May 23, 2023 Regular

[00:00:02]

SO I KNOW THAT.

STOP RECORDING. I'M GOING TO JUMP TO AFTER PRESENTATIONS AND PROCLAMATIONS, I'M GOING TO JUMP TO THE ITEMS THAT PEOPLE HAVE SIGNED UP FOR SPECIFICALLY SO THAT YOU GUYS CAN KEEP MOVING ON WITH YOUR DAY.

NO ONE WANTS TO SIT HERE ALL DAY UNLESS YOU RAN FOR OFFICE LIKE WE DID.

AND SO WE'RE GOING TO WE'RE GOING TO MAKE IT A POINT TO GET YOU OUT OF HERE AND AS QUICKLY A TIMELY MANNER AS WE POSSIBLY CAN.

SO JUST KNOW THAT AHEAD OF TIME.

SO I'D LIKE TO CALL THIS MEETING TO ORDER.

[A. CALL TO ORDER]

THIS MORNING'S INVOCATION WILL BE LED BY OUR VERY OWN PASTOR, DARIUS TODD.

WHERE ARE YOU? WHERE ARE YOU? OUR INVOCATION WILL BE LED BY COMMISSIONER INGALSBE.

OH, THERE'S SOMEBODY.

JUDGE, WE HAVE A PASTOR WHO WAS ACTUALLY GOING TO SAY A PRAYER IF YOU'D LIKE.

ALL RIGHT, LET'S DO IT. LET'S DO IT.

LET'S DO IT. OH, GLAD TO PRAY OVER THE COURT.

I LOVE IT. SO IF YOU WILL, PLEASE.

ALL RISE. FATHER IN HEAVEN, WE THANK YOU FOR THIS DAY AND FOR YOUR GOODNESS, LORD, WE THANK YOU FOR ALL THE WONDERFUL THINGS ABOUT SAN MARCOS AND HAYS COUNTY.

WE ASK YOUR BLESSING UPON THOSE THAT ARE MAKING DECISIONS IN REGARD TO OUR OUR COUNTY HERE.

AND WE PRAY, GOD, THAT YOUR WISDOM IS GIVEN AND GRANTED THAT YOU WOULD BE PLEASED, LORD, TO DO THAT WORK IN THE HEARTS AND LIVES AS ARE NECESSARY, THAT YOUR WILL AND THE GOOD THINGS WOULD BE DONE FOR OUR, OUR CITY AND OUR COUNTY.

WE PRAY AND ASK THESE THINGS IN JESUS NAME.

AMEN. AMEN.

YOU SEE, KIND WORDS WILL BE DONE.

I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS.

ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.

HONOR THE TEXAS FLAG.

I PLEDGE ALLEGIANCE TO THEE.

TEXAS. ONE STATE UNDER GOD, ONE AND INDIVISIBLE.

OKAY. DR.

CARDENAS, WILL YOU PLEASE CALL THE ROLL? COMMISSIONER INGALSBE.

HERE. COMMISSIONER COHEN HERE.

COMMISSIONER SHELL.

HERE. COMMISSIONER SMITH.

WE HAVE COMMISSIONER SMITH.

VIRTUALLY. RIGHT.

THANK YOU. IS THERE? YES. AND JUDGE BECERRA HERE.

THOSE IN THE AUDIENCE WHO HAVE SUBMITTED A PUBLIC PARTICIPATION WITNESS FORM WILL NOW HAVE THREE MINUTES TO SPEAK.

[E. PUBLIC COMMENTS]

ANY QUESTIONS OR COMMENTS WILL BE TAKEN AS RHETORICAL.

ALL COMMENTS ARE THE OPINION OF THE SPEAKER AND ARE NOT MEANT TO BE NECESSARILY CONSTRUED AS TRUTH.

PLEASE KEEP YOUR COMMENTS AND LANGUAGE CIVIL AND RESPECTFUL OR YOU WILL FORFEIT THE REMAINDER OF YOUR TIME IN THE SPIRIT OF RESPECT.

AND I KNOW YOU ALL HAVE ONE.

PLEASE SILENCE YOUR CELL PHONES.

FIRST UP, TO SPEAK.

DEBBIE ADAMS. I'M HERE WITH A GROUP OF CITIZENS TO SPEAK TO YOU ABOUT THE GROWING POLITICAL INFLUENCE THAT MANO AMIGA WIELDS OVER MEMBERS OF HAYS COUNTY POLITICAL LEADERSHIP, INCLUDING ALL OF Y'ALL ON THE DAIS TODAY, REPUBLICAN AND DEMOCRAT ALIKE.

WE WANT THE COMMISSIONERS AND EVERY CITIZEN TO KNOW THAT THERE'S MORE TO MANO AMIGOS, A STORY THAT THEY'RE NOT TELLING YOU.

WE'VE UNCOVERED INFORMATION THAT WE THINK YOU SHOULD HAVE CONSIDERED BEFORE YOU ADOPTED MANO AMIGOS POLICING POLICIES.

THE ORDINANCES THAT YOU'VE BEEN IMPLEMENTING AFFECT EVERY CITIZEN, NOT JUST THE ONES THAT YELL LOUDEST.

AND WE ALL HAVE A STAKE IN THESE MATTERS.

EVERYONE NEEDS TO UNDERSTAND MANO AMIGOS IS EMPLOYING LAWFARE AGAINST YOU AND OTHER COUNTY OFFICIALS IN ORDER TO HAVE YOU IMPLEMENT POLICIES THAT USURP STATE LAW.

COMMISSIONERS ARE DELIVERING THEIR DESIRED RESULTS, WHICH MARKS THIS AGENDA THAT THEY DON'T ACKNOWLEDGE PUBLICLY.

SLOWLY AND SYSTEMATICALLY.

THEY'VE PROPOSED SEVERAL POLICING POLICY CHANGES WITH THE STEALTHY END GAME IN MIND THAT THEY DIDN'T DISCUSS WITH THE PUBLIC.

THIS EXPERIMENT IN SOCIAL JUSTICE THEY HAVE YOU GOING ALONG WITH HAS BEEN TRIED IN PROGRESSIVE CITIES AND IT ALWAYS FAILS.

IT HAS ENDANGERED CITIZENS AND DRIVEN PEOPLE TO MOVE AWAY BECAUSE THEIR CITIES AREN'T SAFE AND YOU ARE IMPLEMENTING THOSE EXACT POLICIES.

YOU AND THE REST OF THE COUNTY NEED TO WAKE UP TO THE FACT THAT THE POLICIES YOU KEEP CHANGING WILL LEAD TO HARMFUL RESULTS, I.E.

RISING CRIME RATES FOR THE CITIZENS OF HAYS COUNTY IN THE YEARS AHEAD.

MANO AMIGA FIGHTS FOR THESE POLICY RECOMMENDATIONS ON BEHALF OF THEIR STAKEHOLDERS AND DONORS THAT FUNDED THEIR POLICY INITIATIVES, NOT THE PEOPLE OF THIS COMMUNITY, JUST THE PEOPLE THAT DONATE A LOT OF MONEY, BUT WHO THEY NEVER TELL YOU ABOUT.

EVERYONE NEEDS TO UNDERSTAND WHO THOSE STAKEHOLDERS ARE AND WHAT THEY EXPECT TO GET FOR THE MILLIONS OF DOLLARS THEY POUR INTO HAYS COUNTY.

THE ONLY STAKEHOLDERS YOU SHOULD BE IMPLEMENTING POLICIES FOR IN HAYS COUNTY ARE THE PEOPLE THAT LIVE, WORK AND VOTE HERE.

[00:05:02]

IT IS UNLAWFUL FOR COUNTY OFFICIALS TO CHANGE LAWS THAT ARE LEFT UP TO THE TEXAS LEGISLATURE.

IT'S THE CITIZENS WHO WILL SUFFER THE FALLOUT FROM YOUR PROGRESSIVE POLICIES THAT ARE ROOTED IN THEIR MARXIST PHILOSOPHICAL IDEOLOGY.

FOR 16 MONTHS, WE HAVE WATCHED THEIR ACTIVISM TAKE HOLD, TAKE HOLD OVER HERE.

AND AS CITY COUNCIL, WE WATCHED EVERYTHING.

WE PAID CLOSE ATTENTION TO THE POLICY INITIATIVES YOU WERE VOTING ON, ESPECIALLY THOSE THAT IMPACT CITIZEN SAFETY AND HOW YOU SPENT MILLIONS OF OUR TAX DOLLARS 11.28 MILLION.

IT'S EXACTLY WE'RE NOT COMFORTABLE WITH THE INFLUENCE MONO EMITTERS WIELD OVER THIS COMMISSIONERS COURT OR HOW YOU SPEND OUR MONEY, ESPECIALLY WHEN IT COMES TO POLICING THEIR PRIORITY ON SEEING OUR JAILS EMPTIED BACK INTO THE STREETS OR THEIR POLICY PROPOSALS THAT ENDORSE A REFUSAL TO PROSECUTE ENTIRE CATEGORIES OF CRIME.

ALL OF THIS GOT US WONDERING HOW MONO AMIGOS CAME TO WIELD SUCH POWER AND INFLUENCE OVER SO MUCH OF OUR POLITICAL LANDSCAPE IN JUST SIX YEARS.

SO WE LOOKED INTO THEM AND YOU'RE GOING TO SEE WHAT WE'VE UNCOVERED.

THOSE THAT SPEAK AFTER ME WILL TELL YOU ABOUT MONO AMIGA AND ABOUT HOW THEY'RE SO WELL ORGANIZED AND ABOUT WHO'S PAYING THEIR BILLS TO DO THE WORK THEY ARE DOING.

YOU DIDN'T REALLY BELIEVE THIS WAS JUST A GROUP OF DO GOODERS WHOSE OUT OF GOODWILL DID YOU? MONO AMIGOS IS WELL FUNDED AND WELL ORGANIZED BECAUSE THE PEOPLE WHO WANT POWER AND INFLUENCE OVER HAYS COUNTY MADE SURE OF IT.

AND IT'S TIME EVERYONE KNOWS ABOUT IT.

THANK YOU. THANK YOU.

AND THANK YOU FOR STAYING UNDER THE BUZZER.

LOOK AT THAT. WELL DONE.

AND WHEN WE DO HAVE A STACK OF FOLKS SPEAKING, I DO ALWAYS TRY TO STAY TIDY TO THAT THREE MINUTE RULE.

IF THERE'S FEWER, WE CAN GO A LITTLE OVER.

BUT THE AIM IS, SINCE WE HAVE QUITE A FEW, WE'RE GOING TO CUT YOU OFF IF YOU DON'T END YOUR SENTENCE AT THE BUZZER.

SO THANK YOU VERY MUCH FOR THAT.

WELL DONE. NEXT UP, TRISTAN CLEAVE.

GOOD MORNING. MY NAME IS TRISTAN CLEEVE.

THE RESIDENTS OF HAYS COUNTY THAT HAVE GATHERED HERE TODAY ARE HERE TO EXPRESS A DEEP CONCERN FOR THE SAFETY AND THE SECURITY BASED ON POLICY MEASURES THAT THIS COURT IS IMPLEMENTING. IT'S COME TO OUR ATTENTION THAT THE DISTRICT ATTORNEY'S OFFICE AND SEVERAL MEMBERS OF THE CITY OR COUNTY COMMISSIONERS COURT ARE FLIRTING WITH POLICIES THAT WOULD ENDANGER OUR COUNTY AND ITS CITIZENS BECAUSE OF THIS.

WE'RE HERE TO ISSUE A WARNING TO THE COMMISSION COMMISSIONERS COURT THAT IT MUST NOT ENGAGE IN THE FOLLOWING ACTIONS.

YOU MUST NOT USURP THE CONSTITUTIONAL POWER OF THE TEXAS LEGISLATIVE BRANCH BY REFUSING TO PROSECUTE ENTIRE CATEGORIES OF CRIMES.

YOU MUST NOT ABUSE YOUR OFFICE, WHETHER FOR PROFIT OR FOR POLITICAL ADVANCEMENT.

YOU MUST NOT ENABLE CRIME TO EXPLODE WHILE YOU'RE SITTING ON THOSE SEATS IN OFFICE.

YOU MUST NOT MAKE ANY POLICY OR ENGAGE IN ANY ACTION THAT WOULD HARM THE VERY PEOPLE THAT YOU PRETEND TO CARE ABOUT THE MOST.

AND THIS INCLUDES LOW INCOME AND MINORITY INDIVIDUALS.

YOU MUST NOT HAVE A BLATANT AND CALLOUS DISREGARD FOR VICTIMS OF CRIMES AND THE PUBLIC SAFETY AT LARGE.

