May 21, 2024 Regular

>> DISCUSSION AND ACTION TO AUTHORIZE TREASURER OFFICE TO RE-CREATE OR AUTHORIZE EXEMPTION TO THE VACANT FINANCIAL ANALYST ONE SLOT 0017-002 POSITION EFFECTIVE MAY 22, 2024 AND AMENDED THE BUDGET ACCORDINGLY.

[K.1. Discussion and possible action to authorize the Treasurer's Office to re-grade or authorize a salary exception to the vacant Financial Analyst I slot 0017-002 position effective May 22, 2024 and amend the budget accordingly. BECERRA/TENORIO]

%-Ú >> PLEASE OPEN K 1.

>> MOTION AND SECOND AND OUR TREASURER IS AT THE PODIUM. WE WILL PASS IT OFF SO YOU CAN START TALKING AND SHARE WITH US

YOUR PERSPECTIVE. . >> THANK YOU, JUDGE.

COUNTY TREAS. I AM HERE BEFORE YOU TO FIRST ASK FOR A REALLY GREAT POSITION. AS YOU ARE AWARE AND WHAT WAS ANNOUNCED OUR TREASURY MANAGER RETIRED LEAVING US A GREAT VACANCY. SHE IS IN SAN FRANCISCO TODAY WITH HER FAMILY BEING SUPER GRANDMA AND WE ARE VERY EXCITED FOR HER. WE HAVE DONE SELF-PROMOTION IN OUR OFFICE AND WE HAVE A VACANCY IN OUR FINANCIAL ANALYST ONE POSITION. WHEN I ADVERTISED FOR THE FINANCIAL ANALYST ONE POSITION, WE GOT A DISTINCTLY QUALIFIED INDIVIDUAL WHO FITS THE NEEDS OF WHAT I HAD WANTED IN THE FIRST PLACE, TO ASK FOR A FINANCIAL ANALYST THREE POSITION. SO WHEN WE LOOKED AT THE TWO POSITIONS, FINANCIAL ANALYST ONE, FINANCIAL ANALYST THREE POSITION, BECAUSE OF HER SKILLS SHE FIT THE THREE POSITION VERY WELL. WHAT I AM HERE TO ASK FOR IN REGRADE AND I KNOW YOU HAVE A LOT OF QUESTIONS SO I'M GOING TO LEAVE IT UP TO THE QUESTIONS.

>> OKAY COMMISSIONER INGALSBE WE WILL START ON YOUR SITE. I KNOW YOU'RE JUST GOT THIS HANDED TO YOU.

>> SO I GUESS , YOU HAVE LOOKED AT THIS AND I GUESS SOME INFORMATION REGARDING THIS REGRADE ?

>> THANK YOU.

COMPETITION COMMITTEE LAST WEEK WITH FOUR , LET'S SEE MYSELF, JERRY, JENNIFER AND DA HIGGINS IN ATTENDANCE. TO THE COMMITTEE AND THERE WAS A DISCUSSION FIRST DISCUSSION ABOUT A SALARY EXCEPTION FOR THE CANDIDATE WHICH WE ARE A LITTLE SHORT ON HAVING THE JOB POSTED TWO WEEKS SO WE HAVE HAD TO PRACTICE SALARY EXCEPTION AND I DID NOT REALIZE THAT UNTIL AFTER OUR COMMITTEE HAD MET SO WE POSTED THE JOB FOR TWO DAYS LESS THAN TWO WEEKS. WHICH HAS BEEN A CRITERIA SO WE TALKED ABOUT SALARY EXCEPTION AND WHERE THAT WOULD BEST FIT FOR THE CANDIDATE THAT SHE WANTS TO MAKE THE JOB OFFER TO. AND THEN WE TALKED ABOUT THE LEVEL OF THE POSITION. THE POSITION IS CLASSIFIED AS A FINANCIAL ANALYST ONE RIGHT NOW. THE FORMER INCUMBENT HAS PROMOTED . THERE HAS BEEN A DOMINO EFFECT

[00:45:06]

IN THE TREASURER OFFICE WITH MARYLAND'S RETIREMENT. TWO EMPLOYEES PROMOTED TO HIGHER LEVEL POSITIONS LEAVING THE FINANCIAL ANALYST ONE. LOOKING AT THE DUTIES AND LISTENING , THE LEVEL OF WORK, BASED ON THE EXPLANATION WOULD BE OKAY AS A FINANCIAL ANALYST THREE. ALL OF THAT TO SAY THE COMMITTEE DID NOT MAKE A DEFINITE DECISION AS TO WHAT THEY WOULD BRING 2 COMMISSIONERS COURT . BECAUSE OF THE LIMITED NUMBER OF COMMITTEE MEMBERS IN ATTENDANCE, THE COMMITTEE DECIDED YES IT IS APPROPRIATE TO BRING THIS REQUEST TO COMMISSIONERS COURT FOR YOUR CONSIDERATION AND THE COMMITTEE WOULD BRING FORTH EITHER STEP SEVEN, SALARY EXCEPTION REQUEST OR CONSIDERATION FOR THE REGRADE. ALL OF THAT ALSO TO SAY IN WORKING TO THIS REQUEST WITH AND A PREVIOUS REQUEST IN THE FINANCIAL SERVICES POSITIONS , AND IN DISCUSSION WITH OUR COUNTY AUDITOR I DO BELIEVE THE COUNTY DOES NEED TO ENGAGE IN A FULL EXPLORATION AND REVIEW OF ALL OF OUR FINANCIAL POSITIONS. JUST TO MAKE SURE. SO WE ARE LIVING WITH MAX RECOMMENDATION, WITH FINANCIAL SPECIALISTS AND ANALYST WE HAVE OTHER TITLES PERFORMING FINANCIAL OR MONEY DEALING WORK AND WE NEED TO TIE SOME OF THOSE CLARIFICATIONS

DOWN A LITTLE BETTER. >> SORRY TO INTERRUPT, HOW DO YOU FEEL WOULD BE RECOMMENDATION FROM YOU AS COMMISSIONER INGALSBE IS ASKING TO PROCEED AT THIS MOMENT?

>> I CANNOT TELL YOU EXACTLY WHAT IS THE RIGHT THING TO DO, THESE SALARY EXCEPTION EXCEEDS THE SALARY EXCEPTION POLICY THAT WE RECENTLY REVAMPED. THAT WILL BE INCUMBENT ON THE COURT TO APPROVE THE EXCEPTION. IN TERMS OF RE-GRADING THE POSITION IF WE WERE TO REGRADE TODAY AND THEN ENGAGE IN THE NEXT FEW MONTHS MAY BE FOR THE BUDGET PREPARATION. AND WE FIND THE JOB IS MAYBE NOT GRADED APPROPRIATELY, THEN YOU GET A BACK AND FORTH OF WHY DID YOU REGRADE IT.

>> I GUESS THE OTHER QUESTION IS, IF WE WERE TO REGRADE IT AND I'M NOT SURE THAT'S THE APPROPRIATE THING TO DO OR JUST TO DO THIS STEP. YOU HAVE ADDITIONAL FINANCIAL ANALYST

ONE IN YOUR OFFICE? >> NO. LET ME TELL YOU WHY BELIEVE IT'S BEST TO REGRADE. ACCORDING TO THE FINANCIAL ANALYST ONE POSITION NOW THERE IS A MAXIMUM AMOUNT OF THINGS THEY CAN DO SO THEY ARE LIMITED ON A LOWER LEVEL ACCOUNT BASIS OF WHAT THEY CAN DO. REGRADING ALLOWS THEM TO DO MORE. ONE OF THE FUNCTIONS THAT HAS NOT BEEN DONE IN FOUR YEARS FOR THE TREASURY OFFICE IS A STATE MANDATED UNCLAIMED PROPERTY REPORT THAT IS NOT BEEN FILED. ONE OF THE THINGS THIS POSITION IS RESPONSIBLE FOR HIS ENSURING THAT IS DONE AS WELL. ONE OF THE THINGS I IMPLEMENTED UPON COMING INTO OFFICE WAS REVIEWING THE CHECKS. I KNOW THAT SOUNDS KIND OF STRANGE, GENERALLY WHEN YOU DO CHECK RECONCILIATION YOU LOOK AT A CHECK NUMBER AND THE AMOUNT, BUT YOU DON'T LOOK TO SEE WHO THE PAYABLE WAS IT IS CLICK CHECK NUMBER ONE WINTER, CHECK NUMBER FIVE WENT THROUGH, CHECK NUMBER SIX WENT THROUGH AND SOMEONE. ONE OF THE THINGS I INSTITUTED WHICH IS TIME-CONSUMING, BUT HAS BEEN NECESSARY , ESPECIALLY IN THIS ERA OF FRAUD IS GOING TO EVERY SINGLE CHECK AND MAKING SURE THEY ARE ADEQUATE , DO NOT LOOK LIKE THEY HAVE BEEN WASHED, LOOK ADEQUATE, TAKING 10% OF ALL THOSE CHECKS, LOOKING AND MAKING SURE THEY ACTUALLY MATCH. THAT IS VERY TIME-CONSUMING, BUT VERY NECESSARY IN ORDER TO ASSURE WE DO NOT HAVE ADDITIONAL FRAUD IN THE COUNTY. SO ONE OF THE THINGS THIS POSITION I WOULD LIKE THEM TO DO IS CONTINUE TO DO THAT AND ALLOW FOR FRAUD MANAGEMENT. 'S WITH THE OTHER TWO FINANCIAL ANALYSTS THAT HAVE MOVED UP, WHAT ARE THEY

FINANCIAL LIST, TWO OR THREE? >> THE TWO BECAME THE NEW TREASURY MANAGER. FINANCIAL ANALYST ONE BECOME FINANCIAL ANALYST TWO. SO THIS WOULD CREATE A FINANCIAL ANALYST ONE, TWO, THREE AND MANAGER. I AM NOT SEEKING ADDITIONAL

[00:50:03]

POSITIONS AND I AM JUST DOING A RESTRUCTURE OF DUTY.

>> THANK YOU FOR THE EXPLANATION.

>> GREAT QUESTIONS BECAUSE THEY SHED LIGHT. IT IS NOT SUPPORT OR DON'T, WE NEED MORE INFORMATION TO MAKE THE RIGHT

DETERMINATION. THANK YOU. >> WHAT HAPPENED IN THE COMPENSATION COMMITTEE? I KIND OF DID NOT CATCH WHAT EXACTLY

HAPPENED. >> IT WAS A LITTLE DIFFERENT BECAUSE NORMALLY THE COMMITTEE COMES OUT WITH A FIRM RECOMMENDATION. THE MEMBERS WHO WERE THERE DID NOT FEEL COMFORTABLE IN MAKING A SOLID RECOMMENDATION AS TO WHETHER TO COME TO THE COURT WITH A SALARY EXCEPTION , THE APPROVAL FROM COMMITTEE LEVEL OR REGRADE. SO THEY WANTED YOU TO HEAR THE ENTIRE GAMUT OF WHAT WAS DISCUSSED. SO EITHER, THERE WAS, THEY CAME OUT WITH COMING TO THE COURT WITH THESE

OPTIONS. >> IF I MAY SAY SOMETHING.

BASED ON MY EXPERIENCE AND REQUEST FROM THE AUDITOR OFFICE IT IS CLEAR THE POSITION STRUCTURED IN THIS DEPARTMENT HAS NOT MET THE NEEDS OF THE COUNTY TREASURER OFFICE. OUR LAST AUDIT BROUGHT TO LIGHT 14 PAGES OF FINDINGS FROM PRIOR ADMINISTRATION. IN THE PROCESSES AND PROCEDURES OF DEPARTMENT AS MY CURRENT TEAM HAS RISEN TO THE CHALLENGES BEFORE US IT HAS BEEN AT THE EXPENSE OF WORK LIFE BALANCE OFTEN TIME WITHOUT OVERTIME COMPENSATION OR EVEN COMP TOP.

WE ARE RECOGNIZING THIS CANNOT CONTINUE FOR OUR STAFF WHICH IS WHY I AM ASKING FOR THE REGRADE. CURRENTLY MY TREASURY MANAGER WORKS ABOUT 70 HOURS A WEEK AND FINANCIAL ANALYST TWO WORKS ABOUT 50. BY REGRADING THIS ALLOWS FOR REDISTRIBUTION OF HIGHER-LEVEL FUNCTIONING AND HOPEFULLY AN OPPORTUNITY TO HAVE EMPLOYEES WHO WORK LESS THAN 50 HOURS A WEEK.

>> I DON'T THE GUY SAID IN THE LAST COURT. WHAT I WOULD LIKE TO SEE ON THE AGENDA, WHEN THESE ARE BROUGHT TO THE COURT IS INCLUDED IN THE SUMMARY WHAT HAPPENED IN THE COMPENSATION COMMITTEE. IN GENERAL WHEN THE REQUESTS COME IN. IT WOULD BE HELPFUL FOR THE COURT TO ACTUALLY SEE THE PROCESS WAS FOLLOWED AND HERE WAS THE VOTE OR THE NO VOTE AND THAT'S WHY IT IS COMING HERE. I THINK THAT IS IMPORTANT TO INCLUDE. I FEEL LIKE I'M ASKING WHAT HAPPENED IN THE COMMITTEE, WHO WAS THERE WHO WASN'T? SO IT WOULD HELP ME TO SEE THAT INCLUDED IN THE AGENDA. OKAY. MORE INFORMATION IS ALWAYS GOOD.

>> GREAT POINT, COMMISSIONER SHELL.

>> ONE QUESTION ON THE COMP, WHO WAS NOT IN ATTENDANCE .

>> WHO WAS IN ATTENDANCE? SO, JERRY, JENNIFER, KELLY AND MYSELF. AND INVITATION SENT OUT BASED ON THE INITIAL REQUEST FOR THIS EXCEPTION AND ELAINE DID SEND IN AFFIRMATION SHE WOULD SUPPORT THIS STEP. THE REGRADE DISCUSSION CAME IN RIGHT BEFORE

THE COMMITTEE CONVENED. >> OKAY AND THERE WERE FIVE OR SEVEN MEMBERS OF THE COMMITTEE?

