[A. CALL TO ORDER]
[00:00:28]
>> LET US BOW. HEAVENLY FATHER, WE TAKE A MOMENT÷÷ TO SAY THANK YOU. THANK YOU FOR ALLOWING US TO BE HERE THIS MORNING TO CELEBRATE, TO MAKE PROCLAMATION, TO MANAGE, BUT WE THANK YOU MOST OF ALL THAT YOU ARE HERE AND WE PLACE YOU FIRST.
WE GIVE YOU THANKS FOR ALL OF THE LIVES OF THE PEOPLE THAT WE SERVE.
WE THANK YOU, FATHER, FOR THOSE THAT ARE HEREHERE THOSE THAT ARE EVEN TO THE FAR REACHES OF OUR COUNTY. WE THANK YOU FOR GIVING US THE PRIVILEGE TO SERVE AND TO DO THAT WELL. WE THANK YOU FOR ALL OF THE LIVES THAT YOU PROSPER BECAUSE OF WHAT HAPPENS HERE.
WE LOOK TO YOU IN ALL THINGS AND GIVE YOU THANKS FOR IT ALL. IN JESUS NAME I PRAY, AMEN.
>> I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION, UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.
>> HONOR THE TEXAS FLAG, I PLEDGE ALLEGIANCE TO THEE, TEXAS, ONE STATE UNDER GOD, ONE AND INDIVISIBLE.
>>> IF YOU ARE SENSITIVE, PLUG YOUR EARS. I GOT TO GAVEL AGAIN, MY FAVORITE THING.
>> APPARENTLY THE CAMERA DIDN'T HEAR IT. SO DO YOU THINK THEY HEARD THAT ONE?
>> YEAH. >> IF THEY WERE IN NEW BROTH ELSE MAYBE.
>> I'M TELLING YOU. WE'RE MOVING ON WITHOUT THE MICS. WE'RE KEEPING GOING. PLEASE CALL THE ROLL.
[E. PUBLIC COMMENTS ]
COMMISSIONER COHEN.>> HERE. >> COMMISSIONER HAMMER.
>> HERE. >> COMMISSIONER INGALSBE.
DO YOU HAVE ANY COMMENTS TURNED IN? HOW ABOUT THAT. HOW ABOUT WRITTEN ONES.
PERFECT. ANYTHING THAT'S CONCERNING IN THE LANGUAGE? MOVING FORWARD.
GOOD DEAL. MADE A COMMITMENT TO THE DOCTOR AND SAID IF YOU GUYS HAD ANYTHING THAT SEEMED AGGRESSIVE OR ABRASIVE OR INAPPROPRIATE TO BE READ OUT LOUD THAT I WOULD FIND A WAY TO ALLEVIATE THE BURDEN ON YOU OF READING IT, JUST SO YOU KNOW. SO GO AHEAD AND START A TIMER FOR YOUR FIRST WRITTEN COMMENT.
>> OKAY. THIS IS FROM RON MOTESERRO FROM SAN MARCOS. HAYS COUNTY COMMISSIONERS COURT, I AM APPEALING YOU -- FOR YOU TO REVISE THE PRECINCT DISTRICT BOUNDARY SO THAT I AND HALF OF MY HOA MEMBERS STAY IN DISTRICT 231. I AM ONE OF THE THREE HOA BOARD MEMBERS FOR THE SHADOW CREEK COMMUNITY, AND WITH OCTOBER 2025 DEFINED BOUNDARIES NOW HALF OF OUR MEMBERS ARE NO LONGER IN DISTRICT NUMBER 231.
WE ARE SWITCHED TO DISTRICT 237. IN THE SCREEN SHOT BELOW I SHOW MY HOME AT A BLUE X AND THE SHADOW CREEK HOA IS THE SOURCE OF THE MAP SHARED. PLEASE ADVISE. THANK
ANYONE ELSE? WAS THAT A NO, ROXANNE?
[F.1. Adopt a Proclamation recognizing November 2025 as Turkeys Tackling Hunger Month. COHEN ]
NO ONE ELSE.>> I WOULD ASK FOR A POINT OF PERSONAL PRIVILEGE BEFORE THE REPORT.
>> I THOUGHT YOU SAID PRIOR TO THE PROCLAMATION. YES,
ALL YOURS. >> I APPRECIATE THAT.
I WANT TO TAKE A CHANCE TO SPEAK TO MY COLLEAGUES AND MORE IMPORTANTLY MY EMPLOYEES, OUR EMPLOYEES OUT THERE AND LET THEM KNOW THAT DECEMBER 31ST OF 2026 WILL BE MY LAST DAY AS A COMMISSIONER. I HAVE CHOSEN NOT TO RUN FOR REELECTION AND WON'T BE REFILING THIS YEAR, BUT I CAN'T EXPRESS THE HONOR IT HAS BEEN TO SERVE WITH Y'ALL, HOW MUCH I -- HOW MUCH I LOVE OUR EMPLOYEES AND OUR STAFF. SO --
>> THANK YOU, COMMISSIONER. THANK YOU VERY MUCH.
I'M SORRY FOR MISUNDERSTANDING WHEN YOU WANTED TO SPEAK. THANK YOU VERY MUCH FOR THAT.
WHETHER WE LIKE THINGS OR DON'T LIKE THINGS, EVERYTHING IS GOD'S WILL, RIGHT? GOD'S WILL BE DONE. SO, COMMISSIONER SMITH, YOU HAVE BEEN A GREAT CONTRIBUTION, HOWEVER WANT TO SLICE IT, TURN IT, DESCRIBE IT OR ANYONE ELSE, IT HAS BEEN A PRIVILEGE TO
[00:05:01]
WORK ALONGSIDE YOU FOR -- IT WILL BE EIGHT YEARS DECEMBER 31ST. THANK YOU FOR YOUR SERVICE.>> F1, ADOPT A PROCLAMATION RECOGNIZING NOVEMBER 2025 AS TURK EASE TACKLING
>> SECOND. >> AND YOU WILL PLEASE
READ IT. >> PROCLAMATION DECLARING NOVEMBER 2025 AS TURKEYS TACKLING HUNGER MONTH. WHEREAS, THE HAYS COUNTY FOOD BANK REPRESENTS A COUNTYWIDE EFFORT TO PROVIDE ADEQUATE ACCESS TO NUTRITIOUS FOOD TO LOW INCOME HOUSEHOLDS AND THOSE WHO FIND THEMSELVES IN A FOOD EMERGENCY. AND, WHEREAS, ONE OUT OF EVERY SIX HAYS COUNTY HOUSEHOLDS WERE CONSIDERED FOOD INSECURE IN 2024. AND, WHEREAS, THE HAYS COUNTY FOOD BANK BELIEVES THAT EVERY PERSON DESERVES TO EXPERIENCE THE JOY OF A FULL TABLE DURING THE HOLIDAYS.
AND, WHEREAS, IN 2024 THE HAYS COUNTY FOOD BANK PROVIDED MORE THAN 1,500 MEAL KITS INCLUDING A TURKEY AND TRADITIONAL HOLIDAY INN GREED UNITS THAT HOUSEHOLDS IN NEED COULD PREPARE IN THE COMFORTS OF THEIR OWN HOME.
AND, WHEREAS, THE HOLIDAY MEAL KITS HELPED TO SET THE TABLE FOR 1,500 FAMILIES IN BETA, KYLE, SAN MARCOS AND WIMBERLY MADE POSSIBLE BY COMMUNITY SUPPORT. WHEREAS, THE HAYS COUNTY FOOD BANK OFFICIALLY LAUNCHED THE 19TH TURK EASE TACKLING HUNGER CAMPAIGN IN AN EFFORT TO RAISE FUNDS FOR THE SPECIAL HOLIDAY MEAL PROGRAM. WHEREAS, CITIZENS OF THE COUNTY CAN SPONSOR A FAMILY FOR THANKSGIVING FOR $60 AND WHEREAS THE HAYS COUNTY FOOD BANK IS COMMITTED TO GROWING THE SPIRIT OF COMMUNITY IN HAYS COUNTY. THEREFORE BE IT RESOLVED THE HAYS COUNTY COMMISSIONERS COURT PRO! PROCLAIM THE MONTH OF NOVEMBER 2025 AS TURKEYS TACKLING HUNGER MONTH, AND TO HELP TO PROVIDE FAMILIES AND INDIVIDUALS IN NEED WITH THE FOOD TO PREPARE A TRADITIONAL HOLIDAY HOLIDAY AT HOME.
ADOPTED THIS, THE 18TH DAY OF NOVEMBER,
PLEASE READ -- I MEAN PLEASE CALL
>> WHO DO WE HAVE TO SPEAK ON THAT? I WONDER WHO IT COULD BE. AS IS CUSTOMARY, PLEASE STATE YOUR NAME AND TITLE FOR THE
VIEWING PUBLIC. >> I'M LISA YOUNG AND I'M SO PROUD AND HAPPY TO BE THE EXECUTIVE DIRECTOR OF THE HAYS COUNTY FOOD BANK. YES, THIS IS OUR 19TH YEAR OF RAISING MONEY FOR THIS CAUSE. MOST OF YOU DO KNOW, ANYONE WHO FOLLOWS THE NEWS, HOW OVERWHELMED ALL OF THE FOOD BANKS IN OUR COUNTRY HAVE BEEN THIS LAST COUPLE OF MONTH.
BECAUSE OF OUR MOVE TO OUR NEW BUILDING, WHICH WAS PARTIALLY FACILITATED BY RECEIVING ARPA MONEY FROM THE COUNTY, WE WERE ABLE TO MOVE IN AUGUST TO OUR BIG, NEW FACILITY, ONLY BECAUSE OF THAT WERE WE ABLE TO EXPAND OUR SERVICES. WE ARE SERVING 50% MORE PEOPLE THAN WE WERE BEFORE. WE WERE ABLE TO ADD 400 PEOPLE IN NOVEMBER AND 500 IN DECEMBER BECAUSE WE WERE ABLE TO EXPAND HOW MANY PEOPLE WE COULD TAKE BECAUSE OF THIS MARKET.
THIS HAS BEEN A VERY BIG DEAL FOR US.
WE'VE BEEN EVERYWHERE ADVISING ABOUT THE SNAP CLOSURE, SOME OF THE OTHER THINGS.
I ALWAYS SAY WHENEVER THERE'S ANY FINANCIAL HARDSHIP, EVEN IF IT IS NOT RELATED TO FOOD, EVEN IF IT IS GAS COST, WHEN HEAD START CLOSED DOWN ALL ROADS END UP AT THE FOOD BANK. BUT THANKSGIVING IS A TIME THAT WE CAN REALLY PAUSE, COME TOGETHER AS A COMMUNITY AND BE THANKFUL FOR THE GRACES THAT WE HAVE. AND ONE OF THE THINGS THAT I'M MOST GRATEFUL FOR IN THIS COMMUNITY IS THE SUPPORT OF INDIVIDUALS AND OF GOVERNMENT HERE AND THE AMOUNT OF TRUST THAT THIS BODY HAS GIVEN TO THE FOOD BANK TO BE SPENDING YOUR MONEY WISELY, TO INVEST IT IN THE COMMUNITY, AND TO HELP ELEVATE OUR COMMUNITY. WE STARTED GIVING OUT TURKEYS YESTERDAY HERE AT THE TEXAS STATE STADIUM AND WE CONTINUE ALL WEEK. AND FOR THE FIRST TIME WE'VE ADDED, WE ARE PARTNERING WITH UNITED WAY AND WE WILL BE SERVING A HOT THANKSGIVING DINNER THIS THURSDAY. I HOPE A LOT OF YOU CAN ATTEND. BUT FROM THE BOTTOM OF MY HEART I AM THANKFUL FOR ALL THAT YOU DO FOR ALL OF THE PEOPLE THAT WE SERVE. I HOPE YOU WILL COME AND SEE THEIR FACES AND VOLUNTEER AT THE FOOD BANK SOON. THANK YOU.
>> THANK YOU SO MUCH. NOW, DID YOU WANT TO SAY ANYTHING ELSE OR DO WE GO FOR THE PICTURE? COME ON
UP. >> WELL, I -- YOU KNOW, I VOTED FOR THIS, BUT I'M NOT SURE IF I CAN SUPPORT IT IF MARKMARK NOT WEARING THE TURKEY COSTUME AGAIN.
ENOUGH TURKEYS RUNNING AROUND TODAY.
[00:10:50]
CAMERA, WHEW! THANK YOU SO MUCH. WE ARE MOST GRATEFUL FOR THIS ESPECIALLY
[F.2. Adopt a Proclamation recognizing November 2025 as Military Family Appreciation Month. SMITH]
>> F THE. ADOPT A PROCLAMATION RECOGNIZING NOVEMBER 2025 AS MILITARY FAMILY APPRECIATION
>> PROCLAMATION RECOGNIZING NOVEMBER 2025 AS MILITARY FAMILY APPRECIATION MONTH.
WHEREAS, EACH VETERAN AND FAMILY PRESENTS A PROUD LINK IN A LONG CHAIN OF HONOR AND SERVICE THAT STRETCHES BACK TO OUR NATION'S FOUNDING.
AND, WHEREAS, MILITARY FAMILIES STAND BESIDE THEIR LOVED ONES IN UNIFORM, ENDURING LONG SEPARATIONS, FREQUENT MOVES AND COUNTLESS SACRIFICES IN SERVICE TO OUR COUNTRY. AND, WHEREAS, HAYS COUNTY IS HOME TO MANY VETERANS, ACTIVE DUTY SERVICE MEMBERS, RESERVISTS AND MILITARY FAMILIES WHO CONTRIBUTE DAILY TO THE STRENGTH AND CHARACTER OF OUR COMMUNITIES. AND, WHEREAS, THE HAYS COUNTY VETERANS SERVICES OFFICE IS COMMITTED TO SUPPORTING VETERANS AND THEIR FAMILIES THROUGHTHROUGH ASSISTANCE, ADVOCACY AND ACCESS TO VITAL BENEFITS AND RESOURCES.
AND, WHEREAS, THE HOPE FOR HAYES GRANT PROGRAM, WHICH PROVIDES EMERGENCY FINANCIAL ASSISTANCE TO LOCAL VETERAN FAMILIES FACING HARDSHIP, HELPING WITH LATE RENT, UTILITY PAYMENTS, TRANSPORTATION COSTS AND OTHER BASIC NEEDS SUCH AS GAS AND GROCERIES.
AND, WHEREAS, RECOGNIZING THE CRITICAL IMPORTANCE OF MENTAL HEALTH AND EMOTIONAL WELL- BEING, HAYS COUNTY VETERAN SERVICES HAS EXPANDED COMMUNITY- BASED COUNSELING SUPPORT IN PARTNERSHIP WITH THE AUSTIN VET CENTER AND THE SAMARITAN CENTER BY PROVIDING IN- PERSON COUNSELING SERVICES EACH WEEK AT THE HAYS COUNTY COURTHOUSE AND OTHER LOCATIONS THROUGHOUT HAYS ÷÷COUNTY. AND, WHEREAS, THE HAYS COUNTY VETERANS SERVICES OFFICE PARTNERS WITH MANY LOCAL VETERAN SERVICE ORGANIZATIONS AND NONPROFITS, REFLECT HAYS COUNTY'S ONGOING COMMITMENT TO STRENGTHEN, THE HEALTH AND WELL-BEING OF ALL RESIDENTS, PARTICULARLY THOSE WHO HAVE SERVED OUR NATION, BY EXPANDING ACCESS TO CARE, PROMOTING HOUSING STABILITY, AND FOSTERING COMMUNITY CONNECTION.
AND, WHEREAS, THESE PARTNERSHIPS DIRECTLY CONTRIBUTE TO HAYS COUNTY'S OBJECTIVE OF EXPANDING COMMUNITY- BASED BEHAVIORAL HEALTH SERVICES AND IMPROVING MENTAL HEALTH OUTCOMES AMONG VETERANS. THESE COMBINED EFFORTS HAVE PLAYED A VITAL ROLE IN REDUCING HOMELESSNESS, PROMOTING HOUSING STABILITY, REDUCED FOOD INSECURITY, STRENGTHENED THE HEALTH AND WELL- BEING FOR VETERANS AND THEIR FAMILIES IN HAYS COUNTY.
WHEREAS, WITHIN HAYS COUNTY PATRIOTS HALL OF DRIPPING SPRINGS SERVES AS A VITAL COMMUNITY HUB FOR VETERANS AND THEIR FAMILIES, PROVIDING A WELCOMING SPACE FOR CONNECTION, GROWTH AND ACCESS TO RESOURCES THAT STRENGTHEN WELL- BEING AND COMMUNITY÷÷COMMUNITY SUPPORT.
AND, WHEREAS, THE HAYS COUNTY COMMISSIONERS COURT COMMENDS HAYS COUNTY VETERAN SERVICES, PATRIOTS ALL OF DRIPPING SPRINGS AND ALL ORGANIZATIONS WORKING TO IMPROVE THE LIVES OF VETERANS AND MILITARY FAMILIES FOR THEIR DEDICATION, COMPASSION AND ONGOING COMMITMENT TO THOSE WHO SERVE. NOW THEREFORE, BE IT RESOLVED THAT THE HAYS COUNTY COMMISSIONERS COURT HEREBY PROCEED CLAIMS NOVEMBER 2025 AS MILITARY FAMILY APPRECIATION MONTH IN HAYS COUNTY AND ENCOURAGES ALL RESIDENTS TO EXPRESS THEIR APPRECIATION AND SUPPORT FOR OUR MILITARY FAMILIES THROUGH ACTSACTS SERVICE, COMMUNITY ENGAGEMENT AND GRATITUDE. ADOPTED THIS, THE 18TH DAY OF NOVEMBER, 2025.
>> BEAUTIFULLY DONE. PLEASE CALL THE ROLL.
>> YES. >> COMMISSIONER KHOUW HEN.
>> YES. >> COMMISSIONER HAMMER.
HERE BUT I THINK WE HAD A REPRESENTATIVE FROM PATRIOTS HALL PERHAPS THAT WILL SPEAK TODAY. I'M NOT SURE IF THEY MADE IT. I WANTED TO TAKE THE TIME AND OPPORTUNITY, I KNOW WE HAVE ALWAYS BEEN SUPPORTIVE OF VETERANS, AND WE -- WE -- WHETHER IT WAS OUR PTSD
[00:15:01]
RESOLUTION, THE VARIOUS PROGRAMS THAT WE DO, OUR OUTREACH UNDER THE COUNTY COURTS AT LAW, BUT WE DON'T REALLY NECESSARILY TAKE THE TIME TO RECOGNIZE THE FAMILIES OF THOSE VETERANS. AND KNOWING THAT NOVEMBER WAS VETERANS FAMILY MONTH, I JUST FELT LIKE IT WAS NECESSARY AND NEEDED, ESPECIALLY WITH THE HUGE CONCENTRATION OF VETERANS WE HAVE HERE IN HAYS COUNTY. AND I WANTED TO RECOGNIZE THE GREAT WORK THAT PATRIOTS HALL IS DOING IN ENGAGING THOSE FAMILIES INTO A FACILITY THAT -- AND I KNOW Y'ALL HEARD ME SAY THIS BEFORE, BUT I PROBABLY HAVE BEEN IN CLOSE TO 400 VA AND AMERICAN LEGION HALLS IN THE U.S.THROUGHOUT THE U.S. , AND PATRIOTS HALL IS SPECIAL.
IT IS NOT -- THERE'S NO BAR FACILITY IN THERE.
IT IS VERY -- IT IS SET UP SPECIFICALLY TO BE FAMILY FRIENDLY, TO INVITE THOSE FAMILIES, TO HELP THEM HEAL. AND ONE OF THE THINGS WE DID IN OUR 2020 BOND, 2020 PARKS AND OPEN SPACE BOND WAS HELP FACILITATE THE PURCHASE OF THE PROPERTY THERE, AND AS A PART OF THAT THERE ARE -- AT COMPLETION THERE WILL BE PICNIC AREAS, FISHING PONDS, THOSE KIND OF THINGS FOR THOSE FAMILIES TO REALLY REENGAGE WITH THEIR SERVICE MEMBER AND TRY TO BUILD THAT RELATIONSHIP AFTER THEIR DEPLOYMENT.
SO I JUST WANTED TO RECOGNIZE THIS MONTH AND I APPRECIATE Y'ALL'S
ANYONE ELSE WANT TO SAY ANYTHING ELSE?
>> I WILL SAY THAT I'M GLAD YOU PUT THIS FORTH BECAUSE I MEAN ALL LAYERS OF GENERATIONS IN MY FAMILY ARE ALSO MILITARY FAMILY, AND STARTING WITH MY FATHER-IN-LAW -- WELL, MY GREAT-GRANDFATHER BUT NEVERTHELESS MY FATHER-IN- LAW TODAY, THREE TOURS IN VIETNAM ON THE USS ENTERPRISE.
YES, WE ARE PARTIAL TO NAVY BUT I HAVE MARINES IN MY FAMILY, I HAVE ARMY, I HAVE AIR FORCE. I TEASE MY NEPHEW, AND I WILL TELL YOU I TEASE MY NEPHEW BECAUSE HIS LAST STINT OF HIS TIME WAS ON THE ISLAND OF GUAM, AND WE'RE ALL TEASING HIM, OH, YEAH, REALLY HARD JOB YOU HAD. BUT HE DID SAY HE REACHED A POINT WHERE HE HADHAD SO MUCH BEACH AND SAND THAT HE WAS -- HE WAS DONE WITH IT. SO EVEN IF IT IS A ROSIE CRUISE IN OUR MINDS, EVERYTHING IS A JOB, EVERYTHING IS WORK, AND THE FAMILY THAT IS SEPARATED FROM THESE INDIVIDUALS, DOING WHATEVER IT IS THEY'RE DOING, THERE IS NO SMALL JOB. THERE IS NO, OH, YOU ARE JUST AIRPLANE MECHANIC OR YOU ARE JUST -- NO, BECAUSE JUST THINK ABOUT IT.
LET AN AIRPLANE NOT WORK RIGHT AND YOU ARE OUT OF COMMISSION. THERE GOES YOUR B-2.
SO IT IS -- EVERYONE IS IMPORTANT AND, COMMISSIONER, THANK YOU SO MUCH FOR PUTTING THIS FORWARD BECAUSE I AM LITTERED WITH MILITARY IN MY FAMILY, AND SO I'M JUST MOST GRATEFUL THIS IS SOMETHING THAT WE CAN EFFORTLESSLY UNITE AROUND.
[F.3. Adopt a Proclamation recognizing November 2025 as National Adoption Month. SMITH ]
>> F3, ADOPT A PROCLAMATION RECOGNIZING NOVEMBER 2025 AS
NATIONAL ADOPTION MONTH. >> SO MOVED.
>> PROCLAMATION RECOGNIZING NOVEMBER 2025 AS NATIONAL ADOPTION MONTH. WHEREAS, EVERY CHILD DESERVES TO KNOW THE UNCONDITIONAL LOVE AND STABILITY OF A PERMANENT HOME AND EACH NOVEMBER NATIONAL ADOPTION MONTH REMINDS US OF THE IMPORTANCE OF FAMILY AND THE LASTING IMPACT ADOPTION HAS ON THE LIVES OF CHILDREN AND FAMILIES.
AND, WHEREAS, NATIONAL ADOPTION MONTH IS AN OPPORTUNITY TO CELEBRATE ADOPTIVE FAMILIES, RECOGNIZING THE PROFESSIONALS AND VOLUNTEERS WHO MAKE ADOPTION POSSIBLE AND RAISE AWARENESS ABOUT THE CHILDREN AND YOUTH IN FOSTER CARE WHO CONTINUE TO WAIT FOR THEIR FOREVER HOMES.
AND, WHEREAS, HAYS COUNTY JOINS COMMUNITIES ACROSS THE THENATION REAFFIRMING OUR COMMITMENT TO ENSURING THAT EVERY CHILD CAN GROW, LEARN AND THRIVE IN A SAFE AND LOVING ENVIRONMENT. AND, WHEREAS, COSTA OF CENTRAL TEXAS PLAYS AN ESSENTIAL ROLE ININ THIS MISSION BY PROVIDING HIGH-QUALITY ADVOCACY FOR CHILDREN AND IN THE CHILD -- IN A SAFE, STABLE AND LOVING HOME.
THEY TRAIN AND EMPOWER DEDICATED VOLUNTEERS TO ENSURE CHILDREN'S NEEDS ARE MET AND VOICES ARE HEARD, WHILE STRENGTHENING FAMILY CONNECTIONS AND PROMOTING THE WELL- BEING OF CHILDREN IN FOSTER CARE, ONE FAMILY AT A TIME.
AND, WHEREAS, IN FISCAL YEAR 2023 TO 2024 THE TEXAS DEPARTMENT OF FAMILY AND PROTECTIVE SERVICES REPORTED THAT 4,145 CHILDREN IN TEXAS WERE LEGALLY FREE FOR ADOPTION. IN THE FOUR- COUNTY REGIONS SERVED BY CASA OF CENTRAL TEXAS, 81 CHILDREN WERE WAITING TO BE ADOPTED, 23 OF THOSE FROM HAYS COUNTY. DURING THAT SAME PERIOD, CASA OF CENTRAL TEXAS HELPED CLOSE CASES FOR 170 CHILDREN, INCLUDING 79 FROM HAYS COUNTY WITH 15 CHILDREN ADOPTED. THESE NUMBERS REPRESENT LIVES CHANGED AND FUTURES BRIGHTENED THROUGH THE POWER OF BEST INTEREST ADVOCACY AND ADOPTION.
AND, WHEREAS, FOSTER VILLAGE OF PROVIDES CRITICAL SUPPORT TO CHILDREN ENTERING FOSTER CARE AND THE
[00:20:02]
FAMILIES WHO CARE FOR THEM BY EQUIPPING CAREGIVERS WITH ESSENTIAL RESOURCES, CONNECTING FAMILIES TO ONE ANOTHER, AND BUILDING A COMPASSIONATE COMMUNITY BEYOND THE FOSTER CARE SYSTEM, FOSTER VILLAGE STRENGTHENS THE NETWORK OF CARE THAT HELPS CHILDREN HEAL AND, WHEREAS, THE COMPASSIONATE EFFORTS OF CASA VOLUNTEERS, FOSTER VILLAGE SUPPORTERS, ADOPTIVE FAMILIES, CHILD WELFARE PROFESSIONALS AND COMMUNITY PARTNERS IN HAYS COUNTY MAKE A LASTING DIFFERENCE IN THE LIVES OF CHILDREN BY HELPING THEM FIND SAFETY, STABILITY AND HOPE FOR THE FUTURE. WHEREAS, HAYS COUNTY HONORS AND CELEBRATES THOSE WHO HAVE OPENED THEIR HEARTS AND HOMES THROUGH ADOPTION AS WELL AS THE MANY INDIVIDUALS AND ORGANIZATIONS WHO CONTINUE TO ADVOCATE FOR CHILDREN IN THE NEED OF PERMANENT, LOVING FAMILIES. NOW THEREFORE BE IT RESOLVED THAT THE HAYS COUNTY COMMISSIONERS COURT DOES HEREBY PROCLAIM NOVEMBER 2025 AS NATIONAL ADOPTION MONTH IN HAYS COUNTY, TEXAS, AND ENCOURAGES ALL RESIDENTS TO SUPPORT ADOPTIVE FAMILIES, FOSTER YOUTH AND ORGANIZATIONS LIKE CASA OF CENTRAL TEXAS AND FOSTER VILLAGE OF CENTRAL TEXAS, WHO WORK TIRELESSLY TO ENSURE THAT EVERY CHILD HAS THE OPPORTUNITY TO THRIVE IN A SAFE AND LOVING HOME.ADOPTED THIS, THE 18TH DAY OF NOVEMBER 2025.
>> BEAUTIFULLY DONE. PLEASE CALL
THE ROLL. >> COMMISSIONER SMITH.
>> YES. >> COMMISSIONER HAMMER.
>> YES. >> COMMISSIONER INGALSBE.
COMMISSIONER. >> THANK YOU, JUDGE.
CASA IS A GREAT AND IMPORTANT PART OF OUR COMMUNITY HERE. I BELIEVE WE DO HAVE SOMEBODY FROM CASA HERE AS WELL THIS MORNING. HI. COME ON UP IF YOU WOULD LIKE. I WILL LET THEM INTRODUCE THEMSELVES, BUT I WANTED TO PUT SPECIFIC FOCUS ON FOSTER VILLAGE AND CASA AND THE IMPORTANT WORK THAT THEY DO HERE IN THE COUNTY. MY FAMILY IS AN ADOPTION FAMILY. MY BROTHER WAS A CASA VOLUNTEER YEARS AGO AND MY NEPHEW, WHO IS IN HIS 40S NOW, WAS ADOPTED THROUGH THAT PROCESS OUT OF THE HOUSTON AREA, AND I THINK THERE ARE SO MANY FAMILIES HERE THATTHAT HAVE BENEFITED FROM THE WORK OF OUR CASA VOLUNTEERS AND PUTTING THE FOCUS ON THEM IN THIS PROCLAMATION WAS IMPORTANT TO ME. I ALSO WANTED TO FOCUS ON FOSTER KL VILLAGE, AND FOR ANYONE WHO DOESN'T KNOW WHAT THEY DO, WHENEVER AN EMERGENCY SITUATION ARISES OR A FOSTER CHILD IS PLACED, YOU DON'T NECESSARILY KNOW ANYTHING ABOUT THE CHILD OTHER THAN YOU ARE A WILLING FOSTER PARENT AND WILLING TO TAKE THEM INTO YOUR HOME.
AND NOT HAVING THE FACILITY, THE FACILITIES FOR THAT CHILD, SO YOU GET A 6-MONTH-OLD LITTLE GIRL AND YOU DON'T HAVE LITTLE GIRL CLOTHES, YOU DON'T HAVE A CAR SEAT, YOU DON'T HAVE A CRIB.
THAT'S WHAT FOSTER VILLAGE IS THERE FOR.
IT WAS A NONPROFIT STARTED IN DRIPPING SPRINGS AND NOW IT IS NATIONALLY RECOGNIZED.
THEY HAVE WORKED WITH HUNDREDS AND HUNDREDS OF FAMILIES TO PROVIDE THOSE SUPPLIES. THEY WAREHOUSE THEM.
SO IF YOU GET A CALL AT 9:00 AT NIGHT, HEY, YOU ARE GETTING A CHILD IN THREE HOURS, YOU CAN FIRST THING IN THE MORNING DRIVE OVER AND GET ALL -- ANYTHING AND EVERYTHING YOU NEED. THEY ALSO PROVIDE COUNSELING SERVICES AND THOSE KIND OF THINGS. BUT WITH THAT I WILL TURN IT OVER TO OUR PARTNERS AT CASA.
>> BEFORE HE TURNS IT OVER, I WILL ADD THAT WHEN HE SAYS WE HOUSE THEM, HE IS TALKING ABOUT SUPPLIES, NOT CHILDREN.
CORRECT. >> PLEASE STATE YOUR NAME AND TITLE FOR THE VIEWING PUBLIC.
>> MY NAME IS NICOLE DOUGLAS AND I AM THE DIRECTOR OF DEVELOPMENT WITH CASA OF CENTRAL TEXAS.
GOOD MORNING ON BEHALF OF CASA OF CENTRAL TEXAS, ITS VOLUNTEERS AND THE CHILDREN THAT WE SERVE.
I WANT TO THANK THE COURT AND HAYS COUNTY FOR RECOGNIZING ADOPTION AWARENESS MONTH AND SIGNING THIS IMPORTANT PROCLAMATION. YOUR LEADERSHIP HELPS RAISE AWARENESS FOR CHILDREN IN FOSTER CARE WHO NEED SAFE AND PERMANENT HOMES.
EVERY ADOPTION REPRESENTS HOPE AND STABILITY FOR A CHILD'S FUTURE, AND YOUR SUPPORT ENSURES THAT CASA VOLUNTEERS ALONG WITH ITS COLLEAGUES AND COLLABORATIVE PARTNERS CONTINUE TO ADVOCATE FOR THEIR NEEDS AND THEY'RE THERE FOR THEM EVERY STEP OF THE WAY. THANK YOU FOR STANDING WITH US AND HELPING US TO CHANGE THE STORY OF CHILDREN'S FUTURES.
>> BEAUTIFUL. I GOT A QUESTION FOR YOU.
I WAS -- I HAD A PAINFUL REMINDER THIS WEEKEND ABOUT SMALL CHILDREN BEING LEFT ALONE, U.S. CITIZENS, U.S. BORN, NOT CRIMINALS OR ANY OF THAT STUFF. NOTHING POLITICAL OR THEATRICAL.
HOW DOES CASA REACH INTO THAT SPACE FOR THOSE CHILDREN THAT ARE LEFT ALONE, UNACCOMPANIED OR ANY OF THOSE KIND OF SITUATIONS, SO THAT I COULD SHARE THAT WITH OTHERS?
>> WELL, I WOULD RECOMMEND FOR SURE DEFINITELY UTILIZING THE HOTLINE FOR ANYBODY TO REPORT, YOU KNOW, IF ANY SITUATION IS DANGEROUS.
YOU CAN REPORT THAT TO THE DFPS HOTLINE.
>> I DON'T KNOW IT OFF THE TOP OF MY HEAD.
>> I WILL GET IT FOR YOU. IT IS ONLINE, AND I CAN PROVIDE IT TO THE COURT. YOU DON'T HAPPEN TO KNOW IT?
[00:25:04]
>> CAN YOU READ IT INTO THE MIC SO THAT THE VIEWINGVIEWING WILL HAVE AN OPPORTUNITY? BECAUSE WE'RE JUST -- WE ARE JUST TIPS OF THE ICEBERG OF THE ENORMOUS AMOUNT OF COMMUNICATION THAT TAKES PLACE. WE WANT TO MAKE SURE PEOPLE HEAR HOW TO REACH YOU.
>> YES, GREAT POINT, JUDGE. THE NUMBER IS 1-800-252- 5400, AND THAT WILL LINK YOU TO THE DFPS HOTLINE FOR REPORTING OF ANY CHILD ABUSE AND NEGLECT.
>> SO JUST TO CLARIFY, TELL US WHAT DFPS STANDS FOR.
>> DEPARTMENT OF FAMILY AND PROTECTIVE SERVICES.
>> SOMEONE LEFT ALONE, WOULD THAT QUALIFY? AGAINST THEIR WILL THEY WILL LEFT ALONE STANDING ON A HOUSE OR ON THE STREET, THAT STILL QUALIFIES, RIGHT?
>> SAY IMMIGRANT PARENTS WERE DEPORTED, DETAINED OR WHATEVER AND THERE'S A 3 YEAR OLD STANDING THERE BY THEMSELVES, THEY COULD CALL THAT NUMBER UNDER THOSE
YES, SIR. >> PERFECT AND THANK YOU BECAUSE I HAVE BEEN GETTING A LOT OF CALLS ABOUT THAT AND THAT'S
AND YOU CAN ALSO UTILIZE YOUR LOCAL LAW ENFORCEMENT AS WELL, AND THEY CAN ALSO GET CPS OR
DFPS INVOLVED. >> THE REASON I'M BRINGING IT UP UNFORTUNATELY BECAUSE WE'VE NEVER BEEN HERE, WE NEVER HAD THESE CONVERSATIONS, WE NEVER HAD THIS SITUATION SO BLATANTLY AND RAMPANT NATIONWIDE. SO PEOPLE DON'T KNOW HOW TO ACT, HOW TO RESPOND, HOW TO LEAN IN, HOW TO STEP UP.
SO THANK YOU FOR THIS. THANK YOU SO MUCH.
I'M JADE DEMITRI, THE COMMUNITY ENGAGEMENT MANAGER FOR CASA OF CENTRAL TEXAS.
FIRST, THANK YOU FOR RECOGNIZING THIS MONTHS AS ADOPTION MONTH.
I WOULD ECHO EVERYTHING NICOLE HAS ALREADY SAID.
IN TERMS OF REPORTING, YOU ARE REPORTING IF GOOD FAITH.
SO WHEN IN DOUBT, GO AHEAD AND REPORT.
I KNOW A LOT OF PEOPLE TEND TO LEAN TOWARDS, I'M JUST GOING TO MIND MY OWN BUSINESS, THAT SEEMS LIKE THEIR ISSUES TO WORK OUT, BUT WE ARE TALKING ABOUT CHILDREN AND A LOT OF THEM YOUNG ENOUGH TO WHERE THEY CANNOT SPEAK UP FOR THEMSELVES.
SO YOU ARE REPORTING IN GOOD FAITH. DFPS IS GOING TO LOOK INTO THAT REPORT THAT YOU HAVE MADE, AND IF THERE'S NOTHING TO BE CONCERNED ABOUT IT IS GOING TO BE PUT AWAY, RIGHT? BUT IF THERE IS, THEY'RE GOING TO MOVE FORWARD ON IT, AND YOU'RE NOT AS THE REPORTER GOING TO BE IN TROUBLE EITHER WAY.
YOU ARE JUST OBSERVING AND REPORTING ON WHAT YOU SEE, RIGHT?
>> SEE SOMETHING, SAY SOMETHING.
>> AND THEY TAKE IT FROM THERE.
YES. SO I KNOW A LOT OF PEOPLE ARE LIKE, WELL, IF I REPORT AND IT IS NOT ACCURATE OR IF I REPORT AND SOMETHING IS NOT GOING ON, THEN WHAT IS GOING TO HAPPEN.
JUST REPORT IT IF YOU ARE IN DOUBT AND THEN DFPS TAKES IT FROM THERE.
>> AND JUST TO CLOSE THAT LOOP, IS THERE SOMETHING THAT IS CONVEYED BACK TO THE PERSON REPORTING THAT IT HAS BEEN FOLLOWED UP ON OR IS IT JUST
LEFT -- >> I THINK IT DEPENDS ON -- YEAH, I THINK IT DEPENDS ON THE CIRCUMSTANCES OF THE CASE.
BUT I DO KNOW THAT YOU CAN ALSO REPORT AS AN
VERY GOOD. >> SO THAT'S ALSO IMPORTANT TO SOME PEOPLE WHEN THEY'RE
OF COURSE. >> BOTH, MOST DEFINITELY FOR ALL OF THE WORK YOU AND YOUR ORGANIZATION DO.