WE KNOW THAT HAYS COUNTY HAS FORMED DEEP RELATIONSHIPS WITH THE VERA INSTITUTE OF JUSTICE, THE NEIGHBORHOOD DEFENDER SERVICE, MANO AMIGA AND IN OUR BACKYARD, AND THAT THESE DEEP TIES ARE BOTH ON THE GROUND IN THEIR AGENCY LIKE MANO AMIGOS AND THROUGH THE FINANCIAL TIES THAT THIS COUNTY NOW HAS WITH THEM.

THE PURSUIT OF JUSTICE CLAIMS TO BE A REFORM AGENT.

ACCORDING TO THEIR OWN WEBSITE, VERA PRODUCES IDEAS, ANALYSIS AND RESEARCH THAT ARE MEANT TO INSPIRE CHANGE IN THE SYSTEM AND THE PEOPLE THAT RELY ON FOR SAFETY AND JUSTICE.

WELL, WE CURRENTLY HAVE ONE OF THOSE.

IT'S OUR POLICE OFFICERS.

VERA CLAIMS THEY COME IN TO COLLABORATE WITH COMMUNITY ACTIVISTS AND COLLABORATE WITH LOCAL POLITICAL LEADERS TO CHANGE AND IMPLEMENT POLICY CHANGES.

THEY HAVE BEEN SUCCESSFUL.

WHILE VERA AND THE PEOPLE OF COLOR THAT THEY CLAIM TO BE STANDING UP FOR AS FAR AS THE MISUSE OF JAILS.

IF WE WOULD TURN PEOPLE THAT AREN'T SUPPOSED TO BE IN OUR COUNTRY OVER TO BE DEPORTED, WE WOULD CLEAR MANY OF THE PEOPLE THAT ARE SITTING IN OUR JAILS.

VERA CURRENTLY HAS OFFICES IN BROOKLYN, NEW YORK, WASHINGTON, D.C., NEW ORLEANS AND LOS ANGELES.

EVERY SINGLE COUNTY WHERE THE VERA INSTITUTE OF JUSTICE SHOWS ITS FACE AND HAS AGENCY ON THE GROUND IS EXPERIENCING SIGNIFICANT RISE IN CRIME.

PEOPLE ARE MOVING AWAY FROM THOSE PLACES BECAUSE OF THE CRIME POLICIES IMPLEMENTED.

YOU GUYS ARE IMPLEMENTING THOSE POLICIES.

YOU'VE DONE IT OVER THE COURSE OF 18 MONTHS.

WE WARN YOU NOW TO STOP IMPLEMENTING VERA POLICIES BEFORE HAYES COUNTY BECOMES ANOTHER RUNAWAY CRIME COUNTY.

THANK YOU, SIR. NEXT UP, MR. DUSTIN ENDERMAN.

MORNING. THANK YOU.

WHAT IS MANO AMIGA'S GOAL? JORDAN BUCKLEY, COMMUNICATIONS DIRECTOR OF THE ORGANIZATION, HAS STATED MANO AMIGA WILL DEVOTE FUNDING TOWARD EXPANDING OUR RECENT VICTORY.

THE FIRST CITE AND RELEASE ORDINANCE IN TEXAS RESTRICTING LAW ENFORCEMENT BY CITY LAW, NOT STATE LAW, FROM ARRESTING FOR NUMEROUS PETTY OFFENSES.

[00:10:01]

HE SAID EARLIER, QUOTE, WE ARE EAGER TO SOON PERSUADE OUR HAYS COUNTY COMMISSIONERS COURT TO EMBRACE VERA'S JAIL POPULATION PROJECT, TO FURNISH US THE DATA REQUIRED TO DEEPEN OUR ADVOCACY IN MULTIPLE REALMS, INCLUDING THE PUSH TO OVERHAUL OUR CASH BAIL SYSTEM.

MASSIVE DISMISSALS FOR CERTAIN CRIME CATEGORIES IS NOT REPRESENTATIVE OF THE NEEDS OR DESIRES OF OF OUR OF YOUR CONSTITUENCY THAT YOU REPRESENT.

PLEASE DO NOT FOLLOW THE LEADS OF THE CITIES MENTIONED PREVIOUSLY WHO HAVE UNSUCCESSFULLY TAKEN THIS PATH.

MANO AMIGA HAS ASKED YOU TO VOTE ON CREATING POLICY WHICH SUBVERTS OUR LAWS.

OUR QUESTIONS TO YOU.

THESE. IF PETTY OFFENSES SHOULD NOT BE ARRESTABLE OFFENSE, THEN WHY NOT CHANGE THE LAW WITH A VOTE? WHY ARE WE ENGAGING ACTIVISTS AND NOT OUR GREATER CONSTITUENCY? WE HAVE NOT BEEN CONSULTED.

WHICH POLICY DO YOU THINK YOU HAVE THE RIGHT TO MAKE AND MONITOR? YOU DO NOT HAVE THAT RIGHT.

OUR POSITION IS THIS JUST TO UPHOLD THE LAW AND DO YOUR JOB.

MANO AMIGA IS HERE IN THE COMMISSION NOW.

WHERE WILL IT END? HAYS COUNTY COMMISSIONERS IN THE CITY OF SAN MARCOS ARE ALREADY WORKING WITH ASIAN WHOSE POLICIES HAVE RESULTED IN THE HIGHEST CRIME IN MULTIPLE YEARS.

THE VERA INSTITUTE, JORDAN BUCKLEY IS HAS ALREADY SAID THIS, QUOTE, MANO AMIGA IS PROUD TO SEE HAYS COUNTY LEADERS LIKE COMMISSIONER SCHELL, COMMISSIONER INGALSBE JOIN WITH VERA FOR FAR GREATER TRANSPARENCY AND THEREFORE THE POTENTIAL FOR SUPERIOR POLICY MAKING THAT CONFRONTS THE EVIL OF UNNECESSARY MASS INCARCERATION, BY THE WAY, OF THIS JAIL POPULATION PROJECT.

HE ALSO SAID, QUOTE, WE APPLAUD COUNTY OFFICIALS FOR THIS VITAL STEP FORWARD AND URGE THEM TO EXPAND ON THIS IMPORTANT ISSUE BY PURSUING A PUBLIC DEFENDER OFFICE AND SITE AND DIVERT PROGRAM WITH URGENCY, PARTICULARLY NOW THAT WE ARE EQUIPPED WITH A SUPERB DASHBOARD TO MONITOR THE IMPACTS OF THESE PRACTICES FOR PRUDENTLY TRANSFORMING OUR CRIMINAL LEGAL SYSTEM.

WHAT JORDAN BUCKLEY JUST SAID IN THE COMMISSIONERS COURT IS TAKING LEGISLATIVE MATTERS INTO THEIR OWN HANDS AND EXPERIMENTING WITH OUR JUSTICE SYSTEM.

THERE ARE NO SAFETY NETS HERE.

THERE IS ONLY POLITICAL AMBITION AND GREED ASSOCIATED WITH MILLIONS OF DOLLARS IN GRANT FUNDS.

PLEASE DO NOT COOPERATE WITH THIS.

I'M HERE NOT TO ADVOCATE FOR A POLICE STATE.

RATHER, I'M HERE TO ADVOCATE FOR FOLLOWING OUR LAWS ON THE STATE BOOKS.

THANK YOU VERY MUCH. THANK YOU, SIR.

NEXT UP, MR. ANDRE LEMKE.

OH, MISS ANDRE. SORRY.

SORRY, MA'AM. YOU'RE DEFINITELY NOT A MISTER.

THAT'S CORRECT. THANK YOU FOR YOUR ATTENTION.

SO WHY IS OUR COUNTY CONTRACTING FOR MILLIONS OF DOLLARS WITH NEIGHBORHOOD DEFENDER SERVICES? ACCORDING TO THE NEIGHBORHOOD DEFENDER SERVICE WEBSITE NDS TEXAS PROVIDES PUBLIC DEFENSE REPRESENTATION AND RELATED SERVICES EXCLUSIVELY TO IMMIGRANTS WHO HAVE BEEN ARRESTED AS PART OF THE STATE OF TEXAS OPERATION LONE STAR PROGRAM.

HAYS COUNTY COMMISSIONERS COURT SIGNED AN $11.28 MILLION CONTRACT WITH NEIGHBORHOOD DEFENDER SERVICES.

I CAN THINK OF MANY MORE POSITIVE USES OF THAT MONEY.

SINCE WHEN IS EXCLUSIVE BENEFIT FOR A CERTAIN DEMOGRAPHIC A VIABLE OBJECTIVE FOR THIS COMMISSION? WHY IS THIS COMMISSION CONTRACTING WITH AN ORGANIZATION SO BLATANTLY TIED TO SOCIALIST OBJECTIVES AND ORGANIZATIONS? DO YOU BELIEVE THAT YOU HAVE A SOCIALIST CONSTITUENCY? DO YOU UNDERSTAND THAT YOUR JOB IS TO REPRESENT THE TOTALITY OF YOUR CITY AND COUNTY AND NOT JUST CERTAIN SEGMENTS? DO YOU UNDERSTAND THAT OUR SPENDING SHOULD NOT BE ALLOCATED TOWARD A VERY LIMITED DEMOGRAPHIC? DO YOU KNOW THAT YOUR JOB IS NOT TO SERVE YOUR OWN POLITICAL INTERESTS? WE ARE WARNING YOU NOW NOT TO IMPLEMENT THE LIBERAL POLICIES THAT NDS AND OTHER VERA INSTITUTE AFFILIATES ARE ADVOCATING.

THIS WILL HARM YOUR CONSTITUENCY AND WE WILL HOLD YOU ACCOUNTABLE.

I WILL REITERATE THAT OUR WARNING IS TO AVOID EXACTLY WHAT YOU ARE DOING NOW.

AGAIN, YOU MUST NOT USURP THE CONSTITUTIONAL POWER OF THE LEGISLATIVE BRANCH BY REFUSING TO PROSECUTE ENTIRE CATEGORIES OF CRIMES.

YOU MUST NOT ABUSE YOUR OFFICES, WHETHER FOR PROFIT OR POLITICAL ADVANCEMENT OR EVIL.

YOU MUST NOT ENABLE CRIME TO EXPLODE WHILE YOU ARE IN OFFICE.

YOU MUST NOT MAKE ANY POLICY OR ENGAGE IN ANY ACTION THAT WOULD HARM THE VERY PEOPLE YOU PRETEND TO CARE ABOUT THE MOST, INCLUDING LOW INCOME AND MINORITY INDIVIDUALS.

YOU MUST NOT HAVE A BLATANT AND CALLOUS DISREGARD FOR VICTIMS AND PUBLIC SAFETY AS A WHOLE.

WHAT FOLLOWS NOW ARE SOME CASES WHERE THESE.

POLICIES HAVE BEEN IMPLEMENTED AND THE DA'S WHO HAVE UNLEASHED CRIME UPON THEIR CITIZENS.

THANK YOU. THANK YOU, LAURA.

NAN, YOU'RE UP.

[00:15:08]

GEORGE GASTON, LOS ANGELES.

GEORGE GASTON WAS THE DISTRICT ATTORNEY FROM SAN FRANCISCO FROM 2011 TO 2019 WHO OVERSAW THE DESTRUCTION OF SAN FRANCISCO.

AND NOW HE'S THE DA FOR LOS ANGELES.

HIS EXTRA LEGISLATIVE POLICIES HAVE HANDCUFFED LAW ENFORCEMENT, NOT CRIMINALS, AND RESULTED IN COUNTY WIDE CRIME INCREASE.

YOU SHOULD GO AND READ THE GASTON'S LAW ARTICLE ABOUT THE WAY HE TREATED HIS LAW ENFORCEMENT APPARATUS.

EVEN THE RESIDENTS OF HIS VERY LIBERAL CITY ARE DISSATISFIED WITH THEIR TOP PROSECUTOR AND HAVE ATTEMPTED TO RECALL HIM TWICE.

HAYS COUNTY WILL NOT TOLERATE DA HIGGINS CREATING A SET OF DIRECTIVES THAT WOULD ENABLE HIM TO OVERRULE THE LAW.

THERE MUST BE NO CHANGES WITHOUT THE CONSENT OF THE PEOPLE.

GASTON SET A PRECEDENT THAT MANY OTHER ATTORNEYS HAVE FOLLOWED.

THE PEOPLE OF HAYS COUNTY WANT ANY SPECIAL DIRECTIVES BROUGHT BEFORE THE PUBLIC WITH AMPLE TIME TO DEBATE AND THEN PUT TO A COUNTYWIDE VOTE.

LARRY KRASNER IN PHILADELPHIA.

OVER TWO YEARS, 300 HOMICIDES WERE REPORTED IN PHILADELPHIA.

BETWEEN 2014 AND 2017, THE AVERAGE NUMBER OF DISMISSED OR WITHDRAWN FIREARMS CASES WAS 273.

THAT SHOT UP TO 426IN BETWEEN 2018 AND 2020.

