[F1. Recognition of the Texas Historical Commission's Distinguished Service Award to the Hays County Historical Commission for the 2022 year of service. BECERRA]

PUTTING IT ON THE TAXPAYERS. THANK YOU VERY MUCH.

>> THANK YOU, SIR. PLEASE OPEN F-1.

>> F-1. RECOGNITION OF THE TEXAS HISTORICAL COMMISSION'S DISTINGUISHED SERVICE AWARD TO THE HAYS COUNTY HISTORICAL COMMISSION FOR THE 2022-YEAR OF

SERVICE. >> SO MOVED.

>> SECOND. >> THANK YOU BUT I DON'T KNOW IF WE NEED IT. I WILL SAY THAT I WAS HANDED THIS MAGNIFICENT GIFT AND I WANTED TO SEE IF THE CHAIR OF THE HISTORIC COMMISSION WOULD LIKE TO APPROACH THE PODIUM AND

GIVE A PRESENTATION OR COMMENTS. >> CURRENT CHAIR OF THE HAYS COUNTY HISTORICAL COMMISSION. ON A DAY OF SERVICE, MARTIN LUTHER KING SAID EVERYBODY CAN BE GREAT BECAUSE ANYONE CAN SERVE. YOU DON'T HAVE TO HAVE A COLLEGE DEGREE TO SERVE. YOU DON'T HAVE TO MAKE YOUR SUBJECT AND VERB TO SERVE. YOU ONLY NEED A HEART FULL OF GRACE, A SOUL GENERATED BY LOVE. THERE COULD NOT BE A BETTER DESCRIPTION OF THE VOLUNTEER MEMBERS OF OUR HAYS COUNTY HISTORICAL COMMISSION.HAYS COUN HISTORICAL COMMISSION.

I COULD BE HERE ALL DAY LISTING WHAT WE WORKED ON BUT I WILL SHOW RESTRAINT. WE HAVE MARKER, CEMETERY AND CERTIFIED LOCAL GOVERNMENT. THE REST CAN BE CAR RATED BY EACH COMMISSION. OUR WORK IS DONE IN COMMITTEES BYCOMMISSION. OUR WORK IS DONE IN COMMITTEES BY A LOT OF PEOPLE. CARLA WRIGHT -- EVER-CHANGING LANDSCAPE OF OUR COUNTY. NEXT WE HAVE WIN OF THE FINEST CEMETERY CHAIRS IN THE STATE, JOLANDA OF BUDA.

SHE WORKS CLOSELY WITH CONTRACTORS THAT CURRENTLY MAINTAIN 11 CEMETERIES WITH TWO MORE THAT WE NEED TO ADDRESS, ANSWERING A MIND BOGGLING NUMBER OF INQUIRE RYES ON CEMETERY ASSOCIATIONS, WHERE PEOPLE ARE BURIED, HELP WITH ACCESS TO CEMETERIES ON PRIVATE LAND. IT GOES ON AND ON.

THE CEMETERY COMMITTEE WORKS HAND IN HAND WITH OUR OTHER REQUIRED COMMITTEE, THE MARKER COMMITTEE.

THE AWARD IS FOR 2022. THAT YEAR AND BEFORE, THE COMMITTEE CHAIR WAS MARI BASSET OF DRIPPING SPRINGS.

TOGETHER THE COMMUNITIES HAVE ALSO RECEIVED THC SUBJECT MARKERS FOR THE SAN VICINTE CEMETERY.

THEY ANSWER LIMITLESS INQUIRIES ABOUT THE MARKER PROCESS BOTH FOR THE REGULAR STATE MARKERS AND THE UNDERTOWED MARKER PROGRAM. BECAUSE THE PROCESS IS SO LONG, MARKERS THAT ARE BRAND NEW NEWS TO SOME HAVE BEEN WORKED ON FOR YEARS. FOR EXAMPLE, THE RECENT MARKER -- I CAN'T SAY IT. IT'S A SUBJECT MARKER AND WAS APPLIED FOR IN 2019. IT WAS JUST DEDICATED THIS PAST JUNE. ALL MARKERS, EITHER THE UNDERTOWED STORY PROGRAM OR THE TEXAS HISTORICAL MARKERS COME THROUGH THE MARKER COMMITTEE. LAST YEAR THEY WORKED ON MARKERS FOR INDIGENOUS AND TEJANO PEOPLE.

OTHERS WORKED ON WERE MARX EASTWOOD HOMESTEAD, 108 NANN STREET, THE KYLE DEPOT BUNTON BRIDGE MARKER AND THE HISTORICAL CEMETERY MARKERS. NOW UNDER THE LEADERSHIP OF JEREMY GARRETT, THE PROLIFIC WORK CONTINUES BUT I WILL SAFE ALL THAT FOR WHEN WE GET THIS AWARD NEXT YEAR.

[00:20:01]

BOTTOM LINE IS THAT 2022 THERE WAS A GROUP OF 25 VOLUNTEERS LIKE MARY AND JO, DELBET, VANESSA, ROSINA, PATRICK AND KAY JOHNSON AND MYSELF WHO WORKED OVER 7,000 HOURS OF VOLUNTEER TIME ESTIMATED AT A MONETARY VALUE OF $220,600.

THEY DID IT BECAUSE THEY LOVE OUR 0,600.

THEY DID IT BECAUSE THEY LOVE O,600.

THEY DID IT BECAUSE THEY LOVE O2,600.

THEY DID IT BECAUSE THEY LOVE OUR COUNTY.

THEY LOVE OUR HISTORY AND HAYS COUNTY IS GRATEFUL TO HAVING SUCH A GROUP. WE HAVE SO MUCH WORK TO DO AND KNOWING THAT WE CAN DEPEND ON YOUR SUPPORT NOT ONLY BOOST OUR RESOLVE BUT PROVIDE SECURITY KNOWING THERE'S A COMMON GOAL AMONGST US AND BECAUSE I LOVE A GOOD QUOTE, "VOLUNTEERS ARE NOT PAID BECAUSE THEY'RE WORTHLESS BUT BECAUSE THEY'RE PRICELESS."

THANK YOU. >> BEAUTIFUL, THANK YOU.

LET'S GIVE THEM A ROUND OF APPLAUSE.

[APPLAUSE] MORE THAN STAND UP, I WOULD LIKE TO CALL EVERYONE THAT'S CONTRIBUTED TO THIS AWARD TO

PLEAT COME UP FOR A PHOTO. >> COME UP FOR A PHOTO.

S COME UP FOR A PHOTO. E COME UP FOR A PHOTO.

>> BEFORE WE DO THAT, I KNOW YOU RAN THROUGH A LIST OF VOLUNTEERS BUT WE WOULD ALL BE REMISS IF WE DIDN'T SAY THANK YOU TO YOUR PREVIOUS CHAIR SINCE IT WAS HER LAST YEAR OF SERVICE AS A CHAIRWOMAN. MS. JOHNSON --

>> SHE'S AT THE DENTIST. >> I KNOW, I GOT A TEXT BUT SHE'S AN AMAZING LADY AND SHE GAVE GREAT LEADERSHIP TO Y'ALL FOR SO MANY YEARS AND SHE WAS AN INTEGRAL PART OF A LOT OF WHAT

YOU MENTIONED. >> AND SHE WAS IN THE LIST OF PEOPLE SHE MENTIONED. COME ON UP, EVERYONE.

[F2. Presentation and Update on the Hays County Center for Pet Resources, Education, and Research by Austin Pets Alive! BECERRA/INGALSBE]

>> WILL YOU PLEASE OPEN F-2. >> PRESENTATION AND UPDATE ON THE HAYS COUNTY CENTER FOR PET RESOURCES, EDUCATION, AND RESEARCH BY AUSTINED P PETS RESEARCH BY AUSTINED P PALIVE.

>> ALL RIGHT. LEIGH ANN, IF I WOULD PLEASE APPROACH THE STADIUM. OH.

STATE YOUR NAME AND TITLE FOR THE VIEWING PUBLIC.

>> MY NAME IS LEIGH ANN SHENNIFELD, AUSTIN PETS ALIVE'S ADVISOR. THANK YOU FOR ALLOWING ME TO PRESENT TODAY ON BEHALF OF US A TIN AWE LIVE.

I'M SERVING AS THE PROJECT COORDINATOR FOR THEAUSTIN AWE L.

[00:25:03]

I'M SERVING AS THE PROJECT COORDINATOR FOR THE HAYS COUNTY PET RESOURCE CENTER PROJECT. LAST SUMMER, ANIMAL ARTS AND TEAM SHELTER USA PRESENTED A FEASIBILITY FRAMEWORK FOR YOU TO BUILD A CENTER IN HAYS COUNTY. THE RECOMMENDATIONS ARE NOTABLE IN PART FOR SUGGESTED OPPORTUNITIES TO COLLABORATE WITH HUMAN AND SOCIAL SERVICES. THEY DON'T MAKE SPECIFIC RECOMMENDATIONS ABOUT HOW OR WHAT TO OFFER.

IT'S UP TO THE COLLECTIVE US TO DETERMINE HOW TO APPLY THEM IN A LOCAL CONTEXT SO THAT THEY'RE MEANINGFUL BY IT'S CLEAR THAT THEY PLACE ON THE NEED FOR, QUOTE, PROACTIVE PROGRAM DESIGN TO DRAMATICALLY REDUCE SHELTER INTAKE TO INFORM THE RIGHT SIZE, RIGHT SCOPE AND RIGHT FINANCIAL INVESTMENT OF A FUTURE FACILITY." WE DON'T GET BETTER OUTCOMES FOR PEOPLE AND PETS OR ENSURE THAT WE'RE USING OUR RESOURCES EFFICIENTLY AND EFFECTIVELY JUST BY BUILDING A NEW BUILDING.

WHAT NONE OF US WANT IS ANOTHER OVERBURDENED AND OVERFULL ANIMAL SHELTER. UNTIL WE GET BETTER ABOUT KEEPING PETS AND PEOPLE TOGETHER, NO SHELTER WILL EVER BE BIG ENOUGH N. APRIL OF THIS YEAR, AUSTIN PETS ALIVE TOOK ON THE ROLE TO TURN THIS STUDY INTO REALITY.

THIS WORK IS BEING APPROACHED THROUGH THREE LENSES.

THERE'S THE FACILITY PLANNING ASPECT, THE PROGRAM DEVELOPMENT ASPECT, AND OPERATIONAL DEVELOPMENT OR HOW WILL THINGS WORK. WITH THE INPUT, SUPPORT, AND GUIDANCE OF THE CONTRACT COMMITTEE, THANK YOU TO THOSE OF YOU ALL WHO PLAY A ROLE IN THAT, A SERIES OF DELIVERABLES WERE IDENTIFIED. THEY INCLUDE DEVELOPMENT OF SOCIAL MEDIA OUTREACH STRATEGIES, ROBUST COMMUNITY ENGAGEMENT, A COMPREHENSIVE PROGRAM PLAN, SITE SELECTION REVIEW, PLANS FOR A NON-PROFIT FUNDRAISING ORGANIZATION TO SUPPORT THE CENTER, A COMPREHENSIVE CAPITAL CAMPAIGN AND FUNDRAISING INITIATIVE, OPERATING BUDGETS, STAFFING PLANS AND STANDARD OPERATING PROCEDURES.

IN THE FIRST THREE MONTHS, WE HAVE COMPLETED A NEEDS ASSESSMENT REVIEW, HIRED A MARKETING COMMUNICATIONS MANAGER WHO STARTED YESTERDAY, DEVELOPED AN INITIAL SOCIAL MEDIA STRATEGY TO GUIDE HER FIRST 60 DAYS, DEVELOPED A COMMUNITY ENGAGEMENT TIME LINE AND FRAMEWORK, DEVELOPED A FORMAT FOR THE COMPREHENSIVE PROGRAM PLAN AND BEGIN DRAFTING IT.

I KNOW THIS PROJECT SEEMS MASSIVE BUT WE HAVE CREATED SOME OF THE SYSTEMS NEEDED TO APPROACH THIS IN A THOUGHTFUL WAY AND LAID DOWN THE PROGRAMMING TO ESTIMATE THE BUDGET AND STAFFING NEEDS, TOO FIND THE EXISTING GAPS AND SYNTHESIZE THE FEASIBILITY STUDIES TOO THEN CREATE THAT PROGRAM PLAN. IT'S AN EASY WAY OF SUMMARIZING THE NECESSARY PROGRAMS NEEDED TO FULFILL THE COMMUNITY FOCUSED, LIFE-SAVING GOALS FOR THIS PROGRAM.

SOME TARGETED ARE SPAY/NEUTER, IMPROVED ACCESS TO MICRO CHIP AND PET IDENTIFICATION RESOURCE. SAFETY NET PROGRAMS, WAYS TO KEEP AT-RISK ANIMALS OUT OF THE SHELTER AND WITH THEIR FAMILIES THROUGH RESOURCES AND SUPPORT, DOUBLING DOWN ON RETURN TO HOME EFFORTS FOR CATS AND DOGS AND CREATING A LARGE SCALE FOSTER PROGRAM WHICH WILL HELP REDICE LENGTH OF STAY IN THE SHELTER, IMPROVE HEALTH OUTCOMESCE LENGTH OF STAY IN THE SHELTER, IMPROVE HEAUCE LENGTH OF STAY IN THE SHELTER, IMPROVE HEALTH OUTCOMES FOR PETS AND GET LOST PETS BACK HOME AND ADOPTABLE PETS INTO HOMES FASTER.

IN ADDITION TO SUMMARIZING THE PROGRAMS AND HOW THEY WILL BE IMPLEMENTED, THE COMPREHENSIVE PROGRAM PLAN BUILDS ON THAT ASSESSMENT TO ESTABLISH THE GOALS, OBJECTIVES AND MEASURES FOR THOSE PROGRAMS. WE'RE TRYING TO USE DATA TO BETTER UNDERSTAND WHAT PEOPLE AND PETS NEED IN OUR COMMUNITY SO WE CAN DEVELOP AND SCALE THE PROGRAMS APPROPRIATELY.

OUR GOAL IS TO ACHIEVE BETTER OUTCOMES FOR PETS AND PEOPLE AND WE NEED A WAY OF KNOWING WHEN WE SUCCEED IN DOING THAT AND ALSO WHERE THE GAPS ARE SO IF WE FALL SHORT, WE NEED TO BE ABLE TO KNOW WHY. WE NEED TO BE ABLE TO SEE HOW WE'RE TRYING TO ACCOMPLISH AND WE ALSO USE THIS PLAN TO ENSURE THAT OUR POLICIES, PROCESSES, PROGRAMS AND RESOURCE ALLOCATIONS ARE IN ALIGNMENT WITH OUR GOALS.

HAVING THIS ALL IN ONE ACCESSIBLE PLACE WILL BE AN IMPORTANT T AND ACCOUNTABILITY TOOL TO BETTER

[00:30:03]

UNDERSTAND WHAT WE'RE TRYING TO ACCOMPLISH AND WHY.

WE'RE WORKING TO ANALYZE ADDITIONAL DATA AND WE HAVE BEGIN CONVERSATIONS WITH STAKEHOLDERS IN THE COMMUNITY AND WHERE THOSE RESOURCES AND GAPS ARE AND ALSO START TO GET FEEDBACK ON OUR PLANS TO BUILD THIS PROGRAMMING.

I THINK IT'S IMPORTANT TO NOTE, WHILE I KEEP TALKING ABOUT MAKING GOOD DATA-DRIVEN DECISIONS, WE NEED THE COMMUNITY FEEDBACK TO GET THAT INPUT AS TO NEEDS, DESIRES AND EXPECTATIONS FOR A PET RESOURCE CENTER SO IT IS WITH THOSE TWO THINGS IN MIND THAT GUIDE THE DEVELOPMENT OF OUR ENGAGEMENT FRAMEWORK.

THIS MONTH WE HAVE STARTED DEVELOPING A COMMUNITY VALUES AN NEEDS SURVEY AND DEMOGRAPHIC ANALYSIS TO EXPLORE THE VALUES AND NEEDS OF THE PUBLIC AROUND THE CARE OF PETS IN THE COMMUNITY. THE SURVEY QUESTIONNAIRE IS BEING DEVELOPED BY AN EXTERNAL RESEARCHER WHO HAS SENSORY EXPERIENCE AND SURVEY DESIGN, A DOCTORATE IN PUBLIC ADMINISTRATION AND FAMILIARITY WITH THE FIELD OF FAMILY SERVICES. SIMILAR SURVEYING HAS BEEN DONE WITH THIS CONSULTANT AND A GOAL IS TO TRY TO GET REPRESENTATIVE INPUT FROM ALL THE PRECINCTS IN HAYS COUNTY AS TO WHAT AN ANIMAL SERVICES ORGANIZATION SHOULD LOOK LIKE AS WELL AS BETTER UNDERSTAND WHERE THERE ARE GAPS GEOGRAPHICICALLY TO HELP KEEP P SAFELY AT HOME.

SURVEYS SHOULD GIVE US INFORMATION THAT WE WILL THEN USE TO PLAN AGENDAS FOR COMMUNITY MEETINGS AND HELP US HAVE MORE MEANINGFUL CONVERSATIONS.

THE GOAL FOR THAT SURVEY CREATION, IMPLEMENTATION AND THE ANALYSIS IS THE END OF SEPTEMBER, SO I HOPE TO BE COMING TO YOU IN ABOUT THREE MONTHS WITH SOME INSIGHTS AND WHAT WE HAVE LEARNED FROM THAT. THIS FALL WE'LL PLAN AND HOST AT LEAST ONE COMMUNITY MEETING IN EACH PRECINCT.

I ENVISION THERE BEING MORE, BUT, AS I SAID, WE ARE COMMITTED TO HEARING FROM EVERYONE. THE AGENDAS WILL BE CRAFTED BASED ON THE INPUT FROM SURVEYS AND KEY STAKEHOLDERS AND WE'LL ALSO USE THOSE MEETINGS TO GET INPUT ON THE MEETING IDEAS THAT WE HAVE DEVELOPED. IF THERE'S ONE ASK I CAN MAKE OF EACH OF YOU, IT'S TO HELP WITH THAT ENGAGEMENT PIECE.

WE NEED YOUR RELATIONSHIPS AND KNOWLEDGE ABOUT YOUR COMMUNITY AND I THINK IT'S ONE OF THE BIG OPPORTUNITIES FOR THIS CENTER, TO BUILD SOMETHING THAT'S REPRESENT I HAVE OF WHAT OUR COMMUNITY NEEDS AND WANTS. WE ALSO ACCOMPLISHED A FACEBOOK PAGE WHERE FOLKS CAN GET INFORMATION AND UPDATES ABOUT THE PROJECT. THAT FACEBOOK PAGE IS HAYS COUNTY PET RESEARCH AND WE'LL EXPAND TO INSTAGRAM AND ALSO DEVELOP A PROJECT LANDING PAGE. I WILL BE HERE FOR MOST OF THE REST OF THE MORNING FOR ANYONE WHO HAS QUESTIONS OR WANTS TO TALK FURTHER, I WILL BE ACROSS THE HALL AND I'M HAPPY TO ANSWER ANY QUESTIONS OR CONCERNS THAT YOU ALL MAY HAVE NOW.

THANK YOU VERY MUCH FOR YOUR TIME AND ATTENTION

>> WELL DONE AND I ASKED HER TO KEEP IT CONCISE AND SHE DID A GOOD JOB WITH THAT. ACROSS THE HALL, SO YOU ALL KNOW, IS VICKI'S OLD OFFICE. I WILL SAY THAT COURTHCOU COURT TIME AND TIME AGAIN PROVEN THAT WE ARE COMMITTED TO KEEPING PEOPLE AND PETS AND PETS AND PEOPLE TOGETHER.

PETS ARE SUPPORT ANIMALS, MENTAL HEALTH SUPPORT IN ALL KINDS OF DIFFERENT WAYS AND PROVIDE DIFFERENT SERVICES TO PEOPLE IN THE COMMUNITY. THAT COULD BE A CANARY IN A COAL MINE IN MANY CASES. WE CAN TURN THE MIC DOWN JUST A LITTLE. WE PUT OUR MONEY WHERE OUR HEARTS ARE AND FUNDED THE ORIGINAL WORK AND THEN TRANSITIONED ONTO YOUR PART, GETTING A FINER GRANULATED ASSESSMENT OF JUST WHAT WE NEED. OFTENTIMES FOLKS GET HUNG UP ON

[00:35:03]

THE BRICKS AND MORTAR. WE ARE SO GRATEFUL TO THE CITY OF SAN MARCOS AND I SEE MAYOR HOUSTON IN THE AUDIENCE FOR LEADING THE VERY DIFFICULT JOB OF BEING A REGIONAL 14SHELTER.

PAWS, PALS, WIMBERLY ADOPTION GROUP, WAG, IT'S BECAUSE OF FOLKS LIKE THEM WHO ARE HERE, THANK YOU, SHERRY, FOR REMINDING ME TO CALL THEM OUT, THAT THEY ARE EVEN BREATHING A LITTLE BIT, BUT I WANT FOLKS TO REMEMBER THAT THE NEXT 90 DAYS IS REACHING INTO THE COMMUNITY AND REACHING INTO SPACES THAT ARE HARD TO REACH, REACHING INTO YOUR PRECINCTS AND THAT'S WHY SHE'S HERE, TO MAKE SURE EACH COMMISSIONER HAS WHAT IS MOST IMPORTANT TO THEM ADDRESSED BECAUSE WE ARE ALL REPRESENTING THE ENTIRE COUNTY. WE GOT TO MAKE SURE WE DON'T GET CAUGHT UP ON THE BRICKS AND MORTAR.

I WILL SAY IT THIS WAY. THESE ARE MY WORDS: THAT'S A TRAP. WE CAN'T THINK OF THE BRICKS AND MORTAR AS WE'RE MOVING THROUGH THIS PROCESS.

IF WE DO A GOOD JOB WITH PROGRAMS AND WITH EVERYTHING ELSE, WE SHOULD, THEY'RE CREDITICALLY, NOT HAVE TO BUILD A 1,000 KENNEL FACILITY. INSTEAD, WE SHOULD BUILD A MUCH MORE HUMANE AND COMPLETE COMMUNITY PROGRAM.

FOLKS HAVE ACCIDENTALLY, AND IT'S JUST HAPPENED, WE ALL HAVE GOOD INTENTIONS, WE FAIL INTO WHAT SIZE IS IT GOING TO BE? HOW MANY KENNELS ARE GOING TO BE THERE? AT THIS STAGE ESPECIALLY IT'S MORE TEASING OUT PROGRAMS, SUPPORT, COUNTY-WIDE, TEASING OUT ALL THAT KIND OF STUFF AND THEN COMES THE BRICKS AND MORTAR AND MY HOPE IS AS SMALL AS POSSIBLE BECAUSE BRICKS AND MORTAR IS MONEY.

COMMISSIONER INGALSBE. >> THANK YOU, JUDGE.

I AGREE WITH THE NEEDS ASSESSMENT DONE BY TEAM SHELTER USA IDENTIFYING THAT. IF WE HAVE THE PROGRAMS THAT ARE NEEDED AND IMPLEMENT THOSE PROGRAMS, THEN WE WOULD NEED A SMALLER SHELTER. I WANT TO THANK LEIGH ANN FOR BEING HERE AND YOUR LEADERSHIP AND SHERRY, I WANT TO POINT YOU OUT BECAUSE I NO WITH CONTINUE TO GO TO YOU FOR INFORMATION AND THE RESOURCES THAT ARE NEEDED AND YOU HAVE DONE AN EXCELLENT JOB AND I REALLY APPRECIATE THAT.

MAYOR HOUSTON, I ALSO WANT TO RECOGNIZE YOU BECAUSE THERE WAS A MEETING THAT WAS CALLED AND NOT A KNOCK ON ANYBODY, BY ALL THE MAYORS WERE INVITED AND MAYOR HOUSTON WAS THE ONE WHO SHOWED UP AND I REALLY APPRECIATE YOUR PARTICIPATION BECAUSE IT'S IMPORTANT. WE CAN'T DO THIS ON OUR OWN.

WE NEED EVERYBODY TO HELP US AND PARTICIPATE IN THIS.

IT'S IMPORTANT AND IT'S GOING TO TAKE EVERYBODY'S PARTICIPATION.

I JUST WANT TO SAY THANK YOU TO EVERYBODY WHO HAS BEEN VINVOLVE.

COMMISSIONER SHELL HAS BEEN A BIG PART OF THIS AS WELL.

I THINK THE COMMUNITY ASPECT IS GOING TO BE EXTREMELY IMPORTANT.

WE REALLY WANT THAT INPUT. I ASKED EARLY ON IF SOME OF THIS WOULD BE AVAILABLE IN SPANISH ALSO BECAUSE I THINK IT'S GOING TO BE IMPORTANT TO REACH THAT SEGMENT ALSO AND WE NEED THEIR INPUT. I'M HOPING THAT THE SURVEY CAN BE IN SPANISH AND TO PROVIDE THOSE THAT WOULD PREFER TO FILL IT OUT THAT WAY, BY THANK YOU SO MUCH FOR BEING HERE AND FOR BEING AVAILABLE THIS MORNINGBEI ANSWER ANY QUESTIONS.

>> FIRST, THANK YOU FOR YOUR PRESENTATION AND JUST TO ELABORATE MORE ON COMMISSIONER INGALSBE ABOUT THE OUTREACH, IT'S IMPORTANT TO GO TO THOSE SPACE THAT IS DON'T GET ANY ATTENTION AND PRESENT THAT BILINGUAL INFORMATION.