AND WHEN IT COMES TO ADOPTION, THERE'S ONE PERSON THAT COMES TO MIND TO ALL OF US, TOP OF MIND, AND I WOULD LIKE TO JUST CALL FOR JUST A FEW COMMENTS OUR TREASURER, DAPHNE TON OREO.
>> HELLO. HAYS COUNTY TREASURER.
EVERY YEAR I'M SO PROUD TO COME UP HERE AND THANK YOU ALL. AS A FOSTER MOM, AS AN ADOPTIVE MOM, THE CHALLENGESCHALLENGES BIG, THE LOVE IS GREATER, AND THE JOY AND HAPPINESS THAT HAS BEEN BROUGHT TO US THROUGH THE FOSTER CARE AND ADOPTION SYSTEM IS IMMENSE.
I AM SO GRATEFUL TO BELONG TO A COMMUNITY THAT NOT ONLY SUPPORTS ADOPTION, SUPPORTS OUR FOSTER CARE SYSTEM, BUT ACTUALLY ISIS OF SO MANY OF OUR COLLEAGUES WHO ARE FOSTER PARENTS AND WHO ARE ADOPTIVE PARENTS. AND I WHOLEHEARTEDLY, IF YOU HAVE EVER THOUGHT ABOUT IT, JUST EVER THOUGHT ABOUT IT AND YOU THOUGHT, HE OH, MY GOSH, I JUST DON'T KNOW IF I CAN DO IT, YOUR HEART WILL TELL YOU IF YOU CAN DO IT.
LISTEN TO YOUR HEART. RIGHT NOW THERE ARE CHILDREN WAITING FOR A SOFT LANDING, AND IF YOU HAVE THE OPPORTUNITY TO PROVIDE THAT SOFT LANDING, OPEN THE DOOR, OPEN YOUR HEART.
I GUARANTEE YOU THAT YOU WILL NOT FEEL ANY REMORSE.
>> THANK YOU SO MUCH. ANYONE INTERESTED IN BEING A PART OF THIS PICTURE, PLEASE APPROACH THE PODIUM, I MEAN UP HERE.
[00:30:41]
[F.4. Adopt a Proclamation recognizing November 19, 2025 as GIS Day. BECERRA/PACHECO]
>> F4. ADOPT A PROCLAMATION RECOGNIZING NOVEMBER19T H, 2025 AS GIS DAY.
IT. >> PROCLAMATION RECOGNIZING NOVEMBER 19TH, 2025 AS GIS DAY. WHEREAS, GEOGRAPHIC INFORMATION SYSTEMS, GIS, IS A TECHNOLOGY COMBINES MAPS AND DATA TO HELP PEOPLE BETTER UNDERSTAND THE WORLD AROUND THEM. AND, WHEREAS, HAYS COUNTY USES GIS AS AN IMPORTANT TOOL FOR PLANNING, INFORMED DECISIONMAKING, IMPROVING DAILY OPERATIONS AND SHARING INFORMATION WITH THE PUBLIC. WHEREAS, SINCE THE EARLY 1990S HAYS COUNTY HAS USED GIS TECHNOLOGY TO PROVIDE KEY SERVICES FOR PUBLIC SAFETY OPERATIONS, HEALTH AND ENVIRONMENTAL AWARENESS, AND PUBLIC INFORMATION NEEDS.
AND, WHEREAS, THE HAYS COUNTY GIS DIVISION COLLABORATES WITH THE CAPITAL AREA COUNCIL OF GOVERNMENTS÷÷GOVERNMENTS MAINTAIN A REGIONAL GIS DATA REPOSITORY AND STATE-OF-THE- ART 911 SYSTEM THAT SUPPORTS CRITICAL EMERGENY RESPONSE OPERATIONS. AND, WHEREAS, THROUGH THIS ONGOING WORK HAYS COUNTY CONTINUES TO HELP ENSURE PUBLIC SAFETY, SUPPORT, INFRASTRUCTURE PLANNING AND KEEP RESIDENTS INFORMED.
AND, WHEREAS, GIS DAY IS A GLOBAL EVENT THAT CELEBRATES AND PROMOTES AWARENESS OF GIS, OFFERING THE COMMUNITY AN OPPORTUNITY TO LEARN ABOUT THIS POWERFUL TECHNOLOGY AND ITS PRACTICAL APPLICATIONS.
NOW THEREFORE BE IT RESOLVED THAT THE COMMISSIONERS COURT OF HAYS COUNTY DOES HEREBY PROCLAIM NOVEMBER 19TH, 2025 AS GIS DAY AND INVITES ALL RESIDENTS OF HAYS COUNTY TO EXPLORE THE MAPS, TOOLS AND SERVICES AVAILABLE ON THE HAYS COUNTY WEBSITE. ADOPTED THIS, THE 18TH DAY OF NOVEMBER 2025.
>> BEAUTIFUL. PLEASE CALL THE ROLL.
>> YES. >> COMMISSIONER COHEN.
>> YES. IF YOU WILL STATE YOUR NAME FOR THE VIEWING PUBLIC.
>> PACHECO. I WOULD RATHER DEVOTE MY TIME TO GIS STAFF MEMBERS WHO ARE HERE THAT I WOULD LIKE TO APPROACH THE PODIUM AND EXPRESS HOW IT IS IMPORTANT TO THEM IN THEIR DAILY OPERATIONS, HOW THEY USE THE SOFTWARE AND THE TOOLS. REAL QUICK, I THINK WE ALL KNOW AND WE APPRECIATE THE COUNTY'S INVESTMENT INTO GIS. GIS AS STATED IN THE PROCLAMATION IS GEOGRAPHIC INFORMATION SYSTEMS AND IT IS A VITAL TOO VITAL TOOL NOT JUST FOR MANY ORGANIZATIONS BUT LOCAL GOVERNMENT.
IT IS A KEY ASSET WHEN DETERMINE DECISIONMAKING ASSETS FOR PUBLIC SERVICES ENGAGEMENT, AND IT ALSO -- A BIG THING THAT I FIND IT VERY USEFUL IS THE VISUAL. THERE'S A LOT OF INFORMATION, DATA THAT IS ON TABLES, NUMBERS, ET CETERA, GIS A DIGITAL TOOL THAT IS -- WORKS OFF LOCATION- BASED DATA AND IT IS VITAL FOR MANY DIFFERENT ASPECTS OF THE COUNTY. THIS IS FROM INFRASTRUCTURE PLANNING TO ALL PUBLIC SAFETY, AND SO EVEN THOUGH THERE'S A SMALL ORGANIZATION FROM OUR DEPARTMENT, GIS IS USED COUNTYWIDE.
I WANTED YOU ALL TO KNOW THAT. I WILL ENVIED KILLIAN STERLING, OUR GIS PROGRAM MANAGER UP TO SPEAK IF YOU LIKE. ALSO THE REST OF OUR TEAM FROM THE GIS DEVELOPMENT SERVICES DEPARTMENT.
>> IS SOMEONE GOING TO SPEAK ON HOW IT LOOPS INTO OUR EMERGENCY RESPONSE?
I SEE YOU THERE BUT DIDN'T HEAR YOUR NAME.
GOOD, GOOD, GOOD. I WANT TO MAKE SURE PEOPLE SEE AND UNDERSTAND. SOMETIMES THERE WILL BE AGENDA ITEMS FOR HUNDREDS OF THOUSANDS OF DOLLARS AND THEY'RE LIKE, WHAT IS THIS FOR.
MY NAME IS KILLIAN STERLING. I'M THE GIS MANAGER FOR HAYS COUNTY. SPECIFICALLY TO WHAT YOU ARE TALKING ABOUT, OUR DATA FORMS THE FOUNDATION OF WHAT WE
[00:35:02]
CALL COMPUTER- AIDED DISPATCH. SO OUR DATAS TO CAPCOG. THEY INTEGRATE IT WITH NEARBY MUNICIPALITIES AND COUNTIES, AND THEN THAT DATA FILTERS BACK TO THOSE MUNICIPALITIES AND COUNTIES TO BE PLUGGED INTO THEIR CAD SYSTEMS. IT GETS A LITTLE MORE REFINEMENT AND THEN THAT'S THE ACTUAL DATA THAT ROUTES OUR EMERGENCY SERVICE VEHICLES WHENEVER THEY GET A CALL. SO IT IS ALSO ABOUT LOCATING THE CALLS, IT IS ALSO ABOUT GETTING HELP TO WHERE IT NEEDS TO BE. I THINK MARCUS DID A GREAT JOB COVERING THE TECHNICAL BITS. I WANT TO COVER A LITTLE MORE OF THE HEART OF GIS DAY. SO I'LL KEEP MY COMMENTS BRIEF BUT I WANT TO SHARE MY APPRECIATION FOR THE COURTS' RECOGNITION OF GIS DAY. THE COUNTY'S GIS PROFESSIONALS HAVE BEEN FORTUNATE TO HAVE YOUR GENEROUS SUPPORT AND WE'RE EXCITED TO CONTINUE WORKING FOR YOU, OUR COUNTY ADMINISTRATOR AND THE RESIDENCE OF HAYS COUNTY. I'M NOT JUST SPEAKING FOR THE TEAM HERE IN THE DEVELOPMENT SERVICES DEPARTMENT. THERE ARE ALSO GIS USERS IN TRANSPORTATION, THE OFFICE OF EMERGENCY SERVICES, COMBINED EMERGENCY COMMUNICATION CENTER, THE ELECTIONS DEPARTMENT, THE SHERIFF'S OFFICE, THE HEALTH DEPARTMENT, THE PARKS AND NATURAL RESOURCE DEPARTMENT. THAT IS AN EXHAUSTIVE LIST OF PEOPLE THAT BENEFIT FROM GIS. AND LET ME TELL THE RESIDENTS OF HAYS COUNTY THAT YOU ARE SO LUCKY TO HAVE THESE DRIVEN PROFESSIONALS WORKING ON YOUR BEHALF. I'M JUST GRATEFUL AND HUMBLED TO BE WORKING ALONG WITH EVERY ONE OF THEM. THIS PROCLAMATION AND THESE COMMENTS ARE A SMALL TOKEN OF THAT APPRECIATION, BUT THIS DAY ISN'T JUST FOR THEM. GIS IS ALSO BIGGER THAN HAYS COUNTY. IT IS ABOUT THE INTERSECTION OF OUR WORLD AND OUR LIVES. EMERGENCY RESPONSE, FIRE SUPPRESSION, FLOOD MITIGATION, CRIME PREDICTION, DISASTER RELIEF, GIS IS THERE FOR US TO HELP US NAVIGATE OUR DARKEST DAYS. PARADES, AIR SHOWS, MARKET DAYS, KAYAK RACES, CONCERTS, EVEN AN AFFORDABLE, SUSTAINABLY DEVELOPED SUBDIVISION WHERE A FAMILY CAN ENJOY THEIR FIRST MEAL TOGETHER IN THEIR NEW HOME.GIS MAKES THOSE DREAMS BECOME OUR BRIGHTEST DAYS, AND NOT ALWAYS SO DRAMATIC. IT ALSO LUBRICATES OUR MUNDANE ROUTINES, WEATHER PREDICTION, GPS ROUTING, ELECTRICITY, WATER, PHONE AND INTERNET SERVICE, SHIPPING AND LOGISTICS. THE FABRIC OF OUR SOCIETY IS PREDICATED ON WORK DONE BY GIS PROFESSIONALS AROUND THE GLOBE. GIS IS THE STUDY OF THE WORLD, OUR WORLD AND HOW WE ALL SHARE IT. I'M GRATEFUL THAT OUR SCIENCE HELPS TO BRING IT TOGETHER. SO IF YOU CELEBRATE ANY PART OF GIS DAY WITH US, PLEASE CELEBRATE THAT.
>> THAT'S ALL FOR OUR SPEAKERS.
I WOULD LIKE -- ALTHOUGH YOU NAILED IT, OKAY, YOU TOUCHED IT ON THE EMERGENCY RESPONSE, WHICH IS THE LANE I OCCUPY.
I ALSO WANT OUR -- I ALSO WANT TO DIRECT OUR DIRECTOR OF -- WELL, YOU EXPRESSED ALL OF THOSE DETAILS. NAME AND TITLE AND YOUR COMMENTS.
>> SURE. STEPHANIE ROBINSON. I'M DIRECTOR OF THE COMBINED EMERGENCY COMMUNICATION CENTER.
SO FIRST AND FOREMOST I JUST WANT TO THANK THE COURT FOR THEIR INVESTMENT IN GIS. THANK MARCUS AND KILLIAN, THEY HAVE BOTH SAID A LOT OF PEOPLE AREN'T AS LUCKY AS WE ARE IF YOU TALK TO PUBLIC SAFETY AGENCIES AROUND THE COUNTRY. THIS IS AN AREA THEY STRUGGLE IN. I FEEL OVERLY SUPPORTED AND I APPRECIATE THAT. I PERSONALLY WANTED TO JUST THANK KILLIAN AND HIS WORK BECAUSE WITHOUT HIS WORK WE COULDN'T DO WHAT WE DO IN OUR OFFICE, WHICH IS THEN TAKE ALL OF HIS HARD WORK, BRING IT TOGETHER. I JUST WANT TO TALK ABOUT THE OVERARCHING REACH THAT GIS HAS. WE HAVE A COMBINED CAD SYSTEM COUNTYWIDE, SO THE DATA THAT KILLIAN IS WORKING ON IS USED BY EVERY PUBLIC SAFETY AGENCY IN THIS COUNTY.
SO WHETHER YOU ARE THE CITY OF SAN MARCOS, AN ESD, CITY OF KYLE, CITY OF BUTA, THAT'S THE DATA COMING OUT OF KILLIAN'S OFFICE. WHEN YOU ARE CALLING 911, THE MOST IMPORTANT THING YOU WANT IS FOR US TO BE ABLE TO ACCURATELY LOCATE YOU. WITH TODAY'S TECHNOLOGY THROUGH GIS WE CAN GET WITHIN FEET OF WHERE YOU ARE ACTUALLY STANDING, AND THAT'S EXTREMELY IMPORTANT. SO WE'RE VERY THANKFUL FOR THE WORK THAT THEY'RE DOING. OBVIOUSLY WORKING WITH MIKE OVER IN EMERGENCY MANAGEMENT, WE'RE ABLE TO KIND OF EXPAND ALL OF THE DIFFERENT CAPABILITIES.
I DON'T WANT YOU TO THINK OF GIS AS JUST FLAT.
KILLIAN KIND OF POINTED, IT IS VERTICAL.
YOU KNOW, IT IS EVERYWHERE THAT YOU ARE WE CAN TALK ABOUT THIS AS SOMEPLACE THAT WE COULD BE AND WE COULD BE RESPONDING.
AND SO IT IS SUCH AN EXTREMELY IMPORTANT PART OF OUR EVERYDAY LIVES. SO I APPRECIATE YOU GUYS RECOGNIZING THIS. THANK YOU TO MARCUS AND HIS TEAM. WE APPRECIATE ALL OF YOU. THANK
>> I WANT TO SAY THANK YOU TO MY COLLEAGUES. WE WERE EARLY ADOPTERS OF TRYING TO MOVE TOWARDS MORE GIS WITHIN OUR SYSTEM, AND I THINK THAT'S RELEVANT OR IT IS OBVIOUS BECAUSE OF BOTH KILLIAN REPRESENTS THE COUNTY ON THE CAPCOG GIS ADVISORY BOARDBOARD HIS PREDECESSOR WAS THE
[00:40:01]
CHAIR FOR A NUMBER OF YEARS. THE VICE CHAIR WAS ACTUALLY FROM THE CITY OF SAN MARCOS. SO THIS IS ONE ITEM, I KNOW I HAVE TALKED TO EVERY ONE OF THOSE DEPARTMENTS AND AGENCIES THAT YOU MENTIONED, AND EVERY -- AT EVERY POINT IT SEEMS WE CAN FIND A NEW USAGE FOR THE DATA WE ARE PULLING IN. I CAN'T WAIT TO FIGURE OUT WHAT WE'RE GOING TO DO IN TRANSPORTATION, BUT I'M JUST LOOKING FORWARD TO HAVING A TRULY>> YOU WANT TO COME UP FOR A PICTURE? COME ON UP.
THANK YOU. THANK YOU, GUYS. >>> ALL RIGHT.
THANK YOU. THANK YOU, GUYS. ALL RIGHT.
[F.5. Presentation and discussion from the Health Department Director about the November 12, 2025, Public Health Advisory Board Meeting. COHEN/HAMMER/GONZALES ]
PRESENTATION AND DISCUSSION FROM THE HEALTH DEPARTMENT DIRECTOR ABOUT THE NOVEMBER 12T H, 2025 PUBLIC HEALTH ADVISORY BOARD
>> DO Y'ALL NEED TO OPEN IT OR --
>> OKAY. >> ARE YOU -- MATTHEW GONZALES, HAYS COUNTY HEALTH DEPARTMENT DIRECTOR. WE HAD A BOARD MEETING LAST WEDNESDAY, THE FIRST OF THE PUBLIC HEALTH ADVISORY BOARD. I WANTED TO GIVE A FEW UPDATES, PRIMARILY STICKING TO THE AGENDA HERE. IN Y'ALL'S PACKETS THAT I GAVE Y'ALL, YOU ARE GOING TO HAVE A LIST OF THE CURRENT MEMBER ROSTER. ON THE SIDE OF IT IT IS GOING TO HAVE THE TERMS FOR EACH OF THE RESPECTIVE MEMBERS.
JUST TO REMIND THE COMMISSIONERS AND THE PUBLIC, THE TERMS ARE NOT ATTACHED TO THE INDIVIDUAL BUT THE CITY.
SO THE CITY AND/OR THE SCHOOL DISTRICT WILL REAPPOINT EVERY ONE OR TWO YEARS DEPENDING ON WHEN THEIR TERM EXPIRES.
SO THEN ON TOP OF THAT, THE NEXT ITEM THAT WAS DISCUSSED AT THE PUBLIC HEALTH ADVISORY BOARD WAS THE NOMINATION AND EMPLOYMENT OF A VICE CHAIR FOR THE BOARD. THE NOMINATED MEMBER WAS JEFFREY TAWAWA FROM THE CITY OF DRIPPING SPRINGS, A COUNCILMEMBER THERE. HE WAS ELECTED THE VICE CHAIR.
HE HAS A ONE- YEAR TERM, SO NEXT YEAR THEY WILL HAVE TO DO ANOTHER ELECTION FOR THE VICE CHAIR.
CHAIR IS. >> YES, THE CHAIR IS OUR HONORABLE COMMISSIONER MICHELLE COHEN OF PRECINCT TWO AND SHE HAS A TWO- YEAR TERM.
>> THE THIRD AGENDA ITEM WAS TO DETERMINE THE BOARD'S MEETING DATE AND TIMES. AT THE MOMENT THE BOARD HAS DECIDED TO STICK TO THE QUARTERLY SCHEDULE.
WE ARE WORKING ON IDENTIFYING THE NEXT POTENTIAL DATE. THERE WAS A -- THE BOARD NEEDED TO KIND OF DECIDE BETWEEN THE SCHOOL DISTRICTS AND THE CITY WHAT WAS A CONVENIENT DAY OF THE WEEK LIKE MONDAY THROUGH FRIDAY THAT WORKED BEST, SO WE'RE WORKING ON THAT BEHIND THE SCENES AND WE WILL CONFIRM AN ACTUAL DATE AND TIME, THE NEXT BOARD MEETING. THE BOARD OVERALL DISCUSSED A FEW THINGS OF INTEREST THAT THE COURT MAY BE INTERESTED IN, WHICH IS THEY WANTED TO LEARN ABOUT THE DIFFERENCE BETWEEN A PUBLIC HEALTH DISTRICT AND A HOSPITAL DISTRICT. THEY WANTED TO UNDERSTAND THAT IN THE CONTEXT OF WHAT IS BEING DONE LARGELY IN OUR SPHERE OF PUBLIC HEALTH AND HEALTH CARE. THEY ALSO WERE INTERESTED IN PERHAPS SEEING IF THE COURT WOULD LIKE TO SEE REPRESENTATION FROM HIGHER EDUCATION INSTITUTIONS LIKE TEXAS STATE UNIVERSITY AND THE ACC AUSTIN COMMUNITY COLLEGE AND INCLUSION OF POTENTIAL ESD BOARD MEMBERS DUE TO FIRST RESPONDER NATURE OF THESE SCENARIOS. LARGELY THOSE WERE THE LARGE DISCUSSIONS, AND REALLY THEY ASKED TO BRING THOSE BACK AS AGENDA ITEMS. AND SO I JUST WANTED TO GIVE YOU AN UPDATE OR IF YOU HAVE COMMENTS ON THAT.
>> THANK YOU. I APPRECIATE IT.
I WILL SAY THIS IS A NICE, TIDY WAY TO KEEP US IN THE LOOP.
I THINK IT IS A MAGNIFICENT RECOMMENDATION.
THIS IS -- I'M NOT A FAN OF THE PACE AT WHICH GOVERNMENT
[00:45:01]
MOVES. I HAVE NO PATIENCE AND I HATE WAITING. HOWEVER, THAT'S THE TIME AND SPACE WHERE YOU DO CREATE CONVERSATIONS AND COMMITTEES AND TALK ABOUT IT, AND SO THE IDEA OF INCLUDING ESDS AND HIGHER ED I THINK IS A GREAT ADDITION. I THINK WE SHOULD ABSOLUTELY MAKE A BEELINE TO MAKE IT HAPPEN.>> OKAY. >> BECAUSE THAT IS A MAGNIFICENT AMOUNT OF A WEALTH OF KNOWLEDGE THAT WE SHOULD AND MUST TAP
AND SO I DID ADVISE THE BOARD THAT SHOULD THE COURT GET THIS UPDATE AND Y'ALL WANT TO TAKE ACTION BEFORE THE NEXT BOARD MEETING, IT MAY HAPPEN.
JUST, AGAIN, IN THE SPIRIT OF TRYING TO KEEP THINGS AS EFFICIEN AS POSSIBLE GOING FORWARD.
>> COMMISSIONER COHEN, WE WILL START WITH YOU.
>> YEAH, IT WAS A REALLY GREAT MEETING.
YOU KNOW, TWO'S MORE OF AN ON-BOARDING KIND OF SESSION, MATTHEW EXPLAINING THE PURPOSE OF THE COMMITTEE.
I DID LIKE AND SUPPORT THE IDEA OF HAVING THE EDUCATIONAL INSTITUTIONS ALONG WITH, YOU KNOW, ESD'S INVOLVEMENT. I THINK THEY WOULD BRING REALLY GREAT KNOWLEDGE AND KIND OF FILL THE WHOLE SPACE, RIGHT, OF PERSPECTIVE. SO I THOUGHT IT WENT REALLY WELL. I WAS EXCITED TO SEE, YOU KNOW, HEAR THE CONVERSATION AND I THINK IT WILL DO SOME GREAT THINGS IN THE FUTURE.
>> BEAUTIFUL. COMMISSIONER INGALSBE.
>> THANK Y'ALL FOR YOUR LEADERSHIP. I LOOK FORWARD TO HEARING MORE ABOUT IT IN THE COMING MONTHS AND YEARS.
ANYTHING ELSE? >> TO WHAT COMMISSIONER COHEN SAID, IT WAS VERY MUCH TO SAY THIS IS WHAT WE'RE -- THIS IS BASICALLY LIKE DEFINITIONS OF EVERYTHING, INTRODUCTIONS, YOU KNOW, WHAT WE KIND OF THOUGHT WE WOULD BRING TO THIS BOARD. AND THE ONE THING I DO LIKE, WHAT HAPPENED WAS WE HAVE A WESTERN FOR THE VICE CHAIR.
THERE WAS THAT DRIPPING SPRINGS. I REALLY WANTED SOMEONE IN THE WEST TO REPRESENT BECAUSE WE DO HAVE THE CORRIDOR AND I WANTED THAT TO HAPPEN.
SO IT IS NICE THAT YOU HAVE, YOU KNOW, COMMISSIONER COHEN WHO REPRESENTS THE CORRIDORCORRIDOR THEN YOU HAVE TAWAWA WHO REPRESENTS DRIPPING SPRINGS BECAUSE I WANT THEM TO HAVE A VOICE AND TO FEEL LIKE THEY HAVE A VOICE.
>> I JUST -- YOU TOOK THE WORDS OUT OF MY MOUTH WHENEVER YOU HAD THE CONVERSATION ABOUT THE ESDS. THAT WAS THE ONE KIND OF HOLE IN THE MEMBERSHIP THAT I SAW. SO I APPRECIATE Y'ALL'S CONSIDERATION OF THEIR INCLUSION. I GUESS THE OTHER THING THAT AS WE -- WE LOOK AT THE OVERALL MEMBERSHIP -- AND LET ME PULL THAT AGAIN.
THE ONLY OTHER QUESTION I HAD WAS -- AND THIS IS A QUESTION FOR THE WHOLE ADVISORY COMMITTEE.
I DON'T KNOW THE ANSWER. I TRY NOT TO ASK QUESTIONS TO WHICH I DON'T KNOW THE ANSWER, BUT GIVEN THE FACILITIES AND THE INFRASTRUCTURE AS FAR AS OUR MEDICAL INFRASTRUCTURE THAT WE HAVE HERE, IS THERE ANY BENEFIT TO REACHING OUT TO THOSE COMMUNITY PARTNERS THAT WE HAVE LIKE SETON, LIKE OTHERS TO SEE IF THERE COULD BE A -- OR IF THERE SHOULD BE KIND OF THAT PORTION? JUST TO HAVE A ONE OR TWO REPRESENTATIVES -- I'M NOT SAYING WHO IT HAS TO BE, JUST SOMEONE FROM THAT WORLD TO BE IN THERE, BECAUSE WE CAN HAVE ALL OF THE BEST PLANNING IN THE WORLD BUT IF WE CAN'T GET IT IMPLEMENTED THROUGH THEM I SEE IT BEING PROBLEMATIC.
>> GREAT CONTRIBUTION, COMMISSIONER.
THANK YOU. HOW ABOUT YOU CREATE AN AGENDA ITEM FOR THE NEXT COURT TO NOT ONLY INCLUDE THOSE POSITIONS -- SOUNDS LIKE THE COMMISSIONERS ALL SUPPORT IT -- INCLUDE THOSE THREE SPOTS AND PRIMED WITH THE OUTREACH THAT'S TAKEN PLACE WITH RECOMMENDED NAMES SO WE CANNOT ONLY CREATE IT BUT MOVE FORWARDFORWARD WHATEVER NEEDS TO HAPPEN SO THAT WE CAN HAVE YOU GUYS FULLY SET FOR YOUR VERY NEXT
MEETING. >> YES, SIR, SIMILAR TO HOW WE DID IT WITH THIS ONE.
>> BEAUTIFUL. THANK YOU SO MUCH.
THANK Y'ALL. >> NEXT I WILL GO INTO --
[K.4. Discussion and possible action to obtain an outside legal opinion concerning disbursement of funds from the recently canceled procurement process. BECERRA/TENORIO (Part 1 of 2)]
LET'S KNOCK OUT K4 REAL QUICK WHILE WE HAVE THIS OPPORTUNITY.>> K4. DISCUSSION OF POSSIBLE ACTION TO OBTAIN AN OUTSIDE LEGAL OPINION CONCERNING DISBURSEMENT OF FUNDS FROM THE RECENTLY CANCELLED PROCUREMENT PROCESS.
THIS IS FOR GIVING A GREEN LIGHT FOR OUR TREASURER TO FEEL THE COMFORT SHE SEEKS JUST FOR AN OUTSIDE OPINION AND WE CAN MAKE IT AS LIGHT TOUCH AS POSSIBLE.
WOULD YOU LIKE TO ADD ANYTHING?
>> I DON'T KNOW HOW MUCH I NEED TO ADD TO THIS.
WE COULD HAVE SPOKE ABOUT THIS --
>> MAYBE IF YOU DON'T MIND, JUST A TIGHT RECAP.
>> SO THOSE WHO DON'T KNOW OR HAVEN'T SEEN CAN AT LEAST UNDERSTAND WHAT IT IS ABOUT.
>> DAPHNE TENORIO, HAYS COUNTY TREASURER. HERE SEEKING APPROVAL TO OBTAIN AN OUTSIDE ATTORNEY FOR LILO PINION REGARDING INVOICES IN RESPONSE TO THE CANCELLED.
AND THE LEGAL OPINION IS TO DETERMINE WHETHER SEVERAL
[00:50:04]
INVOICES PRESENTED TO THE COUNTY TREASURER'S OFFICE ARE VALID AND CAN BE PAID.AS YOU ALL KNOW THE HAYS COUNTY GENERAL COUNSEL WHO WORKS UNDER THE DISTRICT ATTORNEY'S OFFICE HAS PROVIDED A LEGAL OPINION STATING THE INVOICES MAY BE PAID. HOWEVER, BECAUSE OF THE GRAVITY OF THIS MATTER, I WOULD LIKE TO GET AN OUTSIDE LEGAL OPINION.
I DO RESPECT THE GENERAL COUNSEL 100%.
PLEASE NOTE ALL REQUESTS FOR PAYMENTS ARE ULTIMATELY REVIEWED BY THE HAYS COUNTY TREASURER'S OFFICE. I TAKE INVOICE REVIEWAL VERY SERIOUSLY IN ORDER TO SAFEGUARD TAXPAYER FUNDS.
AS YOU ALL KNOW, AS THE ELECTED COUNTY TREASURER STATE LAW ALSO MAKES ME PERSONALLY RESPONSIBLE FOR ANY PAYMENTS MADE IN ERROR. SO THE BACKGROUND ON THESE INVOICES ARE THE PROCUREMENT PROCESS WAS CONSIDERED NULL. THERE WERE SOME INVOICES THAT WERE ASSOCIATED WITH THAT PROCUREMENT÷÷PROCUREMENT HAVE TO BE PAID. I AGREE THEY DO NEED TO BE PAID.
I JUST WANT TO MAKE SURE THAT THERE WILL BE NOTHING COMING BACK TOWARDS MY BOND. AND THAT'S WHY I'M HERE, I JUST WANT TO HAVE AN OUTSIDE OPINION LOOK AT THIS.
>> COMMISSIONERS, I THINK HONESTLY A LIGHT TOUCH AND EASY TRANSACTION IF I CAN GET SOME SUPPORT FOR OUR TREASURER.
>> YEAH, I GUST ESS I WANT TO ASK JORDAN, SO I KNOW THAT Y'ALL DID AN ANALYSIS OR REVIEW OF THOSE INVOICES, AND SO THE CONFLICTING FIRM, I GUESS, WAS IT PART OF THAT ANALYSIS THAT WE LOOKED AT OR, YOU KNOW, IS THAT ONE OF THE REASONS WHY WE'RE MAYBE SEEKING THIS OPINION?
>> JORDAN POWELL, ASSISTANT. THE CONFLICTED FIRM DOES NOT HAVE AN INVOICE IN QUESTION. THERE IS NO DISBURSEMENT FOR THE CONFLICTED FIRM. THERE IS NO CONTRACT WITH THE CONFLICTED FIRM AS A RULE OF THE PULL THAT IS NOW
AND SO I DON'T KNOW HOW LONG WE'VE BEEN HOLDING THESE INVOICES, BUT ARE WE IN ANY KIND OF VIOLATION OF PAINT?
>> AS FAR AS HOW LONG WE'VE HAD THE INVOICES, THAT'S DEFINITELY A QUESTION FOR THE AUDITOR BUT WE ARE REQUIRED BY LAW UNDER THE PROMPT PAYMENT ACT TO PAY INVOICES WITHIN A CERTAIN TIME PERIOD, 30 DAYS OR ELSE INTEREST STARTS ACCRUING AND WE CAN BE IN VIOLATION OF THE CONTRACT AND THE PROP PAYMENT ACT.
I'M HAPPY TO LET THE AUDITOR EXPLAIN MORE ON
THAT. >> I WILL SAY THIS SINCE I SPONSORED THE AGENDA ITEM, COMMISSIONER, THAT THIS ITEM IS NOT INTENDED TO BECAUSE WE'VE GIVEN PREVIOUS DIRECTION FOR THEM TO BE PAID AND SHE WAS HAPPY TO PAY THEM.
BUT I THINK THAT IT IS JUST TOTO THE HOUSEKEEPING, CONSCIENTIOUSNESS SHE SEEKS FOR COMFORT MOVING FORWARD. BUT NO INVOICES ARE BEING DELAYED AT THIS TIME IN THAT POOL.
>> SO IN OUR VENDORS THAT HAVE INVOICES READY TO BE PAID UNDER ITEM G1, I HAVE GIVEN A LIST TO THE TREASURER OF THOSE INVOICES, AMOUNTS.
>> CORRECT. >> AND SO SHE HAS INDICATED WITH THE PREVIOUS DISCUSSION ON THIS ITEM THAT SHE HAD AGREED AND SHE WAS GOING TO NOT STAND IN THE WAY OF THESE AT ALL, AND SHE WAS GOING TO MOVE FORWARD WITH IT. AND SO MY IMPRESSION IS WHAT I CONVEYED, IT IS GOING TO MOVE THROUGH AND GET APPROVED AND SHE WAS GOING TO DO EVERYTHING AS DIRECTED, PAYMENT OF THOSE THREE, AM
I RIGHT? >> SO THE REALITY IS THAT I DO HAVE -- YOU KNOW, WE HAVE THESE CHECKS AND BALANCES, RIGHT? THIS IS YOU HAVE THE OPPORTUNITY TO HOLD QUESTIONS, THE AUDITOR HAS THE SAME OPPORTUNITY TO HOLD THOSE QUESTIONS, AND I ULTIMATELY HAVE THAT SAME RESPONSIBILITY. SO THE RESPONSIBILITY HERE LIES IN THE, ONE, I WAS NOT A PART OF THE PROCUREMENT PROCESS.
I DON'T EVEN HAVE ACCESS TO THE CONVERSATIONS WERE HELD BETWEEN ANY OF THE PARTIES. I'M COMING IN BLIND, OKAY.
SO MY UNDERSTANDING IS THAT PROCUREMENT PROCESS WAS NULLIFIED. IF YOU NULLIFY A PROCESS THAT NULLIFIES THOSE CONTRACTS, WHERE IS THAT CONTRACT MONEY NOW GOING TO COME FROM? I'M ASKING FOR A REVIEW OF THE PROCESS TO MAKE SURE THAT THESE INVOICES ARE ELIGIBLE FOR PAYMENT. ULTIMATELY, IT DOES COME BACK TO MY BOND, AND THAT'S REALLY WHY I'M SEEKING THIS QUESTION TO BE REVIEWED. I BELIEVE THEY NEED TO BE PAID.
I KNOW THAT THEY NEED TO BE PAID. THEY DID THE WORK. HOWEVER, I NEED TO MAKE SURE THAT I AM NOT ONLY SAFEGUARDING THE TAXPAYERS' MONEY, WHICH IS ULTIMATELY MYMY JOB, AND ALSO PROTECTING THAT BOND. SO WITH YOUR APPROVAL I CAN GET THIS DONE PRETTY DARN QUICKLY, AND THE CHECKS ARE NOW SITTING ON MY DESK FOR DISBURSEMENTS.
THEY WERE JUST PROCESSED AND THEY'RE ON YOUR LIST
FOR TODAY. >> AND I DON'T WANT TO CREATE DELAYS, COMMISSIONER. I HAVE NO INTEREST IN CREATING
[00:55:05]
DELAYS, I PROMISE.>> SO JUST A POINT OF CLARIFICATION.
NULLING OR VOIDING A POOL DOES NOT NULLIFY THE CONTRACTS, AND THAT WAS PROVIDED IN MY LEGAL ANALYSIS THAT I GAVE TO THE COUNTY. IF THE AUD AUDITOR AND COMMISSIONERS COURT APPROVE PAYING THOSE, THEN SHE HAS A DUTY TO PAY THOSE.
THE COMMISSIONERERS COURT PROVIDES DIRECTION ON WHETHER TO PAY OR NOT PAY.
IF THE COMMISSIONERS COURT DIRECTS HER TO PAY SHE IS REQUIRED TO PAY. IF THEY DIRECT HER NOT TO PAY, SHE IS REQUIRED NOT TO PAY THEM.
>> IN THAT VEIN I WOULD LIKE TO SAY I SIT IN THIS VERY SEAT FOR CONSTITUTIONAL COURT.
I DO JUDICIAL FUNCTIONS AS WELL, AND I SIT HERE AND PRESIDE OVER DPS LICENSE SUSPENSION HEARINGS, AND -- BLESS YOU.
>> AND ONE OF THOSE REASONS I TOOK THAT JOB WAS BECAUSE I WANTED A VERY CAREFUL HANDLING OF COMMERCIAL DRIVER'S LICENSE.
I DIDN'T WANT TO QUICKLY RUIN THINGS FOR PEOPLE AND FAMILIES ON A COMMERCIAL DRIVER'S LICENSE ON SOMETHING THAT MAY HAVE HAPPENED ON A PERSONAL LICENSE. LOTS OF SIDE STORIES.
I WILL TELL YOU A HIGH LEVEL OF DETAIL NEEDS TO TAKE PLACE IN THESE THINGS, AND SO THERE ARE VARIATIONS AS SHE POINTED OUT, DIRECT TO PAY OR DIRECT NOT TO PAY. BUT BECAUSE OF MY EXPERIENCE IN THIS SEAT AS A BLACK ROBE JUDGE -- A GREAT VISUAL DISTINCTION -- THERE'S ALSO A THIRD LANGUAGE IS PROBATION. WE GIVE YOU PROBATION FOR YOUR LICENSE FOR 90 DAYS. DON'T GET ANY MORE TICKETS, DON'T GET ANY SPEEDING, DON'T GET ANY OF THIS AND THEN THIS ALL GOES AWAY. ALTHOUGH SHE PRESENTED TWO OPTIONS, I'M PROPOSING WITH THE AGENDA ITEM A THIRD, WHICH IS PAY IT, NO DELAYS, BUT FOR YOUR COMFORT AND UNDERSTANDING FOR THE LEGAL CONCERN, PAY IT AND HERE IS FOR YOUR LEGAL OPINION ASK.
THAT'S IT. >> SO, MS. TENORIO, CAN YOU -- ONCE AGAIN, VOICE YOUR LEGAL
CONCERN. >> MY LEGAL CONCERN IS THAT IN THE EVENT THAT IN THE FUTURE SOMEBODY COMES BACK AND SAYS THESE INVOICES SHOULD NOT HAVE BEEN PAID AND I AM GOING TO HAVE A PIECE OF PAPER FROM A LAW OFFICE THAT SAYS SAYS CORRECT, I THEM BASED ON THIS.
