Video index

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PUBLIC COMMENTS

1. Presentation of Hays County Service Awards. BECERRA/MILLER

CONSENT ITEMS

2. Approve payments of County invoices. VILLARREAL-ALONZO

3. Approve payments of Juror checks. VILLARREAL-ALONZO

4. Approve the payment of United Healthcare claims. VILLARREAL-ALONZO

5. Approve Commissioners Court Minutes of October 22, 2019. BECERRA/CARDENAS

6. Approve the payment of the October 31, 2019 payroll disbursements in an amount not to exceed $3,900,000.00 effective October 31, 2019 and post totals for wages, withholdings, deductions and benefits on the Hays County website once finalized. BECERRA/RICHEY

7. Confirm Hays County's Policy for Historically Underutilized Businesses and authorize the County Judge to execute TXDOT Form 2395, a Memorandum of Understanding with TxDOT confirming Hays County's adoption of the State's federally approved Disadvantaged Business Enterprise Program and Hays County's intention to follow said Program. INGALSBE/JONES

8. Approve Utility Permits. BECERRA/BORCHERDING

9. Authorize payment to STAR Asset Security in the amount of $2,160.91 for repairs to the Government Center fire panel power supply where no purchase order was issued as per County Purchasing Policy. BECERRA/T.CRUMLEY

10. Authorize On-Site Sewage Facility Permit for 7 office/warehouse buildings located at 22601 Ranch Road 12, Dripping Springs, Texas 78620. SMITH/STRICKLAND

11. Authorize the Juvenile Probation Department to replace a budgeted county issued phone with a $45 monthly telephone allowance effective November 1, 2019 for the Chief Juvenile Probation Officer, slot number 0950-001 and amend the budget accordingly.. BECERRA/WILLIAMS

12. Authorize payment of $853.44 to Card Services related to budgeted hotel fees associated with two District Court Assistant County Administrators attendance at the Texas Association for Court Administration (TACA) 43rd Annual Education Conference in which no purchase order was issued as required per County Purchasing Policy. BECERRA/STEEL

13. Approve the appointment of Justin McInnis to the Hays Consolidated Independent School District (Hays CISD) Safety and Security Committee as required by Section 37.109 of the Texas Education Code. JONES

14. Approve specifications for RFQ 2020-Q02 Lime Kiln Road CE&I Professional Services and authorize Purchasing to solicit for proposals and advertise. SMITH/BORCHERDING

15. Approve specifications for RFP 2020-P03 Inmate Commissary Services and authorize Purchasing to solicit for proposals and advertise. INGALSBE/SHELL/CUTLER

ROADS

16. Discussion and possible action to consider the acceptance of the vegetation coverage, the release of the revegetation bond #HSIFSU0704229 in the amount of $2,186.60 for Reunion Ranch subdivision, Phase 3, Section 2, and the revegetation bond #HSIFSU0704229 in the amount of $1,659.50 for Reunion Ranch subdivision, Phase 3, Section 5. SMITH/BORCHERDING

17. Discussion and possible action to consider the acceptance of road construction & drainage improvements, accept the 2-year maintenance bond #PB030168000375 in the amount of $125,332.00, and accept the 1-year revegetation bond #PB030168000375 in the amount of $17,066.00 for Parten Ranch subdivision, Phase 2. SMITH/BORCHERDING

18. Discussion and possible action to consider the release of the maintenance bond #1045271 in the amount of $352,823.51, and the acceptance of roads into the county road maintenance system for Crosswinds subdivision, Phase 1, Section 1. INGALSBE/BORCHERDING

19. Discussion and possible action to approve Advance Funding Agreement regarding the FM 110 project from FM 621 to the Caldwell County Line among Hays County, Texas Department of Transportation (TxDOT) and the Martindale Water Supply Corporation to effect the relocation of waterline facilities as part of the FM 110 construction project and authorize the County Judge to execute the Advance Funding Agreement on behalf of Hays County for $119,436.70. INGALSBE/BORCHERDING

20. Discussion and possible action to approve award of IFB 2019-B08 Emulsion Oils to Ergon Asphalt & Emulsions, Inc. and authorize the County Judge to execute same. BECERRA/BORCHERDING

21. Discussion and possible action to award contracts for IFB 2019-B04 Road Building Materials - Cold Mix Materials to Vulcan Construction Materials, LLC., and Colorado Materials, LTD and authorize the County Judge to execute same. BECERRA/BORCHERDING

21. Discussion and possible action to award contracts for IFB 2019-B04 Road Building Materials - Cold Mix Materials to Vulcan Construction Materials, LLC., and Colorado Materials, LTD and authorize the County Judge to execute same. BECERRA/BORCHERDING

22. Discussion and possible action to award contracts for IFB 2019-B03 Road Building Materials - Hot Mix to Century Asphalt, Ltd., Colorado Materials, Ltd., Bruntex Materials, Inc. and Texas materials Group and authorize the County Judge to execute same. BECERRA/BORCHERDING