IN SOME OF THE WORK I DO IN FOOD DISPARITY, OFTEN WE ARE ASKED ABOUT FOOD FOR PETS BECAUSE IF THEY CAN'T FIED THEIR PETS THEY CAED THEIR PETS THEY CAN'T KEEP THEIR PETS AND THEY MEAN EVERYTHING TO THEM. I HOPE THAT'S ALSO INCLUDED.

IS FOOD INSECURITY A REASON YOU'RE NOT KEEPING YOUR ANIMAL?

[00:40:02]

AND WHAT CAN WE DO TO HELP PROVIDE DISTANCE IN THAT WAY? THE MICROCHIP EVENT WE HAD A COUPLE WEEKS AGO, I WAS SO AMAZED AT THE TURNOUT IN THAT ONE AREA, 52 MIKMICROCHIPS WERE GIVEN AND IT WAS AN EYE OPENER ON THE NEED AND I'M HAPPY TO OPEN UP THE PRECINCT NEW TIME MORE EVENTS WANT TO HAPPEN.

I UNDERSTAND THAT COMMUNITY INFRASTRUCTURE IS NOT READILY AVAILABLE IN A LOT OF THIS COUNTY, ESPECIALLY ON THE EAST SIDE, SO WHATEVER OUR PRECINCT COMMUNITY CAN DO, WE'RE HAPPY TO BE AVAILABLE TO YOU, BUT THANK YOU SO MUCH FOR THE WORK THAT I HAVE DONE AND FOR EVERYONE ELSE AS WELL.

>> BEAUTIFUL. CAN YOU SEE THE LOVE AND SUPPORT? COMMISSIONER SHELL?

>> THANK YOU, I WANTED TO EXTEND SOME OF THE THANKS TO THE SHELTER THAT WE'RE A PARTNER WITH NOW AND PART OF THAT EFFORT IN THE CITY OF KYLE AND THE CITY OF BUDA.

WE KNOW THE CHALLENGES THEY HAVE HAD.

I DO APPRECIATE THEIR PARTNERSHIP THROUGHOUT ALL OF THESE YEARS AND ALSO THANKS TO ALL THOSE VOLUNTEERS MENTIONED EARLIER BECAUSE THEY ARE HELPING THE SITUATION.

IF NOT FOR THEM, THIS WOULD BE WORSE SO I WANT TO TELL THEM I APPRECIATE THEM AND ALL THE WORK THAT THEY DO.

>> THANK YOU, SIR. >> THANK YOU, JUDGE.

I'M GOING TO SOUND LIKE A BROKEN RECORD FROM SOME OF THE PREVIOUS PRESENTATIONS, BUT I REALLY DO LIKE THE TIME LINE THAT Y'ALL HAVE SET FORTH. I THINK IT'S VERY DIRECT AND CONCISE. MY BIGGEST CONCERN, WHEN THE INITIAL ANALYSIS CAME OUT IS THE FACT THAT THERE WAS NEVER ANY USER ENGAGEMENT WITH THOSE COMMUNITIES ON THE EAST SIDE AND NONE ON THE WEST SIDE I CONTINUE TO HAVE THAT CONCERN.

AT THE END OF THE DAY, WE'RE NOT JUST A COUNTY OF THE CORRIDOR.

WE'RE A COUNTY THAT'S FAR FLUNG AND WE HAVE SO MANY DIFFERENT NEEDS THROUGHOUT THOSE AREAS AND KNOWING THAT THOSE ARE THE FOLKS AT TIMES WHO HAVE GREATER NEED AND GREATER DISTANCE TO TRAVEL TO TRY TO ADDRESS SOME OF THESE ISSUES SPECIFIC TO THEIR PETS, IT MAKES IT VERY DIFFICULT TO BE SUPPORT I HAVE OF SOMETHING THAT ISN'T AS ALL-INCLUSIVE AS IT SHOULD BE IN MY VIEW.

THAT'S A BIG CONCERN FOR ME. THE OTHER CONCERN? LOOKING AT THE OVERALL TIME LINE WE, AS FAR AS THE DELIVERABLES FOR WHAT WE ARE TALKING ABOUT ON THAT OUTREACH, YOUR CALENDAR HAS AN END DATE OF MARCH OF NEXT YEAR AND WE HAVEN'T GOT MAYBE A THIRD OF THE WAY THROUGH IT BUT ONE OF THE TALKING POINTS IS ALREADY WE NEED TO EXTEND IT ANOTHER YEAR.

I WOULD LOVE TO HAVE THAT CONVERSATION IN SEPTEMBER OR OCTOBER WHEN WE HAVE SOME DELIVERABLES AND WE CAN SHOW WHETHER OR NOT THOSE CONCERNS THAT THE REST OF THE COURT HAS HAD HAVE BEEN ADDRESSED BECAUSE I THINK FOR ME TO BE SUPPORTIVE OF THAT, I KNOW I WILL NEED TO KNOW WE'RE TRULY LISTENING TO OUR COUNTY AND I REPRESENT THE CITY OF BUDA.

I KNOW THEY WERE INVOLVED. I PREVIOUSLY REPRESENTED THE CITIES OF KYLE AND SAN MARCOS BUT I ALSO REPRESENT A LOT OF OTHER COMMUNITIES OUT THERE, EVERYONE FROM THE CITY OF HAYS AND MOUNTAIN CITY THAT HAVE NEVER HAD ANY CONTACT.

I THINK THAT IN SOME SITUATIONS, THOSE ARE THE FOLKS WHO ARE IN THE MOST NEED, ESPECIALLY THE LAST THREE COMMUNITIES I MENTIONED BECAUSE THE AVERAGE AGE IN THAT COMMUNITY, I WOULD BE SHOCKED IF IT'S NOT OVER 70 AND A LOT OF THOSE HOMES, THE ONLY COMPANIONSHIP AND THE ONLY LOVED ONE THEY HAVE IS THEIR PET AND THAT'S AN IMPORTANT PART OF THEIR LIVES.

I WOULD ENCOURAGE YOU AND I THINK I CAN SPEAK ON BEHALF OF MY COLLEAGUES WHEN YOU ASK ABOUT ASSISTANCE WITH SOCIAL MEDIA, I AM MORE THAN HAPPY TO DO ANY OF THAT, BUT FOR A LOT OF COMMUNITY MEMBERS, THAT'S A NONEXISTENT FORM OF COMMUNICATIONS.

WE TALKED ABOUT THIS A COUPLE WEEKS AGO, I WOULD LOVE TO HELP FACILITATE AN ADDITIONAL MICROCHIPPING EVENT IN THE WESTERN PART OF THE COUNTY IN THE DRIPPING AREA AND I'M HAPPY TO HELP WITH THAT. I THINK Y'ALL ARE DOING GREAT WORK. I WOULD SAY AS YOU MOVE FORWARD, I KNOW I WOULDN'T THE ONLY PEABODY OF THE COURT WHEN THE INITIAL ANALYSIS CAME OUT I WAS HIT WITH STICKER SHOCK.

[00:45:14]

AS TO HOW MANY KENNELS YOU NEED, I WILL LEAVE THAT TO TO Y'ALL.

YOU KNOW WHAT THOSE THINGS WOULD ENTAIL.

WHERE I DO HAVE A CONCERN IS THAT FAR FACILITY THAT SIZE, I THINK THE INITIAL ANALYSIS HAD 46 OR 48 INDIVIDUAL FULL TIME EMPLOYEES. THAT WOULD BE THE LARGEST EXPANSION OF EMPLOYEE BASE THE COUNTY HAS SEEN SINCE I HAVE BEEN ON THE COURT. THAT WOULD BE A MASSIVE EXPANSION AND I WANT TO MAKE SURE IF AT SOME POINT WE LOOK AT HOW WE CAN HAVE A CENTER SUCH AS THIS THAT IT IS GOING TO BE ADEQUATELY STAFFED BUT IT DOESN'T NEED TO BE OVERSTAFFED AND ENSURE THAT WHATEVER PROGRAMMING WE'RE RUNNING, THAT IT'S DONE IN A CORRECT WAY. THOSE ARE THE CONCERNS I HAVE.

I WANT TO TELL YOU I'M IMMINENTLY SUPPORTIVE OF WHAT YOU ARE DOING AND FOR THE COURT TO MOVE FORWARD WITH IT, IT WAS UNIVERSAL. WE ALL SEE THE NEED.

I JUST WANT TO MAKE SURE THE NEEDS MANY MY PRECINCT AND THOSE PORTIONS OF THE PRECINCT THAT AREN'T NECESSARILY WITHIN TWO

MINUTES OF I-35 ARE MET. >> THANK YOU SO MUCH.

I WILL PUT A BOW ON THE WHOLE THING GOING FROM ULEN, ALL THE WAY TO HENLEY AND EVERYTHING IN BETWEEN AND AS I AND COMMISSIONER INGALSBE SAID, THANK YOU TO MAJOR HOUSTON FOR PARTICIPATING AND I ENCOURAGE COMMISSIONERS WHO HAVE LEADERSHIP INVITED TO THESE MEETINGS TO ENCOURAGE THEM TO ATTEND. I KNOW EVERYONE IS BUSY, YOU'RE ALL BUSY, WE'RE ALL BUSY, EVERYONE IS ABSOLUTELY TO THE

GILLS IN BUSYNESS. >> AND I WOULD SAY IN ORDER TO DO THAT, WE NEED TO KNOW ABOUT THOSE MEETINGS.

IF YOU HAVE THOSE THINGS, LET ME KNOW OR LET US KNOW AND WE'LL

HELP YOU. >> ABSOLUTELY RIGHT, I'M JUST NOT USED TO THAT. IT IS WELL-COMMUNICATED, I THINK MAYOR HOUSTON HAD PLENTY OF HEADS UP.

SHE WAS ABLE TO ATTEND. THERE'S VIRTUAL OPTIONS, ALWAYS AN OPPORTUNITY FOR THOSE GOVERNMENTS TO REPRESENT THEIR COMMUNITIES AND THERE WILL CONTINUE TO BE MORE AND I JUST ASK THAT YOU PLEASE ENCOURAGE YOUR FOOTPRINT TO PARTICIPATE.

YOU DO SO MUCH HERE, YOU'RE ALLOWED THE PODIUM, WHAT WOULD

YOU LIKE TO SAY? >> THANK YOU ALL FOR YOUR SUPPORT. I DID WANT TO SAY THAT WE DID SEND OUT E-MAILS TO ALL OF THE MAYORS IN ALL OF THE COMMUNICATIONS OFFICES AS WELL SO WE'RE TRYING TO GARNER SUPPORT FOR THE ANIMAL SHELTER THAT IS IN EXISTENCE FOR THE SAN MARCOS FACILITY AND AS YOU'RE REACHING OUT FOR WHAT'S TO COME, PLEASE REMEMBER TO ASK YOUR COMMUNICATION OFFICES AND PUBLIC COMMUNICATION OFFICES AT EVERY LEVEL TO PROMOTE THE ANIMALS THAT ARE STACKING UP AND NEED HOMES.

THANK YOU FOR YOUR SUPPORT. >> THANK YOU, IS THERE ANYTHING ELSE ON YOUR END? OKAY.

[K12. Discussion and possible action to grant a purchasing waiver to the Tax Assessor's Office to utilize BIS Consulting, LLC. to perform 2023 tax rate calculations, where BIS was not the lowest quote received. BECERRA/OKANE]

WONDERFUL. THANK YOU.

WE'RE GOING TO DIVE RIGHT IN, THEN.

PLEASE OPEN K-12 AS PROMISED, MS. KOANE.

>> K-12, DISCUSSION AND POSSIBLE ACTION TO GRANT A PURCHASING WAIVER TO THE TAX ASSESSOR'S OFFICE TO UTILIZE BIS CONSULTING, LLC TO PERFORM 2023 TAX RATE CALCULATIONS WHERE BIS WAS NOT THE LOWEST QUOTE RECEIVED.

>> MOTION, SECOND. >> THANK YOU.

WE HAVE A MOTION AND A SECOND AND I ASK MS. OKANE, OUR TAX ASSESSOR COLLECT TORE COME IN AND EXPAND ON THIS ITEM SO WE HAVE A CLEAR UNDERSTANDING AND EVEN THOUGH WE AS COURT MEMBERS GET BACK UP AND WE GET THE PRIVILEGE OF MEETINGS AND PHONE CALLS, THIS IS VERY OFTEN SIMPLY AN EXERCISE FOR THE VIEWING PUBLIC AND THE COMMUNITY THAT DOESN'T KNOW ALL THE STUFF WE DO SO THEY UNDERSTAND WHAT THEIR GOVERNMENT IS WORKING TOWARDS

AND WORKING ON. >> GOOD MORNING, COURT.

THIS ITEM IS REGARDING SOFTWARE THAT I USE TO DO THE TRUTH IN TAXATION CALCULATIONS FOR OUR TAXING UNITS.

I'M FINE WITH THE SOFTWARE WE HAVE BEEN USING BUT THERE'S A NEW OPTION THAT WILL INTEGRATE WITH THE WEBSITE THAT THE APPRAISAL DISTRICT USES SO THAT WOULD SAVE A LOT OF TIME AND EFFICIENCY ON MY END TO FREE ME UP TO DO OTHER THINGS.

WE HAVE BEEN APPROVED FOR THE FUNDS IN THE BUDGET, I JUST WANT YOUR APPROVAL HERE TO TRY OUT THIS NEW SOFTWARE.

>> BEAUTIFUL, COMMISSIONER SMITH, QUESTIONS?

[00:50:04]

COMMENTS? SEE HOW EFFICIENT THAT IS?

THANK YOU, GENUINELY GRATEFUL. >> COMMISSIONER INGALSBE.

>> YES. >> COMMISSIONER COHEN.

>> YES, COMMISSIONER SHELL. >> YES.

[K18. Discussion and possible action to approve a Scope of Work for a 10-year historical review and forensic audit to include the dates to review from January 1, 2012 through December 30, 2022. BECERRA]

>> COMMISSIONER SMITH. >> YES.

JUDGE BECERRA. >> YES.

>> THANK YOU FOR YOUR TIME, PLEASE GO NOW TO K 18.

>> K 18, DISCUSSION AND POSSIBLE ACTION TO APRY A SCOPE OF WORK FAR 10 YEAR HISTORICAL REVIEW AND FRONSIC AUDIT TO INCLUDE THE DATES TO REVIEW FROM JANUARY 1, 2012 THROUGH DECEMBER 30, 2022.

>> SO MOVED. >> SECOND.

>> THIS IS TRYING TO BE MOST -- IT SOUNDS WEIRD, BUT IT'S NOT A HEAD HUNTING OF ANYONE'S DEPARTMENT OR ANYTHING OR ANY WAY OR ANYHOW, IT'S AN ATTEMPT TO BE UNIVERSAL OF THE SHORT LIST OF OFFICES TO BE REVIEWED AS THE CHIEF BUDGET OFFICER FOR MOST OF MY YEARS HERE AS COUNTY JUDGE, I BELIEVE I SHOULD BE REVIEWED AS WELL. WOULD OUR TREASURER OR CLERK

LIKE TO SPEAK ON IT A BIT? >> COMMISSIONER COMMISSIONERS.

AS YOU'RE AWARE, WE HAVE BEEN WORKING ON A SCOPE OF WORK FOR A FORENSIC AUDIT. WE ENDED UP SPEAKING TOO OTHER DEPARTMENT HEADS WHO HAD BEEN TAKING OVER THEIR OFFICES THAT HAD BEEN OCCUPIED FOR LONG PERIODS OF TIME.

WHEN YOU HAVE A LONG PERIOD OF TIME HOLDING OFFICE HOLDER, YOU HAVE SOMETIMES WHAT I HAVE FOUND COMING IN A LACK OF POLICIES, A LACK OF PROCEDURES, AND A LACK OF SUPPORT FOR THE IN-COMING NEW OFFICE HOLDER. SO, A FORENSIC AUDIT SOUNDS SCARY, LIKE YOU'RE OUT SEARCHING FOR SOMETHING, BUT ONE OF THE MAIN DIFFERENCES BETWEEN AN AUDIT AND A FORENSIC AUDIT IS A FORENSIC AUDITOR WILL BE ABLE TO HELP US BUILD POLICIES AND PROCEDURES FOR THOSE OFFICES. SO, IN SPEAKING TO OTHER DEPARTMENT HEADS AND TO THE JUDGE, THEY ASKED IF WE COULD DISCUSS WHAT WE WERE LOOKING AT, SO WE DID HOLD A MEETING AND WE DID TALK ABOUT WHAT WE WERE LOOKING FOR AND YOU WILL FIND IN THIS PROPOSAL THE COMPLETE SCOPE OF WORK WHICH IS PRETTY OUTLINED, IT IS JUST A VIEW OF THE GENERAL LEDGERS FOR ALL OF THE DEPARTMENTS. IT'S ALSO AN ABILITY TO HAVE ON ORAL FINDING. IT WILL BE A FIRST MEETING, WHICH WILL BE FOR A MEETING FOR THEM TO MEET WITH US TO ASK WHAT WE'RE LOOKING FOR AND TO SPECIFICALLY NOTATE, LIKE FOR ME IN MY OFFICE, WHAT I WANT TO KNOW IS POLICIES AND PROCEDURES.

THAT IS SOMETHING THAT WOULD HAVE BEEN VERY HELPFUL COMING IN. SECONDLY, WHEN I TOOK OFFICE, I SPECIFICALLY SHOULD HAVE HAD A SEMIAUDIT, TAC SAID --

>> SORRY, TAC, TEXAS ASSOCIATION OF COUNTIES.

>> THERE SHOULD HAVE BEEN AN EMPTY BALANCE NOTICE WHERE SHE SIGNS OFF ON IT WHERE I HAD COME IN AND KNOWN THE AUDITOR'S OFFICE HADRY VIEWED THOSE IN YOUR OPINIONS AND I WOULD HAVE SIGNED ONTO THOSE NUMBERS. WE ARE IN JULY AND I STILL HAVE NOT SIGNED OFF ONONTO THOSE NUM. WE ARE IN JULY AND I STILL HAVE NOT SIGNSIGNED ONTO THOSE NUMBE. WE ARE IN JULY AND I STILL HAVE NOT SIGNED OFF ON THOSE NUMBERS. THAT'S SOMETHING THAT I KNOW WE'RE WORKING ON. THE DELIVERABLES FOR THIS PARTICULAR AUDIT WOULD BE -- THE OBJECTIVE IS TO RETAIN A SUPPORT OF SOUNDNESS, TO MAKE SURE THAT ANYTHING THAT WASN'T DONE PROPERLY BY THE FORMER OFFICES IS NOTATED SO THAT WE CAN USE THOSE TO CREATE A BETTER AND MORE EFFICIENT OFFICE.

LIKE I SAID, THIS IS ABOUT FINDING POLICIES AND PROCEDURES TO WORK WITHIN OUR OFFICE AND TO ASSURE THAT IF THERE WERE ANY DEFICIENCIES THAT WE ARE MAKING SURE THAT THEY ARE NO LONGER GOING TO COPPENTINUE IN THE FUT. SO THE DETAILED REPORT IS WITH YOU. WE'RE LOOKING TO GET ANY FEEDBACK FROM YOU THAT YOU WOULD LIKE ADDED TO IT AND AT THAT POINT, WE WILL BRING IT FORWARD TO OUR AUDITOR'S PURCHASING

DEPARTMENT TO PUSH FOR THE RFP. >> THANK YOU, COMMISSIONER

INGALSBE? >> OKAY, THAT WAS GOING TO BE MY

[00:55:03]

QUESTION. IT SEEMS LIKE IT'S LACKING A

LOT -- >> YEAH, THIS IS JUST FOR Y'ALL TO GET AN IDEA OF WHAT WE'RE LOOKING AT TO SEE IF THERE'S ANYTHING YOU WOULD LIKE TO ADD, THIS IS A FLUID DOCUMENT.

SO WINCE WE CAN COME TOGETHER WITH THE CONCRETE IDEA, BECAUSE THIS IS ALSO FOR Y'ALL. THIS IS MAKING SURE YOU'RE OFFICES AND YOUR COUNTY ARE BEING FOUND OR ARE BEING PROCESSED AND BEING WORKED THE WAY THEY'RE SUPPOSED TO BE.

IT'S ALL ABOUT MAKING SURE THAT WE'RE ALL --

>> DOING GOOD. >> DOING WELL.

>> THAT'S RIGHT, BE WELL, DO GOOD.

>> THIS IS JUST A VERY FLUID DOCUMENT WE WORKED ON AS DEPARTMENT HEADS TO GETT US TO THIS POINT.

>> AS OUR TREASURER SAID, IT SOUNDS SCARY BUT HONESTLY, IT'S USEFUL. IT'S USEFUL AND NECESSARY AND THAT'S WHY WE'RE, LIKE MANY THINGS THAT WE DO, BRINGING IT SUPPORT TO TALK ABOUT IT, TOUCH IT, INFLUENCE IT IN A WAY THAT'S MOST COMFORTABLE. IT'S TO MAKE SURE WE'RE COMFORTABLE WITH WHAT THE GOALS ARE.

>> WAS THIS SCOPE OF WORK IN COLLABORATION WITH OUR OWN

PROCUREMENT DEPARTMENT? >> NO, IT WAS NOT.

THIS WAS A SCOPE OF WORK CREATED BY THE DEPARTMENT HEADS TOGETHER IN OUR CONVERSATION. ONCE WE HAVE TALKED ABOUT THIS, WE WILL BE WORKING WITH THE AUDITOR'S OFFICE, RATHER THAT PROCUREMENT OFFICE TO MAKE SURE THE VERBIAGE IS ACCURATE.

>> THIS IS THE FIRST TOMB YOU HAVE SEEN THIS SCOPE OF WORK?

>> I HAVE NOT SEEN IT. >> IF WE'RE TALKING ABOUT POLICIES AND PROCEDURES, NORMALLY THIS STARTS WITH A CONVERSATION WITH PROCUREMENT TO HELP DEVELOP THIS TOGETHER.

I JUST WANT TO MAKE SURE THAT OUR PROCUREMENT IS -- BECAUSE THEY'RE EXPERTS IN THE DEVELOPMENT OF THE SCOPE OF WORK, THEY SHOULD HAVE SOME KIND OF INPUT ON WHAT TO ASK.

>> ABSOLUTELY AND WE WILL. >> THAT'S WHY WE NEVER TALK ABOUT POLICIES AND PROCEDURES, LET'S START WITH OUR OWN SCOPE OF WORK AND MAKE SURE WE GO THROUGH OUR PROCUREMENT

DEPARTMENT. >> AND WE WILL.

>> I THINK WE WERE JUST FIRST IN THE LINE.

>> YEP. >> THAT'S WHAT I BELIEVE.

WHAT I UNDERSTAND IT TO BE WE WERE FIRST AND THEN THEY CONTINUE. WHAT ELSE FOR YOU COMMISSIONER?

>> THAT'S IT FOR RIGHT NOW. >> COMMISSIONER SHELL?

>> JUST SOME QUESTIONS FOR OUR AUDITOR.

I'M PRETTY CONFUSED. WE HAVE AN AUDITOR'S OFFICE SET UP BY STATE STATUTE THAT DOESN'T WORK FOR US ON PURPOSE.

IT WORKS FOR, IS APPOINTED BY THE DISTRICT JUDGES SO I WANT TO TRY TO UNDERSTAND WHAT THE DIFFERENCE OF THIS AUDIT IS FROM THE CONTINUAL AUDITING THAT'S GOING ON INTERNALLY OR EXTERNALLY BECAUSE WE HAVE AUDITORS COMING IN AND WHAT IT IS WE'RE TRYING TO DO THAT WE DON'T DO THROUGH THE PROCESS THAT'S BEEN ESTABLISHED BY STATUTE.

>> THAT'S FOR YOU. >> I HAVE NOT SEEN THE SCOPE.

I DO NOT KNOW WHAT THE SCOPE ENTAILS.

I KNOW JUST TO RESPOND TO THE TREASURER AS FAR AS THE CYCLE BALANCES, I'M WAITING FOR OUR DEPARTMENT TO AGREE WITH THE DECEMBER BALANCES THAT WE HAVE ON OUR GENERAL LEDGER.

HER STAFF MET WITH MY STAFF LAST WEEK, I BELIEVE THURSDAY.

>> BUT WILL YOU ADDRESS THE QUESTION, PLEASE?

>> I'M ADDRESSING THAT AS FAR AS WHERE WE ARE WHERE THE NUMBERS ARE AND THAT'S PART OF THE AUDIT I'M CONDUCTING.

WE HAVE AN AUDIT ONGOING FOR THE TREASURER'S OFFICE.

