May 30, 2023 Special Meeting

[A. CALL TO ORDER]

[00:00:19]

ORDER IF YOU COULD CALL ROLE PLEASE.

[E. PUBLIC COMMENTS]

>> WE WILL GO STRAIGHT INTO PUBLIC COMMENTS. I DON'T HAVE THE STATEMENT USUALLY RED, SO I WILL CALL THE FIRST PERSON THA SIGNED IN UNDER PUBLIC COMMENTS I ONLY HAD TWO THAT SIGNED IN FOR PUBLIC COMMENTS, BUT I HAVE OTHERS WHO SIGNED UP FOR THE

AGENDA ITEM. IS THAT CORRECT? >>

>> FIRST PERSON IS --. >> GOOD AFTERNOON, COMMISSIONERS. I AM A LIFELONG RESIDENT AND I THINK YOU KNOW ME HERE BEFORE I WAS HERE BACK WHEN THE COMMISSIONERS COURT WAS TRYING TO ATTENTION TO THE TREATING OF HISPANIC EMPLOYEES.

COMMISSIONER SHALL, I WILL GIVE YOU THE BENEFIT OF THE DOUBT THAT THIS ITEM IS FOR CLARIFICATION OF WHAT IS GOING ON. TWO, UNDERSTAND THAT TREASURER -- DIDN'T GET WELCOMING OR COURTESY THE RECORD TO ASK FOR AN AUDIT OF THE TREASURER'S OFFICE PRIOR TO COMES TO MY ATTENTION I THINK SOMETHING HAS TO BE DONE. I AM HERE BECAUSE I WANT YOU TO UNDERSTAND THAT I TREAT EVERYONE EQUALLY. INDISCERNIBLE ] I THINK GOVERNMENT IS FOR ALL THE PEOPLE, NOT JUST FOR A CLASS. I AM LOOKING AT YOU, COMMISSIONER SHELL. YOU BROUGHT THIS ITEM O THE AGENDA. LIKE I SAID, I AM GIVING YOU THE BENEFIT OF THE ABOUT AND TRUST ALL OF YOU WILL MAKE A GOOD, SOUND, EQUITABLE DECISION AND, AGAIN, I WANT TO STATE I AM ASKING FOR A FINANCIAL AUDIT OF THE TREASURER'S OFFICE

YOUR TIME. >> THANK YOU.

>> I WOULD LIKE TO THANK MR. ARENADO FOR HIS WORDS AND I SECOND THAT. WE SHOULD AUDIT TH TREASURER'S OFFICE BEFORE -- TAKES CONTROL. LAST WEEK WHEN I SPOKE NO INSANE HAVE ANY PROBLEM WITH A -- UNTIL SHE BROUGHT UP QUESTIONS ABOUT

[00:05:03]

MY FACTS AND FIGURES COME FROM THE COUNTY WEBSITE. -- OF MY MIND IS OF UNIMPEACHABLE CHARACTER. JUST LAST WEEK SHE ANNOUNCED AT THIS VERY DS THAT HER EDITOR HUSBAND ADOPTED TWO FOSTER CHILDREN. I AM APPALLED HOW FAST COMMISSIONER SHELL BROUGHT THIS TO THE COURT WHEN IGNORES THINGS LIKE INDISCERNIBLE ] AND SUBJECTS TO NUMEROUS TO MENTION. SHE HAS BEEN IN OFFICE FOR ONLY FIVE MONTHS AND HAS HAD TO REPLACE MOST STAFF. SHE SHOULD BE GIVEN ADEQUATE TIME TO REPLACE STAFF.

LET'S ALL ADMIT WE KNOW WHAT THIS REALLY IS. IT IS A POLITICAL WITCHHUNT. IF NEED SOMETHING TO AUDIT I GAVE A LIS AND BE ASHAMED OF YOUR HYPOCRISY AN DOUBLE STANDARDS. YOU NEED TO APOLOGIZE FOR WASTING THE COUNTY'S TIME, THAT OF MISSES --, AND THE GOOD PEOPLE HERE. MEMBER OF THIS KNOCKED OVER A BOX CAR AND REFUSED A BREATHALYZER. THIS IS UNACCEPTABLE. A WASTE OF COUNTY RESOURCES. YOU DO NOT CARE BECAUSE I'VE SEEN YOU IN ACTION I WILL BRING UP THINGS TIME AFTER TIME. WE ARE SPENDING $196,000 ON THE COURTHOUSE LAWN BECAUSE SOMEBODY ALLOWED VENDOR TO COME IN AND TEAR IT UP. THIS IS RIDICULOUS. THE CORRUPTION STINKS SO BADLY I DO NOT KNOW HOW MUCH LONGER PEOPLE WILL BE PUTTING UP WITH IT. NEEDLESS TO SAY IT WILL NOT BE VOTING FOR YOU, COMMISSIONER SHELL, IN TH UPCOMING ELECTION THE WAY YOU STABBED -- IN THE BACK AND EVERYTHING ELSE YOU ARE DOING. THANK YOU VERY MUCH.

>> NEXT WE WILL GO TO ITEM F1, IF YOU WOULD OPEN THAT UP

PLEASE. >> THE FIRST IS FROM DIANE MCCABE OF SAN MARCO'S REGARDING DISCUSSION OF POSSIBLE ACTION REGARDING ALL POSITIONS AND DUTIES WITHIN THE HAYS COUNTY TREASURER'S OFFICE FOR POTENTIAL REASSIGNMENT OF POSITIONS AND DUTIES TO OTHER OFFICES WITHIN THE COUNTY, THE DESIGNATION OF AUTHORITY RELATE TO THE PROCESSING OF PAYROLL AN ANY OTHER TRANSACTIONS PROCESSE BY THE COUNTY, TRANSCRIBED AND HIM IN THE LEDGER ACCORDINGLY. AM CONCERNED ABOUT POSSIBLE ACTION REGARDING THE DUTIES WITHIN THE HAYS COUNTY TREASURER'S OFFICE WAS CALLED OVER A HOLIDAY WEEKEND AND TAKING PLACE IN A SPECIAL MEETING WITHOUT TIMEKEEPER TIM FOR PROPER NOTICE AND REVIEW. I UNDERSTOOD THE PAYROLL TRANSFER OF THE COUNTY TREASURER'S OFFIC HAS ALREADY BEEN APPROVED INDISCERNIBLE ] IF FURTHER CHANGES ARE BE TO CONSIDER MORE TIME TO PROCESS THIS INFORMATION AND ALLOW FOR INPUT SHOULD BE MADE. A POSITION ABOU THE TREASURER'S OFFICE IS INAPPROPRIATE TO BE MADE IN SUC A HASTY AND CLOSE MANNER. THE NEXT COMMENT IS FROM PHIL WARD. HAYS COUNTY DEPUTIES KEEP SAYIN SOMEONE MUST GET HER BEFORE THEY DO ANYTHING ABOUT SHOOTING OF HIGH-CALIBER COMPLETELY AND EARLY MORNING. HELP I HAVE BULLETS BOUNCING OFF THE HIGHWA AND PAST MY EAR. YOU CAN HEAR EARLY SHOTS IN VIDEO. THE HAYS COUNTY SHERIFF DEPARTMENT IS MISHANDLING THE SERIOUS SITUATION. I WOULD APPRECIATE ANY HELP IN ANY ON THE LACK OF ACTION. AND JENSEN HAS WRITTEN I AM CONCERNED THIS TUESDAY EMERGENCY MEETING WAS CALLED ON A FRIDAY PRIOR TO A HOLIDAY WEEKEND. THIS TIMING AND ADEQUATE TIME TO PREPARE, FOR HIGH STAKE AGENDA ITEMS THAT AFFECT PEOPLE'S JOBS.

[F1. Discussion and possible action regarding all positions and duties within the Hays County Treasurer's Office, the potential reassignment of positions and duties of the Treasurer's Office to other offices within the County, the designation and approval of the appropriate authority for certain County functions related to the processing of payroll, and any other transactions processed by the County, the transfer of files, resources, assets, and any other County-owned property between County offices; and to amend the budget accordingly. SHELL]

[00:10:50]

ONE IS JOHN HATCH. >> I AM CHAIRMAN OF THE HAYS COUNTY DEMOCRATIC PARTY. I AM A RESIDENT OF HAYS COUNTY SINCE 1995. I AM SEEKING TODAY TO TH EXPRESS CONCERN ABOUT RECURRENT PATTERN OF HOW WAIT UNTIL THE LAST MINUTES TO THE ITEMS ON THE AGENDA. TODAY, SPECIFICALLY OVER A HOLIDAY WEEKEND. REGARDING 2021 AFTER INDISCERNIBLE ]. THIS REPUBLICAN MAJORITY COMMITTEE VOTED ON A TUESDAY TO ADOPT -- OFFERED BY REPUBLICANS. THAT FRIDAY -- INTRODUCED A NEW ITEM THAT HAD NEVER BEEN SEEN AND WA ADOPTED THE FOLLOWING THURSDAY.

ANOTHER SURPRISE TO SUPPOSEDLY TAKE UP THE ISSUE, AGAIN, OF TRANSFERRING THE PAYROLL DEPARTMENT. AGAIN, POSTED ON A FRIDAY AND OVER A HOLIDAY WEEKEND. A LACK OF PLANNING ON YOUR PART SHOULD NOT REQUIRE URGENCY ON THE PUBLIC. I HOPE INDISCERNIBLE ] JUST ANOTHER ATTEMPT TO PLAY GOTCHA WITH A COUNTY OFFICIAL. WITH ALL OF THESE AGENDA ITEMS I BELIEVE ANYTHING INVOLVING GOOD GOVERNMENT SHOULD BE ABLE TO STAND THE LIGHT OF SUNSHINE PROVIDING MORE THAN 72 HOURS NOTICE. IF THIS WILL CONTINUE T HAPPEN MAYBE THE ROLES SHOULD CHANGE ON HOW AND WHEN ITEMS SHOULD BE PLACED ON THE AGENDA.

IF IT IS ABOUT GOOD GOVERNANCE TRANSPARENCY AND WOULD TRULY BE GOOD GOVERNMENT AND NOT BECAUSE OF A LACK OF PLANNING ON YOUR PART REGARDING AN EMERGENCY AT

TAXPAYERS EXPENSE. >> NEXT IS NICHOLAS --.

