AN ALTERNATE ROUTE.

OKAY. AND SO WHAT AARON JONES, OUR TRANSPORTATION DIRECTOR, HAS JUST DONE, IS ASKED TO HAVE THAT ITEM HE READ IN COURT TO BE REMOVED FROM THE SLATE OF ITEMS THAT WERE PRESENTED LAST WEEK TO BUILD THIS AGENDA ITEM WITH THOSE EDITS.

IF NOTHING ELSE, JUST ONE JUDGE. ON ITEM 15, I JUST WANTED TO RECOGNIZE IZZY.

[02:00:02]

THROUGH HER PARTNERSHIP BUILDING, IZZY WAS ABLE TO COLLABORATE WITH THE HOGG FOUNDATION TO RECEIVE THIS $5,000 GRANT.

IT'S NOT A TYPICAL GRANT BECAUSE THERE WAS NO TRUE APPLICATION PROCESS.

BUT THE HOGG FOUNDATION WITNESSED IS THESE ACTIVITIES AND WORK, AND WANTED TO PROVIDE A LUMP SUM AMOUNT TO HELP HER CONTINUE IT.

AND SO IT'S JUST REALLY EXCITING TO KNOW THAT WE HAVE STAFF AND EMPLOYEES THAT WORK REALLY HARD.

JUDGE AND THEY'RE RECOGNIZED. AND SO THIS $5,000 WAS GIVEN TO THE COUNTY FOR HER TO CONTINUE THOSE THAT, THAT PROJECT. AND WHAT PROJECT WAS IT? AGAIN, IT'S THE BEHAVIORAL HEALTH ACTIVITIES, RIGHT? ON BEHAVIORAL HEALTH ACTIVITIES. SO THANK YOU, HOGG FOUNDATION.

I BELIEVE THEY'RE OUT OF SAN ANTONIO. IS THAT RIGHT? IT WAS ON 15 I BELIEVE.

YEAH. THE HOGG FOUNDATION'S WITH THE UT AUSTIN.

OKAY. VERY GOOD, VERY GOOD. THANK YOU GUYS FOR THE CLARIFICATION.

NOW, ROXANNE, WE CAN CALL THE ROLL IO1 MORE ON 15 OR PARDON ME NOT 15 ON 14.

THE PUBLIC EASTER EGG HUNT. I JUST WANT CLARIFICATION IF THIS IS DONE ON THE COURT GROUNDS AND WE AS A COURT ARE APPROVING FINANCING FOR THIS, IT WILL BE A HAYS COUNTY EVENT. I AND WHENEVER I SAY THAT IN THE PAST WE'VE EACH BEEN ASKED TO DONATE TO IT AND IT, IT HAS TO BE MARKETED AS A HAYS COUNTY EVENT.

IT WON'T BE ONE OF US OR ANOTHER OF US. IT'S A HAYS COUNTY EVENT.

AND I JUST WANT CLARIFICATION ON THAT. WELL THAT'S INTERESTING. SO LET'S CLARIFY HISTORICALLY HAS BEEN IT HAS BEEN MY OFFICE DOING THE WORK, DOING THE LEGWORK. AND I WILL SAY IT WAS SOMEONE THAT'S IN MY OFFICE ANYMORE, ANITA, THAT WAS REACHING OUT TO YOU GUYS FOR THE EGG DONATIONS IF YOU WANTED TO MAKE THEM THE BASKETS. AND BECAUSE SHE'S OUT IN THE OFFICE, I DIDN'T REMEMBER UNTIL YOU BROUGHT IT UP.

THAT NO ONE'S ASKED FOR A DONATION IF YOU WANTED TO MAKE ONE.

BUT IT HAS BEEN OF BY AND COMPLETELY LABOR OF MY OFFICE.

AND SO IT'S BEEN MY OFFICE DOING IT, BUT I HAVE NO PROBLEM GIVING IT TO CANDICE TO DO HAPPILY AND PUT THE HAYS COUNTY SEAL ON IT.

MY. MY POINT IS, IF YOU WANT IT, IF YOU WANT TO HAVE IT AS A JUDGE BECERRA EVENT, THAT'S ABSOLUTELY FINE.

BUT WE HAVE A PUBLIC OUTREACH BUDGET. EACH OF OUR OFFICES DO FOR THAT, AND IF THAT'S THE CASE, THEN IT SHOULD COME OUT OF THAT BUDGET. WE SHOULDN'T.

IF WE'RE APPROVING IT FOR A COUNTYWIDE FUNCTION, THEN IT NEEDS TO BE A COUNTYWIDE FUNCTION, AND IT DOESN'T NEED TO BE PROMOTED OR SPECIFIC TO ONE OFFICE.

OKAY. AND I WOULD ASK THAT OF ANYBODY. WELL, I'M STILL GOING TO PROMOTE IT.

JUST SO YOU KNOW, NO MATTER WHOSE NAME IS OR ISN'T ON IT, I'M STILL GOING TO PROMOTE IT BECAUSE THIS IS A, A WHOLESOME COMMUNITY COMING TOGETHER EVENT. AND IF I SAY, I WANT YOU GUYS TO COME OUT AND IF YOU WANT TO SAY YOU WANT PEOPLE TO COME OUT, GOOD FOR YOU AND EVERYONE SHOULD DO THE SAME. IF THERE'S NOTHING ELSE, PLEASE CALL THE ROLL.

COMMISSIONER SMITH. YES, COMMISSIONER. COHEN.

YES, COMMISSIONER. HAMMER. YES. COMMISSIONER.

INGALSBE. YES. JUDGE BECERRA. YES. NOW, PLEASE OPEN K TEN FOLLOWED BY K 11.

[K.10. Discussion and possible action to authorize the execution of the Master Service Agreement and Scope of Work between Hays County and Veoci. BECERRA/M.JONES]

K TEN. DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE EXECUTION OF THE MASTER SERVICE AGREEMENT AND SCOPE OF WORK BETWEEN HAYS COUNTY AND VOC.

SECOND. ALL RIGHT. WE HAVE A MOTION AND A SECOND, MR. JONES, ANYTHING YOU WANT TO ADD TO IT? JUST A LITTLE BIT OF BACKGROUND.

NAME AND TITLE. MIKE JONES, HAYS COUNTY OFFICE OF EMERGENCY SERVICES DIRECTOR.

JUST A REMINDER THAT THIS PARTICULAR PLATFORM ELIMINATES THE NEED FOR US TO HAVE A SIGN UP.

GENIUS ASSET TIGER, A GROUP ME, TEXAS DISASTER VOLUNTEER REGISTRY, EXCEL, WHATSAPP IN ORDER TO MANAGE OUR 400 PLUS VOLUNTEERS.

IT ALSO TAKES CARE OF OUR CONTINUITY OF OPERATIONS PLANNING, OUR EMERGENCY OPERATIONS PLAN, PEACETIME, WARTIME THAT IS DISASTERS ESSENTIALLY.

THIS IS AN END ALL AND A FANTASTIC PRODUCT THAT WILL CONTINUE TO SCALE AS WE GROW.

BEAUTIFUL. ANY QUESTIONS? COMMISSIONERS, PLEASE CALL THE ROLL.

COMMISSIONER. HAMMER. YES. COMMISSIONER. INGALSBE.

YES. COMMISSIONER. SMITH. YES. COMMISSIONER. COHEN.

YES. JUDGE BECERRA. YES. K11, K11 DISCUSSION AND POSSIBLE ACTION TO EXECUTE A MEMORANDUM OF UNDERSTANDING MOU BETWEEN HAYS COUNTY OFFICE OF EMERGENCY

[K.11. Discussion and possible action to execute a Memorandum of Understanding (MOU) between Hays County Office of Emergency Services and The American National Red Cross Central & South Texas Region for purposes of preparing, mitigating, responding, and recovering from disasters. BECERRA/M.JONES]

SERVICES AND THE AMERICAN NATIONAL RED CROSS, CENTRAL AND SOUTH TEXAS REGION FOR PURPOSES OF PREPARING, MITIGATING, RESPONDING AND RECOVERING FROM DISASTERS.

SO MOVED. SECOND. MOTION AND A SECOND. IS THERE ANY COMMENTS OR QUESTIONS ON THAT? OKAY. PLEASE CALL THE ROLL. COMMISSIONER INGALSBE. YES. COMMISSIONER. SMITH. YES.

COMMISSIONER. COHEN. YES. COMMISSIONER. HAMMER. YES.

JUDGE BECERRA. YES. AND I'M GOING TO HIT K FROM THE TOP.

[K.2. Discussion and possible action to adopt the Administrative Leave Policy in the personnel policies effective March 24, 2026. BECERRA/GRANJENO]

GO TO K TWO, K TWO. DISCUSSION AND POSSIBLE ACTION TO ADOPT THE ADMINISTRATIVE LEAVE POLICY IN THE PERSONNEL POLICIES EFFECTIVE MARCH 24TH, 2026. SECOND. MR.. GRANER. GOOD AFTERNOON OR GOOD MORNING?

[02:05:06]

AFTERNOON. I'M TRYING TO MOVE US. SO YOU'RE DOING GOOD.

HR DIRECTOR SO WITH THIS POLICY, AS WE CONTINUE TO GROW, WE ARE BOUND TO HAVE MORE WORKPLACE INVESTIGATIONS.

UNFORTUNATELY OR FORTUNATELY, UNFORTUNATELY. AND SO WITH THIS POLICY, WE WOULD BE ABLE TO PLACE EMPLOYEES ON ADMINISTRATIVE LEAVE PENDING THE OUTCOME OF THE INVESTIGATION. THE FINAL AUTHORITY DOES REST WITH THE ELECTED OFFICIAL AND THE DEPARTMENT HEAD, BUT HR WOULD BE THERE TO SUPPORT THEM IN ENSURING THE POLICY IS APPLIED CONSISTENTLY AND FAIRLY ACROSS THE THEIR DIVISIONS DEPARTMENTS AND ACROSS THE COUNTY.

SO THIS POLICY WOULD OVERALL SUPPORT RISK MANAGEMENT, WORKPLACE SAFETY AND DUE PROCESS.

HONESTLY, WHO CAN ARGUE WITH THAT? PREDICTABLE.

CONSISTENT. DEPENDABLE. COMMISSIONERS. ANY QUESTIONS OR COMMENTS, PLEASE CALL THE ROLL.

COMMISSIONER SMITH. YES. COMMISSIONER. COHEN.

YES. COMMISSIONER HAMER. YES. COMMISSIONER INGALSBE.

YES. JUDGE BECERRA. YES. K FOUR, PLEASE. K FOR DISCUSSION AND POSSIBLE ACTION TO CONSIDER GRANTING A VARIANCE TO HAYS COUNTY DEVELOPMENT REGULATIONS.

[K.4. Discussion and possible action to consider granting a variance to Hays County Development Regulations Chapter 705§5.05 - Table 705.5.01 Minimum Lot Size for the Hays Commons, Preliminary Plan (PLN-2894-PRE). BECERRA/BOUTTÉ]

CHAPTER 705, SECTION 5.05. TABLE 7052. I'M SORRY.

TABLE 705.5001 MINIMUM LOT SIZE FOR THE HAYS COMMONS PRELIMINARY PLAN P-2894-PRE. SO MOVED. SECOND DISCUSSION. GOOD MORNING, JUDGE BECERRA AND COMMISSIONERS. MY NAME IS COLBY MIHOCEK, SENIOR PLANNER WITH THE DEVELOPMENT SERVICES DIVISION DEPARTMENT.

HAYS COMMENTS. PRELIMINARY PLAN PROPOSES 370 LOTS ACROSS 340.88 ACRES.

WATER AND WASTEWATER UTILITY WOULD BE ACCOMPLISHED THROUGH THE HAYS COMMONS MUD MUTANTS.

MUNICIPAL UTILITY DISTRICT SUBJECT PROPERTY IS LOCATED ALONG OLD ROAD OR THE SOUTHWEST CORNER.

PROPOSED SOUTH HIGHWAY 45 AND FM 1626 AND PRECINCT FOR.

THE APPLICANT FOR THE PROJECT HAS REQUESTED A VARIANCE TO HAYS COUNTY DEVELOPMENT REGULATIONS. CHAPTER 705, SUBCHAPTER 5.01. TABLE 705.5 .01, WHICH LAYS OUT THE MINIMUM LOT SIZE REQUIREMENTS WITHIN THE SUBDIVISION REGULATIONS OF THE OVERALL HAYS COUNTY DEVELOPMENT REGULATIONS FOR DEVELOPMENTS USING PUBLIC GROUNDWATER SYSTEMS IN THE EDWARDS AQUIFER RECHARGE ZONE WITH A TCDC TEXAS COMMISSION ON ENVIRONMENTAL QUALITY PERMITTED PUBLIC SYSTEM FOR WASTEWATER.

THE MINIMUM LOT SIZE REQUIREMENT IS 0.75 OR 3 QUARTERS OF AN ACRE PER LOT, WITH AN ESTIMATE OF 150 ROUGH ACRES PROPOSED FOR RESIDENTIAL DEVELOPMENT OUT OF THE TOTAL 340 ACRES.