IT'S CALLED AN EXIT AUDIT AND IT'S FROM THE PREVIOUS ADMINISTRATION AND THAT INCLUDES THE SIGNOFF OF THE ACCOUNT BALANCES AND INCLUDES THE SIGNOFF OF THE FIXED ASSET THAT IS YOU'RE WAITING ON FROM THE NEW TREASURER TO SIGN OFF ON THE FIXED ASSET LISTING AS WELL. I HAVE A DRAFT WHERE WHERE WE HAD BEEN AUDITING THE PRIOR ADMINISTRATION IN THE PRIOR YEAR WHICH THE WORK PAPERS AND DRAFT ARE ON THE MY TOPHIC FOR REVIEW, WHICH WILL IDENTIFY THE FINDINGS FROM THE OFFICE AS FAR AS WHERE THERE WAS IMPROVEMENT. I THINK I HAD SPOKEN TO A LOT OF THE COMMISSIONERS ABOUT THE TRANSFERS THAT NEED TO HAPPEN MORE TIMELY SO THAT'S WHAT WE'RE WORKING ON AS FAR AS THE AUDIT OF THAT DEPARTMENT. I DON'T KNOW WHAT THE SCOPE IS JOAN HOW TO -- SO I DON'T KNOW HOW TO ANSWER THE QUESTION,

[01:00:08]

JUDGE, BUT MONTHLY WE'RE REQUIRED TO SUBMIT TO MAY OFFICE WHICH HAVE OUR REPORTS OF ALL THE CASH BALANCES, ALL OF THE FUNDS THAT THEY MANAGE. SOME OF THESE OFFICES LIKE THE COUNTY CLERK, SHE MANAGES SO EVERY MONTH SHE CLOSES IN MONTHLY REPORTS AND WE ENSURE THAT THE FUNDS ARE SAFEGUARDED AND IT'S NOT JUST HER OFFICE, IT'S ALL THE DEPARTMENTS THAT HAVE REVENUE FLOWING THROUGH OFFICES OR THAT THEY'RE MAINTAINING FUNDS. THOSE ARE INMATE TRUST FUNDS THAT COME IN TO THEIR OFFICES AND SO EVERY MONTH WE'RE AUDITING THOSE PROBSTS AS FAR AS WHATBALANCES AS FAR AS WHAT THEY HAVE ON HAND AND I HAVE NOT SEEN THE SCOPE.

I WOULD LIKE TO SEE THE SCOPE BECAUSE ARE WE TALKING ABOUT THE GENERAL LEDGER FOR THE COUNTY CLERK? THE COUNTY CLERK HAS HER SETS OF BOOKS, SHE KEEPS THEM IN QUICKBOOKS. WE HAVE THE SHERIFF'S OFFICE, THEY KEEP THEIR COMMISSARY FUNDS, THEY HAVE A SPECIAL SOFTWARE SO WHEN YOU TALK ABOUT WHICH GENERAL LEDGER, I DON'T KNOW SPECIFICALLY WHAT'S BEING LOOKED AT.

ARE WE GOING TO LOOK AT THE COUNTY CLERK'S BOOKS OR THE SHERIFF'S BOOKS? THE GENERAL LEDGER FULL IS THE COME PIELATION OF ALL THE COUNTY.

AT YEAREND, I HAVE TO COMPILE THE STATEMENTS FOR THE COUNTY WHICH IS WHAT WE SUBMIT TO OUR GFOA FOR OUR AWORDS AND THAT'S WHAT WE SUBMIT TO ALL OUR GRANTING AGENCIES.

THAT IS THE MAIN GENERAL LIEGEER THAT I MAINTAIN STATUTORILY AND IT'S BECAUSE WE DO HAVE TO GO OUT AND GRAB ALL OF THESE ACCOUNTING SYSTEMS FROM THESE DIFFERENT OFFICES AND COMPILE THEM AND CONSOLIDATE THE FINANCIAL STATEMENTS IN AACCORDANCE WITH GOVERNMENT ACCOUNTINGCCORDANCE WITH GOVERN ACCOUNTING STANDARDS BOARDS SO THAT'S BEEN ADD ITTED WHICH THE COMMISSIONER'S COURT APPROVED AND, AGAIN, WE HAVE SUBMITTED THOSE FINANCIAL STATEMENTS AND IT'S BEEN MEETING THE TRANSPARENCY AND THE REQUIREMENTS UNDER AGAINLY ACCEPTED ACCOUNTING PRINCIPLES. THAT'S THE GENERAL LEDGER.

SO I'M NOT SURE WHAT LEDGER THEY'RE TRYING TO AUDIT WITHIN THE OFFICES. I HAVE NOT SEEN THIS AT ALL.

WE ASKED TO WORK WITH THE TREASURER WHEN SHE WAS REQUESTING A FORENSIC AUDIT TO MEET WITH HER AND SEE WHAT IT IS SPECIFICALLY BECAUSE I KNOW ALL THE SYSTEMS THE OFFICE USE AND HOW IF THEY WANT TO REVIEW THE POLICIES AND PROCEDURES, IS IT FOR THAT OFFICE? IS IT SPECIFICALLY FOR THEIR SYSTEM? I JUST WASN'T INCLUDED IN THIS SO I DON'T KNOW WHAT THE AUDIT IS THAT'S BEING REQUESTED.

MY OFFICE DOES WHAT WE CALL EXTERNAL EXAMINATION SO TACH TORLY I'MSTATUTORILY I'M REQUIR THAT AND I'M WAITING FOR HER STAFF TO GET BACK WITH ME ON THAT BALANCE.

>> THAT AUDIT SHOULD HAVE BEEN COMPLETED PRIOR TO MY ENTRY AND

WE ARE IN JULY NOW >> WE DIDN'T HAVE BANK STATEMENTS FOR DECEMBER UNTIL THE FIRST WEEK OF JANUARY.

>> SORRY, GUYS, THAT'S NOT THE DIRECTION OF THIS CONVERSATION.

I WOULD LIKE TO LASSO IT IN THE WEST I CAN, I ASK COMMISSIONER SHELL ADDRESS WHATTING OUR TREASURER SAID OUR TREASURETREASURER SAID AT THE PODIUM.I WHAT OUR TREASURER SAIDN WHAT OUR TREASURER SAIDG HAT OUR THEY ARE LOOKING FOR A POLICY THAT COULD BE HELPFUL AS FART OF

THE FRUITS OF THIS EFFORT. >> IF THAT'S THE CASE, I THINK IT WOULD BE A DIFFERENT REQUEST THAN AN AUDIT.

>> TO COME IN AND WORK ON POLICIES AND PROCEDURES.

>> TO HELP SHAPE IT AND I THINK WE WERE THE FIRST ONES TO SEE IT ANDWE ARE, YOU HAVE HEARD SEVERAL TIMES, WE ARE THE FIRST ONES TO SEE IT TO SHAPE IT, TO DECIDE YES, NO, PULL THAT IN, OUT, WHATEVER. IT'S UP TOO US.

[01:05:01]

>> BUT JUDGE, WHEN YOU TAKE OVER AND TAKE OVER AN OFFICE AND YOU COME IN, LIKE TODAY I'M JUST FINDING SOMETHING ELSE OUT THAT I DIDN'T EVEN KNOW ABOUT. WE ARE ULTIMATELY SETTING UP YOUR NEW LEADERS TO FAIL. COMMISSIONER SHELL CONSISTENTLY TOLD ME I DIDN'T GET A ROAD MAP, WELL, I'M DEALING WITH YOUR MONEY. I'M DEALING WITH MILLIONS AND MILLIONS OF TAXPAYER MONEY. I'M ASKING FOR HELP.

WHEN I ASKED FOR A COPY OF THE POLICIES AND PROCEDURES FROM OUR AUDITORS'S OFFICE, I GOT A SHEET-AND-A-HALF.

I OVINELY NLY HAVE HALF A MILL DOLLAR BOND AND THAT WEIGHS HEAVILY ON ME. I NEED TO KNOW WHAT EXACTLY EVERY TIME THAT SOMETHING HAPPENS IN MY OFFICE, IT'S ALMOST A GOTCHA MOMENT. THERE SHOULD BE NO GOTCHA MOMENTS. YOU SHOULD BE ABLE TO KNOW, OKAY, THIS IS WHAT'S DUE. OKAY, I GOT IT, I DO IT, RIGHT? AND THEN FIND OUT, WELL, DID YOU LOOK OVER HERE FOR THAT INFORMATION? WELL, NO, NOBODY WANTS TO HELP YOU. COMMISSIONER SHELL ALWAYS SAYS WE'RE ALL HERE TO WORK TOGETHER. IT HASN'T BEEN THAT EASY.

WHAT I AM LOOKING FOR, EVERY OFFICE SHOULD HAVE POLICIES AND PROCEDURES. WE DON'T HAVE THEM.

HELP ME HELP THIS OFFICE BE A BETTER OFFICE BECAUSE WE ARE NOW A NEW OFFICE BY GETTING ASSISTANCE TO DO THAT.

I DON'T KNOW HOW MUCH MORE I CAN ASK FOR HELP.

>> AND I WANT TO ADD ONE MORE THING ON THAT FOR THE VIEWING PUBLIC AND THEN WE'LL GO BACK TO COMMISSIONER SHELL.

THERE ARE 254 COUNTIES IN THE STATE OF TEXAS.

IT IS COMMON PRACTICE FOR, I WILL SPEAK FOR MYSELF BUT I KNOW ALL THE OTHER COURT MEMBER, WE ALL GO TO CONTINUING EDUCATION TRAINING AND IT IS ULTIMATELY UP TO US, EACH INDIVIDUAL COUNTY, HOW WE DECIDE TO RUN IT AND SO THE SAYING GOES, THERE ARE 254 COUNTIES AND 254 DIFFERENT WAYS WITH WHICH TO RUN THEM AND SO THERE IS NO RUBBER STAMP AND I BELIEVE THAT WE, AS A SOCIETY, HAVE -- I'M PROBABLY GUILTY OF IT AS WELL.

WHEN SOMEONE SAYS, HEY, I NEED HELP, WE AS A SOCIETY HAVE OFTEN SAID YOU'RE WEAK, YOU'RE DUMB, YOU'RE LESS THAN, FILL IN THE BLANK, WHATEVER I WANT TO SAY. I BELIEVE THAT THIS IS A MOMENT FOR US. MY HOPE IS TO DIFFUSE THIS IN THE BEST WAY I CAN BUT IN THE MOST BENIGN WAY TO HARMONIZE OUR OFFICES IN A WAY THAT'S PUTTING OUR BEST FOOT FORWARD AS A UNIFIED COUNTY, A UNIFIED COMMUNITY IN A WAY THAT IS MOST HELPFUL TO THOSE WE REPRESENT AND SO YOU'RE NOT ALONE AND YOU'RE THE ONE THAT HAS THE MOMENT.

GOD GAVE YOU THAT MOMENT TO SPEAK AND THAT STRENGTH IN THAT SCENARIO, THAT TIME, WHATEVER YOU CALL IT.

I THANK YOU FOR EXPOSING THE VULNERABILITY, WHETHER IT BE YOURSELF, YOUR DEPARTMENT'S OR WHOEVER, BUT YOU'RE SPEAKING FOR

OTHERS AS WELL >> CASE IN POINT, EVEN WHEN WE WERE OFFERED HELP WITH PAYROLL, THE VERY FIRST ERROR BECAME YOUR FIRST NUMBER ONE ON THE 252, 272 ERRORS, WHICH WAS LESS THAN 2.5% ERROR RATE IN SIX MONTHS. WE'RE NOT HERE TO HELP YOU, WE'RE HERE TO -- YEAH, WE'RE GOING TO HELP YOU, BUT WE'RE ALSO GOING TO CREATE A LIST OF ALL OF YOUR DEFICIENCIES.

THAT'S NOT HELP. >> ANYWAY, THANK YOU.

>> SO, TO CONTINUE, IF WHAT WE'RE TRYING TO DO IS BUILD

POLICIES AND -- >> THE AUDITORS --

>> CAN I PLEASE CONTINUE? WE HAVE AN AUDITORS OFFICE.

I WOULD START WITH THE AUDITOR'S OFFICE, LOGICALLY, AND ASK THEM IF YOU WANT SOMETHING AUDITED, HOW THAT WOULD WORK.

I THINK THAT'S THE BEST WAY TO WORK IF WE'RE TALKING ABOUT AN

[01:10:01]

AUDIT AT SOME SORT. THAT IS THE DEPARTMENT ESTABLISHED BY THE STATE. IF WE'RE TALKING ABOUT POLICIES AND PROCEDURES, I THINK THAT WILL BE SOMETHING AND I THINK I WILL START WITH THE ACTUAL AUDIT DONE ON THE COUNTY WHICH WE HAVE AND ACCEPTED EVERY YEAR AND IF THERE'S SOMETHING THAT THAT DOES NOT ADDRESS, ASK THE AUDITOR'S OFFICE HOW THIS COULD BE ADDRESSED IF IT'S A SPECIFIC AUDIT OF A SPECIFIC FUND, HOW WOULD THAT BE ACCOMPLISHED? BUT I WOULD START WITH WHAT WE HAVE, WHICH IS FAIRLY SIGNIFICANT, AN AID IT THAT'S PERFORMED THROUGHOUT THE YEAR, EVERY YEAR, AND RESULTS IN IRE REPORT ON THE AUDIT OF THOSE FINANCIAL STATEMENTS.

SO I'M STILL EXTREMELY CONFUSED ON WHAT THE PURPOSE OF THIS SCOPE OF WORK IS THAT IS DIFFERENT FROM THE CONTINUE WALL AUDITING THAT'S DONE BY THE AWED TOUR'S OFFICE AND IFAUDITOR'S O ABOUT POLICIES AND PROCEDURES, I WOULD START WITH SOMETHING ABOUT THAT AND NOT ABOUT AUDITING OF FUNDS.

>> OKAY. >> AND I WOULD LIKE TO ADD, COMMISSIONER, HE BROUGHT UP VERY GOOD POINTS, AS ALWAYS.

I VALUE COMMISSIONER SHELL'S THOUGHT PROFESSION AT EVERY TERM, I REALLY DO, AND IT'S IMPORTANT TO HIGHLIGHT WE ARE NOT IN TROUBLE. WE AREN'T DOING THINGS LOOKING NEGATIVELY THAT OUR AUDITOR'S OFFICE IS DOING A BAD JOB BUT WE, AS A COUNTY, ARE NOT IN TROUBLE IF ANY WAY SO I WANTED TO REITERATE THAT. I FEEL, COMMISSIONER SHELL, THAT THAT WAS MILDLY AN UNDERTONE THAT SHOULD BE TIE LIGHTED FROM THE THINGS YOU WERE SAYING BECAUSE IT'S TRUE.

WE ARE NOT IN A SCARY CORNER BY ANY STRETCH OF THE IMAGINATION.

>> YES, I THINK IF THE POLICY AND PRENYL ISSUE IS WHAT WE'RE TRYING TO DO, THAT'S THE FOCUSO WE'RE TRYING TO DO, THAT'S THE FOCUS WE SHOULD HAVE, AND IF THERE'S A FINANCIAL ASPECT OF THAT, I UNDERSTAND. I WOULD WORK WITH THE AUDITOR'S OFFICE AS WELL TO DEVELOP THAT, BECAUSE THAT IS SOMETHING THAT THEY DO. THEY MAKE FINDINGS BASED UPON THE PRACTICES OF OUR OFFICES AND ESPECIALLY THOSE THAT TAKE IN MONEY AND THINGS LIKE THAT, THERE ARE PRACTICES THAT THEY HAVE AND SO IF THAT NEEDS TO BE BUILT ON TO BE MORE GLOBAL FOR AN OFFICE, IN OTHER WORDS, NOT JUST ABOUT THE SPECIFIC TR TRANSACTION OF SOMETHING, BUT I WOULD START WITH THE AUDIT WE HAVE AND SAY WHAT DOES IT NOT INCLUDE THAT WE WOULD LIKE TO SEE AND WORK WITH THE AUDITOR FOR THAT AND START THE CONVERSATION ABOUT POLICIES AND PROCEDURES SEPARATELY WITH PURCHASING AND SAY MAYBE WE CAN FIND SOMETHING THAT'S BEEN DONE BEFORE, MAYBE TAC CAN HELP PROVIDE GUIDANCE ON FOLKS THAT CAN COME IN AND DO THAT AND MAYBE IT WOULD BE WORKING ALONGSIDE THE OFFICES AND THE AUDITORS AS WELL WHAT I'M SEEING HERE SOUNDS TO ME LIKE WHAT WE DO EVERY YEAR FOR THE COUNTY, I DON'T KNOW WHAT THIS IS GOING TO DO FOR US BESIDES DUPLICATE WHAT'S BEEN DONE UNLESS IT'S NOT BEEN INCLUDED IN THE AUDIT.

>> THOSE ARE VERY GOOD POINTS. THERE'S NO WAY WE'RE NOT TURNING IT OVER WITHOUT LETTING YOU TALK, COMMISSIONER SMITH, BUT WOULD YOU BE WILLING AND ABLE TO HELP IN TEASING OUT THE POLICIES AND PROCEDURES TOO GIVE THE NEWLY ELECTED -- BECAUSE THERE'S A BUNCH OF THEM, THE NEWLY I GIY ELECTED -- BECAUSE THERE'S A BUNCH OF THEM, THE NEWLY ELECTED OFFICIAL IT IS SUPPORT THAT IS NEEDED -- AND SHE'S NODDING YES INDEFINITELY.

THE CAMERAS ON ARE ME. THIS IS NOT TO SAY THE OFFICE HAS NOT PROVIDED SUPPORT BEJUST WANT TO HAVE THE END RESULT.

I FEEL THAT EVEN IF I HAVE TEN BLANKETS ON ME, I COULD SAY I'M COLD AND IF I'M COLD, I'M COLD AND THAT'S THE WAY IT GOES SO LET'S GET BLANKET NUMBER 11. IF I CAN WORK WITH OFFICIALS TO MAKE SURE THEY HAVE WHAT THEY NEED TO FEEL MOST SUPPORTED, I THINK THAT WILL BE A HUGE LEVEL OF ACCOMPLISHMENT AND I THINK IN HEARING WHAT OUR PRESSURER HAS SAID, WHAT SHE FEELS IS MISSING

[01:15:03]

OR NOT WELL ENOUGH SUPPORTED. >> YEAH, AND I THINK WE HAVE HAD THIS CONVERSATION WHEN I CAME IN JANUARY AND ASKED FOR AN ADDITIONAL PERSON, I LET THE COURT KNOW WHEN WE HIT 190,000, THE RESPONSIBILITIES OF THE AWE TORS ARE IMPACTED AS FAR AS NOW WE WILL PRESCRIBE THE SYSTEMS FOR ACCOUNTING AND SO WE HAVE BEEN WORKING ON -- ME AND MY MANAGER HAVE BEEN WORKING ON A LIST OF BASIC CONTROLS. WHAT DAPHNE RECEIVED WAS A PAGE-AND-A-HALF BECAUSE THAT WAS FROM OUR PRIOR TREASURER.

THE GRANTING AGENCIES WANT A SUMMARY OF THE CONTROLS IN PLACE TOO ENSURE THAT TIME SHEETS ARE BEING SIGNED OFF AND PAYROLL AND BUDGET IS BEING SIGNED OFF ON. ME AND MY MANAGERS HAVE BEEN WORKING ON COUNTY-WIDE CASH HANDLING PROCEDURES, WORKING ON COUNTY-WIDE REQUIREMENTS. THESE DEPARTMENTS NEED TO GET THEIR REPORT MISS TO ME BY THE FIFTH BUSINESS DAY.

WE'RE WORKING WITH TALKING TO THE DEPARTMENTS AND ALSO CREATING OUR COUNTY-WIDE CONTROL PROCEDURES THAT WE'RE GOING TO BE HANDING OUT. SPECIFICALLY FOR THE TREASURER'S OFFICE, YES, WE NEED TO WORK WITH HER BECAUSE FOR RIGHT NOW, I ASKED A QUESTION ABOUT UNCLAIMED FUNDS.

WE HAVE A LIABILITY. SHE NEEDS TO UPDATE THAT LIABILITY. I'M ALWAYS AVAILABLE TO ASSIST ANY OFFICE. I'M AVAILABLE TO SIT WITH HER TO TALK ABOUT THE UNCLAIMED FUNDS, SHOW HER THOUSAND RUN REPORTS.

I'M AVAILABLE. I HAVE BEENHOW TO RUN REPORTS.

I'M AVAILABLE. I HAVE BEEN AVAILABLE.

AS FAR AS THIS SCOPE OF WORK, IF WE LOOK AND IT SAYS PROCESSES FOR THE COUNTY JUDGE, ARE WE GOING TO LOOK AT EVERY SINGLE BID TA CAME ACRO CAAT CAME ACRO JUDGE'S OFFICE? THAT'S EVERY BID THE LAST TEN YEARS.

THE AMOUNT OF WORK THAT A FIRM WOULD HAVE TO BID ON, IT NEEDS TO BE MORE SPECIFIC. THE SCOPE WOULD HAVE TO BE MORE SPECIFIC. IS IT THE POLICIES AND PROCEDURES THAT YOU WANT ASSISTANCE WITH CREATING IN WE ARE WILLING TO ASSIST WITH ANY OFFICE THAT NEEDS ASSISTANCE AS FAR AS THE FINANCIAL ASPECT. YOUR POLICIES AND PROCEDURES FOR HOW YOU BRING IN YOU'RE COURT CASES AND HOW YOU FILE COURT CASES, THAT'S NOT MY PURVIEW, OBVIOUSLY.THAT'S NOT MY PURVIEW OBVIOUSLY. MCASES, THAT'S NOT MY PURVIEW, OBVIOUSLY. MINE IS FINANCIAL.

ARE YOU LOOKING FOR ENCOMPASSING EVERY ASPECT, HOW YOU MANAGE YOUR COURT CASES AND SO ON? OR IS IT MORE FINANCIAL? WHEN WE GO OUT FOR A SCOPE, FOR WHAT I WOULD CALL -- THERE'S NOT A FORENSIC AUDIT UNLESS YOU TEST EVERY SINGLE TRANSACTION.

THE AMOUNT OF TRANSACTIONS THIS COUNTY HAS FOR ALL OF THESE OFFICES, IT WOULD TAKE A YEAR IF YOU'RE TALKING ABOUT TEN YEARS' WORTH. IT COULD TAKE THAT LONG.

IF YOU WANT SOMETHING MORE S SCOPE-SPECIFIC AS FAR AS POLICIES AND PROCEDURES, THAT'S SOMETHING THAT A FIRM WOULD HAVE ABLE TO UNDERSTAND THAT WHAT THEY'RE GOING TO BID ON IS GOING TO COME IN AND WORK WITH YOU AND SETTING UP POLICIES AND PROCEDURES THAT PERTAIN TO THE ASPECTS OF YOUR OFFICE.

SO THAT'S WHERE MY RECOMMENDATION IS THAT IF IT'S TOO BROAD, THE FIRM ISN'T GOING TO KNOW WHAT THEY'RE BIDDING ON AND IF IT'S POLICIES AND PROCEDURES, I'M HERE TOO HELP WITH THE FINANCIAL ASPECT IF YOU NEED POLICIES AND PROCEDURES FOR THE OTHER ASPECTS, THERE ARE OTHER EXPERTS OUT THERE SO THEY KNOW WHAT TO BID ON AND YOU KNOW WHAT YOU'RE GOING TO RECEIVE.

>> RIGHT. I ALSO HEARD YOU JUST SAY NOW THAT YOU ARE GOING TO BE WORKING ON A COUNTY-WIDE CASH HANDLING

PROCEDURE. >> YES, THAT'S COUNTY-WIDE.

>> WHEN WILL THAT BE READY? >> WE HAD MEETINGS IN MAY WHERE WE SET UP OUR DIFFERENT TASKS AND WE HAD TWO MANAGERS WORKING ON IT SO ME AND ONE OF THE MANAGERS ARE WORKING ON THE CASH HANDLING SIDE AND STEPHANIE AND THE OTHER MANAGERS WORKING ON THE MONTHLY REPORT SIDES OF THOSE POLICIES AND SO WE'RE SCHEDULED TO MEET AGAIN. WE'RE DOING OUR EMPLOYEE EVALS

AT THE END OF JULY. >> IN REGARDS TO THE UNCLAIMED PROPERTY REPORTS, OUR AUDITOR DID TELL ME THAT NEED TO BE DONE. WE CONTACTED THE COMPTROLLER'S DEPARTMENT, WE FOLLOWED EVERY SINGLE RULE AND PROCEDURE THAT THE STATE PROVIDED FOR US. WE SUBMITTED A REPORT AND IT WAS DUE AT THE END OF JUNE. TODAY I JUST FOUND OUT THAT THERE WAS A GENERAL LEDGER WITH A WHOLE SLEW OF UNCASHED CHECKS

[01:20:03]

THAT I HAD NO IDEA ABOUT. >> OKAY, SO CLEARLY --

>> THE STAFF KNOWS. I DON'T KNOW IF YOUR STAFF IS NOT COMMUNICATING WITH YOU. I'M HERE IF YOU --

>> GUYS, PLEASE. THIS IS I'M GOING TO REIGN THIS BACK IN. THIS IS NOT THE INTENT.

>> THAT'S WHY POLICIES -- >> THIS IS NOT THE AGENDA ITEM, THIS BACK AND FORTH. I'M GOING TO TURN IT OVER TO

COMMISSIONER SMITH. >> YEAH, I THINK WHAT WE'RE TALKING ABOUT IS A CONTINUITY OF OPERATIONS PLAN.

WE'RE NOT TALKING ABOUT -- A FORENSIC AUDIT IS VERY DIFFERENT. I DON'T WANT TO PUT OUR GENERAL COUNSEL ON THE SPOT BUT THERE'S VERY CLEAR DIRECTION IN LOCAL GOVERNMENT CODE ABOUT WHEN A FORENSIC AUDIT IS NECESSARY, WHEN IT'S NEEDED AND CALLED FOR. WE HAVE NOT EVEN LOOKED AT ANY OF THOSE POLICIES OR REQUIREMENTS AND THEY'RE NOT EVEN REFERENCED WHAT WHAT WE'RE LOOKING AT TODAY.

