F.3. Adopt a Proclamation recognizing October 2025 as Breast Cancer Awareness Month. INGALSBE/COHEN/GONZALES

[J.15. Discussion and possible action to approve the selection of Haiti Associates, Inc. to provide engineering services for the Flood lnfrastrucure Fund (FIF) Program grant application for our Community Flood Mitigation Planning Project. BECERRA/BOUTTE/HUNT]

I HAVE BEEN ASKED TO GO IN A CERTAIN SEQUENCE AND LET THAT

BEGIN, OPEN J 15. >> J 15. DISCUSSION AND POSSIBLE ACTION TO IMPROVE SELECTION OF HALF ASSOCIATES TO PROVIDE ENGINEERING SERVICES FOR THE FLIGHT INFRASTRUCTURE FUND PROGRAM GRANT APPLICATION FOR COMMUNITY FLOOD MITIGATION

PLANNING PROJECTS. >> SO MOVED.

>> SECOND. >> MOTION AND SECOND. WHAT I WANTED TO DO WAS ASK OUR PURCHASING HOW WE ARRIVED AT THIS BECAUSE I WAS GETTING A LOT OF PEPPERED QUESTIONS AND I WANT TO SEE IF YOU CAN EXPLAIN FOR THE VIEWING PUBLIC.

>> STEPHANIE HUNT PURCHASING AGENT. SO WHEN WE REVIEWED THE GRANTS DEPARTMENT REVIEW PROPOSALS IN THE ENGINEERING POOL THEY SELECTED HAVE DUE TO THEIR KNOWLEDGE OF SPECIFIC GRANTS THEY ARE APPLYING FOR IN THEIR INVOLVEMENT WITH OTHER ENTITIES THAT ARE ALSO APPLYING FOR THE SAME GRANT SO THEY KNOW THE ENGINEERING SERVICES THAT ARE NEEDED.

>> OKAY. THE NARRATIVE I AM GETTING AND I'M NOT GOING TO COMPLAIN, THEY ARE A GREAT ORGANIZATION SO FIRST AND FOREMOST T PERSONALLY HAVE A PROBLEM, BUT THE WAY IT IS PRESENTED TO ME AND ANY TO SHARE IT HERE IS A LIST OF RANKINGS OF THOSE IN THE SYSTEM AND HALF WASN'T HIGHEST RANKED SO THEY ARE LOOKING FOR QUALIFICATIONS , PEOPLE WERE POINTING TO CAMPAIGN CONTRIBUTIONS TO THE COURT MEMBERS I WON'T SAY ALL OF THEM OR EVERY SINGLE CYCLE THE TOP ONE IS $5000 CONTRIBUTION SO 1500 1500, THEY GO ON AND ON. SO HOW DO WE TELL THE PUBLIC THAT THE PEOPLE ON THIS DAIS, IN THIS COURT ARE CHOOSING THE RIGHT ONES NOT BECAUSE THEY

[01:30:01]

CONTRIBUTED TO THEIR CAMPAIGNS BUT BECAUSE THEY ARE RIGHT FOR THE COUNTY HOW DO WE SEPARATE THAT?

>> IN SCORING WHEN THE REVIEW COMMITTEE SCORES PERSONAL SERVICES OR ANY OTHER POOL WE HAVE THERE IS A SCORING CRITERIA THAT THEY DO REVIEW THEM BY. EACH OF OUR ENGINEERING FIRMS THEY DON'T NECESSARILY OFFER THE EXACT SAME SERVICES IN ENGINEERING SO ONE MY BE RANKED HIGH AND MAYBE THEY PROVIDE AN OVERALL LIKE ALL SERVICES OR SOME ARE VERY SPECIFIC TO A SPECIFIC NICHE. SO THAT COULD BE WHY THEY SCORED THE WAY THEY DID. I WILL SAY THAT THE GRANTS DEPARTMENT REVIEW THESE AND TO MY KNOWLEDGE NOBODY ON THE DAIS REVIEWED THESE SELECTIONS.

>> I WOULD SAY THAT WHENEVER THE SERVICES POOL YOU'RE LOOKING AT AND WILL HAVE A CONVERSATION LATER TODAY. I SPENT WILL BE THE BETTER PART OF THREE MONTHS GOING THROUGH AND DOING SCORES WERE 270 INDIVIDUALS SOURCED AND WE SET A MINIMUM LEVEL I BELIEVE

WHAT WAS THE MINIMUM SCORE? >> 60 EQUALS MEETING ALL THE REQUIREMENTS SO THAT'S WHY 60 AND ABOVE.

>> I DON'T BELIEVE I HAVE EVER HAD A SELECTION FOR HALF SINCE I HAVE BEEN ON THE COURT BUT I WILL SAY THEY'RE THE ONES WHO WORKED WITH THE CITY OF AUSTIN AND THE CITY OF TRENTON AND MAY BE THE CITY OF KYLE WHEN WE DID ONION CREEK FLOODPLAIN MITIGATION MANAGEMENT PROGRAM AND HAVE A WORKING KNOWLEDGE OF WHAT WE HAVE DONE IN THE PAST. AGAIN I DON'T KNOW ANYTHING ABOUT THIS SPECIFIC ITEM BUT THEY HAVE DONE QUITE A BIT OF WORK IN THE PAST RELATIVE AND SPECIFIC TO WATER AND FLOOD MITIGATION AND WATER CONSERVATION.

>> COMMISSIONERS ANYTHING ELSE YOU WANT TO CONTRIBUTE BEFORE WE

VOTE? >> NO. WE ACTUALLY HAVE ANOTHER AGENDA ITEM ABOUT THIS POOL TODAY. IF IT IS OKAY WITH THE COURT I WOULD LIKE IN LIGHT OF THE ITEM TO PULL THIS ONE OF THE COURT IS AMENABLE AND BRING IT BACK LATER.

>> TO TABLE THIS ITEM? >> YES IF THE COURT IS WILLING TO THAT WOULD BE THE REQUEST BASED ON A DIFFERENT AGENDA

ITEM. >> WE WANT TO SAY SOMETHING? WE

[J.17. Discussion and possible action to approve the revised polling locations and schedule for the November 4, 2025 election as presented in the back-up documents, including the removal or relocation of the following locations: Sunfield Station, Driftwood Community Center, Dripping Springs ISD Center for Leaming and Leadership, and the LBJ Student Center at Texas State University. SMITH/DOINOFF (Part 1 of 2)]

WILL TABLE THE AGENDA ITEM UNTIL WE OPEN THE NEXT ONE. NEXT ON

THE LIST IS J 17. >> DISCUSSION AND POSSIBLE ACTION TO IMPROVE REVISED POLLING LOCATIONS SCHEDULE NOVEMBER 4, 2025 ELECTION AS PRESENTED INCLUDING THE REMOVAL OR RELOCATION OF THE FOLLOWING LOCATIONS. SON FIELD STATION, DRIFTWOOD COMMUNITY CENTER, DRIPPING SPRINGS ISD CENTER FOR LEARNING AND LEADERSHIP AND THE LBJ STUDENT CENTER TEXAS STATE

UNIVERSITY. >> SO MOVED.

>> SECOND. >> MOTION AND A SECOND.

COMMISSIONER? >> THANK YOU. I BELIEVE JENNIFER

IS HERE WITH ELECTIONS . >> ACTUALLY I JUST REMEMBERED I MAY HAVE COMMENTS ON THE ITEM. TRYING TO SORT THROUGH THE STACKS. LET ME GET THOSE OUT OF THE WAY IT IS CUSTOMARY TO HEAR

THOSE FIRST. >> PUBLIC COMMENT FROM JESSICA

DURNEY OF TRENTON. >> LAST NAME PLEASE?

>> MY NAME IS JESSICA DURNING RESIDENT OF SANTO, OUR COMMUNITY IS HOME TO THOUSANDS AND IS RECOGNIZED BY AUSTIN BUSINESS JOURNAL IN 2024 AS THE FASTEST-GROWING RESIDENTIAL NEIGHBORHOOD IN THE AUSTIN AREA, SON FIELD STATION IS CONVENIENT AND ACCESSIBLE VOTING LOCATION FOR OUR NEIGHBORHOOD WE HAVE CONFIRMED IT IS FULLY ADA COMPLIANT AND OFFERS A COVERED AWNING FOR EASY ACCESS REMOVING THIS LOCATION WAS DISADVANTAGED TO THOUSANDS OF VOTERS REPUBLICAN, DEMOCRAT AND INDEPENDENT ALIKE. AND IT WOULD BE QUITE FRANKLY UNFAIR, THE NEXT CLOSEST OPTION TRENTON CITY HALL REQUIRES A LONG WALK AND WAIT TIME AND PRESENT GREATER ACCESSIBILITY CHALLENGES THAN THE SON FIELD STATION. I STRONGLY URGE YOU TO KEEP SON FIELD STATION IS A VOTING LOCATION TO ENSURE FAIR AND EQUITABLE ACCESS FOR SON FIELD AND THE MANY SURROUNDING COMMUNITIES THAT IT SERVES, THANK YOU FOR YOUR

[01:35:01]

CONSIDERATION. AND I HAVE A PUBLIC COMMENT FROM JENNIFER % KING OF BUDA. PUBLIC COMMENT AGAINST ITEM 217 I AM WRITING BECAUSE I AM DEEPLY CONCERNED ABOUT THE PROPOSAL TO REMOVE SON FIELD STATION AS A EARLY VOTING LOCATION DAYS BEFORE VOTING BEGINS. AS A PARENT FINDING TIME TO VOTE IS NOT EASY SOMETIMES IT ENTAILS DRIVING LONG DISTANCE WITH HUNGRY CRYING KIDS AND WAITING IN LONG LINES ALONG WITH A PRAYER THAT YOU HAVE ENOUGH SNACKS AND ACTIVITIES TO HOLD THEM OVER TO YOU CAN BE PARTICIPATING AS A MEMBER OF SOCIETY. HAVING A POLLING PLACE IN THE NEIGHBORHOOD MAKES ALL THE DIFFERENCE IT ALLOWS WORKING PARENTS, CAREGIVERS AND FAMILIES LIKE MINE TO PARTICIPATE IN DEMOCRACY WITHOUT HAVING TO SACRIFICE HOURS AND SANITY. THAT WE DON'T HAVE. SON FIELD IS NOT A SMALL NEIGHBORHOOD, THERE'S OVER 5000 RESIDENTS WHO COULD BENEFIT FROM THE VOTING SITE, REMOVING IT WOULD MAKE IT HARDER FOR THOUSANDS OF US TO CAST BALLOTS CONVENIENTLY WITH ACCESSIBILITY. I ALSO UNDERSTAND SON FIELD STATION IS ADA COMPLIANT AND ACCESSIBLE SO THE REASONING BEHIND REMOVAL DOES NOT SEEM TO ADD UP INSTEAD OF TAKING POLLING PLACES AWAY WE SHOULD BE DOING EVERY THING POSSIBLE TO EXPAND ACCESS AND MAKE VOTING EASIER FOR EVERY ELIGIBLE VOTER. PLEASE DO NOT TAKE AWAY THIS RESOURC FOR THE COMMUNITY, KEEP SON FIELD STATION AS A EARLY VOTING SITE BECAUSE DEMOCRACY WORKS BEST WHEN EVERYONE HAS A FAIR CHANCE TO BE HEARD. THANK YOU. AND I HAVE ONE FROM GREG MCCARTY OF YOU TO. AND WRITING ABOUT THE AGENDA ITEM J 17 CONCERNING REMOVING SEVERAL POLLING PLACES APPROVED IN AUGUST FOR THE NUMBER FOUR SELECTION. MY SPECIFIC CONCERN IS FOR THE SON FIELD STATION LOCATION WHICH SON FIELD AND OTHER EAST BUDA RESIDENTS HAVE RELIED ON TO CAST THEIR BALLOTS FOR YEARS, PRECINCT TO COMMISSIONER HAS BEEN IN TOUCH WITH THE SON FIELD STATION AND HAS BEEN ASSURED THEY ARE ADA COMPLIANT UNLESS THE STATION POLLING LOCATION IS SUBJECT TO CLOSER UNDER SB 985 I STRONGLY URGE YOU TO KEEP IT OPEN AND TO KEEP VOTERS IN EAST AUSTIN TO CAST THEIR BALLOTS AS EASILY AS POSSIBLE, THANK YOU.

>> ANYONE ELSE ON THAT FRONT? I HAD SOME OF THOSE PUBLIC COMMENT PARTICIPATION FORMS EARLIER AND I HAD SEVERAL SPOTTED . I DON'T WANT TO MISS SOMEONE WHO HAS BEEN HERE FOR ONE HOUR OR DROVE FOR AN HOUR. SIGNED UP TO SPEAK I HAVE OVERLOOKED YOU BEFORE WE ARE GOOD ON THIS FRONT, SO WE HAVE THE AGENDA ITEM OPENED. WE HAVE THE COMMISSIONER SPEAKING THERE.

>> JENNIFER IF YOU COULD APPROACH THE PODIUM I WOULD APPRECIATE IT. JENNIFER REACHED OUT TO ME TWO WEEKS AGO PRIOR TO THE AGENDA CLOSING DEADLINE TO NOTIFY ME AT LEAST TWO OF THE POLLING LOCATIONS IN MY PRECINCT , EVEN ONE JUST RECENTLY RENOVATED DOES NOT MEET ADA STANDARDS AFTER GOING THROUGH THE AUDIT. I DON'T WANT TO MOVE ANY POLLING LOCATIONS. MY PREFERENCE IS TO NOT MOVE ANY OF THESE , IF WE CAN MAKE THEM COMPLIANT , THAT'S NOT THE CASE WITH ANY OF THE LOCATIONS. WITH THE EXCEPTION OF THE UNIVERSITY'S THEY HAVE DONE A TOUR AT THE UNIVERSITY, IDENTIFIED ITEMS THAT NEED TO BE FIXED AND THAT INCLUDES MOVING A BUS STOP, DOING PARKING.

THERE'S A LOT OF OTHER ISSUES THAT ARE AT PLAY ON INDIVIDUAL LOCATIONS THAN I EVER KNEW OF, GIVEN THE FACT WE SIGNED THE AGREEMENT WITH THE JUSTICE DEPARTMENT UNDER THE PREVIOUS ADMINISTRATION, WE HAVE TO HAVE AUDITS AND WHEN THE OTHERS CAME BACK THESE ARE THE LOCATIONS. SOME OF THE ITEMS IN MY PRECINCT , THE PARKING SPOTS ARE TOO FAR FROM THE BUILDING, THEY CANNOT BE MOVED AT THE , AT THE ADMINISTRATION BUILDING . THE DRIFTWOOD COMMUNITY CENTER, THE RAMPS ARE INCORRECT, THE PARKING IS NOT SUFFICIENT AND IT COMES DOWN TO THE SLOPE OF THE PARKING LOT THAT'S THE PROBLEM. WE WOULD HAVE TO REDO THE PARKING LOT TO GET IT ADA COMPLIANT SO I WANTED JENNIFER TO BRING A LIST AND WALK THROUGH THE INDIVIDUAL AUDITS BECAUSE FOR EXAMPLE SON FIELD STATION I AM SHOCKED IT DOES NOT MEET STANDARDS. BUT THERE WERE THINGS, THE GREATS IN THE PARKING LOT THE GAPS, THINGS LIKE THAT, THAT I WOULD NEVER ANTICIPATE AND I WANT THE PUBLIC TO KNOW THAT WE DON'T WANT TO MOVE THESE POLLING LOCATIONS. I HAVE WORKED TIRELESSLY IN PRECINCT 4 OVER THE LAST AT LEAST SIX YEARS TO IDENTIFY ADDITIONAL POLLING LOCATIONS. WE

[01:40:04]

GOT KICKED OUT OF EVERY SINGLE RETIREMENT CENTER. WE HAVE BEEN ABLE TO GO BACK INTO ONE. WE DON'T HAVE ANY LOCATIONS IN SCHOOLS THAT ARE ACTIVE SCHOOLS. IN MY PRECINCT AND I CANNOT GET THEM TO GO BACK TO IT. SO WE HAVE TRIED TO BE INVENTIVE ON GETTING THOSE ADDITIONAL POLLING LOCATIONS IN MY PRECINCT AND THIS FINDING BY THE JUSTICE DEPARTMENT ON THESE AUDITS IS A KICK IN THE TEETH TO ME AND THE REST OF US WHO HAVE TRIED SO

HARD TO DO THIS. >> HAYS COUNTY ELECTIONS ADMINISTRATOR. THE LAST THING ANY OF US WANT TO DO IS COME UP HERE A WEEK BEFORE EARLY VOTING AND CHANGE POLLING LOCATIONS. WE HAVE EVERY LOCATION WE WERE TOLD WE COULD NOT USE BY THE DEPARTMENT OF JUSTICE , WE HAVE WORKED TIRELESSLY WITH OUR EXPERTS THAT WE WORK WITH THE DOJ WITH AN GENERAL COUNSEL OFFICE. AND OTHER SAKEHOLDERS TO MAKE SURE WE COULD FIND SOLUTIONS. AND THE ONE LOCATION THAT WE HAVE NOT FOUND A SOLUTION FOR ALL THAT WE HAVE FOUND A WAY TO RELOCATE THAT LOCATION IS SON FIELD. I HAVE WORKED WITH COMMISSIONER OFFICE ON THIS BECAUSE HE HAS INTEREST IN MAKING SURE THAT POLLING LOCATION OR SOMETHING IN THE AREA THAT IS EASY FOR THE VOTERS THAT IS IN EFFECT FOR THE SELECTION. WE CANNOT MAKE ALL THE AREAS OF SON FIELD COMPLIANT IN TIME FOR THE ELECTION SO WHAT WE HAVE DONE WE WENT TO THE HOLIDAY INN EXPRESS, THEY ARE RIGHT UP THE ROAD ON MAIN STREET FROM SEINFELD. THEY DO HAVE SOME SPACE THEY ARE WILLING TO LET US USE FOR THE ELECTION FOR THIS ELECTION AND THAT IS A SEVEN TEMPORARY SOLUTION FOR THE SELECTION. OF COURSE THERE IS A COST ASSOCIATED BECAUSE IT IS A HOTEL AND THEY MAKE MONEY ON RENTAL SPACE. SO THE COST FOR THE RENTAL SPACE IS $4200. WE DO PAY SON FIELD $1500 FOR THE USE OF THEIR FACILITY. AND SOMETHING I WANT TO MAKE CLEAR ON THIS ITEM IS THAT EVERYTHING WE ARE SUGGESTING TODAY IS TEMPORARY.

WE ARE NOT PLANNING TO NEVER HAVE THE LOCATIONS AGAIN THESE ARE JUST LOCATIONS THAT WE CANNOT BRING INTO COMPLIANCE UNDER THE DEPARTMENT OF JUSTICE GUIDELINES FOR THE ADA FOR THIS ELECTION. SO WE HAVE SPOKEN WITH SON FIELD. I UNDERSTAND PEOPLE 1 ARE CALLING SON FIELD AND ASKING ABOUT COMPLAINTS AND I GUESS I WOULD SAY I WANT TO WARN THE PUBLIC NOT TO DO THAT, SON FIELD IS VERY OPEN TO FIXING THE AREAS OF CONCERN AND WORKING WITH THE COUNTY TO DO THAT BUT IF WE OVERWHELM THEM WITH PHONE CALLS AND THINGS LIKE THAT, THEY ARE A PRIVATE BUILDING AND MY FEAR IS THEY MAY SHY AWAY IN THE FUTURE OF BEING USED AS A POLLING LOCATION. WE ARE WORKING WITH THEM ABOUT MAKING SOME PERMANENT REMEDIES THAT WOULD NOT HAVE A IMPACT ON THEIR PRIVATE BUSINESS RENTERS THAT THEY HAVE IN THE BUILDING. AND MAYBE KEEP THEM IN MIND WE HAVE TO KEEP AND WORK WITH THOSE RENTERS AS WELL. TO MAKE SURE WHATEVER CHANGES WE ARE MAKING IS NOT IMPACTING

THOSE BUSINESSES. >> YES, I HAVE BEEN WORKING WITH JENNIFER ABOUT FINDING ADDITIONAL LOCATION. IT IS UNFORTUNATE THERE'S NOT A LOT OF INFRASTRUCTURE ON THAT SIDE OF TOWN. THERE IS NO COMMUNITY CENTER OR LIBRARY. WE CANNOT USE THE SCHOOLS IN THE AREA. SO WE ARE VERY LIMITED. SO I FEEL THAT YOU KNOW, USING THE HOLIDAY INN IS THE BEST SOLUTION FOR THIS ELECTION BECAUSE I WOULD RATHER HAVE SOMETHING THAN NOTHING. AND IT IS COMPLIANT AND THERE'S A DIFFERENCE BETWEEN ADA COMPLIANCE AND ELECTION ADA I HAVE LEARNED. SO I HOPE THE COURT IS WILLING TO MAKE THE CHANGE AND PAY THE COST SO WE

CAN HAVE THAT ELECTION THERE. >> THANK YOU, JUDGE. I WANTED CLARIFICATION ON THE STUDENT CENTER. BECAUSE IT APPEARS WE ARE ABLE TO USE IT AND IF THIS WAS THE MOST UPDATED SHEET YOU SENT ONE SAYS 301 STUDENT CENTER DRIVE AND THE OTHER SAYS 601

UNIVERSITY DRIVE. >> IT IS THE REGULAR SIDE AT

LBJ. >> I WANTED TO MAKE CERTAIN.

[01:45:03]

>> LET ME GO DOWN THE LIST. >> I WANT TO STAY IN THE

PATTERN, COMMISSIONER HAMMER? >> YOU PRETTY MUCH ANSWERED THE QUESTIONS. WHENEVER THE DOJ MADE RLES WHAT YEAR WAS THAT WE ARE

GOING OFF OF? >> THEY CAME IN 2003 THE DEPARTMENT OF JUSTICE IN 2003 CAME AND DID ASSESSMNT OF POLLING LOCATIONS IN MAY ELECTIONS. SINCE THEN WE HAVE ENTERED A SETTLEMENT AGREEMENT. WE HAVE ALSO ASSESSED THE REST OF POLLING LOCATIONS AND ANY NEW LOCATION SINCE THEN.

>> I HAVE GOTTEN CALLS ON THEM BUT NONE OF THEM ARE IN MY

PRECINCT. >> ELECTIONS ARE A BIG DEAL WITH EVERYTHING GOING ON ESPECIALLY TWO WEEKS BEFORE PRIMARY. THIS IS SADLY CHRONIC . SO TO DOUBLE CHECK WHAT YOU HAVE SAID SO FAR ALL ELSE ARE FINE THE ONLY ON THE CHOPPING BLOCK IS SON FIELD

CORRECT? >> NO.

>> LET ME. >> ALL LOCATIONS HAVE SOME KIND OF TEMPORARY REMEDY IN PLACE OF THE LOCATIONS ARE 100% GREAT.

>> ALL OF THE LOCATIONS THAT ARE ON THE LIST THAT COMMISSIONER INGALSBE PRESENTED WITH WHICH ONE HAD THE WRONG ADDRESS FOR THE UNIVERSITY. ALL OF THOSE LOCATIONS WILL BE VALID AND USED TO START PRIMARY ELECTIONS? IS THAT RIGHT?

>> NO. THAT'S WHY I SAID LET ME RUN THROUGH THE LIST.

>> I DON'T WANT TO GET TOO FAR AWAY. FROM THE ADA COMPLIANCE ANGLE I THOUGHT WE GOT RID OF DEI. I THINK INCLUSION IS PART OF ADA BUT THAT'S OKAY. WE CAN WALK AND CHEW GUM AT THE SAME TIME. YOU CAN YOU TURN THAT MICROPHONE ON? IF YOU'LL STATE YOUR NAME AND TITLE FOR THE VIEWING PUBLIC.

>> DIRECTOR OF DEVELOPMENT SERVICES.

>> AS THE DIRECTOR OF DEVELOPMENT SERVICES YOU ARE CHARGED WITH , YOUR DEPARTMENT IS CHARGED WITH ENSURING THAT STRUCTURES BUILT IN THE COUNTY, THAT YOU OVERSEE THROUGH OTHERS

ARE ADA COMPLIANT IS THAT RIGHT? >> THAT IS NOT DEPARTMENT PURVIEW. WE DON'T ANSWER THE COMPLAINTS OF ADA FROM ANY

ACCESSIBILITY STANDPOINT. >> WHO GETS THAT IN THE COUNTY

FOOTPRINT. >> THAT COULD BE AN ITEM OVERSEEN FROM A B FIRE CODE IN SOME CAPACITY BUT AS FAR AS WHAT WE DO OUR MAIN PREMISE LOOKING AT THE INSPECTION AND PERMITTING IS SOLELY FOCUSED ON PREDICATIVE THE IMPACT A SPECIAL FLOOD

HAZARD AREA. >> VERY GOOD AND I KNOW COMMISSIONER COHEN MENTIONED THERE MAY BE A DOUBLE STANDARD ADA COMPLIANCE AND ELECTIONS ADA COMPLIANCE WHICH I CONSIDER RIDICULOUS PERSONALLY AND I'M SORRY THIS IS GETTING OLD. I HAVE BEEN HERE ENOUGH TIME WHERE I'M THINKING IT'S GETTING OLD TO HAVE THIS ON THE 11TH HOUR YET AGAIN WE HAD TO MOVE BOXES AROUND AND GO TO THE HOLIDAY INN EXPRESS. DON'T HAVE THESE PROBLEMS IN OTHER PARTS OF THE COUNTY? ALSO THE COUNTYWIDE LENS I DON'T KNOW THE TITLES THAT I CARRY THERE ARE SO MANY. CHAIR OF THE ELECTIONS COMMISSION AND OTHER THINGS WITH SO MANY SPACES THROUGH SO MANY PRECINCTS I'M NOT SURE WHY YOU DID NOT LOOP ME INTO SPONSOR THIS TO ENGAGE WITH TO SEE THE HOLISTIC COUNTYWIDE LENS BECAUSE YOU KNOW I TALKED WITH YOU ON THE PHONE A COUPLE DAYS AGO, YOU KNOW I HAVE BEEN GETTING ROASTED OVER THIS AND HAVE TO COME EDIT AS FLAT-FOOTED AS THE REST OF THE COMMITTEE AND I'M NOT A FAN OF THAT. SO YOU CAN HUMOR ME AND I KNOW YOU HAVE MORE TO SAY BUT I WANT TO GET THAT OUT OF THE WAY.

>> I DO WANT TO INTERJECT ONE THING. THE POINT YOU TRIED TO MAKE THAT THIS WAS TARGETED ONE AREA I LOSE MORE POLLING LOCATIONS IN MY PRECINCT BECAUSE OF THE CHANGES THAN ANY MEMBER OF THE COURT. IT IS PHYSICALLY WRITTEN INTO THE TITLE OF THE AGENDA ITEM TO SAY IT IS TARGETED TO ONE SIDE OF THE

[01:50:06]

COUNTY OR NOT IT IS NOT ONLY UNTRUE IT IS NOT FACTUAL.