A AT 0.75 OF AN ACRE PER LOT. THE ESTIMATED DENSITY ALLOWED WOULD EQUATE TO ROUGHLY 200 SINGLE FAMILY RESIDENCES VERSUS THE 370 AS PROPOSED. CURRENTLY THE ACREAGE FOR EACH OF THOSE LOTS IS ABOUT 0.16 2.20 ACRES PER LOT, AND ADDITIONALLY, DEVELOPMENTS SIMILAR WITH SIMILAR SCOPE IN THE RECHARGE ZONE AND ON INDIVIDUAL ONSITE SEWAGE FACILITIES. BUT ALSO WITH THE TCDC PERMITTED, GRANER GROUNDWATER SYSTEM WOULD BE REQUIRED TO MEET A MINIMUM LOT SIZE OF AT LEAST ONE ACRE. AND IF THEY WERE USING ADVANCED OR CONVENTIONAL TYPE SEPTIC SYSTEMS WITH THAT PUBLIC GROUNDWATER, WE WOULD REQUIRE TWO AND A HALF ACRES OR FOUR AND A HALF ACRES RESPECTIVE TO ADVANCED AND CONVENTIONAL SEPTIC SYSTEMS, AGAIN, IN THAT RECHARGE ZONE. IN ADDITION JUSTIFICATION FOR THE VARIANCE IS INCLUDED WITH THE BACKUP FOR THIS ITEM.

WE COULD START WITH COMMISSIONER SMITH THAT'S IN YOUR PRECINCT. YOU BROUGHT IT ONTO THE AGENDA.

SO I WOULD LOVE TO HEAR YOUR COMMENTS FIRST. SO I USUALLY GO LAST ON THE ITEMS, BUT WE COULD TALK ABOUT THE BACKUP THAT YOU SAID FOR CONDITIONS BECAUSE PEOPLE DON'T SEE THE BACKUP, RIGHT? JUST GENERALIZE.

SO WHAT THEY ARE WHAT FROM WHAT I REMEMBER, BECAUSE I DON'T HAVE A COPY WITH ME EITHER THEIR JUSTIFICATION STATING THAT, YOU KNOW, THEY WILL HAVE ADEQUATE WATER AROUND IN THE AREA AND NOT DIMINISH THE QUALITY OF WATER AND WASTEWATER TREATMENT IN THAT AREA.

THERE'S ALSO THE FACT THAT HALF OF THE PROPERTY CROSSES A FLOODPLAIN AREA AND THEY WOULD HAVE TO INSTALL LOW WATER CROSSINGS.

THERE'S ALSO CAST FEATURES ON THE ADDITIONAL ACREAGE THAT WOULD POSSIBLY MITIGATE HOW MANY HOUSES THEY COULD HAVE ON THE PROPERTY WHEN THEIR DEVELOPMENT GOES FORTH. OKAY, PERFECT.

AND I BELIEVE WE HAVE SOMEONE HERE FROM THE ORGANIZATION THAT WOULD LIKE TO OR CAN SHED LIGHT ON THE PROJECT, WHERE IT WAS, WHERE IT IS, AND WHERE YOU HOPE FOR IT TO BE GOING.

IF YOU DON'T MIND APPROACHING THE PODIUM AND STATING YOUR NAME AND TITLE FOR THE VIEWING PUBLIC. GOOD MORNING JUDGE.

[02:10:09]

GOOD MORNING. COMMISSIONER SHANI ARMBRUSTER WITH MILESTONE COMMUNITY BUILDERS. YES, OUR HE'S COMMONS PROJECT IS AT THE CORNER OF SH 45 AND 1626.

THE HAYS COUNTY PORTION REPRESENTS ABOUT 300 ACRES OR SO.

WE BELIEVE THE PLAN WE BROUGHT IN FRONT OF YOU IS THE MOST THOUGHTFUL USE OF THIS PROPERTY.

IT ALLOWS A CLUSTER DEVELOPMENT IN THE HIGHLANDS AREA.

WE COMPLETELY AVOID ALL OF THE MORE SENSITIVE FEATURES, ALL OF THE CREEK CROSSINGS.

AND WE THINK THAT THIS IS REALLY THE SMARTEST USE OF THE LAND AS OPPOSED TO THE VARIOUS CROSSINGS THAT COLBY MENTIONED.

AND IT ALLOWS THIS LIKE BEAUTIFUL GREENBELT SPACE FOR COMMUNITY MEMBERS GOING FORWARD.

SO WE BROUGHT IT IN FRONT OF YOU TO ASK FOR SOME SOME CREATIVE SOLUTIONS TO HELP US DO WHAT WE THINK IS BEST FOR THE PROPERTY.

AWESOME. COMMISSIONERS DO YOU HAVE WHAT THEY SAY THEY BROUGHT BEFORE US? ANYONE HAVE THOSE IMAGES? ANYONE. THEY'RE ALL.

THEY'RE ALL IN THE BACKUP. OKAY, I'LL MAKE SURE TO MAKE SURE YOU HAVE THEM.

YES, I DON'T, SO LET ME LOOK THEM UP. OKAY. SO.

WELL, I GUESS MY FIRST QUESTION IS, SO KOBE, YOU TALKED ABOUT IN THIS AREA BETWEEN ONE ACRE AND THEN 2.4 ACRES. AND, YOU KNOW, I'M NOT SURE WHAT IS REQUIRED ON THIS PIECE OF PROPERTY, BUT THEY'RE WANTING TO HAVE THREE FOURTHS OF AN ACRE. IS THAT CORRECT? SO THE MINIMUM REQUIRED PER HOUR REGULATIONS WOULD BE THREE QUARTERS OF AN ACRE PER LOT BASED OFF OF THE WATER UTILITY PROPOSED AND WASTEWATER SYSTEM OR WASTEWATER TREATMENT PARAMETERS. THEY ARE PROPOSING PER THE PRELIMINARY PLAN.

EACH OF THE LOTS AND THERE IS 0.16 TO 0.20 ACRES, SO A LOT SMALLER THAN OUR MINIMUM LOT SIZE REQUIRED.

OH, AND THE WAY I UNDERSTAND THIS, IF I'M NOT MISTAKEN, BOTH OF YOU ARE THERE NOW.

THE REAL EXPERTS. I'M NOT. THE WAY I UNDERSTAND THIS IS COMMISSIONER IS THEY'RE GRABBING WHAT WOULD BE A SPREAD OF YOUR WHOLE FOOTPRINT, AND THEY'RE SAYING, WE WILL LEAVE ALL THIS TO BE.

GREEN SPACE. YES. THANK YOU. CLUSTER DEVELOPMENT, SENSITIVE CROSS CROSSWALKS AND BEAUTIFUL GREEN SPACE AND ALL THE OTHER THINGS THEY'VE SAID AND HAVING A HIGHER DENSITY, BUT THEY STILL HAVE THE CAPACITY TO DO IT THE OLD WAY, BUT THEY WANT TO CONSOLIDATE THEM BECAUSE THE CLUSTERS LEAVE MORE AVAILABLE FOR GREEN SPACE AND RECHARGE IS HOW I UNDERSTAND IT AS A NON BUILDER.

OKAY, SO, COMMISSIONER, THIS IS IN YOUR PRECINCT.

USUALLY THE COMMISSIONER BRINGS THESE FORWARD.

WHAT HAPPENED OR WHAT'S GOING ON? WELL, I CAN TELL YOU THAT I HAVE ACTUALLY SUPPORTIVE OF OF WHAT THE VARIANCE WOULD DO.

BUT WITH SOME CAVEATS. AND I SAY THAT BECAUSE WHEN WE PUT TOGETHER AND YOU ALL, WELL REMEMBER WHEN WE DID THE, OR AT LEAST COMMISSIONER INGALSBE, YOU AND THE JUDGE, REMEMBER WHEN COMMISSIONER SHELL AND I PROPOSED THE CONSERVATION DEVELOPMENT TITLE WHICH WE ARE CURRENTLY WORKING THROUGH WITH THE FINAL PROVISIONS OF THAT WOULD LOOK LIKE THIS PLAN WOULD FALL INTO THOSE PARAMETERS VERY CLOSELY INTO THOSE PARAMETERS WHERE WE DO ALLOW FOR THAT MORE CLUSTERED DEVELOPMENT AND HAVE THAT ADDITIONAL GREEN SPACE OVERALL.

THE, THE, IF YOU TOOK THE NUMBER OF LOTS ON THE OVERALL PROPERTY, YOU'RE LOOKING AT OVER AN ACRE, IF YOU USE THE IF YOU USE THAT THAT COMMINGLED EQUATION, THE CONCERN THAT I HAVE AND IS THAT UNDER THAT PROPOSAL, WHENEVER WE HAVE THOSE RULES IN PLACE, WE'LL HAVE THE ABILITY FOR A D, A AND DEVELOPMENT AGREEMENT.

I THINK THAT THIS IS A LIKE, I WOULD BE MORE THAN HAPPY TO BRING THIS FORWARD.

I'VE ACTUALLY TALKED TO THE DEVELOPER AND I THINK THAT IT'S A GOOD PLAN CONSIDERING WHAT COULD HAVE BEEN ON THAT PROPERTY.

WHAT I WANT THOUGH IS SOMETHING IN, I THINK THAT I'M GOING TO PUT SOME PRESSURE ON OUR OFFICE OF GENERAL COUNSEL AND OUR DEVELOPMENT SERVICES, OUR GENERALIZED DA THAT WE HAVE THAT WE'VE DISCUSSED IN THE PAST THAT WE MADE THOSE ADDITIONS TO.

THOSE ARE ALL THINGS THAT THIS DEVELOPMENT IS GOING TO BE DOING ANYWAY, AND HAVING SOME VERIFICATION THAT IN THE FUTURE, THAT GREEN SPACE THAT THEY'RE ENSURING THERE WILL NEVER BE DEVELOPED.

AND JUST HAVING THAT IN WRITING, I WOULD MUCH RATHER BRING THIS BACK WITH THAT D A THAT SAYS THAT, AND I WOULD PUT IT ON THE AGENDA TOMORROW, BUT THAT WE'VE HAD SIMILAR CONVERSATIONS OVER THE LAST SEVERAL WEEKS ON OTHER PROJECTS.

AND I THINK THAT GETS TO THE, WHAT THE DEVELOPER WANTS AND IT PROVIDES THEM THE AVAILABILITY TO DO THAT.

[02:15:01]

IT GETS US WHAT WE WANT AS FAR AS MORE OPEN, OPEN SPACE AND GREEN SPACE, BUT IT ALSO PUTS THAT OTHER CAVEAT IN THERE THAT WE KNOW THAT THE OTHER PORTION OF THE PROPERTY WILL NEVER BE PLATTED AGAIN.

I MEAN, I THINK THAT'S REASONABLE IF WE CAN ALLOW THAT DEVELOPMENT AGREEMENT TO BE DEVELOPED, AND I WOULD HOPE TO HAVE IT ON BACK TO COURT.

I LITERALLY WOULD WOULD HOPE TO HAVE IT ON THE NEXT COURT AGENDA.

WHAT I'M WONDERING IS THE WAY IT'S WRITTEN RIGHT NOW, OUR CIVIL DIVISION, THE WAY THE AGENDA ITEM IS WRITTEN RIGHT NOW, COULDN'T WE INCLUDE SOMETHING THROUGH OUR DEVELOPMENT PROCESS TO HAVE THEM FORMALIZE THROUGH YOUR PAPERWORK? BECAUSE YOU DO THIS, NOT ME. THAT THEY WOULD NOT BUILD ON THAT GREEN SPACE.

IS THERE SOME WAY TO MAKE PLAT NOTES? AS THEY'RE MOVING THROUGH TO NOT KICK THE CAN DOWN AGAIN AND AGAIN AND AGAIN? SORRY. I DID ASK BOTH HALFWAY. SORRY. JORDAN.

YES. SORRY. JORDAN. YES. JUDGE. THAT WOULD BE AN OPTION.

PLOT NOTES FOR SURE. OF COURSE. THIS IS A PRELIMINARY PLAN.

IT'S JUST SETTING UP THE THE BASE OF THE PROJECT.

AND DURING FINAL PLAT, IF THERE I DON'T KNOW IF THEY'RE PROPOSING TO DO ONE FINAL PLAT OR MULTIPLES, BUT TO CARRY THAT THOSE PLAT NOTES OVER AGAIN.

FINAL PLOTS. THERE HASN'T BEEN A FORMAL. THIS IS JUST A PRELIMINARY.

AND SO THERE HASN'T BEEN ANYTHING FOR US TO EVEN AMEND THERE YET.

AND SO AND SO WHAT I MY POINT WOULD BE THAT ALL OF THAT CAN BE INCLUDED IN THAT DA, WHICH WE ALREADY HAVE ON THE BOOKS.

WE CAN GET THAT TO YOU TODAY. AND WE CAN BRING IT BACK AND I WILL, I COMMIT TO BRING IT BACK THE NEXT COURT.

AND IT, IT SHOULDN'T BE ROCKET SCIENCE. BUT I DO WANT TO ILLUSTRATE IN THAT DAR THE FACT THAT IT MEETS OR IT ALMOST MEETS IF IT DOESN'T MEET WHAT OUR, WHAT WE WERE ENVISIONING IN OUR CONSERVATION DEVELOPMENT TITLE.

BECAUSE I CAN TELL YOU IN THE DEVELOPER MAY OR MAY NOT, MAY WANT TO COMMENT, MAY NOT WANT TO COMMENT ON THIS, BUT THIS DEVELOPMENT ITSELF IT WAS ORIGINALLY IN THE ETJ FOR THE CITY OF HAYS.

AND THERE WERE FIVE YEARS WORTH OF DISCUSSIONS ON THIS PROJECT AND THE DENSITY AND THE OVERALL DEVELOPMENT THAT COULD HAVE BEEN THERE.

THIS IS A MUCH BETTER PLAN. BUT I ALSO KNOW THAT THERE IS A MASSIVE AMOUNT OF PUBLIC INPUT THAT HAS BEEN, THAT HAS GONE INTO THIS I DOZENS OF MEETINGS OF THE HAYS CITY COUNCIL.

AND WITH THE CHANGE IN LAW IN 2023, THEY EXITED THE ETJ OF HAYS, AND SO WHILE THEY AREN'T IN THE ETJ OF HAYS ANYMORE, WE STILL WANT TO BE COGNIZANT AND LET THE PUBLIC KNOW THAT WE ARE DOING THE BEST THAT WE CAN WITH THE RULES THAT WE HAVE, AND THAT THEY ARE ACTUALLY COMING TO THE TABLE AS A GOOD PARTNER TRYING TO MEET THOSE.