I NO EH THE COURT GETS TIRED OF THIS BUT EVERY TIME WE DO A REVIEW, WHEN JERRY OR SHERRY OR MIKE OR ANYONE ELSE COMES IN, JEFF, I ASKED WHAT HAPPENS IF YOU GET HIT BY A BUS OR IF WE LOSE OUR LEADERSHIP? IT'S ALL ABOUT A CONTINUITY OF OPERATIONS. HOW DO THOSE PROCEDURES -- DO WE HAVE AN UNDERSTANDING OR IS THERE SOMEONE THERE WHO HAS AN UNDERSTANDING OF WHAT HAPPENS IF YOU'RE NOT HERE TOMORROW AND IF NOT, WHERE IS IT WRITTEN DOWN WHAT YOU DO? WHERE IS IT WRITTEN DOWN WHAT THOSE POLICIES AND PROCEDURES ARE? AS I LOOK AT WHAT WE'RE TALKING ABOUT IN OUR CONVERSATION TODAY, THAT'S WHAT WE'RE LOOKING FOR.

I'M GLAD TO HEAR YOU AGREE WITH THAT.

WE'RE NOT LOOKING FOR A FORENSIC AUDIT.

I KNOW FOR FOUR OF THE FIVE YEARS WE HAVE NOT GOTTEN THE FIFTH ONE YET SINCE I HAVE BEEN IN OFFICE, OUR AUDITOR'S OFFICE HAS GOTTEN AN EXEMPLARY RATING AND WE'RE VERY PROUD OF THAT.

ON A DAILY BASIS THEY DO WHAT'S BEING ASKED FOR IN THIS AUDIT.

I THINK THE QUESTION THAT I HAVE, AND I HAVE A COM OF TALKINGUPLE OF TALKING POINTS HERE, BUT WHEN THE JUDGE SAYS THERE ARE 254 COUNTIES AND EVERY WIN IS DIFFERENT. I COULD NOT AGREE WITH YOU MORE.

WE HAVE PUT A LOT OF CREDIBILITY AND CREDENCE WITH EACH OF OUR OFFICIALS TO FIGURE OUT WHAT THE BEST PRACTICES FOR THEIR OFFICE IS AND I WILL TRUST YOU IF YOU SAY THIS IS IT BUT AT THE END OF THE DAY, BECAUSE THEY DON'T WORK DIRECTLY FOR US, IT'S OUR AUDITOR'S JOB TO LOOK AT THOSE AND SAY THIS MAY MAKE YOUR OPERATIONS OR CONTINUITY OF OPERATIONS WORK TEN TIMES BETTER. BECAUSE OF THAT, WE DON'T HAVE THE OVERSIGHT. IT'S ONE OF THOSE THINGS WHERE I DON'T LIKE THOSE RULES -- WHEN WE GET ELECTED WE GET A LICENSE TO DRIVE, RIGHT? IT'S NOT THE AUDITOR'S JOB TO TEACH US HOW TO DRIVE. WHEN WE GO OUT THERE, IT'S OUR JOB TO HAVE THAT LEARNING PERMIT UNTIL WE GO TO THAT MANDATED TACT TRAINING, GET OUR CERTIFICATION HOURS, IT'S THEIR JOB TO BE THE DPS, AND THEY HAVE A FINDING OF IT, THEY HAVE TO CATALOG IT, DOCUMENT IT JUST LIKE THEY WOOLULD A SPEEDING TICKET. I CAN'T GET MAD OF THEM WHEN THEY POINT OUT SOMETHING AND SAY YEAH, BUT THEY WROTE IT DOWN AND THIS IS PART OF IT, THAT'S THE JOB.

I TALKED TO A NUMBER OF ELECTED OFFICIALS, A NUMBER OF OUR DEPARTMENT HEADS AND NEVER ONCE HAVE THEY VIEWED THE AUDITOR'S OFFICE IN AN ADVERSARIAL WAY. THEY HAVE ALWAYS BEEN SO HELPFUL AND WHAT WE ASK THAT OFFICE TO DO TO MEET THE EXISTING AUDIT THAT WE DO, THE HOURS THAT ARE PUT IN TO MEET THAT AUDIT ON A DAILY BASIS I DON'T THINK ANY OF US REALIZE UNLESS YOU HAVE BEEN IN THAT OFFICE. I KNOW I HAVE NO IDEA, BUT I DO

[01:25:01]

KNOW IN TALKING TO SOME OF THE SPOKES WHO HAVE CONDUCTED THAT OUTSIDE AUDIT, MEETING WITH SOME FOLKS AT TAC OVER TIME THROUGH OUR CONTINUING EDUCATION TRAINING AND THOSE KIND OF THINGS, THE TEXAS STATUTE AND LOCAL GOVERNMENT CODE IS SET UP IN A VERY SPECIFIC WAY TO ENSURE THAT THAT IS WHAT'S DONE.

I THINK THE THING THAT KIND OF BOTHERS ME -- I HAVE PROBABLY WORKED ON A HAND FULL OF RFPS AND RFQS THAT I BROUGHT TO THE COURT SINCE I HAVE BEEN HERE BUT AT EVERY POINT IN THAT PROCESS, THE VERY FIRST OFFICE I CALL AND ASK THEM ABOUT IT, I ASK THE AWE TOR'S OFFICE BECAUSEAUDITOR'S O OPERATE UNDER SUCH STRINGENT GUIDELINES, I WOULD NEVER DO THAT WITHOUT FIRST TALKING TO THE AUDITOR'S OFFICE. I WOULD JUST ENCOURAGE YOU THAT IF WE DO MOVE FORWARD WITH SOMETHING, I LOOK AT THIS AND SAY IF WE'RE GOING TO DO SOME TYPE OF RFP FOR OUTSIDE CONSULTING ON THIS OR OUTSIDE REVIEW, WE DON'T NEED A REVIEW OF A FORENSIC AUDIT. WHAT WE NEED IS SOMEONE WHO CAN COME IN, EVALUATE EACH ONE OF OUR AREAS OF OPERATION, WHETHER IT'S AN ELECTED OFFICIAL, OUR IT DEPARTMENT, OUR IT'S PURSUANT S TO SAY OKAY, WHEN I WALK OUT OF OFFICE, BECAUSE WE HAVE THIS CONTINUITY OF OPERATIONS GUIDE FROM MY OFFICE, IT DOESN'T MATTER IF I'M HIT BY A BUS OR GET INELECTED, THE COUNTY OWNS THIS CONTINUITY OF OPERATIONS GUIDE.

THAT GUIDE STAYS WITH THE COUNTY AND HERE ARE THE 50 THINGS EXPECTED IN YOUR JOB AND HERE ARE THE THINGS YOU NEED TO DO IN ORDER TO GET THAT DONE. THAT'S VERY DIFFERENT THAN WHAT WE'RE LOOKING AT TODAY. IF THAT'S WHAT YOU'RE TRYING TO DO, I THINK THAT'S GREAT. HONESTLY, AND THERE'S NO SLACK TO ANY OF OUR NEWLY ELECTED OFFICIALS, BY EACH ONE OF THE OFFICES THAT WE'RE TALKING ABOUT, WE HAVE ALL, THROUGH THEIR STATE ASSOCIATIONS, THE STATE OF TEXAS, HAVE ALL RECEIVED EXEMPLARY STANDING SINCE I HAVE BEEN HERE.

THE COUNTY CLERK'S OFFICE. FORGIVE ME IN NOT REMEMBERING THE ANNUAL AWARD Y'ALL HAVE BEEN GETTING BUT I'M PROUD OF YOU FOR THAT WORK. I KNOW IN THAT OFFICE, YOUR STAFF HAS RECEIVED THAT AWARD FOR A NUMBER OF YEARS.

IF WE'RE LOOKING FOR TRULY A CONTINUITY OF OPERATIONS, THAT'S A DIFFERENT CAR. DOES THAT MAKE SENSE?

>> IT ABSOLUTELY DOES. >> CLOSING IDEAS?

>> I ABSOLUTELY AGREE WITH COMMISSIONER SMITH.

>> I DO HAVE ONE OTHER QUESTION AND I'M SORRY TO INTERRUPT YOU.

JORDAN, IS THERE SOMETHING RELATED TO STATUTE ON THIS THAT YOU MAY HAVE LOOKED UP OR KNOW? I PUT YOU ON THE SPOT.

>> SURE, NO, ABSOLUTELY. I MUST ADMIT I'M OPERATING BLINDLY HERE BECAUSE I HAVE NOT SEEN THE SCOPE OF WORK BEING DISCUSSED BUT THAT SAID, I THINK FROM WHAT I HAVE HEARD, THERE ARE SEVERAL ROADS FROM WHAT I'M HEARING DISCUSSED.

I THINK I HEARD INTERNAL REWORK OF POLICIES AND PROCEDURES.

I THINK THAT'S ONE ROAD. I THINK ANOTHER ROAD IS SOMEONE ALLUDED TO POSSIBLY UTILIZING AN OUTSIDE CONSULTANT OR FIRM TO DEVELOP POLICIES AND PROCEDURES. AND I THINK A THIRD ROAD IS AN AUDIT, AN ACTUAL AID IT OF BOOKS,UIT OFDIT OF BOOKS, ACCOUNT, ETC. I THINK I HEARD THREE DIFFERENT POSSIBILITIES

DISCUSSED TODAY. >> THINK, JORDAN.

>> ABSOLUTELY. >> WE WILL WORK TOWARDS GETTING THAT CONTINUITY STARTED AND I WILL WORK TOWARDS GETTING THE POLICIES AND PROCEDURES IN PLACE.

MY BIGGEST FEAR IS THAT I DON'T GET TO COME BACK TO THE OFFICE AND THERE'S NOT SOMEBODY TO TRANSFER THAT MONEY, BY LUCKILY, IN MY OFFICE, YOU CAN FIND HOW TO STEP BY STEP DO THINGS AND THAT'S THE WAY WE'RE REDEVELOPING THIS OFFICE.

WHETHER I RUN AGAIN OR GET HIT BY A CAR TOMORROW.

>> NO, IT'S A BUS. >> YEAH, WE DO HAVE BUSES HERE.

WE DEPTH HON'T HAVE THEM IN KYL. MY MAIN OBJECTIVE IS TO MAKE

[01:30:02]

SURE THE CONTINUE KNEWTY AND STABILITY OF THE COUNTY CAN CONTINUE. IF I'M NOT THERE TO PUT IT IN, M MARISOL CAN'T GET IN.

I WILL WORK AND FINISH THAT AUDIT.

THAT IS VERY HARD FOR ME THAT THIS HAS TAKEN UNTIL JULY TO GET FINAL NUMBERS. THAT REALLY SHOULD HAVE BEEN DONE PRIOR TO ME EVEN STEPPING IN TO OFFICE AND IT'S NOT THE AUDITOR'S FAULT, THE BANK STATEMENTS DIDN'T COME IN UNTIL DECEMBER BUT THEY WERE SO FAR BEHIND.

>> SURE. WE HAVE NO ACTION, I BELIEVE, JUST BY READING THE ROOM BUT I WOULD LIKE TO ADDRESS ONE PIECE.

THERE ARE MANY ELECTED OFFICIAL THAT IS WATCH THIS COURT AND WE'RE ALL ELECTED ON THIS BODY AT THIS MOMENT AND I DISAGREE WITH ONE PIECE SPECIFICALLY COMMISSIONER SMITH SAID WHICH WAS THAT WE ALL SHOULD WALK IN KNOWING OUR JOBS IN OUR OFFICE AND I WANT TOO CON FEZ RIGHT HERE AND RIGHT NOW, IF YOU DON'T KNOW THE INTI TRAY CA PSIS OF THE OFFICE YOU'RETHE INTRICACIE YOKNOW THE INTRICACIES OF THE OFFICETHE INTRICACIES OF THE OF YOU'RE RUNNING FOR, I WAS FLYING A PLANE -- THINKING OF COVID.

NO ONE ALIVE TODAY HAD MANAGED A GLOBAL PANDEMIC AND THERE I WAS, DIRECTOR OF EMERGENCY MANAGEMENT MANAGING MASKS, FIGHTING WITH OTHER STATES, OTHER COUNTIES ON BRINGING SUPPLIES TO THE RESIDENTS OF HAYS COUNTY. I HAD CALLS TO MARISOL AND SHE

SAID JUDGE, YOU CAN'T DO THAT. >> I DIDN'T SAY IT LIKE THAT.

>> WELL, I'M PARAPHRASING. SHE'S RIGHT.

ALL I KNEW WAS, AND, PLEASE, I'M NOT LOOKING FOR A SHOW HERE AND IT'S NOT ABOUT ANYTHING BUT TO SHED LIGHT ON THOSE WHO DON'T KNOW, I DOESN'T KNOW, I WAS TRYING TO HELP AND, YES, IT BECAME POLITICIZED, MASK, NO MASK, DOG, NO DOG, ARE YOU A CAT OR A DOG PERSON? PINK OR PURPLE? WE HAVE A POSHLY WAY OF DOING THAT BUATBUT THAT BUT AT THE BE ONE KNEW ANYTHING AND WE WERE NOT GOING TO KILL OFF ALL OUR RNS AND DOCTORS AND EVERYBODY, OUR FIRST RESPONDERS, WE WERE GOING TO KILL OFF EVERYBODY IF WE DIDN'T PROVIDE PPE ON THE SPOT GO, GO, GO, REMEMBER, GUYS, THEY WERE WASHING THINGS JUST TO RECYCLE THEM WELL BEYOND THE DESIGN.

IN THAT MOMENT, THROUGH THAT THOUGHT PROCESS, I WAS REACHING, REACHING HARD, EVERYWHERE I COULD TRYING TO SECURE A TRUCKLOAD OF SUPPLIES AND I DID NOT NOW JACK ABOUT JAK AND I WOULD CALL MARISOL AND I WOULD SAY THIS IS AVAILABLE.

HOW DO I BRING IT TO OUR RESIDENTS? I THINK MIKE JONES WAS IN THOSE CONVERSATIONS AS WELL.

ALEX WAS, TOO. HOW DO WE BRING THESE THINGS TO OUR RESIDENT? I DIDN'T KNOW HOW.

I DIDN'T HAVE A CREDIT CARD OR A CHECKBOOK.

PEOPLE THINK THE COUNTY JUDGE IS A CHEAP BUDGET OFFICER AND I HAVE A CARD THAT I SWIPE AND IT'S ALL ON ME.

NO, NO, NO, I DOESN'T SPEND A RED CENT WITHOUT IT COMING FIRST TO COMMISSIONER'S COURT BUT ALWAYS, ALWAYS FIRST OUR AUDITOR SAID YES, MAYBE, NO, IN ADDITION OUR GENERAL COUNCIL, MARK KENNEDY GUIDED ME AND SAID JUDGE, I DON'T KNOW IF YOU CA DO THAT BUT YOU CAN DO THIS AND STATUTE SAYS THAT SO FOR ALL OF THOSE ELECTED OFFICIALS THAT THINK YOU'RE SUPPOSED TO KNOW EVERYTHING, I USE THAT MOMENT AS A FAIR GIVENESS TOOL REFLECTION OF ME NOT KNOWING A THING.GIVEN ME NOT KNOWOGIVENESS TOOL REFLE

[01:35:02]

ME NOT KNOWRGIVENESS TOOL REFLEF ME NOT KNOWING A THING.

I KNOW NOW. DON'T FEEL BAD IF YOU DON'T KNOW. IF THERE'S NOTHING ELSE, LET'S

TAKE A TEN MINUTE RECESS. >> I BELIEVE STEPHANIE HAD

SOMETHING TO SAY. >> STEPHANIE HUNT AND I OVERSEE PROCUREMENT. I HAVE REACHED OUT TO YOU ON THREE OCCASIONS TO TRY TO HELP DEVELOP THIS SCOPE OF WORK AND TO WORK WITH YOU ON THIS, SO I DO HAVE SOME CONCERNS BECAUSE I KNEE WHEN WE SPOKE BACK IN MAY YOU SAID YOU WERE WORKING WITH AN OUTSIDE COMPANY TO HELP, SO IF WE HAVE WORKED OR IF YOU AND WHOEVER THIS COMMITTEE IS HAS WORKED WITH ANY OUTSIDE COMPANIES, WE NEED TO KNOW THAT. PART OF THE STATUTE IS THAT WE GIVE EVERY POSSIBLE BIDDER A FAIR OPPORTUNITY TO BID AND US WORKING WITH ONE OR TWO PARTICULAR VENDORS, THAT SCOPE OF WORK COULD BE SKEWED TOWARDS SERVICES THEY OFFER, DON'T OFFER AND THAT'S PART OF THE REASON OUR PURCHASING POLICY STATE THAT IS THE DEPARTMENT HIS WORK WITH PROC

PROCUREMENT >> THIS WAS DEVELOPED STRICTLY WITH POLICY HEADS WITH NO

>> OKAY, WE ARE BACK FROM A SHORT RECESS, THANK YOU,

[M1. Discussion and possible action related to the burn ban. BECERRA]

EVERYONE, FROM HUMORING US, OPEN M 1.

>> M-1, DISCUSSION AND POSSIBLE ACTION RELATED TO THE BURN BAN.

>> SO MOVED. >> SECOND.

>> GOOD MORNING, JUDGE, COMMISSIONERS, HAYS COUNTY FIRE MARSHAL. OUR OFFICE IS CURRENTLY INVERSE GAITING A FIRE FROM OVER THE WEEKEND.

IT LOOKS IKE IT'S AN ESCAPED CONTROL BURN.

LOOKING AT THE NUMBERS AS OF YESTERDAY, WHILE WE'RE NOT AS DRY AS WE HAVE BEEN CURRENTLY, OUR CURRENT RDBI IS AT 473.

OUR RANGE ACROSS THAT SKATE IS 424 TO 539.

LOOKING AT THE NUMBERS OVER THE LAST SEVERAL WEEKS, OUR POINTS HAVE BEEN UP TICKING 10 TO 20 POINTS PER DAY.

WE'RE NOT FAR FROM HITTING THE CRITICAL NUMBERS WE HAVE SEEN IN THE PAST. I ASK FOR A BURN BAN ORDER FOR 90 DAYS TO BE IMPLEMENTED EFFECTIVE TODAY.

>> BEAUTIFUL AND THANK YOU. WE HAD A TWO ACRE IN KYLE CAUSED BY FIREWORKS AND WE MADE IT THROUGH A VERY CRITICAL MOMENT WHICH WAS THE 4TH OF JULY. WE ARE SO PATRIOTIC AND WE LOVE FIRE WORKS, WE DO, IT IS WHAT IT IS, BUT THERE'S A BUNCH OF FUEL ON THE GROUND IN THIS TRIPLE DIGIT HEAT FOR AS FAR AS WE CAN SEE, IT'S A VERY SIGNIFICANT THING AND WHEN I WAS NOTIFIED OF THE, AT THE TIME, 5, 10-ACRE FIRE ON HILLIARD, AT THE TIME I IMMEDIATELY STARTED LOOKING AROUND THINKING WOW, THIS IS REALLY DRY AND REALLY HOT AND NOT UNLESS AND UNTIL YOU GET OUT THERE AND YOU'RE STANDING IN THE HEAT AND WATCHING THE FIREFIGHTERS PUT OUGT FIREFIGHTERS PUT OU THE FIRE AND YOU WATCH, THIS IS VERY SENSITIVE.

>> COME TO THE WEST PART OF THE COUNTY, WE'LL SHOW YOU DRY.

>> WHERE, YES. AND YOU KNOWO, YES.

AND YH, YES. AND YOU KNOW I'M OUT THERE.

THE FIRST THING UH SAID IS MIKE, LET'S MAKE A BEELINE TO THIS BURN BAN. I'M GLAD YOU'RE HEAR, HERE, I REALLY APPRECIATE IT. I WANT TO TAKE THIS MOMENT TO THANK LITERALLY EVERY SINGLE AGENCY EESV, CITY FIRES, BUDA, KYLE, SAN MARCOS, EVEN TEXAS A&M FOREST SERVICES.

PEOPLE WOULD SAY HEY, I HAVE A SWIMMING POOL.

HERE'S SOME WATER, USE IT. MY AIM IS -- THAT'S YOU.

MY AIM IS TO HIGHLIGHT, ALWAYS PRAISE.

WE CAN ALWAYS FIND THINGS TO MAKE US ANGRY OR WHATEVER BUT IF I CAN FOCUS ON THE GOOD, I BELIEVE PEOPLE ARE INTRINSICALLY GOOD. IF I FOCUS ON LOOK AT ALL THESE PEOPLE COMING TOGETHER, WE HAD TO CLOSE THE ROAD FOR A LITTLE

[01:40:04]

WHILE AND EVERYBODY WAS PATIENTLY THERE, SOME CARS WERE ON, SOME WERE OFF, SOME WERE STANDING OUTSIDE TALKING TO NEIGHBORS. THERE WAS A REAL SENSE OF PEACE, CALM, AND UNDERSTANDING THAT THERE IS A FIRE AND IT'S BEING ADDRESSED. IN ADDITION, I PUT OUT A SOCIAL MEDIA POST AS FAST AS I THINK AN HOUR AFTER IT STARTED.

I HAD A POST OUT AND FOLKS WERE VERY RECEPTIVE, SHARING WITH THOSE WHO NEEDED TO KNOW AND MY BIGGEST AIM IS TO TELL PEOPLE LIKE THE WIMBERALLY FIRE WHERE WE HAD AN LY FIREWHERE WE HAD AN EVACUATION, NUMBER ONE, THERE'S FIRE AND, TWO, PACK A BAG IN CASE WE HAVE TO EVACUATE YOU OR IT'S GOING THAT WAY, STAY TUNED. I HAVE BEEN WORKING VERY CLOSELY WITH OUR EMERGENCY SERVICES DIRECTOR MIKE JONES TO ESPECIALLY, DURING THIS CRITICAL TIME, TO DIAL UP THE COMMUNICATION PIECE BECAUSE ALTHOUGH WE ARE ALL HEARING THINGS AND WE'RE ALL COMMUNICATING IN ONE WAY OR ANOTHER WE GET THINGS IT'S MOST IMPORTANT THAT, AGAIN, THE COMFORT BLANKET, SOMEONE SAYS I HEARD IT THROUGH THE GRAPEVINE.

TO ME, IT'S NOT EITHER/OR, IT'S YES AND.

I WANT TO ENSURE THE COURT AND THE VIEWING PUBLIC THAT WE AS EMERGENCY SERVICES ARE VERY AWARE, VERY COGNIZANT.

SOME PEOPLE NEED DIFFERENT TYPES OF INFORMATION AND WE ARE FRONT AND CENTER, MAKING A BEELINE TO ADDRESSING IT IN EVERY WAY POSSIBLE SO THERE WILL BE A REDUNDANCY OF INFORMATION EVEN THOUGH THERE MAY NOT BE RISK TO PROPERTY OR LIFE, SO THAT PEOPLE KNOW WE'RE DIALING UP THAT SENSITIVITY.

WE WANT TO MAKE SURE WE GIVE THEM EVERYTHING THEY NEED.

AM I RIGHT? SO MOTION FOR A BURN BAN

90 DAYS? >> SECOND.

>> PLEASE CALL THE ROLL. >> I DO WANT TO SAY ONE THING.

I COMPLETELY AGREE WITH THE JUDGE AND AS WE MOVE INTO THIS FIRE SEASON, ONE THING, AND I KNOW THAT Y'ALL KNOW THIS, BUT THE JUDGE MENTIONED FORCE SERVICE AND EVERYBODY ELSE.

IN THE PAST I HAVE HAD RESIDENCE DIDN'TS AND CONSTITUENTS WITH TWO LEVELS OF CONCERN. THE FIRST IS THE SAME ASSISTANCE THAT THOSE SURROUNDING COMMUNITY FIREFIGHTERS AND TRAVIS COUNTY, BASTROP COUNTY, THOSE WHO COME OVER HERE TO HELP US WE, IN THE PAST WE HAVE GONE OVER TO HELP AND IT'S A PARTNERSHIP WITH EACH COUNTY OUT THERE. WE ALWAYS WANT TO SHARE SERVICES WITH THEM AND TO HELP. WE'RE GOING TO CONTINUE TO DO THAT BECAUSE WE LEAN ON THEM A LOT.

THE OTHER THING I WOULD SAY AND THEY SOMETIMES GET LEFT OUT OF THIS, BUT OUR LAW ENFORCEMENT PLAY SUCH A CRITICAL ROLE IN EVERY WIN OF THESEO OF N OE OF . WHEN WE TRY TO GET PEOPLE OUT, AND I WILL GIVE TWO EXAMPLES. ON FM 165, WE HAD TO SHUT DOWN 290. WITHOUT THE HELP OF THE SHERIFF'S DEPARTMENT AND DPS, THAT WOULD HAVE BEEN AN IMPOSSIBILITY. ANOTHER EXAMPLE, THE WIMBERLY FIRE LAST YEAR HAD THREE PEOPLE WHO LIVE IN AUSTIN, THEY HAVE GRANDPARENTS WHO LIVE IN THAT COMMUNITY IN WIMBERLY AND IT WAS OUR SHERIFF'S DEPUTIES WHEN I CALLED MAKE MIKE, HE SAID THEY CAN DO PHYSICAL WELLNESS CHECKS ON THOSE HOUSES AND THAT'S

EXCEEDINGLY CRITICAL. >> I WAS THERE WHEN THOSE CHECKS WERE TAKING PLACE. IT WAS DARK AND WE WITHIN THE TO SOME OF THESE HOMES CHECKING ON FOLKS.

A GREAT REMINDER AND I WILL SAY OUR SHERIFF'S OFFICE WERE LITERALLY ESCORTING. WINCE WE CLEAR THE ROADWAY, LET'S ESCORT THROUGH AND OUR SHERIFF'S DEPARTMENT WAS ON POINT, FRONT AND CENTER HERE AT THE WEEKEND FIRE WE HAD AS WELL.

AM I LEAVING ANYTHING OUT? >> I WOULD LIKE TO MENTION

TRANSPORTATION. >> DEFINITELY.

TRANSPORTATION IS THE UNSUNG HERO AS WELL.

