Video index
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag
ROLL CALL
1. Adopt a proclamation declaring October 15, 2017 as White Cane Safety Day. CONLEY
2. Adopt a proclamation declaring October 2017 as Domestic Violence Awareness Month.
3. Adopt a proclamation in recognition of Landis Shoe Clinic for 100 continuous years of serving Hays County. INGALSBE
4. Presentation of the Certificate of Achievement for excellence in financial reporting to the Hays County Auditor's Office from the Government Finance Officers Association (GFOA). INGALSBE/VILLARREAL-ALONZO
5. Presentation on the Hays County-Texas Department of Transportation Partnership Program FM 150 West Character Plan project. WHISENANT/CONLEY
PUBLIC COMMENTS
EXECUTIVE SESSIONS
52. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the Director of the Human Resources Department. INGALSBE
6. Approve payments of County invoices. VILLARREAL-ALONZO
7. Approve payments of Juror checks. VILLARREAL-ALONZO
8. Approve the payment of Humana claims. VILLARREAL-ALONZO
9. Approve Commissioners Court Minutes of September 19, 2017. INGALSBE/GONZALEZ
10. Approve the re-appointment of Andy Cable, John Anderson and Scott Brown as members of Emergency Services District #7. CONLEY
11. Authorize Commercial OSSF Permit at 2520 W Hwy 290, Dripping Springs, Texas 78620. WHISENANT/MCINNIS
12. Authorize Tank Replacement for existing OSSF at 100 Hays Youth Dr, Buda, TX. JONES/MCINNIS
13. Authorize Institutional OSSF Permit at 13731 Carpenter Lane, Manchaca, TX. JONES/MCINNIS
14. Approve Utility Permits. INGALSBE/BORCHERDING
15. Approve specifications for RFP 2018-P02 Blanco River Debris Removal and authorize Purchasing Manager to solicit for proposals and advertise. CONLEY/GARZA/LAPOINTE/VILLARREAL-ALONZO
16. Approve renewal of IFB 2016-B10 for Road Construction Materials with Colorado Materials, Ltd., Brauntex Materials, Inc., Industrial Asphalt & Aggregate and Vulcan Materials, LLC for one (1) additional year as stated in the original bid. INGALSBE/BORCHERDING/LAPOINTE/VILLARREAL-ALONZO
17. Authorize the execution of a supplemental agreement with Trans Union (TLO) for warrant fee recovery services for all Constable's Offices. INGALSBE/PETERSON
18. Amend various departmental operating budgets in preparation for the County's FY 2017 year-end process. INGALSBE/VILLARREAL-ALONZO
19. Authorize Commercial OSSF Permit at 100 Vista West Ranch Road, Dripping Springs, TX 78620. WHISENANT/MCINNIS
20. Ratify the existing Spotless Cleaning contract for the Sheriff's Office and Jail Division related to janitorial services. INGALSBE/CUTLER
21. Ratify the execution of a Services Agreement with Texas Disposal Systems for trash hauling services at the Precinct 3 building located at 200 Stillwater. CONLEY/GARZA
22. Authorize the purchase of additional furniture for the Precinct 3 building located at 200 Stillwater and amend the budget accordingly. CONLEY/GARZA
23. Authorize the County Judge to execute the FY18 Interlocal Contract for the Next Generation 9-1-1 Database Program with the Capital Area Emergency Communications District (CAECD) for emergency communications Geographic Information System (GIS) services to be provided by the County in the amount of $156,607.00. INGALSBE/GARZA
24. Authorize the execution of the FY18 Interlocal Contract for the Public Safety Answering Point Maintenance, Equipment and Training Program with the Capital Area Emergency Communications District (CAECD) in the amount of $3,000.00. INGALSBE/GARZA
25. Approve specifications for RFP 2018-P03 Countywide Plumbing Services and authorize Purchasing Manager to solicit for proposals and advertise. INGALSBE/GARZA/LAPOINTE/VILLARREAL-ALONZO
26. Authorize the execution of Social Service contracts as approved in the FY 2018 budget. INGALSBE/VILLARREAL-ALONZO
27. Authorize the District Court to hire the Bailiff, slot 1153-007 position at the 45th percentile effective October 16, 2017 and amend the budget accordingly. INGALSBE/CONLEY/STEEL
28. Ratify the execution of the Taser International, Inc. Statement of Work (SOW) and Quote for Axon Fleet in-car camera systems for the Sheriff's Office. INGALSBE/CUTLER
29. Authorize County Wide Operations and Records Manager to extend temporary part-time positions related to records retention and preservation effective 10/1/17 and amend the budget accordingly. INGALSBE/GARZA/BARRON
ACTION ITEMS
30. Discussion and possible action to authorize the execution of a contract with HNTB Corporation to provide engineering services for two segments of the FM 2001 realignment project (extension of White Wing Trail) in Hays County as part of the 2016 Road Bond program. JONES