IN 2021, THE COUNT SITS AT OVER 600 CASES THAT HAVE BEEN DISMISSED OR WITHDRAWN.

IT'S RELATIVELY THE SAME FOR VIOLENT OFFENSES.

DISMISSALS BEGET MORE VIOLENCE.

KRASNER IMPLEMENTED POLICY CHANGES, AND THE COUNTY COMMISSION ALLOWED THESE CHANGES.

KRASNER NOW REFUSES TO TAKE ANY ACCOUNTABILITY FOR THE CONSEQUENCES OF HIS EXPERIMENT AN EXPERIMENT THAT WAS CREATED BY VERA INSTITUTE OF JUSTICE, THE SAME ORGANIZATION BEHIND NEIGHBORHOOD DEFENDER SERVICES, PIDO AND MANO AMIGA.

WE ARE WARNING YOU THE PATTERNS FROM OTHER CITIES AND COUNTIES ARE VERY CLEAR.

IF ANY RADICAL CHANGES TO OUR JUSTICE SYSTEM ARE MADE, WE WILL HOLD YOU ACCOUNTABLE TO THE FULLEST EXTENT OF THE LAW.

THANK U. NEXT UP, MARY MITCHELL.

THANK YOU. FRESNO, CALIFORNIA IS A COUNTY THAT COULD BE HAYS COUNTY OF THE FUTURE.

FRESNO IS A COUNTY SIMILAR IN DEMOGRAPHICS TO HAYS, BUT SEVERAL YEARS AHEAD OF US IN THE JUSTICE REFORM EXPERIMENT.

THEY HAD A 25% SPIKE IN VIOLENT CRIMES IN THIS YEAR ALONE.

LISTEN TO WHAT THEIR SHERIFF AND NEW DISTRICT ATTORNEY HAS TO SAY AFTER A RECENT SHOOTING IN SELMA, CALIFORNIA.

AT A NEWS CONFERENCE, FRESNO COUNTY SHERIFF JOHN ZENONI USED WORDS LIKE BROKEN AND FAILED, FAILING TO DESCRIBE POLICE POLICIES.

LAW ENFORCEMENT OFFICIALS SAY DON'T ALLOW THEM TO FULLY DEAL WITH CRIME IN THE AREA.

THIS EXPERIMENT OF OUR CRIMINAL JUSTICE REFORM IN CALIFORNIA IS NOT WORKING.

ZERBONI SAID.

FRESNO'S DISTRICT ATTORNEY LISA SMITTCAMP, CRITICIZED THE STATE'S PRISON REALIGNMENT LAW THAT PRIORITIZES REDUCING PRISON POPULATIONS. JUST WHAT BONAMEGO IS, AFTER WHICH, SHE SAYS LED TO THE SELMA SHOOTING SUSPECT TO SERVE A LESSER SENTENCE. LIBERAL POLICIES HAVE POLICE FORCE IMPACTS.

A WORKFORCE SURVEY RELEASED IN JUNE OF 2022 BY THE POLICE EXECUTIVE RESEARCH FORUM FOUND THE RETIREMENT RATE OF POLICE DEPARTMENTS NATIONWIDE JUMPED 45% BETWEEN 2020 AND 2021, AND ANOTHER 18% OF OFFICERS RESIGNED.

WITH NATIONWIDE SOCIAL JUSTICE PROTESTS AND CALLS TO DEFUND LAW ENFORCEMENT POLICIES FOLLOWING THE THE DEATH OF GEORGE FLOYD AT THE HANDS OF MINNEAPOLIS POLICE OFFICERS.

ON AVERAGE, THE SURVEY FOUND THE LAW ENFORCEMENT AGENCIES ARE CURRENTLY FILLING ONLY 93% OF THE AUTHORIZED NUMBER OF POSITIONS AVAILABLE.

HAYS COUNTY ALREADY HAS A PROBLEM FILLING OUR ROLES.

DISSATISFACTION IN A FEELING OF BEING UNSUPPORTED BY THEIR DEPARTMENTS AND ADMINISTRATIONS WAS CITED AS THE TOP REASON FOR RESIGNATION.

YOUR POLICIES WILL HAVE THE SAME EFFECT HERE IN THIS COUNTY.

LET US CONCLUDE THIS WAY WE ADMONISH YOU STRONGLY THAT YOU WILL NOT ALLOW YOU TO USURP THE CONSTITUTIONAL POWER, THE LEGISLATIVE BRANCH, BY REFUSING TO PROSECUTE ENTIRE CATEGORIES OF CRIMES TO ABUSE YOUR OFFICES, WHETHER FOR PROFIT OR POLITICAL ADVANCEMENT, TO

[00:20:05]

TO HAVE A BLATANT AND CALLOUS DISREGARD FOR VICTIMS AND PUBLIC SAFETY AS A WHOLE.

WE KNOW WHAT YOU ARE PLANNING AND WE ARE IRREVOCABLY OPPOSED.

THANK YOU VERY MUCH.

NEXT UP, MR. JIM DAVIS.

THANK YOU FOR HEARING ME. YES, SIR.

AND THANK YOU FOR YOUR KIND WORDS.

WHATEVER YOU SAY NOW HAS NOTHING TO DO WITH IT.

I APPRECIATE YOUR I APPRECIATE YOUR KIND WORDS BECAUSE HERE, WHILE I TOOK THIS MOMENT WITHOUT INTERRUPTING YOUR THREE MINUTES, WE ALL HAVE A RIGHT TO OUR GOVERNMENT, WHETHER WE THINK IT'S RIGHT, WHETHER WE THINK IT'S WRONG, WHETHER WE THINK IT SERVES A FEW, WHETHER WE THINK IT SERVES EVERYONE, WHETHER WE THINK IT SERVES NO ONE, WE HAVE A RIGHT TO BE HEARD.

AND SO I JUST I'M VERY COGNIZANT OF THE AUDIENCE THAT'S HERE AND ALL THESE WONDERFUL YOUTHS THAT I HELPED INTERVIEW AND THESE CROWNS AND ALL THESE GOOD THINGS.

AND AND I JUST WANT TO MAKE SURE EVERYONE KNOWS WE ALL HAVE A RIGHT TO THAT PODIUM, TO OUR PERSPECTIVES AND TO THE ACCESS TO THIS GOVERNMENT.

SO THANK YOU. AND THANK YOU, MR. DAVIS. THANK YOU. I'M NOT JUDGING MOTIVES HERE.

MY UNDERSTANDING FROM SCRIPTURE THAT THE SCRIPTURE TEACHES US THAT THE THINGS DONE IN SECRET AND THE MOTIVES OF MEN'S HEART WOULD BE JUDGED BY THE LORD.

AND I'M GOOD WITH LETTING THAT BE WHAT IT IS BEAUTIFUL.

I DO HAVE CONCERNS, THOUGH, THAT THERE'S A WAY THAT SEEMS RIGHT UNTO MEN, BUT AT THE END, THEIR WAY OF IS THE WAY OF DEATH AND WE HAVE THE TENDENCY TO MAKE DECISIONS AND DO THINGS OUTSIDE OF GOD'S WILL AND OUTSIDE OF WHAT IS GOOD BECAUSE HE'S GIVEN US PARAMETERS AND THINGS THAT WE CAN LOOK AT. AND I DO BELIEVE THAT THERE'S A STRATEGY BEHIND THE STRATEGY.

AND THAT STRATEGY, IF IT TAKES ROOT, WILL WILL BE DAMAGING TO OUR OUR SOCIETY HERE IN SAN MARCOS.

AND WHAT I MEAN BY THAT IS, AS I REALLY THINK THAT THAT MANO AMIGA THAT ARE SINCERE AND I HAVE NO REASON NOT TO BELIEVE THAT THAT YOU ARE ALL SINCERE, I'M NOT MAKING THOSE KIND OF JUDGMENTS.

BUT I AM CONCERNED THAT IF IF LORD DOESN'T GIVE US A CLEAR PATH THAT WE CAN END UP IN TROUBLE.

AND WE'VE SEEN THAT KIND OF TROUBLE IN CALIFORNIA AND DIFFERENT PLACES WASHING TON AND SEATTLE, WHERE WHERE BASICALLY ANARCHY TAKES OVER.

AND WE DON'T WANT TO SEE THAT IN OUR IN SAN MARCOS AND HAYS COUNTY.

AND I KNOW THAT YOU DON'T EITHER.

SO WE'RE TOLD TO SUBMIT OURSELVES TO THE LORD FOR THE SAKE OF EVERY HUMAN INSTITUTION, WHETHER EXECUTIVE AUTHORITY OR TO GOVERNORS.

THAT INCLUDES THOSE WHO ARE SENT TO ENFORCE THE LAWS OF A SOCIETY AS SENT BY HIM FOR THE PUNISHMENT OF EVILDOERS AND FOR THE PRAISE OF THOSE WHO DO RIGHT.

SO THOSE ARE THE THINGS THAT WE WOULD EXPECT AND THAT GOD WOULD DESIRE IN ANY SOCIETY, ANY CULTURE, ANY TOWN, ANY COUNTY, FIRST OF ALL.

THEN I URGE THE THAT ENTREATIES AND PRAYERS AND PETITIONS AND THANKSGIVING BEING GIVEN MADE ON BEHALF OF ALL MEN.

SO I'M HERE TO LET YOU KNOW THAT I'M GOING TO DO WHAT THE SCRIPTURE TELLS ME TO DO AND FOR ALL WHO ARE IN AUTHORITY SO THAT THEY MAY LEAD A TRANQUIL AND QUIET LIFE IN ALL GOODNESS AND DIGNITY, THIS IS GOOD AND ACCEPTABLE IN THE SIGHT OF GOD, OUR SAVIOR.

I KNOW IT'S GOD'S WILL WHO DESIRES ALL MEN TO BE SAVED AND COME TO THE KNOWLEDGE OF TRUTH.

SO I PRAY THAT GOD WILL GIVE YOU THE KNOWLEDGE OF TRUTH, THAT HE WILL DIRECT YOUR STEPS, THAT HE WILL PROVIDE THE WAY THE SCRIPTURE SAYS, SHOW ME THY WAYS, O LORD, AND TEACH ME THY PATHS, LEAD ME IN THY TRUTH AND TEACH ME, FOR YOU ARE THE GOD OF MY SALVATION.

AND WHAT WE NEED AND WHAT OUR HOPE IS, IS THAT WE LOOK TO HIM WHO IS ABLE TO PROVIDE THAT SALVATION, THE ONE WHO IS ABLE TO GIVE US THE WISDOM THAT WE NEED FOR HIS STRATEGY AND FOR HIS PLANS FOR SAN MARCOS AND FOR THE GOOD OF OUR COMMUNITY.

I PRAY FOR THIS COMMUNITY.

I LOVE SAN MARCOS.

IT'S A BEAUTIFUL PLACE.

AND WE WANT TO SEE THE HEALTH.

AND I KNOW THAT MY THREE MINUTES, OKAY, THEY THEY FLY BY.

WE WERE AT THE PODIUM. YES, FATHER, BLESS THIS.

THIS COURT. BLESS OUR PEOPLE.

BLESS SAN MARCOS. I PRAY IN JESUS NAME.

AMEN. THANK YOU, SIR.

THANK YOU, SIR. NEXT UP.

NEXT UP, WE HAVE EMILY SIERRA.

[00:25:02]

I NEVER HAD TO THINK ABOUT BEING COMPENSATED CORRECTLY, PAID ON TIME OR WORRY IF MY MONEY WAS SAFE.

THIS CHANGE A COUPLE OF WEEKS AGO WHEN MY HUSBAND, WHO ALSO WORKS FOR HAYS COUNTY, RECEIVED A CHECK THAT WAS NOTICEABLY LESS THAN USUAL, HIS OVERTIME PAY WAS EXCLUDED BUT WAS TOLD A PAPER CHECK WOULD BE CUT THE NEXT DAY.

IN THE EXPLANATION FOR THIS DISCREPANCY, IT WAS MENTIONED THERE WAS A PROBLEM WITH OVERTIME, WHICH WAS ODD BECAUSE MY HUSBAND WORKS AT THE SHERIFF'S OFFICE AND THEY DO NOT USE THE OVERTIME SYSTEM FOR THEIR TIMESHEETS.

A COUPLE OF DAYS AGO I WAS APPROACHED BY AN EMPLOYEE I SUPERVISE WHO WAS CONCERNED BECAUSE SHE LOOKED UP HER AND HER HUSBAND'S CORPORATE VALIC ACCOUNT AND SAW THE LAST TRANSACTION WAS MADE ON MARCH 30TH OF THIS YEAR.