THEY BRING US AN 18 WHEELER FULL OF FUEL -- NOT AN 18 WHEELER,

[01:45:02]

WHAT DO YOU CALL IT? >> A FUEL TRUCK.

>> A FUEL TRUCK. THEY SUPPORT US WHEN WE HAVE A LOT OF ENGINES OUT THERE RUNNING, JERRY AND HERE AND AARON AS WELL. PLEASE CALL THE ROLL.

>> COMMISSIONER SMITH. >> YES.

>> COMMISSIONER SHELL. >> YES.

>> COMMISSIONER COHEN. >> YES.

>> COMMISSIONER AGES. >> YES.

AND JUDGE BECERRA. >> YES.

>> AND THERE IS THE DOCUMENT I WILL BE SIGNING.

[K11. Discussion and possible action to consider granting a variance from Section 705.2.01 of the Hays County Development Regulations and allow issuance of a development authorization for an entry monument on a property along Yarrington Road for the Sunset Oaks Subdivision. INGALSBE/PACHECO]

THAT'S THE DOCUMENT I WILL SIGN AND LET GET OUT OUT THERE.

>> K-11, DISCUSSION AND POSSIBLE ACTION TO CONSIDER GRANTING A VARIANCE FROM SECTION 7505.2.01 OF THE HAYS COUNTY DEVELOPMENT REGULATIONS AND ALLOW ISSUANCE OF A DEVELOPMENT AUTHORIZE FOR AN ENTRY MOMENT ON A PROPERTY ALONG YARRINGTON ROAD FOR THE

SUNSET OAKS SUBDIVISION. >> SO MOVED.

>> SECOND. >> THIS WAS INCLUDED WITH THE PRELIMINARY PLAN OF THE SUBDIVISION -- UNDER 705.2.01.

IT'S BEING ASKED TO PREPARE A FINAL PLAT FOR THIS PROPERTY ON THE EMPHASIS THAT ALL THAT'S BEING REQUESTED IS THE CREATION OF AN ENTRY MONUMENT DRIVE. IT'S NOT FOR MY TYPE OF HABITABLE STRUCTURE, NO RESIDENCE, NO COMMERCIAL DEVELOPMENT, NONE OF THAT ACTIVITY THAT SOONS CONSTITUTES THAT DEFINITION, IT'S JUSTCONST DEFINITION, IT'S JUST PUTTING UP

A SIGN. >> AND COMMISSIONER INGALSBE

GIVES IT A THUMBS UP. >> I DO, JUDGE.

>> THERE YOU GO, SAY NO MORE. >> IF THERE ARE ANY OTHER QUESTIONS, FEEL FREE TO ASK. WE ALSO HAVE A REPRESENTATIVE FROM THE ENGINEERING FIRM THAT'S WORKING ON THE SUNSET OAKS

SUBDIVISION AS WELL. >> JUDGE, MY ONLY QUESTION IS MOVING FORWARD, HOW ARE WE GOING TO CONTINUE TO ADDRESS THESE TYPES OF REQUESTS? I DON'T KNOW IF THIS IS SOMETHING THAT WE WANT TO LOOK AT OUR SUBDIVISION RULES AND REGULATIONS WHEN WE MAKE REVISIONS AND JUST MAYBE --

>> WE DEFINITELY CAN. THIS IS THE SECOND OF THESE REQUESTS WE HAVE HAD IN THE PAST MONTH OR TWO MONTHS.

>> BASICALLY. >> IT COMES DOWN TO THOSE TYPES.

I DON'T WANT TO DISTINGUISH ONE BUT WHEN WE'RE NOT DEALING WITH HABITABLE STRUCTURE, OTHER TYPE OF DEVELOPMENT REQUESTS GET LUMPED IN WITH THOSE TYPES OF REQUESTS, IT MAKES IT HARD TO

PARSE THROUGH. >> AND DOES IT SEEM LIKE THERE'S A POSSIBILITY THAT YOU'RE GUIDING THE CONVERSATION TO MAKE

THIS AN ADMINISTRATIVE APPROVAL? >> IT COULD BE, JUDGE, BUT I THINK I WOULD LIKE TO LEAVE IT UP TO DEVELOPMENT SERVICES TO COME UP WITH SOMETHING AND THEN BRING IT BACK TO COURT AND LET'S

HAVE THAT CONVERSATION. >> PERFECT.

GOOD. >> I WOULD JUST SAY I KNOW PROBABLY, AND JERRY COULD PROBABLY ILLUSTRATE THIS BETTER THAN ME, BUT I PROBABLY HAVE TWO DOZEN OF THESE CONTRACTS THAT I' OF THAT I HAVE HAD TO REARES SINCE I HAVE BEEN IN OFFICE AND THEDDRESS SINCE I HAVE BEEN IN OFFICE AND THE PROBLEM WE RUN INTO SOMETIMES AND SOMETIMES A LOT OF THE TIMES THEY WANT TO PLACE THE SIGNAGE FOR THESE NEW FACILITIES ADJACENT TO RIGHT OF WAY OR PARTIALLY IN THE RIGHT OF WAY SO WE DO -- I KNOW THE AGREEMENTS THAT I HAVE HAD TO WORK WITH, AND I'M THINKING OFF 1826, YOU KNOW THE EXACT ONE I'M THINKING, JERRY, BUT THE THING THAT CONCERNS ME THE MOST IS ESPECIALLY IF IT'S IN THE RIGHT OF WAY, THOSE MAINTENANCE AGREEMENTS WHERE THEY HAVE TO ADHERE TO A SPECIFIC LEVEL AND ENSURING THAT SOMEONE IN THAT FACILITY, WHETHER IT'S THE HOA OR THE DEVELOPER, THEY'RE GOING TO MAINTAIN THAT IN PERPETUITY

[01:50:04]

AND DO IT TO A LEVEL THAT WE'RE COMFORTABLE WITH.

IT MAY NOT BE A STANDARDIZED AGREEMENT BUT THERE'S AN AGREEMENT WE HAVE USE THAT HAD SPECIFICALLY ADDRESS THAT BUT MARRYING THAT THAT TO ORB REGULATIONS I THINK WOULD MAKE

LIFE A LOT EASIER FOR ALL OF US. >> YEAH, BUT I WOULD BE CONCERNED IF IT WAS IN THE RIGHT OF WAY BECAUSE ACCIDENTS, PEOPLE CAN VEER OFF THE ROAD AND IF THERE'S A SIGN THERE.

>> I AGREE. WE HAVE SO MANY -- I WILL USE THE EXAMPLE OF WHERE WE'RE TALKING ABOUT.

I HAVE ONE OF THESE SIGNS THAT'S PROBABLY TWO FOOT, 1826, THAT'S A MASSIVE STATE RIGHT OF WAY, RIGHT? IT'S AT THE ENTRANCE OF A COUNTY ROAD INTO STATE RIGHT OF WAY SO THE SIGN ITSELF IS 90% IN COUNTY RIGHT OF WAY, 30-FOOT, 40-FOOT OFF PAYMENT BUT IT'S A FOOT INTO STATE RIGHT OF WAY SO THERE HAD TO BE A TRI-PARTY AGREEMENT AND SO I DO, IF WE HAD SOME TYPE OF STANDARDIZED PROCESS, I DON'T KNOW IF IT WOULD BE USABLE SO ALLOWING DEVELOPMENT SERVICES AND TRANSPORTATION TO MAKE THAT JUDGMENT CALL AND THEN HAVE OUR SUPPORT ON IT, I THINK IN THE END IT MAY BE A SITUATION WHERE WE HAVE TO DO A VARIANCE EVERY TIME BECAUSE IF WE DO SOMETHING BROAD ENOUGH TO MAKE IT WORK, THESE ARE ALL -- YOU HAVE SEEN THESE DEVELOPMENTS.

EVERY ONE HAS A DIFFERENT IDEA OF WHAT IT SHOULD LOOK LIKE, HOW IT SHOULD FIT INTO THEIR SCENARIO AND I THINK IT MIGHT BE A SITUATION WHERE EVERYONE IS GOING TO BE ONE OFF IN SOME WAY.

>> IT DOES BUT I WOULD STILL ENCOURAGE THAT WE NOT ALLOW IN-COUNTY RIGHT OF WAY. IF THE STATE WANTS TO DO THAT, THAT'S THE STATE, BY NOT IN COUNTY RIGHT OF WAY.

WECAN TAKE A LOOK. YOU NEVER KNOW.

>> A GREAT FRAMEWORK TO CREATE A WINDOW THAT ALSO, JUST AS A FINAL THOUGHT, IF THEY DON'T WANT TO MAINTAIN IT, FORCE SOME DESIGN INTO IT THAT'S DOUBLE WEAVE BARRIER, CRUSHED GRANITE,

THERE. >> COMMISSIONER COHEN?

. >> YES, COMMISSIONER SHELL.

[Consent Agenda]

>> YES, COMMISSIONER SMITH. >> YES.

COMMISSIONER INGALSBE. >> YES, JUDGE BECERRA?

. >> YES.

>> PLEASE OPEN CONSENT AGENDA ITEMS. G 1, G 2, G 3, G-4, G-5, APPROVE THE PAYMENT OF THE JULY 15, 2023, PAYROLL DISBURSEMENTS IN AN AMOUNT NOT TO EXCEED $3,700,000 EFFECTIVE JULY 15, 2023, AND POST TOTALS FOR WAGES, WITHHOLDINGS, DEDUCTIONS AND BENEFITS ON THE HAYS COUNTY WEBSITE WINCE FINALIZED. APPROVE AN CONFIRM THE APPOINTMENT OF COURTNEY GAMBLE AS A REGULAR FULL-TIME DEPUTY CONSTABLE IN THE HAYS COUNTY CONSTABLES PRECINCT 1 OFFICE.

AUTHORIZE THE HAYS COUNTY VETERANS SERVICE OFFICE TO OCCUPY THE OFFICE SPACE WITHIN THE HAYS COUNTY COURTHOUSE.

RECEIVE AND RATIFY THE FINALIZED PARKS BOND AGREEMENT: THE DILIGENCE FUNDING AGREEMENT WITH WIMBERLEY INDEPENDENT SCHOOL DISTRICT (WISD) AND WIMBERLEY YOUTH SPORTS ASSOCIATION (WYSA) AND AMEND THE BUDGET SHELL CLICK TO VIEW AUTHORIZE A WAIVER TO THE PURCHASING POLICY FOR THE CONSTABLE PCT. 4 OFFICE TO PURCHASE ONE (1) MOTOR KIT, FREEDOM WIRELESS, PORTABLE ONLY OPERATION ON HARLEY-DAVIDSON MOTOR WITH PA INTERFACE VALUED AT $854.00 FROM PVP COMMUNICATION AND AMEND THE BUDGET ACCORDINGLY.

AUTHORIZE A WAIVER TO THE PURCHASING POLICY FOR THE CONSTABLE PCT. 4 OFFICE TO PURCHASE ONE (1) FREEDOM SPEAKERMIC WITH WIRELESS SYSTEM CONTROL VALUED AT $534.00 FROM PVP COMMUNICATION AND AMEND THE BUDGET ACCORDINGLY.

AUTHORIZE THE TRANSPORTATION DEPARTMENT TO PURCHASE ONE REPLACEMENT DELL LATITUDE 5540 LAPTOP COMPUTER AND WIRELESS MOUSE IN THE AMOUNT OF $1,431.04 AND AMEND THE BUDGET ACCORDINGLY. AUTHORIZE THE ACCEPTANCE OF A

[01:55:10]

CASH MATCH CONTRIBUTION FROM CEDAR OAKS MESA WATER SUPPLY CORPORATION, AS A GRANT REQUIREMENT, IN THE AMOUNT OF $17,500.00 AND AMEND THE BUDGET ACCORDINGLY.

RATIFY THE SUBMISSION OF A GRANT APPLICATION TO THE BULLETPROOF VEST PARTNERSHIP IN THE AMOUNT OF $20,628.32.

AUTHORIZE A BUDGET AMENDMENT TRANSFER OF $5,000.00 TO CONTINUING EDUCATION FUNDS WITHIN THE COUNTY CLERK'S RECORDS MANAGEMENT FUND AND AMEND THE BUDGET ACCORDINGLY.

G-15, AUTHORIZE PAYMENT TO CARD SERVICE CENTER IN THE AMOUNT OF $894.99 FOR REPAIRS DONE TO THE KYLE/BUDA COMMUNITY EMERGENCY RESPONSE TEAM (CERT) TRAILER IN WHICH NO PURCHASE ORDER WAS ISSUED PER THE COUNTY PURCHASING POLICY AND AMEND THE BUDGET ACCORDINGLY. G-16, ACCEPT THE FISCAL YEAR 2022 HAYS COUNTY EMERGENCY SERVICES DISTRICT #1 AUDIT REPORT PER TEXAS HEALTH AND SAFETY CODE G-17, ACCEPT THE FISCAL YEAR 2022 HAYS COUNTY EMERGENCY SERVICES DISTRICT #2 AUDIT REPORT PER TEXAS HEALTH AND SAFETY CODE 775.082. G-18, ACCEPT THE FISCAL YEAR 2022 HAYS COUNTY EMERGENCY SERVICES DISTRICT #3 AUDIT REPORT PER TEXAS HEALTH AND SAFETY CODE 775.082.

G-19, ACCEPT THE FISCAL YEAR 2022 HAYS COUNTY EMERGENCY SERVICES DISTRICT #6 AUDIT REPORT PER TEXAS HEALTH AND SAFETY CODE 775.082. G-20, ACCEPT THE FISCAL YEAR 2022 HAYS COUNTY EMERGENCY SERVICES DISTRICT #8 AUDIT REPORT PER TEXAS HEALTH AND SAFETY CODE 775.082.

G-21, APPROVE SPECIFICATIONS FOR IFB 2023-B09 SAWYER RANCH ROAD - REMOVE AND REPLACE HOT MIX AND AUTHORIZE PURCHASING TO SOLICIT FOR BIDS AND ADVERTISE. G-22, APPROVE SPECIFICATIONS FOR IFB 2023-B17 JACK RABBIT LANE - REMOVE AND REPLACE HOT MIX AND AUTHORIZE PURCHASING TO SOLICIT FOR BIDS AND ADVERTISE.

G-23, AUTHORIZE THE SHERIFF'S OFFICE TO USE EXISTING FUNDS OF $771.96 TO PURCHASE LAW ENFORCEMENT EQUIPMENT FOR THE PURPOSES. G-24, AUTHORIZE THE SHERIFF'S OFFICE TO USE EXISTING FUNDS TO PURCHASE FOUR GLOCK 17 TRAINING PISTOLS WITH SUPPLIES VALUED AT $3,497.00 FOR TRAINING PURPOSES.

G-25, AUTHORIZE THE SHERIFF'S OFFICE TO USE EXISTING FUNDS TO PURCHASE A VEHICLE PARTITION VALUED AT $1,392.00 FOR THE TRANSPORT UNIT. G-26, AUTHORIZE THE SHERIFF'S JAIL DIVISION TO USE SAVINGS OF $28,439.00 FROM FY 2023 CAPITAL IMPROVEMENTS TO COVER ADDITIONAL EXPENSES FOR REPLACEMENT A/C UNITS APPROVED IN THE FY 2023 BUDGET PROCESS AND AMEND THE BUDGET ACCORDINGLY. G-27, AUTHORIZE AN AMENDMENT FOR THE SHERIFF'S OFFICE TO PURCHASE LAW ENFORCEMENT EQUIPMENT AND SUPPLIES FROM SHERIFF DRUG FORFEITURE FUNDS.

G-28, AUTHORIZE PAYMENT TO DRIPPIN' TOWIN' SERVICE, INC. OF $500.00 FOR TWO INVOICES WHERE NO PURCHASE ORDER WAS IN PLACE AS PER THE COUNTY PURCHASING POLICY.

G-29, APPROVE SPECIFICATIONS FOR IFB 2023-B16 CENTERPOINT ROAD AND AUTHORIZE PURCHASING TO SOLICIT FOR BIDS AND ADVERTISE.

G-30, APPROVE SPECIFICATIONS FOR RFP 202-P02 BANK DEPOSITORY AND AUTHORIZE PURCHASING TO SOLICIT FOR PROPOSALS AND ADVERTISE.

G-31, AUTHORIZE THE HAYS COUNTY COMMISSIONERS COURT TO SUBMIT A REQUEST FOR FUNDS TO THE TEXAS COMPTROLLER'S OFFICE FOR UNCLAIMED CAPITAL CREDITS PURSUANT TO THE TEXAS PROPERTY CODE, SECTION 74.602. G-32, APPROVE UTILITY PERMITS.

G-33, AUTHORIZE THE EXECUTION OF A RENEWAL LETTER AGREEMENT WITH THE COMMUNITY SUPERVISION AND CORRECTIONS DEPARTMENT (CSCD) RELATED TO THE FY 2024 VETERAN'S SERVICES - VETERAN'S TREATMENT COURT GRANT FOR ADULT PROBATION SERVICES.

G-34, AUTHORIZE THE COUNTY JUDGE TO EXECUTE AN AMENDMENT ORDER FORM WITH FLOCK GROUP, INC. FOR THE CONSTABLE PCT. 4 OFFICE TO PURCHASE A SOFTWARE SUBSCRIPTION FOR ONE FALCON FLEX LPR CAMERA SYSTEM UNDER THE SHERIFF'S OFFICE MASTER AGREEMENT; AUTHORIZE A PURCHASING WAIVER TO THE PURCHASING POLICY.

G-35,AUTHORIZE THE SHERIFF'S OFFICE TO USE EXISTING FUNDS OF $1,108.00 TO PURCHASE LAW ENFORCEMENT EQUIPMENT FOR SWAT AND AMEND THE BUDGET ACCORDINGLY.

[02:00:09]

G-36, AUTHORIZE AN AMENDMENT FOR EXPENDITURES RELATED TO DR-4705 WINTER STORM MARA RELATED TO DEBRIS REMOVAL AND CLEANUP OPERATIONS AND AMEND THE BUDGET ACCORDINGLY.

G-37, RATIFY THE AUTHORIZATION OF CORNERSTONE DETENTION PRODUCTS, INC. TO CONDUCT EMERGENCY REPAIRS TO THE INTERCOM SYSTEM LOCATED IN THE HAYS COUNTY JAIL PURSUANT TO THE GSA CONTRACT GA-07-269AA AND OUR SERVICE AGREEMENT AND AUTHORIZE A DISCRETIONARY EXEMPTION PURSUANT TO TEXAS LOCAL GOVERNMENT CODE 262.024 (A)(7)(D) FOR ALL OPEN MARKET

ITEMS. >> SO MOVED.

>> SECOND. >> WE HAVE COMMENT LINED UP FOR G-8. PLEASE START THE TIME.

YOU ALSO HAVE G-9. YOU CAN SPEAK ON BOTH, WHATEVER YOU WANT. I HAVE TWO EYE TESTIMONIES IN

THAT BLOCK TO SPEAK ON. >> I DON'T HAVE ANYTHINGO SPEAK.

>> I DON'T HAVE ANYTHING ON G 9. >> OH, ALL RIGHT.

THE ATTACHED AGREEMENTS ON 2020 RECOMMENDED PARKS AND OPEN SPACE BOND PROJECTS. THAT'S THE FIRST THING I HAVE AGAINST THIS. IT WAS DONE IN SECRET BEHIND CLOSED DOORS. ALL RIGHT.

LET ME READ REAL QUICKLY. THIS AGREEMENT IS MADE AND ENTERED INTO BETWEEN HAYS COUNTY POLITICAL SUBDIVISION STATE OF TEXAS COUNTY OF WIMBERLY INDEPENDENT SCHOOL DISTRICT AND THE PARTIES HAVE SEVERALLY AGREED TO THE PERFORMANCE AND ACCOMPLISHMENT OF THE TASKS HEREAFTER DESCRIBED. ALL RIGHT, WHAT I CAN GET FROM THIS IS THAT THE COUNTY IS GOING TO, ALL RIGHT, THEY'RE GOING TO PAY DUE DILIGENCE, WHICH IS 250,000, THAT'S WHAT YOU'RE VOTING ON TODAY, BUT THEY ALSO COULD BE PAYING UP TO $4 MILLION FOR A SPORTS COMPLEX OR SPORTS FIELD, I DON'T KNOW IF ANYONE CAN SEE THIS. IT'S IN THE AGREEMENT.

WHAT IT AMOUNTS TO IS THAT HAYS COUNTY IS GOING TO PAY TO PUT THESE SPORTS FIELDS ON 20 ACRES AT WIMBERLEY SCHOOL DISTRICT AND WE'RE PAYING FOR SOMETHING THAT THE WIMBERLEY SCHOOL DISTRICT SHOULD BE PAYING FOR. NOW, THE WIMBERLEY YOUTH SPORTS ASSOCIATION IS IN THERE SOMEWHERE IN THE AGREEMENT, MAYBE THEY WILL GET USE OF THE FIELDS.

WHAT IS THE INTEREST OF THE PEOPLE IN THIS? IT SHOULD BE WIMBERLEY SCHOOL DISTRICT PAYING FOR THIS.

I IMAGINE THEY'RE GOING TO ALLOW THEIR SPORTS TEAMS TO PLAY ON THESE THINGS AND, ONCE AGAIN, WHY DO WE PAY FOR THAT? AND HOW MUCH TIME IS GOING TO BE ALLOTTED FOR PEOPLE LIKE ME TO GO OUT THERE AND START UP, SAY, COACH A SOFTBALL TEAM OR SOMETHING AND WHO IS GOING TO DO THE MAINTENANCE ON THESE FIELDS? IF WE'RE GOING TO HAVE TO DO THAT, WHY WOULD THE WIMBERLEY SCHOOL DISTRICT DONATE 20 ACRES OF LAND IF THEY'RE NOT GOING TO BE THE PRINCIPLE USERS OF THESE FIELDS? THIS WHOLE THING IS SO MURKY TO ME AROUND IT WAS DONE BEHIND CLOSED DOORS. PEOPLE DID NOT VOTE FOR THIS PARKS AND BONDS SO HAYS COUNTY CAN PAY FOR THE WIMBERLEY INDEPENDENT SCHOOL DISTRICT'S SPORTS FIELD.

>> THIS HAS BEEN DISCUSSED MANY TIMES IN OUR PARKS BOND DISCUSSION. THE ISD IN WIMBERLEY IS ALLOWING THE USE OF THIS PROPERTY. OTHERWISE WE WE WOULD BE SPENDING A LOT MORE THAN $4 MILLION BECAUSE WE WOULD BE PURCHASING THAT LAND AT A FAIR MARKET PRICE FOR YOUTH SPORTS TO UTILIZE THOSE FIELDS, THE COUNT-FUNDED SPORTS FIELDS ACROSS THE COUNTY FOR SOME TIME. I THINK THIS IS GOOD USE OF AT

[02:05:04]

LEAST EXISTING PUBLIC-OWNED LAND TO ALLOW FOR YOUTH SPORTS IN THE

WIMBERLEY AREA. >> BEAUTIFUL, THANK YOU.

THERE'S ALSO ANOTHER SIMILAR IN THE WORKS IN ANOTHER PART OF THE COUNTY WHICH I THINK IS USEFUL AND I UNDERSTAND THE PERSPECTIVE AND I SEE THE COUNTY WIDE LENS AND THERE ARE SOME SPACES WHERE ANOTHER PART THAT IS BEING WORKED ON AND IS STILL, I WOULD SAY, COOKING, IT'S NOT FINISHED, SOMEONE FROM SAN MARCOS OR DRIPPING SPRINGS WILL SAY WELL, I CAN'T USE THAT PART SO WHAT ABOUT? SO THE COMMISSIONERS ARE WORKING TO SUPPORT THIS IN EACH PRECINCT SO THAT AT THE END OF THE DAY, EACH QUADRANT IS PROPERLY REPRESENTED.

>> I THINK IT'S ALSO IMPORTANT TO MENTION THAT EACH OF THESE PROJECTS WE HAVE DONE, I HAVE BEEN VERY ADAMANT ABOUT IT, IT'S BEEN SPECIAL TO COMMISSIONER SHELL AS WELL, THERE'S A PUBLIC ACCESS PORTION TO I THINK EVERY SINGLE PROJECT IN THAT PARKS AND OPEN SPACE BOND. IF YOU REMEMBER, THE WAY WE SET UP THE PROCESS FOR THE GENERAL PUBLIC WHO ISN'T HERE TODAY, THERE WAS A PARKS AND OPEN SPACE COMMISSION THAT REVIEWED A LARGE NUMBER OF APPLICATIONS AND SCORED THOSE AS TO THE AVAILABILITY OF PARKS AND OPEN SPACE TO THE PUBLIC, THE PUBLIC USE OF IT, WHAT ATTRIBUTES IT WOULD BRING TO THE GENERAL PUBLIC AND THE GENERAL POPULATION OF THE COUNTY AND SO I'M FULLY SUPPORTIVE BECAUSE I KNOW THAT, AGAIN, IN KYLE WE'RE LOOKING AT THESE, IN SAN MARCOS AND EVEN IN DRIPPING SPRINGS, WE HAVE PARTNERS STEPPING UP TO DO THE MAINTENANCE AT LITTLE TO NO

EXPENSE. >> WHAT'S GOOD ABOUT MR. LYON SPEAKING ON THIS IS IT'S A REMINDER TO US AS A COURT TO RESTATE, REFRAME, REARTICULATE ALL THE WORK THAT'S BEEN DONE THROUGH OUR PARKS AND OPEN SPACE.

