F.2. Adopt a Proclamation commemorating the 18th Anniversary of the death of U.S. Army Private First Class KristianMenchaca. BECERRA

[F.3. Presentation by NDS Texas Hays County Criminal Defense Team regarding the first year of the Public Defender's Office (PDO) program’s progress and it’s positive impact on the Hays Community. INGALSBE/COHEN]

CONVERSATION POINTS LATER. >> PLEASE OPEN F 3.

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>> PRESENTATION BY NDS TEXAS HAYS COUNTY CRIMINAL DEFENSE TEAM REGARDING THE FIRST YEAR OF THE PUBLIC EFENDERS OFFICE PROGRAMS PROGRESS AND ITS POSITIVE IMPACT ON THE HAYS

COMMUNITY. >> ALL RIGHT, ALL YOURS.

>> KEEP IT TO 3 MINUTES. >> I AM JUST KIDDING.

>> HAVE YOU HEARD ME TALK? >> THIS HAS BEEN A LONG, LONG ROAD. I AM MOST GRATEFUL TO KNOW THAT WE ARE HEARING A PRESENTATION LOOKING BACK. SO, THANK YOU SO MUCH FOR THIS.

>> ALL YOURS. AND GO. >> WE DID DECIDE WHO WAS GOING TO DO WHAT YESTERDAY AND THEN I FORGOT MY PART. THIS IS WHY I AM NOT ON BROADWAY. GOOD MORNING, COMMISSIONERS, JUDGE SARAH. I AM THE MANAGING DIRECTOR FOR THE NEIGHBORHOOD DEFENDER SERVICES OF TEXAS. JUST PULL IS THE MANAGING ATTORNEY FOR THE CRIMINAL DEFENSE TEAM. THANK YOU FOR THIS OPPORTUNITY TO COME IN AND PRESENT TO YOU THIS MORNING.

>> GOOD MORNING, JUDGE, COMMISSIONERS. IT IS A PLEASURE TO BE HERE. THANK YOU FOR THE OPPORTUNITY. I AM GOING TO START JUST BY TELLING YOU ALL A LITTLE BIT ABOUT THE STRUCTURE OF THE OFFICE IN THE ORGANIZATION. IN TERMS OF ATTORNEYS, WE HAVE TWO TEAMS THAT ARE MADE UP OF STAFF ATTORNEYS AND A SUPERVISING ATTORNEY OVERSEEING EACH TEAM.

OUR ATTORNEYS HANDLE ALL KINDS OF CASES. BOTH TEAMS HANDLE COMMUTERS, FELONIES, ALL TYPES. WE FOUND THAT IS THE BEST WAY TO DO IT . BUT WE ARE FLEXIBLE. SOMETIMES ATTORNEYS WILL CROSS OVER TO DIFFERENT COURTS UNDER SOME CIRCUMSTANCES. BUT FOR THE MOST PART, THEY REMAINED ASSIGNED TO A SPECIFIC COURT. I THINK SOME OF OUR ATTORNEYS ARE HERE TODAY. IF YOU COULD, STAND UP. THESE ARE SOME OF OUR WONDERFUL ATTORNEYS. I AM SHORT SOME OF THEM ARE IN COURT. THANK YOU ALL. THANK YOU. MORE OF OUR AMAZING TEAM HERE. AS YOU CAN SEE, WE HAVE A DIVERSE SKILL SET. SO WE ARE ABLE TO ADDRESS CASES, NOT ONE DIMENSIONALLY , BUT WITH WRAPAROUND SERVICES IN A MORE HOLISTIC WAY. IN FACT, I THINK THERE ARE QUITE A FEW OF YOU ALL TODAY HERE TOO. THANK YOU. I APPRECIATE IT, TEAM. AND IN THE SAME WAY THAT WE PROVIDE SUPPORT AND GUIDANCE , AND DIRECTION FOR OUR CLIENTS, AND WE ARE ABLE TO DO THAT DUE TO A MULTIDISCIPLINARY TEAM, WE HAVE NATIONAL LEADERSHIP THAT DOES THE SAME FOR US. THEY PROVIDE GUIDANCE AND DIRECTION, THEY PROVIDE THOSE WRAPAROUND SERVICES FOR US SO THAT WE CAN DO OUR JOB HERE. WE ARE JOINED BY SOME OF THE NATIONAL LEADERSHIP. I WILL NOT MAKE YOU ALL STAND. BUT THANK YOU ALL FOR BEING HERE . WE SUPPORT AND APPRECIATE IT. THIS IS A VISUAL DESCRIPTION OF THE WAY THAT A CASE GETS TO OUR OFFICE. I WILL NOT GO THROUGH EACH ONE AND READ IT. BUT THE PINK BOXES ARE EVERYTHING THAT HAPPENS BEFORE IT GETS TO OUR OFFICE. SO THE REST, AT THE JAIL, THE MAGISTRATE, AND THEN THE ASSIGNMENT PROCESS. ONCE IT GETS TO US, WE IMMEDIATELY START WORKING THE CASE. BEFORE WE HAVE EVER TALKED WITH THE CLIENT, WE HAVE LOOKED AT MATERIALS WE HAVE GOTTEN IN THE ASSIGNMENT PROCESS AND FLAGGED CERTAIN THINGS. WE HAVE MADE SURE THAT WE ALERT TEAM MEMBERS THAT NEED TO BE ALERTED. WE MAKE SURE WE ARE ASSIGNING IT TO THE PROPER TEAM, AND THAT WE ARE GETTING EVERYONE INVOLVED THAT NEEDS TO BE INVOLVED. A LETTER GOES OUT, CONTACT IS MADE IN SHORT ORDER. AND THAT IS WHEN, OF COURSE, THE FIRST CONTACT OF THE CLIENT, WHERE WE COLLECT QUITE A BIT MORE INFORMATION. WE GET VERY LITTLE INFORMATION UPON APPOINTMENT. BUT ONCE WE CAN TALK WITH THE CLIENT IN AND START GETTING DISCOVERY, WE ARE ABLE TO

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CONTINUE DIGGING INTO THAT CASE AND WORK IT EVEN MORE. I WILL PASS IT OVER TO TALK A BIT ABOUT THE DATA.

>> JUDGES, ONCE OUR ATTORNEYS MEET WITH THE CLIENT, THAT IS WHEN OUR WRAPAROUND SERVICES START. THEY IDENTIFY WHAT THE CLIENT'S NEEDS ARE, AND THEY FIND OUT ABOUT THE CHARGES THEMSELVES, BUT ALSO WHAT THEIR NEEDS ARE AROUND THOSE CHARGES IF THERE ARE MENTAL HEALTH COMPLEXITIES. AND OUR MULTIPLE DISCIPLINARY TEAM THEN IT STARTS WRAPAROUND SERVICES. WE HAVE BEEN HERE A YEAR, SO WE NOTICED DATA THAT HAS BEEN INTERESTING THAT WE JUST WANTED TO REVIEW WITH YOU. BUT WE THOUGHT MAYBE YOU WOULD FIND IT INTERESTING, WHEN WE LOOK AT ALL OF OUR CASES AND WHAT WE HAVE DONE HERE IS PULL OUT THE STATISTICS WERE CASES THAT HAD SOME SORT OF ADJUDICATION.

SOMETHING THAT HAPPENED IN COURT AS A RESULT. YOU WILL SEE THAT WHEN WE LOOK AT ALL OF OUR CASES AS A WHOLE , ABOUT THE ORANGE PART IF THAT SLIDE IS CONFINEMENT OUTCOMES. SO YOU WILL SEE BETWEEN GETTING TIME SERVED WHICH IS A CONVICTION ON YOUR RECORD, BUT THE NOTE ADDITIONAL SERVICES OR TIME, AND THEN PEOPLE WHO GET COMMUNITY-BASED OUTCOMES , LIKE PROBATION, YOU WILL SEE ABOUT TWO THIRDS OF THE PEOPLE WE HAVE REPRESENTED ARE BACK IN OUR COMMUNITY. AND SO THAT IS A REASON HAVING THIS HOLISTIC STRUCTURE IS REALLY IMPORTANT.

MOST OF THE PEOPLE IN HAYS COUNTY THAT ARE COMING INTO CONTACT WITH THE CRIMINAL JUSTICE SYSTEM ARE BECOMING MEMBERS OF OUR COMMUNITY. AND FOR THIS COUNTY TO BE PROVIDING THE KIND OF SUPPORT THEY ARE THROUGH ORGANIZATIONS LIKE US, I THINK IT IS KEY IN SUPPORTING OUR COMMUNITY AT LARGE. YOU WILL ALSO SEE THAT OF THE CASES WE HAVE BEEN ASSIGNED TO DATE, WE HAVE CLOSED ABOUT HALF OF THEM. SO ABOUT HALF OF OUR CASELOAD IS CURRENTLY PENDING. WE HAVE BROKEN DOWN THE DATA.

AND ON THE NEXT SLIDE WILL BE MISDEMEANORS. YOU WILL SEE AN EXPECTED TREND THAT MORE SERIOUS CASES HAVE MORE PERSONAL OUTCOMES. AND YOU WILL SEE THAT WE HAVE A GOOD NUMBER OF FELONIES THAT WE HAVE BEEN ABLE TO RESOLVE. IN ALL OF OUR GRAPHS, WE HAVE TAKEN OUT ANYTHING THAT WAS NOT A COURT BASED OUTCOME IN OUR CASES. ON OUR MISDEMEANORS HERE , YOU WILL SEE WHY THIS MODEL IS SO IMPORTANT. YOU WILL SEE THAT VERY FEW OF OUR CASES, ONLY 6% HAVE RESULTED IN A CAR SEVERAL OUTCOMES. AND EVERYBODY ELSE IS PART OF THE COMMUNITY. SO I THINK THAT THIS IS WHY HAVING A GOOD SUPPORT SYSTEM AT THE MISDEMEANOR LEVEL MATTERS. I THINK THAT WHAT YOU WILL END UP WITH IS A TEAM LIKE THIS HELPING DISENTANGLE PEOPLE FROM THE CRIMINAL JUSTICE SYSTEM BEFORE THEY ESCALATE INTO FELONIES. AND WITH THE COMMUNITY SUPPORT THAT WE BUILD IN, I THINK THIS IS WHERE THERE COULD BE A LOT OF IMPACT. I KNOW THAT MENTAL HEALTH WAS SOMETHING THAT ALL FIVE OF YOU HAVE GREATLY SUPPORTED . WE HAVE OUR TEAM IN SOME CAPACITY OR ANOTHER HAS WORKED WITH EVERYONE OF YOU TO ADDRESS THE CHALLENGES THAT HAYS COUNTY HAS. WHAT IS INTERESTING ABOUT THIS IS THAT WE INCLUDED IN IT THE PERCENTAGE OF OUR CASES, OF HER MENTAL HEALTH IDENTIFIED CASES THAT ARE ACCEPTED INTO MENTAL HEALTH COURT. THAT IS THAT LIGHTER BLUE PART OF THE PIE CHART. HERE, YOU CAN SEE THAT OF OUR MENTAL HEALTH CASES, 25% OF THOSE CASES HAVE CAR SEVERAL OUTCOMES. AND I THINK THAT THIS IS TELLING ABOUT HAYS COUNTY AND THE JOINT SUPPORT AND EFFORT THERE IS TO NOT USE THE PRISON SYSTEM AS A MENTAL HEALTH FACILITY BY ALL OF THE STAKEHOLDERS HERE. I THINK THIS IS REALLY IMPORTANT FOR US TO RECOGNIZE THAT WE ARE WORKING REALLY HARD TOGETHER WITH YOU AND WITH OTHER STAKEHOLDERS IN THIS COUNTY TO MAKE SURE THERE IS ENOUGH SUPPORT SO THAT WE DO NOT HAVE A MENTAL ILLNESS TO PRISON PIPELINE AS STRONGLY AS IT MIGHT EXIST IN OTHER AREAS. WE

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PUT THIS ONE IN BECAUSE, REMEMBER WHEN WE FIRST STARTED HERE, A LOT OF OUR CLIENTS WERE NOT GOING TO BE FROM HAYS COUNTY. FOR A COMMUNITY-BASED PUBLIC DEFENDER'S OFFICE, THAT PROVIDES ADDITIONAL CHALLENGES WHEN WE HAVE CLIENTS NOT LIVING IN THE COUNTY. WE WANTED TO SHOW YOU THAT WE HAVE SEEN SOME TRENDS, 56% OF OUR CASES ARE HAYS COUNTY RESIDENCE.

EVERYBODY ELSE IS NOT . AND WE BROKE OUT FOR YOU IS IS THE FOUR BIGGEST COUNTIES AROUND US. AND IT IS EXPECTED. BAER, CALDWELL, AND WILLIAMSON COUNTIES ARE WHERE A LOT OF OUR CLIENTS ARE COMING FROM. A LOT OF THE OTHERS ARE COMING FROM ELSEWHERE YOU CAN IMAGINE AROUND THE COUNTRY AND AROUND TEXAS. BUT ONLY 56% OF OUR CLIENTS ARE ACTUALLY PART OF

THIS COMMUNITY. >> SO THIS IS, IN TALKING ABOUT CONNECTIONS WITH THE COMMUNITY, OUR TEAM HAS DONE A GREAT JOB OF FORGING RELATIONSHIPS WITH ALL DIFFERENT TYPES OF SERVICE PROVIDERS IN THE COMMUNITY. THIS CAN BE EVERYTHING FROM EDUCATION, EMPLOYMENT, MEDICAL, MENTAL HEALTH, AND THIS IS JUST A GEOGRAPHIC DEPICTIONOF THAT. NOT ALL OF THEM, IT IS NOT EXHAUSTIVE. BUT IT IS JUST AN EXAMPLE. WE WILL SHOW A LIST ON THE NEXT SLIDE OF DIFFERENT CONNECTIONS THAT A TEAM HAS MADE THROUGHOUT THE COUNTY. AGAIN, THIS IS A LIST THAT BREAKS IT DOWN INTO CATEGORIES HERE. AGAIN, IT IS AN EXAMPLE OF THE WRAPAROUND SERVICES WE ARE ABLE TO HELP OUR CLIENTS WITH. WE ARE NOT JUST LOOKING AT WHAT IS HAPPENING IN THE COURT ROOM. BUT WHEN THEY ARE DONE WITH THE CASE, WE WANT THEM TO BE SUCCESSFUL IN THE COMMUNITY. AND SO REFERRING THEM, CONNECTING THEM, GUIDING THEM, IT IS PART OF THAT

PROCESS. >> YOU KNOW, WE JUST SHOWED YOU COMMUNITY CONNECTIONS WE HAVE MADE. THAT IS EVERYBODY FROM JOB CORPS WHO IS HERE TODAY. WE HAVE MADE CONNECTIONS WITH THRIFT STORES WHO ARE WILLING TO HELP OUR CLIENT 'S. IT HAS BEEN AMAZING THE AMOUNT OF SUPPORT WE HAVE GOTTEN FROM THE COMMUNITY. I WANT TO JUST TALK ABOUT IT. AS WE LOOK AHEAD, AS WE HAVE BEEN GIVING AN OVERVIEW OF OUR FIRST YEAR, YOU KNOW, PART OF WHAT WE ARE WANTING TO DO IS TO REALLY INCREASE THE ACCESS TO JUSTICE HERE IN THIS COUNTY. I THINK WE HAVE A REALLY GOOD START ON THAT. AND WE WOULD LIKE TO SEE FULFILLMENT OF THIS HOLISTIC MODEL. WE ALREADY HAVE YOUR SUPPORT IN APPLYING FOR THE GRANT FOR THE SPECIALIZED MENTAL HEALTH TEAM. WE ALSO WANT TO BUILD OUT CIVIL LEGAL RESOURCES FOR OUR CLIENTS. WE RECOGNIZE THAT PEOPLE'S PROBLEMS DO NOT STOP AT THEIR CRIMINAL CHARGES. AND WE IDENTIFY THAT IN MULTIPLE WAYS, INCLUDING CIVIL RESOURCES. WE LIKE TO IDENTIFY MORE UPDATES FOR THE MENTAL HEALTH COURT. I KNOW A FEW WEEKS AGO WHEN JUDGE BROWN PRESENTED, SHE HAD TALKED ABOUT THAT. AND WE BELIEVE IN THE MENTAL HEALTH COURT AS WELL. WE ARE HEAVY PARTICIPANTS IN THAT SETTING. AND WE WOULD LIKE TO BE PART OF IDENTIFYING EVEN MORE CANDIDATES TO BUILD A MORE ROBUST PROGRAM. I THINK THAT CORTEZ THE POTENTIAL HELP FOR A LOT OF PEOPLE. THE PICTURES WE HAVE BEEN INCLUDED HERE, OUR FIRST TRAINING FOR THE LOCAL DEFENSE BAR, AND WE ARE PLANNING ON CONTINUING MORE OF THOSE TO PROVIDE THEM FREE AND CONTINUING LEGAL EDUCATION. SO THAT THEY CAN FULFILL THEIR REQUIREMENT FOR THE STATE BAR. AND THEN ALSO TO HAVE RESOURCES THAT ARE SPECIFICALLY FOCUSED ON PRACTICING IN HAYS COUNTY.

AND SO WE ARE EXCITED ABOUT PROVIDING MORE OPPORTUNITIES FOR OUR LOCAL BAR PARTNERS. AND ONE OF THE THINGS WE HAVE NOT

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TACKLED YET, BUT WE ARE EXCITED TO WORK WITH OUR TEAM TO TACKLE THIS YEAR, WE WOULD LIKE TO DO COMMUNITY-BASED, NO YOU'RE RIGHT EVENTS, AND START AN EDUCATIONAL CAMPAIGN.

>> SO OUR TEAM TAKES A LOT OF PRIDE IN THEIR WORK. I AM PROUD OF ALL THE WORK AND SUCCESSES THEY HAVE HAD. THERE ARE MANY SUCCESS STORIES FROM THE WHOLE TEAM. THESE ARE JUST TWO THAT WE WANTED TO TALK ABOUT BRIEFLY. WE WILL TALK ABOUT YOLANDA FIRST. THIS IS ONE OF OUR CLIENTS. SHE SPENT OVER 700 DAYS IN CUSTODY DUE TO SIGNIFICANT MENTAL HEALTH CHALLENGES. THERE WASN'T SOME COMPETENCY RESTORATION GOING ON IN THERE AS WELL. AND ULTIMATELY, WE GOT ASSIGNED TO THE CASE AND THE TEAM. AND THEY STARTED WORKING FOR HER, WORKING HARD AND ADVOCATING. AND DOING EVERYTHING WE COULD FROM OUR END TO SHORTEN THE STAY, TO RESOLVE THE CASE, AND TO GET HER THE MENTAL HEALTH SERVICES THAT SHE NEEDED. AND THEY WERE ABLE TO DO THAT. SHE GOT RELEASED. SHE CELEBRATED HER RE-ENTRY WITH -- SORRY. THIS PART. SHE GOT TO SHARE A FAVORITE MEAL FROM PANDA EXPRESS. I LOVE PANDA EXPRESS, SO I CAN RELATE. I SAW YOLANDA RECENTLY, AND SHE IS DOING GREAT. IT IS JUST FANTASTIC TO SEE THAT. SHE IS GETTING THE MENTAL HEALTH SERVICES THAT SHE NEEDS IN THE MENTAL HEALTH COURT. AND SHE IS PROBABLY GENUINELY ONE OF THE SWEETEST PEOPLE THAT HAS COME THROUGH OUR OFFICE. SO IT IS A GREAT SUCCESS. THE SECOND ONE UP THERE, DAVID FACED A FELONY CHARGE THAT HAD BEEN PENDING FOR 18 MONTHS. THERE WERE MULTIPLE HEARINGS THAT HAPPENED, WITHDRAWAL OF HIS ATTORNEY, WE WERE ASSIGNED THE CASE. IMMEDIATELY AFTER TALKING TO HIM AND I TALKING TO OUR TEAM, WE REALIZED THERE WERE SIGNIFICANT MITIGATING FACTORS. INCLUDING PTSD FROM PRIOR MILITARY SERVICE, SO THE TEAM DUG IN. THEY DO WHAT THEY DID BEST, THEY BROUGH THIS INFORMATION TO LIGHT, THEY PUT TOGETHER A PACKET, AND EXTENSIVE PACKETS. AND AT THE NEXT SETTING , IT LED TO A DISMISSAL OF THE CHARGE. THIS IS JUST AN EXAMPLE OF, YOU KNOW, NOT JUST LOOKING AT A ONE-DIMENSIONAL PIECE OF PAPER WHEN WE GET ASSIGNED A CASE, WE GET TO LOOK AT A PERSON. AND WE ARE LOOKING AT HOW WE CAN BRING THAT PERSON'S HISTORY TO LIGHT WHEN WE ARE ADVOCATING FOR THEM. OUR TEAM DOES A GREAT JOB AT THAT.