>> COMMISSIONERS, I HAVE BEEN A RESIDENT OF -- SINCE JUNE, 2004 MY CONCERN IS THAT MR. NORIO HA ONLY BEEN IN OFFICE FOR FIVE MONTHS AND TALKING ABOUT COMPLETELY REVAMPING THE ROLE O THE TREASURER'S DEPARTMENT BEFORE SHE HAS HAD AN OPPORTUNITY TO COME TO GRIPS WITH ALL OF THE ISSUES INVOLVED WITH THE OFFICE. PAYROLL DEPARTMENT ALREADY VOLUNTARILY TRANSFERRED TIMING OF THIS PROPOSAL. THE LATE HOUR OF THE PROPOSAL. AND THINK THAT WE NEED TO TAKE A LOOK AT WHY WE ARE HAVING THIS MEETING HERE. IS IT TRULY AN EMERGENCY. ARE WE LOSING MONEY

[00:15:02]

FUTURE. >>

>> WHEN I HEARD IN THE NEWS THERE BEING AN EMERGENCY RELATED TO THE TREASURER'S OFFICE AND THE FACT THAT NO OTHER COMMISSIONER WERE NOTIFIED OF WHAT THIS EMERGENCY WAS. WHY NOT COMMUNICATE. I AM VERY CONCERNE WITH THE LACK OF TRANSPARENCY, THE LACK OF COMMUNICATION AMONG THE COMMISSIONERS. I DO NOT UNDERSTAND WHY -- WHAT CAME UP AT 4:00 ON FRIDAY AFTERNOON BEFORE MEMORIAL DAY HOLIDAY .

THAT WAS SUC AN EMERGENCY. I CERTAINLY HOPE THAT IS CLARIFIE TODAY. I WOULD LIKE TO ASK BECAUSE THERE IS A PATTERN OF SUBMITTING LAST-MINUTE AGENDA ITEMS, I THINK THAT NEEDS TO STOP. WE ARE A DEMOCRACY AND A DEMOCRACY DEPENDS ON TRANSPARENCY. WE CANNOT BE DEMOCRATIC COUNTRY, STATE, COUNTY WITHOUT TRANSPARENCY. SO I AM ASKING YOU, PLEASE, TO BE MORE TRANSPARENT AS YOU PROCEED AND THE LAST THING I WOULD LIKE TO SAY IS -- ONE MOMENT. I CAN'T REMEMBER NOW. I HOPE THAT IN EMERGENCY IS CLARIFIED. AND WOULD ALSO LIKE TO SECOND -- REQUEST TO HAVE A FINANCIAL AUDIT OF THE TREASURER'S OFFICE PRIOR TO TREASURERS TO HER ELECTION. IF WE COULD PLEASE SE THAT. I DON'T KNOW WHY THAT DIDN'T HAPPEN BEFORE. OF COURSE THERE WILL BE A TRANSITION PERIOD. PLEASE LET SEE THAT FINANCIAL AUDIT PRIOR TO ELECTION. THANK YOU.

>> CAN BE CALLED BY COUNTY JUDGE O THREE COMMISSIONERS. THIS WAS CALLED BY THREE COMMISSIONERS, INDISCERNIBLE ] FRIDAY POSTING IS NOT LAST-MINUTE. REQUIRES 24 HOURS.

>> IN THAT CASE I WOULD LIKE TO SAY IN TERMS OF TRANSPARENCY INDISCERNIBLE ] IT MAY BE LEGAL BUT IT IS NOT ETHICAL AND NOT A WAY TO RUN A DEMOCRATIC COUNTY.

>> TO SPEAK TODAY. I'VE BEEN A RESIDENT FOR 30 YEARS.

[00:20:03]

IN A BETTER WAY. THANK YOU. >>

>> DISCLOSED AGENDA SO I WOULD LIKE TO RESERVE MY COMMENTS UNTIL COMMISSIONER

SHELL EXPLAINS . >>

>> UP IF THAT IS OKAY WITH EVERYONE.

>> THANK YOU. >> MIXED UP HIS --.

>> THANK YOU FOR ALLOWING ME TO SPEAK.

YOU FOR LETTING ME ADDRESS YOU TODAY. THERE IS A SAYING INDISCERNIBLE ] WHEN YOU CALL A EMERGENCY MEETING OVER HOLIDAY WEEKEND BEING STABBED IN THE BACK. SOME WOULD LIKE TO UNDERMINE UNELECTED OFFICIAL WHICH IS TREASURER --. IT SEEMS WE HAVE COMMISSIONERS MEDDLING IN THE OPERATIONS OF ]. I KNOW A FEW THINGS ABOUT LIBRARIES AND BUREAUCRATIC INFIGHTING, BUT WHAT A CHANGE O LEADERSHIP OCCURS THERE ARE ALWAYS STAFF WHO FEEL WRONGED. UNDERSTAND SHE CALLED FOR AN AUDIT ON THE OFFICE WHEN SHE TOOK OVER BECAUSE IT WAS INADEQUATELY RUN BY HER PREDECESSOR. WITH A NEW PROGRAM IN LEADERSHIP YOU GET OUT OF TH WAY OR CHOOSE A JOB AND BE HAPPIER. MANUFACTURED CRISIS. I'VE LEARNED FROM MY TIME IN GOVERNMENT, AND THIS IS MY RECOMMENDATION TO YOU, SOLVE TH PROBLEM AT THE LOWEST LEVEL POSSIBLE. KEEP PERSONAL FEELING

[00:25:06]

THANK YOU. >> I DIDN'T WANT TO MISS ANYBODY. IS THERE ANYBODY ELSE THAT WOULD LIKE TO SPEAK BEFORE WE TURNED THIS AGENDA ITEM OVER TO COMMISSIONER SHELL? OKAY.

>> THANK YOU. JUST A FEW POINTS OF CLARIFICATION. THERE IS SUCH A THING AS EMERGENCY MEETING THAT CAN BE CALLED WITHIN A FEW HOURS.

ON A DAY THAT THE COMMISSIONERS COURT HAD NOT SCHEDULED A MEETING.

WAS CALLED WHICH DOES TAKE THRE COMMISSIONERS. I AM ABLE TO INDISCERNIBLE ] I CAN'T CALL MY COLLEAGUES AND TOLD HIM WHAT IT IS I WILL DO, STAY, PLAN OR RECEIVE FEEDBACK. SO WE USE -- OFFICE TO COMMUNICATE. I WOULD RATHER NOT BE HERE TO BE HONEST WITH YOU. I'M DOING SOMETHING FAR MORE IMPORTANT THAN THIS JO I'M DEALING WITH CURRENTLY SO I HAD TO DRIVE BACK TO BE HERE TODAY. IF IT WASN'T IMPORTANT I WOULD NOT HAVE ASKED FOR THIS ITEM. IN THE LAST COURT SESSIO WE DISCUSSED PAYROLL. I DON'T KNOW IF THERE IS ANY REASON TO GO THROUGH OUR CONVERSATION AGAIN. IT IS ON TAPE. WE COULD DO PAYROLL BETTER. INDISCERNIBLE ]. THE REASON FOR THAT ITEM BEING PLACED ON AN AGENDA ON A FRIDAY WHICH IS PERFECTLY LEGAL WAS BECAUSE I RECEIVED AN EMAIL FROM HER DISTRICT ATTORNEY INVOLVING INVESTIGATIONS ONGOING WITH MEMBERS OF THE TREASURER'S OFFICE. IT IS NOT POLICY TO DISCUSS INVESTIGATIONS IN PUBLIC. THERE ARE REASONS FOR THAT. THAT IS INDEPENDENT OF US AT THAT TIME I DID BELIEVE MY JOB WAS TO ADDRESS THE ISSUE AN I WOULD DO IT AGAIN AND AGAIN. WE DID NOT TALK ABOUT THE SPECIFICS OF THE INVESTIGATION BECAUSE WE STUCK TO THE ISSUE O PAYROLL AND HOW PAYROLL COULD B HANDLED BETTER AND IN A DIFFERENT WAY. AND I DON'T THIN THERE WAS ANYTHING PERSONAL ABOUT THAT. IT IS PURELY A TASK THAT IS DONE TO PAY EMPLOYEES FOR THE TIME THEY WORK. IT IS NOT HELD WITHIN ANY SPECIFIC OFFICE. IT IS UP TO THE COURT T DETERMINE HOW PAYROLL WILL FUNCTION AND HOW IT WILL BE HANDLED. THAT WAS OUR DISCUSSION. SINCE THAT DECISION UNDERSTANDING THAT INDISCERNIBLE ] BECAUSE OF THE EMAIL I RECEIVED ON A FRIDAY AFTERNOON. I SORT OF LOST CONFIDENCE IN TH ABILITY OF THE TREASURER'S

[00:30:02]

HAPPENED SINCE LAST WEEK. >> TO ASSIST MY OFFICE WITH PAYROL TO GET THAT LAST WEEK. WE PROCESSED OVER 130 ADJUSTMENTS, DONATIONS, SALARY ADJUSTMENTS, INDISCERNIBLE ]. WHILE OVER 200 OVERTIME PAYMENTS. ALL OF THESE POPULATIONS DO REQUIRE WITHIN A TWO DAY PERIOD. OBVIOUSLY I COULD NOT HAVE DONE THAT WITHOUT TRANSFER OF DUTIES BETWEEN OFFICES. HOWEVER, I WOULD LIKE TO EXTEND IT WAS DUE TO THE NATURE OF PAYROLL PROCESSING.

WOULD LIKE TO MOVE FORWARD WENT WELL. HIGHLIGHTED DUTIES AND PROCESSES WE NEED TO RELEAS THE PAYROLL. I THINK THERE WAS SOME FURTHER CONSIDERATION INDISCERNIBLE ].

CLARIFICATION AT ALL PAYROLL PROCESSING ASIDE FROM DOES PERSON IT WOULD BE PROBABLY BE OTHER DUTIES AS FAR AS HR EMPLOYEE PORTAL AND ADMINISTRATION OF THE TIMEKEEPING SYSTEM WHICH WE WIL BE TRANSITIONING TO A NEW TIMEKEEPING SYSTEM. PAYROLL DID GO OUT. IT WENT OUT ON TIME. OVERTIME WAS PAID VIA DIRECT DEPOSIT. EVENTUALLY EVERYTHING WORKED OUT FOR RELEASE OF FUNDS IN TIME TO FUND PAYROLL BY THE DUE DATE.