>> SEVEN. ABSENT IN ATTENDANCE, VICKI WAS UNABLE TO ATTEND, JUDGE BECERRA WAS NOT IN ATTENDANCE AND ELAINE WAS NOT

PHYSICALLY IN ATTENDANCE. >> WHO WAS THERE EVER A COURT ACTION THAT SAID YOU AND VICKI DO NOT HAVE A VOTE AT THE

COMPENSATION COMMITTEE? >> THERE'S NEVER BEEN A COURT ACTION I AM AWARE OF. THERE WAS TALK IN THE COMMITTEE SOME MONTHS AGO THAT THE COMMITTEE MAY BE INTERESTED IN RESTRUCTURING OUR ROLE IN THE COMMITTEE, BUT NOTHING WAS EVER

BROUGHT TO COURT. >> JUST WONDERING HOW THINGS ARE FUNCTIONING. THAT IS NOT NECESSARY ANYMORE. IN THIS CONTEXT, BUT PROBABLY IS, IN THE FUTURE. PERSONALLY IF YOU HAVE AN OPPORTUNITY TO RESTRUCTURE AND YOU HAVE A CANDIDATE TO FILL IN THE HIGHER-LEVEL ROLE I AM MORE SUPPORTIVE OF THE REGRADE THAT I WOULD BE ACCEPTING SALARY POLICY. OBVIOUSLY WE ARE ABOUT TO START THE BUDGET DISCUSSIONS AND HOPEFULLY WITHIN A FEW WEEKS THIS WOULD EVENTUALLY ,

[00:55:06]

ISSUES LIKE THIS WOULD BE ROLLED UP INTO THE BUDGET DISCUSSION. SEEING THERE IS OPPORTUNITY HERE I WOULD BE MORE SUPPORTIVE OF THE REGRADE KNOWING YOU HAVE AN OPPORTUNITY TO DO THAT BECAUSE OF VACANCIES IN HER OFFICE AND YOU HAVE A CANDIDATE THAT WOULD MEET THE QUALIFICATIONS.

>> I WOULD SAY THE CANDIDATE WHO APPLIED WHO WE ARE CONSIDERING HAS OVER 30 YEARS OF EXPERIENCE AND MUNICIPALITY IN COUNTY GOVERNMENT VERY WELL VERSED IN FRAUD AS WELL AS OTHER FINANCIAL TAX AND SHE ALSO COMES , HER QUALIFICATIONS ARE OUTSTANDING AND THIS IS AN OPPORTUNITY THAT I DO NOT THINK IS AN OPPORTUNITY WE SHOULD MISS.

>> COMMISSIONER SHELL SUPPORTING OF WHAT?

>> I WOULD BE SUPPORTIVE OF THE REGRADE.

>> GOT IT. IN MY RESPONSE WHEN YOU ARE WRAPPING UP THOUGHTS, AND THEY MIGHT AS WILL SEE I THOUGHT OF THEM WHICH WAS THAT I WAS NOT IN ATTENDANCE BECAUSE I WAS AT ROCK SPRINGS AT THE LONG SCHEDULED VERY IMPORTANT GROUND WATER CONSERVATION READERSHIP SUMMIT THAT I AM MOST GRATEFUL TO BE PART OF AND I WAS NOT ABLE TO PICK IT OUT OF THE EVENT. SO I AM REGRETFUL THAT I MISSED IT BUT I AM THANKFUL TO BE PART OF IT.

>> MY COMMENTS WERE NOT ABOUT ANYBODY UNABLE TO BE ATTEND, WE KNOW YOU HAVE MEETINGS SCHEDULED OTHER THINGS GOING ON. I WAS WONDERING ABOUT MEMBERSHIP BECAUSE I WAS CONFUSED BY A PUBLIC COMMENT EARLIER HOW THERE ARE TWO MEMBERS THAT DON'T HAVE A VOTE AND I DON'T REMEMBER THE COURT SAYING THE TWO MOST EXPERIENCED PEOPLE IN THE COUNTY ON SALARIES AND POSITIONS DON'T GET A VOTE WOULD BE SOMEWHAT

RIDICULOUS. >> COMMISSIONER SMITH.

>> A COUPLE OF QUESTIONS. MY PREFERENCE WOULD BE NOT A REGRADE AND I SAY THAT BECAUSE WE WENT TO THIS ENTIRE PROCESS.

IF WE COULD DO QUICK TO THE POINT REVIEW OF THOSE POSITIONS PRIOR TO THE BUDGET, I WOULD BE SUPPORTIVE OF THAT. I THINK SALARY EXCEPTION AGAIN I'M NOT A FAN OF SALARY EXCEPTION. WE JUST WENT THROUGH THIS ENTIRE PROCESS, BUT I HAVE A LARGER CONCERN RELATIVE FOR EXAMPLE I AM INTERVIEWING FOR A POSITION NOW. I HAD SOME PHENOMENAL CANDIDATES WHO CAME IN TO INTERVIEW. I KNOW WHAT THE SELLER IS FOR THE JOB, I KNOW THE JOB DESCRIPTION FOR THAT JOB AND I DON'T WANT TO SAY , SOME OF THEM WERE OVERQUALIFIED FOR THAT POSITION. IF EVERY TIME , IF WE GET IN THE VEIN OF EVERY TIME WE GET SOMEONE OVERQUALIFIED APPLYING, NUMBER ONE WE CONSTANTLY DEAL WITH WELL, I'M GREAT FOR THE POSITION BUT YOU CAN'T PAY ME ENOUGH MONEY, THAT'S ONE THING WE CAN ADDRESS. RE-CREATING A JOB FOR A SPECIFIC CANDIDATE OR FOR A SPECIFIC CANDIDATE THAT'S WHERE MY CONCERN LIES. THIS IS SPECIFIC TO THE JOB TODAY, BUT OVERALL IT IS A CONCERN FOR ME BECAUSE WE HAVE SOME I MEAN WE HAVE A LOT OF OPEN POSITIONS IN THE COUNTY. I JUST DON'T WANT TO CREATE A SCENARIO WHERE EVERY GOOD PERSON WHO COMES IN , IF THEY ARE NOT A PERFECT FIT FOR THE JOB OR NOT A FIT FOR THE JOB THAT'S POSTED THEN CREATING A POSITION FOR THEM BECOMES PROBLEMATIC. SO, I HAD ONE OTHER QUESTION. THE PREVIOUS POSITION APPROVED EARLIER THIS YEAR RELATIVE TO THE DISTRICT COURT, WHAT?

>> I DON'T KNOW ABOUT THAT POSITION.

>> THE PREVIOUS POSITION YOU CAME IN AND REQUESTED SPECIFICALLY TO REVIEW THOSE DOCUMENTATION. LATER FOUND THAT THE POSITION WAS NOT NECESSARILY NEEDED IN THE SAME WAY THAT WAS INITIALLY ANTICIPATED. GO HAD. MY QUESTION IS , MY SPECIFIC QUESTION WAS WAS THAT THIS ONE, THE NUMBER ONE POSITION AND IS THAT THE POSITION WE ARE REGRETTING TO DO ADDITIONAL DUTY?

>> CORRECT. BY REGRADING AT A HIGHER LEVEL THAT GIVES MORE OF AN OPPORTUNITY TO HANDLE A COMPREHENSIVE AND BE ABLE TO HANDLE ALL THE DOWNLOAD SO THEY ARE MORE FLEXIBLE TO WORK WITHIN THE DIFFERENT PROJECTS ,% LET'S SAY. CURRENTLY ANALYST ONE CAN ONLY WORK WITHIN ANALYST ONE LANE SO IF YOU HAVE A PROJECT OUTSIDE OF ANALYST ONE I CANNOT USE YOU FOR THAT.

HOWEVER, IF YOU PROJECT ANALYST TWO WHO CAN HELP IF THERE IS DEFICIENCY IN ONE, ONE CANNOT HELP TWO. TWO CANNOT HELP

THREE. >> I GET THAT, I GUESS MY QUESTION IS , YOU HAVE HAD TWO PROMOTIONS IN THE OFFICE TO TWO

AND THREE. >> MANAGER AND TWO.

[01:00:01]

>> MANAGER AND A TWO. MY QUESTION IS, THE WORKLOAD ASSOCIATED WITH THE ONE THAT WE CREATED THE POSITION FOR IS NOT THERE. THE WORKLOAD THAT YOU CAME AND ASKED THE COURT.

>> IT IS STILL THERE. LET ME EXPLAIN. ONE OF THE THINGS WE NOTED WHEN, I HAVE DONE A REVIEW OF ALL OF MY POSITIONS.

I SAT DOWN WITH EVERY SINGLE INDIVIDUAL IN MY OFFICE PRIOR TO MARILYN RETIRING. WE LISTED OUT EVERY SINGLE FUNCTION BEING DONE IN THE OFFICE PER PERSON. WE SAT DOWN WITH THE BOARD, WHAT MAKES SENSE FOR THIS, WHAT MAKES SENSE FOR THIS WHAT MAKES SENSE FOR THIS? WE FOUND MARILYN COOK OUR TREASURY MANAGER WAS HANDLING THE POSITION OF THREE PEOPLE. THE ONE WHO JUST RETIRED. SHE WAS PUTTING IN 70 TO 80 HOURS A WEEK TRYING TO GET THIS ALL DONE. THAT IS UNACCEPTABLE.

>> I AGREE WITH YOU AND THAT IS THE POINT I WAS GETTING TO.

>> WE RESTRUCTURED, WE LOOKED AT EVERYTHING, ALTHOUGH THE POSITIONS AND JOBS THAT NEEDED TO BE DONE AND WE LOOKED AT WHAT IS ONE DUTY OR TWO DUTY ONE IS THREE AND WHAT IS THE MANAGER'S DUTY AND THAT'S WHAT WE HAVE DONE.

>> THAT'S THE POINT I AM GETTING AT. WITH THE RETIREMENT OF THIS ONE INDIVIDUAL, YOU ALREADY HAD SHIFTS FOR TWO EMPLOYEES IN THE OFFICE. I SHIFTING THOSE EMPLOYEES YOU CREATED THIS OPENING AT A LOWER LEVEL. INITIALLY WHEN THE JOB WAS CREATED IT WAS BROUGHT IN BECAUSE THIS WAS THE PURPOSE FOR THE JOB AND THAT PURPOSE , I MEAN FUNCTIONALLY WAS NOT NEEDED, WE FOUND OUT LATER AND I THINK THAT THE REVIEW OF THOSE INDIVIDUAL CASES WAS WHAT THE PURPOSE FOR THE JOB WAS WHEN YOU BROUGHT IT IN AND SPOKE INITIALLY.

>> ALL OF THOSE FUNCTIONS ARE STILL NEEDED.

>> I AGREE THERE ARE OTHER FUNCTIONS THAT WILL NOT GET DONE UNLESS YOU HAVE ANOTHER POSITION, 100% AGREE.

>> THIS IS NOT ANOTHER POSITION THAT I'M ASKING FOR.

>> WHAT I AM SAYING BY REGRADING THIS POSITION , IF YOU GIVE ME A MINUTE I AM SUPPORTIVE OF WHAT YOU ARE DOING. JUST LET ME FINISH. MY CONCERN IS THE UNIFORMITY OF THE POSITIONS. AGAIN I HAVE A REAL CONCERN WITH CREATING A JOB FOR A SPECIFIC CANDIDATE AND IF THERE IS CAUSE FOR A RESTRUCTURING YOUR OFFICE WITH MARILYN LEAVING THE OFFICE OR ABSENCE IN THE OFFICE , IT'S THREE POSITIONS THAN I WOULD HOPE THAT THIS REGRADE TO THE THREE AGAIN I WOULD PROBABLY BE MORE SUPPORTIVE OF A 50% SALARY EXCEPTION AND THE REASON I SAY THAT IS BECAUSE WE ARE A MONTH FROM THE BUDGET PROCESS IF YOU WANT TO TRULY RESTRUCTURE YOUR OFFICE THAT'S THE RIGHT WAY TO DO IT. I'M NOT SAYING THAT, I WOULD LOVE TO FIGURE OUT A MIDWAY POINT AND I DON'T KNOW WHAT IT IS, I JUST HATE TO SET THE COURSE THAT EVERY TIME WE HAVE A GOOD CANDIDATE, WE CREATE A NEW POSITION OR REGRADE A POSITION. IT IS NOT FUNCTIONALLY A WAY TO RUN OUR SHOP.

>> IN ACTUALITY I WOULD'VE ASKED FOR THIS IN THE NEW BUDGET FOR NEXT YEAR, IT DID NOT BECOME ITS NECESSITY INTO THE RETIREMENT HAPPEN. OTHERWISE I WOULD'VE CONTINUED

ON. >> JUST TO WRAP THIS UP IT SOUNDS LIKE THE RETIREMENT HAS ALLOWED YOU TO HOLISTICALLY SEE THE DEPARTMENT AND CREATE VARIATIONS. NOT FOR THE POSITION APPLIED FOR, BUT MORE FOR THE NEEDS OF THE OFFICE.

THAT'S WHAT I SEE. >> IN THE BUDGET PROCESS, WHENEVER, YOU WON'T GIVE A FORMAL BUDGET VISITATION I WOULD ASSUME , BUT IN THE PROCESS CAN YOU PROVIDE US WITH A TRUE RESTRUCTURE AND ALL THE JOBS AND THOSE THINGS CURRENTLY LOCATED IN THE FUNCTIONAL? NOT JUST A GENERAL JOB DESCRIPTION, BUT HERE'S WHAT EACH INDIVIDUAL DOES.

>> HAPPY TO DO SO. >> THAT'S WHAT I'M ASKING FOR. A BETTER UNDERSTANDING. THIS IS EVERY DEPARTMENT HEAD AND ELECTED OFFICIAL. WE GET SO MANY MONTHS WE WILL GET A, THIS IS WHY WE NEED THE POSITION AND THEN FINDING OUT LATER OR MAYBE IN THIS CONCEPT AND YOUR CONCEPT IT WAS 100% RIHT BUT WE FIND NO ADDITIONAL INFORMATION AND IT'S NOT RIGHT, FINDING WHAT THE JOB FUNCTIONS ARE IT GIVES ME A LOT MORE CLARITY WHEN WE GO TO THE CONVERSATIONS AND ADDITIONAL

ASK. >> ONE OF THE THINGS THAT IS

[01:05:02]

TRYING HIS WE TRY TO EXPLAIN WITH THE TREASURER OFFICE DOES VERSUS THE AUDITOR. I THINK IT IS CONFUSING BECAUSE IT'S LIKE IT'S JUST FINANCE THEY DO THE SAME THINGS WHEN WE DON'T IT

IS COMPLETELY DIFFERENT. >> AS IS THE BUDGET OFFICE.