EVERYTHING THAT WE HAVE DONE AND, OF COURSE, SOME OF THOSE ARE NEGOTIATIONS THAT HAPPEN IN EXECUTIVE SESSION THAT YOU HAVE NO CHOICE BECAUSE THEY ARE CONTRACTUAL EFFORTS BETWEEN AGENCIES, ETC., BUT THAT'S NOT TO SAY IT'S NOT FOR THE GREATER GOOD AND THAT'S WHY THE FIVE OF US ARE HERE FOR THAT BUT, AGAIN, THOSE QUESTIONS ARE GOOD. THEY'RE GOOD QUESTIONS BECAUSE THEY REMIND US TO RESTATE, REFRAME AND GOOD.

NEXT WE HAVE G-9, MR. MAYA. >> THANK YOU JUDGE AND COURT.

I WANT TO SPEAK ON THIS ITEM BECAUSE WE ALL WITNESSED A DISCUSSION ABOUT PROBLEMS WITH THE AUDITOR, ALL THE DIFFERENT ISSUES WITH ACCOUNTABILITY AND ACCURATE RECORDINGS SO WHEN I SEE THESE ITEMS COME UP HERE WITH WORDS LIKE TO GET A WAIVER, I THINK THAT PROMOTES AN ENCOURAGES PROBLEMS FOR AN OFFICE THAT'S RESPONSIBLE FOR MONITORING EXPENSES AND STUFF.

WHY IS THAT BEING ALLOWED? THE REASON I BRING THIS UP IS THE INDIVIDUAL CONSTABLE, IF HE'S TOO BUSY TO PROPERLY FOLLOW THE PURCHASING POLICY FOR THE COUNTY, MAYBE HE SHOULDN'T TAKE ON SO MANY RESPONSIBILITIES BECAUSE WE AS A COUNTY, WE DESERVE PEOPLE, FOLKS, ELECTED OFFICIALS AND EVERYBODY THAT WORKS FOR THE COUNTY TO GIVE THE CITIZENS THEIR VERY, VERY BEST.

THIS IS ONE OF THE AGENDA ITEMS THAT CONTRIBUTES TO PROBLEMS LIKE WE WITNESSED EARLIER AND MAYBE Y'ALL SHOULD STRESS THAT THEY NEED TO FOLLOW THAT PURCHASING POLICY, THAT'S WHAT

IT'S THERE FOR, THANK YOU. >> THANK YOU, SIR.

TO KEEP PEOPLE UP TO SPEED ABOUT HOW THINGS FLOW HERE.

UNDER PUBLIC COMMENT WHEN WE FIRST START COURT, IT'S A ONE-WAY CONVERSATION, A ONE-WAY COMMUNICATION.

WHEN RESIDENTS SIGN UP TO SPEAK ON SPECIFIC AGENDA ITEMS, THAT'S WHEN I LOVE THE OPPORTUNITY TO PITCH IT BACK TO THE COMMISSIONER WHO SPONSORED THE ITEM SO THEY CAN EXPLAIN AND SHED LIGHT ON, WELL, THIS IS WHAT THE VIE IS, ETC., THIS IS THE W IS, ETC., THIS IS THE CONVERSATION, COMMISSIONER.

>> THIS IS WHERE YOU'RE GOING TO BE SHOCKED BUT I COULD NOT AGREE MORE WITH MR. MAYA ON THIS WITH THE EXCEPTION OF SOME OF THE LAW ENFORCEMENT EMERGENCY THINGS ESPECIALLY WHEN IT COMES TO EQUIPMENT BEING USED ON A DAILY BASIS.

[02:10:02]

WHAT WE FUND AND WE RUN ACROSS THIS IS WHEN YOU HAVE A MOTOR UNIT OR A PATROL UNIT, NOT SO MUCH IN THE SHERIFF'S DEPARTMENT, THEY'RE GOOD AT BEG, BORROW AND STEALING OFF DEPARTMENTS BUT WE DON'T HAVE ADDITIONAL UNITS WHERE WE CAN STRIP COMMENT OFF OF OR TO KEEP NIT SERVICE, WE HAVE TO MAKE ADJUSTMENTS ON A QUICK BASIS AND BRING IT BACK TO COURTMAKE ADJU BASIS AND BRING IT BACK TO COURT AFTERWARDS.

WE HAVE A MOTOR UNIT THAT NEEDED A NEW COMMUNCATION SET AND THAT'S WHAT THIS IS DOING. HOPEFULLY THAT WILL EXPLAIN IT.

THE OTHER THING YOU WOULD LIKE TO ADDRESS IS THE FACT THAT WE ARE VERY BLESSED IN THIS COUNTY TO HAVE FOLKS TRULY SETTING A POLICY OUT THERE AND THE STANDARDS FOR THEIR PROFESSIONS THROUGHOUT THE STATE. WE HAVE SOME DEPARTMENT HEADS WHO ARE THE HEAD OR IF NOT THE HEAD, PARTICIPATE AT THE STATEWIDE LEVEL ON ORGANIZATIONS THAT SHIP THE POLICY THAT DICTATE HOW THOSE OPERATIONS WORK AND HOW THOSE OFFICES OPERATE. I KNOW THAT JUST AS AN EXAMPLE, WE HAVE MIKE JONES, ONE OF HIS PRED SAYS TORS IS NOW THE DIRECTOR OF RECOVERY. THAT TELLS US THAT OUR EMPLOYEES OUT THERE ARE DOING A GREAT JOB AND ANY TIME THAT THEY CAN PARTICIPATE AND BE PART OF THOSE GOVERNING BODIES FOR THEIR PROFESSION, I THINK IT SPEAKS VERY WELL OF THE COUNTY BECAUSE IT REALLY CREATES THAT PERCEPTION AND SOLIDIFIES THAT KNOWLEDGE WITH OUR RESIDENTS OUT THERE THAT OUR EMPLOYEES ARE TRULY THE BEST OR AT LEAST THE MOST WELL-RESPECTED.

>> IF YOU WILL PLEASE START A TIMER ON G-25.

>> THANK YOU, THIS ITEM, SAME CONCERN.

IF YOU LOOK AT THE BACKUP, IT TALKS ABOUT WHO YOU CONTACT AND IT WILL HAVE CAPTAIN SHANE SMITH.

IT HAS AN E-MAIL FOR YVETTE FALKNER AND AN ORDER BY MARTIN GONZALES WHO ALSO WORKS FOR THE SHERIFF'S OFFICE.

WINCE AGAIN, WHEN I WAS AN EMPLOYEE WITH THE DEPARTMENT OF PUBLIC SERVICE, I HAD A SERGEAN EMPLOYEE WITH THE DEPARTMENT OF PUBLIC SERVICENCE AGAIN, WHEN I EMPLOYEE WITH THE DEPARTMENT OF PUBLIC SERVICEONCE AGAIN, WHEN EMPLOYEE WITH THE DEPARTMENT OF PUBLIC SERVICE, I HAD A SERGEANT AND I DID A BUNCH OF PAPERWORK WITH HIM AND HE ALWAYS PROMOTED CONSISTENCY AND UNIFORMITY AND WHEN YOU HAVE A PURCHASE ORDER WITH THREE OR FOUR DIFFERENT NAMES AND THE AUDITOR HAS A QUESTION, WHO DO YOU REACH OUT TO? AND IF SOMETHING GOES WRONG, YOU HAVE THE THREE NAMES FOR THE SAME DEPARTMENT, WHO DO YOU

BLAME? >> YOU DON'T HAVE TO HAVE ANYTHING TO SAY, JUST OFFERING YOU THE SPACE SINCE YOU WERE

MENTIONED. >> THIS IS A SALES ORDER FROM THE VENDOR SO THE PURCHASE ORDER HAS NOT BEEN ISSUED YESTERDAY.

ONCE IT'S APPROVED, IT WILL BE ISSUED AND THE VENDOR WILL HAVE THE CONTACT AS TO WHO TO CONTACT.

THIS IS THE SALES ORDER AS FAR AS THE VENDOR CONTACTING THE DEPARTMENT CONTACT AND THAT'S WHY YOU SEE THE OTHER NAMES FROM

THE DEPARTMENT. >> AND ON G-28, START A TIMER FOR MR. AMAYA AS WELL. AND THAT WRAPS UP THE COMMENTS

UNDER CONSENT. >> ALL RIGHT THANK YOU, AGAIN.

THIS ONE RIGHT HERE, EARLIER IN CITIZENS COMMENTS, PUBLIC COMMENTS I TALKED ABOUT THE PRICE GOUGING AND CONCERNS WITH TOWING FOLKS CONTRACTING WITH THE COUNTY.

IF YOU LOOK AT THE INVOICES THAT WERE SUBMITTED, THEY'RE ASKING FOR $500 FOR TWO INVOICES. IF YOU LOOK AT THE TOWING POLICY, IT TALKS ABOUT LIGHT DUTY TRUCK, 1.5 TON.

RIGHT UNDER THAT IT SAYS HAYS COUNTY OWN TOW FEES NOT TO EXCEED $125. WHY DID WE GIVE THEM AN ADDITIONAL $250? THE POLICY IS RIGHT THERE.

I KNOW THERE'S MORE THAN ONE SET OF EYES.

WHY DID YOU FAIL THE CITIZENS OF THIS COUNTY? IT'S RIGHT THERE IN WRITING, IN ENGLISH.

HAYS COUNTY OWNED TOW FEE NOT TO EXCEED $125.

ONCE AGAIN, WE WITNESSED THIS DISCUSSION EARLIER THAT WAS INTERESTING. THIS WAS DONE BACK IN MARCH.

LOOK AT THIS TOWING SUBMITTED, DATED 3/20/2023.

THIS IS JULY NOW. AGAIN, HOW ARE YOU SUPPOSED TO

[02:15:02]

BE ABLE TO ACCURATELY REPORT ALL THIS STUFF AND THEN THE POLICY SAYS 125, WHY ARE WE PAYING THEM 250? AND THAT I HAVE GOTTEN CARRIED AWAY BECAUSE THERE ARE ACTUAL INVOICE WHERE IS THEY'RE ADDING SURCHARGES AND NIGHT RATES AND SPECIAL WENCHING AND ALL KINDS OF STUFF.

I WANT TO KNOW WHO IS LOOK OUT FOR THE CITIZENS OF THIS COUNTY.

THERE ARE A LOT OF EMPLOYEES IN THE COUNTY AND WE HAVE A LOT OF GOOD FOLKS WHO WORK HERE AND THEY'RE BEING HIRED AT OTHER AGENCIES BECAUSE THEY'RE SUCH GOOD WORKERS.

I WANT TO KNOW WHO IS LOOKING OUT FOR THE CITIZENS, THANK YOU.

>> WHO WOULD LIKE TO ADDRESS THAT?

>> I DON'T KNOW IF THE AUDITOR'S OFFICE HAS -- I WAS LOOKING AT THE COMMENTS UNDER THE AUDITOR'S OFFICE AND IT SAYS PURCHASING GUIDELINES FOLLOWED QUESTION MARK, NO.

I'M NOT AWARE OF WHY THERE WAS AN INCREASE IN THE CHARGE IF THAT'S WHAT THE POLICY STATES OF 125 PER COUNTY OWNED VEHICLE IF THERE'S SOMEBODY THAT CAN ANSWER THAT.

>> NO, WE WOULD HAVE TO CONTACT THE SHERIFF'S OFFICE TO SEE.

WE PLACED IT ON THE AGENDA BECAUSE BETWEEN THOSE TWO INVOICES IT'S $500 ON THE SAME DAY SO WE CONSIDER THAT A SPLIT PURCHASE SO IF OUR PURCHASING GUIDELINE DEPARTMENTS ARE NOT ALLOWED TO SPLIT PURCHASES ON THE SAME DAY IN ORDER TO BYPASS OUR $500 LIMIT FOR A PURCHASE ORDER SO THAT'S WHY THAT'S PLACED HERE. WE'LL HAVE TO GO BACK AND LOOK AT THAT POLICY AND ASK THE SHERIFF'S OFFICE WHY THEY WANTED

TO SUBMIT THAT >> I DON'T KNOW IF WE NEED TO

PULL THIS PARTICULAR. >> I'M WITH YOU, COMMISSIONER.

PULLING IT IS RIGHT BECAUSE I THINK IT'S A TWO-LEGGED JOURNEY, NOT ONLY THE TWO ITEMS PUT TOGETHER THAT TRIGGERED YOUR $500 MARK BUT ALSO THE VERY IMPORTANT PART OF THAT DOLLAR AMOUNT. HAD IT BEEN ONE TOW IN ONE DAY, AM I TO BELIEVE WE WOULDN'T HAVE PICKED UP THAT IT WAS A

DIFFERENT FEE? >> I WILL HAVE TO GO BACK.

>> MORE INFORMATION. RIGHT ON.

SO NO FAILURE HAS TAKEN PLACE, WE'RE PULLING THAT AGENDA ITEM FROM OUR ROLL. THANK YOU SO MUCH.

AND I THINK THAT CONCLUDES IF THERE'S NOTHING ELSE,

COMMISSIONERS. >> I DO HAVE A COMMENT ON G-29 IN THE SCOPE OF WORK ON PAGE 120.

IT REFERENCES -- [INAUDIBLE] Y'ALL ARE APPROVING THE SCOPE AND THE SOLICITATION SO THAT VERBIAGE WILL GET CHANGED OUT.

>> PLEASE, IF YOU DON'T MIND, REWIND AND STATE YOUR NAME AND

TITLE. >> STEPHANIE ACCOUNT HUNT,

ASSISTANT COUNTY AUDITOR. >> THANK YOU FOR THAT.

>> YEAH, JUDGE, THANK YOU. I WOULD LIKE TO MENTION THAT, AND I DIDN'T HAVE IT MARKED, BUT I CALLED JER RAH YESTERDAY AND NOTICED IN THERY YESTERDAY AND NOTICED IN THE PAPER WORK IT LISTED THE ITEM IT SAYS APPROVE SPECIFICATIONS FOR CENTER POINT PROAD AND IN THE SCOPE OF WORK, IT MENTIONED FM-2770 SO I IMMEDIATELY CALLED JERRY AND ASKED WHY IT WAS THAT WAY BECAUSE THAT'S A STATE ROAD, WE'RE TALKING ABOUT A COUNTY ROAD. THEY RESERGEED IT ARCHED IT AND JUST AN OVERSIGHT SO IT WILL BE CORRECTED BEFORE IT GOES OUT.

IT WILL GO LIVE ON THURSDAY. >> SO THE MOTION IS TO CORRECT THE WORDING, THE VERBIAGE AND IT SHALL GO OUT AND THAT IS IN THE MOTION AND WE'RE EXCLUDING 28 FROM THIS, THAT'S BEEN PULLED.

CALL THE ROLL. >> COMMISSIONER COHEN?

>> YES. >> COMMISSIONER SHELL?

>> YES. >> COMMISSIONER SMITH?

>> YES. JUDGE BECERRA.

>>Y. >> OKAY.

>> COMMISSIONER INGALSBE DIDN'T GET CALLED.

>> SORRY. COMMISSIONER INGALSBE?

[K1. Discussion and possible action to adopt an Order Authorizing Extraordinary Optional Redemption of a Portion of the Hays County, Texas Special Assessment Revenue Bonds, Series 2015 (La Cima Public Improvement District Major Public Improvement Project) and the Hays County, Texas Special Assessment Revenue Bonds, Series 2020 (La Cima Public Improvement District Neighborhood Improvement Areas #1-2 Project). SHELL]

>> YES. >> WE WANT TO MAKE SURE ALL

COMMISSIONERS ARE CALLED. >> I APOLOGIZED.

WE'RE GOING TO GO TO K-1. >> OKAY.

DISCUSSION AND POSSIBLE ACTION TO ADOPT AN ORDER AUTHORIZING EXTRAORDINARY OPTIONAL REDEJS OF A PORTION OF THE HAYS COUNTY, TEXAS SPECIAL ASSESSMENT REVENUE BONDS SERIES 2015 AND THE HAYS

[02:20:02]

COUNTY TEXAS SPECIAL ASSESSMENT REVENUE BONDS SERIES 2020, LA CIMA PUBLIC IMPROOICHLT DISTRICT NEIGHBORHOOD IMPROVEMENT AREAS 1

AND 2 PROJECT. >> SO MOVED.

>> SECOND. >> WE HAVE A FIRST AND A SECOND.

>> WE HAVE JULIE HOUSTON, OUR BOND COUNCIL HERE BUT JUST AS AN OVERVIEW. WE HAVE NOT TALKED LA CIMA IN A WHILE. IT SEEMS TO COME IN EXPERTS.

AS A REFRESHER, IN NOVEMBER OR DECEMBER OF LAST YEAR, THE DEVELOPER PREPAID SOME OF THEIR ASSESSMENTS SO WE'RE HERE TO TAKE ACTION TODAY WHICH I WILL LET JULIE EXPLAIN FURTHER IN REGARDS TO THOSE PREPAYMENT MONEY AND WHAT WE THINK IS IN

BEST INTEREST OF THE COUNTY. >> PERFECT.

STATE YOUR NAME AND TITLE. >> I'M JULIE HOUSTON AND I'M WITH THE LAW ENFORCEMENT OF -- THE COUNTY ISSUED BONDS IN 2015 FOR THE MAJOR IMPROVEMENT AREA OF LA CIMA WHICH WE'RE ALL KIND OF WHAT WE CALL MASTER IMPROVEMENTS AND WE'RE NOW COMING BACK IN AND ISSUING BONDS FOR THE INTERNAL AREAS AS THEY DEVELOP. THE COUNTY ALSO ISSUED INTERNAL BONDS FOR IMPROVEMENT AREAS ONE AND TWO IN 2020.

AS JORDAN POINTED OUT, ANY LAND OWNER HAS THE RIGHT TO PREPAY SO THE BOND DOCUMENTS ARE WRITTEN IN SUCH A WAY THAT IF PREPAYMENTS COME IN, THE COUNTY CAN USE THOSE TO IMMEDIATELY OR SOON THEREAFTER PAY DOWN COMPARABLE PRINCIPAL AMOUNTS.

THERE IS AN OPTION RECALL ON THE 2025 BONDS IN 2025, BUT IT WOULD BE IN THE BEST INTEREST FOR THE COUNTY TO GO AHEAD AND USE THESE PREPAYMENTS ON BOTH ISSUANCES AND PAY DOWN THE PRINCIPAL.

ONCE THE LAND OWNER PREPAYS, THE LAND OWNER IS ALSO NOT RESPONSIBLE FOR INTEREST. THE BONDS CONTINUE TO ACCRUE INTEREST. THERE ARE FUNDS THAT ARE SET ASIDE FOR THAT SLIGHT MISMATCH BETWEEN WHEN PREPAYMENTS ARE RECEIVED AND WHEN THE COUNTY CAN CALL THEM FOR REDEMPTION, SO YOU WANT TO MINIMIZE HAVING TO GO INTO THOSE RESERVES AND PULLING THAT INTEREST THAT WAS PUT THERE WHEN THE BOND WAS ISSUED.

>> MAKES SENSE. >> SO, WHAT YOU HAVE IN FRONT OF YOU RIGHT NOW IS FOR THE MAY JUROR IMPRUCHLT AREA BONDS BETWEEN THE DEVELOPERS' PREPAYMENT ON IMPROVEMENTPROVEM BETWEEN THE DEVELOPERS' PREPAYMENT ON IMPROVEMENT AREA THREE AND SEVERAL INDIVIDUAL HOME OWNERS.

YOU'RE LOOK AT CALLING TODAY $3,325,000 IN BONDS.

THAT IS BEING PRO RATED BETWEEN THE TWORATED BETWEEN THE TWO OUTSTANDING TERM BONDS. ON YOUR IMPROVEMENT AREA ONE, TWO BONDS, THE PREPAYMENTS CAME IN AND THEY HAVE TO BE CALLED IN CERTAIN INCREMENTS AND SO WE'RE LOOKING AT CONSIDERING CALLING $115,000 TODAY AND, AGAIN, THAT WOULD BE ALLOCATED OVER THE TERM

BONDS THERE. >> COMMISSIONERS, ANY QUESTIONS?

>> I DON'T BELIEVE SO. >> COMMISSIONER SHELL, NOTHING ELSE? OKAY.

GOOD. WE HAVE THIS ONE AGENDA ITEM AND SO DO YOU WANT TO RESTATE THE MOTION OR ARE WE GOOD?

>> I WILL STATE IT. I WILL MAKE A MOTION TO ADOPT AN ORDER AUTHORIZING EXTRAORDINARY OPTIONAL REDEMPTION OF THE PORTION OF THE HAYS COUNTY, TEXAS SPECIAL ASSESSMENT REVENUE BONDS SERIES 25015 LA CIMA PUBLIC IMPROVEMENT DISTRICT MAJOR PUBLIC IMPROVEMENT PROJECT AND THE HAYS COUNTY, TEXAS SPECIAL ASSESSMENT REEVE NOW BONDS SERIES 2020.

>> MOVED. >> SECOND.

>> PLEASE CALL THE ROLL. >> COMMISSIONER SMITH.

>> YES, COMMISSIONER INGALSBE. >> YES, COMMISSIONER SHELL,

[K2. Discussion and possible action to adopt a Resolution Approving a La Cima South Public Improvement District Financing Agreement; Authorizing the Execution and Delivery of such Agreement; and Approving any Additional Actions Necessary in Connection Therewith. SHELL]

>> YES. >> JUDGE BECERRA.

>> YES. K-2, PLEASE.

[02:25:08]

K-2, DISCUSSION AND POSSIBLE ACTION TO ADOPT A RESOLUTION APPROVING A LA CIMA SOUTH PUBLIC IMPROVEMENT DISTRICT FINANCING AGREEMENT; AUTHORIZING THE EXECUTION AND DELIVERY OF SUCH AGREEMENT; AND APPROVING ANY ADDITIONAL ACTIONS NECESSARY IN

CONNECTION THEREWITH. >> THIS IS AN LA CIMA SOUTH.

WE WILL ALSO HERE ABOUT THE LA CIMA NORTH.

AUGUST OF 2022 I BELIEVE THE NORTH WAS CREATED THE MEETING AFTER THAT BECAUSE I DID WAIT ON THAT TO HAVE A MEETING.

>> AS A GENERAL OVERVIEW, THE FINANCING AGREEMENT IS BETWEEN THE DEVELOPER TO PROVIDE FOR THE ASSESSMENTS, LEVIES AND COLLECTIONS OF THE SPECIAL ASSESSMENTS ON THE PROPERTY AND ALSO DETAILS THE CONSTRUCTION AND ISSUENESS OF AN C E OF PED.

ALMOST JUST A YEAR AGO, THE BOND WAS CREATED FOR SOUTH AND LA CIMA SOUTH, COMMISSIONER SHELL ALREADY MENTIONED THE LOCATION BUT THERE'S ALSO A MAP IN YOUR BACKUP IF YOU WANT TO LOOK AT THE SPECIFICS, BUT I WILL LET JULIE HOUSTON ELABORATE MORE BUT THIS IS WHAT WE CREATED BACK IN AUGUST SO I WILL TURN IT OVER TO

JULIE FOR FURTHER EXPLANATION. >> IF SOMEONE CLICKS THIS ITEM, THEY'RE ONLY GOING TO SEE THIS AND NOT KNOW THAT YOU INTRODUCED YOURSELF SO EVERY TIME WE OPEN A NEW AGENDA ITEM, PLEASE DO THE RIDICULOUS THING OF INTERVIEWING YOURSELF AGAIN.

>> I'M JULIE HOUSTON, THE COUNTY'S BOND COUNSEL.

THESE TWO AGREEMENTS YOU HAVE IN FRONT OF YOU ARE SIMILAR TO THE FINANCIAL AGREEMENT EXECUTED FOR THE ORIGINAL LA CIMA AND AS MS. POWELL POINTED OUT, IT SETS THE FRAMEWORK FOR THE COUNTY'S PARTICIPATION IN THE FINANCING PROCESS AND IT ALSO PUTS IN PLACE CERTAIN PARAMETERS THAT NEED TO BE MET BEFORE ASSESSMENTS ARE LEVIED AND BONDS WOULD BE ISSUED.

WHEN ASSESSMENTS ARE LEVIED, WE WOULD BE BACK HERE BEFORE THE COURT BEGIN AND THAT WOULD BE YOUR DECISION.

TODAY'S DECISION IS JUST BASICALLY PUTTIN FORTH THE RULES ON HOW FOLKS ARE GOING TO DEVELOP THESE TWO AREAS.

>> BEAUTIFUL, COMMISSIONER SHELL?

>> JUST AS MS. HOUSTON MENTIONED, WE CREATED THE PID IN AUGUST. THIS IS A FINANCE AGREEMENT THAT PUT IT IS RULES IN PLACE AND THE NEXT STEP IS WHEN THERE ARE

ISSUANCES MADE. >> SO NO MOTION?

>> NO, WE WILL HAVE A MOTION TO ADOPT A RESOLUTION APPROVING THE LA CIMA SOUTH PUBLIC IMPROVE DISTRICT AUTHORIZING THE EXECUTION AND DELIVERY OF SUCH AGREEMENT AND APPROVING ANY ADDITIONAL ACTIONS NECESSARY IN CONNECTION THEREWITH.

>> SECOND. >> PLEASE CALL THE ROLE.

>> COMMISSIONER INGALSBE. >> YES.

>> COMMISSIONER SHELL. >> YES, COMMISSIONER SMITH.

[K3. Discussion and possible action to adopt a Resolution Approving a La Cima North Public Improvement District Financing Agreement; Authorizing the Execution and Delivery of such Agreement; and Approving any Additional Actions Necessary in Connection Therewith. SHELL]

>> YES. COMMISSIONER COHEN.

>> YES, JUDGE BECERRA. >> YES.