>> THANK YOU. WHAT I WOULD LIKE TO DO IS PROVIDE THE CLARIFICATION REQUIRED BY THE TWO OFFICES. SOMETHING IN HINDSIGHT THAT PROBABLY SHOULD'VE BEEN CLEARER ON IN TH LAST MEETING. BUT IT IS IMPORTANT. QUESTIONS FOR STAFF PROBABLY HR DIRECTOR VERSE, ON THE PERSONAL FILES. MY IDEA WOULD BE THAT HR IS THE CUSTODIAN OF PERSONAL FILES AND PURSUANT TO POLICY MAKES THEM AVAILABLE TO THOSE THAT NEED THEM WHETHER IT IS THE TREASURER'S OFFICE WHERE SOMEON PROCESSING PAYROLL OR ANYTHING ELSE. THAT IS SOMETHING I DID NOT NECESSARILY REALIZE THAT WA SOLELY HOUSED WITHIN THE TREASURER'S OFFICE. I THINK IT WOULD BE MORE APPROPRIATE HOUSE WITHIN HR AND FOLLOW POLICIES ABOUT HOW THOSE ARE ACCESSED.

ANY IMPACT ON THAT? >> HISTORICALLY HERE IN HAYS COUNTY THE TREASURER'S OFFICE PROCESS PAYROLL. AND THE DOCUMENTS AND ENROLLMENTS AND ALL OF THE DOCS THAT GO INTO TH PERSONNEL FILE HOW FLOWED FROM THE HR OFFICE TO THE TREASURER' OFFICE. THE TREASURER WOULD HAV THEIR OWN SET OF DOCUMENTS RELATED TO PAYROLL, W-4, INSURANCE, BENEFICIARY FOR RETIREMENT, HOW YOU WILL SELECT YOUR PAYCHECK, BANKING

[00:35:02]

INTO THAT FILE ALSO GOES INFORMATION ABOUT EMPLOYEE PAY OR CHANGES IN THEIR POSITIONS. NOW THAT THE TREASURER WILL NOT BE PROCESSING ANYTHING RELATING TO EMPLOYEES OTHER THAN THE TRANSMITTAL OF PAYCHEX IT WOULD MAKE SENSE THAT HR WOULD ASSUME THE PERSONNEL FILE. IF THAT IS THE COURT'S DESIRE I'M HAPPY TO DO THAT AND COORDINATE THAT WIT ACCESS FROM THE BUDGET OFFICE A WELL AS ANY OTHERS. I OFTEN TIMES AS AN HR DEPARTMENT NEEDS TO LOOK AT SOMEONE'S PERSONNEL FILE TO SEE WHAT IS HISTORICALL IN THAT RECORD BEFORE SCANNING NEW HIRE AND ELECTION DOCUMENTS OFTEN TIMES GO INTO THE TREASURER'S OFFICE AND ASKED PERMISSION TO LOOK AT THE FILE, TO EITHER STAND THERE AT THE COUNTER AND MAKE COPIES OF WHA I NEED TO MAKE COPIES OF. SO IT WOULD MAKE SENSE FOR HR. FOR A LONG TIME IN HR WE MAINTAINED A DUPLICATE FILE OF THE PERSONNEL RECORD WHICH WAS RIDICULOUS. TH FILES WERE RIGHT NEXT DOOR. SO WE DISCONTINUED THAT LIKE THIS.

NOW THAT THE DOCUMENTS ARE SCANNED INTO OUR NEW WORLD SYSTEM WE CAN EASILY ACCESS THOSE SCANNED DOCUMENTS. IN TERMS OF THE ACTUAL POSSESSION OF THE FILES MY STAFF IS PREPARED TO ASSUME THOSE. I AM NOT SURE WHAT TYPE OF SQUARE FOOTAGE I WILL NEED IT FOR THOSE FILES. I THINK THE FILES ARE IN A VERY LARGE ROOM RIGHT NOW AND THAT ROOM PROBABLY CONTAINS NOT JUST PERSONAL FILES. THE OTHER PIECE OF HISTORY ABOUT PERSONNEL FILES I IT NEVER HAS ONE BEEN DESTROYED IN THE COURSE OF RECORD-KEEPING OF EMPLOYEES. SO I AM NOT SURE IF WE MIGHT NEED ADDITIONAL SPACE TO STORE THOSE FILES THAT WOULD BE . I HAVE A FILE ROOM I THE HR OFFICE AND JUST TALKING WITH MS. DORSETT ABOUT HER OFFICE MIGHT EVENTUALLY BE LOCATED, IF IT IS LOCATED IN TH GOVERNMENT CENTER IN THE LOCATION THAT ADJOINS THE HR OFFICE WE COULD VERY EASILY INDISCERNIBLE ] AND HAVE OPEN AND SO OUR STAFF CAN GO IN BETWEEN. EVERY DAY WE PROCESS NEW HIRE OR PAYROLL CHANGE

INDISCERNIBLE ] . >> IS A CURRENTLY A STAFF MEMBE LIKE TO ADDRESS PERSONAL FILES. I HAVE NO IDEA WHY THEY WERE IN THAT OFFICE IN THE FIRST PLACE. I HAVE NO PROBLEM WITH THE REMOVAL OF THE EMPLOYEE FILES FROM THE TREASURER'S OFFICE.

THAT NEVER MADE MUCH SENSE. ADDITIONALLY, EMPLOYEE VERIFICATIONS ARE ALSO FUNCTION SEE ANY REASON FOR THAT TO BE PART OF THE TREASURER'S OFFICE.

FROM THE VERY BEGINNING I NEVER SAW THE PURPOSE OF THAT.

[00:40:16]

>>

THAT WHICH INCLUDES -- >> I ENTRAPPED? IN REGARDS TO

INDISCERNIBLE ]. >> THAT IS GREAT.

>> I WILL SAY THIS HAPPENED LAS TUESDAY WHILE IN MY OFFICE AND BEING VERBALLY UPSET AS WELL AS HAVING THE LOCKS CHANGED IN MY OWN OFFICE. WE HAVE DONE EVERYTHING POSSIBLE TO ENSURE ALL FILES HAVE BEEN TRANSFERRED TO THE BUDGET OFFICE. WE ARE WORKING WITH PAYROLL TO ENSURE THIS IS A SWING SMOOTH TRANSITION. RELATIONSHIP. THERE IS NO DISCONNECT BETWEEN PAYROLL AND TREASURY. WE ARE LOOKING FORWAR TO MOVING ON.

>> PART OF THAT IS ASKED TO CLARIFY THE ACTION LAST WEEK -- THE COURT NEEDS TO CLEARLY IDENTIFY THAT AUTHORITY.

>> I JUST WANTED TO LET YOU KNO THERE IS NO ILL WILL, OR ANY TYPE OF FORWARD TO CONTINUING TO DO SO.

>> IF I CAN MAKE ONE FURTHER STATEMENT. I BELIEVE -- REACHED OUT TO -- FOR OPINION AND I REACHED OUT TO LEGAL COUNSEL, A WELL. THERE IS A STATEMENT IN THERE THAT TALKS ABOUT THE COUNTY TREASURER MAY NOT DISPERSE MONEY ]. I KNOW THAT THERE WAS A LOT OF DISCUSSION BETWEEN HER AND ON WEDNESDAY ABOUT WHAT SHE WOULD NEED AND THE TIMING SHE WOULD NEED IT WHICH OF THIS PAS PAYROLL WAS IMPOSSIBLE TO MEET BECAUSE IT WAS SHORT TURNAROUND HOWEVER, I WANT TO ENSURE THE COUNTY EMPLOYEES PAYROLLS ARE NOT HELD HOSTAGE.

INDISCERNIBLE ] >> CURRENTLY IN ORDER TO RELEASE MONIES I HAVE TO BE ABL TO SAY WITH 100% ASSURANCE THAT ALL MONIES THAT ARE BEING DISPERSED ARE ACCURATE. AT THIS POINT IN TIME I CAN'T DO THAT BECAUSE THERE ARE SO MANY FILES ULTIMATELY MY HOPE IS THAT THE TEXAS GOVERNMENT CODE WILL ALLO YOU TO PLACE DORSET AS AN OFFICER OF THE COURT AUTHORIZIN

[00:45:04]

CURRENTLY WE DID SET UP A REALL GOOD SYSTEM THAT ALLOWED US TO REVIEW THE TIME AND CHANGES. WE HAD NO PROBLEMS THIS GO AROUND BEING ABLE TO ACCESS INFORMATIO NECESSARY. I DID KNOW I WAS PROCESSING THE PAYROLL TO ENSUR EVERYONE WE GET PAID KNOWING FULL WELL THERE WOULD BE CHANGE THAT WOULD NEED TO BE MADE AFTE

THE PROCESS. >> HAVE A QUESTION ABOUT THAT.

AND PLEASE CLARIFY IF THIS IS INCORRECT. WHEN YOU PROCESS PAYROLL BEFORE THE DISCREPANCY YOU SAY YOU PROCESS THAT KNOWIN

THERE WERE ERRORS? >> THERE ARE ALWAYS ERRORS. WE ALL KNOW THERE ARE ERRORS. SPAMMING TO THE EXTENT WE SAW

THEM? >> IF YOU HAD A REPORT GOING BACK -- THE REPORTING DIDN'T START UNTIL MY ADMINISTRATION STARTED SO IF YOU HAD HAD ADMINISTRATION PRIOR TO ME WOULD'VE SEEN ERRORS, TOO, AND IF YOU NOTE ON THOSE REPORTS THOSE PAYROLLS WERE ACTUALLY HIRED BY THE PREDECESSOR. I DON'T WANT TO GO HASHING INTO THE LAST MEETING. I DID NOT BRING MY DOCUMENTS TO DO SO. I AM HERE TO MOVE FORWARD.

>> ANY OTHER COURT MEMBERS, ANY QUESTIONS?