>> EVERYBODY DOES A DIFFERENT OPTION.

>> THANK YOU, PLEASE CALL THE ROLL.

>> COMMISSIONER ? >> CAN I MAKE A COMMENT PLEASE?

>> I'M SORRY TO ATTEND THE COMPENSATION COMMITTEE MEETING. I HAD ANOTHER MEETING AT THAT TIME. HOWEVER, THE COURT DID PASS A POLICY THAT A NEW SALARY EXCEPTION POLICY THAT WOULD LIMIT THE ABILITY OF A DEPARTMENT TO ASK FOR SALARY EXCEPTION OR REGRADE IF THEY DID NOT HAVE FUNDING AVAILABLE.

I WANTED TO REMIND THE COURT WE NEED TO AMENDTHE BUDGET ON THIS ITEM IF YOU SO CHOOSE TO TAKE ACTION. WE NEED TO IDENTIFY THE FUNDING AND WE HAVE PROBABLY ABOUT , CLOSE TO $5.5 MILLION IN OTHER SALARY RELATED ITEMS NOT ANNUALIZED IN THE CURRENT BUDGET WHICH WILL IMPACT FY 25. SO, ALSO I BRIEFLY TALKED WITH SHERRY AFTER THE COMMITTEE SOME OF THE MEETINGS THEY DID NOT FEEL WE SHOULD BE VOTING IN THE COMMITTEE. WE DO COME AS SUPPORT TO THE COMMITTEE AND OFFER FINANCIAL ADVICE. I GIVE THE COMMITTEE FINANCIAL ADVICE.

ONE OF THE THINGS THAT I THINK WOULD BE BENEFICIAL FOR THE COURT BEFORE THEY MAKE DECISION IS ANY REGRADE OR RESTRUCTURE HAVE A FULL DESK AUDIT OF THE OFFICE AND HOW IT HAS RESTRUCTURED. AND THEN HAVE THAT PRESENTED TO THE COURT AS

WELL. >> GREAT SUGGESTED. THE OTHER THING I WOULD ADD AND FORGIVE ME THE OTHER THING I WOULD ASK IS THAT WHENEVER WE DO HAVE THESE SPECIFIC ITEMS TO CONSIDER SUCH AS THIS, IT IS THE EASIEST THING IN THE WORLD IS TO SAY GENERAL FUND. I MEAN, I THINK AND I'M NOT JUST TALKING ABOUT TREASURY OFFICE. IF WE HAVE THESE SPECIFIC THINGS, WE MAKE THE BUDGET WORK EVERY DAY IN OUR HOUSEHOLD. IF YOU WANT NEW SHINGLES MAYBE DON'T CHANGE THE OIL IN THE CAR FOR A MONTH. RIGHT? PUTTING STRICTLY OR TRYING TO STRICTLY ADHERE TO THAT POLICY THAT WE PASSED, I THINK IT HAS TO BE RELEVANT OR WHY DID WE PASS IT? AT A CERTAIN POINT WE NEED TO LOOK AT THESE AND ASK THE DEPARTMENTS TO SAY OKAY, IF YOU WANT THIS ADDITIONAL, WHERE IS THE SAVINGS GOING TO COME FROM BEFORE WE GO TO THE GENERAL FUND?

>> COMMISSIONER SMITH I WILL SAY AT NO POINT IN ANY OF MY RESTRUCTURE OR REGRADE HAVE I EVER ASKED FOR MONEY TO BE REALLOCATED. THIS IS THE FIRST TIME. I HAVE ALWAYS USED MY

SAVINGS FOR EVERY EXPENSE. >> THANK YOU, APPRECIATE IT.

>> SORRY JUDGE, OBVIOUSLY THERE IS A REASON FOR THE FUNDS BEING ABLE TO BE SPENT WITHIN THE BUDGET OF THE DEPARTMENT, THAT MAKES SENSE HOWEVER THERE WILL ALWAYS BE DEPARTMENTS THAN EVER HAVE SALARY SAVINGS. THERE WILL BE LARGE DEPARTMENTS THAT ALWAYS HAVE SALARY SAVINGS AND YOU DON'T WANT A SITUATION WHERE THAT'S THE BAR SO IF I HAVE SALARY SAVINGS AND I GET TO DO WHATEVER I WANT IN THE REGRADE AND A SMALL DEPARTMENT NEVER HAS SALARY SAVINGS SO YOU ARE TELLING THEM THEY NEVER GET TO RESTRUCTURE. WE HAVE TO BE CAREFUL WHEN WE SING THAT IS A CONCERN? IF WE BUDGET FUNDS WE WANT TO MAKE SURE WE HAVE THE FUNDS BUDGETED TO DO THAT IN ANY GIVEN YEAR. NOT A REASON TO KEEP THE REGRADE FROM HAPPENING OR SUE INCENTIVIZED BECAUSE THERE'S DIFFERENT DEPARTMENTS THAT ARE STRUCTURED DIFFERENT WAYS. NOT THAT IT SHOULD NOT BE THE CONCERN AND NOT THAT THERE ISN'T A GOOD REASON FOR IT BUT WE HAVE TO UNDERSTAND THE REASON WE DECIDE ON A REGRADE IS IN THE FUTURE TO MAKE SURE WE ARE TRULY DOING AN AUDIT OF HOW THE DEPARTMENT IS FUNCTIONING AND THE DEPARTMENT BRINGS IT IN WITH THE CURRENT PROPOSED NEW STRUCTURE AND IN BUDGET PLANNING THAT'S HOW IT WOULD HAPPEN WHICH IS WHY WE ENCOURAGE IT IN BUDGET PLANNING AND WE ARE SOON TO START THAT. I WILL REITERATE IN THE NEXT

[01:10:04]

FEW WEEKS DURING THE MIDDLE OF DOING IT THE WAY IT OTHERWISE WOULD BE. WE ARE SUPPOSED TO JUDGE IS THIS SOMETHING THE OFFICE NEEDS , CAN YEARS AND PROVIDE BETTER SERVICE BY HAVING COME IN THIS CASE IS THE CANDIDATE QUALIFIED TO FILL THE ROLE? THAT'S THE DECIDING FACTOR. I DON'T WANT TO START MAKING DECISIONS THE FUN IS NOT IN THE DEPARTMENT SO I'D ANOTHER REQUEST AND BIG DEPARTMENT SAY I HAVE PLENTY OF FUNDS I WANT TO DO THIS AND ALL OF A SUDDEN I HAVE TO PROVE THOSE YOU HAVE THE MONEY. WE OBVIOUSLY HAVE SOME FUNDS WE CAN PUT TOWARD IT. WE CAN DELAY THE START AND ASK THAT IT NOT BE FILLED FOR A CERTAIN AMOUNT OF TIME TO BUILD UP SAVINGS BUT WITH THE DECISION IS THAT JOB FUNCTION NEEDED AND CAN IT

BENEFIT THE OFFICE. >> THAT WISDOM SPEAKING FOR ALL THE YEARS YOU WERE CHIEF OF STAFF SO, THANK YOU COMMISSIONER SHELL. COMMISSIONER INGALSBE

>> JUDGE, I SUPPORT A RESTRUCTURE. I KNOW THE TIMING MAY NOT BE IDEAL, BUT I THINK THAT IS A BETTER BENEFIT TO THE OFFICE SO I WOULD SUPPORT THAT AND I BELIEVE I HEARD YOU SAY THAT THERE ARE NO ADDITIONAL POSITIONS REQUESTED. FOR THE BUDGET THIS SHOULD SUFFICE OKAY.

>> ADDITIONALLY I DID NOT ASK FOR ANY MORE MONEY THAN HE

NORMALLY ASK IN MY BUDGET. >> OKAY SO BRIEFLY JUDGE ON THE COMPENSATION COMMITTEE I THINK WE NEED TO BRING AN AGENDA ITEM BACK TO COURT TO DISCUSS ITEMS MENTIONED AND I TOO JUST REALLY BELIEVE WITH THE EXPERIENCE THAT VICKY AND SHERRY BRING TO THE TABLE I AM SUPPORTIVE BEING A VOTING MEMBER. THAT'S MY OPINION AND WE CAN HAVE THAT DISCUSSION IN THE COURT.

>> WOULD YOU LIKE TO LEAD THE CHARGE ON EMOTION?

>> SURE. >> CAN I MAKE A RECOMMENDATION THAT THE FUND COMES FROM COUNTYWIDE CONTINGENCY? OKAY JUDGE. MAKE A MOTION TO AUTHORIZE TREASURER OFFICE TO REGRADE THE FINANCIAL ANALYST ONE POSITION TO FINANCIAL ANALYST TWO EFFECTIVE MAY 22 MAY 22, 2024 AND AMEND BUDGET

ACCORDINGLY. >> TO HAVE THE FUND COME FROM COUNTYWIDE CONTINGENCY. WE HAVE THAT MOTION AND? THANK YOU,

OTHER DISCUSSION? >>

[G.28. Authorize the Office of Emergency Services to complete a renewal of service for the First Responder satellite internet plan with Expedition Communications and amend the budget accordingly, and authorize a discretionary exemption pursuant to Texas Local Government Code 262.024 (a)(2). BECERRA/MIKE JONES]

>> THANK YOU. >> KENT 28, FIVE MINUTE RECESS.

SO AUTHORIZE OFFICE OF EMERGENCY SERVICES TO COMPLETE RENEWAL OF SERVICE FIRST RESPONDER SATELLITE INTERNET PLAN EXPEDITION COMMUNICATIONS AND AMEND THE BUDGET ACCORDINGLY AUTHORIZING DISCRETIONARY EXEMPTION PURSUANT TO LOCAL CODE 262.024 .

>> ANY QUESTIONS? PLEASE CALL THE ROLL.

>> PREVIOUSLY ASKED COMMISSIONER INGALSBE TO CONTINUE COURT I WILL DISAPPEAR TO ANOTHER MEETING AND I AM MOST GRATEFUL FOR THE COURT'S SUPPORT.

[01:19:49]

>>> OKAY, WE'RE GOING TO GO TO K 7.

[K.7. Discussion and possible action regarding the Court's previous authorization for the Juvenile Center to purchase 20 communication devices with commensurate headsets, controllers and earpieces; 4 charging stations; and service plan with Relay, Inc. effective May 21, 2024. INGALSBE/LITTLEJOHN]

[01:20:04]

>> DISCUSSION AND POSSIBLE ACTION REGARDING PREVIOUS AUTHORIZATION JUVENILE CENTER TO PRODUCE 20 COMMUNICATION DEVICES WITH HEADSETS CONTROLLERS AND EARPIECES. FOR MY CHARGING STATIONS AND SERVICE PLAN WITH RELAY

INCORPORATED MAY 21, 2024. >> SO MOVED AND SECOND.

>> MOTION AND SECOND. >> GOOD MORNING AS MENTIONED THIS WAS APPROVED APRIL 9 PENDING CONTRACT LANGUAGE I GUESS RECAP REQUEST AND PURCHASE OF RADIOS, HEADSETS, AND THEN SECOND YEAR OF THE CONTRACT DROPPING IN $3700 WITH CURRENT CONTRACT WITH ANOTHER AGENCY CURRENTLY PAYS AND $2605 A MONTH LOOKING LAST YEAR AT BETTER OPTIONS AND REGARD TO THE CONTRACT STAGE AND THEY WERE LIKE FIVE STICKING POINTS I THINK AND I WILL TURN IT OVER .

>> GOOD MORNING, SO, I WANTED TO BRING THIS BACK TO COURT. I WILL TEST YOUR MEMORY A LITTLE BIT WE WERE HERE BEGINNING OF APRIL AND THE COURT DID APPROVE CONTRACT CONTINGENT ON A FEW CHANGES LISTED IN COURT. YOU HAD TO LISTEN TO ME TALK FOR YOU WHILE. BROUGHT THOSE BACK TO THE VENDOR AND THEY AGREED TO SOME. SINCE WE APPROVED WE WANTED TO BRING IT BACK IN CAUTION AND RUN THROUGH WHICH PROVISIONS THEY DID NOT AGREE TO AND GET THE COURT'S COMFORT LEVEL WITH IT OUT OF AN ABUNDANCE OF CAUTION. I WILL RENDER THEM QUICKLY. ONE OF THE CLAUSES WE OPEN FOR DISCUSSION WAS A CLAUSE REGARDING THE COUNTY'S ABILITY FOR 30 DAY TERMINATION FOR CONVENIENCE.

THE VENDOR HAS ONE AND WE WERE ASKING FOR IT FOR US, THEY ARE NOT AGREEING TO IT. BECAUSE THEY GAVE US DISCOUNTED PRICING FOR A ONE-YEAR COMMITMENT. THAT IS UNDERSTANDABLE. IN MY OPINION, BUT SINCE THE COURT AGREED CONTINGENT ON THAT I WANTED TO BRING IT BACK TO YOUR. I WILL GO THROUGH EACH ONE AND TELL YOU IF I THINK THERE'S A PROBLEM. I DON'T SEE A BIG ISSUE WITH THAT ONE, THE SECOND WAS THE LIABILITY CAP IN THE EVENT , THERE WAS A BREACH OR MATERIAL ISSUE WITH THE CONTRACT AND WE WERE ASKING THEM TO NOT CAP FEE FOR THE AMOUNT PAID IN THE PRIOR 12 MONTH PERIOD. THEY DO NOT WANT TO CHANGE THAT AND CAP ANY LIABILITY AT THE AMOUNT IN WHICH THEY PAID OR WE HAVE PAID IN THE LAST 12 MONTH PERIOD, $4000. NOT A BIG STICKING POINT TO ME. I AM OKAY WITH THAT. THE THIRD ONE WAS OUR MOVING THE REQUIREMENT TO TAKE PART IN ARBITRATION AS WELL AS WAIVE A JURY TRIAL IN THE EVENT SOMETHING WENT SOUTH WITH THE CONTRACT THEY DID AGREE TO MOVE ARBITRATION BUT WOULD NOT AGREE TO REMOVE THE WAIVER OF A JURY AND I CAN LIVE WITH THAT. THEY DID AGREE TO ONE OF THE OTHER CLAUSES SO I WON'T GO TO THAT, THE LAST 'S GOVERNING LAW AND VENUE SO THEY DID AGREE TO GOVERNING LAW OF THE CONTRACT BEING IN THE STATE OF TEXAS THAT IS THE BIG ONE AND THEY WILL NOT AGREE TO VENUE IN HAYS COUNTY UNLESS THEY ARE THE ONES BRINGING SUIT AGAINST US. THE COMMITTEE SAYS IF WE BRING SUIT AGAINST YOU WE WILL AGREE TO BRING IT IN HAYS COUNTY, BUT IF HAYS COUNTY BRINGS SUIT YOU ARE REQUIRED TO BRING IN NORTH CAROLINA. THEY DID EXPLAIN, THIS WAS THEIR EFFORT TO TRY TO GET PARTIES TO WORK THROUGH THINGS BEFORE BRINGING SUIT.