RIGHT NOW ACCORDING TO THE -- TO WHAT I UNDERSTAND, THE TREASURER IS RESPONSIBLE TO DISBURSE AND I WILL DISBURSE AT YOUR REVIEW, BUT I'M BRINGING IT UP HERE, UP IN PUBLIC THAT I HAVE ISSUE WITH THIS. AND I TAKE ISSUE WITH IT BECAUSE THE PROCUREMENT PROCESS WAS FLAWED. WE ISSUED -- WERE ISSUING CHECKS BASED ON CONTRACTS THAT WERE ACCRUED THROUGH THE PROCUREMENT PROCESS, AND I JUST WANT TO HAVE LEGAL ADVICE TO MAKE SURE NOBODY IS GOING TO COME BACK LATER ON AND SAY YOU SHOULDN'T HAVE PAID THAT.
LOOK, IT ALL COMES DOWN TO MY BOND.
IT ALL COMES DOWN TO PROTECTING THAT BOND AND MAKING SURE THAT I CAN KEEP THIS OFFICE AND ALSO KEEP THE PROPRIETY FOR THE TAXPAYER.
IF I HAVE A QUESTION, I ANSWER TO THE TAXPAYER AND THAT'S WHY I'M
HERE. >> AND COMMISSIONER INGALSBE, ONE MORE PIECE ON THAT. THE REASON I'M BRINGING THIS UP WHOLEHEARTEDLY AND FULL TRANSPARENCY IS BECAUSE I'VE HAD CONFLICTING OPINIONS WITH ARE WITH CONTRACTS VOIDED OR ARE THEY NOT VOIDED BECAUSE THE PROCESS WAS VOIDED. SO THERE ARE TWO OR THREE DIFFERENT PLACES WHERE I'VE HEARD TWO OR THREE DIFFERENT GROUPS GIVE ME TWO OR THREE DIFFERENT OPINIONS. AS THE CHIEF EXECUTIVE OF THE COUNTY, I HAVE -- HONESTLY, I HAVE SIMILAR CONCERN.
I WANT IT TO BE CRYSTAL CLEAR MOVING FORWARD THAT THIS DOESN'T BITE US, WHETHER IT BE IN A CREDIT RATING, WHETHER IT BE IN AN INTEREST RATE, WHETHER IT BE FOR VERTICALS WE WILL BE DISCUSSING HERE. I WANT TO BE ABLE TO SAY WE SEE IT, ADDRESSED IT AND WERE AS THOROUGH AS ALL GET OUT. THAT WHY I LIKE THE APPROACH. MS. TENORIO, GET YOUR OPINION AND WE WASH OUR HANDS IN THE REARVIEW MIRROR
IS HOW I SEE IT. >> IF WE ARE TO MOVE FORWARD WITH IT, HOW ARE WE GOING TO PROCURE THE SERVICE FOR THIS OPINION?
>> SO CAN I -- TWO THINGS. ONE, I WANT TO CLARIFY SOMETHING IN REGARDS TO MS. TENORIO'S BOND.
IF THERE WAS EVER AN ISSUE WHERE HER BOND WAS IN QUESTION, THIS COURT, THE COUNTY WOULD BE THE ONE TO FILE A POTENTIAL ACTION AGAINST A BOND. SO THAT IF THE COMMISSIONERS COURT DECISION TO DO THAT OR NOT DO THAT IN THE EVENT SOMETHING CAME UP WITH REGARDS TO AN ELECTED OFFICIAL'S BOND. I WANT TO MAKE THAT CLEAR.
I WANT TO MAKE IT CLEAR THE CONFLICTED OPINIONS REFERENCED ARE NOT CONFLICTING OPINIONS ARE NOT FROM OUR OFFICE. THEY'RE NOT WITHIN OUR OFFICE SO I WANTED TO MAKE THAT CLEAR. THIRD, COMMISSIONER INGALSBE, I THINK YOUR QUESTION WAS IF THE COURT HAD A DESIRE TO SEEK AN
[01:00:04]
OUTSIDE OPINION ON, I GUESS, LOOKING -- I WILL GET THAT CLARITY IN A MINUTE.BUT IF THE COURT HAS A DESIRE TO SEEK AN OUTSIDE LEGAL OPINION ON SOME ASPECT OF THIS PROCESS I THINK YOUR QUESTION IS WHO MAKES THAT DETERMINATION. SO I'M HAPPY TO PROVIDE THE COURT WITH THE LIST OF FIRMS THAT DO CIVIL LITIGATION WORK, ESPECIALLY HAVE EXPERIENCE DOING CIVIL LITIGATION WORK IN REGARDS TO WHO THE COUNTY AS A CLIENT. I CAN PROVIDE YOU A LIST AND SUGGEST SOME THAT YOU WOULD LIKE US TO REACH OUT TO TO SEE IF THEY HAVE CONFLICTS OR GRAB SOME ENGAGEMENT LETTERS TO BRING BACK TO YOU GUYS.
OPTION. >> SO, COMMISSIONER INGALSBE, ON THAT AND THE PREVIOUS COURT, JORDAN BROUGHT IT UP AND I HEARD IT FOR THE FIRST TIME AND I THOUGHT, THAT MAKES SENSE. SINCE IT IS A -- SINCE IT IS AN OPINION ON CIVIL DIVISION'S OPINION, JORDAN SAID THAT SHE DIDN'T THINK IT RIGHT FOR HER CIVIL DIVISION TO PICK THAT ATTORNEY. AND SINCE IT IS OUR TREASURER ASKING FOR IT, I FEEL IT APPROPRIATE THAT THE TREASURER PICK. IT IS NOT ME LOOKING FOR THE OPINION. IT IS THE TREASURER LOOKING FOR THE OPINION SO I THOUGHT SHE SHOULD PICK WHO SHE GETS FOR THE OPINION AND THEN END THIS
QUICKLY. >> IT IS THE COURT'S DECISION ON OUTSIDE COUNSEL.
>> RIGHT. SO THAT'S WHY I'M ASKING US TO LET HER PICK SINCE IT IS HER CONCERN.
IT IS HER PROTECTION, IT IS HER CHOICES.
THAT'S WHAT WE'RE DOING FOR, THAT'S KIND OF WHAT I WAS THINKING ON THAT ROUTE.
>> TO BE FAIR, IT IS THE COUNTY'S PROTECTION JUST TO BE CLEAR.
>> BUT SHE IS THE COUNTY, 100%.
>> SHE IS ONE ARM OF THE COUNTY, YES,
SURE. >> I DON'T HAVE ANY MORE QUESTIONS AT THIS TIME.
>> THAT WAS GOING TO BE MY ONLY QUESTION, IS WHAT -- IF THIS WAS GRANTED WHAT WOULD THE STEPS BE TO
SELECT THAT. >> AND I'M HAPPY -- I'M HAPPY -- YOU KNOW, WHATEVER PROCESS, I HAVE A LIST OF A COUPLE OF HANDFULS OF FIRMS I CAN GIVE TO YOU. THE COURT CAN DECIDE WHICH ONES OR HOW MANY YOU WANT US TO REACH OUT TO, TO RUN CONFLICT CHECKS AND MAKE SURE THEYTHEY HAVE A CONFLICT AND GET ENGAGEMENT LETTERS TO BRING BACK THE COURT FOR Y'ALL TO DECIDE WHICH ONE OF THOSE FIRMS YOU MAY WANT TO, SHOULD YOU GUYS FIND IT NECESSARY TO SEEKSEEK
>> YES. SO IF I'M UNDERSTANDING THIS CORRECTLY, IT IS HER JOB TO COME AND SAY, I HAVE A PROBLEM WITH THIS, AND IT IS OUR JOB TO SAY WE EITHER, A, WANT TO JUST PROCEED AND HAVE THE INVOICES PAID OR WE DO SEE THIS AS A PROBLEM. BUT WHATEVER THAT DECISION IS FROM COMMISSIONERS COURT WE DECIDE TO MOVE FORWARD WITH, UNLESS IT IS UNLAWFUL, THAT IS THE DECISION THAT'S MADE AND THEN SHE IS RELINQUISHED FROM THAT LIABILITY,
>> OKAY. SO MY BIGGEST CONCERN IS I DON'T WANT IT TO COME DOWN TO HER BOND CREATING AN ISSUE WITH HER HOUSE AND HER OWN THINGS AND HER BEING SUED PERSONALLY.
>> SURE. >> BUT IT SOUNDS LIKE WHATEVER WE DECIDE, THAT IS WHERE THE DECISION IS MADE, AND THEN HER LIABILITY THEN IS -- IS NOT TAKEN INTO CONSIDERATION, CORRECT?
>> RIGHT. IF SHE TAKES THE DIRECTION THAT THE COURT GIVES HER, YES.
>> AND LIKE IT IS AN ADMINISTRATIVE -- YOU SAID SHE HAS TO DO THAT, IT IS AN
THAT WAS MY MAIN CONCERN, IS THERE ANY WAY, SHAPE OR FORM THAT THIS CAN GO BACK ON HER AND HER OWN PERSONAL HOME, BECAUSE THAT WAS THE --
>> THAT WAS THE PRIMARY CONCERN BROUGHT TO THE COURT LAST TIME. AS FAR AS THE CONCERN FROM A LEGALITY STANDPOINT IN THE FLAWED POOL THAT HAPPENED FROM A PROO PROCUREMENT PROCESS, THESE INVOICES HAVE NOTHING TO DO WITH THAT AND ARE IN CORRECT ORDER, CORRECT?
>> THEY HAVE TO DO WITH THE POOL BUT WITH A CONFLICTED FIRM.
I RAN AN ANALYSIS AND PROVIDED THAT ANALYSIS TO THE AUDITOR AND THE TREASURER FOR EACH ONE OF THE CONTRACTS AND WENT THROUGH THE LEGAL ANALYSIS AND DETERMINED THEY WERE LEGAL CONTRACTS AND SHOULD LEGALLY BE PAID.
>> OKAY. HOW MUCH DO YOU THINK SEEKING OUTSIDE COUNSEL WOULD COST THE
IT DEPENDS ON THE FIRM, DEPENDS ON THE SCOPE OF THE ENGAGEMENT.
I MEAN I -- >> IT IS A VERY NARROW SCOPE, COMMISSIONER, IS THE GOAL.
>> WHAT DID YOU SAY, 70? DID YOU SAY 70?
>> IMPORTANT, STEPHANI, THAT YOU VOICE YOUR OPINION.
>> 100%. >> ALTHOUGH LET ME GET THROUGH THE COMMISSIONERS FIRST. LET COMMISSIONER HAMMER FINISH HER THOUGHTS FIRST.
>> I JUST FEEL LIKE WE'RE TYING THINGS TOGETHER THAT ARE NOT MEANT TO BE TIED TOGETHER, THAT ARE COMPLETELY AND TOTALLY SEPARATE. MY THING IS I WANT TO PROTECT OUR PEOPLE AT ALL COSTS.
>> YES. >> YOU WORK FOR THE COUNTY 100%, BUT IF THAT PROTECTION IS JUST OVER THE TOP BECAUSE IT IS NOT NEEDED, THEN I ALSO DON'T
[01:05:03]
WANT TO WASTE COUNTY FUNDS TO PULL SOMETHING OUT OF A BUDGET THAT WE DON'T EVEN HAVE IN OUR CURRENT BUDGET. WE'RE RUNNING ON A VERY TIGHT BUDGET AS IS.CONTINUE -- >> SO, COMMISSIONER, I'M EXACTLY ON YOUR PAGE GENERALLY SPEAKING 100%, UNLESS IT IS UNLAWFUL. I WROTE DOWN WHAT YOU SAID, AND THAT IS WHAT IS THE ASK TO BE DETERMINED, UNLESS IT IS UNLAWFUL.
JUST AS A POINT OF CLARITY THAT SHE SEEKS CLARIFICATION ON, AND PULLING HER HOUSE OFF THIS THING 100% PROTECTION HERE BECAUSE NONE OF US HERE ARE LAWYERS. BECAUSE WE'VE SEEN SITTING HERE REPRESENTING THIS GOVERNMENT WHAT HIGH-DOLLAR PAID LAWYERS HAVE ACTUALLY LITERALLY DONE RECENTLY FOR US.
COMMISSIONER INGALSBE, CORRECTIONS ON THE DAIS. MY POINT IS IF THE LOW- LEVEL ASK FROM OUR TREASURER WILL PUT HER EASE, WHY NOT?
COMMISSIONER SMITH. >> I THINK WE'RE BEATING A DEAD HORSE HERE. THE FACT IS THAT STATUTORILYSTATUTORILY IT IS VERY CLEAR IF YOU READ THE STATUTE. THE COUNTY TREASURER SHALL DISBURSE THE FUNDS BELONGING TO THE COUNTY.
THE COUNTY TREASURER MAY NOT DISTRIBUTE X, Y, Z.
THIS THEY DOUBT IT THEY HAVE TO COME TO THE COURT.
THE COURT ASSUMES ALL LIABILITY. WE ALL AGREED IN THE LAST COURT THESE ARE INVOICES THAT HAVE TO BE PAID. THE QUESTION OVER THE POOL IS MOOT HERE BECAUSE ALL OF THE FIRMS WERE ACTUALLY PREQUALIFIED UNDER THE PREVIOUS POOL.
THEY WERE QUALIFIED TO HAVE CONTRACTS WITH THE COUNTY PRIOR TO THAT POOL. WE COULD HAVE DONE THOSE CONTRACTS UNDER THAT PRIOR. AND SO I -- THE POINT IS THAT NOW WE'VE GOT FIRMS WHO HAVE WORKED IN GOOD FAITH WITH OUR COUNTY, HAVE DONE THE WORK, CONTINUE TO DO WORK PROBABLY -- I MEAN I WOULD GUESS UNPAID AT THIS POINT.
IT IS OUR JOB UNDER THE PROMPT PAYMENT ACT TO MAKE SURE THAT THOSE FUNDS ARE DISTRIBUTED.
SO IF IT GIVES THE TREASURER THE CLARIFICATION THAT SHE NEEDS TO PROTECT HER AGAINST ANY AND ALL LIABILITY, THE ONLY THING THAT SHE NEEDS IS AN ACTION OFOF COURT SPECIFICALLY TELLING HER TO PAY THOSE INVOICES.
AND SO IF AT THE END OF OUR CONVERSATION TODAY, I'M MORE THAN HAPPY TO HEAR ANY ADDITIONAL INPUT, BUT I'M WILLING TO MOVE FORWARD WITH AN AGENDA ITEM -- PARDON ME, A MOTION TO DIRECT THE TREASURER TO PAY THESE INVOICES, AND THEN THIS IS DONE. WE HAVE ALL AGREED THAT THESE ARE INVOICES THAT SHOULD BE PAID.
>> LET ME JUST REPLY TO THAT REALLY QUICK AND THEN I WILL GIVE IT TO YOU. COMMISSIONER, THAT PAYMENT PIECE, NO ONE ARGUED IT AND IT IS ON THE CONSENT AGENDA TODAY. AS SOON AS WE ARE OUT OF HERE WE IT AND PAY IT.
THERE WILL BE NO CONCERNS FOR DELAYS OF PAYMENT BECAUSE WE ARE ALL WHO THE SAME PAGE. WORK WAS DONE, THEY'RE NOT AFFECTED. THAT IS SEPARATED, DE COUPLED 100%. THE FIRMS THAT DID THE WORK WILL BE PAID. THE TREASURER IS NOT SAYING SHE IS NOT GOING TO PAY THEM. THE DIRECTION HAS BEEN CLEAR, BUT SHE IS TRYING TO BE CAREFUL AND CAUTIOUS SPECIFICALLY -- AND I SUPPORT IT BECAUSE I MEAN WE'VE HIRED OUTSIDE COUNSEL FOR ELECTION STUFF. THEN WE HIRE AN OUTSIDE COUNSEL TO SUPPORT OUTSIDE COUNSEL FOR THE OUTSIDE COUNSEL. WE HAVE DONE SO MUCH ON SO MANY FRONTS FOR OUTSIDE COUNSEL. HERE IS ONE, FIRST TIME I HEAR OF IT, ONE SINGULAR ASK FROM OUR TREASURER OF SOMETHING THAT WE LITERALLY THREW OUT BECAUSE IT WAS DEEMED NULL AND VOID. WHAT'S THE HARM IN GETTING THIS VERY IMPORTANT POSITION THE COMFORT FOR ONE TINY, VERY NARROW SCOPED TASK.
DAPHNE. >> COMMISSIONER SMITH, TO YOUR RESPONSE S I DON'T HAVE ANY OF THAT INFORMATION THAT YOU JUST SAID IN REGARDS TO THE PROCUREMENT. THESE CONTRACTORS BEING PREAPPROVED. DIDN'T KNOW THAT.
I HAVE NOT BEEN INCLUDED IN ANY PART OF THE PROCUREMENT PROCESSES. I HAVE JUST BEEN TOLD TO PAY A BILL.
>> WHICH IS YOUR STATUTORY DUTY.
>> ABSOLUTELY. MY STATUTORY DUTY IS TO DISBURSE ACCORDING TO THE STATUTORY BILL AS WELL, I AM RESPONSIBLE FOR COMING TO YOU TO TELL YOU THAT I HAVE A CONCERN. I HAVE DONE IT NOW. OKAY.
>> AND THAT'S MY JOB. I HAVE DONE IT.
SO IN REGARDS TO PEOPLE HOLDING CHECKS, NO CHECKS HAVE BEEN HELD. TODAY IS THE FIRST TIME THAT ANY INVOICES WILL BE PAID, ANY. NOTHING HAS BEEN HELD UP.
SO THAT ISN'T A PROBLEM. MY CONCERN HERE IS JUST CYA, THAT'S IT.
>> SO I'M GLAD THAT WE WILL BE ABLE TO GIVE YOU THAT
>> YES, MA'AM, AND THEN WE'RE GOING TO GO TO STEPHANIE.
>> I GUESS WITH EVERYTHING STATED, IT THEN DOESN'T COME DOWN TO --
>> AS LONG AS I'M NOT LOSING MY HOUSE, AS LONG AS I'M NOT LOSING MY BONDS, AS LONG AS I'M NOT GOING TO JAIL, I DO LOOK GREAT IN ORANGE BUT I DON'T WANT TO WEAR IT 365. I STILL THINK THAT WE SHOULD HAVE A LEGAL OPINION BECAUSE WE HAVE WILL EXTERNAL AUDITORS REVIEWING THIS.
I THINK THAT'S AN IMPORTANT THING TO HAVE INSIDE
[01:10:03]
OF THAT. WHEN WE HAVE OUR EXTERNAL AUDITORS COMING ABOUT TO LOOK AT THE PROCUREMENT PROCESS WONDERING WHAT HAPPENED, I WANT TO BE ABLE TO SAY WE DID 100% ACCURATE TO COVER OURSELVES. THAT'S ON Y'ALL, NOT ON ME. I'M FINE.YOU WANT ME TO PAY, NO PROBLEM. MY JOB IS TO COME HERE AND TELL YOU I HAVE A CONCERN, AND I HAVE DONE SO.
>> AND, DAPHNE, I WILL SAY THIS. AS THE CAMERA WAS ROLLING I LOOKED AT COMMISSIONER HAMMER AND SOWED, AID, THAT'S TRUE. I LEANED OVER AND TOLD COMMISSIONER HAMMER, THAT'S TRUE. SO EVERYONE KNOWS AND THERE'S NO READING THE TEA LEAVES CONVERSATION.
>> IS IT OKAY TO FINISH ISSUE MY THOUGHT?
>> I WAS TRYING TO SAY BASICALLY YOU ARE RELINQUISHED FROM ALL LIABILITY. THIS COMES BACK ON THE COURT.
DO WE THINK WE SHOULD HIRE OUTSIDE COUNSEL FOR OUR OWN SAKE BECAUSE WE WILL BE THE ONES MAKING THAT DETERMINATION?
>> I DON'T BELIEVE IT IS THE TREASURER'S ASK ANYMORE.
>> I BELIEVE THE TREASURER'S ASK WILL NIP IT IN THE BUD IF YOU WILL.
IF YOU DON'T MIND, MARISOL, I WOULD LIKE TO HEAR FROM OUR AUDITOR IF YOU THINK IT WOULD NIP IT IN THE BUD HAVING AN OUTSIDE OPINION FOR THE
TREASURER. >> CAN YOU STATE YOUR NAME AND TITLE.
>> I'M SORRY. I DIDN'T WANT TO INTERRUPT BUT BEFORE YOU ANSWER THAT BECAUSE I WOULD LIKE TO KNOW, IS THERE A CONCERN WITH THE EXTERNAL AUDITOR? WOULD YOU MAKE THAT CLEAR?
>> I HAVE BEEN PREPARING FOR THETHE FROM THE EXTERNAL AUDITORS. I HAVE BEEN SENDING E- MAILS TO THE PURCHASING AGENT AND REQUESTING FILES FROM ALL PREVIOUS PROCUREMENT. WHAT HAPPENED WAS A BREAK IN INTERNAL CONTROLS, OKAY. LIKE THERE WAS A BREAK IN THE INTERNAL CONTROLS THAT WE GOT TO THIS POSITION. SO AS I STATED PREVIOUSLY, WE HAVE TO SHOW CORRECTIVE ACTION PLANS. PART OF THOSE CORRECTIVE ACTION PLANS IS THE RESPONSIBILITY OF ALL OF THESE OFFICES AS WELL AS THE COMMISSIONERS COURT.
MY OFFICE, AUDIT PROCEDURES, I HAVE REQUESTED THAT ALL OF THE PROCUREMENT FILES -- NOT JUST THIS FILE BUT OTHER FILES -- BE GIVEN TO MY OFFICE, AND BASICALLY I AM GOING TO REVIEW THOSE FILES.
ANYTHING THAT EITHER I'M NOT GIVEN ACCESS TO OR WE HAVE QUESTIONS ON, WE WILL WORK WITH THE PURCHASING OFFICE TO DETERMINE WHETHER ANY INVOICES COMING TO THE COURT NEED TO BE STOPPED UNTIL WE HAVE ALL OF THE ANSWERS. SO THAT IS -- THAT IS ONE OF THE BEST CORRECTIVE ACTION PLANS IS THAT YOU LOOK AT EVERY PROCUREMENT AND THAT YOU -- I DON'T PRESENT ANY INVOICES TO THE COMMISSIONERS COURT FOR PAYMENT THAT HASN'T BEEN -- THE PROCUREMENT FILES HAVE NOT BEEN REVIEWED BY MY OFFICE.
THAT IS TAKING TIME. SO WE ARE GOING THROUGH THAT. THE EXTERNAL AUDITORS WILL BE HERE THE FIRST WEEK OF DECEMBER.
THEY'RE GOING TO LOOK AT SPECIFICALLY THE SITUATION THAT HAPPENED WITH THIS POOL. THEY'RE GOING TO SEE WHAT WASN'T REVIEWED, WHAT FORMS WERE NOT REVIEWED, WHAT CONTRACTS WERE PROCURED. WE DID NOT PROCURE ANY CONTRACTS WITH THE FIRM THAT HAD THE CONFLICT. WE DID NOT, THANK GOODNESS.
SO WE ASKED -- I ASKED FOR A LEGAL OPINION BECAUSE THERE WAS CONCERNS WHETHER THOSE CONTRACTS WERE VALID OR NOT. I RECEIVED A LEGAL OPINION FROM OUR OFFICE OF GENERAL COUNSEL, AND SO THEN I WAS COMFORTABLE TO MOVE FORWARD AND BRING THOSE INVOICES TO YOUR OFFICE. MY RESPONSE TO THE AUDITORS IS WE ARE IMPLEMENTING CORRECTIVE ACTION PLANS.
WE ARE STILL LOOKING AT ALL OF THE FILES.
WE ARE STILL LOOKING AT THE PROCESSES, THE EXTERNAL AUDITORS WITH SIT DOWN WITH MY OFFICE, WITH THE TREASURER'S OFFICE, AND THEY WILL LOOK AT CORRECTIVE ACTION PLANS. ANY CORRECTIVE ACTION PLANS THAT YOU TAKE ALSO WILL BE GIVEN TO THEM. THE LEGAL OPINION IS ONE CORRECTIVE ACTION PLAN. IF YOU CHOOSE TO GET AN EXTERNAL OPINION, THAT IS ANOTHER CORRECTIVE ACTION PLAN THAT YOU HAVE TAKEN AS WELL.
THAT IS UP TO THE COMMISSIONERS COURT TO DETERMINE. BUT WE DO HAVE ONE LEGAL LEGAL OPINION THAT I WILL PRESENT TO THEM SO THAT THEY CAN REVIEW WHILE NARY HERE. AS I PREVIOUSLY SAID, I DON'T KNOW THAT WE WILL HAVE A FINDING. YOU KNOW, YOU CAN'T GO BACK AND CHANGE THE FACTS. THERE WAS A BREAK IN INTERNAL CONTROLS, AND IT IS HOW WE REACT AND RESPOND TO IT, THAT'S WHAT THEY'RE GOING TO LOOK AT.
>> AND ONCE THAT FIRM IS ENGAGED, THEY ARE THEN PROVIDED WITH THE LEGAL OPINION THAT I PROVIDED MARISOL. WE ARE A CLIENT
OF THEIRS. >> I'M WRITING NOTES.
ACTION PLAN. >> AND SO THIS IS THE CLEANEST, QUICKEST BREAK FOR ME TO,
[01:15:03]
AGAIN, I HOLD MY RESPONSIBILITY OF INTEGRITY TO THE BEST OF MY ABILITIES AS CHIEF EXECUTIVE OF THE COUNTY. MY SIGNATURE BINDS OUR GOVERNMENT WITH AGENCIES ACROSS NOT ONLY THE REGION BUT THE STATE, ET CETERA. SO AS MARISOL STATED MOST CLEARLY, THERE WAS A BREAK IN INTERNAL CONTROLS.HOW WE RESPOND TO IT IS CRITICAL. SO THIS IS A LOW- LEVEL ASK TO ME FOR A SECOND OPINION.
>> CAN I ASK MARISOL A QUESTION?
>> ALMOST. GIVE ME A SECOND TO MAKE SURE SHE DOESN'T HAVE SOMETHING SHE WAS ABOUT TO SAY.
>> I WAS JUST GOING TO ASK, CAN YOU PROVIDE A LIST TODAY TO US SO IF WE WANT TO MOVE FORWARD AND SELECT SOMEONE THAT WE HAVE A LIST YOU CAN PROVIDE?
>> WE CAN TABLE THIS FOR A LITTLE WHILE.
>> I CAN HAND IT TO YOU RIGHT NOW IF YOU WANT IT
RIGHT NOW. >> YOU HAVE A LIST RIGHT NOW?
TABLING REQUIRED. >> IF WE ARE GOING TO CONSIDER OUTSIDE LEGAL COUNSEL, WE HAVE ALWAYS DONE THAT IN EXEC.
>> I WOULD HOLD THAT UNTIL EXEC. WE HAVE DONE EVERY TIME WE HAVE CONSIDERED OUTSIDE COUNSEL.
>> STEPHANIE HUNT, PURCHASING AGENT.
I WANT TO CLARIFY THE PURCHASING PROCESS FOLLOWED WITH THIS POOL IS THE SAME PROCESS WE FOLLOW WITH EVERY FORMAL PROCUREMENT AND IT IS IN LINE WITH WHAT IS REQUIRED WHEN WE DO A FORMAL SOLICITATION. THERE WAS AN UNDISCLOSED CONFLICT AND THAT WAS NOT BROUGHT TO MY ATTENTION UNTIL EARLY JULY.
SO ONCE IT WAS BROUGHT TO OUR ATTENTION, I WORKED WITH OUR LEGAL OFFICE TO REMOVE THE SCORING WHICH DID NOT CHANGE THE OUTCOME OF THE POOL AT ALL. LIKE THE COMMISSIONER SAID, THIS CONTRACTS IN QUESTION, ALL OF THEM WERE SELECTED FROM THE PRIOR POOL EXCEPT FOR ONE.
SO ONLY ONE FIRM WAS SELECTED OUT OF THE NEW POOL.
OBVIOUSLY THE WAY THAT THE POOLS ARE WRITTEN, ONCE WE AWARD A NEW POOL IT KIND OF CANCELS OUT THE PREVIOUS POOL AND WE WORK OUT OF THAT CURRENT POOL. SO WHEN THE CONTRACTS WERE BROUGHT BACK TO COURT, THOSE WERE EXECUTED UNDER THE NEW POOL BUT THEY WERE ALREADY PREQUALIFIED UNDER OUR OLD POOLS.
SO THAT IS JUST KIND OF WHERE THOSE CONTRACTS LAID.
BUT, AGAIN, THERE'S A LOT OF NARRATIVE SAYING THAT THIS WAS PROCURED ILLEGALLY, UNLAWFULLY, WHATEVER TERMINOLOGY YOU WANT.
BUT IT WAS PROCURED THE WAY THAT ALL OUR FORMAL PROCUREMENTS ARE PROCURED. SO THE CONFLICT WAS UNDISCLOSED SO OBVIOUSLY I WAS NOT AWARE OF IT, AND SO OBVIOUSLY WE BROUGHT IT BACK TO COURT TO BRING IT TO Y'ALL'S ATTENTION. AND Y'ALL MADE THE DECISION AT THAT TIME TO CANCEL THE POOL EFFECTIVE THEN, WHICH OBVIOUSLY THERE WERE ALREADY CONTRACTS IN PLACE. SO Y'ALL MADE A DECISION TO MOVE FORWARD WITH PAYING THOSE. SO I JUST WANTED TO PUT THAT OUT THERE AND LET YOU GUYS KNOW.
>> AND SINCE YOU DID, YOU CAN'T WALK AWAY YET.
WHEN WAS THIS PROCESS -- YOU SAID EARLY JULY DISCLOSED.
WHEN WAS THIS PROCESS PROCESSED?
>> YOU MEAN WHEN WAS THE POOL AWARDED?
>> NO. WHEN WAS THE POOL SCORED?
>> IT WAS SCORED BACK IN JANUARY
UH-HUH. >> AND THEN YOU SAID SOMETHING THAT I WANT TO GIVE OUR AUDITOR A CHANCE TO CLARIFY BECAUSE MY JOB IS TO READ THE ROOM. AND SO, MARISOL, YOU HAVE A RESPONSE TO THAT?
>> I DON'T THINK THE PURCHASING AGENT IS SAYING THAT THE INTERNAL CONTROLS WERE BROKEN,
CORRECT? >> NOT FROM OUR STANDPOINT.
I MEAN THERE'S AN UNDISCLOSED CONFLICT THAT WASN'T DISCLOSED TO ME, THEN --
>> WELL, THE VENDOR DID DISCLOSE THE CONFLICT IN THEIR RESPONSE TO THETHE PROPOSAL, AND WE SHOULD REVIEWING THOSE. THAT'S WHERE AN AUDITOR WILL SEE IT WAS A BREAK IN THE INTERNAL
CONTROL -- >> YOUR MIKE IS FAR AWAY.
>> THE VENDOR DISCLOSED THE CONFLICT AND THAT SHOULD HAVE
BEEN REVIEWED. >> WHAT MARISOL SAID AWAY FROM THE MICROPHONE IS THE VENDOR IN QUESTION CREATED -- THERE'S A CONFLICT FORM.
THE VENDOR FILLED OUT THE ON CONFLICT FORM AND IT WAS NOT DISCLOSED OR IT WAS MISSED OR WHAT WERE YOU
SAYING? >> IT WAS DISCLOSED ON THERE, ON THE RELATED --
>> THE VENDOR DID DISCLOSE THE RELATED PARTY.
>> THERE'S TWO FORMS IN THE FORMAL PROCUREMENT.
THERE'S A CONFLICT OF INTEREST FORM THAT SAYS THERE'S A CONFLICT BETWEEN THE VENDOR AND A KNOWN ENTITY OR KNOWN --
[01:20:02]
>> COMMISSIONER. >> COMMISSIONER.
AND THEN THERE'S OUR RELATED PARTY DISCLOSURE FORM. SO IT WAS NOTED ON THERE, ON THE RELATED DISCLOSURE FORM BUT IT WAS NOT NOTED ON THE CONFLICT OF
INTEREST. >> JUST FOLLOWING ALONG THE STORY LINE HERE, SO IT WAS FILLED OUT BY THE AGENT -- BY THE COMPANY -- THE COMPANY FILLED OUT THE CONFLICT FORM BUT THE COMMISSIONER DID NOT FILL OUT THE CONFLICT FORM, IS THAT RIGHT?
>> I'M MORE LOOKING AT INTERNAL CONTROLS AS FAR AS THE PROCUREMENT PROCESS. BECAUSE THAT FORM WAS TURNED INTO THE PROCUREMENT PROCESS, IT IS EXPECTED THAT THOSE FORMS WOULD BE REVIEWED DURING THE PROCUREMENT PROCESS.
>> BUT THEY WEREN'T? IS THAT WHAT
IT IS? >> NO, IT DID NOT GET REVIEWED BECAUSE THERE WAS 96 PROPOSALS THAT CAME IN, AND TYPICALLY WE HAVE THEM REFILL OUT ALL OF THEIR FORMS DURING -- WHEN WE BRING CONTRACT BACK TO COURT BECAUSE IT IS NOT EXECUTING A CONTRACT WHEN WE REWARD INTO THE POOL.
IT IS SIMPLY PUTTING -- PREQUALIFYING THEM INTO A POOL, NOT -- THERE'S NOT ALWAYS GUARANTEED WORK THAT COMES OUT OF THAT, AND THEN THEY WIND UP WHEN THEY BRING BACK A CONTRACT, WE HAVE THEM REFILL OUT ALL OF THE PAPERWORK THAT IS REQUIRED SO THAT WE CAN MAKE SURE THAT IT IS UP TO DATE BECAUSE SOMEBODY COULD BE AWARDED IN THE POOL AND NINE÷÷NINE LATER GET AWARDED A CONTRACT, AND THAT INFORMATION COULD HAVE CHANGED.
>> DID YOU WANT TO SAY ANYTHING
TO THAT? >> NO, I JUST FEEL STRONGLY THAT PART OF CORRECTIVE ACTION PLAN IS THOSE RELATED PARTY FORMS WERE CREATED TO IDENTIFY EVERYTHING AHEAD AT THE BEGINNING OF THE PROCESS.
SO THAT SHOULD BE A CORRECTIVE ACTION PLAN, IS THAT EVERY RELATED PARTY DISCLOSURE FORM BE REVIEWED BEFORE THE EVALUATION.
>> BECAUSE WHAT IS GOING TO PREVENT US FROM THIS HAPPENING
THAT'S THE WHOLE POINT OF THIS, IS ROADMAPPING THIS SO WE'RE NOT HERE AGAIN BECAUSE THIS IS ULTIMATELY LET'S BE HONEST, IT IS A BLACK EYE ON
OUR PROCESS. >> SO TYPICALLY THOSE ARE ALL REVIEWED PRIOR, BECAUSE WHEN WE'RE GOING INTO A PROCUREMENT WE COME OUT WITH A CONTRACT WITH A SPECIFIC VENDOR. THE POOLS ARE HANDLED DIFFERENTLY BECAUSE WE'RE NOT AWARDING CONTRACTS. WE ARE JUST PREQUALIFYING THE VENDORS ON THEIR QUALIFICATIONS.
AND SO THAT'S HOW THEY'RE GETTING AWARDED INTO THE POOL AND, AGAIN, THERE'S NO CONTRACT, AND EVEN ON THE CONFLICT OF INTEREST FORM IT SAYS THAT THEY HAVE TO FILL THAT OUT IF THERE IS A CONTRACT BEING BROUGHT BACK TO COURT OR A KNOWN SELECTION. SO THAT'S USUALLY WHEN -- DURING -- LIKE I TALKED TO JORDAN ABOUT, DURING OUR SELECTION PROCESS MAKING SURE WE HAVE THOSE FORMS UP TO DATE SO THAT WE KNOW -- LIKE BECAUSE OBVIOUSLY IF WE ARE DOING A SELECTION, WE ARE ANTICIPATING AWARDING A CONTRACT AT THAT
POINT. >> BUT IN THIS INSTANT PURCHASING -- I'M NOT TRYING TO POKE A NAME TO IT. THAT'S NOT MY INTENT.
BUT IN THIS CASE ACCORDING TO MARISOL'S FRAMING, WHICH IS EXACTLY RIGHT, THERE WAS A BREAK IN INTERNAL CONTROLS.
ACCORDING TO THE PURCHASING PROCESS THERE WAS A MISSED FORM.
YOU SAID THERE WERE 96 PROPOSALS THAT CAME IN, AND THAT WAS YOUR REASON FOR MISSING A DISCLOSURE FORM. SO WE'RE JUST TRYING TO SOLIDIFY PROCESS, WE ARE TRYING TO SOLIDIFY OPERATIONS SO USUALLY IT BECOMES ALWAYS. THAT'S WHAT THE AIM IS HERE, THAT'S WHAT THE GOAL IS.
ANYTHING ELSE BEFORE WE GET OUT OF HERE?
>> REGARDLESS, AS THE COUNTY AUDITOR IN ORDER FOR ME TO SIGN OFF ANY PROCUREMENT OR INVOICES I WILL BE NEEDING TO REVIEW ALL OF THE RELATED PARTY FORMS.
>> PERFECT. LAST WORDS, COMMISSIONER HAMMER?
>> I WANT TO SAY IF THE PROCESS WAS MISSED OR IT IS NOTNOT TYPICAL PROCESS FOR A POOL, IT NEEDS TO BE MOVING FORWARD BECAUSE THERE'S NO WAY THAT THIS IS GOING TO HAPPEN AGAIN.
BECAUSE ONCE EVERYONE IS IN THE POOL, WE RELY ON THE POOL TO MAKE OUR DECISIONS WITH PROPER JUSTIFICATION, RIGHT? SO IF THERE'S A FLAW THERE, THEN THAT'S STARTING -- I MEAN THAT'S A BOTTLENECK IN THE ENTIRE PROCESS. SO I DON'T KNOW WHAT THE PROCESS WAS BEFORE. I MEAN FROM WHAT YOU SAID, FROM A POOL PERSPECTIVE, BUT NOW THAT NEEDS TO BE 100% IN
THE PROCESS. >> I HAVE ALREADY MADE THOSE CHANGES IN MY OFFICE.