>> I WANT TO SAY IN REGARDS TO MOVING FORWARD I WANT TO MAKE SURE OUR COUNTY EMPLOYEES AND CONSTITUENCIES THAT RELY ON THE COUNTY FUNDING MY PURPOSE FOR TODAY IS TO MAKE SURE THAT TREASURER I-HAS EVERYTHING SHE NEEDS TO RUN THE OFFICE. THAT DORSET HAS EVERYTHING SHE NEEDS TO RUN PAYROLL. AND THAT SHE HA THE SUPPORT TO FIX THE ERRORS THAT EXIST. AND THE PLAN IS TO MOVE FORWARD AND TO CLARIFY THA THE DUTIES ALL RELATED TO PAYROLL OF LATE ARE MOVING TO THE BUDGET DIRECTOR OFFICE.

>> ADDITIONALLY I JUST THOUGHT OF SOMETHING REGARDS TO THE FIL ROOM. I HAVE THIS CONVERSATION WITH MS. MILLER PRIOR TO LAST TUESDAY. IN THE FILE ROOM IT I ABOUT HALF THE SIZE. IT IS A VERY LARGE ROOM. ONE OF THE WAY TO MAKE THIS WORK, AS WELL, THA WOULD BE THE FLIPPING OF THE HR OFFICE WITH THE TREASURER'S OFFICE. THAT IS ONE WAY TO MAKE SURE THOSE FILES DON'T HAVE TO BE MOOT. ADDITIONALLY, THE FILE WE HAVE IN THEIR ARE FILES FOR MANY YEARS AGO AS WELL AS OR DOCUMENTS. SO THOSE ARE EASY FO US TO MOVE. I AM CONCERNED ABOU THE VAST WEIGHT OF THOSE FILES MOVING. THERE IS A LOT OF THEM. MY PERSONAL OPINION WOULD BE THE EASIEST WAY TO FACILITATE THE TRANSFER OF THE FILES IS TO ACTUALLY PHYSICALLY MOVE THE TW OFFICES THAT WAY THE FILES REMAIN IN PLACE. THAT IS JUST M SUGGESTION.

>> YOU HAVE AN OPINION ON THAT?

>> TO SEE HOW MY STAFF AND

>> I WAS UNAWARE OF THAT POSSIBILITY. I AM JUST THROWING THAT OUT THERE AS A EASY ACCESS TO THOSE FILES WOULD BE LEAVING

THOSE FILES IN PLACE. >> YOU THINK THAT THE HR OFFICE WOULD WORK WELL FOR YOUR DEPARTMENT?

>> WE CAN WORK WHERE WE NEED TO WORK. WE ARE NOT AFFIXED TO THE BUILDING OR OFFICES. WE ARE FIXED TO THE WORK.

>> WANT TO MAKE SURE THERE IS ENOUGH SPACE.

>> YES. THERE IS PLENTY OF SPAC WITHIN THE HR DEPARTMENT FOR US

TO FUNCTION. >> I WOULD LIKE TO ASK A QUESTION, WHEN YOU SAID THE LOCKS WERE CHANGED CAN SOMEBODY

[00:50:06]

EXPLAIN ? >> I GOT TO MY OFFICE AND THE LOCKS TO MY PAYROLL DEPARTMENT OFFICE HAD BEEN CHANGED. MY EMPLOYEES WERE PUT OUT INTO THE MIDWAY OF OUR OFFICES. AS I GOT THERE THE OFFICE BELONGS TO OUR FILE COMMENT ROOM WERE IN THE PROCESS OF BEING CHANGED. I SPOKE WITH -- AND ASKED TO AUTHORIZED IT. SHE DID NOT KNOW SHE SAID SHE HAD BEEN SPOKEN TO BY A CURRENT EMPLOYEE OF THE AUDITOR'S OFFICE AND TOLD TO DO SO. I LET HER KNOW THE FILE CABINET ROOMS, THAT ALSO CONTAINED OUR WARRANT DISBURSEMENT RECORDS SO WE COUL NOT CHANGE THOSE LOCKS. AND AT THAT TIME I DID NOT HAVE DIRECTION FROM THE COMMISSIONER COURT THAT THE EMPLOYEE FILES WOULD BE REMOVED. THAT WAS CERTAINLY OVERWHELMING FOR OUR

STAFF. >> I DON'T KNOW, I HAVE NO IDEA, BUT I THINK PART AND PARCEL TO THE EMAIL WE RECEIVED LAST FRIDAY ON THE PRESERVATION OF RECORDS. I THINK THAT MAY

HAVE BEEN A CONCERN. >> THE PRESERVATION OF RECORDS IN MY UNDERSTANDING WAS THE PRESERVATION OF RECORDS IN REGARDS TO THE DATA THAT WAS ON THE COMPUTER SPECIFICALLY AND THAT WAS COMPLETELY BACKED UP B OUR I.T. DEPARTMENT AND HAS BEE PROCESSED ACCORDINGLY. THE FINANCIAL RECORDS --

>> I BELIEVE YOU RECEIVED THE SAME EMAIL.

>> I DID RECEIVE THE SAME EMAIL AT THE SAME TIME AND HAD NO IDE WHAT WAS GOING ON AS YOU DID, A WELL.

>> I BELIEVE IT STATED WRITTEN DOCUMENTS OR ANYTHING ELSE. LET

ME OPEN IT. I DON'T KNOW. >> I DON'T KNOW WHO AUTHORIZED IT. I THINK IT WAS CALLOUS AND UNPROFESSIONAL AND UNNECESSARY.

AGAIN, WE MOVE FORWARD. >> THAT IS WHAT I AM TRYING TO DO. I WANT TO CLEAR UP THESE ISSUES SO WE CAN GO BACK TO WOR AND DO OUR JOBS WE ARE SUPPOSED TO DO AND DO THEM PROPERLY.

>> ABSOLUTELY. >> COMMISSIONERS, ANY OTHER

INDISCERNIBLE ] >> AS A REMINDER, WE STILL HAVE ONE PERSON THAT NEEDS TO COME U AND ALSO THE COUNTY JUDGE HAS COMMENTS. WE MAY WANT TO HEAR FROM THE COUNTY JUDGE.

>> I WOULD LIKE A CHANCE TO SPEAK.

>> YES. >> I AM PATIENTLY WAITING. CAN

EVERYONE HEAR ME? >> WE HEAR YOU WELL, JUDGE.

>> THANK YOU. WHAT I WILL DO FO HALF A SECOND AS I WILL SHOW EVERYBODY UP HERE AND I WILL TURN OFF MY CAMERA SO THERE IS LESS DRAG. I WANT TO HIT A FEW ITEMS. THE FIRST ONE IS SEMANTICS FROM MY VANTAGE POINT ON THE PUBLIC'S VANTAGE POINT T CALL A SPECIAL MEETING OR EMERGENCY MEETING. TRUST ME, AS A DIRECTOR OF EMERGENCY MANAGEMENT IN FORT WORTH OF EMERGENCY MANAGEMENT MEETINGS THIS IS PURELY SEMANTIC. STEER AWAY FROM EMERGENCY MEETING. SPECIAL MEETING IS INTENDED TO BE EMERGENCY MEETING. THAT IS THE FIRST THING WANT TO CLARIFY. THOSE PEOPLE THAT CALLED THIS EMERGENCY MEETING WAS RIGHT TO DO SO BECAUSE THAT IS HOW WE ARE ACTING AS A COURT WE CAN ROMANTICIZE AND CALL IT SPECIAL, BUT, NO. IT IS TO THE PUBLIC A EMERGENCY MEETING. NUMBER TWO, MR. KENNEDY CALLED ME ASKING ABOUT THIS MEETING AN I THINK EVERYBODY ON THE PLANET NEW I WOULD BE IN FORT WORTH FOR EMERGENCY MANAGEMENT STATEWIDE CONFERENCE WE CAN KEE LEARNING AND BEING BETTER STEWARDS OF TAXPAYER DOLLARS IN THE MOST EFFICIENT MANNER FOR OUR RESIDENTS AND PROVIDING THE BEST SERVICES AND ACCESS TO FIRST RESPONSE AVAILABLE. AND I AM AT THE LAWYER ON THE PHONE, HE IS, AND HE NEVER TOLD ME ONCE, JUDGE , YOU HAVE TO BE A PASSIVE LISTENER UNTIL CALLED. DIDN'T ASK, BUT LITERALLY, I AM NOT THE LAWYER ON THE CALL. HAS RESPONSIBILITY TO TELL ME WHAT CAN AND CANNOT DO. NUMBER TWO, OR WE CAN CALL THIS NUMBER THREE, I ALSO SEE THIS AS AN EMERGENCY. THE THINGS I'VE HEAR SO FAR FROM EVERYONE IS THAT THIS IS SOME KIND OF STOP THE BLEED MEETING. ALL I'VE HEARD S FAR IS FEAR MONGERING, PEDDLING SOME SIDEWAYS TACTICS, AND THERE HAS BEEN NO LOSS OF MONEY -- TOLD US IN PREVIOUS CORDS OF THERE HAS BEEN NO LOSS OF PAY.

[00:55:04]

INSTANCES WERE ABUNDAN AND I HAVE NO CONCERN. OF COURSE, WE FULLY TRUST OUR BUDGET OFFICE AND I HAVE FULL SUPPORT OF WHAT YOU DID, COMMISSIONER SHELL, GOING TO HER. I HAVE FULL SUPPORT AND CONFIDENCE IN VICKY AND SHE JUST REITERATED SHE IS GOOD, EVERYTHING IS FINE. FURTHER SUPPORTING MY QUESTION IN THE COMMUNITIES QUESTION AS WHY THE SPECIAL MEETING IS CALLED WHEN I CAN'T BE THERE. I AM FORCED TO DO THIS BY PHONE.