>> YOU KNOW, THE SLIDE SAYS THE LIFE-CHANGING POWER OF PUBLIC DEFENSE. AND I WANT TO TALK TO YOU ABOUT HOW LIFE-CHANGING IT IS. WE WERE PUTTING TOGETHER THE SLIDESHOW. I ASKED JEFF TO FIND US SOME SUCCESS STORIES. AND WE HAD A THREAD THAT WE USED TO LIFT EACH OTHER UP WHERE WE SHARE OUR SUCCESSES.

THIS ONE I THINK WAS IN THERE. AND I READ IT. I INCLUDED IT IN THIS PRESENTATION. I WILL READ IT TO YOU AND I WILL PLACE THE REDACTED NAME WAS LIZ. HELLO, THIS IS LIZ. YOU TALKED TO ME THE OTHER DAY ABOUT STARTING THERAPY AT TRIAL AND PUTTING PEOPLE IN MY LIFE TO GET ME TO MOVE ON. I THINK TODAY IS THE FIRST DAY I HAVE TRULY BEEN HAPPY ALL DAY AND NOT JUST FOR THE MOMENT. YOU HAVE AN AMAZING TEAM. AND YOU ARE AN AMAZING LAWYER. I REALLY APPRECIATE EVERYTHING YOU ARE DOING FOR ME. THIS WAS WONDERFUL. I SAID, YES, LET'S INCLUDED. AND I TALKED TO OUR TEAM BECAUSE I WANTED TO UNDERSTAND WHO THE PERSON WAS BEHIND THIS TEXT. AND THIS IS WHY THIS MATTERS.

THIS IS WHY THIS WORK MATTERS, WHY YOU SUPPORTING THIS WORK MATTERS. THIS JUST SEEMS LIKE A HAPPY TEXT FROM A CLIENT THAT

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IS APPRECIATIVE. WHEN I FOUND OUT ABOUT LIZ, WHAT I FOUND OUT IS THAT LIZ HAD AN ADULT SON WHO WAS MURDERED. AND SHE HAS GOT SEVERE MENTAL HEALTH ISSUES THAT AROSE FROM THE TRAUMA OF THAT. AND LIZ WAS SO CRIPPLED BY THE BURDEN THAT SHE CARRIES THAT SHE COULD NOT EVEN REACH OUT FOR HELP. AND OUR TEAM WORKED TOGETHER TO IDENTIFY THAT SHE NEEDED HELP. SHE DID NOT NEED US TO GO IN AND FIGHT HER CASE, SHE DID NOT NEED US TO JUST GET HER A DISMISSAL OR MITIGATE THE CASE, SHE NEEDED HELP. AND SHE COULD NOT GET HERSELF TO THERAPY BECAUSE SHE WAS CRIPPLED WITH THE PTSD. AND SO OUR CLIENT ADVOCATE WENT TO CHECK WITH HER. AND FOR THE FIRST FEW SESSIONS, OUR CLIENT ADVOCATE SAT WITH HER AS SHE STARTED GETTING HELP. AND NOW LIZ CAN GO TO THERAPY BY HERSELF AND NOW LIZ IS DOING REALLY WELL. OUR CLIENT ADVOCATE CHECKS ON HER EVERY THREE DAYS TO MAKE SURE SHE IS ON THE RIGHT TRACK. SO WHEN YOU ARE SUPPORTING OUR WORK AND YOU ARE SUPPORTING IN A DS, YOU ARE SUPPORTING US TREATING MARGINALIZED COMMUNITIES AS PEOPLE, AND WITH DIGNITY AND RESPECT. AND WE ARE SUPPORTING PEOPLE LIKE LIZ SO THAT LIZ CAN BE A PRODUCTIVE MEMBER OF OUR COMMUNITY AND NOT AS BROKEN AS SHE HAS BEEN. THANK YOU SO MUCH FOR YOUR PARTNERSHIP AND YOUR SUPPORT OF US. WE LOVE WORKING HERE . AND WE ARE LOOKING FORWARD TO WHAT WE CAN DO IN PARTNERSHIP WITH YOU OVER THE NEXT FEW YEARS.

>> THAT IS BEAUTIFULLY DONE, HONESTLY, BEAUTIFULLY DONE. I WOULD LIKE TO START BY SAYING, IF NOT FOR YOU, THESE ARE THE MOMENTS, THESE ARE ALSO HARD TO MEASURE BECAUSE THESE ARE THE SCENARIOS, THE PEOPLE YOU ARE TOUCHING, THE LIVES YOU ARE HELPING TO PUT BACK ON THE RAILS, IF YOU WILL, HAD THEY NOT RECEIVED HELP, THEY CAN EASILY BECOME NIGHTLY NEWS MASSIVE SHOOTERS OR SOME OTHER TYPE OF HEADLINE CAPTURING, LASHING OUT, REACHING OUT FOR HELP SCENARIO. AND THAT YOU ARE HELPING US IN OUR COMMUNITY. I AM GLAD YOU WENT BACK TO A PREVIOUS COMMENT. DIGNITY AND RESPECT. THAT IS A COMMON THEME WE SHARE HERE. WE WANT TO TREAT EVERYONE WITH DIGNITY AND RESPECT, REGARDLESS OF HOW YOU ARE, WERE, OR ARRIVED AT WHERE YOU ARE. AND THAT YOU ARE HELPING US HAVE A FINER GRANULATED WAY TO REACH INTO THESE SPACES SO THAT WE DO NOT JUST BROADLY SWIPE ACROSS AND CREATE RESPONSES TO THINGS THAT REQUIRE ARTICULATION. I KNOW I SPEAK FOR ALL OF US, WE ARE MOST GRATEFUL FOR THE WORK YOU ARE ALREADY ACCOMPLISHING IN FOR THE WORK THAT IS TO COME. I AM ABSOLUTELY MOST GRATEFUL.

COMMISSIONER INGALSBE? >> WELL, I WANT TO THANK YOU ALL FOR PROVIDING THIS UPDATE. I THINK IT IS EXTREMELY IMPORTANT. AND AFTER A YEAR OF WORKING IN OUR COUNTY AND HELPING INDIVIDUALS, I THINK IT WAS IMPORTANT FOR US TO UNDERSTAND THE WORK THAT IS BEING DONE. I THINK COMMISSIONER SHALL AND I FIRST STARTED THIS JOURNEY, IT WAS A TOUGH JOURNEY AT TIMES, WE REALLY APPRECIATED THE APPROACH YOU ARE OVERTAKING, A HOLISTIC APPROACH TO PROVIDE THOSE WRAPAROUND SERVICES FOR INDIVIDUALS. BECAUSE I THINK YOU ALL CONVINCED US THAT IT WAS IMPORTANT, IT WAS NOT JUST THE GOOD REPRESENTATION THEY GET FROM AN ATTORNEY , IT IS GETTING DOWN TO THE CORE ISSUES OF INDIVIDUALS AND HELPING THEM THROUGH THOSE ISSUES, PROVIDING THOSE SERVICES THAT THEY TRULY NEED. SO JUST LISTENING TO SOME OF THESE STORIES, AND I REALLY LOOK FORWARD TO HEARING MORE, IT IS SO TOUCHING TO KNOW THAT WE ARE HELPING AND SAVING PEOPLE'S LIVES. SO THANK YOU.

WE REALLY APPRECIATE THE WORK YOU ARE DOING.

>> THERE IS NOT TOO MUCH MORE I CAN ADD IT TO WHAT COMMISSIONER INGALSBE SAID. THAT'S PRETTY MUCH DID IT ALL. WHAT DO YOU STILL SEE AS CHALLENGES IN THE WORK? EITHER WITHIN YOUR ORGANIZATION , OR THE INDIVIDUALS YOU ARE HELPING.

WHAT ARE STILL SOME CHALLENGES THAT YOU SEE?

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>> I WILL LET JEFF MOSTLY TALK ABOUT THIS. I THINK SOME OF THIS IS THAT WE HAVE IDENTIFIED SOME ROLES THAT WE DO NOT HAVE ENOUGH SUPPORT IN. SO THERE IS JUST SOME HELP WE COULD USE. I THINK ONE OF THE THINGS WE HAVE ALL RECOGNIZED IS THAT THE COMMUNITY JUST NEEDS MORE RESOURCES. SO I KNOW THAT HAYS COUNTY IS WORKING HARD TO CATCH UP WITH THE GROWTH , AND THAT WE ARE PART OF THAT. I THINK OVER TIME, AS WE ARE BUILDING UP MORE RESOURCES, THAT WE WILL SEE EVEN BETTER RESULTS AND WE WILL HAVE MANY MORE STORIES. WE HAVE LOTS OF THEM NOW, BUT

JEFF, IF YOU WANT TO ADD? >> THAT IS PRETTY MUCH WHAT I PROBABLY WOULD HAVE SAID. THE RESOURCE ASPECT. IT IS NOT THAT THERE ARE NOT RESOURCES. I THINK THERE ARE RESOURCES THAT ARE THERE, BUT THEY ARE CONTINUING TO BE DEVELOPED AND WE ARE CONTINUING TO ESTABLISH CONNECTIONS WITH THEM. I KNOW, FOR EXAMPLE, A LOT OF WORK IS BEING DONE IN THE BEHAVIORAL ADVISORY TEAM AND PLENTY OF OTHER TEAMS AS WELL TO FOCUS ON MENTAL HEALTH. I KNOW THERE HAS BEEN A LOT OF TALK ABOUT MENTAL HEALTH, BUT MENTAL HEALTH IS ONE OF THE PRIMARY THINGS THAT I SEE WITH OUR CLIENTS AND JUST WITH CLIENTS AS A WHOLE.

INDIVIDUALS THAT GET ARRESTED. IT IS SOMETHING THAT OCCURS SO OFTEN, IT IS SO PREVALENT, AND IT IS SO MESSED SO OFTEN. IT IS JUST SOMETHING THAT, UNFORTUNATELY, WHEN IT IS NOT IDENTIFIED AND IT IS NOT ADDRESSED, IT BECOMES A LARGER PROBLE. AND I THINK THERE IS A LOT OF GREAT WORK GOING ON IN THAT AREA IN THIS COUNTY TO DEVELOP RESOURCES AND SERVICES

FOR THAT. >> SERVICES SEEM TO BE MOSTLY FOCUSED AROUND SAN MARCUS. I IMAGINE THAT IF SOMEONE LIVES IN DRIPPING SPRINGS, SOMETIMES IT MAY BE CHALLENGING TO GET ACCESS TO RESOURCES. AND THEN TRANSPORTATION MAY BECOME AN ISSUE TOO. SO THOSE ARE THINGS THAT I THINK, YOU KNOW, THAT WE NEED TO THINK ABOUT TOO. TO HELP YOU GUYS DO, YOU KNOW, THE GREAT WORK YOU ARE DOING AND TO SUPPORT YOU ALL IN THOSE WAYS.

IT IS ONE OF THOSE THINGS I NOTICED IN YOUR PRESENTATION.

WHEN YOU LISTED THE RESOURCES, I NOTICED THEY WERE MOSTLY FOCUSED HERE. BUT WE NEED TO DO A BETTER JOB OF TRYING TO EXPAND OUT FROM SAN MARCUS TO HAVE THAT AVAILABILITY FOR

EVERYONE. >> THE MAP WE HAD INCLUDED, I THINK THAT WAS TO SHOW YOU WHERE IT IS AND WHERE THE RESOURCES ARE. AND THEN ALSO, YOU CAN SEE WHERE THEY ARE NOT.

>> RIGHT. THANK YOU ALL SO MUCH.

>> THANKS, JUDGE. THANK YOU FOR THE UPDATE. IT IS GREAT TO SEE YOU ALL HERE. HARD TO BELIEVE IT HAS ALREADY BEEN A YEAR. I DO WANT TO THANK YOU ALL, ESPECIALLY FOR THE PROFESSIONAL WISDOM THAT YOU BROUGHT HERE. A VERY IMPORTANT TOPIC. THE 14 YEARS I HAVE BEEN AT THE COUNTY, WE HAVE GROWN TREMENDOUSLY. WE HAVE HISTORY TO GO BACK TO, TO TAKE A LOOK AT JUST HOW WE HAVE GROWN IN SO MANY DIFFERENT WAYS, AND ESPECIALLY OUR CRIMINAL JUSTICE SYSTEM HAS BEEN STRETCHED WITH THAT GROWTH. I WANT TO THANK YOU FOR BRINGING THAT PROFESSIONALISM TO THE SIDE OF THE CRIMINAL JUSTICE SYSTEM. I BELIEVE IT IS IMPORTANT IN A FREE COUNTRY, THAT ALL SIDES ARE EQUAL. THAT IS THE ONLY WAY YOU CAN TRULY HAVE FREEDOM, IF YOU ARE ABLE TO MAINTAIN THAT. I THINK IT IS SOMETHING THAT WE NEED TO CONTINUE TO GROW AND TO SUPPORT ALL AREAS OF THE CRIMINAL JUSTICE SYSTEM EQUALLY. AND SO I APPRECIATE EVERYTHING YOU HAVE DONE FOR US, BRINGING THE EXPERIENCE THAT YOU BROUGHT FROM OTHER AREAS AND TAILORING IT TO THE OTHER NEEDS OF HAYS COUNTY AND TO CONTINUE TO GROW AND EVOLVE, WHICH I KNOW YOU ALL WILL DO. I APPRECIATE EVERYTHING YOU ALL

DO. THANK YOU. >> I CONTINUE TO BE IMPRESSED.

YOU WILL REMEMBER THE CONCERNS I HAD AT THE START. AND ONE THING I WILL SAY IS THAT I HAVE BEEN CONTINUALLY IMPRESSED .

NOT ONLY YOUR ABILITY, BUT YOUR WILLINGNESS TO REACH OUT TO GROUPS WITHIN THE COUNTY. AND THAT TEAM IS A PERFECT EXAMPLE OF THAT. IT IS A TRULY COOPERATIVE EFFORT TO TRY TO ADDRESS SOME OF THOSE ISSUES. THAT IS A GOOD EXAMPLE OF HOW PEOPLE FROM EVERY SIDE OF THE CITY AISLE, I DO NOT MEAN THE POLITICAL AISLE, REALLY, EVERY TOUCH POINT IN THE CRIMINAL JUSTICE SYSTEM WANTS TO CONTRIBUTE IN A POSITIVE WAY IN THERE. I CANNOT COMMEND, I WOULD BE REMISS IF I DID NOT

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COMMEND COMMISSIONERS INGLEBY AND SHELL. AS HARD AS WE SAID IT WAS A PROCESS TO GET TO THIS, AND FOR ME TO BE SUPPORTIVE OF A PEO THAT WOULD BE IN OUR COMMUNITY, THE PERMUTATIONS THESE INDIVIDUALS WENT THROUGH TO GET AGREEMENT THROUGH THE OFFICE, THE COURTS, OR THE SHERIFF'S DEPARTMENT, TO ALL OF THOSE FOLKS WHO WORKED ON IT, I CANNOT SAY THANK YOU ENOUGH FOR THE WORK THAT THEY DID AND CONTINUE TO DO. I AM EXCITED. I HAVE THE SAME CONCERNS THAT COMMISSIONER COHEN BROUGHT UP. AND IT IS ONES THAT I GENERALLY RAISE MY HAND ABOUT A LOT. FOR A LOT OF MIKE TWINS, IT IS A 45 MINUTES TO SAN MARCUS. THERE IS ONE THING I AM LOOKING AT AND I WOULD ENCOURAGE COMMISSIONERS INGALSBE AND COHEN TO LOOK AT.

AS WE ARE LOOKING AT FACILITY MANAGEMENT OR FUTURE FACILITIES, I KNOW WE ARE LOOKING AT A PRECINCT 1 AND PRECINCT 2 FACILITY, PERHAPS. OVER TIME, AS WE LOOK AT THOSE, ONE OF THE THINGS WE DID IN OUR SPACE AND NEEDS ASSESSMENT WAS A DEDICATED ATTORNEY SPACE FOR ATTORNEY/CLIENT MEETING AREAS TO HAVE SOME SPACE AND THEREFORE THE ABILITY FOR OFFICES SUCH AS THE PDO TO TRAVEL TO THOSE AREAS WHERE YOU MAY HAVE 10 CLIENTS WHO ARE COMMUTING TO SAN MARCUS FOR A TRIAL. BUT IF YOU HAVE THE OPPORTUNITY TO MEET WITH TENANT ONE TIME IN MORE REMOTE LOCATIONS WITHIN THE COUNTY THAT THE COUNTY CONTROLS, I WOULD BE VERY SUPPORTIVE OF THAT AND TRY TO ENSURE THAT THERE IS DEDICATED ROOM FOR THAT WHENEVER. THE BIGGEST CONCERN I HAVE WITH THE PDO IS, WHAT HAPPENS WHEN THE FEDERAL BANK RUNS OUT? AND WE HAVE NOT TALKED ABOUT IT TODAY. BUT WHENEVER THE ARPA FUNDS RUN OUT, I HAVE TO ENSURE THAT WE CAN MAINTAIN THE QUALITY AND POSITIONS WE ALL HAVE. I THINK WE CAN, BUT WE HAVE TO BE PLANNING FOR THAT TODAY WHEN IT RUNS OUT A YEAR FROM NOW. SO HAVING A GOOD OVERVIEW OR UNDERSTANDING OF SPECIFICALLY WHAT THOSE ADDITIONAL NEEDS YOU WOULD HAVE OR WHAT YOU WOULD ANTICIPATE THEY WOULD BE , IT WILL HELP US BETTER FUTURE PLAN FOR WHAT THOSE FINANCIAL OBLIGATIONS ON BEHALF OF THE COUNTY WOULD BE AND TO MAINTAIN WHERE YOU ARE ALL AT. AND I DO NOT NECESSARILY WANT TO SAY A GROWTH CHART, BUT SOMETHING MORE TANGIBLE. WE HAVE A LACK OF FACILITIES OR LACK OF PERSONNEL IN SOME AREAS. GETTING THIS BUDGET PROCESSED IN ANTICIPATION OF THE NEXT BUDGET PROCESS WOULD BE

HELPFUL. >> IN RESPONSE TO A COUPLE OF COMMENTS THAT COMMISSIONER SMITH SAID, WHEN I FIRST BROUGHT THIS PUBLIC DEFENDER'S OFFICE IDEA TO THE COUNTY, I MET MUCH OPPOSITION, BRICK WALLS LAYERS UPON LAYERS OF BRICK WALLS. I LOVE CARS AND I KNOW THAT I WOULD HAVE HAD A HARD TIME EVEN DRIVING A CAR THROUGH THESE BRICK WALLS THAT WERE PUT UP. AND THAT IS WHY I REMEMBER WHEN WE FINALLY GOT A JUDGES COMMISSION TO BECOME A COURT COMMISSION ON THE JUDICIAL SYSTEM TO PUSH ON THIS FRONT EVEN FURTHER, I WILL NEVER FORGET COMMISSIONER INGALSBE SAID, JUDGE, YOU CREATED THIS, YOU SHOULD BE THE CHAIR OF IT. AND I SAID, NO MA'AM. I AM NO SUCKER. COLIN POWELL SAID IT BEST. WHEN YOU DO NOT CARE ABOUT CREDIT, YOU WOULD BE SURPRISED AT HOW MUCH YOU GET DONE. THE SMARTEST PEOPLE, IN MY MIND, WITH EXPERIENCE IN EVERYTHING ELSE, ARE COMMISSIONERS SHELL AND INGALSBE. AND THAT IS WHY I SAID YOU GUYS TAKE IT BECAUSE YOU GUYS KNOW ALL THE INS AND OUTS. YOU KNOW ALL THE PERSONNEL. YOU WILL MOVE THE NEEDLE ON THIS WAY FASTER THAN I EVER WILL. SO I AM MOST GRATEFUL THAT THEY TOOK ON THAT CHALLENGE AND THEY DELIVERED THE EFFICIENTLY. BECAUSE WE NEEDED IT. I DO NOT CARE FOR A FEATHER IN MY HEAD ABOUT IT. I CARE ABOUT RESULTS. COMMISSIONERS INGALSBE AND SHALL DESERVE IT. AGAIN AND AGAIN. I WILL CONTINUE TO SERVE AND SING THEIR PRAISES TO GET THIS OVER THE FINISH LINE. IT TOOK US ALL TO DO IT. AND IT IS A REAL LESSING . THROUGH WHATEVER IT MAY HAVE BEEN, WHATEVER MOTIVATED THEM, COMMISSIONER SHELL AND INGALSBE CARRIED US TO THE FINISH LINE 100%. I COULD NOT AGREE MORE. AND THEN AT THE OTHER PIECE I WANTED TO ALSO COMMENT ON WHEN WE WERE TALKING ABOUT PERHAPS, COMMISSIONER SMITH SAID PERHAPS A FEW TIME ON FACILITIES, I WANT TO MAKE SURE YOU DO NOT STOP ON THOSE SPACES. BECAUSE WE ALSO HAVE A STRONG NEED AND DESIRE, BUT MORE A NEED TO TURN

[01:20:03]

OUR CURRENT GOVERNMENT BUILDING INTO JUDICIAL ONLY BECAUSE OF THE NEED AND GROWTH THAT COMMISSIONER SHELL HAS POINTED OUT WITHIN OUR FOOT PRINT. BECAUSE WE ARE SO FAST-GROWING , WE MUST SERVE OUR COMMUNITIES IN THE MOST COMPLETE WAY. YOU ARE ABSOLUTELY PART OF THAT. BUT IN THAT PATH, THERE IS AN ENTIRELY NEW GOVERNMENT COMPLEX OR CAMPUS. AN ENTIRE NEED OF MANY FRIENDS OF BRICK AND MORTAR. SO WE WANT TO MAKE SURE THAT YOU FEEL OUR SUPPORT AND YOU ARE WOVEN INTO ALL OF OUR PLANS MOVING FORWARD. THANK YOU FOR ALL YOU HAVE DONE.