THAT IS ONE PIECE I AM NOT AS COMFORTABLE WITH, BUT IN THE EVENT SOMETHING DOES NOT TURN OUT WELL WITH THIS CONTRACT AND THE COUNTY HAD TO BRING SUIT FOR SOME REASON IF YOU WANT TO SEND ME TO NORTH CAROLINA I AM HAPPY TO GO. THAT SAID I CAN WITH THE OTHER POINTS THAT IS A BIT OF A STICKING POINT, BUT I AM OBVIOUSLY HAPPY TO PROCEED IN WHATEVER WAY THE COURT SEES FIT. I WANTED TO BRING THIS TO YOUR ATTENTION AND GET YOUR

INPUT. >> THEY WERE FINE 123 AND WITH

THAT THEY WERE NOT CONCEDED ? >> WE HAVE MET A MIDDLEGROUND ON SOME OF THEM, OTHERS THERE WOULD NOT AGREE TO CHANGE BUT I

[01:25:02]

CANNOT LIVE WITH THEM SINCE IT IS A ONE-YEAR CONTRACT. THE VENUE IS A LITTLE BIT OF THE MORE STICKING POINT FOR US. WE HAVE IN THE PAST, HAD SOME CONTRACTS FOR VENUE NOT HAYS COUNTY THAT'S USUALLY IN THE CONTRACTS WITH LESS WIGGLE ROOM JUST WANTED TO PUT THAT OUT SO YOU ARE AWARE.

>> ANY BOARD MEMBERS WITH COMMENT OR DISCUSSION?

>> YOU THINK THEY WOULD GO FOR JUST TEXAS NOT HAYS COUNTY?

>> PROBABLY NOT, BUT I CAN TRY. IT IS ONLY ONE YEAR, ONLY A ONE-YEAR CONTRACT, A COST SAVING MEASURE LIKE MR. LITTLEJOHN MENTIONED EARLIER. AT THIS POINT, EITHER TRY TO WORK IT OUT OR LOOK FOR A DIFFERENT VENDOR THAT MAY NOT

GIVE THE SAME PRICING. >> DO WE WANT TO MOVE FORWARD ASKING FOR THAT AND IF IT DOES NOT, WE KNOW IT WILL BE NORTH CAROLINA, THEN WE ALLOW JORDAN TO MOVE FORWARD?

>> I THINK WE HAVE A MIDDLEGROUND THERE. BABY WE ASK WE DON'T GET IT, IT IS FINE , BUT WITH THE UNDERSTANDING THAT IF THERE IS AN ETENSION BECAUSE I DON'T WANT TO SEE ONE-YEAR CONTRACT BE A 15 YEAR PROJECT CONTRACT. SHOULD THERE BE AN EXTENSION THAT THE PROVISION WOULD BE SHIFTED TO THE STATE OF TEXAS AND EXTENSION. WHAT DO YOU THINK

ABOUT THAT? >> I AGREE.

>> TO SOMEBODY WANT TO REVISE THE MOTION? WE HAVE A MOTION AND A SECOND BY COMMISSIONER COHEN AND COMMISSIONER SHELL.

>> I WANT TO ADD SOMETHING TO THAT. ALTHOUGH THIS IS A ONE-YEAR CONTRACT IF THEY'RE HAPPY WITH SERVICES WE WOULD POTENTIALLY RENEW THIS EVERY YEAR ON A YEARLY BASIS. I KNOW WE TAKE THAT INTO CONSIDERATION.

>> YOU WANT TO TAKE A SHOT AT THE MOTION?

>> SURE. CORRECT ME IF I'M WRONG BUT I THINK I AM HEARING IS A MOTION TO AUTHORIZE JUVENILE CENTER TO PURCHASE THE 20 COMMUNICATION DEVICES WITH HEADSETS CONTROLLERS AND EARPIECES CHARGING STATIONS IN EFFECTIVE MAY 21, 2024.

CONTINGENT ON VENUE BEING CHANGED TO TEXAS. NOT HAYS COUNTY . WITH DIRECTION TO THE CIVIL DIVISION OF THE CRIMINAL DISTRICT ATTORNEY'S OFFICE TO CONTINUE. GO AHEAD.

>> I WOULD SAY IF THEY DON'T AGREE TO THAT, WE WOULD STICK WITH THE ONE-YEAR AGREEMENT, BUT THEY WOULD LIKELY NOT GET

EXTENSIONS UNLESS CHANGED. >> SO IS THAT OKAY WITH THE

MOTION AND SECOND? >> YES.

>> ALL RIGHT. MOTION BY COMMISSIONER COHEN PLEASE CALL

THE ROLL. >>

>> THANK YOU, ANY OTHER ITEMS WE NEED TO MOVE UP BEFORE WE GO

[G. CONSENT ITEMS]

TO CONSENT? ANYONE? IF NOT, IF YOU'LL OPEN THE CONSENT ITEMS IF THAT'S OKAY WITH THE COURT.

>> APPROVE PAYMENT OF COUNTY INVOICES. APPROVE PAYMENT OF JURY CHECKS, APPROVE THE PAYMENT OF UNITED HEALTHCARE CLAIMS AND AUTHORIZE ADDITIONAL DISBURSEMENT AMOUNT NOT TO EXCEED $500,000 TO HEALTHCARE CLAIMS APPROVE PAYMENT OF THE MAY 31, 2020 FOR PAYROLL DISBURSEMENT AMOUNT NOT TO EXCEED $5,300,000 EFFECTIVE MAY 31, 2024 POST TOTAL FOR WAGES WITHHOLDINGS DEDUCTIONS AND BENEFIT OF HAYS COUNTY WEBSITE.

APPROVE COMMISSIONER COURT MINUTES OF MAY 7, 2024, APPROVE SPECIFICATIONS FOR RFP 2024-11 EMPLOYEE GROUP HEALTH DENTAL AND EMPLOYEE ASSISTANCE PLAN AND AUTHORIZE PURCHASING TO SOLICIT PROPOSAL ADVERTISED. AUTHORIZE DISTRICT COURTS TO ORDER REPLACEMENT MEDIA PLAYER FROM CONFERENCE TECHNOLOGY INC.

IN THE AMOUNT OF $1648.75 AND AMENDED ACCORDINGLY. APPROVE SPECIFICATIONS FOR RFQ 2024- DEVELOPMENT REGULATIONS AND STANDARDS UPDATES AUTHOR IS PURCHASING TO SOLICIT PROPOSALS AND ADVERTISE . APPROVE SPECIFICATIONS RFP 2024- 10 HAYS COUNTY RESOURCE EDUCATION AND RESEARCH CENTER PROGRAM

[01:30:02]

COORDINATOR AUTHORIZING PURCHASING TO SOLICIT PROPOSAL AND ADVERTISE AUTHORIZE COUNTY JUST EXECUTE A CONTRACT AMENDMENT BETWEEN HAYS COUNTY AND RELATED TO CEMETERY MAINTENANCE PURSUANT IFB 2024- 07 UPDATING ACREAGE AND PRICE PER VISIT TO PHILLIPS CEMETERY. G 11 AUTHORIZE PAYMENT TO KYLE THAT GIVING MAINTENANCE WORK AMOUNT OF $4567 WHERE NO PURCHASE ORDER WAS ISSUED AS REQUIRED FOR THE HAYS COUNTY PURCHASING POLICY. APPROVE RENEWAL OF IFB 2020- 206 ROADWAY STRIPPING BETWEEN HAYS COUNTY AND DIG CONSTRUCTION INC. PROPOSE 4.2% PRICE INCREASE, G 13 APPROVAL TO HOLD ONLINE AUCTION WITH AUCTIONEERS TO DISPOSE OF SURPLUS PROPERTY PURSUANT TO THE TEXAS LOCAL GOVERNMENT CODE 263.152 PURCHASING SEEKING APPROVAL TO PROPERLY DISPOSE OF ITEMS PLACED IN THE ONLINE AUCTION BUT DO NOT SELL OR ARE NOT PICKED UP. GET MY 14 AUTHORIZE PAYMENT TO BARTON OBLIGATION INC. $1590 FOR DISTRICT ATTORNEY -RELATED TO THE TIRE RECYCLING EVENT WITH NO PURCHASE ORDER OBTAINED FOR THE COUNTY PURCHASING POLICY. AUTHORIZE PAYMENTS TO ENTERPRISE IN THE AMOUNT OF $699.21 DISTRICT ATTORNEY OFFICE RELATED TO WITNESS EXPENSES WHERE NO PURCHASE ORDER WAS OBTAINED AS REQUIRED FOR THE COUNTY PURCHASING POLICY. G 16 AUTHORIZE SHERIFF'S OFFICE TO ACCEPT DONATION TOTALING $1500 RECEIVED FROM WIMBERLEY KNIGHTS OF COLUMBUS 3109 AND AMEND BUDGET ACCORDINGLY. G 17 AUTHORIZE SHERIFF'S OFFICE TO UTILIZE $2523.40 INSURANCE PROCEED TO REPAIR PATROL VEHICLE AND AMEND BUDGET ACCORDING TO. G 18 AUTHORIZE JOE TO USE EXISTING FUNDS TO PURCHASE REPLACEMENT ICE AND WATER DISPENSER VALUED AT VALUED AT 24,000 IN THE SHERIFF DRUG FORFEITURE FUND TO PURCHASE FIREARMS, LAW ENFORCEMENT AND COMPUTER EQUIPMENT. HEAD 20 AUTHORIZE RECYCLING AND SOLID WASTE TO HAVE EXHAUST COOLING FANS INSTALLED AT THE WIMBERLEY AND DRIFTWOOD SITES $11,313. GET MY 21 AUTHORIZE BUILDING MAINTENANCE TO PURCHASE A NEW 21.9 FT.÷ REFRIGERATOR PRECINCT 4 BREAK ROOM $749 AND AMENDED ACCORDINGLY. 22 AUTHORIZE BUILDING MAINTENANCE TO REPLACE BROKEN WATER HEATER LOCATED PRECINCT FOR WITH A 47 GALLIC ELECTRIC STATE WATER HEATER AMOUNT OF $7212.01. AMEND BUDGET ACCORDINGLY. G 23 AUTHORIZE COUNTY JUST EXECUTE A MASTER SERVICE AGREEMENT BETWEEN BUILDING MAINTENANCE AND SECURITY ONE FIRE AND SECURITY ALARM THROUGHOUT BUILDINGS AND AUTHORIZE DISCRETIONARY EXEMPTION PURSUANT TO TEXAS LOCAL GOVERNMENT CODE 262.024 FOR THE MONTHLY MONITORING AND YEARLY EXPANSION DISCRETIONARY EXEMPTION PURSUANT TEXAS GOVERNMENT CODE FOR SERVICE AND REPAIRS. G 24 AUTHORIZE THE ACCEPTANCE AND ISSUANCE OF FUND TEXAS ASSOCIATION OF COUNTY RISK MANAGEMENT PULL VEHICLE REPAIRS 2022 FORD ESCAPE $2233.68 AMENDING ACCORDINGLY. 26 AUTHORIZE THE TRANSFER OF NATIONAL RESOURCE COORDINATOR POSITION 1172-001 FROM COUNTYWIDE OPERATIONS TO PARKS EFFECTIVE MAY 16, 2024 AND AMEND BUDGET ACCORDING TO. 27 AUTHORIZE PAYMENT TO MCALISTER DELI FOR LUNCH AND THEN REIMBURSABLE EXPENSES $584.23 NO PURCHASE ORDER ISSUED AS REQUIRED FOR THE HAYS COUNTY PURCHASING POLICY. 29 ACCEPT DONATIONS TOTALING $10,600 ON BEHALF OF THE CHILD PROTECTIVE BOARD AND AMENDED ACCORDINGLY.

AUTHORIZE HAYS COUNTY COMMISSIONER COURT TO SUBMIT REQUEST FOR FUNDS TO THE TEXAS COMPTROLLER FOR UNCLAIMED CAPITAL CREDITS PURSUANT TEXAS PROPERTY CODE SECTION 74- 602.

EXCUSE ME. GET MY 31 PRECINCT 3 OFFICE TO ACCEPT $1500 DONATION FROM THE KNIGHTS OF COLUMBUS ASSEMBLY 3109 UTILIZED FOR LAW ENFORCEMENT EQUIPMENT AND AMEND ACCORDINGLY. G 32 AUTHORIZE COUNTY JUDGE TO EXECUTE SECOND AMENDMENT TO THE HAYS COUNTY SOCIAL SERVICE FUNDING AGREEMENT WITH RIVER REGIONAL RECOVERY REGARDING USE OF THE AMERICAN RESCUE PLAN ACT ARPA FUNDS FOR THE RENTAL UTILITY ASSISTANCE PROGRAM FOR HAYS COUNTY. AUTHORIZE EXECUTION OF OFFICE OF GOV. PUBLIC SAFETY

[01:35:02]

OFFICE 2025 CEO AND LAW ENFORCEMENT CERTIFICATION AND ASSURANCE FORM. CONNECTED FOR ACCEPT FISCAL YEAR 2023 HAYS COUNTY EMERGENCY SERVICES DISTRICT NUMBER ONE AUDIT REPORT FOR TEXAS HEALTH & SAFETY CODE 775.082. GET MY 35 ACCEPT DELIVERY OF COUNTY AUDITOR JANUARY 2024 MONTH REPORT PURSUANT TEXAS LOCAL GOVERNMENT CODE CHAPTER 114.023 AND 114.025 GET MY 36 APPROVE UTILITY PERMIT G 37 AUTHORIZE COUNTY JUDGE TO SUPPORT THE DUNBAR HERITAGE ASSOCIATION JUNETEENTH CELEBRATION USING $250 COUNTY JUDGE AVAILABLE COMMUNITY PROGRAM FUND AND AMEND BUDGET ACCORDINGLY.