>> LET'S HEAR IT GO THROUGH THE LIST.

>> I WILL BE HAPPY TO EXPLAIN WHY I ASKED COMMISSIONER SMITH TO SPONSOR THIS AND IT IS JUST AS YOU SAID BECAUSE HE IS LOSING TWO POLLING LOCATIONS ONE OF WHICH WILL NOT BE REPLACED AND SO AS FAR AS I WAS CONCERNED HE WAS THE ONE I WOULD NEED TO SPEAK WITH ON THIS FIRST. I DO NOT MAKE THESE DECISIONS POLITICALLY AND THE ADA COMPLIANCE PIECE OF THIS IS CERTAINLY OUTSIDE OF MY REALM OF CONTROL AND FRANKLY THE COURT'S REALM OF CONTROL. WHERE WORKING UNDER A SETTLEMENT AGREEMENT THAT HAVE BEEN WORKING CLOSELY WITH THE GENERAL COUNSEL'S OFFICE ON SO THIS IS NOT FUN FOR ANYBODY AND THE TIMING IS NOT FUN FOR ANYBODY, BUT WHEN YOU DID CALL I TOOK YOUR CALL AND I DO EXPLAIN TO YOU WHAT WAS HAPPENING AND I'M ALWAYS WILLING TO DO THAT WITH ANYBODY ON THE COURT. BUT I DID APPROACH THE COMMISSIONERS THAT HAD POLLING LOCATIONS IN THE AREAS

WE WERE TALKING ABOUT. >> YOU KNOW THAT IS ALSO ME.

>> YOU ARE THE COUNTY JUDGE BUT THIS IS THEIR COMMISSIONER

PRECINCT. >> I THINK THAT WOULD BE A GOOD COURTESY MOVING FORWARD TO INCLUDE ME IN YOUR CONVERSATION, YOU CAN DO THAT. SO HOW LONG HAVE WE HAD WITH, HOW LONG HAVE WE HAD THIS INFORMATION ABOUT SON FIELD BECAUSE TO BE COMPLAINT COMMISSIONER SMITH IS TALKING ABOUT REPAVING THE PARKING LOT, REDOING RAMPS , REDOING SLOPES

>> ALL OF WHICH ARE PART OF IT. PARTICULARLY THAT'S WHY I WANTED TO GO THROUGH THE LIST THE DRIPPING SPRINGS ISD THE PARKING LOT IS OUT OF COMPLIANCE IT IS TOO SLOPED, SLOPES AND THE WAY THE GROUND SETTLES WHICH PRODUCES GAPS IN CONCRETES AND SIDEWALKS THOSE ARE THE BIGGEST THINGS WE BATTLE. THOSE ARE RULES AND GUIDELINES THAT ARE SET UP THAT ARE LITTLE BIT DIFFERENT THAN IF YOU WERE ASKING SUNFIELD OR THE SCHOOL DISTRICT IF THEY'RE NOT COMPLIANT, THEY ARE NOT JUST LOOKING AT THOSE THINGS. ANOTHER THING FOR POLLING LOCATIONS THAT THE DEPARTMENT OF JUSTICE IS LOOKING AT IS THE ROUTE FROM THE RIGHT-OF-WAY TO THE POLLING LOCATION, IF A POLLING LOCATION IS SITUATED WITHIN A RESIDENTIAL AREA SO WE HAVE A FEW OF THOSE AND THOSE PARTICULAR BUILDINGS HAD MUCH MORE SCRUTINY AND SUNFIELD IS ONE OF THEM THEY HAD TO COMPLY WITH. THESE ARE NOT RULES WE SET AS THE COUNTY THAT I SET AT THE ELECTION OFFICE THIS IS A FEDERAL GOVERNMENT COMING DOWN TO TELL US HOW WE

HAVE TO COMPLY WITH THE RULES. >> ON THAT NOTE, BECAUSE I'M ANSWERING QUESTIONS IN MY HEAD AND THE ONES I HAVE WRITTEN. HOW DOES IT LOOK IF WE DON'T SUPPORT THIS? TELL US THE

RIPPLES, >> IF YOU DON'T VOTE WE SET OURSELVES UP FOR A LAWSUIT AND I THOUGHT WE WERE GOING TO EXECUTIVE SESSION TO TALK ABOUT THAT SETTLEMENT.

>> I WILL NOT CALL THE VOTE BUT THERE ARE MANY PEOPLE ONLINE AND PEOPLE ARE DRIVEN OVER ONE HOUR ONE WAY TO BE PART OF THE CONVERSATION IT WAS ASKED TO GO AFTER EXECUTIVE SESSION BECAUSE OF MY RESPECT FOR ALL CITIZENRY I SAID TO THE LEGAL I WILL OPEN IT, WE WILL HAVE INFORMATION SHARING AND I WON'T CALL THE VOTE SO THOSE WHO WANT TO KNOW MORE BECAUSE TOO MANY KNOW NOTHING. THEY WILL HAVE A CHANCE TO HEAR IT. THAT'S THE PATH I'M CHOOSING AND IT WILL NOT CALL THE VOTE UNTIL AFTER EXECUTIVE SESSION BUT IT IS STILL GENERALLY FRUSTRATION I KNOW YOU KNOW THAT, I KNOW YOU KNOW THAT AND IT DOES NOT SEEM IT DOES NOT SEEM WE ARE DOING ANYTHING WE CAN IN THE SPACE FOR COMING OUT IF SOMEONE HAS A SLOPE ISSUE LIKE THE CRATES ARE TOO WIDE IN THIS PART OF THE PARKING LOT I WANT TO CHOOSE THAT SPOT TO PARK IN BUT I HAVE ADA NEEDS TO NOT HAVE THE CAPACITY TO COME GET THESE TO VOTE IN THEIR CARS?

>> ABSOLUTELY. >> WE HAVE TO DELETE AN ENTIRE SUNFIELD STATION FOR EXAMPLE? BUT NOT EXTEND COMMUNICATION TO ANYONE COMING OUT THAT'S HAVING TROUBLE?

>> WE ENGAGE THE PUBLIC ON THE TIME ON THINGS WE HAVE IN PLACE AND WE DO HAD CURBSIDE VOTING BALLOT BY MAIL VOTING ORDER PRIORITY WE'VE BEEN PUTTING THIS ON THE WEBSITE. NONE OF THIS TAKES AWAY A PERSON WITH DISABILITIES HAS TO BE ABLE TO ENTER A POLLING LOCATION AND BOW INDEPENDENTLY.

>> OR WE CAN COME TO THEM. >> THAT'S NOT ONE OF THE THINGS

[01:55:04]

IN OUR SETTLEMENT AGREEMENT. >> YOU GOT IT.

>> I JUST WANT TO CLARIFY A COUPLE OF THINGS. FOR THE FOUR LOCATIONS LISTED, SUNFIELD, DRIPPING SPRINGS ISD CENTER FOR LEARNING AND LEADERSHIP AND LBJ, SUNFIELD IS BEING MOVED PURSUANT TO THE COURT DECISION WE PROPOSE TO BE MOVED TO HOLIDAY INN, DRIFTWOOD COMMUNITY CENTER WOULD BE REMOVED , DRIPPING SPRINGS ISD CENTER FOR LEARNING AND LEADERSHIP WOULD BE MOVED TO A SECOND LOCATION WITHIN PATRIOT HALL TWO LOCATIONS AT PATRIOT HALL AND LBJ STATUS QUO I WANT TO CLARIFY THAT. IT WOULD BE ONE OF THE FOUR BEING REMOVED TWO RELOCATED AND STATUS QUO FOR THE OTHER. WANT TO MAKE SURE THAT CLEAR.

>> ONE LOCATION NOW WHICH IS THE LIST I WOULD TRY TO GO THROUGH

BEFORE. >> AT THE COURT DECIDES TO MOVE FORWARD THE PRECINCT BALANCE WOULD REMAIN STATUTORILY

COMPLIANT. >> CAN YOU TAKE TWO MINUTES AND FOR THE FOUR LOCATIONS WE ARE DISCUSSING TODAY READ THROUGH OR PULL THE TALKING POINTS OUT OF THE AUDIT AS TO WHY THEY ARE NONCOMPLIANT? I SAY THAT AS SUNFIELD IS A GOOD EXAMPLE THE IST BUILDING CAN SOMEONE TURN OFF THE PHONE PLEASE.

Ú>> BAYLESS LET'S HELP THEM OUT. >> IN DOING SO BECAUSE AGAIN THE IST BUILDING IN DRIPPING SPRINGS IS A PERFECT EXAMPLE THEY WENT THROUGH RENOVATION AND THIS CONSTRUCTED A ROOM IN THE BUILDING FOR POLLING. THAT WAS DONE BECAUSE WE HAVE BEEN WORKING WITH THEM FOR YEARS TO SAY IF YOU WANT US TO HOST YOUR ELECTION WE NEED ANOTHER POLLING LOCATION AND THEY DID THAT. SO MY FRUSTRATION IS JUST AS HEAVY THAT IS A UNUSABLE LOCATION.

WOULD YOU MIND WALKING THROUGH THOSE TO GET CLARIFICATION BECAUSE I HAVE WALKED THROUGH THEM WITH JENNIFER BUT I THINK IT WOULD BE GREAT FOR THE GENERAL PUBLIC TO HEAR.

>> IN DRIPPING SPRINGS ISD THE REASON THAT LOCATION CANNOT BE MADE COMPLIANT IS BECAUSE OF THE SLOPE IN THE PARKING LOT. SO IT'S GOING TO TAKE RESURFACING AND LEVELING OUT IN ORDER TO MAKE THAT COMPLAIN. I'VE SPOKEN WITH THE SUPERINTENDENT AND SHE IS VERY INTERESTED IN BEING ABLE TO DO THAT AS A LONG-TERM

SOLUTION. >> WHAT DEGREE OF SLOPE

DIFFERENCE DO YOU KNOW? >> I DON'T KNOW THE DIFFERENCE

BUT IT IS MORE THAN 2%. >> IF YOU KNOW THE PARKING LOT OR THE LOCATION IT IS THE PARKING LOT AND THE DESIGNATED POLLING AREA NEXT TO THE ROOM AND I HAD THREE KIDS THAT GO THROUGH THAT, IT IS A FORMER SCHOOL. THE PARKING LOT SLOPES DOWNWARD. I CAN SEE WHY THAT WOULD BE AN ISSUE , BUT AGAIN THIS WAS ONE OF THE BIG ITEMS WHICH GOING TO TAKE TENS OF THOUSANDS OF DOLLARS TO SOLVE THAT LOCATION. AND THE TIME TO DO IT AND THEY'RE WILLING TO WORK WITH US, LBJ I WOULD SAY AND I WILL LET YOU FINISH, LBJ DID A PHENOMENAL JOB AFTER THE WALK-THROUGH SING WE CAN MAKE THE CHANGES AND THEY WERE SHOCKED THAT THEY WERE OUT OF COMPLIANCE. BUT THEY AGREED THEY WERE A BUST OFF AND OTHER THINGS TO COME INTO COMPLIANCE.

>> LBJ HAD SLOPE ISSUES AS WELL OBVIOUSLY IT HAD OTHER ISSUES WITH THRESHOLDS AND THE WHOLE PARKING GARAGE WAS OUT OF COMPLIANCE. WHAT WE DID AS COMMISSIONER STATE -- SMITH STATED WE WILL PUT A TEMPORARY SPOT IN THE CIRLE BY WHERE WE GO UP TO THE POLLING LOCATION, THE RAMP IT IS NOT THE BICYCLE BUT THE OTHER PARKING GARAGE. AND THEY ARE PUTTING, ACTUALLY THE WHOLE SIDEWALK IS OUT OF COMPLIANCE THEY ARE PUTTING A TEMPORARY SIDEWALK TO MAKE IT COMPLIANT AT THAT LOCATION AND OTHER RAMPS AND ISSUES OVER THE THRESHOLD TO THE DOOR SO WE RELOCATING THINGS AND THEY'RE PUTTING INVESTMENT INTO MAKING THAT LOCATION COMPLIANT FOR THE SELECTION. AND LET ME FINISH THE LIST. THE OTHER ONE WAS DRIFTWOOD COMMUNITY CENTER. I MEAN, THAT BUILDING HAS NOT BEEN COMPLIANT FOR QUITE SOME TIME.

WE QUIT USING IT A WHILE BACK BECAUSE OF THAT , HOWEVER, BECAUSE WE HAVE SUCH A DIFFICULT TIME FINDING LOCATIONS, IT IS VERY VERY HARD TO FIND THEM IN DRIPPING SPRINGS ESPECIALLY FOR VOTING VOTING. WE DID UTILIZE THAT LOCATION AND IT IS THE

[02:00:05]

SLOPE OF THE DRIVEWAY IT IS THE RAMPS IT IS THRESHOLDS AND ALL THE THINGS THAT A PERSON WITH DISABILITIES WOULD HAVE TO GO ACROSS TO GET INTO THE POLLING LOCATION AND MAKE IT DIFFICULT.

AND THEN I AM MISSING LBJ? SUNFIELD HAS A WHOLE LIST OF THINGS. LET ME GO THROUGH THIS AND THEN WE WILL TALK ABOUT THE DIFFERENCES BETWEEN THE POLLING PLACE AND REGULAR ADA ACCESSIBILITY. SUNFIELD HAD ISSUES BECAUSE IT IS IN A RESIDENTIAL AREA THE PATH FROM THE RIGHT-OF-WAY INTO THE POLLING LOCATION HAD TO CROSS TRAFFIC AND THEN ON THE SIDEWALKS , THERE IS DRAINAGE GRATES ALONG THE WAY OF THE SIDEWALK THAT ARE THICKER THAN HALF INCH THAT IT CAN BE. ALL OF THE MATS IN FRONT OF THE BUSINESSES WERE NOT ADA COMPLIANT SO THIS WOULD HAVE TO BE PULLED UP . THERE WERE ISSUES WITH WHERE THE PARKING WAS FOR SOME FIELD AND THEN ALSO THERE WERE SOME RAMPS MISSING THE NEED TO BE PLACED AND THEN THE WALKWAY UP TO THE POLL I'M GOING OUT OF MY BRAIN I DON'T

HAVE THE REPORT HERE. >> WE WILL TABLE THIS SO AND WE TALK ABOUT IT PLEASE OF THE LIST AVAILABLE SO EVERYONE CAN HEAR

IT. >> WE WILL TALK ABOUT THAT IN EXECUTIVE SESSION. THE WALKWAY UP TO SUNFIELD WAS NONCOMPLIANT WE HAVE TO CREATE A WALKWAY IN THE AREA THAT WILL BE COMPLIANT WE WOULD CREATE IT AND PUT SIGNAGE THAT WAY AND THEN THERE WERE SPACES WITHIN THE FACILITY ITSELF THAT WERE TOO SMALL FOR AND MANEUVERABILITY , THEY DID NOT COMPLY WITH MANEUVERABILITY.

THE MEASURES THAT HAD TO BE IN PLACE AND THEN THERE WHOLE FRONT DESK WAS WAS A PROTRUDING OBJECT WOULD HAVE TO BE CONED OFF AROUND THE FRONT DESK SO EVERYTHING WE WERE ASKED TO DO WITH THINGS THAT IMPACTED THE THINGS THEY DO ON A DAILY BASIS AND THEN ALSO PRIVATE BUSINESSES RENT FROM THEM I BELIEVE FOR THE MOST PART THAT WAS THE THINGS THAT WERE LISTED IN THE REPORT.

THEY WERE NOT THINGS WE COULD FIX BEFORE THIS ELECTION. IN ORDER TO USE THAT FACILITY. THE NEXT THING IS GOING TO TALK ABOUT IS IF YOU COLOR BUILDING AND SAY ADA COMPLIANT THEY ARE THINKING DO THEY HAVE ENOUGH PARKING SPACES DO THEY HAVE ADA COMPLIANT BATHROOMS TO THE HAVE ALL THE THINGS THAT IF YOU'RE BUILDING A BUILDING FOR BUSINESS YOU HAVE TO HAVE FOR VOTING THEIR DIFFERENT THINGS THEY LOOK AT, THEY LOOK AT THE PATHWAY FROM THE HANDICAP PARKING INTO THE BUILDING, THEY LOOK AT THE PATHWAY FROM THE RIGHT-OF-WAY THE PUBLIC RIGHT-OF-WAY SO IF THERE IS A BUS STOP OR SOMETHING THERE THEY LOOK AT THE PATHWAY UP TO THE BUILDING TO MAKE SURE EVERY SLOPE IS COMPLIANT EVERY SIDEWALK IS COMPLIANT IF YOU CALLS SUNFIELD ANCILLARY COMPLAINT THEY WILL SAY YES WE ARE COMPLAINT ENGINEERS BUILT THE BUILDING TO COMPLIANCE. THOSE ARE NOT NECESSARILY THINGS THAT THE DEPARTMENT OF JUSTICE OR THEIR EXPERT IS LOOKING AT OR OUR EXPERT IS LOOKING AT IN TERMS OF POLLING PLACES. EVERY POLLING LOCATION WE HAVE WILL HAVE SOME REMEDY. WE RELOCATING SPOTS, CUTTING TREES PUTTING CONES UNDER PROTRUDING OBJECTS, SETTING UP POLLING LOCATIONS IN DIFFERENT WAYS SO PEOPLE ARE NOT WALKING UNDER TELEVISIONS THIS WOULD NOT BE COMPLIANT YOU KNOW SO ALL OF THAT STUFF IS WHAT THEY ARE LOOKING FOR IN THE

POLLING LOCATIONS. >> COMMISSIONER SO FAR THE OF ANYTHING ELSE TO ADD OR QUESTION? SO FAR WHEN YOU'RE COVERING? ANYTHING ELSE TO COVER?

>> I DON'T THINK SO. >> WE WILL OPEN UP AFTER EXECUTIVE. EVERY ONE OF US ON THIS COURT HAS WORKED REALLY HARD AND I KNOW I HAVE WORKED EXCEEDINGLY HARD TO TRY TO FIND POLLING LOCATIONS, UNDER THE 2020 PARKS AND OPEN SPACE BOND ANYPLACE WE GAVE MONEY TO OR PARTNERED WITH ANY OF THEM IN MY PRECINCT THAT HAD A PHYSICAL FACILITY WITH IT ONE OF THE REQUIREMENTS TO RECEIVE THAT FUNDING I MADE WAS THEY HAD TO OFFER THEMSELVES AS A POLLING LOCATION IN PERPETUITY IN THE FUTURE AND IT IS DISHEARTENING TO THINK THAT WE WORKED SO HARD AT THIS. LOOK, I WILL BE THE FIRST, I DON'T NECESSARILY WANT TO GO HERE BUT I WILL BE THE FIRST PERSON TO SAY THESE LAWSUITS WERE NOT JUST BROUGHT AGAINST US THEY WERE BROUGHT

[02:05:01]

AGAINST COUNTIES ACROSS TEXAS WITH FIVE STATES TARGETED, TEXAS, FLORIDA, OTHERS UNDER THE PREVIOUS ADMINISTRATION JUSTICE DEPARTMENT. WE ARE TRYING TO BE IN COMPLIANCE WITH IT THIS IS NOT SOMETHING THAT HAPPENED YESTERDAY, THIS HAS BEEN ONGOING THREE OR FOUR YEARS. WE ARE NOT THE ONLY ONES IN THE U.S.

DEALING WITH IT, I WISH WE WOULD'VE KNOWN IN JULY OR JUNE THAT THESE PLACES WERE NONCOMPLIANT BECAUSE IT WOULD HAVE GIVEN ME TIME TO FIND ONE MORE SPOT OR TRY TO FIND ONE MORE SPOT IN THE DRIFTWOOD AREA WE DO HAVE ESD'S COMING ON AS THEY BUILD BUILDINGS I HAVE HAD CONVERSATIONS WITH ALL OF THEM THAT IS THEY BUILD NEW ESD STATIONS WE WANT A ROOM A COMMUNITY SERVICES ROOM SPECIFICALLY TO USE AS AN

ADDITIONAL POLLING LOCATION. >> WE ARE GOING TO, LITERALLY I HAVE PAGES OF QUESTIONS , WE WILL TABLE THE ITEM AND TALK ABOUT IT AGAIN AFTER EXECUTIVE SESSION. THOSE OF YOU WHO CANNOT BE HERE, SITTING THAT WAY DOWN AT THE TABLE, IF YOU COULD TUNING BY TV IF YOU CANNOT BE HERE ALL DAY AND CAMPOUT YOU CAN HEAR THE REST OF THE STORY BECAUSE I WILL ASK A CONSOLIDATED VERSION BECAUSE MY NAME IS NOT TO GRILL JENNIFER BUT TO PROVIDE INFORMATION FOR THE PUBLIC. COUNTYWIDE VOTING ONE SPOT OR ANOTHER DOES NOT COUNT AS MUCH BUT EASE OF ACCESS IS DESERVED BY ALL PERIOD AND PLAYING WHERE'S WALDO ON THE 11TH HOUR DOING THAT AGAIN TODAY FOR THE SECOND TIME. IS JUST NOT NICE TO THE VOTERS THAT DON'T TOUCH AND LIVE THIS EVERY DAY WHERE DO I GO VOTE, THE HOLIDAY INN?

>> WE WILL MAKE SURE THEY KNOW. WILL PUT A NOTICE AT SUNFIELD WITH A LOT OF INFORMATION OUT PRIOR TO THE ELECTION.

>> I KNOW YOUR HEART IS IN THE RIGHT PLACE BUT THE IDEA SOMEONE HAS A SMALL WINDOW OF TIME THEY SHOW UP SOMEWHERE IN THERE LIKE WRONG LOCATION GO VOTE OVER HERE YOU LOST THEM. THAT'S WHAT WE SHOULD BE WORKING TO AVOID AND I'M DISAPPOINTED WITH THE

[J.1. Discussion and possible action on the termination of all contracts with Flock Safety. BECERRA]

PROCESS WE ARE EMBARKING ON WE WILL TABLE THE ITEM, OPEN BACK UP AFTER EXECUTIVE SESSION SO NOW I ASK YOU PLEASE OPEN J 1.

>> DISCUSSION AND POSSIBLE ACTION TERMINATION OF ALL

CONTRACTS WITH FLOCK SAFETY. >> SOME OF.

>> WE HAVE SOME WRITTEN COMMENTS I DID NOT FORGET. THE FIRST ONE IS JONATHAN STEINBERG PLEASE APPROACH THE PODIUM. YOU WILL HAVE THREE MINUTES TO SPEAK.

>> GOOD DAY COMMISSIONERS, JUDGE I AM JONATHAN STEINBERG 35 YEAR RESIDENT OF THE COUNTY , RETIRED AFTER 30 YEARS OF SERVING THE STATE OF TEXAS AS AN ATTORNEY AND A DRIFTWOOD RESIDENT. I AM ALSO A SECOND GENERATION OF IMMIGRANTS WHO FLED THE RUSSIAN PERSECUTION OF JEWISH PEOPLE. I AM PROFOUNDLY CONCERNED AND CHICKEN BY THE FACT THAT ARMED, MASKED AND UNIDENTIFIED AGENTS APPEARED AT A HOME JUST DOWN THE ROAD FROM WHERE I HAVE LIVED FOR 30 YEARS TO DISAPPEAR A FAMILY GROUP 35 OR MORE MEMBERS WITHOUT DUE PROCESS , WITHOUT FORMAL CHARGES, WITHOUT KNOWING THEIR LOCATION. THIS TYPE OF DISAPPEARANCE BY POLICE ACTION TOO CLOSELY RESEMBLES THE SOVIET UNION , THE STALIN GULAGS AND HITLER'S GERMANY. UNITED STATES IS SO MUCH BETTER THAN THAT. IN LIGHT OF THE ASSISTANCE PROVIDED BY THE HAYS COUNTY SHERIFF'S OFFICE TO SUCH AN OPERATION AS THAT I CANNOT AND DO NOT SUPPORT THE USE OF HAYS COUNTY TAX DOLLARS TO FUND THE USE OF SURVEILLANCE TECHNOLOGY. I ERRED SUPPORT OF THE ACTION TO TERMINATE THE CONTRACT WITH FLOCK SAFETY, DO NOT GIVE UP LIBERTY FOR A FALSE SENSE OF SECURITY. THANK YOU.

>> THANK YOU MR. STEINBERG. DO WE HAVE EMAIL OR WRITTEN THAT YOU WILL READ AND I WILL DOUBLE CHECK BECAUSE THERE'S A LOT OF COMPUTING ITEMS ON THE AGENDA THAT SEEM PARALLEL OR OVERLAPPING WAS THERE SOMEBODY SIGNED UP THAT WANTED TO SPEAK ON THIS AGENDA ITEM FOR OR AGAINST? I WILL UPDATE YOUR NUMBER IF YOU'VE WRITTEN FOR IT OR SIGN UP FOR IT. YOUR YOUR

WRITTEN ONES. >> TYLER OWNER WIMBERLEY. DEAR

[02:10:01]

HAYS COUNTY COMMISSIONER TYLER OWING TWENTY-YEAR LAW ENFORCEMENT VETERAN SERVING AS MARSHALL TASK FORCE OFFICER WITH THE MARSHALL SERVICES I AM ALSO WIMBERLEY AND HAYS COUNTY RESIDENT MOST IMPORTANTLY A HUSBAND AND FATHER TO TWO AMAZING CHILDREN WHO CALL THE COMMUNITY HOME. I AM WRITING TO URGE YOU TO RENEW HAYS COUNTY AGREEMENT WITH THE FLOCK CAMERA SYSTEM THIS IS NOT A POLITICAL IF YOU IT IS ABOUT PUBLIC SAFETY AND PROTECTING FAMILIES. THE FLOCK SYSTEM HAS PROVEN ITSELF AS ONE OF THE MOST EFFECTIVE INVESTIGATIVE TOOLS AVAILABLE TO LAW ENFORCEMENT TO HELP LOCATE MISSING PERSONS RECOVER STOLEN VEHICLES AND IDENTIFY SUSPECTS AND SERIOUS CRIMES THESE CAMERAS DO NOT RECORD PERSONAL INFORMATION OR FACES IN THE CAPTURE LICENSE PLATE AND VEHICLE DETAIL PROVIDING OBJECTIVE DATA THAT HELPS OFFICERS ACT QUICKLY AND ACCURATELY. IN MY TWO DECADES OF EXPERIENCE I HAVE SEEN HOW THE SYSTEM SAVE LIVES AND SOLVE CRIMES EVERY MINUTE COUNTS IN AN INVESTIGATION ON THIS TECHNOLOGY GIVES LAW ENFORCEMENT A CRITICAL ADVANTAGE WITH TIME AND INFORMATION LIMITED.