K-3, PLEASE. K-3, DISCUSSION AND POSSIBLE ACION TO ADOPT A RESOLUTION APPROVING A LA CIMA NORTH PUBLIC IMPROVEMENT DISTRICT FINANCING AGREEMENT; AUTHORIZING THE EXECUTION AND DELIVERY OF SUCH AGREEMENT; AND APPROVING ANY ADDITIONAL ACTIONS NECESSARY IN CONNECTION THEREWITH.

>> SO MOVED. >> SECOND.

>> COMMISSIONER? >> THANK YOU, JUDGE, I WILL KEEP THIS THE SAME BUT THE COMMENT BEFORE ON THE SOUTH WE APPROVED THAT AUGUST 30TH, 2022, WE CAME BACK TO LOOK AT THE NORTH, WE HAD THE NORTH POSTED. I HELD A DEVELOPER MEETING WITH NEIGHBORS OF THE LA CIMA NORTH PROPERTY, NAMELY NEIGHBORS ABOUT THIS PROCESS. THE CITY OF SAN MARK HAD ALREADY APPROVED A DEVELOPMENT AGREEMENT AT THAT TIME, WHICH INCLUDED DEVELOPMENTS PREVIOUSLY WITHIN WHAT WE HELPED SOUTH NOW AND ALSO NORTH, THE NEIGHBORHOOD OF COUNTRY ESTATES WAS CONCERNED ABOUT THE DEVELOPMENT IN GENERAL AND ALSO PLANNED ROADWAYS NEXT

[02:30:02]

TO THE PROPERTY LINE OF SOME OF THOSE RESIDENTS WITHIN COUNTRY ESTATES AND SO WE BROUGHT THIS BACK AFTER HAVING THAT MEETING.

THE COUNTY ESTABLISHED THE LA CIMA NORTH PID AND IN THIS FINANCING AGREEMENT, I MENTIONED WE WOULD ADDRESS SOME OF THOSE CONCERNS WHICH I WILL POINT OUT THAT MS. POWELL DID ADDRESS SOME OF THOSE CONCERNS, ONE WAS CREATING A BUFFER TO WHERE THE ROAD COULD NOT BE CORRECTED WITHIN A CERTAIN BUFFER NEXT TO THEIR PROPERTY LINE AND THE SECOND IS THAT THE PID FUNDS THEMSELVES COULD NOT BE USED TO CONSTRUCT WHAT WOULD BE CONSIDERED THE CENTER POINT EXTENSION ON THE PLAN.

>> WELL DONE. AS COMMISSIONER SHELL MENTIONED, THIS, LA CIMA NORTH WAS CREATED LATER IN DECEMBER OF 2022.

THOSE SPECIFIC DEVELOPMENT PARAMETERS THAT COMMISSIONER SHELL WAS JUST MENTIONING IN REGARDS TO THE AREA ADJACENT TO COUNTRY ESTATES, EASY TO ARE REFERENCED IN SECTION 3.10 OF THE FINANCING AGREEMENT AND THAT LANGUAGE THERE IS WHERE WE MENTION SOME OPEN SPACE LANDSCAPE BUFFERS OF 100-FOOT AND ADDED AN ADDITIONAL BUFFER OF 125-FEET TOO PREVENT A MAJOR THO THOROUGHFARE FROM ABUTTING RIGHT UP SO THAT LANGUAGE IS DIFFERENT THAN IN SOUTH.

WE DON'T HAVE THAT ISSUE IN SOUTH SO I DID WANT TO DIRECT YOUR ATTENTION TO THAT SECTION REGARDING THAT BUFFER IN THE FINANCING AGREEMENT, BUT I WILL TURN IT OVER TO JULIE TO EXPLAIN

FURTHER AS WELL. >> GOOD MORNING, I'M JULIE HOUSTON AND I'M THE COUNTY'S BOND COUNSEL.

THIS IS SUBSTANTIALLY SIMILAR TO THE PREVIOUS.

>> I'M GOOD, JUDGE, THANK YOU. >> SMOOTH SAILING.

>> I WOULD LIKE TOO MAKE THE MOTION TO ADOPT A RESOLUTION APPROVING A LA CIMA NORTH PUBLIC IMPROVEMENT DISTRICT FINANCING AGREEMENT; AUTHORIZING THE EXECUTION AND DELIVERY OF SUCH AGREEMENT; AND APPROVING ANY ADDITIONAL ACTIONS NECESSARY IN CONNECTION THEREWITH.

>> SECOND. >> WE HAVE A MOTION AND A SECOND. PLEASE CALL THE ROLL.

>> COMMISSIONER COHEN? >> YES.

>> COMMISSIONER AGES. >> YES, COMMISSIONER SMITH.

>> YES, COMMISSIONER SHELL. >> YES, JUDGE BECERRA.

[K4. Discussion and possible action to accept a Proposal from Water & Earth Technologies (WET) related to the replacement of the pressure transducer on Wayside Drive, authorize a discretionary exemption pursuant to Texas Local Government Code Ch. 262.024 (a)(7)(D), and amend the budget accordingly. SHELL/MIKE JONES]

>> YES. THANK YOU VERY MUCH.

LET'S GO TO K-4. >> DISCUSSION AND POSSIBLE ACTION TO ACCEPT A PROPOSAL FROM WATER & EARTH TECHNOLOGIES (WET) RELATED TO THE REPLACEMENT OF THE PRESSURE TRANSDUCER ON WAYSIDE DRIVE, AUTHORIZE A DISCRETIONARY EXEMPTION PURSUANT TO TEXAS LOCAL GOVERNMENT CODE CH. 262.024 (A)(7)(D), AND AMEND THE BUDGET ACCORDINGLY.

>> SO MOVED, SECOND. >> PRETTY STANDARD.

PLEASE CALL THE ROLE IF THERE ARE NO COMMENTS.

>> I DO HAVE A QUESTION, MIKE. I DON'T KNOW HOW MANY OF THESE WE HAVE TO DO. I TRIED TO FORMALIZE IT WHERE THEY'RE JUST CONSIDERED A UTILITY.

WE HAVE THREE OR FOUR OF THESE FOR REPLACEMENT OR REPAIR AND MAYBE THIS IS A QUESTION FOR VICKI AS WELL.

IS THERE NOT A LINE ITEM WHERE, AND I KNOW MAYBE IT'S BECAUSE IT'S OVER $500, BUT IS THERE A WAY TO STANDARDIZE THIS? IT SEEMS TO ME THAT WE HAVE NEVER NOT APPROVED ONE OF THESE THINGS AND YOU HAVE TOO COME UP EVERY TIME AND COME UP EVERY TIME AND TALK ABOUT THESE INDIVIDUAL -- WE'RE ALL IN SUPPORT OF THE OPERATIONS OF THE SYSTEM, JUST THE GENERAL MAINTENANCE OF THAT SYSTEM SHOULD BE SOMETHING YOU'RE ABLE

TO DO AND MAYBE I'M WRONG. >> I AGREE WITH YOU 100% AND WHEN YOU SUGGESTED LOOPING IT IN TO TRANSPORTATION AND RENEWING OF ROADWAYS AND BRIDGES, I THOUGHT THAT WAS BRILLIANT AS WELL BECAUSE THE MORE WE ARE OUT OF OUR DEPARTMENT HEADS' WAY TO DO THE MUNDANE, THE INEVITABLE THAT'S GOING TO BE APPROVED, I

AGREE WITH YOU. >> I DON'T KNOW WHO WOULD ANSWER THAT QUESTION OR WHETHER IT'S POSSIBLE.

>> WE HAVE A MAINTENANCE CONTRACT WITH WATER NORTH TECHNOLOGY, HOWEVER, WHEN THE COSTS EXCEED $2,000 AND $5,000,

[02:35:05]

WE HAVE TO ASK FOR THOSE DIFFERENTLY ON OUR GENERAL LEDGER SO IT'S BASICALLY TO RECORD IT PROPERLY IN THE GENERAL LEDGER. WE DON'T HAVE FUNDS FOR REPAIRS OR AUTO ACCIDENTS OR WEATHER THAT DAMAGES THINGS SO THERE ARE A COUPLE OF THESE THAT WE ARE ASKING FOR THE COURT TO USE SOME CONTINGENCY MONEY. SOME OF IT REQUIRED A BUDGET AMEND THAT WE FOUND WITHIN THE BUDGET FOR EMERGENCY SERVICES AND OCCASIONALLY, WE'LL GET PROCEEDS FROM INSURANCE PROCEEDS

IF WE'RE ABLE TO SEPARATE. >> GREAT, GREAT, ANYTHING ELSE

TO CONTRIBUTE? >> MIKE JONES, OFFICE OF SERVICES DIRECTOR. WE HAVE PUT IN PLACE TO HELP MITIGATE SOME OF THIS DAMAGE AN APPLICATION FOR A GRANT WHERE WE CAN INSTALL SOME GUARDRAILS. THAT'S NOT BEEN APPROVED YET.

AT THIS POINT, THERE WOULD BE ABOUT $5,000 A HIT AND THAT WOULD BE ABOUT 120 MONTHS OLD NOW SINCE WE SUBMITTED A GRANT, BUT THAT COST MAY HAVE GONE UP A LITTLE BIT BECAUSE OF THE INCREASING COSTS WE HAVE SEEN IN COMMODITIES THAT SAID I'M RELUCTANT TO COME TO Y'ALL TO ASK FOR THAT MONEY TO COME UNTIL I GET THE GRANT EITHER APPROVED OR DISAPPROVED, ONE WAY OR ANOTHER BUT THAT'S WHAT WE'RE LOOKING FOR FOR THE FUTURE.

YOU WILL SEE ANOTHER THERE SHORTLY.

WE'RE GOING TO MOVE THAT BACK OFF THE AREA WHERE TRAILERS CAN'T HIT THAT SO IT WILL BE RIGHT NEXT TO THE FENCE.

THAT'S ONE OF THE MITIGATING FACTORS WE'LL DO.

>> BEAUTIFUL. THANK YOU.

ANY OTHER QUESTIONS OR COMMENTS? >> I DO FOR A PROCUREMENT STANDPOINT. WHEN WE ORIGINALLY PROCURED THIS PROFESSIONAL SERVICES AGREEMENT, IT WAS DONE THROUGH A DISCRETIONARY SOLE SOURCE SO ANY TIME WE NEED TO DO ANY REPAIRS OR ITEMS TO ANY OF THESE ITEMS, THAT'S WHY YOU SEE THE VERBIAGE IN THERE ABOUT THE DISCRETIONARY EXEMPTION AND THE ONE ON THERE

FOR REPLACEMENT PARTS. >> BEING THE SEAL SOURCE PIECE WE CAN'T JUST HAND THEM THE CHECKBOOK.

THANK YOU FOR THE REMINDER. PLEASE CALL THE ROLL.

>> COMMISSIONER SHELL, SHELL,

[K5. Discussion and possible action to accept a Proposal from Water & Earth Technologies (WET) related to upgrading the York Creek Flasher 3 to an Advance Notice Flasher and authorize a discretionary exemption pursuant to Texas Local Government Code Ch. 262.024 (a)(7)(D). INGALSBE/MIKE JONES]

>> DISCUSSION AND POSSIBLE ACTION TO ACCEPT A PROPOSAL FROM WATER & EARTH TECHNOLOGIES (WET) RELATED TO UPGRADING THE YORK CREEK FLASHER 3 TO AN ADVANCE NOTICE FLASHER AND AUTHORIZE A DISCRETIONARY EXEMPTION PURSUANT TO TEXAS LOCAL GOVERNMENT CODE CH. 262.024 (A)(7)(D).

>> SO MOVED. >> SECOND.

>> PLEASE CALL THE ROLL. >>

>> DO WE KEEP MOVING THROUGH THESE ITEMS OR GO TO ROADS?

JERRY? >> LET'S GO TO ROADS.

[LAUGHTER] >> LET'S DO ROADS, SUBDIVISIONS

[I1. Discussion and possible action to authorize the County Judge to execute a Professional Services Agreement between Hays County and Freese & Nichols, Inc regarding inspection of MS4 facilities as required by the City of San Marcos and authorize a discretionary exemption pursuant to Texas Local Government Code Chpt. 262.024(a)(4). INGALSBE/SHELL/BORCHERDING]

AND THEN WE'LL CONTINUE OUR MISCELLANEOUS.

LET'S START WITH I-1. >> DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE COUNTY JUDGE TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WEAN HAYS COUNTY AND FREESE AND NICHOLS, INC REGARDING INSPECTION OF MS4 FACILITIES AS REQUIRED BY THE CITY OF SAN MARCOS AND AUTHORIZE A DISCRETIONARY EXEMPTION PURSUANT TOO TEXAS LOCAL GOVERNMENT CODE CHAPTER 262.024.

>> MOVED. >> SECOND.

>> I THINK THEY BEEN DOING THIS FOR US FOR A LONG TIME

>> YEAH, AND IN THE EXHIBIT, JUDGE, IT'S LISTED ONES AT THE SHERIFF'S OFFICE, THE JUVENILE DETENTION CENTER AND OTHERS.

>> CALL THE ROLL.

[I2. Discussion and possible action to authorize the Court to execute a Contract Amendment No. 4 in the amount of $346,000.00 to the Professional Services Agreement between Hays County and American Structurepoint, Inc. for additional design services on the RM 3237 Phase 1 Intersection improvements project in Precinct 3, as part of the Hays County Road Bond Program, utilizing a discretionary exemption pursuant to Texas Local Government Code Ch. 262.024(a)(4) and amend the budget accordingly. SHELL/BORCHERDING]

>> YES, I-2, PLEASE. >> DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE COURT TO EXKITE A CONTRACT AMENDMENT

[02:40:05]

NUMBER 4 IN THE AMOUNT OF $346,000 TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN HAYS COUNTY AND AMERICAN STRUCTUREPOINT, INC, FOR ADDITIONAL DESIGN SERVICES ON THE RM 3237 PHASE 1 INTERSECTION IMPROVEMENTS PROJECT IN PRECINCT 3 AS PART OF THE HAYS COUNTY ROAD BOND PRESIDENT TRUMP UTILIZING A DISCRETIONARY EXEMPTION PURSUIT TO TEXAS LOCAL

GOVERNMENT CODE CHAPTER 262.024. >> I WOULD LIKE TO SEE IF WE CAN LEAVE IT AS PREVIOUS AND ALWAYS AUTHORIZE THE COUNTY JUDGE INSTEAD OF AUTHORIZE THE COURT. ANY OTHER QUESTIONS OR COMMENTS?

>> JUST A LITTLE BACKGROUND. THE COURT APPROVED PHASE ONE LAST YEAR. PHASE ONE, WE RECEIVED FUNDING TO INSTRUCT THE IMPROVEMENTS. CAMPO WENT THROUGH A PROCESS AND WE WERE DEFERRED MULTIPLE PROJECTS AND THIS WAS ONE OF THE IMPORTANT THAT IS WAS -- PROJECTS THAT WAS DEFERRED.

I THINK THE COST WAS ESTIMATED AT $16 MILLION.

WE DON'T HAVE THE CONSTRUCTION DOLLARS FOR PHASE ONE BECAUSE CAMPO DEFERRED THE FUNDING. DURING THAT TIME -- ENTIRETY IN PHASE ONE OR IN PORTIONS SO A LOT OF GOOD WORK FROM H AND TB ON THIS, OUR PROGRAM MANAGER IN TXDOT, WILLY, HE'S DONE AN AMAZING JOB AND HE'S REALLY HELPED US ON THIS, SO TXDOT HAS GREED TO CONSTRUCT THE PHASE ONE THIS THREE DIFFERENT AGREEMENT.

THE FIRST ONE IN FISCAL YEAR 24, AS YOU COME INTO WIMBERLEY, ACROSS THE RIVER AND TAKE A RIGHT ON 3237, THAT WOULD BE THE FIRST IMPROVEMENT THAT IS YOU WOULD SEE AND THOSE ARE INTERSECTION IMPROVEMENTS, TURN LANES, SHOULDERS AND THINGS LIKE THAT. I CAN'T EXPLAIN TO YOU WHAT CAT 11-S IS. I'M SURE PEOPLE CAN IN TXDOT SO WHATEVER THAT ONE IS. THE SECOND ONE WHICH WOULD BE 25, FIGURE 25 IS THE INTERSECTIONS 3237, RIVER MOUNTAIN RANCH ROAD, DEER LAKE AND CAMINO RANCHO DOWN FROM THERE AND THAT'S CAT-11 S AND THE THIRD PIECE IS FISCAL YEAR 26, LONE MAN MOUNTAIN INTERSECTION AND INCLUDES TURN LANE AND SHOULDERS AND THAT'S CAT-8 FUNDING FROM THE STATE.

SO FOR US TO DO THIS, WHAT WE'RE ASKING TO DO IS TO ALLOW THE ENGINEER THAT DESIGNED THIS TO BREAK THIS PROJECT OUT INTO THESE THREE PHASES, THERE'S A FEW THINGS REQUIRED FOR THAT TO BE DONE AND IF WE CAN DO THAT, THE STATE WILL TAKE ON THE $16 MILLION OF CONSTRUCTION COSTS FOR THESE THREE PROJECTS SO TO ME, I THINK IT'S A GOOD WAY TO GET THESE CONSTRUCTED.

I WOULD HAVE LOVED TO HAVE HAD THEM CONSTRUCTED USING THE CAMPO FUNDS BUT THAT'S NOT THE WAY IT WORKED OUT IN OUR REGION AND THERE ARE OTHER PRIORITIES. WE HAVE BEEN FINDING WAYS TOO BUILD THINGS AND I APPRECIATE YOU TAKING THIS ON.

>> SEEMS LIKE WE'RE GETTING A VERY GOOD DEAL OUT OF THIS.

PLEASE CALL THE ROLL. >> COMMISSIONER INGALSBE.

>> YES. >> COMMISSIONER SHELL?

>> YES. >> COMMISSIONER SMITH.

>> YES. COMMISSIONER COHEN.

[I3. Discussion and possible action to authorize the County Judge to execute a TIA Contribution Agreement between Hays County and Arroyo Cap II-1, LLC, in the amount of $56,446.00, for certain off-site traffic improvements related to the Sunset Oaks/Highmeadow Subdivision, and amend the budget accordingly. INGALSBE/BORCHERDING]

>> YES. >> JUDGE BECERRA.

>> YES, NUMBER THREE, PLEASE. >> DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE COUNTY JUDGE TO EXECUTE A TIA CONTRIBUTION AGREEMENT BETWEEN HAYS COUNTY AND ARROYO CAP II-1, LLC, IN THE AMOUNT OF $56,446.00, FOR CERTAIN OFF-SITE TRAFFIC IMPROVEMENTS RELATED TO THE SUNSET OAKS/HIGHMEADOW SUBDIVISION, AND AMEND THE

BUDGET ACCORDINGLY. >> SO MOVED.

>> SECOND. >> COMMISSIONER.

>> JUDGE, THANK YOU. IN THIS PRO RATA SHARE THAT THE

[02:45:06]

COUNTY NEGOTIATED THROUGH THE CONTRIBUTION AGREEMENT WITH THE DEVELOPER IS FOR TRAFFIC IMPROVEMENTS IDENTIFIED THROUGH THE TRAFFIC IMPACT ANALYSIS. SO THE $56,426 IS FOR 169 RESIDENTIAL LOTS THAT WERE TAKEN DOWN.

THIS IS GREAT, WE CAN USE THAT MONEY TO APPROVE REPAIRS TO OUR

ROADS. >> BEAUTIFUL, WELL SAID.

PLEASE CALL THE ROLL. >> COMMISSIONER SHELL.

>> YES. >> COMMISSIONER SMITH.

[I4. Discussion and possible action to consider the acceptance of road construction and surface drainage improvements, release of the Letter of Credit #20234033 in the amount of $18,520.06, acceptance of the maintenance bond #PB03016800851M2 in the amount of $60,222.12, and acceptance of the revegetation bond #PB03016800851M1 in the amount of $7,078.86 for 6 Creeks subdivision, Phase 1, Section 10. SHELL/BORCHERDING]

>> YES, COMMISSIONER INGALSBE. >> YES, COMMISSIONER COHEN.

>> YES. JUDGE BECERRA.

>> I-4, PLEASE. DISCUSSION AND POSSIBLE ACTION TO CONSIDER THE ACCEPTANCE OF ROAD CONSTRUCTION AND SURFACE DRAINAGE IMPROVEMENTS, RELEASE OF THE LETTER OF CREDIT #20234033 IN THE AMOUNT OF $18,520.06, ACCEPTANCE OF THE MAINTENANCE BOND #PB03016800851M2 IN THE AMOUNT OF $60,222.12, AND ACCEPTANCE OF THE REVEGETATION BOND #PB03016800851M1 IN THE AMOUNT OF $7,078.86 FOR 6 CREEKS SUBDIVISION, PHASE 1, SECTION 10.

>> SO MOVED. >> SECOND.

>> COMMISSIONER COHEN. >> YES.

>> COMMISSIONER SHELL. >> YES, SUBMISSIONER INGALSBE.

[I5. Discussion and possible action to accept fiscal surety for street and drainage improvements in the amount of $2,553,164.45 for the Waterstone, Unit B, Subdivision (Irrevocable Standby Letter of Credit No. FTFC23234). INGALSBE/BORCHERDING]

>> YES, SMUGCOMMISSIONER SMITH. >> YES.

>> JUDGE BECERRA. >> I-5, PLEASE.

DISCUSSION AND POSSIBLE ACTION TO ACCEPT FISCAL SURETY FOR STREET AND DRAINAGE IMPROVEMENTS IN THE AMOUNT OF $2,553,164.45 FOR THE WATERSTONE, UNIT B, SUBDIVISION (IRREVOCABLE STANDBY LETTER OF CREDIT NO. FTFC-23234).

>> SO MOVED. >> SECOND.

>> PLEASE CALL THE ROLL. >> COMMISSIONER SHELL.

>> YES. COMMISSIONER INGALSBE.

>> YES, COMMISSIONER COHEN. >> YES, JUDGE BECERR A.

[I6. Discussion and possible action to accept fiscal surety for street and drainage improvements in the amount of $2,252,601,.83 for the Waterstone, Unit C, Subdivision (Irrevocable Standby Letter of Credit No. FTFC23233). INGALSBE/BORCHERDING]

>> YES, I-6, PLEASE. DISCUSSION AND POSSIBLE ACTION TO ACCEPT FISCAL SURETY FOR STREET AND DRAINAGE IMPROVEMENTS IN THE AMOUNT OF $2,252,601.83 FOR WATERSTONE UNITE C

SUBDIVISION. >> SO MOVED

[I7. Discussion and possible action to call for a public hearing on July 25, 2023, to establish a 4-way stop at the intersection of Sparrow Lane and Skyview Terrace. INGALSBE/BORCHERDING]

>> SECOND. >> CALL THE ROLL, PLEASE.

>> DISCUSSION AND POSSIBLE ACTION TO CALL FOR A PUBLIC HEARING ON JULY 25, 2023, TO ACCOMPLISH A FOUR-WAY STOP AT THE INTERSECTION OF SPAR ROW LANE AND SKYVIEW TERRACE.

>> SO MOVED. >> SECOND.

>> CALL THE ROLL. >>

[I8. Discussion and possible action to call for a public hearing on July 25, 2023, to establish a 3-way stop at the intersection of Jennifer Drive and Christopher Drive. INGALSBE/BORCHERDING]

>> 8, PLEASE. >> I-8, SCOTIAN AND POSSIBLE ACTION TO CALL FOR A PUBLIC HEARING ON JULY 25, 2023, TO ESTABLISH A THREE-WAY STOP AT THE INTERSECTION OF JENNIFER

DRIVE AND CHRIS FOR DRIVE. >> SO MOVED

>> SECOND. >> PLEASE CALL THE ROLL.

[Items I9 & I10]

10. >> DISCUSSION AND POSSIBLE ACTION TO CALL FOR A PUBLIC HEARING ON JULY 25, 2023, TO ACCOMPLISH A FOUR-WAY STOP AND DISCUSSION AND POSSIBLE ACTION TO CALL FOR A PUBLIC HEARING ON JULY 25, 25023 TO ESTABLISH A THREE-WAY STOP AT THE INTERSECTION OF MILLER LANE AND

COUNTY LANE. >> PLEASE CALL THE ROLL.

>> BEFORE WE MOVE OFF TRANSPORTATION, JERRY, WE WE ARE SCHEDULED FOR A PUBLIC HEARING TODAY FOR THE INTERSECTION OF

LAVANTANA FOR A THREEWAY STOP. >> DO WE HAVE TO CALL AGAIN AND

[J1. PLN-2093-PRE; Discussion and possible action to consider granting a variance from Chapter 721 § 5.03 and Table 721.02 of the Hays County Development Regulations regarding the Hawk Ridge, Phase 2, Preliminary Plan. SMITH/PACHECO]

ADVERTISE AND EVERYTHING? >> J-1.