>> SUMMONED. >> SECOND.

>> WE DO HAVE SOME PUBLIC COMMENT ON A FEW OF THESE ITEMS. THE FIRST ONE ON G 10.

>> THANK YOU. THE ITEM AUTHORIZES COUNTY JUDGE TO EXECUTE CONTRACT LOOKING AT THE BACKUP IT LOOKS LIKE SUPPOSED TO BE 7.6 ACRES AND TWO 2 ACRES IS WHAT IT WAS BID FOR. NOW I COME APPEAR AS MUCH AS I CAN TO TRY TO DEMAND ACCOUNTABILITY.

THIS IS COMING FROM THE DIRECTOR OF TRANSPORTATION.

LOOKING AT THE JOB DESCRIPTION AND THE SALARY THAT THE COUNTY HAS FOR THIS POSITION, $129,207 ALL THE WAY UP TO 195,000 ANNUALLY. IT TALKS ABOUT , IT GIVES DUTIES OF THE DIRECTOR AND STUFF. SO, YOU FOLKS, THIS COURT GIVES DIRECTOR AUTHORITY TO COME MAKE THESE DEALS. THIS IS A VERY VERY BAD MISTAKE .

THE QUESTION IS WHAT ARE THE CONSEQUENCES? WHEN ARE WE GOING TO HOLD THESE DIRECTORS ACCOUNTABLE FOR THEIR MISTAKES? WHEN ARE WE GOING TO START DEMANDING THAT THEY EITHER STEP IT UP OR START MAKING PREPARATIONS TO REMOVE THEM BECAUSE THIS IS ONE OF THE REASONS THIS COUNTY IS IN THE CONDITION WE ARE IN. I HEARD EARLIER, TALKING ABOUT THE COURT COMFORT LEVEL. IF YOU'RE COMFORTABLE WITH THIS TYPE OF INCOMPETENCE WE ARE IN A WORLD OF HURT BECAUSE THIS COSTS A LOT OF MONEY. THESE AMENDMENTS AND STUFF COMING BEFORE THE COURT, THAT JUST SHOWS THERE IS NO SKILLS WHEN IT COMES TO THE FOLKS WHO ARE BRINGING THE PAPERWORK AND AGENDA ITEMS TO

THIS COURT, THANK YOU. >> ANY COMMENT ON THAT ONE?

>> MORE THAN HAPPY TO COME AND. FORGIVE ME IF I AM INCORRECT.

REMEMBER WE BROUGHT TO THE COURT FOR CEMETERY MAINTENANCE AND A NUMBER OF AMENDMENTS TO ADD SPECIFIC CEMETERY . THIS CEMETERY ORIGINALLY THEY WERE DOING A PORTION OF IT AND IN OTHER WORDS THE CEMETERY ASSOCIATION WAS DOING A PORTION SO WE DID NOT HAVE THE FULL CEMETERY. AT THIS POINT LOOKING AT THIS CEMETERY IN ITS ENTIRETY. SO THERE IS ACREAGE DIFFERENCE BETWEEN THE CONTRACTS AND IF I AM INCORRECT WITH THAT PLEASE LET ME KNOW. WE WENT FROM NOT THE CEMETERY IN ITS ENTIRETY TO THE CEMETERY IN ITS ENTIRETY THEREFORE IT

COST MORE. >> THE ORIGINAL CONTRACT WAS JUST FOR THE 2 ACRES, BUT THEN WE DECIDED WE WOULD GO AHEAD AND MAINTAIN THE ADDITIONAL FIVE . WHATEVER.

>> THERE WAS A GENERAL ESTIMATE WHENEVER THEY FIRST LOOKED AT IT TO SAY THIS IS WHAT WE THINK IT IS. WE HAVE BETTER DATA TO

SEE THE ACTUAL SIZE. >> THAT'S CORRECT. AS I RECALL, THE CAD THE APPRAISAL DISTRICT RECORDS SHOW TWO 2 ACRES ALSO. AND, AS WE MOVE FORWARD WITH THE NEW CONTRACT

WE FOUND THAT WAS AN ERROR . >> JERRY, I THINK SINCE THE CAD MADE THAT MISTAKE YOU SHOULD RETIRE ON DECEMBER 31. THAT SHOULD BE YOUR PUNISHMENT FOR ALLOWING THE APPRAISAL DISTRICT TO MISAPPLY THE ACREAGE. JUST, YOU KNOW.

>> DO YOU FIND THAT ACCEPTABLE? >> IS THAT ACCEPTABLE?

>> I THINK HE IS JUST TRYING TO HURT MY 74-YEAR-OLD FEELINGS,

BUT THAT'S OKAY. >> THE NEXT ONE IS G 11.

[01:40:06]

]

>> GLAD WE CAN HAVE FUN WITH THIS WHILE THE PUBLIC GETS THE BILL. THIS IS NOT THE FIRST TIME THIS TYPE OF UNACCEPTABLE , YOU KNOW WORK IS REPEATEDLY SHOWN HERE. SEEMS TO BE THE STANDARD AND THERE IS NOTHING FUNNY ABOUT IT. THESE FOLKS MAKE A LOT OF MONEY AND ARE THEY QUALIFIED TO DO THE JOB? IN MY OPINION KNOW THEY ARE NOT. YOU KNOW, I KNOW YOU ALL ARE VERY FORGIVING. TO THE FOLKS THAT SEEM TO CATER TO

YOUR WALL. >> ANYTHING RELATIVE TO THIS

AGENDA ITEM? >> THANK YOU, CAN YOU GO ON?

>> COMMISSIONER SMITH YOU HAVE BEEN TOLD BEFORE DO NOT APPRECIATE THOSE INTERRUPTIONS. THIS IS MY TIME. SO AGAIN TO THE COURT, WHAT ARE WE GOING TO DO TO MAKE SURE THIS STOPS BECAUSE IT SEEMS TO BE GETTING OUT OF HAND. IT HAS BEEN NORMALIZED AND IT SHOULD NOT BE NORMALIZED. THANK YOU.

>> I AM GOING TO REITERATE FROM MY LAST COMMENT THAT THE, IF THE APPRAISAL DISTRICT, FOR INSTANCE IN THE CASE AS SOMETHING LISTED AS TWO AS SOMETHING LISTED AS 2 ACRES AND WE USE THAT TO MAKE THE ESTIMATE THAT IS NOT THE FAULT OF ANYONE, IT DOES NOT SHOW INCOMPETENCE AT THE COUNTY. I KNOW IT'S GREAT TO STAND ON THE PODIUM AND TELL PEOPLE HOW WORTHLESS THEY ARE AND YOU CAN DO THAT TO US, TECHNICALLY THAT'S WHAT WE GET PAID FOR, BUT IN DEFENSE OF OUR STAFF WE HAVE GOOD STAFF AT THIS COUNTY. THEY DO WORK HARD, THERE ARE MANY OF THEM IN THIS ROOM AND MANY WORKING IN THE OFFICE NOW.

LIKE ANY ORGANIZATION WE HAVE THINGS WE DO WELL, WE HAVE THINGS WE DON'T DO SO WELL. BUT TO CONTINUE TO TRY TO BELITTLE EMPLOYEES WHO DEDICATED THE MAJORITY OF THEIR ADULT LIFE AT THIS COUNTY, I DON'T REALLY THINK IT'S GETTING US ANYWHERE. ESPECIALLY ON SOMETHING LIKE THAT BECAUSE THAT'S NO ONE'S FAULT AT THE COUNTY. I MEAN I THINK AT SOME POINT, IF YOU HAVE REAL COMMENTS , WE ARE ALWAYS LISTENING TO THEM. WE ASK QUESTIONS. IF SOMETHING IS LISTED WRONG WE WANT TO FIX IT, BUT IT DOES NOT MEAN THAT OUR EMPLOYEES OR THE DEPARTMENT HEADS OR ELECTED OFFICIALS ARE INCOMPETENT OR INCAPABLE OR ARE NOT TRYING TO DO WHAT THEY

THINK IS BEST. >> WE ALSO HAVE ANOTHER COMMENT ON G 14.

APPRECIATE CLEANING UP OF THE TIRES WITH CONCERNS OF THE RAIN AND WEST NILE VIRUS AND STUFF LIKE THAT. FOR THE DISTRICT ATTORNEY OFFICE TO COME HERE AND ASK BECAUSE IT WAS NOT PROPERLY PLANNED OUT, ONCE AGAIN I AM NOT OUT HERE IN DURING THIS AND LIKE I SAID I DO APPRECIATE THE TIRE CLEANUP.

I DRIVER ON THE COUNTY WITH A BUNCH OF TIRES PILED UP AND STUFF LIKE THAT AND I BLAME THAT , THE FAILURE OF A PROACTIVE APPROACH FROM POLICE DEPARTMENT AND SHERIFF'S OFFICE BECAUSE WE SEE THEM TAKE PICTURES AND SEND THEM IN AND FOR SOME REASON AT 152 I HAVE SEEN A BUNCH O TRASH ON THE ROAD. HAVE SEEN HAYS COUNTY VEHICLES DRIVING UP AND DOWN THE ROAD AND THERE SEEMS TO BE NO EFFORT TO CLEAN UP ANYTHING.

SO, THANK YOU. >> OKAY. NO OTHER COMMENTS.

>> I WILL RESPOND. I KNOW IT WAS AN OVERSIGHT ON THE DIVISION ABOUT WHAT WAS REQUIRED FOR THE FEE AND I KNOW THAT HAS BEEN COMMUNICATED TO THE DEPARTMENT FOR THE FUTURE.

>> THAT IS CORRECT.

OPERATIONS. THE DAS OFFICE , THIS WAS THEIR FIRST GRANT FOR THIS TYPE OF SERVICE AND THEY WERE NOT AWARE OF THE REQUIREMENTS FOR POSTING AND MIGRANTS DEPARTMENT STEPPED IN TO HELP THEM AND THAT WAS KIND OF AT THE LAST MINUTE SO WE WERE DOING WHAT WE CAN OR COULD TO GET THAT POSTED FOR THE

REQUIREMENTS. >> THANK YOU.

>> NO OTHER QUESTIONS OR COMMENTS IF YOU WILL PLEASE

>> ACTION ITEMS UNDER ROADS I 1.

[01:45:04]

>> DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE EXECUTION

OF. >> WE JUST DID.

>> SORRY CAN I SAY ONE THING? I WANT TO THANK KNIGHTS OF COLUMBUS, ST. MARY'S CATHOLIC CHURCH ITEMS FOR DONATIONS MADE TO THE SHERIFF'S OFFICE AND CONSTABLE PRECINCT 3 THEY MAKE OTHER DONATIONS SO I WANT TO RECOGNIZE THEM.

>> THANK YOU COMMISSIONER. I ALSO FAILED TO DO THIS. FOR THE HAYS COUNTY PROTECTIVE BOARD ST. MARK'S EPISCOPAL CHURCH, THE COASTAL AGRICULTURAL SUPPLY AND KT FENCE MAY DONATIONS SO WE WANT TO THANK THE DONORS. GO AHEAD, SORRY.

[I.1. Discussion and possible action to authorize the execution of a Professional Services Agreement between Hays County and American Structurepoint, Inc. (ASI) to provide engineering design services for the RM 150 Realignment Project from I-35 (at Yarrington Road) to RM 150 at Arroyo Ranch Road in Precinct 3. SHELL/BORCHERDING]

>> OKAY. DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE EXECUTION A PROFESSIONAL SERVICES AGREEMENT BETWEEN HAYS COUNTY AND AMERICAN STRUCTURE POINT INC. TO PROVIDE ENGINEERING DESIGN SERVICES FOR THE 150 REALIGNMENT PROJECT FROM 35 TO 150 TO 150 BRANCH RD. IN PRECINCT 3 .

>> THIS PROJECT IS THE BYPASS OF 152 DOWNTOWN KYLE WHICH IS ABOUT A 15 YEAR PROJECT NOW IN ITS 15TH YEAR ON THE FOURTH OR FIFTH COMMISSIONER TO HAVE THIS PROJECT. FOR THE MOST PART THE LIMITS ARE 150 OUTSIDE OF KYLE JUST PASSING ROYAL RANCH ROAD ALL THE WAY DOWN 35 TO THE INTERSECTION OF 35 AND YERINGTON. WE HAVE HAD A FIRM DOING ROUTE ANALYSIS AND SCHEMATICS ON THAT FOR THE LAST PROBABLY EIGHT YEARS OR SO. WE HAVE ANALYZED DIFFERENT ROUTES AND IMPACTS TO PROPERTY, TAKING INTO ACCOUNT CURRENT AND PLANNED DEVELOPMENT WITHIN THE CITY. AND WE HAVE GOTTEN TO A PRETTY GOOD SPOT, WE HAVE SURVEYS GOING ON RIGHT NOW AND WE HAVE CONCLUDED SOME OF THOSE PROPERTIES WITHIN ITS PATH. SO WE ARE AT A POINT AND TIME WHERE IT IS GOOD TO SELECT A FIRM TO CONTINUE WITH AND CONCLUDE THE DESIGN WORK. TO GET THROUGH CONSTRUCTION, THIS CONTRACT USES $149,000 CURRENTLY TO GET US TO THE POINT WHERE I THINK WE WOULD BE ABLE TO CONSIDER PUTTING THIS PROJECT EITHER ON A BOND TO FUND CONSTRUCTION AND DESIGN , POTENTIALLY GRANT OPPORTUNITIES AND ALSO ECONOMIC DEVELOPMENT OPPORTUNITY, NOT KNOWING WHAT THOSE ARE IF NO FUNDING OPPORTUNITIES ARE SUCCESSFUL FOR THE PROJECT , THEN YOU KNOW THIS WORK WOULD NOT BE COMPLETED BUT WE DO WANT TO SPEND THE 149,000 FOR THE REMAINDER OF THIS YEAR. WITH THE ABILITY OF HOPEFULLY FINDING SOME OF THOSE PROPERTIES WE CAN PRESERVE NECESSARY FOR THE COMPLETION FOR THIS SOMETIME IN THE FUTURE.