UNFORTUNATELY SOME POSITIONS HAVE BEEN BASED FROM OTHER REGIONS THAT DO NOT REFLECT HOW RESPONSIBLY THIS SYSTEM IS USED HERE IN HAYS COUNTY WE HAVE THE ABILITY TO SET STRICT LOCAL POLICIES AND MAINTAIN TRANSPARENCY WHILE KEEPING COMMUNITIES SAFE. I RESPECT AND ASKED THE COURT TO STAND WITH DEPUTIES , RESIDENTS AND FAMILIES BY RENEWING THE FLOCK CAMERA SYSTEM. IT IS A PROVEN RESPONSIBLE INVESTMENT FOR PUBLIC SAFETY. ONE THAT TRULY MAKES A DIFFERENCE, THANK YOU FOR YOUR TIME IN SERVICE FOR THE COMMUNITY.

>> THANK YOU. >> AND THEN I HAVE CHASE FROM SAN MARCUS. DEAR HAYS COUNTY COMMISSIONERS AND JUDGE BECERRA PLEASE CONSIDER RESPONSIBLE AGAINST ITEM NUMBER ONE IN THE MISCELLANEOUS SECTION OCTOBER 14, 2025 AGENDA RELATED TO THE COUNTY CONTRACT WITH FLOCK THIS TECHNOLOGY IS NECESSARY FOR THE ENHANCED PUBLIC SAFETY OF HAYS COUNTY RESIDENTS AND VISITORS, UNDERSTAND AND SHARE CONCERN FOR THE POSSIBILITY OF ABUSE OF THIS TECHNOLOGY THE CONCERN COMES NOWHERE NEAR THE LEVEL THAT WOULD CAUSE IT TO OUTWEIGH THE POSITIVE IMPACT THE TECHNOLOGY WILL HAVE AND ALREADY HAS HAD WITH PUBLIC SAFETY IN THE COMMUNITY. IN REGARDING TO ITEM NUMBER 25 ON THE CONSENT AGENDA I AM IN FAVOR OF THE ITEM. THAT IS ALL.

>> FOR THOSE OF YOU IN THE VIEWING PUBLIC THE POLICE CHIEF.

HAPPY TO HEAR THAT HE SAID UNDERSTAND AND SHARE CONCERNS THAT WAS A MEANINGFUL PEACE. HAPPY HE SAID THAT. SO, WE HAVE DONE CITIZEN COMMENTS NOW WE CAN GO ON THIS END OVER HERE.

>> I CAN WRAP UP AT THE END. >> OKAY GOOD.

>> COMMISSIONER INGALSBE? >> THANK YOU JUDGE. I HAVE BEEN RECEIVING MANY MORE CALLS AND CONCERNS REGARDING THE FLOCK CAMERA SYSTEM. AS AN ELECTED OFFICIAL I KNOW WE WANT TO BE RESPONSIVE TO OUR CONSTITUENCIES REGARDING ITEMS THAT CONCERN THEM. AND I AGREED I DO NOT THINK THERE IS DENYING THERE ARE SERIOUS CONCERNS . SOME WERE VOICED TODAY AND SO I THINK THAT WE NEED TO LOOK AT THOSE CONCERNS AND SEE HOW WE CAN IMPROVE THEM. YOU KNOW, FLOCK WAS SUPPOSED TO BE HERE TODAY TO MAKE A PRESENTATION. UNFORTUNATELY THEY DID NOT SUBMIT THEIR PAPERWORK IN TIME TO BE ON THE AGENDA AND SO THAT PRESENTATION HAS BEEN DELAYED, THEY ARE STILL SCHEDULED TO COME AND MAKE A PRESENTATION AND WE WILL SEE IF THAT IS NECESSARY OR NOT. I STILL WOULD LIKE A OPPORTUNITY TO SPEAK TO THE SHERIFF, NO MATTER WHAT HAPPENS TODAY ON THE VOTE BECAUSE I BELIEVE THAT THERE IS LANGUAGE THAT HAS BEEN SENT TO ME AND SHARED WITH ME REGARDING THE ACLU AND DEALING WITH THEY HAVE IMPLEMENTED IN OTHER AREAS AND OTHER STATES THAT I READ THROUGH THOSE AND ITS REASONABLE. HOWEVER, AT THIS TIME I DO BELIEVE WE NEED TO TAKE ACTION AND I'M READY TO TAKE THAT ACTION AND I ALSO WANT TO BE OPEN TO LOOKING AT OTHER OPTIONS. I KNOW THERE'S OTHER COMPANIES WHO MAY DO THE SAME

[02:15:01]

THING THAT MAY BE WILLING TO INCORPORATE SOME OF THIS LANGUAGE. WE MAY HAVE THE OPPORTUNITY WITH FLOCK, I DON'T KNOW. LOOKING TO TALK TO THE SHERIFF'S OFFICE TO SEE IF HE IS WILLING TO ENTERTAIN SOME OF THOSE CHANGES. RIGHT NOW BECAUSE OF MANY CONCERNS THAT HAVE BEEN VOICED, THE CALLS I HAVE BEEN RECEIVING, IT IS GOING TO BE A TOUGH DECISION BUT I THINK IT IS ONE I AM READY TO MAKE SO WE WILL MOVE FORWARD AND JUDGE

ABOUT THE DECISION. >> THANK YOU COMMISSIONER.

COMMISSIONER COHEN. >> THANK YOU JUDGE. I APPRECIATE ALL THE EMAILS, THE ONE-ON-ONE DISCUSSIONS AND PHONE CALLS.

ABOUT THIS ISSUE AND I WANT TO THANK COMMISSIONER INGALSBE. I AM A PROBLEM SOLVER AND I LIKE TO DO MY DUE DILIGENCE , I LIKE TO DO MY OWN RESEARCH, I LIKE TO TALK TO THE COMMUNITY, GET FEEDBACK BEFORE I MAKE A DECISION AND I KNOW WE HAVE BEEN CRITICIZED FOR BEING DELAYED BUT IT WAS MORE OF AN ATTEMPT TO UNDERSTAND WHAT HAPPENED FROM FEBRUARY WHEN WE ALL VOTED YES FOR THAT UNTIL NOW. I HAVE HEARD SOME OF THAT EARLIER TODAY AND HAVE SEEN CONCERNS AS WELL. YOU KNOW I COME TO THE CONCLUSION THAT IT IS MORE ABOUT THE COMPANY PRACTICES VERSUS THE TECHNOLOGY. AND YOU KNOW I FEEL ANY COMPANY THAT THE COUNTY CONTRACTS WITH NEEDS TO UPHOLD WHAT I THINK ARE ETHICAL STANDARDS OF THE COUNTY AND THERE IS A LOT OF FEAR AROUND THESE ISSUES AT THIS TIME. SO, MY , I GUESS MY CONSIDERATION THAT I WOULD LIKE MAYBE THE SHERIFF'S DEPARTMENT WOULD BE TO MAYBE THINK ABOUT A FORMAL SOLICITATION OF THE SERVICE. TO SEE WHAT ELSE IS OUT THERE. WHAT OTHER COMPANIES ARE DOING, INC., CONTRACT TERMS AND OVERSIGHT WE CAN MANAGE AND YOU FEEL COMFORTABLE WITH. THAT'S WHAT I WOULD LIKE TO SEE MOVING FORWARD IS FINDING SOME MIDDLE GROUND TO ADDRESS THE ISSUES WE FEEL COMFORTABLE WITH. LIKE COMMISSIONER INGALSBE SAID, I FEEL WE HAVE COME TO A TIME WHERE I AM READY TO MAKE THAT

DECISION AS WELL. >> COMMISSIONER HAMMER.

>> I WOULD LIKE TO GO BACK TO THAT PUBLIC COMMENT WHERE HE DID SAY I UNDERSTAND THERE ARE CONCERNS, I DON'T THINK IT'S FAIR WHEN PEOPLE COME AND SAY I HAVE NOT GIVEN UP ON YOU BUT I'M VERY FRUSTRATED. I DEFINITELY LISTEN TO ALL SIDES OF EVERYTHING, EVERY STORY SENT TO ME I WATCH AND LISTEN, BUT AT THE END OF THE DAY THE SHERIFF'S OFFICE WILL BACK THE SHERIFF'S OFFICE AND DAS OFFICE AND I'M GOING TO UNDERSTAND THIS IS A TOOL FOR THEM A TOOL THEY USE TO BE ABLE THEIR CAPITAL MURDER ON AUGUST 20 CONVICTED WITH HELP OF THESE CAMERAS. SO IT'S NOT ABOUT NOT UNDERSTANDING CONCERNS IT'S ABOUT PUBLIC SAFETY I WILL NOT COMPROMISE PUBLIC SAFETY. SOUNDS LIKE WE HAVE DECISIONS BUT THAT'S MY PEACE.

>> COMMISSIONER SMITH. >> I WOULD REITERATE MY COLLEAGUE COMMENTS THAT THIS IS AN ISSUE OF WEIGHING THE PROS AND CONS WHICH WE DO ON ANYTHING WE LOOK AT, BUT MORE SPECIFICALLY ON PUBLIC SAFETY. AT THE END OF THE DAY THIS IS A TOOL THAT LAW ENFORCEMENT USES. THERE WERE SOME EXAMPLES GIVEN TODAY SPECIFIC TO HOW THE TOOL WAS MISUSED IN OTHER PLACES BUT I WILL TELL YOU THIS. I KNOW WE SPEAK IN ANALOGIES AT TIMES BUT THERE'S LITERALLY MILLIONS OF HAMMERS IN A TOOLBOX THAT CARPENTERS USE ALL OVER THE U.S. 99.99% OF THOSE ARE USED TO DRIVE NAILS BUT SOMEBODY WILL HIT SOMEBODY IN THE HEAD WITH THAT. SHOULD WE SAY WE DON'T HAVE HAMMERS ANYMORE? BECAUSE THERE IS THE OUTSIDE CHANCE SOMEBODY COULD USE IT FOR THE WRONG REASON AND TAKE IT OUT OF THEIR TOOLBOX? I WOULD NOT DO THAT TO A CARPENTER BECAUSE I DON'T KNOW HOW TO BUILD A HOUSE WITHOUT ONE I WILL TELL YOU THIS I'M NOT GOING TO TELL MY LAW ENFORCEMENT WHAT TOOLS THEY NEED AND DON'T NEED BECAUSE THEY'RE THE ONES BUILDING THE HOUSE OF PUBLIC SAFETY IN HAYS COUNTY AND IT WILL BE SUPPORTVE OF THEM IN THAT EFFORT. I AM TIRED OF THIS CONVERSATION. I HAVE NOT HAD THE ADJOINING AGENDA ITEM ON HERE HAD THIS AGENDA ITEM NOT BEEN PRESENTED. I SAY THAT BECAUSE I

[02:20:03]

HAD FULL EXPECTATION FOR MY COLLEAGUES WHO TALKED ABOUT HAVING A WORKSHOP HERE SO I HAD NOT PUT IT ON THE AGENDA FOR A COUPLE WEEKS IN ANTICIPATION OF THAT BUT I THOUGHT WE WOULD HAVE IT TODAY. I THINK YOU WILL KNOW I HAVE BEEN ADAMANT SINCE WE HAD THE CONVERSATION AND I WOULD LIKE TO CLARIFY A COUPLE THINGS.

THE GENTLEMAN WHO SPOKE EARLIER SAID WE DON'T WANT TO USE HAYS COUNTY TAXPAYER MONEY FOR THIS. I AM ALL ABOUT USING THE STATE AND FEDERAL GOVERNMENT MONEY TO HELP LAW ENFORCEMENT IN ANY WAY POSSIBLE. WHAT WE ARE ACTUALLY VOTING ON ON THE OTHER AGENDA ITEM AND WHAT BROUGHT THIS FORWARD AS WE HAVE FLOCK CAMERAS WE HAVE HAD THEM FOR A NUMBER OF YEARS BUT WE HAVE AN ADDITIONAL GRANT LAW ENFORCEMENT GRANT SPECIFICALLY TO PURCHASE ADDITIONAL FLOCK CAMERAS AND THAT IS WHAT WE ARE VOTING ON.

WE VOTED UNANIMOUSLY FOR THAT IN FEBRUARY AND THERE WAS A PAGE MISSING FROM THE CONTRACT SO WE HAD TO BRING IT BACK TO RECONSIDER BECAUSE OF THE MISSING PAGE. WE WOULD NOT BE HAVING THE CONVERSATION IF THAT HAD NOT HAPPENED BACK IN FEBRUARY SO I WANT TO CLARIFY THAT. THE COURT HAS SUPPORTED CAMERAS IN THE PAST AND ANDERSON MY COLLEAGUES HAVE EVERY RIGHT TO CHANGE THEIR MIND WITH FOR THE RESEARCH AND OTHER CONCERNS BUT I WILL TELL YOU I BELIEVE I BELIEVE WITH GUARDRAILS THE SHERIFF'S DEPARTMENT HAS AGREED TO PUT IN PLACE USING THE TECHNOLOGY IT ADDRESSES A NUMBER OF THOSE IF NOT ALL OF THE ISSUES BROUGHT FORWARD AND I DON'T THINK THERE HAS BEEN A GOOD UNDERSTANDING FROM THE PUBLIC OF THE GUARDRAILS AND COMMITMENTS HAD BEEN WILLING TO MAKE IN THE USE OF THIS TECHNOLOGY AND WITH THAT I WILL TURN IT BACK TO YOU.

>> THANK YOU COMMISSIONER. I WILL SAY THAT BORN AND RAISED CATHOLIC SO ME BECOMING COUNTY JUDGE I WAS ASKED ABOUT KEEPING PRAYER IN THE COURT ROOM. AND I SAID YEAH LET'S KEEP PRAYER IN THE COURTROOM AND THEY WARNED ME, THEY SAID IT'S CONTROVERSIAL AND I SAID I DON'T CARE LET'S DO IT. IF IT IS RIGHT AND WHOLESOME PRAYER THAT' WHY I LIKE PASTOR DARIUS TODD. I DON'T WANT TO WEAPON EYES AND TIE THIS OR PROBE THAT I DON'T CARE HOW MANY GUNS YOU HAVE IN YOUR CLOSET OR WHAT YOU DO IN YOUR HOUSE THAT'S NONE OF MY BUSINESS BUT I'M SO PROUD TO BE SITTING UNDER THIS IN GOD WE TRUST THING. SO THANK GOD A PAGE WAS MISSING FROM THE CONTRACT. BECAUSE THE UNANIMOUS SUPPORT THAT WE HAD FOR THIS ORIGINALLY THAT EVERYONE POINTED OUT IT IS TRUE WE ARE A PRO-POLICE PRO-DEPUTIES AND THE SHERIFF'S AND CONSTABLE'S OFFICE ALL THE TIME WE ARE PRO-LAW ENFORCEMENT.

SOME FOLKS ARE CREATING THESE BINARY OPTIONS. FALSE DECISIONS IF YOU VOTE FOR THIS YOU ARE PRO-POLICE IF YOU VOTE AGAINST IT YOU ARE NOT. THERE IS NOTHING MORE RIDICULOUSLY LIMITING THAN THAT STATEMENT. BECAUSE HERE WE ARE PRO-POLICE AND YET YOU CAN FEEL THE TONE IN THE ROOM THAT THIS TOOL OF THE MILLIONS OF TOOLS THAT ARE AVAILABLE THAT WE SUPPORT OUR COMMUNITY IS NOT HAPPY WITH OUR CITIZENRY DOES NOT FEEL COMFORTABLE WITH THIS ONE OF THE MANY MILLIONS OF TOOLS SO WE ARE BEING RESPONSIVE TO THAT. PROOF IS I VOTED FOR THE FLOCKS IN FEBRUARY, WHAT HAS ALSO CHANGED IS THE FEDERAL GOVERNMENT LIKE IT OR NOT IT IS VERY DIFFERENT FROM THE FEDERAL GOVERNMENT WE HAVE HAD IN ALL OF OUR EXISTENCE. IT IS USED IN WAYS THAT ARE SO DIFFERENT AND THAT IS WHAT HAS CAUSED CONCERN AND PRIVACY, AND SECURITY RISKS AND LEGAL EXPOSURES AND EFFECTIVENESS , MISSION CREEP EQUITY AND TRUST AND AS A DIRECTOR OF EMERGENCY MANAGEMENT FOR THE COUNTY PUBLIC SAFETY IS A HUGE DEAL TO ME BEGINNING WITH PUBLIC SUPPORT IN THE COMMUNITY FEELING SUPPORTED AND HAVING A TRANSPARENT PROCESS. AND THE SHERIFF AND I'M SO GRATEFUL AND I THANKED THEM TWICE ALREADY. THANK YOU WHEN YOU WERE IN FRONT OF THE MEDIA NOT SAYING WHEN ASKED IF I WAS AT THE POLICE YOU SAID I WASN'T GOOD AS THAT WOULD BE INACCURATE IF YOU SET I WAS. WITH A HISTORY AS A COURT SUPPORTING LAW ENFORCEMENT, SUPPORTING SHERIFF'S AND SO THIS IS A SINGULAR TOOL AND I HAVE SAID IT BEFORE AND I WILL SAY IT AGAIN. WE HAVE ZERO CONCERNS WITH OUR LOCAL LAW ENFORCEMENT, WHETHER CHASE, STAFF, BUDA POLICE CHIEF OR ANYONE ELSE IN BETWEEN NOW WE

[02:25:04]

HAVE OTHER POLICE CHIEF WHERE THE CURRENT SHERIFF. NO PROBLEMS WITH THE LOCAL FOLKS, I OFFERED LET'S INVEST IN A CAMERA SYSTEM FOR LOCAL FOLKS BECAUSE THAT IS SO SUPPORTIVE OF TECHNOLOGY. NOT WHEN WE CREATE THESE AND I'M NOT JABBING AT ANYONE BUT THESE FALSE IDEAS THAT THE SHERIFF HAS AGREED TO CREATE BARRIERS AND BOUNDARIES, THEREFORE EVERYTHING ELSE IS FIXED. BECAUSE THE CONCERNS ARE NOT WHAT THE SHERIFF DOES , WE KNOW AND TRUST THE LOCAL , IT'S WHAT HAPPENS WHEN SOMEONE REACHES INTO THAT AMAZON MICROSOFT WHATEVER SERVER THEY ARE USING , PULLS THE INFORMATION OUT, THE SHERIFF KNEW NOTHING ABOUT IT DID NOT KNOW A SUBPOENA WAS CREATED AND ALL THE INFORMATION AND OF EVERYBODY'S WHEREABOUTS ARE NOW OUT IN THE PUBLIC WEIGHT DATA BREACH OR YOU CALL IT SO THIS IS NOTHING TO DO WITH OUR SHERIFF, HAS NOTHING TO DO WITH LOCAL POLICE AND THE REALITY THAT IS REALLY SAD IS THE PEOPLE THAT WANT TO SUPPORT THE CONSTITUTION ALSO WEIGHING IN ON THIS. IT IS A SCARY AND SLIPPERY SLOPE. I AM SO GRATEFUL IT IS NOT YOUR PRO-POLICE AND INTO POLICE.

GRATEFUL IT'S NOT, ANY PARTING IDEA BEFORE I CALL THE VOTE?

>> JUDGE YOU MENTIONED AND I KNOW THE SHERIFF STEPPED IN. AND I DON'T BELIEVE ANYBODY ON THIS COURT BELIEVES YOU HAVE MISUSED THE INFORMATION THAT HAS BEEN PROVIDED BY THIS PROGRAM I HAVE NOT HEARD THEM SAY THAT EITHER. JUDGES RIGHT IT'S WHAT'S HAPPENING IN OTHER AREAS. SO I JUST WANTED TO MAKE SURE YOU ARE AWARE THAT SOME OF THAT IS THE CASE AND THAT IS HOW I FEEL. AND AS FAR AS THIS TOOL, I JUST WANTED YOU TO KNOW ALSO I WANT TO CONTINUE TO WORK WITH YOU AND I THINK THERE'S OTHER TOOLS , WHETHER IT IS THIS ONE OR ANOTHER ONE THAT WE CAN TALK ABOUT I DO WANT TO MAKE SURE YOU ARE AWARE OF THAT.

>> THANK YOU FOR SAYING THAT COMMISSIONER. THE LAST PIECE ONE WORD ONE SENTENCE I WILL SAY PUBLIC SAFETY DEPENDS ON PUBLIC TRUST. PLEASE CALL THE ROLL. TO MAKE SURE THE PUBLIC IS HEARING THIS VOTE IS TO KILL THE FLOCK CONTRACTS COUNTYWIDE.

>> COMMISSIONER INGALSBE YES COMMISSIONER SMITH NO COMMISSIONER COHEN YES JUDGE BECERRA YES

[J.16. Discussion and possible action to approve changes to election precincts resulting from redistricting maps approved in the 89th Legislative 2nd Special Session. BECERRA/HAMMER/DOINOFF]

>> THANK YOU, NEXT AGENDA ITEM J 16.

>> 216. DISCUSSION OF POSSIBLE ACTION TO IMPROVE CHANGES TO ELECTION PRECINCTS RESULTING FROM REDISTRICTING MAPS APPROVED IN THE 89TH LEGISLATIVE SPECIAL SESSION.

>> SO MOVED, THAT SECOND. >> MOTION AND SECOND COMMISSIONER?

>> OR JENNIFER? >> YES, THANK YOU. HAYS COUNTY ELECTION ADMINISTERED. THIS ITEM IS WHAT YOU'RE USED TO DOING IN MARCH AND APRIL OF ODD YEARS, PRECINCT COMPLAINTS OF ELECTION PRECINCT TO MAKE SURE THEY DON'T GO OVER THE 5000 REGISTERED VOTERS AND ALSO CHANGING THE REALIGNMENT OF PRECINCTS FOR THE CONGRESSIONAL REDISTRICTING THAT TOOK PLACE IN THE 89TH LEGISLATIVE SESSION 2ND SPECIAL SESSION. I SENT THIS OUT TO EACH OF YOU SO I DID NOT KNOW HOW YOU WANTED TO APPROACH THIS,

BUT I WILL TAKE QUESTIONS. >> JENNIFER I WILL SAY THANK YOU FOR THE INTRO. WITH THE PUBLIC COMMENTS AS YOU WELL KNOW I WANT TO SEE IF YOU DON'T MIND LETTING ME GET PUBLIC COMMENT TO SPEAK BEFORE WE CONTINUE THANK YOU AND I'M SORRY. WE HAVE ONE SIGNED UP FOR PUBLIC COMMENT. JONATHAN STEINBERG IF YOU WILL PLEASE APPROACH THE PODIUM. ⌞> THANK YOU AND SORRY FOR THE

DELAY. >> NO WORRIES, APPRECIATE THE TIME. JONATHAN STEINBERG DRIFTWOOD RESIDENT. I APPRECIATE AND ADMIRE THE HUGE LIFT THAT THE STAFF MANAGED IN PREPARING REVISED MAPS , WITHOUT GETTING INTO IT WE KNOW THAT THE CHANGE IN THE CONGRESSIONAL DISTRICTS MAKE THE DRAWING OF PRECINCTS NECESSARY AND UNFORTUNATE. I CAN LOOK ACROSS THE STREET AT ANOTHER NEIGHBOR IN ANOTHER CONGRESSIONAL DISTRICT. AS AN

[02:30:04]

ACTIVE MEMBER OF THE VOTING COMMUNITY I WOULD APPRECIATE ADDITIONAL TIME THE STATUTES MAY ALLOW TO STUDY AND UNDERSTAND THE MAPS THAT ARE NOW PREPARED SO THAT PERHAPS TWO SUGGESTIONS, JUST PERHAPS MAKE SUGGESTIONS TO IMPROVE FOR GREATER VOTER ENGAGEMENT. SO I AM ASKING IF THERE IS OPPORTUNITY TO HAVE LONGER STUDY TIME TO STUDY AND LOOK AT THE MAPS AND MAYBE OFFER SUGGESTIONS MY DIVISION IS SPLIT UP INTO THREE PRECINCTS NOW RATHER THAN SERVING A COMMUNITY OF INTEREST RATHER THAN THE 300 RESIDENTS THERE. THAT MAY BE NECESSITATED EXCLUSIVELY BY THE WAY THAT CONGRESSIONAL DISTRICTS WERE DRAWN. I DO APPRECIATE TIME TO ADDRESS SOME OF THESE CONCERNS, THANK YOU VERY MUCH.

>> THAT WAS ONLY ONE IF I HAVE IT RIGHT WITH NOTHING WRITTEN? OKAY JENNIFER IF YOU WILL CONTINUE PLEASE.