AND THAT IS WRONG. THE OTHER THING, PUSHING FOR YES. I HAVE NOTES. THAT IS I'VE BEEN WAITIN PATIENTLY. OUR TREASURER FROM THE VERY BEGINNING WAS PUSHING FOR A FORENSIC AUDIT AND I BELIEVE THAT -- PURE OPINION - I DON'T WANT TO USE THE WORD WITCHHUNT, BUT I BELIEVE THIS I UNDERHANDED, TASTELESS, UNPROFESSIONAL FOR US TO COME NATURALLY I CONNECT THE DOTS E- THIS FORENSIC AUDIT WHICH SHOULD ALSO BE A PERFORMANCE AUDIT, THERE HAS BEEN NOTHING BUT A FOOT DRAGGING. THERE HAS BEEN NOTHING TO BRING THIS OUT TO LIGHT AND I FEEL THIS IS IN SOME KIND OF WAY RETALIATORY ENERGY TO GET BACK AT THE TREASURER FOR PUBLICLY STATING SHE WOULD LIKE AN AUDIT OF HER BRAND-NEW DEPARTMENT. AND WE'VE DONE A GREAT JOB DRAGGING OUR FEET. LET ME REMIND YOU, IN 10 MINUTES WE CAN GRANT A 17 1/2 MILLION DOLLAR CONTRACT TO PASCHAL COUNTY FOR-PROFIT PRISON. THAT IS WHEN THE COURT WANT TO ACT. BUT HERE WE ARE BEING ASKED BY THE TREASURER WH IS CHARGED WITH ALL OF THE COUNTIES MONEY , MOVEMENT OF MONEY. AND WE ARE LITERALLY DRAGGING OUR FEET AND NOT GIVIN HER THE FORENSIC AND PERFORMANC AUDIT SHE IS ASKING FOR AND INSTEAD WE START HARASSING HER PUBLICLY AND CREATING THESE PHRASES OF -- I WROTE IT DOWN.

DIDN'T FORGET IT -- NEVER HAS A FILE BEEN DESTROYED IN THE PAST THAT TO ME , I AM A FATHER OF TWO SONS. IF I SAY TO SON NUMBE ONE, YOU ARE DOING A WONDERFUL JOB SON NUMBER TWO WILL SAY WHA ABOUT ME. SO WHEN WE START SAYING STATEMENTS LIKE NEVER HA A FILE BEEN DESTROYED IN THE PAST IT LEADS ME BELIEVE, WELL, HAS THE TREASURER DESTROYED A FILE CURRENTLY IN THESE FEW MONTHS HE HAS BEEN IN OFFICE. LET ME TAKE A QUICK PAUSE AND CLEAR THE AIR. HAVE YOU DESTROYED ANY PERSONAL RECORDS

ÚWHILE IN OFFICE? >> NO.

>> OKAY. GOOD. YOU SEE, PLEASE DO NOT INTERRUPT AND BECAUSE I HAVE A TERRIBLE DELAY AND WILL NOT BE RESPECTFUL BECAUSE I DO NOT KNOW WHEN YOU ARE TALKING AND WHEN HE WILL STOP YOU HAVE ABOUT THREE MORE MINUTES. THERE HAS BEEN THE ASSUMPTION BECAUSE OF THE THINGS THAT OUT IN THIS COURT OF RECORD THAT EVERYONE I WATCHING , ME ON THE FAR NORTH END OF THE STATE, SAYING THERE IS A POSSIBILITY THAT TREASURER DASHES DESTROYING PERSONAL FILES. THAT IS JUST WRONG WORDING, IT IS SLOPPY, OR, WORSE, IT IS MALICE. I DO NOT LIKE AND I DO NOT APPRECIATE THAT. CLASSIFYING OFFICE MEETINGS THERE IS CAN'T READ THAT ONE. PERSONAL FILES. THE TREASURER SAID SHE HAS NO PROBLEM WITH THE MOVEMENT OF PERSONAL FILES. SO, AGAIN, FROM THE LITTLE BIT OF CHOPPINESS AN INCONVENIENCE OF THIS MEETING I HAVE HAD HERE FROM FORT WORTH, WHAT I HAVE HEARD IS NOTHING BU THE TREASURER AND OUR BUDGET OFFICE WILLING AND WORKING TOGETHER THROUGHOUT ALL OF THES THINGS. AGAIN, BESIDES A DOG AND PONY SHOW, I AM REALLY DISAPPOINTED BECAUSE I REALLY THINK DEBBIE INGALSBE, SMITH, AND SHELL CALLED THE MEETING. I'M DISAPPOINTED BECAUSE THIS IS NO AN EMERGENCY AND THERE WAS NOT NEED FOR A SPECIAL MEETING. I WILL STAY QUIET NOW FOR THE

DELAY. >> I WOULD LIKE TO RESPOND TO THAT BECAUSE -- IN, MARK, I AM NOT EXACTLY SURE. I WAS GOING T MENTION THIS EARLIER. SYLVIA FROM MY OFFICE CALLED YOUR OFFICE BECAUSE I WANT TO SAY HEARD FROM MAYBE COMMISSIONER:

[01:00:01]

NEXT TO MY CAR TO ME? >> IS SHE AVAILABLE AND WILLING TO BE ONE OF THE THREE CALLING THE MEETING.

>> THAT MAY HAVE BEEN ASKED, BU I DID NOT RECALL THAT. BUT I DIDN'T WANT ANYBODY TO THINK -- AND I THINK COMMISSIONER SHELL MENTIONED THAT, HE DID NOT DISCUSS WITH US WHAT THE AGEND WAS REGARDING SPECIFICALLY. AND READ WHAT THE AGENDA FRIDAY

CONTAINED. >> I CLARIFY, AS WELL? AS I MENTIONED EARLIER, THE TRANSITION ON TUESDAY WAS NOT PEACEFUL TRANSITION. WE HAD A GOOD MEETING ON WEDNESDAY.

>> BUT WE HAD A GOOD MEETING ON WEDNESDAY, CLARIFIED SOME THINGS. I THEN RECEIVED AN EMAI THURSDAY EVENING AROUND 9:00 AS I WAS PROCESSING PAYROLL THAT -- WAS UNABLE TO VIEW CERTAIN THINGS SHE FELT SHE NEEDED AND WOULD BE UNABLE TO PROCESS THE DATA FILE WHICH IS WHY I BROUGH UP THE 113041. IN SEEKING LEGA OPINION. I RESPONDED WITHIN 10 MINUTES BECAUSE I HAD SPOKEN WITH HER ASSISTANT TREASURER REGARDING ACCESS, MAKING SURE THEY HAD WHAT THEY THOUGHT THEY NEEDED TO REVIEW. I DIDN'T CARE BACK. I EMAILED HER THREE TIMES WITHIN 10 MINUTES, 15 MINUTES LATER, AND AGAIN AT 1:30 IN THE MORNING WHEN I FINISH SUPPORTIN DOCUMENTS. THAT IS WHY I ASKED FOR AN OPINION ON 113041, AS WELL. AS FAR AS WHAT CAN BE HEL BY THE TREASURER, COULD SHE WITHHOLD THE ENTIRE HCH FILE OR WOULD IT BE A PAYMENT SHE MAY NOT FEEL IS LEGAL. SO I DID REACH OUT BECAUSE OF THE EMAIL.

I WAS CONCERNED THE DIRECT DEPOSIT MAY NOT BE SENT.

>> I WILL MAKE THIS PERFECTLY CLEAR TO ALL OF YOU. I WILL NOT HOLD HOSTAGE THE PAYROLL OF EMPLOYEES OF HAYS COUNTY. THAT IS NOT GOING TO HAPPEN. THAT I WHY I WORKED VERY HARD TO ENSUR PAPER CHECKS WERE AVAILABLE WHE THEY NEEDED TO BE ON THE 30TH.

MADE MYSELF AVAILABLE TO THE SHERIFF'S OFFICE WILLING TO MEE THEM WHEREVER I NEEDED TO TO ENSURE THEY WERE ABLE TO GET THEIR CHECKS. THE IDEA THAT I WOULD HOLD UP THE PAYROLL FOR

HAYS COUNTY IS ABSURD. >> AND I ONLY STATED THAT CONCERN BECAUSE THAT IS EXACTLY WHAT -- TOLD ME ON TUESDAY.

>> KNOW. WHAT I SAID WAS I WOUL NOT RELEASE PAYROLL UNLESS I WA AWARDED THE OPPORTUNITY TO REVIEW --

>> TWO DAYS IN ADVANCE. >> YES.

>> WHICH MEANT I WOULD'VE HAD T HAVE GIVEN HER THE FILES ON WEDNESDAY WHICH WAS IMPOSSIBLE INDICERNIBLE - OVERLAPPING

SPEAKERS ] . >> I AM VERY DISAPPOINTED IN

THAT. >> I SCHEDULED A MEETING THE NEXT AFTERNOON BECAUSE I ASKED FOR AN OPPORTUNITY TO CLARIFY.

>> BUT TO SUGGEST THAT THERE >> I AM NOT SUGGESTING THAT, AD JUST SAY AND I WAS CONCERNED BECAUSE OF THE EMAIL THREAD.

>> YOU STATED IT THERE FOR YOU SUGGESTED THE --

>> LET'S NOT TALK OVER EACH OTHER. THERE ARE PEOPLE HERE THAT REALLY WANT TO HEAR WHAT YOU BOTH HAVE TO SAY AND I WOUL RATHER YOU NOT SPEAK OVER ONE ANOTHER. IF YOU WANT TO GO AHEA

AND FINISH OR VICE VERSA. >> I'VE ACTUALLY BEEN SWORN IN

[01:05:01]

POSITION. >> COMMISSIONER SHELL, UNLESS

THERE ARE ANY OTHER COMMENTS ? >> I WOULD LIKE TO ADDRESS JUDG -- COMMENT.

>> THANK YOU FOR THE OPPORTUNIT TO APPLY. I WOULD LIKE TO ADDRESS JUDGE BECERRA'S COMMENT AND INTERPRETATION THAT MY STATEMENT THAT NEVER HAS THE COUNTY DESTROYED A PERSONNEL FILE. I'M SPEAKING OF THE SPACE NECESSARY TO MAINTAIN THE FILE AS YOU HEARD FROM MS. --, THE SPACE IS LARGE THE FILES WERE CONTAINED IN. IT WAS NOT MY INTENT FOR YOU OR ANYONE ELSE TO INTERPRET THERE IS BEEN DESTRUCTION OF FILES AT ALL. I WAS SPEAKING OF THE SPACE REQUIREMENT BECAUSE WE HAVE MAINTAINED EVERY PERSONNEL FILE WE HAVE EVER HAD. THANK YOU FOR

THE OPPORTUNITY TO CLARIFY. >> ARE YOU READY TO MAKE

COMMENTS? >> I DON'T KNOW IF YOU WANT TO HEAR MY STATEMENT. I HAVE A COUPLE POINTS OF CLARIFICATION.

