F.1. Presentation by Tucker Ferguson, Austin District Engineer for the Texas Department of Transportation. C OH E N

[F.6. Presentation by HDR Architecture, Inc. regarding the Government Center Master Plan, followed by discussion and possible action. H A MME R /IN GA LS B E]

WORK AND PRESENTATION. PLEASE OPEN F6.

>> VISITATION BY HDR ARCHITECTURE REGARDING THE GOVERNMENT CENTER MASTER PLAN FOLLOWED BY DISCUSSION AND

POSSIBLE ACTION. >> THANK YOU JUDGE BECERRA AND COMMISSIONERS WE APPRECIATE THE OPPORTUNITY TO PRESENT TO YOU TODAY THE WORK WE HAVE BEEN DOING OVER THE LAST YEAR WORKING WITH THE DEPARTMENT AND THE COMMITTEE FOR THE GOVERNMENT CENTER. THIS WAS UPDATING A STUDY DONE PREVIOUSLY FROM APARTMENTS THAT HAVE EXPENSE GROWTH, CHANGES IN LEADERSHIP AND THOSE KINDS OF THINGS SINCE WE DID THE LAST MASTER PLAN.

ALSO TO LOOK AT OPPORTUNITIES THAT MIGHT BE THERE IF THE COUNTY WERE TO DEVELOP THE GOVERNMENT CENTER AS JUDICIAL ONLY CAMPUS TO FOCUS ON THE COURTS .

>> THAT IS A GOOD-LOOKING PICTURE.

>> THE HIGH POINTS TODAY ARE THE PROGRAM SUMMARY WITH THE PHASING PLANS WE WILL PRESENT AND THE COST ESTIMATE. NO ACTION IS GOING TO BE REQUESTED OR NEEDED TODAY. WE WILL TAKE ANY COMMENTS THE COURT PRESENTS AND SUBMIT FINAL REPORT TO THE COUNTY FOR CONSIDERATION ON ANY FUTURE PLANS. THIS IS JUST AN OVERALL SUMMARY OF ALL THE DEPARTMENTS IN THE GOVERNMENT CENTER. WHAT I WOULD KINDA POINT OUT IS IF YOU LOOK DOWN, YOU HAVE TO KIND OF SQUINT. I THINK YOU HAVE A COPY BUT THE DEPARTMENTS WITH ZEROS MOVING FORWARD IN THE TWO YEARS, 10 YEARS PERIODS THOSE ARE APARTMENTS THAT WOULD MOVE OUT. WHAT WE HAVE ALSO LOOKED AT IS AT THE BOTTOM THERE IS A PARKING NEED. WE HAVE TAKEN THE STAFF AND VISITOR FUNCTIONAL REQUIREMENTS OF THESE DEPARTMENTS AND PROJECTED WHAT PARKING WOULD BE NEEDED FOR THIS CAMPUS. AND JAMIE WILL SHOW YOU KIND OF HOW THIS LAYS OUT. I WILL SAY WHEN THE PLANS ARE PRESENTED THESE ARE JUST ALLOCATIONS OF SPACE, NOT FLOORPLANS, SPECIFIC FUNCTIONAL NEEDS WOULD BE ADDRESSED IN THE FUTURE AS THE COUNTY MOVES INTO THE SPECIFIC DESIGN. GO TO THE NEXT SLIDE.

>> THE SLIDE HERE IS SHOWING THE YEAR 1 TO 2 PLAN PHASE 1. SO IT IS A COLORIZED PLAN AND THE LEGEND YOU CAN SEE ARE ALL THE DEPARTMENTS THAT WILL EITHER GROW INTO ADJACENT AVAILABLE SPACE AT THIS TIME OR MOVE WITHIN THE BUILDING SO THE THREE DEPARTMENTS SHOWN BLOCKED IN REDWOOD RELOCATING THE BUILDING, THE MOST NOTABLE IS MOVING JUSTICE OF THE PEACE TO LEVEL ONE WHAT IS CURRENTLY USED AS A CONFERENCE CENTER AND PURCHASING DEPARTMENT AREA. SOMETHING ELSE KEY TO THIS PHASE IS THE DA BEING ABLE TO MOVE INTO AVAILABLE SPACE. MADE AVAILABLE FROM DEPARTMENTS MOVING OUT OF THE GOVERNMENT CENTER THAT ARE NOT JUDICIAL DEPARTMENTS. SO, YEAR 10, THIS IS WHEN THE EXPANSION TO THE BUILDING IS PROPOSED TO OCCUR. SO WITH THIS EXPANSION WE HAVE THREE LEVELS, SHELL LEVEL THREE, FOUR ADDITIONAL COURTROOMS ABLE TO BE ADDED AT THIS TIME AND COUNTY CLERK TO MOVE TO THE NEW PERMANENT LOCATION ON LEVEL ONE.

WHEN THEY MOVE THAT MAKES LEVEL TWO CURRENT SPACE AVAILABLE FOR OTHER DEPARTMENTS TO MOVE INTO AS NEEDED. LOOKING AHEAD AT THE YEAR 20, PHASE 3 , YOU CAN SEE HERE THE SPACE ON LEVEL THREE FILLING OUT FOUR ADDITIONAL COURTROOMS AND THE PREVIOUS COUNTY CLERK SPACE BEING ABLE TO PROVIDE LONG-TERM AMPLE SPACE FOR THE CONSTABLE DEPARTMENT INDIGENT DEFENSE AND DRUG

[01:10:04]

TESTING OFFICE FOR JUDICIAL SERVICES.

THIS IS A CONCEPT SITE PLAN WHERE YOU CAN SEE MASSING FOR THE BUILDING EXTENSION AND PROPOSED PARKING GARAGE THAT WOULD SERVE ALL OF THE ADDITIONAL PARKING NEEDS BROUGHT ON FROM EXPANSION AND GROWTH TO THE BUILDING AS WELL AS A SURFACED PARKING LOT PROPOSED AT THE ONE TO YOUR FACE THAT WOULD HELP RELIEVE CURRENT PARKING NEEDS WE HAVE HAD DISCUSSIONS ABOUT PARKING, WE UNDERSTAND IT CAN BE A REAL CHALLENGE SO THAT IS SORT OF KEY TO WHAT WE ARE SEEING HERE.

>> WHILE ON THAT SCENE I WANT TO SPEAK AND I KNOW IT'S DOCUMENTED BECAUSE YOU GUYS DID A GREAT JOB CAPTURING WHAT EACH CHOD MEMBERS VISION WAS AND HOW WE CAN SUPPORT OUR ELECTED OFFICIALS. I AM ALWAYS THINKING I'M JUST THE WORKERS, ELECTED OFFICIAL AND DEPARTMENT HEADS ARE THE REAL KNOW IT ALL'S SO TELL ME WHAT YOU NEED SO I CAN HELP YOU. SO MY HOPE IS AND I'M GLAD FOR THIS SHOT. MY HOPE IS WE DON'T EXPAND OUTSIDE OF WHAT YOU SHOW BECAUSE IT IS A FLOOD PRONE SPACE FROM THE BEGINNING WHEN WE STARTED TURNING DIRT I WAS AGAINST THE IDEA PUBLIC SAFETY BEING THERE. WE DID IT FOUND A WAY AROUND IT, ELEVATED THREE FEET WORTH OF DIRT FOR THE FOOTPRINT. A LOT OF EXTRA WORK GOES INTO THAT SOLUTION. WE HAVE A LOT OF OTHER SPACES THAT WOULD IF IT GREATLY SO I WILL PUBLICLY SAY NO MY HOPE IS WE DO NOT EXPAND IN THIS SPACE FURTHER WITH WHAT THE IMAGE SHOWS AND MY ADDITIONAL HOPE IS THE DAY COMES WHERE WE TAKE THE OFFICE OF EMERGENCY SERVICES AND OTHER EMERGENCY COMMUNICATIONS TAKING PLACE OUT OF THAT FOOTPRINT SPECIFICALLY BECAUSE OF PROXIMITY TO OTHER EMERGENCY SPACES AND THE TRAIN TRACKS AND EVERYTHING ELSE. SO MY HOPE IS THAT YOU GUYS PUT THIS IN THE FAR BACK SHELF THAT YES THE OFFICE OF EMERGENCY SERVICES AND THE COMMUNICATION PIECE SHOULD BE REMOVED FOR PUBLIC SAFETY AND STRATEGIC REASONS THAT I CAN GO INTO DETAIL LATER AND OUT OF THE AREA. I KNOW MIKE JONES EMERGENCY SERVICES DIRECTOR AGREES. I HOPED COMMISSIONER INGALSBE AND COMMISSIONER COHEN HAD SPACE IN THE EAST CAMPUS PROJECT WHICH IS AN AMAZING PROJECT BUT WHEN I HEARD THE FOOTPRINT AVAILABLE I WAS LIKE THAT'S NOT GOING TO WORK. IT'S A GREAT LOCATION BUT NOT THE RIGHT DEDICATION OF SPACE. I STILL REMAIN COMMITTED TO THE RELOCATION OF THOSE SPACES BECAUSE OUR COMMUNITY DESERVES LAYERED SAFETY THAT WE ARE CURRENTLY NOT MAXIMIZING. I WANTED TO CAPTURE THAT MOMENT WITH THAT PICTURE.

>> SO AS IDENTIFIED HERE THIS IS THE THREE-PHASE PLAN, THERE ARE THINGS THAT NEED TO BE ADDRESSED IN THE NEXT 1 TO 2 YEARS. AND THEN THE TENURE PLANNED IS THE ANTICIPATED TIME ADDITIONAL COURTROOMS WILL COME ON BOARD AND 20 YEAR IS THE ONGOING GRWTH OF THOSE DEPARTMENTS. THE INITIAL PLAN , WE DIVIDED THE BUILDING AND FACILITY CONSTRUCTION SEPARATED FROM THE PARKING IMPROVEMENTS IN THE INITIAL PHASE A LITTLE OVER $2 MILLION FOR THE RENOVATION PRIMARILY EXTENDING THE SALLY PORT WITH SOME INTERIOR RENOVATION. THE SURFACE PARKING LOT IS ABOUT $1 MILLION SO THE TOTAL PHASE IS ABOUT ALMOST $3.1 MILLION. THE 10 YEAR PHASE , THE BIGGEST COMPONENT IS THE PARKING GARAGE AND HOW TO IMPLEMENT THAT. THE ACTUAL COURT EXPANSION AND THE ADDITIONAL INTERIOR RENOVATION FOR THE DEPARTMENT EXPANSION IS A LITTLE SHY OF $32 MILLION . THE PARKING GARAGE THE FULL BUILDOUT IS IF YOU DO IT AT THE TENURE PHASE IT'S 49 MILLION. WE DID PRESENT AT THE COUNTY WANTED TO BREAK IT OUT AND MOVE IT UP WITH A COST SAVINGS AVOIDING COST ESCALATION IT WOULD BE ABOUT $5 MILLION LESS EXPENSIVE FROM WHAT WE ESTIMATE IF YOU CAN MOVE IT UP TO THE FIVE-YEAR WINDOW. THAT IS

[01:15:04]

A STRATEGIC DECISION BASED ON THE NEEDS . THE 20 YEAR PRIMARILY A FINISH OF INTERIOR SPACE IS NOT ADDING TO THE FOOTPRINT IS SEEN AS $12.5 MILLION PROJECT. WE ARE PROJECTING WAY OUT INTO THE FUTURE ON THESE SO THIS IS THE BEST WE CAN DO ON ESCALATION. SO I THINK THAT'S PRETTY MUCH IT.

I CAN ANSWER ANY QUESTIONS. >> JUDGE I WOULD SAY CAN GO BACK ONE SLIDE? THE ONE TWO-YEAR PLAN I AM HOPING AND I THINK WE HAVE MAY BE IDENTIFIED THAT AS A PROJECT ABOUT $3 MILLION YEARS ONE AND TWO SO AT SOME POINT WE WILL BE DISCUSSING THAT BUT I THINK THAT WILL HAVE GREAT BENEFIT AS WE START MOVING ADMINISTRATIVE STAFF OUT OF THE GOVERNMENT CENTER AND ALSO JUDGE I APPRECIATE THE COMMENTS YOU MADE ABOUT PUBLIC SAFETY AND THAT DEPARTMENT. WE CONTINUE TO SEARCH AND APPLY FOR GRANTS TO ADDRESS THE DRAINAGE ISSUE WE HAVE IN THAT AREA. I WILL ALSO SAY THE CARSON'S HAVE BEEN PARTICIPATING AND VERY GENEROUS.

DURING DISCUSSIONS THAT COMMISSIONER SHALL AND I HAD WITH THEM THEY WERE WILLING TO GIVE A BIG PORTION OF THE EMPTY SPACE IN FRONT OF OUR PARKING TO ADDRESS THE DRAINAGE ISSUE. SO WE WILL CONTINUE TO WORK WITH THEM AND OTHERS TO SEE IF WE CAN'T ADDRESS THAT IN A BIG WAY IT IS A BIG PROJECT. WE WILL CONTINUE TO SEARCH FOR MONEY AND AVAILABILITY TO ADDRESS.

>> THANK YOU, COMMISSIONER COHEN.

>> THANK YOU FOR THE PRESENTATION. CONCERNS ABOUT THE FLOODPLAIN , THAT' ALWAYS A CONCERN AND I UNDERSTAND THE JUDGE'S CONCERN IN THAT REGARD. AS IT STARTS MOVING FORWARD WE MAKE SURE WE ARE THINKING ABOUT THAT. SO THERE IS AN UNDERGROUND LEVEL TO LEVEL ONE WITH THOSE COMING TO COURT?

>> WHERE WE BRING? IT IS NOT. THERE IS NO UNDER.

>> OKAY SO THAT SPACE IS ALSO BEING LOOKED AT?

>> IT WAS. >> THAT WAS PART OF WHY THE JP REMOVAL WAS IN THE COUNTY COURT LAW BECAUSE OF ACCESS.

>> OKAY GOTCHA. >> WHAT COMMISSIONER INGALSBE MENTIONED. WE WANT TO START WORKING ON THESE IMPROVEMENTS, WE UNDERSTAND THE NEED. SECURITY CONCERNS WE HAVE, WE ALL NEED TO ADDRESS THOSE THINGS, THANK YOU SO MUCH.

>> THANK YOU, COMMISSIONER HAMMER.

>> THERE IS CONCERNS AND WE ARE WORKING ON IT WORKING WITH GETTING PROPER CONTACT AFTER CONTACT FROM HEB HAS SINCE LEFT.

LOOKING AT POTENTIALLY WORKING WITH THEM FOR LAND FOR FLOOD MITIGATION EFFORTS AND I KNOW ONE OF THE SOLUTIONS WAS RAISING THE ROAD BY THE PUBLIC SAFETY BUILDING THREE FEET AND THAT IS GOING TO BE VERY EXPENSIVE SO WE ARE LOOKING AT WORKING WITH THEM TO CONTINUE EFFORTS BUT I AGREE WITH A $3 MILLION ONE YEAR ONE AND TWO IT IS REALLY IMPORTANT TO ALL STAFF FROM HAYS COUNTY AND TAMMY TO MAKE SURE JUDICIAL ONLY IN THE GOVERNMENT CENTER AND I KNOW SHE WILL WANT TO TOUCH ON A COUPLE OF THINGS AS

WELL OR NOT. >> COMMISSIONER SMITH.

>> THIS IS THE FIRST TIME I HAVE BEEN ABLE TO LOOK AT THE OVERALL PLAN. I THINK IT IS GOOD. I HAVE ONE QUESTION. IF WE LOOK AT THE PHASE 2 TENURE AND I DON'T KNOW IF WE CAN SEE THAT OR NOT. ONE OF THE THINGS WE STRUGGLE WITH I THINK IT IS , LET ME SEE, THE FIFTH PAGE , THE FIFTH SLIDE. SO IF WE LOOK AT THAT ONE OF THE THINGS WE STRUGGLE WITH WE ARE DOING NOW WE DON'T KNOW AS GREAT AS WE CAN BE AT ESTIMATING SQUARE FOOTAGE WE NEED AND

[01:20:03]

TRYING TO FIND SPACE TO MOVE EMPLOYEES WHENEVER WE HAVE CREATION OF NEW DEPARTMENTS OR EXPANSION OF DEPARTMENTS WE ARE CONSTANTLY IN NEED OF FLEX SPACE AND WE DON'T HAVE IT. AS WE LOOK AT THE TENURE PLAN I UNDERSTAND BUILDING OUT THE SHELF SPACE BUT I WOULD LOVE TO SEE AN ESTIMATE FOR US TO HAVE UNTIL WE NEED THAT AS A JUDICIAL AREA TO HAVE THAT BE FLEX SPACE FOR THE NEEDS WE HAVE, RIGHT NOW THE ADDITIONAL OFFICE SPACE TO ACCOMMODATE THIS MOVE. IF WE HAD ANOTHER BUILDING SITTING OUT IT WOULD NOT BE A PROBLEM BUT IF WE DON'T NEED THAT UNTIL YEAR 20 THAT WOULD GIVE US 10 YEARS WITH THE SPACE WE COULD USE INSTEAD OF IT BEING A SHELL AND I WOULD ASSUME THERE WOULD BE SOME INNOVATION COST TO CONVERT THOSE INTO COURTROOMS SHOULD WE NEED THEM THEN BUT WE COULD DO THOSE AS WE SAW INDIVIDUAL COURTROOMS NEEDED WE COULD DO THOSE INDIVIDUAL COURTROOMS PERHAPS.

IT MIGHT COST MORE, BUT I DO THINK THAT IS A NEED WE COULD ADDRESS ESPECIALLY IF WE HAVE 20,000 SQUARE FOOT OF FLEX SPACE

UNNEEDED. >> GREAT CONTRIBUTION.

>> WHAT WOULD YOU USE THE FLEX SPACE FOR?

>> FOR EXAMPLE A COUPLE YEARS AGO WE WERE LOOKING AT FINDING THE LOCATION SPECIFICALLY FOR DEVELOPMENT SERVICES BUT IF WE MOVE DEVELOPMENT SERVICES IF WE MOVE DEVELOPMENT SERVICES OUT OF YERINGTON WHILE TRYING TO FIND OR BUILD A NEW FACILITY WE NEED SOMEPLACE FOR THEM. RIGHT NOW WE ARE LOOKING AT BUILDING THE EASTSIDE CAMPUS. WE HAVE TO HAVE SOMEPLACE FOR ALL OFFICES WHEN THEY MOVE OUT OF THE GOVERNMENT CENTER TEMPORARILY UNTIL THE EASTSIDE CAMPUS IS CONSTRUCTED HAVING A CERTAIN AMOUNT OF SPACE AND I DON'T KNOW IF THIS IS VIABLE OR NOT I THINK IT WOULD BE HELPFUL TO HAVE THAT WHENEVER WE MOVE ELECTIONS OVER TO THE NEW BUILDING HAVING SPACE TO HELP FACILITATE THAT WOULD HAVE

BEEN HELPFUL. >> ANYTHING TAMMY WANTS TO

CONTRIBUTE? >> I HEAR YOU AND WE HAVE A NEED FOR FLEX SPACE IN JUDICIAL ONLY IT WOULD BE TOUGH TO HAVE THOSE

. >> GOOD BUT NOT THERE. ANYTHING

ELSE? >> THAT IS IT.

>> THANK YOU VERY MUCH WE ARE GRATEFUL FOR YOUR PRESENTATION

AND THE WORK IS MEANINGFUL. >> I WOULD LIKE TO THANK THE TEAM FOR PATIENCE WITH US AND THE CHANGING ASPECTS OF OUR

NEEDS. THANK YOU VERY MUCH. >> YOU KNOW WHAT IT'S LIKE TO WORK WITH THE FASTEST GROWING COUNTY IN THE NATION FOR MANY YEARS NOW THE FASTEST GROWING REGION. THANK YOU GUYS FOR BEING

[F.7. Presentation by Broaddus & Associates regarding the Capital Improvement Program, followed by discussion and possible action confirming priority capital improvement projects. B E C E R R A /S MIT H]

SO PROFESSIONAL. PLEASE OPEN F7. >> F7, PRESENTATION BY REGARDING THE CAPITAL IMPROVEMENT PROGRAM FOLLOWED BY DISCUSSION AND POSSIBLE ACTION CONFIRMING CAPITAL PRIORITY IMPROVEMENT

PROJECTS. >> PLEASE STATE YOUR NAME AND

TITLE FOR THE VIEWING PUBLIC. >> JUDGE WE HAVE TO OPEN ?

>> IF YOU WANT TO TAKE ACTION I DON'T KNOW. I DON'T THINK THERE'S ACTION JUST A PRESENTATION. ARE YOU ASKING FOR

ACTION? >> THAT'S UP TO THE COURT.

>> SO MOVED. >> WE HAVE A SECOND. NOW WE CAN

TAKE ACTION. >> OKAY.

>> GOOD MORNING COMMISSIONERS AND JUDGE THANK YOU FOR LETTING ME SPEAK TODAY MY NAME IS UPDATE ON THE CIP FOR YOU ALL TODAY.

>> FOR CLARIFICATION CAPITAL IMPROVEMENT PLAN.

>> YES SIR THAT WAS GOING TO BE MY FIRST BULLET ON HERE SO YOU JUMPED AHEAD OF ME A LITTLE BIT. FOR THE GENERAL PUBLIC AND AN UPDATE FOR THE BOARD MEMBERS THE CIP IS A CAPITAL IMPROVEMENT PLAN OR PROGRAM FOR THE COUNTY FOCUSED ON CREATING COMPREHENSIVE AND ORGANIZED PLAN THAT ADDRESSES CURRENT FUTURE NEEDS MAXIMIZES EFFICIENCY AND IMPROVING THE COUNTY CITIZENS.

SO IMMEDIATE NEEDS FIVE YEARS 10 YEARS 15 YEAR EFFORT KIND OF PUTTING TOGETHER THAT LONG-TERM BLUEPRINT OR GUIDELINE FOR THE COUNTY, JUST KIND OF TRYING TO SUMMARIZE THAT.

[01:25:03]

>> GENERALLY THIS IS DONE BY SCHOOL DISTRICTS, COUNTIES, BY CITIES , REGULARLY TO ORGANIZE THEIR EFFORTS. ACTUALLY AS PART OF THE PRESENTATION FOR THE COURT MEMBERS AND FOR THE COUNTY STAFF I DO HAVE SOME HANDOUTS. WANT ME TO GIVE THOSE TO YOU? OKAY, SO WITH THAT HANDOUT THERE IS A SUMMARY TABLE AND ALSO A PROJECT LIST WE WILL GET INTO. THE SUMMARY TABLE IS SHOWING CHRONOLOGICALLY HOW WE GOT TO WHERE WE ARE AT TODAY WITH A QUICK HIGHLIGHT. WE STARTED IN MARCH WITH THE DATA GATHERING PROCESS STEP ONE. I WANT TO MENTION WE DID WALK AND VISIT 23 SITE AND FACILITY SITES AND FACILITIES TO DO INSPECTION OF THOSE FACILITIES . WE CONDUCTED 26 STAFF INTERVIEWS. AND WE ATTENDED MULTIPLE HAYS COUNTY PUBLIC EVENTS TO GET INPUT AND TO ENCOURAGE THE GENERAL PUBLIC TO SUBMIT SURVEYS INTO THE FEEDBACK TO THE CAPITAL IMPROVEMENT PLAN AND WE DID RECEIVE RESULTS BACK WITH 131 MEMBERS OF THE GENERAL PUBLIC AND 190 STAFF MEMBERS, THOSE WERE VERY SUCCESSFUL NUMBERS TO GET THAT FEEDBACK FROM THE PUBLIC AND FROM THE INDIVIDUAL EMPLOYEES WITH HAYS COUNTY. MENTIONED THESE WE WENT THROUGH SEVERAL MEET AND GREETS FOR THE COUNTY ADMINISTRATION PRECINCTS ONE, TWO AND FOUR. ACTUALLY KIND OF PIGGYBACKING OF THE INTRODUCTION THE WONDERFUL NEW COUNTY ADMINISTRATOR. WE ATTENDED A HEALTH DEPARTMENT BACK TO SCHOOL EVENT WHERE AGAIN WE SET UP A BOOTH AND HAD PUBLIC FEEDBACK AND ALSO A FARMERS MARKET MEETING IN DRIPPING SPRINGS. SO WE RETURN TO GET THE GENERAL PUBLIC INVOLVEMENT AND THAT WAS A HUGE SUCCESS. WE ANALYZED AND CRUNCHED THE DATA AND WE ALSO DID HAVE SOME COUNTY WORKSHOPS, WORKSHOP NUMBER ONE FOR THE INITIAL EFFORT ON AUGUST 18 AND THEN WE HAD A SCENARIO DEVELOPMENT BUILDING THE NEXT STEPS OF THE PROJECT LIST WE BROKE THAT WORKSHOP UP INTO TWO PARTS ON OCTOBER 8 AND OCTOBER 16 AND THEN ALL THE EFFORTS ARE COMPLETE STILL WORKING ON THE REFINEMENT OF THE FINAL SCENARIO AND COST ESTIMATES. THAT IS THROUGH NOW THROUGH EARLY 2026.

DOCUMENTATION IS ONGOING, WE ARE CURRENTLY BUILDING FOR THE FINAL PRODUCT WITH FINAL DELIVERABLE FOR THE CIP BUILDING INFORMATION AND DATA. THE FINAL DOCUMENTATION WOULD BE BACK AND FORTH REVIEW WITH INDIVIDUAL COURT MEMBERS AND THE COUNTY JUDGE ALONG WITH OUR EXECUTIVE COMMITTEE STAFF FOR THE CIP. AND THE FINAL DELIVERABLE WE WILL DO IN COURT , FOR THE PUBLIC AND FOR THE BENEFIT OF HAYS COUNTY STAFF AND THE COMMISSIONERS COURT. THE NEXT THING YOU HAVE IN YOUR HANDOUT IS A PROJECT LIST, THAT'S ORGANIZED BY HIGH PRIORITY PROJECTS, MID-LEVEL PRIORITY AND LOW PRIORITY PROJECTS. I DID WANT TO GO THROUGH THIS AND DEFINITELY GET SOME GRAY MATTER THOUGHT GOING AND THEN ASK COMMISSIONERS IF THEY HAVE FEEDBACK AND THOUGHTS AND ANYTHING FOR THE RECORD ON THE PRIORITY LIST AND THIS IS A ONGOING LIST BY THE WAY AND I WANT TO POINT OUT EVEN TO SHOW ONGOING EFFORTS OF THE LIST AND INVOLVEMENT THE TOTALS ARE OFF BUT I APOLOGIZE THIS IS THE RANGE FOR THE FIRST SECTION AT 236 MILLION TO 264 MILLION. THE TOTAL LIST INCLUDING THE GRAND

[01:30:02]

TOTAL INCLUDING PROJECTS DOWN LOWER ON THE LIST ARE 314 MILLION TO 352 MILLION. THESE ARE NOT TODAY OR TOMORROW PROJECTS, NOT PROJECTS IN FISCAL YEAR 2026 BUT A VAST MAJORITY OF THIS WORK IS LONG-TERM AND AGAIN WE HAVE A PRIORITY GOING SHOWN ON HERE AND GOING THROUGH 15 YEARS OR MORE. PRIORITIES CHANGE.

THE TOP PRIORITY PROJECTS IDENTIFIED OBVIOUSLY MOVING FURTHER ALONG THE EASTSIDE CAMPUS BUILDING ON THE EAST SIDE OF KYLE. THIS CONSTRUCTION THREE-STORY PROJECT WE'VE BEEN WORKING WITH TAMMY AND CANDACE ON THE COUNTY TRACKING THIS EVEN THOUGH IT'S NOT SOMETHING WE DIRECTLY INVOLVE JUST TO TRACK THE TOTAL COST FOR THE CIP EFFORTS. THIS IS A $62 MILLION COST FOR THAT FACILITY. YOU CAN SEE THE TIMELINE CONSTRUCTION START ESTIMATES THAT TYPE OF THING SO THIS WILL CONTINUE TO WORK THROUGH AS THAT COMES ALONG AND INVOLVES. THE PED RESOURCE CENTER NEAR AND DEAR TO OUR HEART WE PRESENTED IN MAY THE COUNTY MOVING FORWARD WITH THAT EFFORT AS THEY WERE KIND OF EXPECTING IN MAY PARTNERING WITH THE CITY OF KYLE THAT ONE IS TRACKING $15 MILLION PROJECT MOSTLY AS A PARTNERSHIP WITH THE CITY. THE GOVERNMENT CENTER WE HEARD A LITTLE BIT ABOUT THAT.

THERE IS KIND OF A MENTION OF THOSE BEING ONE THREE-YEAR OR SHORT-TERM PROJECT ALSO THE LONGER-TERM AS WE ALL HEARD BECAUSE THERE ARE MULTIPLE PARTS AND PHASES TO THAT FACILITY. SO SHORT-TERM WE ARE TALKING MORE IN THE 2 MILLION RANGE, LONGER-TERM $18-$20 MILLION. WE DID BREAK OUT THE PARKING GARAGE FROM THAT BECAUSE THE PARTIES MIGHT BE DIFFERENT FROM THE COUNTY AND IT IS WORTH MENTIONING IT'S WORTH TRACKING IS A SEPARATE PROJECT EVEN THOUGH IT IS ON THE SAME CAMPUS AND IT IS ASSOCIATED BUT IT CAN BE INDEPENDENT OF THE TIMING OF THE OTHER GOVERNMENT CENTER. THE JUDICIAL OFFICES, THERE WILL BE A NEED FOR YOU KNOW BOTH THE GOVERNMENT CENTER THE REMODEL ALSO THE DEPARTMENT THAT EVENTUALLY MOVE OUT TO MAKE THE GOVERNMENT CENTER A JUDICIAL ONLY FACILITY AND THOSE OFFICES NEED TO STATE THOSE WILL EVENTUALLY NEED TO BE ADDRESSED IN THAT A HIGH MEDIUM RANGE AS FAR AS PRIORITIES ARE CONCERNED.

KIND OF ONE OF THOSE THAT SEEMS LIKE IT DOES NOT COME UP IN CONVERSATION A BUNCH IN THE COUNTY, BUT LOOKING AT THE FACILITY HAVING A TOUR INTERVIEWING STAFF IT IS A HIGH-PRIORITY FACILITY. AND LANDLOCKED IT WOULD NEED TO BE NEW CONSTRUCTION FACILITY. PARKING NEEDS ARE THERE AS MUCH AS ANYTHING ELSE. MOVING INTO SOME OTHERS. I WANT TO MENTION I WON'T GIVE US MUCH DETAIL THAT WAS THE HIGH PRIORITY PROJECTS THAT WE HAVE IDENTIFIED UP TO THIS POINT.

>> FOR THE VIEWING PUBLIC YOU KNOW I LOVE YOU GUYS BUT WE HAVE A TON TO COVER SO IF WE CAN FIND A CLEAN SUMMARY. FOR THE VIEWING PUBLIC RESTATE BY NAME THE HIGH PRIORITY PROJECTS SO THAT PEOPLE

[01:35:01]

CAN FOLLOW ALONG THAT ARE WATCHING.

>> THE HIGH PRIORITY PROJECTS ARE THE EAST SIDE KYLE CAMPUS THE PED RESOURCE CENTER THE PARTNERSHIP WITH THE CITY OF KYLE, THE GOVERNMENT CENTER BOTH REMODEL THE JUDICIAL NEED AND THE COUNTY SEAT OFFICES THAT EVENTUALLY NEED TO MOVE OUT.

PRECINCT 4 BUILDING AND PRECINCT 5 AND THEN KIND OF RELATED IS THE BOTTOM END, THE ASTERISK IS THE PED RESOURCE SUBSTATION.