>> OKAY, SO WE LOOKED AT THESE THE SAME WAY WE ALWAYS LOOK AT THEM AND THERE ARE THINGS WE HAVE TO LOOK AT AS FAR AS MAKING SURE THE DOCS OR DISTRICTS OF CONCERN THAT WE ARE NOT OVERLAPPING MANY OF THE DISTRICTS , REPRESENTATIVES, SENATOR OR EVEN LOCAL DISTRICTS. THERE'S A LOT OF GOOD WORK THAT GOES INTO THIS, SOME OF THE THINGS WE KEEP IN MIND IS TO IMPACT AS FEW PRECINCTS AS POSSIBLE WHICH IS GETTING HARDER AND HARDER TO DO. ESPECIALLY WHEN YOU DO THIS TWICE IN ONE YEAR. OUR GOAL IS TO IMPACT AS FEW VOTERS AS POSSIBLE INTO THE CHANGING PRECINCTS THAT THEY ARE IN OR ANYTHING LIKE THAT ANOTHER THING WE LOOK AT WE LOOK AT THE AMOUNT OF VOTER REGISTRATION AND EACH ONE OF CREATED DISTRICTS AND THEN WE ALSO TRY TO NOT EXPAND OVERALL PRECINCT NUMBERS AS MUCH AS POSSIBLE. SO WHEN WE MADE THIS CHANGE EARLIER THIS YEAR WE ENDED UP GOING UP TO 92 PRECINCTS, BUT WITH THIS CONGRESSIONAL REDISTRICTING WE WILL ABLE TO BRING THAT BACK DOWN TO 88 PRECINCTS SO WE WERE 87 PRIOR TO THIS YEAR. WE GOT RID OF A LOT OF ZERO PRECINCTS WHICH PRESENTS A LOT OF PROBLEMS. AND WE WERE ABLE TO PRETTY MUCH BALANCE OF OUR PRECINCTS THE BEST WE COULD WITH THESE CHANGES. THOSE ARE THE THINGS WE WERE LOOKING AT , WHEN I SAY WE I SAY ME AND KILLIAN HAD MY STAFF AND THE OFFICE. I DON'T KNOW YOU WANT TO GO THROUGH THESE, IF YOU DON'T WANT ME TO GO THROUGH THE PRECINCTS I AM WILLING TO IF THAT'S WHAT YOU WANT TO DO OR I CAN ANSWER QUESTIONS IF YOU HAD

A CHANCE TO LOOK AT IT. >> ANYONE WANT TO LOOK AT

QUESTIONS? COMMISSIONER SMITH. >> STATUTORILY THERE IS A 5000 RESIDENT OR REGISTERED VOTER LIMIT FOREVER PRECINCT. AND I GUESS FOR THE LAST SIX YEARS PROBABLY WHEN WE MADE THE ADJUSTMENTS WE THEY HAVE IMPACTED OUR PRECINCT MORE THAN ANYBODY BECAUSE I HAD MORE GROWTH AND WE STARTED TO HIT THOSE CAPS. AND I KNOW IN THE DRIPPING AREA AND THE BUDA AREA REPRESENT THE GENTLEMAN WHO SPOKE , ONE OF THE REASONS WE SEE THAT ADDRESSING REDISTRICTING IN 2020 AND AGAIN IN 2023 IS THE FACT THAT WHENEVER THAT WAS AS A COMMUNITY WHEN THEY WERE FOUNDED AND STARTED, IT LIES WITHIN THREE SEPARATE SCHOOL DISTRICTS SO HAVING THREE DIFFERENT DISTRICTS IN THE SAME NEIGHBORHOOD MADE IT VERY HARD FOR US TO TRY TO MANIPULATE A PRECINCT OR A VOTING BOX PRECINCT WHERE ALL OF THOSE RESIDENTS COULD BE IN THE SAME LINE. IT WOULD BE SO MUCH NICER UP UNTIL 2021 , I REPRESENTED HALF OF THE NEIGHBORHOOD PRECINCT 3 REPRESENTED THE OTHER HALF OF THE NEIGHBORHOOD AT LEAST NOW THERE'S ONLY ONE COMMISSIONER ON THE NEIGHBORHOOD WAS ONE OF FOUR COMMUNITIES INDIVIDUAL NEIGHBORHOODS THAT WE WERE ABLE TO CONSOLIDATE ON THE COMMISSIONER'S SIDE. BUT I ANTICIPATE THAT WE HAVE TO DO THIS IN MY PRECINCT PROBABLY ANNUALLY FOR THE FORESEEABLE FUTURE BECAUSE WE WILL BE HITTING THE 5000 CAPS AND IN THE PAST WHEN WE LOOKED AT THESE WE CREATED THEM WHERE THEY WERE 3500 OR 4000 AND IF YOU NOTICE THE NUMBERS ON THESE, THERE MUCH LOWER SO HOPEFULLY WE WON'T HAVE TO DO THIS AS OFTEN BUT IT

[02:35:03]

WILL BE A CONTINUING PROBLEM IN MY PRECINCT.

>> PRECINCT 2 WILL ALSO HAVE THE ISSUE. ANOTHER THING I WANT TO MENTION IS WE WORKED ON THESE AS QUICKLY AS WE COULD AFTER THE SESSION AFTER THE MAPS WERE PASSED AND I DID SEND THESE OUT TO THE PARTIES ON OCTOBER 2. SO THEY HAVE HAD SOME TIME TO LOOK AT THIS AND I DID ASK FOR QUESTIONS OR CONCERNS IN THAT

TIME. >> JENNIFERYOU SENT IT TO WHO,

OCTOBER 2? >> TO THE PARTY CHAIRS.

>> THE PARTY CHAIRS OCTOBER 2. >> THE REASON I WANTED TO MAKE SURE THEY HAD IT AS SOON AS POSSIBLE IS BECAUSE WE DO HAVE PRECINCT CHAIR FILINGS ONGOING SO WE HAVE BEEN WORKING WITH THE PARTIES TO MAKE SURE THAT BECAUSE ANY CHANGES WE MAKE WILL NOT BE PUBLIC THEY WILL NOT BE ON THE WEBSITE UNTIL AFTER THE DECEMBER ELECTION THIS YEAR. SO I HEARD THE COMMENT EARLIER AND WE CANNOT PUT THESE OUT BECAUSE THAT WOULD BE CONFUSING TO VOTERS ABOUT THE ELECTION AND THEY DO NOT TAKE EFFECT UNTIL AFTER THIS YEAR'S ELECTION SO WE HAVE BEEN GOING THROUGH LINE BY LINE WITH THE PARTIES FOR PRECINCT CHAIR FILINGS TO MAKE SURE THOSE FILINGS ARE GOING TO BE FILING IN THE RIGHT PRECINCT.

>> I WAS IN THE MEETING YESTERDAY WHERE I WAS I WAS TOLD HOW GOOD OUR MAPS ARE. YOU HEAR THE BUTT IN THERE. I WAS TOLD HOW GOOD THE MAPS WERE DOWN TO I COULD SEE MY HOUSE FROM HERE CURRENTLY ON THE WEBSITE. THESE PROPOSED MAPS WERE NOT ONLY HARD TO FIND WITH NO ARTICULATION OF DETAIL NOTHING FIND GRANULATED ENOUGH TO DISSEMINATE INFORMATION IN A MEANINGFUL WAY.

SO I WAS ASKED TO GET THIS TABLED WHAT HAPPENS IF WE TABLED THIS SO THE COMMUNITY CAN HAVE A CHANCE TO SEE IT BECAUSE THERE'S A LOT OF NERVOUS FOLKS.

>> THERE'S A COUPLE OF THINGS. ONE, IT IS HARD FOR US TO TABLE THINGS BECAUSE THE COURT ONLY MEETS EVERY TWO WEEKS AND FOR US TO HAVE MAPS IN PLACE FINALIZED AND FOR US TO BE WORKING ON IT IN TIME TO MEET OUR DEADLINES TO DO MASS MAIL OUT AT THE END OF THE YEAR AND TO GET READY FOR THE PRIMARYTO MAKE THESE CHANGES IN OUR SYSTEM IT CANNOT BE A LONG AND DRAWN OUT PROCESS.

>> I WANT TO SNEAK IN ONE PIECE. WILLIE IN THE AUDIENCE. AS THE COUNTY PARTY CHAIR FOR THE DEMOCRATS I WANT TO ASK YOU I WAS JUST TOLD OCTOBER 3 OR SECOND YOU GUYS HAVE HAD THE INFORMATION CAN YOU NOD YES WE HAVE HAD ACCESS THIS LONG? TRUST BUT VERIFY. AS YOU WERE, SORRY GO ON. THESE ARE PROPOSED THAT DOES NOT MEAN THEY ARE SET IN STONE, SOMETHINGS ARE LANDLOCKED AND PROBABLY CANNOT BE CHANGED AS COMMISSIONER SMITH SAID WE ARE AT THE POINT WHERE SOME OF THE VERY LARGE DEVELOPMENTS ARE GOING TO BE IN SEPARATE PRECINCTS FOR DIFFERENT REASONS.

AND THAT IS THE DRAWBACK I THINK TO HAVING LARGE LARGE F1 DEVELOPMENTS LIKE THAT. SO, I AM AT THE WILL OF THE COURT BUT I WOULD SAY ANY LENGTHY DRY OUT OF THIS IS GOING TO CAUSE PROBLEMS WITH FILINGS AND WILL CAUSE PROBLEMS WITH US BEING PREPARED

MOVING UNDERSTOOD. >> THAT IS A SUBJECTIVE WORD

LENGTHY, IN YOUR MIND. >> WE COULD PROBABLY GO TO THE

NEXT COMMISSIONERS COURT. >> OKAY SO IT DOES NOT JEOPARDIZE HER GOING TO THE NEXT COURT YOU'RE COMFORTABLE WITH THE IDEA? JENNIFER, YOU HELPED ME BECAUSE YOU KNOW ALL ROADS LEAD TO THE COUNTY JUDGE'S OFFICE. I GET TO PUT PEOPLE AT EASE IF WE CAN GIVE THEM MORE TIME. AND THAT'S WHAT THEY ARE ASKING FOR. WHEN WE ARE IN A PLACE WHERE WE CAN GRANT IT I THINK WE SHOULD. SO WE HAVE A CONSENSUS TO TABLE THIS FOR NEXT COURT WE WILL GRANT THEM MORE TIME AND BRING THE BACK TO COURT, YOU HAVE THE TIME THEY ASKED FOR AND USE IT WISELY BECAUSE WE VOTE ON IT NEXT TIME IT COMES TO COURT IN TWO WEEKS.

COMMISSIONERS AGENDA ITEMS YOU WANT TO GO TO? ALL RIGHT WE ARE BACK FROM RECESS AND OF COURSE FOR THOSE OF YOU WHO DON'T KNOW I ALWAYS TRY TO TAKE AGENDA ITEMS BASED

[I.1. Hold a public hearing with possible action to establish "No Parking" zones along Tubman Drive, Smithsonian Lane, and Niagara Falls Lane. SMITH]

ON MY INTERPRETATION OF THE ATTENDANCE IN COURT. I HAD SOMEONE SIGN UP FOR I 1 ARE YOU HERE? RAISE YOUR HAND IF YOU ARE. I AM NOW ASKED TO PULL IT BUT IT IS CUSTOMARY FOR ME TO

[02:40:05]

SAY IF YOU TOOK THE TIME TO COME OVER HERE I CAN OPEN THE AGENDA ITEM, YOU CAN SPEAK YOUR COMMENTS INTO THE COURT OF RECORD AND WE CAN TABLE WITH NO ACTION IF THAT'S OKAY WITH YOU THAT'S HOW WE WILL DO IT OKAY PLEASE OPEN I WINS.

>> HOLD PUBLIC HEARING WITH POSSIBLE ACTION TO ESTABLISH NO PARKING ZONES ALONG TUBMAN DRIVE SMITHSONIAN LANE AND NIAGARA

FALLS LANE SO MOVED. >> I'M OPENING THE AGENDA ITEM FOR PUBLIC HEARING ANYONE WISHING TO SPEAK FOR OR AGAINST THIS AGENDA ITEM PLEASE APPROACH THE PODIUM. NAME AND TITLE TO ASSOCIATION THAT WOULD BE PERFECT.

>> I AM ON THE BOARD OF THE MUNICIPAL UTILITY DISTRICT FOR ANTHEM COMMUNITY WHERE THE ROADS WE ARE TALKING ABOUT ARE LOCATED AND I JUST WANTED TO MAKE SURE THAT THE COMMISSIONERS COURT UNDERSTOOD THE SITUATION , THIS ISSUE CAME BEFORE THE MUNICIPAL UTILITY , MUNICIPAL UTILITY DISTRICT BOARD OF DIRECTORS IN AUGUST AND IT WAS BROUGHT BY PARENTS AND RESIDENTS OF THE NEIGHBORHOOD COMPLAINING THAT THERE WAS PARKING GOING ON ON THESE STREETS AT THE TIME OF DROP OFF AND PICK UP IN THAT IT WAS CAUSING A SAFETY CONCERN FOR THE CHILDREN GOING BACK AND FORTH TO SCHOOL AT THE ELEMENTARY SCHOOL. THIS IS ALL VERY NEW DEVELOPMENT. PART OF THE PROBLEM IS SIDEWALKS HAVE NOT BEEN COMPLETED BECAUSE PEOPLE HAVE NOT BOUGHT THE HOME JET AND THEY HAVE NOT BEEN BUILT SO YOU KNOW THIS MATTER WILL PROBABLY RESOLVE ITSELF IN A MATTER OF A COUPLE OF YEARS AS IT STANDS NOW IT DOES PRESENT A FAIRLY, I THINK DRASTIC SAFETY PROBLEM WITH THE KIDS BEING LET OUT FROM SCHOOL AND THEN HAVING TO COMPETE WITH PARKING AND STANDING MOTOR VEHICLES . ON ONE SIDE OF THE STREET. AT THE SIDE OF THE STREET THAT IS NOT WHERE PARKING IS ALLOWED BECAUSE OF THE FIRE LANE IT'S NOT THE OTHER SIDE OF THE STREET IT IS AN IMPORTANT OPPORTUNITY FOR PEOPLE TO PARK. THIS IS NOT THE BEST WAY TO PICK UP YOUR CHILD FROM SCHOOL IN THE FIRST PLACE. THERE IS A PROCESS FOR DOING THAT AND PARENTS HAVE BEEN DOING THAT SO THERE'S RELUCTANCE FOR THEM DOING THAT AND THIS IS A CIRCUMVENTION OF THE OPPORTUNITY. I THINK THE MOST IMPORTANT THING WE WANTED TO BRING TO YOUR ATTENTION IS THAT IT IS A MATTER OF SAFETY AND THE HOMEOWNERS ASSOCIATION IN COOPERATION WITH US , TRYING TO CONVINCE PARENTS IN THE NEIGHBORHOOD THAT IT IS IMPORTANT TO BE MINDFUL AND SAFETY FOR THESE CHILDREN AND THAT ENFORCEMENT FOR ALL THE PARKING REGULATIONS HAS BECOME EVEN MORE INTENSE IN THE NEIGHBORHOODS. ONCE THE SIDEWALKS ARE FULLY CONSTRUCTED I THINK THIS PROBLEM BUT RIGHT NOW IT IS A DANGEROUS SITUATION SO I'M HOPING THAT WHEN THE ITEM IS BROUGHT BEFORE YOU WILL RECOGNIZE THE DANGER AND THEN WE

WILL VOTE FOR THE OPPORTUNITY. >> THANK YOU, SIR, THANK YOU VERY MUCH. ANYONE ELSE TO SPEAK FOR OR AGAINST THE AGENDA ITEM? I WILL CLOSE THE PUBLIC HEARING. SINCE IT IS JUST A PUBLIC HEARING WHAT WAS THE PURPOSE OF ASKING IT TO BE TABLED?

>> MY UNDERSTANDING AND WE CAN CONFIRM WITH MARCUS IS THAT THERE WERE SOME NOTICE ISSUES, IMPROPER NOTICE TO THE PUBLIC SO OUT OF CAUTION WE SAID LET'S RESTART SO JUST EXPECT TO SEE

THAT AGAIN. >> THANK YOU SO MUCH FOR SHARING WITH THE PUBLIC SO NO ONE FEELS THEY ARE ON A ROLLER COASTER, THANK YOU SO MUCH MICHAEL DID YOU HEAR THAT? THEY FEEL THERE COULD'VE BEEN A LITTLE GRAY IN THE POSTING TIMING SO THEY WILL

POST AGAIN. JUST SO YOU KNOW. >> TO BE CLEAR NOT A PROBLEM WITH THE AGENDA, BUT THE OTHER NOTICE.

>> JUST TO BE CLEAR THAT'S RIGHT AND SHE CLARIFIED BECAUSE I WOULD'VE BEEN IN HER OFFICE. SMART, GOOD JOB. I THINK WE HAVE THE GIST OF THIS. WE WILL BRING IT BACK WHEN YOU FEEL COMFORTABLE WITH THE OVERALL UNIVERSAL AVERAGE THANK YOU FOR DOING THAT WE ARE SO GRATEFUL FOR THAT COMMISSIONER SMITH

THANK YOU FOR SUPPORTING THAT. >> THIS CAN FORWARD BECAUSE OF REQUEST FROM THE NEIGHBORHOOD HIMSELF SO ANTICIPATE THERE WILL NOT BE OPPOSITION WHEN IT COMES BACK.

>> JORDAN ANOTHER QUESTION FOR YOUR. THE VOTE WE TOOK BEFORE

[02:45:03]

THE RECESS WAS TO TERMINATE RELATIONSHIPS WITH FLOCK THERE IS ANOTHER AGENDA ITEM TO EXPAND IS THAT A MOOT POINT TO REOPEN

OR VOTE TO KILL IT OFFICIALLY? >> I THINK FOR GOOD MEASURE YOU

[G.25. Authorize the execution of Amendment #2 Order Form between Hays County and Flock Group, Inc. related to Flock Safety equipment approved by the Commissioners Court on February 11, 2025. SMITH/HIPOLITO]

WOULD OPEN AND VOTE ON IT. >> OPEN G 25.

>> AUTHORIZE EXECUTION OF AMENDMENT NUMBER TWO ORDER FORM BETWEEN HAYS COUNTY AND FLOCK GROUP RELATED TO FLOCK SAFETY EQUIPMENT APPROVED BY COMMISSIONERS COURT FEBRUARY 11

FEBRUARY 11, 2025. >> SO MOVED.

>> SECOND. >> PLEASE CALL THE ROLL.

>> COMMISSIONER INGALSBE NO COMMISSIONER SMITH YES COMMISSIONER COHEN NO COMMISSIONER HAMMER YES JUDGE

BECERRA NO. >> COMMISSIONERS WHAT ITEMS WOULD YOU LIKE TO HIT NEXT BASED ON AUDIENCE PARTICIPATION?

>> JUDGE, FOR THE EMAIL PUBLIC COMMENTS G 25 DID YOU WANT US TO

READ THOSE? >> WE GOT EMAILED WE SHOULD READ IT. READ IT. THAT IS MY MO PLEASE READ THOSE. G 25.

>> FOR ELIZABETH FROM SAN MARCUS. WRITING TO OPPOSE ITEM G 25 ON THE AGENDA TO FUND MORE AUTOMATED LICENSE PLATE READERS FOR HAYS COUNTY, RESIDENTS INCLUDING MYSELF FEEL LESS SAFE RATHER THAN SAFER WITH THE USE OF CAMERAS, THE COLLECTION OF LOCATION DRIVING PATTERNS IN A DAY WITHOUT CONSENT SEEMS LIKE BIG BROTHER IS WATCHING. LET US FEEL SAFE IN OUR CARS NOT BEING WATCHED, THESE ARE TRYING TIMES AND HAYS COUNTY RESIDENTS DESERVE TO HAVE PRIVACY NOT ADDITIONAL SERVICE , THANK YOU.

>> TWO MORE. AM I RIGHT? >> JEFFREY THOMPSON FROM KYLE.

MORNING JUDGE AND COMMISSIONERS I AM READING GEORGE ORWELL'S NOVEL 1984 WRITTEN IN THE LATE 1940S. IT IS A TREATMENT OF WHAT LIFE MIGHT BE LIKE IN A SOCIETY WHERE THERE IS CONSTANT SURVEILLANCE OF ALL CITIZENS IN ALL ASPECTS OF THEIR LIVES, I KNOW IT IS A NOVEL BUT HAVE OBSERVED CERTAIN ASPECTS OF THE STORY ARE HAPPENING IN OUR NATION TODAY, FLOCK CAMERAS REPRESENT ONE OF THOSE ASPECTS. I KNOW THE STATED PURPOSE OF FLOCK CAMERAS IS TO DETER CRIMES IN COMMUNITIES AND I RECOGNIZE THAT THEY ARE TO A SMALL EXTENT ONE TOOL IN DOING THAT. I KNOW LAW ENFORCEMENT HAVE GOOD INTENTIONS TO USE THE INFORMATION THESE CAMERAS PROVIDE FOR LOCAL PURPOSES BUT I ALSO KNOW OUR STATE AND FEDERAL LAW ENFORCEMENT AGENCIES COULD AT TIMES DEMAND THE INFORMATION AND THEY WOULD GET IT WITH NO NUMBER OF GOOD INTENTIONS OR LOCAL LAW WOULD BE ABLE TO STOP THEM. BOTH THE STATE OF TEXAS AND FEDERAL GOVERNMENT ARE WELL KNOWN FOR PREEMPTING LOCAL STATUTE THEY DON'T AGREE WITH, THE INFORMATION COULD BE USED FOR UNJUST PURPOSES THEREFORE I AM OPPOSED TO CONTINUED USE OF FLOCK CAMERAS IN HAYS COUNTY COMMUNITIES, GOD BLESS YOU IN YOUR DISCUSSION OF THIS ITEM.

AND I HAVE OCTOBER 14, 2025 COMMISSIONERS COURT WILL CONSIDER CONSENT ITEM G 25 RELATED TO ALLOCATIONS OF THE 14,600 FOR THE PURCHASING AND INSTALLATION OF ADDITIONAL FLOCK AUTOMATED LICENSE PLATE READER CAMERAS. MISCELLANEOUS ITEM J ONE RELATED DISCUSSION POSSIBLE ACTION TO TERMINATE COUNTY CONTRACT WITH FLOCK.

COUNTY RESIDENTS COMMUNITY LEADERS AND OFFICIALS HAVE EXPRESSED CONCERNS REGARDING COUNTY CONTRACT WITH FLOCK AND A COMPANY WHOSE PRACTICES RAISE MASS SURVEILLANCE CONCERNS BECAUSE OF MY DEEP COMMITMENT TO DATA PRIVACY AND CONCERN ABOUT THE POTENTIAL FOR MISUSE OF DATA AND TRACKING DATA I SURE CONCERNS AND SUBMIT LETTER FOR CONSIDERATION BY THE COMMISSIONERS COURT. I WRITE TO ENCOURAGE THE COUNTY TO SEEK A NEW PATH ON CAMERAS EITHER WITH A DIFFERENT VENDOR THAT HAS BETTER TRACK RECORD OF RESPONSIBLE HANDLING OF DATA OR WITH COUNTY ON CAMERAS EITHER SCENARIO SHOULD INCLUDE SAFEGUARDS SUCH AS ONLY USING THE SYSTEM TO TARGET HOTLIST MATCHES, DELETING NON- MATCH DATA QUICKLY AND RESTRICTING DATA TO LOCAL USE AND ONLY SHARING WITH OTHER LAW ENFORCEMENT FOR SPECIFIC INVESTIGATIONS, FLOCK HAS DISCRIMINATED HISTORY OF MISUSE IN TEXAS THAT VIOLATES PUBLIC RIGHT TO PRIVACY. TEXAS LAW ENFORCEMENT HAS ILLEGALLY ACCESSED ILLINOIS FLOCK DATA AS PART OF THE DEATH INVESTIGATION RELATED TO A WOMAN'S PROVISION OF ABORTION CARE FOR THE SHERIFF'S DEPARTMENT AND FLOCK ALLEGED THE DATA WAS FOR

TRACKING DOWN A MISSING PERSON. >> THERE IS STILL ANOTHER PAGE.

[02:50:06]

>> FOLLOW THE TIMER SAME RULES APPLY. OTHERWISE I WOULD HAVE EVERYBODY MAILING IN. WE HAVE TO BE CONSISTENT WHETHER WE LIKE IT OR NOT. IS THAT THE END OF IT? PERFECT, INCLUDED IN THE COURT OF RECORD. FOLLOWING ALONG STORED FOREVER MORE.

ANY PREFERENCES?

[I.6. Discussion and possible action to authorize the execution of a Temporary Construction Easement agreement between Hays County and Oualico Developments (U.S.), Inc., regarding the construction of Posey Road extension road improvements on County-owned property. HAMMER]

>> YOU WANT TO GO TO YOURS? I 6 AND THE REST.

>> DISCUSSION AND POSSIBLE ACTION AUTHORIZING EXECUTION OF A TEMPORARY CONSTRUCTION EASEMENT AGREEMENT BETWEEN HAYS COUNTY AND DEVELOPMENTS U.S. REGARDING THE CONSTRUCTION OF POSEY ROAD EXTENSION ROAD IMPROVEMENTS ON A COUNTY OWNED PROPERTY.

>> SECOND. >> THANK YOU, DIRECTOR DEVELOPMENT SERVICES THIS ITEM BROUGHT TO YOU THIS AFTERNOON IS AN AGREEMENT REQUEST FROM THE DEVELOPMENT REGARDING A TEMPORARY CONSTRUCTION EASEMENT FOR ACCESS ACROSS PROPERTY OWNER OF HAYS COUNTY CONTROL ESSENTIALLY WHAT THE AGREEMENT OUTLINES AND THE TEMPORARY EASEMENT WOULD ALLOW HIS CONSTRUCTION ROADWAY FOR THE EXTENSION OF POSEY ROAD THROUGH DEVELOPMENT IN QUESTION CONNECTING TO HAYS COUNTY ROADWAY INFRASTRUCTURE. THE KEY ITEMS THE LIABILITY INSURANCE PROVISIONS PROVIDED BY DEVELOPER MORE SO DISAGREEMENT WITH GRANTS DEVELOPER THE ABILITY TO PERFORM THOSE CONSTRUCTION ACTIVITIES ON PROPERTY NOT UNDER THEIR CONTROL. OTHER KEY ELEMENTS WITH THIS AGREEMENT WHEN EXECUTED DISAGREEMENT DOES AFFECT IMMEDIATELY ALSO WOULD TERMINATE IMMEDIATELY CONSTRUCTION PROJECT ACTIVITIES AND MORE SO THE ROADWAY IMPROVEMENTS AND OTHER IMPROVEMENTS ACCEPTED BY THE COUNTY.

>> OKAY COMMISSIONERS? >> JUDGE I WILL RECUSE MYSELF SINCE THE PROPERTY IN QUESTION OF EASEMENT IS ADJACENT TO MY PROPERTY SO I WILL RECUSE MYSELF.

>> I DON'T WANT TO MISS OUT THE EFFORT FROM THE DEVELOPMENT GROUP IN CASE YOU WANT TO SPEAK ON THE ITEM THEY ARE MORE THAN

WELCOME TO. >> I THINK IT WOULD BE A GREAT IDEA PLEASE APPROACH THE PODIUM WITH NAME AND TITLE, NAME OF THE DEVELOPMENT AND A BRIEF SUMMARY WHAT IT IS. IT WOULD BE USEFUL AND HELPFUL AND SINCE WE HAVE YOU SITTING HERE WHY NOT?

>> KEVIN FLEMING QUALICO DEVELOPMENTS, AT THE INTERSECTION OF , THIS EASEMENT AS MARCUS SAID WILL ALLOW POSEY ROAD TO BE EXTENDED TO OUR PROPERTY AND THEN POSEY ROAD EXPRESS THROUGH THE PHASE DEVELOPMENT SO WE JUST NEED EASEMENT TO GO THROUGH THERE AND THIS IS ALSO A LARGE DRAINAGE IMPROVEMENT. $1.4 MILLION , WE ARE REQUIRED ONLY TO DO TWO BUT WE WILL GO AHEAD AND PUT AN INFRASTRUCTURE FOR ALL FOUR LANES FOR THE DRAINAGE IMPROVEMENT SO THE COUNTY WILL NOT HAVE THAT EXPENSE AT A LATER DATE .

>> I WAS HOPING YOU WOULD SAY THIS BUT I WILL ASK. TELL US HOW MANY ROOFTOPS BECAUSE IT'S MEANINGFUL TO ME, SO IMPORTANT AND SO DESPERATELY NEEDED TELL US HOW MANY ROOFTOPS YOU ARE

PUTTING DOWN. >> 886.