AFTER AN IN-DEPTH DISCUSSION WITH THIS EMPLOYEE, I LOOKED UP MY AND MY SPOUSE'S ACCOUNT AND SAW THAT WE TOO WERE MISSING DEPOSITS FOR ALL OF APRIL AND MAY 15TH PAY PERIOD, EVEN THOUGH THE FUNDS WERE DEDUCTED AS SCHEDULED FROM OUR PAYCHECK.

AT THAT POINT, I DECIDED TO LOOK FURTHER AND SEE IF WE WERE MISSING ANY OTHER TRANSACTIONS AND DISCOVERED THAT OUR JANUARY 31ST DEPOSIT DID NOT MAKE IT INTO OUR CORPORATE ACCOUNT UNTIL FEBRUARY 6TH.

THIS SERIES OF DISCREPANCIES GOT ME THINKING THAT IF THIS IS HAPPENING TO A LARGE NUMBER OF HAYS COUNTY EMPLOYEES OVER SEVERAL MONTHS, A SIGNIFICANT AMOUNT OF INTEREST WAS LOST IN THOSE EMPLOYEES TO THOSE EMPLOYEES SINCE THIS OCCURRED IN JANUARY AND AGAIN IN APRIL AND MAY, IT COULD ADD UP TO A CONSIDERABLE AMOUNT OF MONEY.

THIS LEADS ME TO ASK, WHERE HAS THAT MONEY GONE AND WHO'S BEEN EARNING THE INTEREST FROM DELAYED PAYMENTS TO OUR DEFERRED COMPENSATION ACCOUNTS? IN CLOSING, I AM REQUESTING THE COURT TO PLEASE REIMBURSE THE EMPLOYEES THE INTEREST THEY SHOULD HAVE EARNED FOR THE 56 DAYS THAT OUR MONEY WAS NOT IN OUR DEFERRED COMPENSATION ACCOUNT. THANK YOU FOR YOUR CONSIDERATION.

THANK YOU. NEXT UP, CHINA BOND.

GOOD MORNING, COURT. MY NAME IS CHINA BOND AND I'M A CURRENT EMPLOYEE AT HAYS COUNTY.

I'M GOING TO KEEP THIS VERY SHORT, BUT MY FEELINGS AND FRUSTRATION ON THIS ARE SO MUCH MORE WANTING TO SAVE TOWARDS RETIREMENT.

I STARTED A DEFERRED COMPENSATION ACCOUNT THROUGH THE COUNTY TO START MEETING THESE GOALS.

TO MY SHOCK, I FOUND THAT THE MONEY THAT I WAS PAYING THROUGH EVERY SINGLE ONE OF MY PAYCHECKS HAD GONE MISSING.

THE DEPOSITS TO MY RETIREMENT FUND HAD NOT BEEN MADE FOR OVER A MONTH, DESPITE MY CONTRIBUTIONS STILL BEING DEDUCTED.

AS OF SATURDAY, I RECEIVED A LUMP SUM DEPOSIT OF THAT MISSING MONEY.

BUT THE INTEREST THAT WOULD HAVE ACCUMULATED THROUGHOUT THAT TIME IS NOT ACCOUNTED FOR.

AND NOW MY TRUST IN THE ADMINISTRATION TO HANDLE MY FINANCES IS GONE.

WHY WAS THIS NOT DEPOSITED SOONER AND WHERE WAS IT BEING HELD? HAYS COUNTY OFFERS THIS BENEFIT TO SEE ITS EMPLOYEES HAVE SECURITY IN THE FUTURE AND THAT SECURITY IS NOW BEING QUESTIONED.

THIS IS GOING TO REOCCUR.

AM I GOING TO HAVE TO KEEP COMING TO COURT AND ASKING, WHERE ARE MY RETIREMENT FUNDS? WHY AM I PAYING THIS OUT OF MY PAYCHECKS AND NOT SEEING ANY GROWTH OR EVEN THE MONEY THAT I'M PAYING BEING PUT INTO MY ACCOUNT? I'M GOING TO ASK THE COURT TO TAKE HIMSELF AND THE OTHER EMPLOYEES THAT ARE COMING FORWARD AND ASKING FOR ANSWERS.

THIS AFFECTS SO MANY PEOPLE WHO ARE STARTING THEIR RETIREMENT FUNDS OR SOONER RETIRE OR PEOPLE WITH HEALTH SAVINGS ACCOUNTS WHO ARE ALSO UNABLE TO USE THEIR MONEY FOR THEIR CARE.

THANK YOU FOR YOUR TIME.

THANK YOU. NEXT UP, FOX WHITWORTH.

GOOD MORNING, COURT.

THE COURT'S HEARD THERE'S A PROBLEM IN THE TREASURY.

THE COURT'S HEARD THAT EMPLOYEES ARE LOSING TRUST IF HAYS COUNTY EMPLOYEES CANNOT TRUST THAT MONEY TAKEN FROM THEIR ACCOUNT GETS WHERE IT'S SUPPOSED TO GO, WHEN IT'S SUPPOSED TO GO THERE. THEY'RE CONFRONTED WITH THE SPECTER THAT THEY MAY FIND THEMSELVES AND THEIR FAMILIES WITH A CATASTROPHIC MEDICAL SITUATION, FOR EXAMPLE, ONLY TO DISCOVER THEY'RE HIT WITH A HUGE BILL BECAUSE THEIR INSURANCE LAPSED BECAUSE, OH, THE PAYMENT WAS LATE, OR, OH, THE PAYMENT DOESN'T GET THERE.

IF THIS COURT DOES NOT ACT IMMEDIATELY, DECISIVELY AND MEANINGFULLY TO REPAIR THIS BREACH OF TRUST, THEY WILL FIND THAT EMPLOYEES ARE FORCED TO GO ELSEWHERE TO LOOK FOR THE SECURITY THAT THEY HAVE EARNED THROUGH THEIR LABOR.

THE GREAT ORATOR CATO THE ELDER, WOULD END EVERY SENATE SPEECH HE GAVE WITH THE PHRASE CARTHAGE, DELENDA EST CARTHAGE MUST BE DESTROYED.

HE DID THIS TO CONVEY TO THAT AUGUST BODY THE IMPORTANCE OF THE THREAT.

HE BELIEVED THE CITY STATE OF CARTHAGE REPRESENTED THE ROMAN REPUBLIC BECAUSE THERE MUST BE ACCOUNTABILITY AT THE VERY TOP.

I END MY ADDRESS TO YOU TODAY WITH DAPHNE TENORIO MUSTRILLIONESIGN.

I YIELD THE REMAINDER OF MY TIME.

THANK YOU. THANK YOU.

NEXT UP, WILLIAM CORINTH.

IT'S ALWAYS A LITTLE A LITTLE PUT TOGETHER.

[00:30:01]

I'D JUST LIKE TO REITERATE EVERYTHING THAT MR. WHITWORTH, MRS, SIERRA AND SPAWN SAID.

I'VE BEEN TRYING FOR A MONTH TO SET UP AN HSA ACCOUNT.

I HAVE MONEY WITH THE COUNTY THAT IS NOT BEING RELEASED TO ME.

I HAVE A MEDICAL BILL THAT NEEDS TO BE PAID BY THE END OF THE MONTH.

I DIDN'T PREPARE A WHOLE SPEECH.

I HAVE AN ISSUE WITH THE TREASURER'S OFFICE.

THAT'S THE LONG AND SHORT OF IT.

AND CONGRATS TO FOUR-H CLUB.

THANK YOU, SIR.

NEXT UP, DAN LYON.

THANK YOU, SIR. BUT HE SEEMED TO HAVE A PROBLEM WITH DEATH UNTIL SHE STARTED QUESTIONING SOME OF YOUR EXPENDITURES.

SO LET'S JUST KEEP THAT IN MIND.

GOOD MORNING, JUDGE BECERRA AND COMMISSIONERS.

I WOULD LIKE TO WELCOME EVERYONE TO THE HAYS COUNTY COMMISSIONERS COURT, THE HOME OF THE APPROPRIATION OF 545,000 FOR SIDEWALK PLANS.

THAT'S CORRECT. THAT DID NOT SAY $545,000 FOR SIDEWALKS.

I SAID SIDEWALK PLAN.

WE ARE ALSO THE HOME OF A DEBT OF $522,900,000 ON WHICH WE PAID OVER $20 MILLION IN INTEREST ALONE TO THE INTERNATIONAL BANKERS.

OUR COUNTY ALSO HAS THE PROUD DISTINCTION OF SENDING PRISONERS TO OTHER COUNTIES AND TEXAS AT THE COST OF MILLIONS TO THE CITIZENS OF HAYS COUNTY.

YET WE HAVE HIRED A FINANCIAL ADVISER WHO TELLS US THAT IF WE HAD TO, WITH OUR EXCELLENT CREDIT RATING, WE COULD ISSUE ANOTHER 140 MILLION IN BONDS.

I WILL ADMIT THAT JUST PONDERING ALL THIS GIVES ME A HEADACHE.

COMMISSIONER SCHELL AND JUDGE BECERRA TELL US, AND RIGHTLY SO, THAT THE SCHOOL DISTRICTS TAKE FAR MORE TAX MONEY THAN THE COUNTY.

THIS IS A BIT LIKE THE DALTON GANG GETTING CAUGHT ROBBING BANKS AND EXCUSING THEMSELVES BY SAYING THAT JESSE JAMES AND HIS GANG STOLE FAR MORE MONEY THAN THEY DID.

I AM ALSO AMAZED THAT BOTH DEMOCRATS AND REPUBLICANS ON THE COURT CLAIM THAT THEY ARE GOOD STEWARDS AND EVEN CONSERVATIVE WITH OUR MONEY.

I'M WONDERING TO WHOM THEY COMPARE THEMSELVES MAD KING LUDWIG OF BAVARIA, EVEN HE HAD FOUR BEAUTIFUL PALACES BUILT BEFORE HE WAS DEPOSED. WHAT DOES HAYS COUNTY HAVE TO SHOW FOR THE MILLIONS THAT THEY HAVE SQUANDERED? I GUESS BY NOW THAT EVERYONE HAS RECEIVED THEIR PROPERTY VALUATIONS, WHICH ARE UP BY AN AVERAGE OF 24%.

THE ONLY REMEDY TO THIS FARCE IS TO DEMAND THAT THE COUNTY, AS WELL AS THE SCHOOL DISTRICTS, SLASH THE TAX RATE.

TOO MANY PEOPLE HAVE LOST THEIR HOMES BY NOT BEING ABLE TO PAY THEIR TAXES.

THE ELDERLY AND THE LOWER MIDDLE CLASS ARE SUFFERING THE MOST, BUT WE ARE ALL HURTING.

I WOULD ASK YOU, THE COURT, TO CONSIDER WHAT THE BIBLE SAYS ABOUT WIDOWS, ORPHANS, THE POOR AND THE ELDERLY.

LET'S TAKE THE GREATER SAN MARCOS PARTNERSHIP.

I BELIEVE IT MIGHT ACTUALLY STAND FOR GENTRIFY SAN MARCOS PROJECT WHEN WE ARE GOING.

WHEN ARE WE GOING TO ADMIT THAT THE GSP RUNS HAYS COUNTY? WE PAY THEM 300,000 PER YEAR TO BRING SWEATSHOPS LIKE AMAZON INTO THE COUNTY BY GIVING THEM TAX ABATEMENTS AND REBATES.

WE ARE TOLD THAT GROWTH PAYS FOR ITSELF.

THAT IS A DECEPTION, IF NOT AN OUTRIGHT LIE.

THE PEOPLE OF HAYS COUNTY PAY FOR GROWTH IN WAYS WHICH WE ARE JUST NOW BEGINNING TO UNDERSTAND.

THANK YOU VERY MUCH. THANK YOU, MR. LYON. AND LAST INDIVIDUAL SIGNED UP UNDER PUBLIC COMMENTS IS DAVID WILEY.

DON'T GET ME STARTED YET. MY PEOPLE ARE COMING.

START THE CLOCK. GOOD MORNING, JUDGE BECERRA AND MEMBERS OF THE COURT.

MY NAME IS DAVID WILEY AND I AM A CONSULTANT WORKING WITH COMMUNITY ACTION HERE IN SAN MARCOS AS THE OUTREACH COORDINATOR FOR OUR BREAST CANCER SCREENING PROJECT.

OUR EXECUTIVE DIRECTOR, DOUG MUDD, IS AT ANOTHER MEETING TODAY.

IT WAS UNAVOIDABLE, SO HE WOULD NORMALLY BE HERE WITH US BRIEFLY.

COMMUNITY ACTION, WHO'S RECEIVING A PROCLAMATION LATER IN THIS MEETING, HAS BEEN IN SAN MARCOS FOR A NUMBER OF YEARS.

THEY HAVE HEAD START PROGRAMS, HOME VISITING PROGRAMS, ADULT EDUCATION, SENIOR PROGRAMS, UTILITY ASSISTANCE, YOUTH SERVICES, AND THEN THE PROGRAM THAT WE ARE UNDER HEALTH SERVICES.