31. Discussion and possible action to authorize the execution of a contract with Kimley-Horn and Associates, Inc. to provide engineering services and right-of-way acquisition services for the FM 2001 realignment project between Graef Road and SH 21 in Hays County as part of the 2016 Road Bond Program. JONES
32. Discussion and possible action to authorize the execution of a contract with Brown & Gay Engineers, Inc. to provide engineering services for the FM 967 upgrade project from the Union Pacific Railroad in downtown Buda to I-35 in Hays County as part of the 2016 Road Bond Program. JONES
33. Discussion and possible action to hold a public hearing to install a stop sign for private road Cedar Paw Lane within the ROW on Signal Hill Road. WHISENANT/BORCHERDING
34. Discussion and possible action to select Volkert, Inc. to provide schematic, environmental documentation and Plans, Specifications & Estimates (PS&E) services for the Sawyer Ranch Road pedestrian, school bus and safety improvement project from Darden Hill Road to Belterra Drive; and to authorize staff and counsel to negotiate a contract. WHISENANT
35. Discussion and possible action to select LJA Engineering, Inc. to provide Plans, Specifications & Estimates (PS&E) services for the FM 110 at SH 123 Bridge Crossing; and to authorize staff and counsel to negotiate a contract. INGALSBE
36. Discussion and possible action to accept Bond No. PB03010404346 for street and drainage improvements for Sunfield Phase 2, Section 8 in the amount of $1,148,837.50. JONES/STRICKLAND
37. Discussion and possible action to accept Bond No. PB03010404348 for street and drainage improvements for Sunfield Phase 2, Section 9 in the amount of $416,005.00. JONES/STRICKLAND
38. Discussion and possible action to select HDR Inc. as the design engineer for the Cypress Creek project and authorize staff and counsel to negotiate a contract. CONLEY/BORCHERDING
39. Discussion and possible action to authorize the Court to execute a Professional Services Agreement with RPS to perform engineering services for the FM 621 Safety Enhancement project. INGALSBE/BORCHERDING
40. Discussion and possible action to select M&S Engineering as the design engineer for the Sycamore Creek and Bear Creek low water crossing projects and authorize staff and counsel to negotiate a contract. WHISENANT/BORCHERDING
41. Discussion and possible action to select Binkley Barfield Inc. as the design engineer for the Windy Hill Corridor Study and authorize staff and counsel to negotiate a contract. JONES/BORCHERDING
42. Discussion and possible action to select American Structurepoint as the design engineer for FM150 and RM12 realignment project and authorize staff and counsel to negotiate a contract. WHISENANT/BORCHERDING
SUBDIVISIONS
43. SUB-790 Reunion Ranch Phase 2, Section 4 (24 lots). Discussion and possible action to accept fiscal surety for the construction of street and drainage improvements in the amount of $315,510.25 (Bond # SU1146030). WHISENANT/STRICKLAND
44. SUB-810 Reunion Ranch Phase 3, Section 2 (53 lots). Discussion and possible action to accept fiscal surety for the construction of street and drainage improvements in the amount of $775,909.00 (Bond # SU1146031). WHISENANT/STRICKLAND
45. SUB-841 Reunion Ranch Phase 3, Section 5 (35 lots). Discussion and possible action to accept fiscal surety for the construction of street and drainage improvements in the amount of $444,755.00 (Bond # SU1146032). WHISENANT/STRICKLAND
46. Call for a public hearing on October 17, 2017 to discuss final plat approval of the Replat of Lot 8, Indian Hills Ranch Subdivision. JONES/STRICKLAND
MISCELLANEOUS
47. Discussion and possible action to approve a Letter Agreement between Hays County and TexHealth Central Texas for participation in a regional health care program that provides insurance premium support for employees of small businesses. INGALSBE
48. Discussion and possible action to authorize the execution of Supplemental No. 4 to the master contract for Prime Strategies, Inc. (PSI) for program management related to the Texas Department of Transportation Partnership Projects effective 10/1/2017. CONLEY/JONES
49. Discussion and possible action to award the health and dental plan contract to United Health Care with the negotiated administrative fees; and to authorize counsel and staff to finalize the terms of the contract and plan for Court consideration. INGALSBE/MILLER
50. Discussion and possible action to approve recommendations for FY '18 vehicle lease order and authorize the Director of Countywide Operations to complete order; amend the budget accordingly. INGALSBE/GARZA
STANDING AGENDA ITEMS
54. Discussion and possible action related to the burn ban and/or disaster declaration. INGALSBE/SMITH/BROWNING
ADJOURNMENT
Oct 03, 2017 Regular
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CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag
