Video index
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag
ROLL CALL
1. Adopt a proclamation declaring the month of October, 2017 as National Breast Cancer Awareness Month. INGALSBE
PUBLIC COMMENTS
CONSENT ITEMS
2. Approve payments of County invoices. VILLARREAL-ALONZO
4. Approve the payment of Humana claims. VILLARREAL-ALONZO
5. Approve Commissioners Court Minutes of October 3, 2017. INGALSBE/GONZALEZ
6. Approve the payment of the October 15, 2017 payroll disbursements in an amount not to exceed $2,650,400.00 effective October 13, 2017 and post totals for wages, withholdings, deductions and benefits on the Hays County website once finalized. COBB/TUTTLE
7. Authorize Commercial OSSF Permit at 18455 Ranch Road 12, Wimberley TX 78676. CONLEY/MCINNIS
8. Approve the Intergovernmental Transfer (IGT) of Local Provider Participation Funds (LPPF) for Central Texas Medical Center and Seton Medical Center Hays for DY 6 Uncompensated Care (UC) payments as part of the Texas Healthcare Transformation and Quality Improvement Program (1115 Waiver). INGALSBE/SHELL
9. Accept the FM 150 West Character Plan: Final Report and Master Plan. WHISENANT/CONLEY
10. Ratify and approve change order No. 1, effective date September 13th, for the remodel of the Precinct 4 Tax Office substation. WHISENANT/GARZA
11. Authorize payment to Goodyear Auto Service for six tires where no purchase order was issued or quotes obtained as per the County Purchasing Policy. COBB/CUTLER
12. Approve out of state travel for Kate Johnson to Harrisburg, PA for progress meeting related to the Buck Winn murals restoration and the History of Ranching documentary and amend the budget accordingly. INGALSBE/JOHNSON
13. Authorize Development Services to add a telephone allowance effective October 1, 2017 for the Environmental Health Specialist II position, slot number 1167-002 and amend the budget accordingly. INGALSBE/MCINNIS
14. Approve renewal of IFB 2017-B02 Countywide Dumpsters with Texas Disposal Systems for one (1) additional year as stated in the original bid. INGALSBE/LAPOINTE/VILLARREAL-ALONZO
15. Approve renewal of IFB 2015-B03 Hauling of Solid Waste with Texas Disposal Systems and Hauling of Glass with Central Waste & Recycling for one (1) additional year as stated in the original bid. INGALSBE/LAPOINTE/VILLARREAL-ALONZO
16. Authorize payment to the Texas District & County Attorney Association (TDCAA) for the District Attorney's Office related to conference registration, where no purchase order was issued as required per the County Purchasing Policy. INGALSBE/MAU/VILLARREAL-ALONZO
17. Authorize the District Attorney's Office to utilize Hot Check Fee funds to implement salary supplements for the Administrative Assistant II, slot 027 effective 10/1/17 and Administrative Assistant II, slot 004 effective 1/13/2018 amend the budget accordingly. INGALSBE/MAU
ACTION ITEMS
ROADS
18. Discussion and possible action to authorize the execution of a contract with Prime Strategies, Inc. to provide General Engineering Consultant (GEC)/Program Management services for the Hays County 2016 Road Bond Program State Highway System projects. JONES/CONLEY
19. Discussion and possible action to consider the acceptance of the roads into the county road system for Stonefield subd. Sections 1, 7, & 9. JONES/BORCHERDING
20. Discussion and possible action to consider the acceptance of road construction and drainage improvements, release of the Letter of Credit #20160519, and acceptance of both the 2-year maintenance bond #0575587 in the amount of $60,000.00 and the re-vegetation bond #HSIFSU0724193 in the amount of $22,500.00 for Great Hills subdivision, Section 6. JONES/BORCHERDING
21. Discussion and possible action to authorize the execution of a Professional Services Agreement with American Structurepoint, Inc. to provide schematic, environmental documentation and Plans, Specifications & Estimates (PS&E) services for the RM 3237 safety improvement project from RM 150 to RM 12 as part of the 2016 Road Bond Program. CONLEY
22. Discussion and possible action to authorize the execution of a contract with Rogers Design Services, PLLC to provide environmental documentation and construction engineering services for the FM 967 safety turn lane projects at Ball Field and west of FM 1626 as part of the 2016 Road Bond Program. JONES
SUBDIVISIONS
23. Call for a public hearing on November 14, 2017 to discuss the cancellation of a portion of Rocky Ranch Acres Section 1. WHISENANT/STRICKLAND
24. Discussion and possible action to consider a variance from chapter 721.5.07( C ) in the Hays County Development Regulations to allow for the amended plat of lot 3 in the Watkins Subdivision. WHISENANT/STRICKLAND