>> THAT'S GOOD. AND THANK YOU.
BUT, COMMISSIONER HAMMER, YOU AND I AGREE 100% WHERE WE'RE SAYING WE HAVE TO MAKE SURE WE DO OUR PART BECAUSE NOW IT IS ON OUR DESK TO MAKE SURE THAT MARISOL AND WE'RE ONE, MARISOL IS TWO, AND DAPHNE IS THREE. THAT THESE THREE LAYERS OF PROTECTIONS OF THE PEOPLE'S TAXPAYER DOLLARS ARE PROPERLY, EFFICIENTLY HANDLED, MANAGED
>>> AS SOON AS THE CAMERA IS ON WE KEEP MOVING.
[CONSENT ITEMS ]
>> JUST CALL ME BAM-BAM. I DON'T CARE.
I LOVE THAT GAVEL. PLEASE OPEN THE CONSENT AGENDA ITEMS. ALL RIGHT.
HOW SHOULD I WORD IT? FIRST TIME WE ARE TRYING SOMETHING NEW, FOLKS. WE HAVE A MOTION AND A
[01:25:06]
SECOND.RULE SHIFT. SORRY, GUYS. COMMISSIONERS, ARE THERE ANY THAT NEED TO BE PULLED FOR DISCUSSION AND AN INDEPENDENT VOTE?
>> I WOULD LIKE TO HAVE NOT NECESSARILY AN INDEPENDENT VOTE BUT I WOULD LIKE TO HAVE A DISCUSSION ON THE ONE RELATED TO -- I'M SORRY, I'M GOING BACK TO LOOK AT THE NUMBER. THE --
>> 22 MAYBE? >> FOOD DONATION.
>> OKAY. WE ARE -- I HAVE OPENED G1 THROUGH 37 AND COMMISSIONER SMITH SECONDED AND WE ARE GOING TO TALK ABOUT THE $500 DONATION FOR THE FOOD BANK, AM I RIGHT?
>> PERFECT. GOOD JOB. WHAT WOULD YOU LIKE
TO SAY? >> I KNOW SITUATIONS HAVE CHANGED OVER THE LAST MONTH, BUT NOW WITH THE REINSTATEMENT OF THE FEDERAL GOVERNMENT MY CONCERN IS WE PASSED A BUDGET LESS THAN TWO MONTHS AGO AND HAD THEM AS A SOCIAL SERVICES.
I HAVE ALWAYS BEEN SUPPORTIVE, I HAVE ACTUALLY BROUGHT AGENDA ITEMS TO FUND THEM TO THE COURT.
MY CONCERN IS THAT WE CAN'T -- IS IT IN HERE OR IS IT IN MISCELLANEOUS? THAT'S WHAT MY QUESTION IS.
MISCELLANEOUS. >> WE WILL COME BACK TO IT. SORRY. THAT WAS MY
ONE CONCERN. >> ON TO ANOTHER ONE. COMMISSIONER INGALSBE.
>> JUDGE, I WANTED TO MENTION ON G22 -- LET ME MAKE SURE I GOT THE RIGHT ONE. THE CONSTRUCTION MANAGER AT RISK, AUTHORIZE PURCHASE -- YES.
I WANTED TO MENTION THAT THIS WAS THE SAME AND VERY SUCCESSFUL DELIVERY METHOD WE USED AT THE GOVERNMENT CENTER. THIS IS FOR THE EAST SIDE CAMPUS, AND THE CONSTRUCTION MANAGER ACTS AS BOTH A CONSULTANT DURING THE DESIGN AND ALSO A GENERAL CONTRACTOR DURING THE CONSTRUCTION, AND THEY PROVIDE A GUARANTEED MAXIMUM PRICE. THE CONSTRUCTION MANAGER AT RISK ALSO TAKES ON SIGNIFICANT FINANCIAL RISK BY BEING RESPONSIBLE FOR DELIVERING THE PROJECT WITHIN THE GUARANTEED MAXIMUM PRICE, AND WE JUST FELT IT WAS THE BEST DELIVERY METHOD FOR THE EAST
SIDE CAMPUS. >> I LOVE IT AND I APPRECIATE IT. COMMISSIONER INGALSBE, YOU KNOW HOW I NOT ONLY SUPPORT YOUR PROJECT BUT IT IS IMPORTANT THAT WE ALL STAY IN THE LOOP TOGETHER EFFICIENTLY AND LEGALLY. SO I JUST ASK THAT YOU LOOP SOMEONE INTO MY OFFICE SO WE CAN JUST SIT IN ON YOUR MEETINGS AND BE BROUGHT UP TO SPEED AS THINGS ARE UNFOLDING JUST SO WE WILL KNOW WHAT IS GOING ON, ON A REGULAR BASIS.
I DON'T CARE IF IT IS -- YOU PICK.
IT DOESN'T MATTER TO ME, JUST SO WE CAN BE INFORMED WHEN YOU GUYS HAVE MEETINGS AND UPDATES. IT IS SUCH A BIG DEAL AND I WANT TO STAY INFORMED.
>> THANK YOU SO MUCH. PLEASE CALL THE ROLL. G1 THROUGH 37. OH, WAIT, WAIT, THERE'S SOMETHING. THERE'S MORE.
>> STEPHANIE AMANDA HUNT, PURCHASING AGENT.
ON G25 WE NEED TO REMOVE TEXAS MATERIALS GROUP FROM THE RENEWAL. THEY DID NOT RENEW LAST YEAR, AND SO SINCE THERE WAS A GAP IN THEIR SERVICE WE'RE NOT RENEWING WITH THEM THIS YEAR, BUT THE OTHER TWO WILL STAY
RENEWALS. >> SO THERE'S A SPOKEN EDIT TO 25. PLEASE CALL THE ROLL.
[K.1. Discussion and possible action on a resolution authorizing publication and posting of notice of intention to issue Hays County, Texas Combination Tax and Revenue Certificates of Obligation (the “Certificates”) in an amount not to exceed $100,000,000 for County office/administrative buildings and animal shelter facilities (collectively, the “Projects”); approving the preparation and distribution of a preliminary official statement; and authorizing certain other matters relating thereto. The Projects are further described in the List of Projects posted herewith. The Commissioners Court anticipates considering the issuance of the Certificates at its meeting on January 20, 2026, and, if the Certificates are issued, an ad valorem tax will be levied within the boundaries of the County for the payment of such certificates. The County estimates that a tax rate levy of $0.0102 per $100 assessed value will be necessary to pay the debt service on the Certificates. INGALSBE/COHEN ]
>> YES. >> COMMISSIONER SMITH.
OPEN K1. >> K1, DISCUSSION AND POSSIBLE ACTION ON A RESOLUTION AUTHORIZING PUBLICATION AND POSTING OF NOTICE OF INTENTION TO ISSUE HAYS COUNTY, TEXAS, COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION, THE CERTIFICATES, IN AN AMOUNT NOT TO EXCEED $100 MILLION FOR COUNTY OFFICE ADMINISTRATIVE BUILDINGS AND ANIMAL SHELTER FACILITIES, COLLECTIVELY THE THE PREPARATION AND DISTRIBUTION OF A PRELIMINARY OFFICIAL STATEMENT AND AUTHORIZING CERTAIN OTHER MATTERS RELATING THERE TO. THE PROJECTS ARE FURTHER DESCRIBED IN A LIST OF PROJECTS POSTED HERE WITH.
THE COMMISSIONERS COURT ANTICIPATE ISSUING THE CERTIFICATES AT THE MEETING ON JAN 20TH, 2026, AND IF THE CERTIFICATES ARE ISSUED AN AD VALOREM TAX WILL BE LEVIED WITHIN THE BOUNDARIES OF THE COUNTY FOR THE PAYMENT OF SUCH CERTIFICATE. THE COUNTY ESTIMATES A TAX RATE LEVY OF 0.0102 PER $100 ASSESSED VALUE WILL BE NECESSARY TO PAY THE DEBT SERVICE ON THE CERTIFICATES.
>> SECOND. >> DO WE HAVE A MOTION -- EXCUSE ME. WE HAVE A SECOND AND LILO LEGAL OPINION TO TALK US THROUGH WHAT THIS MEANS TO THE GENERAL PUBLIC THAT MAY MAY FOLLOW THAT JUICY PARAGRAPH. WHO DO YOU WANT TO
SPEAK UP? >> I THINK IT IS THE REQUIRED -- OR DAN OR --
>> DAN MILLER, ANGELA HOUSTON HERE. I WAS TRYING TO PEEK OVER.
>> THANK YOU, DAN. I WAS GIVING YOU EYE CONTACT.
[01:30:03]
I DIDN'T KNOW YOUR CADENCE. I DIDN'T KNOW, YOU GO FIRST.YOU KNOW, I WILL LET THE CADENCE GO TO YOU.
DAN WEG MILLER WITH SPECIALIZEDSPECIALIZED FINANCE. THIS ITEM IS FIRST STEP TO AUTHORIZE MOVING FORWARD WITH THE PROJECTS YOU DISCUSSED WITH THE 100 MILLION CERTIFICATE OF OBLIGATION. THE PROCESS STARTS WITH A NOTICE THAT WILL BE PUBLISHED, TWO NOTICES OVER THE NEXT TWO WEEKS CONCURRENTLY. THEN WE WILL START THE BOND RATING PROCESS THAT WE'VE DONE BEFORE ON THE PRIOR ISSUANCE OF COS.
THE GOOD NEWS IS THERE SHOULD BE A DISCOUNTED RATE ON THAT ISSUE BECAUSE YOU JUST ISSUED THE ROAD PORTION OF THE COS. IT WILL APPLY TO THE SAME AA PLUS BOND RATING. THEY KNEW IT WAS COMING FORWARD SO WE DON'T ANTICIPATE ANY ISSUES ON THAT RATING.
EVERYTHING IS POSITIVE FROM A CREDIT PERSPECTIVE FOR THE COUNTY. AND THEN AS MENTIONED, WE WILL COME BACK ON JANUARY 20TH TO APPROVE A DELEGATION ORDER TO THEN SELL THE COS, PROBABLY IN THE NEXT FEW DAYS TO A WEEK OR TWO AFTER THE JANUARY 20TH MEETING. AND THEN YOU GET THE FUNDS IN EARLY FEBRUARY. SO THAT IS THE PROCESS FOR KICKING OFF HERE. ONE THING TO NOTE.
WHEN WE COME BACK JANUARY 20TH THERE'S A REFINANCING OPPORTUNITY OF EXISTING DEBT THAT WE WILL BRING TO YOU AS PART OF THAT PACKAGE.
RIGHT NOW THAT REFINANCING OF EXISTING DEBT IS ESTIMATED TO SAVE OVER $1. 7 MILLION IN INTEREST THAT PRIOR BONDS ARE BEING PAID, AND THAT'S NET OF ISSUING THAT NEW DEBT.
SO QUITE A FEW THINGS GOING ON AFTER THE FIRST OF
THE YEAR. >> COMMISSIONER INGALSBE, ANYTHING ELSE?
>> NO, I THINK IT WAS EXPLAINED WELL.
IT IS OUR FIRST STEP FOR THE REQUIRED PUBLICATION AND POSTING.
>> I WANTED TO SAY BECAUSE I GOT A LOT OF RESPONSE FROM CONSTITUENTS SAYING, HEY, DO YOU THINK YOU ARE PUTTING THE CART BEFORE THE HORSE WHEN IT COMES TO THE ANIMAL SHELTER AND THOSE TYPES OF THINGS BECAUSE WE DON'T HAVE AN IL A. I KNOW WE TALKED ABOUT THIS AND WE DISCUSSED IT LAST TIME. THE ILAWILL BE COMING IN DECEMBER. WE HAVE AN MOU WHICH IS TO TAKE PLACE AND THE COS WILL NOT BE COMING TO BE ABLE TO BE USED UNTIL FEBRUARY, IS THAT
CORRECT? >> THAT'S CORRECT. THEN THERE'S A THREE YEAR -- FROM A TAX PERSPECTIVE, THEY'RE ANTICIPATED TO BE USED WITHIN THREE YEARS.
>> OKAY. I JUST WANTED TO MAKE THAT CLEAR BECAUSE I DID GET SOME QUESTIONS ABOUT THAT. SO I WANTED EVERYONE THAT IS WATCHING THIS TO UNDERSTAND THAT.
>> IN SUMMARY, COMMISSIONER HAMMER, THAT MOU, MEMORANDUM OF UNDERSTANDING, WE ARE LOOKING FOR A TIMELINE WE HAVEHAVE START CERTAIN SEQUENCING IN ORDER TO BEGIN HAVING THE IDEA OF LOOKING AT MONEY IN FEBRUARY, MARCH. SO THIS IS PURELY COMMUNICATIONS, PUBLIC LEGAL REQUIREMENTS, ET CETERA, BUT PART OF THE
COMMISSIONER SMITH. >> FEBRUARY CAN'T GET HERE SOON ENOUGH.
>> JUDGE, I WANT TO THANK DAN FOR ALL OF HIS WORK ALL THE TIME FOR MANY YEARS, AND JUST LOOKING OUT FOR THE COUNTY AND THE REFINANCING OPTION THAT YOU WILL BRING TO SAVE THE COUNTY MONEY.
>> THAT'S RIGHT. THANK YOU, DAN. JORDAN.
>> SURE. IF I MAY, COURT, JUST TO ADD ON TO WHAT DAN SAID, WE DID POS THE LIST OF FIVE PROJECTS, SPECIFIC PROJECTS THAT ARE ANTICIPATED WITH IT. THAT LIST WAS POSTED ALONG WITH THE AGENDA AS WELL, THE PHYSICAL COPY OF THE AGENDA AS WELL AND BACKUP FOR YOU.
SO THERE'S A LIST OF THE FIVE PROJECTS FOR YOU.
I WANTED TO DRAW ATTENTION TO THAT
REAL QUICK. >> THE FIVE PROJECTS, PLEASE?
>> SURE. EAST SIDE CAMPUS, ANIMAL SHELTER FACILITIES, HAYS COUNTY GOVERNMENT CENTER REMODEL, PRECINCT FOUR OFFICE BUILDING, PRECINCT FIVE
OFFICE BUILDING. >> THAT'S THE GIST.
GOOD. >> AND WE WANT TO CLARIFY THOSE ARE NOT IN ANY SPECIFIC ORDER.
>> NOT ONLY -- NOT ONLY NOT IN SPECIFIC
>> YEAH. >> PLEASE CALL THE ROLL.
COMMISSIONER INGALSBE. >> YES.
>> YES. >> COMMISSIONER COHEN.
>> YES. HOW WOULD YOU LIKE TO PROCEED, COMMISSIONERS, STAFF? BASED ON YOUR ATTENDANCE OF
PEOPLE? >> KNOCK OUT TRANSPORTATION IF WE COULD.
>> THE ROADS. WAIT, WHILE WE'RE IN MISCELLANEOUS, COULD WE --
>> SORRY, GUYS. 12 NOTICES IN ONE
[K.27. Discussion and possible action to authorize the execution of a Professional Services Agreement (2026-PSA-08) between Hays County and Halff Associates, Inc. to provide web hosting services for the Geographic Information System (GIS) Flood Viewer used by the Office of Emergency Services and amend the budget accordingly. BECERRA/M.JONES ]
DIRECTION. START WITH MIKE.PLEASE. >> K27, DISCUSSION AND POSSIBLE
[01:35:02]
ACTION TO AUTHORIZE THE EXECUTION OF A PROFESSIONAL SERVICE AGREEMENT, 2026- PSA08 BETWEEN HAYS COUNTY AND HALF ASSOCIATES INC. TO PROVIDE WEB HOSTING SERVICES FOR GIS FLOOD VIEWER USED BY THE OFFICE OF EMERGENCY SERVICES AND AMEND THE BUDGET ACCORDINGLY.>> SECOND. >> YOU WANT TO SAY ANYTHING ABOUT IT?
>> KNOW THIS, MIKE, YOU HOLD A ROLE SO IMPORTANT IN OUR GOVERNMENT AND PEOPLE WANTED TO KNOW WHAT YOU DO.
SO ESPECIALLY WITH THIS ITEM, GIVE A BLURB OF WHAT
YOU DO. >> MIKE JONES, EMERGENCY MANAGEMENT COORDINATOR, THERE FOR PUBLIC SAFETY, FOR PROPERTY FOR THE COUNTY.
WE HAVE ASSOCIATES ON THE OTHER SIDE OF THE ROOM IN CASE WE WANT TO GET INTO THE WEEDS, BUT THIS PLUG, IT WILL ALSO GIVE US A GREAT BIRD'S EYE VIEW OF WHAT IS GOING ON WHEN WE HAVE SEVERE RAINS. IT LETS US KNOW WHAT LIFE AND PROPERTY WILL BE AFFECTED BY POTENTIAL RAIN IN THAT PARTICULAR AREA OF THE COUNTY. IN ADDITION TO THAT, INUNDATION BASED ON PROJECTIONS OF THE FLOODING AND PLANNING FROM A PROJECTION STANDPOINT FROM RAINS IN COUNTY IN GENERAL. THAT'S COUPLED WITH THE UNITED STATES GEOLOGICAL SERVICES CENTER AS WELL AS THE WATER EARTH TECHNOLOGY CENTERS, 30 OF THOSE INSIDE THE COUNTY, AND WE'RE LOOKING TO BUY MORE TOO TOS TO ANSWER THE QUESTION.
EFFECTIVELY. >> AND WE WANT TO REITERATE IT IS PART OF OUR EMERGENCY RESPONSE SYSTEM TO SAVE LIVES DURING FLASH FLOODS, IN PART. VERY, VERY IMPORTANT.
I JUST WANTED TO POINT OUT WE DO THESE THINGS WITHOUT DOING IT NEGATIVELY. ANYONE ELSE WANT TO ADD COMMENTS TO
THIS ITEM? >> HOW WILL THIS WORK WITH THE CURRENT SYSTEM THAT WE HAVE, THAT WE MONITOR WITH? I MEAN I KNOW THAT INTERNALLY WE CAN PULL UP THOSE LOW WATER CROSSING INDICATORS. THIS WOULD JUST BE THAT INFORMATION IF THEY HOST THE WEBSITE WOULD BE MADE PUBLIC SO THE GENERAL PUBLIC HAS ACCESS TO IT OR DIFFERENT DATA?
>> IT WILL BE DIFFERENT BAND WIDTH, ON THE BACK END SIDE, MORE DETAILED FROM THE PUBLIC OFFICIAL SIDE AND OUR FIRST RESPONDERS AS WELL. WE HAVE LONG NEEDED TO GET 16 LICENSES FOR THAT, BUT THAT WILL ENABLE US TO SEE EXACTLY WHAT IS GOING ON IN YOUR PRECINCT.
WE WILL MAKE SURE EACH ONE OF YOU HAVE THE LICENSE FOR THE PRECINCT, THE JUDGE WILL HAVE ONE FOR THE ENTIRE COUNTY AND WE WILL HAVE SOME FOR OUR EMERGENCY ESDS FOR EXAMPLE TO INCLUDE OUR OFFICE.
>> MOST DEFINITELY. THANK YOU ALL FOR YOUR CONTINUED SUPPORT AND THANK YOU FOR BEING THE FRONT LINE OF OUR EMERGENCY RESPONSE.
[K.9. Discussion and possible action to authorize the Treasurer's Office to process a penalty fee in the amount of $346.86 to the Texas Workforce Commission and amend the budget accordingly. BECERRA/TENORIO]
I WANT TO KEEP MOVING. THEN K2 AND 3.
>> K9, DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE TREASURER'S OFFICE TO PROCESS A PENALTY FEE IN THE AMOUNT OF $346.86 TO THE TEXAS WORKFORCE COMMISSION AND AMEND THE BUDGET ACCORDINGLY.
>> SECOND. >> QUARTER ONE TAX, RATHER QUARTER ONE UNEMPLOYMENT COMPENSATION FOR TWC WAS SENT OVER TO THE HR DEPARTMENT.
IT DIDN'T GET BACK TO US IN TIME.
WE HAD A RETIREE THERE. SO WHEN I WENT TO PAY IT WE DID INCUR A $346 PENALTY AND I'M SEEKING A BUDGET AMENDMENT TO PAY THAT OFF.
>> ANY QUESTIONS OR COMMENTS? PLEASE CALL THE ROLL
>> YES. >> COMMISSIONER COHEN.
>> YES. >> COMMISSIONER HAMMER.
>> YES. >> COMMISSIONER INGALSBE.
THANK YOU FOR BRINGING IT HERE AS YOU NEED
3. >> DO WE HAVE SOMETHING IN PLACE FOR THIS NOT TO HAPPEN AGAIN?
>> THEN PENALTIES, I MEAN, YOU
KNOW. >> ACTUALLY, YES, MA'AM.
THIS IS NOT NORMAL. WE DON'T ALWAYS GET TWC BILLS BECAUSE WE DON'T ALWAYS HAVE TO PAY. WE HAVE TICKLED IT ON TO OUR
[K.2. Discussion and possible action on a Resolution approving the form and authorizing the distribution of a Preliminary Limited Offering Memorandum for Hays County, Texas Special Assessment Revenue Refunding Bonds, Series 2025 (La Cima Public Improvement District Major Improvement Project). HAMMER ]
CALENDARS TO MAKE SURE WE REVIEW IT EVERY QUARTER.>> THANK YOU FOR THE GREAT QUESTION, COMMISSIONER INGALSBE.
K2, K3. >> K2, DISCUSSION AND POSSIBLE ACTION ON A RESOLUTION APPROVING THE FORM AND AUTHORIZING THE DISTRIBUTION OF A PRELIMINARY LIMITED OFFERING MEMORANDUM FOR HAYS COUNTY, TEXAS SPECIAL ASSESSMENT REVENUE REFUNDING BONDS, SERIES 2025, LA CIMA PUBLIC IMPROVEMENT DISTRICT, MAJOR IMPROVEMENT
>> SECOND. >> COMMISSIONER HAMMER, PRETTY GENERIC.
>> I WAS GOING TO SAY WE HAVE A COUPLE OF PEOPLE AND I THINK ALSO ERIC AND JULIE. WE HAVE A LOT OF PEOPLE HERE FOR THIS.
>> AND, JULIE, TELL PEOPLE WHO YOU ARE AND WHY YOU ARE TALKING ABOUT THIS ITEM, AND JUST THE GENERAL FUNDING MECHANISM THAT THIS IS.
>> SURE. I'M JULIE HOUSTON, I'M YOUR BOND COUNSEL WITH THE LAW FIRM OF ORICK.
WHAT YOU HAVE BEFORE YOU TODAY IS AN OFFER -- YOU HAVE
[01:40:03]
TWO OFFERING DOCUMENTS. THE FIRST ONE THAT YOU HAVE CALLED IS FOR WHAT WE CALL THE MAJOR IMPROVEMENT AREA.THIS IS A PUBLIC IMPROVEMENT DISTRICT AND THE WAY THESE FINANCINGS WORK IS IT IS TOTALLY ASUPPORTED BY ASSESSMENT REVENUES LEVIED ON THE PROPERTY OWNERS WITHIN THETHE IMPROVEMENT DISTRICT THAT ARE BENEFITTING FROM THIS. SO THERE'S ZERO AD VALOREM TAX SUPPORT OF THIS DEBT. THIS IS WHAT WE CALL A SPECIAL LIMITED TAX AT ASSESSMENT, WHICH WAS LEVIED ACTUALLY FOR THE FIRST ONE IN 2015 BECAUSE BECAUSE WE'RE COMING TO DO ON THE FIRST ONE THAT YOU CALLED IS TO REFUND THOSE BONDS THAT WERE ISSUED IN '15.
THE INTEREST RATE ON THE LONG BOND WAS 7%, AND SO RIGHT NOW YOUR UNDERWRITER, FNS BONDS, IS ESTIMATING THAT THE RATES WOULD BE 4. 5% FOR THE FIRST TEN YEARS AND THEN 5. 5% FOR THE NEXT TEN YEARS. SO THERE'S STILL 20 YEARS OUTSTANDING ON THOSE BONDS.
SOME OF YOU THAT WERE HERE WHEN LA CIMA ISSUED ITS FIRST DEBT IN 2015, THAT WAS ISSUED EVEN BEFORE ANY IMPROVEMENTS WERE STARTED. SO WE CALL THAT A CONSTRUCTION BOND. AND NOW ANY TIME THAT BONDS ARE ISSUED FOR THE INDIVIDUAL NEIGHBORHOODS, THERE NEEDS TO BE 75% COMPLETION OF THE LOT DEVELOPMENT OR THE PARCEL DEVELOPMENTS WITHIN, WITHIN THE PUBLIC IMPROVEMENT DISTRICT. SO THE FIRST BOND ISSUANCE IS -- IT WAS IMPROVEMENTS THAT BENEFITED ALL OF THE PROPERTY IN LA CIMA. THE SECOND ONE IS SPECIFIC TO JUST IMPROVEMENT AREA THREE. SO THIS IS THE FIRST STEP IN THE PROCESS, IS PREPARING THE OFFERING DOCUMENT, LETTING YOUR UNDERWRITER GO OUT AND WORK WITH THE BONDHOLDERS. BECAUSE THIS DOES CARRY A CERTAIN DEGREE OF RISK BECAUSEBECAUSE IT IS ASSESSMENTS AND NOT AD VALOREM TAX, THE INITIAL PURCHASERS OF THIS WILL BE ONLY SOPHISTICATED INVESTORS, QUALIFIED INSTITUTIONAL INVESTORS. SO THAT LIMITATION HAS BEEN PLACED ON THE INITIAL PLACEMENT OF THESE BONDS.
THEY'RE ALSO IN DENOMINATIONS OF $100,000, WHICH ALSO YOU HAVE TO BE A PERSON OF MEANS OR A FINANCING INSTITUTION TO BE ABLE TO BUY THOSE SIZES.
SO WE PUT SEVERAL PRECAUTIONS IF PLACE AS FAR AS THE INVESTORS GO.
>> BEAUTIFULLY DONE. THANK YOU FOR THE SUMMARY.
>> NOW, WE DO HAVE THE DEVELOPERS HERE IF YOU'VE GOT ANY QUESTIONS ABOUT THE DEVELOPMENT ITSELF.
>> UH- HUH, YEAH. ANYTHING YOU WANT TO
EXPAND ON? >> I DO HAVE A QUESTION.
SO THAT INITIAL ROUND IN ALL OF THESE RECURRING ROUNDS, WE DO -- IS THERE THE ABILITY TO REFINANCE EACH ONE OF THOSE?
>> UH-HUH, YES. >> SO IF THE INITIAL ROUND WAS AT 8%, WHY DID WE NOT -- IN 2015 WHY DID WE NOT TRY TO REFINANCE IN THE EARLY 2020S WHEN IT WAS LIKE TWO.
>> TEN- YEAR CALL, THAT WAS MY
QUESTION. >> YEAH, 2025 -- SEPTEMBER OF 2025 WAS THE FIRST THAT THESE COULD BE
WE WERE GETTING PUBLIC DEBT AT LIKE 1. 8 TO 2. 7 AT THAT POINT SO I DIDN'T KNOW WHY WE WOULDN'T DO THAT.
THERE IT IS. TEN- YEAR LOCK IN.
ANYTHING ELSE? THANK YOU SO MUCH, JULIE. PLEASE CALL THE ROLL.
[K.3. Discussion and possible action on a Resolution approving the form and authorizing the distribution of a Preliminary Limited Offering Memorandum for Hays County, Texas Special Assessment Revenue Bonds, Series 2025 (La Cima Public Improvement District Neighborhood Improvement Area #3 Project). HAMMER ]
COMMISSIONER HAMMER.>> YES. >> COMMISSIONER INGALSBE.
>> K3, DISCUSSION AND POSSIBLE ACTION ON A RESOLUTION APPROVING THE FORM AND AUTHORIZING THE DISTRIBUTION OF A PRELIMINARY LIMITED OFFERING MEMORANDUM FOR HAYS COUNTY, TEXAS, SPECIAL ASSESSMENT REVENUE BONDS, SERIES 2025, LA CIMA PUBLIC IMPROVEMENT DISTRICT÷÷ NEIGHBORHOOD IMPROVEMENT AREA NUMBER THREE
JULIE. >> WITH RESPECT TO IMPROVEMENT AREA THREE, THIS IS WHAT WE CALL ADDITIONAL BONDS. THERE WERE ASSESSMENTS LEVIED IN 2022 THAT DID NOT SUPPORT A THREE-TO- ONE VALUE TO LEAN RATIO. SO THERE WAS A PIECE OF THAT ASSESSMENT THAT WAS SECURED BY A REIMBURSEMENT OBLIGATION. AND SO WHAT IS HAPPENING NOW IS THAT THEY HAVE THE VALUE AND THEY HAVE COMPLIED WITH ALL THE CONDITIONS PRECEDENT THAT NEEDED TO HAPPEN TO ISSUE THESE BONDS AS FAR AS CERTIFICATES OF OCCUPANCY RECEIVED, FINISHED PADS IN CERTAIN AREAS. IT IS ACTUALLY PHASES THREE, FOUR AND FIVE, IS IMPROVEMENT AREA THREE. SO THEY'VE MET THE CRITERIA, AND SO NOW WE'RE COMING TO YOU TO BASICALLY ISSUE BONDS TO REFINANCE THAT REIMBURSEMENT
[01:45:05]
>> YEAH. >> ALL CLEAR? PLEASE CALL THE ROLL.
[K.11. Discussion and possible action to authorize the execution of a quote between Hays County and Exacom for Recorder Server Refresh, and authorize a waiver of the purchasing policy for obtaining three quotes, and amend the budget accordingly. BECERRA/INGALSBE/ROBINSON ]
COMMISSIONER INGALSBE.DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE EXECUTION OF A QUOTE BETWEEN HAYS COUNTY AND EXACOM FOR RECORDER SERVER REFRESH AND AUTHORIZE A WAIVER OF THE PURCHASING POLICY FOR OBTAINING÷÷OBTAINING QUOTES.
>> SECOND. >> GIVE US A SHORT LITTLE RECAP OF WHAT YOU ARE DOING.
>> STEPHANIE ROBINSON. CCC DIRECTOR. THIS IS JUST TO REPLACE OUR SERVER THAT WE PURCHASED WHEN WE MOVED INTO THE PSV. IT IS COMING UP FOR RENEWAL.
WE NEED TO GET IT DONE THIS FISCAL YEAR TO ENSURE THAT WE STILL HAVE MAINTENANCE COVERED.
>> BEAUTIFUL. PSV, PUBLIC SAFETY BUILDING.
>> WE THANK YOU FOR WHAT YOU DO. THANK YOU FOR HELPING US BRING THIS OPERATION TOTO THE 21ST CENTURY.
>> YES. >> COMMISSIONER COHEN.
>> YES. >> COMMISSIONER COHEN.
>> YES. >> OH, I KNOW WE HAVE A LOT OF --
>> I'M GOING TO GO THROUGH WHAT YOU GUYS WANT TO HIT FIRST.
I WILL GIVE IT TO YOU GUYS. COMMISSIONER
SMITH. >> I MEAN WE HAVE A LOT OF FOLKS FOR TRANSPORTATION.
>> I KNOW. I WILL HIT THEM IN A BLANKET BUT I DIDN'T KNOW IF THERE WAS ANYTHING YOU WANTED TO CHERRY PICK AHEAD OF THAT BLOCK. WHAT LETTER?
[K.16. Discussion and possible action to execute a statement of work between CivicPlus and Hays County for the development and implementation of a new County website. BECERRA/COHEN/MCGILL]
>> K16. LET'S GO TO K16 AND THEN THREE ALL OF THEM.
>> K16. DISCUSSION AND POSSIBLE ACTION TO EXECUTE A STATEMENT OF WORK BETWEEN CIVIC PLUS AND HAYS COUNTY FOR THE DEVELOPMENT AND IMPLEMENTATION OF A NEW COUNTY WEBSITE.
THANK YOU. STATE YOUR NAME AND
TITLE, SIR. >> GOOD MORNING. JEFF MCGILL, IC DIRECTOR, HAYS COUNTY. THIS WAS NO DOUBT THE MOST REQUESTED FISCAL, FROM ALL OF THE DEPARTMENTS THIS WAS AT THE TOP OF THE LIST. IN THE SCOPE OF WORK, IT WAS ALWAYS THE SAME FROM EVERYONE, YOU KNOW, A SITE THAT WAS EXTREMELY EASY TO NAVIGATE, INFORMATION WAS EASY TO FIND WITHIN A COUPLE OF CLICKS, THAT ALL OF OUR SERVICE PORTALS ARE FRONT AND CENTER AND ALL OF OUR INFORMATION IS CORRECT AND ACCURATE AND WE HAVE A GOOD SEARCH ENGINE AND A DOCUMENT REPOSITORY.
THOSE ARE AT THE TOP OF THE LIST.
SO WE STARTED LOOKING AT WHAT OUR NEIGHBORS WERE USING FOR THEIR HOSTING VENDOR, WHICH CIVIC PLUS.
CITY OF SAN MARCOS, CITY OF KYLE, BUTA, FOR THE SAKE OF CONTINUITY AND EASE OF NAVIGATION BETWEEN MUNICIPALITIES AND THE COUNTY, THIS WAS THE VENDOR WE CHOSE AND THE GIVES US THE TOOLS TO DO THAT. WE ARE EXCITED TO GET STARTED ON THIS PROJECT, AND GET GOING. WE ARE GOING TO SPEND A WHAT IS IMPORTANT TO THEM. SO WE WANT TO MAKE SURE WE GET FEEDBACK FROM EVERYONE AND ADDRESS EVERYONE'S NEEDS FOR OUR WEBSITE. WE ARE GOING TO BE COMING BACK WITH OUR MILESTONES AS WE COMPLETE THEM AND WE ARE EXCITED TO GET STARTED. THIS WAS, I THINK, ONE THING THAT EVERYONE CAN HOLD HANDS IN UNITY, AND BE IN AGREEMENT, THAT THIS SOMETHING WE NEED.
>> THANK YOU, JEFF. I WILL SAY Y KNOW WE TALKED ABOUT THIS A BIT IN MY OFFICE BUT I WILL SAY THAT DISTRICT COURTS ARE ANSWERING CONVERSATIONS TO THE RESIDENTS, TO THE CITIZENRY, THINKING THEY ARE TALKING TO THE COUNTY JUDGE'S OFFICE. IF THERE IS A POTENTIAL LANDING WITH CHART OF SOME WAY PEOPLE WILL KNOW DISTINCTIONS BECAUSE THERE ARE FIVE DIFFERENT TYPES OF JUDGES.
PEOPLE SHOULD KNOW THE DIFFERENCE. GOOD IDEA FOR US TO CREATE ARTICULATION SO PEOPLE KNOW WHO, WHAT, WHERE, WHEN, WHY, WITHOUT HAVING TO HAVE A DEGREE IN GOVERNMENT. IF YOU CAN HELP US WITH THAT, ROAD MAPPING, I WOULD BE MORE THAN GRATEFUL.
>> SURE. >> COMMISSIONER INGALSBE.
>> I AM AS EXCITED AS YOU ARE, AND I JUST THANK YOU FOR YOUR LEADERSHIP AND I KNOW THERE ARE MANY INVOLVED. I WANT TO SAY THANK YOU AND, YEAH, REALLY EXCITED TO SEE THIS NEW WEBSITE
THAT IS MORE USER FRIENDLY. >> WE HAVE A GOOD TEAM WORKING
ON THIS. >> YES, TALKING THIS PROBABLY THREE YEARS AGO, HOW TO IMPROVE AND THIS IS A SIGNIFICANT
[01:50:01]
MILESTONE FOR YOUR OFFICE, FOR SURE, A WIN FOR EVERYONE IN THE COUNTY, IN OUR DEPARTMENT. I AM LOOKING FORWARD TO THE WORK.>> ANYTHING? >> NO I HAVE GOTTEN VERY MANY CALLS, E-MAILS, TEXTS, SAYING OUR WEBSITE IS NOT THE BEST.
GLAD TO TURN THE PAGE AND GO IN THE RIGHT DIRECTION.
>> COMMISSIONER SMITH. >> I AM GLAD YOU ARE ARE UNDERSTAND TAKING THIS NOW. WE ARE GOING TO MISS YOU. KNOWING YOU ARE AT THE REL HELM MAKES ME FEEL BETTER ABOUT IT, BUT I AM WITH EVERYONE ELSE, LONG OVERDUE AND I APPRECIATE YOU PUTTING
YOUR FOCUS ON IT NOW. >> WE GOT A GOOD PLAN.
>> IT IS PURSUANT TO US AND THE REST OF OUR DEPARTMENTS TO HAVE A LEVEL OF UNDERSTANDING AS YOU IMPLEMENT THIS, THIS IS NOT AN OVERNIGHT PROCESS AND WE WILL HAVE TO WORK THROUGH A LOT OF DIFFERENT THINGS, SO I KNOW MY OFFICE WILL MAKE THE COMMITMENT, SURE COLLEAGUES WILL. I ASK OUR DIRECTORS TO DO THE SAME.
>> PLEASE CALL THE ROLL. >> COMMISSIONER SMITH.
>> YES. >> COMMISSIONER COHEN.
[K.7. Discussion and possible action to amend the Hays County Food Bank Social Services Contract for FY 2026, adding one-time funding of $50,000.00 to assist the community with food insecurities related to the federal shutdown of the SNAP Program and amend the budget accordingly. COHEN/INGALSBE ]
>> YES. >> COMMISSIONER HAMMER.
>> SEVEN, THEN MOVE THROUGH IN THE ORDER.
>> K7, DISCUSSION AND POSSIBLE ACTION TO AMEND THE HAYES COUNTY FOOD BANK SOCIAL SERVICES CONTACT FOR FY2026 ADDING ONE-TIME FUNDING OF $50,000 TO ASSIST THE COMMUNITY WITH FOOD INSECURETIES RELATED TO THE FEDERAL SHUTDOWN OF THE SNAN PROGRAM AND AMEND THE BUDGET ACCORDINGLY.
>> COMMISSIONER COHEN? >> THANK YOU, JUDGE. SO, THIS IS BEFORE THE SNAPS WERE PUT BACK IN PLACE WAS THE REQUEST SENT.