AND SO I THINK IT WOULD ALSO IT WOULD BENEFIT THE DEVELOPER AS WELL TO HAVE THE GENERAL PUBLIC UNDERSTAND THAT MY MY FULL SUPPORT OF MOVING THINGS ALONG BECAUSE I BELIEVE IN.

AND IF PACHECO WAS HERE, HE WOULD ECHO. YES, THAT'S TRUE.

YOU SAY THAT EVERY TIME. I DON'T WANT TO COMMIT THINGS TO DEATH.

I LIKE A LEAN, EFFICIENT GOVERNMENT AND I AM INTERESTED IN MOVING THINGS ALONG.

AND THE WHOLE SHOT CLOCK CONVERSATION, WE ALWAYS HAVE.

AND SO I JUST DON'T WANT THIS TO TURN INTO, WELL, LET'S BRING IT BACK.

AND SO THE DEVELOPMENT AGREEMENT WAS DESIGNED IN THE SPIRIT RIGHT NOW FROM WHAT I'M HEARING TO ENSURE FORMALIZE THAT THAT GREEN SPACE WILL STAY GREEN SPACE. BUT THEN. OH, YEAH, AND ONE MORE THING.

OH YEAH, AND ONE MORE THING. I DON'T WANT DEATH BY A THOUSAND PAPER CUTS.

THAT'S WHAT I'M TRYING TO AVOID IN THE OVERALL.

SO I WOULD LIKE TO GET IF YOU'RE INTERESTED IN SAYING ANYTHING, PUSH OFF OF YOUR DIRECTION.

SURE. ABSOLUTELY. THANK YOU. I DO THANK YOU ALL FOR YOUR COMMENTS.

AND I, WE CAN HAPPILY COMMIT THAT THAT WILL REMAIN GREEN SPACE.

YOU KNOW, TIMING IS OF COURSE AN ISSUE FOR US.

THIS HAS BEEN A VERY EXTENDED PROCESS. SO ANYTHING WE CAN DO TO KIND OF MAKE THAT A MORE EFFICIENT ONE GOING FORWARD.

WE'RE DEFINITELY IN SUPPORT OF THAT, BUT HAPPY TO MAKE THAT COMMITMENT IN WHATEVER WAY THAT YOU ALL THINK IS, IS MOST EFFECTIVE FOR YOU. AND SO TO SOLIDIFY THE GREEN SPACE BECAUSE IT'S A, IT'S A WONDERFUL ASSET.

COMMISSIONER SOLIDIFY THE GREEN SPACE WHILE THIS AGENDA ITEM IS HERE, IS THERE SOME OTHER WAY THAT WE CAN DO THAT? JORDAN, WITHOUT HAVING TO CREATE A DEVELOPMENT AGREEMENT? SURE. JORDAN POWELL, FIRST ASSISTANT AND I'M HAPPY TO LET CHASE AND OR COLBY DETAIL A LITTLE BIT FURTHER, BUT I DON'T THINK WE WOULD THAT THE VARIANCE THAT'S ON THE AGENDA IN THE FORM IT'S IN WOULD BE THE PLACE TO MAKE THE COMMITMENT TO THE GREEN SPACE.

AND COLBY AND CHASE ARE ABSOLUTELY WELCOME TO FURTHER DETAIL THAT OR CLARIFY THAT A BIT FURTHER.

I DON'T THINK THAT WOULD BE THROUGH THE VARIANCE ITSELF. WELL, JUDGE, CAN I JUST ASK ONE QUICK QUESTION,

[02:20:03]

PLEASE? SINCE YOU'RE STANDING THERE AT THE PODIUM? WOULD IT IS IN YOUR EYES, I MEAN, BECAUSE THE JUDGE ASKED THE QUESTION.

APRIL 14TH IS OUR NEXT COMMISSIONERS COURT MEETING.

WE CAN GET THAT DEVELOPMENT AGREEMENT SIGNED AND THEN VOTE ON IT ON THE 14TH.

I MEAN, I'M COMMITTED TO DOING THAT. IS DOES THAT THOSE DATES WORK FOR YOU THE 14TH APRIL.

SO I BELIEVE WE ALREADY WOULD HAVE BEEN ON THE 14TH AGENDA FOR THE PRELIMINARY PLAT ITSELF.

SO YES, WE'D BE HAPPY TO BUNDLE EVERYTHING. OKAY, THEN I'LL TABLE THIS ONE.

OKAY, WE'LL KEEP MOVING. OKAY. THANK YOU GUYS FOR YOUR TIME, AND I REALLY APPRECIATE IT.

AND NOW WE'RE GOING TO KEEP MOVING THROUGH K UNLESS COMMISSIONERS HAVE SOMEONE SITTING AND READY TO GO ON.

PLEASE OPEN THE SLATE K FIVE THROUGH 9K5. DISCUSSION AND POSSIBLE ACTION TO REAPPOINT COMMISSIONER DEBBIE INGALSBE AND COMMISSIONER MICHELLE COHEN

[Items K.5 - K.9]

TO THE KYLE TAX INCREMENT REINVESTMENT ZONE TERS NUMBER TWO BOARD FOR A TWO YEAR TERM ENDING MARCH 23RD, 2028. K SIX DISCUSSION AND POSSIBLE ACTION TO APPOINT COMMISSIONER MORGAN HAMMER AND COMMISSIONER MICHELLE COHEN TO THE KYLE TAX INCREMENT REINVESTMENT ZONE TERS NUMBER THREE BOARD FOR A TWO YEAR TERM ENDING MARCH 23RD, 2028.

K SEVEN DISCUSSION AND POSSIBLE ACTION TO REAPPOINT COMMISSIONER DEBBIE INGALSBE AND COMMISSIONER MICHELLE COHEN TO THE KYLE TAX INCREMENT REINVESTMENT ZONE NUMBER FOUR BOARD FOR A TWO YEAR TERM ENDING MARCH 23RD, 2028. K EIGHT DISCUSSION AND POSSIBLE ACTION TO RE-APPOINT COMMISSIONER COMMISSIONER DEBBIE INGALSBE AND COMMISSIONER MICHELLE COHEN TO THE KYLE TAX INCREMENT REINVESTMENT ZONE NUMBER FIVE BOARD FOR A TWO YEAR TERM ENDING MARCH 23RD, 2028 AND K9 DISCUSSION AND POSSIBLE ACTION TO REAPPOINT COMMISSIONER DEBBIE INGALSBE AND COMMISSIONER MICHELLE COHEN TO THE KYLE TAX INCREMENT REINVESTMENT ZONE NUMBER SIX BOARD FOR A TWO YEAR TERM ENDING MARCH 23RD, 2028.

SO MOVED. SECOND, PLEASE CALL THE ROLL COMMISSIONER.

HAMMER. YES. COMMISSIONER. INGALSBE. YES. COMMISSIONER SMITH.

YES. COMMISSIONER COHEN. YES. JUDGE BECERRA. YES, IF I'M NOT MISTAKEN.

[K.12. Discussion and possible action to authorize the execution of a Product Schedule, Order Agreement, Equipment Removal/Buyout Authorization, and Equipment Relocation Request with Ricoh USA, Inc. for 42 copiers throughout the County and amend the budget accordingly. BECERRA/HUNT]

K 12, K 12. DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE EXECUTION OF A PRODUCT SCHEDULE, ORDER AGREEMENT, EQUIPMENT REMOVAL, BUYOUT AUTHORIZATION AND EQUIPMENT RELOCATION REQUEST WITH RICOH USA, INC. FOR 42 COPIERS THROUGHOUT THE COUNTY AND AMEND THE BUDGET ACCORDINGLY.

SO MOVED. SECOND, IF YOU'LL STATE YOUR NAME AND TITLE FOR THE VIEWING PUBLIC AND TELL US THE BACKSTORY.

I THINK IT'S WORTHY. IF NOT, I'LL GET ALL THE QUESTIONS.

STEPHANIE HUNT, PURCHASING AGENT. SO FIVE YEARS AGO, THE COUNTY DECIDED THEY WOULD LIKE FOR ALL THE COUNTY WIDE OFFICES THAT HAVE A LEASE COPIER TO BE UNDER THE SAME CONTRACT. SO WE STARTED THAT PROCESS.

FIVE YEARS AGO. THESE LEASES ARE NOW. THIS WAS THE FIRST ROUND OF COPIERS THAT WENT THAT FIRST ROUND.

THEY'RE ALL UP THERE. LEASES ARE EXPIRING AND THIS IS THE REPLACEMENT OF ALL OF THEM.

I DID SEND THE COURT A DETAILED SPREADSHEET OF THE ASSESSMENT THAT WAS DONE.

WE LOOKED AT THE CURRENT COPIERS THAT THE DEPARTMENTS HAVE THEIR USAGE REGARDING BLACK AND WHITE COPIES, COLOR COPIES, IN THE RECOMMENDED NEW MACHINES THAT THEY'RE GETTING.

SOME ARE BEING RECOMMENDED TO JUST KEEP THEIR CURRENT MACHINES JUST DUE TO THE LOW USAGE OF THEIR COPIERS.

SOME ARE BEING RECOMMENDED TO UPGRADE TO A LARGER COPIER DUE TO THE USAGE.

AND THEN SOME ARE ACTUALLY BEING DOWNGRADED. THEY WENT, WE WENT THROUGH EACH COPIER, LOOKED AT, ASSESSED, GAVE THEM A NEW COPIER TOTAL. AND SO OVERALL WE WILL BE SAVING $448.17 ON THIS ROUND. SO OUR USAGE ORIGINALLY WAS PROJECTED A LOT HIGHER THAN WHAT WE ACTUALLY USED.

SO IT'S GOING DOWN. SO WE'RE ACTUALLY SAVING MONEY BY SWITCHING OUT ALL OF THESE COPIERS.

BEAUTIFUL. THANK YOU SO MUCH. ANY QUESTIONS PLEASE CALL THE ROLL.

COMMISSIONER INGALSBE. YES, COMMISSIONER. SMITH.

YES, COMMISSIONER. YES. COMMISSIONER. HAMMER.

YES. JUDGE BECERRA YES. K 13, K 13. DISCUSSION AND POSSIBLE ACTION TO APPROVE THE EXECUTION OF A CONTRACT REGARDING THE MIGRATION OF THE

[K.13. Discussion and possible action to approve the execution of a contract regarding the migration of the Tyler Technologies Enterprise Courts and Justice system (Odyssey) to Tyler's cloud-hosted Software as a Service (SaaS) platform. BECERRA/MCGILL]

TYLER TECHNOLOGIES ENTERPRISE COURTS AND JUSTICE SYSTEM, OR ODYSSEY TO TYLER'S CLOUD HOSTED SOFTWARE AS A SERVICE PLATFORM.

SO MOVED. SECOND MR. MCGILL, IF YOU'LL STATE YOUR NAME AND TITLE FOR THE VIEWING PUBLIC.

JEFF MCGILL, HAYS COUNTY INFORMATION TECHNOLOGY DIRECTOR WE'RE LOOKING AT ACTUALLY TAKING THE STEP TO MOVE OUR ENTERPRISE COURTS

[02:25:02]

INJUSTICE, WHICH IS PREVIOUSLY KNOWN AS ODYSSEY.

THAT'S HOW WE ALL ADDRESS IT STILL HERE IN THE COUNTY AS MOVING IT TO THEIR SOFTWARE AS A SERVICE PLATFORM.

AND JUST TO GIVE YOU A LITTLE BIT OF HISTORY HERE WE WENT LIVE ON ODYSSEY IN 2006, WHICH THE ONLY OPTION WE HAD BACK THEN WAS US TO, TO HOST ON PREMISE SERVERS. STORAGE, BACKUP, DISASTER RECOVERY.

THAT WAS THE ONLY OPTION AT THE TIME. THEN WE'VE GONE THROUGH THE INVESTMENT OF REPLACING OUR SERVERS ON A FIVE YEAR, 5 TO 6 YEAR REPLACEMENT CYCLE. SO WE'VE, WE'VE DONE THAT FOUR TIMES, FIVE TIMES SINCE WE'VE BEEN ON ODYSSEY.

EVERY SINGLE TIME OUR STORAGE REQUIREMENTS AND OUR INFRASTRUCTURE GROWS EXPONENTIALLY.

SO WHEN I WAS WORKING WITH CANDACE AND SCOTT AND WE WERE TALKING ABOUT TECHNOLOGY NEEDS MOVING FORWARD, WE'RE ON THAT CYCLE OF HAVING TO REPLACE OUR INFRASTRUCTURE FOR SERVERS AND STORAGE WHICH IN FISCAL YEAR 27 WOULD BE ABOUT $650,000 TO REPLACE THAT CYCLE. BUT WE KNOW THAT THAT ALL THE INDUSTRY IS MOVING TOWARDS A SOFTWARE AS A SERVICE SOLUTION. SO WE KNOW THAT WE HAVE TO DO THAT AT SOME POINT.

BUT IT JUST MAKES SENSE NOW BECAUSE WE'RE IN THAT HARDWARE REFRESH CYCLE.

SO GO AHEAD. AND DOING IT NOW IS REALLY THE ONLY THING THAT MAKES SENSE.

IT MADE SENSE BACK IN 2006 TO BE ON PREMISE. AND YOU KNOW, AS THE CLOUD PLATFORMS HAS MATURED OVER THE YEARS AND WE SAW THAT MATURE, THERE COMES A TIME THAT YOU HAVE TO MAKE THAT JUMP. SO WE'RE KIND OF IN THAT CYCLE.