MISCELLANEOUS
25. Discussion and possible action to approve an Interlocal Agreement and the associated Executive Board Bylaws between Hays County, the City of Kyle, and the City of Buda for the maintenance and operation of a Combined Emergency Communications Center and Public Safety Answering Point (PSAP) that will provide 911 call taking and dispatch services for Hays County, Kyle Police Department, Buda Police Department and the respective Fire and EMS providers of all Emergency Service Districts in the County. CONLEY/INGALSBE/SHELL
26. Discussion and possible action to approve an Interlocal Agreement between Hays County and the City of Kyle regarding software, equipment and services necessary for the Kyle Police Department's integration into the CIS Computer Aided Dispatch System (CAD). CONLEY/INGALSBE/SHELL
27. Discussion and possible action to consider the appointment of Steve Clay to replace Scotty “Chad†Crawford as a member of the Emergency Services District No. 9 (ESD#9), to fill an unexpired term ending 12-31-2018. INGALSBE
28. Discussion and possible action to approve the 2018 Sheriff & Constable fees. WHISENANT/GONZALEZ
29. Discussion and possible action to authorize the County Clerk to utilize Compu-Data International, LLC for scanning of permanent records. INGALSBE/GONZALEZ
EXECUTIVE SESSIONS
30. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE
31. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the Director of the Human Resources Department. Possible action to follow in court. INGALSBE
32. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along the current and proposed CR158 in Pct. 1. Possible action to follow in open court. INGALSBE
33. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation to consider a resolution determining the necessity and authorizing the use of the County’s power of eminent domain to acquire approximately 16.024 acres in fee simple from property located at the north line of SH80/San Marcos Hwy., east of Old Martindale Road. (CR 102), owned by OHNHEISER PROPERTIES, L.P., and which is required for the construction of the proposed FM 110M roadway improvements, and take other appropriate action (Parcel 23N). Possible action to follow in open court. INGALSBE
34. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation to consider a resolution determining the necessity and authorizing the use of the County’s power of eminent domain to acquire approximately 13.833 acres in fee simple from property located at the north line of San Marcos Hwy (Hwy 80) across from Wolf Creek Road and west of FM1984 owned by VAN LEE LLC, and which is required for the construction of the proposed FM 110M roadway improvements, and take other appropriate action (Parcel 22N). Possible action to follow in open court. INGALSBE
35. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation to consider a resolution determining the necessity and authorizing the use of the County’s power of eminent domain to acquire approximately 16.024 acres in fee simple from property located at the north line of San Marcos Hwy (Hwy 80) across from Wolf Creek Road and west of FM 1984, owned by CURBY D. OHNHEISER, and which is required for the construction of the proposed FM 110M roadway improvements, and take other appropriate action (Parcel 21N—P.1 & 2). Possible action to follow in open court. INGALSBE
36. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation to consider a resolution determining the necessity and authorizing the use of the County’s power of eminent domain to acquire approximately 13.358 acres in fee simple from property located at the south line of SH80/San Marcos Hwy., East of Old Martindale Road/CR102 owned by VAN LEE LLC, and which is required for the construction of the proposed FM 110M roadway improvements, and take other appropriate action (Parcel 2M). Possible action to follow in open court. INGALSBE
37. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the exchange or value of Right of Way along Oak Forest Drive and Woodland Oaks Trail in Pct. 2. Possible action to follow in open court. JONES
STANDING AGENDA ITEMS
38. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County. Possible action may follow. INGALSBE/CUTLER
39. Discussion and possible action related to the burn ban and/or disaster declaration. INGALSBE/SMITH/BROWNING
40. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR. Possible action may follow. INGALSBE
ADJOURNMENT
Oct 10, 2017 Regular