21. Discussion and possible action to award contracts for IFB 2019-B04 Road Building Materials - Cold Mix Materials to Vulcan Construction Materials, LLC., and Colorado Materials, LTD and authorize the County Judge to execute same. BECERRA/BORCHERDING

MISCELLANEOUS

23. Discussion and possible action to authorize the Parks Department to utilize budgeted Park Bond Funds for the repair of the historic weir located within Jacob's Well in the amount of $32,285.60 and amend the budget accordingly. SHELL/T.CRUMLEY

24. Discussion and possible action to appoint the members of the Hays County Citizens Elections Commission. BECERRA/VILLALOBOS

25. Discussion and possible action to authorize the County Judge to execute an agreement between Hays County and FJC: A Foundation of Philanthropic Funds, a nonprofit organization, otherwise known as "myPadilla" regarding the Regional Padilla Compliance Pilot Project to be paid for by a Technical Assistance Grant awarded by the Texas Indigent Defense Commission (TIDC) in the amount of $326,400. SHELL/INGALSBE/T.CRUMLEY

26. Discussion and possible action to authorize the County Judge to execute an Interlocal Cooperation Agreement between the City of San Marcos, City of Kyle, City of Buda and Hays County relating to the management and operation of the San Marcos Regional Animal Shelter. INGALSBE/SHELL

27. Discussion and possible action to authorize the County Judge to execute a contract between Hays County and Samsara in the amount of $9,294.00 regarding the GPS tracking system for all vehicles in Countywide Operations. INGALSBE/T.CRUMLEY

STANDING AGENDA ITEMS

32. Discussion and possible action related to the burn ban and/or disaster declaration. BECERRA/J.MCINNIS

33. Discussion related to the Hays County inmate population, to include current population counts and costs. BECERRA

EXECUTIVE SESSIONS

28. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, lease or value of real property regarding Parks and Open Space within Hays County. Possible action may follow in open court. SHELL

29. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the performance and duties of the Veterans Service Officer, Emergency Services Director, IT Director, Human Resources Director, Transportation Director, General Counsel, Director of Countywide Operations, Development Services Director, Chief of Staff, Election Administrator and Extension Agents. Possible action may follow in open court, including but not limited to the application of merit-based raises. BECERRA

30. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding pending and/or contemplated litigation involving Hays County. Possible action may follow in open court. BECERRA

31. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along Dacy Lane in Pct 1 & Pct 2. Possible action may follow in open court. INGALSBE/JONES

32. Discussion and possible action related to the burn ban and/or disaster declaration. BECERRA/J.MCINNIS

Oct 29, 2019 Regular

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INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PUBLIC COMMENTS

1. Presentation of Hays County Service Awards. BECERRA/MILLER

CONSENT ITEMS

2. Approve payments of County invoices. VILLARREAL-ALONZO

3. Approve payments of Juror checks. VILLARREAL-ALONZO

4. Approve the payment of United Healthcare claims. VILLARREAL-ALONZO

5. Approve Commissioners Court Minutes of October 22, 2019. BECERRA/CARDENAS

6. Approve the payment of the October 31, 2019 payroll disbursements in an amount not to exceed $3,900,000.00 effective October 31, 2019 and post totals for wages, withholdings, deductions and benefits on the Hays County website once finalized. BECERRA/RICHEY

7. Confirm Hays County's Policy for Historically Underutilized Businesses and authorize the County Judge to execute TXDOT Form 2395, a Memorandum of Understanding with TxDOT confirming Hays County's adoption of the State's federally approved Disadvantaged Business Enterprise Program and Hays County's intention to follow said Program. INGALSBE/JONES

8. Approve Utility Permits. BECERRA/BORCHERDING

9. Authorize payment to STAR Asset Security in the amount of $2,160.91 for repairs to the Government Center fire panel power supply where no purchase order was issued as per County Purchasing Policy. BECERRA/T.CRUMLEY

10. Authorize On-Site Sewage Facility Permit for 7 office/warehouse buildings located at 22601 Ranch Road 12, Dripping Springs, Texas 78620. SMITH/STRICKLAND

11. Authorize the Juvenile Probation Department to replace a budgeted county issued phone with a $45 monthly telephone allowance effective November 1, 2019 for the Chief Juvenile Probation Officer, slot number 0950-001 and amend the budget accordingly.. BECERRA/WILLIAMS

12. Authorize payment of $853.44 to Card Services related to budgeted hotel fees associated with two District Court Assistant County Administrators attendance at the Texas Association for Court Administration (TACA) 43rd Annual Education Conference in which no purchase order was issued as required per County Purchasing Policy. BECERRA/STEEL

13. Approve the appointment of Justin McInnis to the Hays Consolidated Independent School District (Hays CISD) Safety and Security Committee as required by Section 37.109 of the Texas Education Code. JONES

14. Approve specifications for RFQ 2020-Q02 Lime Kiln Road CE&I Professional Services and authorize Purchasing to solicit for proposals and advertise. SMITH/BORCHERDING

15. Approve specifications for RFP 2020-P03 Inmate Commissary Services and authorize Purchasing to solicit for proposals and advertise. INGALSBE/SHELL/CUTLER