>> ON THAT THE PED RESOURCE CENTER HAS BEEN, FOR YEARS, THE MAIN FOCUS AND GOAL WHICH ENCOMPASSES SERVICES THAT PEOPLE HAVE GROWN TO EXPECT AND HOPE WE DO AS WE MOVE FORWARD SO ON THE LAST ITEM WITH YOUR ASTERISK I WANT TO SHARE WITH THE VIEWING PUBLIC THAT ALTHOUGH THIS KYLE DIALOGUE ALTHOUGH NOT FINISHED , STILL IN THE WORKS IS NOT ENCOMPASSING THE SPIRIT NECESSARILY OF THE RESOURCE CENTER, IT IS ONE OF THE COGS OF THE WHEEL TO A COMPASS THE SAME END RESULT. IT IS NOT SPECIFICALLY AND BY DEFINITION A COPY AND PASTE OF THE RESOURCE CENTER INTEREST IT IS ONLY PART OF IT. I DON'T USE THE WORD NEGATIVELY BUT IT WILL BE PIECEMEAL TO AND THAT'S THE BEST WAY TO DESCRIBE BECAUSE WE DO NEED DRIPPING SPRINGS FOOTPRINT, WE DO NEED PAUSE, WE NEED FILL IN THE BLANK. WE NEED EVERYONE AND EVERY FOOTPRINT AT EVERY TURN SO ALTHOUGH YOU KEEP THE NAME FOR CONTINUITY OF THOUGHTS PED RESOURCE CENTER WITH THE NAME KYLE IS NOT EXACTLY THE ROADMAP BUT IT IS STILL A KEY PIECE OF IT. AM I GOOD WITH THAT ? TRYING TO BE ACCURATE AS PEOPLE ARE LISTENING. HOW ELSE CAN YOU

SUMMARIZE? >> I WOULD LOVE TO ADD AND SAY I THINK YOU ARE SPOT ON IN YOUR COMMENTS, THEY ARE VERY APPROPRIATE, BUT ALSO GEOGRAPHICALLY. THE KYLE CAMPUS CAN ONLY SERVE THAT PORTION OF THE COUNTY AND TO GET FULL COVERAGE OF DRIPPING SPRINGS, WIMBERLY, SAN MARCOS. THE OTHER AREAS THAT GRAPHICALLY IN THE COUNTY LIKE YOU SAID THE COGS OF THE WHEEL IS ONE ELEMENT AND THIS IS SOME OF THE OTHER ELEMENTS THAT CHECK THE BOX FOR THE COUNTY AS A WHOLE.

>> THE ONLY OTHER THING I WOULD ADD IS WE ARE ACTIVELY WORKING TO ADDRESS THE REST OF THE COUNTY WHERE SERVICES WON'T BE PROVIDED IN THE KYLE AREA WHICH IS A BIG GEOGRAPHICAL AREA ANYWAY. AND IT WILL SERVE 80% OF THE ANIMALS THAT THEY ARE TAKING IN SO THEY HAVE OTHER OPTIONS FOR THE 20% AND WE ARE ACTIVELY

WORKING ON IT. >> THAT'S WHY I WAS SAYING IT IS NOT A COMPLETED TRANSACTION IT IS A WORK IN PROGRESS AND RELATIONSHIP WITH THE CITY OF KYLE. YOU WANT TO ADD ANYTHING?

>> YES, TWO ITEMS. I JUST WANT TO SAY THE TWO ITEMS I WANT TO TALK ABOUT HER PRECINCT 4 AND FIVE SUBSTATION. PRECINCT 4 ONE OF THE ATTRIBUTES OF THE PROPERTY WE DO THE DUE DILIGENCE ON THEIR AND I WANT TO ADDRESS WHAT YOU HAVE SAID AND I HAVE HAD CONVERSATIONS WITH STAFF THERE'S ENOUGH PHYSICAL PROPERTY WHERE WE WOULD BE ABLE TO POSSIBLY DO THAT AT LEAST THE FACILITY FOR THE WEST SIDE ON THE PROPERTY WITHOUT HAVING TO PURCHASE ADDITIONAL LAND. BUILDING THAT INTO THE CONCEPT WOULD BE GREAT. IT IS CENTRALLY LOCATED WITH PLENTY OF PROPERTY.

>> I'M GLAD YOU SAID THAT BEFORE YOU GO TO THE NEXT POINT.

I FULLY SUPPORT THE IDEA BECAUSE WHEN WE DON'T AGREE PEOPLE KNOW AND I WANT YOU TO KNOW I'M TELLING EVERYONE THAT IS PEDDLED THE IDEA OF FULLY SUPPORT THAT 100% AND TO DOUBLE DOWN EVEN FURTHER I DON'T WANT TO SELL THAT PROPERTY BECAUSE WE NEED IT

ALL. >> HERE IS WHAT I WOULD SAY. IT IS A GOOD CENTRAL LOCATION AND FOR THE FUNDING MECHANISM WE ARE USING THAT WE ARE LOOKING TO USE THE COUNTY WOULD RECEIVE 100% OF THE COST OF THAT BACK TO US BUT WE HAVE ALWAYS HAD A TOWN CENTER CONCEPT AS PART OF DRIPPING SPRINGS WHICH WE ARE PART OF.

MATTER-OF-FACT IN 2020 WITH PARKS AND OPEN SPACE WE DEDICATED FUNDS FROM THE PARK TO HAVE A JOINT FACILITY A TRUE TOWN CENTER WITH A SQUARE AT LEAST ACRE GREEN CLOCK TOWN OF

[01:40:02]

THOSE KINDS OF THINGS. SO I AGREE WE NEED TO KEEP AS MUCH AS WE CAN. I ALSO WANT TO STEP UP AND HELP OTHER INDIVIDUAL GOVERNMENTAL ENTITIES SUCH AS DRIPPING SPRINGS, EMERGENCY SERVICES THAT WANT TO PROVIDE MORE COVERAGE. THOSE ENTITIES I WANT TO LOOK AT, THE OTHER THING I WANT TO TALK ABOUT AND MAKE MENTION OF IT IS CURRENTLY I KNOW PRECINCT 5 SUBSTATION HAS BEEN A PRIORITY IN SPEAKING WITH MRS. BRYANT AND CONSTABLE THE FOOTPRINT AND I'M GLAD YOU SAID THIS IT IS TRULY LANDLOCKED. IT IS SIMPLY HOSTING THEY DON'T HAVE ENOUGH PARKING TO DO JURY TRIALS AT CERTAIN POINTS THEY CANNOT GET ENOUGH PEOPLE IN THE BUILDING AND WE DON'T HAVE ENOUGH PROPERTY THERE , WE

CANNOT MAKE ANY MORE PARKING. >> MY SUGGESTION WAS TO MOVE IT.

>> TO THAT POINT I AM IN NEGOTIATIONS WITH A DEVELOPER WHO IS PUTTING IN A FACILITY NEAR THAT ON THAT SIDE OF KYLE WITHIN MY PRECINCT WHICH IS PRECINCT 4 BUT WITHIN THE FOOTPRINT OF PRECINCT 5 THERE'S PROPERTY THAT WE HAD ORIGINALLY SET ASIDE FOR THE SCHOOL DISTRICT AND THE DISTRICT TOLD THEM THEY DON'T WANT IT THAT THEY DON'T ENVISION PUTTING A CAMPUS THERE SO THEY HAVE BEEN GRACIOUS ENOUGH TO TALK TO US THROUGH PARTICIPATION TO ACTUALLY TRY TO HELP IDENTIFY A LOCATION FOR DONATION TO THE COUNTY FOR THE FACILITY.

>> I WANT TO ADD DID YOU SAY TIRZ TAX INCREMENT REINVESTMENT ZONE AND HE SAID PRECINCT 5. SO THERE ARE FOUR COMMISSIONER PRECINCTS AND I WANT TO ARTICULATE THAT FOR ONE SECOND.

THESE ARE THINGS YOU MUST UNDERSTAND TO FOLLOW ALONG OTHERWISE YOU GET LOST AND WHY ARE YOU HERE? FOUR PRECINCTS EQUAL POPULATION APPROXIMATELY FOUR QUADRANTS EACH COMMISSIONER REPRESENTS 25% OF THE POPULATION HOWEVER WE CREATED AN OVERLAY OF FIVE CONSTABLE PRECINCTS SO WHEN HE SAID PRECINCT 4 AND FIVE, I DON'T HAVE MY OWN MY PRECINCT IS THE WHOLE COUNTY I'M THE COUNTYWIDE PRESENTATION FOR EACH REPRESENT 25% OF THE POPULATION THE PRECINCT 5 JUSTICE OF THE PEACE AND CONSTABLE THAT HAS BEEN ADDED IS SPECIFICALLY TO COVER SERVICES AND NEEDS WE NEED TO THE JUDICIAL AND LAW ENFORCEMENT LENS. THANK YOU FOR POINTING THAT OUT BUT I WANTED TO ARTICULATE THAT FOR PEOPLE GOING PRECINCT 5? ANYTHING ELSE YOU WANT TO SUMMARIZE WITH?

>> I WILL RATTLE OFF IN THE SPIRIT OF TIME , I WILL LIST OFF OTHER PROJECTS BRIEFLY. MEDIUM AND LOW PRIORITY. I DID BRIEFLY MENTION THE PARKING GARAGE AND GOVERNMENT CENTER 5 TO 8 YEARS TIME FRAME HISTORIC COURTHOUSE IS LOW TO MEDIUM IN A 5 TO 8

YEAR TIME FRAME. >> WAIT WAIT WAIT DOING WHAT TO

DO? >> THE COURTHOUSE? A COMPLETE

HISTORIC RENOVATION. >> A TOUCHUP A FACELIFT. OKAY.

>> FIX SOME OF THE CRACKS IN THE BUILDINGS.

>> I HAVE BIG CRACKS IN MY OFFICE BUT THAT'S OKAY.

>> KEEP IT HERE ANOTHER 100 YEARS.

>> YES EXACTLY. THE SHERIFF'S OFFICE MENTAL HEALTH BED FACILITY DIVERSION CENTER . TRANSFORMATION DEVELOPMENT SERVICES OFFICE EXPANSION. THESE ARE LOW 5 TO 8 YEAR OR LONGER PROJECTS. MEDICAL EXAMINER'S OFFICE. AND THEN GOING DOWN THE LIST A LITTLE BIT FURTHER , THE HAYS COUNTY I'M SORRY, THE THE SORRY THE JAIL EXPANSION THESE ARE PART OF THE JAIL MASTER

PLAN. >> THIS IS REALLY FINE PRINT. I HOPE YOU NEVER BRING SIX POINT FONT BACK TO COURT.

>> I HOPE I HELPED EVERYBODY DOING 11 BY 17. THE JAIL EXPANSION IS PART OF A SEPARATE MASTER PLAN FOR THE JAIL. AND THEN FUTURE AND LONG-TERM. SOME OF THE NEEDS IS JUVENILE JUSTICE FACILITY NEEDS A LITTLE BIT OF HELP. OFFICE OF EMERGENCY MANAGEMENT JUDGE YOU DID MENTION EARLIER. I THINK THERE MIGHT BE OTHER OPTIONS FOR THAT EVEN ON PRECINCT 4 FOOTPRINT. MAYBE FOR

[01:45:01]

STORAGE MAYBE NOT FOR THE MAIN OFFICE , BUT SOME OTHER NEEDS.

THE LAST ONE ON THE LIST IS FACILITIES AND RESOURCE MANAGEMENT OFFICE FOR CURRENTLY MIXED IN WITH THE HEALTH DEPARTMENT. THIS IS A NEED WITHIN THE COUNTY IN THE MEDIUM RANGE FOR TAMMY'S APARTMENT, FOR WAREHOUSE AND OFFICE SPACE.

>> ONE OTHER THING THAT WE MENTIONED IN HERE BUT WE DON'T HAVE A COST ESTIMATE AND I THINK WE'RE WAY TOO EARLY IN THE PROCESS TO TALK ABOUT THAT. WE MENTIONED MOVING AT A PRECINCT AT A PRECINCT 4 INTO THE NEW FACILITY, WE MENTIONED IT WOULD BECOME LAW ENFORCEMENT FOR THE SHERIFF'S DEPARTMENT BUT WE DON'T TALK OR I DON'T KNOW THERE HAS BEEN EVALUATION BECAUSE I WOULD LOVE TO GET AN EXTENSION OR MORE IMPORTANTLY A DRIVER'S LICENSE OFFICE , WHATEVER HAPPENS THERE WOULD HAVE TO BE SOME RENOVATION. IS VERY DISJOINTED WITH ALL THE BULLETPROOF GLASS FOR THE INDIVIDUAL OFFICES. SO THAT'S NOT AN IMMEDIATE NEED BUT LONG-RANGE WE NEED TO KEEP THAT

IN MIND. >> THAT'S RIGHT THE REHABBING, COMMISSIONER HAMMER ANY COMMENTS?

>> FROM FINANCIAL SUSTAINABILITY WE KEEP SAYING TIRZ WILL FUND, HOW LONG WOULD THAT TAKE FOR IT TO GET BACK OUR MONEY FROM 100%?

>> CURRENTLY IN THAT SPECIFIC TIRZ THE FINANCE , IT COULD START PAYING DEBT BACK TO US WITHIN THREE YEARS. IS WHEN THE DEBT STARTS BEING REPAID. NOW AGAIN WE LOOK TO CO THE PROJECTS WE WOULD DO THE INITIAL CO THAN A LIFE OF THE TIRZ IS 25 YEARS SO WE WOULD AMORTIZE OVER 25 YEARS AND NOW THE BUDGET ESTIMATE FOR PROJECTS OUTSIDE OF THE CITY FOOTPRINT THAT WOULD FALL IN THE COUNTY FOOTPRINT THE INCOME FROM THAT THAT'S ESTIMATED FROM THE OUTSIDE CONSULTING IS IN THE NEIGHBORHOOD OF $36 MILLION. SO THOSE COULD BE USED ON PROJECTS WHICH WE IDENTIFY AS COUNTY PRIORITIES AND RIGHT NOW WE'RE LOOKING AT 20 MILLION OR LESS SO THAT WOULD BE THE ADDITIONAL.

>> GROWTH PAYING FOR GROWTH ANYTHING ELSE? ANYTHING ELSE?

>> PRECINCT 5 BUILDING THAT IS MORE HIGH TO ME BECAUSE THE GROWTH IN THE AREA , THAT OFFICE WILL PROBABLY HAVE TO HAVE ANOTHER JUSTICE OF THE PEACE BECAUSE OF WHERE THE BOUNDARY IT, IT GOES ACROSS THE NORTHERN PART, THE NORTHEAST PART OF HAYS COUNTY WITH THE DEVELOPMENT COMING THE NUMBERS ARE GOING UP.

WHETHER THAT IS NEW CONSTRUCTION OR FINDING AN EXISTING BUILDING WE COULD UTILIZE WITHIN THE PRECINCT I WOULD LOVE FOR US TO TAKE A LOOK AT THAT BECAUSE THAT IS GOING TO BE A DIRE NEED FOR PRECINCT 5. THAT IS NOT A PARKING LOT THAT IS A SLAB OF ASPHALT WITH CROOKED LINES ON IT AND IT IS NOT SUSTAINABLE TO THE WORK THAT NEEDS TO BE DONE IN THAT OFFICE. HOPEFULLY WE CAN

PRIORITIZE THAT. >> I HOPE FOR CLARIFICATION, I HOPE TO HAVE A PROPERTY THE PHYSICAL PROPERTY IDENTIFIED AND SOME DONATION AGREEMENT WITHIN 30 TO 60 DAYS.

>> OKAY. >> COMMISSIONER INGALSBE.

>> I WANTED TO MENTION, THANK YOU FOR THE UPDATE AND JUST MENTION THE TRANSPORTATION AND DEVELOPMENT SERVICES LAND WE ARE SCHEDULED TO GAIN 5.3 ACRES . WE ARE WORKING WITH OUR LAST PROPERTY OWNER FOR THE FM 110 PROJECT AND SO WITH THAT , HE HAS GRACIOUSLY DONATED 5.3 ACRES OF LAND TO US AGAIN THAT IS ABOVE THE 10 ACRES THAT HE DONATED SEVERAL YEARS AGO.

>> WONDERFUL COMMISSIONER AND THAT IS YOUR WORK, JAMES THANKS 1 MILLION FOR YOUR WORK AND I WANTED TO GIVE OUR COUNTY ADMINISTRATOR OPPORTUNITY TO SPEAK ON THIS ITEM.

>> THANK YOU JUDGE. AT THE STAFF LEVEL THANK YOU FOR GIVING US THE UPDATED PRIORITIES. WE WANTED TO DISCUSS THE FINANCIAL IMPLICATIONS OF PLANNING THOSE PRIORITIES. LATER IN THE AGENDA WE HAVE THE REIMBURSEMENT RESOLUTION AND I WILL TURN IT OVER TO WALK THROUGH THAT WITH YOU ALL AND SHE HAS A HANDOUT.

>> GOOD MORNING VICKI DORSETT HAYS COUNTY BUDGET OFFICER. I AM

[01:50:16]

ALSO A MEMBER OF THE CIP EXECUTIVE COMMITTEE. I HAVE BEEN MEETING WITH THE TEAM WITH JAMES AND DENISE TO FLESH OUT THE NUMBERS FOR THESE PRIORITY PROJECTS AS WELL AS FUTURE PROJECTS SO I'VE CREATED A RECAP . JAMES PROVIDED DETAILED INFORMATION. I HAVE TAKEN THAT INFORMATION ALONG WITH SOME OF THE CASH FLOW AND ESTIMATE AGREEMENTS WE HAVE IN PLACE AND CREATED A BRIEF RECAP SO WE COULD START DISSECTING THOSE HIGHER PRIORITY PROJECTS AND ALSO DO SOME LONG-TERM FINANCIAL PLANNING FOR FUTURE PROJECTS. THE TOP SECTION OF THE RECAP IDENTIFIES SOME PRIORITY PROJECTS THAT JAMES WENT OVER WITH YOU. AS YOU KNOW AND AS MENTIONED WE HAVE REIMBURSEMENT RESOLUTION LATER ON. THE REIMBURSEMENT RESOLUTION IS JUST TO IDENTIFY CAPITAL PROJECTS AND WE WILL POTENTIALLY START SPENDING SOME FUNDING ON PRIOR TO ISSUING DEBT THAT WE ANTICIPATE ISSUING IN 25 SIX. WE DID BUDGET ISSUE $100 MILLION TO ADDRESS VERTICAL INFRASTRUCTURE NEEDS IN THE COUNTY. THE TIMELINE FOR THAT IS BRINGING THE NOTICE OF INTENT TO COURT ON NOVEMBER 18. IDENTIFYING THOSE PRIORITY PROJECTS THAT WE WILL BE ADDRESSING WITH $100 MILLION WITH ANTICIPATION OF ISSUING LATE JANUARY. SO WITH THE 100 MILLION WE CAN ADDRESS THOSE TOP THREE PRIORITY PROJECTS WE ALREADY HAVE AGREEMENTS WITH OTHER PARTNERS ON WHICH IS THE EASTSIDE CAMPUS, THE PET RESOURCE CENTER AND PRECINCT FOR LAND AND BUILDING ACQUISITION.

THOSE PROJECTS RIGHT NOW WITH CASH FLOW THAT WE HAVE TOTAL 91.6 MILLION. THE ALTERNATIVE FUNDING OPTIONS WE HAVE FOR THE EASTSIDE CAMPUS WE'RE STILL WORKING WITH THE CITY ON THAT MOU TO TRY TO GET THE LAND USE BUILT IN OVER A FOUR-YEAR PERIOD SO WE CAN PAY THAT OUT THROUGH OPERATIONS OTHER THAN USING OUR DEBT FOR THE FEE. ADDITIONALLY THE GOVERNMENT CENTER WE HAVE THE ANTERIOR PARKING NEEDS WHICH IS JUST UNDER 1.4 IN THE SALLY PORT UNDER 1.7. SO THOSE TWO PROJECTS I LISTED SEPARATELY SIMPLY DUE TO THE IMMEDIATE NEED FOR THE INTERIOR AND SURFACE PARKING. THE SALLY PORT I BELIEVE TAMMY HAS IDENTIFIED SHOULD BE ADDRESSED WITHIN THE THREE-YEAR PERIOD HOWEVER, IT COULD BE ADDRESSED LATER IN A FUTURE BUDGET CYCLE. COULD POTENTIALLY USE SOME OF OUR GENERAL FUND THIS YEAR TO START THESE PROJECTS AND WE ALSO HAVE SOME SIMPLE COURT HOLDING FUNDS AVAILABLE TO PARTICIPATE IN THE FUNDING. I HAVE SEPARATED THOSE OUT FOR POTENTIAL OTHER FUNDING OPTIONS THAT WE WON'T HAVE TO UTILIZE. THE REMAINING THREE PROJECTS ARE PROJECTS THAT I USE THE BROAD ESTIMATES , WE DON'T HAVE CASH FLOW OR AGREEMENTS WE JUST KNOW THERE'S A NEED TO MODEL THE PRECINCT 4 BUILDING WHEN WE DO ACQUIRE THAT IF THAT DOES GO THROUGH AND ALSO THE NEED FOR THE PRECINCT 5 BUILDING POTENTIAL NEW CONSTRUCTION. THE TAX AND TREASURER OFFICE WE DON'T HAVE ANYTHING POTENTIAL , CURRENTLY THE COUNTY IS LOOKING BUT THERE IS A NEED AND MOST LIKELY THE NEED WOULD BE IN THE ONE THREE-YEAR TIME PERIOD SO IT IS SOMETHING WE NEED TO ADDRESS. OBVIOUSLY THE PRIORITY PROJECTS ARE LITTLE OVER FROM 100 MILLION THAT WE HAVE ISSUED SO WE NEED TO START PREPARING TO COVER THESE PLAN FOR ADDITIONAL DEBT FUTURE YEARS OUTSIDE OF THE THREE-YEAR TIMELINE. THE REMAINING PROJECTS I HAVE RECAPPED ARE 3 TO 5 YEAR PROJECTS, 5 TO 8 YEAR PROJECTS AND FUTURE PROJECTS. THAT IS JUST FOR YOUR INFORMATION SO WE CAN KEEP AN EYE ON WHAT IT LOOKS LIKE FOR FUTURE PLANNING, FUTURE TAX RATE DEBT CAPACITY AND TO

[01:55:03]

PRIORITIZE WHAT THE NEEDS ARE. >> OKAY. AT THE BOTTOM OF THE LIST CIVIC CENTER AND COMMISSIONER INGALSBE AND MY HEART IS A HIGHER I ALREADY. IT DOES NOT EQUATE TO THE WAY THE PAPERS PRINT JUST ANYONE WHO CAN SEE IT WILL KNOW IT'S A BIGGER PRIORITY THAN BOTTOM OF THE LIST.

>> CORRECT. DUE TO SOME POTENTIAL FUNDING AND PARTNERSHIPS IT HAS NOT BEEN INCLUDED IN THE CASH FLOW NEED AT THIS POINT. AS WELL AS THE SHERIFF'S OFFICE MENTAL HEALTH

. >> COMMISSIONERS QUESTIONS OR

COMMENTS ON THIS? >> BEAUTIFULLY DONE I CAN IMAGINE RETIRING AND COMING BACK AND DOING SUCH A FANTASTIC JOB LIKE YOU HAVE DONE BUT THIS IS LAID OUT PERFECTLY. THANK YOU

VERY MUCH. >> COMMISSIONER SMITH ANYTHING?

>> IT WAS DONE VERY WELL. AGAIN AS WE LOOK AT SOME OF THESE I WANT TO ENSURE WE HAVE, AS WE START TO DEVELOP THE TIMELINE ON SOME OF THESE AND WE GET STEPS IN THE PROCESS WHAT I WOULD LOVE TO SEE AND I DON'T KNOW IF THIS IS WITH TAMMY OR CANDACE OR HOW I KNOW WHEREVER IT FALLS THEY ARE WORKING DIRECTLY WITH YOU.

WHENEVER WE LOOK AT TRANSPORTATION AND OTHER PROJECTS I LOVE KNOWING WHAT IS GOING TO COST WHAT, WHAT MY DELIVERY DATE IS, A TRUE PROJECT MANAGEMENT OPTION FOR US. AS WE START TO DO THIS I KNOW THE LAST THING WE NEED IS ANOTHER CONSULTANT, BUT THERE IS GOOD SOFTWARE PACKAGES AND GOOD CONSULTANTS THAT COULD GIVE US SOMETHING THAT HAS A DASHBOARD THAT ALLOWS US TO LOOK AT THAT SO WE CAN HAVE REAL TIMELINES AND I LIKE A HIGHER LEVEL OF EXPECTATION WHEN IT COMES TO PROJECT DELIVERY. THESE PROJECTS ARE SO LARGE AND IT IS SO MUCH OF TAXPAYER MONEY THAT I WANT TO ENSURE WE ARE NOT, THE LONGER WE HAVE THE MONEY AND WE'RE PAYING DEBT ON IT , IT BOTHERS ME. AS WE DO TRANCHES OR LOOK AT THESE THINGS I WANT TO DO THEM IN THE RIGHT WAY SO BEING ABLE TO MANAGE THAT IN A MORE EFFICIENT WAY THAN WE HAVE DONE IN THE PAST WOULD BE MORE HELPFUL.

>> COMMISSIONER COHEN, COMMISSIONER INGALSBE? THANK YOU SO MUCH AS ALWAYS YOU ARE OUR BABE RUTH OUT OF THE BALLPARK.

HERE IS WHAT WE ARE DOING NEXT SEE YOU CAN KEEP AN EYE ON THINGS. GO J 2, 20, 12, 4, 1 AND 10 MINUTE RECESS. AND THEN J 15 ABSOLUTELY. SEE HOW THIS WORKS? IN THAT ORDER. LET'S BEGIN J 2.

[J.2. Discussion and possible action regarding contracts and invoices related to the canceled Request for Qualifications RFQ 2025-Q01 Professional Services Pool. V ILLA R R E A L-A LON Z O]

DISCUSSION AND POSSIBLE ACTION REGARDING CONTRACTS AND INVOICES RELATED TO THE CANCELED REQUEST FOR QUALIFICATIONS RFQ 2025-Q01

PROFESSIONAL SERVICES POOL. >> SO MOVED.

>> SECOND. >> WHAT WE HAVE IS A COUPLE ITEMS THAT ARE GOING TO NEED ADDITIONAL DISCUSSION BECAUSE WE HAVE TO BE CLEAR WITH WHAT'S GOING N SO PEOPLE CAN FOLLOW.

THANK YOU GUYS. IT IS ALWAYS THE GOAL OF THIS COURT FOR ME FOR EXAMPLE THE CHAIR OF THE COURT TO HAVE PEOPLE FOLLOW ALONG THAT'S WHY I DON'T HAVE PEOPLE SPEAK IN ACRONYMS WITHOUT CLARIFYING. THERE WILL BE EXTRA TALK ABOUT THE NEXT FEW ITEMS AND THAT IS BECAUSE PEOPLE DON'T KNOW WHAT'S GOING ON.

>> SO, THIS ITEM BECAUSE AFTER THE CANCELLATION OF THE RFQ REQUEST FOR QUALIFICATION 2025 , THE PROFESSIONAL SERVICES POOL THERE WAS A QUESTION WHICH I TALKED A LITTLE BIT ABOUT DIRECT ACTION PLANS AND HOW TO MOVE FORWARD WITH THE CONTRACTS AND INVOICES THAT WERE AWARDED UNDER THAT PROPOSAL. OR THE SOLICITATION. A LITTLE BACKGROUND ON HOW INVOICES ARE APPROVED IN COUNTY GOVERNMENT. WE HAVE A CHECK AND BALANCE WHERE THE COUNTY AUDITOR REVIEWS AND AUDITS FOR APPROVAL, PRESENTS TO COMMISSIONERS COURT FOR APPROVAL AND THEN IT IS PRESENTED TO THE TREASURER FOR HER DISBURSEMENT. SO LONG THE LINES LOCAL GOVERNMENT CODE IS CLEAR THE COUNTY AUDITOR MAY NOT AUDIT OR PROVE A CLAIM AND THUS THE CLAIM WAS NOT PROCURED AS PROVIDED BY LAW INCLUDING PROCUREMENT LAW. WHEN THE ISSUES

[02:00:03]

AROSE WITH REQUEST FOR QUALIFICATION I HAD A CONCERN AS TO HOW TO PROCEED AND MOVE FORWARD WITH THE INVOICES AND CONTRACTS. I KNOW HAD A DISCUSSION WITH THE TREASURER AS WELL AND SO FOR MY STATUTORY REQUIREMENT, I NEEDED SOMEONE TO REVIEW THE PROCUREMENT THAT OCCURRED IN THE CONTRACT SO I DID REQUEST THE CIVIL DIVISION AND THE DISTRICT ATTORNEY'S OFFICE . TO LOOK AT EIGHT CONTRACTS AND GIVE ME A LEGAL OPINION AS TO HOW I COULD PROCEED AS THE FIRST CHECK AND BALANCE. I DID RECEIVE A LEGAL OPINION YESTERDAY EVENING AND THERE WERE EIGHT CONTRACTS. I WANT TO MAKE NOTE THE EIGHT VENDORS NONE OF THEM WERE THE COMPANY THAT IDENTIFIED THE CONFLICT. MOST OF THEM, EXCEPT FOR ONE HAD ALREADY BEEN SELECTED ON PROJECTS WITH THE COUNTY. FOUR OF THEM HAD BEEN SELECTED UNDER OUR OLD POOL PRIOR TO THE SOLICITATION BEING COMPLETED, BUT BECAUSE THE CONTRACT WAS REWARDED AFTER THE POOL THAT WAS CANCELED THE AGENDA ITEM REFERENCED THE NEW POOL THAT WAS THEN LATER CANCELED. AFTER RECEIVING THE OPINION WHICH IDENTIFIED THAT THESE CONTRACTS WERE PROCURED UNDER GOVERNMENT CODE 2254 WHICH IF YOU GO BACK AND LOOK, THE SELECTION OF THE FIRM IS THE QUALIFICATION. SO I RECEIVED THE OPINION SAYING THE EIGHT CONTRACTS WERE VALID FOR PAYMENT. AND SO AT THIS POINT BECAUSE I RECEIVED THIS OPINION AND THESE VENDORS ENTERED INTO CONTRACT WITH THE COUNTY UNDER GOOD FAITH AND PERFORMED WORK AND I HAVE FOUR INVOICES I NEED TO PAY I AM PREPARED TO MOVE FORWARD AND PRESENT THOSE TWO COMMISSIONERS COURT FOR PAYMENT HOWEVER I AM JUST THE FIRST LEVEL OF THE CHECK AND BALANCE. NOW THERE IS THE COMMISSIONERS COURT AND THE TREASURER. THIS AGENDA ITEM WAS WRITTEN AND I DID NOT HAVE THE OPINION YET, BUT I DON'T WANT TO WAIT ON INVOICES SO ANY ACTION TO BE TAKEN BY THE COURT FOR THEIR CHECK AND BALANCE OR THE TREASURER BY THE CHECK AND BALANCE I DID NOT WANT TO WAIT UNTIL NOVEMBER 18. NOW THAT I HAVE THIS OPINION I AM PREPARED TO MOVE FORWARD WITH THESE, OF THOSE CONTRACTS TWO WERE CANCELED BECAUSE THEY HAD TO DO WITH THE ROAD BOND RULINGS SO THEY WERE CANCELED AND REISSUED SO IT'S REALLY SIX ACTIVE CONTRACTS THAT WE HAVE.

>> CHECKS AND BALANCES THANK YOU FOR THAT. OUR COUNTY AUDITOR JUST SPOKE. COMMISSIONERS COURT , WE ARE ANOTHER CHECKS AND BALANCE AND AS THE COUNTY AUDITOR JUST STATED, THE FINAL PIECE IS PRESENTED TO THE TREASURER FOR PAYMENT. TREASURER

WHAT SAY YOU? >> TREASURER. ANYTIME YOU GET A PHONE CALL FROM THE AUDITOR YOU PICK IT UP AND YOU GO THIS CAN'T BE GOOD RIGHT? SO THAT WAS EXACTLY WHAT I WAS PRESENTED WITH. THE INFORMATION PROVIDED TO ME DID STIPULATE THERE WERE SOME PROBABLE ISSUES WITH THIS PARTICULAR PROCUREMENT AND SPECIFICALLY THESE INVOICES.

ORIGINALLY WE TALKED ABOUT LOOKING FOR AN OUTSIDE ATTORNEY OPINION TO VERIFY THAT WAS GOING TO BE THE CASE. I AM , I BELIEVE THESE CONTRACTORS HAVE DONE THE WORK. ON GOOD FAITH AND THEY NEED TO BE PAID. HOWEVER, I WOULD STILL LIKE TO HAVE AN OUTSIDE OPINION. THIS IS WHERE CHECKS AND BALANCES WORK. THIS IS THE GOOD THING ABOUT GOVERNMENT. I AM COMFORTABLE GOING AHEAD AND RELEASING THOSE DISBURSEMENTS WITH A STATEMENT FROM THE COMMISSIONERS COURT RELEASING ME FROM ANY LEGAL OBLIGATIONS IF THE OUTSIDE OPINION COMES DIFFERENTLY FROM OUR INTERNAL OPINION THAT'S WHERE I STAND.