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CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag
ROLL CALL
1. Adopt a proclamation declaring the month of October, 2017 as National Breast Cancer Awareness Month. INGALSBE
PUBLIC COMMENTS
CONSENT ITEMS
2. Approve payments of County invoices. VILLARREAL-ALONZO
4. Approve the payment of Humana claims. VILLARREAL-ALONZO
5. Approve Commissioners Court Minutes of October 3, 2017. INGALSBE/GONZALEZ
6. Approve the payment of the October 15, 2017 payroll disbursements in an amount not to exceed $2,650,400.00 effective October 13, 2017 and post totals for wages, withholdings, deductions and benefits on the Hays County website once finalized. COBB/TUTTLE
7. Authorize Commercial OSSF Permit at 18455 Ranch Road 12, Wimberley TX 78676. CONLEY/MCINNIS
8. Approve the Intergovernmental Transfer (IGT) of Local Provider Participation Funds (LPPF) for Central Texas Medical Center and Seton Medical Center Hays for DY 6 Uncompensated Care (UC) payments as part of the Texas Healthcare Transformation and Quality Improvement Program (1115 Waiver). INGALSBE/SHELL
9. Accept the FM 150 West Character Plan: Final Report and Master Plan. WHISENANT/CONLEY
10. Ratify and approve change order No. 1, effective date September 13th, for the remodel of the Precinct 4 Tax Office substation. WHISENANT/GARZA
11. Authorize payment to Goodyear Auto Service for six tires where no purchase order was issued or quotes obtained as per the County Purchasing Policy. COBB/CUTLER
12. Approve out of state travel for Kate Johnson to Harrisburg, PA for progress meeting related to the Buck Winn murals restoration and the History of Ranching documentary and amend the budget accordingly. INGALSBE/JOHNSON
13. Authorize Development Services to add a telephone allowance effective October 1, 2017 for the Environmental Health Specialist II position, slot number 1167-002 and amend the budget accordingly. INGALSBE/MCINNIS
14. Approve renewal of IFB 2017-B02 Countywide Dumpsters with Texas Disposal Systems for one (1) additional year as stated in the original bid. INGALSBE/LAPOINTE/VILLARREAL-ALONZO
15. Approve renewal of IFB 2015-B03 Hauling of Solid Waste with Texas Disposal Systems and Hauling of Glass with Central Waste & Recycling for one (1) additional year as stated in the original bid. INGALSBE/LAPOINTE/VILLARREAL-ALONZO
16. Authorize payment to the Texas District & County Attorney Association (TDCAA) for the District Attorney's Office related to conference registration, where no purchase order was issued as required per the County Purchasing Policy. INGALSBE/MAU/VILLARREAL-ALONZO
17. Authorize the District Attorney's Office to utilize Hot Check Fee funds to implement salary supplements for the Administrative Assistant II, slot 027 effective 10/1/17 and Administrative Assistant II, slot 004 effective 1/13/2018 amend the budget accordingly. INGALSBE/MAU
ACTION ITEMS
ROADS
18. Discussion and possible action to authorize the execution of a contract with Prime Strategies, Inc. to provide General Engineering Consultant (GEC)/Program Management services for the Hays County 2016 Road Bond Program State Highway System projects. JONES/CONLEY
19. Discussion and possible action to consider the acceptance of the roads into the county road system for Stonefield subd. Sections 1, 7, & 9. JONES/BORCHERDING
20. Discussion and possible action to consider the acceptance of road construction and drainage improvements, release of the Letter of Credit #20160519, and acceptance of both the 2-year maintenance bond #0575587 in the amount of $60,000.00 and the re-vegetation bond #HSIFSU0724193 in the amount of $22,500.00 for Great Hills subdivision, Section 6. JONES/BORCHERDING
21. Discussion and possible action to authorize the execution of a Professional Services Agreement with American Structurepoint, Inc. to provide schematic, environmental documentation and Plans, Specifications & Estimates (PS&E) services for the RM 3237 safety improvement project from RM 150 to RM 12 as part of the 2016 Road Bond Program. CONLEY
22. Discussion and possible action to authorize the execution of a contract with Rogers Design Services, PLLC to provide environmental documentation and construction engineering services for the FM 967 safety turn lane projects at Ball Field and west of FM 1626 as part of the 2016 Road Bond Program. JONES
SUBDIVISIONS
23. Call for a public hearing on November 14, 2017 to discuss the cancellation of a portion of Rocky Ranch Acres Section 1. WHISENANT/STRICKLAND
24. Discussion and possible action to consider a variance from chapter 721.5.07( C ) in the Hays County Development Regulations to allow for the amended plat of lot 3 in the Watkins Subdivision. WHISENANT/STRICKLAND