I THINK MR. HATCH LEFT. I WANTE TO ADDRESS ONE OF HIS POINTS, A WELL. THE ONE THING THAT IMPRESSED ME OR WAS IMPRESSED UPON ME AFTER LAST WEEK -- I DON'T KNOW ANOTHER WAY TO PUT I -- BUT THE SHEER IMPACT THE DISCREPANCIES HAVE HAD ON EMPLOYEES AND I DO NOT SAY THAT LIGHTLY. WHENEVER WE TALKED ABOUT NEEDING TO TAKE IMMEDIATE ACTION WE DID IT SPECIFICALLY FOR A COUPLE REASONS AND THERE ARE SOME OF THOSE THAT I THINK ARE VERY PUBLIC AND THE OTHER STAND AND -- THAT'S FINE. TELL HIM TO COME BACK IN. THERE IS JUST ONE POINT OF CLARIFICATION THE REST OF MY STATEMENT WILL STAND. A COUPLE OF THINGS.

NUMBER ONE, OUR EMPLOYEES, THE ACCURACY OF THEIR PAY IS ONE THING. SMALL-SCALE CHANGES, THOSE ARE THINGS WE DEAL WITH O A DAILY BASIS. I WOULD COMPLETELY AGREE THAT MAYBE THERE IS AN ERROR ON ONE REPORTING OR ONE RATING, THAT WOULD BE ONE THING. THE THING THAT CONCERNS ME IS YOU HAVE ENTIRE DIVISIONS WHERE WE DID NOT HAVE ANY DEFERRED COMPENSATION PAID FOR THE WHOLE COUNTY OR WE DID NOT HAVE ANY OVERTIME AT ALL FOR THE SHERIFFS VERB IN A TIMELY FASHION. THOSE LARGE SUMS OF MONEY ARE NOT A ONE-OFF. I THIN ALL OF US CAN UNDERSTAND THAT ERRORS ARE GOING TO OCCUR.

THOSE ERRORS ARE GOING TO OCCUR IT IS JUST THE SCALE. IT IS NOT ONE ERROR, NOT TWO, NOT 200. IT IS MORE THAN THAT. THAT IS WHAT IS CONCERNING TO ME. THE OTHER THING THAT REALLY CONCERNS ME AND YOU WILL NOT LIKE TO HEAR THIS. ONE OF THE THINGS THAT REALLY CONCERNS ME IS OUR COUNT LONG BEFORE I WAS HERE HAS DONE AN EXCELLENT JOB -- AND I'M SUR MR. LYONS DOES A GOOD JOB POINTING IT OUT IF NOT EVERY WEEK AT LEAST MONTHLY -- WHERE OUR CREDIT RATING IS AND WHERE IT STANDS. I DON'T THINK A LOT OF PEOPLE UNDERSTAD A MONTH AGO WE HAD OUR BOND COUNSEL COME IN AND TALK ABOUT THE OVERALL CREDIT VIABILITY OF THE COUNTY.

AND THERE ARE THREE DIFFERENT GRADING SYSTEMS OUT THERE TO GRADE CREDIT WORTHINESS. THOSE THREE SYSTEMS. AND WE ENJOYED JUST ABOUT THE HIGHEST RATING POSSIBLE FOR A MUNICIPALITY IN GENERAL IS A DOUBLE A PLUS AND THAT IS WHERE WE ARE AT.

>> HIGHEST IS AAA. >> THE SHEER DISCREPANCIES THAT WE HAD LAST WEEK AND THE DISCUSSION THAT I GUARANTEE WAS

[01:10:02]

AND THOSE ARE DOLLARS WE DON'T SEE TODAY. THOSE ARE DOLLARS THAT AS WE GO OUT AND DO PROJECTS WE TRY TO ADDRESS THE NEEDS OF OUR COUNTY IN THE FUTURE. THAT WILL HAVE DIRECT IMPACT ON THE ACTUAL RATES ARE TAXPAYERS PAY AND ACTUAL CREDI WORTHINESS AND INTEREST BECAUSE WE WON'T QUALIFY FOR AS HIGH A CREDIT RATING. THAT IS AN ISSUE THE OTHER CONCERN I HAVE AND I AM HOPING WITH -- REQUEST, THE REMOVAL OF THE PAYROLL OFFICE -- I AM HOPING THAT GIVES HER AND HER STAFF THE ABILITY TO DO THE FINANCIAL REPORTING HER OFFICE A STATUTORILY REQUIRED T PRESENT. AS OF TODAY WE DON'T HAVE ANY OF THOSE MONTHLY REPORTS. I KNOW YOU STATED LAST WEEK --

>> I HAVE FORWARDED DECEMBER, JNUARY, FEBRUARY, AND MARCH TO THE AUDITOR'S OFFICE FOR REVIEW ONCE A REVIEW IT THEN I CAN PRESENTED TO YOU. AFTER BEING SIX MONTHS BEHIND WE ARE IN THE MONTH OF APRIL. SO WE HAVE MADE SOME SIGNIFICANT PROGRESS IN OU OFFICE TO GET OUR FINANCIALS UP IN ORDER. SO I AM VERY PROUD OF

MY STAFF IN DOING SO. >> WE ALLUDED TO IT , MULTIPLE MEMBERS OF THE COURT LAST WEEK ALLUDED TO THE FACT AND WE JUST DISCUSSED AN EMAIL WE GOT. I CA PROMISE YOU NO MEMBER OF THIS COURT -- OR AT LEAST I DIDN'T WANT TO TAKE ACTION I FELT LIK WE NEEDED TO LAST WEEK. I APPRECIATE YOU OFFERING THAT WHEN YOU CAME TO COURT. I DON'T THINK ANYBODY HERE OR ANY OF OU EMPLOYEES WANTED TO TAKE THAT ACTION INITIALLY. BUT THE FACT IS THAT THERE ARE THINGS THAT THE PUBLIC IS NOT EASY TO PRIVY TO THAT WE WILL HAVE TO ADDRESS

>> I LIKE TO SAY COMMISSIONER SMITH, COMMISSIONER SHELL, JUDGE, COMMISSIONER COHEN, THE REMOVAL THE PAYROLL DEPARTMENT FROM OUR OFFICE ALLOWS US TO FOCUS ON THE OTHER OPPORTUNITIE THAT NEED TO BE DONE. WE'VE HAD TO SWITCH GEARS WITH -- WE HAV THREE MEMBERS OF THE PAYROLL DEPARTMENT. DURING YOUR W-2 PROCESSING WE HAD OUR PAYROLL DEPARTMENT NOT PARTICIPATE IN THE W-2S. WE ACTUALLY HAD OTHER STAFF MEMBERS HAVE TO SHIFT GEARS TO COVER THE PAYROLL DEPARTMENT. SO WE HAVE HAD TO D A LOT OF SHIFTING. WHEN WE DID THE 10% INCREASE THE FIRST TIME THE SECOND 10% INCREASING. I HA A POLL OTHER STAFF MEMBERS OFF OF THEIR NECESSARY JOB DUTIES I ORDER TO PROCEED. I HOPE THIS WILL LET YOU KNOW THAT THE REMOVAL OF THE PAYROLL SYSTEM I FINE WITH ME. I HAVE NO ILL WIL TOWARDS IT. AND I LOOK FORWARD

TO MOVING ON. >> I WOULD LIKE TO HAVE A

RESPONSE. >> YES, SIR.

>>

>> GO AHEAD, JUDGE. >> THANK YOU. YOU KNOW I NEVER WANT TO INTERRUPT YOU, BUT I CAN'T HEAR YOU. I HEAR YOU SPORADICALLY. I WILL CALL IT FO WHAT IT IS. THAT LAST ABRASIVE STATEMENT ABOUT WHAT WE ARE DOING HERE IN COURT TODAY WAS ABRASIVE AND I KNOW IT. BUT FOR THE VIEWING PUBLIC AND THOSE IN THE FUTURE WHO WILL BE THIS ONLINE BECAUSE IT IS A RECORD, MONGERING. THERE IS FEAR MONGERING GOING ON AND I APPRECIATE MS. MILLER CLARIFYIN THAT THE DESTRUCTION OF DOCUMENTS WAS NOT AS IT WAS POTENTIALLY TRYING. THANK YOU, MISS MILLER. I REALLY APPRECIAT YOU CLARIFYING BECAUSE I KNOW YOUR HEART IS IN THE RIGHT PLAC AND THANK YOU FOR CLARIFYING THAT. BUT WE ARE TALKING ABOUT CREDIT RATINGS AND TALKING ABOU LARGE SUMS OF MONEY AND LARGE ERRORS GOING ON. SORRY, GUYS.

THIS IS THE LANGUAGE OF YOUR MONGERING. SCARING PEOPLE AND MAKING PEOPLE ANGRY. WHAT I WIL SHARE WITH YOU IS THIS, AS YOUR COUNTY JUDGE STARTING MY SECOND TERM I HAD NUMEROUS CONVERSATIONS WITH OUR TREASURER'S PREDECESSOR AND WE'VE HAD NUMEROUS CONVERSATION GENERALLY SPEAKING WITH OTHER FUNCTIONS OF OUR GOVERNMENT AND THE NUMBER OF ERRORS BEING

[01:15:02]