ROADS

16. Discussion and possible action to consider the acceptance of the vegetation coverage, the release of the revegetation bond #HSIFSU0704229 in the amount of $2,186.60 for Reunion Ranch subdivision, Phase 3, Section 2, and the revegetation bond #HSIFSU0704229 in the amount of $1,659.50 for Reunion Ranch subdivision, Phase 3, Section 5. SMITH/BORCHERDING

17. Discussion and possible action to consider the acceptance of road construction & drainage improvements, accept the 2-year maintenance bond #PB030168000375 in the amount of $125,332.00, and accept the 1-year revegetation bond #PB030168000375 in the amount of $17,066.00 for Parten Ranch subdivision, Phase 2. SMITH/BORCHERDING

18. Discussion and possible action to consider the release of the maintenance bond #1045271 in the amount of $352,823.51, and the acceptance of roads into the county road maintenance system for Crosswinds subdivision, Phase 1, Section 1. INGALSBE/BORCHERDING

19. Discussion and possible action to approve Advance Funding Agreement regarding the FM 110 project from FM 621 to the Caldwell County Line among Hays County, Texas Department of Transportation (TxDOT) and the Martindale Water Supply Corporation to effect the relocation of waterline facilities as part of the FM 110 construction project and authorize the County Judge to execute the Advance Funding Agreement on behalf of Hays County for $119,436.70. INGALSBE/BORCHERDING

20. Discussion and possible action to approve award of IFB 2019-B08 Emulsion Oils to Ergon Asphalt & Emulsions, Inc. and authorize the County Judge to execute same. BECERRA/BORCHERDING

21. Discussion and possible action to award contracts for IFB 2019-B04 Road Building Materials - Cold Mix Materials to Vulcan Construction Materials, LLC., and Colorado Materials, LTD and authorize the County Judge to execute same. BECERRA/BORCHERDING

21. Discussion and possible action to award contracts for IFB 2019-B04 Road Building Materials - Cold Mix Materials to Vulcan Construction Materials, LLC., and Colorado Materials, LTD and authorize the County Judge to execute same. BECERRA/BORCHERDING

22. Discussion and possible action to award contracts for IFB 2019-B03 Road Building Materials - Hot Mix to Century Asphalt, Ltd., Colorado Materials, Ltd., Bruntex Materials, Inc. and Texas materials Group and authorize the County Judge to execute same. BECERRA/BORCHERDING

21. Discussion and possible action to award contracts for IFB 2019-B04 Road Building Materials - Cold Mix Materials to Vulcan Construction Materials, LLC., and Colorado Materials, LTD and authorize the County Judge to execute same. BECERRA/BORCHERDING

MISCELLANEOUS

23. Discussion and possible action to authorize the Parks Department to utilize budgeted Park Bond Funds for the repair of the historic weir located within Jacob's Well in the amount of $32,285.60 and amend the budget accordingly. SHELL/T.CRUMLEY

24. Discussion and possible action to appoint the members of the Hays County Citizens Elections Commission. BECERRA/VILLALOBOS

25. Discussion and possible action to authorize the County Judge to execute an agreement between Hays County and FJC: A Foundation of Philanthropic Funds, a nonprofit organization, otherwise known as "myPadilla" regarding the Regional Padilla Compliance Pilot Project to be paid for by a Technical Assistance Grant awarded by the Texas Indigent Defense Commission (TIDC) in the amount of $326,400. SHELL/INGALSBE/T.CRUMLEY

26. Discussion and possible action to authorize the County Judge to execute an Interlocal Cooperation Agreement between the City of San Marcos, City of Kyle, City of Buda and Hays County relating to the management and operation of the San Marcos Regional Animal Shelter. INGALSBE/SHELL

27. Discussion and possible action to authorize the County Judge to execute a contract between Hays County and Samsara in the amount of $9,294.00 regarding the GPS tracking system for all vehicles in Countywide Operations. INGALSBE/T.CRUMLEY

STANDING AGENDA ITEMS

32. Discussion and possible action related to the burn ban and/or disaster declaration. BECERRA/J.MCINNIS

33. Discussion related to the Hays County inmate population, to include current population counts and costs. BECERRA

EXECUTIVE SESSIONS

28. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, lease or value of real property regarding Parks and Open Space within Hays County. Possible action may follow in open court. SHELL

29. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the performance and duties of the Veterans Service Officer, Emergency Services Director, IT Director, Human Resources Director, Transportation Director, General Counsel, Director of Countywide Operations, Development Services Director, Chief of Staff, Election Administrator and Extension Agents. Possible action may follow in open court, including but not limited to the application of merit-based raises. BECERRA

30. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding pending and/or contemplated litigation involving Hays County. Possible action may follow in open court. BECERRA

31. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along Dacy Lane in Pct 1 & Pct 2. Possible action may follow in open court. INGALSBE/JONES

32. Discussion and possible action related to the burn ban and/or disaster declaration. BECERRA/J.MCINNIS

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