>> JUDGE, ONE LAST THING. I DO WANT TO RECOGNIZE RICK JONES.

HE WAS INSTRUMENTAL IN GETTING US TO UNDERSTAND WHAT THIS WOULD BE FOR OUR COMMUNITY. RICK, THANK YOU FOR BEING HERE.

>> WHY DON'T WE HAVE YOU ALL, ANYONE WHO IS TOUCHING AND DS STAND UP ONE MORE TIME, ALL OF YOU, SO WE CAN GET YOU ANOTHER ROUND OF APPLAUSE. THANK YOU FOR HELPING US SERVE OUR COMMUNITY IN WAYS THAT ARE MOST SUPPORTIVE. ESPECIALLY BECAUSE JUST ON TOP OF OUR BUILDING, MANY MAY OVERLOOK THIS TINY LITTLE DETAIL. LADY LIBERTY. LADY JUSTICE SITS ON TOP OF OUR BUILDING. WE ARE MOST GRATEFUL TO BE HELPING, TO BE AS, AS THE COMMISSIONER MENTIONED SEVERAL TIMES, EQUALITY, EQUALITY, EQUALITY THAT IS EXACTLY RIGHT. YOU ARE HELPING US REACH THAT MOST AMERICAN CORNERSTONE OF OUR FOUNDATION. LIBERTY AND JUSTICE FOR ALL. THANK YOU ALL FOR WHAT YOU ARE DOING. AND THAT WILL NOW MOVE US OVER. I HAVE BEEN ASKED. DID YOU HAVE A COMMENT? DID YOU SIGN UP FOR COMMENTS? OH, YOU SURE DID. I HAVE ONE RIGHT HERE. MR. RODERIGO AMAYA, PLEASE SET A

TIMER FOR HIM. >> I HAD A COUPLE QUESTIONS ABOUT THE PRESENTATION. I NOTICED THEY WERE TALKING ABOUT FELONY AND FELONIES. WHEN A DEFENDER COMES UP AND HAS MULTIPLE FELONIES, IS THAT CONSIDERED THREE FELONIES FOR THEIR STATISTICS? BECAUSE IT IS THE SAME DEFENDANT? THAT WAS ONE OF THE QUESTIONS. THEY TALK ABOUT THEIR SUCCESS STORIES.

YOLANDA AND DAVID. I WOULD LIKE TO KNOW WHAT THEY CONSIDER A SUCCESS STORY. IN ADDITION, I NOTICED THEY HAVE SOCIAL SERVICES AND I NOTICED THEY HAVE A LISTING OF SALVATION ARMY AND ALL OF THESE THINGS. I BRING THIS UP BECAUSE I RECENTLY HAD A CONVERSATION WITH A CITIZEN HERE WHOSE SON WAS GUNNED DOWN. THE CASE IS STILL PENDING. ONE THING I DID NOT MENTION R I FAILED TO SEE IS THAT THIS INDIVIDUAL HAD A YOUNG DAUGHTER. SO THAT YOUNG DAUGHTER WAS NOW CHALLENGED WITH WHO WOULD TAKE CUSTODY OF HER. SO THAT BECAME A HARDSHIP FOR THE FAMILY. AND THAT IS SOMETHING THAT I HAD NOT REALLY THOUGHT OF IN ALL MY YEARS. SO I NOTICED THAT THE SOCIAL SERVICES THEY PUT UP THEIR, I AM WONDERING IF THEY ARE ADDRESSING ISSUES LIKE THIS TO THAT SPECIFIC AND EXTREME.

>> THANK YOU, SIR. I AM GLAD THEY STUCK AROUND BECAUSE YOU ARE CLEARLY LEADING WITH LOVE. ONE THING I WOULD BE MOST GRATEFUL TO, WHEN YOU GUYS STEP OUT, IF YOU WILL ANSWER HIS QUESTIONS, I WOULD REALLY APPRECIATE IT. HE IS A VERY ACTIVE COMMUNITY MEMBER AND I WANT TO MAKE SURE HE FEELS HEARD AND GET USEFUL ANSWERS. I WOULD APPRECIATE YOU GUYS TAKING THE TIME TO DISCUSS THOSE WITH HIM. ABSOLUTELY,

COME ON UP. >> WELL DONE, WELL DONE.

[K.1. Discussion and possible action to convert the part-time Deputy Fire Marshal, slot 0984-001 to a full-time Senior Deputy Fire Marshal, grade 125 step 2 effective June 19, 2024. BECCERA/JONES]

[01:26:49]

>> YOU MAY WANT TO GRAB THEM BEFORE THEY LEAVE, FOR YOUR

QUESTION. OKAY. >> PLEASE OPEN K 1.

>> DISCUSSION OF POSSIBLE ACTION TO CONVERT THE PART-TIME DEPUTY FIRE MARSHAL/0984-001 TO A FULL-TIME SENIOR DEPUTY FIRE MARSHAL, GRADE 125 STEP 2 EFFECTIVE JUNE 19TH, 2024.

>> SECOND. >> ANY QUESTIONS OR COMMENTS? MIKE JONES IS HERE TO ANSWER IF YOU HAVE ANY.

>> I WOULD LIKE TO SAY THANK YOU TO THE FIRE MARSHAL. WE HAD A GREAT CONVERSATION LAST FRIDAY TALKING ABOUT THE STRUCTURE OF THE OFFICE AND WHERE HE SEES THE FUTURE. I AM REALLY ENTHUSIASTIC ABOUT HIM WORKING WITH THE SERVICES AND TRANSPORTATION TO TRY TO CREATE AN EFFICIENT SYSTEM THERE.

>> HERE WE GO. >> COMMISSIONER COHEN,

[K.2. Discussion and possible action to execute a service agreement with the Texas Association of Counties (TAC) to provide web hosting services for the County Clerk's Office and amend the budget accordingly. BECERRA/CARDENAS]

COMMISSIONER SHELL, COMMISSIONER INGALSBE, COMMISSIONER SMITH, JUDGE BECERRA. K 2. DISCUSSION OF POSSIBLE ACTION TO EXECUTE A SERVICE AGREEMENT WITH THE TEXAS ASSOCIATION OF COUNTIES TO PROVIDE WEB HOSTING SERVICES FOR THE COUNTY CLERK'S OFFICE AND AMEND THE BUDGET

ACCORDINGLY. >> A MOTION AND A SECOND. THANK YOU. I WOULD LIKE TO START BY APOLOGIZING FOR NOT HAVING THE MOST COMPLETE PICTURE OF IT LAST TIME. THE MOST ELOQUENT, MOST INTELLIGENT, MOST PREPARED. HONESTLY, I GIVE IT WHERE IT IS DUE. THE MOST COMPLETE, THE MOST AWESOME, I MEAN IT EVERY TIME. THE MOST WORTHY OF EVERY BIT OF RESPECT . WHEN SHE BROUGHT THIS TO COURT, I DID NOT HAVE ALL THE INFORMATION, AND THAT WAS MY FAULT. NOW THAT I HAVE HEARD EVERYTHING ELSE, IT MAKES ABSOLUTE PERFECT SENSE. I TRIED TO CALL YOU YESTERDAY, COMMISSIONER SMITH, I LEFT YOU

A VOICEMAIL. >> SORRY I MISSED IT.

>> NO, IT IS OKAY. I JUST WANTED YOU GUYS TO KNOW I AM

MOST INDEBTED TO THIS EFFORT. >> THANK YOU. I APOLOGIZE I WAS NOT HERE IN COURT, I HAVE BEEN DEALING WITH ANOTHER ISSUE THAT HAS TAKEN ME OUT OF THE STATE. BUT THE REASON FOR THIS IN PARTICULAR, THE REASON FOR THIS PARTICULAR ITEM IS, BECAUSE AS ALL OF YOU KNOW, WE ARE ONE OF THE MOST PUBLIC FACING OFFICES IN THE COUNTY. WE PROVIDE MANY OF OUR IMPORTANT SERVICES TO THE PUBLIC THROUGH THE WEBSITE SO PEOPLE CAN OBTAIN ANY VITAL RECORDS, CHECK PROPERTY RECORDS, AND DO MANY, MANY OTHER THINGS ONLINE. GET QUALIFIED TO GET A MARRIAGE LICENSE, THINGS LIKE THAT. IT IS EXTREMELY IMPORTANT THAT THE WEBSITE TO BE UP-TO-DATE, VERY EASY TO USE FOR OUR PUBLIC, AND ALSO EASY FOR OUR STAFF. WE HAVE TO UPDATE IT REGULARLY, VERY FREQUENTLY, WITH CHANGES IN STATUTES AND THINGS WE ARE REQUIRED TO POST BETTER UPDATES ABOUT ANY

[01:30:02]

SPECIAL ANNOUNCEMENTS THAT WE MAY NEED TO MAKE. WE CURRENTLY DO NOT HAVE THE FLEXIBILITY AND ABILITY TO ADDRESS ALL OF THE NEEDS OF THE PUBLIC OR OUR STAFF. SO THIS SERVICE WOULD HELP US TO IMPROVE AND STRENGTHEN OUR WEBSITE SO THAT IT WOULD SERVE OUR PUBLIC BETTER AND SAVE TAXPAYER MONEY BY MAKING IT MORE EFFICIENT TO MAKE THE CHANGES AND UPDATES THAT WE NEEDED TO MAKE REGULARLY TO IT. WE THEN WOULD BE ABLE TO DO THEM IN OUR OWN OFFICE INSTEAD OF HAVING TO GO TO ANOTHER OFFICE. IT WOULD BE BY TAC, THE TEXAS DEPARTMENT OF COUNTIES, WHICH IS THE AUTHORITY ON STATUTORY REQUIREMENTS, WHAT IS TO POST, AND WHAT IS NEEDED. WE WOULD CERTAINLY MAINTAIN ALL OF THE BRANDING FOR THE COUNTY. THERE WOULD BE A SIMILAR LOOK, VERY SEAMLESS. WE WOULD CLICK ON OUR WEBSITE, BACK AND FORTH TO THE WEBSITE. THERE WOULD BE NO APPEARANCE HANDLED SEPARATELY, IT WOULD JUST GIVE US MORE FLEXIBILITY IN UPDATING IT AND IMPROVING THE QUALITY OF ITS.

IT CURRENTLY IS NOT WORKING FOR US, TO BE HONEST. SOME OF THE LINKS HAVE NOT WORKED AND PEOPLE ARE HAVING GREAT DIFFICULTY FINDING THE INFORMATION THEY NEED, INCLUDING IN MY OFFICE. IT SEEMS LIKE THIS IS SOMETHING WE DID HAVE IN OUR BUDGET LAST YEAR, WE DO HAVE THE MONEY. WE HAVE BUDGETED FAR MORE FOR IT THAN THIS REQUIRES. IT IS A SMALL AMOUNT OF MONEY TO BE ABLE TO ENHANCE IT. I HOPE I CAN GET YOUR SUPPORT, I AM HAPPY TO ANSWER YOUR QUESTIONS.

>> A QUESTION TO START US OFF WITH AND THEN I WILL HAND IT OVER TO COMMISSIONER INGALSBE, WHAT OTHER DEPARTMENT IS

BENEFITING FROM THIS PROCESS? >> I DO NOT KNOW ANYBODY, WHO ELSE IN THE COUNTY MIGHT BE USING TAC. BUT I BELIEVE THE ASSESSOR'S OFFICE IS DOING THIS. IT IS NOT UNPRECEDENTED TO HAVE, YOU KNOW, A WEBSITE. IT IS CERTAINLY COMMON THROUGHOUT THE STATE AND OTHER OFFICES OF OUR SIZE AND

COUNTIES OF OUR SIZE. >> DO YOU KNOW WHICH OTHER

OFFICES? >> I AM CYNTHIA, ASSISTANT COUNTY CLERK. THE TAX OFFICE, VARIOUS OTHER PLATFORMS THAT WE USE FOR PAYMENTS, AND WITHIN OUR OWN OFFICE, THEY ARE ALL SEPARATE. JEFF COULD SPEAK MOST TO THAT. BASICALLY WHAT HAPPENS IS WHEN YOU CLICK ON COUNTY CLERK, THAT LINK JUST TAKES YOU TO A LANDING PAGE. AND THAT IS WHY IT WOULD BE A SEAMLESS INTERACTION. AND WE HAVE GONE OVER IT WITH I.T.

>> JUDGE, THANK YOU. I GUESS THAT WAS MY QUESTION. I DID NOT SEE JEFF. OH, THERE HE IS. DR. CARDENAS SAID IT WAS NOT WORKING FOR YOUR DEPARTMENT. AND I JUST WANTED TO DIVE IN A LITTLE BIT MORE INTO THAT, INTO THE WHY. AND ARE WE HAVING ISSUES BECAUSE OF THE COMPLEXITY? I AM NOT SURE EXACTLY WHAT IT IS. COULD YOU MAYBE SHARE A LITTLE BIT QUITE

>> PLEASE STATE YOUR NAME AND TITLE.

>> JEFF, I.T. DIRECTOR. MOST OF OUR COUNTY WEBSITES, YOU KNOW, AS OUR MAIN WEBSITE, IT IS JUST INFORMATION, DOCUMENTS, AND LINKS. MOST OF OUR SPECIAL FUNCTION WEBSITES, YOU KNOW, LIKE THIS COMMISSIONERS COURT STREAMING VIDEO, JOB POSTING SITES, ALL OF OUR PORTALS FOR CERTAIN CRIMINAL JUSTICE RECORDS, THE TAX OFFICE PAGE, THEY ARE EXTERNAL SITES FROM OUR MAIN SITE. AND WE ARE JUST LINKED BACK TO THE SITE.

HISTORICALLY , OUR DECISION ON WHETHER A SITE SHOULD BE A STANDALONE SITE IS BASED ON FUNCTIONALITY. IF THERE IS SOMETHING THAT CAN BE PROVIDED FROM OUR MAIN SITE WITH DOCUMENTS, INFORMATION, AND LINKS, I THINK THE COUNTY CAN USE THIRD-PARTY PORTALS, ESPECIALLY IF IT IS PROVIDED BY OUR VENDORS FOR THEIR LAND RECORDS AND COURT RECORDS, AND THEIR ONLINE PAYMENTS AND LINKS TO RESEARCH. THEY ARE ALL EXTERNAL. IT IS MORE OF A PHILOSOPHY, I GUESS, FOR THE COUNTY. WHETHER THEY JUSTIFY HAVING THEIR OWN PAGE BASED ON FUNCTIONALITY. IF IT IS JUST INFORMATION, LINKS AND DOCUMENTS, I THINK THOSE CAN BE MADE ON THE MAIN COUNTY WEBSITE. BUT IF THE DEPARTMENT CAN JUSTIFY WHY THEY NEED A SEPARATE DEPARTMENT FOR FUNCTIONALITY REASONS, OR IF THERE IS A SPECIAL FUNCTION, I THINK THE COUNTY HAS ALWAYS DONE THAT. BUT THAT IS A DECISION THAT THE COURT WOULD NOT NECESSARILY MIND. IT DEPENDS ON WHAT FITS WITHIN THE FUNCTIONALITY OF THE MAIN WEBPAGE. IF, FOR SOME REASON,

[01:35:01]

THAT DOES NOT WORK. >> THANK YOU. IT SOUNDS TO ME, COMMISSIONER, WE ENTERTAIN, ESPECIALLY WITH THE DEPARTMENTS

-- >> THAT IS MORE OF A DECISION FOR THE COURT. THE TAX OFFICE HAS BEEN THAT WAY FOR A LONG TIME BECAUSE IT SEARCHES PROPERTY TAXES AND THINGS. THE COUNTY IS UNABLE TO PROVIDE THAT AS PART OF THE REFUND OF THE COUNTY WEBPAGE. AS WELL AS SOME OF THE OTHER PORTALS THAT WE HAVE. IT IS NOT SOMETHING THAT IS FUNCTIONAL FROM THE COUNTY WEBPAGE. EVERYTHING ELSE IS MAINLY INFORMATION, DOCUMENTS. THE HR DEPARTMENT. NO MUCH OF THE DESIGN.

>> THANK YOU, JEFF. I WILL ASK MISS MILLER TO COME UP.

>> THANK YOU. SHERRY MILLER, HAYS COUNTY HR DIRECTOR. THE HR DEPARTMENT, IN CONJUNCTION WITH THE COMMUNICATIONS MANAGER IN THE COUNTY IS RESPONSIBLE FOR MAINTAINING THE COUNTY WEB PAGE. I.T. DOES HELP US IN THE BACK END OF FILE MANAGEMENT.

BECAUSE A LOT OF THE DATA ON OUR WEBPAGES OUR FILES. ROUND RECORDS OF DOCUMENTS. I.T. HELPS US IN SOME OF THAT. THEY HAVE HELPED US IN THE LAST COUPLE OF MONTHS CRUNCH IN AND GET THE FINAL EDITS THAT WE RECEIVED FROM DEPARTMENTS AND PREPARING TO PUBLISH THE NEW WEBSITE THAT HAS BEEN PUBLISHED FOR A COUPLE OF WEEKS NOW. I PERSONALLY HIT EVERY LINK AND EVERY PAGE ON THE COUNTY WEBSITE. AND I FRANTICALLY SENT MATERIAL TO NATALIE, OUR COMMUNICATIONS MANAGER AND IN COMMUNICATIONS IN TURN FOR UPDATES. AND THEN COMMUNICATED EVEN WITH DEPARTMENTS TO GET MATERIAL THAT WE NEEDED TO BE ABLE TO PUBLISH THE NEW SIGNS. SO IN TERMS OF THE COUNTY CLERK ASKING FOR A SITE OF THEIR OWN, THE COMMUNICATIONS MANAGER IS WORKING WITH A TEAM HERE IN THE COUNTY TO ESTABLISH BRANDING.

AND NOT JUST FONT AND COLOR, BUT TONE AND ESSENCE OF HOW WE WOULD COMMUNICATE IN THE COUNTY IN OUR PUBLISHED MATERIALS. SO WE WOULD WANT THAT TO BE CONSISTENT. I AM CONCERNED THAT DR. CARDENAS SAYS THERE ARE THINGS THAT DO NOT WORK. I KNOW THAT ROXANNE HAS BEEN WORKING WITH THE COMMUNICATIONS MANAGER ON SOME AREAS OF THEIR SITE . AND SO WE WOULD NEED TO KNOW ABOUT THOSE THINGS IF THE COURT WERE TO APPROVE A SEPARATE SITE, WE WOULD STILL NEED TO MAINTAIN UNTIL THE TIME THE SEPARATE SITE WAS BUILT. I THINK WE HAVE A BARGAIN IN TERMS OF WHAT WE PAY FOR. OUR CURRENT COUNTY SITE, WE PAY A LITTLE LESS THAN $7000 A YEAR FOR THE SITE THAT HAS A MASSIVE NUMBER OF PAGES. AND I DO NOT KNOW WHAT THIS EXTERNAL SITE WOULD COST. SO JUST IN TERMS OF FRUGALITY WITH THE COUNTY'S MONEY AND MADE SENSE OF A COUNTY WEBSITES, IT IS NOT A SMALL TASK TO MAINTAIN. AND WE ARE WORKING THROUGH WITH OUR CURRENT COUNTY SITE, WHO WOULD HAVE ACCESS TO MAKE EDITS AND THEN PUBLISH , JUST TO BE ABLE TO KEEP THE TONE AND APPEARANCE OF THE COUNTY WEBSITES CONSISTENT. IF WE COULD HAVE OUR EYES ON EDITS THAT COME OUR WAY, TO MAKE SURE THAT ALL REMAINS CONSISTENT . THAT IS A LITTLE HISTORY ON THE COUNTY

WEBSITE. >> MAY I ASK YOU A QUESTION? YOU HAVE MENTIONED IT A FEW TIMES. I WOULD JUST PEEK IN REAL HERE. FOR THE COMMUNICATION, I'VE GOT TO ASK, WHO IS NOT BEING CONSISTENT WITH THE BRANDING AND COMMUNICATION ON THE WEBSITE?