ROLL CALL
1. Adopt a proclamation declaring October 15, 2017 as White Cane Safety Day. CONLEY
2. Adopt a proclamation declaring October 2017 as Domestic Violence Awareness Month.
3. Adopt a proclamation in recognition of Landis Shoe Clinic for 100 continuous years of serving Hays County. INGALSBE
4. Presentation of the Certificate of Achievement for excellence in financial reporting to the Hays County Auditor's Office from the Government Finance Officers Association (GFOA). INGALSBE/VILLARREAL-ALONZO
5. Presentation on the Hays County-Texas Department of Transportation Partnership Program FM 150 West Character Plan project. WHISENANT/CONLEY
PUBLIC COMMENTS
EXECUTIVE SESSIONS
52. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the Director of the Human Resources Department. INGALSBE
6. Approve payments of County invoices. VILLARREAL-ALONZO
7. Approve payments of Juror checks. VILLARREAL-ALONZO
8. Approve the payment of Humana claims. VILLARREAL-ALONZO
9. Approve Commissioners Court Minutes of September 19, 2017. INGALSBE/GONZALEZ
10. Approve the re-appointment of Andy Cable, John Anderson and Scott Brown as members of Emergency Services District #7. CONLEY
11. Authorize Commercial OSSF Permit at 2520 W Hwy 290, Dripping Springs, Texas 78620. WHISENANT/MCINNIS
12. Authorize Tank Replacement for existing OSSF at 100 Hays Youth Dr, Buda, TX. JONES/MCINNIS
13. Authorize Institutional OSSF Permit at 13731 Carpenter Lane, Manchaca, TX. JONES/MCINNIS
14. Approve Utility Permits. INGALSBE/BORCHERDING
15. Approve specifications for RFP 2018-P02 Blanco River Debris Removal and authorize Purchasing Manager to solicit for proposals and advertise. CONLEY/GARZA/LAPOINTE/VILLARREAL-ALONZO
16. Approve renewal of IFB 2016-B10 for Road Construction Materials with Colorado Materials, Ltd., Brauntex Materials, Inc., Industrial Asphalt & Aggregate and Vulcan Materials, LLC for one (1) additional year as stated in the original bid. INGALSBE/BORCHERDING/LAPOINTE/VILLARREAL-ALONZO
17. Authorize the execution of a supplemental agreement with Trans Union (TLO) for warrant fee recovery services for all Constable's Offices. INGALSBE/PETERSON
18. Amend various departmental operating budgets in preparation for the County's FY 2017 year-end process. INGALSBE/VILLARREAL-ALONZO
19. Authorize Commercial OSSF Permit at 100 Vista West Ranch Road, Dripping Springs, TX 78620. WHISENANT/MCINNIS
20. Ratify the existing Spotless Cleaning contract for the Sheriff's Office and Jail Division related to janitorial services. INGALSBE/CUTLER
21. Ratify the execution of a Services Agreement with Texas Disposal Systems for trash hauling services at the Precinct 3 building located at 200 Stillwater. CONLEY/GARZA
22. Authorize the purchase of additional furniture for the Precinct 3 building located at 200 Stillwater and amend the budget accordingly. CONLEY/GARZA
23. Authorize the County Judge to execute the FY18 Interlocal Contract for the Next Generation 9-1-1 Database Program with the Capital Area Emergency Communications District (CAECD) for emergency communications Geographic Information System (GIS) services to be provided by the County in the amount of $156,607.00. INGALSBE/GARZA
24. Authorize the execution of the FY18 Interlocal Contract for the Public Safety Answering Point Maintenance, Equipment and Training Program with the Capital Area Emergency Communications District (CAECD) in the amount of $3,000.00. INGALSBE/GARZA
25. Approve specifications for RFP 2018-P03 Countywide Plumbing Services and authorize Purchasing Manager to solicit for proposals and advertise. INGALSBE/GARZA/LAPOINTE/VILLARREAL-ALONZO
26. Authorize the execution of Social Service contracts as approved in the FY 2018 budget. INGALSBE/VILLARREAL-ALONZO
27. Authorize the District Court to hire the Bailiff, slot 1153-007 position at the 45th percentile effective October 16, 2017 and amend the budget accordingly. INGALSBE/CONLEY/STEEL
28. Ratify the execution of the Taser International, Inc. Statement of Work (SOW) and Quote for Axon Fleet in-car camera systems for the Sheriff's Office. INGALSBE/CUTLER
29. Authorize County Wide Operations and Records Manager to extend temporary part-time positions related to records retention and preservation effective 10/1/17 and amend the budget accordingly. INGALSBE/GARZA/BARRON
ACTION ITEMS
30. Discussion and possible action to authorize the execution of a contract with HNTB Corporation to provide engineering services for two segments of the FM 2001 realignment project (extension of White Wing Trail) in Hays County as part of the 2016 Road Bond program. JONES