>> THAT IS A VERY GOOD POINT. GOT TO WALK PEOPLE THROUGH ALL THINGS WE DO. WHAT PEOPLE DON'T UNDERSTAND IS THIS RELEASE CAN YOU TALK ABOUT YOUR BOND? WE ALL GET BONDED TO THE WORK WE'RE

DOING CAN YOU SPEAK ON THAT? >> AS THE HAYS COUNTY TREASURER

[02:05:02]

I AM BONDED BY HALF MILLION DOLLAR BOND, THAT BOND IS SECURED BY MY PERSONAL HOME. IF SOMETHING DOES OCCUR THAT IS NOT LEGAL I HAVE THAT POSSIBILITY OF LOSING MY HOME. THAT IS WHY I AM EXTREMELY CAUTIOUS WHEN WE LOOK AT ANY TYPE OF EXPENDITURES OVER A CERTAIN AMOUNT AND THAT IS WHY I AM ASKING BECAUSE WE HAVING A CHECKS AND BALANCE ISSUE, THE AUDITOR DID SPECIFICALLY STATED SHE WANTED TO HAVE AN OUTSIDE OPINION, SHE HAS THE RIGHT TO CHANGE HER MIND, I HAVE THE RIGHT TO CONTINUE TO ASK FOR THAT OUTSIDE OPINION. YOU WILL HAVE THE RIGHT TO SAY NO BUT IN THE EVENT THAT IS THE CASE, IF IN FACT YOU WANT DISBURSEMENTS DONE I AM OF THE OPINION THAT THE WORK HAS BEEN DONE IN GOOD FAITH BUT I AM ASKING FOR COVERAGE. FROM THE COMMISSIONERS COURT IN THE EVENT OUTSIDE OPINION DOES COME BACK STATING

DIFFERENTLY. >> UNDERSTAND THIS DECISION IS IMPORTANT BECAUSE AS YOU STATED YOUR HOUSE, LITERALLY YOUR HOME IS AT STAKE. SO HER REQUEST , HER REQUEST IS THAT , HOW DO WE

THREAD THE NEEDLE ? >> JORDAN POWELL CIVIL FIRST ASSISTANT. I WANT TO MAKE SURE I AM UNDERSTANDING YOU JUDGE.

THREAD THE NEEDLE AS FAR AS THE COURT DISCUSSING WHETHEROR NOT THEY WANT AN OUTSIDE LEGAL OPINION?

>> SPECIFICALLY AS TO GREEN LIGHTING THE PAYMENT FROM THE VENDORS , THAT WAS WORKED ON FOR THE COUNTY IN GOOD FAITH , PART OF ANYTHING GOING ON UNDER INVESTIGATION AND MAKING SURE THAT WHEN SHE SAYS I'M OKAY TO PAY , WE APPROVE THE PAYMENT AND THE TREASURER PAYS AND IT DOES NOT COME BACK IF OUTSIDE OPINION SAYS YOU SHOULDN'T HAVE AND SOMEONE COMES AFTER HER HOUSE

FOR IT. >> I WOULD SAY GENERALLY SPEAKING ANY CLAIM THAT'S MADE AGAINST A COUNTY OFFICE OR THE COUNTY ITSELF, THE COUNTY DEFENDS THEM IN THAT REGARD.

OBVIOUSLY THERE ARE EXCEPTIONS BUT I DON'T THINK THOSE APPLY HERE. OUR LEGAL OPINION WOULD BE CONTRACTS WERE VALID TO PAY THEM AND THAT OPINION WOULD APPLY TO BOTH THE AUDITOR AND TREASURER AND THE COMMISSIONERS COURT. IF THERE WAS DISAGREEMENT OR FUTURE CONTENTION , THEN WE WOULD WORK ON DEFENDING THE COUNTY. WHETHER

IT IS COUNTYWIDE. >> I APPRECIATE THAT BECAUSE THAT IS LITERALLY THE JOB OF THE DAS OFFICE, TO DEFEND THE COURTS AND ELECTED OFFICIAL MOVEMENTS IN REPRESENTING THE GOVERNMENT.

I KNOW YOU WILL DEFEND IT BECAUSE THAT'S YOUR JOB, BUT I HAVE TO ASK YOU , HAVE TO ASK IT. IF YOU'RE NOT VICTORIOUS IN YOUR DEFENSE DOES THAT MEAN THAT OUR TREASURER WOULD JEOPARDIZE HER HOUSE? OR IS THAT NO WAY NO HOW NOT GOING TO HAPPEN?

>> TRYING TO STAY ON TOPIC I WOULD SAY GENERALLY SPEAKING I NEVER BEEN PART OF A SITUATION WHERE A BOND HAS BEEN COLLECTED AND THE ELECTED OFFICIAL HAS LOST THAT.

>> SO YOU ARE NOT SURE? >> I HAVE NOT SEEN IT HAPPEN.

>> OKAY. WE WILL START ON THE SITE ANY QUESTIONS OR COMMENTS?

>> MAYBE YOU ASKED IT LET ME MAKE SURE I AM UNDERSTANDING .

THE TREASURER HAS ASKED THAT WE RELEASE HER FROM LEGAL LITIGATION. NOT SURE IF I'M SAYING IT CORRECTLY IF OUTSIDE OPINION COMES BACK WITH FINDING. CAN WE ADD THAT TO THE MOTION?

>> I DON'T KNOW WE CAN LEGALLY DO THAT. BEGIN OUR ANALYSIS WAS BASED ON CONTRACTS AND INVOICES RELATED TO THESE EIGHT CONTRACTS AND INVOICES WE DID NOT PERFORM ANALYSIS ON BOND LEGALITIES WHAT WE CAN AND CANNOT DO WITH THOSE THAT WAS NOT ANALYZED.

>> STICKY SITUATION. >> FIRST TIME I HEARD THE QUESTION WAS THIS MORNING SO I APOLOGIZE.

>> OKAY. >> I WANT TO PROTECT THE ELECTED OFFICIALS AND PAY THE PEOPLE DOING THE WORK. WE ARE IN A CORNER AND WE HAVE TO DEFEND THE PEOPLE WHO DID THE WORK THAT DESERVE TO BE PAID AND WE HAVE TO DEFEND.

>> IF I MIGHT ADD. I UNDERSTAND THIS IS A VERY STICKY SITUATION BUT YOU HAVE TO UNDERSTAND MY PERSPECTIVE. MY PERSPECTIVE IS THE PROTECTION OF MY FAMILY AND BECAUSE THIS IS A VERY INTERESTING CONUNDRUM WE ARE IN WITH THIS PARTICULAR ITEM I WANT

[02:10:05]

TO MAKE SURE THAT AM DOING MY DUE DILIGENCE FOR MY FAMILY.

THAT'S ALL I AM ASKING. >> VERY GOOD AND I'M HERE TO SUPPORT THAT EFFORT. COMMISSIONER INGALSBE.

>> I WANT TO SUPPORT THAT ALSO. THE AUDITOR SHE BROUGHT IT TO THE ATTENTION AND WANTS THE COURT TO MAKE A DECISION. I MEAN JORDAN I GUESS YOU ARE SAYING IN YOUR OPINION YOU FEEL THE

PROTECTION IS THERE FOR THEM? >> PROTECTION IN RELATION TO THE CONTRACTS AND PAYMENTS? YES. THE CONTRACTS WERE LEGALLY VALID AND

THEY SHOULD BE PAID. >> AND THEY HAVE THAT PROTECTION. I GUESS WE CAN CONTINUE.

>> WE WILL CONTINUE ONE AT A TIME.

>> I AM RECUSING MYSELF. >> THANK YOU, COMMISSIONER

HAMMER. >> JORDAN I'M SORRY TO PUT YOU IN THIS SITUATION AGAIN. I WANT TO MAKE SURE. I'M NOT GOING TO RISK SOMEONE LOSING THEIR HOUSE, BUT I ALSO, IS THERE ANY WAY

THAT'S EVEN POSSIBLE? >> AGAIN OUR ANALYSIS WAS ON THE CONTRACT AND PAYMENT NOT IN REGARDS TO THE BOND. THEY WILL SAY OUR LEGAL OPINION IS THE CONTRACTS ARE VALID, THEY SHOULD BE PAID AND AS I MENTIONED IS THERE SOME CLAIM IN THE FUTURE AS A COUNTY WE WOULD WORK WITH THE COUNTY TO DEFEND THE COUNTY.

AND IF WE NEED TO DO FOR THEIR ANALYSIS ON THE BOND WE CAN DO THAT, THAT WAS NOT PART OF THIS ANALYSIS LIKE I SAID THE FIRST I HEARD OF THAT WAS THIS MORNING BUT LEGAL ADVICE IS THE CONTRACTS ARE VALID AND THEY SHOULD BE PAID.

>> IS THERE A WAY WE CAN MAKE A MOTION TO GET THOSE PAID AND THEN COME WITH, DO A LITTLE MORE RESEARCH AND ANALYSIS AND COME BACK WITH A BETTER MOTION OR BETTER AGENDA ITEM TO EXPLAIN

THE SITUATION AND THE PROCESS? >> I GUESS TO MAKE SURE I AM CLEAR. OUR LEGAL OPINION WHICH I HAVE STATED WE ARE CONFIDENT IN THAT. IF THE COURT WANTS A SEPARATE OPINION OR SOMETHING DIFFERENT THAT IS THE COURT 'S PREROGATIVE.

>> LEGAL OPINION WILL NOT CHANGE GIVEN MORE TIME TO ANALYZE THE

SITUATION? >> THIS SPECIFIC SITUATION, NO.

>> THANK YOU, GREAT QUESTION. COMMISSIONER SMITH.

>> YOU KNOW THE COUNTY PAYS, I KNOW WE BUDGET EVERY YEAR FOR THE BONDS FOR ALL ELECTED OFFICIALS. AND THEN THERE IS ALSO PROTECTION UNDER STATE LAW FOR EACH OF US AS WE ACT ON BEHALF OF THE COUNTY AND THERE ARE SPECIFIC LIMITATIONS ON THAT AND YOUR BOND SHOULD COVER UP TO THE LIMITATION EVEN UP TO THE STATE LIMITATION EVEN IF THERE WAS A CLAIM ON IT WHICH I SINCERELY DOUBT THERE WOULD EVER BE A CLAIM ON THIS. AGAIN, THE CONCERN THAT I HAVE IS THESE ARE VALID CONTRACTS THAT THEY HAVE ALREADY DONE THE WORK AND THEY WERE AWARDED IN THE CORRECT WAY.

UNFORTUNATELY, BECAUSE OF THE DOING AWAY WITH OF THIS POOL I GUESS MY QUESTION IS WHAT IS THE TOTAL DOLLAR AMOUNT WE'RE TALKING ABOUT FOR THE SIX CONTRACTS OUTSTANDING? YOU DON'T HAVE TO GIVE ME EXACT.

>> THE LARGEST ONE WAS FOR UTILITY AND DESIGN. WHICH IS

666,000. >> 666,000. FIRST ONE BLOWS HER

OUT OF THE WATER. >> UTILITY CORONATION 137,000.

AND WE HAVE A SMALLER ONE THAT 16,900. AND THEN THE ONE FROM

NEW COMPANY $73,303. >> HOVERING AROUND $1 MILLION.

>> MY POINT IS THERE IS A SPECIFIC LEVEL OF LIABILITY THAT WE CAP OUT AT AS . THAT IS WHERE THE BOND AS WELL. EVEN IF THERE WAS A CLAIM. I WANT TO CLARIFY I DON'T BELIEVE YOU WOULD JEOPARDIZE YOUR HOME OR ANYTHING BECAUSE OUR BOND, YOUR BOND

SHOULD CAP. >> LET ME EXPLAIN.

>> KEEP TALKING. >> I WANT TO GIVE YOU SOME, I

[02:15:05]

WANT TO GIVE YOU, I WANT TO HEART AND YOU A LITTLE BIT.

>> AT THE SAME TIME HE IS NOT AN ATTORNEY.

>> I'M NOT AN ATTORNEY. I AM TRYING TO LOOK AT THE MATH. THE CONCERN THAT I HAVE IS AT LEAST ON A COUPLE OF THESE I KNOW WE HAD TO GET THE WORK DONE IN ORDER TO MEET DEADLINES FOR TXDOT. WHEN WE HAD TXDOT IN HERE THIS MORNING, I AM SPEAKING TO A GROUP TOMORROW ON THE PARTNERSHIP WE HAVE WITH TXDOT.

I DON'T WANT TO JEOPARDIZE THAT OR ANY ONGOING PROJECTS. IF THERE IS A MOTION THAT , THAT JORDAN CAN DRAFT WHERE WE ARE COMFORTABLE WITH I DID NOT SPONSOR THIS ITEM BUT I'M HAPPY TO MOVE FORWARD TRYING TO GET THESE DONE IN THE RIGHT WAY BUT I DO THINK IF WE DELAY AND WAIT UNTIL THE NEXT COURT , THESE ARE PEOPLE NOT GETTING PAID AND I DON'T KNOW HOW FAMILIAR YOU ARE WITH THIS INDUSTRY BUT MANY ARE LAYING PEOPLE OFF I KNOW TWO FIRMS DOING LAYOFF ROUNDS THIS WEEK

>> LET ME GO FIRST. COMMISSIONER SMITH I BELIEVE IN THE THINGS YOU HAVE SAID THAT'S TWICE BARELY ON THE FIRST AGENDA ITEM.

I BELIEVE EVERYTHING YOU SAID ABOUT GETTING PEOPLE PAID THEY DO THE WORK AND THEY REACHED INTO THIS COUNTY IN GOOD FAITH NOT KNOWING OTHER THINGS WOULD TAKE PLACE OUTSIDE OF THEIR CONTROL. I BELIEVE WHOLEHEARTEDLY PAYING THEM IN A TIMELY MANNER AND MY HOPE IS WE DO THAT TODAY IN THE MOTION SO THAT A FORESHADOWING I DO NOT HAVE INTENTION ON THE LINK IN MY INTENT IS PROTECTING THE TREASURER SOAK INTO JORDAN YOU CAN SAVE SAYING IT SEVERAL TIMES. MY QUESTION TO YOU, IS THERE A WAY TO PUSH THIS FORWARD TO PAY THE PEOPLE THE $1 MILLION APPROXIMATELY THAT THEY HAVE DONE THE WORK IN GOOD FAITH FOR US TO DO AND CHANGE THE BOND BIRD DOES NOT STRADDLE THE

TREASURER HOME ? >> I DON'T THINK WE CAN TAKE ANY ACTION ON A BOND AND IN ADDITION I WOULD HAVE MORE OF A CONCERN IF THE AUDITOR, THERE'S LEGAL SAYING THEY ARE VALID AND TO PAY INVOICES, THE AUDITOR IS IN AGREEMENT. HYPOTHETICALLY COMMISSIONERS COURT IS IN AGREEMENT THEN IT BECOMES A MINISTERIAL ACT BY THE TREASURER AND I WOULD ANALYZE UNDER THAT

REGARD. >> OKAY THANK YOU, THE CONCERN WAS WHEN MY AUDITOR STATED SHE WANTED OUTSIDE REVIEW SO THERE'S SOMETHING GOING ON THERE IS ACTUALLY AN ISSUE THAT HAPPENED HERE. WE DON'T WANT HIM IS TO BE BROUGHT INTO THE AND THEN BROUGHT TO ME. I'M NOT TRYING TO BE DIFFICULT I'M HAPPY TO PAY THOSE PEOPLE BUT I WANT PROTECTIONS THAT'S ALL I

AM ASKING FOR. >> VERY VALID AND IT IS NOT ADMINISTRATIVE I WANT TO BE CLARIFIED. THIS IS NOT ADMINISTERED THEATRICAL STUNT THIS IS CHECKS AND BALANCES FOR PROTECTIONS AND IN THIS INSTANCE FOR YOUR FAMILY. IF WE MAKE A MOTION COMMISSIONER SMITH BECAUSE I'M WITH YOU, MAKE A MOTION LET'S WALK THROUGH THIS TOGETHER. TO BE THESE PEOPLE $1 MILLION MORE OR LESS BECAUSE THERE IS A INSIGHT OPINION THAT IT IS OKAY TO PAY CAN I GET SOME ASSURANCES WE WILL SEEK OUTSIDE OPINION FOR THE REST OF THE PROCESS? CAN YOU SUPPORT THAT

IDEA? >> FOR REVIEW OF THESE SPECIFIC

AWARDS? >> FOR REVIEW OF

>> THESE CONTRACTS THAT'S WHAT THE CONCERN IS. I WOULD SUPPORT A THIRD-PARTY OPINION AT THE DIRECTION OF GENERAL COUNSEL TO FIND SOMEBODY TO DO THAT BECAUSE WE HAVE THAT POWER IN THEIR OFFICE TO FIND SOMEONE TO REVIEW THE CONTRACTS.

>> OR LET THE TREASURER PICK THE OUTSIDE COUNCIL.

>> I WANT TO LET THE ATTORNEYS. >> CAN WE DO THAT WITH THIS

AGENDA ITEM? >> WE CAN PAY BUT IF YOU WANT TO DO THAT AND BRING IT BACK , HAPPY TO LOOK AT IT FOR THE

SPECIFICS. >> SO THERE'S PEACE OF MIND .

THE MOTION IS TO PAY THE AGENDA ITEMS AS STATED BY THE AUDITOR BASED ON INSIGHT OPINION FROM THE CIVIL DIVISION. HOW IS THAT?

HOW WOULD YOU LIKE IT TO BE? >> SORRY. WE HAVE NOT COMPLETED

[02:20:08]

THE AUDIT OF THE INVOICES BECAUSE WE WERE AT A STANDSTILL AS TO WHETHER THEY WERE PROCURED UNDER LAW. I WILL PRESENT INVOICES FROM THESE CONTRACTS IN THE WEEKLY DISBURSEMENT FOR APPROVAL. AND THEN THE COURT WILL TAKE THE ITEM AND APPROVE THE INVOICES AND THEN THE TREASURER ONCE APPROVED DISPERSES IT SO IF YOU TRY TO TAKE ACTION ON A OUTSIDE OPINION THAT IS A DIFFERENT MATTER. FOR ME I AM INFORMING THE COURT THAT BASED ON THIS LEGAL OPINION AND THE REASON FOR OUTSIDE OPINION IS SOMETIMES THE AUDITOR AND INSIGHT ATTORNEY DO NOT AGREE AND THERE'VE BEEN TIMES WITH THE PREVIOUS ATTORNEY , WE AGREED TO DISAGREE. SO WHEN THE AUDITOR DOES NOT AGREE THAN THE AUDITOR HAS A AVENUE TO GO TO THE ATTORNEY GENERAL. THE AUDITOR'S OFFICE IS ONE THAT CAN REQUEST ATTORNEY GENERAL OPINION. THIS IS MORE CONTRACT LAW, NOT AS FAR AS I DON'T KNOW WHAT THE ATTORNEY GENERAL WOULD SAY BUT THIS IS CONTRACT LAW. SO ONCE WE LOOK AT FIRST OBAMA CONTRACTS WERE THERE? THERE WERE EIGHT, TWO TERMINATED. WE HAVE MADE PAYMENTS ALREADY BECAUSE I DID NOT HAVE KNOWLEDGE OF WHAT HAPPENED SO WE HAVE MADE PAYMENTS TO SOME OF THE VENDORS FOR THIS WORK BUT AS SOON AS I FOUND OUT NOW I HAVE THIS RESPONSIBILITY TO DETERMINE CAN I ACTUALLY AUDIT AND APPROVE THE PAYMENT BASED ON THE SITUATION THAT HAPPENED SO INITIALLY I MIGHT DO WE NEED SOMEONE TO REVIEW? INTERNAL? INTERNAL HAS REVIEWED. I AGREE WITH THE INTERNAL OPINION . BUT IT IS NOT JUST ME, I UNDERSTAND THE COURT AND THE TREASURER WOULD LIKE OUTSIDE OPINION THAT WOULD BE THE MOTION AND I WOULD HAVE TO ASK JORDAN IF THAT IS WITHIN THE POSTING BECAUSE I TRIED TO MAKE IT TO TALK ABOUT THE INVOICE AND CONTRACTS AND IF THAT'S WHAT THE COURT WANTED.

>> TO RESTATE THAT IS THIS WORDED IN A WAY TO MAKE A MOTION TO SEEK OUTSIDE OPINION FOR THIS EFFORT FOR THE TREASURER

REQUEST? >> I DO NOT THINK THIS ITEM IS SUFFICIENT ENOUGH TO COME OUT WITH THAT SORT OF ACTION AND I WILL NOTE IF THE MAJORITY OF THE COURT ONCE OUTSIDE OPINION ON THE SAME ISSUE THAT THE OFFICE ANALYZED THAT WILL PROVIDE THE TREASURER WITH NO MORE COVERAGE THAN THE OPINION ALREADY

RECEIVED JUST TO BE CLEAR. >> RIGHT.

>> DO WE NEED TO TAKE ACTION ON THIS ITEM?

>> THIS, LIKE SHE EXPLAINED WILL PROCESS PAYMENT BRING TO COURT FOR DISBURSEMENT AND WE GO TO THE TREASURER AFTER THAT.

>> UNDER WHATEVER ITEM? >> AND THEN WE CAN BRING

SOMETHING BACK FROM OUTSIDE. >> IF THAT IS WITH THE COURT DESIRE IS THE COURT WANTS TO REANALYZE THE SAME THING WE ANALYZED I DON'T THINK THAT PROVIDES A MORE COVERAGE OR THE COUNTY WITH MORE COVERAGE FROM WHAT YOU ALREADY HAVE AND ADDITIONALLY IF THE COURT DOESN'T WANT TO RELY ON THE INTERNAL OPINION WITH THE PROPER PEOPLE TO CHOOSE THE LAW FIRM?

>> THAT'S WHY I WAS SAYING , WE WANTED A TRUE OUTSIDE OPINION.

>> I GUESS THE PROPER QUESTION IS WHAT IS THE GOAL OF HIRING

OUTSIDE OPINION? >> MEASURE TWICE, CUT ONCE.

>> WHAT DO WE DO IF WE'RE WRONG?

>> WE TAKE CORRECTIVE ACTION BASED ON THAT.

>> WE PICK OUR FAVORITE ATTORNEY THEN.

>> ANYTHING ELSE? THIS GOES NOWHERE EXCEPT?

>> TO PAYMENT. >> THAT'S THE DIRECTION YOU

FEEL PAY IT. >> IT WILL BE PAID WHETHER OR NOT DISPERSED IS THE SECONDARY THANK YOU.

[J.20. Discussion and possible action to include the County Administrator, the Transportation Director, and Commissioner Hammer on all selection or review committees for all contracts and budget items related to the Transportation Department. B E C E R R A]

>> THEN WE HAVE J 20.

[02:25:10]

DISCUSSION AND POSSIBLE ACTION TO INCLUDE THE COUNTY ADMINISTRATOR, THE TRANSPORTATION DIRECTOR, AND COMMISSIONER HAMMER ON ALL SELECTION OR REVIEW COMMITTEES FOR ALL CONTRACTS AND BUDGET ITEMS RELATED TO THE

TRANSPORTATION DEPARTMENT >> I AM TRYING TO STAY SENSITIVE AND RESPECTFUL AND NOT OVER DO ANY SHARING ALTHOUGH IT IS A DUTY IT IS MY JOB MOST PEOPLE DO SO WE CURRENTLY HAVE AN INTERIM DIRECTOR OF TRANSPORTATION WHICH WE LOVE AND VOTED FOR AND FULLY SUPPORT. THANK YOU. THERE IS A CONCERN AND THEY WILL LEAVE OUT NAMES. OF WHAT WE ARE DOING SO IT IS IMPORTANT TO US AND TO ME BECAUSE I HAVE THE CAPACITY TO INCLUDE MYSELF IN IT. TO HAVE UNTIL WE GET A PERMANENT DECLARED DIRECTOR , THE SUFFICIENT STRUCTURE DEFENDABLE OVERSIGHT OF FUTURE CONTRACTS DEALING WITH TRANSPORTATION BECAUSE WE HAVE SECOND TO BEST CREDIT RATING THERE'S ONLY ONE BETTER. YOU HAD A PREVIOUS PRESENTATION. WE ARE LOOKING FOR NORTH OF $100 MILLIONIN VERTICAL CERTIFICATES OF OBLIGATION. WE ARE PAVING LITERALLY PAVING THE WAY FOR ALMOST HALF 1 BILLION IN ROAD BONDS WHICH CERTIFICATES OF OBLIGATION HAVE BEEN SOLD ON THAT FRONT. ALL OF THESE THINGS JUST TO NAME A FEW ARE AT RISK IF WE DON'T DO A GOOD JOB OF NOT ONLY DOING THINGS RIGHT, BUT WHEN WE DON'T, CALLING THEM OUT INTELLIGENTLY AND COMPLETELY SO WE CAN BE TRUSTED, TRANSPARENCY. YES IT SOUNDS WEIRD BUT WE NEED TRANSPARENCY EVEN WHEN IT DOES NOT FEEL RIGHT OR GOOD SO THAT'S THE REASON I CREATED THIS. WE HAVE A REAL ISSUE AND THIS WOULD HELP ME AS THE CHIEF EXECUTIVE OF THE COUNTY TO FEEL BETTER MOVING FORWARD UNTIL WE ARE DONE WITH THIS. ARE YOU OKAY

WITH THIS? >> I WILL SAY FIRST OF ALL THANK YOU. I APPRECIATE YOU THINKING I WOULD BE A GOOD FIT FOR DOING THIS. I WILL SAY WE HAVE ANOTHER AGENDA ITEM TO ADDRESS THAT, I KNOW YOUR CONCERN IS MAKING SURE THINGS ARE DONE IN THE PROPER WAY AND THERE IS AN AGENDA ITEM ON HERE THAT DOES HOLD ACCOUNTABILITY TOWARD COMMISSIONERS WHENEVER THEY CHOOSE CERTAIN THINGS WITH JUSTIFICATION. I DO WANT TO BRING THAT ITEM UP AS WELL BUT I ALSO DON'T WANT TO BE THE PERSON, I'M NOT GOING TO KNOW COMMISSIONER INGALSBE PROJECTS.

>> THIS IS A TEMPORARY CONDITION AS SHORT-LIVED AS WE CAN MAKE IT. SHORT OF VOTING NO ON EVERYTHING IN THE MOMENT UNTIL THINGS ARE RESOLVED I THOUGHT THIS WAS THE WAY TO KEEP THINGS MOVING. MY AIM IS TO KEEP THINGS MOVING.

>> FOR SURE, SAME HERE. CAN WE OPEN ANOTHER ITEM?

>> YES WE CAN. >> I THINK IT IS 19. J 19.

>> PLEASE OPEN J 19 AT THE SAME TIME. I PROMISE WE WILL GET TO

[J.19. Discussion and possible action to amend the Interim Selection Process regarding any proposed contracts related to Professional Engineering Services; Utility Coordination Services; Construction, Engineering, and Inspections Services; and Land Surveying Services to streamline the process. IN GA LS B E /H A MME R]

YOURS. >> DISCUSSION AND POSSIBLE ACTION TO AMEND THE INTERIM SELECTION PROCESS REGARDING ANY PROPOSED CONTRACTS RELATED TO PROFESSIONAL ENGINEERING SERVICES; UTILITY COORDINATION SERVICES; CONSTRUCTION, ENGINEERING, AND INSPECTIONS SERVICES; AND LAND SURVEYING SERVICES TO STREAMLINE THE PROCESS.

>> YOU UNDERSTAND TO KEEP THE PUBLIC MOVING WE HAVE ANOTHER LEG WE CAN TALK ABOUT NOW. THERE IS REAL CONCERN. TRYING AS PEACEFULLY AS I CAN TO SAY THINGS BUT THERE IS A CONCERN WITH THE PROCESS WITH THE BLACK EYE WE HAVE DEVELOPED TO KEY PEOPLE IN THOSE SPACES MAKING NEW DECISIONS.

>> LET'S TALK ABOUT THAT PROCESS BECAUSE WHENEVER WE DID THE QUALIFICATIONS, THE QUALIFICATION OF THE ENGINEERING FIRMS THOSE ARE NOT TAINTED THOSE ARE DONE CORRECTLY AND PROFESSIONALLY AND WHAT WE CAN USE MOVING FORWARD. IT IS THE POOL IN QUESTION THAT WE ARE TRYING TO MITIGATE RIGHT? SO THE POOL IF WE DO AWAY WITH THE POOL WHICH I THINK WE CAN DO, BUT WE HAVE THE QUALIFICATIONS EACH COMMISSIONERS THEY WILL ALL BE GIVEN THE SAME QUALIFICATIONS FROM EACH ENGINEERING FIRM THEN WE HAVE A JUSTIFICATION PIECE THAT EACH COMMISSION WILL HAVE TO SUBMIT ON WHY THEY CHOSE THE FIRM AND IF THEY WERE THE MOST QUALIFIED. FOR EACH OF THOSE PROJECTS SO THAT'S THE ACCOUNT ABILITY PIECE THAT WE CAN HOLD AND WE CAN USE THE

[02:30:03]

QUALIFICATIONS SUBMITTED AND KEEP MOVING FORWARD MAKING SURE

THE JUSTIFICATIONS THERE. >> DOES THAT MAKE SENSE TO YOU? DOES NOT FLOW? HONESTLY, THERE'S A LOT GOING ON. HOW ABOUT COMMISSISAKE OF EVERYONE CAN YOU RESTATE ONE

MORE TIME? >> KEEPING QUALIFICATIONS THE SAME FROM EACH OF THE ENGINEERING FIRMS BECAUSE THOSE WERE IN GOOD FAITH IN GOOD ORDER. REMOVING THE POOL SO NOW THOSE SCORING THAT'S NONEXISTENT SO EACH QUALIFICATION IS COMMISSIONER THEY WILL SEE THE SAME QUALIFICATIONS FROM EACH FIRM AND FOR PROSPECTIVE PRECINCTS WILL PICK THE MOST QUALIFIED WHICH CAN BE MOST QUALIFIED FOR VARIOUS REASONS BUT WE CAN PICK THE MOST QUALIFIED AND HAVE THE JUSTIFICATION FORM THAT DETERMINES WHY THEY ARE THE MOST QUALIFIED SO THE ACCOUNTABILITY PIECE FOR EACH COMMISSIONER TO MAKE SURE THEY'RE CHOOSING FIRMS IN GOOD FAITH AND GOOD ORDER ARE FROM THE JUSTIFICATION PIECE. THAT IS LEGAL.

>> THAT MIGHT BE A QUESTION FOR JORDAN. THE LAW AS QUALIFIED YOU HAVE THE REASON WHY THEY ARE QUALIFIED AND FROM MY ASPECT AUDITING I WILL LOOK AT THE JUSTIFICATION FORM THAT SHOWS THEY WERE QUALIFIED BY THE INDIVIDUALS WHO ARE RESPONSIBLE AND DETERMINE WHETHER A CONTRACT IS PROCURED AND APPROVED BY COURT AND THEN SUBMIT IT FOR APPROVAL.

>> WE ARE AFTER THE SAME EXACT THING SO THAT'S WHY OPENING THESE TOGETHER IS NO PROBLEM. I SEE YOU AS A ALLY IN THE GOAL SOMEONE ELSE SAY SOMETHING ON THE SIDE? WHAT ELSE?

>> I THINK THAT WOULD BE THE FASTEST WAY TO MOVE EVERYTHING FORWARD WITHOUT HAVING TO HAVE A INTERIM PROCESS OF THREE DIFFERENT PEOPLE BECAUSE I'M NOT GOING TO TELL THEM.

>> IT IS AN AWKWARD PLACE WE HAVE BEEN. I HAVE NEVER BEEN

HERE AND NEITHER HAVE YOU. >> STEPHANIE HUNT PURCHASING AGENT. SINCE THE COURT DEEMED THE POOL TO BE TERMINATED I DO NOT FEEL COMFORTABLE WITH YOU GUYS UTILIZING THE PROPOSALS SUBMITTED BECAUSE BY YOU GUYS TERMINATING YOU ARE SAYING IT'S NOT VALID. SO THAT IS WHY WE CAME UP WITH THE VENDOR SELECTION FOR SO THE GEC WE PAY TO HELP SELECT WHO HELPS WORK WITH COMMISSIONERS TO DETERMINE WHO IS THE BEST QUALIFIED PERSON FIRM TO DO WHATEVER JOB IS NEEDED AND THERE'S A LOT OF THINGS THAT WILL GO INTO THAT DEPENDING ON QUALIFICATIONS, JOB REQUIREMENTS, THE AMOUNT OF PROJECTS THAT THE EXISTING FIRM HAS. THOSE GO INTO PLAY WHEN THEY SELECT WHO THEY FEEL IS THE BEST QUALIFIED WHO CAN DO THE JOB WE NEED THEM TO DO. THIS IS TO STREAMLINE SO WE DON'T HAVE TO GO PICK THREE FIRMS, DO A MINI PROCUREMENT AS FAR AS SCORING. 2254 GOVERNMENT CODE 2254 PROFESSIONAL SERVICES SAYS WE HAVE TO PICK THE MOST QUALIFIED IT DOES NOT SAY WE HAVE TO DO FORMAL PROCUREMENT WE HAVE TO PICK THE MOST QUALIFIED AND BRING CONTRACT BACK TO COURT. SO THIS FORM HELPS STREAMLINE THE PROCESS FOR THE COMMISSIONERS TO START MOVING FORWARD WITH THOSE PROJECTS. SO THERE IS NO FURTHER DELAY UNTIL THE NEW POOL IS BROUGHT BACK TO COURT FOR THE AWARD AND HOPEFULLY IF EVERYTHING GOES RIGHT AND EVERYBODY CAN CLEAR CALENDARS AND WORK THROUGH IT THAT WILL BE THE BEGINNING OF FEBRUARY.