THE REASON THAT WE'RE HERE TODAY IS TO BRING YOU SOME GOOD NEWS.

A NUMBER OF MONTHS BACK, THE COUNTY, THE COUNTY COMMISSIONERS GAVE $1 MILLION OF THEIR COVID MONEY TO A GROUP CALLED ADDRESSING CANCER TOGETHER, WHICH IS A COALITION THAT BRINGS BREAST CANCER SERVICES, BREAST CANCER, HEALTH SERVICES TO LOW INCOME WOMEN IN WILLIAMSON, BASTROP AND HAYS COUNTY.

WE ARE THE HAYS COUNTY REPRESENTATIVE.

SO THE MONEY THAT HAS GONE OUT TO THAT ADDRESSING CANCER TOGETHER COALITION HAS COME BACK DIRECTLY TO HAYS COUNTY IN THE FORM OF THE PEOPLE THAT YOU SEE HERE WITH US TODAY.

[00:35:07]

OUR STAFF INCLUDES STACY MARTINEZ, WHO'S OUR PROGRAM DIRECTOR, LYDIA PEREZ, WHO'S OUR COORDINATOR, ANITA GAMEZ, WHO'S ONE OF OUR NAVIGATORS.

NANCY HERNANDEZ, WHO'S A NAVIGATOR.

TARA LICON WHO'S OUR STUDENT INTERN WHO WE'RE GOING TO LOSE IN AUGUST UNLESS WE FAIL HER FOR AN INTERNSHIP PROJECT, WHICH WE'RE HOPING WE CAN DO BECAUSE SHE'S SO VALUABLE TO US. AND THEN MARTHA TORRES, WHO IS CURRENTLY WORKING AT COMMUNICARE TODAY, GETTING PATIENTS SCHEDULED.

SO JUST REAL QUICKLY, THIS IS AN EXAMPLE.

WE STARTED THIS PROJECT MARCH 1ST WITH A GRANT FROM THE UNITED WAY.

AND IN THE MONTH OF MARCH AND APRIL, WE SCREENED 59 WOMEN WITH MAMMOGRAMS PRIOR TO THE FUNDING FROM THE COUNTY AND ADDRESSING CANCER TOGETHER THAT WOULD HAVE TAKEN 4 OR 5 MONTHS.

WE ALREADY HAVE 44 WOMEN SCHEDULED FOR THE MONTH OF MAY AND WE'RE SCHEDULING OUT INTO JUNE.

WHILE WE ARE HERE AT THE COMMISSIONERS COURT, THE WORK IS STACKING UP FOR THESE PEOPLE BACK AT THE OFFICE.

SO IT'S BEEN VERY, VERY SUCCESSFUL.

WE DO DOOR TO DOOR CAMPAIGNS, OUTREACH.

WE TALK TO ANY GROUP, ANY TIME, ANYWHERE ABOUT OUR PROGRAM.

OUR MATERIALS ARE IN ENGLISH AND SPANISH.

WE HAVE BILINGUAL COORDINATORS.

WE HAVE WORKING RELATIONSHIPS WITH THE HAYS COUNTY HEALTH DEPARTMENT, COMMUNITY CARE, ETCETERA.

A KEY RELATIONSHIP WITH DR.

STEVEN RICHARDSON, WHO WORKS SPECIFICALLY WITH LOW INCOME WOMEN IN OUR COUNTY AND SENDS US DIRECTLY HIS PATIENTS WHO NEED MAMMOGRAMS. WE HAVE A LOCAL ADVISORY COUNCIL, OF WHICH MATTHEW GONZALEZ FROM HAYS COUNTY HEALTH DEPARTMENT, WHO, BY THE WAY, I THINK IS ON EVERY COMMITTEE IN HAYS COUNTY, IS PART OF THAT AS WELL. SO YOU GUYS ARE WELL REPRESENTED.

SO THE LONG AND SHORT OF IT IS MONEY GOES IN AND OUT OF THIS PLACE ALL THE TIME.

SOMETIMES YOU DON'T KNOW WHAT HAPPENS TO IT.

HERE'S WHAT HAPPENS TO IT. WE'RE DOING GREAT WORK.

WE THANK YOU FOR YOUR SUPPORT AND LOOK FORWARD TO A CONTINUED WORKING RELATIONSHIP.

THANK YOU. WELL DONE.

VERY EFFICIENTLY PUT.

DR. COLLINS, PLEASE OPEN F ONE, JUDGE.

CAN I TAKE ONE? I JUST WANT TO APOLOGIZE FOR BEING LATE TODAY.

YOU ONLY HAVE ONE DAUGHTER.

THAT GETS TO BE THE LEAD IN THEIR FIFTH GRADE MUSICAL ONCE IN LIFE.

AND SO I APOLOGIZE FOR BEING LATE THIS MORNING, BUT IT WAS AT 815, AND I PROMISED HER I WOULDN'T MISS IT.

SO THANK YOU.

F ONE PRESENTATION BY HAYS COUNTY FOR MEMBERS REGARDING THE ACHIEVEMENTS OF THEIR PARTICIPATION AT THE DISTRICT TEN FOUR FOUR SPRING

[F1. Presentation by Hays County 4-H members regarding the achievements of their participation at the District 10 - 4-H Spring Roundup. SHELL]

GOOD MORNING. I'M SARA MURRAY.

I'M THE FOUR-H AND YOUTH PROGRAMS COORDINATOR FOR HAYS COUNTY.

AND I HAVE THIS WHOLE WALL OVER HERE.

WELL, MAJORITY OF THE WALL OVER HERE WITH MY FOR YEARS IT'S BEEN A GREAT BEEN IN THIS POSITION FIVE MONTHS NOW AND IT'S BEEN A GREAT FIVE MONTHS GETTING TO KNOW THEM AND SEE THEM AND SEE THEIR ACCOMPLISHMENTS.

THEY PARTICIPATED AT THE DISTRICT TEN SPRING ROUND-UP, AND WE WOULD LIKE TO RECOGNIZE YOU CAN SEE ALL THE RIBBONS AND BANNERS THAT THEY BROUGHT.

I WOULD REALLY LIKE TO GIVE PROPS TO OUR LEADERS FOR LIFE TEAM.

THAT IS A COMPETITION WHERE THEY COMPETE IN PARLIAMENTARY PROCEDURE.

SO IT IS ALSO REALLY AWESOME THAT THEY GET TO COME AND SEE THE COURT IN SESSION.

AND THAT IS THE FIRST TIME HAYS COUNTY HAS HAD A COURT PARTY, A LEADERS FOR LIFE TEAM.

SO WE HAD CONTESTANTS AND LEADERS FOR LIFE LIVESTOCK JUDGING TALENT SHOWCASE, WHICH IS A TALENT SHOW.

WOOL JUDGING DOES A DAZZLES WHERE THEY RECYCLE CLOTHING AND MAKE NEW ARTICLES, FASHION SHOW.

AND THEN THEY ALSO HAD A SMALL BORE RIFLE CONTEST.

SO SOME OF THEM ARE GOING TO INTRODUCE THEMSELVES, TELL YOU WHERE THEY'RE FROM, AND THEN SHOW YOU THEIR RIBBONS.

SO WE REALLY THINK THAT THE COURT FOR YOUR TIME TO RECOGNIZE THE YOUTH WITH SUCH A SPECIAL PROGRAM LIKE THIS.

MY NAME IS MARLENA DE ROSA MOORE.

I AM IN WEST JAMARCUS BRIDGE.

AS MISS CIARA SAID, I COMPETED.

ME AND MY TEAM COMPETED IN LIVESTOCK JUDGING AND WE GOT FOURTH.

I'M NOT LIVESTOCK JUDGING. I'M SORRY.

AND LEADERS FOR LIFE.

AND WE GOT FOURTH PLACE.

I COMPETED IN THE DUTCH, DAZZLES WITH MY TEAM, THE SEEING RIVERS, AND WE GOT THIRD PLACE.

I COMPETED IN THE IN A PHOTOGRAPHY IN THE DISTRICT TEN PHOTOGRAPHY CONTEST AND I GOT A CATEGORY WINNER.

ANIMALS, WILDLIFE, WILDLIFE AND CATEGORY WINNER.

LONG EXPOSURE.

HI, I'M LUKE MOSER.

LIKE MARLENA SAID, I WAS ALSO IN THE LEADERS FOR LIFE COMPETITION.

[00:40:04]

AND THIS RIBBON.

HI, MY NAME IS NOLAN MOORE.

I WAS IN LEADERSHIP FOR LIFE.

THE LEADERSHIP FOR LIFE COMPETITION AS WELL.

I GOT FOURTH PLACE WITH THEM AND I DID THE SMALLBORE RIFLE CONTEST AS WELL.

I CAN'T REMEMBER WHAT PLACE I GOT AT THAT TIME.

YOU'RE DOING GREAT. HI, MY NAME IS CAITLIN MILLER.

I DID THE CATEGORY OF FANTASTIC FASHIONS UNDER $25, AND I GOT SECOND PLACE.

YAY! AWESOME. GOOD.

OH. HI, MY NAME IS PENELOPE SOTO, AND THANK YOU FOR LISTENING TO US TODAY.

SO FIRST I COMPETED IN THE SHARE THE FUN CATEGORY AND CHOREOGRAPH ROUTINES AND I GOT FIRST PLACE.

AND THEN I COMPETED WITH MY TEAM AND DUDS TO DAZZLE AND WE GOT THIRD PLACE.

WE GOT 12TH PLACE WITH TWO PEOPLE AT OUR LIVESTOCK JUDGING QUALIFIER.

DISTRICT ROUNDUP. AND THAT'S ABOUT IT.

I DON'T KNOW. SO I'M WAY TOO SHORT TO TALK ABOUT THAT.

I DID. I DID IT.

IT WAS AN UNCHARTED 22, ABOUT 15 YARD SHOOT.

I BELIEVE I GOT.

13TH PLACE. AND.

AND. AND I ALSO MADE IT TO DISTRICT WITH MY FOOD CHALLENGE.

NOTES. CANCELLATIONS.

HELLO. MY NAME IS EMILY SHUMWAY.

I COMPETED IN LIVESTOCK JUDGING AND.

I GOT THIRD PLACE TEAM AND I ALSO WON THIRD PLACE.

SO AGAIN, WE REALLY LIKE TO THANK THE COURT AND THE COMMUNITY FOR SUPPORTING FOUR H AND WE HOPE TO SHOW YOU ALL OF OUR UPCOMING ACCOMPLISHMENTS THAT ARE TO COME.

THANK YOU. THANKS, SIERRA.

THANKS FOR COMING, GUYS.

GREAT JOB. WHAT ABOUT THE ELECTIONS THAT TOOK PLACE ON MONDAY? ABSOLUTELY. SO JUDGE VASTA JUDGED OUR COUNTY COUNCIL INTERVIEWS.

SO WE HAVE A EACH CLUB HAS OFFICERS, AND THEN WE HAVE A CHANCE TO RUN FOR COUNTY OFFICERS.

AND WE HAD EVERYBODY WAS ELECTED TO A POSITION.

AND OUR HAYS COUNTY FOR EACH COUNCIL PRESIDENT IS KATELYN MILLER.

SHE IS STANDING AGAINST THE WALL RIGHT THERE.

AND THEN, IN FACT, MOST OF THESE KIDS OVER HERE ARE PART OF YOUR COUNCIL AS WELL.

SO. SO WE LOOK FORWARD TO ACTUALLY INDUCTING THEM SOON AND SWEARING THEM IN.

BEAUTIFUL. CONGRATULATIONS, EVERYONE.

WELL DONE, GUYS. JUDGE.

THANK YOU. I JUST WANT TO SAY CONGRATULATIONS AGAIN, AND I HOPE YOU ALL DO GREAT AT STATE FOR ROUNDUP.

HOW MANY OF YOU ALL ARE GOING TO GET TO COMPETE OR GO TO STATE FOR ROUNDUP? I APOLOGIZE. SENIORS ARE THE ONLY ONES TO ADVANCE THE STATE ROUNDUP.

HOWEVER, I FORGOT THAT WE HAD A FIRST PLACE TALENT SHOW WINNER, ALLIE SCHRANTZ.

SHE IS FROM BUDA AND SHE DID VOCAL OR SOLO BANDS AND SHE WROTE HER OWN SONG, LESSONS WITH COWBOYS AND SHE WON FIRST PLACE.

AND SHE'S GOING TO COMPETE, COMPETE AND TAKE THE STAGE IN COLLEGE STATION ON JUNE 8TH.

THAT'S AWESOME. THAT'S AWESOME.