>> NO ONE IS NOW. THE COUNTY WEBSITE IS, IT WAS FORMATTED AND POPULATED IN A CONSISTENT MANNER. EVEN DOWN TO THE FONT.

FONT STYLE AND SIZE. THE GOAL IS TO REMAIN CONSISTENT. YES,

YES. >> I AM CERTAINLY VERY MINDFUL, I WORKED IN MARKETING FOR YEARS. I AM CERTAINLY VERY MINDFUL OF THE IMPORTANCE OF A BRAND THAT IS UNIFORM ACROSS.

[01:40:02]

WE HAVE CERTAINLY ADHERED TO THAT AND HAVE BEEN OBSERVANT.

WE HAVE SO MANY DIFFERENT THINGS WE DO ON OUR WEBSITE THAT THE ORGANIZATION IS REALLY TRICKY OF HOW YOU DROP DOWN IN THE DIFFERENT SYSTEMS BECAUSE WE SERVE THE PUBLIC IN MULTIPLE WAYS. WE SERVE THE BUSINESS COMMUNITY, WE SERVE THE COURTS.

THINGS JUST HAVE NOT BEEN ORGANIZED IN A WAY WHERE IT IS EASY TO GO THROUGH THE SYSTEM. IT IS HARD FOR SOMEBODY WHO %-Ú THEY DO NOT KNOW HOW WE ARE ORGANIZED IN THE THINGS THAT WE DO TO WORK TOGETHER. IT IS A BIG JOB, IT IS HARD FOR SOMEONE WHO DOES NOT KNOW THE ORGANIZATION. AND WE HAVE THE

MONEY AND FUNDS. >> I GUESS I WAS TRYING TO DIAL IN A LITTLE BIT MORE ON THAT. WE WANT TO ENSURE YOU HAVE THE FUNCTIONALITY YOU NEED TO ENSURE OUR RESIDENTS GET THE INFORMATION THAT THEY NEED. BUT I WAS JUST WONDERING, CAN WE GET THERE? I KNOW THAT THE WEBSITE IS NEW. I AM JUST TRYING TO REALLY MAKE THE BEST DECISION HERE AND ENSURE THAT, YOU KNOW, IF WE NEEDED THIS, I WILL BE SUPPORTIVE. BUT IF WE HAVE NOT GIVEN IT THE OPPORTUNITY TO WORK, I WANT TO

KNOW THAT TOO. >> I WORKED FOR ABOUT TWO WEEKS LAST DECEMBER GOING THROUGH EDITS AND THE ORGANIZATION. I GOT IT BACK TO KIM AND I RECEIVED A MESSAGE SHE WOULD NOT BE ABLE TO DO IT. SO I DO NOT REALLY KNOW THE REASON SHE WAS LEAVING. BUT, YOU KNOW, AT THIS POINT, IT IS WHAT WE NEED.

>> CAN YOU RESPOND TO THAT? >> SO EACH DEPARTMENT HAS EDITING RIGHT. EACH DEPARTMENT CAN LOG IN TO THE BACKEND OF THE WEBSITE AND POPULATE THEIR EDIT. I THINK THAT IS WHAT ROXANNE MAY HAVE BEEN DOING IN THE LAST FEW WEEKS. I AM NOT PARTICULARLY AWARE OF THE LIST OF EDIT THAT DR. CARDENAS SENT.

WHAT WE WANT TO WORK WITH IS A TEAM EFFORT. WORK ALONGSIDE WHATEVER DEPARTMENT TO ENSURE THAT THEIR SITE HAS THE CORRECT CONTENT AND MATERIAL, AND LINKS. WE KNEW THIS TOOK QUITE A WHILE BECAUSE WE HAVE BEEN WAITING ON MATERIAL FROM DEPARTMENTS. THERE ARE PROBABLY SOME PAGES NOW THAT EITHER DO NOT HAVE CONTENT, OR MAYBE A STATEMENT THAT SAYS CONTENT COMING SOON, BECAUSE WE DID NOT RECEIVE MATERIAL. BUT THIS IS WORKABLE IF THE COUNTY WANTS TO KEEP THE CLERK PAGE ON THE COUNTY WEBSITE. THE COUNTY CLERK STAFF HAS ACCESS TO GO IN AND FORMAT, AND POPULATE. WE WILL BE CONDUCTING INTERNALLY A REFRESHER TRAINING TO REMIND US HOW TO MAKE THOSE EDIT. BECAUSE IT HAS BEEN A BIT SINCE WE HAVE BEEN TRAINED. SO THAT WAY, WE CAN KEEP OUR SKILLS UP TO DATE ON HOW TO MAKE EDIT. AND WE KNOW THE WORLD OF WEBSITES IS GOING TO CHANGE. SO WE NEED TO STAY IN THE FOREFRONT OF THOSE CHANGES THAT WILL COME OUR WAY.

SO WE ARE HAPPY TO SIT ALONGSIDE DR. CARDENAS AND HER STAFF IF THE COURT WISHES HER PAGE TO STAY ON THE COUNTY WEBSITE. SO THAT IT IS FORMATTED CORRECTLY. I AM CONCERNED IF THERE ARE THINGS THAT ARE NOT WORKING, IF THERE ARE THINGS THAT CANNOT FIND THINGS, ACTUALLY WENT TO THE COUNTY CLERK WEBSITE IN PREPARATION FOR THIS ITEM. AND I WAS ABLE TO FIND, I AM NOT THE BEST PERSON BECAUSE I AM NOT THE GENERAL CITIZEN. I AM FAMILIAR WITH WHAT THE COUNTY CLERK DOES. SO I WAS ABLE TO FIND THE MATERIAL OR INFORMATION IN A SYSTEMATIC MATTER.

>> I WILL JUST ADD TO THAT. I THINK WE DO HAVE A WAY OF MAKING EDITS ON IT. BUT MY UNDERSTANDING IS THAT IT IS VERY DIFFICULT. IT REQUIRES PROGRAM KNOWLEDGE TO DO IT. AND THE OTHER SYSTEM WOULD BE MUCH EASIER TO AMEND. BUT THE OTHER THING IS, I DO NOT KNOW WHO NATALIE HAS WORKING WITH HER, BUT I THOUGHT IT WAS JUST ONE PERSON WORKING ON THIS. AND IT

IS A LOT OF WORK FOR THEM. >> I KNOW YOU HAVE BEEN PATIENT. THE ATTEMPT WAS NOT TO MAKE ANYTHING, ANYONE, OR ANY

[01:45:02]

DEPARTMENT LOOK LIKE WHATEVER NEGATIVE PERCEPTION WAS, WHILE IT IS UNFOLDING UNAVOIDABLY IN A WAY THAT IS NOT UNFAVORABLE, BUT THAT WAS NOT THE INTENT. THE MAIN GOAL, I THINK, IS TO HEAR FROM COMMISSIONERS AND TO HEAR HOW WE COULD ADDRESS THE

QUESTIONS MORE COMPLETELY. >> SO FROM AN IP PERSPECTIVE, IS I.T. GOING TO HAVE TO HELP MANAGE THIS WEB HOSTING? ANYTHING WITH SECURITY. IT DOES THAT NEEDED TO BE TAKEN INTO CONSIDERATION? TO ME, IT DOES NOT SEEM THAT IT MAKES THE CORRECT SENSE TO HAVE ALL THESE DIFFERENT DEPARTMENTS HAVE ALL THESE DIFFERENT WEB LISTINGS IN THEIR OWN WITHOUT ACTUALLY HAVING TO FIGURE OUT HOW WE CAN BETTER IMPROVE OUR OWN SYSTEMS. I DO NOT KNOW IF THERE IS A WEB CONTENT WITHIN I.T.. BUT MAYBE THAT SHOULD BE SOMETHING THAT SHOULD BE THERE FOR THESE MORE COMPLEX DEPARTMENTS THAT ARE INTERACTIVE WITH THE PUBLIC BEING ADDRESSED. I JUST DO NOT WANT US TO GET INTO A SITUATION, ESPECIALLY WITH I.T., IF WE HAVE MULTIPLE WEB POSTINGS WITHIN A COUNTY WITHOUT TRYING TO FIRST FIGURE OUT, CAN WE DO THIS SOMEHOW TOGETHER?

>> YEARS AGO , WE DID HAVE A DEDICATED WEB PERSON. BUT WHEN THE DUTIES WERE TRANSITIONED OVER TO HR, WE GOT RID OF THAT POSITION. SO WE DO NOT HAVE ONE. BUT TO ADDRESS YOUR CONCERNS ABOUT THE TEXT SIDE, THERE ARE A LOT OF COUNTIES THAT USE TAX FOR THE WHOLE WEBSITE. WE DO NOT HAVE ANY ISSUES THERE. IF THE COURT DECIDED TO PROCEED WITH THAT, WE WILL HAVE A LINK ON THE WEBSITE AND IT WOULD GO EXTERNAL. THERE WOULD BE NO SECURITY RISK WITH THAT AS FAR AS THE COUNTY. I THINK IT JUST GOES BACK.

>> YEAH, WE WOULD JUST REDIRECT IT ON THE WEBSITE. THERE WOULD NOT BE MUCH ACTION WITH I.T. THROUGH THE COUNTY CLERK. THEY WOULD BE RESPONSIBLE FOR ANY ACTIONS.

>> THAT IS WHERE WE HAVE CONCERN TOO. THEN YOU HAVE A DEPARTMENT THAT IS NOT VERSED IN I.T. THEMSELVES, AND THEY DO NOT HAVE THE EXPERT IN THAT DEPARTMENT. I SEE THAT AS A

WHOLE. >> YEAH, NO. IT IS A UNIQUE SITUATION BECAUSE WE DO NOT HAVE A LOT OF DEPARTMENT OUTSIDE OF THE TAX OFFICE. AND THAT ONE HAS BEEN IN PLACE FOR YEARS AND YEARS BECAUSE OF THE SPECIAL FUNCTION OF THAT PAGE.

BUT ALL OTHER DEPARTMENTS ARE ENCAPSULATED UNDER THE COUNTY WEBSITE. IN THE INDIVIDUAL SPECIAL FUNCTION PORTALS, WE HAVE LINKS TO THOSE FORGETTING COURT RECORDS, PROPERTY RECORDS, AND THOSE THINGS. BUT THEY ARE NOT NECESSARILY DEPARTMENTAL PAGES. THEY ARE SPECIAL FUNCTIONS IN THERE. AS FAR AS A PROBLEM WITH US LINKING, IT IS NOT A TECHNICAL ISSUE OF LINKING TO AN EXTERNAL SITE IF THAT IS WHAT THE COURT

DECIDED TO DO. >> YOU ARE MOST THOROUGH, I

APPRECIATE IT. >> COMMISSIONER SHOW?

>> I THINK I AM UNDERSTANDING WHAT IS GOING ON. I GUESS WHAT I AM CHALLENGED WITH IS UNDERSTANDING WHY , IF WE ARE HAVING A PROBLEM WITH THE DEPARTMENT AND THEIR WEBPAGE ON THE COUNTY'S WEBSITE , WHY CAN'T WE SOLVE THAT PROBLEM? I DO NOT UNDERSTAND WHY WE CANNOT SOLVE THE PROBLEM. THIS IS A QUESTION FOR EVERYBODY INVOLVED. CAN WE ALL SIT DOWN AND FIGURE OUT HOW TO MAKE IT WORK? ARE WE INCAPABLE OF AN ENTITY OF THIS SIZE OF MAKING A WEBSITE WORK? I MEAN, I THOUGHT I WOULD PUT MY FOOT DOWN AND SAY NO. WE NEED TO FORCE OURSELVES, WHETHER IT IS TO GET ALONG OR WHATEVER IT IS, PUT ALL HER PERSONALITIES ASIDE. IT SOUNDS LIKE THERE ARE UNDERTONES OF THAT IN HERE. I AM GETTING SICK AND TIRED OF IT. LET'S ALL SIT DOWN AND FIGURE OUT HOW DO WE MAKE THIS WORK, AND WORK TOGETHER BASED UPON WHAT OUR JOB FUNCTIONS

[01:50:09]

ARE, WHAT WE ARE SUPPOSED TO DO AS AN OFFICE IN A COUNTY. I THINK THAT IS WORTH THE TIME AND EFFORT. I THINK WE SHOULD LEARN A LOT OF LESSONS IN THAT PROCESS. BESIDES HOW TO MAKE WEBSITES WORK, BUT JUST HOW TO FIGURE THINGS OUT ON HER OWN AND NOT EVERY TIME WE DO NOT GET THINGS WILL THAT WE WANT OR THINGS DO NOT WORK, WE JUST WANT TO JUMP OFF INTO IT ON OUR

OWN. THAT IS ALL I HAVE TO SAY. >> SO MY QUESTIONS AT THE LAST MEETING WERE NOT NECESSARILY THAT WAS THE OTHER ITEM. BUT IT GETS TO THE SAME ROOT ISSUE. I THINK IT IS WHERE DR. COHEN WAS GOING. IN MY PAST, I WAS IN CHARGE OF DRAFTING THE BUDGET FOR I.T. FOR THE DEPARTMENT OF EDUCATION. IT GOT TO THE POINT WHERE EVERY DEPARTMENT, EVERY AGENCY, EVERY DEPARTMENT HAD A BETTER WAY OF SKINNING A CAT, IF THAT MAKES SENSE. FOR MY OFFICE, THIS WAS THE BEST FUNCTIONALITY. OR FOR MY OFFICE, THIS IS WHAT I NEED. I AM NOT SAYING THIS IS THE CASE HERE, BUT THERE ARE NO IMPLICATIONS OF WHAT THAT MEANS FOR THE REST OF THE I.T. DEPARTMENT. AND I AM NOT SINGLING OUT YOUR OFFICE IN ANY WAY, SHAPE, OR FORM, BUT IN THE PAST THREE YEARS, WHETHER IT IS THE SHERIFF'S DEPARTMENT, THE CLERK'S OFFICE, WHOEVER, WE HAVE SEEN A NUMBER OF THESE SOFTWARE REQUESTS. IN THE FIRST QUESTION I ALWAYS ASK IS, CAN YOU GIVE ME THE FEEDBACK THAT I.T. GAVE YOU? AND I THINK THAT, MAYBE THIS IS WHERE I FALL, NOT ONLY THIS, BUT ON A NUMBER OF THINGS, A NUMBER OF WHICH WE WOULD CONSIDER TODAY.

BUT I THINK WE AS A COUNTY NEED A BASIC, AND THIS SOUNDS SO FUNDAMENTAL TO ME. BUT FUNDAMENTALLY, WE NEED A BASIC INTERNAL RULE THAT ANY SOFTWARE, THERE NEEDS TO BE AT LEAST AN ANALYSIS FOR ITS FUNCTIONALITY, FOR WHETHER OR NOT WE CAN DO IT OURSELVES, WHAT SECURITY RISKS MAY BE ASSOCIATED WITH IT AND ASSOCIATION FROM I.T. THAT IS A BASIC THING WE SHOULD ASK FOR. FOR ANY OFFICE THAT COMES IN. I THINK SOME OF THE CONVERSATIONS AND QUESTIONS WE HAVE UP HERE WOULD PROBABLY BE AVOIDED IF WE HAVE THAT. I.T. CAN BE VERY DIRECT AND THING WE DO NOT OFFER THIS, WE CANNOT PROVIDE SPECIFICALLY WHAT THIS DEPARTMENT WANTS, AND HERE IS WHY. AND WE CAN MAKE A REAL DETERMINATION AS TO WHETHER OR NOT, SHOULD WE BUILD OUT THE INFRASTRUCTURE OR BUILD OUT THE ABILITY FOR THAT DEPARTMENT TO DO IT INTERNALLY? OR WILL IT BE CHEAPER AND MORE EFFICIENT SECURITY -WISE, BETTER FOR OUR CONSTITUENTS TO GO OUT AND CONTRACT THAT? I HAVE ABSOLUTELY NO ISSUE WITH DOING IT THROUGH TAC. I THINK TAC DOES A GREAT JOB. MY QUESTION IS, WHAT IS THE SPECIAL FUNCTIONALITY THAT WE CANNOT ACHIEVE ON OUR OWN? BECAUSE WE DO IT IN EVERY OTHER DEPARTMENT. THAT IS THE REASON I HAD THAT QUESTION. BUT AGAIN, IT IS MORE OF A FUNDAMENTAL QUESTION. NOT JUST, SHOULD WE DO THIS TODAY? IT IS, SHOULD WE

LOOK AT THESE THINGS? >> JEFF AND I WORKED VERY CLOSELY TOGETHER. I TRUST AND VALUE HIS EXPERTISE. I NEVER WANT TO BRING SOMETHING IN THAT WE DID NOT PASS THROUGH HIM. I KNOW WE MUST DO SOMETHING RECENTLY, BUT I THINK JEFF WOULD AGREE. NORMALLY, WE MAKE SURE EVERYTHING IS WORKABLE AND MAKES SENSE. AND I DO BELIEVE THIS IS MUCH MORE SIMILAR TO THE TAX ASSESSORS OFFICE AND THEIR NEEDS AND UNIQUE REQUIREMENTS. I AM HAPPY TO WORK WITHIN WHATEVER FRAMEWORK AND WITH WHOEVER ENDS UP BEING RESPONSIBLE FOR THIS. MY UNDERSTANDING WAS, LAST WINTER, WHEN I SUBMITTED MY REQUEST , WAS THAT KIM WAS SIMPLY ON HER WAY OUT. FOR WHATEVER REASON AND WAS NOT ABLE TO MAKE THE CHANGES. I DO NOT MEAN THAT AS A CRITICISM. IT MAY HAVE BEEN THE TIMING OF HER DEPARTURE.

BUT IF THERE IS SOMEBODY WHO CAN WORK WITH US AND GET IT THE WAY WE THINK IT NEEDS TO BE, I CERTAINLY AM ALL FOR THAT. IT WAS MY IMPRESSION THAT IT WOULD BE EASIER AND PROBABLY MORE EFFICIENT TO GO THIS ROUTE WITH STAFF.

>> THAT IS WHAT YOU SAID AT THE END. I PICK OUT THE CONVERSATION. THAT IS WHAT I HEAR AND WHAT I SEE.

TRANSPORTATION AMONG OTHER DEPARTMENTS IS LOADED UP AND GIVING ANYONE ELSE SOME CONTRACTING TO HELP US SO THAT OUR RESIDENTS DO NOT SUFFER, IF YOU WILL, FOR A LIMITATION OF A

[01:55:06]

PARTICULAR DEPARTMENT AT A PARTICULAR TIME. I FEEL, YES, WE CAN WORK THINGS OUT. WE SHOULD WORK THINGS OUT. WE ALWAYS STRIVE FOR THAT, AND CREATING NEW POSITIONS. IN THE MEANTIME, I FEEL DEPARTMENT HAD AND ELECTED OFFICIALS , AND YOU CAN ROLL THE TAPES, I AM ALWAYS HERE, IT IS ALWAYS RECORDED, I DO EVERYTHING I CAN TO SUPPORT OFFICIALS SO THAT THEY CAN DO WHAT THEY WERE HIRED TO DO OR ELECTED TO DO. YOU HAVE BEEN PATIENT ON THIS. I AM NOT TRYING TO BASH SHERRY OR ANYONE ELSE. I PROMISE I AM NOT EITHER. BUT IF THEY HAVE A CERTAIN FRAMEWORK THAT I UNDERSTAND MORE THINGS TO JEFF MCGILL, THE DIRECTOR OF I.T.'S PERSPECTIVE, IF THEY HAVE A FRAMEWORK THAT IS MORE POPULATING ON A SITE WITH A LOT OF, YOU KNOW, SCANNED INFORMATION, DROPPED, COPY AND PASTED INFORMATION, AWESOME. I AM SURE THEY ARE DOING A WONDERFUL JOB, I AM NOT % COMPLAINING. BUT AS THE TAX ASSESSOR AS THE COUNTY OFFICE GOES, THERE ARE LINKS AND PAYMENT MECHANISMS, OTHER THINGS THAT MAKE NO SENSE. AND IT IS OF NO VALUE TO US TO INTERNALIZE THOSE MECHANISMS. I DO NOT SEE US EVER CREATING OUR CREDIT CARD PROCESSING INTERNALLY. I BELIEVE YOU ARE ASKING FOR SOMETHING, AND YOU HAVE BEEN ASKING FOR IT AND WAITING PATIENTLY FOR IT FOR MANY MONTH, TO PROVIDE OUR RESIDENT THE SERVICE THAT MANY OTHER COUNTIES ARE GETTING THROUGH THE SUPPORT OF THE TEXAS ASSOCIATION OF COUNTIES, WHICH IS A VERY SECURE AND ESTABLISHED, VERY CONSTITUTIONALLY CONSCIENTIOUS EXTENSION SUPPORTS FOR YOUR OFFICE AND OTHERS . STATEWIDE.