>> WE HEAR THAT COMMISSIONER HAMMER AND I WE ARE IN THE SAME PAGE KEEPING PROJECTS MOVING, PAYING WORKERS DOING THE WORK AND ISOLATING THE PROBLEM SO COULD WE TALKING OUT LOUD COULD WE PULLED THE TWO THAT WERE TREATED DIFFERENTLY OUT AND KEEP MOVING WITH EVERYBODY UNTIL THAT GETS RESOLVED?

>> THE TWO SHOULD ABANDON THE POOL?

>> THE TWO SCORED 100 . >> NO.

>> WE PULLED OUT THE REVIEW FOUR SCORING AND HE DID NOT CHANGE

THE POOL. >> MY QUESTION IS TO KEEP THINGS MOVING LEAVING THOSE IN OR TAKING THEM OUT DOES THAT HELP

IN ANY WAY? >> BECAUSE YOU VOTED TO TERMINATE IT IS DONE. SO A LOT OF THESE SELECTIONS BROUGHT TO COURT THEY WERE BROUGHT BACK, THEY WERE BROUGHT TO COURT IN JANUARY AND FEBRUARY BEFORE THE NEW POOL WAS EVEN AWARDED SO A LOT OF THE SELECTIONS AND FIRMS WERE ALREADY IN THE POOL BUT THE WAY WE WROTE THIS BECAUSE WE DID IT A LITTLE DIFFERENT AND COMBINED MULTIPLE SERVICES INTO ONE ALL OF THE EXISTING POOLS

[02:35:04]

TERMINATED WHEN WE AWARDED THE POOL SO THAT'S WHY THAT IS A LITTLE DIFFERENT, USUALLY WHEN WE HAVE A POOL WE OPEN UP YEARLY AND IT KEEPS GROWING AND IF YOU WERE AWARDED IN 2022 YOU'RE STILL IN THE POOL UNLESS WE DEEM YOU UNQUALIFIED AND MOVE YOU.

>> ITEMS THAT ARE OPEN NOW ACTING ON THEM WOULD HELP YOU KEEP THE DIRECT ORDER OF THINGS AND THE OVERSIGHT THAT YOU'RE

SUPPOSED TO SEE? >> TO HELP STREAMLINE THE SELECTION PROCESS DURING THE INTERIM .

>> THAT'S MY AIM, LITERALLY MY AIM. SO I GUESS WE WILL NOT TAKE ACTION COUNTY CLERK. NOT TAKE ACTION ON THE WORDING OF MINE AND TAKE ACTION ON THE WORDING OF COMMISSIONER HAMMER BECAUSE THAT IS WHAT IS LED TO BELIEVE THE CONVERSATION TO KEEP THINGS MOVING MOST EFFICIENTLY. AM I RIGHT?

>> COMMISSIONER INGALSBE ALSO, SHE HAS, SHE HAS WAITED IN.

>> I WOULD KIND OF REITERATE SOME OF THE COMMENTS THAT WERE MADE. WE WANTED TO FIND A WAY TO STREAMLINE THE PROCESS AFTER THE LAST MEETING WHICH TIME IS A LITTLE CONFUSING ALTHOUGH WE CANNOT WITH A DIRECTION FOR STAFF. THANK YOU STEPHANIE FOR THE WORK YOU DID ON THAT. YOU KNOW, WE MET WITH OUR COUNTY ADMINISTRATOR, WITH PURCHASING, WITH LEGAL, OUR AUDITOR, BUDGET OFFICER, WE WANTED TO ENSURE WE WERE COVERING EVERY ASPECT AND WE CAME OUT AGREEING THAT THIS WOULD BE A GOOD AND LEGAL PROCESS TO MOVE FORWARD TO STREAMLINE THE PROCESS SO YOU KNOW I AM SUPPORTIVE OF THAT. WHAT WE ARE CALLING THE VENDOR SELECTION FORM I CALL THE JUSTIFICATION FORM BECAUSE WE WANT TO ENSURE SELECTIONS ARE JUSTIFIED AND THEY HAVE QUALIFICATIONS AND WE WILL GET HELP FROM OUR TRANSPORTATION DEPARTMENT IF WE SO CHOOSE TO GO THAT ROUTE. YEAH, I SUPPORT MOVING FORWARD WITH THIS FOR THE INTERIM PROCESS .

>> PERFECT. I ASK A LIST OF FOLKS THAT YOU GUYS MET WITH TO CREATE DISCOMFORT PLEASE INCLUDE THE TREASURER SINCE SHE IS THE LAST LINE OF DEFENSE SO EVERYONE WILL MOVE TOGETHER BECAUSE IF EVERYONE IS HAPPY I'M DONE I CHECK THE BOX AND GO TO THE NEXT THING. I EVEN ASK MY OFFICE I DON'T WANT TO USE THE WORD FRAUD. I WORK HARD NOT TO SAY FRAUD. SYNONYMS, CHEATING, TREACHERY, TRICKS, SWINDLED, HUSTLED, BASICALLY WE REMEDY ABUSE OF POWER ABUSE OF OFFICE THAT'S WHAT WE ARE STRUGGLING

THROUGH. >> I WOULD LIKE.

>> RESTATE YOUR MOTION ON THE AGENDA ITEM FOR THE VIEWING

PUBLIC AND WE WILL VOTE. >> CAN I RESTATE THE PROCESS. I JUST WANTED TO SAY I THINK THIS ACCOMPLISHES THE TASK WE WANT TO MAKE SURE IF THERE WAS A SELECTION OR EVER IS IN THE FUTURE MADE NOT IN GOOD FAITH THAT YOU CAN HAVE WHAT WAS YOUR JUSTIFICATION AND THIS IS WHY THEY WERE MOST QUALIFIED. WE HAVE A BETTER UNDERSTANDING WHY WE CHOSE EACH MONTH.

>> AFTER COMMISSIONER SMITH'S COMMENTS PLEASE RESTATE.

>> I AGREE WITH COMMISSIONER HAMMER, WITH COMMISSIONER INGALSBE I THINK THIS IS MUCH BETTER MORE WELL THOUGHT OUT THAN WHAT WE WENT THROUGH WITH MY DIRECTION LAST TIME I WILL BE THE FIRST TO ADMIT. IN WORKING WITH STAFF THAT IS WHAT WE CAME UP WITH AT THE TIME. I THINK THIS IS A MUCH MORE CLEAR PROCESS. I WILL SAY JUDGE ON YOUR ITEM AND I KNOW WE ARE NOT GOING TO VOTE ON IT BUT I THINK THERE ARE SOME ASSUMPTIONS WE NEED TO CLARIFY FOR THE PUBLIC BECAUSE BY LAW ANOTHER COMMISSIONER OR WE ARE CURRENTLY, WE OPERATE AS A COUNTY UNDER TEXAS LOCAL GOVERNMENT CODE AND SPECIFIC TO THE TRANSPORTATION CODE TITLE VI ROADWAY SUBTITLE C ROADS AND BRIDGES CHAPTER 252 SYSTEMS OF COUNTY ROAD ADMINISTRATION SUBCHAPTER A ROAD COMMISSIONER SYSTEM UNDER THAT SYSTEM WE INDIVIDUALLY ARE RESPONSIBLE FOR EVERY DECISION , LAYING OUT OF THE ROADWAYS, DETERMINATION OF CONDITION, DETERMINATION OF IMPROVEMENT, CHARACTER WORK TO BE DONE THE SELECTION AND THE DRAINING ALL OF THOSE THINGS CONSTRUCTION AND CHANGING THE ROAD BUILDIN OF BRIDGES AND ROADWAYS. ALL OF THOSE WE ARE

[02:40:05]

STATUTORILY MANDATED TO DO WITHIN THE PRECINCT. SO, THERE IS NO WAY, UNDERSTATE LAW I CAN DESIGNATE THOSE DECISIONS TO A PARTY OUTSIDE OF MY OFFICE. I JUST WANT TO CLARIFY. IT WOULD BE THE SAME AS JUDICIAL DUTIES YOU DO AS A JUDGE SAYING I WILL DESIGNATE IT TO ANOTHER JUDGE BY WHATEVER STATUTE YOU HAVE TO DO IN YOUR COURT SO I WANT TO CLARIFY. MOVING FORWARD WITH THE AGENDA ITEM AS DRAFTED BY COMMISSIONER INGALSBE AND COMMISSIONER HAMMER GET US THERE , BUT EVEN IF WE WANTED TO GO WITH THE OPTION YOU LAID OUT WE COULDN'T STATUTORILY.

>> I APPRECIATE THE CLARIFICATION EFFORT. I HAVE THIS BELIEF THAT WE AS A COURT , NOT TO BEAT A DEAD HORSE. SO, IF YOU SEE THE COURT AS THE BUCK STOPS HERE AS WE SAW ON PAYING PEOPLE WE HAVE THE RESPONSIBILITY AND IT IS OUR DUTY, BUT WE HAVE DEPARTMENT HEADS THAT DO THE WORK AND WHERE THE FINAL APPROVAL. IN THE CRAFTING OF THE ITEM IT IS FOR YOU TO BE FINAL APPROVAL OF BUT THE LEGWORK WOULD BE DONE BY OTHERS THAT WAS THE INTENT. YOUR AGENDA ITEM J 19. WE ARE VOTING

ON J 19. PARTING WORDS? >> I HAD A CLARIFICATION OR WANTED CLARIFICATION. THIS IS THE PROCESS WE WILL FOLLOW UNTIL THE POOLS ARE AWARDED BUT THERE WERE PRIOR SELECTIONS MADE UNDER THE OTHER POOL AND THOSE ARE NOT BROUGHT FORWARD, THEY CAN BE BROUGHT FORWARD WITH THE INTERIM PROCESS.

>> I WAS GOING TO RESTATE THE PROCESS, ANY SELECTIONS PREVIOUSLY MADE ARE NO LAND VOID SO THEY HAVE TO FOLLOW THE PROCESS SO ANY PROJECTS THAT NEED TO MOVE FORWARD BEFORE THE NEW POOL IS AWARDED WILL FOLLOW THIS PROCESS. THE COMMISSIONER WILL WORK WITH TRANSPORTATION, TO FIGURE OUT THE MOST QUALIFIED PERSON TO PERFORM THE JOB . THEY WILL FILL OUT THE FORM AND PLACE AN ITEM ON THE AGENDA TO HAVE THE COURT APPROVE A SELECTION SO THEY WILL FILL OUT THE FORM. IT WILL BE ON THE AGENDA, THEY WILL COME TO COURT, APPROVE SELECTION OF THE FIRM FOR THE JOB, THE COURT WILL APPROVE AND THEY MOVE FORWARD WITH CONTRACT NEGOTIATIONS AND BRING CONTRACT BACK TO COURT.

>> THANK YOU FOR THE RECAP THE RESTATING IS PERFECT. J 19

PLEASE CALL THE ROLL. >> COMMISSIONER HAMMER YES, COMMISSIONER INGALSBE YES, COMMISSIONER SMITH YES, COMMISSIONER COHEN I RECUSE MYSELF , JUDGE BECERRA YES.

>> AS PROMISED CONTINUE THE FLOW AND I WILL ADD J 17 BECAUSE I

[J.12. Discussion and possible action regarding the removal of unauthorized publications, newsstands, and/or other solicitations or advertisements from the Hays County Historic Courthouse and any other County facilities. S MIT H]

CAN SEE YOUR. NEXT WAS J 12.

DISCUSSION AND POSSIBLE ACTION REGARDING THE REMOVAL OF UNAUTHORIZED PUBLICATIONS, NEWSSTANDS, AND/OR OTHER SOLICITATIONS OR ADVERTISEMENTS FROM THE HAYS COUNTY HISTORIC COURTHOUSE AND ANY OTHER COUNTY FACILITIES.

>> SO MOVED. >> SECOND.

>> MOTION AND SECOND COMMISSIONER SMITH PLEASE

EXPLAIN. >> ABSOLUTELY JUDGE. MY PHONE JUST DIED AND I PULLED UP AN EMAIL I WANTED TO SHARE WITH THE COURT. I ASSUME A NUMBER OF FOLKS ON THE COURT I ASSUME THIS WAS A BLIND CARBON COPY. I RECEIVED AN EMAIL THIS PREVIOUS WEEK FROM HAYS COUNTY FIRST ARE THERE ANY PUBLIC COMMENTS?

BEFORE WE START? >> YOU ARE RIGHT. THANK YOU VERY MUCH, GOLDSTAR. INDIVIDUALS SIGNED UP TO SPEAK AND I AM SO INTERESTED BECAUSE I HAVE PEOPLE TEXTING ME TO KEEP MOVING THAT I WAS ALREADY MOVING LEAVING THAT PEACE OUT. J 12 . WE HAVE SOME INDIVIDUALS SIGNED UP TO SPEAK. THEY ARE WRITTEN?

>> MAYBE ONE PERSON. >> GOOD CATCH COMMISSIONER, THANK YOU. DID SOMEBODY SHOW UP? THERE IT IS I JUST FOUND IT.

ANITA COLLINS PLEASE TAKE THREE MINUTES TO TELL US YOUR

THOUGHTS. >> HI I AM A FOUNDING MEMBER FOR THE INDIGENOUS COMMUNITY AND I'M A MEMBER OF THE HISTORICAL

[02:45:03]

COMMISSION OF HAYS COUNTY. AGENDA ITEM J 12 SUGGESTS UNAUTHORIZED PUBLICATION NEWS STANDS AND OTHER SOLICITATIONS OR ADVERTISEMENTS NEED TO BE REMOVED FROM COUNTY FACILITIES.

WE KNOW YOU ONLY MEAN ONE PUBLICATION AND ONE FACILITY.

THE CALDWELL HAYES EXAMINER AND HAYS COUNTY COURTHOUSE. HOW DO YOU DEFINE UNAUTHORIZED PUBLICATION? LET'S START WITH THAT. YOU CANNOT SERIOUSLY SUGGEST THE COMMISSIONERS COURT NOW DECIDE ON ITEM BY ITEM BASIS WHAT IS AUTHORIZED OR UNAUTHORIZED AND WHAT IS TO BE DISPLAYED OR REMOVED FROM PUBLIC FACILITY. EVERY BROCHURE OFFERED OUTSIDE OF COMMISSIONER COMMISSIONER INGALSBE OR THE COUNTY JUDGE'S OFFICE NEED TO BE APPROVED BY THE COMMISSIONERS COURT BEFORE DISPLAY? DOING SO COULD IMPACT THE TIMELY DISTRIBUTION OF INFORMATION AND RESOURCES TO OUR COMMUNITY DEALING IMPORTANT UPDATES AND SERVICES TO RESIDENTS. WILL EVERY POSTCARD OR FIRE ADVERTISING THE MUSEUM OR THE LBJ MUSEUM OR COURTHOUSE EVENT NOW NEED TO BE APPROVED BY COMMISSIONERS COURT BEFORE DISPLAYING? THESE ARE NOT JUST ADVERTISEMENTS THEY ARE VITAL EXPRESSIONS OF OUR COMMUNITIES RICH HISTORY AND CULTURE, THEIR REMOVAL WOULD BE LOSS TO OUR COLLECTIVE IDENTITY. WILL EVERY FIRE DISPLAYED OUTSIDE OF THE VETERAN SERVICE OFFICE NOW NEED TO BE APPROVED BY COMMISSIONERS COURT? SOMETIMES REQUIRING A WAIT TIME OF TWO WEEKS BEFORE IT CAN OFFER NEEDED SERVICES TO VETERANS? THIS DELAY WOULD BE FRUSTRATING AND HARMFUL TO THOSE WHO RELY ON THOSE SERVICES. I FIND THE PROPOSAL TO REMOVE UNAUTHORIZED PUBLICATION SHOULD BE UTTERLY RIDICULOUS. IT IS CLEAR THIS IS NOT THE REAL ISSUE AT HAND. I BELIEVE A MEMBER OF THE HISTORIC COMMISSION PRESSURE DUE COMMISSIONER SMITH TO BLOCK THE CALDWELL HAYES EXAMINER NEWSSTAND OUTSIDE OF THE MUSEUM EXHIBIT. THIS NEWSPAPER REPORTS ON HISTORY AND FUTURE OF INDIGENOUS MEXICAN AMERICAN AND AFRICAN-AMERICAN PEOPLE IN OUR COUNTY. A VERY WISE WOMAN PRODUCED GAVE AN ANALOGY OF RACISM. SHE SAID AND I'M PARAPHRASING THAT RACISM IS LIKE GARLIC. ONCE YOU HAVE HAD A TASTE OF IT YOU RECOGNIZE IT. THIS AGENDA ITEM REEKS OF GARLIC AS THE NATIONWIDE ATTEMPT TO SILENCE, ERASE AND REWRITE HISTORY SADLY OUT OF OUR CONTROL PREVENTING THE SAME IN HAYS COUNTY IS IN YOUR CONTROL. VOTE AGAINST THIS EFFORT TO SILENCE THE PRESS AND SILENCE HISTORY, THANK YOU.

>> WELL DONE THANK YOU VERY MUCH. DID ANYONE ELSE SIGN UP THAT IS HERE FOR PUBLIC AGENDA COMMENTS? IT IS YOUR TURN.

>> WE HAVE EMAILED PUBLIC COMMENT FROM DR. MARIO GARZA AND UNDERSTAND THAT COMMISSIONER SMITH IS INTRODUCING DISCUSSION AND POSSIBLE ACTION REGARDING REMOVAL OF UNAUTHORIZED PUBLICATION AT THE COURTHOUSE. WE HAVE DETERMINED THIS ITEM SPECIFICALLY IS AIMED AT THE NONPROFIT PUBLICATION OF CALDWELL HAYES EXAMINER. PLACING EDITIONS OUTSIDE OF THE DOOR THE EXHIBIT THE PAST WITHIN US. A PROJECT OF THE COUNCIL FOR INDIGENOUS COMMUNITY ARE DETERMINATION IS BASED ON THE FACT THAT SOME MEMBERS OF THE HAYS COUNTY HISTORICAL COMMISSION COMPLAINED ABOUT THE PLACEMENT OF THE PUBLICATION WHICH IS APPROPRIATELY ABOUT OUR COMMUNITY AND EXTENSION OF THE CULTURAL EXPERIENCE WE OFFERED TO VISITORS. SETTING ASIDE HOSTILITY THAT WE ENDORSE SINCE THE ESTABLISHMENT BECAUSE PEOPLE WERE NOT PROPERLY REPRESENTED BY THE HAYS COUNTY HISTORICAL COMMISSION THE ACTION OF REMOVING PUBLICATION FROM THE COURTHOUSE IS A FIRST AMENDMENT ISSUE, THE CALDWELL HAYES EXAMINER IS AN ALTERNATIVE MEDIA OUTLET CENTERED ON ISSUES OF JUSTICE AND EQUALITY. THE SAME ISSUES THAT DIRECTLY IMPACT AND CONCERN INDIGENOUS COMMUNITIES THIS MEDIA OUTLET IS ESSENTIALLY THE VOICE OF OUR PEOPLE WHICH WOULD BE SILENCED BY CITIZENS WHO HAVE PROMPTED COMMISSIONER SMITH TO CHAMPION THEIR CAUSE.

IN THIS MOMENT IN HISTORY NATIONWIDE CREDIBLE MEDIA OUTLETS ARE REPLACED WITH PROPAGANDA AND PEOPLE ARE BEING ERASED FROM MONUMENTS, TEXTBOOKS, EXPRESSIONS OF CULTURE AND LANGUAGE HISTORICAL ACCOUNTS NOW FROM THE HAYS COUNTY COURTHOUSE. WE URGE COUNTY COMMISSIONERS TO STAND UP FOR FREEDOM OF EXPRESSION, THE VOICE OF THE INDIGENOUS AND FREEDOM OF THE PRESS IN HAYS COUNTY. NEXT IS FROM

[02:50:01]

SAN MARCUS SHE WRITES WHEN ACCEPTING TO SERVE AS A HAYS COUNTY COMMISSIONER WE WERE ASKED TO RAISE OUR RIGHT HAND AND PLEDGE OATH TO PROTECT, PRESERVE AND PRESENT HISTORICAL FINDINGS AND RESEARCH. I'M DISAPPOINTED WITH THE BEHAVIOR OF CERTAIN ALUMNI COMMISSIONERS PERHAPS A WORKSHOP WOULD ADDRESS THE AGENDA TO CLARIFY THE ROLE OF THE ASSIGNED COMMISSION CODE OF CONDUCT AND MODERN TECHNOLOGY WITH FREEDOM OF OF EXPRESSION THREATENED. NEXT ONE IS FROM GINA ROGERS IN SAN MARCUS, SHE WRITES HONORABLE HAYS COUNTY JUDGE AND COMMISSIONERS WE UNDERSTAND TODAY COMMISSIONER SMITH HAS SPONSORED GYM 12 A DISCUSSION AND POSSIBLE ACTION REGARDING REMOVAL OF AUTHORIZED PUBLICATION OF THE COURTHOUSE AND OTHER PUBLIC PLACES, IN MAY THE HAYS COUNTY HISTORICAL COMMISSION CHAIR COMPLAINED TO THE GENERAL COUNSEL OFFICE TO FORCE THE REMOVAL FROM THE COURTHOUSE OF THE NEWSPAPER THE CALDWELL HAYES EXAMINER. A HAYS COUNTY NEWS OUTLET, THE HEADLINE AT THE TIME WAS ORGANIZERS OF THE SACRED SPRINGS POWWOW INDIGENOUS CULTURES INSTITUTE RECLAIMED THEIR LANGUAGE AND LATER DID A LOCAL LANDMARK GET BUILT BY ENSLAVED LABOR, BOTH ARTICLES ARE RELEVANT TO HAYS COUNTY HISTORY. MEMBERS HAVE INFORMED A COMPLAINT TO THE GENERAL COUNSEL OFFICE WHICH WAS FILED THE PAST WITHIN US OPEN TO SEEKING THE REMOVAL OF THE NEWSPAPER AND ITS HISTORICAL REFERENCE TO INDIGENOUS HISTORY WE CANNOT, NOR SHOULD WE RETURN TO A DAY WHEN HAYS COUNTY HISTORY IS SILENCED. WE ARE WITNESSES TO A NATIONWIDE ATTEMPT TO SILENCE, CONTROLTHE NARRATIVE AND REWRITE HISTORY NOTHING THIS IS NOTHING MORE THAN AN ATTEMPT TO CONTROL THE NARRATIVE OF WHAT WILL BE DISPLAYED IN PUBLIC PLACES WE ASK YOU RECOGNIZE THE EFFORTS TO SILENCE HISTORY AND VOTE NO. THE LAST ONE IS FROM LISA PRUITT IN SAN MARCUS , I AM WRITING TO EXPRESS STRONG OPPOSITION TO THE PROPOSED REMOVAL OF THE HAYS CALDWELL EXAMINER FROM THE COUNTY COURTHOUSE THE PRESENCE OF LOCAL PRESS OUTLET IS VITAL NOT ONLY FOR MAINTAINING TRANSPARENCY, BUT ALSO FOR ENSURING THE COMMUNITY REMAINS INFORMED ABOUT IMPORTANT ISSUES THAT AFFECT THE LIVES OF GOVERNANCE AND HISTORY THE FREEDOM OF PRESS IS A CORNERSTONE FOR DEMOCRACY SERVING AS A CHECK ON POWER AND VOICE FOR THE PUBLIC. BY REMOVING THE HAYS CALDWELL EXAMINER FROM HIS LOCATION WE WRIST SILENCING A PLATFORM THAT HOLDS LOCAL GOVERNMENT ACCOUNTABLE WITH REPORTS ON OFTEN SILENCE HISTORY AND FOSTERS COMMUNITY ENGAGEMENT. I URGE THE COURT TO RECONSIDER THE DECISION AND TO SUPPORT THE PRESENCE OF LOCAL PUBLICATIONS IN THE COURTHOUSE LET US STAND TOGETHER TO PROTECT THE RIGHTS OF THE PRESS AND UPHOLD COMMITMENT TO OPEN GOVERNMENT CENSORSHIP FREEDOM OF SPEECH IS A SLIPPERY SLOPE LET'S NOT GET CAUGHT IN THE LANDSLIDE THANK YOU FOR YOUR ATTENTION TO THIS

MATTER. >> TWO THINGS WERE QUICK AND THEN I WILL GIVE IT TO COMMISSIONER SMITH. FIRST THING BECAUSE I KNOW THESE PEOPLE. SOME OF THEM ARE CRAZY AND SOME OF THEM ARE MY DEAR FRIENDS AND SOME ARE MY DEAR FRIENDS BECAUSE THEY ARE CRAZY. ABSOLUTELY AND IN RETURN SOME OF THEM HATE ME AND THAT'S OKAY. I HAVE BEEN MARRIED ABOUT TO BE 33 YEARS AND I ALWAYS SAY IT'S OKAY TO DISAGREE AND STAY TOGETHER.

IT'S OKAY IF WE DON'T SEE EYE TO EYE ON EVERY SINGLE THING EVER SMELL TIME. THAT IS HUMAN NATURE OTHERWISE WE WOULD BE CLONES. THE FIRST PIECE I WOULD LIKE TO SHARE IS HAS MANAGED MORE RECENTLY THAN ANYTHING TO CREATE A LOT OF TENSION AND HOSTILITY IN CERTAIN SPACES AND I WANT TO LET PEOPLE KNOW BECAUSE I KNOW ALL THESE PEOPLE THE CALDWELL HAYES EXAMINER ARE TWO INDEPENDENT SEPARATE LIKE OIL AND WATER ORGANIZATIONS AND THEY HAVE NOTHING TO DO WITH EACH OTHER. BECAUSE SOME OF THE FRIENDS WERE FRIENDS OVER HERE AND THEY WENT TO THE SAME PARTY AND YOU KNOW HOW THAT GOES. PEOPLE THINK THEY ARE THE CALDWELL HAYES EXAMINER AND THAT IS NOT TRUE, THERE TOTALLY APART AND SEPARATE. DO I GET A KNOT ON THAT OKAY GOOD. IN THE SECOND

PIECE, IT IS. >> CAN WE FOCUS ON THE AGENDA

ITEM? >> IT WILL BE A WORTHY SECOND.

THE SECOND PIECE ABOUT THE COMMUNICATION OF THIS PUBLICATION UNLESS IT'S NOT ABOUT THE EXAMINER IS THIS ABOUT

THE CALDWELL HAYES EXAMINER? >> IT IS SPECIFICALLY RIGHT NOW BUT THIS IS A MUCH MORE BROAD TOPIC AND WE WANT TO TALK ABOUT

[02:55:06]

THE ACTUAL AGENDA ITEM. >> THANK YOU FOR TRYING TO BE THE CHAIR. YOU CAN RUN FOR THE OFFICE LATER.

>> LET'S FIND A DIFFERENT WORD CHOICE TO FRAME IT BECAUSE THAT'S PRETTY AGGRESSIVE. I'M NOT OFFENDED I AM USE TO YOUR CHOICE, BUT GO BACK TO YOU AND SPEAK IT THEN. GO FOR IT.

>> SORRY IF I OFFENDED YOU BY MY WORD CHOICE , BUT WE SHOULD, NONE OF WHAT YOU SAID AT ANYTHING SPECIFIC TO DO WITH THE

AGENDA ITEM. >> IT IS PURELY BECAUSE I AGREE IT IS A TARGETED AGENDA ITEM SO I WANTED TO LAY SOME GROUNDWORK

SO CLEARLY ERROR GO AHEAD. >> IF THERE WAS A THRIFTY NICKEL STAND DOWN THERE, IF THERE WAS THE SAN MARCUS NEWSPAPER IN THIS BUILDING WE ACTUALLY GOT A REQUEST AND I'M HAPPY TO READ

THE REQUEST. >> YOU DON'T HAVE TO.

>> I AM HAPPY TO TO CLARIFY. I GOT A REQUEST FROM THE CHAIR OF THE HISTORIC COMMISSION ABOUT THIS SANCTITY OF THE COURTHOUSE AND IN DOING SO I REACHED OUT TO GENERAL COUNSEL BECAUSE I WANTED CLARIFICATION. I DO STAND FOR THE FIRST AMENDMENT AND ANYONE IN HERE SHOULD HAVE THE ABILITY IF WE ALLOW ONE VIEWPOINT INTO THE COURTHOUSE WE SHOULD ALLOW ALL THE PROBLEM BECOMES WHENEVER YOU ALLOW EVERYTHING AND ANYTHING WHAT DOES THAT DO TO THE HISTORIC COURTHOUSE? THAT IS MY ISSUE. WE CANNOT PROHIBIT ANYONE IF WE ALLOW ONE THAT'S THE WAY IT IS. I'M NOT JUST TALKING ABOUT THE COURTHOUSE, I'M TALKING ABOUT THE GOVERNMENT CENTER THE PRECINCT 4 BUILDING. WHERE TWO YEARS AGO A THRIFTY NICKEL STAND DID SHOW UP AND WE REMOVED IT BECAUSE WE HAVE A POLICY AND AT THAT TIME I REACHED OUT TO PREVIOUS GENERAL COUNSEL AND HE CLARIFIED SOME THINGS. RELATED TO THAT AND WHENEVER THIS WAS BROUGHT UP I WANTED VERIFICATION AND ASKED FOR OPINION FROM THE GENERAL COUNSEL OFFICE. THE OPINION I GOT AND I'M HAPPY TO SHARE THIS WITH ANYBODY ON THE COURT. THE NEWSPAPER CONTINUED PRESENCE RAISES A NUMBER OF LEGAL QUESTIONS. FIRST HAYS COUNTY IS BOUND BY THE FIRST AMENDMENT.

NOT TO ENGAGE IN VIEWPOINT DISCRIMINATION. IF HAYS COUNTY AGREES TO DISPLAY NEWSPAPER IN THE COURTHOUSE IN KEEPING WITH OBLIGATION TO AVOID ENGAGING IN VIEWPOINT DISCRIMINATION HAYS COUNTY WOULD BE OBLIGATED TO PERMIT THE DISPLAY OF OTHER ON EQUAL OR SUBSTANTIALLY EQUAL TERMS AND CONDITIONS REGARDLESS OF THE CONTENT. OBVIOUSLY THIS CAN LEAD TO UNDESIRABLE OUTCOMES SUCH AS CLUTTER, CHANGES TO THE OVERALL AESTHETIC, INCREASED MAINTENANCE, CLEANUP AND PHYSICAL ENCROACHMENT IMPACTING ACCESSIBILITY AND TITLE II OF THE ADA AMENDMENT . ADDITIONALLY THE DISPLAY EXPOSES HAYS COUNTY TO POTENTIAL ESTABLISHMENT CLAUSE LITIGATION. FURNISHING SPACE IN THE COURTHOUSE TO PRIVATE ENTITY INDICATES TEXAS LOCAL GOVERNMENT CODE SECTIONS 263.001 , LEASE BY AUCTION, 263.007 LEASE BY SEALED BID PROPOSAL AND IN THIS CONTEXT LESS RELEVANT ARTICLE 3 SECTION 52 PROHIBITION OF EXPENDITURE PUBLIC FUNDS FOR PRIVATE PURPOSES. FOURTH POTENTIAL FOR LITIGATION OF MISUSE ON PUBLIC PROPERTY UNDER 39.02 A OF THE TEXAS PENAL CODE ADDITIONALLY FIFTH THE NEWSPAPER AND NEWSSTAND CONTINUED PRESENCE VIOLATES PARAGRAPH D 13 OF THE HAYS COUNTY PROPERTY USE POLICY WHICH STATES SOLICITING CHARITABLE DONATIONS CONTRIBUTIONS OR COLLECTING PRIVATE DEBT ON COUNTY PROPERTY IS PROHIBITED. COMMERCIAL SOLICITING, VENDING AND ADVERTISING ON COUNTY PROPERTY IS PROHIBITED EXCEPT IN EVENT APPROVED BY COMMISSIONERS COURT. IN LIGHT OF THESE ISSUES THE OFFICE RECOMMENDS REMOVING THE NEWS STAND AND RETURNING TO ITS OWNERS. ADDITIONALLY, THE ONE THING THAT REALLY CONCERNS ME IS IT IS A VENUE AND IT IS ACTIVELY SOLICITING FOR A CANDIDATE ADDS WHICH IS FINE. THEY CAN DO THAT ANY PAPER CAN DO THAT. WE CANNOT DISPLAY LEGALLY IN ADDITION TO THE THINGS POINTED OUT TO DISPLAY OR HAVE LEGAL ADVERTISEMENT IN OUR OFFICES OR IN THE COURTHOUSE. AT A COFFEE MUG WITH MY CAMPAIGN LOGO ON IT AND I CALLED FOR CLARIFICATION CAN I KEEP THAT IN MY OFFICE AND THE ANSWER IS NO. SO THERE ARE OTHER ISSUES AND WE ARE TALKING ABOUT THE HAYS CALDWELL EXAMINER BECAUSE THAT'S THE ONE DOING IT. IF THERE WAS ANY OTHER WE WOULD BE DOING THE SAME THING.