I. I KNOW MY MY COLLEAGUES ARE TIRED OF HEARING THIS, BUT GROWING UP, I WAS A COUNTY FOUR-H PRESIDENT.

I WAS A LOCAL FOUR-H PRESIDENT IN HILLSBORO, AND THEN I WAS A PRESIDENT OF THE A&M FOUR-H CLUB.

WHENEVER I DECIDED TO GO TO COLLEGE AND GOT THE PRIVILEGE OF WORKING AT THE STATE FOUR-H CENTER FOR A COUPLE OF YEARS AS A COUNSELOR.

AND IT MEANS A LOT TO ME.

THE FIRST TIME I EVER SPOKE IN FRONT OF ANYBODY WAS IN COOPERATIVE PUBLIC SPEAKING AT THE DISTRICT EIGHT TALENT OR DISTRICT EIGHT ROUNDUP AND COMPETED IN STATE THERE.

AND IT IT REALLY GIVES THESE KIDS A FOUNDATION.

I THINK A LOT OF PEOPLE VIEW FOUR-H AS ANIMAL PROJECTS.

AND WHILE THOSE ARE INCLUDED, DON'T GET ME WRONG, THERE'S NOTHING FURTHER FROM THE TRUTH TO THINK THAT THAT'S IT.

[00:45:06]

AND THERE'S FEW ORGANIZATIONS LIKE IT.

SO CONGRATULATIONS.

THANKS, SARAH. THAT'S RIGHT. AND I WILL SAY, WHEN I HAD A CHANCE TO INTERACT WITH ALL OF THEM, I ALSO ONE OF THE QUESTIONS I GOT TO ASK THEM WAS TO DESCRIBE FOR H IN A ENCAPSULATED MANNER.

AND THEY ALL SAID, MOST OF THEM, I SHOULD SAY, SAID.

DO YOU THINK IT'S ABOUT ANIMALS? BUT IT'S NOT JUST ABOUT ANIMALS.

AND I THINK THAT ANYTHING, ANY ORGANIZATION THAT INVESTS IN OUR YOUTH, OUR FUTURE, THE WAY FOUR H HAS, IS OBVIOUSLY GOING TO BE A HUGE WIN FOR US ALL AS COMMUNITY MEMBERS BECAUSE AS YOU CAN SEE, WE'RE ALL IN THIS TOGETHER.

SO THANK YOU ALL FOR WHAT YOU'RE DOING.

THANK YOU. THANK YOU.

THANK YOU ALL. DR.

CAVANAUGH NUMBER TWO F2 RECOGNITION OF SYLVIA RODRIGUEZ FOR 29 YEARS OF SERVICE TO THE HAYS COUNTY LOCAL HEALTH DEPARTMENT.

I'M GOING TO TAKE A PICTURE WITH IT.

OH, YEAH, YEAH, YEAH. SORRY.

BEFORE WE GO ON, CAN WE TAKE A PICTURE WITH EVERYONE FROM THE FOUR H.

THANK YOU, COMMISSIONER INGALSBE.

KIM WAS PROMPTING, SO KIM WAS OKAY.

JUST AS A DISCLAIMER, I WANT TO GET PEOPLE ON THE BOARD.

I WANT TO BE LIKE.

YES. SIERRA.

COME UP HERE. I THOUGHT YOU WERE ONE OF THEM.

I WASN'T FOLLOWING THE PARENTS.

SMALL ANGLE. SMALL ANGLE.

AND THEN WHAT IF WE HOLD THESE? IN A WAY, ALL THESE IN THE WAY MAKES SENSE.

HOLD THIS ONE. HOW ABOUT THIS? THERE WE GO. YES.

IF YOU CAN HOLD ON ONE SECOND, BECAUSE WE'RE STILL PLACING THE RIVETS.

THERE'S SO MANY OF THEM. I KNOW.

THIS IS AWESOME. WORTHY OF THE EFFORT.

THERE YOU GO. CAN YOU TURN IT LIKE, MAYBE TURN.

LIKE THIS. LIKE CROSS YOUR.

TAKE A SEAT ON A BABY.

YEAH, I THINK WE GOT IT.

YOU GOT IT. THAT'S GOOD. ALL RIGHT.

THERE YOU GO. AN ABUNDANCE.

THANK YOU ALL FOR YOUR CONTRIBUTIONS AND YOUR ENGAGEMENT.

THEY'RE TRYING TO GET OVER HERE.

ARE YOU? DON'T COME DOWN HERE AND TRY TO GET YOUR PICTURE ON THE FRONT.

SEE HERE.

SEE YOUR RIBBONS AND YOUR PRIZES.

RIGHT.

THAT WAS A MAN. I.

HERE. AND I THINK.

[00:50:18]

YEAH. PLEASE OPEN.

F2 RECOGNITION OF SYLVIA RODRIGUEZ FOR 29 YEARS OF SERVICE TO THE HAYS COUNTY LOCAL HEALTH DEPARTMENT.

[F2. Recognition of Sylvia Rodriguez for 29 years of service to the Hays County Local Health Department. INGALSBE/T.CRUMLEY]

SORRY ABOUT THAT. GOOD MORNING.

TAMMY CRUMLEY, DIRECTOR OF COUNTYWIDE OPERATIONS.

THANK YOU FOR GIVING ME THE OPPORTUNITY TO RECOGNIZE SYLVIA.

SHE HAS BEEN AN ASSET TO THE HEALTH DEPARTMENT.

SHE STARTED HERE ON DECEMBER 6TH, 1993, AND HAS WORKED IN HER CURRENT ROLE, IS INDIGENT CARE SPECIALIST. AND WE ARE REALLY GOING TO MISS HER.

SHE'S DEDICATED I'M GOING TO CALL IT A LIFETIME TO OUR HEALTH DEPARTMENT.

AND I THINK HER COWORKERS WILL ECHO THE SENTIMENT THAT SHE HAS BEEN A JOY TO WORK WITH.

AND WE'RE REALLY GOING TO MISS HER, BUT WISH HER WELL AND HER RETIREMENT, GETTING TO SPEND TIME WITH HER GRANDCHILDREN AND DO WHATEVER SHE WANTS TO DO.

SO, SYLVIA, CONGRATULATIONS AND WE'LL MISS YOU.

DOES SHE WANT TO SAY SOMETHING OR DO WE COME UP FOR A PICTURE? SAY SOMETHING OR I'LL TAKE A PICTURE.

OKAY. COME ON UP.

SHE'S ALSO VERY QUIET, SO.

I WON'T PUBLICIZE IT.

I KNOW. HOW ARE YOU? RIGHT? I MEAN, CHRISTIAN, YOU.

THE PICTURE IS GOING TO FEED OUR FAMILY.

COME ON IN.

YEAH, BECAUSE THERE'S NO. YEAH, I'M REALLY ON THIS SIDE.

HEY, COME ON IN. WE'RE LOOKING.

SHIRT. YEAH, YOU GO THERE.

ONE, TWO, THREE.

PERFECT. THANK YOU.

I'LL BE SURE TO.

BEAUTIFUL. THANK YOU SO MUCH.

YEAH. THANK.

YOU. KNOW, I WISH YOU THE VERY BEST.

OH, THANK YOU. VERY WONDERFUL.

WELL, NOT YET. NO, I TOLD HER I'M KEEPING HER HOSTAGE.

OH. THANK YOU FOR LUNCH.

DR. GHARANAS F3 F3.

ADOPT A PROCLAMATION RECOGNIZING MAY 2023 AS COMMUNITY ACTION INC OF CENTRAL TEXAS MONTH.

[F3. Adopt a Proclamation recognizing May 2023 as Community Action, Inc of Central Texas Month. BECERRA]

AND. WHEREAS, COMMUNITY ACTION INC OF CENTRAL TEXAS IS A ROBUST STATE AND LOCAL FORCE CONNECTING PEOPLE TO LIFE CHANGING SERVICES AND CREATING PATHWAYS TO PROSPERITY IN HAYS, CALDWELL, BLANCO AND SURROUNDING COUNTIES.

[00:55:05]

AND. WHEREAS, COMMUNITY ACTION INC OF CENTRAL TEXAS PROMOTES COMMUNITY WIDE SOLUTIONS TO CHALLENGES THROUGHOUT OUR CITIES, SUBURBS AND RURAL AREAS.

AND. WHEREAS, COMMUNITY ACTION INC OF CENTRAL TEXAS DELIVERS INNOVATIVE SERVICES AND SUPPORTS THAT CREATE GREATER OPPORTUNITIES FOR FAMILIES AND CHILDREN TO SUCCEED.

AND. WHEREAS, COMMUNITY ACTION INC OF CENTRAL TEXAS INSISTS ON COMMUNITY PARTICIPATION AND INVOLVEMENT, ENSURING THAT ALL SECTORS OF THE COMMUNITY HAVE A VOICE AND WILL BE HEARD. AND.

WHEREAS, COMMUNITY ACTION INC OF CENTRAL TEXAS IS CELEBRATING 58 YEARS OF INNOVATION IMPACT AND PROVIDING PROVEN RESULTS FOR AMERICANS.

NOW, THEREFORE, BE IT RESOLVED THAT THE HAYS COUNTY COMMISSIONERS COURT DOES HEREBY PROCLAIM MAY 2023 AS COMMUNITY ACTION INC OF CENTRAL TEXAS MONTH.

ADOPTED THIS THE 23RD DAY OF MAY 2023.

BEAUTIFULLY DONE. WELL, WE CALL THE ROLL.

COMMISSIONER INGALSBE.

YES. COMMISSIONER COHEN.

YES. COMMISSIONER SHELL.

YES. COMMISSIONER SMITH.

YES. AND JUDGE BECERRA? YES. WOULD YOU LIKE TO SAY A FEW WORDS OR YOU'RE ALL DONE? YOU BET. MY NAME IS STACY MARTINEZ AND I'M THE CURRENT HEALTH SERVICES DIRECTOR ON BEHALF OF DOUG MUDD, OUR CURRENT EXECUTIVE DIRECTOR.

WE JUST WOULD LIKE TO THANK THE COUNTY FOR ITS CONTINUED SUPPORT.

AND ACTUALLY, THE COUNTY HAS BEEN FUNDING COMMUNITY ACTION SINCE 1971.

AND SO WE DO A LOT OF GOOD THINGS, DIRECT SERVICES TO THE COMMUNITY, FROM ADULT EDUCATION TO CHILD, EARLY, EARLY CHILDHOOD DEVELOPMENT THROUGH OUR HEAD START PROGRAMS AND OUR COMMUNITY SERVICES AND ALSO OUR HEALTH SERVICES PROGRAM.

SO THANK YOU VERY MUCH.

BEAUTIFUL. WELL DONE. 51 YEARS FOR THE GREAT.

ALL RIGHT.

LOCK OURSELVES IN. NOTHING YET.

WELL DONE, GUYS. YOU LOOK WONDERFUL.

MATCHING SHIRTS. YEAH.

ONE, TWO, THREE.

THANK YOU. HERE'S HOW IT WORKS.

OKAY. GOOD, GOOD.

THANK YOU, GUYS. THANK YOU VERY MUCH.

OPHELIA WAS OUR EXECUTIVE DIRECTOR.

OH, I KNOW. THAT'S RIGHT.

YEAH. I WANT YOU, DR..

F FOR F FOR ADOPT A PROCLAMATION RECOGNIZING MAY 23RD AS FOSTER CARE AWARENESS MONTH.

SO MOVED SECOND.

[F4. Adopt a Proclamation recognizing May 2023 as Foster Care Awareness Month. BECERRA/TENORIO]

AND. WHEREAS, RECOGNIZING FOSTER CARE AWARENESS MONTH IN HAYS COUNTY PROVIDES AN OPPORTUNITY TO PUBLICLY CELEBRATE AND ACKNOWLEDGE THE CRITICAL ROLE FOSTER PARENTS AND FAMILIES FULFILL IN PARTNERING WITH THE STATE OF TEXAS COMMUNITIES, PROFESSIONALS AND ALL RESIDENTS TO KEEP CHILDREN SAFE, STABLE, HAPPY AND HEALTHY, AND TO RAISE AWARENESS OF THE ONGOING NEED TO ATTRACT AND SUPPORT.

FOSTER FAMILIES THROUGHOUT THE YEAR.

AND. WHEREAS, HAYS COUNTY APPRECIATES THAT OUR CHILDREN WILL ONE DAY GUIDE AND LEAD RESIDENTS TOWARD A BRIGHT AND SUCCESSFUL FUTURE.

AND. WHEREAS, HAYS COUNTY PROFESSIONALS AND FOSTER FAMILIES WORK TOGETHER TO STRENGTHEN AND MAINTAIN FAMILY RELATIONSHIPS SO ALL MEMBERS CAN ACCESS THE SUPPORT THEY NEED TO THRIVE.