>> THE FIRST THING TO DO IS HAVE HOUSING AND THEN YOU FIGHT FOR IT TO BE AFFORDABLE AND I WOULD LIKE TO ADD WHEN YOU'RE STANDING THERE IN THE GOVERNMENTAL AGENCY SPACE THAT WHEN WE BECOME TOO BURDENSOME AS A GOVERNMENT, COMMITTEE AND PROJECTS TO DEATH MUNICIPALITIES ARE NOTORIOUS FOR THAT. THAT'S WHEN WE MAKE A PORTABLE HOUSING LESS AFFORDABLE. BECAUSE IT'S GOING TO COST YOU LET SAY THE EXTRA $100,000 TO DO WITH CITY MANAGER THAT MONEY WILL BE PUT SOMEWHERE ELSE. I WANT TO APPLY AND LISTEN TO THE COMMUNITY AND ENCOURAGE OTHERS TO BE AS WONDERFUL AS HAYS COUNTY IS TO DEAL WITH

>> IF I MAY ASK DURING THE PROCESS BEING EXTREMELY PLEASANT TO WORK WITH THEIR PROVIDING A VOTING LOCATION THAT PROVIDED ACREAGE FOR A EDS OR ESD I'M SORRY.

>> EMERGENCY SERVICE DISTRICT PHYSICALLY THE FIRE DEPARTMENT.

>> SO ANYWAY HE HAS BEEN PLEASANT TO WORK WITH AND I AM HAPPY YOU ALL WILL BE MY NEIGHBOR AND SERVICED BY SAN

[02:55:07]

MARCUS SEWER AND WATER. >> AFTER TODAY'S MEETING WE WILL GO BACK AND I TOOK SOME NOTES.

>> SOMEONE MAY LOOK FOR COMFORT SAYING THAT WAS THE PREVIOUS ADMINISTRATION I DON'T CARE WHAT IT DID IF IT STUPID AND

ARBITRARY IT'S RIDICULOUS. >> I DID NOT KNOW THERE WAS A DIFFERENCE BETWEEN ELECTION SO WE WILL GO BACK AND HAVE THE CONSULTANT DIG INTO THE ELECTION TO MAKE SURE THIS FACILITY WE ARE BUILDING AND THEN SERVE THE PURPOSE.

>> YOU SAID HERE THROUGH THE PROCLAMATION TEXAS NATIVE PLANTS ÚAND I KNOW YOU ARE IN A POSITIE LIGHT THERE IS A GLOW TO YOUR PROJECT AND THE COMMISSIONERS SINGING YOUR PRAISES WILL BE ADDING VALUE AS WELL. NOW YOU CAN ADD THE COUNTY JUDGES. WE HAVE SEEN TOO MANY TIMES IN A LOCAL SPACE WHERE PEOPLE THINK THEY'RE BEAUTIFYING WITH NATURAL PLANTS TO MAKE SURE IT'S PUBLIC SAFETY CONCERNS SO AS YOU MOVE THROUGH YOUR DEVELOPMENT OVER 800 ROOFTOPS VERY MEANINGFUL SPACE IN THE COMMUNITY I ASK THAT YOU PLEASE CONSIDER NOT ALLOWING FOR SAINT AUGUSTINE COMMISSIONER TALKING ABOUT EARLIER OR SUPPORTING AND FORTIFYING THE IDEA OF MINIMALISM, ZERO SKIPPING, ALL THOSE OTHER THINGS SO WE CAN PRESERVE WATER DOWN TO THE LAST DROP AND NOT JUST HIDING NATIVE PLANT IDEA BURIED WITH IRRIGATION LINES, LET'S BE TRUTHFUL LET'S BE WHOLESOME AND YOU SOUND LIKE THE PERFECT GUY TO CARRY THE MESSAGE.

>> WE MET WITH THE GROUP OVER A YEAR AGO AND WITH THE LANDSCAPE PLANNERS TO DEVELOP THE LANDSCAPE PLAN, WE PLAN ON HAVING VARIOUS DEVELOPMENT FOR BEES SO WE WANT TO MAKE SURE WE HAVE POLLINATORS AND PLANTS THAT SUPPORT POLLINATORS. OTHER ISSUE IS INSTEAD OF USING POTABLE WATER TO IRRIGATE OUR OPEN SPACES WE WORK WITH THE CITY OF SAN MARCUS AND WE ARE BRINGING IN WATER TO FACILITATE IRRIGATION.

>> ALSO KNOWN AS PURPLE PIPE FOR THE VIEWING PUBLIC. GOOD, I'M GLAD THAT GOT RESOLVED, LITERALLY IF WE WANT TO BE CONSERVATIONIST LET'S DO THE WORK NOT JUST WHEN CONVENIENT OR WHEN THE CAMERAS ARE ON. I LOVE WHAT YOU ARE DOING, COMMISSIONER PRAISING YOUR EFFORTS ARE SO WELL RECEIVED IN MY HEART THANK YOU SO MUCH AND WHEN YOU PUT IN BIG POLLINATORS DON'T PUT THEM IN THE RIGHT-OF-WAY WORKERS HAVE TROUBLE SEEING. PRETTY SIMPLE.

>> WE HAVE OTHER OPEN SPACE. >> THANK YOU SO MUCH FOR CREATING A PLACE THE COMMUNITY CAN BE PROUD OF.

>> THANK YOU FOR YOUR HELP. >> ANYTHING ELSE?

>> NOTHING FOR ME. NOTHING FURTHER.

>> COMMISSIONER HAMMER YES COMMISSIONER INGALSBE

>> RECUSING MYSELF. >> COMMISSIONER SMITH YES COMMISSIONER COHEN YES JUDGE BECERRA YES.

>> TAX ASSESSOR YOU HAVE AN ITEM? WHAT'S THE NUMBER? LET'S GO TO IT. I NEVER KNOW IF YOU ARE PEACEFUL SPECTATOR ARE

[G.17. Approve specifications for RFP 2026-P02 Property Tax Collection Software and authorize Purchasing to advertise and solicit for proposals. BECERRA/ESCOBAR/HUNT]

WATCHING THE DOG AND PONY SHOW OR IF YOU WATCH AN ITEM GO

THROUGH PLEASE OPEN G 17. >> APPROVE SPECIFICATION FOR RFP 2026-P 02 PROPERTY TAX COLLECTION SOFTWARE AUTHORIZE PURCHASING TO ADVERTISE AND SOLICIT FOR PROPOSAL.

>> ALL RIGHT SELF-EXPLANATORY WELL-WRITTEN AGENDA ITEM FURTHER

QUESTIONS, PLEASE CALL THE ROLL. >> I SAID NO.

>> PLEASE CALL THE ROLL. >> COMMISSIONER INGALSBE YES COMMISSIONER SMITH YES COMMISSIONER COHEN YES COMMISSIONER HAMMER YES JUDGE BECERRA YES.

[G. CONSENT ITEMS]

>> I WILL KEEP MOVING THROUGH ANYONE ELSE FOR THE AGENDA ITEM OTHERWISE I WILL START OPENING BLOCKS. OKAY I WILL OPEN THE

REST OF CONSENT. >> APPROVED PAYMENTS OF COUNTY INVOICES, APPROVE THE PAYMENT OF YOUR DISBURSEMENT, APPROVE PAYMENT OF UNITED HEALTHCARE AND TEXAS ASSOCIATION OF COUNTY HEALTHCARE CLAIMS AND AUTHORIZE ADDITIONAL DISBURSEMENT AMOUNT NOT TO EXCEED $500,000 TO THE HEALTHCARE CLAIMS ACCOUNT. G 4 APPROVE THE PAYMENT OF THE OCTOBER 1, 2025 PAYROLL DISBURSEMENT AMOUNT NOT TO EXCEED $5,900,000 EFFECTIVE OCTOBER 31 EFFECTIVE OCTOBER 31, 2025 POST TOTALS OF WAGES WITHHOLDINGS DEDUCTIONS AND BENEFITS ON THE HAYS COUNTY

[03:00:01]

WEBSITE WHEN FINALIZED, G 5 APPROVE COMMISSIONERS COURT MINUTES SEPTEMBER 2, 2025 GET MATT 6 AUGUST 2025 TREASURER REPORT, G 7 AUTHORIZE CORRECTIONS TO FISCAL YEAR 2025 PURCHASE ORDER ROLLOVER LIST TO THE FY 20 COMMISSIONER INGALSBE BUDGET AND AMEND BUDGET ACCORDINGLY. G 8 AUTHORIZE ADDITIONAL CONTINUING EDUCATION FUNDS FOR THE DISTRICT CLERK OFFICE RELATED TO THE 2025 COUNTY INDUSTRY CLERK ASSOCIATION OF TEXAS FALL CONFERENCE AND AMEND ACCORDINGLY, G 9 AUTHORIZE CIVIL SERVICE TO UTILIZE EXISTING FUNDS FOR CONSUMABLE ITEMS RELATED TO THE SHERIFF'S OFFICE PROMOTIONAL THIRD-PARTY ASSESSMENT PANEL. G 10 ACCEPT THE RESIGNATION OF DAVID SMITH FROM THE BOARD OF DIRECTORS OF THE HAYS TRINITY GROUNDWATER CONSERVATION DISTRICT, DISTRICT 1, AND, PURSUANT TO SECTION 8843.055 OF THE TEXAS SPECIAL DISTRICT AND LOCAL LAWS CODE, TO APPOINT KEITH MILLER TO SERVE THE REMAINDER OF THE TERM, EFFECTIVE IMMEDIATELY.

G11. AUTHORIZE THE ACCEPTANCE OF A GRANT AWARD FROM THE OFFICE OF THE GOVERNOR, FY26 CRIMINAL JUSTICE GRANT PROGRAM IN THE AMOUNT OF $109,476.89.

G12 AUTHORIZE THE SUBMISSION OF AN INTENT TO APPLY FORM TO THE TEXAS WATER DEVELOPMENT BOARD, FLOOD INFRASTRUCTURE FUND FOR COMMUNITY FLOOD MITIGATION PLANNING PROJECT. G 13 AUTHORIZE FACILTIES AND RESOURCE MANAGEMENT TO PURCHASE ONE NEW HAZMAT STORAGE CABINET IN THE AMOUNT OF $1,593.66 AND AMEND THE BUDGET ACCORDINGLY. G 14 AUTHORIZE FACILTIES AND RESOURCE MANAGEMENT TO PURCHASE ONE (1) REPLACEMENT DELL PRO 16 PLUS PB16250 LAPTOP VALUED AT $1,304.94 FOR THE FACILITIES LEAD AND AMEND THE BUDGET ACCORDINGLY.

G15. ÷AUTHORIZE THE EXECUTION OF THE TEXAS ASSOCIATION OF COUNTIES HEALTH AND EMPLOYEE BENEFITS POOL INTERLOCAL PARTICIPATION AGREEMENT RENEWAL.

G16. AUTHORIZE THE EXECUTION OF A CONTRACT EXTENSION TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN HAYS COUNTY AND CHRISTUS SANTA ROSA HOSPITAL - SAN MARCOS, FOR A PERIOD NOT TO EXCEED THIRTY-ONE (31) DAYS.

G17. APPROVE SPECIFICATIONS FOR RFP 2026-P02 PROPERTY TAX COLLECTION SOFTWARE AND AUTHORIZE PURCHASING TO ADVERTISE AND SOLICIT FOR PROPOSALS.

G18. AUTHORIZE PAYMENT TO EMOCHA MOBILE HEALTH INC. FOR THE HEALTH DEPARTMENTS TB PROGRAM IN THE AMOUNT OF $7,800.00 FOR ACCESS TO THE FY 2025 DIRECTLY OBSERVED THERAPY SOFTWARE IN WHICH NO PURCHASE ORDER WAS OBTAINED AS REQUIRED PER THE HAYS COUNTY PURCHASING POLICY, AND AMEND THE BUDGET ACCORDINGLY. G19. AUTHORIZE THE EXECUTION OF CONTRACT RENEWAL THREE FOR RFP 2022-P10 COUNTY CLERK AUTO-INDEXING SYSTEM WITH JUST APPRAISED, INC., EFFECTIVE OCTOBER 11, 2025.

G20. APPROVE THE RENEWAL OF RFP 2023-P08 PRE-TRIAL SERVICES CASE MANAGEMENT SOFTWARE WITH CORRECTIONS SOFTWARE SOLUTIONS, LP FOR TWO (2) ADDITIONAL YEARS, EFFECTIVE AUGUST 8, 2025.

G21. AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN AXON ENTERPRISE, INC. AND HAYS COUNTY, EFFECTIVE 12/1/2025, FOR FISCAL YEAR 2026 LAW ENFORCEMENT POSITIONS FOR THE SHERIFF'S OFFICE.

G22. AUTHORIZE ADDITIONAL TRAVEL FUNDS OF $200.52 FOR THE SHERIFF'S OFFICE RELATED TO COMMUNITY OUTREACH AND INVNTORY TRAVEL FOR FISCAL YEAR 2025 AND AMEND THE BUDGET ACCORDINGLY.

G23. AUTHORIZE PAYMENT OF $1,408.58 TO CARD SERVICE CENTER FOR THE SHERIFF'S OFFICE RELATED TO CRIMINAL INVESTIGATION EXPENSES WHERE NO PURCHASE ORDER WAS ISSUED AS REQUIRED PER THE HAYS COUNTY PURCHASING POLICY AND AMEND THE BUDGET ACCORDINGLY.

G24. AUTHORIZE TELEPHONE ALLOWANCES FOR SLOTS 0507-001 MULTI-MEDIA SPECIALIST, AND 0474-001 OFFICE OF PROFESSIONAL RESPONSIBILITY INSPECTOR, EFFECTIVE 10/1/25 AND AMEND THE BUDGET ACCORDINGLY.

G25. ÷AUTHORIZE THE EXECUTION OF AMENDMENT #2 ORDER FORM BETWEEN HAYS COUNTY AND FLOCK GROUP, INC. RELATED TO FLOCK SAFETY EQUIPMENT APPROVED BY THE COMMISSIONERS COURT ON FEBRUARY 11, 2025.

G 26. AUTHORIZE THE EXECUTION OF THE FY 2026 CAPITAL AREA COUNCIL OF GOVERNMENTS (CAPCOG) INTERLOCAL AGREEMENT FOR 9-1-1 GEOGRAPHIC INFORMATION SYSTEM (GIS) DATABASE MANAGEMENT WITH THE CAPITAL AREA EMERGENCY COMMUNICATIONS DISTRICT (CAECD) FOR EMERGENCY COMMUNICATIONS AND GIS SERVICES TO BE PROVIDED BY HAYS COUNTY WITH NO COUNTY MATCHING FUNDS REQUIRED.

G27. APPROVE UTILITY PERMITS.

G 28 ÷AUTHORIZE EXECUTION OF A LETTER AMENDMENT TO THE INTERLOCAL AGREEMENT FOR OPERATIONS AND MAINTENANCE OF THE COMBINED EMERGENCY COMMUNICATIONS CENTER.

G29. ÷APPROVE RENEWAL OF THE MICROSOFT ENTERPRISE ENROLLMENT AGREEMENT WITH SHI GOVERNMENTAL SOLUTIONS FOR THREE (3) ADDITIONAL YEARS, EFFECTIVE OCTOBER 1ST, 2025.

G30. AUTHORIZE THE EXECUTION OF A REPLAT APPLICATION FOR THE PROPERTY LOCATED AT 810 SOUTH STAGECOACH TRAIL, SAN MARCOS, TEXAS 78666.

[03:05:05]

G31. ÷APPROVE THE EXECUTION OF A SECOND AMENDMENT TO THE PROFESSIONAL SERVICES CONTRACT BETWEEN HAYS COUNTY AND NEIGHBORHOOD DEFENDER SERVICE, INC.

G32. APPROVE THE EXECUTION A BARGAIN SALE LETTER ON BEHALF OF HAYS COUNTY TO MARY JANE WOOD AND JERI SUSAN WOOD, AND ACKNOWLEDGE AND ACCEPT INTO THE OFFICIAL RECORD THE EXECUTED GENERAL WARRANTY DEED AND ACCOMPANYING CLOSING DOCUMENTS FOR THE FARM AND RANCH CONTRACT EXECUTED ON SEPTEMBER 2, 2025, AND CLOSED ON OCTOBER 3, 2025, FOR THE PROPERTY LOCATED NEAR JACOBS WELL & KARST CANYON IN PRECINCT 3 (JACOBS WELL ACRES, SECTION 2, LOT 1).

G33. AUTHORIZE THE COUNTY JUDGE TO SUPPORT THE HILL COUNTRY COOK-OFF ASSOCIATION (HCCO) IN THE AMOUNT OF $500.00 FOR A COMMUNITY EVENT BENEFITING HOMETOWN BOXER MICHAEL TREJO.

>> SO MOVED. >> SECOND.

>> MOTION AND SECOND QUESTIONS OR COMMENTS?

>> ONE COMMENT AND ONE QUESTION. I WANT TO THANK COME I WANT TO REALLY THANK MR. SMITH , NO RELATION FOR HIS SERVICE ON THE GROUNDWATER BOARD AND APPRECIATE HIS YEARS OF SERVICE. I WANT TO SAY THANK YOU TO MR. MILLER FOR AGREEING TO AND ACCEPTING THE POSITION AS THE NEW APPOINTEE , FOR PUBLIC INFORMATION HE WILL SERVE THE REMAINDER OF THE TERM AND STAND FOR ELECTION IN THE NEXT CYCLE JUST AS HE WOULD ANY OTHER BOARD MEMBER OF THE BOARD.

I DO HAVE A QUESTION ON , FORGIVE ME, THE NUMBER. THE NEIGHBORHOOD DEFENDER SERVICES. I KNOW WE TALKED ABOUT ESTABLISHING AND THIS IS PROBABLY A QUESTION FOR CANDIDATES. WE TALKED ABOUT ESTABLISHING SOME PARAMETERS WERE NOT SURE IF YOU WOULD CALL THEM SCORING. SOME TYPE OF SYSTEM FOR REVIEW OF THAT CONTRACT, WHETHER IT'S NDS OR ANYONE ELSE. I DON'T WANT TO SAY TO HAVE GOALPOST, BUT VERIFIED INFORMATION AS TO WHETHER OR NOT DEFENDANTS ARE GETTING SERVICES WE PROVIDE IN A WAY THAT IS MOST USEFUL FOR THEM. BEFORE, WHERE THE CONVERSATION DURING THE BUDGET HEARING ABOUT BEING ABLE TO POSSIBLY EXPAND THE CONTRACT IN THE FUTURE AND THOSE KIND OF THINGS, I WANT TO MAKE SURE BEFORE WE HAVE THOSE CONVERSATIONS HAVE SOME TYPE OF MATRIX WHERE WE CAN LOOK AT ARE WE GETTING WHAT WE PAY FOR ON THE SERVICES THEY ARE CURRENTLY PROVIDING, SO LOOKING AT THE BACKGROUND DOCUMENTATION THIS IS DIRECT AND TELL ME IF I'M WRONG BUT THIS IS A DIRECT EXTENSION OF SERVICES THEY CURRENTLY

PROVIDE? >> WILLIE, WILL YOU HELP.

>> HAYS COUNTY BUDGET OFFICER. IT IS RENEWAL OF THE CURRENT SERVICES THEY PROVIDE AS WELL AS THE EXPANSION OF ADDING THE TWO POSITIONS AND SOME OPERATIONAL COST. SO ABRUPTLY THE 300 SOMETHING THOUSAND DOLLAR INCREASE INTO THE CONTRACT TO ADD TWO ADDITIONAL POSITIONS. SO, THOSE FUNDS WERE APPROVED IN THE BUDGET. AND THEN ACTUALLY, WE GOT SOME FUNDS TO THE TEXAS DEFENSE PROGRAM SO, THAT CONTRACT WILL COME BACK AS A SEPARATE CONTRACT WHEN THE GRANT AWARD IS APPROVED.

>> IN THE BUDGET PROCESS WE HAD A CONVERSATION AND FORGIVE ME IF I AM WRONG THAT WE WOULD HAVE TO REBID IS THAT NOT CORRECT?

>> THEY ARE UNDER THE THRESHOLD RIGHT NOW. TWO REBID.

>> YES, AT SOME POINT WE WILL NEED TO REBID THE CONTRACT, BUT IF THE COURT WANTS TO ESTABLISH SOME TYPE OF PERFORMANCE MATRIX IN THE CURRENT CONTRACT WE WOULD JUST NEED TO DEVELOP THAT AND THE JUNE AMENDMENT TO ADD TO THE SCOPE OF SERVICES SO THEY KNOW THEY ARE BEING EVALUATED TO MEET THOSE DELIVERABLES YOU ARE

WANTING THEM. >> NOW I GET BACK TO CANDACE AND

SAY CAN WE DO THAT? >> YES WE CAN WORK WITH PURCHASING. I THINK THERE WAS A LITTLE BIT OF MISCOMMUNICATION ON MY END , BUT WE CAN WORK WITH THEM TO DO AMENDMENT FOR FY 26

THAT REFLECTS THE METRICS. >> OKAY THOSE ARE MY ONLY

QUESTIONS. >> AGENDA ITEMS COMMISSIONERS?

[03:10:01]

>> OF NOTE THERE IS ONE SMALL TYPO IN THE SECOND PARAGRAPH UNDER WORD MENTIONS APPENDIX B WE ARE MISSING THE WORD ANNUALLY. IT IS A UNDERLINED SECTION AND IT SHOULD READ $2,648,458.50 ANNUALLY. WE REFERENCED THE ABOVE PARAGRAPH AND DID NOT IN THE SECOND ONE. SO THE VERSION THE COURT SIGNS IF THE COURT APPROVES WE WILL INCLUDE THAT WORD ANNUALLY.

>> OKAY ANYTHING ELSE? I WILL CALL THE ROLL. PLEASE CALL THE

ROLL. >> COMMISSIONER SMITH YES COMMISSIONER COHEN YES COMMISSIONER HAMMER YES COMMISSIONER INGALSBE YES JUDGE BECERRA YES.

[I.2. Discussion and possible action to call for a public hearing on October 28, 2025 to establish a "No Parking" zone along Windy Hill Drive for the Valor School. COHEN]

>> NOW LET'S MOVE ON . >> DISCUSSION AND POSSIBLE ACTION TO CALL FOR PUBLIC HEARING ON OCTOBER 28, 2025 TO ESTABLISH A NO PARKING ZONE ALONG WINDY HILL DRIVE FOR THE

VALOR SCHOOL. >> SO MOVED AND SECOND.

SELF-EXPLANATORY PLEASE CALL THE ROLL.

>> COMMISSIONER COHEN, YES COMMISSIONER HAMMER, YES

[I.3. Discussion and possible action to authorize the execution of Work Authorization No. 9 for Fiscal Year 2026 between Hays County and HNTB Corporation for $656,676.00 to continue providing General Engineering Consultant (GEC)/ Program Management services for the Hays County 2016 Road Bond Program pursuant to RFQ 2021-007 General Engineering Consultant - Road Bond 2016, effective October 1, 2025. COHEN/HAMMER]

COMMISSIONER INGALSBE, YES COMMISSIONER SMITH, YES, JUDGE

BECERRA. >> I 3 DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE EXECUTION OF WORK AUTHORIZATION NO. 9 FOR FISCAL YEAR 2026 BETWEEN HAYS COUNTY AND HNTB CORPORATION FOR $656,676.00 TO CONTINUE PROVIDING GENERAL ENGINEERING CONSULTANT (GEC)/ PROGRAM MANAGEMENT SERVICES FOR THE HAYS COUNTY 2016 ROAD BOND PROGRAM PURSUANT TO RFQ 2021-Q07 GENERAL ENGINEERING CONSULTANT - ROAD BOND 2016, EFFECTIVE OCTOBER 1, 2025.

>> SO MOVED. >> SECOND.

>> AS THE SPONSOR I WILL GO TO YOU FIRST, COMMISSIONER COHEN.

WHAT'S THE PROCESS? >> THIS IS JUST ANOTHER WORK AUTHORIZATION TO CONTINUE THE WORK FROM 2016.

>> ANYTHING ELSE TO ADD? MY TURN YES I WAS WAITING FOR YOU CANDACE. DID YOU HAVE ANY OPPORTUNITY TO LEAN IN ON THIS BECAUSE CURRENTLY WE DON'T HAVE A DIRECTOR AND WE ARE ABOUT TO GRANT $650,000 CONTRACT TO THE TRANSPORTATION BOND WORK DID YOU HAVE A CHANCE TO SEE THIS AT ALL WHATSOEVER? I KNOW YOU'RE NOT OVER THE DIRECTOR OF TRANSPORTATION AND THAT'S WHERE

I'M GOING I DON'T LIKE IT. >> NO SIR I WAS NOT INVOLVED BECAUSE THAT'S NOT UNDER MY PURVIEW , BUT IF THE COURT WOULD LIKE FOR ME TO WORK ALONGSIDE MARTY I AM WILLING TO DO THAT.

>> WHAT I WOULD LIKE TO DO IS AND I WILL GO TO UNIX, COMMISSIONER HAMMER KNOWS HOW I FEEL ABOUT OUR CURRENT TEMPORARY POSITION OF THE PEOPLE ON TRANSPORTATION IT'S ABOUT PROCESS, SO I WOULD LIKE TO SEE IF WE CAN ENTERTAIN SOMETHING DECISIONS WE CAN HAVE THIS HIGHLY QUALIFIED INDIVIDUAL TO OVERSEE CONTRACTUAL STUFF THAT COMES TO THE COURT IF YOU'RE OKAY WITH THAT I WOULD LIKE TO BRING BACK AN AGENDA ITEM AND SUPPORT THIS ONE, IT'S NOT ABOUT OVERSIGHT OF THE PEOPLE THAT ARE THERE BECAUSE WE DON'T TRUST THEM BECAUSE I DO TRUST , BUT OVERSIGHT BEFORE IT COMES TO COURT I WOULD APPRECIATE.

>> WE JUST DESIGNATE SOMEONE ALREADY WORKING WITH US?

>> I WOULD LIKE TO HAVE A FUTURE AGENDA ITEM TO HAVE CANDACE ANYTHING CONTRACTUAL TIED TO TRANSPORTATION TO GIVE CANDACE THE OVERSIGHT BEFORE IT COMES TO COURT SINCE WE DON'T HAVE A

DIRECTOR AT THIS TIME. >> JUDGE I WOULD OPPOSE AND BEFORE YOU GIVE DIRECTION TO STAFF TO DO THAT, I WOULD DOUBT THERE WOULD BE ANY ADDITIONAL VOTES ON THE COURT FOR THAT.

GIVING YOU HONEST FEEDBACK. >> I APPRECIATE THAT AND I'M NOT SURPRISED BUT I THINK IT NEEDS TO BE SOMETHING WE TALK ABOUT BECAUSE WE CURRENTLY DO NOT HAVE A DIRECTOR AND I THINK THIS ONE LINE ITEM IS OVER HALF $1 MILLION IT WOULD NOT HURT WITH HER LEVEL OF SKILL SET WOULD NOT BE A BAD IDEA FOR A

FUTURE AGENDA ITEM. >> WHAT ABOUT MARTY?