31. Discussion and possible action to authorize the execution of a contract with Kimley-Horn and Associates, Inc. to provide engineering services and right-of-way acquisition services for the FM 2001 realignment project between Graef Road and SH 21 in Hays County as part of the 2016 Road Bond Program. JONES
32. Discussion and possible action to authorize the execution of a contract with Brown & Gay Engineers, Inc. to provide engineering services for the FM 967 upgrade project from the Union Pacific Railroad in downtown Buda to I-35 in Hays County as part of the 2016 Road Bond Program. JONES
33. Discussion and possible action to hold a public hearing to install a stop sign for private road Cedar Paw Lane within the ROW on Signal Hill Road. WHISENANT/BORCHERDING
34. Discussion and possible action to select Volkert, Inc. to provide schematic, environmental documentation and Plans, Specifications & Estimates (PS&E) services for the Sawyer Ranch Road pedestrian, school bus and safety improvement project from Darden Hill Road to Belterra Drive; and to authorize staff and counsel to negotiate a contract. WHISENANT
35. Discussion and possible action to select LJA Engineering, Inc. to provide Plans, Specifications & Estimates (PS&E) services for the FM 110 at SH 123 Bridge Crossing; and to authorize staff and counsel to negotiate a contract. INGALSBE
36. Discussion and possible action to accept Bond No. PB03010404346 for street and drainage improvements for Sunfield Phase 2, Section 8 in the amount of $1,148,837.50. JONES/STRICKLAND
37. Discussion and possible action to accept Bond No. PB03010404348 for street and drainage improvements for Sunfield Phase 2, Section 9 in the amount of $416,005.00. JONES/STRICKLAND
38. Discussion and possible action to select HDR Inc. as the design engineer for the Cypress Creek project and authorize staff and counsel to negotiate a contract. CONLEY/BORCHERDING
39. Discussion and possible action to authorize the Court to execute a Professional Services Agreement with RPS to perform engineering services for the FM 621 Safety Enhancement project. INGALSBE/BORCHERDING
40. Discussion and possible action to select M&S Engineering as the design engineer for the Sycamore Creek and Bear Creek low water crossing projects and authorize staff and counsel to negotiate a contract. WHISENANT/BORCHERDING
41. Discussion and possible action to select Binkley Barfield Inc. as the design engineer for the Windy Hill Corridor Study and authorize staff and counsel to negotiate a contract. JONES/BORCHERDING
42. Discussion and possible action to select American Structurepoint as the design engineer for FM150 and RM12 realignment project and authorize staff and counsel to negotiate a contract. WHISENANT/BORCHERDING
SUBDIVISIONS
43. SUB-790 Reunion Ranch Phase 2, Section 4 (24 lots). Discussion and possible action to accept fiscal surety for the construction of street and drainage improvements in the amount of $315,510.25 (Bond # SU1146030). WHISENANT/STRICKLAND
44. SUB-810 Reunion Ranch Phase 3, Section 2 (53 lots). Discussion and possible action to accept fiscal surety for the construction of street and drainage improvements in the amount of $775,909.00 (Bond # SU1146031). WHISENANT/STRICKLAND
45. SUB-841 Reunion Ranch Phase 3, Section 5 (35 lots). Discussion and possible action to accept fiscal surety for the construction of street and drainage improvements in the amount of $444,755.00 (Bond # SU1146032). WHISENANT/STRICKLAND
46. Call for a public hearing on October 17, 2017 to discuss final plat approval of the Replat of Lot 8, Indian Hills Ranch Subdivision. JONES/STRICKLAND
MISCELLANEOUS
47. Discussion and possible action to approve a Letter Agreement between Hays County and TexHealth Central Texas for participation in a regional health care program that provides insurance premium support for employees of small businesses. INGALSBE
48. Discussion and possible action to authorize the execution of Supplemental No. 4 to the master contract for Prime Strategies, Inc. (PSI) for program management related to the Texas Department of Transportation Partnership Projects effective 10/1/2017. CONLEY/JONES
49. Discussion and possible action to award the health and dental plan contract to United Health Care with the negotiated administrative fees; and to authorize counsel and staff to finalize the terms of the contract and plan for Court consideration. INGALSBE/MILLER
50. Discussion and possible action to approve recommendations for FY '18 vehicle lease order and authorize the Director of Countywide Operations to complete order; amend the budget accordingly. INGALSBE/GARZA
STANDING AGENDA ITEMS
54. Discussion and possible action related to the burn ban and/or disaster declaration. INGALSBE/SMITH/BROWNING
ADJOURNMENT
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