THE REASON WHY WE'RE WANTING TO DO IT NOW IS FOR ONE, WE, WE HAVE A, A STORAGE LIMITATION THAT, THAT WE HAVE NOW, BUT WE ALSO, EVERYONE KNOWS THAT, THAT I'M RETIRING.

THIS IS A PRETTY BIG LIFT TO MOVE FROM ON PREMISE TO IN THE CLOUD WITH ALL OF OUR INTEGRATIONS AND THINGS THAT WE HAVE WITH OUR OTHER VENDORS.

IT'D BE BETTER IF WE DID IT NOW WHILE I'M STILL HERE, RATHER THAN PASSING THAT ON TO WHOEVER TAKES OVER AS IT DIRECTOR.

AND WE'VE WORKED WE'VE LOOKED AT EVERY POSSIBLE WAY ON THIS THING WITH CANDACE AND SCOTT.

AND I THINK THAT THIS IS PROBABLY THE BEST TIME TO DO IT IS RIGHT NOW WHILE I'M STILL HERE, AND WE CAN WORK THROUGH AND GET LIVE AND EVERYTHING UP AND RUNNING BEFORE I CHECK OUT.

SO THIS IS PROOF OF YOUR WORTH, MY FRIEND. YOU HAVE HIT ALL THE SPOTS OF HIGHEST AND BEST USE OF TAXPAYER MONEY AND VALUE IN YOUR LONG RANGE VISION AND PLANNING. YES, IT IS TIME AFTER 20 YEARS TO MAKE THE JUMP.

YEAH, THERE'S THERE'S NO OTHER SOLUTION MOVING FORWARD OTHER THAN SOFTWARE AS A SERVICE BECAUSE ALL THE VENDORS ARE MOVING THAT WAY.

SO I REALLY DON'T SEE IT MAKES MUCH SENSE TO INVEST HALF $1 MILLION IN HARDWARE, AND THEN WE END UP HAVING TO DO IT FIVE YEARS LATER AGAIN.

EXACTLY. RIGHT. AND SO YOUR, YOUR TIMING, YOUR CADENCE FOR FISCAL STEWARDSHIP THAT HAS ALWAYS BEEN THERE FOR THE TIME I'VE BEEN THE JUDGE.

I AM GOING TO FOREVER MISS THAT. HOPE YOUR OUR NEW DIRECTOR.

I WON'T EVEN USE THE WORD REPLACEMENT IN THE SAME SENTENCE. MEASURES UP TO THAT LINE OF SIGHT BECAUSE THIS IS EXACTLY HOW TAXPAYERS ARE BEST SERVED IS BY PEOPLE THAT ARE LOOKING OUT FOR WHAT MAKES OPERATIONAL SENSE, WHAT MAKES COMMON SENSE, WHAT MAKES FISCAL SENSE. THAT'S JUST A MAGNIFICENT DECISION ON EVERY FRONT.

AND I'M JUST. I'M GRATEFUL FOR IT. COMMISSIONERS.

YEAH. JEFF. THANK YOU. I MEAN, IT'S A THOUGHTFUL DECISION.

I THINK WE'RE MOVING IN THE RIGHT DIRECTION BY DOING THIS.

AND, YOU KNOW, ALSO RELIEVES, I BELIEVE, YOUR DEPARTMENT FROM A LOT OF THINGS THAT THEY ARE DOING NOW AFTER HOURS AND, YOU KNOW, SO THANK YOU. I THINK THIS IS WHAT WE NEED TO HOW WE NEED TO MOVE FORWARD.

DOES ANYONE ELSE. GOOD JOB. AWESOME. OKAY. IF NOTHING ELSE, ONE QUESTION.

I KNOW THAT I THINK IT'S THE RIGHT MOVE. I KNOW WE'VE TALKED ABOUT IT, THOSE KIND OF THINGS.

BUT JUST TO JUST TO ILLUSTRATE SOME OF THE ISSUES THAT WE HAVE TO DEAL WITH HERE.

WHEN WE MOVED TO THIS SYSTEM, WHAT HAPPENS TO THAT DATA IF WE NO LONGER STORE IT? WHERE DOES IT GO? THIS THIS DATA IS KEPT IN AMAZON GOV CLOUD GOVERNMENT, CLOUD SERVICE.

AND WE ALWAYS OWN AND MAINTAIN THAT DATA. THAT'S PART OF THE OWNERSHIP OF OUR DATA.

SO IT JUST MOVES. ANOTHER NAME FOR THAT IS A DATA CENTER, RIGHT? IT'S MOVING TO A DATA CENTER. YEAH. MULTIPLE, MULTIPLE JUST AND JUST WANT TO POINT THAT OUT THERE.

NO, THIS IS GOOD. EAST COAST, WEST COAST, YOU KNOW, THEY'RE, THEY'RE NOT LOCAL DATA CENTERS.

THEY'RE NOT HERE. BUT I AGREE WITH YOU. I'M JUST SAYING WE HAVE TO BE COGNIZANT OF OUR OF OUR DECISIONS.

[02:30:04]

WE CAN'T BE HYPOCRITICAL, ALTHOUGH WE ARE NOT HYPOCRITICAL IN MY OPINION, BY SAYING WE SUPPORT WHAT YOU'RE DOING, WE'RE SUPPORTING THE AI WORLD, WE'RE SUPPORTING EVOLUTION OF TECHNOLOGY.

BUT IT DOESN'T HAVE TO BE IN A VERY ENVIRONMENTALLY SENSITIVE PLACE.

IT TAKES OUR DRINKING WATER. I DON'T CALL THAT HYPOCRITICAL, BUT THANK YOU. COMMISSIONER FOR POINTING THAT OUT. PLEASE CALL THE ROLL. COMMISSIONER SMITH. YES, COMMISSIONER. COHEN. YES, COMMISSIONER.

HAMMER. YES. COMMISSIONER. INGALSBE. YES. JUDGE BECERRA.

YES. THANK YOU. JEFF. MAGNIFICENTLY DONE. PLEASE MOVE ON THROUGH.

K, I THINK WE'RE ON 15, 14, 14, AND WE GOT A PUBLIC COMMENT THERE.

[K.14. Discussion and possible action to authorize the execution of a proposal between Hays County and ICF for goldencheeked warbler habitat occupancy surveys and reporting services not to exceed $76,697.00 on Hays County Habitat Preserves. HAMMER/FLOCKE]

K 14 DISCUSSION AND POSSIBLE ACTION AUTHORIZE THE EXECUTION OF A PROPOSAL BETWEEN HAYS COUNTY AND ICF FOR GOLDEN CHEEKED WARBLER HABITAT OCCUPANCY SURVEYS AND REPORTING SERVICES, NOT TO EXCEED $76,697 ON THE HAYS COUNTY HABITAT PRESERVES.

SECOND, AND LET'S START THE TIMER FOR WHO IS IT? RODRIGO. AMAYA. MR.. AMAYA. PLEASE APPROACH THE PODIUM.

STATE YOUR NAME, AND YOU'LL HAVE THREE MINUTES.

AMAYA. I WANT TO MAKE IT PERFECTLY CLEAR. THERE'S NOTHING AGAINST THE GOLDEN CHEEKED WARBLER.

YOU KNOW, I'M A FIRM BELIEVER THAT ALL LIVES MATTER.

BUT TO ASK FOR $76,697. LOOK AT THE SUMMARY CONCERNS I HAVE WITH THIS ITEM ARE THE FOLLOWING. 2016. A HABIT. A HABITAT OCCUPANCY SURVEY WAS CONDUCTED AND.

ALICEMUR ONE DIDN'T HAPPEN FOR LASEMA TWO. AND THEN THERE'S ANOTHER.

I'M ASSUMING A SUBDIVISION WILDENTHAL AND CENTENNIAL PEAK.

SO THE NOTICE ON THE REQUEST IN THE SUMMARY, IF YOU LOOK AT THE LANGUAGE, IT TALKS ABOUT HABITAT OCCUPANCY SURVEY IS PART OF THE QUOTE.

IN ADDITION, THE REPORTING OF THE HABITAT HABITAT OCCUPANCY SURVEY ON THE 2000 PLUS ACRES.

SO. WHY WAS THIS NOT DONE IN 2016? IN ANTICIPATION OF THE GROWTH? BECAUSE WE'RE GROWING. I MEAN, IT'S UNDERSTOOD.

BUT YOU KNOW, WHAT HAPPENS IS THAT GOLDEN CHEAP WARBLER DECIDES TO MIGRATE SOMEWHERE ELSE.

ARE WE JUST GOING TO KEEP, YOU KNOW, SPENDING MONEY ON THESE SURVEYS WHEREVER IT DECIDES TO GO BECAUSE THEY'RE UNPREDICTABLE.

SO I SURE WOULD APPRECIATE SOMETHING IN DEPTH THAT WOULD BE ABLE TO JUSTIFY THE $76,000 PRICE TAG FOR THIS AGENDA ITEM. THANK YOU. THANK YOU, MR. AMAYA COMMISSIONER HAMMER.

WELL, SENTINEL PEAK WAS NOT PURCHASED IN 2016, SO WE DIDN'T HAVE THAT.

BUT IT'S JUST A REQUIREMENT FOR THE TO KEEP UP WITH OUR HABITAT CONSERVATION PLAN FROM A REGIONAL PERSPECTIVE.

OH, AND ALSO CARLOS IS HERE TO, TO SPEAK ON THOSE THINGS.

SO I'LL LET YOU GO AHEAD. ALL RIGHT. SO IF YOU'LL STATE YOUR NAME AND TITLE FOR THE VIEWING PUBLIC.

CARL FLOCH, DIRECTOR OF PARKS AND NATURAL RESOURCES FOR HAYS COUNTY.

WHAT THIS IS, IS AS PART OF OUR HABITAT CONSERVATION PLAN, WE HAVE OUR HABITAT PRESERVES FOR THE GOLDEN CHEEKED WARBLER.

IT'S NOT ENOUGH TO HAVE A PRESERVE FOR THE WARBLER. WE HAVE TO PROVE AND JUSTIFY THAT THEY'RE ACTUALLY THERE PRIOR TO THE PRESERVE ESTABLISHMENT AND REQUIRED BY LAW EVERY FIVE YEARS. JUSTIFY THAT THEY'RE STILL THERE AND PROVE THAT THEY'RE STILL THERE.

THE METHODS FOR DOING SUCH ARE ESTABLISHED BY US FISH AND WILDLIFE SERVICE AND SET DOWN IN OUR HABITAT CONSERVATION PLAN.

IT IS A VERY DETAILED SURVEY. IT REQUIRES A BIOLOGIST TO HAVE A VERY SPECIFIC PERMIT CALLED A TEN, A ONE, A PERMIT. AND IT IS A VERY LABOR INTENSIVE PROCESS.

IT HAS TO HAPPEN AT A VERY SPECIFIC TIME OF YEAR.

WE ARE WITHIN OUR CYCLE WHERE EVERY PRESERVE NEEDS TO BE SURVEYED WITHIN THAT FIVE YEAR CYCLE.

THAT WOULD INCLUDE LASEMA ONE AND WILDENTHAL.

AND WE'RE ALSO CURRENTLY TRYING TO ESTABLISH TWO NEW PRESERVES THAT WOULD BE LASEMA TWO AND SENTINEL PEAK.

AND SO THE SERVICES REQUESTED HERE ARE TO PERFORM THOSE SURVEYS ON BOTH OUR EXISTING LAND AND THE TWO ADDITIONAL PRESERVES THAT WERE ATTEMPTING TO ESTABLISH.

AND IT NEEDS TO HAPPEN RIGHT NOW. AS I MENTIONED, THIS IS A VERY SHORT WINDOW, MARCH 15TH TO MAY 15TH, WHEN WE NEED TO GET THIS DONE. SO WE'RE LOOKING TO MOVE FORWARD.

WE REQUESTED FIVE QUOTES ON THIS TO MAKE SURE THAT WE WERE GETTING THE BEST PRICE POSSIBLE.

ONE VENDOR DECLINED TO PROVIDE ONE DUE TO THE AMOUNT OF WORK REQUIRED AND THE OTHER FOR THIS IS THE LOWEST PRICE THAT WE COULD OBTAIN.

WHAT WERE THE OTHER FOUR? THEY RANGED ALL THE WAY UP TO ALMOST TWICE AS MUCH.

I THINK 145,000. AND THOSE ALL FOUR ARE IN BACKUP RIGHT NOW.

MR. AMAYA IS GOING TO BE ASKING ME WHEN COURT'S OVER FOR BINOCULARS AND $75,000 AND HE'LL TAKE THE JOB AGAIN.

[02:35:04]

WE WISH WE COULD DO SOMETHING THAT THAT EASILY.

BUT THIS PERMIT IS. IT'S HARD TO COME BY. AND SO WE'VE GOT.

TO GO WITH FOLKS THAT HAVE THAT VERY SPECIALIZED PERMIT.

TRUST ME, I WOULDN'T MIND. I WOULDN'T MIND SPENDING A FEW WEEKS OUT IN THE WOODS MYSELF.

THAT'S RIGHT. BECAUSE IT ENDS. IT ENDS. YOU'VE DESCRIBED THE WINDOW OF THEIR BREEDING SEASON JUST FOR THE VIEWING PUBLIC. EXACTLY RIGHT.

AND IT'S MAY 15TH. THANK YOU. MAY 15TH. AND THAT'S WHEN IT'S GOT TO BE DONE.

SO TO ME, AS A AS A WORKER, TO ME THAT'S EVEN SWEETER.

A SEASONAL JOB FOR THAT MUCH MONEY. SO YOU ONLY HAVE TO WORK UNTIL MAY 15TH ON SITE AND THEN THE REST IS IN SIGHT.