UNTIL WE GET THOSE THINGS STRAIGHT, UNTIL WE ALL SIT DOWN IN A ROOM AND HASH IT OUT, OKAY, IN THE MEANTIME, LET'S DO ALL OF THOSE THINGS. BUT LET'S STOP THE DELAY OF GETTING YOU WHAT YOU HAVE BEEN PLEADING FOR FOR THE RESIDENCE TO GET WHAT THEY DESERVE, THE EXCESS THAT THEY EXPECT, THAT YOU ARE TRYING TO PROVIDE. THAT IS BUDGETED.

>> THINK YOU. >> IF THERE IS ANYTHING ELSE,

WE WILL CALL THE ROLL. >> I WANTED TO MENTION BECAUSE I HEARD DR. CARDENAS SAY THAT, YOU KNOW, IF WE CAN, SHE IS WILLING TO WORK WITH, YOU KNOW, THERE WAS A TRANSITION THAT HAPPENED, APPARENTLY. AND SO NOW THE PERSON IS IN PLACE AND THERE IS AN OPPORTUNITY TO WORK WITH THAT PERSON TO SEE IF WE CAN GET THIS FIXED AND DONE. AND I DO NOT KNOW WHAT THAT TIMEFRAME IS. A COUPLE WEEKS OR A MONTH , I AM NOT SURE. BUT I WOULD LIKE TO GIVE THAT JUST AN OPPORTUNITY. I DO NOT WANT TO DRAG IT ON. BECAUSE I AGREE WITH DR. CARDENAS THAT WE NEED TO PROVIDE RESIDENTS WITH THE INFORMATION THAT THEY NEED. I TRULY BELIEVE THAT. BUT IF WE COULD TAKE A LITTLE BIT OF TIME AND Y'ALL COULD DETERMINE WHAT THAT IS, YOU KNOW, MAYBE WE SHOULD TRY THAT FIRST, JUDGE. I AM CERTAINLY WILLING, AND I APPRECIATE THAT YOU MADE THE COMMENT THAT YOU ARE WILLING TO DO THAT. LET'S SEE IF WE CAN WORK IT OUT. IF WE CANNOT, WE KNOW THAT IN A MONTH OR SO WE WILL COME BACK AND WE NEED TO

ADDRESS IT. >> ONE LAST IDEA. I LOVE YOUR SPIRIT, COMMISSIONER. I REALLY DO. IT IS PERFECT. ONE LAST IDEA. I WANT TO ASK, IF WE SUPPORT THIS, BECAUSE I SUPPORT IT, I SUPPORT EFFICIENCY IN GOVERNMENT. THAT IS WHAT YOU ARE BRINGING TO US. I DO IT IN OTHER WAYS, WITH CONTRACTS ON MANY FRONTS FOR OUR COMMUNITIES, WITH AC SERVICE, EVERYTHING. IT HELPS LIGHTEN THE BURDEN AND PROVIDE RESIDENTS WITH THOSE SERVICES. IF WE SAID, LET'S GO, LET'S DO THIS , EVEN THOUGH TAC TAKES IT ON, A TWO PART QUESTION.

WOULD YOU AGREE TO WORK WITH THEM ANYWAY?

>> ABSOLUTELY. OF COURSE. >> I KNEW YOU WOULD, BUT I HAVE

TO ASK IT. >> THE SECOND THING IS, IF OUR P.I.O., WHOEVER THAT MAY END UP BEING ENDS UP MANAGING THE ACTUAL WEBSITE, IF THEY ARE ACTUALLY REACHING THE SPOT, IF THEY ARE ACTUALLY EQUALS TO WHAT TAC OFFERS, WHAT TAC PRORATE? WE ARE GOING TO INTERNALIZE THIS , WHICH I

[02:00:06]

CONSIDER A DISCOUNT. >> YOU MEAN MAY BE A PARALLEL

DEVELOPMENT GOING? >> I WANT TO GIVE YOU WHAT YOU NEED WITH THE FEWEST DELAYS POSSIBLE.

>> I APPRECIATE THAT. I THINK EVERYONE HERE KNOWS IT HAS BEEN SEVERAL YEARS AS WE HAVE WORKED ON OUR WEBSITE. IT HAS BEEN A LONG TIME. CYNTHIA, WHERE DID YOU GO? THERE YOU ARE.

>> THE CONTRACT WAS IN THE BACK, ACTUALLY. I THINK IT IS A

SET TIME CONTRACT. >> TAC IS SET UP FOR AN ANNUAL FEE. BECAUSE WE ASKED FOR, YOU KNOW, DOING IT THIS LATE IN THE YEAR, IT IS PRORATED. THEY PRORATE THE FEES FOR IMPLEMENTATION. IF WE WERE TO STOP BEFORE THE END OF A CONTRACT PERIOD , I DO NOT HAVE THAT ANSWER FOR YOU.

>> IT IS PRORATED ALREADY BECAUSE OF THE START TIME? AND AS A FINAL QUESTION, HOW LONG WOULD IT TAKE YOU TO TURN THE TAC VERSION ON FOR OUR COMMUNITY TO BENEFIT FROM IT?

WHAT WOULD YOU GUESS? >> 30 TO 60 DAYS.

>> I AM NOT BASHING, I PROMISE I'M NOT BASHING ANY DEPARTMENT THAT TOUCHES OUR CURRENT CONTENT , I FEEL LIKE IT MAY BE QUICKER THAN WHAT WE ARE CURRENTLY DEALING WITH. I DO NOT KNOW THOUGH. IT IS ENTIRELY UP TO YOU GUYS. I PROMISE I AM

NOT TRYING TO BE NEGATIVE. >> I HAVE ONE MORE QUESTION.

>> YES, SIR. >> IF WE HAVE THIS COORDINATION EFFORT AND TRIED TO DO IT, DO YOU THINK 30 TO 60 DAYS, I AM ASKING JEFF FROM AN I.T. PERSPECTIVE, DO YOU THINK 30 DAYS TO 60 DAYS IS DOABLE FOR US TO DO THIS OURSELVES? GIVEN THAT IS THE IMPLEMENTATION AND COST OF THE SOFTWARE

IMPLEMENTATION? >> YOU ARE REFERRING TO TAC?

>> FOR US TO DO IT INTERNALLY.

>> IF WE HAD ALL THE INFORMATION, THE CLERK'S EXPECTATION WAS TO BE ON THE COUNTY WEBSITE. 30 TO 60 DAYS

WOULD BE PLENTY DOABLE. >> DO YOU HAVE THE MANPOWER?

>> WE HAVE BEEN ASSISTING WITH GETTING THOSE PAGES. WE'RE KIND OF HOPING YOU THROUGH THE INFORMATION ON THE PAGE. WE ARE

WILLING TO HELP. >> I AM SORRY, CAN YOU SAY THAT OUT LOUD? I DID NOT HEAR YOU. ONE MORE TIME IF YOU GUYS WILL BACK UP FROM THE PODIUM AND GIVE MR. MILLER HIS SPACE.

SORRY TO GO BACK AND FORTH. >> SORRY, NOT A PROBLEM. I WOULD JUST LIKE TO SAY, JUDGE, YOU KEEP SAYING, I DO NOT INTEND TO BASH SOMEONE. BUT HERE IS THE DEAL. NATALIE, THE COMMUNICATIONS MANAGER, HAS BEEN TASKED WITH MANAGING THIS

WEBSITE. >> SHE JUST BARELY GOT IT. I DO NOT WANT HER TO LOOK BACK, IT IS NOT HER BACK ALL THIS TIME.

I DO NOT WANT HER TO LOOK BAD.

>> IN TERMS OF COMMUNICATION FROM THE COUNTY CLERK, ON FEBRUARY 6TH, WE DID RECEIVE A SIX PAGE DOCUMENT FROM THE COUNTY CLERK WITH DR. CARDENAS'S RECOMMENDED EDITS.

AND WE HAVE WORKED THROUGH ALL OF THOSE EDIT THAT WE HAVE ACCESS TO. A LOT OF THE EDITS WERE TWO THIRD-PARTY SITES THAT WE DO NOT MANAGE OR CONTROL. THEY ARE SITES THAT YOU LINK TO WHEN YOU NEED TO PAY FOR A RECORD, OR THAT MAINTAINS THE DATA THAT YOU ARE SEARCHING FOR. SO THOSE ARE NOT OUR SITES. WE CANNOT CHANGE THAT. BUT AS FAR AS WE CAN TELL, WE HAVE WORKED THROUGH THE SIX PAGE DOCUMENT FROM EARLY FEBRUARY. THE SITE IS UP, IT IS RUNNING. IF THERE ARE THINGS THAT DO NOT WORK ON THIS PAGE OR ANY OTHER PAGE ON THE COUNTY WEBSITE, WE NEED TO KNOW THAT. AND IF THE DEPARTMENT DOES NOT KNOW, THEN I AM ASKING HERE FOR THE DEPARTMENTS TO LOOK AT YOUR PAGES. WE HAVE ASKED MULTIPLE TIMES IN EMAILS AND COMMUNICATIONS WITH DEPARTMENT, TO LET US KNOW. WE WERE ALL HANDS ON DECK IN SUPPORT OF GETTING THE WEBSITE PUBLISHED.

AND IN AS BEST A SHAPE IT COULD BE WITH THE INFORMATION THAT WE HAD. WE WILL WORK ALONGSIDE ANY DEPARTMENT IN THIS COUNTY. THAT IS WHAT OUR DEPARTMENT IS DESIGNED FOR. WE WERE NOT EVEN CONTACTED BY THE COUNTY CLERK, ACTUALLY, IN REGARDS TO THIS ITEM. WE DISCOVERED IT WHEN WE READ THE AGENDA BEFORE LAST. I

[02:05:05]

WOULD APPRECIATE THE SUPPORT OF YOUR COMMUNICATIONS MANAGER, AND WORKING ALONGSIDE ANY DEPARTMENT THAT NEEDS HELP WITH

THEIR WEBSITE. >> MY REASON FOR MAKING THE STATEMENT THAT I DO NOT WANT ANYONE TO LOOK NEGATIVE WAS, AS YOU SAID, NATALIE GOT HERE AT THE 11TH HOUR. SO I DO NOT BELIEVE SHE DESERVES TO HAVE THAT ENTIRE PROCESS ON HER PLATE. BECAUSE IT IS NOT WHAT SHE HAS BEEN DOING. SHE WAS NOT ON IT. SHE IS NEW TO IT. AS I WANT TO DEFEND THE THINGS I SAY SO THAT SHE DOES NOT LOOK NEGATIVE. THAT IS MY INTENT.

>> THIS WEBSITE IS NOT NATALIE'S WEBSITE. THIS IS HAYS COUNTY'S WEBSITE. THEREFORE, THIS WEBSITE IS ELAINE CARDENAS'S WEBSITE. FOR THE MATERIAL AND INFORMATION THAT WE ARE RESPONSIBLE FOR. AND IF THERE IS SOMETHING THAT NEEDS EDITING ON THE WEBSITES, EVERY DEPARTMENT HAS ACCESS TO EDIT. WE ASK THAT WE CAN PROVE IT FIRST BEFORE IT IS PUBLISHED, THAT EVERYBODY CAN ROCK ON AND EDIT ALL THEY NEED TO. ALL WE ASK IS THAT WE PROOF IT BEFORE IT IS PUBLISHED SO THAT WE DO NOT GET IN A CLUNKY SITUATION LIKE WE WERE IN BEFORE WHERE THINGS JUST DID NOT LOOK CONSISTENT. THIS IS NOT JUST NATALIE'S WEBSITE OR MY WEBSITE.

>> OVERSEEING THE WORK IS WHAT I WAS REFERRING TO.

>> WHAT ABOUT THE EASE OF FINDING INFORMATION? I KNOW YOU SAID YOU WENT THROUGH IT. BUT THAT IS IMPORTANT. I KNOW WE

HAD COMPLAINTS ABOUT THAT. >> IN THE PAST OR THE LAST TWO WEEKS? I HAVE THE WEBSITE PULLED UP. I AM FAMILIAR WITH IT FOR. IT IS DIFFICULT TO ASK ME, WHERE WOULD I GO TO GET A BIRTH RECORD ? WE HAVE PEOPLE COME IN THE COURT, IN THE GOVERNMENT CENTER, ALL DAY, EVERY WEEKDAY. THEY DO NOT KNOW WHERE TO GO TO GET A MARRIAGE LICENSE, BIRTH RECORD, OR A DEATH RECORD. IN TERMS OF EASE OF FINDING INFORMATION, THE PUBLIC DOES NEED TO KNOW WHAT DEPARTMENT THEY NEED TO GO TO.

SO THE WEBSITE, I'VE GOT IT PULLED UP HERE, THE COUNTY CLERK'S PAGE HAS AN ANNOUNCEMENT ALERT RIBBON ACROSS THE FRONT LIKE ELAINE ASKED FOR. IT HAS MATERIAL ABOUT ELAINE, AND THEN THERE ARE QUICK LINKS AT THE BOTTOM OF EVERY PAGE THAT THEN DIRECT YOU TO THE SPECIFIC INFORMATION WITHIN THE QUICK LINK. THERE IS A LINK FOR RECORDS, COURTS, REQUESTS FOR VITAL RECORDS, JUROR INFORMATION. THERE IS SOMETHING POPPING UP THAT IS COVERING IT. HOW TO TEXT MESSAGE THE CLERK. IN TERMS OF EASE , I DO NOT KNOW HOW TO MAKE IT EASIER, BUT IT WOULD BE HELPFUL TO KNOW SPECIFIC WE WHAT IS NOT WORKING SO THAT WE CAN WORK WITH ANY OFFICE THAT

HAS THAT SITUATION. >> DR. CARDENAS, ARE YOU OKAY WITH WHAT YOU HAVE JUST HEARD FOR A PAUSE ON THIS FRONT?

>> I CERTAINLY WILL WORK WITH NATALIE. I SUSPECT IT WILL TAKE LONGER THAN A WEEK, BUT I WOULD BE HAPPY TO, I JUST WANT TO HAVE IT WORKING. AND EFFICIENT. AND MY UNDERSTANDING IS THAT IT IS NOT CURRENTLY. WOULD ANYBODY ON MY TEAM LIKE TO COMMENT ON

THAT? >> PLEASE CITE YOUR NAME AND ADDRESS FOR THIS ITEM. REMEMBER, PEOPLE WHO VIEW THIS LATER WILL HAVE NO IDEA WHO YOU ARE BECAUSE IT IS NOT ATTACHED

TO ANYTHING ELSE. >> JUST TO SPEAK TO THE WEBSITE AND THE CHANGES, THE RENOVATIONS THAT ARE BEING MADE, YES, I DO PERSONALLY COMMUNICATE WITH NATALIE. I WOULD SAY WEEKLY ON THE CHANGES THAT ARE MADE OR THAT NEEDED TO BE MATED TO OUR WEBSITE. THERE WAS THE ISSUE OF UPDATING THE SITE, BUT NOT HAVING IT PUBLISHED. SO WE FIGURED THAT OUT, AFTER SHE GAVE US ACCESS, I BELIEVE, IT WAS LAST WEEK. SO THE CHANGES THAT NEED TO BE MADE TO OUR SITES, THE PAGES, THE LINKS, THE DOCUMENTS, WE HAD LEGISLATIVE CHANGES TO THE FEES THAT WE COLLECTED IN JANUARY. IN BETWEEN THE TIME THAT WE GAVE KIM HEALTH SENT BACK THE INFORMATION THAT NEEDED TO BE UPDATED, IT CHANGED. WHEN WE HAD TO GO BACK THROUGH THE WEBSITE AND LOOK THROUGH ALL OF THE FEES THAT HAD TO BE UP DATED, THAT WAS A TASK BECAUSE THERE WERE

[02:10:01]

MULTIPLE PLACES. THEY ARE IN DOCUMENTS AND THE TEXT ITSELF ON THE WEBPAGE. THEY ARE IN DIFFERENT LOCATIONS OF THE WEBPAGE. NOT ONLY MYSELF, BUT A LOT OF THE SUPERVISORS HAVE GONE THROUGH THE WEBSITE TO COMB THROUGH IT. TO ALSO HELP, WE GET A LOT OF PHONE CALLS FROM CUSTOMERS DAILY COMPLAINING THAT IT IS VERY DIFFICULT TO FIND THE INFORMATION NEEDED. SO IT IS NOT ONLY THAT THE INFORMATION IS DIFFICULT TO FIND, IT IS ALSO INCORRECT. WORKING TOGETHER TO TRY TO GET THAT RESOLVED WHILE THE WEBSITE IS UPDATED BY EITHER NATALIE, OR IF I.T. HAS TO HELP INSTALL ANY OF THE APPS. CURRENTLY, WE CALL THE TEXT MIGHT -- APP. IT IS NOT LISTED ON OUR PAGE. IF YOU CLICK ON IT, IT TAKES YOU TO AN EXPIRED LINK. WE HAVE A NEW LINK. IT IS JUST THINGS LIKE THAT, WE DO NOT NECESSARILY HAVE THE ABILITY TO DEAL WITH.

IT IS SOMETHING I.T. WOULD HAVE TO ASSIST WITH. BUT I WILL SAY THAT NATALIE HAS BEEN GREAT. WE HAVE A GREAT LINE OF COMMUNICATION BETWEEN HERSELF AND I TO MAKE THESE CHANGES.

THEY'VE GOT TO GET DONE ONE WAY OR ANOTHER. AND UNTIL THEY ARE EITHER RESOLVED BY OBTAINING A NEW WEBSITE OR WHEN HR OR I.T. WOULD LIKE TO SIT DOWN AND HAVE A MEETING WITH OUR DEPARTMENT AND OTHER DEPARTMENTS, I'M SURE THEY WOULD ALSO BENEFIT FROM THAT. I DO NOT KNOW HOW WE HAVE NOT DONE THAT YET, TO BE HONEST. IF IT IS A NEW WEBSITE AND EACH APARTMENT IS RESPONSIBLE FOR MAINTAINING THAT INFORMATION, I THINK THAT IS A GREAT IDEA. I THINK 30 DAYS TO 60 DAYS WOULD BE A GREAT TIMELINE TO MAKE THAT HAPPEN. THAT IS MY

OUTLOOK. >> AND YOU PROVIDED THE WHERE THE RUBBER MEETS THE ROAD CONTEXT. THANK YOU FOR SPEAKING ON THIS FRONT. THERE IS ONE MORE OPPORTUNITY I WILL SHARE WITH THE PUBLIC ABOUT HOW AGREEABLE AND ACCESSIBLE, AND COOPERATIVE NATALIE IS IN THIS PROCESS. I WANT TO DOUBLE DOWN IN TROUBLE DOWN. I DO NOT WANT ANYONE WATCHING TO EVERYTHING THERE IS A NEGATIVE ANYTHING, AND I OWE TO TOWARDS YOU. THAT IS NOTHING, NOTHING AT ALL TO DO WITH YOU, I PROMISE. AND SO WE HAVE THESE HEARING HICCUPS AND PROBLEMS . AND AT THE END OF THE DAY, I BELIEVE EVERYONE IS TRYING, EVERYONE HAS THE RIGHT INTENTIONS. I REALLY DO. I DO NOT HEAR ANY PROBLEMS WHILE COMING INTO THE ROOM TOGETHER AND TALKING WEEKLY.

JEFF, I THINK I SAW YOU COME UP FOR ANOTHER COMMENT.

>> KNOW. I WAS JUST GOING TO, IN CASE ANYONE DID NOT UNDERSTAND, WHEN I.T. IS HELPING, WE TAKE THE LEAD FROM SHERRY AND NATALIE. WE DO NOT TRY TO GO OFF ON HER OWN AND PULL AGAINST WITH THE OVERALL DESIGN IS. WE DO NOT HAVE PEOPLE BYPASSING THE SYSTEM, TRYING TO COME TO I.T. TO HAVE US TO CUSTOM WEBPAGES OUTSIDE OF THE PROCESS. WE ARE STICKING WITH THAT PROCESS. SO IF THERE IS ANYTHING THAT THEY WANT TO OFFLOAD, AND I.T. CAN HELP THEM DO IT , WE WILL KEEP IT WITHIN THEIR DESIGN. WE ARE TRYING NOT TO PULL AGAINST THE SYSTEM, WE

ARE TRYING TO WORK WITH IT. >> RIGHT ON, RIGHT ON.