>> I AM STANDING BY TO ANSWER QUESTIONS AND PROVIDE
CLARIFICATION. >> I KNOW COMMISSIONER SMITH WAS STARTING TO TOUCH ON IT. I GET THE CONCERN FOR THE ASK, BECAUSE THE SNAP BENEFITS HAVE BEEN REINSTATED BUT I KNOW THAT I HAVE BEEN TO TWO FOOD DISTRIBUTIONS IN THE LAST TWO WEEKS, ONE OVER THE WEEKEND, AND IT IS AT LEVELS THAT MIRROR THE PANDEMIC OF PEOPLE COMING FOR FOOD ASSISTANCE.
>> WE ARE DOUBLE THAT LEVEL. >> EXACTLY.
>> SO THERE IS DEFINITELY STILL A NEED, AND I THINK THERE IS STILL GOING OO BE A RIPPLE. IT WILL BE A LITTLE WHILE BEFORE PEOPLE CATCH UP TO WHAT HAS GONE ON. I AM SURE THEY HAD TO DELAY, YOU KNOW, PAYING OTHER BILLS TO MAYBE GET FOOD AND THINGS LIKE THAT. WE WANT TO HELP THEM GET OVER THIS, STILL DIFFICULT TIME, I BELIEVE, IN THE NEXT, YOU KNOW, MONTH AND A HALF, THROUGH THE END OF THE YEAR, AND I WANT TO SUPPORT THE FOOD BANK. THEY DO FABULOUS WORK THERE AND I HAVE SEEN THE NUMBER OF PEOPLE COMING THROUGH THOSE FACILITIES, THE NUMBER OF CARS THAT ARE WAITING IN LINE, THE FOOD BANK OVER THE WEEKEND SERVED 459 FAMILIES BY ITSELF. SO THERE IS STILL A HUGE FOOD INSECURITY NEED RIGHT NOW. I AM JUST ASKING THE COURT TO CONSIDER THE ASK.
>> COMMISSIONER INGALSBE. >> THANK YOU, COMMISSIONER. I GUESS, LISA, IF YOU WOULD SHARE A LITTLE BIT, JUDGE, THE REQUEST WAS MADE WHEN THERE WAS THE SHUTPEN DOWN AND THE PROGRAM WASN'T PROVIDING THE ASSISTANCE NEEDED. YOU SAID WE ARE NOW SEEING DOUBLE OF WHAT NUMBERS--
>> WE FAR EXCEEDED THE COVID NEED. WE HAVE MORE THAN DOUBLED THE DISTRIBUTION WE DID DURING COVID. I DID WANT TO, WITH YOUR PERMISSION, GIVE A LITTLE CLARITY. ONE THING THAT I EARLIER SAID WAS I THANK YOU FOR YOUR TRUST, THAT YOU HAVE ALWAYS GRANTED US MONEY AND SORRY THAT MR. JONES STEPPED OUT, I WANTED TO THANK HIM FOR HIS QUICK RESPONSE--
>> HE IS HERE. >> THAT IS ANOTHER MR. JONES.
>> BECAUSE PART OF THIS, THERE IS ANOTHER ELEMENT TO THIS MONEY, AND WHY I THINK IT IS APPROPRIATE AS A ONE-TIME ADJUSTMENT, BUT FIRST LET ME TELL YOU A LITTLE BIT OF WHAT WE HAVE BEEN SPENDING EXTRA MONEY ON. I TALKED EARLIER ABOUT JUST HOW MUCH EXPANSION WE HAVE DONE TO MEET THAT CRISIS. ONE THING THAT ALWAYS HAPPENS TO US IS WE NEVER SPIKE. WE SEARCH, AND THEN WE STAY AT THAT LEVEL FOREVER, WE DON'T HAVE-- EVER GO BACK DOWN. THAT HAPPENED DURING COVID AND I WOULD ANTICIPATE THAT NOW.
BUT THE THINGS BEHIND THE SCENES THAT HAVE BEEN GOING ON IS BECAUSE OF THE NEW BUILDING, AT OUR PREVIOUS LOCATION, WE WERE ABLE TO MAYBE SAVE ABOUT TWO WEEKS WORTH OF FOOD TO BE DISTRIBUTED. NOW, BECAUSE OF THE SIZE OF OUR FREEZER AND COOLER, WE CAN DO MORE LIKE TWO OR THREE MONTHS OF FOOD AND I HAVE IT
[01:55:06]
PACKED TO THE RAFTERS. I HAVE BEEN PURCHASING EXTRA FOOD AND KEEPING THAT FULT IN THE ANTICIPATION, NOT JUST OF MONEY SHUTDOWN, BUT INTERRUPTION TO THE FOOD SUPPLY CHAIN. I DO WORK VERY CLOSELY WITH THE USDA TO MAKE SURE I KNOW WHAT IS THE NEXT THING THAT IS GOING TO SLOW DOWN, OR THE NEXT THING THAT IS GOING TO GET MORE EXPENSIVE. SO I HAVE A FREEZER FULL OF MEAT, IN ANTICIPATION OF THIS. DURING THE GOVERNMENT SHUTDOWN, WE WERE UNABLE TO ORDER INTO THE FUTURE FROM THE USDA, WE WERE ASSURED THAT EVERYTHING THAT WAS ORDERED THAT WAS SET TO BE DELIVERED THROUGH DECEMBER 31ST WOULD ROLL BUT WE HAD NO WAY TO ORDER TRUCKS FOR JANUARY TO COME. AS THAT REOPENS, WE CAN, BUT THERE IS A CASCADEING EFFECT OF DELAY, IF YOU HAVE BEEN OUT OF WORK 43 DAYS YOU DON'T GO BACK IN, PRESS A BUTTON, AND EVERYTHING COMES BACK. WE ARE ANTICIPATING DELAY THERE. AS FAR AS OUR EXPANSION, OUR EXTRA STAFFING MONEY, ALL OF THIS FOOD THAT I, WE HAVE ABSORBED THAT IN OUR USUAL OPERATIONAL BUDGET. THE FOOD BANK, WAY BEFORE I GOT HERE, AND HOPEFULLY NOW, HAS ALWAYS DONE A MAGNIFICENT JOB OF STEWARDING THAT MONEY. BUT HERE, LIKE I SAID, I TRUST YOU, YOU ASK ME TO COME AND COUNT FOR EVERY LAST 50 CENTS THAT WE SPEND, BUT JUST TO GIVE MORE INSIGHT INTO THIS PARTICULAR ONE OFF, I WOULD LIKE TO SAY WHAT WE WOULD SPEND THIS MONEY ON, LIKE I SAID, WE HAVE ALREADY SPENT MORE THAN WE USUALLY SPEND ON FOOD PURCHASING, ON STAFFING, GETTING THIS BUILDING READY, AND MAKING SURE IT GOES. IT IS MISSING ONE VERY IMPORTANT ELEMENT, AND THAT IS WHY I WANTED TO THANK MIKE JONES FOR RESPONDING SO QUICKLY DURING THIS CRISIS, I THINK AT THE DIRECTION OF COMMISSIONER COHEN.THAT IS A GENERATOR. IF THAT FREEZER AND COOLER GOES OUT, BECAUSE OF A GRID SHUTDOWN, BECAUSE OF LOSS OF POW, WE WILL LOSE THAT THREE MONTHS WORTH OF FOOD THAT I HAVE HORDED, QUITE FRANKLY, THAT WE HAVE STOCK PILED. SO THE ESTIMATE FOR A GENERATOR THE SIZE AND ALSO THE LOCATION ON OUR FACILITY THAT IT WOULD HAVE TO BE TO BE THE SAFEST, IT IS QUITE HIGH, IT IS OVER $100,000. WE CANNOT ABSORB THAT THE WAY WE CAN ABSORB THESE OTHER FOOD COSTS. WE HAVE TWO ORGANIZATIONS FUNDING THAT WOULD FUND HALF OF THAT COST FIRST PRESBYTERIAN CHURCH AND FOUR YEAR NEIGHBORS FUND FOUNDED BY THE CHAMBER OF COMMERCE RAISED $30,000 TO THAT. ADDED TO YOUR $50,000 IF YOU SO CHOOSE, WE WILL COMBINE AND WE WILL GO AHEAD AND HAVE THAT GENERATOR BUILT, THAT WAY WE CAN STAY OPEN AND OPERATIONAL NO MATTER WHAT HAPPENS IN THE EVENT OF AN EMERGENCY THAT AFFECTS THE POWER
GRID. >> IS THERE NATURAL GAS AT THAT
LOCATION? I BELIEVE SO. >> I DON'T KNOW.
>> A MORE RELIABLE BACK UP, AS THE COUNTY'S DIRECTOR OF EMERGENCY MANAGEMENT, WOULD BE HAVE GAS INSTEAD OF DIESEL.
>> FOR THE BACK UP, YEAH, WE CAN DO EITHER WAY.
>> I WOULD ENCOURAGE YOU TO USE GAS BECAUSE WHEN WE HAVE HAD FREEZES IN THE PAST, AND OTHER ISSUES WITH THE COUNTY, AND WE ARE CALLING TRANSPORTATION TO COME OUT AND HELP US AND HAY DO A GREAT JOB, THANK YOU VERY MUCH, AARON, WE ARE USING THE SAME DIESEL AS FIRE TRUCKS, SAME DIESEL AS OUR ROAD CREWS, AND AS ALL OF OUR BACK-UP GENERATORS. SO IF YOU CAN GET OFF OF THAT IDEA AND USE GAS, THEN WE ARE NOT GOING TO BE FIGHTING TO TAKE
A FUEL TANK TO YOU. >> THANK YOU. I MISUNDERSTOOD YOUR QUESTION, I THOUGHT YOU MEANT FOR REGULAR HEATING AND
COOLING THROUGHOUT THE YEAR. >> FUEL AS A BACK-UP SOURCE FOR
YOUR GENERATOR. >> OKAY. THANK YOU.
>> THAT WOULD BE THE MOST IDEAL IN THAT SPACE AT THAT MOMENT
WHEN YOU NEED IT MOST. >> AND THE OTHER POINT THAT I WILL MAKE, I THINK I HAVE SAID TO THIS TO THE COURT BEFORE IS WE WERE THE FIRST PARTNER WITH THE AMERICAN RED CROSS IN THE COUNTY TO SERVE AS THE DISASTER HUB, BECAUSE OF THE SIZE OF OUR PARKING LOT IN THE FRONT AND OUR 18 WHEEL TURN AROUND IN THE BACK, WE WOULD BE ABLE TO SUPPORT EITHER FEMA OR THE RED CROSS TO BRING IN THEIR FIRST RESPOND THINGS. WE WILL ALSO BE STORING SOME OF THEIR LONG-TERM THINGS LIKE COTS AND STUFF AT OUR FACILITY BECAUSE WE DO HAVE THAT SPACE, AND THEY ACTUALLY DONATED THE FREEZER IN CONSIDERATION THAT WE WOULD DO THAT, SO IT REALLY WOULD REDUCE OUR USEFULNESS THERE TO THEN NOT
[02:00:02]
EVEN BE ABLE TO OPEN BECAUSE WE DON'T HAVE POWER, BUT MY MAIN CONCERN IS KEEPING THE FREEZER AND THE COOLER OPERATIONAL.>> WELL THOUGHT OUT. COMMISSIONER HAMMER.
>> I WANTED TO SAY, YOUR ORGANIZATION, Y'ALL ARE INCREDIBLE, Y'ALL DO GREAT WORK. THANK YOU FOR EVERYTHING
>> I WAS JUST A LITTLE-- I FEEL A LITTLE LIKE THE AGENDA ITEM PUT ON HERE WAS IN REFERENCE TO, LIKE WE NEED TO GET THESE PEOPLE FOOD AND IT WAS TO A GENERATOR, MY OPINION, ARE TWO DIFFERENT
THINGS. GO AHEAD. >> I DON'T WANT TO INTERRUPT BUT, SO LOOKING FORWARD, LIKE WE HAVE ALREADY SPENT WAY MORE THAN THIS ON THE FOOD, BECAUSE WE COULDN'T WAIT FOR A VOTE HERE, SO WE DID SPEND THAT. BUT WE WOULD LOSE THE FOOD IF WE LOSE POWER. WE WOULD NOT BE ABLE TO RESPOND TO ANYTHING LIKE THIS INTO THE FUTURE. AS FAR AS THE SNAP SITUATION, IT IS NOT GOING TO GET ALL THE WAY BETTER. THIS NEED IS GOING TO CONTINUE BECAUSE THEY ARE NOW LOOKING AT MAKING VERY LARGE CUTS TO THE PROGRAM FEDERALLY. AS I SAID EARLIER ABOUT ALL ROADS LEADING TO THE FOOD BANK, ANY OTHER CUTS MADE TO THINGS LIKE HEALTHCARE, HOUSING, IMPACT FOOD, IN THIS AREA WE HAVE A 17.6% FOOD INSECURITY RATE. WE HAVE ONE IN FOUR OF OUR KIDS LIVING IN FOOD INSECURITY, AND WE HAVE 60% OF OUR HOUSEHOLDS LESS THAN $400 AWAY FROM USING THE FOOD BANK FOR THE FIRST TIME. ANY HIT, HITS US TOO, AND THE REASON I AM TALKING ABOUT THE GENERATOR IS BECAUSE THAT WOULD AFFECT THOSE SPECIAL NEEDS THAT ARE COMING FROM THE SNAP CUTS, AND ANY OTHER NEEDS GOING INTO THE FUTURE. THE WAY IT HIT THIS TIME, THERE HAD BEEN NO POWER THING SO I WAS ABLE TO KEEP THE FOOD BUT I AM PLAYING CHICKEN WITH IT. I PRAY FOR THE GRID EVERY DAY, BECAUSE I CAN'T-- WE WOULD LOSE ALL OF THAT AND WE WOULD NOT BE ABLE TO RESPOND TO
INCREASED NEED. >> I MEAN, I FEEL LIKE THAT IS AN EMERGENCY SITUATION THAT IS A NEED, HUNDRED PERCENT.
>> I AM TRYING TO HEAD OFF THE EMERGENCY BEFORE IT IS AN EMERGENCY AND CRISIS AT THE SAME TIME.
>> PRO-ACTIVE INSTEAD OF REACTIVE. I DO WANT TO ALSO OFFER DURING THIS TIME, WHERE WE HAD 43 DAYS OF THE GOVERNMENT SHUTDOWN, ALL OF THE PEOPLE-- I AM A FAN OF SMALLER GOVERNMENT AND BIGGER CHURCHES AND BIGGER COMMUNITY, I FEEL EVERYONE AROUND US IN THE ENTIRE COMMUNITY REALLY STEPPED UP. I WANT TO APPRECIATE, I MEAN, COMMISSIONER COHEN SAID SHE WORKED, TRYING TO GATHER FOOD SUPPLIES THREE TIMES DURING THAT
PERIOD. >> SO SHE DID VOLUNTEER ON DAY
ONE OF OUR EXPANDED HOURS TOO. >> THAT IS AMAZING. I SAW, WIMBERLEY, YOU HAD MARCOS, YOU HAD WIMBERLEY CAFE, YOU HAD OLDIES, ALL OF THESE PEOPLE GIVING FREE MEALS WHICH WAS AMAZING, THEN YOU ALSO HAD THE CRISIS, BREAD BASKET, AND JUST VARIOUS CHURCHES REALLY STEP UP. THAT IS WHERE I WANT TO SEE, I WANT TO SEE PEOPLE COMING TO THEIR COMMUNITY RATHER THAN COMING TO THE GOVERNMENT TO GET THEIR FOOD AND NECESSITIES.
>> OUR OFF-SITE LOCATIONS, WE HAVE 32 OFF-SITE DISTRIBUTIONS THAT ARE DONE FOR US, WE PROVIDE THE FOOD FOR THE SALVATION ARMY, WOMEN'S CENTER SOUTH SIDE. THE ONE THAT HAS GROWN IS BOB CAT BOUNTY, WENT FROM A HUNDRED A WEEK TO 350 A WEEK AND WE PROVIDED THE FOOD FOR ALL OF THAT.
>> WHAT IS BOB CAT COUNTY? >> HAT IS THE ON TEXAS STATE
CAMPUS FOOD PANTRY. >> COMMISSIONER SMITH.
>> LOOK, I KNOW I AM GOING TO SOUND LIKE I AM PREFACING THE STATE Y HAVE ALWAYS BEEN SUPPORTIVE OF THE FOOD BANK Y.
HAVE ISSUE WITH US SAYING WE WILL USE THE FUNDS TO BACKFILL AND UNDERSTANDING IT IS A FACILITY'S COST WE ARE PAYING FOR. WE SPECIFICALLY, IN OUR BUDGET, WE LOOK AT, WHENEVER WE HAVE FOLKS COME IN UNDER THE SOCIAL SERVICES CONTRACT, WE ASK
WHAT ARE YOU ANTICIPATING? >> I WILL USE THE WOMEN'S SHELTER AS AN EXAMPLE. THE EXPANSION WAS A ONE-TIME FACILITY COST, WE KNOW THAT THE SUPPORT THAT IS GOING TO BE REQUESTED FROM US IN THE FUTURE ISN'T GOING TO INCLUDE THAT BIG NUMBER EVERY YEAR, RIGHT? I WORKED DIRECTLY WITH THE 13, I GUESS NOW 15 DIFFERENT FOOD SECURITY PROGRAMS AT USDA, WHENEVER I WORKED ON THE AG APPROPRIATIONS COMMITTEE. WE REALLY ENCOURAGED PEOPLE AT THAT POINT AND THE FACILITIES AT THAT POINT, TO SET ASIDE 10-15% OF THEIR BUDGET, THEIR FOOD BUDGET, NOT OVERALL BUDGET, BUT FOOD BUDGET EACH YEAR, AND AT THE END OF THEIR PHYSICAL YEAR TO BUY, YOU KNOW, NONPERISHABLES WITH
[02:05:04]
THAT. BUT THEY WOULD ALWAYS HAVE 10-15%, MANY OF THESE THEY COULD ADDRESS SHORTFALLS WITH, BECAUSE MANY OF THESE FOOD PANTRIES AND OTHERS, A DOLLAR IN, MAYBE TWO CENTS AT MOST, FIVE CENTS WHATEVER THE NUMBER IS GOES TO ADMINISTRATION BUT EVERY OTHER SINGLE CENT THEY ARE DOING THE RIGHT THING, SPENDING IT ON FOOD. THEY SPEND IT ON FOOD IMMEDIATELY. WHEN SOMETHING LIKE WHAT HAPPENED THIS LAST MONTH HAPPENS, THEY GET NAILED AND THEY DON'T HAVE THE ABILITY TO ADDRESS THOSE THINGS IF THEY DON'T HAVE THAT 10-15% HELD BACK TO TRY TO ADDRESS THAT WHEN THEY HAPPEN. I JUST, WITHIN YOUR BUDGET, DO Y'ALL HOLD BACK A CERTAIN AMOUNT OF THOSE DOLLARS? OR IS IT DOLLAR IN, DOLLAR OUTIMMEDIATELY? >> NO, NO. WE HAVE A VERY HEALTHY SAVINGS AND WE ALSO HAVE INVESTMENTS, WE WILL BE LOOKING AT NEXT YEAR IF WE WANT TO DISSOLVE ANY OF THOSE INVESTMENTS TO PAY DOWN OUR FACILITIES MORTGAGE. THAT IS POSSIBILITY FOR US. IN A WAY THIS WAS AN UNANTICIPATED NEED, WE HAD ALWAYS INTENDED TO GET THE GENERATOR, THE COST ESTIMATE OF THE GENERATOR JUST WENT UP WAY MORE THAN WE HAD ORIGINALLY BUDGETED. WE THOUGHT IT WOULD BE $35,000 BUT WHEN THEY ANALYZED, THE PROFESSIONALS ANALYZED THE PROPERTY, IT IS ACTUALLY $100,000. SO WE HAD NOT INTENDED TO SPEND THAT MUCH ON IT, BUT NOW HERE IT IS WITH THIS NEED AND THEN WE DID SPEND FAR MORE THAN USUAL ON FOOD, LIKE YOU SAID, I AGREE WITH YOU ABOUT THAT. WE DID SPEND A LOT MORE THAN USUAL ON THAT RESPONDING TO THE CRISIS. THAT DID TAKE AWAY FROM SOME OF THAT SAVINGS MONEY.
>> OKAY. I GUESS, AS YOU LOOK AT THESE PROJECTS IN THE FUTURE, I WOULD SAY THAT THE GENERATOR IS NOT SOMETHING THAT WAS UNANTICIPATED. YOU HAVE KNOWN YOU ARE GOING TO HAVE IT.
>> IT WAS. THE COST OF IT JUST, THE VARYING ESTIMATES OF IT WERE JUST SO DIFFERENT FROM WHAT WE HAD ORIGINALLY INTENDED.
>> IF IT IS A FACILITIES COST AND YOU KNOW IT IS COMING, I WOULDN'T HAVE AN AGENDA ITEM TO SAY WE ARE BACK-FILLING FOOD IF IT IS NOT GOING TO BE FOR FOOD, OR AT LEAST CLARIFY IT BETTER.
THAT IS MY ONLY ISSUE. >> I AM SORRY, I DID NOT HELP AUTHOR THE AGENDA ITEM AND I WAS JUST TRYING TO ASSURE YOU THIS WAS SOMETHING, SINCE IT IS A WLUN-TIME COST T IS NOT SOMETHING WE ARE ARE ALWAYS GOING TO BE ASKING FOR INTO THE FUTURE, EVEN WITH INCREASED NEED.
>> JUDGE, I WANTED TO CLARIFY. THE AGENDA ITEM, OF COURSE, WAS SUBMITTED WAY BEFORE THIS COURT MEETING AND AT THAT TIME WE DIDN'T HAVE THE SNAP PROGRAM IN PLACE, IT WASN'T REINSTATED, SO, YOU KNOW, WE WERE BEING HONEST SAYING THAT WAS WHAT IT WAS GOING TO BE USED FOR. THANKFULLY IT HAS BEEN REINSTATED AND WE CAN MOVE ON, BUT I REALLY APPRECIATE YOUR, AS WAS MENTIONED, YOUR PRO-ACTIVE APPROACH, LISA, WE HAVE SHORT AND LONG-TERM PLANNING AND YOU ARE PLANNING FOR THAT, I APPRECIATE IT. I AM GOING TO BE SUPPORTIVE IT IS DIFFICULT, ALSO, BECAUSE I KNOW THERE ARE OTHER ORGANIZATIONS THAT ARE IN THAT SAME BOAT THAT WE ARE NEEDING TO, YOU KNO, I HAVE
HEARD FROM SOME. >> CERTAINLY.
>> SO, BUT ANYWAY, THANK YOU FOR THE WORK THAT YOU DO. I KNOW IT
>> AND I DO WANT TO REITERATE THAT THIS ACTUALLY WILL CONTINUE TO SUPPORT THAT SNAP SHORTAGE BECAUSE PROTECTING THE AMOUNT OF OVER FOOD WE HAVE PURCHASED AND WE DO SUPPORT OVER 30 OF THE ORGANIZATIONS THAT YOU WERE TALKING ABOUT. THEY WOULD HAVE TO BUY FOOD IF WE WERE NOT PROVIDING THEIR FOOD.
>> THANK YOU. >> AND IN SUMMARY, I WOULD LIKE TO SAY THE RECAPPING THAT I AM HEARING IS YOU WERE PREPARING FOR THE GOVERNMENT SHUTDOWN CUTTING FOOD SUPPORT IN THE FORM OF SNAP AT A LOCAL LEVEL BY BUYING MORE, WHILE ORIGINALLY ALWAYS PLANNING TO BUY GENERATOR, BUT THE COMBINATION
>> PREPARING SPENDING MONEY THERE AND THE COST GOING UP, HAS PUT YOU IN THE POSITION. I KNEW OF THIS AGENDA ITEM VERY LONG AGO, YOU ARE EXACTLY RIGHT IN POINTING THAT OUT. YOU HAD PLANNED THIS WHILE IT WAS SHUT DOWN AND THERE WAS NO DECEPTION INTENDED. ALTHOUGH IT HAS SHIFTED, IT IS STILL, IN SPIRIT
SH ADDRESSING THE SHUTDOWN. >> COMMISSIONER COHEN? SORRY.
COMMISSIONER HAMMER. >> YOU ARE LOOKING AT ME, I AM JUST MAKING SURE. IS IT POSSIBLE, CAN WE AMEND THE ITEM?
CAN WE AMEND IT TO SAY-- >> I WILL GO TO VICKY BUT I WANTED YOU TO SPEAK ON YOUR ITEM.
>> I WAS GOING TO SPEAK ON THAT. >> YOU CAN HAVE A SEAT.
>> SO, AS COMMISSIONER INGALSBE MENTIONED, THE AGENDA ITEM WAS
[02:10:07]
DRAFTED AND PLACED ON THE SYSTEM PRIOR TO THE FEDERAL GOVERNMENT REINSTATING THE SNAP PROGRAM. DUE TO THE POSTING DEADLINES THAT WE HAVE NOW, WE DO HAVE TO POST OUR AGENDAS MUCH EARLIER THAN WE HAVE IN THE PAST. IF THE COURT DOES APPROVE THIS AMENDMENT, THE FUNDS WILL BE COMING OUT OF OUR TOBACCO SETTLEMENT FUND, THEY ARE NOT COMING FROM OUR GENERAL FUND AND WE WOULD WANT TO EDIT SECTION FOUR OF THE AMENDMENT THAT IS IN BACK UP, TO REFLECT THE USE OF FUNDS FOR A GENERATOR PURCHASE TO ASSIST WITH THAT PURCHASE, RATHER THAN THE FOODINSECURITYS. >> COMMISSIONER INGALSBE, WOULD YOU LIKE TO, OUR COHEN, WOULD YOU LIKE TO RESTATE THAT AMENDING THE ITEM FOUR TO SAY IT IS A GENERATOR?
>> THE ITEM DOES STATE IT IS FROM TOBACCO SETTLEMENT. WE JUST NEED TO CLARIFY THAT THE CONTRACT AMENDMENT WILL BE SECTION FOUR, WILL BE UPDATED TO READ FOR ASSISTANCE WITH ONE-TIME CAPITOL PURCHASE OF A GENERATOR.
>> SO MOVED FOR THAT. >> I LOVE IT. THANK YOU. WELL DONE. WE HAVE THAT AMENDMENT, LETS GO AHEAD AND CALL THE ROLL AS AMENDED. PLEASE CALL THE ROLL.
>> COMMISSIONER COHEN. >> YES.
>> COMMISSIONER HAMMER. >> YES.
>> COMMISSIONER INGALSBE. >> YES.
>> COMMISSIONER SMITH. >> YES.
[K.10. Discussion and possible action to authorize the execution of a contract between Hays County and Evoke Wellness related to substance-use treatment for participants in the Judicial Services Department. INGALSBE/FACUNDO]
>> I AM GOING TO START THE TOP OF K AND MOVE THROUGH THEM.
>> K10. DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE EXECUTION OF A CONTRACT BETWEEN HAYS COUNTY AND EVOKE WELLNESS RELATED TO SUBSTANCE USE THE JUDICIAL SERVICES
>> SECOND. >> WONDERFUL PEOPLE, PLEASE
STATE YOUR NAME AND TITLE. >> GOOD MORNING, ALBERT, ASSISTANT DIRECTOR WITH HAYS COUNTY JUDICIAL SERVICES, WITH ME IS JONATHAN. IF WILL BE BRIEF, I KNOW YOU HAVE A LONG AGENDA, BUT WE ARE HERE REQUESTING OUR CURRENT CONTRACT WITH EVOKE WELLNESS BE EXTENDED. BOTTOM LINE. IT HAS EXPIRED AND WE ARE LOOKING TO RENEW THAT CONTRACT WITH THEM, SO YOU KNOW, IT WILL REMAIN WITHIN THE PARAMETERS OF OUR PREVIOUS CONTRACTSISM WE ARE NOT SEEKING ADDITIONAL FUNDING WHATSOEVER.
>> ALBERT, I WANTED YOU TO KNOW, I AM IN FULL SUPPORT AND STAY QUIET WHEN WE TALKED ABOUT THE FIVE PRIORITY ITEMS BECAUSE I AM IN FULL SUPPORT OF BIDDING THE 16-BED FACILITY. I KNOW WE NEED-- EVERYONE SAYS WE NEED IT BUT IT DIDN'T MAKE THE CUT OF TOP FIVE PRIORITIES, ALTHOUGH IT IS A PRIORITY. WE ARE USING EVOKE, AMONG OTHERS, TO HELP US THROUGH THIS MOMENT WHERE WE DON'T HAVE A BUILDING YET. HOW IS THAT WORKING OUT?
>> IT IS WORKING VERY WELL . WITHOUT A LOCAL PROVIDER, WE HAVE TO SEND THEM ELSEWHERE. IT IS BENEFICIAL, EFFECTIVE AND EFFICIENT TO HAVE THEM IN OUR BACKYARD. WE ARE HOPING TO EXTEND THE CONTRACT WITH YOUR APPROVAL AND BEGIN REFERRING PEOPLE FOR SERVICES THERE, IN-PATIENT, AND INTENSIVE OUT
PATIENT TREATMENT. >> HOW MANY BEDS ARE AVAILABLE
TO US? >> I BELIEVE THERE IS 25 BEDS.
THEY ARE CONTINUOUSLY EVOLVING THERE.
>> EVOKE IS EVOLVING. >> YES. THEY DO NOW HAVE A FAIRLY NEW INTENSIVE OUT PATIENT TREATMENT PROGRAM, WHICH IS
EXTREMELY BENEFICIAL. >> WONDERFUL TO HEAR.
>> THE SERVICES PROVIDED ALLOW FOR US TO GO OVER THAT 16 BED BECAUSE THEY ARE DIFFERENT IN VARIED SERVICES, WITH THE 16 BED FACILITY THAT WE ARE ANTICIPATING UNDER THE BAT, AGAIN, THE REASON FOR THAT DELAY IS BECAUSE WE COULD BUILD THE BUILDING TODAY BUT WITHOUT THE OPERATIONAL FUNDS PROVIDED BY THE STATE, WHICH WE ARE GOING TO HAVE TO GO FIGHT FOR THAT IN THE NEXT LEGISLATIVE SESSION, IT WOULDN'T REALLY DO US ANY GOOD, IN ANYTHING ABOVE THE 16 BED BECOMES A PROBLEM. IS THAT A
FAIR WAY? >> THAT IS ACCURATE.
>> TO EXPAND FURTHER, IT BECOMES LABELED A HOSPITAL.
>> FULL SCALE PSYCHIATRICRUPT. >> THAT IS RIGHT. THAT IS WHY THE CEILING FOR THE PRODUCTION OF BRICKS AND MORTAR THROUGH COUNTY EFFORTS WILL BE A 16-BED FACILITY, BUT NEVER, LIKE PET RESOURCE CENTER, NEVER TO TERMINATE WHEN THE TIME COMES TO BUILD IT, IT IS USE THE 16-BED FACILITY THAT HILL COUNTY HAS AGREED TO OPERATE, AND USE EVOKE AND ANYONE ELSE ON THE GROUND.
IT IS THIS PLUS, THE SUN SHINES FOR EVERYONE.
>> I WANT TO REITERATE, JUDGE, YES, IT IS A PRIORITY. AND BUT
[02:15:01]
THE OTHER THING WITH EVOKE AND IT IS NOT JUST WITH JUDICIAL SERVICES, IT IS, YOU KNOW, THEY ALLOW SCHOLARSHIPS, FREE BEDS, CERTAIN AMOUNT, AND THEY DO THAT FOR THE MENTAL HEALTH COURT AND OTHERS. I APPRECIATE THEIR PARTNERSHIP AND WILLINGNESS.>> IF I MAY ADD SOMETHING. >> PLEASE, ALBERT.
>> IN ACCORDANCE WITH OUR CURRENT CONTRACT THAT WE HAVE, THEY WILL BE ALLOWING FOUR SCHOLARSHIPS TO OUR INDIVIDUALS
>> WONDERFUL. WE APPRECIATE IT AND WE ARE ALL IN THE SAME PAGE AS PRIORITIES. THANK YOU ALL FOR WHAT YOU ARE DOING. ANYTHING YOU WANT TO ADD SINCE YOU HAVE BEEN HERE SITTING THROUGH ALL OF
THIS? >> JUST STATE YOUR NAME AND
TITLE. >> JONATHAN TAPIOUS, SUPERVISOR FOR JUDICIAL SERVICES, WE HAVE SEEN RESULTS FROM HAVING SOMEBODY IN OUR BACKYARD, SUCH AS EVOKE, WHERE WE CONNECT INDIVIDUAL AND MAYBE RESOURCES AREN'T IN STATE, WE HAVE SEEN THEM BE MOVED OUT OF STATE, UNDER SUPERVISION FOR SUCCESSFUL REHABILITATION, IT IS GREAT TO CONNECT AND PARTNER UP WITH THOSE, YOU KNOW, VENDORS, AND RESOURCES IN OUR COMMUNITY.
>> BEAUTIFUL. THANK YOU VERY MUCH. I APPRECIATE YOU BOTH. WE ALL DO. IF THERE IS NOTHING ELSE, PLEASE CALL THE ROLL.
>> COMMISSIONER HAMMER. >> YES.
>> COMMISSIONER INGALSBE. >> YES.
>> COMMISSIONER SMITH. >> YES.
>> COMMISSIONER COHEN. >> YES.
>> JUDGE BECERRA. >> YES, THANK YOU ALL. KEEP
DOING THE GOOD WORK. >> THANK YOU.
>> OKAY. IS THERE SOMETHING HOLDING YOU HERE? AN AGENDA
ITEM? OR DO I START AT THE OP? >> LETS DO 8 AND 18 AND THEN
[Items K.8. & K.18.]
DONE ON THAT FRONT. PERFECT. >> I WILL OPEN THEM TOGETHER. ? K8, DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE EXECUTION OF STATEMENT OF WORK AND QUOTE FROM 8 BY 8 REGARDING FY26 APPROVED CALL CENTER PHONE SYSTEM ENHANCEMENT PROJECT FOR THE TAX ASSESSOR COLLECTOR'S OFFICE AND AMEND THE BUDGET ACCORDINGLY AND K18, DISCUSSION OF POSSIBLE ACTION TO EXECUTE AMENDMENT WITH TYLER TECHNOLOGIES INC. TO ADD ANNUAL MAINTENANCE AND SUPPORT FEE FOR THE REQUIRED INTERFACE FOR THE VICTIM NOTIFICATION SYSTEM, TOTALING $840 AND AMEND THE BUDGET ACCORDINGLY.
>> SECOND. >> COMMISSIONERS, BEFORE WE START WITH JEFF, QUESTIONS OR COMMENTS? PRETTY SELF EXPLANATORY, IF WE COULD SAVE IT, WE WILL. NOTHING? PLEASE
CALL THE ROLL. >> COMMISSIONER INGALSBE.
>> YES. >> COMMISSIONER SMITH.
>> YES. >> COMMISSIONER COHEN.
>> YES. >> COMMISSIONER HAMMER.
[K.5. Discussion and possible action to authorize the execution of a Professional Services Agreement (2026-PSA-05) between Hays County and CHRISTUS Santa Rosa Hospital - San Marcos (CSRSM) in the amount of $2,000,000.00 as budgeted for FY2026 related to indigent health care costs. INGALSBE/HAMMER/GONZALES ]
>> YES, HAVE A WONDERFUL DAY. >>> START AT THE TOP OF K PCHS.
>> K5, DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE EXECUTION OF PROFESSIONAL SERVICES AGREEMENT, 2026-PSA-05 BETWEEN HAYS COUNTY AND SANTA ROSA HOSPITAL IN THE AMOUNT OF $2 MILLION AS BUDGED
>> SECOND. >> WE HAVE SOMEONE STEPPING UP TO THE PODIUM TO GIVE A TINY RECAP.
>> HEALTH DEPARTMENT DIRECTOR, SO THE NEW PROFESSIONAL SERVICES AGREEMENT WAS NEGOTIATEED PREVIOUSLY THERE WAS SOME LACK OF REPORTING RESPONSIBILITY RELATED TO WHAT SERVICES WE WOULD BY RECEIVING FOR PATIENTS. WITHIN THE NEW PSA WE OUTLINED A QUARTERLY BASIS REPORT TO UNDERSTAND WHAT SERVICES OUR PATIENTS ARE RECEIVING AND HOW MUCH THOSE SERVICES COST, AND UNDUPLICATEED NUMBER OF PATIENTS SEEKING THE SERVICE. IT ALLOWS US TO XHD STAND WHAT THE COMMUNITY IS FACING AND WHAT SERVICES WE MAY NEED TO LOOK AT IN THE FUTURE FOR EXPANDING. IT ALSO HAS ACCOUNTABILITY OF FINANCIAL DOLLARS THAT WE ARE GIVING FOR THE $2 MILLION WE PROVIDE THEM. WE WILL BE, I APOLOGIZE, JORDAN IS NOT HERE, THERE IS A BAA MENTIONED, SORRY, ACRONYM, BUSINESS ASSOCIATE AGREEMENT, IT IS MEANT TO PROTECT COVERED ENTITIES. WE ARE COVERED ENTITY AS WE PROVIDE HIPAA SERVICES AND THE HOSPITAL, AS A CONTRACTOR, THAT BAA ALLOWS US TO INSURE THAT PROTECTION OF OUR PATIENTS HIPAA WILL BE
PROTECTED. >> GOOD, AND THANK YOU. I WILL LET YOU KNOW THAT AS A COURT, WE HAVE ASKED THAT ALL ORGANIZATIONS THAT RECEIVE MONEY FROM US AS A COURT HAVE THAT LEVEL OF ACCOUNTABILITY THAT MATTHEW HAS SO ELOQUENTLY HIGHLIGHTED. WHERE DOLLARS ARE GOING AND TRANSLATED TO ACTION IN THE COMMUNITY. THROUGH THAT SPOTLIGHT, ARE THERE NEW SERVICES PEOPLE CAN EXPECT AND HOPE TO SEE OR NOT AT THIS TIME
>> I WILL SAY AT THIS TIME WE CAN EXPECT TO SEE NEW ACCESS POINTS. SO THERE IS A NEW CRISIS TRINITY CLINIC OFF ARENA EXIT AND OUR PATIENTS, IT IDENTIFIES AS URGENT CARE CENTER, THEY CAN SEE THAT RATHER THAN HAVING GO TO THE HOSPITAL OR CLINIC, THEY
[02:20:03]
ARE GOING TO ALLOW OUR PATIENTS TO BE SEEN THERE AS OVERFLOW SITE. THEN KYLE IS LOOKING AT A KYLE FACILITY FOR A CLINIC, THAT WILL TREMENDOUSLY HELP OUR PATIENTS PREDOMINANTLY IN KYLE.SO, THOSE ACCESS POINTS WILL BE REALLY GOOD SERVICES. WE ARE WORKING TO SEE WHAT WE CAN DO EXPANDIG MENTAL HEALTH OPPORTUNITIES FOR OUR PATIENTS AS WELL.