SO YEAH. COMMISSIONER ANYTHING ELSE? NO, I MEAN, I WAS JUST GONNA SAY.

I MEAN, HE MR. AMAYA MENTIONED THAT. WHY DIDN'T WE DO THEM ON THE OTHER PIECES OF OF LAND AND PRESERVES AND WE DIDN'T HAVE THEM IN 2016, ONE AND TWO. THESE HAVE TO BE DONE EVERY FIVE YEARS TO COMPLY WITH US FISH EVOLUTION.

AND I'M NOT TRYING TO BE BACK AND FORTH ABOUT ANYTHING, BUT IT'S AN OPPORTUNITY.

MR. AMAYA, DOES THAT OPEN ANY NEW QUESTIONS FOR YOU OR ARE YOU GOOD WITH THAT? I LOVE IT AND I APPRECIATE IT AND THANK YOU. PLEASE CALL THE ROLL. COMMISSIONER COHEN.

YES. COMMISSIONER HAMER. YES. COMMISSIONER. INGALSBE.

YES. COMMISSIONER SMITH. YES. JUDGE BECERRA. YES.

[K.15. Discussion and possible action to authorize the Constable Precinct 1 Office to lease one Ford Interceptor ($930.68 monthly), and upfit the vehicle with the needed law enforcement equipment ($24,689.50), and amend the budget accordingly. INGALSBE/PETERSON/HUNT]

K 15 K 15. DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE CONSTABLE PRECINCT ONE OFFICE TO LEASE ONE FORD INTERCEPTOR $930.68 MONTHLY AND UP. FIT THE VEHICLE WITH THE NEEDED LAW ENFORCEMENT EQUIPMENT $24,689.50 AND AMEND THE BUDGET ACCORDINGLY. SO MOVED. SECOND.

COMMISSIONER, I ALREADY HEAR COMMISSIONER SMITH ASKING WHY IS THIS OUT OF THE CYCLE? I KNOW I'M NOT PUTTING WORDS IN YOUR MOUTH, BUT THAT'S WHAT I HEAR. AND AM I RIGHT? AND I'LL LET STEPHANIE HELP ALSO ANSWER.

BUT YOU KNOW, THE VEHICLE IS NO LONGER WORKING.

IT HAS A BLOWN MOTOR HEAD, SO IT NEEDS TO BE REPLACED FOR ONE OF THE DEPUTIES.

STEPHANIE THANK YOU, COMMISSIONER FOR YOUR EFFORT.

THAT IS SO AWESOME OF YOU. STEPHANIE HUNT, PURCHASING AGENT.

SO YES, THAT IS THE SITUATION AT HAND AND THE PRECINCT CONSTABLE PRECINCT ONE DOES NOT HAVE ADDITIONAL VEHICLES.

SOME OF THE OTHER OFFICES DO HAVE LIKE KIND OF A BACKUP VEHICLE.

IF ONE OF THEIR VEHICLES GOES DOWN AND THEY JUST DO NOT HAVE THAT INVENTORY IN THEIR FLEET.

SO THIS IS TO REPLACE THE VEHICLE SO THAT THEY CAN HAVE ALL OFFICERS ON THE ROAD AND DESCRIBE THE VEHICLE WITH A BLOWN HEAD.

IT'S A 2016 FORD INTREPID. SO JUST KIND OF THE SAME VEHICLE THEY'RE GETTING NOW JUST TEN YEARS EARLIER.

SO THERE YOU GO. SO THE VIEWING PUBLIC CAN FOLLOW ALONG.

CHIEF. ANYTHING MISSING? NO, SIR. NOW, NOW, LET ME SAY THIS.

IT'S CUSTOMARY FOR US TO TRY TO PASS THIS ALL COMPLETELY SWIFTLY WITHOUT HAVING TO COME BACK AND SEE IT, BECAUSE WE FORGOT SOMETHING. AND I'M NOT SAYING THAT ABOUT YOU. I'M JUST GENERALLY SPEAKING, ON ANY PARTICULAR FRONT. WE DO THE WHOLE COUNTY. AND SO THERE ARE NO FORESEEABLE ADDITIONAL EXPENSES FOR THIS TRANSACTION. ALL GOOD? ALL CLEAR. COMMISSIONER SMITH, YOU CAN'T TELL ME THAT DAVID DOESN'T STILL HAVE THAT VEHICLE THAT WE SAW THE SAME PICTURE OF FOR 15 YEARS PARKED THAT WE REPLACED FIVE TIMES.

RIGHT? OH, OKAY. I WAS JUST MAKING SURE THAT YOU DIDN'T HAVE THAT OTHER VEHICLE IN THE BACKGROUND.

IT WAS A SHORT ANSWER, AND WE HAD OUR CHIEF DEPUTY FROM PRECINCT ONE SAY THAT THAT VEHICLE IS ACTUALLY GOING TO AUCTION.

ROXANNE, PLEASE CALL THE ROLL. COMMISSIONER. HAMMER.

YES. COMMISSIONER. INGALSBE. YES. COMMISSIONER SMITH. YES.

COMMISSIONER COHEN. YES. JUDGE BECERRA YES. K 1616 K 16.

[K.16. Discussion and possible action to authorize the Constable Precinct 3 Office to lease one 2025 Chevy Tahoe ($1,220.56 monthly), and upfit with law enforcement equipment ($7,877.98), and amend the budget accordingly. HAMMER/MONTAGUE/HUNT]

DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE CONSTABLE PRECINCT THREE OFFICE TO LEASE.

ONE 2025 CHEVY TAHOE, $1,220.56 MONTHLY AND UPFIT WITH LAW ENFORCEMENT EQUIPMENT $77.98 AND AMEND THE BUDGET ACCORDINGLY. SO MOVED.

STEPHANIE, IS THIS THE ONE WE WERE TALKING ABOUT SO LONG AGO? STEPHANIE PURCHASING AGENT SO THIS IS A VEHICLE THAT THEY DIRECT.

THEY HAVE TWO VEHICLES. ONE NEEDS TO BE REPAIRED.

THIS ONE WAS IN A WRECK. AND SO WE DID GET INSURANCE PROCEEDS FOR THIS.

THE REASON WE DON'T TYPICALLY GO AFTER A TAHOE, BUT THIS WAS A 2025 TAHOE.

AND TO TRY TO SAVE MONEY ON THE UPFIT, WE WERE ABLE TO FIND A 2025 TAHOE THAT WE COULD SALVAGE A LOT OF THE UPFIT ITEMS OFF OF TO REUSE THEM ON THIS VEHICLE. SO THAT'S WHY THE, THE UPFIT IS ONLY $7,800.

SO WE WERE ABLE TO SAVE MONEY THERE. THAT'S WONDERFUL.

I LOVE THE SOUND OF THAT. THAT'S YET ANOTHER MAGNIFICENT EFFORT FROM OUR CONSTABLE.

AND I WANT TO APOLOGIZE TO HIM RIGHT NOW BECAUSE I WAS ON MY WAY TO DRIPPING SPRINGS ON RANCH ROAD 12, AND THERE WAS A COLLISION ON 12, BUT I WASN'T SURE WHERE I WAS BECAUSE I WAS JUST DRIVING.

[02:40:02]

AND IT WAS A, IT'S A TWO LANE ROAD. SO THE ENTIRE TRAFFIC WAS STOPPED AND I MADE THE MISTAKE OF CALLING A CONSTABLE FROM PRECINCT FOUR INSTEAD OF THE CONSTABLE FROM PRECINCT THREE.

AND SO I JUST WANTED TO APOLOGIZE, BUT MOST GRATEFUL FOR DEPUTY CHEATHAM AND EVERYONE ELSE SHOWING UP AS THEY DID SO EFFICIENTLY.

BUT IT WAS NOTHING. ON CALLING THE CONSTABLE ABOUT IT.

IT JUST. I WAS IN THE MENTAL SPACE OF A PRECINCT FOUR WHERE I WAS HEADED.

ANYWAY. GOOD JOB, COMMISSIONER, FOR SUPPORTING THIS.

THANK YOU. PLEASE CALL THE ROLL. COMMISSIONER INGALSBE.

YES, COMMISSIONER. SMITH. COMMISSIONER COHEN.

YES, COMMISSIONER. HAMMER. YES. JUDGE BECERRA.

YES. AND WE ARE AT 17 K 17. DISCUSSION AND POSSIBLE ACTION AUTHORIZED THE JUVENILE DETENTION CENTER TO LEASE A CHEVY

[K.17. Discussion and possible action to authorize the Juvenile Detention Center to lease a Chevy Traverse ($837.89 monthly), and upfit the vehicle with necessary equipment ($3,010.67) to serve as a transport vehicle and amend the budget accordingly. INGALSBE/WARE/HUNT]

TRAVERSE $837.89 MONTHLY AND UPFIT THE VEHICLE WITH NECESSARY EQUIPMENT $3,010.67 TO SERVE AS A TRANSPORT VEHICLE AND AMEND THE BUDGET ACCORDINGLY.

SO MOVED. SECOND. SO SAME QUESTION. EVERYTHING INCLUDED.

ALL INCLUSIVE. STEPHANIE HUNT, PURCHASING AGENT.

YES. THE ONLY DIFFERENCE IS THE LEASE OF THE CHEVY TRAVERSE THAT WE DID FIND.

WE FOUND ONE IN STOCK AT A DEALERSHIP VERSUS HAVING TO HAVE IT ORDERED.

SO THE LEASE AMOUNT WILL ACTUALLY BE EIGHT, 1248 INSTEAD OF EIGHT 3789.

AND THIS IS JUST THE JUVENILE DETENTION CENTER ONLY HAS ONE TRANSPORT VEHICLE.

AND SO WITH THE NEED TO BE ABLE TO TRANSPORT THE JUVENILE INMATES TO DOCTORS APPOINTMENTS AND WHATNOT, THEY NEED AN ADDITIONAL VEHICLE. SO THAT'S WHY THE REQUEST IS NOW THAT'S PART OF THE GROWING COUNTY.

THANK YOU SO MUCH. AND THANK YOU FOR WAITING AROUND AND I'M MOST GRATEFUL. PLEASE CALL THE ROLL.

COMMISSIONER SMITH. YES. COMMISSIONER. COHEN.

YES. COMMISSIONER HAMER. YES. COMMISSIONER INGALSBE.

YES. JUDGE BECERRA. YES. 18 K 18. DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE COUNTY COURT AT LAW MENTAL HEALTH COURT TO PURCHASE CONSUMABLES OR

[K.18. Discussion and possible action to authorize the County Court at Law - Mental Health Court to purchase consumables/incentive items for Mental Health Court participants throughout the year. COHEN/INGALSBE/BROWN/HUNT]

INCENTIVE ITEMS FOR MENTAL HEALTH COURT PARTICIPANTS THROUGHOUT THE YEAR.

SO MOVED. SECOND FISCAL YEAR. CALENDAR YEAR. FISCAL YEAR.

STEPHANIE. PURCHASING AGENT. SO I MET AFTER THE LAST COURT.

I MET WITH THE MENTAL HEALTH COURT DIVISION. TARA AND KAMI AND ASKED THEM TO COME UP WITH A LIST OF ITEMS THAT THEY POTENTIALLY SEE WANTING TO COME TO COURT FOR CONSUMABLES SO THAT WE'RE NOT HAVING TO BRING THEM BACK EACH TIME THEY WOULD LIKE TO ORDER THEM.

SO THEY DID PROVIDE A DOCUMENT THAT'S ATTACHED AND IT'S A BUDGET FOR THIS FISCAL YEAR.

SO THE REMAINING OF THE FISCAL YEAR. AND I JUST TOLD THEM LIKE KIND OF GOING FORWARD, KIND OF LIKE YOU GUYS DO WITH YOUR SPECIAL PROGRAMS TO COME UP WITH A BUDGET AT THE BEGINNING OF THE FISCAL YEAR OF ITEMS THAT THEY WANT TO BUY.

AND WE CAN BRING THAT TO COURT PRIOR TO THE START OF THE FISCAL YEAR, SO THEY CAN CONTINUE TO BUY THOSE AND MAKE THE PROCESS EFFICIENT.

I LOVE THAT I DON'T WANT TO BE TALKING ABOUT EMINEM'S UP HERE. COMMISSIONER SMITH I JUST DON'T. IT'S PERFECT. PLEASE CALL THE ROLL.

COMMISSIONER COHEN. YES. COMMISSIONER HAMER. YES.

COMMISSIONER INGALSBE. YES. COMMISSIONER SMITH.

YES. JUDGE BECERRA YES. 19 K 19 DISCUSSION IMPOSSIBLE TO PREQUALIFY THE RECOMMENDED RESPONDENTS PURSUANT TO RFQ 2020

[K.19. Discussion and possible to pre-qualify the recommended respondents pursuant to RFQ 2026-Q02 Professional Engineering Services Pool to establish a new pool of firms to be used on an as-needed basis for projects throughout the County for Engineering Services. The selection of a firm will be brought to the Commissioners Court for approval, utilizing the Vendor Selection Form, prior to a contract being brought back to court for execution. The pool will be reviewed and re-opened on an annual basis. BECERRA/SMITH/HUNT]

6-Q02 PROFESSIONAL ENGINEERING SERVICES POOL TO ESTABLISH A NEW POOL OF FIRMS TO BE USED ON AN AS NEEDED BASIS FOR PROJECTS THROUGHOUT THE COUNTY FOR ENGINEERING SERVICES.

THE SELECTION OF A FIRM WILL BE BROUGHT TO THE COMMISSIONER'S COURT FOR APPROVAL.

UTILIZING THE VENDOR SELECTION FORM PRIOR TO A CONTRACT BEING BROUGHT BACK TO COURT FOR EXECUTION.

THE POOL WILL BE REVIEWED AND REOPENED ON AN ANNUAL BASIS.