AND. WHEREAS, FOSTER PARENTS FACILITATE THE OPPORTUNITY FOR TEXAS CHILDREN TO LIVE SAFELY AND SECURELY WITHIN FAMILIES BY EXERCISING PATIENCE, SELFLESSNESS AND DUTY TOWARDS OTHERS.

AND. WHEREAS, DURING FOSTER CARE AWARENESS MONTH, WE CELEBRATE OUR FOSTER FAMILIES AND UPHOLD HAYS COUNTY'S COMMITMENT TO SUPPORTING THEM.

SO THEY MAY CONTINUE TO ANSWER THE MOST CRITICAL CALL TO ACTION AND NOW THEREFORE, BE IT RESOLVED THAT HAYS COUNTY COMMISSIONERS COURT DOES HEREBY PROCLAIM MAY 2023 AS FOSTER CARE AWARENESS MONTH, FOSTER CARE AWARENESS MONTH ADOPTED THIS THE 23RD DAY OF MAY 2023, BEAUTIFULLY

[01:00:05]

COMMISSIONER COHEN.

YES. COMMISSIONER SHELL.

YES. COMMISSIONER SMITH.

YES. COMMISSIONER INGALSBE.

YES. AND JUDGE BECERRA.

YES. WHO ARE YOU AND WHY ARE YOU HERE? WE ARE THE TENORIO FAMILY AND WE ARE A PROUD FOSTER FAMILY.

EVERY YEAR I TRY TO SHARE OUR STORY IN HOPES THAT WE CAN GUIDE OTHER FAMILIES TO JOIN US.

FOUR YEARS AGO, OUR FOSTER CARE PROCESS BEGAN WITH THE FORMALIZATION THROUGH A CPA, WHICH IS A CHILD PLACEMENT AGENCY. THROUGH THAT CHILD PLACEMENT AGENCY, WE WERE LICENSED AS A BASIC FAMILY LEVEL OF CARE.

WHAT HAPPENS NEXT IS YOU PRESENT YOURSELF IN A BROCHURE, A FAMILY BROCHURE, AND CPS WILL DETERMINE IF THE CHILDREN WILL BE BROUGHT TO YOU.

YOU HAVE THE RIGHT TO SAY YES OR NO.

ONE MORNING WE HAD BEEN WAITING.

WE THOUGHT WE'D BEEN A LICENSED FOSTER FAMILY FOR A FEW MONTHS AT THAT TIME, AND I WAS AT BREAKFAST WITH MY GIRLFRIEND.

I SAID, IT'S THE DAY WE'RE GOING TO GET THAT CALL.

SURE ENOUGH, DURING THAT BREAKFAST, WE GOT THE PHONE CALL FROM CPS.

IT SAYS WE HAVE TWO BEAUTIFUL CHILDREN.

THEY WERE FOUR AND FIVE AT THE TIME.

THEY ARE A BROTHER AND SISTER.

WOULD YOU BE INTERESTED? I ABSOLUTELY SAID YES RIGHT NOW.

ME TOO. WE HAVE.

THAT IS UNSCRIPTED.

DURING OUR JOURNEY WITH FOSTER CARE, THERE'S MANY, MANY AVENUES OF IT.

IT'S NOT JUST ABOUT THE CHILDREN.

IT'S ABOUT CREATING ADDITIONAL FAMILIES.

YOU'RE GOING TO SCHOOL, I PROMISE.

WE ARE HERE TO SUGGEST THAT ANYBODY WHO IS INTERESTED IN OPENING UP THEIR HEARTS AND OPENING UP THEIR HOMES TO CHILDREN, PLEASE DO SO.

WE ARE CURRENTLY NOW WHAT WE HAVE BEEN A TENORIO FAMILY FOR TWO YEARS NOW AND WE ARE.

WELL, YOU WERE PLACED WITH US FOUR YEARS AGO, BUT YOU CHANGED YOUR LAST NAME TWO YEARS AGO.

SO WE ARE PROUD TO BE A REPRESENTATIVE OF OUR COMMUNITY, NOT ONLY AS A FOSTER FAMILY, BUT AS A FAMILY.

THANK YOU FOR SUPPORTING FAMILIES LIKE OURS.

SUPPORTING FAMILIES. THANK YOU FOR SUPPORTING FAMILIES LIKE OURS.

TAKE A PICTURE? YEAH.

ONE SECOND BEFORE WE TAKE A PICTURE.

I DO ALSO WANT TO MENTION I'D BE REMISS IF I DIDN'T MENTION FOSTER VILLAGE AND FOSTER VILLAGE IS AN ORGANIZATION THAT WAS FOUNDED HERE IN HAYS COUNTY IN DRIPPING SPRINGS BY A FAMILY WHO HAD A FOSTER CHILD.

AND THE THE PHONE CALL LIKE I GOT CHILLS BECAUSE I KNOW SO MANY PEOPLE WHO HAVE GOTTEN THAT CALL.

MY BROTHER GOT THAT CALL, MY NEPHEW FOSTERED AND THEN BECAME A PART OF OUR FAMILY.

BUT THE IMPORTANT PART IS YOU DON'T KNOW WHAT THAT PERSON ON THE OTHER END OF THE PHONE CALL IS GOING TO TELL YOU.

YOU DON'T KNOW IF YOU HAVE A THREE WEEK OLD COMING TO YOUR HOME OR A 16 YEAR OLD AND YOU DON'T KNOW HOW TO PREPARE YOUR HOME FOR THAT.

AND SO AN ORGANIZATION WAS FOUNDED IN DRIPPING SPRINGS THAT IS NOW A NATIONAL ORGANIZATION.

THEY'VE GOT OFFICES IN CALIFORNIA, THE CAROLINAS, ALL OVER THE US, AND THEY'RE MORE OR LESS WAREHOUSES, WAREHOUSING FACILITIES FOR THESE FOSTER FAMILIES SO THAT WHEN THEY RECEIVE THAT PHONE CALL AND THEY HAVE TO HAVE A CAR SEAT TO BRING THE CHILD HOME AND THEY HAVE TO HAVE CLOTHES THAT FIT A TWO YEAR OLD GIRL OR WHATEVER THE CASE MAY BE, WE WAREHOUSE OR THEY WAREHOUSE THOSE THOSE THOSE INDIVIDUAL ITEMS FOR THOSE FAMILIES, BEDS, THOSE KIND OF THINGS.

THEY ALSO PROVIDE INDIVIDUALIZED CARE.

THEY'RE FAMILY COUNSELING, ALL KIND OF SUPPLEMENTAL SERVICES FOR FOSTER FAMILIES.

SO I WOULD ENCOURAGE YOU, IF YOU DON'T KNOW ABOUT THEM, PLEASE REACH OUT, LEARN ABOUT THEM.

I KNOW WE'VE SUPPORTED THEM WITH MY OUTREACH MONEY FROM FROM PRECINCT FOUR.

THE COMMISSIONERS AND THE JUDGE HAVE BEEN KIND ENOUGH TO ALLOW ME TO USE SOME OF THAT MONEY TOWARDS THEM, AND THEY DO A GREAT JOB AND I'M PROUD TO HAVE THEM IN OUR COMMUNITY.

SO WELL DONE. THANK YOU.

OH, YES. ADD ONE THING TO THAT.

I DID SIT ON THE BOARD OF AUSTIN ANGELS AS A FOSTER COUNCIL FAMILY MEMBER.

AUSTIN ANGELS DOES THE SAME THING AND THE SUPPORT OF FAMILIES.

I WILL TELL YOU, WHILE WE STARTED THE PROCESS, I HAD AN INFANT CAR SEAT IN MY CAR, A CHILD CAR SEAT IN MY CAR.

I HAD TWIN BEDS IN A ROOM AND A CRIB READY TO GO BECAUSE WE DIDN'T KNOW WHAT WAS GOING TO BE PROPOSED.

IT WAS IN YOUR ROOM.

SO I WANT TO SAY THAT THIS THIS JOURNEY, WHILE IT HAS BEEN IT IS A JOURNEY.

IT HAS TRULY BEEN A FRUITFUL JOURNEY.

AND ANYONE WHO IS EVEN THINKING OF DOING IT, FOLLOW YOUR HEART BECAUSE IT IS A WONDERFUL.

THANK YOU VERY MUCH. WELL SAID.

[01:05:03]

YOU'RE GOING TO SCHOOL. YOU LOVE SCHOOL.

THEY LOVE.

BEAUTIFUL. YOU HAVE ONE TO REMEMBER WHEN YOU GET OPTIONS AND THEY GOT.

MY BROTHER AND I WANT TO SEE YOU STAND RIGHT HERE.

GIVE IT TO THEM. YEAH.

HOW ABOUT. HOW ABOUT ONE ON EACH SIDE? THAT'S RIGHT. PERFECTLY DONE.

AND THIS IS THE MIDDLE.

YOU SEE, THE FRAMING HERE WORKS OUT, AND THEN YOU DO ONE.

OH, NOT YET. ONE MORE.

HE WANTS TO GO TO SCHOOL.

HERE'S ANOTHER ONE WITH SOME ZOEY.

ONE, TWO, THREE.

PERFECT. THANK YOU. THANK YOU SO MUCH.

THANK YOU, GUYS. THANK YOU VERY MUCH.

DR. CAVANAUGH, PLEASE OPEN F FIVE.

F FIVE. ADOPT A PROCLAMATION DECLARING MAY 2023 AS OLDER AMERICANS MONTH.

SO MOVED. SECOND.

[F5. Adopt a Proclamation declaring May 2023 as Older Americans Month. INGALSBE/T.CRUMLEY (Part 1 of 2)]

AND. WHEREAS, THE COMMUNITIES IN THE REGION, INCLUDING HAYS COUNTY, BENEFIT WHEN PEOPLE OF ALL AGES, ABILITIES AND BACKGROUNDS ARE WELCOMED, INCLUDED AND SUPPORTED. AND.

WHEREAS, CAP COG RECOGNIZES THE NEED TO CREATE A COMMUNITY THAT PROVIDES SERVICES AND SUPPORTS OLDER AMERICANS.

CAP COG AGING SERVICES ENSURES THIS SUPPORT THROUGH DIRECT SERVICES, INCLUDING NUTRITION BENEFITS, COUNSELING, IN-HOME SERVICES, HEALTH AND WELLNESS, EDUCATION OMBUDSMAN, ADVOCACY FOR NURSING HOME RESIDENTS AND CAREGIVER RESPITE.

AND. WHEREAS, CAP COG FOSTERS A COMMUNITY IN WHICH OLDER AMERICANS CAN AGE IN THEIR WAY, IN THEIR WAY, BY PLANNING PROGRAMS THAT ENCOURAGE OLDER INDEPENDENCE, ENSURING ACTIVITIES ARE RESPONSIVE TO INDIVIDUAL NEEDS AND PREFERENCES, AND INCREASING ACCESS TO SERVICES THAT SUPPORT AGING IN PLACE.

NOW, THEREFORE, BE IT RESOLVED THAT THE HAYS COUNTY COMMISSIONERS COURT DOES HEREBY RECOGNIZE MAY 2023 AS OLDER AMERICAN MONTH IN THE CAP COG REGION TO RECOGNIZE OLDER ADULTS AND THE PEOPLE WHO SUPPORT THEM AS BEING KEY TO BUILDING RESILIENCE AND CONNECTION ACROSS THE REGION.

ADOPTED THIS THE 23RD DAY OF MAY 2023.

VERY WELL DONE. THIS IS AWESOME.

COMMISSIONER INGALSBE. THANK YOU FOR BRINGING THIS FORWARD.

REALLY, WHEN YOU LOOK AT THE STRENGTH OF OUR COUNTY AND YOU CAN JUST LOOK AT THE MOST VULNERABLE, AND I WOULD SAY THAT IN VERY MANY INSTANCES HAVE AN AGING MOTHER.

OF COURSE, ONE SAID OF MY FATHER PASSED AWAY, BUT THEY BECOME WE ALL, IF WE'RE LUCKY ENOUGH TO REACH THIS AGE, BECOME MORE AND MORE FRAIL.

AND IT'S HARDER AND HARDER TO MOVE AROUND.

AND THIS IS SUCH A GOOD REMINDER THAT WE ARE ALL A COMMUNITY AND WE ALL NEED TO HELP ONE ANOTHER.

SO WELL DONE AND THANK YOU.

YEAH, WELL, THANKS, JUDGE. AND I, YOU KNOW, WHEN YOU SAID THAT I DO REMEMBER MY DAD, AND I'M SO HAPPY TO HAVE HIM IN MY LIFE STILL.

I LOST MY MOTHER A COUPLE OF YEARS AGO, BUT ALSO WANTED TO MENTION THAT CAP COG REALLY DOES PROVIDE A LOT OF SERVICES FOR THIS AGE GROUP.