>> HER TOO. >> SO THE REQUEST IS TO DRAFT

AGENDA ITEM BASED ON THAT? >> THAT'S IT NOT TIED TO THE VOTE. I JUST TOOK THE OPPORTUNITY TO SHOW SUPPORT CAUTION. THANK YOU SO MUCH. YES MA'AM.

>> STEPHANIE HUNT PURCHASING AGENT. THIS ITEM IS A CONTRACT YOU HAVE APPROVEDIN THE PAST AND EVERY FISCAL YEAR WE BRING BACK A NEW WORK AUTHORIZATION TO WORK TO APPROVE THE WORK THEY WILL BE DOING FOR THE CURRENT FISCAL YEAR AND SET THE NOT TO EXCEED VALUE FOR WHAT THEY WILL BE DOING. A LOT OF CONTRACTS WE HAVE EXECUTED ALREADY OVER THE YEARS SPECIFIC TO THE ROAD

[03:15:01]

PROJECTS WILL COME TO COURT FOR THE CONTRACT WORK AUTHORIZATION FOR THE FISCAL YEAR WITH THE DOLLAR AMOUNT AND THAT IS WHAT

THIS IS FOR. >> I WILL ADD BECAUSE IT IS IMPORTANT , THEY NEED TO KNOW I HAVE NO PROBLEM WITH AGE AND TB AND EVERYBODY ELSE BUT IT IS A GOOD LOOK. THANK YOU STEPHANIE

REALLY APPRECIATE. >> THERE IS AGENDA ITEM IN EXECUTIVE ABOUT DISCUSSION BECAUSE WE NEED LEADERSHIP . IN THAT DEPARTMENT. I DON'T KNOW IF YOU WANT TO WAIT UNTIL AFTER

THAT DISCUSSION. >> YOU ARE RIGHT THAT IS A GOOD IDEA. THANK YOU COMMISSIONER PLEASE CALL THE ROLL.

>> COMMISSIONER INGALSBE YES, COMMISSIONER INGALSBE YES,

[I.4. Discussion and possible action to authorize the execution of Work Authorization No. 10 for Fiscal Year 2026 between Hays County and HNTB Corporation for $809,960.00 to continue providing General Engineering Consultant (GEC)/ Program Management services for the Hays County Transportation Department, effective October 1, 2025, and authorize a discretionary exemption pursuant to Texas Local Government Code Chapter 262.024 (a)(4). COHEN/HAMMER]

COMMISSIONER SMITH YES, COMMISSIONER COHEN YES, JUDGE

BECERRA YES. >> LET'S CONTINUE.

>> I 4. DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE EXECUTION OF WORK AUTHORIZATION NO. 10 FOR FISCAL YEAR 2026 BETWEEN HAYS COUNTY AND HNTB CORPORATION FOR $809,960.00 TO CONTINUE PROVIDING GENERAL ENGINEERING CONSULTANT (GEC)/

>> SO MOVED. >> SECOND.

>> STEPHANIE CAN YOU APPROACH THE PODIUM UNTIL THE VIEWING PUBLIC THE DISTINCTIONS ON HOW THESE ARE DIFFERENT .

>> STEPHANIE HUNT PURCHASING AGENT. CAN I REFERENCE THE OTHER ITEM? ON THIS ORIGINAL ITEM WHEN WE ORIGINALLY WENT INTO CONTRACT WITH THEM, WE DID IT UNDER DISCRETIONARY EXEMPTION THROUGH TEXAS LOCAL GOVERNMENT CODE CHAPTER 262 A 4 DISCRETIONARY ON THE ONE PRIOR WE DEVELOPED A POOL OF ENGINEERING SERVICES SO AT THE TIME FOR THIS CONTRACT WE PULLED AND WENT TO EXECUTION, THEY PULLED THE ENGINEER FROM THE POOL. I WOULD HAVE TO GO BACK TO LOOK AND SEE SPECIFICALLY DID WE HAVE AT A POOL BECAUSE THE ORIGINAL STARTED IN 2018 SO WE MAY NOT HAVE HAD IT AT THE TIME SO AT THE TIME THE CONTRACT WAS BROUGHT TO COURT THAT'S HOW THE COURT EXECUTED THE CONTRACT SO ANY WORK AUTHORIZATION OR AMENDMENTS THAT FOLLOW THE CONTRACT WILL BE UNDER THAT DISCRETIONARY BECAUSE THAT'S

HOW WE PREPARED ORIGINALLY. >> SO IT IS CONTINUATION THAT WAS A PRE- POOL OF PEOPLE TO HIRE.

>> THAT'S WHAT I AM ASSUMING. I CAN GO BACK AND CONFIRM. WHETHER THERE WAS A POOL OR NOT THE COURT APPROVED DISCRETIONARY EXEMPTION TO ENTER INTO THE ORIGINAL CONTRACT SO TYPICALLY WHEN WE BRING THIS TO COURT I LOOK TO SEE HOW WE PROCURED ORIGINALLY AND THAT'S WHAT I DID FOR THE PROCUREMENT METHOD.

>> YOU WANT TO REITERATE BECAUSE IT IS A SINGULAR AGENDA ITEM.

THESE QUESTIONS HAVE NOTHING TO DO WITH HTNB, WE LOVE CARLOS ON THE WHOLE GANG AND HAVE NO PROBLEMS. I'M SIMPLY ASKING CLARIFICATION PROCESS QUESTIONS ALL GOOD THANK YOU STEPHANIE COMMISSIONER QUESTIONS OR COMMENTS? OKAY PLEASE CALL THE

ROLL. >> COMMISSIONER INGALSBE, YES,

[I.5. Discussion and possible action to authorize the execution of Contract Amendment No. 3 in the amount of $19,720.00 to the Professional Services Agreement between Hays County and Haiti Associates, Inc. for right-of-way acquisition services on the RM 12 safety improvements near the intersection of Skyline Drive and Mountain Crest Drive project in Precinct 3; pursuant to RFO 2021-002 Professional Right-of-Way Services, and amend the budget accordingly. HAMMER]

COMMISSIONER SMITH YES, COMMISSIONER COHEN YES COMMISSIONER HAMMER YES , JUDGE BECERRA YES.

>> I5. DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE EXECUTION OF CONTRACT AMENDMENT NO. 3 IN THE AMOUNT OF $19,720.00 TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN HAYS COUNTY AND HALFF ASSOCIATES, INC. FOR RIGHT-OF-WAY ACQUISITION SERVICES ON THE RM 12 SAFETY IMPROVEMENTS NEAR THE INTERSECTION OF SKYLINE DRIVE AND MOUNTAIN CREST DRIVE PROJECT IN PRECINCT 3; PURSUANT TO RFQ 2021-Q02 PROFESSIONAL RIGHT-OF-WAY SERVICES, AND AMEND THE BUDGET ACCORDINGLY.

>> SO MOVED. >> SECOND.

>> ANYTHING ELSE TO ADD? >> JUST WORK ON TRACK FOR RIGHT-OF-WAY ACQUISITIONS VERSUS WHAT THEY DO FOR SKYLINE AND

MOUNTAIN CREST. >> THESE CALLER.

>> COMMISSIONER SMITH YES COMMISSIONER COHEN YES COMMISSIONER HAMMER YES COMMISSIONER INGALSBE YES JUDGE

BECERRA YES. >> I THINK WE ARE NOW ON TO J 2

[J.12. Discussion and possible action to authorize the execution of a three (3) year subscription Agreement and authorize payment of year 1 Invoice between Hays County and KnowledgeCity, Inc. for $26,134.50 effective October 14, 2025. BECERRA/GRANJENO]

AND ONWARD FROM THERE. ASKED AS A REMINDER TO PULL J 12 AND I

[J.2. Discussion and possible action to authorize the execution of a First Amendment between Hays County and Corrections Software Solutions, LP (CSS) for utilization by the County Court at Law Specialty Courts pursuant to RFP 2023-P08, and amend the budget accordingly. INGALSBE/COHEN/BROWN/HUNT]

THINK WE ARE DONE. IF YOU WILL GO DOWN THE LIST.

>> DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE EXECUTION OF THE FIRST AMENDMENT BETWEEN HAYS COUNTY AND CORRECTION SOFTWARE

[03:20:02]

SOLUTIONS LP CSS FOR UTILIZATION BY THE COUNTY COURT OF LAW SPECIALTY COURTS PURSUANT RFP 2023- P0 EIGHT AMENDED

ACCORDINGLY. >> SO MOVED.

>> SECOND. >> IS CALL THE ROLL.

>> COMMISSIONER COHEN YES COMMISSIONER HAMMER YES

[J.3. Discussion and possible action to approve the revised Hays County Travel Policy. COHEN/BOUTTE]

COMMISSIONER INGALSBE YES COMMISSIONER SMITH YES JUDGE BECERRA YES. J3. DISCUSSION AND POSSIBLE ACTION TO APPROVE THE REVISED HAYS COUNTY TRAVEL POLICY.

>> OKAY, CANDACE WHAT SAY YOU, MY FRIEND STAYED YOUR NAME AND TITLE FOR THE VIEWING PUBLIC.

>> GOOD AFTERNOON JUDGE AND COMMISSIONERS MY NAME IS CANDACE AND I'M THE COUNTY ADMINISTRATOR. BASED ON THE FEEDBACK RECEIVED FROM THE COURT DURING SEPTEMBER 30 MEETING WE MADE CERTAIN CHANGES, FIRST WE REMOVED THE LANGUAGE RELATED TO RESTRICTIONS FOR HOTEL RESORT FEES , VALLEY FEES AND EARLYBIRD FEES, WE'VE ALSO ADDED LANGUAGE AROUND AIRBNB'S TO BE ALLOWED IF IT IS EQUAL OR CHEAPER TO THE HOTEL OPTION AS WELL AS WE HAVE ADDED LANGUAGE THAT , EXCUSE ME THAT THE AUDITOR WILL HONOR THE ALTERNATE LODGING OPTIONS IF THE ORIGINAL SELECTION IS NO LONGER AVAILABLE. IF THE RATE IS HIGHER THE EMPLOYEE WILL NEED PRIOR APPROVAL FROM THE AUDITOR AND THE LAST STATEMENT IF THE DEPARTMENT DOES NOT HAVE A COUNTY HAD A CARD IT CAN REQUEST TO UTILIZE THE AUDITOR TRAVEL CARD. SO THERE IS A COMPLEMENTARITY ITEM TO THIS THAT TRANSFERS OR ALLOWS MARISOL TO GET A CREDIT CARD FOR TRAVEL. YES OR.

>> I DON'T GET TOO FAR FROM IT. I HAVE BEEN GRATEFUL TO HOW COMMISSIONER SMITH AND I SEE THE EDITS UNIFYING ON THIS FRONT.

NOT THAT YOU DON'T BUT WE WERE COORDINATING THAT EARLIER. I WOULD LIKE TO NOT TRIANGULATE DEPARTMENT HEADS AND IF SOMEONE IS WILLING TO PAY, BECAUSE I KNOW THE WORDING IS FRAMED IN SUCH A WAY THAT SAYS EQUAL OR, IF SOMEONE IS WILLING TO PAY THE DIFFERENCE THEN IT IS ALL DONE IN CASE IT WASN'T I WOULD HATE FOR SOMEONE TO BE CORNERED WITH THE IDEA OF A RECOMMENDATION EDIT TO SAY IT WAS NOT EQUAL SO WE ARE NOT PAYING, LET IT BE EQUAL OR IF IT IS MORE AND THE TRAVELERS WILLING TO PAY THE DIFFERENCE IN THE COUNTY WOULD ONLY PAY THE EQUAL AMOUNT AND IT WOULD NOT BE A DISCUSSION OR TO LIBERATION OR OF CONCERN TO PAY THE EQUAL AMOUNT JUST TO WORD IN A WAY THAT INCLUDES FLEXIBILITY

IS WHAT I AM REQUESTING. >> WE CAN DEFINITELY MAKE THE CHANGE AND I BELIEVE FLEXIBILITY IS THERE. IF IT IS THE SAME VALUE , IF IT IS ABOUT THAT THEY HAVE TO GET APPROVAL FROM THE

AUDITOR. >> THAT IS WHERE THE HANGUP MIGHT LIE. FOR EXAMPLE WHAT IF I WAS IN GALVESTON DOING SOME TRAINING GOT TO SEE THE USS TEXAS THANK YOU FOR THAT. AND THE HOTEL WAS FULL. IF I WOULD HAVE WANTED TO, I'D SAY IF I WANTED TO STAY AT A PLACE ON THE STREET BECAUSE IT IS A LONG STREET AND THAT'S A THE RATE WAS $100 PER DAY AT THE HOST HILTON, I COULD SAY I AM WILLING TO PAY THE 150 FOR THIS OTHER PLACE SO JUST WORD IT IN A WAY THAT ALLOWS ME WITHOUT HAVING TO GET OTHER APPROVALS THAT SAYS SINCE THIS HAPPENED, WILL WITHOUT FURTHER DELIBERATION WILL PAY THE COMPARABLE AMOUNT BECAUSE THAT IS ALLOTTED OR ALLOCATED AND NO MORE DISCUSSION REQUIRED IS WHAT I'M TRYING TO GET TO.

>> WHAT IS EQUAL TO THE HOTEL ORIGINALLY APPROVED.

>> COMMISSIONER SMITH AM I CAPTURING THE INTENT?

>> I DON'T HAVE A DECISION WITH THAT I DON'T KNOW HOW YOU WOULD WORD THAT HONESTLY I DON'T KNOW HOW YOU WOULD DO IT I SEE THE

INTENT, I . >> I AM TRYING TO MAKE IT WORK IT IS AUTOMATIC. THE HOST WAS NOT AVAILABLE HERE'S A $100 GO GO STAY AND FIGURE IT OUT WILL PAY $100 AND YOU PAY THE DIFFERENCE I WANT THAT FLEXIBILITY FOR YOUR.

>> I THINK IT CURRENTLY SAYS IT GIVES THAT FLEXIBILITY, BUT IF THE EMPLOYEE HAS TO PAY $150 INSTEAD OF HAVING TO EAT THE $50 WE ARE GIVING THEM THE ABILITY TO GET THAT COVERED IF MARISOL SAYS IT IS OKAY. IF MARISOL SAYS IT'S OKAY THAT'S THE HANGUP.

WHAT IF I WANT THE COUNTY TO BE 100 AND I DON'T WANT TO BE REIMBURSED THAT'S THE SPACE TO OCCUPY TO ALLOW FLEXIBILITY. I

[03:25:06]

KNOW IT SOUNDS COUNTERINTUITIVE BUT IT'S EASIER TO PAY 50 BUCKS THEN TO GET A POLITICAL HIT ABOUT IT.

>> YOU CAN DO LIKE ME AND NOT EXPENSE ANYTHING.

>> EXACTLY. LISTEN I HAVE TAKEN PLANE FLIGHTS TO THE TEXAS DIVISION OF EMERGENCY MANAGEMENT MEETING IN DALLAS AND ONLY PUT IN MILEAGE WHICH IS WAY LOWER COMPENSATION BECAUSE I DON'T WANT TO DEAL WITH IT. I AM ON THAT FRONT. YES YOU GOT IT. A TINY LITTLE EDIT. SO IT'S NOT ON HER LAP THAT'S MY GOAL.

>> WE DO HAVE A SENTENCE IN THERE THAT SAYS I CAN CONSULT WITH THE COUNTY ADMINISTRATOR IN MAKING THAT DECISION.

>> WE HOPE WAS TO PULL IT OUT OF MAKING DECISIONS HAVING A POTENTIAL ARBITRARY DECISION MADE WHICH COULD BE POLICY DATA.

>> WE CAN GET THERE. >> THANK YOU, THANK YOU, THANK

YOU. WHAT ELSE? >> THERE IS A TYPO AT THE BOTTOM OF PAGE 6 A RANDOM PARAGRAPH THAT HAS I.

>> WE WILL GET THAT. >> SHE HAS CALLED THE VOTE.

>> EXACTLY. >> AND I THINK THAT WAS IT. THE ONLY OTHER THING I WAS GOING TO SUGGEST AND I WOULD LEAVE IT TO MARISOL TO FIGURE OUT BUT WE HAVE PER DIEM RATES IN THERE. IS THERE A WAY WE CAN AND THIS IS ME OVER COMPLICATING. EVERY TIME IF WE WERE TO CHANGE THE PER DIEM AND I HAVE NEVER CLAIMED IT SO I'M NOT FAMILIAR WITH THE PROCESS. IS THERE A WAY WE CAN ENSURE THAT WE WILL REVIEW THOSE EVERY TWO YEARS OR IS THERE A POSSIBLE WAY TO PUT LANGUAGE IN THERE TO MAKE SURE WE ARE KEEPING UP-TO-DATE WITH IT? I KNOW THOSE CHANGE AT THE STATE LEVEL ANNUALLY AND UNDER THE , UNDER THE FEDERAL LEVEL THEY ARE REGIONAL WHICH I DON'T WANT TO DO THAT, THAT'S CRAZY BUT IF THERE IS A WAY TO ADDRESS ON ANNUAL BASIS OR SAY SOMEONE WILL

LOOK AT IT. >> THE GOING RATE THAT IS A GOOD

IDEA. >> SOMETHING ALONG THE LINES OF WHAT THE CURRENTLY ADOPTED RATES ARE UNDER GSA BECAUSE WE TAKE THEIR RATES AND ADOPT THEM. IF YOU WORDED IT LIKE THAT, IT WOULD CAPTURE RATE CHANGE AND IT WOULD BE INCORPORATED.

>> ANYONE CAN ROLL THE TAPE ON THIS AGENDA ITEM IF THEY WANT CLARIFICATION. COMMISSIONER SMITH IS ASKING FOR A CONTINUOUS UPDATE WITH EVERYTHING AS INFLATION TAKES PLACE. WE ARE NOT GETTING $20 FOR A HOTEL HILTON IN GALVESTON SO THAT'S ANOTHER VERY SOUND POINT. YOU THE CLEAR CONCISE DIRECTION

ANYTHING ELSE ON THIS END? >> WANT TO SAY THANK YOU EVERYONE ON THE COMMITTEE TO GET THIS DONE, 25 YEARS SINCE THE LAST UPDATE SO I AM THANKFUL FOR YOUR WORK.

>> THANK YOU. >> PLEASE CALL THE ROLL.

>> COMMISSIONER INGALSBE YES , COMMISSIONER SMITH YES,

[J.4. Discussion and possible action to approve an amendment to the current Hays County Salary Exception Policy effective October 1, 2025. BECERRA/GRANJENO/BOUTTE]

COMMISSIONER COHEN YES, COMMISSIONER HAMMER YES, JUDGE

BECERRA YES. >> DISCUSSION AND POSSIBLE ACTION TO APPROVE AMENDMET TO THE CURRENT HAYS COUNTY SALARY EXCEPTION POLICY EFFECTIVE OCTOBER 1 HAYS COUNTY SALARY EXCEPTION POLICY EFFECTIVE OCTOBER 1, 2025.

>> SOME OF AND SECOND. >> YOU HAVE TO SEE THESE AS INDEPENDENT LINKS ON THE WEB.

>> SO, STAFF IS REQUESTING APPROVAL TO AMEND SALARY EXCEPTION POLICY . THERE IS LANGUAGE WE LIKE TO ADD WHEN THERE IS A DISCREPANCY BETWEEN THE DEPARTMENT REQUEST IN THE RECOMMENDATION OF BUDGET AND HR, IT WOULD ALLOW FOR CONSULTATION WITH THE COUNTY ADMINISTRATOR TO TRY TO RESOLVE THE ISSUE BEFORE OR PRIOR TO BRINGING IT TO COMMISSIONERS COURT UP TO STEP SEVEN. SO THIS WILL ALLOW STAFF TO ADDRESS ISSUES IN A MORE TIMELY MANNER SO WE ARE NOT WAITING UNTIL THE NEXT COURT MEETING TWO WEEKS AWAY AND IT ALSO ALLOWS US TO MAKE THE

PROCESS MORE EFFICIENT. >> I THINK IT IS A GREAT IDEA.

PLEASE CALL THE ROLL. >> COMMISSIONER INGALSBE YES,

[J.5. Discussion and possible action to authorize the County Auditor to obtain a credit card in the amount of $8,000.00, and cancel the additional travel credit card from the Purchasing Office. BECERRA/HUNT]

COMMISSIONER SMITH YES, COMMISSIONER COHEN YES, COMMISSIONER HAMMER YES, JUDGE BECERRA.

>> LET'S KEEP MOVING. >> I5. DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE COUNTY AUDITOR TO OBTAIN A CREDIT CARD IN THE AMOUNT OF $8,000.00, AND CANCEL THE ADDITIONAL TRAVEL CREDIT CARD FROM THE PURCHASING OFFICE. COMMISSIONER HAMMER

[03:30:02]

>> PLEASE CALL THE ROLL. >> COMMISSIONER SMITH YES ,

[J.6. Discussion and possible action to award and execute a contract for IFB 2025-B11 Cemetery Maintenance with Grass Works Lawn Care, effective November 1, 2025 at $101,456.00 annually and amend the budget accordingly. BECERRA/CRUMLEY]

COMMISSIONER COHEN YES, COMMISSIONER HAMMER YES, COMMISSIONER INGALSBE YES, JUDGE BECERRA YES.

I6. DISCUSSION AND POSSIBLE ACTION TO AWARD AND EXECUTE A CONTRACT FOR IFB 2025-B11 CEMETERY MAINTENANCE WITH GRASS WORKS LAWN CARE, EFFECTIVE NOVEMBER 1, 2025 AT $101,456.00 ANNUALLY AND AMEND THE BUDGET ACCORDINGLY.

>> SO MOVED. >> SECOND. J7. DISCUSSION AND POSSIBLE ACTION TO AWARD AND EXECUTE A CONTRACT FOR IFB 2025-B12 ROADWAY STRIPING TO D.I.J. CONSTRUCTION, INC. TO PERFORM ROADWAY STRIPING SERVICES THROUGHOUT THE COUNTY

ON AN AS-NEEDED BASIS. >> STEPHANIE.

>> STEPHANIE HUNT PURCHASING AGENT. I JUST GOT AN EMAIL FROM ONE OF THE CEMETERIES SO I DO THINK WE NEED TO PULL THIS ONE SO WE CAN HAVE FOR THE DISCUSSION ON IT.

>> WHAT WAS THE EMAIL? >> THEY NO LONGER WANT TO BE INCLUDED IN OUR MAINTENANCE, BUT THEY ARE ASKING FOR US TO POSSIBLY REIMBURSE THEM THE AMOUNT WE WOULD HAVE BEEN PAYING SO THEY CAN PAY AN OUTSIDE COMPANY. SO I FEEL WE NEED TO

HAVE THE CONVERSATION. >> THE AGENDA ITEM IS OPEN

LET'S HAVE THAT NOW. >> WHICH CEMETERY?

>> PHILLIPS CEMETERY. >> I KNEW THAT WAS THE ANSWER.

ONE OTHER QUESTION. WHY , WHY DO WE HAVE THIS , NO OFFENSE BUT IT IS RENTED TRANSPORTATION , WHY ARE YOU LISTED ON IT? OKAY.

OKAY. I WANTED TO MAKE SURE. THIS IS A GREAT PROGRAM THAT HAS A LARGE , LARGELY HARD TO DEFINE SET OF REQUIREMENTS BECAUSE EVERY CEMETERY ASSOCIATION WANT SOMETHING DIFFERENT. AND IT HAS BEEN REALLY TOUGH TO WORK WITH HONESTLY. AND I HAVE MET WITH PHILLIPS CEMETERY I DON'T KNOW HOW MANY TIMES AND HAVE SPOKEN TO THE BOARD I DON'T KNOW HOW MANY TIMES. THEY REALLY LIKED THE PREVIOUS VENDOR AND DID NOT LIKE THIS VENDOR. WE HAD ISSUES WITH THEM FULFILLING THE CONTRACT. THAT'S THE REASON WE CANCELED THIS CONTRACT. I DON'T KNOW, I DON'T KNOW , I WOULD BE OKAY WITH THAT MAKING THAT CHANGE. IF WE PUT A TOP END CAP ON WHAT COULD BE SPENT ON THE INDIVIDUAL CEMETERY IF THAT MAKES SENSE, WHERE WE CAN SAY, YOU CAN USE WHOMEVER WE ARE PROVIDING OR WHOEVER WINS THIS SOLICITATION FOR SERVICES OR YOU WOULD BE ABLE TO REFUSE X AMOUNT OF DOLLARS. THE REASON IS WE SHOULD HAVE A CONVERSATION BEFORE WE DID SOLICITATION BECAUSE WE HAVE GONE OUT AND HAD 10 FIRMS RESPOND TO IT AND I DON'T KNOW ANY OF THESE FIRMS AND I'M SURE THEY WENT THROUGH QUITE A PROCESS IN ORDER TO JUST APPLY FOR THE PROCUREMENT.

>> CAN I GET YOU TO TURN YOUR MIC ON? OR APPROACH THE PODIUM.

WHATEVER YOU WANT. TELL ME HOW MANY CEMETERIES THE $101,000

WILL MAINTAIN. >> BECAUSE I DON'T MANAGE THE

CONTRACT, GIVE ME A SECOND. >> OR STEPHANIE.

>> THAT'S OKAY. WHAT I'M TRYING TO GET TO IS HOW REASONABLY WE CAN QUANTIFY A DOLLAR AMOUNT ALLOCATION AND THEN ANSWER COMMISSIONER SMITH QUESTION.

>> THE PROBLEM IS THIS IS WHERE I RUN AFOUL AND PHILLIPS IS IN MY PRECINCT I DON'T THINK I WOULD SUPPORT IT. HAVING A CARVEOUT LIKE THAT AND THE REASON I SAY THAT IS WE COULD HAVE SOME CEMETERIES AS BIG AS THIS ROOM AND THAT IS IT. AND THEN YOU HAVE OTHER CEMETERIES THAT MIGHT BE FIVE ACRES AND WE HAVE GOT , EVERYONE OF THEM HAS A DIFFERENT SET OF REQUIREMENTS AND A DIFFERENT SET OF NEEDS SO THAT'S WHERE IT'S EASY FOR US TODO IT BECAUSE WE CAN SAY LOOK THIS IS WHAT WE ARE PAYING FOR AND WHERE THE RUBBER MEETS THE ROAD IS IN THE NEGOTIATION THE CONTRACT WE LAY OUT WHAT THE EXPECTATIONS ARE FOR EACH ONE OF INDIVIDUAL CEMETERIES I CAN TELL YOU LIKE THE KYLE ONE IS COVERED IN TREES SO TREE TRIMMING IS A HUGE ISSUE FOR THIS FOR THE FRIEDMAN CEMETERY WE MAINTAIN. MOVING FORWARD WITH WHAT WE HAD SAYING THIS IS WHAT WE ARE AVAILABLE TO DO.