>> COMMISSIONER SMITH. >> THANK YOU. I JUST WANT TO CLARIFY A COUPLE OF POINTS OUR PUBLIC SPEAKERS MADE. NUMBER ONE, I WANT TO MAKE SURE MR. HATCH, THE POINT YOU MADE ABOUT THE CHANGING OF PRECINCT WHAT HAPPENED WAS WE REQUEST. IF IT HAPPENED IN PRODUCING ONE COMMISSIONER INGLESBY WOULD'VE DONE IT. IT JUST SO HAPPENED IN FOUR AT THE REQUEST OF OUR ELECTIONS ADMINISTRATOR. I THINK LAST YEA WE CREATED 18 PRESENTS FOR THAT VERY REASON THROUGHOUT THE COUNTY. IT WASN'T MY REQUEST. I WAS AT THE REQUEST OF THE ELECTION ADMINISTRATOR SO I WANTED TO CLARIFY THAT. THE OTHER THING I WANT TO SAY IS I KNOW THERE WAS QUESTIONS THAT ASHLEY OPENS MEETING ACT IS A STICKY WICKET. AND THE REASON I IS AS IT DOES NOT ALLOW US TO SPEAK TO MORE THAN ONE MEMBER O THE COURT ABOUT ANY ISSUE WE MA OR MAY NOT TO BE IN COURT. I WANT TO OFFER CLARIFICATION TO THE MEMBERS OF THE PUBLIC TO UNDERSTAND IF COMMISSIONER SHAL HAVE SPOKEN TO COMMISSIONER INGLESBY ABOUT HIS ITEM TO BE THEN HE COULDN'T SPEAK TO ME, I COULDN'T SPEAK TO COMMISSIONER COHEN. ANYTIME YOU TWO MEMBERS OF THE COURT -- AND I DON'T KNOW IF YOU SPOKE TO ANYBODY COMMISSIONER, SHELL, BUT IF YOU SPEAK TO ONE MEMBER ABOUT ANY ISSUE WHETHER IT IS WHAT WE ARE DISCUSSING TODAY OR WHAT WE MA OR MAY NOT DO IN 10 YEARS IF THERE IS AN OPPORTUNITY FOR TO BE CONSIDERED IN FRONT OF THE COURT WE DO NOT HAVE THE OPPORTUNITY TO DISCUSS OUTSIDE PUBLIC FORUM JUST LIKE THIS. SO WE WANT TO HAVE THOSE CONVERSATIONS THIS IS A POORLY HAVE TO DO THAT IN. I CAN TELL YOU I HAVEN'T SPOKEN TO MEMBERS OF THE COURT SPECIFICALLY ABOU THIS ITEM UNTIL WE WALKED INTO COURT TODAY. SPECIFICALLY BECAUSE I WAS WORKING UNDER THE ASSUMPTION THAT THEY MAY HAVE SPOKEN TO EACH OTHER. TWO OF THEM MAY HAVE. AND I DO NOT WAN TO VIOLATE THAT. WE TAKE THAT VERY SERIOUSLY. THE LAST THING WE WOULD EVER WANT TO DO IS NOT HAVE THOSE CONVERSATIONS IN AN OPEN PUBLIC FORUM. THAT IS WHAT IT IS HERE FOR. I WOULD ENCOURAGE YOU IF YOU HAVE QUESTIONS ABOUT THAT MY CELL PHONE IS ON THE WEBSITE. I PRIO TO THIS MEETING DID NOT GET A SINGLE CALL FROM ANYBODY ABOUT IT, BUT I KNEW I WAS AVAILABLE TODAY SIMON IS AVAILABLE FOR THIS MEETING. I THINK IT IS THA I WILL SAY THIS BECAUSE OTHER MEMBERS OF THE COURT MAY NOT SA THIS -- BUT BEING HERE TODAY I A TRUE PERSONAL SACRIFICE FOR A COUPLE MEMBERS OF THIS COURT. I WILL LEAVE IT AT THAT. A TRUE PERSONAL SACRIFICE. THERE ARE TWO KIND TO SAY IT, BUT IT SHOULD BE RECOGNIZED. DON'T WAN TO BE HERE ANYMORE THAN ANYBODY ELSE. IF WE DIDN'T FEEL LIKE IT WAS NEEDED WE WOULDN'T BE HERE.

>> I CAN'T BELIEVE WHAT I HEAR. FIRST OF ALL, YOU ARE NOT SUPPOSED TO THINGS OF PUBLIC CO WILL DISREGARD THAT. YOUR SENSO

[01:20:10]

THINGS THAT ARE ABSURD. >>

>> YOU SAY YOU ARE HERE WITH PERSONAL SACRIFICE. I WAS HERE THE SITE PERSONAL SACRIFICE. MY MOTHER WAS IN THE HOSPITAL FOR TWO MONTHS. SO I AM MAKING A PERSONAL SACRIFICE BY NOT BEING THERE ON MY DAY OFF TO BE WITH HER. TO BE HERE FOR THIS RIDICULOUS MEETING. NOTHING SE IN THIS MEETING MAKES ANY SENSE WHY DO SO SPECIAL. WHY IT IS A EMERGENCY. I AM ACTUALLY EMBARRASSED OF THE CONDUCT. OF THIS COURT. NOT JUST A DAY.

THANK YOU, VICKI, FOR TAKING OVER PAYROLL. IT SEEMS WHENEVE SOMETHING IS GOING WRONG WITH SOMETHING YOU HAVE ALL DECIDED GIVE IT TO VICKI. SHE WILL FIX IT. LIKE THE CASH ASSISTANCE PROGRAM. -- PROGRAM. VICKI DOES NOT HAVE STAFF. WHAT I FIND ALARMING IS THAT ALL OF YOU ARE SUPPOSED TO BE PROFESSIONALS.

ALL OF YOU ARE SUPPOSED TO BE LEADERS. YOU ARE CONSIDERED LEADERS IN OUR COMMUNITY. IT IS UPSETTING TO KNOW THAT YOU SAY IT IS NOT PERSONAL, NOT POLITICAL, WHATEVER YOU WANT TO CALL IT. BUT IT IS. EXTENDED NO PROFESSIONAL COURTESY TO OUR NEWLY ELECTED TREASURER. YOU DIDN'T HAVE TO DO THIS AND CALL ALL OF THESE PEOPLE TO COME OVE HERE TO HEAR NOTHING. YOU COULD'VE EASILY REACHED OUT AND SAID, HEY, WE NEED TO TALK. INDISCERNIBLE ] OKAY. WHY WAS I NEVER OFFERED? WHY WAS THAT NOT DONE BEFORE LAST WEEK'S MEETING WHEN HE TOOK THE PAYROLL AWAY FROM HER. WHY NOT REACH OUT TO HER THEN BEFORE THAT. DID YOU EVER REACH OUT TO HER? NO. SHE WASN'T GIVEN THAT OPPORTUNITY AND, FINE, THE PAYROLL HAS BEEN SITUATED AND DONE. THAT IS GOOD GREAT. BUT THE THING IS, YOU SA YOU CANNOT TALK TO ANYBODY.

ASHES MY CONTACT TO THE COURT. WHY DIDN'T YOU TELL MR. KENNEDY WHAT YOU ARE GOING TO TALK ABOU HERE THIS WAY WHEN HE DIES WHENEVER THE AGENDA WAS POSTED WE COULD SEE WHAT THIS CONVERSATION WAS GOING TO BE ABOUT. I FEEL LIKE NOTHING DON HERE TODAY THAT COULDN'T HAVE BEEN DONE IN PRIVATE. A WASTE OF OUR TIME, YOUR TIME, OUR STAFF TIME. THEY COULD BE DOING

[01:25:01]

>> I DO HAVE A MOTION TO PROVID THESE CLARIFICATIONS WHICH I DO BELIEVE IS NEEDED NOW. I EXPLAINED THE REASON FOR CALLIN THE MEETING. AS OF THURSDAY EVENING OF LAST WEEK HAVING SEEN THE STATEMENT THAT WE ARE UNABLE TO VERIFY CHANGES MADE ACCORDING TO THE ONE-TIME CHANG FORMS WITHOUT REVIEWING ALL FIRES I WILL BE UNABLE TO APPROVE THE PAYROLL PROCESS. IT MADE ME BELIEVE THERE WAS A CHANCE FOR WHATEVER REASON THAT'S BECAUSE WE DID NOT CLARIFY EMOTION WELL ENOUGH OR SOME SYSTEM WASN'T PROPER THAT' WHATEVER THE CASE WAS. I WAS FAIRLY SAFE TO BELIEVE PAYROLL PROCESSING WAS NOT GOING SMOOTHLY AND COULD BE AT RISK. SO I WOULD WANT TO ADDRESS IT A SOON AS POSSIBLE. THAT IS ONE O THE REASONS WE ARE HERE. AND WE HAVE HEARD THAT THERE NEEDS TO BE CLARIFICATIONS. I THINK WE HAVE WITNESSD THAT BETWEEN DEPARTMENT HEAD AND COUNTY TREASURER WHETHER IT IS ABOUT THE FILES OR ANYTHING ELSE. THA IS WHY WE ARE HERE. IT IS NOT GAME TO ME. I UNDERSTAND EVERYBODY OUT THERE MUST THINK IT IS, BUT IT IS NOT. THIS IS M DOING WHAT I BELIEVE THE JOB OF THE COMMISSIONERS COURT IS TO D TO CLARIFY THESE THINGS SO WE CAN GET BACK TO WORK AND DO WHA IT IS WE ARE SUPPOSED TO DO AND ALL WORK TOGETHER WHICH IS THE GOAL. I WOULD LIKE TO MAKE A MOTION --

>> COMMISSIONER SHELL, SOMETHING FROM THE MODERATORS OFFICE. SORRY. PART OF THE INVESTMENT REPORT -- WE ARE CONDUCTING AN EXIT AUDIT FROM THE PREVIOUS TREASURER. WE COMMUNICATED TO THE TREASURER THAT WE NEED DOCUMENTS TO COMPLETE THAT. TWO OF WHICH ARE THE INVESTMENT REPORTS. SHE DID PROVIDE THE DECEMBER REPORT, BU DOES NOT FEEL COMFORTABLE DOING OCTOBER AND NOVEMBER REPORTS AN SHE WAS NOT IN OFFICE SO WE NEE THE COURT TO GRANT AUTHORIZATIO TO EITHER MARISOL OR ANOTHER INDIVIDUAL TO DO THOSE REPORTS. MARISOL DOES HAVE INVESTMENT CERTIFICATION BECAUSE IT IS SUPPOSED TO BE THE INVESTMENT OFFICER THAT DOES THE REPORTS, BUT MARISOL DOES HAVE THE CONTINUING INVESTMENT REPORT KNOWLEDGE TO DO THEM. BUT WE NEED YOUR AUTHORIZATION TO GRAN HER ACCESS SO THAT WE CAN FINIS

THE AUDIT. >> CAN YOU HEAR ME?

>> YES. >> I DON'T WANT TO INTERRUPT ANYONE AND I HAVE NO VISUAL CUES. I AM SORRY IF I'M SPEAKIN OUT OF TURN, BUT I WANT TO CHEC ONE LESS THING TO MAKE SURE THI IS NOT AN ILLEGAL MEETING. I WA LED TO BELIEVE IT WAS COMMISSIONER INGALSBE, COMMISSIONER SHELL, AND COMMISSIONER SMITH THE THREE COMMISSIONERS REQUIRED TO CALL THE MEETING. I WAS UNDER THE IMPRESSION YOU THREE CALLED THI MEETING. WERE YOU OR WERE YOU NOT ONE OF THOSE THREE,

COMMISSIONERS INGALSBE? >> AS I MENTIONED EARLIER .