[03:00:03]

SO THAT IS WHAT I WANT FOR CLARIFICATION THAT'S WHERE I AM AT AND AGAIN THIS WAS AT THE REQUEST OF THE HISTORIC MISSION.

>> WITH WHAT YOU READ PRIVATE ENTITY WAS THE DESCRIPTION. AS A NONPROFIT IS THAT CONSIDERED NON-ENTITY?

>> IT CAN BE DEPENDING ON WHAT ENTITY BUT TYPICALLY A NONPROFIT WOULD BE A PRIVATE ENTITY. I DID NOT CATCH IN ONE REGARD.

>> EXPLAINING AS A PRIVATE ENTITY HAVING SPACE ON GOVERNMENT PROPERTY SO MY QUESTION WAS THIS NONPROFIT OBLIGATION IS IT CONSIDERED PRIVATE ENTITY? IT IS NOT

GOVERNMENTAL. >> IT LIKELY WOULD BE, YES SIR.

>> SO YOU ARE THEN ASKING FOR THE COURT TO EITHER GREENLIGHT LET'S GO TO THE EXTREME KLANSMAN MATERIAL IF THEY BRING IT ALONGSIDE CALDWELL HAYES EXAMINER MATERIAL IF IT DEEMED THE CONVERSATION TO TAKE PLACE? THAT'S WHAT YOU'RE ASKING THE

COURT TO DECIDE? >> UNDER PROPERTY USE POLICY WE DON'T ALLOW. SO I'M NOT ASKING TO GREENLIGHT ANYTHING. I'M JUST ASKING TO ENFORCE CURRENT PROPERTY USE POLICY.

>> OR AMEND. >> OF THE COURT CHOOSES TO AMEND , YOU CAN SEE MY CONCERNS BECAUSE I AM NOT COMFORTABLE WITH, IT'S EASIER TO SAY NO TO EVERYTHING AND THAT'S THE VIEWPOINT OF THE COUNTY WHAT IT HAS BEEN FOR I'M NOT SURE WHEN THE PROPERTY USE POLICY WAS DONE BECAUSE IT WAS AT LEAST EIGHT YEARS AGO BEFORE US. SO I DON'T KNOW , I DON'T KNOW A BETTER WAY TO ADDRESS IT GIVEN THE CONCERNS RAISED. MAYBE SOMEBODY

ELSE HAS A BETTER OPTION, BUT . >> COMMISSIONER INGALSBE WOULD YOU LIKE TO WEIGH IN? SORRY, YOUR NEXT. I GO IN PATTERN I WILL GO THIS WAY AND THEN I WILL GO THAT WAY AND THEN THIS WAY SO

NO ONE FEELS PICKED ON. >> I WAS WONDERING AND I GUESS JORDAN THIS IS A QUESTION FOR YOUR. SO IF THE PUBLICATION IS AN EXHIBIT INSIDE THE DEPARTMENT OR THE OFFICE , YOU KNOW THEY HAVE THE DOOR YOU HAVE TO ENTER IT. SO IF IT IS DISPLAYED INSIDE AS PART OF THE EXHIBIT IS THAT STILL CREATING THE CONCERN THAT WE HAVE TO ALLOW EVERY PUBLICATION THE OPPORTUNITY TO HAVE THEIR PAPER IN THE COURTHOUSE?

>> WHAT I WOULD SAY IS FOR THE APARTMENT OR THAT AREA OF THE BUILDING STILL WITHIN THE COUNTY BUILDING LET'S SAY IT IS DEPARTMENT A IF DEPARTMENT A IS HAVING IN THE OFFICE SPACE IN THEIR PART OF THE BUILDING IT IS A PART IT IS THE COUNTY BUILDING AND IT SHOULD BE COME ONE COME ALL . I WOULD NOT FOCUS ON THE LOCATION WITHIN THE BUILDING PER SE. BUT, COME ONE, COME ALL WOULD STILL APPLY.

>> OKAY. >> WANT TO ECHO OR WEIGH IN? I BELIEVE THIS IS THE GOVERNMENT OF , BY AND FOR THE PEOPLE. I SAY THIS ALL THE TIME I REPRESENT FROM THE IMMIGRANT THAT JUST ARRIVED 10 MINUTES AGO TO THE PERSON SITTING IN THE JAIL, THE PERSON WALKING IN HEB ALL THE WAY TO THE FURTHEST EXTREME I WOULD USE IT AGAIN FOR THE HECK OF IT, THE KLANSMAN. I AM EVERYONE'S COUNTY JUDGE WHETHER THEY LIKE IT OR NOT SO I TRY MY BEST TO ALWAYS REMEMBER THAT. IF YOU HAVE A BEATING HEART IN HAYS COUNTY I AM YOUR COUNTY JUDGE SO I TRY TO SHAKE MY LOOKING GLASS AROUND THAT REALITY. MY FIRST AIM IS SURE IF YOU HAVE GOT SOMETHING WORTHY THAT YOU WANT TO SHARE WITH THE PUBLIC, SURE. I HAVE JEHOVAH'S WITNESS COMING OUT HERE, THE LIGHTING OF THE MENORAH, THE LIGHTING OF THE CHRISTMAS TREES AND EVERYTHING ELSE . SURE. SO THE WAY I SEE IT, LET'S MODIFY WHEN WE ARE DOING TO ALLOW FREEDOM OF SPEECH IN A TIME WHERE ENTIRE NETWORKS ARE BEING POCKETED SO LET'S SEE WHAT HAPPENS. WE CAN CHANGE OUR MIND AND SAY THIS TURN INTO A SNOWBALL WE DON'T LIKE CANCEL THEM ALL BUT AT THIS MOMENT AND TIME I THINK WE SHOULD SAY SURE, COME ONE COME ALL.

>> I GUESS IF WE ARE GOING TO DO THAT AND I AM NOT OPPOSED , I

[03:05:03]

WOULD LIKE TO SEE WHERE WOULD WE CONSIDER EVEN PLACING THE PUBLICATIONS? I CAN SEE IF WE DO IT DOWNSTAIRS WE ALREADY HAVE DISPLAYS. I DON'T WANT TO CLUTTER WHAT WE ARE TRYING TO DISPLAY. IF WE PUT IT OUTSIDE. WHO IS GOING TO MAINTAIN IT? AND WE HAVE A LOT OF IF I MAKE THE STATEMENT NOBODY , I'M NOT TALKING AGAINST ANYONE, BUT WE HAVE A LOT OF PEOPLE THAT VISIT OUR LOCAL ESTABLISHMENTS DOWNTOWN AND SOME OF THEM AT TIMES GET A LITTLE ROWDY. I DON'T KNOW IF WE HAD THEM OUTSIDE WOULD THAT CAUSE A LOT OF LATER BECAUSE THEY WILL COME IN AND SO IF WE ARE EVEN CONSIDERING DOING THIS WHICH I'M NOT OPPOSED TO I WOULD LIKE FOR US TO TAKE THE TIME TO DETERMINE WHERE THE LOCATIONS WOULD BE, HOW THEY WOULD BE MAINTAINED AND THINK THROUGH IT A LITTLE BIT MORE.

>> WE CAN SIMPLY SAY BECAUSE A MUSEUM IS A PERFECT PLACE TO SHARE PERSPECTIVE AND SHARE IDEAS WHEN I FIRST BECAME COUNTY JUDGE I COULD BE WRONG BUT I WALKED NUMEROUS TIMES THERE WERE NO MINORITY REPRESENTATIONS IN THAT MUSEUM. THAT'S A GREAT PLACE TO SHARE IDEAS SO WE CAN SIMPLY FOR STARTERS AMEND WE KNOW THIS. WE CAN CREATE A TAPE SECTION TO SAY WE WILL GIVE A THREE-FOOT SECTION ON THIS WALL FOR ANYONE THAT'S ALL YOU GET.

AND YOU GUYS CAN TALK ABOUT IT, SOMETHING ELSE CAN BE CREATED FOR POLICY OR WE CAN DEDICATE INDOORS WHERE IT'S ESY HERE'S A PLACE WHERE THE STANDARD FIRST COME FIRST SERVE.

>> WITH THAT, WE CAN COMPLY. >> WE HAVETO DO EVERYONE.

>> YOU DO EVERYONE BUT THIS IS A DESIGNATED FOOTPRINT.

>> ARGUABLY THE FOOTPRINT WOULD BE LARGE ENOUGH TO ACCOMMODATE

ANYONE AND EVERYONE INTERESTED. >> ALTHOUGH I THINK THAT IS UNREALISTIC AND THAT IS A GOOD SHUTDOWN ARGUMENT. WE CANNOT PUT A 18 WHEELER IN THE BUILDING THAT'S HOW I SEE THAT RESPONSE SO I SUPPORT LETTING EVERYONE AND ANYONE IN A DESIGNATED SPACE, WHETHER A BOARD ON THE WALL OR A TABLE WHATEVER WE DECIDE WE HAVE THE CAPACITY WE DON'T HAVE TO SAY EVERYONE IS EVERYONE NOW I SIT ON TOP OF THE NEWSPAPER STAND I DON'T BUY IT.

WHATEVER YOU WANT TO DO I FOLLOW YOU. COMMISSIONER.

>> I WOULD PERSONALLY LIKE STAFF AND I'M LOOKING AT YOU, CANDACE. TO EVALUATE THE POLICY. TO SEE WHAT OTHER COUNTIES ARE DOING TO ACCOMMODATE THOSE REQUESTS. I DEFINITELY DON'T WANT TO INVITE WHAT I WOULD CONSIDER HATE SPEECH INTO A BUILDING. AND THAT IS MY FEAR WITH THAT PROPOSAL IS THAT MIGHT DO THAT. WHAT I WOULD REALLY LOVE IS FOR US TO TAKE A LOOK AT SOME OPTIONS NEAR THAT WE COULD CHOOSE FROM THAT SEEMS MORE REASONABLE. I DON'T KNOW ABOUT LET EVERYONE IN I THINK THAT IS OPENING UP SOME DOORS THAT WE DON'T WANT TO FACE. SO I THINK MAYBE TALKING TO SEE WHAT OTHER COUNTIES ARE DOING TO ADDRESS THAT IN HISTORICAL BUILDINGS TO BRING BACK SOME OPTIONS THAT WAY.

>> COMMISSIONER HAMMER. >> I THINK FROM A LEGAL PERSPECTIVE WHAT CAN WE DO OR WHAT CAN WE DO CAN WE DESIGNATE SPACE IS THAT NOT OKAY WE NEED TO KNOW FROM A LEGAL PERSPECTIVE WHAT THE OPTIONS ARE BECAUSE WE CANNOT MAKE A DECISION WITHOUT ALL OF THE PRIOR KNOWLEDGE. DIFFERENCE OF OPINION SURE BRING IT BUT WHEN IT COMES WITH HATE SPEECH THERE'S NO PLACE FOR

THAT. >> 100% LIKE FREE SPEECH IN A CROWDED MOVIE THEATER FIRE THAT'S NOT FREE SPEECH. WE AGREE WILL TAKE NO ACTION AT THIS MOMENT IN TIME COME BACK FOR LEGAL OPINION? WHAT ARE YOU THINKING?

>> I AM FINE WITH THAT BUT I WILL TELL YOU UNTIL WE MAKE A DECISION, I BELIEVE WE ARE VIOLATING THE LAW. AND I WANT TO HEAR FROM OUR GENERAL COUNSEL BECAUSE NOW AGAIN WE ARE ALLOWING ONE VOICE AND UNTIL WE MAKE A DECISION IN THIS WE WANT TO REMOVE TEMPORARILY UNTIL WE FIGURE OUT WHAT THE PATH FORWARD IS WE ARE STILL VIOLATING THE LAW .

[03:10:03]

>> JORDAN CAN YOU WEIGH IN? COMMISSIONER SMITH IS ASKING FOR

YOUR LEGAL OPINION. >> IN THE INTERIM COUNTY ADMINISTRATOR AND DIFFERENT OPTIONS BRINGING BACK OPTIONS TO THE COURT ALLOWING ONE AND NOT ALL DOES PUT US AT SOME RISK.

>> WE TOLD SOMEONE YOU CAN'T? >> I DON'T KNOW ANYONE ASKED.

>> SO I DON'T KNOW ABOUT THE CLAIM.

>> IT IS NOT THE CLAIM IF WE CHOOSE TO PROHIBIT ANYONE ELSE OR IF WE CHOOSE WHEN WE WERE THE OTHER WE THEREBY LIGHT CURRENT POLICY AND WE SAY WE WANT A PLAN SO WE WON'T APPROVE ANY MORE UNTIL WE DO THE PLAN WE'RE RUNNING A FILE OURSELVES AND RUNNING AFOUL OF THE LAW IN ONE OF THE CASES SO AGAIN ESPECIALLY ON THE POLITICAL ADVERTISING I THINK THAT'S A PROBLEM FOR ME.

I WILL USE AN EXAMPLE FOR EXAMPLE RIGHT NOW I CAN PULL UP THE FACEBOOK PAGE FROM SEPTEMBER 1. LET ME FINISH PLEASE ADD FOR OCTOBER PRINT EDITION START AT $50 CANDIDATES OR YOU AS SUPPORTERS HAVE UNTIL NINE 15 TO RESERVE SPACE SO I KNOW THEY ARE ACTIVELY SOLICITING FOR POLITICAL ADVERTISING AND THAT IS A PROBLEM IF WE HAVE THEM HERE AND WE DON'T DO THAT FOR

OTHERS. >> I HAVE AN OPTION FOR A QUICK.

I HAVE FAITH IN YOU. IT WON'T TAKE THAT LONG TO COME UP WITH AN OPINION FOR US TO WORK WITH JORDAN TO SEE WHAT YOU RECOMMEND OTHER COUNTIES DOING ON THIS FRONT FOR NEWS STANDS ON THE COURTHOUSE GROUNDS. WHAT I THINK , THIS WILL BE A GREAT OPPORTUNITY TO SEE WHAT COME ALL LOOKS LIKE AND WE LEAVE IT ALONE KNOW IT IS PUBLICIZED. BECAUSE WHAT'S COMING IS AN OPINION FROM YOU GUYS AND IF IT BECOMES TERRIBLE THE SKY IS FALLING SCENARIO AND THAT'S WHERE WE SAY WE HAVE THE EXAMPLE OF CHAOS AND CALAMITY BECAUSE THAT CAN HAPPEN. CHAOS AND CALAMITY. IN THE MEANTIME WE CAN LEAVE IT ALONE AND LEAVE COME ONE COME ALL UNTIL YOU BRING BACK THE OPINION AND IF YOU HAVE TO CALL AN EMERGENCY MEETING BECAUSE THERE'S 3000 NEWSPAPER STANDS WE CAN DO THAT. I PROPOSE WE LEAVE IT ALONE UNTIL WE GET A

LEGAL OPINION. >> IF WE LEAVE ALONE WE ARE IN

VIOLATION. >> NO BECAUSE YOUR COME ONE COME

ALL YOU'RE NOT. >> THEN WE NEED TO CHANGE THE

POLICY. >> THE STRONGEST LEGAL FOOTING IS IN ACCORDANCE WITH POLICY NOT ALLOWING ANYTHING UNTIL A NEW UPDATED POLICY COMES FORTH, COME ONE COME ALL HIS GENERAL. YOU GET INTO A SLIPPERY SLOPE THERE WOULD BE SOME PARAMETERS TO PUT IN PLACE FOR EXAMPLE PLACE, EQUAL ACCESS FOR PEOPLE TO BE ABLE TO PLACE PUBLICATIONS AND PUT OUT NEW ISSUES OR NEW PAMPHLETS. ALL OF THOSE THINGS WOULD NEED TO BE INVOLVED IN A POLICY SO COME ONE COME ALL IS VERY GENERAL. YOU DO START , YOU NEED TO GET INTO FOR THEIR ANALYSIS IF IT IS TO COME ONE

COME ALL SCENARIO. SORRY. >> YOU ARE GOOD. I DO NOT MEAN TO CUT YOU OFF. OKAY SORRY. SO UNTIL WE GET THE POLICY CANDACE AND JORDAN SHOULD WE ASK VETERAN SERVICES TO TAKE THINGS DOWN THAT ARE NOT DIRECTLY GOVERNMENT PRINTED AND DO WE ASK SIGNS THAT ARE NOT COMPLETELY COURT APPROVED TO COME OFF THE WALLS? WHERE DO WE GO WITH THIS TO BE IN LEGAL COMPLIANCE?

>> SURE FOR EXAMPLE IF IT IS IN RELATION TO A COUNTY EVENT OR A VACCINATION CLINIC OR SOMETHING LIKE THAT OR IF IT IS A PAMPHLET FROM A CONSULTANT OR VENDOR I DON'T KNOW WHAT IS OUTSIDE OF VETERAN SERVICES TO BE FAIR I DON'T KNOW WHAT THEY HAVE UP THERE. IF IT IS NOT AUTHORIZED IN ONE WAY SHAPE OR FORM FOR THE COURT AND I THINK THAT SHOULD BE REMOVED IF IT WAS PLACED THERE BY SOMEONE COMING IN THE BUILDING FOR A MEETING I DON'T KNOW WHAT'S OUT THERE RIGHT NOW.

>> WHO WILL EVALUATE THAT? I KNOW THERE ARE PAMPHLETS, SOME ARE FOR COUNTY SERVICES WHICH THEY ARE OKAY. JUST SAYING.

>> THAT IS A SLIPPERY SLOPE I AM MENTIONING.

>> COME ONE COME ALL SEEMS EASIEST UNTIL YOU COME BACK WITH AN OPINION IS WHY I SAY THAT. IN OTHER WORDS LEAVE EVERYTHING ALONE UNTIL WE GET YOUR DIRECTION. THAT'S MY APPROACH.

[03:15:02]

>> EVERYTHING ALONE WOULD BE THE PROHIBITION ON ANYTHING. THAT'S

WHAT POLICY CURRENTLY SAYS. >> WE NEED TO ESTABLISH GOOD POLICY IS GOING TO PROTECT US IN EVERY SITUATION. SO WE FOLLOW WITH THE CURRENT POLICY IS, BRING A NEW POLICY THAT'S GOOD

AND MOVE FORWARD. >> THAT'S RIGHT.

>> WHAT IS YOUR TIMELINE DO YOU THINK?

>> I BELIEVE WE CAN BRING SOMETHING BACK MAYBE THE FIRST MEETING IN DECEMBER OR NOVEMBER BRING AN UPDATE BACK TO THE COURT WHERE WE ARE WHAT WE FOUND IN THE RESEARCH WE CAN DO THAT.

>> DON'T BE DUPED BY ARGUMENTS THAT TREAT THIS LIKE A POLL SITE BECAUSE NEXT THING YOU HEAR IS YOU ARE WEARING A SHIRT THAT OFFENDS ME. YOU CANNOT WEAR THAT SHIRT YOU HAVE TO COVER IT UP.

THAT HAS BEEN A SLIPPERY SLOPE IN OUR ELECTIONS SOME JUDGES ARE FORCING PEOPLE COVER CERTAIN THINGS THAT ARE TOTALLY LEGAL FREEDOM OF SPEECH STUFF SO WE HAVE A HISTORY OF PUTTING OUR THUMB ON THE SCALES WHEN IT COMES TO COMMUNICATION SO THAT'S WHY I AM FOR BE UNIFORM SO THAT'S COOL. WHAT WE WILL DO AT THIS MOMENT AND TIME BASED ON THE CONVERSATION IS ASK IT TO BE

REMOVED ? >> UNTIL WE GET POLICY AND IF WE FIND POLICY BRING IT BACK. RIGHT NOW WE ARE IN VIOLATION OF THE LAW OR THE EXISTING POLICY AND I HAVE RECOMMENDATION FROM OUR GENERAL COUNSEL OFFICE FOR REMOVAL. AND REQUEST FROM THE HISTORIC SOCIETY AND THAT'S THE REASON I BROUGHT THIS.

>> WE PLEASE APPROACH THE PUTTING BECAUSE THIS BECOMES A COURT OF RECORD FOR LIFE. YOU WILL BE OLD AND IN A WHEELCHAIR OR ROCKING CHAIR OR WHATEVER YOU WANT AND THIS WILL BE RECORDED.

SHOW YOUR GRANDKIDS WHAT YOU ARE SAYING PLEASE.

>> MANAGING EDITOR WITH THE CALDWELL EXAMINER. ON THE CONCERN ABOUT POLITICAL ADVERTISEMENTS WE HAVE ONLY BROUGHT ISSUES THAT COVER LOCAL NEWS. OR LOCAL HISTORY OCTOBER HISTORY DOES NOT HAVE ANY LOCAL HISTORY SO WE DID NOT BRING THE OCTOBER ISSUE ONLY THOSE THAT COVER LOCAL HISTORY BECAUSE IT ALIGNED WITH THE WORK. OUR OCTOBER ISSUE HAS POLITICAL ADS.

IF YOU GO DOWNSTAIRS OCTOBER IS NOT IN THE STAND IT IS OUR AUGUST ISSUE. THAT COVERS SOME HISTORICAL SIGNIFICANCE UNDER THREAT SO I WANTED TO CLARIFY THERE ARE NO PAPERS DOWNSTAIRS

WITH POLITICAL ADVERTISEMENTS. >> THANK YOU FOR TAKING THAT CLARIFICATION POINT AND MY HABIT AND I HAVE TO DO IT WITH SAM WHO WORKS FOR THE CALDWELL HAYES EXAMINER SHE SAID THEY ONLY BRING PRINT NEXT TO THE HISTORIC COMMISSION'S INDIGENOUS COMMISSION MUSEUM THAT HAS HISTORICAL SIGNIFICANCE THEY DO NOT BRING IT THEY TAKE IT UPON THEMSELVES TO SELF GOVERN AND DO NOT BRING THINGS OTHER THAN CULTURAL SIGNIFICANCE AND ONLY BRING PUBLICATIONS THAT SUPPORT THE MESSAGE IS THAT RIGHT?

>> TO DATE THAT'S WHAT WE HAVE BEEN DOING.

>> PERFECT THANK YOU SO MUCH. >> AS A POINT FOR THE FOR THE ORGANIZATION. IF THERE ARE ARTICLES THAT ARE OF IMPORTANCE THAT YOU ALL WANT TO MAKE SURE TO SHARE AND HAVING A PRINTOUT OF THE ARTICLE IN YOUR DISPLAYS ABSOLUTELY FINE. JUST THE ARTICLE ITSELF I DON'T THINK SHARING OF AN ARTICLE I DON'T KNOW I AM ASKING I DON'T HAVE A PROBLEM WITH THAT I HAVE A PROBLEM WITH SOLICITATION PORTION .

>> ADDRESSING THE PRACTICALITY OF IT AND THE PRACTICAL SENSE IS THE HISTORICAL COMMISSION FROM DAY ONE DID NOT WANT TO HAVE IN THEIR MUSEUM AND EXHIBIT THAT REPRESENTED THE COMMUNITY. FROM DAY ONE AND I CAN SPEAK BACK UNTIL YEARS AGO WHEN THE EXHIBIT WAS WHEN THE ACTUAL NEWSPAPER ARTICLE WAS PLACED IN THE HALLWAY THAT WAS THE FIRST THING THEY COULD POINT TO TO SAY WE DO NOT WANT THE NEWSPAPER IN OUR HALLWAY BECAUSE THIS IS OUR COURTHOUSE , WELL IT IS NOT OUR COURTHOUSE THAT MUSEUM AND THIS

[03:20:01]

COURTHOUSE BELONGS TO THE PEOPLE. I THINK IT IS OFFENSIVE THAT YOU WOULD THINK IT IS OKAY NOT TO SEE THE CLEAR LINE BETWEEN ONE POINT TO THE OTHER AND ADDRESS WHAT YOU ADDRESS TODAY. THAT'S ALL I HAVE TO SAY.

>> THANK YOU. SO JUST FOR CLARIFICATION FOR THE VIEWING PUBLIC SURE, SINCE SINCE ELSE APPROACH THE PUTTING WITHOUT MY DIRECTION YOU SHOULD DO THE SAME.

>> WHOLE THING IS THE AESTHETICS OF IT. THE NEWSPAPER STAND DOES NOT BELONG IN THE FIRST FLOOR OF THE COURTHOUSE IT JUST DOESN'T AND I CAN SEE THE CHRONICLE. IN FACT I ASKED SOMEBODY AT THE LIBRARY, AND IN AUTO TRADER OR APARTMENTS FOR RENT OR WHATEVER IT COULD GET OUT OF CONTROL AND IT PROBABLY WOULDN'T AND THAT IS THE TRUTH. AND THIS HAS BECOME A BIGGER ISSUE AND HAVE A LOT OF THINGS AND I HAVE A LOT OF FLAWS BUT I'M NOT A RACIST AND I TAKE UMBRAGE TO THE MAX ABOUT HOW I AM BEING DISCUSSED AND PRETRADE.

AND HOW OUR COMMISSION IS BEING PORTRAYED. THIS GOES , THERE IS HISTORY HERE THAT HAS NOT BEEN DISCUSSED THAT HAS NOTHING AT ALL TO DO WITH THIS NEWSPAPER AND IT HAS BECOME , THERE IS A UNDERCURRENT HERE THAT SHOULD NOT BE PART OF THIS DISCUSSION.

AND, I AM OFFENDED BY THE WAY IT'S BEING PORTRAYED AND I AM .

I JUST, I DON'T EVEN HAVE WORDS FOR HOW I AM FEELING RIGHT NOW BECAUSE I HAVE SERVED ON THE HAYS COUNTY COMMISSION FOR 23 YEARS. EARLIER, WHEN PEOPLE WERE GETTING SERVICE AWARDS, DO WE GET SERVICE AWARDS? DO WE GET A BLANKET? DO WE GET RETIREMENT? WE DON'T EVEN GET IN A PAYCHECK, BUT WE PUT IN HOUR AFTER HOUR AFTER HOUR AND YET WE GET SLAPPED IN THE FACE WHEN WE ARE TRYING TO PROTECT THE BUILDING THAT IS MOST PROMINENT IN OUR PORTFOLIO AND IT HAS NOTHING TO DO WITH , IT HAS NOTHING TO DO WITH THE NEWSPAPER. IT HAS TO DO WITH A NEWSPAPER STAND IN THIS HISTORIC BUILDING IT'S NOT APPROPRIATE,

THAT IS THE BOTTOM LINE. >> SO YOU ARE VIEWING AS THE INITIATOR , THE ROCK IS CAUSING THE CONCERN SO IF IT WAS PLACED ON A DIFFERENT SURFACE? WOULD THAT CHANGE THE PERSPECTIVE YOU'RE DESCRIBING? OR JUST NOT HERE AT ALL? I WANT TO

UNDERSTAND YOUR THRESHOLD. >> I DON'T THINK YOU SHOULD WALK INTO THE BUILDING AND SEE NEWSPAPER STANDS.

>> IF IT WERE A DIFFERENT FORMAT?

>> ALL THE COURTHOUSE AS I GO INTO WHICH HAS BEEN DOZENS I HAVE NEVER SEEN A NEWSPAPER STAND NOT TO SAY THEY ARE NOT THERE BECAUSE WHEN I WAS LITTLE THE COURT HOUSES HAD COFFEE STANDS AND NEWSPAPER STANDS AND THEY WERE RUN BY BLIND PEOPLE AS PART OF THE SCHOOL FOR THE BLIND THING SO IT'S NOT THAT THERE IS NOT HISTORY THERE BUT IT IS NOT NORMAL NOW AS FAR AS I CAN TELL.

>> SO THE PRESENTATION OF THE STAND IS WHEN YOU ARE DISCUSSING. GOT IT OKAY THANK YOU. ALL RIGHT AGENDA ITEM HOW

DO YOU WANT TO CLOSE IT OUT? >> I DON'T KNOW WE HAVE TO TAKE FORMAL ACTION, BUT I DO THINK UNTIL WE HAVE A FORMAL POLICY READER HAVE TO FOLLOW THE POLICY AND THE LAW IN PLACE NOW OR AND WE ASK IT BE REMOVED UNTIL THEN AND THEN WE TRY TO WORK SOMETHING OUT . I WANT A LEGAL OPINION WHERE WE CAN DO SOMETHING IF THAT'S THE VIEW OF THE COURT. I DO THINK WE HAVE TO DO SOMETHING AND AGAIN THIS IS YOUR VIEW.

>> I WOULD LIKE TO JORDAN AND SHE HAS STATED WHAT WE NEED TO DO. I WOULD SAY AGAIN. JORDAN, COULD THEY PUT IT INSIDE THE OFFICE? FOR THOSE THAT COME AND VISIT? IT IS OUT OF SIGHT FROM

THE ROTUNDA. >> ALL RESPECT , LEGALLY THE LOCATION WITHIN THE BUILDING DOESN'T MAKE A DIFFERENCE .

LEGALLY IF YOU'RE ASKING THE CLEANEST LEGAL OPTION RIGHT NOW IS TO REMOVE THE ONE THAT'S THERE AS WE WORK ON A POLICY TO SEE WHAT'S OUT THERE LIKE YOU DIRECTED CANDACE , THAT IS THE

[03:25:07]

CLEANEST LEGAL DECISION . >> THANK YOU.

>> WE NEED TO TAKE ACTION IN ONE WAY OR ANOTHER TO GIVE DIRECTION ABOUT THAT PARTICULAR ITEM THAT IS IN MOTION. WHAT IF WE FRAME YOUR MOTION TO HAVE CLEAR DIRECTION AND YOU CHOOSE.

>> I THINK THEY HAVE CLEAR DIRECTION FROM ALL THE COURT AS TO WHAT TO COME BACK WITH. I AM SEEING NODS FROM BOTH STAFF?

>> IT IS CLEAR DIRECTION, BUT THE STAND DOWN THERE NOW IS WHERE I WANTED CLEAR DIRECTIN. DO THESE LADIES TAKE THE NEWSPAPER PIECE WHEN THEY LEAVE OR CAN IT STAY? THAT'S WHAT I WANT DIRECTION FROM THE COURT ON. THAT'S WHAT I WANT TO PINPOINT. HOW ABOUT WE GO THIS WAY. FOR THE SAKE OF CLARITY AND THEN MOVE ON BECAUSE I HAVE A LOT OF STUFF I'M TRYING TO COVER. I MOVE WE TEMPORARILY ALLOW THE NEWSPAPER STAND WITH THE EXAMINER FOCUSING SPECIFICALLY ON CULTURAL ISSUE EVENTS REMAIN ON THE FIRST FLOOR NEXT TO THE MUSEUM.

I'M NOT GETTING A SECOND I WILL WAIT A FEW MORE SECONDS JUST IN CASE. THAT IS IT. TAKE AWAY THE RACK AND WE WILL SEE YOU WHEN WE SEE YOUR. IN THE MEANTIME COME UP WITH A POLICY AND WE WILL GO

ON. >> SORRY JUDGE I DON'T KNOW WHO

[J.4. Discussion and possible action to approve changes to election precincts resulting from redistricting maps approved in the 89th Legislative 2nd Special Session. B E CERRA/HAMMER/DOINOFF]

YOU ARE LOOKING AT. I WAS NOT SURE IF YOU ARE LOOKING AT ME.

>> OKAY NEXT AS PROMISED WE'RE MOVING ON TO ELECTIONS.

>> DISCUSSION AND POSSIBLE ACTION TO APPROVE CHANGES TO ELECTION PRECINCTS RESULTING FROM REDISTRICTING MAPS APPROVED IN THE 89TH LEGISLATURE SECOND SPECIAL SESSION.

>> SO MOVED. >> SECOND.

>> MOTION AND A SECOND FOR J 4.

IS SHE STILL HERE? THERE YOU ARE. I AM SORRY, YOU LANDED RIGHT IN FOR A SECOND. I WAS LOOKING FOR YOUR. THERE IS ONE.

WE DO HAVE SOME . ALL RIGHT LET'S BEGIN THANK YOU FOR YOUR PATIENCE. I TRIED MY BEST TO SPEEDED UP.