SO MOVED. SECOND. STEPHANIE. STEPHANIE HUNT, PURCHASING AGENT.

SO THIS IS THE PROFESSIONAL ENGINEERING SERVICES POOL.

THERE WAS 111 APPLICANTS. NINE OF THEM WERE DEEMED NON-RESPONSIVE DUE TO NOT RETURNING REQUIRED FORMS. THE EVALUATION COMMITTEE REVIEWED EVERYONE. EVERYONE CAME BACK WITH AN AVERAGE SCORE OF OVER 60, WHICH 60 IS OUR MEETS REQUIREMENT. SO IT IS THE RECOMMENDATION OF THE REVIEW COMMITTEE TO AWARD ALL FIRMS INTO THE POOL.

BECAUSE WE DID CHANGE UP SOME OF THE THE FORMS THAT ARE COMING IN, I WANT TO MAKE SURE THAT THE COURT IS AWARE OF THE CHAPTER 176 CONFLICTS, WHICH IS WITH ATKINS REALIST USA, WHICH MARISOL VILLARREAL ALONSO, OUR COUNTY AUDITOR HAS TWO CONFLICTS.

FREDDY ALONSO, HER HUSBAND, AND ANAMARIE ALONSO, HER DAUGHTER.

AND THEN QUIDDITY ENGINEERING COMMISSIONER PRECINCT TWO.

HER FATHER. STEPFATHER WORKS THERE. HIS NAME IS JESSE PENA.

AND THEN THERE WERE FIVE IDENTIFIED RELATED PARTY DISCLOSURES.

AMERICAN STRUCTURE POINT HAS BOTH FORMER EMPLOYEES, LON SHELL AND JERRY BORCHERDING.

[02:45:02]

BJ HAS FORMER EMPLOYEE MARK JONES GARVER, LLC EMPLOYEES.

THE BROTHER IN LAW OF A CURRENT PRECINCT FOR DEPUTY AND THEN L J A ENGINEERING EMPLOYEES. THE GRANDDAUGHTER OF FORMER EMPLOYEE JERRY BORNSTEIN.

THAT'S GOOD INFORMATION FOR THE PUBLIC TO HEAR.

COMMISSIONER SMITH, WE CAN START WITH YOU. I JUST WANT TO CLARIFY, THERE WERE ACTUALLY YOU SAID THAT THERE WERE 111 AND NINE WERE DISQUALIFIED.

THERE WAS ACTUALLY 120 AND 111 WERE SCORED. IS THAT CORRECT? THAT IS NOT CORRECT. OKAY. SO NINE OF THE 111 THAT WERE RECEIVED AND PRIOR TO BEING SENT OUT TO THE EVALUATION COMMITTEE, NINE WERE DEEMED NON-RESPONSIVE. SO YOU GUYS ACTUALLY REVIEWED 102 AND ALL 102 WERE AWARDED INTO THE PERFECT.

THE ONE THING I WOULD SAY, BECAUSE I SAT ON THIS SELECTION COMMITTEE AND I CAN ONLY SPEAK FOR MYSELF THE PREVIOUS TIME, I JUST WANT TO COMPLIMENT THE COMMUNITY THE APPLICANTS, BECAUSE THE, IN MY PERSONAL VIEW, THE, THE ENGINEERING FIRMS THAT APPLIED THIS TIME, THE PROPOSALS WERE FAR AND ABOVE WHAT WE'VE SEEN IN THE PAST.

I MEAN, FAR AND ABOVE. AND I THINK IT'S VERY INTERESTING THAT A NUMBER OF THOSE FIRMS THAT DID NOT QUALIFY RECALLED THE LAST TIME DIDN'T APPLY, AND WE STILL HAD A LARGER VOLUME OF ENGINEERING FIRMS APPLY THIS TIME.

A LOT OF THEM HAVE NEVER DONE WORK IN HAYS COUNTY.

THEY'VE NOT. WELL, THEY MAY HAVE DONE WORK IN HAYS COUNTY, BUT NOT FOR THE COUNTY.

AND WE GOT A HUGE NUMBER OF PROPOSALS FROM FOLKS THAT I NEVER EVEN HEARD OF THAT HAD NOT DONE WORK HERE.

BUT THEY, THEY ALL WERE VERY GOOD PROPOSALS. LOOK FORWARD TO MOVING FORWARD WITH OUR PROJECTS AND TO REITERATE THE POINTS MADE BY BY MISS HUNT, THIS DOES NOT GUARANTEE ANY OF THESE FIRMS THE AWARD OF ANY CONTRACT.

THIS IS JUST THE FIRST STEP IN THE PROCESS OF PRE-QUALIFICATION.

AND THEN EACH INDIVIDUAL PROJECT WILL BE REVIEWED ON ITS OWN AND THEN CONSIDERED INDIVIDUALLY BY THE COURT ONCE ONCE THE SELECTION IS MADE.

AND STEPHANIE, TO WRAP THIS UP A LITTLE BIT TIGHTER, TELL US WHO IS ON THE EVALUATION COMMITTEE THAT RANKED THOSE 102 FOR THE AWARD.

IT WAS COMMISSIONER SMITH TRANSPORTATION DIRECTOR AARON JONES AND.

HANG ON. MARTY. RIGHT, RIGHT. IS THAT HOW YOU SAY HER LAST NAME? SO SHE'S THE ASSISTANT TRANSPORTATION DIRECTOR. THE ONLY OTHER THING THAT I WOULD LIKE IS ON THE SELECTION.

FOR IT TO BE BROUGHT BACK TO COURT IS THAT WE CONTINUE TO USE THE SELECTION.

THE VENDOR SELECTION FORM THAT WE'VE BEEN UTILIZING.

AND THAT FORM IS TALKING ABOUT THE CHAPTER 176 CONFLICTS OR WHICH FORM ARE YOU REFERRING TO? NO. SO THE VENDOR SELECTION FORM THAT WE ADOPTED DURING THE INTERIM SELECTION PROCESS TO CONTINUE HAVING THAT JUSTIFICATION OF WHY WE'RE PICKING THIS FIRM OUT OF THE POOL.

SO THERE'S JUST DOCUMENTATION OF THEIR HISTORY AND WHY THEY'RE THE BEST QUALIFIED FIRM OUT OF THE POOL TO SELECT, NOT JUST MY FINANCIAL REPORT SHOWS THESE DONATIONS, AND I'M GOING TO GIVE THEM THE WORK, BUT JUSTIFICATIONS THAT ARE VALID.

I LIKE IT, I LIKE IT. PLEASE CALL THE ROLL. COMMISSIONER.

HAMMEL. OH, I'M SORRY, I'M SORRY, I'M SORRY. I LEFT ONE OUT.

MARISOL. THANK YOU. JUDGE. I JUST WANTED TO MAKE SURE THAT EVERYTHING IS CLEAR AND TRANSPARENT AND WANTED TO EXPLAIN THE SITUATION WITH THE CHAPTER 176 DISCLOSURE. SO I HAVE PREVIOUSLY DISCLOSED THAT MY HUSBAND WORKED FOR AN ENGINEERING FIRM.

NOW, I'M A PROUD MOM OF TWO DAUGHTERS WHO ARE STUDYING ENGINEERING AT UNIVERSITY.

MY OLDEST DAUGHTER, ADAMADI, WILL BE GRADUATING FROM THE UNIVERSITY OF TEXAS AT AUSTIN THIS MAY WITH A BACHELOR OF SCIENCE AND ENGINEERING.

AND LIKE A LOT OF FAMILIES HARD WORKING PROFESSIONALS THAT MY GIRLS ARE AND MY FAMILY.

SOMETIMES THEIR CAREER PATHS WILL CROSS PUBLIC WORK PROJECTS.

MEMBERS OF MY FAMILY WORK AND WILL WORK WITH A COMPANY THAT MAY DO BUSINESS WITH THE COUNTY, BUT MY FAMILY IS NOT INVOLVED IN ANY COUNTY WORK.

THEY DON'T HAVE AN OWNERSHIP INTEREST IN THE COUNTY, AND THEIR CURRENT ASSIGNMENTS ARE CURRENTLY UP IN NORTH AUSTIN.

AND MY YOUNGER DAUGHTER WILL BE INTERNING IN EL PASO, TEXAS WITH A DIFFERENT COMPANY.

TO MAKE SURE THAT EVERYTHING WAS HANDLED CORRECTLY, I DID SPEAK TO THE PRIOR OFFICE OF GENERAL COUNSEL AND THE CURRENT DAY CIVIL DIVISION, AND THEIR OPINION IS THAT THIS SITUATION DOES NOT DISQUALIFY ME FROM SERVING AS THE HAYS COUNTY AUDITOR.

I'VE OFFICIALLY FILED ALL OF THE REQUIRED DISCLOSURES AND I WILL NOT TAKE PART IN ANYTHING INVOLVING THE COMPANY.

I DON'T VOTE ON CONTRACTS. THAT IS THE RESPONSIBILITY OF THE COMMISSIONERS COURT.

AND IF THE COMPANY DOES END UP WITH A CONTRACT, I WILL NOT BE REVIEWING OR AUDITING CONTRACTS OR INVOICES.

THOSE DUTIES WILL BE HANDLED BY THE FIRST ASSISTANT COUNTY AUDITOR.

[02:50:01]

LUIS POMPA, WHO IS APPOINTED UNDER LOCAL GOVERNMENT CODE 84.021.

AS A COUNTY AUDITOR AND LICENSED CPA, I HAVE ALWAYS BEEN COMMITTED TO KEEPING EVERYTHING TRANSPARENT WITH IMPLEMENTING GOOD INTERNAL CONTROLS SO THAT THERE'S NEVER A QUESTION ABOUT THE FAIRNESS AND INTEGRITY OF THE COUNTY AUDITOR'S OFFICE.

BY REMOVING MYSELF FROM ANYTHING TO DO WITH THIS COMPANY I'M MAKING SURE THAT THERE'S NO QUESTION ABOUT THE INTEGRITY OF THE COUNTY AUDITOR'S OFFICE, FINANCIAL OVERSIGHT OF THE COUNTY. I LOVE IT.

THAT'S BEAUTIFUL, I APPRECIATE IT. IF THERE'S NOTHING ELSE, PLEASE CALL THE ROLL.

COMMISSIONER HAMER. YES, COMMISSIONER. INGALSBE.

YES. COMMISSIONER SMITH. YES, COMMISSIONER COHEN.

I'M RECUSING MYSELF FROM THIS VOTE DUE TO A FAMILY MEMBER THAT WORKS AT QUIDDITY.

JUDGE BECERRA. YES. THANK YOU VERY MUCH. WE'RE ON TO NUMBER 20 K 20 DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE SELECTION OF DUNAWAY ASSOCIATES,

[K.20. Discussion and possible action to authorize the selection of Dunaway Associates LLC, to provide design services for Cape's Pond Park. INGALSBE/ FLOCKE]

LLC TO PROVIDE DESIGN SERVICES FOR CAPES POND PARK.

SO MOVED. SECOND. COMMISSIONER, ANYTHING YOU WANT TO.

YES. I'M SO SORRY. I WAS CONCENTRATED ON THE OTHER.

BUT, JUDGE, WE'RE, YOU KNOW, WE'RE READY TO GO ON TO THE NEXT PHASE FROM CONCEPTUAL DESIGN TO DESIGN SERVICES.

AND SO I KNOW THAT THIS DUNAWAY ASSOCIATES HAS WORKED ON SENTINEL PEAK AND DID A FANTASTIC JOB.

AND SO THIS IS TO SELECT THEM. THEN WE WILL BRING A CONTRACT BACK FOR THE COURT TO CONSIDER FOR APPROVAL.

PLEASE CALL THE ROLL COMMISSIONER INGALSBE. YES, COMMISSIONER.

SMITH. YES, COMMISSIONER. COHEN. YES, COMMISSIONER.

HAMMER. JUDGE BECERRA. YES. PLEASE OPEN K 21 K 21.

[K.21. Discussion and possible action to award a contract for RFP 2026-P06 HVAC - Preventative Maintenance and Repair Services, Countywide to Jantzen Luke Myer LLC, dba Ductman AC & Heating, and authorize staff, Purchasing Agent, and the Criminal District Attonrey, Civil Division to negotiate a contract. BECERRA/CRUMLEY/WARE/HUNT]

DISCUSSION AND POSSIBLE ACTION TO AWARD A CONTRACT FOR RFP 2020 6-P06 HVAC AND PREVENTATIVE MAINTENANCE AND REPAIR SERVICES COUNTYWIDE TO JANSEN LUKEH MEYER, LLC, DOING BUSINESS AS DUCKMAN, A, C AND HEATING AND AUTHORIZED STAFF PURCHASING AGENT AND THE CRIMINAL DISTRICT ATTORNEY CIVIL DIVISION TO NEGOTIATE A CONTRACT. SO MOVED.

SECOND, AS IT STARTS TO GET WARMER, WE WILL HEAR THESE THINGS COMING THROUGH MORE OFTEN.

AND SOMEONE'S GOING TO ASK, WAS THIS COMPETITIVELY BID? AND I KNOW THE ANSWER. HOWEVER, STEPHANIE, CAN YOU GIVE US THE ARTICULATED ANSWER? STEPHANIE HUNT PURCHASING AGENT SO YES, WE TOOK THIS AND DID A FORMAL PROCUREMENT FOR THIS FOR THESE SERVICES.

AND WE HAD A REVIEW COMMITTEE. THESE THE DUCKMAN AC IS THE HIGHEST SCORING VENDOR, AND THAT IS THE RECOMMENDED VENDOR TO MOVE FORWARD WITH FROM THE EVALUATION COMMITTEE.

IF YOU GUYS APPROVE THE RECOMMENDATION, THEN WE WILL BRING FORTH A CONTRACT BACK TO COURT FOR EXECUTION.