COMMISSIONER INGALSBE, I WAS TRYING TO FIND THE TITLE IN MY HEAD. I'M GETTING DIZZY ALREADY WITH THIS ITEM. BUT I WILL SAY THAT, ROXANNE BROUGHT UP GREAT POINTS. IT IS NOT A WILLINGNESS OR LACK OF WILLINGNESS. IT IS JUST THE COMPLEXITIES OF THIS DEPARTMENT. I STILL REALLY FEEL THAT THE WILLINGNESS IS ALL THERE. IT REALLY IS. BUT WE JUST ARE NOT DELIVERING WHAT WE NEED TO BE DELIVERING AT THIS

TIME. >> I HOPE WITHIN A COUPLE OF WEEKS OR SO, YOU CAN PULL TOGETHER AND WORK THESE THINGS

OUT. >> ALL RIGHT. WE WILL HOLD OFF A LITTLE BIT FOR SUPPORT ON THAT FRONT. DOUBLE DOWN AND

LEAN IN HARDER, I GUESS. >> PLEASE LET ME KNOW, PLEASE

KEEP ME POSTED. >> CAN WE USE THIS AS AN EXAMPLE? LET'S SAY I HAVE A DEPARTMENT, I HAVE A PROBLEM.

IT IS WITH A WEBSITE THAT DEALS WITH I.T. AND COMMUNICATION SPECIALISTS, HR, ET CETERA. WHAT DO I DO? WHAT DO I DO AS A REPRESENTATIVE OF THE PUBLIC? I SHOULD REACH OUT. THE FIRST THING IS, I'VE GOT A PROBLEM, IT HAS SOMETHING TO DO WITH YOUR DEPARTMENT, YOU ARE A RESOURCE FOR ME IN THIS ROLE. I DO NOT LIKE IT, IT IS NOT WORKING THE WAY THAT I WANT.

[02:15:02]

THEN THAT PERSON SHOULD SAY, YES, LET'S SET UP A TIME, LET'S GO THROUGH THE ISSUES THAT YOU HAVE AND PUT THE RESOURCES THAT THIS COUNTY HAS TOGETHER SO THAT WE CAN FIGURE OUT HOW TO SOLVE THIS PROBLEM. THAT SHOULD BE THE FIRST THING THAT HAPPENS IN ANY SITUATION SIMILAR TO THIS. AND WHAT EVERYBODY SHOULD DO IS GET TOGETHER, WHETHER THEY LIKE EACH OTHER OR NOT, AND SAY, WHAT IS OUR JOB? WHAT IS OUR RESPONSIBILITY? LET'S PUT OUR HEADS TOGETHER AND FIGURE OUT HOW TO SOLVE THE PROBLEM. THAT IS HOW THIS SYSTEM SHOULD WORK.

THAT IS HOW I AM CHALLENGIG EVERYONE TO DO IT. I AM NOT PICKING ANYONE OUT INDIVIDUALLY IN THIS. THIS IS EVERYBODY AS A TEAM. THIS SHOULD NOT HAVE BEEN DISCUSSED. THERE IS NO REASON THAT THIS SHOULD BE IN A COMMISSIONERS COURT. IT IS EMBARRASSING, ALMOST, TO BE A REPRESENTATIVE OF THIS COUNTY AND KNOW THAT WE HAVE INDIVIDUALS GETTING PAID, SUPPOSED TO BE DOING A JOB AND WE CANNOT FIGURE OUT HOW TO MAKE SOME EDITS TO A WEB PAGE? WE HAVE TO WORK TOGETHER. I AM SORRY FOR MY FRUSTRATION, BUT THIS IS RIDICULOUS. THIS IS NOT HOW WE SHOULD WORK. WE OWE IT TO THE PEOPLE WE REPRESENT TO FOCUS ON THINGS. AND IT IS NOT ANYBODY'S FAULT, IT IS EVERYBODY'S FAULT. IT IS SOMETHING WE HAVE TO FIX AS A CULTURE BECAUSE THIS IS NOT HOW TO FIX A PROBLEM WITH A WEBSITE. IF THE ANSWER IS THAT EVERYBODY COMES OUT OF THAT ROOM AFTER WORKING TOGETHER, HEY, THIS IS BEYOND OUR CAPABILITY TO DO AND WE KNOW WHAT NEEDS DONE, SO BE IT.

SOMETIMES MAYBE IT IS INDEPENDENT OR SPECIFIC OVEN OFFICE. MAYBE THEY COME OUT TO SAY, WE CANNOT DO WHAT THE CLERK NEEDS US TO DO TO BEST SERVE THE -- OF THE COURT. THAT SHOULD COME OUT OF EVERYBODY MEETING TOGETHER, IN MY

OPINION. >> I WILL SAY IN CLOSING, I WOULD LIKE TO CHIME IN REAL QUICK THAT ROXANNE WAS CONVEYING WORKING TOGETHER. JUST AS A REITERATION. YOUR OFFICE WAS REACHING AND COMMUNICATING EFFECTIVELY WITH

THE PEOPLE. >> I WANT TO COMMENT ON THIS.

COMMISSIONER SHALL, I HAVE BEEN WORKING FOR YEARS, I HAVE HAD

MANY MEETINGS WITH KIM. >> KIM, KIM IS NOT EVEN HERE.

>> THAT IS WHEN IT STARTED. I MEAN, WE HAVE BEEN, AND I HAVE DONE THAT, ANYBODY WHO KNOWS I HAVE BEEN DOING, WE MEET REGULARLY WITH OTHER DEPARTMENTS TO TRY TO WORK ON PROBLEMS. I AGREE WITH YOU, THAT IS THE APPROPRIATE WAY TO DO IT, AND I FEEL WE HAVE CONSCIENTIOUSLY DONE THAT.

INCLUDING IN THIS SITUATION. MAYBE WE DID MISS A, WE SHOULD HAVE GONE BACK AND TRIED TO FIND IT AGAIN. BUT I AGREE WITH YOU TOTALLY, I GUESS IS WHAT I AM SAYING. I AGREE WITH YOU AND

IT IS HOW WE OPERATE NORMALLY. >> THANK YOU, THANK YOU. AS A CLOSING COMMENT, I WILL SAY THAT ROXANNE SHED GOOD LIGHT INTO MY LEVEL OF COMFORT TO THE FACT THAT YOUR DEPARTMENT IS WORKING WITH NATALIE REGULARLY AND THERE ARE THINGS THEY ARE FINDING DIFFICULT AND THAT IS WHY YOU BROUGHT THIS. I APPRECIATE IT. LET'S MOVE ON TO -- OH, HE WALKED OUT. WE

WILL GO G 14 AND G 26. >> G 14. AUTHORIZE THE DISTRICT ATTORNEY'S OFFICE TO PURCHASE FIVE DELL LAPTOPS WITH THAT MOTION IN ADOBE PRO UTILIZING D.A. DRUG FORFEITURE FUNDS AND AMEND THE BUDGET ACCORDINGLY. G 24, I AM SORRY, 26. D 26 BUT AUTHORIZE THE EXECUTION OF AN INFORMATION RELEASE CONTRACT WITH THE TEXAS WORKFORCE COMMISSION FOR THE BENEFIT OF THE HAYS COUNTY CRIMINAL DISTRICT ATTORNEY'S OFFICE.

>> SO MOVED. >> SECOND.

>> G 14 ANGIE 26, JUST TO KEEP THE CONVERSATION GOING. SORRY THAT ITEM TOOK SO LONG. IF YOU WOULD LIKE TO MAKE A FEW

COMMENTS. >> NAME IS KELLY HIGGINS, I AM THE DISTRICT ATTORNEY. WHAT WAS THE SECOND ITEM?

>> TEXAS WORKFORCE COMMISSION. >> THE TEXAS WORKFORCE

COMMISSION. >> YES, BOTH YOURS. I OPENED

THEM BOTH. >> I AM HERE TO ASK PERMISSION TO SPEND ASSET FORFEITURE FUNDS TO PURCHASE FIVE LAPTOPS. THAT

IS WHY I CAME IN. >> JUDGE, ON THE OTHER, IT IS A YEARLY CONTRACT THAT WE BRING FORWARD. I THINK OTHER DEPARTMENTS USE THE WORKFORCE COMMISSION AND IT JUST HELPS INVESTIGATORS LOCATE WITNESSES, DEFENDANTS, AND VICTIMS.

>> I AM SORRY I AM UNPREPARED ON THIS, BUT I DID NOT KNOW THIS WAS ON HERE. WHERE ARE WE?

>> G 26. AUTHORIZATION OF A RELEASE CONTRACT WITH THE TEXAS WORKFORCE COMMISSION FOR THE BENEFIT OF THE HAYS COUNTY CRIMINAL DISTRICT ATTORNEY'S OFFICE.

>> IF YOU GIVE US A SECOND -- >> I THINK WE ARE GOOD.

COMMISSIONERS, ANY QUESTIONS OR COMMENTS ON THESE TWO ITEMS?

[02:20:03]

>> PLEASE CALL THE ROLL. >>

>> THANK YOU. PLEASE GO BACK TO G 19.

>> G 19. AUTHORIZE THE DOCUMENT SYSTEMS INC. FOR THE PRESERVATION AND DIGITIZATION OF OFFICIAL PUBLIC RECORDS.

>> QUESTIONS ON THAT ONE? 19. CALL THE ROLL.

ARE PUT IN. >> A STATEMENT OF UNDERSTANDING REGARDING THE COUNTY CLERK'S UTILIZATION OF COMMON CHAIN LLC TO SEARCH AND DISPLAY REAL PROPERTY DATA AND IMAGES. G 20.

>> QUESTIONS ON THAT ONE, COMMISSIONERS?

>> I STILL HAVE QUESTIONS REGARDING THE FACT THAT I HAD LAST WEEK. IN THE PAST, WE HAVE OFFERED , IF I READ CORRECTLY, WE PROVIDE DOCUMENTATION AND DATA TO THIRD-PARTY OUTLETS, BUT WE DO NOT, IN THE PAST, WE TENDED NOT TO OFFER ACCESS WITHIN OUR SYSTEM TO THOSE CERTAIN PARTIES AND VENDORS. IS THAT STILL THE CASE IN THIS ONE? CAN YOU TALK ABOUT THAT?

>> THE LAST COMMISSIONERS COURT, WE MET WITH THE COUNTY CLERK'S OFFICE AND THE VENDOR, AND WE WORKED THROUGH, THEY WILL NOT HAVE ANY ACCESS INSIDE OUR NETWORK. WE WILL PROVIDE THE DOCUMENTS TO THEM. IT IS A PUSH MORE THAN A POOL. I DO NOT HAVE ANY CONSERVATEE -- SECURITY CONCERNS AT ALL.

>> COMMISSIONER INGALSBE, SMITH'S?

>> G 36. >> AUTHORIZE A BAIL BOND BOARD TO USE EXISTING FUNDS TO PURCHASE RESISTING COMPUTER REPLACEMENT EQUIPMENT AND AMEND THE BUDGET ACCORDINGLY.

>> ANY QUESTIONS ON THAT ONE? PLEASE CALL THE ROLL.

>> INCLUDES -- CONCLUDES YOUR ITEMS. I THOUGHT I SAW THE TREASURER HERE. IS SHE GONE? IF YOU SEE HER AND SHE COMES BACK IN, LET ME KNOW. OTHERWISE I WILL GO BASED ON WHAT YOU HAVE.

[I.3. Discussion and possible action to authorize the execution of Change Order No. 10 in the amount of $1,005,861.29 to the construction contract between Hays County and Jordan Foster Construction, LLC for the Dacy Lane (IFB 2021-B02) project as part of the Hays County Road Bond Program in Precincts 1 and 2. COHEN/INGALSBE/BORCHERDING]

>> I DO NOT THINK SHE IS HERE FOR SOMETHING ELSE.

>> OKAY, THANK YOU. HOW ABOUT THE CONSTABLE'S ITEM? WE ALSO

HAVE, YES. I 3. >> IN CASE YOU GUYS WERE WONDERING, AS SHE PULLS IT UP, THAT IS HOW I DO THINGS HERE. I RESPECT AND VALUE EVERYONE'S TIME. MY AIM IS TO BE AS FLUID AS POSSIBLE, MOVE THROUGH, MOVE THROUGH, BUT AT THE SAME TIME, NOT SHUT PEOPLE UP. IT IS A DELICATE BALANCING ACT. I TRIED TO PLUCK THROUGH THINGS IN A WAY THAT IS MOST USEFUL FOR SO SOMEONE DOES NOT FEEL LIKE THEY ARE MADE TO SIT THERE ALL DAY

LONG. >> I 3. DISCUSSION OF POSSIBLE ACTION TO AUTHORIZE THE EXECUTION OF CHANGE ORDER NUMBER 10 IN THE AMOUNT OF $1,005,861.29 TO THE INJECTION CONTRACT BETWEEN HAYS COUNTY AND JORDAN FOSTER CONSTRUCTION FOR THE RC LANE IFB 2021-B02 PROJECT AS PART OF THE HAYS COUNTY ROAD BOND PROGRAM IN PRECINCTS ONE AND TWO.

>> THAT IS A HUGE PROJECT. I KNOW THE DOLLARS FOUND HUGE WHEN YOU SEE SEVEN PLACEHOLDERS FOR A MILLION-DOLLAR MARK. THAT IS A LOT OF MONEY. THAT WAS A LOT OF WORK. THAT WAS A BIG PROJECT. I THANK THEM FOR DOING WHAT THEY DO FOR US AS A COUNTY. DOES ANYONE HAVE ANY COMMENTS OR QUESTIONS? OTHERWISE, COMMISSIONERS, I GO TO YOU.

>> THE CHANGE ORDER IS FOR ADDITIONAL WORK WITH UTILITY COMPLEX INCREASE IN FUEL AND CONCRETE COSTS AND WORK ASSOCIATED WITH THE SPECIAL UTILITY DISTRICT AND RELOCATION

OF A WATER LINE. >> THIS IS THE FINAL CHANGE ORDER. YES. THE FINAL. ACTUALLY, ONE THING I HAVE LEARNED IN THIS PROJECT THAT VICTOR AND I TALKED ABOUT IS THE UTILITY COORDINATION PIECE. NOT ONLY THE LOCATION OF UTILITY, BUT THE RELOCATION OF THAT AS WELL IT NEEDS TO BE CONSIDERED. AND OUR ROAD CONTRACTS GOING FORWARD,

[02:25:01]

BECAUSE MANY OF OUR ROADS, AS WE ARE LOOKING THROUGH WHAT NEEDS TO BE IMPROVED, THEY ARE PROBABLY 50+ YEARS OD BUT NEVER HAD ANY KIND OF REAL WORK DONE, AS WE MOVE FORWARD. I WANT TO KEEP THAT, YOU KNOW, IN THE FRONT, AS IN THINKING ABOUT THAT UTILITY ON THOSE OLDER ROADS AS WE POSSIBLY BEGIN CONSTRUCTION ON SOME OF THESE. THAT IS SOMETHING I HAVE LEARNED THIS YEAR OF GOING THROUGH THIS PROCESS. I KNOW IT IS A BIG NUMBER, BUT IT IS THE LAST ONE. I JUST WANT TO RIP

THE BAND-AID OFF HERE. >> BEAUTIFUL. IF YOU WILL STATE YOUR NAME AND TITLE FOR THE VIEWING PUBLIC AND SUMMARIZE

YOUR COMMENTS. >> MY NAME IS VICTOR GORGAS. I AM A ROADWAY CONSTRUCTION MANAGER. MY COMMENTS ARE THAT THE CHANGE ORDER IS THE FINAL CHANGE ORDER ON THIS PROJECT.

THE NEXT STEPS AFTER THIS CHANGE ORDER IS TO COME BACK IN ABOUT TWO WEEKS IN THE NEXT COMMISSION MEETING WITH THE FINAL PAY ESTIMATE. WITH THIS CHANGE ORDER BEING APPROVED, WE WILL BE ABLE TO PUT TOGETHER THAT FINAL ESTIMATE AND BE COMPLETELY DONE WITH THE DACEY LANE PROJECT.

>> AND WHAT AN IMPROVEMENT IT HAS BEEN. THANK YOU ALL. IF THERE IS NOTHING ELSE, PLEASE CALL THE ROLL.

[I.2. Discussion and possible action to authorize the execution of Contract Amendment No. 8 in the amount of $25,000.00 to the Professional Services Agreement between Hays County and LJA Engineering, Inc. for professional design services on the FM 110 north project in Precinct 1, as part of the TxDOT/Hays County Partnership Program, utilizing a discretionary exemption pursuant to Texas Local Government Code Ch. 262.024(a)(4). INGALSBE/BORCHERDING]

>> ACTION AUTHORIZED. CONTRACT NUMBER EIGHT IN THE AMOUNT OF $25,000 TO PROFESSIONAL SERVICES AGREEMENT BETWEEN HAYS COUNTY AND LJA ENGINEERING INK. FOR PROFESSIONAL DESIGN SERVICES ON THE FM NORTH 10 PROJECT AND PRESENT 10 AS ONE OF THE TX D.O.T. PROGRAMS, USING DISCRETIONARY EXEMPTIONS,

CODE 262 POINT 024. >> WONDERFUL, PLEASE CALL THE

ROLL. >>

[I.1. Discussion and possible action to authorize execution of a Professional Services Agreement between Hays County and LJA Engineering, Inc. to provide right-of-way services for the Old Stagecoach at Post Road Intersection project in Precinct 3. SHELL/BORCHERDING]

>> THERE IS NO WAY I AM LEAVING YOU OUT, COMMISSIONER SHOW.

>> I 1. AUTHORIZE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT BETWEEN HAYS COUNTY AND LJA ENGINEERING INK TO PROVIDE RIGHT-OF-WAY SERVICES FOR THE OLD STAGECOACH AT POST

ROAD INTERSECTION PROJECT. >> ANY OTHER COMMENTS? NO?

PLEASE CALL THE ROLL. >>

[G. CONSENT ITEMS]

>> WE WENT IN REVERSE, BUT WE GOT YOU OUT. YOU ARE FREE.

>> WE ALSO HAVE THE BLOCK OF CONSENT GROUPS REMAINING.

>> G 1, APPROVE PAYMENT OF COUNTY INVOICES. G2, APPROVED AMOUNT OF PAYMENT OF JUROR CHECKS. G 3. APPROVE THE PAYMENT OF UNITED HEALTHCARE CLAIMS AND AUTHORIZE AN ADDITIONAL DISBURSEMENT IN AN AMOUNT NOT TO EXCEED $500,000 TO THE HEALTHCARE CLAIMS ACCOUNT. G4. APPROVE COMMISSIONERS COURT MINUTES OF JUNE 4TH, 2024. G5, APPROVE THE PAYMENT OF THE JUNE 30TH, 2024 PAYROLL FOR DISBURSEMENT IN AN AMOUNT NOT TO EXCEED $5.3 MILLION EFFECTIVE JUNE 20TH, 2024 AND POST TOTALS FOR WAGES, WITHHOLDINGS, DEDUCTIONS, AND BENEFITS ON THE HAYS COUNTY WEBSITE ONCE FINALIZED. G6, ACCEPT DELIVERY OF THE AUDITORS OFFICE INTERNAL EXAMINATION REPORT. G7, ACCEPT THE DELIVERY OF THE COUNTY AUDITOR'S MONTHLY REPORT FOR APRIL 2024 PURSUANT TO TEXAS LOCAL GOVERNMENT CODE CHAPTER 114.023 AND 114.025. G8. AUTHORIZE THE EXECUTION OF AN AMENDMENT TO THE DEPARTMENT OF STATE HEALTH SERVICES, PUBLIC HEALTH AND THE STRUCTURE GRANT. G9, AUTHORIZE THE EXECUTION OF CONTRACT AMENDMENT ONE WITH SI MECHANICAL LLC PURSUANT TO RFP 2022-P08 HVAC MAINTENANCE AND REPAIR SERVICES, JAIL. G 10, AUTHORIZE THE EXECUTION OF CONTRACT AMENDMENT ONE WITH SI MECHANICAL LLC PURSUANT TO RFP 2024-P06 HVAC MAINTENANCE AND REPAIR SERVICES, COUNTYWIDE.

11. AUTHORIZE PAYMENT TO SERVICES FOR THE DISTRICT COURT OFFICE RELATED TO CONSUMABLE ITEMS WERE DISTRICT AND COUNTY COURT AT LAW JUDGES WORKING LUNCHES AND AMEND THE BUDGET ACCORDINGLY. T 12. ACCEPT A PROPOSAL FROM SULLIVAN CONTRACTING SERVICES RELATED TO BUILDING IMPROVEMENT TO THE HAYS COUNTY CHILD PROTECTIVE BOARD RAINBOW ROOM LOCATED AT 401 BROADWAY STREET ACORDA LASING -- UTILIZING ARPA FUNDS .