>> I APPRECIATE IT JUDGE, THANK YOU. PRECINCTS OF THE BASIC BUILDING BLOCKS OF EVERY FEDERAL, STATE AND COUNTY GOVERNMENT JURISDICTION. THE ISSUE OF PRECINCT REDISTRICTING IS DRIVEN PRIMARILY BY VOTER GROWTH. THE UPPER LIMIT IS 5000 VOTERS. IN THIS CASE IT'S THE RESULT OF A POLITICAL MANEUVER BY DONALD TRUMP AND IMPLEMENT IT BY GREG ABBOTT WITH A UNQUESTIONED REPUBLICAN MAJORITY IN THE TEXAS LEGISLATURE. WHY ALL THE ACTIVITY? BECAUSE THE HOUSE OF REPRESENTATIVES WILL LIKELY FLIP FROM REPUBLICAN TO DEMOCRATIC IN NEXT YEAR'S MIDTERM ELECTIONS SO TRUMP CAME UP WITH A PLAN TO STOP THIS. HE TOLD GREG ABBOTT TO GRAB FIVE ADDITIONAL REPUBLICAN HOUSE SEATS IN NEXT YEAR'S ELECTION. WHEN THE DUST CLEARED THE DEMOCRATIC CD 35 WAS PUT ON A STRETCHER AND CARRIED OUT OF THE GAME REPUBLICAN CD 21 ALONG WITH CD 27 ANOTHER DEEP RED DISTRICT THAT SWOOPED INTO HAYS COUNTY FROM GOD KNOWS WHERE PICKED APART THE BONES OF THE HAYS COUNTY PORTION AND THE FOLKS WHO DO THE NEW CONGRESSIONAL DISTRICT MAPS LIKE A BARGAIN-BASEMENT UTILITY CREW DID NOT TAKE THE TIME TO LEARN WHAT WAS UNDERNEATH BEFORE THEY STARTED DIGGING. THEY WENT THROUGH A DOZEN VOTING PRECINCTS NOT AROUND THEM. THEY CREATED A PROBLEM BY CUTTING THROUGH UNDERLYING TURF FROM OTHER JURISDICTIONS PUTTING THEM IN VIOLATION OF STATE LAW THAT PROHIBITS ANY PRECINCT ANY VOTING PRECINCT FROM CONTAINING PARTS OF MORE THAN ONE CONGRESSIONAL DISTRICT WHEN STATE SENATE DISTRICT, ONE STATE HOUSE DISTRICT, ONE COMMISSIONER COURT PRECINCT , ONE JUSTICE OF THE PEACE PRECINCT OR ONE STATE BOARD OF EDUCATION DISTRICT . THIS EXERCISE WOULD'VE BEEN A BREEZE IF THE UNDERLYING JURISDICTIONS WERE THE SAME SIZE , THE SAME SHAPE AND OCCUPIED THE SAME GEOGRAPHY OF THOSE THAT GOT WHACKED , BUT THEY AREN'T. THE SLICING AND DICING ALSO CUT THROUGH UNDERLYNG JURISDICTIONS CAUGHT IN THE CROSSFIRE. THE

[03:30:02]

COUNTY'S DEVELOPMENT SERVICES AND ELECTION STAFF HUSTLED TO REPAIR THE DAMAGE AND REDRAW PRECINCTS SO THEY COMPLIED WITH THE LAW AND THEY UNDERSTOOD THE URGENCY. THE FILING PERIOD FOR PRECINCT CHAIR CANDIDATES IN THE MARCH PRIMARY IS ALREADY UNDERWAY AND FILING MUST REFLECT PRECINCTS AS THEY JANUARY, NOT AS THEY EXIST TODAY. CANDIDATES FILING FOR PUBLIC OFFICE INCLUDING COUNTY JUDGE AND PRECINCT 2 AND PRECINCT 4 COMMISSIONERS BEGINS IN JUST OVER ONE WEEK. A TIGHT ELECTION CALENDAR LIKELY MAKES IT IMPOSSIBLE TO GO BACK TO THE DRAWING BOARD AT THIS LATE TODAY BUT THE MEMBERS OF THIS COURT AND COUNTY VOTERS DESERVE TO KNOW HOW THIS HAPPENED AND WHO

IS RESPONSIBLE. THANK YOU. >> MOST BEAUTIFULLY DONE, THANK YOU SIR. AND ANY MORE THAT ARE EMAILED ON THIS AGENDA ITEM? THAT CONCLUDES THIS PORTION. NOW IF JENNIFER WILL APPROACH THE

PODIUM. >> YES, GOOD AFTERNOON.

HAYS COUNTY ELECTION ADMINISTRATOR. YOU JUST HEARD HOW WE GOT HERE. WHAT WE ARE DOING ACTUALLY IS NOT REDISTRICTING. WHAT WE ARE DOING AS THE COURT IS ENTERIN OUR ELECTION PRECINCTS ARE IN COMPLIANCE WITH THE NATIONAL VOTER REGISTRATION ACT. THE SAME PROCESS YOU GO THROUGH IN ODD-NUMBERED YEARS IN MAY AND APRIL BUT BECAUSE OF THE RESTRICTED THING WE ARE DOING IT TWICE THIS YEAR SO WE CAN MAKE SURE WITH THE CHANGES THAT WAS ENACTED INTO LAW IN THE SECOND SPECIAL SESSION THAT WE ARE STILL IN COMPLIANCE SO THAT'S WHAT WE ARE DOING AND IT'S VERY CONFUSING TO PEOPLE BECAUSE WE DID THIS EARLIER IN THE YEAR AND THEY HAD NOT SEEN THE MAPS YET BECAUSE THEY DON'T COME INTO EFFECT UNTIL AFTER DECEMBER RUNOFF SO NOW WE ARE DOING IT TWICE AND PEOPLE HAVE NOT CAUGHT UP WITH THE CHANGES YET SO THAT'S WHY THIS BECAME A BIGGER ISSUE LAST WEEK. THIS WHAT WE ARE DOING IS MEETING STATUTORY COMPLIANCE FOR 2.031 OF THE ELECTION CODE MAKING SURE THAT OUR ELECTION PRECINCTS ARE IN COMPLIANCE WITH CHANGES. SO WE DID WAIT FOR TWO WEEKS TO ANSWER ANY QUESTIONS. WE DID NOT GET ANY QUESTIONS WITH THE EXCEPTION OF THE TWO FROM LAST WEEK IN COMMISSIONERS COURT. ONE FROM MISS KATHY THOMAS IN REGARD TO PRECINCT 446 WHICH THESE MAPS WE HAVE PRESENTED TO YOU THREE WEEKS AGO FROM NOW FIX THE PROBLEM SO THAT IS NOT A PROBLEM AND 446 HIGH POINT HAS BEEN INCLUDED IN ONE PRECINCT BECAUSE CORRECT ME IF I'M WRONG BUT THE LINE HAS GONE THROUGH THE

NEIGHBORING NEIGHBORHOOD. >> REAL QUICK ABOUT QUESTIONS COMING IN I WAS THE ONE WHO ASKED FOR A LITTLE MORE TIME FOR FOLKS TO REVIEW AND THEY WERE TO TALK AMONGST THEMSELVES. IF SOMETHING PERCOLATED FROM THOSE CONVERSATIONS AND THE COULD REACH YOU, BUT THEY'RE WORKING IT OUT AMONGST THEMSELVES ONE TIME TO SEE AND THINK ABOUT IT SO I DON'T WANT YOU TO THINK SINCE YOU GOT NO QUESTIONS OR FEW QUESTIONS THAT NOBODY PAID ATTENTION OR IT WAS NOT DISCUSSED.

>> I THINK IT IS BECAUSE IT'S VERY COMPLEX AND A LOT OF PEOPLE DON'T KNOW HOW TO LOOK AT THE MAPS BECAUSE I'M NOT EVEN A PROFESSIONAL AT IT. IF YOU HAVE SPECIFIC QUESTIONS HE CAN TALK WITH YOU ABOUT THAT. THE OTHER QUESTION LAST WEEK , COMMISSIONER SMITH TALKED ABOUT THE FACT THAT DISTRICT LINES GO THROUGH THERE AND SOME OF THE NEW DISTRICT LINES WENT THROUGH THERE SO THAT'S GOING TO SLICE THAT UP A LITTLE BIT MORE TO MEET COMPLIANCE STANDARDS AND ONE OF THE STANDARDS IS OBVIOUSLY THE DISTRICTS CANNOT OVERLAP IN A SINGLE PRECINCT.

THE MORE LINES WE GET THE MORE PRECINCTS WE HAVE TO CUT. OR

CREATE. >> CLARIFIED THAT IT IS SPLIT AMONGST ESD DISTRICTS, AMONGST SCHOOL DISTRICTS AND SPLIT COMING THE PAST AMONGST COMMISSIONER PRECINCT. THE LAST REDISTRICTING ROUND WE UNIFIED THE COMMISSIONER PRECINCT.

>> CENTER MENTIONING WHEN THIS IS DONE I WOULD LIKE TO CAPACITY TO ZOOM IN TO THE I CAN SEE MY HAVE AN UNDERSTANDING SO THEY KNOW WHETHER THEY CHOOSE OR NOT THAT'S UP TO THEM BUT WE HAVE ACCESS FOR THEM TO SEE WHERE THEIR VOTING, THE MAPS THEY SIT ON AND WHAT PRECINCTS JURISDICTIONS AND BOUNDARY LINES

[03:35:01]

THEY FOLLOW. AS SOON AS YOU HAVE THEM EMAIL ME AND I WILL CIRCULATE THEM I WILL DO MY PART.

>> WE HAVE THEM , BUT CAN YOU JUST LOOK FOR YOU HAVE TO HAVE

SPECIAL TOOLS? >> GIS MANAGER. I WAS RESPONSIBLE FOR THE TECHNICAL ASPECT OF RECONFIGURING VOTING DISTRICTS. WE ARE PUBLIC FACING DATA FOR THE PRECINCTS WE'RE JUST HESITANT TO PUT IT OUT UNTIL THEY HAVE BEEN APPROVED BY

THE COURT. >> I WANTED TO MAKE ACCESS AVAILABLE TO THE VIEWING PUBLIC BECAUSE THAT WAS ONE OF THE PIECES I HEARD , WE CANNOT SEE AND WE DON'T KNOW SOMEONE YOU DON'T KNOW THE MONSTER BECOMES BIGGER. THERE ARE NO CONSPIRACIES BUT WHEN WE SHINE EXTRA CLEAR TRANSPARENCY AND LIGHT IT SANITIZES CONSPIRACIES. I WANT TO ASK JOHN BECAUSE HE HAS SO MUCH INFORMATION , IS THERE SOMETHING WE OR I SHOULD BE ASKING THAT WOULD SATISFY THE EMAIL YOU HAVE BEEN GETTING BECAUSE YOU HAVE 10 TIMES THE QUESTIONS I HAVE RECEIVED ON THIS ITEM. SORRY TO DO THIS DO YOU MIND APPROACHING THE PODIUM

SO IT GETS CAPTURED? >> THE MOST IMPORTANT THING THAT WOULD HELP CLARIFY THIS TO VOTERS AND COUNTY RESIDENTS IS THE MAPS. I RECOGNIZE THERE COULD BE CONFUSION IF WE POST THEM SIDE-BY-SIDE WITH THE EXISTING MAPS, BUT CARE CAN BE TAKEN TO DIFFERENTIATE THESE SETS OF MAPS BY WHAT WE POST, HOW WE POST IT AND WHAT WE SAY. I THINK THAT WOULD LET PEOPLE KNOW WHERE THEY STAND AND GIVE THEM THE CONFIDENCE AND RESTORE FAITH IN THE SYSTEM GOING FORWARD.

>> BEAUTIFUL, THANK YOU. I HAVE TO DOUBLE CHECK. ANYTHING ELSE TO ADD TO THAT? ONCE WE VOTE ON THESE THINGS EMAIL ME NICE HIGH-RESOLUTION ITEMS OR LINKS SO I CAN CIRCULATE THEM .

>> THOSE MAPS HAVE BEEN CREATED JUST WAITING FOR THE APPROVAL.

>> BEAUTIFUL, ANYTHING ELSE? >> THANK YOU.

>> JENNIFER, FINAL WORDS? >> I HAVE NOTHING ELSE UNLESS

YOU HAVE QUESTIONS. >> PERFECT, NO MORE QUESTIONS FOR JENNIFER. VOTE TO APPROVE THESE CHANGES AND THE MAPS WILL BE EMAILED TO ME SO I CAN CIRCULATE PLEASE CALL THE ROLL.

>> COMMISSIONER HAMMER YES, COMMISSIONER INGALSBE YES, TREND COMMISSIONER SMITH, YES, COMMISSIONER COHEN YES, JUDGE

BECERRA YES. >> UPDATE NEXT WE'RE GOING J

[J.1. Discussion regarding the actions being taken by the Treasurer's office to implement the upcoming currency changes. B E C E R R A /T E N OR IO]

ONE AND THEN 15 AND THEN 17 AND THEN RECESS.

>> 21 DISCUSSION REGARDING THE ACTIONS BEING TAKEN BY THE TREASURER OFFICE TO IMPLEMENT THE UPCOMING CURRENCY CHANGES.

>> SO MOVED. >> SECOND.

>> THOUGHT WILL GO AWAY NOW WE ARE NICKEL FOR YOUR THOUGHTS. THE TRUMP ADMINISTRATION HAS DECIDED TO REMOVE THE PENNY FROM CIRCULATION. SO ALL OF US TREASURERS AND TAX ASSESSORS ARE WORKING ON A NEW PLAN TO UPDATE OUR CURRENCY AND DISTRIBUTION FOR HOW WE DEAL WITH THIS. WE HAVE A MEETING SO I THOUGHT I WOULD COME TO SEE IF YOU HAVE QUESTIONS YOU WOULD LIKE ME TO PRESENT TWO ASSOCIATIONS, THIS WILL AFFECT EVERYTHING. TAXES, PAYROLL, EVERYTHING YOU CAN THINK OF SO OUR MEETING IS NOT SCHEDULED FOR ANOTHER WEEK SO I WANTED TO GIVE OPPORTUNITY TO SEND QUESTIONS YOU MIGHT HAVE TO ME SO I CAN ASK QUESTIONS, WE CAN DEVELOP A GAME PLAN AND BRING IT BACK TO YOU FOR REVIEW.

THAT'S WHY I AM HERE. >> BEAUTIFUL, WONDERFUL THANK YOU. I REALLY APPRECIATE THAT. IT IS IMPORTANT IN TALKING ABOUT MONEY MOVEMENTS THROUGH COUNTY OR OFFICES I WANT TO TAKE THE OPPORTUNITY TO SAY WHATEVER WE CAN DO TO MAKE THINGS MORE AFFORDABLE FOR THOSE PEOPLE PAYING TAXES OR BILLS OR COURT FEES AND EVERYTHING ELSE, WHATEVER WE CAN DO TO KEEP IT EASILY ACCESSIBLE AND BROADLY PROCESSED WITH LOWEST FEES POSSIBLE IS WHAT I WILL ALWAYS STRIVE FOR.

>> SO, ARE YOU ALL GOING TO DISCUSS WHETHER TO ROLLOUT .

>> THAT'S WHAT THE CONVERSATION BASICALLY IS. IS THE MIDLINE

[03:40:01]

PROBABLY THREE CENTS UP, UNDER THREE DOWN, THAT'S A CONVERSATION WE WILL HOST WITH ALL TREASURERS. WE WILL COME UP WITH SOME CONSENSUS TO BRING BACK AS OUR GRAND PACKAGE. I WANTED TO GIVE OPPORTUNITY TO PROVIDE ME WITH QUESTIONS YOU MIGHT HAVE THAT I CAN ASK BECAUSE IT IS GOING TO BE A LITTLE BIT MURKY FOR ALL OF US. THAT'S WHY I CAME AND PUT THAT LITTLE BUG IN YOUR EAR NO LONGER PENNY FOR YOUR THOUGHT I WILL

ASK FOR A NICKEL. >> THAT'S GOING TO BE INTERESTING WHEN WE GET INVOICES. I GUESS FIRMS OR WILL

EVER HAVE TO DETERMINE. >> NOT ONLY THAT WE HAVE TO LOOK AT THE BUDGET. IF WE ARE ROUNDING UP THAT'S GOING TO INCREASE EXPENSES. IF WE ARE ROUNDING DOWN. ANYWAY THERE'S A

LOT. >> ANYTHING ELSE TO?

>> COMMISSIONERS ON THE SITE? THANK YOU FOR THAT AND IF THERE IS A WINDOW TO GET RID OF THE NICKEL GET RID OF ALL COINS. I

DON'T CARE. >> THANK YOU VERY MUCH.

>> OUR AUDITOR JUST HAD A STROKE.

[J.15. Discussion and possible action to authorize the execution of a quote from Onpoint Roofing in the amount of $34,956.43 for requested roof repairs to the Claiborne Kyle Log Cabin, and authorize a waiver to the purchasing policy for obtaining three quotes. H A MME R /H U N T /T .C R U MLE Y]

>> I KNOW THAT DOES NOT HAPPEN. NOW WE ARE GOING J 15, 17 AND A BREAK.

>> J 17 DISCUSSION AND POSSIBLE ACTION TO APPROVE A RESOLUTION EXPRESSING INTENT TO REIMBURSE THE COUNTY FOR PROJECT EXPENDITURES FOR THE ACQUISITION, CONSTRUCTION, RECONSTRUCTION OR RENOVATION OF COUNTY BUILDINGS, FOR ADMINISTRATIVE OFFICES, JUDICIAL FACILITIES, PUBLIC SAFETY FACILITIES, AND AN ANIMAL SHELTER AND THE ACQUISITION OF LAND OR AN INTEREST IN LAND NECESSARY THEREFORE IN AN AMOUNT NOT TO EXCEED $100,000,000 FROM PROCEEDS OF FUTURE TAX-EXEMPT OBLIGATIONS TO BE ISSUED BY THE COUNTY.

>> SO MOVED. >> SECOND.

>> SOMEONE SIGNED UP TO SPEAK. LOOKING FOR THE FORM. IN PERSON . ABSOLUTELY COME ON UP. STATE YOUR NAME AND TITLE FOR THE

VIEWING PUBLIC . >> SORRY I DID NOT FILL OUT A FORM. WHEN THEM IS KATE JOHNSON CHAIR OF THE CLEBURNE HOUSE COMMISSION. IT IS A LOG HOUSE OKAY SO I AM HERE TO RESPECTFULLY REQUEST SUPPORT FOR FUNDING THE REPLACEMENT OF THE ROOF ON THE HOUSE. A VERY HISTORIC PROPERTY OWNED BY HAYS COUNTY. WE ARE SEEKING APPROVAL TO MOVE FORWARD WITH A QUOTE FROM ON POINT ROOFING IN THE AMOUNT OF $34,956.43. THIS IS NOT A ROUTINE MAINTENANCE REQUEST. THIS IS AN URGENT AND ESSENTIAL RESERVATION EFFORT FOR ONE OF OUR, ONE OF HAYS COUNTY MOST TREASURED HISTORIC SITES. CONSTRUCTED IN 1850, THE CLEBURNE HOUSE IS A RARE SURVIVING EXAMPLE OF A FOUR PEN DOG TROT LOG HOME STILL STANDING ON ITS ORIGINAL SITE. IT IS A RECOGNIZED NATIONAL REGISTER OF HISTORIC PLACES LISTING. STATE AND TO CODY'S LANDMARK AND A RECORDED TEXAS HISTORIC LANDMARK. FEW STRUCTURES IN THE STATE CARRY ALL THREE OF THESE HONORS. TODAY THE HOUSE IS CLOSED TO THE PUBLIC BECAUSE OF THE DETERIORATING CONDITION OF THE WOOD SHINGLE ROOF. WATER INFILTRATION IS THREATENING STRUCTURAL INTEGRITY OF THE BUILDING AND PLACING THIS IRREPLACEABLE PIECE OF OUR COUNTY'S HISTORY AT RISK. WE UNDERSTAND THAT BUDGETS ARE TIGHT, WE DON'TMAKE THIS REQUEST LIGHTLY. THE URGENCY OF NEEDED REPAIRS COMBINED WITH SPECIALIZED NATURE OF THE HISTORICAL RESTORATION WORK MAKES IT DIFFICULT TO OBTAIN MULTIPLE QUOTES WITHIN A REASONABLE TIME FRAME. ON POINT ROOFING HAS THE EXPERIENCE , AVAILABILITY AND QUALIFICATIONS TO PERFORM THIS WORK CORRECTLY AND IN LINE WITH PRESERVATION STANDARDS. BY PROVING THIS FUNDING YOU'RE MAKING AN INVESTMENT IN HAYS COUNTY HERITAGE YOUR HELP WILL SUPPORT AN IRREPLACEABLE HISTORICAL LANDMARK PROTECTED FROM FURTHER DETERIORATION AND ALLOW IT TO ONCE AGAIN SERVE AS A CULTURAL AND EDUCATIONAL RESOURCE FOR THE CITIZENS OF HAYS COUNTY AND FUTURE GENERATIONS. THANK YOU FOR YOUR TIME AND YOUR CONSIDERATION. AND YOUR ONGOING SUPPORT OF HISTORIC PRESERVATION

[03:45:01]

IN HAYS COUNTY. >> BEAUTIFUL , THANK YOU, WELL DONE. IS THE INTENT TO REPLACE WITH MORE WOODEN SHINGLES?

>> YES. >> HOW LONG DO THEY LAST?

>> HOPEFULLY THE REST OF MY LIFE.

>> YOU CAN STILL OUTLIVE ME SO WE CAN'T REALLY USE THAT

SUBJECTIVE QUANTITATIVELY. >> I WOULD THINK 75 YEARS.

>> THE WOODEN SHINGLE HAS A 75 YOUR LIFE THAT'S MAGNIFICENT.

>> I SAID THE SAME THING. WE WENT OUT AND REVIEWED THE LOG HOUSE SUCH AN AMAZING PIECE OF HISTORY. CLAIBORNE KYLE WAS THE REASON WHY THE CITY OF KYLE GOT ITS NAME. THERE WAS TALKS OF THE CITY BUYING IT BUT THEY WANTED TO MOVE IT BECAUSE IT'S NOT IN THE CITY LIMITS IT IS IN THE COUNTY SO THEY WANTED TO MOVE IT AND THAT WOULD'VE AFFECTED THE INTEGRITY OF THE BUILDING. WE ARE TALKING ABOUT MISS JOHNSON WHO COMES IN. SHE GIVES AND GIVES TO US SO THIS IS THE ONE THING SHE HAS BEEN ASKED TO ASK FOR THE COURT. I KNOW THAT THEY'RE DOING SOME TYPE OF GRANTS TO WORK ON OTHER AREAS THAT NEED HELP AND PRESERVATION SO THIS IS THE ASK FROM THE COUNTY.

>> YES. >> COMMISSIONERS ANYTHING?

>> FULLY SUPPORTIVE. >> IN THERE YOU GO, THANK YOU SO

MUCH. PLEASE CALL THE ROLL. >> COMMISSIONER COHEN YES COMMISSIONER SMITH YES COMMISSIONER INGALSBE YES COMMISSIONER HAMMER YES JUDGE BECERRA YES.

[J.17. Discussion and possible action to approve a resolution expressing intent to reimburse the County for project expenditures for the acquisition, construction, reconstruction or renovation of County buildings, for administrative offices, judicial facilities, public safety facilities, and an animal shelter and the acquisition of land or an interest in land necessary therefore in an amount not to exceed $100,000,000 from proceeds of future tax-exempt obligations to be issued by the County. C OH E N /IN GA LS B E]

>> 217 AND THEN GO ON A BREAK. >> VERY GOOD 217 DISCUSSION AND POSSIBLE ACTION TO APPROVE RESOLUTION EXPRESSING INTENT TO REIMBURSE THE COUNTY DISCUSSION AND POSSIBLE ACTION TO APPROVE A RESOLUTION EXPRESSING INTENT TO REIMBURSE THE COUNTY FOR PROJECT EXPENDITURES FOR THE ACQUISITION, CONSTRUCTION, RECONSTRUCTION OR RENOVATION OF COUNTY BUILDINGS, FOR ADMINISTRATIVE OFFICES, JUDICIAL FACILITIES, PUBLIC PROJECT EXPENDITURES FOR THE ACQUISITION CONSTRUCTION RECONSTRUCTION OR RENOVATION OF COUNTY BUILDINGS FOR ADMINISTERED OF OFFICES JUDICIAL FACILITIES, PUBLIC SAFETY FACILITES AND ANIMAL SHELTER AND ACQUISITION OF LAND OR AN INTEREST OF LAND NECESSARY THEREFORE IN AMOUNT NOT TO EXCEED $100 MILLION FROM PROCEEDS OF FUTURE TASK EXEMPT OBLIGATIONS TO BE ISSUED BY THE COUNTY.

>> SO MOVED AND SECOND. >> WOULD YOU LIKE TO FRAME THIS

ONE? >> GOOD AFTERNOON AS MENTIONED EARLIER IN THE PRESENTATION THIS ITEM IS TO ALLOW FOR THE COUNTY TO MOVE FORWARD WITH SOME OF THE PRIORITY PROJECTS IDENTIFIED WITH THE INTENTION OF REIMBURSING OUR GENERAL FUND WITH FUTURE DEBT PROCEEDS. RUSSELL HAVE THE BOND COUNCIL THAT IS HERE, SHE WORKED WITH GENERAL COUNSEL TO DRAFT THE REIMBURSEMENT RESOLUTION SO IF THERE ARE QUESTIONS ABOUT SPECIFIC LANGUAGE IN THE RESOLUTION SHE IS HERE TO ANSWER

THOSE QUESTIONS. >> ANY QUESTIONS FOR JULIE?

>> I WOULD CLARIFY IN ANTICIPATION OF 100 MILLION IN SPENDING ON VERTICAL WE SPENT THAT IN THE UNDERLYING TAX RATE

FOR THE YEAR. >> YES. THAT IS CORRECT.

>> I KNOW MEMBERS OF THE COURT KNEW THAT BUT I WANTED TO MAKE SURE THE GENERAL PUBLIC WAS AWARE.

>> COMMISSIONERS ANYTHING FOR JULIE YOU WANT TO ASK? ANYTHING ON THE SITE? WE HAVE BEAT THIS UP WELL ENOUGH THIS WILL GO OUT FOR THE VIEWING PUBLIC. THIS WILL GO OUT WE WILL SEEK CERTIFICATES OF OBLIGATION WELL NORTH OF $100 MILLION WORTH OF BUILDINGS , THE PRIORITIES WERE MENTIONED IN A EARLIER PRESENTATION AND THIS MOTION IS , WANT TO RECAP IN A TIDY WAY? FOR THE VIEWING PUBLIC? NONGOVERNMENT TALK.

>> APPROVE RESOLUTION WITH THE INTENT TO REIMBURSE GENERAL FUND FOR ANY EXPENDITURES WE MAY EXPENSE BETWEEN NOW AND ISSUANCE OF THE FUTURE DEBT OBLIGATIONS INCLUDED IN OUR CURRENT TAX RATE

IN THE FY 26 BUDGET. >> PERFECT.

>> JULIE DID YOU HAVE ANYTHING YOU WANTED TO ADD?

>> MAKING IT TIDY FOR REIMBURSEMENT IN THE INTERIM.

WONDERFUL AND THANK YOU PLEASE CALL THE ROLL.

>>> ALL RIGHT, HERE WE GO. BACK FROM A SHORT RECESS. PEOPLE WANTED TO DO SPECIAL THINGS AND THEY DID THEM WE ARE BACK LET'S CONTINUE THE OPERATION. AS WE MOVE ON LET'S START RIGHT ON THE ROADS. WHO GAVE ME THIS NOTE BY THE WAY? CONSIDER IT DONE HI FOUR, FIVE, SEVEN AND THEN THE REST TOP TO BOTTOM. I FOUR,

[03:50:07]

FIVE, SEVEN BACK UP TO ONE.

[I.4. Discussion and possible action to authorize the execution of a Professional Services Agreement between Hays County and LJA Engineering, Inc. to provide right of way acquisition services for the FM 2001 Gap Safety Improvements project in Precinct 2. C OH E N]

>> I 4.

>> DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT BETWEEN HAYS COUNTY AND LJA ENGINEERING, INC. TO PROVIDE RIGHT OF WAY ACQUISITION SERVICES FOR THE FM 2001 GAP SAFETY IMPROVEMENTS PROJECT IN

PRECINCT 2 >> SO MOVED.

>> SECOND. >> MOTION AND SECOND AND A CATASTROPHE GOING ON OVER THERE WITH OUR PIO, JUST TEASING.

>> THE AGREEMENT FOR THE RIGHT-OF-WAY.

>> PLEASE CALL THE ROLL. >> COMMISSIONER SMITH YES,

[I.5. Discussion and possible action to authorize the execution of a Professional Services Agreement between Hays County and LJA Engineering, Inc. to provide right of way acquisition services for the Yarrington Road (RM150, FM 110) Extension, Segment 1 and Segment 2 Precinct 3 project. H A MME R /A .JON E S]

COMMISSIONER COHEN YES, COMMISSIONER INGALSBE YES, COMMISSIONER HAMMER YES, JUDGE BECERRA YES, I-5.

>> DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT BETWEEN HAYS COUNTY AND LJA ENGINEERING, INC. TO PROVIDE RIGHT OF WAY ACQUISTION SERVICES FOR THE YARRINGTON ROAD (RM150, FM 110) EXTENSION, SEGMENT 1 AND SEGMENT 2 PRECINCT 3 PROJECT.

>> SO MOVED. >> SECOND.

>> COMMISSIONER HAMMER ANYTHING TO ADD? ALL RIGHT. PLEASE CALL

THE ROLL. >> COMMISSIONER HAMMER YES,

[I.7. Discussion and possible action to approve the selection of LJA Engineering, Inc. to provide ROW Coordination services for the Darden Hill Road/CR 162 project in Precinct 4; and authorize staff and counsel to negotiate a contract. S MIT H /A .JON E S]

COMMISSIONER SMITH YES, COMMISSIONER INGALSBE YES, COMMISSIONER COHEN YES, JUDGE BECERRA YES.

>> I 7 DISCUSSION AND POSSIBLE ACTION TO APPROVE THE SELECTION OF LJA ENGINEERING, INC. TO PROVIDE ROW COORDINATION SERVICES FOR THE DARDEN HILL ROAD/CR 162 PROJECT IN PRECINCT 4; AND AUTHORIZE STAFF AND COUNSEL TO NEGOTIATE A CONTRACT.

>> SO MOVED. >> SECOND.

>> ANYTHING TO ADD? >> THE HIGHEST PRIORITY PROJECT IN MY PRECINCT OUT OF THE CEOS IN FRONT OF THE NEW HIGH SCHOOL.

>> COMMISSIONER SMITH YES, COMMISSIONER INGALSBE YES,

[I.1. Hold a public hearing with possible action to establish a "No Parking" zone along Windy Hill Drive for the Valor School. C OH E N /A .JON E S]

COMMISSIONER COHEN YES, COMMISSIONER HAMMER YES, JUDGE

BECERRA YES. >> I 1 HOLD A PUBLIC HEARING WITH POSSIBLE ACTION TO ESTABLISH A NO PARKING ZONE ALONG WINDY HILL DRIVE FOR THE VALOR SCHOOL.

>> OPEN THIS AGENDA ITEM FOR PUBLIC HEARING ANYONE WISHING TO SPEAK FOR OR AGAINST THE AGENDA ITEM PLEASE APPROACH THE PODIUM.

I SEE NO MOVEMENT I WILL CLOSE THE PUBLIC HEARING. ANYONE ELSE?

>> MAKE A MOTION TO ESTABLISH A NO PARKING ZONE ALONG WINDY HILL

DRIVE FOR THE VALOR SCHOOL. >> SECOND.

[I.2. Discussion and possible action to call for a public hearing on November 18, 2025, to establish "No Parking" zones during specific times: Monday through Friday from 6:45 AM to 7:40 AM and 2:45 PM to 3:30 PM along Tubman Drive, Smithsonian Lane, and Niagara Falls Lane. S MIT H /A .JON E S]

>> PLEASE CALL THE ROLL. >> COMMISSIONER SMITH YES, COMMISSIONER COHEN YES, COMMISSIONER INGALSBE YES, COMMISSIONER HAMMER YES, JUDGE BECERRA YES.

>> I 2 DISCUSSION AND POSSIBLE ACTION TO CALL FOR PUBLIC HEARING NOVEMBER 18, 2025 TO ESTABLISH NO PARKING ZONES DURING SPECIFIC TIMES MONDAY THROUGH FRIDAY FROM 6:45 A.M.

UNTIL 7:40 P.M. AND 2:45 P.M. UNTIL 3:30 P.M. ALONG TUBMAN DRIVE SMITHSONIAN LANE AND NIAGARA FALLS LANE.

>> SECOND. >> PLEASE CALL THE ROLL.

>> COMMISSIONER INGALSBE YES, COMMISSIONER HAMMER YES,

[I.3. Discussion and possible action to authorize the execution of a Professional Services Agreement and Work Authorization #1 between Hays County and HNTB Corporation for General Engineer Consulting Services related to road projects identified in authorizing the sale of 2025 Certificates of Obligation during the September 30, 2025, Commissioner Court agenda item I-1, and authorize a discretionary exemption pursuant to Texas Local Government Code Chapter 262.024 (a)(4). H A MME R /H U N T /A .JON E S]

COMMISSIONER EIGHT YES JUDGE BECERRA YES

>> DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT AND WORK AUTHORIZATION #1 BETWEEN HAYS COUNTY AND HNTB CORPORATION FOR GENERAL ENGINEER CONSULTING SERVICE RELATED TO ROAD PROJECTS IDENTIFIED IN AUTHORIZING THE SALE OF 2025 CERTIFICATES OF OBLIGATION DURING THE SEPTEMBER 30, 2025, COMMISSIONER COURT AGENDA ITEM I-1, AND AUTHORIZE A DISCRETIONARY EXEMPTION PURSUANT TO TEXAS LOCAL GOVERNMNT CODE CHAPTER 262.024 A4.