>> ANY OTHER COMMENTS OR QUESTIONS? IF NOT, CALL THE

ROLL. >> COMMISSIONER SHELL.

[I.2. Discussion and possible action to authorize the County Judge to execute a Professional Services Agreement between Hays County and Cobb, Fendley & Associates, Inc. to provide utility coordination services for the Jacobs Well Curve project in Precinct 3, pursuant to RFQ 2018-P16. SHELL/BORCHERDING]

CALL VOTE ] >> OKAY.

>> I 2 DISCUSSION AND POSSIBLE ACTION AUTHORIZE COUNTY JUDGE TO EXECUTE PROFESSIONAL SERVICE AGREEMENT TO HAYS COUNTY AND COBB FINLEY ASSOCIATES TO PROVIDE UTILITY COORDINATION SERVICES FOR JACOB WELLS CURVE PROJECT.

>> THANK YOU, THIS PROJECT IS A PROJECT PICKED UP BY TXDOT THAT WE DID PRELIMINARY ENGINEERING ON. ONE RESPONSIBILITY WOULD BE TO HANDLE UTILITY COURT NATION FOR THE PROJECT.

>> COMMENTS OR QUESTIONS? IF NOT CALL THE ROLL.

[I.3. Discussion and possible action to authorize the County Judge to execute Amendment No. 1 to the Interlocal Agreement (ILA) between Hays County and the City of San Marcos relating to the Old Bastrop Highway project. INGALSBE/BORCHERDING]

ACTION AUTHORIZE COUNTY JUDGE TO EXECUTE AMENDMENT NUMBER ONE TO THE INTERLOCAL AGREEMENT BETWEEN HAYS COUNTY CITY OF SAN MARCUS RELATED TO THE OLD HIGHWAY PROJECT.

>> THIS WOULD ALLOW THE CITY TO MOVE FORWARD ON THE CONSTRUCTION OF THE WATER LINE, I BELIEVE. OKAY. SINCE WE ARE DELAYED ON CONSTRUCTION OF THAT ROAD. SO, NO FURTHER COMMENT OR QUESTIONS PLEASE CALL THE ROLL.

[I.4. Discussion and possible action to authorize the County Judge to execute an Interlocal Agreement between Hays County and the City of Kyle related to the installation of a sidewalk at Veterans Drive and Silverado. COHEN/BORCHERDING]

ACTION TO AUTHORIZE COUNTY JUDGE TO EXECUTE INTERLOCAL AGREEMENT BETWEEN HAYS COUNTY CITY OF KYLE RELATED TO THE INSTALLATION OF A SIDEWALK AT VETERAN DRIVE IN SILVERADO.

>> MOTION AND SECOND. >> THIS, IT IS IN A GAP WHERE THERE IS NO SIDEWALK OFF OF VETERAN DRIVE AND IT WILL BE FULLY FUNDED BY THE CITY AND THE MAINTENANCE THAT FOLLOWS.

[01:50:01]

>> I 5 HOLD A PUBLIC HEARING WITH POSSIBLE ACTION TO ESTABLISH NO DUMPING ZONE ON THE CUL-DE-SAC OF MOONLIT METAL

[I.5. Hold a public hearing with possible action to establish a No Dumping zone on the cul-de-sac of Moonlit Meadow Path. INGALSBE/BORCHERDING]

PATH. >> OPENING PUBLIC HEARING ANYONE HERE TO SPEAK FOR OR AGAINST? OKAY, IF NOT WE WILL CLOSE THE PUBLIC HEARING. AND I GUESS WE HAVE HAD SOME ISSUES REGARDING DUMPING SO WE WANTED TO ESTABLISH A NO DUMPING ZONE IN THIS AREA. MOTION TO APPROVE.

>> MOTION AND SECOND PLEASE CALL THE ROLL.

[I.7. Discussion and possible action to consider the acceptance of road construction & surface drainage improvements, release of the subdivision bond #6131050164 in the amount of $2,855,411.19 and acceptance of the 2-year maintenance bond #EACX4042089 in the amount of $119,612.46 for Sunset Oaks subd., Section 4, Phase 3B. INGALSBE/BORCHERDING]

IF YOU'LL READ ITEM I AM ASKED SEVEN.

>> I SEVEN DISCUSSION AND POSSIBLE ACTION TO CONSIDER ACCEPTANCE OF ROAD CONSTRUCTION AND SERVICE DRAINAGE IMPROVEMENT RELEASE OF THE SUBDIVISION BOND NUMBER 613-105-0164 IN THE AMOUNT OF $2,855,411.19 ACCEPTANCE OF THE TWO-YEAR MAINTENANCE BOND NUMBER IN THE AMOUNT OF $119,612.46 FOR THE SUNSET OAKS SUBDIVISION SECTION 4 PHASE 3

B. MOTION AND SECOND. >> STAFF RECOMMENDATION FOR

THIS? >> OKAY. YES. PLEASE CALL THE

ROLL. >>

[I.8. Discussion and possible action to consider the acceptance of road construction & surface drainage improvements, acceptance of the 2-year maintenance bond #GM213855 in the amount of $81,992.00 for Emma Park subd., Phase 2. COHEN/BORCHERDING]

>> DISCUSSION AND POSSIBLE ACTION TO CONSIDER ACCEPTANCE OF ROAD CONSTRUCTION SERVICE DRAINAGE IMPROVEMENTS ACCEPTANCE OF THE MAINTENANCE BOND NUMBER GM 213855 IN THE AMOUNT OF 81,000 213855 IN THE AMOUNT OF $81,992 FOR THE EMMA

PARK SUBDIVISION PHASE 2. >> ANY COMMENTS?

>> JUST ACCEPTANCE. >> CALL THE ROLL.

[J.1. PLN-2461-PC; Hold a Public Hearing; Followed by discussion and possible action regarding Family Tree Subdivision, Cancelation Plat Of A Portion of Lot 4. SMITH/MACHACEK]

>> PLN HOLD A PUBLIC HEARING FOLLOWED BY DISCUSSION AND POSSIBLE ACTION REGARDING FAMILY TREE SUBDIVISION CANCELLATION OF THE PLANT OF A PORTION OF LOT 4.

>> OPENING PUBLIC HEARING FOR THIS ITEM. ANYONE HERE TO SPEAK FOR OR AGAINST THIS ITEM? OKAY, IF NOT WE WILL CLOSE THE PUBLIC

HEARING. >> GOOD MORNING COMMISSIONERS.

MY NAME IS DEPARTMENT. FOR THIS ITEM FAMILY TREE SUBDIVISION ALONG AND PRECINCT 4 WATER UTILITY THROUGH INDIVIDUAL PRIVATE WELLS, WASTEWATER THROUGH INDIVIDUAL SEWAGE FACILITIES THE OWNER SEEKING TO CANCEL THIS PORTION OF LOT 4 MOVING FROM FORCE AND EFFECT OF THE PRECEDING PLOT, THE PORTION OF LOT 4 SHOWN IN THE BACKUP WAS ORPHANED DURING THE PREVIOUS REPLANT OF ONE, THREE, FOUR, EIGHT AND NINE FAMILY TREE SUBDIVISIONS JULY 23, 2019. THE PORTION WILL BE ABSORBED INTO A NEW SUBDIVISION LOT KNOWN AS WORLDWIDE LOT 1. STAFF RECOMMENDS APPROVAL FOR THE CANCELLATION.

>> MOTION AND SECOND. NO FURTHER DISCUSSION PLEASE CALL

THE ROLL. >>

[J.2. PLN-2445-PC; Hold a Public Hearing; Followed by discussion and possible action regarding Los Ranchos, Lots PT of 21 & 22, Replat. SMITH/MACHACEK]

>> HOLD A PUBLIC HEARING FOLLOWED BY DISCUSSION AND POSSIBLE ACTION REGARDING LOW SPENDERS LOT PT 21 AND 22.

>> OPENING THE PUBLIC HEARING FOR THIS ITEM. ANYONE HERE TO SPEAK FOR OR AGAINST THIS ITEM? YES, GOOD MORNING.

>> GOOD AFTERNOON. I WILL SPEAK I AM THE PROPERTY OWNER.

] SO I AM SPEAKING BUT I DO WANT TO COMMENT ON STAFF. I HAVE NOT DEALT WITH HAYS COUNTY STAFF IN A LONG TIME, BUT VERY PROFESSIONAL. CONGRATULATIONS ON WHO YOU HIRE AND OUTSIDE OF THAT I WILL LEAVE IT OUT HERE.

>> THANK YOU. LET'S CLOSE THE PUBLIC HEARING.

[01:55:07]

>> THANK YOU AGAIN COMMISSIONERS. A PLOTTED SUBDIVISION OFF OF FM 150 AND DRIFTWOOD AND ALSO PRECINCT 4.

THE REPLY PROPOSAL ESTABLISHED FIVE LOTS ACROSS 16.47 ACRES.

WITHIN THE CURRENT LOTS PORTION OF 21 AND ALL OF LOT 22. WHAT UTILITY ACCOMPLISHED THROUGH INDIVIDUAL PRIVATE WELLS AND/OR RAINWATER COLLECTION WASTEWATER UTILITY ACCOMPLISHED THROUGH INDIVIDUAL ON-SITE SEWAGE FACILITIES. THERE ARE NO VARIANCES REQUESTED HOWEVER STAFF RECOMMENDS DISAPPROVAL BASED ON DEFICIENCIES OUTLINED IN THE BACKUP ONCE ALL ARE REMEDIED PROJECT MAY BE BROUGHT BACK TO COURT FOR STAFF RECOMMENDED APPROVAL OR RATIFICATION OF COURT MINUTES SHOULD WE APPROVE PRIOR TO THE COURT DATE ADMINISTRATIVELY.

>> WITH THAT I WOULD AGAIN LIKE FOR CLARIFICATION TO MOVE FOR DISAPPROVAL OF THE APPLICATION DUE TO THE DEFICIENCIES OUTLINED IN THE BACKUP WITH EXPECTATIONS IT'S GOING TO COME BACK WITH DEFICIENCIES CORRECTED FOR EITHER

RATIFICATION OR APPROVAL. >> MOTION AND SECOND. PLEASE

>> J THREE. >> 2213-PC CALL FOR PUBLIC HEARING JUNE 4, 2024 FOLLOWED BY DISCUSSION AND POSSIBLE ACTION REGARDING RANCH WEST PORTION OF TRACT 17 REPLANT.

[J.3. PLN-2213-PC; Call for a Public Hearing on June 4th, 2024, followed by discussion and possible action regarding Hurlbut Ranch West, PT of Tract 17, Replat. SHELL/MACHACEK]

>> THIS IS JUST A CALL CALL THE ROLL.

[J.4. PLN-2364-PC; Discussion and possible action regarding Studio Estates Subdivision, Sec 2B, Blk C, Lot 11, Replat. INGALSBE/MACHACEK]

SECTION 2 B BLOCK C REPLAT. >> THANK YOU AGAIN. STUDIO ESTATES 2 B BLOCK C LOT 11 PROPOSING TO DIMINISH DRAINAGE EASEMENT ON LOT 11 TO EXPAND DEVELOPED AREA FROM 0.49 ACRES TO ZERO POINT TO 0.58 ACRES. OFF OF NEWMAN BOULEVARD WITHIN SUBDIVISION OF KYLE AND WITHIN COMMISSIONER PRECINCT 1. WHAT UTILITY GO FORTH SPECIAL UTILITY DISTRICT, WASTEWATER ACCOMPLISHED THROUGH INDIVIDUAL ON-SITE SEWAGE FACILITY. REVIEW COMPLETED PURSUANT TO YELL TC 232 AND HAYS COUNTY REGULATIONS SET FORTH WITH NO VARIANCE REQUESTED THIS ITEM AS FULL RECOMMENDATION OF APPROVAL BY STAFF.

>> J 5 PLN 2401 -PC DISCUSSION AND ACTION OF THE SECTION 1 TRENTON LOT 36 AND RESERVE TRACT A.

[J.5. PLN-2401-PC; Discussion and possible action regarding the Kai Vista Estates, Sec 1, Replat of Lot 36 and Reserve Tract A. INGALSBE/MACHACEK]

>> FOR THIS ONE LOT 36 RESERVE TRACT A SUBDIVISION PLOT WILL CREATE TWO LOTS LOCATED ALONG MARKS WAY IN KYLE PRECINCT 1 WHAT UTILITY ACCOMPLISHED GO FORWARD WATER SUPPLY CORPORATION WASTEWATER SUPPLY THROUGH INDIVIDUAL ON-SITE SEWAGE FACILITY. REVIEW FOR THIS PROJECT COMPLETED WITH NO VARIANCE REQUIRED. OR REQUESTED AND THIS ITEM HAS STAFF

RECOMMENDATION FOR APPROVAL. >> OKAY PLEASE CALL THE ROLL.

[J.6. PLN-2440-NP; Discussion and possible action to approve the Anthem Freedom, Phase 1-B North, Final Plat. SMITH/MACHACEK]

FREEDOM PHASE 1 B NORTH FINAL PLAT.

>> SO MOVED AND SECOND. >> ALL RIGHT. THIS PROJECT IS A ONE LOT SUBDIVISION COMPRISED OF 125 CONDOMINIUM UNITS ACROSS 19.96 ACRES LOCATED OFF OF ANTHEM PARKWAY PRECINCT LOCATED OFF OF ANTHEM PARKWAY PRECINCT 2. WATER AND WASTEWATER SERVICE TO CITY OF KYLE REVIEW COMPLETED PURSUANT TEXAS GOVERNMENT CODE 232 HAYS COUNTY REGULATIONS SET FORTH WITH NO VARIANCE REQUESTED AND STAFF RECOMMENDS APPROVAL FOR THIS

ITEM, AS WELL. >> SO IT IS PRECINCT 2 BUT YOU

ARE SPONSORING? >> PRECINCT 4.

>> I THOUGHT SO. >> PRECINCT 4.

>> OKAY. >> I HAVE HAD TOO MANY MEETINGS

[02:00:03]

ON THIS. IF IT WAS YOURS I WOULD'VE BEEN HAPPY TO GIVE IT

BACK. >> IT IS THE SUMMARY THAT WAS INCORRECT SO WE ARE GOOD. ANY DISCUSSION? IF NOT, CALL THE

ROLL. >>

[J.7. PLN-2371-NP; Discussion and possible action regarding the CCRE Lime Kiln, Final Plat. SHELL/MACHACEK]

>> J SEVEN PLN-2371- NP DISCUSSION AND POSSIBLE ACTION REGARDING LIME KILL FINAL PLAT.