>> THERE IS 14 CEMETERIES IN THE CONTRACT.

>> I KNOW IT IS COMING FROM THE BUDGET AND I DON'T WANT TO PUT YOU IN A CORNER ACCIDENTALLY. HOW MUCH OF THIS OPERATIONALLY DO YOU KNOW THAT MAYBE ANSWER QUESTIONS ARE NOT REALLY.

>> I KNOW SOME OF IT, IN THE CONTRACT IT IS NOT , IT IS PER

[03:35:04]

MOW NOT EVERY MONTH OR MONTHS IN THE FALL AND WINTER WE DO NOT

HAVE THE COMPANY TREND 20. >> WE ARE GOING TO ADD

SOMETHING? >> I CANNOT, THE AMOUNT SO THE LOWEST BIDDER WE WERE AWARDING TO TO EXECUTE A CONTRACT TO FOR PHILLIPS CEMETERY WAS FOR 94, $494. SO YES IT IS PER MOW THEY GIVE US A FEE PER MOW AND THE WAY WE FIGURE THE ANNUAL AMOUNT OF BUDGET ACCORDINGLY IS WE GIVE THEM A FREQUENCY , SO DURING OBVIOUSLY THE MONTHS WHERE IT RAINS MORE WE GIVE THEM OR WE CAN GIVE THEM UP TO FOUR THOSE MONTHS AND IN THE DORMANT MONTHS WE USUALLY DO TWO SERVICES PER MONTH SO THE TOTAL AMOUNT PER YEAR WOULD BE 40 THAT DOES NOT MEAN WE WILL GIVE THEM 40 BUT THAT'S THE TOTAL CONTRACT VALUE WE WOULD PAY OUT. FOR THE MOWING SERVICES. THEY ARE SUPPOSED TO GET WOOD TRANSPORTATION DEPARTMENT, THEY HAVE TWO INDIVIDUALS WHO MANAGE THE CONTRACT AND THEY'RE THE ONES I WILL SAY WE WANT YOU TO MOW THIS AMOUNT OF TIME THROUGHOUT THE MONTH. WE DO MAKE SURE WE MOW THE CEMETERIES BEFORE ANY HOLIDAY BECAUSE HOLIDAYS ARE A BIG TIME DURING THE CEMETERIES. SO IT WOULD BE REMOVING PHILLIPS CEMETERY AS A ACTUAL TREND 20 BUT WHAT THEY WERE ASKING WHAT THEY WANT TO HIRE AN OUTSIDE COMPANY AND THEY WANT US TO REIMBURSE WHAT THEY HAVE BEEN PAYING.

>> LET ME TELL YOU PHILOSOPHICALLY WHY I SUPPORT THE IDEA. HAVE ALWAYS SAID THIS AND IT'S A BROKEN RECORD. I BELIEVE IN SUPPORTING SMALLER GOVERNMENT. THIS IS OPPORTUNITY FOR A CEMETERY GROUP TO SAY THIS BIG COUNTYWIDE MACHINE YOU HAVE HIRED IS DOING XYZ AND WE ARE NOT HAPPY. WE KNOW A GUY IN A TRUCK AND THEY WILL TAKE CARE OF IT THE WAY WE WANT SO THE ALLOCATION OF THEIR TAX DOLLARS WOULD BE CLOSER SCRUTINIZED WITH HIGHER VALUE AND BETTER RESULTS. PHILOSOPHICALLY I THINK IT IS A GOOD IDEA SO MY QUESTION IS I'M A COUNTY EMPLOYEE MY QUESTION IS I DON'T WANT TO OVERBURDEN VICKI OR TAMMY OR YOU OR ANYBODY AND AT THE SAME TIME IF WE CAN REGULATE IN A WAY THAT'S MORE

PRODUCTIVE I'M ALL ABOUT IT. >> I WILL SAY THEY ARE PARTICULAR ABOUT HOW THEY WANT THE CEMETERY MAINTAINED AND PER THE CONTRACT THERE ARE SOME THINGS LIKE WEED EATING ON TOP OF ROCKS IT IS A LIABILITY FOR CONTRACTORS TO DO IT BECAUSE THEY COULD KICK A ROCK UP AND SHOULD IT BREAK THE GRAVESTONE , THERE ARE THINGS AND THEY DON'T WANT US USING WEED KILLER ON THE GRAVES COVERED AND THAT'S THE SAFEST WAY TO PROVIDE THE SERVICE AND THEY ARE ADAMANT ABOUT NOT DOING THAT. SO IT IS CRITICAL CONFLICT BETWEEN CONTRACTORS AND WHAT IS SAFE FOR THEM TO PROVIDE SERVICE VERSUS WHAT WE ARE REQUESTING OF THEM

TO HANDLE. >> I WORK WITH THEM VERY CLOSELY. IT IS BY FAR THE LARGEST CEMETERY IN THE PROGRAM SO IT WOULD BE A CHUNK OUT OF THE CONTRACT. MY CONCERN WITH THE CONTRACT NOW IF THEY ARE REMOVED FROM IT WILL CHANGE THE DYNAMIC OF THE CONTRACT. BUT THE OTHER THING WHEN WE TALK ABOUT THE CEMETERY MAINTENANCE WE TALK ABOUT PER MOW CHARGE AND EVEN IN THE CURRENT CONTRACT THERE'S LANGUAGE AND I WOULD VENTURE TO GUESS I'M NOT THE ONLY ONE ON THE COURT WAS GONE THROUGH TO READ IT BUT THE PREVIOUS VENDOR WAS CHARGING A CERTAIN AMOUNT FOR LIMB REMOVAL OVER A CERTAIN DIAMETER AND LENGTH. THESE RESPONSES I'M SURE ARE VERY IN-DEPTH ON WHAT THE CHARGES WOULD BE. ONE OF THE BIGGEST CONCERNS I HAVE AND THE REASON WE HAVE THESE JUDGE I WANT TO REITERATE YOU HAVE A ACTIVE BOARD WITH PHILLIPS CEMETERY THE REASON WE HAVE THIS PROGRAM IS BECAUSE 90% OF THESE DON'T HAVE BOARD ANYMORE SO IF WE WERE TO

[03:40:03]

DO THIS THEY MAY NOT HAVE A BOARD IN FOUR OR FIVE YEARS.

THEY ARE ACTIVE CEMETERY WITH 10 PLOTS LEFT.

>> IN THE SPIRIT OF SMALLER GOVERNMENT YOU ARE THE PRECINCT REPRESENTATIVE I AM COUNTYWIDE AND I YIELD TO YOUR

RECOMMENDATION. >> THEY JUST SPRUNG IT ON ME THIS MORNING SO MAYBE IN THE NEXT WHEN WE CAN LOOK AND TRY TO MAKE IT WORK BUT IT'S A LITTLE TOO LATE. SPOT COMMISSIONER

HAMMER AND THEN WE WILL VOTE. >> DO YOU WANT TO TAKE THE NEXT TWO AND BRING IT BACK NOVEMBER 1?

>> MY PROBLEM IS THE PEOPLE WHO SUBMITTED THEY HAD ANTICIPATION THAT THEY STRUCTURED CONTRACTS AND SUBMITTALS SPECIFICALLY TO INCLUDE THAT IN THE SOLICITATION AND IF WE TAKE IT OUT THE FIRM WE SELECT MAY NOT WANT TO WORK ANYMORE.

>> TOO BIG OF A TRUNK SO WE WILL VOTE AS IS.

>> IT DOES REDUCE DOWN BUT NOT PASSED 18% ALLOWABLE PER STATUTE. WE CAN APPROVE IT AND THEN GO BACK TO THEM TO SAY WE ARE REMOVING THE CEMETERY FROM OR I CAN HAVE THOSE

CONVERSATIONS AND BRING IT BACK. >> THE BEST OF BOTH WORLDS WOULD BE WE APPROVE THE CONTRACT TODAY AND IT INCLUDES THE ABILITY TO GO BACK AND SAY LOOK UNDER THE NEW CONTRACT THIS IS WHAT WE ARE AVAILABLE TO DO AND IF YOU CAN DO IT BETTER YOU CAN DO IT AT THE SAME RATE OR WHATEVER LET'S TALK ABOUT WHAT IT LOOKS LIKE.

TWO WEEKS FROM NOW WE NEED TO AMEND BELOW 18% WE BRING THAT BACK BUT I'M NOT PREPARED TO HAVE THE DISCUSSION WITHOUT

TALKING TO THE CEMETERY BOARD. >> PERFECT IF NOTHING ELSE WE WILL CALL THE VOTE AS IS PLEASE CALL THE ROLL.

>> COMMISSIONER COHEN YES COMMISSIONER HAMMER YES

[J.7. Discussion and possible action to award and execute a contract for IFB 2025-B12 Roadway Striping to D.I.J. Construction, Inc. to perform roadway striping services throughout the County on an as-needed basis. BECERRA/HUNT/TRANSPORTATION]

COMMISSIONER INGALSBE YES COMMISSIONER SMITH YES JUDGE

BECERRA YES. >> LET'S KEEP GOING.

>> DISCUSSION AND POSSIBLE ACTION AWARD AND EXECUTE CONTRACT IFB 2025-B 12 ROADWAY STRIPING TO THE IJ CONSTRUCTION TO PERFORM ROADWAY STRIPING SERVICES THROUGHOUT THE COUNTY

ON A AS NEEDED BASIS. >> SECOND.

>> ANYTHING ELSE? PLEASE CALL THE ROLL.

>> COMMISSIONER HAMMER YES, COMMISSIONER INGALSBE YES,

[J.8. Discussion and possible action to execute a Service Contract between Hays County and AMG Printing & Mailing pursuant to RFP 2025-P08 Countywide Printing. BECERRA/HUNT]

COMMISSIONER SMITH YES, COMMISSIONER COHEN YES, JUDGE BECERRA YES.

I8. DISCUSSION AND POSSIBLE ACTION TO EXECUTE A SERVICE CONTRACT BETWEEN HAYS COUNTY AND AMG PRINTING & MAILING PURSUANT TO RFP 2025-P08 COUNTYWIDE PRINTING.

>> SO MOVED SECOND. >> ANYTHING ELSE TO ADD PLEASE

CALL THE ROLL. >> COMMISSIONER INGALSBE YES ,

[J.9. Discussion and possible action to authorize the execution of an Agreement between Hays County and Rene Bates Auctioneers, Inc. pursuant to their Buyboard Contract 708- 23 Auctioneer Services; approve the Purchasing Department to hold an online auction to dispose of surplus property pursuant to Texas Local Government Code 263.152 (a) (1 ); authorize the Purchasing Department to advertise; and authorize the Purchasing Department to properly dispose of items that are placed in the online auction but do not sell. COHEN/SMITH/HUNT]

COMMISSIONER SMITH YES, COMMISSIONER COHEN YES, COMMISSIONER HAMMER YES, JUDGE BECERA YES.

>> I9. DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN HAYS COUNTY AND RENE BATES AUCTIONEERS, INC. PURSUANT TO THEIR BUYBOARD CONTRACT 708-23 AUCTIONEER SERVICES; APPROVE THE PURCHASING

DEPARTMENT TO >> HOLD AN ONLINE AUCTION TO DISPOSE OF SURPLUS PROPERTY PURSUANT TO TEXAS LOCAL GOVERNMENT CODE 263.152 (A)(1); AUTHORIZE THE PURCHASING DEPARTMENT TO ADVERTISE; AND AUTHORIZE THE PURCHASING DEPARTMENT TO PROPERLY DISPOSE OF ITEMS THAT ARE PLACED IN THE ONLINE AUCTION BUT DO NOT SELL.

>> ANYTHING ELSE TO ADD PLEASE CALL THE ROLL.

[J.10. Discussion and possible action to authorize the Health Department to use the remaining Employee Flu Shots for the public. COHEN/GONZALES]

>> COMMISSIONER SMITH YES COMMISSIONER HAMMER YES COMMISSIONER COHEN YES COMMISSIONER INGALSBE YES JUDGE BECERRA YES.

I10.DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE HEALTH DEPARTMENT TO USE THE REMAINING EMPLOYEE FLU SHOTS FOR THE

PUBLIC. >> SO MOVED AND SECOND. CALL THE

ROLL. >> COMMISSIONER COHEN YES ,

[J.11. Discussion and possible action to adopt the Public Health Advisory Board (PHAB) Charter and nominate the Board Chair. COHEN/HAMMER/GONZALES]

COMMISSIONER HAMMER YES, COMMISSIONER INGALSBE YES, COMMISSIONER SMITH YES, JUDGE BECERRA YES.

>> DISCUSSION AND POSSIBLE ACTION TO ADOPT THE PUBLIC HEALTH ADVISORY BOARD (PHAB) CHARTER AND NOMINATE THE BOARD CHAIR.

>> SO MOVED. >> SECOND. DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE EXECUTION OF A THREE (3) YEAR SUBSCRIPTION AGREEMENT AND AUTHORIZE PAYMENT OF YEAR 1 INVOICE BETWEEN HAYS COUNTY AND KNOWLEDGECITY, INC. FOR $26,134.50 EFFECTIVE OCTOBER 14,

>> MOTION AND SECOND NOW TAKE THE PODIUM AND EXPLAIN. STATE

>> GOOD AFTERNOON . MY GOODNESS, JUDGE BECERRA AND COMMISSIONER .

I ALMOST SAID MORNING . I APOLOGIZE WE ARE BRINGING THE ITEM BACK IT WAS A MISUNDERSTANDING. A SECOND ITEM RELATED TO THIS. THE CHARTER WILL SET THE FOUNDATION FOR HOW

[03:45:03]

THE BOARD OPERATES. THAT IS ESSENTIAL AND WE NEED THAT APPROVED SINCE IT IS YOUR BOARD. AND THEN WE NEED TO NOMINATE A CHAIR. THIS IS THE COUNTY BOARD SO WE LEAVE IT TO THE BEST INTEREST OF THE COMMISSIONERS COURT TO APPOINT THE CHAIR FROM ONE OF THE BOARD MEMBERS APPOINTED. EITHER COMMISSIONER COHEN OR COMMISSIONER HAMMER THOSE ARE THE NOMINATED MEMBERS AT THE MOMENT. THE CHARTER IS PRETTY EASY-GOING. I DON'T KNOW IF YOU HAVE QUESTIONS ABOUT THAT.

>> NOMINATE COMMISSIONER COHEN AS FIRST CHAIR.

>> SECOND. >> QUESTIONS OR COMMENTS PLEASE

CALL THE ROLL. >> COMMISSIONER HAMMER YES COMMISSIONER INGALSBE YES COMMISSIONER SMITH YES COMMISSIONER COHEN YES JUDGE BECERRA YES.

>> J 13. >> HOLD ON. DO WE HAVE TO ADOPT THE CHARTER AS WELL? AND MOVE WE ADOPT THE CHARTER IN THE SAME MOTION WE HAVE TO ADOPT THE CHARTER. PLEASE CALL THE ROLL.

>> COMMISSIONER HAMMER YES, COMMISSIONER INGALSBE YES,

[J.13. Discussion and possible action regarding the RFO 2025-001 Professional Services Pool. SMITH/HUNT]

COMMISSIONER SMITH YES, COMMISSIONER COHEN YES, JUDGE BECERRA YES.

J 13. DISCUSSION AND POSSIBLE ACTION REGARDING RFQ 2025- CUE

01 PROFESSIONAL SERVICES POOL. >> SECOND.

>> PLEASE CALL THE ROLL. >> THEIR CONVERSATION THAT HAS

TO BE HAD. WE GO. >> THIS IS A QUESTION FOR LEGAL.

DO WE NEED WE ARE GOOD. SORRY. I AM CONFUSING IT WITH ANOTHER

ITEM. >> THE POOL HAS BEEN PICKED AND WE ARE VOTING ON IT. THAT'S WHAT I AM THINKING.

>> I THINK MARISOL. >> PLEASE TURN ON YOUR MIC AND SHED LIGHT. STEPHANIE START THE CONVERSATION AND THEN WE WILL TRANSFER AND MAYBE CALL THE ROLL.

>> STEPHANIE HUNT PURCHASING AGENT. IT WAS BROUGHT TO MY ATTENTION THERE WAS A CONFLICT IN ONE OF THE SCORES SO WE PULLED THAT SCORE , ALL OF THE SCORING OUT OF THE POOL TO SEE IF THERE WOULD BE ANY CHANGES TO THE POOL IN MY INITIAL REVIEW THERE WERE NO CHANGES TO THE POOL NOBODY WOULD HAVE BEEN ADDED OR SUBTRACTED. WE DID HAVE MARISOL GO BACK TO RECHECK THE INITIAL DATA ENTRY MATHEMATICAL CALCULATIONS AND WHATNOT SO THERE WERE THREE DATA ENTRY ERRORS WHERE I TRANSPOSED NUMBERS ENTERING THIS REVIEWER SCORE , THE SCORESHEET TO THE ACTUAL EVALUATION SCORESHEET. WITH THOSE THERE WERE THREE, TWO FIRMS WOULD HAVE BEEN ADDED AND ONE WOULD NOT HAVE BEEN ADDED.

>> WHAT ARE THEIR NAMES? I DON'T HAVE A DOG I WAS READY TO

GO. >> IN THE ENGINEERING POOL IT WOULD'VE BEEN CIVIL AND ENVIRONMENTAL CONSULTANTS. THAT WOULD'VE BEEN ADDED TO THE POOL, TO THE ENGINEERING POOL.

ON THE UTILITY COORDINATION SERVICES POOL CONSORT ENGINEERS WOULD'VE BEEN ADDED TO THE UTILITY SERVICES AND THEN CONSTRUCTION ENGINEERING AND INSPECTION SERVICES META ENGINEERING WOULD NOT HAVE BEEN ENTERED INTO THE POOL. SO WITH THAT INFORMATION AND A LOT OF CONVERSATIONS WITH THE AUDITOR AND LEGAL IT IS MY RECOMMENDATION

>> TO MAKE IT REFLECT MOST ACCURATELY.

>> SO COMING ON I WROTE IT OUT. SO THERE'S TWO OPTIONS WE CAME UP WITH, OPTION ONE IS TO RESCIND THE AWARD RFQ 2025 PROFESSIONAL SERVICES DEVOTED I -- MARCH 4, 2025 THIS WOULD REINSTATE ALL OF THE OLD GOALS WE HAD SAYING WE ARE NOT AWARDING THIS. AND THEN THAT WOULD ALLOW LEGAL AND I TO WORK WITH THE COMMISSIONERS AND ANY CONTRACTING COMPANIES TO AMEND CONTRACTS WE HAVE AWARDED UNDER THIS POOL TO REFLECT THOSE OTHER POOLS . UNTIL WE DO A NEW PROCUREMENT WHICH A NEW PROCUREMENT WOULD COME TO COURT ON THE 28TH TO DO A FULL-BLOWN NEW CONTRACT FOR ENGINEERING FOR UTILITY COORDINATION .

>> THAT IS OFTEN ONE IS OPTION TWO?

>> WE TERMINATE THE POOL EFFECTIVE TODAY AND THE OTHERS

[03:50:04]

DO NOT GET REINSTATED SO THEN WE WOULD FOLLOW THE INTERIM PROCESS AS FAR AS IN ORDER FOR US TO SAY WE QUALIFIED A PROFESSIONAL SERVICE WE NEED TO LOOK AT MULTIPLE STATEMENT QUALIFICATION. SO THE INTERIM PROCESS WOULD BE TO REACH OUT TO THREE DIFFERENT FIRMS, THEY WERE NOT BE A POOL TO PULL FROM WE WOULD REACH OUT TO THREE ENGINEERING FIRMS. WE WOULD REACH OUT TO THREE OF THOSE. HAVE THEM SUBMIT A PROPOSAL THAT SAYS THIS IS THE JOB WE HAVE SPECIFIC TO THIS PLEASE GIVE US YOUR STATEMENT OF WORK AND THEN WE WOULD REVIEW, SCORE AND AWARD A CONTRACT. KIND OF LIKE A MINI POOL BUT WE ARE NOT ACTUALLY

DOING THAT REVIEW PROCESS. >> OKAY , NOW MARISOL.

>> I NEED TO RECUSE MYSELF . >> RECUSING YOURSELF FROM THE VOTE? OF THIS AGENDA ITEM. OKAY. COMMISSIONER RECUSING YOURSELF FROM THIS AGENDA ITEM. MARISOL. WHAT SAY YOU?

>> I AGREE WE NEED TO CANCEL OR TERMINATE THE POOL BASED ON AUDIT RISKS WITH RISKS OF AUDIT FINDINGS FROM EXTERNAL AND REGULATORY AUDITS USING TAX-EXEMPT BONDS CONTINUING WITH THIS POOL I THINK WE NEED TO TAKE IMMEDIATE CORRECTIVE ACTION PLANS , MY OFFICE TOOK PLAN REVIEWING THE FILE AND FOUND THESE ERRORS. WE NEED TO LOOK AT THE CONTRACTS PROCURED AND ENSURE WE DO AMENDMENTS AS SUGGESTED IN ACCORDANCE WITH LEGAL REVIEW AND LAW. WE STRENGTHEN INTERNAL CONTROLS ON THE REVIEW PROCESS FOR DISCLOSURE . VERIFICATION OF SCORING. THE INTERNAL AUDIT DEPARTMENT WILL REVIEW MATERIAL PROCUREMENTS SO WE PREPARED FOR OUTSIDE AUDIT FIRMS.

>> I LOVE IT, PERSONALLY I WOULD SUGGEST FOLLOWING THE SECOND MODEL A QUICK CLEAN , YOU GUYS HEARD ME I WAS READY TO VOTE I HAVE NO DOG IN THE HUNT BUT IT IS THE CLEANEST RECOMMENDATION AS WELL AS THE COUNTY AUDITOR OVER 20 YEARS GREAT CLEAN BREAK, WE OPEN UP FOR THREE AND THEN 1 CREATE A BODY THAT REVIEWS THOSE UNTIL WE COME UP WITH A NEW POOL THAT IS MY RECOMMENDATION HOLD ON ALMOST DONE. AND THEN THE BODY BE EITHER FOR SURE CANDACE AND ONE OF TWO OTHERS THAT WOULD BE WITHIN THE POOL OF AUDITOR,

PURCHASING AND BUDGET. >> I CANNOT BE , I OVERSEE THE

PROCESS. >> SO THERE IS LEGAL PURCHASING, LEGAL BUDGET OFFICE AND CANDACE. I THINK THAT WOULD BE THE PEOPLE WHO WOULD KNOW IT IN SOME ANYWAY. I AGREE WITH A CLEAN

BREAK. >> THAT'S WHAT I WAS GOING TO

SAY. >> IDEAS ARE GOOD.

>> YOU HAVE EXPERIENCE WITH THE PROJECT.

>> EXACTLY. SO, I AGREE WE NEED TO GO PROBABLY WITH A SECOND OPTION BUT WHEN WE DO THAT THIS ELECTION BEFORE NEEDS TO BE AT LEAST TWO EMPLOYEES FROM TRANSPORTATION AND THE SITTING COMMISSIONER FROM THAT PRECINCT AND I SAY THAT BECAUSE WE WERE VERY CLEAR IN THE JOB DESCRIPTION AND HIRING THE COUNTY ADMINISTRATOR THEY WOULD NOT BE HANDLING TRANSPORTATION.

I WANT TO BE VERY CLEAR STATUTORILY IT IS OUR DUTY , TO DO THIS. I WOULD ASK IF WE MOVE FORWARD WITH OPTION TWO AT ONE POINT WHEN WE SOLICIT FOR A NEW POOL AND WHEN WOULD WE BE ABLE? I'M WORRIED , I HAVE SCHOOLS I HAVE TO HAVE ROADS IN FRONT OF AND 2028 AND IF WE DELAY WITHOUT MOVING FORWARD IT'S GOING TO BE THE DEATH FOR THOSE PROJECTS IN THE DELIVERY TIME. SO IF WE MOVE FORWARD WITH EACH ONE OF THOSE INDIVIDUAL SOLICITATIONS THEY HAD TO GO TO THE FULL PROCESS OR IS IT THE THREE PROPOSALS ONCE WE REACH THOSE THREE WE LOOK AT THE PROPOSALS AND MAKE A SELECTION AND DO THEY HAVE TO BE SCORED THE SAME WAY AS THE OVERALL POOL? WHEN WILL WE BRING BACK TO COURT A NEW SOLICITATION

[03:55:02]

FOR A NEW POOL? >> LOTS OF QUESTIONS.

>> I HAVE SOME COMMENTS OR ARE YOU READY TO ANSWER?

>> LET ME ANSWER SOME OF THOSE. TO DO A FULL AND NEW SOLICITATION THAT WILL COME TO COURT OCTOBER 28. MY RECOMMENDATION, USUALLY ALL POOLS ARE BROKEN OUT SO WE HAVE ENGINEERING, UTILITY, THIS IS THE FIRST TIME IT WAS RECOMMENDED FROM THE TRANSPORTATION DEPARTMENT TO PUT IT IN ONE. I WOULD RECOMMEND SEPARATING OUT. THEY STILL HAVE TO REVIEW INDIVIDUALLY ANYWAY SO THERE'S NO REASON TO HAVE THE GROUP SO THOSE COME BACK ON THE 28TH, THEY WILL STAY LIVE TO THE MONTH OF NOVEMBER DO IN DECEMBER. GO THROUGH AND REVIEW TO MAKE SURE WE RECEIVED REQUIRED DOCUMENTS AND THOSE WHO GO TO EVALUATION COMMITTEE IN DECEMBER HOPEFULLY THEY GET THOSE REVIEWED IN DECEMBER AND WE BRING BACK AWARDS FOR THE NEW POOLS IN JANUARY SO THAT'S THE TIMEFRAME OF PROCUREMENT. ON THE OTHER PROCUREMENTS THE ENGINEERING SERVICES AND LAND SURVEYING FALL UNDER CHAPTER 254 PROFESSIONAL SERVICES WHICH WE CAN ENTER INTO CONTRACT WITH THEM. PART OF THE VERBIAGE IS THEY HAD TO BE MOST QUALIFIED. FOR US TO FIGURE OUT THE MOST QUALIFIED PERSON THAT IS WHERE WE ARE PULLING THE THREE PROCUREMENTS , THOSE DON'T NEED TO BE A FORMAL PROCUREMENT. WE CAN REACH OUT TO THEM, GET THEM THE SCOPE OF SERVICES THIS IS THE PROJECT AND THEY GIVE US PROPOSAL FOR STATEMENT OF WORK.

THOSE INDIVIDUALS WOULD REVIEW IT AND SELECT AND PICK WHO THEY WOULD RECOMMEND GOING INTO THE CONTRACT WITH.

>> WONDERFUL POINTS AND YOU ARE THE PROFESSIONAL IN THAT SPACE.