AND WHO WAS ON THAT EVALUATION COMMITTEE? IT WAS CHRIS DEICHMANN, HERNAN HERNANDEZ, AND THEN JESSE MENCIAS.

BEAUTIFUL. THOSE ARE THE PEOPLE WHO ACTUALLY OVERSEE AND UTILIZE THE ACTUALLY USE THAT SERVICE.

ABSOLUTELY. WELL DONE. THANK YOU SO MUCH. IF THERE ARE NO OTHER QUESTIONS, I GOT ONE.

IS THERE. I KNOW IN THE PAST WELL LOOKING AT THE SCORES, THEY FAR OUTPERFORMED ANYBODY ELSE.

THE OTHERS LOOKED LIKE THEY DIDN'T EVEN MEET THE MINIMUM.

BUT IS THERE ANY REASON THAT YOU CAN THINK OF THAT? OUR CURRENT VENDOR WAS LIKE, WHY WERE THEY NON-RESPONSIVE OR DID THEY EVEN APPLY? THEY SUBMITTED A RESPONSE, BUT THEY FORGOT TO SUBMIT THE PRICING SHEET.

SO WE CANNOT VALIDATE THEIR PROPOSAL WITHOUT THE PRICING SHEET.

AND IT'S A REQUIRED FORM. SO THEY WERE DEEMED NON-RESPONSIVE.

GOTCHA. MAKES SENSE. PLEASE CALL THE ROLL. COMMISSIONER SMITH.

YES. COMMISSIONER COHEN. YES. COMMISSIONER HAMMER.

YES. COMMISSIONER. INGALSBE. YES. JUDGE BECERRA.

YES. K 22 K 22. DISCUSSION AND POSSIBLE ACTION TO AWARD AND EXECUTE A CONTRACT FOR IFB 2020 6-B05.

[K.22. Discussion and possible action to award and execute a contract for IFB 2026-B05 Concrete Contractor between Hays County and 3-P Concrete, LLC to perform hourly concrete services on an as-needed basis related to transportation projects. BECERRA/A.JONES/HUNT]

CONCRETE CONTRACTOR BETWEEN HAYS COUNTY AND 3P3P CONCRETE LLC TO PERFORM HOURLY CONCRETE SERVICES ON AN AS NEEDED BASIS RELATED TO TRANSPORTATION PROJECTS. SO SECOND. SAME QUESTIONS.

STEPHANIE HUNT, PURCHASING AGENT SO THIS WAS A FORMAL PROCUREMENT FOR A CONCRETE CONTRACTOR TO PROVIDE HOURLY CONCRETE WORK, NOT CONCRETE MATERIALS. WE HAD 1234567 RESPONSES.

THIS IS BASED OFF A LOW BID. SO £0.03 CONCRETE WAS THE LOWEST BIDDER AT $52.70 $0.77 PER HOUR.

AARON'S TEAM DID THE REVIEW TO CALL REFERENCES AND JUST MAKE SURE THAT THEY WERE CAPABLE OF DOING THE ACTUAL WORK THAT'S NEEDED BECAUSE IT IS FOR TRANSPORTATION. CONCRETE WORK. THERE WAS AN IDENTIFIED RELATED PARTIES DISCLOSURE FORM £0.03 CONCRETE. THE PRESIDENT JORDAN ESTRADA IS THE SON IN LAW TO FORMER EMPLOYEE VICKIE DORSETT.

OKAY. MY ONLY QUESTION WAS YOU, YOU DID CHECK REFERENCES AND THOSE KIND OF THINGS BECAUSE THEY CAME IN LITERALLY A THIRD OF WHAT TWO OF THE OTHER BITS DID AND LESS THAN

[02:55:03]

HALF OF WHAT? A NUMBER OF THE OTHER BITS. YES.

AARON JONES, TRANSPORTATION DIRECTOR YES WE DID PERFORM THE REFERENCE CHECKS.

I BELIEVE MOST OF THEM WERE MUNICIPALITIES AND ALL POSITIVE.

I THINK ONE WAS UNRESPONSIVE JUST BECAUSE THE THE PUBLIC WORKS DIRECTOR THERE HAD CHANGED EMPLOYMENT.

AND I LOVE WHAT YOU'RE DOING, STEPHANIE, WITH THE WHOLE COMPLETE OF WHAT YOU JUST STATED. I MEAN, IF YOU CREATE THAT AS A TEMPLATE, I WILL FEEL SO GRATEFUL ABOUT IT. FOR HOWEVER LONG I'M COUNTING, JUDGE, WHETHER IT BE ONE WEEK OR TEN YEARS, I DON'T KNOW.

THAT IS PART OF THE NEW PROCESS. I REALLY LOVE THAT SO MUCH BECAUSE I TRULY WILL TAKE THIS MOMENT TO SAY, I DON'T HAVE A PROBLEM WITH FORMER EMPLOYEES WORKING IN THE PRIVATE SECTOR.

I UNDERSTAND AND AGREE WITH THE ARGUMENT OF, HEY, THEY HAVE THE BEST UNDERSTANDING IN CERTAIN SPACES AND CAN BE MOST CONTRIBUTING.

AND I DON'T HAVE A PROBLEM WITH THOSE THINGS.

AND I ALSO DON'T HAVE A PROBLEM WITH FAMILY MEMBERS BENEFITING FROM INFORMATION SHARING THAT GETS THEM CONTRACTS.

BUT DOGGONE IT, LET'S JUST BE CLEAR, LET'S BE TRANSPARENT AND LET'S BE COMPETITIVE.

AND AS LONG AS THEY MEET THAT CRITERIA, HAVE AT IT.

BUT WE GOT TO BE CLEAR THROUGH THE PROCESS, JUST LIKE MARISOL DID AMAZINGLY ABOVE AND BEYOND.

JUST A MINUTE AGO ON A PREVIOUS AGENDA ITEM. AND I THINK THAT'S, I THINK THAT'S WHERE WE'VE SLIPPED A LITTLE OR FORGOT OR WHATEVER YOU WANT TO CALL IT.

BUT I'M JUST GRATEFUL THAT THAT THESE THINGS ARE BEING ARTICULATED IN A WAY THAT IS NOT EVER GOING TO BLOW BACK AT VICKY.

WE LOVE VICKY, BUT BUT HER FAMILY, IF THEY'RE INVOLVED IN A CONTRACT, IT SHOULDN'T BE VIEWED NEGATIVELY, ESPECIALLY WITH THE HIGHLIGHTS OF COMPETITIVE.

THEY DID THE WORK. THEY FIT THE CRITERIA. THEY'VE BEEN REFERENCED.

THEY'VE BEEN VETTED. WELL, THEN WHY NOT? WHY NOT? SO THANK YOU, AARON, FOR THE WORK AND THANK YOU FOR THE COMMENTS. COMMISSIONER DID YOU WANT TO ADD SOMETHING? OH NO.

OKAY. CAN WE TAKE A SHOWER RIGHT AFTER THIS ONE? THE PRICING THAT IS BEING SHOWN, I KNOW LIKE IT'S VERY DIFFERENT THAN WHAT THE OTHERS, BUT IT'S ACTUALLY MORE IN LINE WITH WHAT WE CURRENTLY ARE PAYING FROM OUR CURRENT VENDOR RATE. HONESTLY, I'M GLAD I SAID THAT BECAUSE IT NEEDS TO BE SAID.

WE CAN'T PENALIZE THOSE CONNECTED TO OUR COUNTY.

PLEASE CALL THE ROLL. COMMISSIONER COHEN. YES.

COMMISSIONER. HAMMER. COMMISSIONER. INGALSBE. YES. COMMISSIONER. SMITH. YES.

JUDGE BECERRA. YES. TEN MINUTE RECESS. THERE YOU GO.

ALL RIGHT, WE ARE BACK FROM A SHORT RECESS. PLEASE OPEN K 23 K 23.

[K.23. Discussion and possible action to award and execute a contract for IFB 2026-B01 Jacobs Well Road Curve between Hays County and Lone Star Sitework, LLC, in the amount of $931,291.65. HAMMER/A.JONES/HUNT]

DISCUSSION AND POSSIBLE ACTION TO AWARD AN EXECUTED CONTRACT FOR IFB 2020 6-B01.

JACOBS WELL ROAD CURVE BETWEEN HAYS COUNTY AND LONE STAR SITE WORK LLC IN THE AMOUNT OF $931,291.65.

SO MOVED. SECOND, COMMISSIONER IS $1 MILLION CONTRACT.

SPEAK ON IT. TELL US WHAT'S UP. I KNOW THIS IS JUST FOR THE THE WORK ON ON JACOBS WELL ROAD AND THERE WERE OUT OF ALL THE QUOTES THEY CAME IN AT THE LOWEST UNDER $1 MILLION. AND THERE ARE ACTUALLY A LOCAL WIMBERLEY COMPANY.

SO I'M HAPPY TO, TO SUPPORT THEM AND CHOOSE THEM AS THE, THE VENDOR.

OKAY. STEPHANIE HUNT PURCHASING AGENT. SO THIS DID GO THROUGH THE FORMAL PROCUREMENT PROCESS.

THERE WERE SIX SUBMITTED PROPOSALS TO REDEEM NON-RESPONSIVE FOR NOT TURNING IN THE REQUIRED FORMS. THIS DID GO THROUGH. THIS IS A TECHDOC JOINED PROJECT.

SO NOT ONLY DID IT GO THROUGH OUR REVIEW PROCESS, IT ALSO WENT THROUGH A TECHDOC REVIEW PROCESS.

AND WE DID GET THE CONCURRENCE FROM TXDOT TO AWARD TO LONE STAR SITE WORK.

AND AGAIN, THEY WERE THE LOWEST BIDDER AND BELOW THE ENGINEER'S ESTIMATE BEAUTIFUL.

AND IN THE LOWEST. WHAT WAS THE NEXT HIGHEST? IT WAS 1.3, $1.32 MILLION. BEAUTIFUL. THANK YOU FOR SPEAKING IT INTO THE CAMERA SYSTEM.

I APPRECIATE IT, ERIC. I'M SORRY. ERIN. OH, NO.

WE REVIEWED IT. THEY'VE ALSO THIS CONTRACTOR ACTUALLY DID OUR SIDEWALK JOB THERE IN WIMBERLEY ON 2325.

SO THEY'RE A LOCAL, VERY THEY'VE DONE MULTIPLE PROJECTS THROUGH THE YEARS FOR THE COUNTY.

BEAUTIFUL THEY'RE ALWAYS MY FAVORITE. EVERY CHANCE WE HAVE TO SUPPORT LOCAL.

I WILL ALWAYS REACH FOR THAT. SO I, I, I WISH THERE WAS A WAY TO, THERE MIGHT BE TO GIVE PROXIMITY POINTS HONESTLY, BECAUSE I THINK THAT'S VALUABLE, THAT'S VALUABLE. SUPPORTING OUR LOCAL COMMUNITY THIS WAY IS OF HIGHEST VALUE IN MY HEART.

IF NOTHING ELSE, PLEASE CALL THE ROLL. COMMISSIONER. HAMMER. YES.

COMMISSIONER. INGALSBE. YES. COMMISSIONER SMITH.

YES. COMMISSIONER COHEN. YES. JUDGE BECERRA. YES.

AND WE'RE GOING TO GO TO ROSE. LET'S OPEN THE FIRST 1I1 DISCUSSION AND POSSIBLE ACTION TO APPROVE THE SELECTION OF PAPE DAWSON CONSULTING

[I.1. Discussion and possible action to approve the selection of Pape Dawson Consulting Engineers, LLC to provide design services for the RM 12 at Jacobs Well project in Precinct 3; and authorize staff and counsel to negotiate a contract. HAMMER/A.JONES]

ENGINEERS, LLC TO PROVIDE DESIGN SERVICES FOR THE MX 12 AT JACOB'S WELL PROJECT IN PRECINCT THREE AND AUTHORIZED STAFF AND COUNSEL TO NEGOTIATE A

[03:00:06]

CONTRACT. SO MOVED SECOND, PRETTY WELL WRITTEN, PRETTY COMPLETE.

AND THIS IS YEAH, THIS IS ACTUALLY JUST FOR. THEY'VE ALREADY DONE 100% DESIGN, BUT TXDOT HAS ASKED US TO GO BACK AND TO DO 90% DESIGN BECAUSE IT WAS BEEN TO UPDATE IT TO 2024 STANDARDS. SO WITH THAT BEING SAID, THEY'RE JUST GOING TO COME IN AND FINISH IT UP FROM 90% TO 100.

BEAUTIFUL. PLEASE CALL THE ROLL. COMMISSIONER INGALSBE.

YES. COMMISSIONER. SMITH. YES, COMMISSIONER. COHEN. YES, COMMISSIONER. HAMMER. YES.

JUDGE BECERRA. YES, I2I2. DISCUSSION AND POSSIBLE ACTION TO APPROVE THE SELECTION OF COBB FENDLEY AND ASSOCIATES,

[I.2. Discussion and possible action to approve the selection of Cobb, Fendley, & Associates, Inc.to provide engineering services for the Fitzhugh Road project in Precinct 4; and authorize staff and counsel to negotiate a contract. SMITH/A.JONES]

INC. TO PROVIDE ENGINEERING SERVICES FOR THE FITZHUGH ROAD PROJECT IN PRECINCT FOUR AND AUTHORIZED STAFF AND COUNCIL TO NEGOTIATE A CONTRACT.