>> MOTION AND SECOND.

>> MY LAST ONE. PROPOSED FOUR LOT SUBDIVISION ACROSS 27.744 ACRES ALONG IN SAN MARCUS AND PRECINCT 3. WHAT IT WILL BE A COMPASS THROUGH INDIVIDUAL PRIVATE WELLS WASTEWATER TREATMENT ENCOMPASSED BY INDIVIDUAL ON-SITE SEWAGE FACILITY. REVIEW HAS BEEN COMPLETED WITH NO VARIANCES REQUESTED AND THIS ITEM HAS STAFF RECOMMENDATION FOR

APPROVAL. >> MOTION AND SECOND PLEASE

>> K 3. >> DISCUSSION AND POSSIBLE ACTION TO APPOINT MEMBERS TO A VETERAN ADVISORY COMMITTEE.

[K.3. Discussion and possible action to appoint members to a Veteran's Advisory Committee. INGALSBE/PRATHER]

>> SO MOVED AND SECOND. >> AUDIENCE. NOT SURE IF HE HAS SPOKEN TO ANY COURT MEMBERS, BUT HE IS WANTING TO CREATE THIS COMMITTEE. THAT WILL BE TASKED WITH NAMING ROADS AFTER FALLING LAW ENFORCEMENT AND VETERANS OF HAYS COUNTY. SO HE IS HOPING FOR US TO COME BACK ON JUNE 4, TO NAME A COMMITTEE MEMBER FROM EACH PRECINCT. SO, I GUESS THERE IS NO ACTION TODAY AND WE WILL TAKE IT UP ON

JUNE 4. >> ANTICIPATING A FIVE PERSON

COMMITTEE? >> I BELIEVE THAT'S WHAT HE IS

ANTICIPATING. >> IS THIS JUST A PERMANENCE OF THAT WE PUT TOGETHER OR DOWN - ASSISTED HIM WITH FOR THE ROAD

NAMING'S? >> I THINK SO, YES.

>> JUST WONDERING, THANK YOU. >> NO ACTION ON THAT AND WE WILL COME BACK ON THE FOURTH IF WE HAVE A NAME FOR IT. THERE HE

IS. >> PERFECT TIMING. GOOD

MORNING. >> LISTENING IN THE BACKGROUND.

YES. COMMISSIONERS, THIS IS OUR PROJECT TO GET A VETERAN ADVISORY COMMITTEE FOR HAYS COUNTY. YOU MAY HAVE HAD SOME CITIZENS THAT MAY HAVE CONTACTED YOU OR YOUR OFFICE ABOUT STRESSING INTEREST IN SERVING ON THIS COMMISSION WHAT I AM LOOKING FORWARD TO IS, DOES THIS GIVE YOU NOTICE IF YOU CAN, WITH ONE NAME OR COMMISSIONER BETWEEN NOW AND THE NEXT MEETING IN JUNE SO WE CAN GET THAT FORMALIZED .

>> I APOLOGIZE I SAID WE WOULD COME BACK AND FORTH IS ANYBODY READY TO MAKE AN APPOINTMENT TODAY?

>> IF YOU'RE READY TODAY I CAN GO AHEAD AND TAKE THOSE NAMES

NOW. >> JUST GIVING THE OPTION BECAUSE I SAID EARLIER E WOULD TAKE NO ACTION BECAUSE I DID NOT KNOW ANYBODY WAS PREPARED BUT IF ANYBODY IS I WOULD BE

HAPPY TO TAKE THAT. >> NOT PREPARED TO DO THAT WHAT I WOULD LIKE TO KNOW I DO HAVE NAMES FOR THE TEMPORARY GROUP THAT YOU PUT TOGETHER. WHEN WAS THAT A FEW MONTHS AGO CAN YOU SHARE THOSE WITH THE COURT SOMETIME THIS WEEK SO WE KNOW WHO SHOWED UP AND WORKED AND DID THOSE THINGS THAT MIGHT BE

AWFUL. >> ONLY HAD A FEW, FOR EVERY PERSON THAT CALLS TO EXPRESS INTEREST WHERE DO YOU LIVE WHO IS YOUR COMMISSIONER, WE CAN PUT TOGETHER A LIST OF THOSE WHO EXPRESSED INTEREST AND PROVIDE TO THE COMMISSIONER

COURT. >> SOUNDS GOOD. OKAY, THANK YOU

[K.4. Discussion and possible action to accept two proposals from Beckwith Electronics System related to the replacement of the table microphones and wireless microphone system located in six District Courtrooms (#5 through #10), and authorize a discretionary exemption pursuant to Texas Local Government Code Chapter 262.024 (a)(7)(D), and amend the budget accordingly. BECERRA/TIBBE]

SO MUCH. OKAY GOING ON K 4. >> DISCUSSION AND POSSIBLE ACTION TO ACCEPT PROPOSALS FROM BECKWITH ELECTRONICS FOR TABLE MICROPHONES AND WIRELESS MICROPHONE SYSTEM LOCATED SIX DISTRICT COURT ROOMS FIVE THROUGH 10 AUTHORIZING DISCRETIONARY EXEMPTION PURSUANT TEXAS LOCAL GOVERNMENT CODE CHAPTER 262.024 AND AMEND BUDGET ACCORDINGLY.

>> SO MOVED AND SECOND. >> MOTION AND SECOND DISCUSSION OR COMMENTS? IF NOT, CALL THE ROLL.

>> COMMISSIONER .

[K.5. Discussion and possible action to award a contract for IFB 2024-B09 Winters Mill Roadway Improvements, Lighting & Pavement Markings to E-Z Bel Construction, LLC., total amount $200,122.90. SHELL/BORCHERDING]

[02:05:05]

>> CONTRACT IFB 2024 209 LIGHTING AND PAVEMENT MARKINGS TO EASY BELL CONSTRUCTION TOTAL AMOUNT 200,000 $200,122

$200,122.90. >> SO MOVED AND SECOND.

>> THIS PROJECT HAS BEEN CONCURRED WITH BY TXDOT, THIS IS FUNDED BY A HIGHWAY SAFETY IMPROVEMENT PROGRAM GRANT THAT THE COUNTY WAS AWARDED. WE FUNDED THE DESIGN OF THE IMPROVEMENTS , MAKING SURE THAT THEY WERE DARK SKY COMPLIANT WORKING WITH NEIGHBORS. WE HAD A REALLY GOOD PLAN, WE PUT IT OUT FOR BID RECEIVE RESPONSE AND TXDOT HAS DECIDED.

>> K 6. DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE CREDIT LIMIT INCREASE OF $5000 TOTAL LIMIT $10,000 SHERIFF'S DEPARTMENT CREDIT CARD ISSUED TO CONTINUING EDUCATION PURPOSES.

[K.6. Discussion and possible action to authorize a credit limit increase of $5,000.00, total limit $10,000.00, for the Sheriff's Department credit card issued to Yvette Faulkner for training and continuing education purposes. SHELL/CUTLER/HUNT]

>> SO MOVED AND SECOND. >> WE DO HAVE A PUBLIC COMMENT ON THIS ONE. MR. ONE I WANT TO ASK YOU GIVE IT SERIOUS CONSIDERATION TO ALLOW 5000 TO 10,000, THAT IS A VERY LARGE INCREASE IN THE CREDIT CARD. IT WOULD BE NICE TO HAVE SOMETHING IN THE BACKUP TO POSSIBLY COMPARE THE PRICES AND STUFF LIKE THAT WITH CONTINUING EDUCATION TO MAKE IT BETTER FOR US TO UNDERSTAND HOW YOU JUSTIFY THIS. SOMETHING TO THINK ABOUT IN THE FUTURE BECAUSE THAT IS PRETTY GENERAL GOING FROM 5000 PRETTY GENERAL GOING FROM $5000-$10,000 THANK YOU.

>> THANK YOU. ANY COMMENTS ? >> I KNOW YOU CAN PROVIDE COMMENTS WITH RECENT HISTORY FOR USE OF THE CARD AND THESE EXPENSES WOULD ALREADY BE BUDGETED OR COURT-APPROVED SO THIS IS JUST AUTHORIZING INCREASING THE LIMIT AND WE CAN

EXPLAIN CHALLENGES RECENTLY. >> STEPHANIE HUNT PURCHASING AGENT. THIS CAME AND RECOMMENDATION FROM THE OFFICE, CURRENTLY MY CREDIT CARD HAS FRAUD ON IT SO WE HAD TO CANCEL IT. NOW WE ARE WITHOUT ONE OF THE EMERGENCY BACKUP CREDIT CARDS FOR THE COUNTY 2 TO 3 WEEKS BECAUSE IT DOES TAKE THAT LONG TO COME IN SO THAT'S WHY THE RECOMMENDATION FOR THEM TO INCREASE, THEY DO HAVE THE BUDGET FOR ALL THE TRAINING WHETHER THEY CAME TO COURT AND THE COURT APPROVED, IT WAS IN THE BUDGET IN ORDER TO PAY FOR A LOT OF THE HOTELS AND THE REGISTRATION FOR THE CLASSES. IT HAS TAKEN UP A LOT OF THE CREDIT CARD ROOM TO WHERE WE HAVE HAD TO REACH OUT TO TAMMY CRUMLEY AND HAVE STUFF PUT ON HER CREDIT CARD SO THAT IS WHY WE HAVE REQUESTED THE INCREASE ON THIS CARD SO THEY CAN, FOR THE DEPARTMENT TRAINING BUDGET.

>> THANK YOU AND IT WAS AT YOUR REQUEST? THANK YOU. ANY OTHER QUESTIONS OR COMMENTS? IF NOT CALL THE ROLL.

[K.9. Discussion and possible action to approve the proposed price list from CML Security for all non-warranty work in relation to the security and camera system located at the Government Center and the Historic Courthouse effective May 13, 2024, and authorize a discretionary exemption pursuant to Texas Local Government Code 262.024 (a)(7)(D). SHELL/T.CRUMLEY]

>> DISCUSSION AND POSSIBLE ACTION TO APPROVE PROPOSED PRICE LIST FROM CML SECURITY FOR ALL NON-WANT TO WORK IN RELATION TO SECURITY AND CAMERA SYSTEMS LOCATED GOVERNMENT CENTER AND HISTORIC COURTHOUSE EFFECTIVE MAY 13, 2024 AUTHORIZE EXEMPTION PURSUANT TEXAS LOCAL GOVERNMENT CODE

262.024 A 70. >> TURNING THIS OVER TO MRS.

HUNT AND MISS CRUMLEY. >> STEPHANIE HUNT PURCHASING AGENT. CML SECURITY INSTALLED THE SECURITY THE UPGRADED SECURITY SYSTEM AND CAMERAS AT THE COURTHOUSE. ALL OF THAT IS UNDER A TWO-YEAR WARRANTY, BUT THERE ARE COMPONENTS, FOR EXAMPLE IN THE BADGE READER SOMETIMES IF IT GOES OFF THEIR COMPONENT IN THE DOOR THAT MAY NOT WORK SO IT MAY MALFUNCTION, THAT IS NOT COVERED BECAUSE THAT WAS NOT REPLACED IN THE NEW SYSTEM. SO, WHEN SOMETHING IS NOT WORKING BECAUSE OF ALL THE STUFF UNDER WARRANTY WE CALL OUT CNL TO HAVE THEM, SAYS WHAT IT IS FIRST. SO, WE ASK THEM TO PROVIDE A PRICE LIST FOR ANYTHING THEY MAY COME OUT AND HAVE TO REPAIR THAT IS NOT COVERED UNDER WARRANTY. THEY WILL COME OUT AND ASSESS, WE HAD THEM COME OUT TWICE NOW COME I BELIEVE THE FIRST TIME

[02:10:02]

WAS COVERED UNDER WARRANTY AND THE SECOND TIME PART OF IT WAS NOT COVERED UNDER WARRANTY. SO THAT IS WHAT THE PRICE LIST IS SO IT CAN BE INCORPORATED INTO THE CURRENT CONTRACT.

>> OKAY GREAT. >> NO FOR THE COMMENTS, CALL

THE ROLL. >>

[Items K.10. & K.11.]

>> THE NEXT TWO YOU MIGHT WANT TO OPEN.

>> 10 AND 11? >> DISCUSSION AND POSSIBLE ACTION TO IMPROVE PURCHASE OF IMAGING SOFTWARE FROM THIS DISSOLUTION ELECTIONS ADMINISTRATION AUTHORIZING A WAY TO THE PURCHASING POLICY AND AMEND BUDGET ACCORDINGLY.

>> SO MOVED AND SECOND. >> GOOD MORNING, BOTH OF THESE SOFTWARE'S WERE THOUGHT ABOUT AND BUDGETED FOR IN THE FY 24 BUDGET. I AM JUST NOW COMING BEFORE YOU TO PURCHASE THESE ITEMS THAT WILL ENHANCE VOTER REGISTRATION SOFTWARE , OUR POLLING LOCATION, POLL WORKERS, TRAINING, MANAGEMENT AND ASSET TRACKING, SO BASICALLY THESE ARE SOFTWARE'S TO ENHANCE ALL THOSE DIVISIONS OF THE ELECTION OFFICE, JEFF HAS LOOK AT THE SOFTWARE'S, THE CONTRACTS AND LOOKED OVER ALL, STEPHANIE HAS WORKED WITH ME ON PURCHASING OF THESE SOFTWARE'S AND, THE VISTA SOFTWARE, THE K 10 SOFTWARE WILL BE REIMBURSED BY OUR CHAPTER 19 AS WELL TO ARCHIVE REGISTRATION. HAPPY TO

TAKE ANY QUESTIONS. >> OKAY. OKAY WILL GO AHEAD AND TAKE A VOTE ON THIS ONE AND THEN OPEN THE OTHER ONE. SO LET'S GO AHEAD AND CALL THE ROLL.

>> ACTION TO APPROVE PURCHASE OF ELECTION SOFTWARE FOR POLL WORKERS AND POLLING PLACE MANAGEMENT A POLL WORKER ONLINE INFORMATION PORTAL ELECTION WORKER TRAINING, ASSET MANAGEMENT AND REAL-TIME TRACKING FROM SOFTWARE

SOLUTIONS . >> SO MOVED AND SECOND.