I WANT TO SAY IT IS IMPORTANT TO ME, I HAVE SAID FROM THE BEGINNING. IT IS SO IMPORTANT TO ME THAT CANDACE ALTHOUGH SOME PEOPLE DON'T AGREE WE HIRED HER TO OVERSEE DEPARTMENTS , TO ME THAT IS A DEPARTMENT AND I KNOW WE HAVE THE RESPONSIBILITY, GOOD. KEEP YOUR RESPONSIBILITY. NO ONE IS TELLING YOU TO DELEGATE RESPONSIBILITY BUT CANDACE SHOULD HAVE THE OVERSIGHT OF THE DEPARTMENT. NOT ELECTIONS I LEAVE THAT ALONE AND UNDERSTAND AND I HAVE NO PROBLEM WITH IT. THERE COULD BE A UNIFIED FRONT NUMBER ONE, NUMBER TWO THERE SHOULD NOT BE A COMMISSIONER ON PICKING WINNERS AND LOSERS TO DO THE BIDDING OF THE COUNTY. I AM OPPOSED TO THAT SO MUCH SO THAT ON ANOTHER AGENDA ITEM I WAS BRINGING THIS STUFF UP. IT IS REALLY AN UGLY LOOK FOR THE COURT TO TAKE THOUSANDS OF DOLLARS FROM SOMEONE AND COME VOTE FOR A PROJECT TO GIVE THEM THE WORK.

THIS WOULD BE A NICE CLEAN BREAK IF WE LEAVE THE COMMISSIONER OUT OF THAT THREE-PERSON TEAM TO PICK THE CONTRACTS BECAUSE THE MOST QUALIFIED IS EXACTLY RIGHT. BEST PEOPLE IS WHAT WE DESERVE SO LET'S MAKE SURE THE CAMPAIGN CONTRIBUTIONS DO NOT GET IN THE

WAY OF THAT. >> JUDGE HAVE YOU READ THE STATUTE? I BROUGHT IT TO COURT AND I READ OUT OF IT AT LEAST TWICE. ARE YOU FAMILIAR WITH WHAT IT SAYS? I ASKED THE QUESTION BECAUSE IT MANDATES AS COMMISSIONERS WE HAVE DIRECT OVERSIGHT ON THOSE PROJECTS, IT MANDATES , IT SAYS IF WE WANT WE CAN HIRE AND FIRE INDIVIDUAL EMPLOYEES THAT WORK FOR THE DEPARTMENT IN THE DISTRICT OR IN THE PRECINCT. THE ONLY WAY WE CAN GIVE THOSE ABILITIES TO A ROAD SUPERVISOR LIKE SOME COUNTIES HAVE DONE IS TO HAVE A VOTE OF THE COURT TO GIVE AWAY AUTHORITY TO OUTSIDE INDIVIDUAL. AT THIS POINT WE HAVE NOT DONE THAT, NEVER CONSIDERED, I DON'T KNOW YOU WOULD GET A SECOND FOR IT, BUT WE CANNOT STATUTORILY GIVE UP THE ABILITY UNDER A CURRENT SYSTEM. NOTHING THIS IN A CONDESCENDING WAY I AM ASKING HAVE YOU READ IT BECAUSE IT IS VERY CLEAR THERE IS EXPECTATION WE DO EXACTLY WHAT YOU ARE SAYING DON'T DO.

>> THANK YOU RETURN TO SOFTEN YOUR DELIVERY AND APPRECIATE THAT BECAUSE WE ARE COWORKERS AT LEAST A LITTLE BIT LONGER, ROAD SUPERVISOR, TRAVIS COUNTY, SO MANY OTHERS DO IT. THIS WILL GIVE A CLEAN LOOK TO THE PUBLIC BECAUSE I KEEP HEARING WE AS COMMISSIONERS COURT ARE BOUGHT AND SOLD AND AT THE MERCY OF AND THIS WOULD GIVE US A CLEAN PROCESS LIKE THE OTHER COUNTIES

[04:00:04]

TO SAY HERE ROAD SUPERVISOR AND YOU GUYS ARE NOT PICKING WINNERS AND LOSERS. KNOW YOU ARE FREE TO ROAM. I THINK THAT WOULD BE THE MOST WHOLESOME THING WE CAN DO AND TO TELL YOU I AM AN ETERNAL OPTIMIST. WILL BRING AN AGENDA ITEM TO COURT AND SEE IF I GET A SECOND BECAUSEIT IS THE RIGHT THING TO DO AT THIS STAGE. WE ARE NO LONGER I CAN DO IT BUT WE ARE NO LONGER IN A COUNTY WITH A COUNTY JUDGE NEEDS TO DRIVE A BOBCAT AND BUDDY I CAN DRIVE A BOBCAT BUT WE DON'T HAVE TO DO THAT ANYMORE. I THINK IT IS A GOOD EVOLUTION TO CREATE THE ROADMAP OF OUR NEIGHBORING COUNTY OF A ROAD SUPERVISOR WHERE YOU CAN BE FREE TO ROAM AROUND IN THE LANE AND WE CAN HAVE CANDACE HELP OVERSEE THAT

DEPARTMENT. >> IN THIS IT'S GOING TO BE INDEPENDENT AND IF THERE'S THREE PEOPLE ON THE COMMITTEE I MEAN THE COMMISSINER IS ONE SCORE AND I'M JUST PUTTING THIS OUT SO YOU HAVE THE INFORMATION. IF IT CAME DOWN TO VOTE, LIKE IT IS NOT THEIR WAY OR THE HIGHWAY. SO THEY ARE 1/3 OF THE EVALUATION COMMITTEE AND IT IS AVERAGE OF THEIR SCORES AND IF IT CAME DONATING TO DO INTERVIEWS AND THAT PROCESS IT

WOULD GO THROUGH RANKING. >> LET ME TELL YOU WHY I DON'T LIKE IT AND I WANT TO KILL IT WHERE IT STANDS. JUST RIGHT NOW THE HONORABLE THING WAS JUST DONE , COMMISSIONER COHEN RECUSED HERSELF THAT IS HONORABLE AND THAT IS RIGHT SO I WAS A COMMISSIONER GOING TO SCORE THAT? SHE IS EXCLUDED. MY POINT IS LET'S UNIVERSALLY, I'M ALL ABOUT SYSTEMS, LET'S UNIVERSALLY LEAVE THE COMMISSIONER OUT OF PICKING WINNERS AND LOSERS. THAT'S WHAT I AM ASKING AND I WILL BRING THE AGENDA ITEM TO HAVE THAT DISCUSSION FOR THEIR BECAUSE I THINK WE ARE GETTING OUT OF THE AGENDA ITEM.

>> I WANT TO MAKE A COUPLE CLARIFICATIONS IF THAT'S OKAY TO MAKE SURE WE ARE ON THE SAME PAGE. SO I THINK WHAT I'M HEARING WITH OPTION ONE OR TWO IS THAT THERE ISGENERAL DESIRE AT LEAST FROM PART OF THE COURT TO RESCIND OR TERMINATE THE POOL, HAVE AN INTERIM PLAN WHERE THERE ARE SUCH AS THREE SCORES FOR THE PROJECT UNTIL WE GET THE NEW SOLICITATION OUT AND GOING.

WITH THAT MAKE SURE WE SEPARATE INTERIM PLAN, SCORING GROUP VERSUS THE NEW POOL SCORING GROUP. SO IF YOU GO THIS ROUTE AND APPROVE A NEW POOL OR SOLICITATION EXCUSE ME YOU WILL THEN SET THAT REVIEW COMMITTEE TO THE NEW SOLICITATION.

SEPARATELY IS WHAT I WILL CALL THE INTERIM PLAN FOR , THREE SCORES ARE POTENTIALLY THREE SCORES TO PICK THE QUALIFICATIONS. SO I WANTED TO SEPARATE THOSE SCORES FOR INTERIM PLAN SCORES LATER WITH THE NEW SOLICITATION FORTHCOMING. SECOND, I HEARD IDEAS ABOUT LEGAL BEING OR POTENTIAL SCORE WHILE I APPRECIATE. IT'S NOT JUST THAT OUR OFFICE IS THE ONE THAT IS GOING TO HANDLE ANY SITUATION THAT COMES UP SO I FEEL IS NOT APPROPRIATE. EVERY MUCH APPRECIATE YOU WANTING US TO BE PART OF IT BUT I WANT TO MAKE THAT PIECE AS WELL AND IT SHOULD BE THE PEOPLE WHO KNOW THE ROADS AND PROJECTS, WHO KNOW THESE FACILITIES.

>> I AGREE. MY BELIEF IS ANYONE BUT A COMMISSIONER. THAT'S ALL I WAS SAYING. SO, ONE TRANSPORTATION PERSON, ONE FROM SOMEWHERE ELSE AND ONE FROM SOMEWHERE ELSE NOT TO BE A

COMMISSIONER . >> SO DOES STATE IN THE PURCHASING POLICY THE COUNTY COMMISSIONER WHO IS THE WORLD COMMISSIONER MAY BE DELEGATED AUTHORITY TO MAKE SELECTION AT THE SERVICE PROVIDER AFTER WHICH NEGOTIATION OF THE CONTRACT WOULD BE DONE PRIOR TO CONSIDERATION OF COMMISSIONERS

COURT. >> I THINK TO TAG ON THE BACKGROUND IS TECHNICALLY THE COMMISSIONER IS MOST FAMILIAR WITH A ROAD PROJECT ITSELF AND ARGUABLY THE MOST INTIMATE WITH THE PROJECT AND ONLY WITH THE PROJECT ITSELF WILL ENTAIL AND THAT IS THE HISTORICAL IN CONJUNCTION IS THAT THEY HAVE HAD HISTORICAL KNOWLEDGE AND THE MOST KNOWLEDGE ABOUT THAT SPECIFIC PROJECT AND THEREFORE SHOULD BE THE IDEAL CANDIDATE TO

[04:05:01]

BE ABLE TO PICK THE MOST QUALIFIED FIRM OR A QUALIFIED FIRM . I JUST WANTED TO EXPAND ON THAT A LITTLE BIT.

>> COMMISSIONER INGALSBE. >> I AGREE WITH WHAT HAS BEEN SAID AS IT RELATES TO KNOWING THE PROJECTS. THE OTHER THING FOR ME, TOO IS THAT IT IS VERY DIFFICULT WHEN YOU'RE WORKING WITH SOMEONE , A COMPANY FOR INSTANCE, IF YOU DON'T GET ALONG WITH THOSE INDIVIDUALS, YOUR PERSONALITIES ARE DIFFERENT IT IS DIFFICULT. I WILL SAY AND I HAVE SAID BEFORE AND THE COURT I TRULY HARD TO PICK NEW FIRMS FOR THE PROJECTS. I THINK IT IS ONLY FAIR THAT WE LET EVERYBODY HAVE A PIECE OF THE PIE SO IT'S REALLY IMPORTANT TO ME WHEN I SEE FIRMS COMING IN THAT I HAVE NOT USED, TO GIVE THEM AN OPPORTUNITY. BUT I THINK IT IS IMPORTANT THAT NOT ONLY ARE WE FAMILIAR WITH THE ROAD PROJECTS, BUT WE ARE ALSO ABLE TO GET ALONG WITH THE INDIVIDUALS BECAUSE EVEN THOUGH THEY ARE OUT DOING THE WORK, IN THAT SENSE, I MEAN I'M NOT TOTALLY OPPOSED AND I DON'T DISAGREE WITH WHAT YOU ARE SAYING BUT I WANTED THOSE FACTORS TO BE TAKEN INTO

CONSIDERATION. >> THINK OF FOR THE EXPLANATION MOST APPRECIATED. WHY DON'T WE CROSS ONE HURDLE SO WE CAN KEEP THIS THING MOVING AND MOVE THAT WE CREATE THE REVIEWING COMMITTEE PROCESS OF THREE INDIVIDUALS AND TO DISCARD THE ORIGINAL GROUP POOL AND THEN WE CAN TALK ABOUT THE OTHER PART LATER LET'S MAKE THAT THE MOTION IS THAT OKAY WITH YOU?

>> HOLD ON. GO AHEAD. >> WANTED TO MAKE SURE WE ARE FOLLOWING. YOU WOULD WANT TO MAKE SURE YOU HAVE ACTION

RECOMMENDATION OF THE NEW . >> THOSE WOULD BE THE NEW INTERIM REVIEW PROCESS FOR ENGINEERING SERVICES AND LAND SURVEY SERVICES, ANYTHING ELSE THAT FALLS UNDER 2254, UTILITY COORDINATION SERVICES DO NOT FALL UNDER THAT UNLESS THERE ARE PIECES OF IT THAT ARE ENGINEERING AND SOME ARE NOT SO DEPENDING ON THE SCOPE OF WORK IF THEY ARE TRUE UTILITY COORDINATION WERE TRUE SERVICES THOSE WOULD NOT FOLLOW 2254 , LIKE WE WOULD HAVE TO BRING FORWARD , WE COULD STILL FOLLOW THREE SELECTIONS IF THAT WITH THE COURT ONCE BUT WE WOULD HAVE TO BRING THOSE CONTRACTS BACK TO COURT AND DO DISCRETIONARY EXEMPTION UNDER 262024 . PROFESSIONAL SERVICES.

>> SO MY AIM IS TO USE THE RECOMMENDATION OF DISSOLVING THE CURRENT BODY BECAUSE I DON'T HAVE THE MEMBERS MEMORIZED. DOES ALL THE CURRENT FORMATION BECAUSE IT WAS SET UP ERRONEOUSLY TO BE POLITE. INTEGRATE THIS TEMPORARY SET UP THAT WILL ALLOW YOU JUST AS YOU RECOMMENDED AND DESCRIBE YOUR

MIC IS ON. >> ALSO I THINK THIS IS WHAT YOU WERE SAYING. AUTHORIZE OR DIRECT PURCHASING TO GO AHEAD AND START WORKING ON A NEW SOLICITATION FOR A NEW POOL.

>> I HAVE A MOTION THAT I CAN READ THAT DOES ALL OF THAT EXACTLY WHAT YOU SAID. IN PREPARATION FOR THIS. SO, THE COURT WILL TAKE THE FOLLOWING ACTION. NUMBER ONE CANCEL RFQ 2025 - 01 PROFESSIONAL SERVICES POOL. I'M TWO SOLICIT NEW POOLS FOR INTERNET SERVICES, LAND SURVEYING SERVICES AND UTILITY COORDINATION SERVICES WHICH SHALL BE BROUGHT TO COURT 10/28.

PROPOSALS WILL BE DUE DECEMBER 4 AND REVIEWED DURING DECEMBER WITH AWARD EARLY JANUARY EARLY JANUARY 2026. NUMBER THREE DURING INTERIM OF CANCELLATION OF THE BOARD THERE WILL BE A PROCESS DEVELOPED TO REVIEW QUALIFICATION OF THE FIRMS PURSUANT TO GOVERNMENT CODE 2254 PROFESSIONAL SERVICES WITH THE FOLLOWING SERVICES OVER THE FOLLOWING PROFESSIONS INCLUDING ENGINEERING LAND SERVING, THAT PROCESS WILL INCLUDE SELECTING THREE FIRMS WHO COULD PROVIDE SERVICES NEEDED. ITEM 2, SEND THEM TO A SPECIFIC SCOPE OF WORK FOR THE PARTICULAR PROJECT AND

[04:10:05]

GIVE THEM A WEEK TO RESPOND FOR SCOPE OF SERVICE AND FEE SCHEDULE. NUMBER FOUR INTERNAL REVIEW PROCESS TO SCORE PROPOSAL AND TAKE THEM TO COURT FOR AWARD AND CONTRACT EXECUTION. NUMBER FOUR COME UTILITY COORDINATION AND CEI SERVICES WILL BE REVIEWED ON A CASE-BY-CASE BASIS DEPENDING ON DEPTH OF SERVICE INITIATED SOME OF WHICH MAY INCLUDE ENGINEERING SERVICES AND MAY BE AWARDED, NUMBER FIVE ANY CURRENT CONTRACTS EXECUTED UNDER CURRENT POOL WILL BE REVIEWED BY THE STANDING COMMISSIONER, THE AUDITOR AND THE OFFICE OF PROCUREMENT. AND IN ORDER TO DETERMINE HOW TO MOVE FORWARD WITH PROJECTS. AND LEGAL.

>> DID I MISS IT? LET'S GET THE SECOND AND THEN DISCUSSION. OKAY WE HAVE A SECOND. DID I MISS WHERE YOU IDENTIFIED THE INTERIM REVIEWING BODY? OR DID YOU LEAVE IT OUT?

>> I SAID IT WILL BE DEVELOPED. >> OKAY I'M GOOD WITH THAT, MOTION AND SECOND ARE YOU FOLLOWING ALONG ALL GOOD?

ANYTHING ELSE TO CONTRIBUTE? >> HOW LONG IS THIS GOING TO DELAY PROJECTS? WE HAVE SPENT THOUSANDS, THIS IS FRUSTRATING IT'S GOING TO TAKE UNTIL JANUARY.

>> THE CURRENT CONTRACTS WE HAVE WE WILL DO THE INTERIM PROCESS, MOST OF THEM WERE JUST SELECTED LIKE THE FIRMS SELECTED A LOT WERE SELECTED OUT OF THE OLD POOL. THERE ARE CURRENT CONTRACTS EXECUTED OUT OF THE CURRENT POOL AND THOSE ARE THE ONES WE WILL LOOK AT FIRST WE NEED TO COME BACK AND AMENDMENT, HOW DO WE PROCEED WITH THOSE, THE ONE THAT ARE TEED UP TO BRING TO COURT ARE THOSE ARE THE ONES WE NEED TO PAUSE FOR A HOT SECOND WHERE WE WILL DO THE INTERIM PROCESS , SEND SOMETHING OUT TO THE FIRMS, GIVE THEM A WEEK TO RESPOND AND REVIEW. SO, TO ME IF WE CAN GET MOVING ON THAT, THEN WE CAN HAVE A LOT OF CONTRACTS COMING BACK TO THE COURT ON 18 NOVEMBER BECAUSE WE ONLY HAVE ONE COURT DATE IN NOVEMBER.

>> IT WILL BE ABOUT A MONTH DELAY.

>> POSSIBLY. >> THAT WAS MY CONCERN ALSO.

WHAT KIND OF DELAY WILL THIS HAVE? I GUESS WITH GOVERNMENT CODE 2254 IT SEEMS WE LOVE A PROCESS ONLY ON CERTAIN AREAS.

>> ENGINEERING DESIGN AND THEN LAND SURVEYING YES.

>> NONE OF THIS IMPACTS RIGHT-OF-WAY. WHICH IS THE FIRST

THING WE DO. THAT IS SEPARATE. >> IS JUST THE FOUR DIFFERENT ONES THAT THE TRANSPORTATION PERMIT RECOMMENDED. COMBINING

INTO ONE. >> YEAH. I HAD ACTUALLY SPOKEN TO STEPHANIE LAST MONTH ABOUT PREPARING UPDATE FOR THE RIGHT-OF-WAY POOL. THAT IS COMING ON THE 28TH.

>> GO AHEAD. >> TO CLARIFY WHEN YOU SAID SOMETHING ALONG THE LINES OF THOSE THREE MEMBERS TO BE DETERMINED. ARE YOU ENVISIONING A SEPARATE FUTURE AGENDA ITEM TO IDENTIFY THOSE THREE PEOPLE? I WANT TO MAKE SURE.

>> THAT IS A GREAT QUESTION. >> LET ME REREAD WHAT I STATED.

BECAUSE YOU ADDED LEGAL. ANY CURRENT CONTRACTS EXECUTED UNDER CURRENT POOL PROCUREMENT THE AUDITOR , LEGAL AND COMMISSIONERS PRECINCT THAT FALLS IN. I CLARIFIED THAT POINT AND THEN ON, LET ME GO BACK UP . I WANT TO READ EXACTLY WHAT I

SAID >> POINT NUMBER THREE.

>> POINT NUMBER THREE DURING THE INTERIM OF THE CANCELLATION OF THE NEW AWARD DEVELOPED A PROCESS TO ENSURE WE ARE REVIEWING QUALIFICATIONS OF FIRMS PURSUANT GOVERNMENT CODE 2254 PROFESSIONAL SERVICES WITH THE FOLLOWING PROFESSIONS ENGINEERING AND LAND SURVEYING. UNDER THAT SELECT THREE FIRMS TO POTENTIALLY PROVIDE SERVICES SEND THEM SCOPE OF WORK FOR THE PROJECT AND GIVE THEM A WEEK TO RESPOND WITH SCOPE OF SERVICES AND FEE SCHEDULE HAVE INTERNAL REVIEW TO SCORE PROPOSAL AND TAKE THOSE INDIVIDUALLY BACK TO THE COURT. I DID NOT CLARIFY WHO NEEDED TO BE ON BUT I AM ADAMANT AND I WILL SAY CLEARLY THE SITTING COMMISSION FOR THAT NO MATTER WHAT THE PROCESS IS, THREE PEOPLE OR WHATEVER, THE COMMISSIONER FOR THEIR PRECINCT MUST BE ON THERE. IF WE NEED TO VOTE ON THAT WE CAN VOTE ON THAT

[04:15:03]

AS WELL. THE WHOLE MOTION INCLUDES THAT. I'M GLAD YOU CLARIFIED IT AND AM HAPPY ENCAPSULATED IT IS ALL-INCLUSIVE WE KNOW WHAT WE ARE PUTTING ON PLEASE TAKE THE ROLL. AM I

RIGHT? >> WE NEED TO IDENTIFY WHO WILL BE ON THE EVALUATION COMMITTEE BECAUSE THEN THAT WILL ALLOW US

TO MOVE FORWARD. >> TO CLARIFY MY MOTION FOR THEIR I WOULD PROPOSE TWO INDIVIDUALS FROM TRANSPORTATION DEPARTMENT AND A CITY AND COUNTY COMMISSIONER.

>> THAT'S THE ENTIRE GROUP? >> FOR THE INTERIM.

>> OKAY THAT'S WHAT HE PROPOSES.

>> ANYTHING ELSE TO CONTRIBUTE? >> THAT'S FOR SCORING?

>> FOR SCORING DURING THE INTERIM UNTIL WE OF THE POOL AND WE CAN RE-ENERGIZE THE POOL IN JANUARY.

>> I AM OKAY WITH THAT. WHO IS USUALLY ON THAT? THE COMMISSIONER AND WHAT OTHER MEMBERS?

>> ON THE LAST ONE WE HAD TWO COMMISSIONERS. WE HAD TWO INDIVIDUALS ACTUALLY THREE INDIVIDUALS SO THERE WAS FIVE.

TYPICALLY WE KEEP A ODD NUMBER, THREE OR FIVESO ON THAT ONE THERE WAS THREE TRANSPORTATION AND TWO COMMISSIONERS.

>> OKAY. >> WE ARE FOLLOWING THE SAME

PROCESS. >> LAST WORDS I AM READY TO

VOTE. >> MY LAST CLARIFICATION. I DON'T WANT US TO BE CONFUSED. COMMISSIONER SMITH FOR YOU WHEN YOU MENTION POINT NUMBER THREE SELECTING THREE FIRMS SENDING SCOPE OF WORK TO RESPOND WHO DO YOU ANTICIPATE SENDING AND

SELECTING TO SEND . >> THE SITTING COMMISSIONER.

>> PERFECT. >> WHO IS PICKING THE FIRM AND .

>> SENDING IS TO GO THROUGH PURCHASING. SO WE CAN DEVELOP HERE IS SCOPE OF WORK FOR THAT PROJECT THESE ARE THREE IDENTIFIABLE FIRMS THAT CAN PERFORM SERVICES AND I WILL EMAIL THAT TO THE FIRMS AND IT WILL RETURN PROPOSALS TO ME AND I WILL SEND OUT TO THE THREE IDENTIFIED MEMBERS SCORING PROPOSALS THAT THEY SCORE AND IT COMES BACK, WE BRING TO COURT THIS IS THE RECOMMENDATION OF AWARD, THE COURT APPROVES AND WE BRING BACK CONTRACT FOR NEGOTIATION.

>> COMMISSIONER SMITH SAYING SENDING THE NOTICE .

>> WHOEVER IS ON THE COMMITTEE WILL BE INVOLVED IN THE

SELECTION. >> AND IN THIS MOTION IT IS FOR THE COMMISSION OF THE PRECINCT AND TWO TRANSPORTATION

EMPLOYEES. PLEASE CALL THE ROLL. >> ITH YES COMMISSIONER COHEN RECUSING MYSELF, COMMISSIONER HAMMER YES,

[J.14. Discussion and possible action to approve the selection of Langford Community Management Services to provide grant writing services for the Flood lnfrastrucure Fund (FIF) Program grant application for our Community Flood Mitigation Planning Project. BECERRA/BOUTTE/HUNT]

COMMISSIONER INGALSBE YES, JUDGE BECERRA NO. LET'S MOVE ON.

NUMBER 14? >> J 14. DISCUSSION AND POSSIBLE ACTION TO APPROVE SELECTION OF LANGFORD COMMUNITY MANAGEMENT SERVICES TO PROVIDE GRANT WRITING SERVICES FOR THE FLOOD INFRASTRUCTURE FUND PROGRAM GRANT APPLICATION FOR OUR COMMUNITY FLOOD MITIGATION PLANNING PROJECT.

>> SO MOVED. >> SECOND.

>> ANYTHING ELSE TO ADD? PRETTY WELL-WRITTEN PLEASE CALL THE

[M.1. Discussion related to the Hays County inmate population, to include current population counts and costs. BECERRA (Part 1 of 2)]

ROLL. >> COMMISSIONER COHEN YES, COMMISSIONER HAMMER YES, COMMISSIONER INGALSBE YES, COMMISSIONER SMITH YES, JUDGE BECERRA YES.

>> NUMBER, LET ME PUT ON THESE I THINK WE ARE DONE WITH 15 AND I'LL BE DONE WITH ALL OF THAT? PERFECT. IF I AM NOT MISTAKEN ? WE'RE GOING STANDING AGENDA M WINS.

>> DISCUSSION RELATED TO HAYS COUNTY INMATE POPULATION TO INCLUDE CURRENT POPULATION COUNT AND COST.

>> SO, THE SHERIFF'S OFFICE SINCE MY OFFICE , THE JAIL OPERATION AND UNFORTUNATELY I HAVE

[L. EXECUTIVE SESSIONS]

>> EXECUTIVE SESSION ITEMS WHICH ONES DO YOU WANT TO OPEN PLEASE OPEN ALL EXECUTIVE SESSION ITEMS.

>> EXECUTIVE SESSION PURSUANT SECTIONS 551.071 AND 551.087 OF THE TEXAS GOVERNMENT CODE CONSULTATION WITH COUNCIL AND DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS ASSOCIATED WITH PROJECT GREASE LIGHTNING PROJECT SHIRLEY TEMPLE PROJECT EAGLE PRO AND PROJECTS SAN ANTONIO. POSSIBLE DISCUSSION