>> GREAT. >> JUDGE, I REALLY WANT TO THANK MATTHEW AND CANDACE AND OTHERS THAT HAVE BEEN INVOLVED, COMMISSIONER HAMMER, INVOLVED IN THOSE NEGOTIATIONS AND FOR WILLINGNESS TO PROVIDE THOSE MORE DETAILED REPORTS, BECAUSE I THING YOU ARE RIGHT, IT IS IMPORTANT FOR US TO KNOW WHERE OUR DOLLARS ARE BEING SPENT, ÚW KNOW, MOVE, AND SO IT, YEAH, IT IS GREAT, AND ACCESS POINTS WILL BE EXTREMELY IMPORTANT, ESPECIALLY IN THE KYLE AREA WHERE WE SEE A LACK OF TRANSPORTATION NEEDS THERE. GREAT PARTNERSHIP AND GREAT JOB.
>> ANYTHING ELSE? >> JUST GOING ALLOW US, I LIKE QUARTERLY PAYMENT IF N STEAD OF ONE YEAR, $2 MILLION, THAT JUST GIVES US A LITTLE BIT MORE EYES ON OUR MONEY.
>> MORE TOUCH. >> TIME VALUE OF MONEY.
>> HUNDRED PERCENT. >> IF I MAY CLARIFY, I APOLOGIZE JORDAN IS NOT HERE, AS I SAID, BAA IS NOT CURRENTLY PRESENT, JORDAN ASKED IF IT WOULD BE OKAY IF WE CAN JUST APPROVE THE BAA THAT WOULD BE SIGNED ALONG WITH THIS ONCE WE RECEIVE IT. IT ONLY DEALS WITH THE HIPAA MATTERS, SAYING THEY WILL BE COMPLIANT WITH THE CODE OF FEDERAL REGULATIONS FOR OUR TRANSMISSION
OF HIPAA DOCUMENTATION. >> SO THAT IS FINE WITH ME.
>> GOOD WITH THAT? >> I AM GOOD.
>> SOUNDS GOOD. SFLOO PLEASE CALL ROLL.
>> COMMISSIONER SMITH. >> YES.
[K.6. Discussion and possible action to appoint Scot Woodland as the Hays County Budget Officer at step 6 effective December 1, 2025, and authorize a double-fill of the Budget Officer position through December 31, 2025. BECERRA/DORSETT ]
>> COMMISSIONER COHEN. >> YES.
>> COMMISSIONER HAMMER. >> YES.
>> COMMISSIONER INGALSBE. >> YES.
>> SCOTT WOODLAND AS HAYS COUNTY BUDGET OFFICER AND AUTHORIZE A DOUBLE FILL OF BUDGET OFFICER POSITION THROUGH DECEMBER 31ST,
>> SECOND. >> COMMISSIONER COHEN.
>> YES. >> COMMISSIONER HAMMER.
>> YES. >> COMMISSIONER INGALSBE.
>> K10, DISCUSSION AND POSSIBLE ACTION AUTHORIE EXECUTION OF
[K.12. Discussion and possible action to execute a Memorandum of Understanding for the Assisted Outpatient Treatment Program with A Better Boat, LLC, effective November 1, 2025. COHEN/INGALSBE/BROWN]
CONTRACT BETWEEN HAYS-- >> ALREADY DID THAT.
>> K12, DISCUSSION AND POSSIBLE ACTION TO EXECUTE MEMORANDUM OF UNDERSTANDING FOR THE ASSISTED OUT PATIENT TREATMENT PROGRAM
WITH BETTER BOAT LLC . >> PLEASE CALL ROLL.
>> COMMISSIONER HAMMER. >> YES.
[K.13. Discussion and possible action to authorize the execution of Change Order #2 with Dunaway Associates, LLC pursuant to the Professional Services Agreement for Sentinel Peak Park Project for design services totaling $104,900.00, and amend the budget accordingly. HAMMER/HUNT ]
>> COMMISSIONER INGALSBE. >> YES.
>> COMMISSIONER SMITH. >> JUDGE BECERRA.
>> YES. >> K13, AUTHORIZE THE EXECUTION OF CHANGE ORDER NUMBER TWO WITH DUNAWAY ASSOCIATES PURSUANT TO PROFESSIONAL SERVICE AGREEMENT FOR SENTINEL PEEK PARK PROJECT FOR DESIGN SERVICES $104,900 AND AMEND BUDGET.
>> SO MOVED. >> ANYTHING TO ADD?
>> I ACTUALLY HAVE ARCOUPLE OF PEOPLE TO SPEAK ON THIS ITEM. WE
WILL WAIT UNTIL 14. >> PLEASE CALL THE ROLL.
>> MOTION WAS BY HAMMER, THE SECOND BY WHO?
>> ROLL, COMMISSIONER INGALSBE. >> YES.
[K.14. Discussion and possible action to execute the Guaranteed Maximum Price (GMP) 1 between SpawGlass Contractors, Inc and Hays County pursuant to RFP 2025-P01 Sentinel Peak Park Improvements - Construction Manager at Risk and amend the budget accordingly. HAMMER/HUNT ]
>> COMMISSIONER SMITH SDM >> JES.
>> COMMISSIONER COHEN? >> JES.
>> DISCUSSION AND POSSIBLE ACTION TO GUARANTEED MAXIMUM PRICE, ONE, BETWEEN SPA GLASS CONTRACTORS INC. AND HAYS COUNTY SENTINEL PEAK PARK IMPROVEMENT, CONSTRUCTION MANAGER AT RISK AND
AMEND THE BUDGET ACCORDINGLY. >> SO MOVED.
>> SECOND. >> WE HAVE GRADY AND JOSH HERE
TO SPEAK ON THIS. >> STATE YOR NAME AND TITLE FOR
THE VIEWING PUBLIC. >> GRADY CARL SRNGS PRECONCEPTION SERVICES MANAGER FOR SPA GLASS CONTRACTORS.
>> JOSH, LANDSCAPE ARCHITECT WITH DUNAWAY.
>> WONDERFUL. NICE TO SEE YOU AGAIN, BY THE WAY.
>> NICE TO SEE YOU. >> WHAT WOULD YOU LIKE TO BE
DISCUSSED OR POINTED OUT? >> I WANT THEM TO POINT OUT THE PROGRESS THAT HAS BEEN MADE AND THE EFFORTS. I KNOW THIS IS AN ENTIRE COURT DEALING, BECAUSE, THANK YOU, AGAIN, FOR SUPPORTING THIS PROJECT. IT A GREAT PROJECT AND KUDOS TO YOU FOR SAYING SENTINEL PEAK PARK PROJECT SO WELL. THAT IS A MOUTHFUL.
[02:25:01]
>> FROM MYSELF AND DESIGN TEAM, JUDGE, AND COMMISSIONERS, THANK YOU FOR YOUR SUPPORT AND LETTING US LEAD THE WAY AND GUIDE AND, FOR THIS OPPORTUNITY. JAY, TUCKER, SOON TO BE CARL, THEY HAVE BEEN GREAT COMMUNICATORS TO THE DESIGN TEAM AND SPA GLASS, AS WELL AS COMMUNICATION AND THROUGH THEM TO COMMISSIONERS AND JUDGE, TREMENDOUS ADVOCATES. I CAN'T THANK THEM ENOUGH FOR GETTING US WHERE WE ARE TODAY. SPA GLASS, GRADY, HIS TEAM, HAVE DONE A GREAT JOB KEEPING THE DESIGN TEAM ON SCHEDULE AS DESIGNERS WE CAN KEEP TINKERING. SO, KUDOS TO SPA GLASS, KEEPING US IN CHECK AND KEEPING US ON POINT. CURRENTLY, AS SITE-RELATED ITEMS, WE ARE CURRENTLY DESIGN TEAM IN PROCESS PERMITTING WISE, WITH HAYS COUNTY AND SOON TO BE GMP2, THE BUILDING-RELATED ITEMS, FIXING TO BE SIGNED AND SEALED AND HEADING TO PERMIT AS WELL. AGAIN, REALLY, WANT TO THANK Y'ALL FOR THE OPPORTUNITY. I THINK THE PRESERVE IS GOING TO BE A TREMENDOUS ASSET, NOT ONLY FOR HAYS COUNTY BUT THE SURROUNDING COMMUNITIES AND BEING AN ADVOCATE FOR THIS PRESERVE, AND TEACHING PEOPLE HOW TO BE GREAT STEWARDS OF THE
ENVIRONMENT. THANK YOU. >> BEAUTIFUL. YOU BET, THANK
>> ALL RIGHT. SO, YES, FOR TODAY WE ARE SEEKING APPROVAL FOR GMP1, LIKE JOSH SAID, IS FOR CIVIL RELATED ITEMS, THE EROSION CONTROL EARTH WORK, ELECTRICAL UNDERGROUND, KIND OF SITE ELECTRIC, WATER LINE, AND DEMOLITION. SO THERE IS STRUCTURES THAT WILL BE DEMOLISHED. WE ARE SEEKING APPROVAL OF THAT. WE HAVE BEEN DOING CONSTRUCTIVE REVIEWS ON THE DMP2 PLANS LATELY, AND WILL BE PRICING THAT SOON AS SOON AS DUNAWAY HAS IT TO WHERE THEY WANT US TO PRICE IT.
>> ANYTHING ELSE? >> NO, DOES ANYBODY HAVE
QUESTIONS? >> COMMISSIONER SMITH?
>> I DO. I UNDERSTAND THIS IS GMP1, SITE WORK, BUT I WAS, I GOT TO BE HONEST, WHEN I LOOKED TAB 4 IT SAYS DRAWING AND SPECIFICATIONS, I WOULD LIKE TO-- I KNOW Y'ALL WORKING WITH ON IT BUT I WOULD LOVE TO SEE THE RENDERINGS Y'ALL ANTICIPATE
BRINGING BACK GPP2. >> YES, WE CAN PROVIDE GREAT RENDERINGS I ASSUME NEXT TIME? OR SOMETHING?
>> YES. WE WILL LOOK INTO THAT, WE WILL LOOK INTO, REGARDLESS, THERE IS GREAT DOCUMENTS AS A WHOLE WITH OVERALL FOCUS POINTS.
WE WILL MAKE SURE TO SHARE THAT. >> THANK YOU.
>> ANYTHING ELSE ? >> NO. LAST LITTLE THING, I WANT TO THANK SO MUCH, SPA GLASS, DUNAWAY, TUCKER, JAY, PROBABLY DRINKING FROM A FIRE HOSE BUT YOU HAVE DONE SUCH AN AMAZING JOB AND IT IS AN IMPORTANT JOB FOR THE COUNTY. THANK Y'ALL.
>> BEAUTIFUL. PLEASE CALL THE ROLL.
>> COMMISSIONER SMITH. >> YES.
>> COMMISSIONER COHEN. >> YES.
>> COMMISSIONER HAMMER. >> YES.
>> COMMISSIONER INGALSBE. >> YES.
>> JUDGE BECERRA. >> YES. THANK YOU. KEEP DOING
[K.15. Discussion and possible action to approve the selection of HDR Architecture, Inc. to provide professional design services for the Hays County Eastside Campus Building; and authorize staff and the Civil Division of the Criminal District Attorney's Office to negotiate a contract. COHEN/INGALSBE/HUNT ]
>> 15. >> K15, DISCUSSION AND POSSIBLE ACTION TO PROVE THE SELECTION OF HDR ARCHITECTURE INC. TO PROVDE PROFESSIONAL DESIGN SERVICES FOR THE HAYS COUNTY EASTSIDE BUILDING, AUTHORIZE STAFF AND THE CIVIL DIVISION OF THE CRIMINAL DISTRICT ATTORNEY'S OFFICE TO NEGOTIATE A CONTRACT.
>> GREAT CHOICE. HONESTLY. ANYTHING TO CONTRIBUTE?
>> ANY QUESTIONS OR COMMENTS? ALL GOOD. PLEASE CALL THE ROLL.
>> COMMISSIONER COHEN. >> YES.
>> COMMISSIONER HAMMER. >> YES.
>> COMMISSIONER INGALSBE. >> YES.
[K.17. Discussion and possible action to execute a new three-year agreement with Thomson Reuters for their West Complete Print and ProView eBook Products, and authorize a discretionary exemption pursuant to Texas Local Government Code Chapter 262.024 (a)(7)(B). INGALSBE/HIGGINS/HUNT ]
>> COMMISSIONER SMITH. >> JUDGE BECERRA.
>> YES. >> YOU CAN GO TO LUNCH. NEXT,
17. >> K17, DISCUSSION OF POSSIBLE ACTION TO EXECUTE A NEW THREE-YEAR AGREEMENT WITH THOMPSON SHGS EUTERS FOR THEIR WEST COMPLETE PRINT AND PROVIEW E BOOK PRODUCTS AND AUTHORIZE DISCRETIONARY EXEMPTION PURSUANT
TO TEXAS LOCAL GOVERNMENT CODE. >> SO MOVED.
>> SECOND. >> SELF EXPLANATORY, WELL WRITTEN, I LIKE THE THREE-YEAR WINDOW BECAUSE OF THE UNIQUENESS
OF THE ITEM. >> COMMISSIONER HAMMER.
>> YES. >> COMMISSIONER INGALSBE.
>> YES. >> COMMISSIONER SMITH.
[K.19. Discussion and possible action to execute a one-year Customer Agreement between Hays County and AED123, LLC for preventative maintenance and repair services for the AED machines located throughout the County, totaling $11,473.00 annually and amend the budget accordingly. BECERRA/GRANJENO/GONZALES]
>> YES. >> COMMISSIONER COHEN.
>> K19, DISCUSSION AND POSSIBLE ACTION TO EXECUTE A ONE-YEAR CUST XHR AGREEMENT BETWEEN HAYS COUNTY AND AEDLLC FOR REPAIR SERVICES FOR AED MACHINES LOCATED THROUGHOUT THE COUNTY TOTALING $11,473 ANNUALLY AND AAMEND THE BUDGET.
[02:30:01]
>> WE HAVE A MOTION AND SECOND. ANYTHING ELSE TO ADD? PRETTY SELF EXPLANATORY. PLEASE CALL THE ROLL.
>> COMMISSIONER INGALSBE. >> YES.
[K.20. Discussion and possible action to authorize the execution of a First Amendment to the Traffic Impact Analysis Professional Services Agreement between Hays County and WSB LLC, extending the contract time by five months, and increasing the not-to-exceed value by $40,000.00. BECERRA/A.JONES ]
>> COMMISSIONER SMITH. >> YES.
>> COMMISSIONER COHEN. >> YES.
>>> K12, DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE EXECUTION OF FIRST AMENDMENT TO THE TRAFFIC IMPACT ANALYSIS PROFESSIONAL SERVICES AGREEMENT BETWEEN HAYS COUNTY AND WSB LLC EXTENDING CONTRACT TIME BY FIVE MONTHS AND INCREASING NOT TO EXCEED VALUE
>> SECOND. >> COMMISSIONER SMITH.
>> YES. >> COMMISSIONER COHEN.
>> YES. >> COMMISSIONER HAMMER.
>> COMMISSIONER INGALSBE. >> YES.
>> TO CLARIFY, THIS ISN'T A DIRECT ENGINEERING CONTRACT, THIS IS A CONTRACT FOR THEM TO ASSIST OUR COUNTY STAFF AND REVIEWING TRANSPORTATION IMPACT ANALYSIS SUBMITTED TO THE COUNTY. THEY ARE ACTING AS THE COUNTY'S ADVOCATE IN REVIEWING
[K.21. Discussion and possible action to execute a proposal from SHI Governmental Solutions and VistaSG to procure online software to provide the public with the option to search and pay for digital documents, and authorize a 50% (fifty percent) deposit for Licenses, Custom Development, and Professional Services. BECERRA/CARDENAS ]
THOSE TO INSURE THAT THEY ARE PLAUSIBLE.>>> K21, DISCUSSION AND POSSIBLE ACTION TO EXECUTE A PROPOSAL FROM SHI GOVERNMENTAL SOLUTIONS AND VISTA SG TO PROCURE ONLINE SOFTWARE TO PROVIDE THE PUBLIC WITH THE OPTION TO SEARCH AND PAY FOR DUJTLE DOCUMENTS AND AUTHORIZE A 50% DEPOSIT FOR LICENSES, CUSTOM DEVELOPMENT AND PROFESSIONAL SERVICES.
>> PLEASE CALL THE ROLL. >> COMMISSIONER COHEN.
>> YES. >> COMMISSIONER HAMMER.
>> YES. >> COMMISSIONER INGALSBE.
>> YES. >> COMMISSIONER SMITH.
>> YES. I AM GOING TO ASK FOR CLAIRIFICATION BUT YES.
>> JUDGE BECERRA. >> WHAT, I KNOW THE PUBLIC IS GOING TO BE ACCESS THIS, I ASSUME THERE ARE FEES ASSOCIATED WITH THAT. IS IT A PASS-THROUGH FEE OR ADDITIONAL REVENUE THAT WILL BE GENERATED? IF SO, WHERE DOES THAT GO?
>> HERE WE ARE, IF YOU PLEASE APPROACH THE PODIUM, STATE YOUR NAME AND TITLE FOR THE VIEWING PUBLIC.
>> THANK YOU. I AM ROB, DEPUTY OF THE COURT, COUNTY CLERK'S OFFICE. THANKS FOR HAVING US. TO ANSWER YOUR QUESTION, THERE IS NO NEW REVENUE. THEY WILL COLLECT OUR FEES AND ATTACH AN ADDITIONAL FEE ON TOP FOR THEM TO USE THE SERVICE AND GIVE US OUR MONEY. WHAT IT DOES GIVE US IS 24 HOUR ACCESS TO A LOT OF OUR FORMS AND DOCUMENTS THE PUBLIC CURRENTLY DOESN'T HAVE.
[K.22. Discussion and possible action to execute a proposal between Terra Logic and Hays County regarding digitizing the County Clerk's probate and mental health records pursuant to their Buyboard Contract 716-23, and authorize a discretionary exemption pursuant to Texas Government Code, Chapter 262.024 (a)(7)(D) for three of the items that are not covered under the contract. BECERRA/CARDENAS/HUNT ]
>> PERFECT. >> THANK YOU VERY MUCH.
>> PLEASE. WE ALREADY VOTED. >>> K22, DISCUSSION AND POSSIBLE ACTION TO EXECUTE PROPOSAL BETWEEN TERA LOGIC REGARDING DIGITIZING THE COUNTY CLERK'S PROBATE AND MENTAL HEALTH RECORDS PURSUANT TO THEIR CONTRACT 716-23 AND AUTHORIZE A DISCRETIONARY EXEMPTION PURSUANT TO TEXAS GOVERNMENT CODE, CHAPTER 262.024A7D FOR THREE OF THE ITEMS THAT ARE NOT COVERED
UNDER THE CONTRACT. >> SO MOVED.
>> SECOND. >> MOTION AND SECOND.
>> TELL US ABOUT THE THREE ITEMS SINCE YOU ARE STILL HERE, NOT COVERED IN THE CONTRACT. NAME AND TITLE THE FOR THE VIEWING
PUBLIC. >> SHE PROBABLY KNOWS BETTER,
SHE CALLED THIS OUT. >> STEPHANY.
>> FULL INFORMATION WHEN SOMEONE CLICKS AGENDA ITEM.
>> THAT WAS GOING TO BE MY QUESTION, JUDGE.
>> THANK YOU. >> SORRY, GIVE ME JUST A MINUTE.
OKAY. STEPHANY HEMP, PURCHASING AGENT. THE THREE ITEMS NOT COVERED UNDER THE CONTRACT IS THE MEDIUM MASTERING, EXTERNAL HARD DRIVE OR JUMP DRIVE THEY WILL GET AFTER THEY DO ALL OF THE DIGITIZING OF THE RECORDS, BOXES, PACKING, AND PICK UP.
THAT IS NOT COVERED UNDER THEIR CONTRACT, BUT IT IS BEING REQUESTED BY THE COUNTY CLERK'S OFFICE FOR THEM TO DO THAT PHASE OF IT TO GET ALL THE BOXES, GET ALL THE RECORDS PACKED UP AND TAKEN. THEN ALSO THE SECURED BOX DESTRUCTION, SO THAL THEY WILL DESTROY THE RECORDS AFTER THEY HAVE ALREADY DONE ALL THE WORK AND THAT IS NOT COVERED UNDER THEIR CRACK AS WELL. THAT IS WHY WE ARE DOING DISCRETIONARY EXEMPTION.
>> I HAVE ONE OF THOSE LONG LIST OF TITLES, AS COUNTY JUDGE, I LEARNED EIGHT YEARS AGO WHEN COMMISSIONER SMITH AND I GOT ELECTED. ONE OF MY TITLES IS CHIEF, I DON'T REMEMBER THE SPECIFIC NAME OF IT, BUT LIKE CHIEF RECORDS ADMINISTRATOR FOR THE COUNTY. LIKE I GOT TO MAKE SURE THE RECORDS ARE PROPERLY EXECUTED, ALL THE WAY TO THE END. THANK YOU FOR POINTING THAT OUT. WELL DONE AND THANK YOU. RANDOM, RIGHT? RANDOM. ANYWAY.
IF THERE IS NOTHING ELSE, PLEASE CALL THE ROLL.
[02:35:02]
>> COMMISSIONER HAMMER? >> YES.
>> COMMISSIONER INGALSBE. >> YES.
[K.23. Discussion and possible action to authorize the execution of a Professional Services Agreement (2026-PSA-06) between Hays County and Rachael Lindsey, Ecological Works, to support the County's administration of its Regional Habitat Conservation Plan (RHCP) and authorize a waiver to the purchasing policy for obtaining three quotes. HAMMER/FLOCKE ]
>> COMMISSIONER SMITH. >> YES.
>> COMMISSIONER COHEN. >> YES.
>> K23, DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE EXECUTION OF PROFESSIONAL SERVICES AGREEMENT 2026-PSA-06 BETWEEN HAYS COUNTY AND RACHAEL LINDSAY, ECOLOGICAL WORKS TO SUPPORT THE COUNTY'S ADMINISTRATION OF REGIONAL HABITAT CONSERVATION PLAN AND AUTHORIZE A WAIVER TO THE PURCHASING POLICY FOR OBTAINING THREE QUOTES.
>> COMMISSIONER. >> YES. THIS IS LONG OVERDUE, I WILL LET XRL SPEAK TO IT A LITTLE BIT BUT WE HAVE SENTINEL PEAK, WE ARE TRYING TO GET CREDITS BACK. JENNY BLARE USED TO DO THAT AND THEN KIND OF GHOSTED USISM SO NOW WE ARE HOPING TO CONTRACT WITH RACHAEL LINDSAY, SHE WILL BE PERFORMING THE SAME TYPE OF DUTIES AND HELPING US GET THE CREDITS FOR FROM ECOLOGICAL STANDPOINT, HELPING WITH OUR PARKS AND
NATURAL RESOURCES. >> I WOULD SAY I THINK SINCE I HAVE BEEN ON THE COURT, WE HAVE DONE SEVEN OF THESE CONSERVATION EASEMENTS, BELIEVE IT OR NOT, MAJORITY OF THEM IN MY PRECINCT AND THE BIGGEST QUESTION WE GET IS HOW DO YOU VERIFY? HOW DO YOU INSURE THAT, NUMBER ONE, WE APPLY FOR THEM CORRECTLY, NOUP NUMBER TWO, WE CAN MAINTAIN THEM. THIS IS HOW WE DO IT. AND I AM LOOKING FORWARD TO IT. GREAT INTERVIEW WITH HER EARLIER THIS YEAR, AND SHE IS PRETTY GOOD.
>> THANK YOU. >> CARL FLOCKY, DIRECTOR OF PARKS AND NATURAL RESOURCES, THIS IS IN SUPPORT OF REGIONAL HABITAT CONSERVATION PLAN, THE MECHANISM BY WHICH PUBLIC OR PRIVATE CAN ESSENTIALLY, WHEN OPERATING UNDER FEDERAL NEXUS SUCH AS FUNDING OR PERMITTING TAKE ENDANGERED SPECIES HABITAT BY OFFSETTING IT THROUGH PRESERVING LAND ELSEWHERE. WE HAVE TRADITIONALLY WORKED WITH PRIVATE WILDLIFE BIOLOGISTS TO MAKE SURE WE ARE DOING THIS CORRECTLY ON APPLICATIONS, MANAGEMENT PLANS, RECORD KEEPING, RECORDING, HOWEVER, WE HAVE BEN NOTIFIED BY FISH AND WILDLIFE SERVICE WE ARE BEHIND ON SOME RECORDING AND WE WANT TO MOVE FORWARD AS QUICKLY AS
POSSIBLE. >> THE OTHER CLARIFICATION IS UNDER CURRENT AGREEMENT IS OUR MINIMUM ACREAGE REQUIREMENT LIKE
>> FOR THE CONSERVATION EASEMENT TO OFFSET THAT TAKING HAS TO BE
500 ACRES OF HABITAT. >> SO, YEAH, ONE OF THE THINGS, I DON'T KNOW HOW COMMON THIS IS, BUT ONE OF THE THINGS I WOULD REALLY LIKE FOR US TO LOOK AT, BECAUSE THAT AGREEMENT HASN'T BEEN LOOKED AT SINCE DEVELOPED. IF THERE IS A WAY WE CAN DROP THAT, YOU KNOW, GO BACK TO FISH AND WILDLIFE AND DROP THE AGE REQUIREMENT, THE REASON IS BECAUSE WE ARE CONSTANTLY APPROACHED CONSERVATION EASEMENTES AND BE ABLE TO PRESERVE OPEN SPACE AND PROPERTIES HERE, THE PROBLEM IS WE CAN'T GET IT TO BENEFIT US. IT IS JUST US WRITING A CHECK, UNLESS WE CAN GET TO THE 500 ACRES, IF WE CAN DROP THAT AS LOW AS POSSIBLE, IT WOULD BE GREAT. THERE ARE A LOT-- IT IS HARDER AND HARDER TO FIND A 500 ACRE PARCEL IN HAYS COUNTY BUT
LOT OF HUNDRED ACRE-- >> STILL SIGNIFICANT.
>> ABSOLUTELY SIGNIFICANT, AND I THINK OUR CONSERVATION DEVELOPMENT TITLE WE ARE WORKING ON, I THINK MINIMUM ACREAGE IS 25. HOWEVER LOW WE CAN GET THAT, IF THERE IS THE POSSIBILITY TO HELP RENEGOTIATE THAT AND HAVE HER HELP IN THAT PROCESS, IT
WOULD BE VERY BENEFICIAL. >> AND 50 YEAR MORTGAGE ON IT.
JUST KIDDING. >> OR PERMANENT ONE.
>> ANYTHING ELSE? >> I THINK THIS IS A GREAT IDEA.
HAVE WE SEEN THIS IN THE PAST? IS THAT A POSSIBILITY THEY WOULD
ALLOW THAT? >> THE REDUCING OF ACREAGE? ?
>> I AM NOT AWAR OF THAT IN THE PAST. WE CAN PROACH THE SUBJECT WITH U.S. PHILADELPHIA AND WILDLIFE, THERE RUTHER HABITAT CONSERVATION PLANS FOR IN THE AREA, THIS WAS THE RULES ON IT WERE WRITTEN BACK IN 2013, AND SINCE THEN THERE CERTAINLY HAS BEEN NEW INFORMATION ABOUT WHAT IS OCCUPIED HABITAT BY THIS SPECIES, SO THAT MIGHT HAVING BARING AND MAKE THEM BE A LITTLE MORE OPEN TO THE IDEA OF REDUCING THE SIZE, OR POTENTIALLY LOOK AT MAYBE ADDING TOGETHER ACREAGES, 200 ACRE TRACK AND 300 ACRE TRACK IF PAIRED TOGETHER. IT WOULD BE LOOKED AT, THAT WILL BE HEAVILY DEPENDENT ON THE U.S. FISH AND
WILDLIFE SERVICE. >> NICE TO SEE YOU IN YOUR
OFFICIAL CAPACITY. >> GREAT TO BE HERE.
>> GOOD JOB. >> IF NOTHING ELSE, PLEASE CALL
ROLL. >> COMMISSIONER INGALSBE.
>> YES. >> COMMISSIONER SMITH.
[K.24. Discussion and possible action to authorize Hays County to enter into a COBRA Administration Agreement with the Texas Association of Counties Health and Employee Benefits Pool (TAC HEBP) and Willis Towers Watson BenefitConnect for the COBRA administration services for non-TAC HEBP products. BECERRA/GRANJENO ]
>> YES. >> COMMISSIONER COHEN.
>> YES. >> COMMISSIONER HAMMER.
>> K24, DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE HAYS COUNTY TO ENTER KOEBA ADMINISTRATION AGREEMENT WITH TEXAS ASSOCIATION OF COUNTIES HEALTH AND EMPLOYMENT BENEFIT POOL TAG HBCP
[02:40:04]
AND WILLIS TOWER WATSON BENEFIT CONNECT FOR THE COBRA ADMINISTRATION SERVICES FOR NON-TACK HEBP PRODUCT.>> MOTION AND A SECOND. WOULD YOU LIKE TO APPROACH THE PODIUM AND GIVE US A TINY LITTLE-- TOO MANY LETTERS. WHAT ARE YOU
TELLING US? >> GOOD MORNING, COURT. THIS ITEM IS TO EXTEND OUR COBRA SERVICES TO OUR VISION INSURANCE, CURRENTLY TAC HELDS SERVICES FOR MEDICAL AND DENTAL, THIS WOULD HELP CONSOLIDATE THAT TO ALSO ADD OUR VISION INSURANCE FOR THOSE EMPLOYEES WHO SEPARATE FROM THE COUNTY TO SEND NOTICES TO CONTINUE THEIR COVERAGE UNDER COBRA. EXCUSE MY VOICE, I THINK
I AM LOSING MY VOICE. >> THANK YOU VERY MUCH.
>> WELL WORDED, JUST WANTED YOU TO SPEAK IT OUT LOUD SO PEOPLE FOLLOWING ALONG, RETIRED INDIVIDUALS, THOSE ON COBRA, CAN UNDERSTAND WHAT IS BEING DISCUSSED.
>> ABSOLUTELY. >> COMMISSIONERS, QUESTIONS OR
COMMENTS? >> COMMENT AND CLARIFICATION AND THIS WAS, WE HAD THIS CONVERSATION EARLIER WITH STAFF, OR I DID. ONE THING THAT I AM CONSTANTLY FIGHTING, I KNOW THE REST OF Y'ALL ARE AS WELL, IS ASSUMPTION THE HAYS ARE SUBDIVISION OF THE OFFICE OF THE COMP TROLLER. WHILE THEY PARTICIPATE IN OUR PROGRAM, WE ALLOW THEM TO PARTICIPATE IN OUR PROGRAM, AND THEY PAY ALL COSTS ASSOCIATED WITH IT. I WAS-- I OBJECTED TO US PAYING FOR THE WELLNESS PROGRAM FOR HAYS CAD IF THEY WANT TO PARTICIPATE, THEY ARE MORE THAN WELCOME TO. BUT THAT IS A COST BEING INCURRED BY THE COUNTY THAT THEY ARE NOT HELPING US PAY FOR WHATSOEVER. SO, AGAIN, I PROPOSED IN THIS THAT WE MOVE FORWARD WITH THE PROGRAM WE HAVE AND IF THEY DO WANT TO PARTICIPATE, HAYS CAD SHOULD PAY THEIR PORTION FOR WHATEVER EMPLOYEES CHOOSE TO PARTICIPATE.
>> ADDITIONALLY, FOR THE RECORD, THEY ARE STILL BEATING HEARTS IN HAYS COUNTY, RESIDENTS, I BELIEVE, NINE TIMES OUT OF TEN, ALTHOUGH I DON'T CARE FOR US TO INCUR THE EXPENSE, I WANT TO MAKE SURE WE REITERATE AND HIGHLIGHT THE ROAD MAPS SO THEY CAN FUND THE ACCESS BECAUSE WHATEVER WE CAN DO FOR HAYS COUNTY COMMUNITY, WE ALL BENEFIT. COMPLETELY ACCURATE, NOT TO PAY FOR IT ON OUR COUNTY DIME, BUT I WANT TO PROVIDE THE
COUNTY ACCESS . >> I APOLOGIZE, I JUMPED TO THE
NEXT ITEM. >> YOU DID BUT WHILE THERE, I BUTTONED IT UP, WHEN SOMEONE CLICKS THE ITEM, I WANT THEM TO
HEAR THE FULL THOUGHT. >> COMMISSIONER SMITH.
>> YES. >> COMMISSIONER COHEN.
>> YES. >> COMMISSIONER HAMMER.
[K.25. Discussion and possible action to update the 2026 Employee Health Benefits Plan – Wellness Incentive Provisions. BECERRA/GRANJENO]
>> YES. >> COMMISSIONER INGALSBE.
>> 25. >>> K25, DISCUSSION POSSIBLE ACTION UPDATE 2026 EMPLOYEE HEALTH BENEFITS PLAN, WELLNESS
INCENTIVE PROVISIONS. >> SO MOVED.
>> SECOND. >> WE HAVE A MOTION AND SECOND.
JUST SO THE VIEWING PUBLIC AND THOSE IN THE AUDIENCE UNDERSTAND, 25 YEARS FROM NOW WHEN SOMEONE CLICKS THIS AGENDA ITEM, THEY ARE GOING TO HAVE NO IDEA WE JUST TALKED ABOUT IT, AND AT LEAST A LITTLE THUMB NAIL VERSION OF IT, SO COMMISSIONER,
CAN YOU RESTATE YOUR COMS? >> SURE. ON NUMBER 25, THE WELLNESS INCENTIVE PROVISIONS, WE CURRENTLY, AS A COUNTY, ALLOW HAYS CAD, WHICH IS NOT A FUNCTIONAL PART, HAYS CENTRAL APPRAISAL DISTRICT, NOT EMPLOYEES OF THE COUNTY, HOWEVER, WE DO ALLOW THEIR OFFICE TO PARTICIPATE IN HEALTH BENEFITS PROGRAM. THEY HAVE TO PAY HUNDRED PERCENT OF THE EXPENSES RELATED TO THAT. WE ARE NOT GOING AS THE COUNTY, WE ARE NOT GOING TO PAY FOR THE WELLNESS PORTION OF THAT PROGRAM FROM OUR COUNTY EXPENSES, SHOULD THOSE EMPLOY EASE AND SHOULD HAYS CAD CHOOSE TO PAY FOR THE WELLNESS PREVENTION WORK, THEN THEY CAN DO THAT. BUT THEY ARE GOING TO HAVE TO PAY FOR THEMSELVES IN ORDER TO PARTICIPATE, IT WON'T BE
SUBSIDIZED BY HAYS COUNTY. >> IN A PREVIOUS COMMENT, THE UNITY OF IDEAS UNDER THE ITEM, I SHARED WITH ERIC, OUR DIRECTOR OF HR, THAT I AM HAPPY TO SUPPORT BEATING HEARTS, 9 TIMES OUT OF 10 ARE HAYS COUNTY REZDENS AND AS LONG AS IT IS NOT ON THE DIME, ON THE DIME OF OUR HAYS COUNTY TAXING AGENCY. WE PROVIDE ACCESS, PROVIDE A ROAD MAP, PROVIDE WITH ALL THE SUPPORT THEY NEED AS LONG AS THEY WILL PAY FOR IT, WE SHOULD SUPPORT THEM. COMMISSIONERS, ANYTHING ELSE TO ADD?
>> HR DIRECTOR, ON THIS TITEM THREE PROVISIONS, NOT ALLOW CAD TO PARTICIPATE AS WELLNESS PROGRAM, LET THEM MAKE THE DECISION, WE CAN SUPPORT THEM THROUGH THAT HOW WE DID IT, PUT
[02:45:03]
THEM IN CONTACT WITH WELLNESS CONSULTANT, AND BENEFITS CONSULTANT, SMART BENEFITS, IF THAT IS SOMETHING THEY WISH TO LOOK INTO. THE OTHER PROVISIONS, FIRST ADDING TO WELLNESS PROGRAM IS TO GIVE GRACE TO EMPLOYEES WHO DO NOT MEET THE DEADLINE OF MARCH 31ST OF 2026, TO GIVE CONTEXT, IN SEPTEMBER THE COURT APPROVED THE 11.5% WE RECEIVED FROM TEXAS ASSOCIATE COUNTIES AS PART OF OUR HEALTH INSURANCE PREMIUMS TO NOT PASS THAT ON TO EMPLOYEES WITH THE CONDITION THEY GET THEIR ANNUAL WELLNESS PHYSICAL BY MARCH 31ST OF 2026, EFFORTS TO HELP THEM GET TO KNOW THEIR NUMBERS AND TAKE CARE OF ANY ISSUES THAT MAY ARISE WITH THEIR PROVIDER. THIS WOULD GIVE GRACE TO EMPLOYEES WHO DO NOT MEET THE DEADLINE, GET TOO GET ON THE WELLNESS RATE.UNDERSTANDING THIS IS A NEW PROGRAM, MIGHT BE DELAYS IN THEM GIVING THE PROVIDER SINCE IT IS THE FIRST YEAR WE WANT TO HAVE
GRACE ON EMPLOYEES. >> JULY? LETS GIVE A DEADLINE TO
IT. >> WE WANT TO GIVE TO THE END OF
>> WITH THE UNDERSTANDING THAT EVENTUALLY WE DO WANT TO HOLD OUR EMPLOYEES ACCOUNTABLE IN GETTING IT DONE BY THE GIVEN DEADLINE BUT IN A PROGRESSIVE WAY. SO MORE TO COME ON THAT BASED ON HOW THE BUDGET LOOKS LIKE FOR NEXT YEAR, POTENTIALLY HOLDING ACCOUNTABLE BY 2028 TO GET IT DONE BY THE DEADLINE, OR THEY WOULD BE ON THE NONWELLNESS RATE FOR THE ENTIRE YEAR.