G 13 AUTHORIZE THE SHERIFF'S OFFICE TO CONVERT FOUR VACANT

[02:30:02]

CORRECTION OFFICER POSITIONS TO CORRECTION SPECIALISTGRADE TWO, 116. G6 TO -- G 16, AUTHORIZE THE SHERIFF'S OFFICE TO USE EXISTING FUNDS TO PURCHASE A REPLACEMENT LAPTOP VALUED AT $1524. G 17. ACCEPT A DONATION OF $150 FROM VFW AUXILIARY TO KYLE POST NUMBER 120582 THE SHERIFF'S OFFICE CANINE DIVISION AND AMEND THE BUDGET ACCORDINGLY. G 18.

AUTHORIZE THE SHERIFF'S OFFICE TO USE DONATED FUNDS TO PURCHASE CONSUMABLES FOR THE JUNIOR DEPUTY PROGRAM AND AMEND THE BUDGET ACCORDINGLY. D 21, AUTHORIZE ACCEPTANCE OF A GRANT AWARD FROM THE TEXAS HISTORICAL COMMISSION, CERTIFIED LOCAL GOVERNMENT GRANT PROGRAM IN THE AMOUNT OF $30,000. G 22, RATIFY THE SUBMISSION OF A GRANT APPLICATION TO THE DEPARTMENT OF JUSTICE, PATRICK LEAHY BULLET PROOF VEST OWNERSHIP GRANT PROGRAM IN THE AMOUNT OF $25,210.64. D 23, APPROVE OUT OF TRAVEL -- OUT-OF-STATE TRAVEL FOR CLIFF ORNISTON IN THE ELECTIONS ADMINISTRATION OFFICE TO ATTEND TRAINING IN BOISE, IDAHO. THE 24, APPROVE OUT-OF-STATE TRAVEL FOR JENNIFER DOINOFF, ELECTIONS ADMINISTRATOR TO TRAVEL TO THE 2024 ANNUAL ISAC MEETING IN ORLANDO, FLORIDA. G 25. APPROVE PAYMENT OF INVOICES TO QT S INC. FOR THE TAX OFFICE RELATED TO DRIVE-THROUGH REPAIRS, WHERE NO PURCHASE ORDER WITH ISSUES THAT WAS REQUIRED FOR THE HAYS COUNTY PURCHASING POLICY. D 27, AUTHORIZE THE COUNTY JUDGE TO EXECUTE A BECKWITH ELECTRONIC SYSTEMS LLC WORK ORDER IN THE AMOUNT OF $18,991.79 FOR THE REPLACEMENT OF THE GOVERNMENT CENTER COURT ROOM DOOR CRASH BARS AND MOTHERBOARD AND AMEND THE BUDGET ACCORDINGLY . G 28.

AMEND THE HEALTH DEPARTMENT'S OPERATING BUDGET FOR ADDITIONAL CONTINUING EDUCATION FUNDS RELATED TO THE 2024 TEXAS HEALTH AND HUMAN SERVICES COMMISSION INSTITUTE CONFERENCE. D 29, AUTHORIZE PAYMENT TO BECKWITH ELECTRONIC SYSTEMS LLC IN THE AMOUNT OF $622.50 FOR REPAIRS TO A GOVERNMENT CENTER FIRE PANEL IN WHICH NO PURCHASE ORDER WAS ISSUES AS REQUIRED PER THE HAYS COUNTY PROCESSING -- PURCHASING POLICY. G 30, AUTHORIZE COUNTY WHAT OPERATIONS YOU ABOUT A BODY REPAIRS COMPLETED ON COUNTY POOL CARD NUMBER 33 IN THE AMOUNT OF $1728.60 AND AMEND THE BUDGET ACCORDINGLY.

TRICK G 31, AUTHORIZE THE SHERIFF'S OFFICE TO DOWNGRADE A LEAD FACILITY MAINTENANCE SPECIALIST POSITION SLOT NUMBER 06 35-0012 IF A 30 MINUTE SPECIALIST EFFECTIVE JULY 1ST.

G 32, AUTHORIZE THE COUNTY JUDGE TO ACCEPT A PROPOSAL FROM LITTLE GUYS MOVERS AND EXECUTE A WAIVER AND RELEASE AGREEMENT FOR THE HUMAN SERVICES DEPARTMENT RELATED TO THE RELOCATION OF ALL COUNTY PERSONAL FILES AND AMEND THE BUDGET ACCORDINGLY. G 33, AUTHORIZE PAYMENT TO THE TEXAS COUNTY AND DISTRICT RETIREMENT SYSTEM, TCDRS, OR HUMAN RESOURCES RELATED TO THE REGISTRATION FEES FOR THE 2024 TCDRS ANNUAL CONFERENCE, WHERE NO PURCHASE ORDER WAS ISSUED AS PER THE HAYS COUNTY PURCHASING POLICY. 234, RECEIVE ANNUAL REPORTS FOR EACH PROJECT PRECINCT AS REQUIRED BY THE TEXAS TRANSPORTATION CODE SECTION 251.005. G 35, APPROVE UTILITY PERMITS. 236 -- 37. APPROVE THE AMENDMENTS TO THE PROPERTY USE PART OF THE. 238. AUTHORIZE PAYMENT TO SERVICES FOR THE COUNTY JUDGES OFFICE RELATED TO LODGING WHILE ATTENDING THE TEXAS DEPARTMENT OF EMERGENCY MANAGEMENT CONFERENCE IN THE AMOUNT OF $755.18 WERE NO PURCHASE ORDER WAS ISSUED AS REQUIRED PER THE HAYS COUNTY PURCHASING POLICY.

>> I LOVE DYLAN, HE IS A GREAT READER. BUT MAN, ROXANNE, THERE IS NO STRONGER READER THAN YOU, GIRL. SHE HAS IT BEAT. SHE DOES NOT EVEN NEED A SIP OF WATER AFTER ALL OF THAT. COME ON, GUYS, THAT IS HARD TO DO. IF THERE ARE NO OTHER QUESTIONS OR COMMENTS, PLEASE CALL THE ROLL.

>> JUST ONE QUESTION. WHAT IS THE HAYS COUNTY COURTHOUSE

CANOPY? >> COMMISSIONER INGALSBE, WOULD

YOU LIKE TO TALK ABOUT THAT? >> THE CANOPY, THE COUNTY PURCHASED A CANOPY FOR EVENTS. AND IT WILL BE PLACED ON THE

PLATFORM OUT HERE. >> NICE, JUST A COVER?

>> I WANTED TO GIVE YOU THE SPACE BECAUSE I KNEW YOU WERE IN PART OF THAT, OF COURSE I KNEW WHAT IT WAS. ALSO, EVERY TIME SOMEONE PERFORMS ON THESE BEAUTIFULLY FRAMED STEPS, THEY

ARE IN THE SCORCHING SUN. >> I DO NOT KNOW.

>> I THINK IT WAS COMMISSIONER INGALSBE'S IDEA.

[02:35:04]

>> I MET WITH TAMMY AND OTHERS, JUST TO SEE THE WORK. JUST TO TAKE PEOPLE OUT OF THE ELEMENTS.

>> THE NEED WAS REAL AND SHE ADDRESSED IT. I THINK YOU FOR THAT, COMMISSIONER. WELL DONE.

>> WELL DONE, COMMISSIONER SCHELL, PLEASE CALL THE ROLL.

[J.1. PLN-2298-PC; Hold a Public Hearing; followed by discussion and possible action regarding River Oaks of Wimberley Unit No. 2, Lot 26, Replat. SHELL/MACHACEK]

SPIRIT COMMISSIONER SMITH? >> PLN -2298-PC, HOLD A PUBLIC HEARING FOLLOWED BY DISCUSSION POSSIBLE ACTION REGARDING RIVER OAKS OF WIMBERLY UNIT NUMBER

TWO LOT 26, REPLANT. >> IF THERE IS ANYONE HERE TO SPEAK FOR OR AGAINST THIS AGENDA ITEM, PLEASE APPROACH

THE PODIUM. >> I SEE NO MOVEMENT THAT I FEEL IS RELEVANT TO THIS ITEM.

>> THINK YOU, JUDGE AND COMMISSIONERS. DIRECTOR OF DEVELOPER SERVICES. THE WIMBERLY UNIT NUMBER TWO RE-PLAT WILL CREATE TWO LOT ACROSS 4.60 ACRES. IT IS A LONG OAK KNOB DRIVE. WASTEWATER WILL BE ENCOMPASSED BY INDIVIDUAL OFFSETS WHICH FACILITIES. AT THIS TIME, STAFF IS RECOMMENDING THE APPROVAL OF THIS REPLANT, BASED ON THE REMAINING, THE REMAINING A SIGNIFICANT EFFICIENCIES LOCATED IN THE BACK FOR THE RE-PLAT.

>> THANK YOU, MR. PACHECO. I WILL MAKE A MOTION FOR

[J.2. PLN-2299-PC; Hold a Public Hearing, followed by discussion and possible action regarding Kai Vista Estates, Section 1, Lot 5, Replat. INGALSBE/PACHECO]

APPROVAL. >> PLEASE CALL THE ROLL.

>> PUBLIC HEARING FOLLOWED BY DISCUSSION POSSIBLE ACTION REGARDING KAI VISTA ESTATES, SECTION 1, LOT 5, REPLANT.

>> ANYONE WISHING TO SPEAK FOR OR AGAINST THIS AGENDA ITEM, PLEASE APPROACH THE PODIUM. NO MOVEMENT.

>> THANK YOU, JUDGE. THE KAI VISTA REPLANT IS A PROPOSED REDIVISION. THIS WILL BECOME TWO LOT ACROSS 3.21 ACRES ALONG PRECINCT 1. WATER FOR THE SUBDIVISION WILL BE ACCOMPLISHED BY THE GOFORTH WATER SUPPLY CORPORATION.

WASTEWATER WILL BE ACCOMPLISHED BY INDIVIDUAL ON-SITE SEWAGE FACILITIES. STAFF IS RECOMMENDING APPROVAL OF THE PLAT AT THIS TIME BASED ON EFFICIENCIES OF THE PLAT.

>> YES. JUDGE, I WILL MAKE A MOTION FOR DISAPPROVAL.

>> SECOND. >> I KNOW THAT PREVIOUSLY, Y'ALL HAD PUT IN A LETTER STATING THOSE EFFICIENCIES AND APPROVAL. BECAUSE I DID NOT SEE THAT, I THOUGHT WE WERE

APPROVING THIS TODAY. >> YES, MA'AM. I WAS PLANNING TO MAKE NOTE OF THAT, BUT THERE WAS NO BACKUP. NO INCLUDED BACKUP OF THE REMAINING DEFICIENCIES. IF YOU WOULD LIKE, I COULD RUN THROUGH THOSE.

>> I WOULD JUST ASK IF NEXT TIME, WE COULD PLEASE INCLUDE

THAT. >> PLEASE CALL THE ROLL.

[J.3. PLN-2459-NP; Discussion and possible action regarding the Springlake Oaks Subdivision, Final Plat. SMITH/MACHACEK]

>> SPRINGLAKE OAKS SUBDIVISION FINAL PLAT.

>> SECOND. >> OKAY, COMMISSIONER. ANYTHING

ELSE? >> I WILL SPEAK ON THIS ONE. IT IS A LITTLE BIT DIFFERENT THAN THE OTHER TWO. THIS IS A NINE LOT SUBDIVISION ACROSS APPROXIMATELY 9.587 ACRES.

WATER FOR THE SUBDIVISION WILL BE ACCOMPLISHED THROUGH THE DRIPPING SPRINGS WATER CORPORATION. WASTEWATER WILL BE ENCOMPASSED TO INDIVIDUAL OFFSETS WHICH FACILITIES. AT THIS TIME, STAFF IS RECOMMENDING A CONDITIONAL APPROVAL. THIS IS BASED ON THE ONLY OUTSTANDING ITEM THAT IS REMAINING, WHICH IS THE DEVELOPERS NEED TO POST FISCAL SURETY OR COMPLETE THE INFRASTRUCTURE FOR THE SUBDIVISION. ALL THE OTHER ELEMENTS THAT GO TO THE PLAT, NOTES, DOCUMENTS, THE PLAT DOCUMENTS HAVE MET ALL LOCAL RULES AND REGULATIONS AND STATE REQUIREMENTS. IT IS JUST THE REMAINING NOTION OF POSTING THE INFRASTRUCTURE OR FINANCIAL SURETY. ONCE THE DEVELOPER DOES HIGHER ACTION, WE CAN SIGN THE

FINAL PLAT. >> I WOULD MOVE FOR CONDITIONAL

[J.4. PLN-2207-PC; Discussion and possible action to consider granting a variance to Table 10-1 of the 2014 Hays County Rules for On-Site Sewage Facilities in regard to the River Oaks of Wimberley, Unit 1, Section 1, Lots 14- 15, Amended Plat. SHELL/PACHECO]

APPROVAL. >> SECOND.

>> PLEASE CALL THE ROLL. >>

[02:40:17]

PLN-2207-PC. DISCUSSION POSSIBLE ACTION TO CONSIDER GRANTING A VARIANCE TO TABLE 10-ONE OF THE 2014 HAYS COUNTY RULES FOR THE ON-SITE SEWAGE FACILITIES IN REGARD TO THE RIVER OAKS OF WIMBERLY, UNIT ONE, SECTION 1, LOTS OF 14 AND

15, AMENDED PLAT. >> SECONDED.

>> THANK YOU, JUDGE. THIS IS AN AMENDED PLAT. AS YOU KNOW WITH AMENDED PLAT, THEY ARE ADMINISTERED OF LEE PERFORMED AND APPROVED BY OUR DEPARTMENT. HOWEVER, THIS SUBDIVISION IS REQUESTING A VARIANCE TO TABLE 10-ONE OF THE ON-SITE SEWAGE FACILITY RULES, WHICH AWAITS MINIMUM LOT SIZE. THE PLATT AMENDMENT, THEY ARE COMBINING LOTS, REDUCING DENSITY, TAKING TWO LOTS TO ONE LOT. AND THAT LOT IS 1.59 ACRES. HOWEVER, AS A RESULT OF GOING TO THE PLATT AMENDMENT AND COMBINING LOTS, THE 1.59 ACRE SIZE IS NOT MEETING OUR CURRENT MINIMUM LOT SIZE, WHICH IS TO ACRES IN THIS AREA. AT THE TIME, BOTH PROPERTIES WERE CREATED, LOT SIZES WERE, LET'S SEE, .32 ACRES PER SEPTIC SYSTEM. SO THEY ARE REQUESTING A VARIANCE FROM THE RULES AS CURRENTLY LAID OUT FOR 2 ACRES WHEN THEY

HAVE ONE .59 ACRES. >> MAKES PERFECT SENSE.

COMMISSIONER, YOU SUPPORT THAT?

>> YES. THEY WOULD TECHNICALLY BE ABLE TO BUILD A SEPTIC SYSTEM AND BUILD A WELL ON THE LOT AS IS. BUT JUST BECAUSE OF WHEN THOSE ENTITLEMENTS WERE DONE, COMBINING THEM PUTS THEM

INTO OUR NEW RULES. >> PERFECT. A VOTE TO APPROVE.

PLEASE CALL THE ROLL. >>

[J.5. PLN-2362-NP; Discussion and possible action regarding the ratification of the Tierra Gold Subdivision. SHELL/PACHECO]

PLN- 2362-NP. DISCUSSION POSSIBLE ACTION REGARDING THE RATIFICATION OF THE TIERRA GOLD SUBDIVISION.

>> THE SUBDIVISION IS A THREE LOT SUBDIVISION ACROSS 10.30 ACRES. THIS IS ALONG THE GULF ROAD IN PRECINCT 3. WATER FOR THE SUBDIVISION IS ACCOMPLISHED BY INDIVIDUAL PRIVATE WELLS AND ON-SITE SEWAGE FACILITIES. THE REQUEST TODAY BEFORE YOU IS TO RATIFY THE APPROVAL OF THE PLAT IN THE SUBDIVISION DUE TO STATUTORY TIMELINES, OUR DEPARTMENT HAS GRANTED AND APPROVAL OF THE SUBDIVISION ON JUNE 6TH. SO TODAY, THIS COURT DATE, WE ARE REQUESTING RATIFICATION OF THAT APPROVAL.

>> BEAUTIFUL. >> WHAT IS THE MOTION? CALL THE

ROLL. >>

[K.3. Discussion and possible action to authorize Pct. 2 Constable’s Office to procure a credit card for an amount not to exceed $2,000.00 from the County depository bank. COHEN/TORRES/HUNT]

>> K 3. DISCUSSION AND POSSIBLE ACTION TO CONVERT THE -- TO AUTHORIZE PRECINCT 2 CONSTABLES OFFICE TO PROCURE A CREDIT CARD FOR AN AMOUNT NOT TO EXCEED $2000 FROM THE COUNTY

DEPOSITORY BANK. >> YOU ARE STILL VERIFYING AND

[K.4. Discussion and possible action to authorize the execution of an Interlocal Agreement regarding Hays County's participation in the City of Buda's Tax Increment Reinvestment Zone (TIRZ) Number 3. SMITH]

AUDITING, THERE IS NO CONCERN FOR THE PUBLIC. PLEASE CALL THE

ROLL. >> DISCUSS THE POSSIBLE ACTION TO AUTHORIZE THE EXECUTION OF THE INTERLOCAL AGREEMENT REGARDING HAYS COUNTY PARTICIPATION IN THE CITY OF BUDDHA 'S TAX INCREMENT REINVESTMENT ZONE.

>> WE HAVE THE CITY OF BUDA HERE AS WELL.

>> WHAT SAY YOU, FINE SIR? >> MY NAME IS MIKE TO GROMMET.

A FEW MEMBERS OF OUR TEAM ARE HERE AS WELL. WE HAVE MEMBERS FROM THE DEVELOPMENT TEAM. I, BEFORE THE COURT TO TALK WITH THE INTERLOCAL AGREEMENT THAT IS PROPOSED TODAY. I APPRECIATE THE COURT'S OF TAKING THIS ON. AS I MENTIONED BEFORE, THE PROJECT IS ABOUT A 7500 ACRE PROJECT, 23 RESIDENTIAL UNITS, 180.5 MILLION PICKED INFRASTRUCTURE COST. AND WHEN BUILT OUT, IS EXPECTED TO BRING IN 1.5 BILLION DOLLARS IN NEW TAXES. THE CITY REQUESTS THE COUNTIES PARTICIPATE JASON. A 50% SPLIT TO HELP PAY FOR THE INFRASTRUCTURE COSTS, INCLUDING, ONE SECOND. MAJOR IMPROVEMENTS THAT WOULD TOTAL 51 MILLION, ESSENTIALLY. AND IN SOME NEIGHBORHOOD IMPROVEMENTS TOTALING ANOTHER $51 MILLION, ESSENTIALLY, FOR TOTAL COSTS OF

[02:45:01]

FUNDED IMPROVEMENTS OF $242 MILLION. AGAIN , JOHN SNYDER FROM PIII HAS WORKED WITH THE COUNTY BEFORE. HE IS THE CITY'S PIII CONSULTANT ON THIS PROJECT. HE IS WILLING TO COME UP AND ANSWER ANY QUESTIONS SPECIFIC TO THE PROJECT

FINANCING, IF WE HAVE ANY. >> I WANT TO GIVE IT OVER TO

THE COMMISSIONER. >> THANK YOU. I WANTED TO REITERATE, SINCE OUR LAST TWO CONVERSATIONS ABOUT THIS PROPOSAL, I KNOW THE TEAM HAS WORKED VERY CLOSELY WITH JORDAN . SHE APOLOGIZED FOR NOT BEING ABLE TO BE HERE TODAY. BUT THEY WERE ABLE TO WORK THROUGH ALL THE CONSIDERATIONS THAT WE HAD.

WHICH I THOUGHT WAS PRETTY IMPRESSIVE. WE HAD SOME PRETTY BIG CONCERNS. I HOPE YOU ALL HAD A CHANCE TO READ THROUGH THE ILA THAT WAS ATTACHED TO THE BACKGROUND DOCUMENT. IT IS MY UNDERSTANDING THAT IF WE ADOPTED THIS TODAY, THE CITY WILL BE MOVING FORWARD TONIGHT. AND SO I WOULD SAY, OF ANY OF THEM THAT I HAVE SEEN THE COUNTY WERE GONE, THERE PROBABLY HAVE BEEN MORE INDIVIDUAL TIME SPENT ON BEHALF OF OUR OFFICE OF THE CIVIL DIVISION ON THIS ONE THAN ANY OF THE REST THAT THEY HAVE DONE.