SO MOVED. SECOND. COMMISSIONER, DO YOU UNDERSTAND THE STREET NAMES? THERE'S A LOT OF ATTENTION. CAN YOU PLEASE EXPLAIN FOR THE PUBLIC? YES. SO AS PART OF OUR 2024 ROAD BOND, AS WELL AS OUR OUR CONTINUING CEOS, WE PROVIDED 3 MILLION IN INTERIM SAFETY IMPROVEMENTS, ALONG WITH 2 MILLION FOR PUBLIC OUTREACH AND FINALIZED DESIGN ON THE WHAT WE WOULD CALL THE ULTIMATE CONFIGURATION OF FITZHUGH ROAD.

ACTUALLY OR COB. FINLEY HAS WORKED ON THE PROJECT FOR A COUPLE OF YEARS NOW.

AND IF YOU REMEMBER, I THINK ABOUT FOUR, MAYBE SIX MONTHS AGO WE BROKE OUT A PORTION OF THIS OVERALL GENERAL CONTRACT SPECIFICALLY FOR THE INTERSECTION OF RANCH ROAD OR RANCH ROAD 12 AND FITZHUGH, BECAUSE TXDOT IS CURRENTLY UNDERGOING THEIR, THEIR SCHEMATIC DEVELOPMENT FOR THAT ROADWAY.

AND WE WANTED TO ENSURE THAT WHATEVER CONFIGURATION WE HAD ON FITZHUGH MATCHED THEIR CONFIGURATION.

SO THIS IS JUST A CONTINUATION OF THAT CONTRACT.

BEAUTIFUL. PLEASE CALL THE ROLL. COMMISSIONER SMITH.

YES. COMMISSIONER. COHEN. YES. COMMISSIONER. HAMMER. YES.

COMMISSIONER. INGALSBE. YES. JUDGE BECERRA. YES.

[I.3. Discussion and possible action to approve the selection of Halff Associates, Inc. to provide Right-of-Way services for the Dairy Road project in Precinct 1; and authorize staff and counsel to negotiate a contract. INGALSBE/A.JONES]

PLEASE OPEN I THREE, I THREE. DISCUSSION AND POSSIBLE ACTION TO APPROVE THE SELECTION OF HALF ASSOCIATES, INC. TO PROVIDE RIGHT OF WAY SERVICES FOR THE DAIRY ROAD PROJECT IN PRECINCT ONE AND AUTHORIZED STAFF AND COUNCIL TO NEGOTIATE A CONTRACT.

SO MOVED. SECOND. COMMISSIONER. ANYTHING ELSE? JUDGE. THEY HAVE FAMILIARITY. HOW DOES WORKING WITH LOCAL GOVERNMENT GOVERNMENTS ON RIGHT OF WAY PROJECTS AND WILL UTILIZE ESTABLISHED RELATIONSHIPS WITH TITLE COMPANIES AND APPRAISERS TO ACHIEVE RIGHT OF WAY ACQUISITION AND MAINTAIN A PROJECT SCHEDULE.

THIS WILL ALLOW THE SELECTION OF HALF AND THEN WE'LL BRING BACK THE CONTRACT.

THE NEGOTIATED CONTRACT FOR APPROVAL THROUGH COURT.

THANK YOU. COMMISSIONER. PLEASE CALL THE ROLL.

COMMISSIONER COHEN. YES, COMMISSIONER. HAMMER.

YES. COMMISSIONER. INGALSBE. YES. COMMISSIONER SMITH.

YES. JUDGE BECERRA. YES, I FOR I FOR DISCUSSION AND POSSIBLE ACTION TO CONSIDER THE ACCEPTANCE OF ROAD CONSTRUCTION AND SURFACE DRAINAGE IMPROVEMENTS.

[I.4. Discussion and possible action to consider the acceptance of road construction and surface drainage improvements, release of the subdivision bond #83BSBJK9052 in the amount of $125,956.80, acceptance of the 2-year maintenance bond #PB03016801418 in the amount of $92,027.07, and acceptance of the 1- year revegetation bond #PB03016801196M in the amount of $38,404.80 for 6 Creeks subdivision, Phase 1, Section 16. HAMMER/A.JONES]

RELEASE OF THE SUBDIVISION BOND NUMBER 83BSBJK9052.

IN THE AMOUNT OF $125,956.80. ACCEPTANCE OF THE TWO YEAR MAINTENANCE BOND NUMBER.

PB03016801418, IN THE AMOUNT OF $92,027.07, AND AN ACCEPTANCE OF THE ONE YEAR REVEGETATION BOND NUMBER PB03016801196M IN THE AMOUNT OF $38,404.80 FOR SIX CREEKS SUBDIVISION PHASE ONE, SECTION 16.

SO MOVED. SECOND. I DRIVE BY. THAT LOOKS GREAT.

PLEASE CALL THE ROLL. COMMISSIONER HAMER. YES.

COMMISSIONER INGALSBE. YES. COMMISSIONER SMITH.

YES. COMMISSIONER. COHEN. YES. JUDGE BECERRA.

YES, I5I5. DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE EXECUTION OF A CONTRACT FOR ENGINEERING SERVICES.

[I.5. Discussion and possible action to authorize the execution of a Contract for Engineering Services (2026-PSA-53) between Hays County and Aguirre and Fields, LP to provide Construction, Engineering, and Inspection (CE&I) services for the Jacobs Well Curve project in Precinct 3. HAMMER/A.JONES]

2026 PSA FIVE THREE BETWEEN HAYS COUNTY AND AGUIRRE AND FIELDS LP TO PROVIDE CONSTRUCTION, ENGINEERING AND INSPECTION C, E AND I. SERVICES FOR THE JACOBS WELL CURVE PROJECT IN PRECINCT THREE.

SECOND, PLEASE CALL THE ROLL. COMMISSIONER INGALSBE.

YES. COMMISSIONER. SMITH. YES. COMMISSIONER. COHEN.

YES. COMMISSIONER. HAMMER. YES. JUDGE BECERRA.

[I.6. Discussion and possible action to accept the Subdivision Bond No.800219564 for street and drainage improvements in the amount of $918,707.00 for Parten Ranch, Phase 8. SMITH/A.JONES]

YES, I6I6. DISCUSSION AND POSSIBLE ACTION TO ACCEPT THE SUBDIVISION BOND NUMBER 800219564 FOR STREET AND DRAINAGE IMPROVEMENTS IN THE AMOUNT OF $918,707 FOR PARTON RANCH PHASE EIGHT.

SO MOVED. SECOND. ANYTHING ELSE? ALL GOOD. PLEASE CALL THE ROLL.

COMMISSIONER COHEN. YES. COMMISSIONER HAMER. YES.

COMMISSIONER INGALSBE. YES. COMMISSIONER SMITH.

YES. JUDGE BECERRA. YES. J2J2P2855PC. RATIFY APPROVAL OF THE HAWK RIDGE PHASE TWO

[J.2. PLN-2855-PC; Ratify approval of the Hawk Ridge Phase 2 Replat of lots 2-16 & 27. SMITH/BOUTTÉ]

REPLAT OF LOTS TWO THROUGH 16 AND 27. SO MOVED.

SECOND. THANK YOU. HIGHLIGHTS. ALL RIGHT. THANK YOU.

JUDGE BECERRA AND COMMISSIONERS COLBY, SENIOR PLANNER WITH HAYS COUNTY DEVELOPMENT SERVICES.

[03:05:03]

THE ITEM OF COURSE, JUST TO RATIFY APPROVAL OF HAWKRIDGE PHASE TWO REPLAT OF LOTS TWO THROUGH 16 AND LOT 27.

THE PROPOSED REPLAT, CONSISTING OF 17 LOTS, IS ACROSS 24.5 ACRES.

THERE ARE SOME ADJUSTMENTS TO ROADWAY AND LOT CONFIGURATIONS WITHIN THIS AREA OF HAWKRIDGE.

PHASE TWO. SUBJECT PROPERTY IS LOCATED ALONG EVERGREEN WAY IN AUSTIN AND FALLS WITHIN PRECINCT FOUR.

WATER UTILITY IS PROVIDED BY WEST TRAVIS COUNTY PUBLIC UTILITY AGENCY.

WASTEWATER TREATMENT WILL BE ACCOMPLISHED BY INDIVIDUAL ON SITE SEWAGE FACILITIES.

STAFF HAS REVIEWED THE PROJECT PURSUANT TO TEXAS LOCAL GOVERNMENT CODE CHAPTER 232 AND THE HAYS COUNTY DEVELOPMENT REGULATIONS AS SET FORTH.

THE APPLICATION HAS NO VARIANCES REQUESTED. ACTION REMAINING IS TO SIMPLY RATIFY OUR ADMINISTRATIVE APPROVAL.

ALL RIGHT. PLEASE CALL THE ROLL. COMMISSIONER INGALSBE.

YES, COMMISSIONER. SMITH. YES, COMMISSIONER. COHEN.

YES, COMMISSIONER. HAMMER. YES. JUDGE BECERRA.

YES. PLEASE OPEN N1N1. DISCUSSION RELATED TO THE HAYS COUNTY INMATE POPULATION TO INCLUDE CURRENT POPULATION COUNTS AND COSTS.

[N.1. Discussion related to the Hays County inmate population, to include current population counts and costs. BECERRA]

THE SHERIFF SENDS MY OFFICE A REPORT EVERY WEEK OF OUR JAIL CAPACITY.

OUR CURRENT MAXIMUM JAIL CAPACITY IS 464 INMATES.

JAIL STANDARDS RECOMMENDS HOLDING APPROXIMATELY 10% OF THAT CAPACITY OPEN, WHICH LOWERS OUR CAPACITY TO 417.

THE JAIL'S DAILY AVERAGE WAS, HOWEVER, 554, WITH THE PEAK ON MARCH 15TH.

THE ESTIMATED COST FOR OUTSOURCING INMATES THIS WEEK IS $88,867.

THE AVERAGE NUMBER OF OUTSOURCED MALES IS 125 AND FEMALES ARE ZERO.

THIS WEEK'S INMATES INMATES WERE ALL HOUSED IN THE FOLLOWING COUNTY HASKELL PERIOD.

PAPER READY INMATES. WE HAVE 37. THOSE ARE STATE READY.

INMATES HAD THEIR DAY IN COURT, BEEN FOUND GUILTY AND SHOULD BE.

STATE COFFERS VERSUS COUNTY COVERS COMMISSIONER.

WE MISSED JAY ONE, DID WE? YEAH. THAT'S WHY I WAS I WAS WITH JAY TWO.

RIGHT. WE DID. JAY TWO BUT WE CAUGHT YOU. CAUGHT ME BY SURPRISE.

THAT'S WHY WE MADE THE MOTION. WAIT. I STILL HAD ONE MORE ITEM TO GO.

MAYBE SHE PULLED IT OFF. YEAH. JAY ONE. I MUST HAVE MADE THE NOTE AHEAD OF TIME AND NOT OPENED IT.

[J.1. Discussion and possible action to consider granting a variance to the Hays County Development Regulations, Chapter 705.2.01, General Subdivision Requirements, to the owner of 1816 Uhland Road, San Marcos, TX. INGALSBE/BOUTTÉ]

JAY ONE PLEASE AND THANK YOU GUYS. JAY ONE DISCUSSION AND POSSIBLE ACTION TO CONSIDER GRANTING A VARIANCE TO THE HAYS COUNTY DEVELOPMENT REGULATIONS.

CHAPTER 705.2001 GENERAL SUBDIVISION REQUIREMENTS TO THE OWNER OF 1816 UHLAND ROAD, SAN MARCOS, TEXAS. SO MOVED. SECOND. OKAY, COLBY, THANK YOU AGAIN.

JUDGE BECERRA COMMISSIONERS COLBY, SENIOR PLANNER, HAYS COUNTY DEVELOPMENT SERVICES.

BEFORE I START, I DO HAVE THE VARIANCE REQUEST THAT WAS NOT INCLUDED IN THE BACKUP.

SO I HAVE A COPY FOR EACH OF YOU. IF YOU WANT TO HAND IT SOMEONE, WE CAN MORE QUICKLY MOVE THROUGH IT BUT WE CAN KEEP TALKING.

ALL RIGHT. SO AS THE ITEM STATES, THE PROPERTY OWNER AT 1816 NEWLAND ROAD IN SAN MARCOS IS REQUESTING A VARIANCE FROM THE SUBDIVISION PLANNING REQUIREMENTS FOR THE PROPERTY.

THEY CURRENTLY HAVE A FAILING ON SITE SEWAGE FACILITY AND HAVE SUBMITTED A PERMIT APPLICATION TO GET THAT REMEDIED.

HOWEVER, A PORTION OF THE PROPERTY WAS TAKEN BY THE CITY OF SAN MARCOS FOR RIGHT OF WAY WIDENING IMPROVEMENTS.

AND WITH THAT RENDERED THE PROPERTY NON-COMPLIANT WITH THE SUBDIVISION REGULATIONS OR THE ABILITY TO ISSUE DEVELOPMENT AUTHORIZATIONS OR ON SITE SEWAGE FACILITY PERMITS. THE EXACT PROPERTY THAT WAS TAKEN WAS 0.1454 ACRES OUT OF THE ORIGINAL 6.854 ACRES. TYPICALLY, WE DO HAVE AN ADMINISTRATIVE VARIANCE OPTION FOR PROPERTIES THAT ARE SUBJECT TO RIGHT OF WAY TAKINGS. HOWEVER, IT APPLIES TO COUNTY MAINTAINED ROADWAYS DOES NOT APPLY TO CITY MAINTAINED ROADWAYS.

SO IN LIEU OF THAT, WE HAVE THE OPTION OF POSSIBLY GRANTING THIS VARIANCE TO THE PLANNING REQUIREMENTS AND UPDATING OUR POLICY.

OKAY. ANYTHING ELSE? NO, I MEAN, JUDGE, IT WAS NO NOTHING THAT THE OWNER DID.

IT WAS THE CITY OF SAN MARCOS WANTING TO IMPROVE A ROADWAY, WHICH WE'RE THANKFUL FOR.