>> ANY OTHER COMMENTS? IF NOT CALL THE ROLL.

[Additional Item]

>> ARE THERE ANY ITEMS THAT NEED TO BE OPENED BEFORE WE GO INTO EXECUTIVE SESSION? ANY OTHER ITEMS? OKAY.

>> IF I MADE A QUICK HOUSEKEEPING. SINCE JUDGE BECERRA STEPPED OUT COULD THE COURT AUTHORIZE YOU, COMMISSIONER INGALSBE TO SIGN ANYTHING THE JUDGE WAS TO SIGN

PLEASE. >> SO MOVED.

>> IDENTIFY THE ITEMS? >> I WAS TRYING TO WORK THROUGH THEM TO SEE IF I COULD BUT I WAS NOT WORKING QUICK ENOUGH.

>> CAN WE GO AHEAD AND MAKE THE MOTION OR IS YOUR STATEMENT

SUFFICIENT? >> I WOULD THINK WE WOULD PROBABLY NEED TO IDENTIFY THE ITEMS.

>> THE AGENDA ITEMS. >> REQUIRING JUDGE'S SIGNATURE

. >> MOTION POSTED SO IT WOULD

HAVE TO BE OF AN ITEM. >> APOLOGIES WE DID NOT KNOW

THAT WAS GOING TO HAPPEN. >> WHY DON'T AFTER EXECUTIVE

YOU PROVIDE A LIST OF THOSE. >> I CAN DO THAT. THAT'S

HELPFUL. >> TRYING TO SEE IF I COULD DO IT WHILE I'VE GOT YOU IN HERE NOW. WELL, THE CLERK'S OFFICE IS ONE STEP AHEAD OF ALL OF US. DO YOU WANT ME TO READ THE LIST COMPILED? OKAY. OR IF YOU NEED TO OPEN, IT MIGHT BE SAFER TO OPEN THE LIST AGAIN AND THEN AUTHORIZE IF THAT MAKES SENSE.

ITEM F 2, F3, F4 , G 10, G 12, G 18, G 22, G 23, G 28, G 30, G 33, I ONE, I 2, I THREE, I FOUR K 4, K 5, K 7, K EIGHT , K 10, K 11 AND G 32 , I THINK I GOT THEM.

>> MOTION FOR ALL OF THEM, WITH THE LANGUAGE YOU NEED OR DO WE NEED TO OPEN EACH INDIVIDUALLY?

>> I WOULD REOPEN THAT LIST OF ITEMS AND MAKE A MOTION FOR THAT LIST DOES THAT MAKE SENSE?

>> YES, CLERK IF YOU WOULD PLEASE OPEN THE LIST OF ITEMS AGAIN.

>> ADOPT PER COMMISSION DEGREE MAY 18-20 24 2024 SAFE BOATING

[02:15:04]

WEEK IN HAYS COUNTY. JUST OPEN ALL OF THESE. IF THERE IS A PROCLAMATION DECLARING MAY 20 IF THERE IS A PROCLAMATION DECLARING MAY 20-25 IF THERE IS A PROCLAMATION DECLARING MAY 20-25, 2020 FOR CERTAIN RESCUE WEEK IN HAYS COUNTY. F 4 PROCLAMATION DECLARING MAY 2020 FOR OLDER AMERICANS MONTH. G 10 , AUTHORIZE COUNTY JUDGE TO EXECUTE A CONTRACT AMENDMENT BETWEEN HAYS COUNTY AND RELATED TO CEMETERY MAINTENANCE PURSUANT IFB 2024- 07 UPDATING ACREAGE AND PRICE PER VISIT TO PHILLIPS CEMETERY G 12 APPROVE RENEWAL FOR IFB 2020- 06 ROADWAY STRIPING BETWEEN HAYS COUNTY AND DIG INC. WITH A PRICE INCREASE. G 18 AUTHORIZE JAIL TO USE EXISTING FUNDS TO PURCHASE REPLACEMENT ICE AND WATER DISPENSER VALUED AT $7226.93 . G 22 AUTHORIZE BUILDING MAINTENANCE TO REPLACE BROKEN WATER HEATER LOCATED PRECINCT 4 WITHIN A 47 GALLON ELECTRIC WATER HEATER AND AMEND BUDGET ACCORDINGLY. G 23, AUTHORIZE COUNTY JUDGE TO EXECUTE MASTER SERVICE AGREEMENT BETWEEN HAYS COUNTY BUILDING MAINTENANCE AND SECURITY ONE FOR ALL FIRE AND SECURITY ALARM THROAT HAYS COUNTY BUILDINGS AND AUTHORIZE EXEMPTION PURSUANT TEXAS LOCAL GOVERNMENT CODE TO 60.024 FOR THE MONTHLY MONITORING AND YEARLY INSPECTION INDISCRETION EXEMPTION PURSUANT TEXAS LOCAL GOVERNMENT CODE 262.024 FOR SERVICES SERVICE AND REPAIRS .

G 28 AUTHORIZE OFFICE OF EMERGENCY SERVICES TO COMPLETE RENEWAL FOR SERVICES FOR FIRST RESPONDER SATELLITE INTERNET PLAN WITH COMMUNICATIONS AND AMEND BUDGET ACCORDINGLY AND AUTHORIZE PURSUANT TEXAS LCAL GOVERNMENT CODE 262.024 A 2 G 30 AUTHORIZE COMMISSIONERS COURT TO SUBMIT A REQUEST FOR FUNDS TEXAS COMPTROLLR FOR UNCLAIMED CAPITAL TEXAS PROPERTY CODE 74.602 . G 32 AUTHORIZE EXECUTION OF OFFICE OF GOV. PUBLIC SAFETY OFFICE 2025-CEO LAW ENFORCEMENT CERTIFICATION FORMS . G 32 AUTHORIZE COUNTY JUDGE TO EXECUTE SECOND AMENDMENT HAYS COUNTY SOCIAL SERVICE FUNDING AGREEMENT WITH BLANCO RIVER REGIONAL RECOVERY TEAM REGARDING USE OF AMERICAN RESCUE PLAN ACT ARE FOR FUN RENTAL UTILITY ASSISTANT PROGRAM FOR HAYS COUNTY. I 1 AUTHORIZE EXECUTION OF PROFESSIONAL SERVICE AGREEMENT BETWEEN HAYS COUNTY AND AMERICAN STRUCTURE INC. TO PROVIDE ENGINEERING DESIGN SERVICES FOR THE PROJECT AT YANKTON ROAD AND PRECINCT 3. DISCUSS AND POSSIBLE ACTION TO AUTHORIZE COUNTY JUDGE TO EXECUTE PROFESSIONAL SERVICE AGREEMENT BETWEEN HAYS COUNTY AND COBB FINLEY ASSOCIATES TO PROVIDE UTILITY CORONATION SERVICE FOR THE PROJECT INCREASING THREE PURSUANT RFQ 2018- P 16. I 3 DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE COUNTY JUDGE TO EXECUTE AMENDMENT NUMBER ONE INTERLOCAL AGREEMENT BETWEEN HAYS COUNTY CITY OF SAN MARCUS RELATED TO THE OLD HIGHWAY PROJECT .

DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE COUNTY JUDGE TO EXECUTE INTERLOCAL AGREEMENT BETWEEN HAYS COUNTY CITY OF KYLE RELATED TO INSTALLATION OF SIDEWALK AT VETERAN DR., SILVERADO. K 4 DISCUSSION AND POSSIBLE ACTION TO ACCEPT PROPOSALS FROM ELECTRONIC SYSTEMS RELATED TO REPLACEMENT OF THE TABLE MICROPHONES LOCATED IN SIX DISTRICT COURT ROOMS NUMBER FIVE THROUGH 10 AUTHORIZED DISCRETION TEXAS LOCAL GOVERNMENT CODE 262.024 AND AMEND BUDGET ACCORDINGLY.

DISCUSSION AND POSSIBLE ACTION TO WORK ON TRACK IFB 2024 WINTER MILLS ROADWAY IMPROVEMENT LIGHTING AND PAVEMENT MARKINGS THROUGH EASY BELL CONSTRUCTION TOTAL AMOUNT $200,122.90. K SEVEN DISCUSSION OF POSSIBLE ACTION REGARDING COURT PREVIOUS AUTHORIZATION JUVENILE CENTER TO PURCHASE 20 TO MEDICATION DEVICES COMMENSURATE HEADSETS CONTROLLERS AND EARPIECES CHARGING STATIONS AND SERVICE PLAN RELAY INC. EFFECTIVE MAY 21, 2024. K 10 DISCUSS AND POSSIBLE ACTION TO APPROVE PURCHASE OF IMAGING SOFTWARE FROM VISTA SOLUTIONS ALIKE AUCTIONS ADMINISTRATION OFFICE AUTHORIZING LABOR TO PURCHASING POLICY AND AMEND BUDGET ACCORDINGLY. DISCUSSION AND POSSIBLE ACTION TO APPROVE PURCHASE OF ELECTION SOFTWARE POLL WORKERS AND POLLING PLACE MANAGEMENT. POLL WORKER ONLINE INFORMATION PORTAL ELECTION

[02:20:03]

WORKER TRAINING ASSET MANAGEMENT AND REAL-TIME TRACKING FROM SOFTWARE SOLUTIONS.

>> I WOULD LIKE TO MAKE A MOTION FOR THESE ITEMS AUTHORIZE TO EXECUTE ANY NEEDED DOCUMENTS IN PLACE OF JUDGE BECERRA DUE TO HIS ABSENCE OF THIS PART OF THE COURT AS

NECESSARY. >> SECOND.

>> MOTION AND SECOND PLEASE CALL THE ROLL.

>> DO WE NEED TO OPEN ALL ITEMS IN EXECUTIVE SESSION?

[L. EXECUTIVE SESSIONS]

>> YES PLEASE. >> OPEN ALL ITEMS UNDER ONE, TWO, THREE, FOUR AND FIVE PLEASE.

>> EXECUTIVE SESSION PURSUING SECTION 551.071 AND 551.072 TEXAS LOCAL GOVERNMENT CODE CONSULTATION WITH COUNCIL AND LIBERATION REGARDING PURCHASE EXCHANGE LEASE AND SOCIAL VALUE OF REAL PROPERTY ASSOCIATED WITH PARKS AND OPEN SPACE PROJECT CONSIDERED BY HAYS COUNTY POSSIBLE DISCUSSION AND SOCIAL ACTION MAY FOLLOW IN OPEN COURT. EXECUTIVE SESSION PURSUING 551.071 AND 551.087 TEXAS LOCAL GOVERNMENT CODE CONSULTATION WITH COUNCIL AND DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS ASSOCIATED WITH PROJECT COLD POSSIBLE DISCUSSION AND/OR ACTION . SECTION PURSUING 551.071 AND 551.087 TEXAS GOVERNMENT CODE CONSULTATION WITH COUNCIL AND DELIBERATION REGARDING ECONOMIC ELEMENT NEGOTIATIONS ASSOCIATED WITH PROJECT PEANUT BUTTER, PROJECT SNAPDRAGON AND PROJECT HUSKY POSSIBLE DISCUSSION AND/OR ACTION MAY FOLLOW. EXECUTIVE SESSION PURSUANT TO SECTION 551.071 AND 551.072 OF THE TEXAS GOVERNMENT CODE CONSULTATION WITH COUNCIL DELIBERATION REGARDING PURCHASE, EXCHANGE, LEASE AND/OR VALUE OF RIGHT AWAY LOCATED AT OR NEAR HILLSIDE TERRACE PRECINCT 2 PARCEL 16 PARCEL 1616 ONE, TWO POSSIBLE DISCUSSION AND/OR ACTION MAY FOLLOW. EXECUTIVE SESSION PURSUANT TO SECTIONS 551.071 AND 551.072 TEXAS GOVERNMENT CODE CONSULTATION WITH COUNCIL AND LIBERATION REGARDING PURCHASE, EXCHANGE, LEASE AND VALUE OF RIGHT AWAY LOCATED AT OR NEAR SAWYER RANCH ROAD PRECINCT 4 PARCEL ONE 1/1 EE ACTION MAY FOLLOW IN OPEN

COURT. >> OKAY. IF YOU'RE NOT PART OF ANY OF THESE ITEMS, PLEASE CLEAR FOR DIRECTION.

THERE WE GO. OKAY LET ME GOBBLE US IN WE ARE BACK IN SESSION

[L.4. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, lease and/or value of Right of Way located at or near Hillside Terrace in Precinct 2 (Parcel 16/16E1/16E2). Possible discussion and/or action may follow in open court. COHEN]

FROM EXECUTIVE SESSION AND I BELIEVE WE HAVE TWO MOTIONS.

THE FIRST ONE ON L 4. >> THANK YOU REGARDING L 4 MOTION TO AUTHORIZE COMMISSIONER INGALSBE TO APPROVE AND EXECUTE PURCHASE AGREEMENT AND AUTHORIZE COUNCIL TO EXECUTE ANY OTHER NECESSARY DOCUMENTS TO IMPLEMENT AND FINALIZE SETTLEMENT OF CONDEMNATION CASE 23- 1218-C WORKING BP LTD PENDING HAYES COUNTY COURT AT LAW NUMBER TWO.

>> SECOND. >> MOTION AND SECOND. NO COMMENTS OR QUESTIONS PLEASE CALL THE ROLL.

[L.5. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, lease and/or value of Right of Way located at or near Darden Hill Road at Sawyer Ranch Road in Precinct 4 (Parcel 1/1E). Possible discussion and/or action may follow in open court. SMITH]

>> THANK YOU, MOTION ON L FIVE MOVED TO AUTHORIZE CIVIL DIVISION HAYS COUNTY CRIMINAL ATTORNEY'S OFFICE EXECUTE SETTLEMENT AGREEMENT AUTHORIZE COUNCIL TO EXECUTE ANY OTHER NECESSARY DOCUMENTS TO IMPLEMENT FINALIZE CONDEMNATION CASE 22- 0311-C HAYS COUNTY OC RANCH LIMITED PENDING HAYS COUNTY COURT OF LAW NUMBER ONE.

>> SECOND. >> MOTION AND SECOND PLEASE