>> SO MOVED. >> SECOND.

>> ANYTHING ELSE TO ADD? >> READY. CALL THE ROLL.

[I.6. Discussion and possible action to authorize the execution of a Professional Services Agreement between Hays County and WSB, LLC to provide Right of Way (ROW) Acquisition Services for the Old Kyle Road Project Precinct No. 3. H A MME R /A .JON E S]

>> COMMISSIONER COHEN YES, COMMISSIONER HAMMER YES, COMMISSIONER INGALSBE YES, COMMISSIONER SMITH YES, JUDGE

BECERRA YES. >> I-6 DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE EXECUTION A PROFESSIONAL SERVICES AGREEMENT BETWEEN HAYS COUNTY AND WSB LLC TO PROVIDE RIGHT-OF-WAY ACQUISITION SERVICES FOR THE OLD KYLE ROAD PROJECT PRECINCT

NUMBER THREE. >> SO MOVED.

>> SECOND. >> COMMISSIONER INGALSBE YES,

[I.8. Discussion and possible action to approve the selection of Right of Way Texas, LLC to provide ROW Coordination services for the Goforth Road project in Precinct 1 and 2; and authorize staff and counsel to negotiate a contract. IN GA LS B E /C OH E N /A .JON E S]

COMMISSIONER SMITH YES, COMMISSIONER COHEN YES, COMMISSIONER HAMMER YES, JUDGE BECERRA YES.

>> I-8.

DISCUSSION AND POSSIBLE ACTION TO APPROVE THE SELECTION OF RIGHT OF WAY TEXAS, LLC TO PROVIDE ROW COORDINATION SERVICES FOR THE GOFORTH ROAD PROJECT IN PRECINCT 1 AND 2; AND AUTHORIZE STAFF AND COUNSEL TO NEGOTIATE A CONTRACT.

>> SO MOVED AND SECOND PLEASE CALL THE ROLL.

[I.9. Discussion and possible action to consider the release of the maintenance bond extension #61BSBID3153 in the amount of $80,548.01, and the acceptance of the roads into the County Road Maintenance System for Heaton Hollow Subdivision. H A MME R /A .JON E S]

[03:55:08]

>> COMMISSIONER SMITH YES, COMMISSIONER HAMMER YES, COMMISSIONER COHEN YES, COMMISSIONER INGALSBE YES, JUDGE

BECERRA YES. >> I-9.

DISCUSSION AND POSSIBLE ACTION O TO CONSIDER THE RELEASE OF THE MAINTENANCE BOND EXTENSION #61BSBID3153 IN THE AMOUNT OF $80,548.01, AND THE ACCEPTANCE OF THE ROADS INTO THE COUNTY ROAD MAINTENANCE SYSTEM FOR HEATON HOLLOW SUBDIVISION

>> SO MOVED. SECOND. >> JUST LIKE THAT YOUR DONE

PLEASE CALL THE ROLL. >> COMMISSIONER SMITH YES , COMMISSIONER HAMMER YES, COMMISSIONER INGALSBE YES, COMMISSIONER COHEN YES, JUDGE BECERRA YES.

>> WHAT ELSE, AARON? >> J 9.

[J.9. Discussion and possible action to amend the Fee Schedule for the Transportation Department. B E C E R R A /A .JON E S]

>> THAT GO TO J9. SO I CAN KICK ERRING OUT OF HERE IN A POSITIVE

WAY. HELP AARON LEAVE. >> DISCUSSION AND POSSIBLE ACTION TO AMEND THE FEE SCHEDULE FOR THE TRANSPORTATION DEPARTMENT.

>> SO MOVED. >> SECOND.

>> STATE YOUR NAME AND TITLES FOR THE VIEWING PUBLIC.

>> AARON JONES INTERIM DIRECTOR TRANSPORTATION. THIS AGENDA ITEM IS FOR FEES FOR INSPECTION WORK WE DO FOR SUBDIVISIONS. BRANDON WILL BE THE BEST HE HAS BEEN WORKING ON IT FOR QUITE A WHILE.

>> BEAUTIFUL, THINK IT. >> CONSTRUCTION PLAN REVIEW AND INSPECTION FEE, WE DON'T HAVE AND CURRENTLY EVERY OTHER COUNTY AROUND US DOES CHARGE SO WHAT WE DID WAS LOOK AT THOSE AND TRY TO FIND SOMETHING THAT MATCHES WE ARE CHARGING $500 FLAT FEE GOING TO DEVELOPMENT SERVICES BECAUSE THEY TAKE THESE IN AND ALSO SUPPORT US AND WILL BE TWO DOLLARS PER LINEAR FOOT FOR PUBLIC AND PRIVATE ANYTHING WE REVIEW AND INSPECT.

>> HOW DO YOU COMPARE THOSE DOLLARS TO THE NEIGHBORING

COUNTIES? >> EQUAL, A LITTLE BIT LESS , KENDALL COUNTY DOES 1000 , KENDALL COUNTY DOES $1001 PER LINEAR FOOT, WILLIAMSON COUNTY , I HAD IT WRITTEN DOWN. WE TOOK A SAMPLE PROJECT AND RAN IT THROUGH EVERY OTHER COUNTY AND MUNICIPALITY FEE SCHEDULE AND GOT THE NUMBER SO KENDALL COUNTY SAMPLE WOULD BE 24,100 , KENDALL WAS 25,100. AND WILLIAMSON IS

2620. >> CALDWELL NEXT DOOR?

>> I DON'T HAVE CALDWELL. IF YOU LOOK AT THE CITIES WE HAVE YOU ARE GETTING INTO 76,000 , 145,000 AND , 145,080 2000. SO WE ARE MUCH CHEAPER THAN OTHERS AND RIGHT IN LINE WITH THE

COUNTIES AROUND US. >> GRADE AND WE NEED TO CHARGE FOR THESE THINGS SO THE TEAM CAN BE PROPERLY SUPPORTED. WHAT ELSE

WOULD YOU LIKE TO ADD? >> DIRECTOR OF DEVELOPMENT SERVICES. THE ONLY THING I WOULD DO IN THE ENDEAVOR THIS FEE THEY ARE PROPOSING IS A NEW FEE THE COUNTY HAS NEVER CHARGED NOR ASSESSED FOR THIS. SO IT IS LONG OVERDUE FOR THE TIME AND EFFORT . MOST OF THE ROADS ARE INADEQUATE.

>> COMMISSIONERS ANYTHING TO ADD?

>> WE HAVE ONE MORE FEE, FOR THE LICENSE AGREEMENTS WORKING RIGHT-OF-WAY. IT WILL BE 5% OF THE TOTAL CONSTRUCTION COST OF THE PROJECT TO BE CAPPED AT $2000 IN LINE WITH DEVELOPMENT

SERVICES. >> GOOD AND THAT IS A PLACE WE CAN SQUEEZE IF THEY'RE DOING IT WRONG SO THAT'S GOOD.

>> THESE WILL ASSIST INSPECTIONS ON ROADWAY INSPECTIONS. TWO DOLLARS PER LINEAR FOOT WILL ASSIST WITH CREWS AND HELP WITH OUTSIDE. THAT'S THE OVERSIGHT OF THEM AND ACTUALLY ON-SITE

INSPECTIONS. >> I WOULD SAY WE HAVE RUN INTO ISSUES ON COUNTY AND THE STATE HAS BROUGHT IT ON STATE ROADWAYS ON THE DEVELOPMENT WITH LICENSING AGREEMENTS. WHERE THEY DON'T MAINTAIN THE SIGN ARE WE HAVE EXPECTATION OR THEY PUT ROCKS AROUND IT IN THE RIGHT-OF-WAY WHERE WE CANNOT DO MOWING SOMETHING THOSE AGREEMENTS IN PLACE REALLY MAKES

A DIFFERENCE. >> PERFECT, THANK YOU, GOOD JOB LEADING THE CONVERSATION AND THANK YOU PLEASE CALL THE ROLL.

[04:00:04]

>> COMMISSIONER HAMMER YES, COMMISSIONER INGALSBE YES, COMMISSIONER SMITH YES, COMMISSIONER COHEN YES, JUDGE

BECERRA YES. >> CUSTOMARY FOR ME TO GO

[J.6. Discuss, consider, and take appropriate action regarding a resolution relating to a public hearing and approving financing by Tarrant County Cultural Education Facilities Finance Corporation for the benefit of Seton Hays Hospital, owned by Ascension Seton an affiliate of Ascencion Health Alliance d/b/a Ascension and related matters in compliance with Section 147(f) of the Internal Revenue Code. B E C E R R A]

THROUGH THE PEWS WHAT ITEMS DO YOU WANT ME TO HIT? SAY THEM OUT. J 6 PLEASE.

>> DISCUSS, CONSIDER, AND TAKE APPROPRIATE ACTION REGARDING A RESOLUTION RELATING TO A PUBLIC HEARING AND APPROVING FINANCING BY TARRANT COUNTY CULTURAL EDUCATION FACILITIES FINANCE CORPORATION FOR THE BENEFIT OF SETON HAYS HOSPITAL, OWNED BY ASCENSION SETON AN AFFILIATE OF ASCENCION HEALTH ALLIANCE D/B/A ASCENSION AND RELATED MATTERS IN COMPLIANCE WITH SECTION 147(F) OF THE INTERNAL REVENUE CODE.

>> SO MOVED. >> MOTION AND SECOND. STATE YOUR NAME AND TITLE AND EXPLAIN TO FOLKS WHAT THIS IS ALL ABOUT.

>> MY NAME IS WE HELD A HEARING ON OCTOBER 17 , A PUBLIC HEARING AFTER PUBLISHING NOTICE IN THE SAN MARCUS DAILY RECORD ASKING THAT WE WOULD HAVE A HEARING AND ESSENTIALLY THE MECHANISM EXCUSE ME LET ME BACK UP. THIS IS A WAY FOR HOSPITALS AND OTHER LARGE NONPROFITS TO BE ABLE TO ACCESS TAX-EXEMPT FINANCING. HERE, WHAT IS HAPPENING IS ASCENSION HEALTH IS PLANNING TO SPEND $10 MILLION AT THE KYLES HOSPITAL AND HAVE A LIST THAT WILL COVER.

ESSENTIALLY THEY WILL COVER PEDIATRIC BEDS, PATIENT BEDS, A NEW NURSE ON CALL CENTER ET CETERA. ESSENTIALLY WHAT IT IS DOING THE TARRANT COUNTY CFC WILL BE ISSUING THE BOND I'M

SORRY GO ON. >> WHEN YOU SAY LETTERS WE HAVE

TO KNOW WHAT THEY MEAN. >> UNFORTUNATELY IT IS CONVENIENT BUT IT IS PREDICTABLE I WON'T LET YOU SPEAK SNAKE BY.

>> TARRANT COUNTY CULTURAL. >> YOU DON'T HAVE TO HAVE EVERYTHING MEMORIZED. FACILITY FINANCE CORPORATION THANK YOU.

SO ESSENTIALLY THAT FINANCE CORPORATION WOULD BE THE CONDUIT FOR ISSUING THE BONDS AND WE ARE HOPING TO SPEND NEARLY $1.6 BILLION ACROSS FOUR COUNTIES IN TEXAS, 10 MILLION HERE IN HAYS COUNTY AND ESSENTIALLY THE ASCENSION HEALTH , WE HELD A PUBLIC MEETING ON OCTOBER 17 WITH NO OPPOSITION TO THE PUBLIC HEARING . NOW WE ARE ASKING COMMISSIONERS COURT TO DO THE ACT OF APPROVING THE RESOLUTION THAT BASICALLY SAYS THIS HAS HAPPENED AGAIN THIS WILL NOT HAVE ANY INDICATION OR CREATE OBLIGATIONS FOR THE PROJECT OR , FOR THE PROJECT FOR THE COUNTY OR ANY CITIES INSIDE THE COUNTY AND THERE IS A PROJECT WILL LIVE AND DIE BY ITS OWN REVENUES INTERNALLY AND IT DOES NOT IMPLICATE THE AWESOME RATINGS THE COUNTY HAS FOUR BONDS.

>> THE REASON FOR COMING TO HAYS COUNTY AND MENTIONING TARRANT COUNTY IS BECAUSE THIS ORGANIZATION IS HEADQUARTERED IN TARRANT COUNTY? I WAS TARRANT COUNTY USED?

>> I BELIEVE 10 YEARS AGO ASCENSION HEALTH ISSUED BONDS THROUGH TARRANT COUNTY SO BASICALLY IT IS AN EFFICIENCY AND TIME-SAVING MECHANISM BECAUSE TARRANT COUNTY FINANCIAL CORPORATION HAS ALREADY DONE IT BEFORE.

>> IN THESE COUNTIES YOU NEED TO GET PERMISSION BECAUSE YOU ARE PURSUING THE TAX-FREE PERSPECTIVE?

>> YES . TAX-EXEMPT. BY GIVING APPROVAL WHAT IT DOES IS ALLOWING THE PROJECT TO MOVE FORWARD HERE. YES IT IS LIKE $10 MILLION FOR THE HOSPITAL IN KYLE.

>> HOW CAN I SQUEEZE ON THOSE PEOPLE TO MAKE IT MORE?

>> I THINK THAT IS A QUESTION FOR THE CLIENT BUT ESSENTIALLY THE FINANCING, THEY CAN MOVE MONEY AROUND WITHIN TEXAS SO THERE IS UP UNTIL $1.6 BILLION SPENT IN THE COUNTIES IN TEXAS THOSE ARE LIKE WILLIAMSON, TRAVIS AND HAYS COUNTY. LET ME

[04:05:01]

PULL UP THE LAST ONE.

>> I HAVE A QUESTION. YOU SAID HAYS COUNTY IS ONE YOU CAN

OPERATE IN. >> ONE OF THE COUNTIES THEY

CHOOSE TO EXPAND. >> IS THE PURPOSE BEHIND THE FINANCING BECAUSE THEY HAVE TO GO THROUGH YOU ALL BECAUSE THEY DON'T HAVE THE ABILITY TO DO BOND FINANCING ON THEIR OWN?

>> SO IT IS A PRIVATE ENTITY BECAUSE IT IS A PRIVATE ENTITY THEY ARE NOT ALLOWED TO ISSUE THEIR OWN BOND WE HAVE TO HAVE

THE CONDUIT BOND. >> THAT IS MY UNDERSTANDING SO MY QUESTION IS WHAT OTHER CONDUIT FINANCING DO YOU DO?

>> ASCENSION HEALTH? >> TARRANT COUNTY THE TARRANT

COUNTY? >> I'M HERE REPRESENTING

ASCENSION HEALTH. >> THE REASON I ASK IS WE HAVE A NUMBER OF JORDAN WILL TELL ME I AM FAR AFIELD ON THIS BUT THIS IS A QUESTION I HAVE FOR THE COUNTY. WE HAVE A NUMBER OF LIBRARIES WITH LIBRARY DISTRICTS BUT STATUTORILY THEY ARE PREVENTED FROM BONDING EVEN THOUGH THEY HAVE A TAX BASE.

THEY HAVE A TAX RATE BUT THEY DO NOT HAVE THE ABILITY TO BOND AND IF THERE WAS A CONDUIT ORGANIZATION WHERE THEY COULD THEY LOOK TO PUT FACILITIES IN HERE. I'M WONDERING IF THEY HAVE OTHER CLIENTS SIMILAR TO THAT.

>> I DO NOT KNOW THAT ANSWER. >> WONDERFUL AND WE HAVE HOUSING CORPORATIONS THAT DO THE SAME. ANY QUESTIONS?

>> I WOULD LIKE TO KNOW WHAT IMPROVEMENTS THEY ARE MAKING.

>> 2.5 MILLION , FOR A NEW NURSE CALL SYSTEM, 1.2 MILLION RADIOGRAPHY FLORALS GO PICK CODY VASCULAR SYSTEM, $1.2 MILLION FOR OTHER EQUIPMENT, $500,000 SURGICAL STERILIZATION AND ANOTHER $500,000 FOR MISCELLANEOUS ADDITIONAL EQUIPMENT, PATIENT MONITORING BEDS, EQUIPMENT AND INCUBATORS

ET CETERA. >> NO ACTUAL EXPANSION JUST

EQUIPMENT. >> WELL I AM NOT SURE FOR EXAMPLE SOME OF THE EQUIPMENT MIGHT NEED MORE ROOM BUT IT SEEMS TO BE MOSTLY FOR THE EQUIPMENT.

>> OKAY THANK YOU. >> WITH EXTRA EQUIPMENT BECAUSE THEY ARE LEVEL TWO TRAUMA CAN THEY MOVE TO LEVEL ONE? I GUESS THEY PROBABLY HAVE HAVE RESIDENCY.

>> NOT SORRY ABOUT THAT. >> I BELIEVE I WAS ALREADY PURSUING THAT CONVERSATION AND WE CAN HELP THEM GET TO TRAUMA LEVEL ONE IF WE GOT UT MEDICAL TO DO ROTATING TOURS WHICH IS NOT FAR ENOUGH AND YOU CAN PULL IT OFF I WOULD LOVE TO SEE THAT.

THANK YOU SO MUCH FOR BEING SO AWESOME. YOU ONLY MISSED ONE LITTLE LETTER WELL DONE TAKE AS MUCH PLEASE CALL THE ROLL.

>> COMMISSIONER SMITH YES, COMMISSIONER HAMMER YES, COMMISSIONER COHEN YES, COMMISSIONER INGALSBE YES, JUDGE

BECERRA YES. >> BACK OVER HERE ANYTHING? GRANTS? YO ARE GOOD WITH WATCHING THE RODEO? OKAY VERY

[G. CONSENT ITEMS]

GOOD. START AT THE TOP. LET'S GO TO G 1 AND PLOW THROUGH IT.

>> APPROVED PAYMENTS OF COUNTY INVOICES. APPROVE THE PAYMENT OF JUROR DISBURSEMENTS. APPROVE THE PAYMENT OF UNITED HEALTHCARE AND TEXAS ASSOCIATION OF COUNTY HEALTHCARE CLAIMS AND AUTHORIZE ADDITIONAL DISBURSEMENT AMOUNT NOT TO EXCEED $500,000 TO HEALTHCARE CLAIMS ACCOUNT. G 4 APPROVE THE PAYMENT OF THE NOVEMBER 15, 2025 PAYROLL DISBURSEMENTS IN AN AMOUNT NOT TO EXCEED $4,600,000.00 EFFECTIVE NOVEMBER 15, 2025, AND POST TOTALS OF WAGES, WITHHOLDINGS, DEDUCTIONS AND BENEFITS ON THE HAYS COUNTY WEBSITE ONCE FINALIZED.

G5. ACCEPT THE DELIVERY OF THE AUDITOR'S OFFICE QUARTERLY INTERNAL EXAMINATION REPORTS.

G6. AMEND VARIOUS DEPARTMENTAL OPERATING, SPECIAL REVENUE AND CAPITAL PROJECT BUDGETS IN PREPARATION FOR FISCAL YEAR 2025 FISCAL YEAR-END FINANCIAL REPORTING.

G7. AUTHORIZE PAYMENT TO CARD SERVICE CENTER IN THE AMOUNT OF $2,314.41 RELATED TO TRAVEL EXPENSES FOR THE COUNTY ADMINISTRATOR TO ATTEND THE 2025 INTERNATIONAL CITY/COUNTY MANAGER ASSOCIATION (ICMA) ANNUAL CONFERENCE WHERE NO PURCHASE ORDER WAS ISSUED AS REQUIRED PER THE HAYS COUNTY PURCHASING POLICY.

G8. AUTHORIZE THE EXECUTION OF A RESOLUTION CERTIFYING THAT HAYS COUNTY HAS APPROVED A $13,000.00 GRANT FOR THE FISCAL YEAR 2026 BUDGET YEAR TO COMBINED COMMUNITY ACTION (CAA) IN

[04:10:02]

SUPPORT OF PROVIDING HOME-DELIVERED MEALS TO HOMEBOUND PERSONS IN THE COUNTY THAT ARE ELDERLY OR DISABLED.

G9. ACCEPT DONATIONS TOTALING $1,900.00 ON BEHALF OF THE HAYS COUNTY CHILD PROTECTIVE BOARD AND AMEND THE BUDGET ACCORDINGLY.

G10. ÷AUTHORIZE PAYMENT TO SI MECHANICAL IN THE AMOUNT OF $534.88 FOR THE JUVENILE DETENTION CENTER RELATED TO FY25 RESTROOM FACILITY REPAIRS IN WHICH NO PURCHASE ORDER WAS ISSUED AS REQUIRED PER THE HAYS COUNTY PURCHASING POLICY AND AMEND THE BUDGET ACCORDINGLY.

G11. AUTHORIZE INFORMATION TECHNOLOGY TO PURCHASE A REPLACEMENT SONICWALL DEVICE AND APPLICATION SOFTWARE FROM SHI GOVERNMENT SOLUTIONS, INC. AND AMEND THE BUDGET ACCORDINGLY.

G12. AUTHORIZE FACILITIES AND RESOURCE MANAGEMENT TO ACCEPT A $1,253.96 IN-KIND DONATION, CONSISTING OF MATERIALS AND LABOR, FROM CHRISTUS TRINITY CLINIC - SAN MARCOS FOR COSMETIC IMPROVEMENTS TO THE BUILDING LOCATED 401-A BROADWAY AND AMEND THE BUDGET ACCORDINGLY. G13. APPROVE FACILITIES AND RESOURCE MANAGEMENT TO REPLACE THE DAMAGED THERMON BUILDING EMPLOYEE ENTRANCE DOOR IN THE AMOUNT OF $17,606.05 AND AMEND THE BUDGET ACCORDINGLY.

G14. APPROVE OUT OF STATE TRAVEL FOR DEVELOPMENT MANAGER, MICHAEL BERLAD, AND DEVELOPMENT COORDINATOR, CAROLINA BEDOLLA, TO ATTEND THE MYGOVERNMENTONLINE (MGO) NATIONAL CONFERENCE ON DECEMBER 10TH - DECEMBER 12TH 2025 IN NEW ORLEANS, LOUISIANA.

G15. AUTHORIZE THE ACCEPTANCE OF A GRANT AWARD FROM THE FY24 TEXAS PARKS AND WILDLIFE DEPARTMENT, RECREATIONAL TRAILS1 GRANT PROGRAM IN THE AMOUNT OF $300,000.00 AND AMEND THE BUDGET ACCORDINGLY.

G16.RATIFY THE ACCEPTANCE OF A GRANT AWARD FROM THE TEXAS COMPTROLLER, FY26 RURAL LAW ENFORCEMENT - PROSECUTORS OFFICE GRANT PROGRAM IN THE AMOUNT OF $275,000.00.

G17. AUTHORIZE THE EXECUTION OF A CONTRACT TERMINATION NOTICE TO HNTB CORPORATION RELATED TO THE PROFESSIONAL SERVICES AGREEMENT EXECUTED ON JULY 8, 2025, FOR GENERAL ENGINEERING CONSULTING SERVICES FOR HAYS COUNTY ROAD PROJECTS.

G18. AUTHORIZE THE EXECUTION OF A PROPOSAL WITH ULTIMATE KRONOS GROUP (UKG) RELATED TO THE COUNTYWIDE TIMEKEEPING SYSTEM FOR AN ADDITIONAL 35 LICENSES UNDER THEIR NEW OMNIA PARTNERS CONTRACT 24-6833.

G19. RATIFY THE AWARD ON OCTOBER 14, 2025, OF IFB 2025-B11 CEMETERY MAINTENANCE TO REJECT ALL BIDS AND AUTHORIZE THE PURCHASING DEPARTMENT TO RESOLICIT FOR BIDS.

G20. APPROVE SPECIFICATIONS FOR RFQ 2026-Q01 CONSTRUCTION, ENGINEERING, & INSPECTION (CE&I) AND TESTING SERVICES POOL AND AUTHORIZE PURCHASING TO SOLICIT FOR PROPOSALS.

G21. APPROVE SPECIFICATIONS FOR IFB 2026-B03 CEMETERY MAINTENANCE AND AUTHORIZE THE PURCHASING DEPARTMENT TO ADVERTISE AND SOLICIT FOR BIDS.

G23. APPROVE SPECIFICATIONS FOR RFP 2026-P01 FLOOD WARNING SYSTEM MAINTENANCE & REPAIR SERVICES AND AUTHORIZE THE PURCHASING DEPARTMENT TO ADVERTISE AND SOLICIT FOR PROPOSALS.

G24. APPROVE SPECIFICATIONS FOR RFQ 2026-Q05 RIGHT-OF-WAY ACQUISITION SERVICE POOL AND AUTHORIZE THE PURCHASING DEPARTMENT TO ADVERTISE AND SOLICIT FOR PROPOSALS.

G25. APPROVE SPECIFICATIONS FOR RFQ 2026-Q04 PROJECT MANAGEMENT SERVICES POOL AND AUTHORIZE THE PURCHASING DEPARTMENT TO ADVERTISE AND SOLICIT FOR PROPOSALS.

G26. APPROVE SPECIFICATIONS FOR RFQ 2026-Q06 UTILITY COORDINATION SERVICES POOL AND AUTHORIZE THE PURCHASING DEPARTMENT TO ADVERTISE AND SOLICIT FOR PROPOSALS.

G27. APPROVE SPECIFICATIONS FOR RFQ 2026-Q02 PROFESSIONAL ENGINEERING SERVICES POOL AND AUTHORIZE THE PURCHASING DEPARTMENT TO ADVERTISE AND SOLICIT FOR PROPOSALS.

G28. AUTHORIZE THE EXECUTION OF CONTRACT RENEWAL ONE FOR IFB 2025-B02 HAULING SOLID WASTE WITH WASTE CONNECTIONS LONE

[04:15:02]

STAR, INC. AND TEXAS DISPOSAL SYSTEMS, INC. FOR ONE (1) ADDITIONAL YEAR, WITH THE PROPOSED PRICE CHANGES FROM TEXAS DISPOSAL SYSTEMS, INCREASING THEIR OVERALL CONTRACT 6%.

G29. AUTHORIZE THE EXECUTION OF CONTRACT RENEWAL THREE FOR IFB 2022-B19 METAL BEAM GUARD FENCE (MBGF) MATERIALS WITH TEXAS CORRUGATORS.

G30. AUTHORIZE THE TRANSPORTATION DEPARTMENT TO PURCHASE A JACK HAMMER FROM GRAINGER IN THE AMOUNT OF $5,838.82, AND AMEND THE BUDGET ACCORDINGLY.

G31. AUTHORIZE PAYMENT TO SHI GOVERNMENT SOLUTIONS IN THE AMOUNT OF $9,158.40 FOR THE PARKS DEPARTMENT, AND $912.90 FOR THE FACILITIES AND RESOURCE MANAGEMENT DEPARTMENT, WHERE NO PURCHASE ORDER WAS OBTAINED AS REQUIRED BY THE HAYS COUNTY PURCHASING POLICY.

G32. ÷APPROVE THE HART INTERCIVIC, INC. QUOTE FOR BALLOT STOCK IN THE AMOUNT OF $15,550.00, AND AUTHORIZE A DISCRETIONARY EXEMPTION PURSUANT TO TEXAS LOCAL GOVERNMENT CODE CHAPTER 262.024 (A)(7)(D), EFFECTIVE OCTOBER 1, 2025.

G33. AUTHORIZE PAYMENT TO CARD SERVICE CENTER IN THE AMOUNT OF $543.18 RELATED TO A HOTEL STAY FOR THE 2025 JUDICIAL SUMMIT ON MENTAL HEALTH, WHERE NO PURCHASE ORDER WAS OBTAINED AS REQUIRED BY THE HAYS COUNTY PURCHASING POLICY.

G34. RATIFY THE COUNTY ADMINISTRATOR'S EXECUTION OF THE COMMERCIAL INSURANCE PROPOSAL FROM MARSH & MCLENNAN AGENCY RELATED TO THE GAY RUBY DAHLSTROM NATURE PRESERVE IN THE AMOUNT OF $9,582.75; AND AUTHORIZE A WAIVER OF THE PURCHASING POLICY FOR OBTAINING THREE QUOTES.

G35. AUTHORIZE THE EXECUTION OF A SECOND CONTRACT EXTENSION TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN HAYS COUNTY AND CHRISTUS SANTA ROSA HOSPITAL - SAN MARCOS, FOR A PERIOD NOT TO EXCEED THIRTY (30) DAYS FROM THE CURRENT EXTENSION EXPIRING OCTOBER 31, 2025.

G36. APPROVE UTILITY PERMITS.

G37. AUTHORIZE APPROVAL OF THE PROPERTY INSURANCE RENEWAL POLICY FROM TEXAS ASSOCIATION OF COUNTIES RISK MANAGEMENT POOL (TAC RMP) WITH AN ANNUAL PREMIUM OF $436,144.00.

G38. AUTHORIZE APPROVAL OF THE CASUALTY INSURANCE RENEWAL POLICY FROM TEXAS ASSOCIATION OF COUNTIES RISK MANAGEMENT POOL (TAC RMP) WITH AN ANNUAL PREMIUM OF $791,543.00.

G39. APPROVE AND EXECUTE THE SHERIFF'S OFFICE EQUITABLE SHARING AGREEMENT AND CERTIFICATION IN ACCORDANCE WITH THE STATUTES AND GUIDELINES THAT GOVERN THE FEDERAL EQUITABLE SHARING PROGRAM.

G40. AUTHORIZE A WAIVER TO THE PURCHASING POLICY FOR OBTAINING THREE QUOTES AND ALLOW THE HEALTH DEPARTMENT TO UTILIZE PREVENT A LITTER OF CENTRAL TEXAS (PALS) FOR A MICROCHIP AND VACCINE CLINIC TO BE HELD ON 11/08/2025 AND AMEND THE BUDGET ACCORDINGLY.

G41. APPROVE THE SPOOKCTACULAR POWER THE TOWER EVENT ON THE COURTHOUSE GROUNDS SPONSORED BY KZSM TO BE HELD ON OCTOBER 28TH, 2025, THAT SHALL INCLUDE COMMERCIAL VENDORS.

>> SO MOVED. >> SECOND.

>> WE HAVE A EDIT, G 19? >> STEPHANIE HUNT PURCHASING AGENT. INSTEAD OF RATIFY IT NEEDS TO SAY RESCIND THE AWARD

INSTEAD OF RATIFY. >> G 19 IS SUPPOSED TO BE WRITTEN AS RESEND INSTEAD OF RATIFY FOR THE VIEWING PUBLIC. G 19 ONE EDIT.

>> I DON'T KNOW IF YOU WANT ME TO EXPLAIN.

>> I THINK WE ARE OKAY. >> G 1 I WAS ASKED TO REVIEW AUDIT FOR ADDITIONAL INVOICES SO I WOULD LIKE TO ADD THEM, THE VENDOR IS WELL HAVE LLC SERVICES OCTOBER AND NOVEMBER FOR THE JAIL AND JUVENILE DETENTION CENTER TOTAL PAID $672,183.92.

>> YOU GOING TO READ THE OTHER THREE?

>> THAT'S THE TOTAL. >> PERFECT, THANK YOU.

>> JUDGE I HAVE A CORRECTION ON G 40. TO CHANGE THE DATE OF THE CLINIC AND IT WILL BE DECEMBER 6. THERE ARE SOME STAFFING

[04:20:02]

ISSUES. >> EDIT TO DECEMBER 6 FOR THE

CLINIC. >> I WANT ON NINE TO THANK SAN MARCUS LIONS CLUB MARY FULTON AND WE HAVE HEARD THEIR NAMES MULTIPLE TIMES AND I APPRECIATE THEM FINDING VALUE IN THE CHILD

PROTECTIVE ORDER. >> BEAUTIFUL WELL SAID. ANYTHING

ELSE? >> ONE OTHER QUESTION MATTHEW ON 40, I KNOW WE HAVE MORE OF THESE I ASSUME THAT IS INCLUDED IN YOUR BUDGET. IS THERE A WAY INSTEAD OF BRINGING BACK EACH ONE OF THESE INDIVIDUALLY WE KNOW THEY'RE GOING TO DO SIX FOR THE YEAR OR WHATEVE WE CAN DO ONE AND WORRY ABOUT THE SCHEDULING AND YOU DON'T HAVE TO BRING BACK TO COURT?

>> I AGREE WITH THAT EFFICIENCY. I TELL PEOPLE TO DO THAT ALL THE

TIME. >> HAYS COUNTY HEALTH DEPARTMENT DIRECTOR. WE WANT TO MAKE IT AS EFFICIENT AS POSSIBLE THE PROBLEM IS PURCHASING STANDARDS WE HAD TO SEEK OUT THREE QUOTES, BUT THE WAY WE WORKED IT OUT IS THROUGH SOCIAL SERVICES CONTRACT. WE HAVE NEGOTIATED FIVE EVENTS LIKE THIS ACROSS OUR FISCAL YEAR. GOING FORWARD THIS WILL BE THE LAST SUBMITTED THIS WAY ALL OTHERS WILL BE DONE TO SOCIAL SERVICES CONTRACT.