>> LOVE YOU BUT I DON'T THINK SO. I BELIEVE CLEAR, CONCISE, MEASURABLE, ATTAINABLE GOALS IS WHAT WE SHOULD FOLLOW AND I BELIEVE, GO SO YOUR DOCTOR, YOU HAVE INSURANCE WITH THE COUNTY AND GET THIS, ENOUGH TIME TO GET PEOPLE HALF A YEAR OO SEE THE DOCTOR I THINK IS REASONABLE AND WE BENEFIT FROM IT BEING DONE SOONER THAN KICKING THE CAN LATER.
>> CAN WE, INSTEAD OF GOING TO DECEMBER, KEEP IT WITHIN THE
>> SHORTER WINDOW. >> SEPTEMBER 30?
>> THAT GIVES THEM-- >> GREAT.
>> THE QUARTER. >> JUST FOR THE VIEWING PUBLIC F YOU GOT YOUR PHYSICAL DONE OF THIS YEAR, MARCH 1ST UNTIL CURRENT, YOU CAN USE IT AS VARFICKATION YOU VARPHICATION.
>> WE WANT YOU HEALTHY AND HAPPY AND ALIVE FOR ALL OF THOSE
AROUND YOU. GO GET IT DONE. >> YES.
>> SECOND PROVISION WOULD BE NEW HIRES, SINCE THEY DON'T HAVE COUNTY INSURANCE THERE IS 30-DAY WAITING PERIOD EFFECTIVE APRIL, SORRY, JANUARY 1ST, WE WANT TO GIVE THEM FOUR MONTHS ON THE WELLNESS RATE BEFORE MOVING THEM TO THE NON-WELLNESS, BECAUSE WE
WANT TO GIVE THEM TIME-- >> AGREE.
>> WITH THE PROVIDER, ESPECIALLY NEW TO THE AREA, SOMETIMES THERE IS DELAY. FOUR MONTHS FROM THEIR DATE OF INSURANCE BECOMING EFFECTIVE TO GET THEIR WELLNESS DONE BEFORE MOVING.
>> OKACHLT >> PLEASE CALL THE ROLL.
>> COMMISSIONER COHEN. >> YES.
>> COMMISSIONER HAMMER. >> YES.
>> COMMISSIONER INGALSBE. >> YES.
>> COMMISSIONER SMITH. >> YES.
>> JUDGE BECERRA. >> YES. I SEE HAND RAISING. GET
YOUR PHYSICALS. JUST KIDDING. >> YEAH. JUDGE.
>> TOTALLY PLAYING. >> JUDGE, I WANT TO MAKE A CLARIFICATION WITH THE MOTION WE DID APPROVE THE THREE
>> WITH THE CHANGE OF EFFECTIVE DATES TO 9-30-2026 FOR LATE
SUBMISSIONS. >> TIGHTENED UP THE DEADLINE FOR
GETTING A PHYSICAL. >> QUICK QUESTION, WHEN DOES
[K.26. Discussion and possible action to approve updates to various job titles across departments to better align with current duties and responsibilities. BECERRA/GRANJENO]
OPEN ENROLLMENT END? >> NOVEMBER 28.
>> PERFECT. THANK YOU. >> BEAUTIFUL.
>> PLEASE MOVE ON TO NUMBER 26. >> K26, DISCUSSION AND POSSIBLE ACTION TO APPROVE UPDATES TO VARIOUS JOB TITLES ACROSS DEPARTMENTS TO BETTER ALIGN WITH CURRENT DUTIES AND
RESPONSIBILITIES. >> SO MOVED.
>> SECOND. >> HR DIRECTOR ERIC, WITH THIS I JUST WAS SPEAKING TO DEPARTMENT HEADS AND AFTER REVIEWING JOB DESCRIPTIONS WE WANT TO MAKE TITLE CHANGES BASED ON THE DUTIES CURRENTLY HOLDING, SO, PRE-TRIAL SERVICES, AS YOU SAW EARLIER, THEY REFER TO THEMSELVES AS JUDICIAL SERVICES, VERY STRAIGHT FORWARD CHANGES TO THESE JOB TITLE CHANGES AS WELL AS SOME IN FACILITY MAINTENANCE AND THE SHERIFF'S OFFICE, TAX SUPERVISORS, TO TAX MANAGERS IN THE TAX OFFICE, THERE IS A LIEUTENANT IN THE JUVENILE DEPARTMENT, ACADEMIC PROGRAM COORDINATOR AND JUVENILES PROVISION OFFICER AS WELL IN THE JUVENILE PROBATION DEPARTMENT THEY WANT TO RETITLE JUVENILE COMMUNITY COORDINATOR TO REFLECT THEIR DUTIES.
>> WILL THAT HAP V A MONETARY IMTACT?
>> IT WILL NOT. THIS WILL NOT HAVE ANY IMPACT FROM A FISCAL
[02:50:05]
PERSPECTIVE OR CHANGE IN STATUS. >> OKAY. YOU SURE? HONESTLY FOR THE VIEWING PUBLIC, WE FULLY SUPPORT MAXIMUM PAY FOR CO-WORKERS, BUT WHEN YOU SOMETIMES SHIFT TITLES, THERE ARE IMPLICATIONS I WANT TO MAKE SURE FOLKS DON'T ERRONEOUSLY
>> SO THIS IS A GOOD REASON WHY WE WANT TO MAKE THE TITLE CHANGES NOW IS BECAUSE WE ARE UNDERGOING A MARKET STUDY FOR ALL POSITIONS IN THE COUNTY. TO ACCURATELY BERNMARK THOSE AGEN OTHER COUNTIES WE WANT TO MAKE SURE WE HAVE THE JOB TITLES IN
>> ANYTHING ELSE? >> PLEASE CALL THE ROLL.
>> COMMISSIONER HAMMER. >> YES.
>> COMMISSIONER INGALSBE. >> YES.
>> COMMISSIONER SMITH. >> YES.
[K.28. Discussion and possible action to authorize the acceptance of a grant award from the Office of the Governor, Criminal Justice Division, Violence Against Women Formula Grant in the amount of $16,263.66 and amend the budget accordingly. COHEN/BOUTTE/HIGGINS ]
>> COMMISSIONER COHEN. >> YES.
>> 28. >> K28, DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE ACCEPTANCE OF A GRANT AWARD FROM THE OFFICE OF GOVERNOR, CRIMINAL JUSTICE DIVISION, VIOLENCE AGAINST WOMEN FORMULA GRANT IN THE AMOUNT OF $16,263.66 AND
AMEND THE BUDGET ACCORDINGLY. >> SO MOVED.
>> COMMISSIONER INGALSBE. >> YES.
>> COMMISSIONER SMITH. >> YES.
>> COMMISSIONER COHEN. >> YES.
>> COMMISSIONER HAMMER. >> YES.
>> JUDGE BECERRA. >> YES. THIS IS ONE OF THOSE MOMENTS WHERE I THINK PAPER READY INMATES, OKAY, GETTING THE
[K.29. Discussion and possible action to authorize the acceptance of a grant award from the FY26 Office of the Governor, Specialty Court Program for the County Courts at Law in the amount of $14,607.50 and amend the budget accordingly. INGALSBE/BOUTTE/BROWN ]
MONEY BACK, THIS THE STATE GIVING US THAT MONEY BACK.>>> K29. >> DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE ACCEPTANCE OF A GRANT AWARD FROM THE FY26 OFFICE OF THE GOVERNOR, ESPECIALLYTY COURT PROGRAM FOR THE COUNTY COURTS AT LAW IN THE AMOUNT OF $14,607.50 AND AMEND
THE BUDGET ACCORDINGLY. >> SO MOVED.
>> SECOND. >> PLEASE CALL THE ROLL.
>> COMMISSIONER SMITH. >> YES.
>> COMMISSIONER COHEN. >> YES.
[K.30. Discussion and possible action to authorize the submission of the grant application to the Centers for Disease Control and Prevention and U.S. Department of Health and Human Services, Healthy Brain Initiative Road Map Strategists Program in the amount of $50,000.00. INGALSBE/BOUTTE/GONZALES ]
>> COMMISSIONER HAMMER. >> YES.
>> COMMISSIONER INGALSBE. >> YES.
>> K30, DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE SUBMISSION OF THE GRANT APPLICATION TO THE CENTERS FOR DISEASE CONTROL AND PREVENTION AND U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES, HEALTHY BRAIN INITIATIVE ROAD MAP STRATEGEST PROGRAM IN THE AMOUNT OF $50,000.
>> ALL RIGHT. THIS IS GOOD. COMMISSIONERS? ANYTHING TO ADD?
>> YES. >> MATTHEW GONZALEZ, WE ARE APPLYING FOR THIS GRANT TO IMPROVE LOCAL COMMUNITY HEALTH FOR INDIVIDUALS WITH DEMENTIA, SO THIS WILL ALLOW US TO TAKE GOOD LOOK INTO COMMUNITY HEALTH AND UNDERSTANDING WHAT OUR COMMUNITY IS FACING WHEN IT COMES TO DEMENTIA, WE WILL APPROACH THROUGH FOOD AND NUTRITION LENS TO UNDERSTAND HOW EVERYTHING IMPACTS ONE ANOTHER FROM A HOLISTIC APPROACH.
>> THAT I HAVE LEARNED IN ALL MY YEARS IS THE BEST APPROACH. GOOD JOB, I FULLY SUPPORT THAT EFFORT. ANYTHING ELSE? PLEASE
CALL THE ROLL. >> COMMISSIONER COHEN.
>> YES. >> COMMISSIONER HAMMER.
[K.31. Discussion and possible action to execute a Professional Service Agreement (2026-PSA-07) between Hays County and Langford Community Management Service for grant preparation services and amend the budget accordingly. BECERRA/BOUTTE]
>> YES. >> COMMISSIONER SMITH.
>> K31. GOLLY. >> DISCUSSION AND POSSIBLE ACTION TO EXECUTE A PROFESSIONAL SERVICE AGREEMENT 2026-PSA-07 BETWEEN HAYS COUNTY AND LANGFORD COMMUNITY MANAGEMENT SERVICE FOR GRANT PREPARATIONS SERVICES AND AMEND THE BUDGET ACCORDINGLY.
>> CANDACE. YOU WANT TO SAY ANYTHING ABOUT IT?
>> THIS WAS AN ITEM THE COURT APPROVED A COUPLE OF WEEKS AGO RELATED TO THE TEXAS DEVELOPMENT BOARD INFRASTRUCTURE FUND GRANT AND LANGFORD WILL BE PREPARING THE GRANT APPLICATION FOR US.
>> SO, I WOULD INCLUDE ON THAT WITH THE PASSAGE OF PROP 4, I WOULD ANTICIPATE BRINGING SOMETHING ELSE BACK TO LOOK TO TRY TO IDENTIFY ADDITIONAL PROJECTS THAT COULD APPLY FOR.
>> I MEAN, THE FACT IS IT WILL BE HALF A BILLION DOLLARS A YEAR FOR EXISTING INFRASTRUCTURE AND HALF FOR NEW INFRASTRUCTURE RELATED TO WATER. I AM NOT GOING TO SAY NEW AGENCY BUT THE RECONFIGURATION OF WATER AGENCIES IN THE STATE, SOMEONE FAMILIAR WITH THAT WILL BE HELPFUL.
>> BEAUTIFULLY DONE. THANK YOU, PLEASE CALL THE ROLL.
>> COMMISSIONER INGALSBE. >> YES.
>> COMMISSIONER SMITH. >> YES.
[K.32. Discussion and possible action to approve the cancellation of the Commissioners Court on December 2, 2025. BECERRA ]
>> COMMISSIONER COHEN. >> YES.
>> COMMISSIONER HAMMER. >> YES.
>> JUDGE BECERRA. >> YES. 32. JOOP K32, DISCUSSION AND POSSIBLE ACTION TO APPROVE THE CANCELLATION OF COMMISSIONER'S COURT DECEMBER 2ND, 2025.
>> THE REASON FOR THIS S FOR THE VIEWING PUBLIC, YOU KNOW IT MAKES NO DIFFERENCE TO ME, EVEN IF OUT OF THE REGION, I CAN ZOOM IN AS YOU CAN TOO. BUT I HAVE BEEN TOLD BY NUMEROUS SPACES AND I FULLY SUPPORT THIS, OF COURSE, I CREATED THE AGENDA ITEM, TO GIVE THE PEOPLE TRYING TO HAVE THANKSGIVING, NOT BUY BE STUCK READING CONTRACTS IN THE MIDDLE OF IT BECAUSE OF THE WAY THINGS
[02:55:04]
OVERLAP. THAT IS WHAT IT IS ABOUT. IN PART, ADMINISTRATIVELY KEEPING UP WITH THINGS WE ARE DOING. IS THAT RIGHT? DID ISUMMARIZE IT RIGHT? >> I DON'T KNOW.
>> I DON'T KNOW. >> I DON'T KNOW WHO YOU ARE
ASKING THE QUESTION TO. >> I WAS HOPING-- THERE IS A FEW OF THE PEOPLE I TALKED TO IN THIS ROOM BUT IF THEY DON'T WANT TO SAY ANYTHING, THEY DON'T HAVE TO.
>> I GUESS, JUDGE, BECAUSE WE DO APPROVE THE CANCELLATIONS, SO I AM NOT SURE, IS THAT GOING TO INTERFERE WITH THE--
>> PAYMENT CYCLES? WE THOUGHT ABOUT THAT AND HAVE AT LEAST 30 DAYS WITH PEOPLE. I AM UNDERSTANDING IT IS NOT A PROBLEM BUT IF THERE IS A NEW PROBLEM.
>> I WASN'T CONSULTED ABOUT IT. >> ARE WE STILL GOING TO PAY
PEOPLE WITHIN 30 DAYS? >> I WOULD HAVE TO LOOK AT THE INVOICES, I KNOW MY ACCOUNTS PAYABLE TEAM, NOT KNOWING THERE WAS GOING TO BE A CANCELLATION, WE HAVE ALREADY ENTERED INVOICES INTO THE SYSTEM TO BE READY FOR PAYMENT WITH THE DECEMBER 2ND DATE, CANCELING, WE WOULD HAVE TO CHANGE THOSE DATES, I KNOW VENDORS, IF WE WAIT UNTIL THE 16TH IT WOULD BE A WHOLE, ALMOST A WHOLE MONTH OF NOT HAVING TO BE PAID. ULTIMATELY IT IS UP TO
THE COMMISSIONER'S COURT. >> I WILL BE HERE FOR SECOND.
>> I WILL TOO. I AM HAPPY TO, YOU KNOW.
>> I AM HAPPY TO STAY MEETING ON THE SECOND.
>> WE ARE ONLY MEETING ONCE IN NOVEMBER.
>> TOTALLY FINE. >> I WAS DOING THIS AS AN ASK OF
OTHER PEOPLE. >> I HAD A COUPLE OF PEOPLE THAT REACHED OUT AND SAID THEY ARE PLANNING ON A LOT ON THE SECOND.
I MEAN, PLANNING ON PUTTING THINGS ON THE AGENDA.
>> AGAIN, EVEN IF WE ARE OUT OF THE AREA, I CAN ZOOM IN. I WAS DOING IT FOR OTHERS. WE WILL LEAVE IT ALONE.
>> OKAY. >> LETS GO TO, WE HAVE AN EXECUTIVE SESSION ITEM OF THE SERVICE REPORT.
IS THAT WHY YOU GUYS ARE STILL HERE?
[I.1. Hold a public hearing with possible action to establish "No Parking" zones during specific times: Monday through Friday from 6:45 AM to 7:40 AM and 2:45 PM to 3:30 PM along Tubman Drive, Smithsonian Lane, and Niagara Falls Lane. SMITH/A.JONES ]
>> THEY CAN WAIT. JUST KIDDING.
>> I I1. >> HOLD A POSSIBLE HEARING TO ESTABLISH NO PARKING ZONES DURING SPECIFIC TIMES MONDAY THROUGH FRIDAY FROM 6:45 A.M. TO 7:40 A.M. AND 2:45 P.M. TO 3:30 P.M. ALONG TUBMAN DRIVE, SMITHSONIAN LANE, AND NIAGARA
>> SECOND. >> I AM OPENING THE AGENDA ITEM FOR PUBLIC HEARING. ANYTHING WISHING TO SPEAK FOR OR AGAINST, PLEASE APPROACH THE PODIUM. IF YOU ARE NOT SURE IF YOU WOULD BE PROTESTING IT, THEN IT IS PROBABLY NOT SOMETHING TO PROTEST FOR YOU. I SEE NO MOVE: I WILL CLOSE THE PUBLIC HEARING.
>> NOW LETS GO ON WITH THIS. >> THANK YOU, JUDGE. IT IS, THIS IS FOR NO PARKING ZONE SPECIFICALLY IN FRONT OF A SCHOOL AND DURING SCHOOL HOURS, PICK UP AND DROP OFF.
>> VERY CLEAR, VERY STRAIGHT FORWARD. MAKE THAT A MOTION.
>> PLEASE CALL THE ROLL. >> COMMISSIONER COHEN.
>> YES. >> COMMISSIONER HAMMER.
>> YES. >> COMMISSIONER INGALSBE.
[I.2. Discussion and possible action to call for a public hearing on December 2, 2025, to establish a "No Parking" zone along both sides of Rocky Ridge Trail. SMITH/A.JONES]
>> YES. >> COMMISSIONER SMITH.
>> YES. >>> I2, DISCUSSION AND POSSIBLE ACTION TO CALL FOR A PUBLIC HEARING ON DECEMBER 2ND, 2025, TO ESTABLISH A NO-PARKING ZONE ALONG BOTH SIDES OF ROCKY RIDGE
>> SECOND. >> PLEASE CALL THE ROLL.
>> COMMISSIONER HAMMER. >> YES.
>> COMMISSIONER INGALSBE. >> YES.
[I.3. Discussion and possible action to authorize the execution of an Advance Funding Agreement, and associated Resolution, by and between the State of Texas, acting by and through the Texas Department of Transportation (TxDOT) and Hays County for the FM 2001 at Windy Hill Road project. COHEN/A.JONES ]
>> COMMISSIONER SMITH. >> YES.
>> COMMISSIONER COHEN. >> YES.
>> YES. >> EXCUSE ME. DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE EXECUTION OF ADVANCE FUNDING AGREEMENT AND ASSOCIATED RESOLUTION BY AND BETWEEN THE STATE OF TEXAS ACTING BY AND THROUGH THE TEXAS DEPARTMENT OF TRANSPORTATION, TEX DOT, AND HAYS COUNTY FOR WINDY HILL ROAD
>> SECOND. >> YOU WANT TO SAY ANYTHING
ABOUT IT? >> IRON JONES, HAYS COUNTY TRANSPORTATION, THIS IS FUNDING AGREEMENT FOR IMPROVEMENTS ON WINDY HILL 2001, VERY SIMPLE, I MEAN, IT IS STANDARD ADVANCE.
>> ALTHOUGH, YES, I WANTED TO GIVE YOU THE DATE, MY TIME.
>> PLEASE CALL THE ROLL. >> COMMISSIONER INGALSBE.
>> YES. >> COMMISSIONER SMITH.
[I.4. Discussion and possible action to approve the selection of Pape Dawson Consulting Engineers, LLC to provide design, engineering, survey, utility coordination, and CE&I services for Centerpoint Road - Beeback Inn Rd. & Old Bastrop Hwy.; and authorize staff and the Civil Division of the Criminal District Attorney's Office to negotiate a contract. INGALSBE/HUNT/A.JONES]
>> YES. >> COMMISSIONER COHEN.
>> YES. >> COMMISSIONER HAMMER.
>> DISCUSSION AND POSSIBLE ACTION CONSULTING ENGINEERS LLC, TO PROVIDE DESIGN ENGINEERING SURVEY UTILITY COORDINATION AND CE AND I SERVICES FOR CENT POINT ROAD, B BACK IN ROAD AND OLD BASH DROP HIGHWAY AND AUTHORIZE STAFF AND TO NEGOTIATE A
>> SECOND. >> MOTION AND IS AEKD. PLEASE,
ANYTHING ELSE? >> I WAS GOING TO ASK, JUDGE, I KNOW THIS IS THE KIND OF NEW PROCESS THAT WE HAVE AGREED ON.
[03:00:04]
SO VENDOR SELECTION IS IN BACK UP JUSTIFICATION. DO WE NEED TOGO THROUGH ANY OF THAT? >> YEAH, WHATEVER YOU WANT TO
DO. >> THAT WOULD BE EVERYBODY IN ALL THESE FORMS. DO YOU WANT TO DO THAT? I AM FINE TO.
>> I THINK IS A GREAT IDEA, PLEASE.
>> NO, IT IS RIGHT. >> DAWSON, JUDGE, BACK UP IF YOU WOULD LIKE TO FOLLOW LONG. IF YOU WOULD LIKE TO READ, IS REALLY FAMILIAR WITH HAYS COUNTY. OUR TEAM DID-- THE TEAM HAS EXTENSIVE EXPERIENCE DEVELOPING FULL PS&E GEOMETRIC DESIGNS FOR ROADWAYS, SAFETY IMPROVEMENTS, RURAL AND URBAN RECONSTRUCTION, AND FREEWAY OVERPASS AND INTERCHANGES. SO THAT IS JUST SOME OF IT, JUDGE. THERE IS A LOT OF INFORMATION THAT WE CAN ALL, YOU KNOW, READ ON, BUT I WANTED TO PROVIDE SHORT SURMRY OF WHY WE FELT THEY WERE THE BEST.
>> PERFECT QUESTION. PERFECT. IT IS TIMELY. THANK YOU FOR THAT.
>> ANYTHING ELSE TO ADD ON THAT? >> PLEASE CALL THE ROLL.
>> COMMISSIONER SMITH. >> YES.
>> COMMISSIONER COHEN. >> YES. 92 COMMISSIONER HAMMER.
[I.6. Discussion and possible action to approve the selection of LJA Engineering, Inc. to provide Design services for the High Road Project in Precinct 1; and authorize staff and counsel to negotiate a contract. INGALSBE/A.JONES. (Part 1 of 2) ]
>> YES. >> COMMISSIONER INGALSBE.
>> YES. >> I-6. DISCUSSION AND POSSIBLE ACTION TO APPROVE THE SELECTION OF LJA ENGINEERING INC. TO PROVIDE FOR HIGHWAY PROJECT PRECINCT ONE AND AUTHORIZE STAFF AND COUNCIL TO NEGOTIATE A CONTRACT.
>> COMMISSIONER INGALSBE. >> JUDGE, AGAIN, VERY FAMILIAR WITH WORKING IN HAYS COUNTY ON ENGINEERING PROJECTS AND HAVE COMPLETED COMPARABLE LOCAL GOVERNMENT PROJECTS AND CENTRAL TEXAS, AND THEY HAVE A LOT OF EXPERIENCE IN HAYS COUNTY, WILLIAMSON COUNTY, HIGHLY QUALIFIED FOR THIS.
>> BEAUTIFUL. >> THANK YOU. PLEASE CALL THE
>> YES. >> COMMISSIONER HAMMER.
>> YES. >> COMMISSIONER INGALSBE.
>> YES. >> COMMISSIONER SMITH.
>> JUDGE, WE SKIPPED I-5, SHOULD I GO BACK TO THAT?
>> WE SKIPPED I-5, YOU SAY? HOW DID I DO THAT?
>> I READ-- >> SHE JUST READ I-5.
>> WE DID I-4. BUT I-5 ISLIA AVENUE PROJECT.
>> WHAT I READ WAS FOR FIVE. SO--
>> YOU DON'T HAVE A ROLL CALL FOR FIVE?
>> I THOUGHT WE-- >> I DON'T BELIEVE WE OPENED
[I.5. Discussion and possible action to approve the selection of Pape Dawson Engineers to provide design services for the Leah Avenue project in Precinct 1; and authorize staff and counsel to negotiate a contract. INGALSBE/A.JONES ]
>> DISCUSSION AND POSSIBLE ACTION TO PROVIDE DESIGN SERVICES FOR LEAH AVENUE PROJECT PRESINT WUNG AND AUTHORIZE STAFF AND COUNCIL TO NEGOTIATE A CONTRACT.
>> THIS IS WHY IT IS IMPORTANT, COMMISSIONER, THAT YOU ARE ON TOP OF THIS BECAUSE LEAH AVENUE IS IMPORTANT BECAUSE IT IS ALSO TIED TO THE CIVIC CENTER PROJECT.
>> CORRECT. >> AND YOU UNDERSTAND THE INTRICACIES AND THE WAY IT IS MOVING AND HOW WE DONE WANT TO JUST A PAVED OVER ROAD AND THEN FOR THE CIVIC PROCESS. I AM GLAD
YOU ARE WATCHING THAT. >> THANK YOU, JUDGE.
>> SO, WHAT I READ PREVIOUSLY, JUDGE, WAS TO FIVE.
>> YEAH. >> NOW WE WILL CONNECT.
>> PLEASE CALL THE ROLL. >> COMMISSIONER HAMMER.
>> YES. >> COMMISSIONER INGALSBE.
>> YES. >> COMMISSIONER SMITH.
>> YES. >> COMMISSIONER COHEN.
>> YES. TELL ME WHAT NUMBER YOU ARE ON.
[I.6. Discussion and possible action to approve the selection of LJA Engineering, Inc. to provide Design services for the High Road Project in Precinct 1; and authorize staff and counsel to negotiate a contract. INGALSBE/A.JONES.(Part 2 of 2)]
>> I-7. >> ACTUALLY, I-6 IS NEXT. WE DID
I-4. >> LETS DO SIX. WE WILL CONTINUE
>> I6. DISCUSSION AND POSSIBLE ACTION TO PROVE THE SELECTION OF LJAA AMGENERINGING INC. TO PROVIDE DESIGN SERVICES FOR HIGHWAY PROJECT AND AUTHORIZE STAFF AND COUNCIL TO NEGOTIATE A
>> SECOND. >> ALL RIGHT. NOW ON I-6 AND COMMISSIONER INGALSBE, ANYTHING ELSE?
>> YOU KNOW, THEY, LJA HAS COMPLETED COMPARABLE LOCAL GOVERNMENT PROJECTS IN CENTRAL TEXAS, THEY RECENTLY DESIGNED THE FM110 LOCATION PROJECTS, EAST OF I-35, THEREFORE THEY ARE FAMILIAR WITH THE TRAFFIC PATTERNS AND SOIL CONDITIONS IN
EASTERN HAYS COUNTY. >> BEAUTIFUL. PLEASE CALL ROLL.
>> COMMISSIONER HAMMER. >> YES.
>> COMMISSIONER INGALSBE. >> YES.
[I.7. Discussion and possible action to approve the selection of Doucet & Associates, Inc. (A Kleinfelder Company) to provide Design services for the Old Bastrop Highway/CR 266 Project in Precinct 1; and authorize staff and counsel to negotiate a contract. INGALSBE/A.JONES. ]
>> COMMISSIONER SMITH. >> YES.
>> COMMISSIONER COHEN. >> YES.
>> I-7. >> I-7. DISCUSSION AND POSSIBLE ACTION, TO PROVIDE DESIGN SERVICES FOR THE OLD HIGHWAY COUNTY ROAD 266 PROJECT AND PRECINCT ONE AND AUTHORIZE STAFF AND COUNCIL TO NEGOTIATE A CONTRACT.
[03:05:01]
>> THEY COMPLETED HUNDRED PERCENT DESIGNS FOR THE PROJECT,
THIS IS AN UPDATE TO THE DESIGN. >> PERFECT.
>> PLEASE CALL THE ROLL. >> COMMISSIONER INGALSBE.
>> YES. >> COMMISSIONER SMITH.
[I.8. Discussion and possible action to approve the selection of Pape-Dawson Consulting Engineers, LLC to provide Construction, Engineering, and Inspection (CE&I) services for the Old Bastrop Highway/CR 266 Project in Precinct 1; and authorize staff and counsel to negotiate a contract. INGALSBE/A.JONES ]
>> YES. >> COMMISSIONER COHEN.
>> YES. >> COMMISSIONER HAMMER.
>> DISCUSSION TO APPROVE SELECTION OF DAWSON CONSULTING ENGINEER TO PROVIDE CONSTRUCTION, ENGINEERING, AND INSPECTION CE&I, SERVICES FOR THE OLD BASHDROP HIGHWAY COUNTY ROAD 266 PROJECT AND PRECINCT ONE AND AUTHORIZE STAFF AND
COUNCIL TO NEGOTIATE A CONTRACT. >> SO MOVED.
>> SECOND. >> BRIEFLY, THEY HAVE COMPLETED COMPARABLE LOCAL GOVERNMENT PROJECS IN HAYS COUNTY, THEY TAKE APPROACH TO SAVE THE COUNTY MONEY OR HELP MINIMIZE COST RUN-OVER. WE APPRECIATE THEIR WORK.
>> THOSE ARE THE REASONS WE NEED TO HEAR WHY YOU ARE CHOOSING
THEM. THANK YOU. >> PLEASE CALL THE ROLL.
>> WAIT. THERE IS MORE. >> HI. STEPHANY, PURCHASING AGENT. I WANT TO CLARIFY BECAUSE WHEN WE FIRST WENT TO THE INTERIM SELECTION PROCESS ON THE UTILITY COORDINATION IT WAS DISCUSSED THEY COULD FALL UNDER CHAPTER 2254 PROFESSIONAL SERVICES OR THEY COULD NOT AND WE WOULD HAVE TO DO DISCRETIONARY EXEMPTION UNDER 262 FOR PROFESSIONAL SERVICES, I DID CONFIRM THAT ALL OF THIS CONSTRUCTION, ENGINEERING, AND INSPECTION REQUIRE ENGINEERING SERVICES SO THEY WOULD ALL FALL UNDER CHAPTER 2254 PROFESSIONAL SERVICES TO PUT THE BLANKET
>> I LOOK OVER WHILE YOU WERE SAYING THAT, SHE WAS LIKE, YEP.
>> COMMISSIONER SMITH. >> YES.
[I.9. Discussion and possible action to approve the selection of DCCM to provide design services for the Dairy Road project in Precinct 1; and authorize staff and counsel to negotiate a contract. INGALSBE/A.JONES ]
>> COMMISSIONER COHEN. >> YES.
>> COMMISSIONER HAMMER. >> YES.
>> JUDGE BECERRA. >> I-9. YES.
>> DCCM TO PROVIDE DESIGN SERVICES FOR THE DAIRY ROAD PROJECT AND PRECINCT ONE AND AUTHORIZE STAFF AND COUNCIL TO
NEGOTIATE A CONTRACT. >> SO MOVED.
>> WHY DID YOU CHOOSE DCCM? >> LET ME GET TO THAT PAGE,
PLEASE. >> WHAT DOES THAT STAND FOR? JUST KIDDING. YOU DON'T HAVE TO ANSWER IF YOU DON'T KNOW.
>> THEY WERE FORMERLY BINGLY BARFIELD AND HAVE DONE EXTENSIVE WORK IN HAYS COUNTY AND DESIGNED WINDY HILL ROAD EXPANSION AND FM110 NEW LOCATION PROJECT ALSO, THEY ARE FAMILIAR WITH TRAFFIC PATTERNS AND SOIL CONDITIONS IN EASTERN HAYS COUNTY.
>> COMMISSIONER COHEN. >> YES.
[I.10. Discussion and possible action to approve the selection of Pape-Dawson Consulting Engineers, LLC to provide Construction, Engineering, and Inspection (CE&I) services for the Cotton Gin Road/CR 219 project in Precinct 1; and authorize staff and counsel to negotiate a contract. INGALSBE/A.JONES ]
>> COMMISSIONER INGALSBE. >> YES.
>> COMMISSIONER SMITH. >> YES.
>> I-10. DISCUSSION AND POSSIBLE ACTION TO APPROVE THE SELECTION OF PATE DAWSON CONSULTING ENGINEER TO PROVIDE CONSTRUCTION, ENGINEERING, AND AM SPECTION, CE&I SERVICES FOR COTTON GIN ROAD, AUTHORIZE STAFF AND COUNCIL TO NEGOTIATE A
>> AGAIN, JUDGE, THEY HAVE RECENTLY COMPLETED THE FOLLOWING PROJECTS, RM12 AT RM32-37, WINTER'S MILL ROAD AT RM12 AND U.S. 290 AT TROUT LINE, THEY ARE VERY FAMILIAR WITH HAYS COUNTY AND, AGAIN, APPROACH TO SAVE THE COUNTY MONEY OR OFFSET AND
MINIMIZE COST OVERRUNS. >> PERFECT. THANK YOU.
>> PLEASE CALL THE ROLL. >> COMMISSIONER HAMMER?
>> YES. >> COMMISSIONER INGALSBE.
[I.11. Discussion and possible action to approve the selection of BGE Inc. to provide Design (PS&E) services for the William Pettus Road/CR 235 project in Precinct 1; and authorize staff and counsel to negotiate a contract. INGALSBE/A.JONES ]
>> YES. >> COMMISSIONER SMITH.
>> YES. >> COMMISSIONER COHEN.
>> I-11. DISINGSCUSSION AND POSSIBLE ACTION TO APPROVE THE SELECTION OF BGG INC. TO PROVIDE DESIGN, PS&E SERVICES FOR WILLIAM PETTUS ROAD, COUNTY ROAD 235 PROJECT AND PRECINCT ONE AND AUTHORIZE STAFF AND COUNCIL TO NEGOGEIATE A CONTRACT.
>> ALL RIGHT. >> SO REALLY FAMILIAR WITH THIS PROJECT ALSO, WE FEEL THEY ARE THE MOST QUALIFIED.
>> PERFECT. LOVE THAT. MOST QUALIFIED.
>> PLEASE WALL THE ROLL. >> COMMISSIONER INGALSBE,.
>> YES. >> COMMISSIONER COHEN.
[I.12. Discussion and possible action to approve the selection of American Structurepoint, Inc. to provide Design Services for the Bunton Lane project in Precinct 1 and Precinct 2; and authorize staff and counsel to negotiate a contract. INGALSBE/COHEN/A.JONES ]
>> YES. >> COMMISSIONER HAMMER.
>> YES. >> I-12. DISCUSSION AND POSSIBLE ACTION TO APPROVE THE SELECTION OF AMERICAN STRUCTURE POINT INC.
TO PROVIDE DESIGN SERVICES FOR THE BUNTEN LANE PROJECT AND AUTHORIZE STAFF AND COUNCIL TO NEGOGEIATE CONTRACT.
>> SECOND. THE REASONING, THE CONSULTANT PASSED FAMILIARITY WITH WORKING WITH HAYS COUNTY ON ENGINEERING PROJECT AND
[03:10:04]
COMPLETED COMPARABLE PROJECTS IN CENTRAL TEXAS FOR ON SYSTEM AND OFF SYSTEM PROJECTS. THE PROJECT MANAGER HAS 41 YEARS OF EXPERIENCE, SMALL BACK LOG OF PROJECTS GIVES AMERICAN STRUCTURE POINT THE ABILITY TO JUMP ON THIS PROJECTIMMEDIATELY. >> NICE. PLEASE CALL THE ROLL.
>> COMMISSIONER SMITH. >> YES.
>> COMMISSIONER COHEN. >> YES.
>> COMMISSIONER HAMMER. >> YES.
[I.13. Discussion and possible action to approve the selection of Alfred Benesch and Company to provide Design Services for the FM 150 East project in Precinct 1 and Precinct 2; and authorize staff and counsel to negotiate a contract. INGALSBE/COHEN/A.JONES. ]
>> COMMISSIONER INGALSBE. >> YES.
>> I-13. >> I-13. DISCUSSION AND POSSIBLE ACTION TO APPROVE THE SELECTION OF ALFRED BENESCH AND COMPANY TO PROVIDE DESIGN SERVICES IN PRECINCT ONE AND TWO AND AUTHORIZE STAFF AND COUNCIL TO NEGOTIATE A CONTRACT.
>> SECOND. >> THEY HAVE MRASZED FAMILIARITY WITH THE COUNTY ON FEASIBILITY STUDY AND PRELIMINARY ENGINEERING PROJECT AND COMPLETED COMPARABLE PROJECT.
THE MANAGER HAS 26 YEARS OF EXPERIENCE.
>> THIS 150 WILL TAKE US TO 21. >> YES.
>> PLEASE CALL THE ROLL. >> COMMISSIONER COHEN.
>> YES. >> COMMISSIONER INGALSBE.
[I.14. Discussion and possible action to approve the selection of LJA Engineering, Inc. to provide Design Services for the Goforth Road project in Precinct 1 and Precinct 2; and authorize staff and counsel to negotiate a contract. INGALSBE/COHEN/A.JONES ]
>> YES. >> COMMISSIONER SMITH.
>> I-14. >>> DISCUSSION AND POSSIBLE ACTION TO APPROVE THE SELECTION OF LJA ENGINEERING TO PROVIDE DESIGN SERVICES FOR GO-FORTH ROAD PROJECT PRECINCT ONE AND PRECINCT TWO AND AUTHORIZE STAFF AND COUNCIL TO NEGOGEIATE A
>> THEY HAVE PAST FAMILIARITY WITH ENGINEERING PROJECT AND COMPLETED COMPARABLE LOCAL PROJECTS IN CENTRAL TEXAS, LJA HAS DESIGNED THE DAISY LANE AND FM 110 NEW LOCATION PROJECTS, BOTH EAST OF I-35, THEREFORE THEY ARE FAMILIAR WITH TRAFFIC PATTERNS AND SOIL CONDITIONS IN EASTERN HAYS COUNTY.
>> GOOD REASON. PLEASE CALL THE ROLL.
>> COMMISSIONER HAMMER. >> YES.
>> COMMISSIONER INGALSBE. >> YES.
[I.15. Discussion and possible action to approve the selection of Cobb, Fendley & Associates, Inc. to provide Utility Coordination services for the Bunton Lane/CR 153 project in Precincts 1 and 2; and authorize staff and counsel to negotiate a contract. INGALSBE/COHEN/A.JONES ]
>> COMMISSIONER SMITH. >> YES.
>> COMMISSIONER COHEN. >> YES.
>> I-15. DISCUSSION AND POSSIBLE ACTION TO APPROVE THE SELECTION OF COBB, FENLY, AND ASSOCIATES INC. TO PROVIDE UTILITY COORDINATION SERVICES FOR THE BUNTEN LANE COUNTY ROAD 153 PROJECT AND PRECINCTS ONE AND TWO AND AUTHORIZE STAFF AND
COUNCIL TO NEGOTIATE A CONTRACT. >> SO MOVED.