>> COMMISSIONER, HOW DO YOU FEEL ABOUT THE SPLIT? 50-50?

>> THAT IS THE STANDARD FOR EVERY SINGLE ONE WE HAVE DONE

IN THE COUNTY. >> YOU ARE GOOD WITH IT?

>> IT IS NOT A SPLIT. I THINK YOU ARE REFERRING TO A 50-50 SPLIT ON ECONOMIC DEVELOPMENT.

>> KNOW. >> WE ARE NOT CONSIDERING AN ECONOMIC DEVELOPMENT SPLIT TODAY.

>> EXACTLY. >> ON ANY TYPE OF ECONOMIC DEVELOP INSIDE, I HAVE ALWAYS THAT IT NEEDS TO BE PROPORTIONAL TO WHAT THE COUNTY DOES VERSUS WHAT THE LOCALIZED CITY DOES. WHAT WE ARE TALKING ABOUT TODAY IS A SPLIT ON AN ACTUAL PORTION OF THE TAXES, AND THOSE ARE STANDARDIZED FOR

ALL WE HAVE DONE SO FAR. >> THE TIMING SEEMS FINE IT'S ALSO? WE ARE GOOD? COMMISSIONERS ON THIS SIDE? AND WILL YOU TELL THE PUBLIC WHAT PID STANDS FOR? JUST MAKE SURE WE CATCH ALL THE LITTLE ACRONYMS?

>> A PID IS A PUBLIC IMPROVEMENT DISTRICT. THAT IS WHAT THE CITY WILL BE LEVYING TO FINANCE PUBLIC IMPROVEMENTS SIDES ON THE PROJECT, AND THEN WE WILL BE USING THE COUNTY'S REINVESTMENT ZONE WITH THE CITY SIDE TO HELP PAY BACK THOSE PID BONDS OVER THE LIFE OF THE PROJECT.

>> FOR THE VIEWING PROJECTS, THIS IS ONE MECHANISM TO CAPTURE THE DEVELOPMENT OF CRITICAL INFRASTRUCTURE, IS WHAT IT IS USUALLY UNDER, ALTHOUGH SOME PID'S WILL LEAN INTO SOME DECORATIVE THINGS. SO THAT THESE PROJECTS CAN GO UNDERWAY IN THE COMMUNITY AS A WHOLE BENEFITS FROM IT. THIS IS HERE BEFORE US, FOR US TO SEE THAT WE AGREE THAT IT IS A BENEFIT TO GET INTO THIS. BECAUSE THIS GETS INTO THE COMPLEXITIES OF UNDERSTANDING WHAT IS GOING ON.

>> YES, SIR. I WILL ADD THE SOME TRANSPORTATION IMPROVEMENTS LISTED IN THE PROJECT ARE LISTED IN THE COUNTIES PUT TRANSPORTATION PLAN AND THE CITY'S

TRANSFORMATION GOALS. >> YOU SAID WE HAD TO HEAR FROM

THE BOND? >> WE HAVE SOMEBODY HERE FROM THE WORKS, JOHN SNYDER, AS WELL AS A DEVELOPER.

>> SINCE WE WENT TO THE HEARTACHE OF LISTENING TO EVERYTHING ELSE GO ON IN COURT, WHY DON'T YOU TAKE A MOMENT TO INTRODUCE YOURSELF AGAIN AND TELL US, SINCE YOU ARE HERE, TELL US ABOUT WHY YOU ARE HERE. I LOVE PIII. WHAT THAT TYPICALLY STANDS FOR IS PUBLIC PRIVATE PARTNERSHIPS. I AM MOST

GRATEFUL FOR YOUR TIME HERE. >> AGAIN, WE REPRESENT THE CITY. PATRICK BORN IS THE DEVELOPER CONSULTANT. HE HAS RUN THE FIRST SET OF NUMBERS, LOOKING AT THE STRUCTURES WORKING. WE HAVE RUN THAT ALL THROUGH OUR MODEL AND WE HAVE TIED IT UP. WE ARE COMFORTABLE WITH THE ASSUMPTIONS THAT THE NUMBERS ARE ALL WORKING, EXCEPT THE POLICY DECISION FROM THE COMMISSIONERS COURT. BUT I AM HAPPY TO ANSWER ANY SPECIFIC QUESTIONS ON ANYTHING YOU MAY HAVE.

>> ANY QUESTIONS OR COMMENTS ON THOSE? WE WILL GIVE YOU A CHANCE TO COME ON UP AND GIVE YOUR PIECE. YOU WENT THROUGH THE HEARTACHE. THANK YOU AGAIN, JOHN, FOR SPEAKING.

>> COMMISSIONERS, THANK YOU FOR YOUR TIME AND THANK YOU FOR LISTENING TO THIS AGENDA ITEM. MY NAME IS PATRICK BORN WITH SUNDANCE ANALYTICS. WHAT WE DO IS REPRESENT DEVELOPERS WORKING HAND-IN-HAND WITH THE CITY AND WITH THE CITY'S FINANCING TEAM, MAKING SURE WE COME UP WITH A STRUCTURE THAT IS AMENABLE AND BENEFICIAL TO OUR ALL PARTIES INVOLVED AND TO BRING INFRASTRUCTURE THAT WAS INVOLVED. I'M HAPPY TO ANSWER

ANY QUESTIONS YOU MAY HAVE. >> WHAT WAS A STICKING POINT IN

[02:50:01]

NEGOTIATING THIS CONVERSATION TO BRING IT TO WHERE IT IS

TODAY? >> SOME OF THE STICKING POINTS ARE REALLY TO MAKE SURE THAT EVERYBODY'S NEEDS WERE MET IN A TIMELY FASHION. I THINK MAKING SURE WE WERE TALKING WITHTHE COUNTY, TALKING WITH THE CITY, MEETING WITH THE DEVELOPER, EVERYBODY HAS CERTAIN NEEDS AND TIMINGS. WE ARE JUST MAKING SURE ALL OF THOSE NEEDS WERE MET. WHEN WE ARE DEALING WITH LARGE NUMBERS, THERE ARE A LOT OF COST INVOLVED IN GETTING THIS DONE. IT IS EXPENSIVE FOR ANYONE TO COME UP WITH THAT KIND OF MONEY TO PUT UP THIS KIND OF INFRASTRUCTURE TO MAKE SURE THAT ALL OF THOSE NEEDS ARE BOTH IDENTIFIED AND MET IN A FEASIBLE MANNER.

>> AND THAT IS WHY PID'S WERE INVENTED. WELL DONE. WELL ARTICULATED. I GET TO CAPTURE NEW WAYS TO ENCAPSULATE COMPLEX IDEAS FOR THE PUBLIC. SO I TOO BENEFIT GREATLY FROM YOUR EXPLANATIONS. HOW ABOUT TIME OF COMPLETION ON THE PID WORK?

>> WHAT I WILL DO, WE HAVE THE DEVELOPER HERE WITH US. I WILL REFER TO THE DEVELOPER FOR THE CONSTRUCTION TIMELINES.

>> I APPRECIATE IT, PATRICK. >> ONE THING I WOULD SAY, TO YOUR QUESTION, AND THIS GETS TO THE ROOT OF IT. BY DOING THE COMBINATION, AGAIN, WE CANNOT SPEAK TO THE PID. I DO NOT KNOW DETAILS OF IT OR ANYTHING, BUT ONE OF THE REASONS WE WERE SO INCLINED TO MOVE FORWARD IS BECAUSE IT WOULD ENSURE THAT LIKE A LOT OF DEVELOPMENTS WE WORK WITH, WHERE THEY BUILD OUT THAT TRANSPORTATION INFRASTRUCTURE, AND THERE IS NO OTHER WAY TO PUT IT, IN PIECEMEAL FACTION, THEY COMPLETE THE ROADWAY INTO THAT PHASE. BY DOING THIS THROUGH THE PID, WE GET THE COMPLETION OF ALL OF THAT TRANSPORTATION AND INFRASTRUCTURE PRIOR TO THE COMPLETION OF THE DEVELOPMENT.

I WILL LET THE DEVELOPER SPEAK TO IT, BUT THEY ARE REALLY FRONTLOADING THOSE TRANSPORTATIONS ON THE SIDE SO THAT, AND I AM GOING TO MISCHARACTERIZE IT HERE IF I DO NOT GET THE RIGHT ANSWERS. PLEASE CORRECT ME. BUT I WANT TO SAY IT IS 300 TO 500 HOMES, MAYBE. MAYBE A LITTLE BIT MORE THAN THAT. HOW MANY IS IT? AT 325 HOMES, THE ENTIRE TRANSPORTATION INFRASTRUCTURE WILL BE BUILT OUT FOR THE DEVELOPMENT. WHICH IS UNHEARD OF FOR THE SIZE OF THE DEVELOPMENT. AND IT WILL GET THAT PARKWAY, THAT CONNECTION BETWEEN 57 AND 1526 IN PLACE, LITERALLY YEARS BEFORE IT WOULD HAVE BEEN CONSTRUCTION OTHERWISE.

>> THANK YOU, JUDGE. MY NAME IS HOWARD, I REPRESENT THIS CASE.

COMMISSIONER SMITH IS EXACTLY RIGHT. AFTER TODAY AND THIS EVENING WITH THE CITY COUNCIL OF BUDA, WE ANTICIPATE PID BONDS . CONSTRUCTION WILL BE UNDERWAY BY THEN FOR THE DEVELOPMENT. AND AS COMMISSIONER SMITH SAID, WE ARE REQUIRED, YOU KNOW, BEFORE WE CAN GO PAST 325 HOMES ON EARTH AND ROAD IN THE 626 CONNECTOR, ALL OF THAT WILL BE IN WITHIN A FEW YEARS, AND THEN WE ANTICIPATE THE OVERALL PROJECT TO TAKE 10 YEARS TO 15 YEARS TO BUILD OUT ALL OF THE UNITS.

>> THAT IS BEAUTIFUL. CAN YOU TELL THE PUBLIC HOW IT WILL GET

PAID BACK? >> THE PUBLIC IMPROVEMENT DISTRICT WILL LEVY ASSESSMENTS ON LANDOWNERS WITHIN THE PROPERTIES. SO IT IS, IT IS NOT A TAX THAT THE CITY HAS, OR THAT THE CITY HAS AT RISK AT ALL. IT IS ASSESSMENTS LEVIED AGAINST LANDOWNERS AND THEY WILL PAY THOSE BACK AS PART OF THEIR OVERALL PROPERTY TAX PACKAGE. THEY WILL PAY THAT OUT OVERTIME. PIT BONDS WILL BE ISSUED FOR A PERIOD OF OVER 30 YEARS. AND THEN THOSE ASSESSMENTS WILL BE USED TO PAY

BACK. >> THE HOUSE, PER ROOFTOP , DO

YOU KNOW WHAT MY TOTAL UP TO? >> I MIGHT DEFER TO PATRICK BORN ON THAT. WE ANTICIPATE WE MIGHT HAVE, WITH THE BENEFIT OF THE TRS, IT WILL PROBABLY BE WITHIN THE 85 OR $.95 VALUATION

ASSESSMENT. >> I DO WANT TO CLARIFY ONE THING YOU JUST ASKED RIGHT THERE. YOU ASKED, HOW DO WE GET PAID BACK ? AS THE COUNTY, WE DON'T.

>> I DO NOT REALLY ASK THAT. >> YOU SAID HOW DO WE GET PAID

BACK? >> YES. I KNOW WE ARE NOT

BORROWING THE MONEY. >> WE ARE NOT BACKING IT

EITHER. >> I KNOW. IT IS THE CITY.

>> I JUST WANT TO CLARIFY THAT THE COUNTY IS IN NO WAY

[02:55:03]

INVOLVED WITH IT. >> I AM ASKING ALL THESE QUESTIONS BECAUSE I AM FAMILIAR WITH IT AND BECAUSE SO MANY QUESTIONS WILL ALWAYS COME UP AT THIS. YOU WILL APPRECIATE MY LEG WORK ON THIS FRONT. YOU SAW ALL THE STUFF WE WERE DEALING WITH, RIGHT? WE WERE GETTING SO MANY GRILLING'S ABOUT PID'S THERE AND SO MUCH OTHER STUFF. SO I AM TAKING EXTRA TIME NOW ANTICIPATING THE POTENTIAL REPEATS OF ASSESSING PEOPLE WITH, SADDLING THEM WITH, OR WHATEVER YOU WANT TO LABEL IT

AS, FOR FUTURE ASSESSMENTS. >> YES, SIR. I THINK YOU ARE RIGHT TO DO SO. CERTAINLY AT THE FOREFRONT OF OUR MINDS, THOSE THAT ARE WILLING TO BUY THEM UNDERSTND OUR OBLIGATIONS SO THAT WE CONTINUE TO SELL HOMES --

>> PERFECTLY SAID. YOU WILL ALSO PROVIDE A PIECE OF PAPER IN THE CLOSING DOCUMENTS THAT SAYS WHAT EXACTLY IS HAPPENING BEFORE YOUR EYES. WHAT IT ACTUALLY DID AND WHAT IT ACTUALLY COST. THERE IS FURTHER DISCLOSURE, FULL EVERYTHING TAKING PLACE. NO ONE IS BEING DUPED OR DOUBLE TAXED. NO ONE IS BEING CONSPIRACY FIELD OR ANYTHING. I DO WANT TO ASK THAT LAST QUESTION, JUST BECAUSE I WILL GET ASKED, I PROMISE I WILL. IF YOU CAN JUST SAY IT OUT LOUD, THAT IS FINE WITH ME.

THE DOLLAR AMOUNT APPROXIMATION PER ROOFTOP AT THIS PID WILL EQUATE TO. AND WHILE HE IS PULLING THAT NUMBER UP, HE BASICALLY WILL PULL UP A NUMBER THAT US IN SUPPORTING THIS PID, VERY CREATIVELY, BY THE WAY, WILL CONTINUE TO HELP GET REPAID WITH A TRS. THAT IS CREATIVE. I LOVE THE CREATIVITY BEHIND THAT FINANCIAL INSTRUMENT. I THINK IT IS AMAZING. IT IS PRAISEWORTHY TO COME UP WITH THAT. BUT AT THE END OF THE DAY , THE PERSON THAT BUYS A PROPERTY TO BUILD, YOU'RE SMILING BECAUSE IT IS TRUE, I THINK YOU UNDERSTAND THAT. IT IS CREATIVE. THE PEOPLE THAT WILL BE INVOLVED IN BUYING A PROPERTY HERE NEED TO SEE IT. I AM NOT SAYING IT AS A NEGATIVE, I AM SAYING IT AS A TRANSPARENCY EFFORT. BUT I JUST WANT PEOPLE TO FEEL EYES WIDE OPEN.

>> OKAY. WHAT HE SAID WAS ABOUT $4500 A YEAR IS WHAT SOMEONE WILL BE PAYING IN ADDITION WHEN BUYING PROPERTY IN THIS DEVELOPMENT. JUST SO EVERYBODY KNOWS, IT IS PURELY -- AND IT IS. I COMPLEMENT IT. IT IS A MAGNIFICENT TOOL TO HELP DEVELOPERS AND GOVERNMENTS BOTH COME TOGETHER TO PROVIDE SOMETHING THAT IS VERY NEEDED AND VERY USEFUL. SO I THINK YOU FOR THE DETAILS. THANK YOU FOR HUMORING ME, WALKING THROUGH THESE THINGS A LITTLE SLOWER. EVEN IN THE QUESTIONING, SOMEONE COULD BELIEVE THAT SOMEONE DOES NOT UNDERSTAND.

THANK YOU GUYS FOR TAKING THE TIME. ANY OTHER QUESTIONS OR COMMENTS? THANK YOU, GUYS. WONDERFUL. PLEASE CALL THE

[K.5. Discussion and possible action to appoint Commissioner Walt Smith and Marcus Pacheco, the Hays County Director of Development Services, to the Board of Directors for the City of Buda Tax Increment Reinvestment Zone (TIRZ) Number 3 for a two-year term. SMITH]

ROLL. >>

>> CAN WE DO NUMBER FIVE REALLY QUICK?

>> K 5. DISCUSSION AND POSSIBLE ACTION TO APPOINT QUESTIONER WALT SMITH AND MARCUS PACHECO, THE HAYS COUNTY DIRECTOR OF DEVELOPMENT SERVICES, TO THE BOARD OF DIRECTORS FOR THE CITY OF BUDA TEXT INCREMENT REINVESTMENT ZONE TIRZ, NUMBER

THREE FOR A TWO-YEAR TERM. >> ANY QUESTIONS OR COMMENTS? YOU TAKE ON THE WORK, YOU REPRESENT AS WELL. PLEASE CALL

[K.6. Discussion and possible action to authorize the County Judge to execute an agreement between Hays County and Kentech Inc. for Generator - Preventative Maintenance and Repair Services pursuant to RFP 2024-P08. BECERRA/HUNT/T.CRUMLEY/CUTLER/LITTLEJOHN]

THE ROLL. >>

>> AND YOU GOT YOUR REPRESENTATION ALL DONE. GO TO

WORK. THANK YOU, GUYS. >> OKAY 6. DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE COUNTY JUDGE TO EXECUTE AN AGREEMENT BETWEEN THE HAYS COUNTY AND KENTECH INC.

GENERATOR -- FOR GENERATOR PREVENTATIVE MAINTENANCE AND REPAIR SERVICES PURSUANT TO RFP 2024-P08.

>> MOTION. >> SECOND.

[K.7. Discussion and possible action to award RFP 2024-P05 Delinquent District and County Court Fines and Fees Collection Services to Linebarger Goggan Blair & Sampson, LLP (Linbarger) and authorize staff and the District Attorney Civil Division to negotiate a contract. BECERRA/HUNT]

>> PLEASE CALL THE ROLL. >>

>> K 7. DISCUSSION OF POSSIBLE ACTION TO AWARD RFP 2024- P05 DELINQUENT DISTRICTS AND COUNTY COURT FINES AND FEES COLLECTION SERVICES TO LINEBARGER GOGGAN BLAIR & SAMPSON LLP AND AUTHORIZED STAFF IN THE DISTRICT ATTORNEY CITY DIVISION

TO NEGOTIATE A CONTRACT. >> PLEASE CALL THE ROLL.

[K.8. Discussion and possible action to authorize the Constable Precinct 1 Office to procure a credit card for training and continuing education purposes in the amount not to exceed $4,000.00 from the County depository bank. INGALSBE/HUNT/PETERSON]

[03:00:05]

>> TO AUTHORIZE THE CONSTABLE PRECINCT 1 OFFICE TO PROCURE A CREDIT CARD FOR TRAINING AND CONTINUING EDUCATION PURPOSES IN THE AMOUNT NOT TO EXCEED $4000 FROM THE COUNTY

[K.9. Discussion and possible action to authorize the execution of contract amendment three with Deblin Health Concepts & Associates, LLC related to mental health services for the County Court at Law Mental Health Specialty Court, authorize a discretionary exemption pursuant to Texas Local Government Code 262.024 (a)(4). COHEN/INGALSBE/BROWN]

DEPOSITORY BANK. >> THANK YOU, PLEASE CALL THE

ROLL. >>

>> THANK YOU FOR BEING SO PATIENT. PLEASE OPEN K 9.

>> DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE EXECUTION OF CONTRACT AMENDMENTS 3 WITH DEBLIN HEALTH CONCEPTS & ASSOCIATES LLC RELATED TO MENTAL HEALTH SERVICES FOR THE COUNTY COURT AT LAW MENTAL HEALTH SPECIALTY COURT, AUTHORIZE A DISCRETIONARY EXEMPTION PURSUANT TO TEXAS LOCAL GOVERNMENT CODE 262.024.

>> CALL THE ROLL. >>

[M2. Discussion related to the Hays County inmate population, to include current population counts and costs. BECERRA]

PER DISCUSSION RELATED TO THE HAYS COUNTY EPILATION INMATE , TO INCLUDE CURRENT POPULATION COUNT THE COST .

>> OUR CURRENT MAXIMUM JAIL CAPACITY IS 410 INMATES. JAIL STANDARDS RECOMMENDS HOLDING APPROXIMATELY 10% OF THAT CAPACITY OPEN, WHICH LOWERS OUR CAPACITY TO 368. THE JAIL'S DAILY AVERAGE WAS 504 WITH A PEAK AT 550 512. THE ESTIMATED COST FOR OUTSOURCING THOSE INMATES THIS WEEK IS $166,900.

THE AVERAGE NUMBER OF OUTSOURCED MALES IS 245, AND FEMALES ARE NINE. THIS WEEK'S INMATES WERE HOUSED IN THE

[L. EXECUTIVE SESSIONS]

FOLLOWING COUNTIES, HASKELL AND MAVERICK. NOW TUCKER, EXECUTIVE

SESSION ITEMS, ALL THREE? >> L 2 AND L3 ONLY PLEASE.