>> THANK YOU. NOTHING ELSE PLEASE CALL THE ROLL.

>> COMMISSIONER HAMMER YES, COMMISSIONER INGALSBE YES, COMMISSIONER SMITH YES, COMMISSIONER COHEN

>> RECUSING FROM G 20, 22, 24, 25, 26, 27 AND YES TO EVERYTHING

ELSE. >> JUDGE BECERRA.

>> YES. LET'S CONTINUE ON MISCELLANEOUS.

ARE WE ON TWO OR THREE? TWO IS DONE AND WE ARE ON J3.

[J.3. Discussion and possible action to adopt the Hays County Drainage Criteria Manual. IN GA LS B E /P A C H E C O/A .JON E S]

J3. DISCUSSION AND POSSIBLE ACTION TO ADOPT THE HAYS COUNTY

DRAINAGE CRITERIA MANUAL. >> SO MOVED.

>> SECOND. >> MOTION AND SECOND. MR.

PACHECO YOU ARE UP. >> THANK YOU COURT AND JUDGE. SO AGAIN AFTER ADDITIONAL PUBLIC CONSIDERATION BRING IT BACK TO THE COURT THE ONLY OTHER THING I WILL SAY IS I DID WANT TO MAKE IT APPARENT ANY ADDITIONAL CHANGES WE DO SEEK WE CAN ADMINISTRATIVELY MODIFY THIS IS A LIVING DOCUMENT SO AS WE IMPLEMENT AND MOVE FORWARD YOU CAN USE IT FOR PRACTICAL MATTERS. SO WE WILL AMEND INTERNALLY MOVING FORWARD.

>> OKAY ANYTHING ELSE? PLEASE CALL THE ROLL.

>> COMMISSIONER COHEN YES, COMMISSIONER INGALSBE YES, COMMISSIONER SMITH YES, COMMISSIONER HAMMER YES, JUDGE

BECERRA YES. >> FIVE IS NEXT?

>> I THINK SEVEN. >> DID WE DO FIVE? LET'S DO

[J.5. Discussion and possible action to authorize the execution of the Equipment Calibration & Maintenance Program Agreement between Hays County and FarrWest pursuant to Buyboard Contract #769-25, in the amount of $14,469.72 annually, effective October 1, 2025. B E C E R R A /M.JON E S]

FIVE. >> J FIVE DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE EXECUTION OF THE EQUIPMENT CALIBRATION & MAINTENANCE PROGRAM AGREEMENT BETWEEN HAYS COUNTY AND FARRWEST PURSUANT TO BUYBOARD CONTRACT #769-25, IN THE AMOUNT OF $14,469.72 ANNUALLY, EFFECTIVE OCTOBER 1, 2025.

>> SO MOVED. >> SECOND.

[J.7. Discussion and possible action to amend the Fee Schedule for the Development Services Department. B E C E R R A /P A C H E C O]

>> ANY QUESTIONS? PLEASE CALL THE ROLL.

>> COMMISSIONER SMITH YES, COMMISSIONER HAMMER YES, COMMISSIONER COHEN YES, COMMISSIONER INGALSBE YES, JUDGE BECERRA YES. J 7 DISCUSSION AND POSSIBLE ACTION TO AMEND THE FEE SCHEDULE FOR THE DEVELOPMENT SERVICES DEPARTMENT.

>> SO MOVED AND SECOND. >> OKAY MR. PACHECO ONE MORE

TIME. >> EASIER TO TURN AROUND DIRECTOR DEVELOPMENT SERVICES. JUDGE AND COMMISSIONERS THE FEE SCHEDULE ITEM WE HAVE BROUGHT TO YOU TODAY IS PREDICATED ON ONE MAJOR ASPECT WE ARE PROPOSING CHANGES TO. I WILL HIGHLIGHT EVERY CHANGE. I WILL START THERE FIRST. SOME CHANGES WE ARE LOOKING AT MAKING STARTING OFF WITH SUBDIVISIONS WE ARE PROPOSING A DECREASE IN VOLUNTARY CEMETERY PLAN APPLICATION FEES SITTING AT $500 PER LOT UNIT TRACK. WE ARE PROPOSING TO REDUCE TO $50 A LOT PART OF A PIECE OF PROPERTY MAINLY PREDICATED TO SEE IF THAT WILL HELP INCENTIVIZE MORE DEVELOPERS TO ENGAGE IN THE PLAN PROCESS WITH US. IN THE PAST YEAR OR SO WE HAVE HAD THE FEE BIG PUSH BACK IS THE DEVELOPMENT COMMUNITY NOT WANTING TO PAY THAT MUCH OF A FEE UPFRONT SO THE INITIAL STRATEGIC IDEA IS TO HAVE IT REDUCED JUST TO GET PEOPLE IN THE DOOR. IT IS A REVIEW PROCESS THAT TAKES A GOOD

[04:25:02]

AMOUNT OF THE SAME EFFORT THAT A PLAT APPLICATION PROCESS DOES SO THAT IS ONE THING WE CONTINUE TO DO. WE ARE CHANGES WITH THESE RIGHT NOW WE HAVE THAT SEPARATE WE HAVE PUBLISHED OR POSTED AND WRITTEN NOTIFICATION FOR CERTIFIED MAIL FEES THE REQUEST IS TO CONSOLIDATE A FLAT FEE FOR NOTIFICATION REQUIREMENTS AND FOR THE PROCESSES. THERE IS ADDITIONAL FEES WITH A SLIGHT INCREASE RIGHT NOW WE CHARGE 1500 ALL DEVELOPMENT APPLICATIONS WITH THE SERVICE PROPOSING TODAY TO INCREASE ADDITIONAL DOLLARS TO $2000 IN THOSE ARE. CHANGES WE ARE AND WHAT YOU MENTION MAINLY SO I WILL NOT TAKE VERY MUCH TIME DURING THE LAST LEGISLATIVE SESSION THERE WERE NEW LAWS PASSED THAT AFFECTED LOCAL JURISDICTIONS AND CHARGE FEES.

THOSE CHANGES , THE BIG HIGHLIGHT POINTS IS CHANGES HOW LOCAL JURISDICTIONS CAN INSPECT PERMIT FEES FOR CERTAINTYPES OF BUSINESSES. THERE ARE OTHER CHANGES WE INCHES OF SUCH AS STATEWIDE MOBILE FOOD PERMITTING SYSTEM THAT IS SOMETHING THE COURT AND COUNTY NEEDS TO BE PREPARED FOR JULY 1 HOWEVER THAT WILL BE ANOTHER FEE SCHEDULE DISCUSSION IN MAY. ALSO THE NEW LAW CHANGES OUTLINE FEE CAPS, STRUCTURE OF THE FEES AND HOW WE

ARE SUPPOSED TO BE CHARGING. >> THAT'S THE KIND OF STUFF I LOVE. OVERCOMMIT OVERBURDEN SOMEONE TRYING TO MAKE A LIVING YOU CROSS THE ROAD NOW YOU NEED A NEW PERMIT YOU NEED NEW BUREAUCRATS. SO I'M HAPPY TO HEAR THEIR DOING THIS I HEARD IT AND I REJOICED. IF I HAD A BEER IN MY HAND I WOULD'VE OPENED

IT. >> GOES INTO EFFECT JULY 1.

>> WHAT A GIFT. >> THAT IS LOST REVENUE.

>> YES WE WILL NO LONGER BE ABLE TO PERMIT OR REVIEW THE APPLICATIONS. THOSE FOOD VENDORS WOULD APPLY TO THE DEPARTMENT

SERVICES. >> WE WILL FIND OTHER WAYS TO

COMPENSATE. >> THAT'S PART OF THE PROPOSAL.

ULTIMATELY IN SUMMARY UNDER TEXAS HEALTH & SAFETY CODE RESTRICT THE WAY LOCAL DEPARTMENTS OPERATE MAINLY INCLUDING HOW WE CAN CHARGE FEES AND CONDUCT REINSPECTIONS. SO WE MUST ADJUST HOW WE ISSUE PERMITS AND RECOVER COSTS RETAINING STAFFING INVESTIGATION MORE SO ON THE ENVIRONMENTAL HEALTH STANDPOINT WE PROVIDE OVERSIGHT AND COVERAGE . PERSISTENCE TO THE COUNTY AND CITIZENS OF THE MUNICIPALITIES WE REGULATE THE CITY OF WAVERLEY, THE CITY OF KYLE. WHAT I PROPOSE TO YOU TODAY IS ONE BIG CHANGE WE ARE PROPOSING WITH THE FEE SCHEDULE IS ALLOTTING SERVICES WHEN IT COMES TO THE STRUCTURE OF THESE PERMITS SO THAT'S BIG CHANGE NUMBER ONE HISTORICALLY FOOD ESTABLISHMENT PERMITS HAVE BEEN CATEGORIZED BY NUMBER OF EMPLOYEES WHETHER TWO OR THREE. WHAT WE ARE PROPOSING AFTER DISCUSSION SEEING STATE LAW CONFIRMING WITH LEGAL IT IS RECOMMENDED WE MOVE FORWARD WITH WHAT THE DEPARTMENT OF STATE HEALTH SERVICES CATEGORIZES AND THAT IS BROKEN DOWN BY THREE CATEGORIES BASED ON GROSS ANNUAL VOLUME OF FOOD SALES. 0 TO 49 50,000 50,100 49,909 50,100 $49,909 AND ANYTHING OVER 150,000. THE STATE ALSO HAS A CAP ON HOW MUCH YOU CAN CHARGE FOR THOSE APPLICATIONS, ASSESSED AT $773 AS INTERNAL DECISION WE DID NOT WANT TO GO TO THE MAX YOU PROPOSING A BREAKDOWN OF $250, 450 AND 650 FOR THOSE CATEGORIES.

>> THAT WOULD LAST FOR ONE YEAR?

>> YES OR. >> 250, 450 AND 750 ?

>> 650. >> EVERY YEAR AS A FEE FOR

RENEWING. >> CORRECT FOR A NEW ESTABLISHMENT WHEN YOU ARE SUBMITTING A NEW PERMIT DEPENDING ON WHAT TIME THAT IS IT WOULD BE INDICATED BY WHAT YOU WERE FORECASTING YOUR GROSS ANNUAL VOLUME OF FOOD SALES IF IT IS A FULL YEAR HALF-YEAR QUARTER OF THE YEAR WE ARE WORKING OF THE BUSINESS PROVIDING ACCURATE INFORMATION.

[04:30:04]

>> YOU WILL GENERATE THE FEE ACCORDINGLY? SIX MONTHS OF THE

BILL IS IN HALF? >> PREDICATED ON WHAT THE APPLICANT GROSS ANNUAL VOLUME. SO IF I BUY A $250 PERMIT AND HALF THE YEAR IS GONE WHAT I YOU HAVE THE BILL OR PAY FOR THE

FULL YEAR? >> IT IS NOT PERMIT AT THE TIME IS THE FULL COST SIX MONTHS OR ONE YEAR.

>> SO THEORETICALLY IN THIS SCENARIO SIX MONTHS WITH A PERMIT FOR THE PRICE OF 12 MONTHS. WHY DON'TWE FIX THAT TO SAY PER MONTH IS WHAT YOU PAY?

>> WE CAN TAKE THAT INTO CONSIDERATION. WE WOULD HAVE TO

FACTOR IN THE PRORATE. >> HALFWAY THROUGH THE YEAR

CHARGE HALF OF THE FEE. >> WE CAN TAKE THAT INTO CONSIDERATION. IT WOULD BE A NEW WAY OF HOW WE ASSESS THOSE FEES.

>> JUST THE UPDATE HEY IF IT IS 10 MONTHS AND WHY PAY FOR THE WHOLE YEAR? CHARGE FOR TWO MONTHS. DIVIDE BY 12.

>> I WILL DOUBLE CHECK WITH LEGAL IF THAT'S SOMETHING WE CAN DO PURSUANT TO THE HEALTH & SAFETY CODE BUT THAT IS SOMETHING WE CAN ALSO SLIP IN WITH THE AMENDMENT OR FUTURE

AMENDMENT. >> JANUARY 1 OR OCTOBER 1?

>> JANUARY 1. THIS IS SOMETHING I FAILED TO HIGHLIGHT AND WANT TO MAKE SURE IT'S COVERED. THE TRANSPORTATION FEE SCHEDULE. ALL PROPOSED FEES WE ARE TALKING ABOUT TODAY WILL GO INTO EFFECT

JANUARY 1. >> PEOPLE DOING SIGHTS AND SOUNDS OR ANYTHING CHRISTMAS RELATED. THANKSGIVING. THEY WANT TO DO A FOOD BOOTH, SELLING HOT CHOCOLATE WHATEVER. AND THEN THEY COME TO YOU AND PAY FOR THE WHOLE YEAR'S WORTH OF PERMIT FOR TWO WEEKS DO YOU SEE MY CONCERN?

>> YES AND IT WILL CLARIFY THAT'S BASED THE FEE DESCRIBED IS FOR RETAIL FOOD ESTABLISHMENTS. THOSE THAT YOU ARE DESCRIBING THAT'S A FEE NOT CHARGED THOSE RATES THOSE EVENTS HAVE A DIFFERENT FEE BASED ON THE FEE SCHEDULE.

>> THAT IS GOOD CLARIFICATION. I AM THINKING THROUGH WHAT YOU ARE

SAYING. >> FOR THAT TEMPORARY EVENT IT WOULD BE THE SAME $52 FOR THAT EVENT THAT'S GOOD UP TO 42 DAYS AND THAT'S IN LINE WITH THE DEPARTMENT OF HEALTH SERVICES.

>> THAT'S GOOD I STILL WANT TO REVIEW PAY FOR A WHOLE YEAR.

>> I CAN DEFINITELY LOOK AND GET BACK TO YOUR.

>> I WANT TO BE FAIR BECAUSE YOU'VE GOT TO KNOW THOSE PEOPLE TRYING TO SELL SOMETHING TO FEED THEIR FAMILIES DO NEED TO BE PAYING EXTRA $500. NEEDLESSLY

>> PART OF THE PROCESS IS WORKING WITH PEOPLE TO SEE WHAT CHANGES IN MY BIGGEST RESERVATION IS I DON'T KNOW IF WE CAN DO THAT, BUT I CAN CHECK WITH LEGAL COUNCIL TO MAKE SURE AND GET YOUR RESPONSE RIGHT AWAY. I WILL SAY TIME IS OF THE ESSENCE FOR THIS REQUEST. BASED ON STATE CHANGES IN LEGISLATIVE CHANGES THERE IS THE NEW STATE POLICY THAT REQUIRES HAVE ANY PUBLISHING OR ADOPTING A NEW FEE SCHEDULE WE HAVE TO HAVE 60 DAY NOTICE TO THE STATE OF CHANGES SO WE LOOK TO GO EFFECTIVE JANUARY 1, 2026 WE WOULD NEED CONSIDERATION AND ADOPTION TODAY BY THE COURT THAT WAY COME TOMORROW WE CAN SEND THIS TO THE DEPARTMENT OF STATE AND HEALTH SERVICES THE CURRENT FEE SCHEDULE WHICH IS REQUIRED FOR THEM TO HAVE A REPOSITORY OF OUR FEE SCHEDULE AND EVERY LOCAL HEALTH JURISDICTION FEE SCHEDULE

IN THE STATE OF TEXAS. >> COMMISSIONERS?

>> MOVE FOR ADOPTION AND IF WE WANT TO MAKE IT VIGIL ADJUSTMENTS WE CAN ALWAYS COME BACK. IN ORDER TO GET THERE BY

JANUARY 1. >> I AGREE.

>> THE FEES ARE DETERMINED BY THE REST OF THE YEAR HOW MUCH

FOOD SALES? >> THAT'S CORRECT.

>> IF THEY WERE HALFWAY THROUGH THE YEAR THEY WOULD PROBABLY ONLY THINK THEY WOULD HAVE HALF OF A REVENUE SOURCE COMING IN SO THE FEE WOULD BE QUITE A BIT LESS SO THAT'S A WAY TO

PRORATE. >> YES IF 70 COMES IN AND SAYS MAYBE IN SEPTEMBER OR OCTOBER AND THROUGH DECEMBER 31 WHEN APPLICATIONS EXPIRE IF THEY ASSESS THEIR OWN PERSONAL ANNUAL VOLUME AND FOOD SALES FOR THE THREE MONTHS LESS THAN 50,000 WE WOULD TAKE THE APPLICATION AND HAVE THEM UNDER THE PERMIT TYPE

$CCL. >> I KNOW IT'S LIKE I HAVE LIVED AND I HAVE KNOWN SIZING A NICKEL DOWN THE MIDDLE SO YOU MAY NOT THINK IT'S A LOT AND OVERALL IT'S A GOOD DEAL. PUT A LOWER DOLLAR AMOUNT IT IS A GOOD POINT BUT FAT CHANCE YOU WILL SELL 25 OR $.50 OR A SNOWCONE, THESE LOW DOLLAR ITEMS THAT YOU

[04:35:04]

WOULD EVEN SELL 50,000 IN ONE YEAR. SO TO THINK YOU ONLY HAVE THREE MONTHS OF A WINDOW TO TRY TO MAKE A LIVING AS THAT'S WHAT PEOPLE DO AND RECHARGE THEM A FULL YEAR THAT'S WHAT I'M REFERRING TO. EVERYTHING WE CAN DO TO BE USEFUL INCLUDING THE DOLLAR AMOUNT EQUATION I UNDERSTAND. I THINK I WOULD HATE

TO CHARGE THEM A FOR YOUR. >> REAL QUICK THE DEPARTMENT WILL COME BACK IN MAY FOR ANOTHER REVISION EFFECTIVE JULY 1 WE WILL NO LONGER PERMIT OR TAKE APPLICATIONS FOR MOBILE FOOD APPLICATIONS. BETWEEN NOW AND MAY WE WILL LOOK INTO THAT ASPECT BUT IT IS STILL IN A CHANCE WE CAN CONSIDER IF THE PRORATE THE STATE ALLOWS LATE FEES WHICH WE WILL NOT TAKE AT THIS TIME BUT THAT IS SOMETHING WE CAN CONSIDER. NOTICE FOODS, SUBDIVISION AND PERMITTING AND EVERYTHING ELSE WE CARRY UNDER THE UMBRELLA IS UP FOR DISCUSSION.

>> GOOD, COMMISSIONER COHEN. >> I'M OKAY TOO. THANK YOU FOR MEETING WITH US PRIOR. SOME OF THE FEES ARE LOWER THAN WHAT THE

STATE ALLOWS. >> THAT'S CORRECT WE ARE ALLOWED TO GO TO THE MAXIMUM PROFIT CATEGORIES OR ONE OF $733

BUT WE DID NOT FEEL THAT. >> I'M GLAD YOU'RE SENSITIVE TO THE DEMOGRAPHICS WE REPRESENT. JUST BECAUSE YOU CAN

DOESN'T MEAN YOU SHOULD. >> IF THERE ARE NO OTHER CONSIDERATIONS PLEASE NEVER HESITATE IN THE FUTURE TO

DISCUSS. >> LET'S CALL THE ROLL.

[J.8. Discussion and possible action to amend the Fee Schedule for the Fire Marshal's Office. B E C E R R A /M.JON E S /S E D D IG]

>> COMMISSIONER HAMMER YES, COMMISSIONER INGALSBE YES, COMMISSIONER COHEN YES, COMMISSIONER SMITH YES, JUDGE

BECERRA IS. >> NOW THE FIRE MARSHALS.

>> J8. DISCUSSION AND POSSIBLE ACTION TO AMEND THE FEE SCHEDULE

FOR THE FIRE MARSHAL'S OFFICE. >> ON THE FEE SCHEDULE INCREASING BY 20%. HOW DOES THAT COMPARE TO LOCAL JURISDICTIONS AROUND US? NOT TRYING TO BE THE MOST EXPENSIVE. I WILL GIVE AN EXAMPLE. $465 $100,000 FOR THE PROPERTY. NEXT DOOR 0 TO 5000 SQUARE FEET $465 . NEXT DOOR EVALUATION IS UP TO 100,000, THEY'RE CHARGING AND IF IT'S UP TO 150,000 THEY CHARGE 615. TRY TO BUILD A 5000 SQUARE FOOT HOME IN THIS COUNTY YOU'RE GOING TO GET PAST 150,000.

COMPARED WITH THE COUNTY THEY CHARGE 785 FOR THE SAME THING WE

CHARGE FOR 84. >> GOOD, THANK YOU. ANY

QUESTIONS? GOING UP. >> I AM JUST EXCITED TO SEE IN THE FEE SCHEDULE WE HAVE THIRD-PARTY INSPECTION AND I APPRECIATE THE FIRE MARSHAL'S OFFICE FOR LOOKING AT THAT, ONE OF THE THINGS MENTIONED IN THE BUDGET PROCESS AND FOR THREE YEARS NOW WITH DEVELOPMENT SERVICES AND TRANSPORTATION I AM HOPING TRANSPORTATION WILL BRING FORWARD A SIMILAR ACTION RELATED TO THE ROAD INSPECTION AND I'M GLAD TO SEE IT IS INCLUDED IN

THIS FOR THE FIRST TIME. >> WELL DONE PLEASE CALL THE

ROLL. >> COMMISSIONER COHEN YES,

[J.10. Discussion and possible action to authorize the execution of a three (3) year subscription Agreement and authorize payment of year 1 Invoice between Hays County and KnowledgeCity, Inc. for $26,134.50 effective November 3, 2025. B E C E R R A /GR A N JE N O]

COMMISSIONER SMITH YES, COMMISSIONER INGALSBE YES, COMMISSIONER HAMMER YES, JUDGE BECERRA YES.

>> J 10.

DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE EXECUTION OF A THREE (3) YEAR SUBSCRIPTION AGREEMENT AND AUTHORIZE PAYMENT OF YEAR 1 INVOICE BETWEEN HAYS COUNTY AND KNOWLEDGECITY, INC.

FOR $26,134.50 EFFECTIVE NOVEMBER 3, 2025

>> SO MOVED AND SECOND. >> ANYTHING ELSE PLEASE CALL THE

ROLL. >> COMMISSIONER SMITH YES, COMMISSIONER HAMMER YES, COMMISSIONER INGALSBE YES,

[J.11. Discussion and possible action to authorize the execution of a Professional Services Agreement between Hays County and Melinda Sterns, RPh to provide consultant pharmacist services to the Hays County Health Department, effective October 22, 2025, and authorize a waiver to the purchasing policy of obtaining three quotes. C OH E N /GON Z A LE S]

COMMISSIONER COHEN YES, JUDGE BECERRA YES. J 11.

>> J11. DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT BETWEEN HAYS COUNTY AND MELINDA STERNS, RPH TO PROVIDE CONSULTANT PHARMACIST SERVICES TO THE HAYS COUNTY HEALTH DEPARTMENT, EFFECTIVE OCTOBER 22, 2025, AND AUTHORIZE A WAIVER TO THE PURCHASING POLICY OF OBTAINING THREE QUOTES.

>> SO MOVED SECOND. >> MR. GONZALEZ WILL YOU

EXPLAIN? >> MATTHEW GONZALEZ HAYS COUNTY HEALTH DEPARTMENT DIRECTOR. THE HEALTH DEPARTMENT OPERATES A CLASS D PHARMACY, OPERATES IN PUBLIC HEALTH CLINICS AND WE NEED A PHARMACIST IN CHARGE TO OPERATE THAT CLASS D PHARMACY.

THE PREVIOUS PHARMACIST IS BUSY, PHARMACISTS ARE IN HIGH DEMAND

[04:40:02]

AND SHE CAN NO LONGER TRAVEL FROM DRIPPING SPRINGS TO SAN MARCUS ON A MONTHLY BASIS SO SHE HAS HELPED ME FIND AN ALTERNATIVE REPLACEMENT WHICH IS PHARMACIST MELISSA STEARNS OPERATING FOR THE NEXT YEAR AS PHARMACIST IN CHARGE.

>> PERFECT AND THANK YOU FOR TO GIVING THAT.

>> COMMISSIONER SMITH YES, COMMISSIONER HAMMER YES,

[J.13. Discussion and possible action to authorize the execution of a Buyboard Member Authorization Form and Service Agreement A between Hays County and Alsco Uniforms to provide uniform rental and laundry services for our Transportation and Sheriff's Departments. B E C E R R A /H U N T]

COMMISSIONER INGALSBE YES, COMMISSIONER COHEN YES, JUDGE

BECERRA YES. >> IS OPEN J 13.

>> J 13.

DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE EXECUTION OF A BUYBOARD MEMBER AUTHORIZATION FORM AND SERVICE AGREEMENT A BETWEEN HAYS COUNTY AND ALSCO UNIFORMS TO PROVIDE UNIFORM RENTAL AND LAUNDRY SERVICES FOR OUR TRANSPORTATION AND

SHERIFF'S DEPARTMENTS. >> SO MOVED. SECOND. PLEASE CALL THE ROLL. DO YOU WANT TO SAY SOMETHING? WE KEEP MOVING.

>> STEPHANIE HUNT PURCHASING AGENT. IN BACKUP THERE WAS THE BOARD SERVICE AUTHORIZATION FORM NUMBER NINE, THERE ARE SOME CHANGES TO THAT. I'M GOING TO READ WHAT THE CHANGES ARE.

NUMBER NINE SHOULD SAY SERVICE AUTHORIZATION SHALL REMAIN IN FULL FORCE EFFECTIVE COMMENCING ON THE DATE SIGNED BY SINCE JUNE 3, 2020 UNLESS OTHERWISE TERMINATED. SO, ORIGINALLY IT WAS , THIS IS PURSUANT TO THE BY BOARD CONTRACT, THEY LOST A TOTAL OF THREE YEARS GOING FOR ONE YEAR THAN A RENEWAL. SO WE TRIED TO WRITE IT PURSUANT TO THE RENEWALS. DUE TO THE UPFRONT COST THAT IT TAKES FOR THEM TO GET UNIFORMS MADE AND DONE THEY WOULD LIKE FOR US TO DO THE FULL TERM OF THE CONTRACT THAT IF WE NEED TO TERMINATE THERE ARE TERMS AND CONDITIONS TO

TERMINATE. FOR LACK OF SERVICE. >> IT WON'T COST US ANYTHING FOR THE EDIT? YOU ARE CLEAR WITH THAT? AWESOME AND THANK YOU FOR

[J.14. Discussion and possible action to award and execute a contract for IFB 2025-B08 Vehicle Repairs - Hailstorm May 2024 to All-Pro Dent Company, and amend the budget accordingly. B E C E R R A /H U N T]

THAT STEPHANIE PLEASE CALL THE ROLL.

>> COMMISSIONER COHEN YES, COMMISSIONER INGALSBE YES, COMMISSIONER HAMMER YES, COMMISSIONER SMITH YES, JUDGE

BECERRA YES. >> J14. DISCUSSION AND POSSIBLE ACTION TO AWARD AND EXECUTE A CONTRACT FOR IFB 2025-B08 VEHICLE REPAIRS - HAILSTORM MAY 2024 TO ALL-PRO DENT COMPANY, AND AMEND THE BUDGET ACCORDINGLY.

>> SO MOVED. SECOND. PLEASE CALL THE ROLL.

>> HOW MANY VEHICLES WERE DAMAGED? JUST OUT OF CURIOSITY BECAUSE THE OVERALL COST , HOW MUCH TO THE COUNTY FLEET?

>> WE HAD APPROXIMATELY 40 SOME ODD VEHICLES DAMAGED THAT WERE COVERED UNDER INSURANCE AND APPROXIMATELY 10 TO 15 WERE NOT COVERED UNDER INSURANCE, BUT SOME WERE A LEASE VEHICLES WE HAVE TO GET THOSE REPAIRED. THE OTHER ONES WE GOT IN PROPOSAS AHEAD OF TIME SO WE ROUGHLY NEW. FEMA IS INVOLVED BECAUSE IT WAS A NATURAL DISASTER SO WE ARE GETTING BACK TO 75%. ONCE COVERED ON INSURANCE WE GET BACK 75% OF THE DEDUCTIBLE AND THE ONES NOT COVERED WE GET UP TO 75% BACK OF THE ESTIMATED COST

OF THOSE. >> THANK YOU. PLEASE CALL THE

ROLL. >> COMMISSIONER SMITH YES,

[J.16. Discussion and possible to authorize the execution of an ESRI Small Municipal and County Government Enterprise Agreement (SGEA) between Hays County and ESRI (Environmental Systems Research Institute, Inc.) regarding countywide GIS services, and authorize a discretionary exemption pursuant to Texas Local Government Code 262.024 (a)(7)(D) and amend the budget accordingly. B E C E R R A /P A C H E C O]

COMMISSIONER HAMMER YES, COMMISSIONER INGALSBE YES, JUDGE

BECERRA YES. >> J16. DISCUSSION AND POSSIBLE TO AUTHORIZE THE EXECUTION OF AN ESRI SMALL MUNICIPALAND COUNTY GOVERNMENT ENTERPRISE AGREEMENT (SGEA) BETWEEN HAYS COUNTY AND ESRI (ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC.) REGARDING COUNTYWIDE GIS SERVICES, AND AUTHORIZE A DISCRETIONARY EXEMPTION PURSUANT TO TEXAS LOCAL GOVERNMENT CODE 262.024 (A)(7)(D) AND AMEND THE BUDGET ACCORDINGLY.

>> SO MOVED. SECOND. >> ANYTHING TO ADD TO IT?

>> NOT AT THIS TIME, I WILL MAKE ONE CLARIFICATION MORE OF A HEADS UP. THIS IS JUST ANOTHER I DON'T IS A ANNUAL BUT EVERY THREE YEAR RENEWAL FOR ALL GIS SERVICES WHICH TOUCHES A WIDE GROUP UNDER THE COUNTY UMBRELLA. WE WERE NOTIFIED WITH THE LATEST THREE YEAR CONTRACT TAKING THE NEXT THREE YEARS KEEPING LOCKED IN THE CURRENT RATE BUT AFTER THE NEXT TERM WE WILL SEE INCREASED SERVICES. THREE TIMES THE AMOUNT OF WHAT WE CURRENTLY PAY SO THAT REQUIRE US TO START PLANNING TO PAY FOR THE COST OF THOSE SERVICES. IS A CURRENT THREE-YEAR CONTRACT.

[04:45:03]

>> ANYTHING ELSE? >> NO.

>> PLEASE CALL THE ROLL. >> COMMISSIONER COHEN YES, COMMISSIONER INGALSBE YES, COMMISSIONER SMITH YES,

[J.18. Discussion and possible action to authorize the acceptance of a grant award from the Texas Indigent Defense Commission, FY26 Improvement Grant Program in the amount of $410,083.00. IN GA LS B E /B OU T T E /T H OMA S]

COMMISSIONER HAMMER YES, JUDGE BECERRA IS.

>> 218 DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE ACCEPTANCE OF A GRANT AWARD FROM THE TEXAS INDIGENT DEFENSE COMMISSION, FY26 IMPROVEMENT GRANT PROGRAM IN THE AMOUNT OF $410,083.00.

>> SO MOVED. SECOND. PLEASE CALL THE ROLL.

>> COMMISSIONER INGALSBE YES, COMMISSIONER COHEN YES, COMMISSIONER SMITH YES, COMMISSIONER HAMMER YES, JUDGE BECERRA YES.

J 19? I DID NOT MARK IT ON THE PAGE.

>> WE OPENED IT WITH 220. LET'S OPEN L 1.

[L.1. Discussion related to the Hays County inmate population, to include current population counts and costs. B E C E R R A]

>> DISCUSSION RELATED TO THE HAYS COUNTY INMATE POPULATION TO INCLUDE CURRENT POPULATION COUNTS AND COSTS. SMOKE MY OFFICE GETS THE JOB REPORT EVERY WEEK AND JOE CAPACITY IS 464 INMATES, JAIL STANDARDS ARE COMMANDOS HOLDING APPROXIMATELY 10% OPEN WHICH LOWERS CAPACITY TO 417. THE JAIL DAILY AVERAGE WAS 575 WITH PEAK 581 OCTOBER 21. THE ESTIMATED COST FOR OUTSOURCING INMATES THIS WEEK IS $106,907. THE AVERAGE NUMBER OF OUTSOURCED MALES IS 149 AND ALL OF THAT IS A LOT OF MONEY THE NUMBERS ARE COMING DOWN THANK YOU, SHERIFF AND DAS OFFICE AND JUDGES AND THANK YOU EVERYONE ELSE WHO TOUCHES THE SPACE.

PAPER READY INMATES WE HAVE 32,

* This transcript was compiled from uncorrected Closed Captioning.

Oct 28, 2025 Regular

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