>> SECOND. >> ALL RIGHT. COMMISSIONER?
>> CONSULTANT PASSED FAMILIARITY WITH WORKING WITH HAYS COUNTY ON UTILITY PROJECTS, THE PREDOMINANT FIRM IN HAYS COUNTY
FOR THE PAST SEVERAL YERS. >> PLEASE CALL THE ROLL.
>> COMMISSIONER INGALSBE. >> YES.
>> COMMISSIONER SMITH. >> YES.
>> COMMISSIONER COHEN. >> YES.
[I.16. Discussion and possible action to approve the selection of BGE Inc. to provide Utility Coordination services for the Goforth Road project in Precinct 1 and Precinct 2; and authorize staff and counsel to negotiate a contract. INGALSBE/COHEN/A.JONES ]
>> COMMISSIONER HAMMER. >> YES.
>> I-16. >> DISCUSSION AND POSSIBLE ACTION TO APPROVE THE SELECTION OF BGE INC. TO PROVIDE UTILITY COORDINATION SERVICES FOR THE GO FORTH ROAD PROJECT PRECINCT ONE AND PRECINCT TWO AND AUTHORIZE STAFF AND COUNCIL TO NEGOTIATE A
>> CONSULTANT PASSED FAMILIARITY WITH HAYS COUNTY AND ESTABLISHED RELATIONSHIPS WITH UTILITIES TO ATTAIN CLEARANCE. THE SMALL BACK LOG OF PROJECGIVES THEM THE OPPORTUNITY TO JUMP ON THIS.
>> COMMISSIONER SMITH. >> YES.
>> COMMISSIONER COHEN. >> YES.
>> COMMISSIONER HAMMER. >> YES.
[I.17. Discussion and possible action to approve the selection of Kimley-Horn and Associates, Inc. to provide Design Services for the Windy Hill Road (Ultimate 5-Lane) project in Precinct 1 and Precinct 2; and authorize staff and counsel to negotiate a contract. INGALSBE/COHEN/A.JONES ]
>> COMMISSIONER INGALSBE. >> YES.
>> 17. DISCUSSION AND POSSIBLE ACTION TO APPROVE THE SELECTION OF KIMLEY-HORN AND ASSOCIATES INC. TO PROVIDE DESIGN SERVICES FOR WINDY HILL ROAD ULTIMATE 5 LANE PROJECT PRECINCT ONE AND 2.
>> COMMISSIONER? >> THANK YOU. THE EXPERIENCE WITH ENGINEERING PROJECTS, THE FIRM DELIVERED COMPARABLE PROJECTS DEMONSTRATE STRONG UNDERSTANDING OF REGIONAL REQUIREMENT AND STAKEHOLDER COORDINATION, RECENTLY COMPLETED THE HERALD PARKWAY AND DW WOOD PHASE ONE RECONSTRUCTION PROJECT DELIVERING SCHEMATIC DESIGN, PS&E, AND UTILITY COORDINATION.
>> PLEASE CALL THE ROLL. >> COMMISSIONER COHEN.
>> YES. >> COMMISSIONER HAMMER.
>> YES. >> COMMISSIONER INGALSBE.
>> YES. >> COMMISSIONER SMITH.
[I.18. Discussion and possible action to approve the selection of Garver, LLC, to provide Construction, Engineering, and Inspection services for the Main Street at Firecracker Drive Traffic Signal project in Precinct 2; and authorize staff and counsel to negotiate a contract. COHEN/A.JONES ]
>> I-18. >> DISCUSSION TO APPROVE THE SELECTION OF GAFSHER LLC TO PROVIDE CONSTRUCTION ENGINEERING AND INSPECTION SERVICE FOR MAIN STREET AT FIRE CRACKER DRIVE TRAFFIC SIGNAL PROJECT AND PRECINCT TWO AND AUTHORIZE STAFF AND COUNCIL TO NEGOTIATE A CONTRACT.
>> SO MOVED. >> THEY HAVE EXPERIENCE WITH HAYS COUNTY FOR CONSTRUCTION PROJECTS AND COMPLETED
[03:15:01]
COMPARABLE LOCAL GOVERNMENT PROJECTS FOR HAYS COUNTY, RECENTLY COMPLETED THE FOLLOWING LOW WATER CROSSING IMPROVEMENT PROJECT, FRANCES HARRIS LANE AT YORK CREEK AND COTTON GIN ROADAT PORTER CREEK. >> BEAUTIFUL. PLEASE CALL THE
>> YES. >> COMMISSIONER INGALSBE.
>> YES. >> COMMISSIONER SMITH.
[I.19. Discussion and possible action to approve the selection of Pape-Dawson Consulting Engineers, LLC to provide Construction, Engineering & Inspection services for the Hillside Terrace (I-35 to FM 2001) project in Precinct 2; and authorize staff and counsel to negotiate a contract. COHEN/A.JONES ]
>> YES. >> COMMISSIONER COHEN.
>> I-19. DISCUSSION AND POSSIBLE ACTION TO APPROVE THE SELECTION OF THE PAPE-DAWSON CONSULTING ENGINEERS LLC TO PROVIDE CONSTRUCTION ENGINEERING AND SOME N SPECTION SERVICES FOR HILLSIDE TERRACE I-35 TO FM 2001 PROJECT IN PRECINCT TWO AND AUTHORIZE STAFF AND COUNCIL TO NEGOTIATE A CONTRACT.
>> COMMISSIONER? >> PAPE-DAWSON HAS EXPERIENCE WORKING FOR HAYS COUNTY FOR INSPECTION PROJECTS AND COMPLETED COMPARABLE LOCAL GOVERNMENT PROJECT, PARTICULAR WITH HAYS COUNTY CONSTRUCTION CONTRACTS AND GUIDE, TAKES AN APPROACH TO SAVE THE COUNTY MONEY OR HELP OFFSET AND
MINIMIZE COST OVERRUNS. >> OKAY.
>> PLEASE CALL THE ROLL. >> COMMISSIONER INGALSBE.
>> YES. >> COMMISSIONER SMITH.
>> YES. >> COMMISSIONER COHEN.
[I.20. Discussion and possible action to approve the selection of Quiddity Engineering, LLC. to provide Design services for the Centerpoint Road project in Precinct 3; and authorize staff and counsel to negotiate a contract. HAMMER/A.JONES ]
>> YES. >> COMMISSIONER HAMMER.
>> YES. >>> I-20. DISCUSSION AND POSSIBLE ACTION TO APPROVE THE SELECTION OF QUITTY ENGINEERING LLC TO PROVIDE DESIGN SERVICES FOR THE CENTER POINT ROAD PROJECT, AUTHORIZE STAFF AND COUNCIL TO NEGOTIATE A CONTRACT.
>> THIS CONSULTANT HAS FAMILIARITY WITH WORKING FOR HAYS COUNTY PROVIDING ENGINEERING SERVICES FOR THIS ROAD IN SPECIFIC SINCE 2019, IN ADDITION PROVIDING PROFESSIONAL ENGINEERING SERVICES FOR THE LOCAL COMMUNITY AROUND KYLE AND BUDDHA AND PRINCIPAL IN CHARGE, JEFF MUELLER, HAS 38 YEARS OF
>> PLEASE CALL THE ROLL. >> COMMISSIONER SMITH.
>> YES. >> COMMISSIONER COHEN.
>> RECUSING MYSELF. >> COMMISSIONER HAMMER.
[I.21. Discussion and possible action to approve the selection of BGE, Inc. to provide design, engineering, survey, utility coordination, and CE&I services for McGregor Lane; and authorize staff and the Civil Division of the Criminal District Attorney's Office to negotiate a contract. HAMMER/A.JONES]
>> YES. >> COMMISSIONER INGALSBE.
>> I-21, DISCUSSION AND POSSIBLE ACTION TO APPROVE THE SELECTION OF BGE INC. TO PROVIDE DESIGN ENGINEERING SURVEY UTILITY COORDINATION AND CE&I SERVICES FOR MCGREGOR LANE AND AUTHORIZE STAFF AND CIVIL DIVISION OF THE CRIMINAL DISTRICT ATTORNEY'S
OFFICE TO NEGOTIATE A CONTRACT. >> SO MOVED.
>> SECOND. >> STATE YOUR NAME AND TITE FRL
THE VIEWING PUBLIC. >> VICKY DORSET. WANT TO CLARIFY, THE FUNDING SOURCE IS REFERENCED AS 2025 CERTIFICATE OF OBLIGATION AND THIS IS A TRANSPORTATION FUNDED PROJECT, SO IT SHOULD BE LISTED AS THE ROAD AND BRIDGE GENERAL FUND.
>> OKAY. YOU HEAR THAT EDIT? ROAD AND BRIDGE GENERAL FUND INSTEAD OF CERTIFICATE OF OBLIGATION. ANYTHING ELSE TO ADD
TO THAT? >> COMMISSIONER HAMMER? ANYTHING
ELSE? >> BGE WORKED WITH HAYS IN THE PAST, AROUND 2023 TO DEVELOP DETAILED PHASING PLANS AND RECONSTRUCTION FOR WIDENING ROADS AND MANAGED TO MAINTAIN TWO-WAY TRAFFIC THROUGHOUT THE ENTIRE CONSTRUCTION PROCESS, MAKING THEM, IN MY OPINION, THE MOST QUALIFIED.
>> BEAUTIFUL. >> PLEASE CALL THE ROLL.
>> COMMISSIONER COHEN. >> YES.
>> COMMISSIONER HAMMER. >> YES.
[I.22. Discussion and possible action to approve the selection of Cobb, Fendley & Associates, Inc. to provide Utility Coordination services for the Centerpoint Road project in Precinct 3; and authorize staff and counsel to negotiate a contract. HAMMER/A.JONES ]
>> COMMISSIONER INGALSBE. >> YES.
>> COMMISSIONER SMITH. >> YES.
SELE AND AUTHORIZE STAFF AND COUNCIL TO NEGOTIATE A TRAFFIC.
>> SO THIS IS ONE OF THE CONSULTANTS THAT HAS EXTREME FAMILIARLY WITH HAYS COUNTY FOR SEVERAL YEARS NOW, AND THEY KNOW THAT IN AND OUT.
[I.23. Discussion and possible action to approve the selection of Aguirre & Fields, LP to provide Construction, Engineering, and Inspection (CE&I) services for Jacobs Well Curve, a Transportation Department project, in Precinct 3; and authorize staff and counsel to negotiate a contract. HAMMER/A.JONES ]
>> I- 23, DISCUSSION OF POSSIBLE ACTION TO APPROVE THE SELECTION TO PROVIDE CONSTRUCTION ENGINEERING AND INSPECTION, CE&E SERVICES FOR JACOBS, WELL, CURVE, IN PRECINCT THREE AND AUTHORIZE STAFF AND COUNCIL TO NEGOTIATE A CONTRACT.
>> THIS CONSULTANT HAS LOCAL CONSTRUCTION EXPERIENCE IN CENTRAL TEXAS AND THE TEXAS REGIONAL CTRMA AS WELL AS OTHER LOCAL GOVERNMENTS.
THIS CONSULTANT IS EXTREMELY PREPARED TO BEGIN THE PROJECT UPON BIDDING. THE MANAGER, PAUL HN, HAS 20 YEARS OF EXPERIENCE.
[I.24. Discussion and possible action to approve the selection of BGE Inc. to provide Utility Coordination services for the Old Kyle Road project in Precinct 3; and authorize staff and counsel to negotiate a contract. HAMMER/A.JONES ]
[03:20:02]
>> I-24, DISCUSSION OF POSSIBLE ACTION TO APPROVE THE SELECTION OF BGE, INK, TO PROVIDE SERVICES FOR THE OLD KYLE ROAD PROJECT IN PRECINCT THREE AND AUTHORIZE STAFF AND COUNCIL TO NEGOTIATE A
>> THEY HAVE FAMILIARITY WITH WORKING WITH HAYS COUNTY ON ENGINEERING PROJECTS AND WILL UTILIZE ESTABLISHED RELATIONSHIPS TO ACHIEVE UTILITY CLEARANCE AND MAINTAIN THE SCHEDULE THIS GIVES CONSULTANTS THE ABILITY TO JUMP ON THIS PROJECT IMMEDIATELY. THE PROJECT MANAGER HAS 16 YEARS OF EXPERIENCE.
>> OKAY, GOOD. PLEASE CALL THE ROLL.
>> 26. I THINK WE ALREADY COVERED 25?
[I.25. Discussion and possible action to approve the selection of Alfred Benesch & Company (Benesch) to provide Construction, Engineering, and Inspection (CE&I) services for the Old Kyle Road project in Precinct 3; and authorize staff and counsel to negotiate a contract. HAMMER/A.JONES]
>> I THOUGHT WE COVERED IT. I HAD IT WORKED.
>> I-25. DISCUSSION OF POSSIBLE ACTION TO APPROVE THE SELECTION OF THIS COMPANY TO PROVIDE CONSTRUCTION ENGINEERING AND INSPECTION, CE&I SERVICES FOR THE OLD KYLE ROAD PROJECT IN PRECINCT THREE AND AUTHORIZE STAFF AND COUNCIL TO NEGOTIATE A CONTRACT.
>> SO THEY ARE PREPARED TO BEGIN WHEN IT'S READY TO BID IN 2027. THE PROJECT MANAGER HAS 26 YEARS OF EXPERIENCE IN THE AREA. THE PRINCIPAL ALSO HAS SIGNIFICANT EXPERIENCE IN PROJECTS IN WESTERN HAYS COUNTY AND LED THE TRAFFIC MODELING EFFORT FOR THIS PROJECT.
>> NICE, GOOD. I LIKE TO SEE THE AUDIENCE SMILING WITH THOSE PRONUNCIATIONS.
[I.26. Discussion and possible action to approve the selection of Pape-Dawson Consulting Engineers, LLC to provide Utility Coordination services for the Yarrington Road Segment 1 (West of Arroyo Ranch to Old Stagecoach Road at RC 16) project in Precinct 3; and authorize staff and counsel to negotiate a contract. HAMMER/A.JONES ]
>> I-26. DISCUSSION OF POSSIBLE ACTION TO APPROVE THE SELECTION OF PAINT DAWSON CONSTRUCTION ENGINEERS TO PROVIDE SERVICES FOR SEGMENT ONE, WEST OF ARROYO RANG TO OLD STAGECOACH ROAD AT RC- 16, PROJECT IN PRECINCT THREE, AND AUTHORIZE STAFF AND COUNCIL TO NEGOTIATE A CONTRACT.
>> SO THEY HAVE FAMILIARITY WITH WORKING WITH HAYS COUNTY ON ENGINEERING PROJECTS AND EXPERIENCED MANAGING UTILITY RELOCATIONS, RANGING FROM FREEWAY PROJECTS TO $50,000 TURN LANES.
THEY HAVE GREAT RELATIONSHIPS WITH THE UTILITIES IN HAYS COUNTY, IN CLOSE COORDINATION WITH THE COUNTY. LAND OWNERS, UTILITY COMPANIES AND TEX DOT HAVE AA RELOCATION PROCESS. THE SMALL BACKLOG OF PROJECTS, THEY HAVE THE ABILITY TO JUMP ON THIS PROJECT IMMEDIATELY.
[I.27. Discussion and possible action to approve the selection of Ardurra Group, Inc. to provide engineering design services for the Old Kyle Road project in Precinct 3; and authorize staff and counsel to negotiate a contract. HAMMER/A.JONES. ]
>> I- 27, DISCUSSION OF POSSIBLE ACTION TO APPROVE THE SELECTION TO PROVIDE ENGINEERING DESIGN SERVICES FOR OLD KYLE ROAD PROJECT AND AUTHORIZE STAFF AND COUNCIL TO NEGOTIATE A CONTRACT.
>> IS YOUR MIC ON, COMMISSIONER?
>> CAN YOU HEAR ME NOW? I THINK IT ONLY WORKS WHEN I PULL IT. SO THEY ARE FAMILIAR WITH THE PROJECT AND COMPLETED 100% OF THE PLANS FOR THE PROJECT.
THIS WOULD BE A CONTINUATION OF DESIGN ENGINEERING SERVICES ON THE PROJECT TO MODIFY THE PLANS DUE TO THE SCOPE OF DESIGN CHANGES.
BRIAN SANDERFORD HAS 25 YEARS OF EXPERIENCE AND FAMILIARITY WITH THIS PROJECT.
THEY HAVE THE CAPACITY TO RESUME THE DESIGN ONCE APPROVED TO START.
[I.28. Discussion and possible action to approve the selection of American Structurepoint, Inc. to provide design services for the Dripping Springs Southwest Connection project in Precinct 3 and Precinct 4; and authorize staff and counsel to negotiate a contract. HAMMER/SMITH/A.JONES ]
>> WHAT THE HECK IS GOING ON WITH THIS MARKER? I SAID 29 WHILE MARKING 28.
>> I-28. DISCUSSION OF POSSIBLE ACTION TO APPROVE÷÷ THE ELECTION OF AMERICAN CONSTRUCTION, INC. , FOR THE SOUTHWEST CONNECTION PROJECT IN PRECINCT THREE AND FOUR AND AUTHORIZE STAFF AND COUNCIL TO NEGOTIATE A CONTRACT.
>> SO COMMISSIONER SMITH, YOUR COPY PASTE HAS NOT BEEN USED. LET'S
USE YOURS. >> WELL, MINE'S DIFFERENT.
I'M GOING TO GIVE A LITTLE BACKGROUND ON THE PROJECT. THE CONSULTANT HAS PASSED FAMILIARITY WITH WORKING WITH HAYS COUNTY AND
[03:25:01]
ENGINEER PROGRESS ING PROJECTS.THE PROJECT MANAGER HAS 25 YEARS OF EXPERIENCE, AND THE FIRM DOES HAVE EXTENSION WEST HAYS COUNTY EXPERIENCE, AND HAS PROVIDED THE ENGINEERING SERVICES FOR THE CONNECT PROJECT, WHICH IS WHY WE CHOSE TO MAKE THIS SELECTION VERY INTIMATELY FAMILIAR WITH
THE INTERSECTION. >> YES, THEY ARE.
[I.29. Discussion and possible action to approve the selection of Quiddity Engineering, LLC to provide Utility Coordination services for the Darden Hill Road/CR 162 Phase 2 project in Precinct 4; and authorize staff and counsel to negotiate a contract. SMITH/A.JONES ]
>> DISCUSSION OF POSSIBLE ACTION TO APPROVE THE SELECTION OF QUINTY ENGINEERING, LLC, TO PROVIDE SERVICES FOR COUNTY ROAD 162, PHASE TWO PROJECT IN PRECINCT FOUR AND AUTHORIZE STAFF AND COUNCIL TO NEGOTIATE A CONTRACT.
>> ON THIS PROJECT, YOU'LL NOTICE THIS PROJECT ALONG WITH THE -- BOTH THE SAWYER RANCH PROJECT AND THE DARDEN HILL EXTENSION PROJECT,COLESS TOGETHER. THE SELECTIONS FOR BOTHBOTH ARE SIMILAR, ALL WORKING TOGETHER.
THEY'RE CURRENTLY DOING UTILITY LOCATION, NOT JUST WITH HAYS COUNTY, BUT THE CITY OF KYLE AND SAN MARCOS. THIS IS A PROJECT THAT MUST BE COMPLETED. THE COMPLETION DATE IS PRIOR TO FALL OF 2028. DUE TO ITS RELEVANCE FOR THE NEW HIGH SCHOOL.
[I.30. Discussion and possible action to approve the selection of BGE Inc., to provide Construction, Engineering, and Inspection (CE&I) services for the Darden Hill Road/CR 162 Phase 2 project in Precinct 4; and authorize staff and counsel to negotiate a contract. SMITH/A.JONES ]
>> I- 30, DISCUSSION OF POSSIBLE ACTION TO APPROVE THE SELECTION OF BGE, INC. , TO PROVIDE CONSTRUCTION, ENGINEERING AND INSPECTION, CE&I SERVICES FOR THE DARDZEN HILL ROAD, COUNTY ROAD 162 PHASE TWO PROJECT IN PRECINCT FOUR, AND AUTHORIZE STAFF AND COUNCIL TO NEGOTIATE A CONTRACT.
>> AS I MENTIONED IN THE LAST ITEM, BGE PROVIDED CONSTRUCTION AND ENGINEERING INSPECTION SERVICES FOR THE PREVIOUS PROJECT. THAT'S THE PRIMARY REASON FOR THEIR SELECTION HERE. THEY'RE FAMILIAR WITH THE RESIDENTS OF THE AREA AS WELL AS THE UTILITIES THEY WILL HAVE IN THAT CONSTRUCTION.
[I.31. Discussion and possible action to approve the selection of Volkert, Inc. to provide engineering design services for the Sawyer Ranch Road (Pedestrian Walkway) project in Precinct 4; and authorize staff and counsel to negotiate a contract. SMITH/A.JONES ]
>> I- 31, DISCUSSION OF POSSIBLE ACTION TO APPROVE THE SELECTION OF VOLPERT, INC., TO PROVIDE DESIGN SERVICES FOR THE PEDESTRIAN WALKWAY PROJECT IN PRECINCT FOUR AND AUTHORIZE STAFF AND COUNCIL TO NEGOTIATE A
CONTRACT. >> THEY WERE SELECTED TO BUILD THE FIRST PHASE OF THE SAWYER RANCH ROAD MIXED USE PEDESTRIAN PATH, AND THAT WAS COMPLETED IN I BELIEVE 2020. THEY HAVE WORKED WITH US OVER THE LAST I THINK FOUR YEARS TO DO SUBMISSIONS TO BOTH TEX DOT AND CAMPO FOR ALTERNATIVE TRANSPORTATION GRANTS ON THIS PROJECT, AND HAVE AN INTIMATE FAMILIARITY WITH IT.
>> ABSOLUTELY IDEAL. PLEASE CALL THE ROLL.
[I.32. Discussion and possible action to approve the selection of BGE, Inc., to provide Construction, Engineering, and Inspection (CE&I) services for the Sawyer Ranch Road (Pedestrian Walkway) project in Precinct 4; and authorize staff and counsel to negotiate a contract. SMITH/A.JONES ]
>> I- 32, DISCUSSION OF POSSIBLE ACTION TO APPROVE THE SELECTION OF BGE, INC. , TO PROVIDE CONSTRUCTION, ENGINEERING AND INSPECTION FOR THE SAWYER RANCH RANCH PROJECT IN PRECINCT FOUR AND AUTHORIZE STAFF AND COUNCIL TO NEGOTIATE A CONTRACT.
>> AGAIN, BGE PROVIDED THE SERVICES ON --
>> YOU CAN'T HAVE A MOTION AND A SECOND.
>> COMMISSIONER SMITH MOTIONS AND COMMISSIONER HAMMER SECONDS AND COMMISSIONER SMITH IS GOING TO RECAP.
>> BGE HAS PROVIDED CONSTRUCTION, ENGINEERING AND INSPECTION SERVICES ON THIS SPECIFIC INTERSECTION THAT -- AND HAS WORKED WITH THOSE INDIVIDUAL PROPERTY OWNERS IN THE AREA ALONG WITH THE UTILITIES THAT HAVE HAD TO BE RELOCATED IN THERE. THIS ISN'T UTILITY RELOCATION, BUT WHEN THE ACTUAL PROJECT IS BEING DONE, THEY'VE GOT A GREAT TRACK RECORD.
THAT'S THE REASON WE HAVE CHOSEN THEM.
[I.33. Discussion and possible action to approve the selection of Doucet & Associates, Inc. (A Kleinfelder Company) to provide engineering design services for the Darden Hill/CR 162 Phase 2 project in Precinct 4; and authorize staff and counsel to negotiate a contract. SMITH/A.JONES. ]
>> I-33. DISCUSSION OF POSSIBLE ACTION TO APPROVE THE SELECTION OF DUESET AND ASSOCIATES, INC. , TO PROVIDE DESIGN SERVICES FOR THE DARDEN HILL COUNTY ROAD 162
[03:30:02]
PHASE TWO PROJECT IN PRECINCT FOUR AND AUTHORIZE STAFF AND COUNCIL TO NEGOTIATE A CONTRACT.>> THIS IS A CONTINUATION OF A 2016 ROAD PROJECT.
THIS IS THE PORTION OF DARDEN HILL WHICH STARTS JUST FROM SAWYER RANCH ROAD TO FM-1826.
THIS IS THE FINAL DESIGN WORK AND THIS FIRM HAS BEEN SELECTED BY MY PREDECESSOR AFTER THE 2016 PROJECT. THEY HAVE A DISTINCT FAMILIARITY WITH THE PROJECT.
>> GOOD. PLEASE CALL THE ROLL.
[I.34. Discussion and possible action to approve the selection of Doucet & Associates, Inc. (A Kleinfelder Company) to provide design services for the Darden Hill Road Extension project in Precinct 4; and authorize staff and counsel to negotiate a contract. SMITH/A.JONES]
>> I- 34, DISUSSION OF POSSIBLE ACTION TO APPROVE THE SELECTION OF DUSET SERVICES, INC. , AND AUTHORIZE STAFF AND COUNCIL TO NEGOTIATE A CONTRACT.
>> THIS IS THE EXACT SAME PROJECT GOING FROM -- INSTEAD OF GOING FROM SAWYER RANCH ROAD TO FM- 1826 TO THE EAST, THIS IS THE SAME PROJECT ON SAWYER RANCH ROAD TO FM- 150 TO THE WEST.
[I.35. Discussion and possible action to approve the selection of American Structurepoint, Inc. to provide design services for the RM 150 at RM 12 Roundabout project in Precinct 4; and authorize staff and counsel to negotiate a contract. SMITH/A. JONES ]
>> I-35. DISCUSSION OF POSSIBLE ACTION TO APPROVE THE SELECTION OF AMERICAN STRUCTURE POINT, INC. , TO PROVIDE DESIGN SERVICES FOR THE RN- 50 AND 12 ROUND ABOUT PROJECT AND AUTHORIZE STAFF AND COUNCIL TO NEGOTIATE A CONTRACT.
>> THIS PROJECT WAS STARTED WITH THE 2016 DESIGN, WE HAVE SINCE RECEIVED A FINAL -- A GRANT.
WE INCLUDED THIS IN OUR COS. THIS FIRM HAS BEEN WORKING ON THE PROJECT SINCE 2016.
[I.36. Discussion and possible action to approve the selection of Pape-Dawson Consulting Engineers, LLC, to provide engineering design services for the Sawyer Ranch Road project in Precinct 4; and authorize staff and counsel to negotiate a contract. SMITH/A.JONES]
>> I- 36, DISCUSSION OF POSSIBLE ACTION TO APPROVE THE SELECTION OF PAINT DAWSON CONSULTING ENGINEERS TO PROVIDE SERVICES IN PRECINCT FOUR AND AUTHORIZE STAFF AND COUNCIL TO NEGOTIATE A CONTRACT.
>> I'M JUMPING, I'M SORRY. THEY HAVE A FAMILIARITY WITH WORKING WITH HAYS COUNTY PROJECTS, SPECIFICALLY IN WESTERN HAYS COUNTY. BRYAN ALLEN, WHO IS THE PROJECT MANAGER FOR THIS PROJECT, HAS OVER 14 YEARS OF EXPERIENCE AND THEIR STAFF HAS A THAT ARTY WITH THIS ROADWAY.
>> OKAY. PLEASE CALL THE ROLL.
[I.37. Discussion and possible action to approve the selection of Quiddity Engineering, LLC, to provide Utility Coordination services for the Sawyer Ranch Road (Pedestrian Walkway) project in Precinct 4; and authorize staff and counsel to negotiate a contract. SMITH/A.JONES ]
>> I-37. DISCUSSION OF POSSIBLE ACTION TO APPROVE THE SELECTION OF QUINTY ENGINEERING, LLC, TO PROVIDE SERVICES FOR THE SAWYER RANCH ROAD IN PRECINCT FOUR AND AUTHORIZE STAFF AND COUNCIL TO NEGOTIATE A CONTRACT.
>> YOUR REASONING? >> THIS IS AGAIN THE FINAL ONE OF THESE PROJECTS THAT IS ASSOCIATED WITH SAWYER RANCH ROAD AND DARDEN HILL ROAD. THE PEDESTRIAN PATH THAT WE MENTIONED EARLIER, THIS IS THE UTILITY COORDINATION FORFOR PROJECTS. THOSE FIRMS HAVE TO -- THE BEST WAY TO PUT IT, THOSE PROJECTS CANNOT WORK IN CONCERT WITH ONE ANOTHER UNLESS WE USE THE SAME ENGINEERING, CONSTRUCTION MANAGEMENT AND UTILITY COORDINATION.
OTHERWISE, IT WOULD TRULY ADD ADDITIONAL TIME, WHICH WE CAN'T HAVE ON THAT PROJECT, BUT ADDITIONAL TAXPAYER DOLLARS, AS WELL.
[I.38. Discussion and possible action to approve the selection of B2Z Engineering, LLC, to provide Construction, Engineering, and Inspection services for the Low Water Crossing at Bear Creek project in Precinct 4; and authorize staff and counsel to negotiate a contract. SMITH/A.JONES ]
>> I- 38, DISCUSSION OF POSSIBLE ACTION TO APPROVE THE SELECTION OF B-2- Z ENGINEERING LLC FOR THE LOW WATER CROSSING AT WEAR BREAK CROSSIN AND AUTHORIZE STAFF AND COUNCIL TO NEGOTIATE A CONTRACT. SOZ MOVED.
>> THIS IS A PROJECT INCLUDED IN THE 2016 ROAD MONT FOR DESIGN AND FOR UTILITY COORDINATION.
WE ARE AT A POINT WHERE THE PROJECT IS NOW READY TO LET, AND I LOOK FORWARD TO HAVING THIS PROJECT FINALIZED. THEY HAVE DONE A NUMBER OF PROJECTS IN THE REGION, SPECIFICALLY ON
[03:35:02]
CONSTRUCTION, ENGINEERING AND INSPECTION,[I.39. Discussion and possible action to accept the Performance Bond No. AL105035 in the amount of $482,810.69 for road pavement improvements in the Flats at Riley's Pointe, Final Plat. INGALSBE/JONES ]
>> I-39. DISCUSSION TO ACCEPT THE BOND NUMBER IN THE AMOUNT OF $482,810 . 69 FOR ROAD PAVEMENT IMPROVEMENT AT RILEY'S POINT FINAL FLAT.
>> JUDGE, EVEN THOUGH THIS HAS BEEN APPROVED ADMINISTRATIVELY, WE NEED FORMAL ACCEPTANCE OF THE
FISCAL ASSURETY. >> VERY GOOD.
>> AND THAT CONCLUDES THE ROAD
[J.1. PLN-2726-PRE; Discussion and possible action regarding the Sunfield, Phase 7, Preliminary Plan. COHEN/PACHECO ]
PIECE. THANK YOU. LATE LUNCH.SO NOW WE HAVE J 1, 2, AND 3 AND TAKE A RECESS.
>> J- 1, DISCUSSION OF POSSIBLE ACTION REGARDING A SUN- FILLED PHASE SEVEN PRELIMINARY PLAN.
>> THANK YOU, JUDGE AND COMMISSIONERS. MARK CHECO. SIMPLE PHASE SEVEN, THIS IS A PRELIMINARY PLAN. IN TOTAL, THESE -- THIS PHASE SEVEN IS AN APPROXIMATELY 2,129 OVERALL LOTS ACROSS 347 ACRES. ONLY 130 LOTS WILL BE IN HAYS COUNTY. A COUPLE POINTS OF NOTE THAT I WANT TO CLARIFY TO THE COURT. FOR WASTE WATER UTILITY, ACTUALLY, THE WATER UTILITY THAT WILL BE SERVICED BY AUSTIN WATER UTILITY. STAFF HAS REVIEWED THE PLAN AND HAS RECOMMENDED APPROVAL OF THE PLAN.
[J.2. PLN-2788-PC; Ratify Approval for the Pecos Landing Subdivision, Lot 1 Re-plat. HAMMER/PACHECO ]
>> PLN-2788- PC, RATIFY APPROVAL FOR THE LANDING SUBDIVISION, LOT ONE REFLAT.
>> THANK YOU, JUDGE. THE ITEM HERE BROUGHT BEFOREBEFORE IS A LOT ONE REPLOT.
THIS IS A SUBDIVISION ACROSS 4. 1 ACRES AND FALLS WITHIN PRECINCT THREE. FOR THE REPLAT, WATER WILL BE SERVED BY ON SITE SEWAGE FACILITIES.
THE ACTION BROUGHT BEFORE YOU IS SO RATIFY THE ADMINISTRATIVE APPROVAL OF LOT ONE.
>> BEAUTIFUL. WE HAVE A MOTION, PLEASE?
[J.3. Call for a public hearing on December 2nd, 2025 for the Urbina Addition Part of lot 2 Replat. INGALSBE/PACHECO ]
>> J-3, CALL FOR A PUBLIC HEARING ON DECEMBER 2, 2025 FOR THE URBINA LOT TWO REPLAT.
[M.1. Discussion related to the Hays County inmate population, to include current population counts and costs. BECERRA]
>> WE'RE ALMOST THERE, GUYS. LET'S GO WITH M-1.
>> M-1. DISCUSSION RELATED TO THE HAYS COUNTY INMATE POPULATION TO INCLUDE CURRENT POPULATION COUNTS AND COSTS.
>> JAIL, THE SHERIFF'S DEPARTMENT, SENDS THE JAIL REPORT OF OUR OCCUPANCY. OUR CURRENT MAXIMUM CAPACITY IS 464 INMATES. JAIL INSTANDARDS RECOMMEND HOLDING 10% OF THAT OPEN, WHICH LOWERS OUR KA PASS PI TO 217. THE DAILY AVERAGE WAS 580.
PEAK WAS 583 ON NOVEMBER 14TH . THE COST FOR OUTSOURCING INMATES IS $106,395. THE AVERAGE NUMBER OF OUTSOURCED MALES IS SHRINKING. 148.
THANK THE LORD. FEMALES ARE ZERO.
AND ALL OUR INMATES ARE STILL HOUSED IN PASCAL COUNTY.
WE HAVE 27 PAPER READY INMATES, WHICH ARE THOSE THAT HAVE THEIR DAY IN COURT, FOUND GUILTY AND ARE NOW STATE INMATES.
[K.4. Discussion and possible action to obtain an outside legal opinion concerning disbursement of funds from the recently canceled procurement process. BECERRA/TENORIO (Part 2 of 2)]
[03:40:01]
ITEMS, AS WELL AS ITEM K- 4 HAVE A CARRY OVER FROM EARLIER.>> K-4. DISCUSSION OF POSSIBLE ACTION TO OBTAIN AN OUTSIDE LEGAL OPINION CONCERNING DISBURSEMENT OF FUNDS FROM THE RECENTLY
[L. EXECUTIVE SESSIONS]
CANCELED PROCUREMENT PROCESS.>> SO MOVED. L- 1, EXECUTIVE DECISION PURSUANT TO SECTIONS 551. 87 OF THE TEXAS GOVERNMENT CODE, CONSULTATION OF COUNSEL AND DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS, PROJECT GREASED LIGHTNING, PROJECT SHIRLEY TEMPLE, POSSIBLE ACTION MAY FOLLOW IN OPEN COURT.
L- 2, EXECUTIVE SESSION PURSUANT TO SECTIONS 551 . 071 AND 072 OF THE TEXAS GOVERNMENT CODE CONSULTATION WITH COUNSEL AND DELIBERATION REGARDING THE PURCHASE, EXCHANGE, LEASE, AND/OR VALUE OF REAL PROPERTY LOCATED AT OR NEAR DUTTON DRIVE IN PRECINCT THREE AND 111 EAST SAN ANTONIO STREET, SAN MARCOS, TEXAS, IN PRECINCT ONE, INCRUDING ENTERING INTO POSSIBLE LEASE AGREEMENTS. POSSIBLE DISCUSSION AND/OR ACTION MAY FOLLOW IN OPEN COURT.
CONSULTATION WITH COUNSEL AND DELIBERATION REGARDING THE PURCHASE, EXCHANGE, LEASE, AND/OR VALUE OF REAL PROPERTY LOCATED AT OR NEAR 211 LEE STREET, SAN MARCOS, TEXAS, IN PRECINCT ONE.
POSSIBLE DISCUSSION AND/OR ACTION MAY FOLLOW IN OPEN COURT. L- 4, EXECUTIVE SESSION PURSUANT TO SECTION 5S 51 . 071 AND 072, CONSULTATION WITH COUNSEL AND DELIBERATION REGARDING THE EX- CHANGE, PURCHASE, LEASE, SALE, OR VALUE OF REAL PROPERTY LOCATED AT OR NEAR FM- 110, AND COUNTY ROAD 159 IN PRECINCT ONE, PARCEL TWO- NA, AND THE HAYS COUNTY COUNTY TRANSPORTATION PROPERTY IN PRECINCT ONE RELATED TO THE FM- 110 NORTH IMPROMPT PROJECT, INCLUDING A POSSIBLE PURCHASE AGREEMENT, AGREEMENT REGARDING DRAPAGE, AND DONATION AGREEMENT.
L- 5, EXECUTIVE SESSION PURSUANT TO SECTIONS 551 . 071 AND 072 OF THE TEXAS GOVERNMENT CODE CONSULTATION WITH COUNSEL AND DELIBERATION REGARDING THE PURCHASE, EXCHANGE, LEASE, AND/OR VALUE OF REAL PROPERTY LOCATED AT OR NEAR WINDY HILL PARCEL FIVE IN PRECINCT ONE, RELATED TO THE WINDY HILL ROADWAY IMPROVEMENT AND UTILITY ADJUSTMENT PROJECT. POSSIBLE DISCUSSION MAY FOLLOW IN OPEN COURT, AND L- 6, EXECUTIVE SESSION PURSUANT TO SECTION 551 . 071 AND 074 OF THE TEXAS GOVERNMENT CODE CONSULTATION WITH COUNCIL AND DELIBERATION REGARDING THE DUTIES AND EMPLOYMENT OF THE HAYS COUNTY TRANSPORTATION DIRECTOR.
POSSIBLE DISCUSSION AND/OR ACTION MAY FOLLOW IN OPEN COURT.
>> IF THE COURT IS AMENABLE, WE DO HAVE OUTSIDE COUNSEL FOR NUMBER FOUR.
>> IF YOU'RE NOT
* This transcript was compiled from uncorrected Closed Captioning.