[02:59:08]

[02:59:10]

REQUIREMENTS FOR FIRE CODE. >> DID THE FIRE MARSHAL WAY ON

AND ON THIS ALSO? >> YEAH. THEY REVIEWED ALL THE

ROAD WORK. >> JUST TO CLARIFY, AND REITERATE . HIGHLIGHT, ITALICIZE, AND UNDERLINE. THE FIRE MARSHAL SAID THAT IT WAS ACCEPTABLE TO HAVE THIS

VARIATION BE CHECKED OFF ON IT? >> I CAN'T CONFIRM WITH 100% CERTAINTY AT THIS MOMENT. BUT, WE CAN CERTAINLY REACH OUT TO THE FIRE MARSHAL. IT WOULD BE AN INDEPENDENT REVIEW PROCESS

THROUGH THAT OFFICE. >> IT LOOKS LIKE A DENIAL. TO BE HELPFUL TO YOU I WILL SKIP THIS AGENDA ITEM. I WILL HAVE IT TABLED FOR A FEW MOMENTS THROUGH COURT WHILE WE GO

[03:00:01]

THROUGH OTHERS SO WE CAN GET THAT FIRE MARSHAL JULIAN IF YOU COULD PLEASE TAKE THAT POINT FO THE FIRE MARSHAL TO WEIGH IN ON THIS BEFORE WE VOTE. WE WILL G TO THE PUBLIC HEARINGS, AND THE OTHER ITEMS. THEN WHEN YOU HAVE A RESPONSE LET ME KNOW. IF YOU WILL PLEASE APPROACH THE PODIUM

>> YES. I DIDN'T DISCUSS THE PAY BENEFITS. BUT, THE ISSUE WITH THAT 10 FOOT DISCREPANCY IS WITH THE ABILITY TO HAVE AN ADEQUATE DITCH IN THE LINE OF WAY. I HAVEN'T STUDIED THE

[J2. PLN-2218-PC; Hold a Public Hearing; Followed by discussion and possible action regarding the Douglas Estates, D-11 Replat. SMITH/PACHECO]

FLOWS IN THIS PARTICULAR DITCH BUT IF THE DITCH ITSELF IS ADEQUATE IN THAT FIVE FOOT -- ESSENTIALLY THE FIVE FOOT SPACE . I THINK THE VARIANCE CAN GO THROUGH. AGAIN, MY BIGGEST CONCERN IS THIS CHANGE PERPETUATING THROUGH NUMEROUS

SUBDIVISIONS THAT COME FORTH. >> THAT'S RIGHT. THANK YOU SO

MUCH FOR WEIGHING IN. >> I WAS GOING TO ADDRESS HIS

CONCERN WITH THE DRAINAGE. >> WE ARE GOING TO TABLE THIS ITEM. WE ARE GOING TO GIVE US ALL SOME TIME, AND WE ARE GOING

TO GO TO J 2. >> FOR THE PUBLIC HEARING FOLLOWED BY DISCUSSION OF POSSIBLE ACTION REGARDING THE

DOUGLAS ESTATES D 11 REPLANT. >> WE OPEN THIS AGENDA ITEM FOR A PUBLIC HEARING. ANYONE WISHING TO SPEAK FOR OR AGAINST THIS AGENDA ITEM? PLEASE APPROACH THE PODIUM. I SEE NO MOVEMENT. WE CLOSE THE PUBLIC HEARING.

>> THANK YOU JUDGE AND COMMISSIONERS. THE DOUGLAS ESTATES SUBDIVISION LOCATED ACROSS 10.02 ACRES ALONG APARTMENT HILLS ROAD AND PRECINCT 4. FOR THE SUBDIVISION WATER IS GOING TO BE ACCOMPLISHED THROUGH INDIVIDUAL PRIVATE AS WELL AS AND RAINWATE COLLECTION HARVESTING SYSTEMS. AT THIS TIME THE REPLANT WAS PURSUED PER TEXAS GOVERNMENT LOCAL CODE. AT THIS TIME STAFF HAS REVIEWED A AND IS PRESENTIN TO CORDS RECOMMENDED APPROVAL O REPLANT APPLICATION , AND ALSO REQUESTING THE COURT TO BE GRANTED THE SERVICE DEPARTMENT AUTHORITY TO REVIEW ANY RE-SUBMISSIONS , AND ALSO GRANT EITHER APPROVAL OR DISAPPROVAL UPON RESUBMISSION OR REPLANT.

IF YOU NEED TO I CAN GO INTO REASONS FOR DISAPPROVAL IF THE COURT WOULD LIKE. CURRENTLY IN THE BACKUP THERE IS A LIST OF ITEMS OF NOTED DEFICIENCIES. BUT, SOME OF THE ONES WE THOUGH WERE STICKING POINTS WERE MISSING SUBDIVISION FEES HAVE NOT BEEN SUBMITTED TO THE DEPARTMENT YET. NO POSTED REQUIREMENTS HAVE BEEN MET YET AS WELL. SO, AT LEAST PROOF OF THOSE NOTICES HAVE NOT BEEN ACCOMPLISHED YET. THOSE ARE

KIND OF THE DEFICIENCIES . >> YEP. THEY SEEM LIGHT, AND THEY SEEM ONCE ADDRESSED YOU SHOULD BE ABLE TO CHECK THE BOX

>> ONCE WE DO WE WILL BRING BAC THE CERTIFICATION IN COURT.

>> AGAIN, THIS IS ONE OF THOSE SITUATIONS WHERE I KNOW WE HAVEN'T DONE THIS A LOT. BUT, HAVE WANT TO SAY ROUGHLY SINCE I'VE BEEN IN OFFICE NOW JUST OVER 300 SUBDIVISIONS. AGAIN, SOME ARE LOOKING AT 2000 HOUSES THIS IS LOOKING AT TWO LOTS.

THE CONSISTENCIES IN OUR ROLE IS, AND REGULATION I THINK THAT THAT CONSISTENCY HAS TO BE KEPT. GIVING SOME OF THE TIMELINES WE HAVE TO MOVE FORWARD WITH SOME OF THESE THINGS . I WILL BE VERY BLUNT, AND HONEST. I'M NOT ABOVE BRINGING SOMETHING TO THE AGENDA, BECAUSE THE APPLICANT

[J3. PLN-2235-PC; Hold a Public Hearing; Followed by discussion and possible action regarding the Hurlbut Ranch West, PT of Tract 23, Replat. SHELL/PACHECO]

FEELS LIKE THE COUNTY MAY BE DRAGGING A THEODORE NOT DOING ITS DUE DILIGENCE IN MOVING FORWARD. BUT, I ALSO FEEL AT THE SAME TIME WE HAVE TO HAVE OUR CONSISTENCY. AND SOME OF THESE MAY COME TO THE COURT IN THE FUTURE WHERE THEY ARE PLACE ON THE AGENDA , AND THERE IS A RECOMMENDATION FOR NON-APPROVAL AND I SUPPORT OUR STAFF. THAT BEING THE CASE THAT IS WHERE I

MET HERE. >> MOTION FOR DISAPPROVAL.

THAT'S WHAT'S IN FRONT OF US RIGHT NOW.

>> I WILL SUPPORT A MOTION FOR DISAPPROVAL.

>> SECOND. PLEASE CALL THE ROLL

>> COMMISSIONER COHEN? COMMISSIONER SHALL? COMMISSIONE

SMITH? >> J3 PLN DASH 225 . FOLLOWED B

[03:05:02]

DISCUSSION OF POSSIBLE ACTION REGARDING THE RANCH WEST PART

OF TRACK 23 REPLANT. >> OPENING FOR A PUBLIC HEARING THIS AGENDA ITEM. ANYONE WISHIN TO SPEAK FOR OR AGAINST THIS AGENDA ITEM? PLEASE APPROACH TH PODIUM. I SEE NO MOVEMENT.

CLOSE THE PUBLIC HEARING. >> ALL RIGHT. THANK YOU JUDGE.

THANK YOU COMMISSIONERS COURT. ABOUT A RANCH WEST PART OF TRACK 23 REPLANT HAS PROPOSED TWO LOTS SUBDIVISIONS ACROSS ACRES ALONG THE ROY CREEK TRAIL AND PRECINCT 3. WATER FOR THE SUBDIVISION WILL BE ENCOMPASSED BY INDIVIDUAL PRIVATE AS WELL A AND RAINWATER COLLECTION HARVESTING SYSTEMS. VERY SIMILAR TO THE ITEM ABOUT THIS, AND PRIOR TO THIS THE STAFF HAS REVIEWED THE PRE-PLANT APPLICATION PURSUING TO THE PROCEDURES OUTLINED UNDER TEXAS LOCAL GOVERNMENT CODE. AT THIS TIME STAFF IS PRESENTING A QUARTER RECOMMENDATION OF DISAPPROVAL, AND REQUEST THE COURT TO GRANT SERVICES DEPARTMENT THEIR AUTHORITY TO REVIEW ANY RE-SUBMISSIONS, AND GRANT THAT DISAPPROVAL. REASON FOR DISAPPROVAL. SORRY. SORRY.

JUST WANT TO MAKE SURE THAT IS THE MOTION. THE MOTION IS FOR DISAPPROVAL. FOR CONSISTENCY READ WHAT THOSE ITEMS ARE.

>> TO CLARIFY TO YOU CHANGES T THE GOVERNMENT CODE CHAPTER 232

LOCAL GOVERNMENT CODE . >> YOU GUYS ARE DOING IT EXACTL RIGHT. THE SAD THING IS THERE ARE GOVERNMENTAL AGENCIES IN TH STATE THAT ARE DOING A TERRIBLE PART, AND WE SUFFER FOR IT. IT IS WHAT IT IS. THAT IS THE DOWNSIDE OF STATEWIDE POLICY.

PLEASE CALL ROLE. THE MOTION IS FOR DISAPPROVAL.

>> COMMISSIONER SHOUT. COMMISSIONER SMITH .

[J4. PLN-2115-PRE; Discussion and possible action regarding Vista West Ranches, Lots 12A & 12B, Preliminary Plan. SHELL/PACHECO]

COMMISSIONER COHEN. >> G4 PLN -221 MINUS DRE. LOT

12 A, AND 12 B LUMINARY PLAN. >> THANK YOU. IS IT TWO LOT SUBDIVISION ACROSS . THE SUBDIVISION OF WATER WILL BE ACCOMPLISHED BY HARVESTING SYSTEMS. WATER WILL BE ENCOMPASSED BY ON-SITE SEWAGE FACILITIES. CHANGE OF PACE. FO THIS PULMONARY PLAN STAFF IS. THERE IS NO VARIANCE AS REQUESTED, AND NO FURTHER DEFICIENCIES NOTED AT THIS TIME

>> SECOND. >> COMMISSIONER SMITH.

COMMISSIONER INGLE SPEED. COMMISSIONER SCHELL.

COMMISSIONER COHEN. AND JUDGE BISSETT A.

>> LET ME KNOW. GIVE ME A THUMB UP. LET ME KNOW IF YOU'RE READY NO PROBLEM. JUST LET ME KNOW WHEN, AND I WILL JUMP BACK TO

[K6. Discussion and possible action to approve the appointment of David Edwards as the Hays County representative to the Board of Commissioners of the Texas Housing Foundation, a Texas regional housing authority. SMITH]

J1. IN THE MEANTIME WE WILL KEE GOING. PLEASE OPEN UP. ARE WE

SX? >> K-6. TO APPROVE THE APPOINTMENT OF DAVID EDWARDS AS THE HAYES COUNTY REPRESENTATIVE TO THE BOARD OF COMMISSIONERS OF THE TEXAS HOUSING FOUNDATION INFORMATION, AND MR. EDWARDS IS HERE?

>> HE IS ACTUALLY CHAIRING THE COMMUNITY FOUNDATION BOARD MEETING THIS MORNING. SO, HE COULD NOT ATTEND. BUT, YOU MR.

EDWARDS BEFORE. >> I WILL TELL YOU I READ THE MATERIAL, BECAUSE WE GOT TO SCRUTINIZE ONE ANOTHER. I WAS LIKE, WHY DIDN'T I GET A CHANCE TO REPRESENT A REPRESENTATIVE? THAT I READ YOUR RECOMMENDATIONS. I WAS LIKE, OH

MAN. >> I APPRECIATE IT. I WANTED T MAKE SURE THE ONLY COMMUNITY THAT HAS INVITED THEM INTO THE COUNTY SO FAR IS . A CHAIRMAN EDWARDS IS ALSO THE SAME CHAIRMAN. HE IS NOT ALSO THE CHAIR OF THE DRIPPING SPRINGS .

BUT, HE IS ALSO HEAD OF THE COMMUNITY FOUNDATION THERE THAT WILL BE WORKING AS A LIAISON WITH THE CITY, AND THE FOUNDATION THAT WE BROUGHT IN. GUESS TWO COURT SESSION TO GO.

SO, IT WAS AT THEIR REQUEST THA WE PROVIDED THE NAME, AND SAID WE HAD A WORKING RELATIONSHIP WITH HIM.

>> THIS REMINDED ME OF OUR EARL YEARS ON THE COURT .

>> EXACTLY. >> HEY. THIS IS SUPPOSED TO BE

[03:10:06]

COURT THING. AND YOU'RE LIKE, BUT WE AGREED. I THINK YOU DID GREAT JOB WITH THE RECOMMENDATION. ALL RIGHT. WE HAVE A MOTION TO SECOND TO APPOINT DAVID EDWARDS TO

REPRESENT HAYES COUNTY. >> COMMISSIONER SCHELL.

[K7. Discussion and possible action to authorize the County Judge to execute the Hays County American Rescue Plan Recovery Grant Agreement between Hays County and American Legion Post 290 Dripping Springs regarding recovery assistance for direct or indirect impacts of COVID-19 and amend the budget accordingly. SMITH]

COMMISSIONER COHEN. COMMISSIONE INGELSBY. COMMISSIONER SMITH.

>> K7 DISCUSSION OF POSSIBLE ACTION TO AUTHORIZE THE COUNTY JUDGE TO EXECUTE THE HAYES COUNTY AMERICAN RESCUE PLAN RECOVERY GRANT AGREEMENT BETWEE HAYES COUNTY AND AMERICAN LEGIO PROS REGARDING RECOVERY ASSISTANCE FOR DIRECT OR

INDIRECT IMPACTS OF COVID-19. >> SECOND.

>> JUST FOR BACKGROUND EVERYBOD WATCHING. THIS HAS ALL BEEN DISCUSSED, AND ANALYZED. THIS I THE LAST LEG OF THE JOURNEY.

RIGHT COMMISSIONER? >> CORRECT.

[K8. Discussion and possible action to authorize the County Judge to execute the Hays County American Rescue Plan Recovery Grant Agreement between Hays County and Buda VFW Post 12161 regarding recovery assistance for direct or indirect impacts of COVID-19 and amend the budget accordingly. SMITH]

>> COMMISSIONER SMITH. COMMISSIONER ANGUS BEEF.

COMMISSIONER SCHELL. COMMISSIONER COHEN. K8.

DISCUSSION OF POSSIBLE ACTION T AUTHORIZE THE COUNTY JUDGE TO EXECUTE THE HAYES COUNTY AGREEMENT BETWEEN HAYES COUNTY VFW 12161 REGARDING RECOVERY ASSISTANCE FOR DIRECTOR, AND

DIRECT IMPACTS OF COVID-19. >> SECOND.

[K9. Discussion and possible action to authorize the County Judge to execute the Hays County Social Service Funding Agreement between Hays County and Dripping Springs Water Supply Corporation regarding recovery assistance for direct or indirect impacts of COVID-19 and amend the budget accordingly. SMITH]

>> CANINE DISCUSSION OF POSSIBL ACTION TO AUTHORIZE THE COUNTY JUDGE TO EXECUTE THAT HAYES COUNTY SOCIAL SERVICE FUNDING AGREEMENT BETWEEN HAYES COUNTY AND DRIPPING SPRINGS WATER SUPPLY CORPORATION REGARDING RECOVERY ASSISTANCE FOR DIRECT OR INDIRECT IMPACTS OF COVID-19

>> PLEASE CALL THE ROLL. >> COMMISSIONER COHEN.

[K10. Discussion and possible action to authorize the County Judge to execute the Hays County Social Service Funding Agreement between Hays County and San Marcos Area Chamber of Commerce, Inc. regarding recovery assistance for direct or indirect impacts of COVID-19 and amend the budget accordingly. INGALSBE/SHELL]

COMMISSIONER SCHELL. COMMISSIONER SMITH.

>> K 10 DISCUSSION OF POSSIBLE ACTION TO AUTHORIZE THE COUNTY JUDGE TO EXECUTE THE HAYES COUNTY SOCIAL SERVICE FUNDING AGREEMENT BETWEEN HAYES COUNTY AND SAN MAR IS WHERE A TUMOR IS

COMMON . >> PLEASE CALL THE ROLL.

[K13. Discussion and possible action to execute a Master Lease Agreement with Ricoh USA, Inc. to add a copier for the Budget Office ($155.01 monthly), IT Department ($98.51 monthly) and Constable Precinct 4 Office ($155.01 monthly) and amend the budget accordingly. BECERRA/DORSETT/MCGILL/HOOD]

>> COMMISSIONER SMITH. COMMISSIONER SCHELL.

COMMISSIONER COHEN. K 13. DISCUSSION OF POSSIBLE ACTION T EXECUTE A MASTER LEASE AGREEMEN WITH REPO USA INC. HAD A COPIER FOR THE BUDGET OFFICE . $155.01 MONTHLY. I.T. DEPARTMENT $98.51 MONTHLY. AND CONSTABLE PRECINCT FOR OFFICE $155.01 PER MONTH.

>> SECOND. >> NOTHING AGAINST CONSTABLE HOOD, BUT DON'T THEY ALREADY HAVE A PRINTER? A COPIER?

>> SO, THEY HAVE JUST LIKE A DESKTOP PRINTER.

>> SAY NO MORE. GOOD ENOUGH. >> THEY ARE SHIFTING TO AN

ACTUAL COPIER. >> GOOD ENOUGH. RIGHT ON. THANK

YOU. >> COMMISSIONER SCHELL.

[K14. Discussion and possible action to accept a proposal from Water & Earth Technologies (WET) in the amount of $5,413.83 related to the repair/replacement of the damaged York Creek Road Flasher 1; authorize a discretionary exemption pursuant to Texas Local Government Code Ch. 262.024(a)(7)(D) and amend the budget accordingly. INGALSBE/MIKE JONES]

COMMISSIONER SMITH. COMMISSIONE COHEN. K 14 DISCUSSION OF POSSIBLE ACTION TO ACCEPT A PROPOSAL FROM WATER AND EARTH TECHNOLOGIES IN THE AMOUNT OF $5413.83 RELATED TO THE REPAIR AND REPLACEMENT OF THE DAMAGE T CREEK ROAD . AUTHORIZE DISCRETIONARY EXEMPTION PURSUAN TO TEXAS LOCAL GOVERNMENT CODE.

CHAPTER 262.0 A7D. COMMISSIONER COHEN. COMMISSIONE

SCHELL. COMMISSIONER SMITH. >> YES. K 15.

[K15. Discussion and possible action to accept a proposal from Water & Earth Technologies (WET) in the amount of $10,241.15 related to the repairs of the damaged flasher at Jacobs Well and Cypress Creek and authorize a discretionary exemption pursuant to Texas Local Government Code Chpt. 262.024 (a)(7)(D). SHELL/MIKE JONES]

>> A 15 DISCUSSION OF POSSIBLE ACTION TO ACCEPT A PROPOSAL FRO WATER, AND EARTH TECHNOLOGIES I THE AMOUNT OF $10,241.53.

>> OKAY. PLEASE CALL THE ROLL. >> MR. SMITH. COMMISSIONER

[K16. Discussion and possible action to authorize the Development & Community Services Director to convert the GIS Specialist slot 0232-001 to a GIS Analyst position effective immediately. SMITH/PACHECO]

SCHELL. COMMISSIONER COHEN. >> YES. K 16 PLEASE.

>> DISCUSSION OF POSSIBLE ACTION TO AUTHORIZE THE DEVELOPMENT, AND COMMUNITY SERVICES DIRECTOR TO CONFER THE GIS SPECIALIST LOT 0232 DASH 00 TWO A DIS TO ANALYZE POSITION

EFFECTIVE IMMEDIATELY. >> SECOND.

>> YES. SORRY. I'M LOOKING UP INFORMATION ON THAT. SO, OUR

[03:15:09]

DEPARTMENT RECENTLY HAD THE RETIREMENT OF AN EMPLOYEE WITH OVER 25 YEARS OF SERVICE WITHIN THE COUNTY. WE ARE REQUESTING THE DEVELOPMENT DEPARTMENT IS REQUESTING THAT THEY DOWNGRADE THE POSITION TO ASSIST WITH A MINOR RESTRUCTURING OF SOME OF THE STAFF PERSONNEL WITHIN OUR GS DIVISION. ALSO, TO ASSIST WITH DISTRIBUTION OF TASK, AND ASSIGNMENT AND RESPONSIBILITY THAT WAS PRIMARILY HANDLED BY THE EMPLOYEE WITH THAT AMOUNT O SERVICE. WE UNDERSTAND IT'S GOING TO BE A DAUNTING TASK TO GET SOMEBODY OF THAT INSTITUTIONAL KNOWLEDGE. BUT, W ARE REQUESTING THE DOWNGRADE OF THE POSITION, AND REQUESTING TH SAME GIS ANALYZE POSITION TO HAVE AN APPROPRIATION BUDGET DISTRIBUTION TASK. THAT WAY IT CAN MAKE OUR DEPARTMENT MORE

EFFICIENT MOVING FORWARD. >> I WANT TO POINT OUT I THINK I'M THE ONLY COMMISSIONER SINCE I'VE BEEN SITTING HERE THEY DOWNGRADE A POSITION AT THE REQUEST OF THE DEPARTMENT HEAD.

>> I GLOSSED OVER THAT. I DIDN' REMEMBER THAT PART.

>> YEAH. IT'S A UNIQUE REQUEST.

>> THAT'S THE PAUL HARVEY, REST OF THE STORY.

>> THAT WAS CATHERINE WEISS. >> THANK YOU, AND HONESTLY HERE IS AN OPPORTUNITY. I'VE WATCHE YOU MOVE THROUGH THE INTERVIEW PROCESS, AND EVERYTHING ELSE. VOTED FOR YOUR PLACEMENT, AND YOU'VE DONE A MAGNIFICENT JOB. YOU HAVE JUGGLED FIVE PERSONALITIES UP HERE, AND OF VERY DYNAMICALLY EVER-CHANGING AND GROWING AGGRESSIVELY COUNTY ANYWAY THAT IS HONESTLY STELLAR. IT IS WORTHY OF PAUSE , AND NOTEWORTHY OF YOUR IMPAC IN LEADING IN THAT DEPARTMENT. YOU'VE DONE A GREAT JOB.

>> THANK YOU JUDGE I APPRECIATE IT.

>> THANK YOU SO MUCH. PLEASE CALL THE ROLL.

>> COMMISSIONER SCHELL. COMMISSIONER COHEN. COMMISSIONE

[K17. Discussion and possible action to authorize the part-time Justice Clerk slot 0855-005 to work full-time for the period of July 18 through July 26, 2023 for the Justice of the Peace Pct. 1-1 Office and amend the budget accordingly. INGALSBE/PRADO]

SMITH. JUDGE. >> YES. DO YOU HAVE EVERYTHING YOU NEED FOR THAT ITEM? OKAY. K 17 PLEASE.

>> DISCUSSION OF POSSIBLE ACTIONS TO AUTHORIZE THE PART-TIME JUSTICE CLERKS LOGIC 0855-005 TO WORK FULL-TIME FOR THE PERIOD OF JULY 18TH THROUGH JULY 26TH, 2023 FOR THE JUSTIC OF THE PEACE PRECINCT 1-1 OFFICE.

>> WE DON'T NEED AN EXPLANATION WE KNOW WHY. PLEASE CALL THE

ROLL. >> COMMISSIONER SMITH.

COMMISSIONER SCHELL. COMMISSIONER COHEN. JUDGE.

[M2. Discussion related to the Hays County inmate population, to include current population counts and costs. BECERRA]

>> YES. SO, WHILE WE WAIT FOR J1 I WILL ASK THAT YOU OPEN M2 HAYES COUNTY INMATE POPULATION TO INCLUDE CURRENT POPULATION

COUNTS, AND CAUSES. >> TAKES THE EFFORT OF FILLING MY REQUESTS FOR THIS REPORT. AND I WILL READ IT.

>> BLESS YOU. >> TAKE YOUR TIME. AND I WILL D MY PART, AND SHARE WITH THE COMMUNITY THAT ASKS FOR THIS.

OUR CURRENT MAXIMUM JAIL CAPACITY IS 410 INMATES. JAIL STANDARDS RECOMMEND US HOLDING APPROXIMATELY 10% OF THAT CAPACITY OPEN. WHICH LOWERS OUR ACTUAL CAPACITY TO 368. THE JAIL'S DAILY AVERAGE WAS 582, AND PEAK WAS 595 ON JULY 6TH.

THE ESTIMATED COSTS FOR OUTSOURCING INMATES THIS WEEK I , AND I ALWAYS GET BLOWN AWAY B THESE NUMBERS. 157,009.DOLLARS.

THE AVERAGE NUMBER OF OUTSOURCED MALES IS 250, AND FEMALES ARE ONE. THIS WEEK'S INMATES WERE HOUSED IN THE FOLLOWING COUNTIES. DURING THE MONTH OF JUNE 2023 THE TRUSTEES WERE A TOTAL OF 5126 HOURS AT THE RATE OF $12 AN HOUR FOR A SAVINGS OF $61,518. THE JOBS PERFORMED BY THE TRUSTEES RANGE FROM KITCHEN, LAUNDRY, CLEANING WITHIN THE FACILITY, AND SPECIA PROJECT ASSIGNMENTS. THAT IS IMPORTANT TO BE INCLUDED IN THERE, BECAUSE A LOT OF US WATC MOVIES. WE THINK WHY AREN'T THESE FOLKS MOWING THE MEDIANS OR DOING WHATEVER. SO, THERE ARE LOTS TO GOVERN HOW WE CAN USE INMATES. SO, THEY ARE HIGHLY VERY RESTRICTIVE WITH WAYS THEY CAN USE THEM. THIS IS CLEARLY DEFINED WAYS, AND THEY REPRESENT THAT KIND OF SAVINGS