PARDON ME IF I AM INCORRECT. YOU MAY HAVE CALLED ME TO ASK M IF I WAS AVAILABLE FOR THE MEETING. I DO NOT RECALL ANYTHING ELSE. SYLVIE CALLED YOUR OFFICE TO DETERMINE WHEN THE MEETING WAS GOING TO BE HEL BECAUSE I HAD HEARD IT WAS GOING TO BE FRIDAY. I AM NOT TRYING TO THROW ANYBODY UNDER THE BUS. I AM TRYING TO GO BY M RECOLLECTION OF WHAT I WAS TOLD REGARDING THIS MEETING. WE UNDERSTOOD THAT IT WAS GOING TO

BE HELD ON TUESDAY. >> COMMISSIONER INGALSBE, AS ACTIVE CHAIR OF THIS MEETING RIGHT NOW AS BELIEVE THAT YOU ARE LED TO BELIEVE IN OTHERS LE TO BELIEVE, BUT AT THE END OF THE DAY WE DIDN'T HAVE THREE QUART MEMBERS TO CALL THIS MEETING AND YOU DO NOT HAVE A JUDGE TO CALL THIS MEETING. I BELIEVE WE SHOULD NOT CALL A MOTION. AT THE END OF THE DAY THIS WHOLE MEETING SHOULD BE IN A TRASH CAN TO START. SHOULD BE

GOBBLED OUT WITH NO MOTION. >> I CAN SAY THE CONVERSATION I HAD WAS WE BELIEVE ORIGINALLY THERE WAS NOT GOING TO BE NEED FOR A MEETING. HOWEVER, BECAUSE OF THE TREASURER'S EMAIL FROM 9:00 P.M. THURSDAY NIGHT SAYING I CANNOT PROCESS PAYROLL OR SOMETHING TO THAT EFFECT WHICH COMMISSIONER SHELL READ EARLIER

[01:30:04]

>> COMMISSIONER INGALSBE, IF YO FOLLOW THREE WITH COMMISSIONER SHELL MOTION AND CALL A VOTE I WILL NOT BE VOTING FROM WHAT I BELIEVE FROM A BROKEN INFORMATION I HAVE THAT THIS IS A LEGALLY CALLED MEETING AND I WILL NOT BE VOTING.

>> ONE POINT OF CLARIFICATION I WOULD LIKE TO SAY, I DO NOT KNO WHAT THE MOTION IS ABOUT TO BE OFFERED, BUT I DO KNOW WE HAVE BOTH THE TREASURER AND BUDGET OFFICE ASKING FOR CLARIFICATION TODAY. I THINK BOTH DESERVE SOM CLARIFICATION ON WHAT THE PROCESS IS MOVING FORWARD. I WOULD SAY THE TRANSITION LAST WEEK WASN'T AS SMOOTH AS WE ALL WOULD HAVE LIKED. I THINK WE NEED TO OFFER AS MUCH CLARIFICATION AS POSSIBLE ON TUESDAY. MY BIGGEST CONCERN THAT AS OF LATE THURSDAY NIGHT WE DID NOT KNOW IF EMPLOYEES WOULD GET PAID. I THINK WE ARE AT A POINT NOW WE KNOW THAT HAS HAPPENED. I AM VERY GLAD THE PROCESS MADE IT THROUGH. BUT OFFERING CLARIFICATION ON HOW THAT NEEDS TO HAPPEN IN THE FUTURE I THINK ALL OF OUR EMPLOYEES WOULD APPRECIATE SOM SENSE OF NORMALCY AND UNDERSTANDING THAT THEY WILL BE TAKING CARE OF.

>> I WOULD LIKE TO STATE THAT EMAIL WENT OUT ON THURSDAY AT 9:00 P.M.. BY FRIDAY MORNING AL OF THE INFORMATION I NEEDED TO BE ABLE TO REVIEW WAS AVAILABLE AND I REVIEWED AND GOT IT PROCESS. THAT WAS NOT A THREAT TO WITHHOLD PAYMENT. THAT WAS REQUEST TO REVIEW INFORMATION I NEEDED TO VIEW.

>> I DID NOT SAY IT WAS A THREA -- I AM CLARIFYING WHAT IT WAS.

A THREAT TO WITHHOLD PAYROLL. AGAIN, I HAVE SET IT OVER AND OVER. I AM TAKEN AN OATH FOR MY OFFICE. I HAVE TAKEN AN OATH TO UPHOLD THE CONSTITUTION. I AM VESTED IN THIS POSITION AND VESTED AS TREASURER AND VESTED AS AN ELECTED OFFICIAL TO SERVE

THE PEOPLE AND OUR EMPLOYEES. >> I WILL MAKE A MOTION FOR WHATEVER THAT MEANS. THAT THE MAINTENANCE AND MANAGEMENT OF PERSONAL FILES SHALL BE MOVED T HUMAN RESOURCES AND THE HR DEPARTMENT SHALL DEVELOP POLICIES FOR ACCESS TO THOSE FILES BY DEPARTMENT AS NEEDED T PERFORM THEIR CORE DUTIES. I WILL LEAVE IT UP TO YOU ALL HOW TO PHYSICALLY MAKE THAT HAPPEN OR IF THERE IS ANY OTHER NECESSARY ACTION THAT NEEDS TO BE TAKEN TO DO THAT. BUT IT SEEMS THERE IS AN AGREEMENT THA IS A GOOD PLACE FOR HER TO GO. DO WANT TO ALLOW THAT TO HAPPEN A SECOND PART OF MY MOTION IS THAT THE COUNTY BUDGET OFFICE UNDER THE HAYS COUNTY OFFICER WILL HAVE AUTHORITY TO RECEIVE REPORTS ON TIMEKEEPING AND PALY FROM COUNTY OFFICES AND PREPARE PAYROLL FOR TIMELY DISBURSEMEN BY THE COUNTY TREASURER. THIS I A STATEMET I ALLUDED TO EARLIER. THE AUTHORITY IS GIVEN TO THE BUDGET OFFICE TO DO THE PAYROLL AND, OF COURSE, THE DISBURSEMENT IS MADE BY THE COUNTY TREASURER. THE THIRD PART OF MY MOTION THE HAYS COUNTY BUDGET OFFICE UNDER THE HAYS COUNTY BUDGET OFFICER SHAL HAVE THE AUTHORITY TO PREPARE W-2S AND 1099S AS NEEDED. THAT IS ANOTHER CLARIFICATION OF EAC OF THE AUTHORITY IS CLEAR WITHI THE BUDGET OFFICER WHICH MAKES SENSE SINCE PAYROLL IS GOING TO THE OFFICE.

>> MAY CLARIFY 1095, AS WELL. >> 1095, AS WELL. THE LAST STATEMENT IS THE AUDITOR SHALL RETAIN RESPONSIBILITY OF AUDITING PAYROLL AND OTHER FINANCIAL ACTIVITIES AT THE COUNTY INCLUDING TRANSFER OF FUNDS FOR THE PURPOSES OF INVESTMENT PURSUANT TO HAYS COUNTY INVESTMENT POLICY. AND THAT , TO THE AUDITORS QUESTION EARLIER, THE AUDITOR SHALL PREPARE ANY REMAINING INVESTMEN REPORTS FROM 2022.

>> MAY I ASK THAT YOU INCLUDE THE EMPLOYMENT VERIFICATIONS TO

[01:35:09]

>> PLEASE ADD THAT, AS WELL. THANK YOU.

>> FOR CLARIFICATION, THE AUDITOR'S OFFICE IS REQUIRED TO DO THE 1099S RECORDING. SO THE BUDGET OFFICE WOULD BE W FOURS

AND 1095. >> I WILL CLARIFY 1099S FOR AUDITOR. THANK YOU FOR OFFERING THE CLARIFICATION. HOPEFULLY THIS IS JUST AS AWFUL TO YOU AS EVERYBODY ELSE.

>> ABSOLUTELY. >> THERE IS NO OTHER TRANSFER O ANYTHING, COLLECTIONS, ANY OTHE FUNCTIONS OF THE TREASURER'S OFFICE NOT INCLUDED IN THIS? THIS IS WHAT WE ARE HERE FOR TODAY. ALSO, THAT THE AUDITOR MAY FURTHER DEFINE THE PROCESS FOR HER COSINE. I KNOW THIS WAS BROUGHT UP IN THE LAST COURT MEETING WHICH INCLUDES AUTHORIT TO OVERSEE THE TRANSFER OF FUND FOR INVESTMENT AS JUST HER AUDITING ABILITY. THIS IS NOT CHANGED ANY OF THAT. AND IF THERE IS ANY STAFFING CHANGES NEEDED IN THE FUTURE I THINK THAT WOULD BE DISCUSSED DURING BUDGET TIME IF THERE IS SOMETHING NEEDED FOR THE TRANSFER OF FILES WHAT THAT IS PEERLESS TO SEE HOW THAT GOES AND WHAT THAT TAKES AND IF IT NEEDS TO BE ADDRESSED WE CAN ALWAYS ADDRESS THAT DURING THE BUDGET. THAT IS ALL I HAVE.

>> IS A MOTION. IS THERE A SECOND? MOTION AND SECOND. ANY FURTHER DISCUSSION OR QUESTIONS WANT TO MAKE SURE -- IT SOUNDS LIKE YOU DO AGREE WITH THESE CHANGES?

>> ABSOLUTELY. A LOT OF THEM DIDN'T MAKE SENSE IN THE FIRST

PLACE. >> JUDGE BECERRA, DID YOU WANT

TO ADD SOMETHING? >> I WOULD LIKE TO ADD IN THIS COMMENT SECTION, I WAS KELLY HIGGINS, KENNEDY IS BOSS, TO ADVOCATE ASKING ABOUT THE LEGALITY OF THIS MEETING BECAUS I BELIEVE NONE OF US SHOULD BE PARTICIPATING IN VOTING ON THIS SPECIAL CALLED MEETING. THAT IS MY LAST COMMENT.

>> OKAY. >> I WILL CALL RULE, PLEASE.

>> COMMISSIONER SMITH? >> YES. COMMISSIONER SHELL?

>> YES.

* This transcript was compiled from uncorrected Closed Captioning.