MISCELLANEOUS
25. Discussion and possible action to approve an Interlocal Agreement and the associated Executive Board Bylaws between Hays County, the City of Kyle, and the City of Buda for the maintenance and operation of a Combined Emergency Communications Center and Public Safety Answering Point (PSAP) that will provide 911 call taking and dispatch services for Hays County, Kyle Police Department, Buda Police Department and the respective Fire and EMS providers of all Emergency Service Districts in the County. CONLEY/INGALSBE/SHELL
26. Discussion and possible action to approve an Interlocal Agreement between Hays County and the City of Kyle regarding software, equipment and services necessary for the Kyle Police Department's integration into the CIS Computer Aided Dispatch System (CAD). CONLEY/INGALSBE/SHELL
27. Discussion and possible action to consider the appointment of Steve Clay to replace Scotty “Chad†Crawford as a member of the Emergency Services District No. 9 (ESD#9), to fill an unexpired term ending 12-31-2018. INGALSBE
28. Discussion and possible action to approve the 2018 Sheriff & Constable fees. WHISENANT/GONZALEZ
29. Discussion and possible action to authorize the County Clerk to utilize Compu-Data International, LLC for scanning of permanent records. INGALSBE/GONZALEZ
EXECUTIVE SESSIONS
30. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE
31. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the Director of the Human Resources Department. Possible action to follow in court. INGALSBE
32. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along the current and proposed CR158 in Pct. 1. Possible action to follow in open court. INGALSBE
33. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation to consider a resolution determining the necessity and authorizing the use of the County’s power of eminent domain to acquire approximately 16.024 acres in fee simple from property located at the north line of SH80/San Marcos Hwy., east of Old Martindale Road. (CR 102), owned by OHNHEISER PROPERTIES, L.P., and which is required for the construction of the proposed FM 110M roadway improvements, and take other appropriate action (Parcel 23N). Possible action to follow in open court. INGALSBE
34. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation to consider a resolution determining the necessity and authorizing the use of the County’s power of eminent domain to acquire approximately 13.833 acres in fee simple from property located at the north line of San Marcos Hwy (Hwy 80) across from Wolf Creek Road and west of FM1984 owned by VAN LEE LLC, and which is required for the construction of the proposed FM 110M roadway improvements, and take other appropriate action (Parcel 22N). Possible action to follow in open court. INGALSBE
35. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation to consider a resolution determining the necessity and authorizing the use of the County’s power of eminent domain to acquire approximately 16.024 acres in fee simple from property located at the north line of San Marcos Hwy (Hwy 80) across from Wolf Creek Road and west of FM 1984, owned by CURBY D. OHNHEISER, and which is required for the construction of the proposed FM 110M roadway improvements, and take other appropriate action (Parcel 21N—P.1 & 2). Possible action to follow in open court. INGALSBE
36. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation to consider a resolution determining the necessity and authorizing the use of the County’s power of eminent domain to acquire approximately 13.358 acres in fee simple from property located at the south line of SH80/San Marcos Hwy., East of Old Martindale Road/CR102 owned by VAN LEE LLC, and which is required for the construction of the proposed FM 110M roadway improvements, and take other appropriate action (Parcel 2M). Possible action to follow in open court. INGALSBE
37. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the exchange or value of Right of Way along Oak Forest Drive and Woodland Oaks Trail in Pct. 2. Possible action to follow in open court. JONES
STANDING AGENDA ITEMS
38. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County. Possible action may follow. INGALSBE/CUTLER
39. Discussion and possible action related to the burn ban and/or disaster declaration. INGALSBE/SMITH/BROWNING
40. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR. Possible action may follow. INGALSBE
ADJOURNMENT
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