AND IF ANYBODY NEEDS ASSISTANCE OR HELP, THEY HAVE A MULTITUDE OF RESOURCES AND SO PLEASE REACH OUT TO THEM.

THANK YOU. AND JUST AS A REMINDER FOR THOSE OF YOU WATCHING CAPITAL AREA COUNCIL OF GOVERNMENTS, THAT'S WHAT THE ACRONYM STANDS FOR.

VERY WELL SAID. VERY WELL DONE.

DO WE HAVE SOMEONE FROM COG HERE TO SPEAK? NO, THAT'S OKAY IF WE DON'T.

THANK YOU VERY MUCH.

AND PLEASE OPEN F6F6 ADOPT A PROCLAMATION DECLARING THE WEEK OF MAY 21ST AS SEARCH AND RESCUE WEEK IN HAYS COUNTY. SO MOVED.

SECOND. PLEASE READ IT.

[F6. Adopt a Proclamation declaring the week of May 21st as Search and Rescue Week in Hays County. SHELL]

AND. WHEREAS, COMMUNITIES ACROSS HAYS COUNTY IN THE STATE OF TEXAS ARE IMPACTED BY MISSING PERSONS LOST LOVED ONES AND DECEASED FAMILY MEMBERS DUE TO CRIMINAL

[01:10:02]

AND. WHEREAS, SEARCH AND RESCUE RESOURCES BRING CLOSURE AND AID IN THE REUNIFICATION OF FAMILIES.

AND. WHEREAS, SEARCH AND RESCUE PROFESSIONALS PERFORM FLOOD AND SWIFT WATER RESCUES AND EVACUATIONS, TECHNICAL RESCUES AND LOCATE AND LOCATE MISSING CHILDREN AND ENDANGERED ADULTS.

AND. WHEREAS, SEARCH AND RESCUE IS NOT A SINGLE AGENCY MISSION, BUT RATHER A TEAM EFFORT BETWEEN LAW ENFORCEMENT, FIRE, EMS AND SEARCH AND RESCUE ORGANIZATIONS THAT WORK TOGETHER TO FIND THE MISSING AND PROVIDE CLOSURE.

NOW, THEREFORE, BE IT RESOLVED THAT THE HAYS COUNTY COMMISSIONERS COURT PROCLAIMS THE WEEK OF MAY 21ST AS SEARCH AND RESCUE WEEK AND OFFERS ITS THANKS TO ALL OF THE FIRSTRILLIONESPONDER AGENCIES AND SEARCH AND RESCUE AGENCIES THAT WORK TIRELESSLY ON FINDING THOSE WHO ARE LOST AND BRINGING CLOSURE TO THE FAMILIES OF THE MISSING.

ADOPTED THIS THE 23RD DAY OF MAY 2023.

BEAUTIFULLY DONE.

IF YOU PLEASE CALL THE ROLL.

COMMISSIONER SHELL. YES.

COMMISSIONER SMITH.

YES. COMMISSIONER COHEN? YES. COMMISSIONER INGALSBE.

YES. AND JUDGE BECERRA.

YES. AND I KNOW THERE'S SOMEONE HERE TO SPEAK ON BEHALF OF THIS PROCLAMATION.

IF YOU'LL PLEASE APPROACH THE PODIUM.

STATE YOUR NAME AND TITLE FOR THE VIEWING PUBLIC.

MY NAME IS SHANNON SMITH.

I'M THE DIRECTOR OF COMMUNICATIONS AND OUTREACH FOR TEXAS SEARCH AND RESCUE.

THANK YOU ALL FOR HAVING US TODAY AND SUPPORTING SEARCH AND RESCUE ALL OVER AND OUR CAUSE OVER THE YEARS.

I KNOW THIS ISN'T THE FIRST TIME WE'VE BEEN IN HERE, AND WE REALLY APPRECIATE YOUR SUPPORT.

JUDGE AND COMMISSIONERS COMMISSIONER SHELL, THIS WEEK IS THE ANNIVERSARY OF THE MEMORIAL DAY FLOODS THAT I KNOW EVERYBODY IN THIS COMMUNITY REMEMBERS.

IT DRASTICALLY IMPACTED OUR COMMUNITY IN 2015 AND WAS PIVOTAL, I THINK, FOR OUR ORGANIZATION IN SO MANY IN THE AREA TO MAKE SURE THAT WE STAY READY AND PREPARED FOR FUTURE DISASTERS.

WE'RE GRATEFUL FOR RELATIONSHIPS WITH HAYS COUNTY AND OUR EMERGENCY SERVICES OFFICIALS AND THE CERT TEAMS AND EVERYBODY THAT WORKS TOGETHER IN THIS COMMUNITY.

FOR THAT, WE'VE GOT GREAT SUPPORT LIKE JUDGE SMITH OVER HERE, JUSTICE OF THE PEACE FROM PRECINCT COUNTY, TOO.

SHE SERVES ON OUR BOARD AND HAS FOR THE LAST COUPLE OF YEARS.

WE'VE RECENTLY RECEIVED SIGNIFICANT SUPPORT FROM FOLKS FROM MCCOY'S BUILDING AND SUPPLY, WHICH IS HERE IN HAYS COUNTY, FOR OUR EFFORTS IN SPREADING THE WORD OF SA WEEK.

AND EVERYTHING THAT WE'VE DONE AS AN ORGANIZATION HAS REALLY EXPANDED.

AND BECAUSE OF THE SUPPORT FROM FOLKS LIKE Y'ALL, WE'VE ACTUALLY ADDED A NEW MISSING PERSONS UNIT.

STARTING MARCH 27TH OF THIS YEAR, WE WERE ABLE TO HIRE EX A RETIRED TEXAS RANGER, TODD SNYDER, WITH 29 YEARS OF SERVICE WITH DPS AND THE TEXAS RANGERS TO HELP US PUSH THIS EFFORT FORWARD AND AND THE PURSUIT TO TO SOLVE THIS HUGE ISSUE THAT WE HAVE WITH MISSING PERSONS.

SO DO YOU WANT TO SAY A COUPLE WORDS? IT'S HARD TO FOLLOW SHANNON EVERY TIME, RIGHT, BECAUSE SHE DOES SO WELL.

BUT AS SHE SAID, MAN, JUST THANK YOU FOR YOUR SUPPORT.

AND AS THE NUMBERS ARE READ, IT'S ALMOST MIND BOGGLING THAT ALMOST 48,000 MISSING PERSONS JUST IN 2022 ALONE IN THE GREAT STATE OF TEXAS.

SO I JUST WANT TO SAY THANK YOU.

I THINK TEXAS AND THE LEADERSHIP TEAM AND THE BOARD OF DIRECTORS FOR BEING PROACTIVE IN THE PROBLEM AND SOLVING PROBLEMS. AND IT'S BEEN A JUST, YOU KNOW, ARE TALKING ABOUT IT.

TEXAS IS ACTUALLY DOING SOMETHING ABOUT THE PROBLEM.

AND WE LOOK FORWARD TO WORKING WITH YOUR HAYS COUNTY FOLKS JUST AS AS SHANNON SAID, WE STAND READY JUST A FEW WEEKS AGO OR LAST WEEK WHEN THE FLOODS LOOKED LIKE THEY WERE GOING TO BE A POTENTIAL TEXAS STANDS READY.

WE'RE A PHONE CALL AWAY.

AND THEN, SHANNON, MAYBE I DON'T KNOW IF YOU SAID OR NOT, OUR RESOURCES ARE FREE.

AND I ALSO I KNOW THAT MEANS A LOT TO THE COUNTY COMMISSIONERS AND JUDGES AND THINGS THAT WHAT WE BRING TO THE TABLE WILL BE ABSOLUTELY COST FREE.

SO THANK YOU. I WOULD LIKE TO ADD, AS THE DIRECTOR OF EMERGENCY MANAGEMENT FOR THE COUNTY, THE WORK YOU DO IS NOT LOST ON ME.

I AM MOST COGNIZANT OF THE SIGNIFICANCE OF WHAT YOUR ORGANIZATION DOES AND ALL THE DIFFERENT SPACES.

AND I ALWAYS THINK OF REGIONALISM BECAUSE IT'S WHERE WE LIVE, IT'S HOW WE LIVE.

I HAVE A MISSING PERSON IN LAKE TRAVIS AND I HAVE FORT BEND COUNTY JUDGE CALLING ME FOR HELP BECAUSE HE DOESN'T HAVE ENOUGH INFORMATION TO PROVIDE THE FAMILY. AND THROUGH THESE NETWORKS, THROUGH THESE COMMUNICATIONS.

AND MIKE, YOU CAN PROBABLY NOD BECAUSE I WAS USING YOU IN THAT PARTICULAR INSTANCE FOR HELP.

AND SHERIFF CUTLER AND WE ARE ALL JUST SO INTERWOVEN, NO MATTER WHERE SOMEONE GOES MISSING.

AND I'M JUST FOREVER GRATEFUL BECAUSE SOMEONE CAN SAY, OH, ALMOST 50,000 PEOPLE.

WELL, YOU KNOW WHAT? THOSE NUMBERS CAN BE OBSCURED VERY EASILY.

JUST THINK ABOUT IT AS ONE PERSON.

AT YOUR HOUSE.

LET THAT SINK IN.

YOUR LOVED ONE DOESN'T COME HOME.

YOUR LOVED ONE JUST CROSSED THE COUNTY LINE.

BOBCAT. I HAD JUSTIN TALKING ABOUT THIS AT ONE OF THE CONFERENCES.

[01:15:03]

THERE'S NO EVIDENCE. THERE'S NO ANYTHING.

IT'S A WEIRD SCENARIO.

AND YOU GUYS WERE OUT THERE.

YOU GUYS KEPT GOING OUT THERE.

YOU GUYS KEPT PUSHING AND YOU KEPT PUSHING.

AND THOSE ARE THINGS THAT.

THE THING THAT COMES TO MIND ARE UNSUNG HEROES.

AGAIN, ONE OF THOSE PHRASES THAT WE ALL HEAR ABOUT AND JUST LIKE, YEAH, BLAH, BLAH.

NO, NO, NO, NO. YOU GUYS ARE TRULY UNSUNG HEROES.

THE PEOPLE THAT ARE OUT THERE EVERY SINGLE DAY DOING SOMETHING TO HELP ANY ONE OF US.

AND AREN'T, YOU KNOW, HIGHLIGHTED ON THE REGULAR FOR WHAT YOU GUYS DO.

I AM JUST SO GRATEFUL AS PART OF MY JOB AS A DIRECTOR OF EMERGENCY MANAGEMENT, I AM SO GRATEFUL THAT I GOT TO KNOW NOT ONLY WHO YOU GUYS ARE, BUT WHAT YOU DO IN OUR COMMUNITY AND HOW IT'S A KALEIDOSCOPE OF ORGANIZATIONS HELPING TO KEEP US ALL PROTECTED, TO PROTECT PEOPLE, TO PROTECT PROPERTY AND OUR WAY OF LIFE. I'M JUST I AM FOREVER GOING TO BE GRATEFUL.

SO I CAN'T SAY ENOUGH WORDS TO SHOW MY APPRECIATION.

SO THANK YOU, GUYS.

COMMISSIONERS. WELL, I JUST WANT TO SAY THANK YOU SO VERY MUCH FOR THE EXTREMELY IMPORTANT WORK THAT YOU ALL DONE.

I THINK, YOU KNOW, AS THE JUDGE SAID, UNSUNG HEROES.

I MEAN, IT'S THE BEHIND THE SCENES WORK THAT YOU DO TO BRING THAT INFORMATION, WHETHER GOOD OR BAD, TO THE FAMILY MEMBERS AND, YOU KNOW, OUR COMMUNITY.

SO THANK YOU.

YES. AND THANK YOU FOR EVERYTHING THAT YOU ALL DO.

AND JUST LIKE COMMISSIONER, VERY IMPORTANT THAT THE BACK END WORK THAT THAT IS REQUIRED TO DO THIS.

AND THANK YOU ALL SO MUCH FOR THAT.

YEAH. THANKS, GUYS. AND YOU KNOW, YOU MENTIONED 2015 MEMORIAL DAY WEEKEND BLOOD.

AND THAT'S WHAT THIS THIS ORGANIZATION WAS EXTREMELY IMPACTFUL DURING THAT TIME.

A VERY CHALLENGING TIME FOR MANY FAMILIES IN THIS COUNTY.

AND YOU AND ALL OF YOUR VOLUNTEERS AND ALL OF THOSE THAT THAT HELPED DURING THAT WILL ALWAYS MEAN A GREAT DEAL TO MANY OF US HERE IN HAYS COUNTY.

SO THANK YOU ALL SO MUCH.

I WOULD REITERATE COMMISSIONER SHELLS MENTIONED AND I WOULD ALSO MENTION MEMORIAL DAY 2019.

YOU KNOW, THIS IS A WEEK IN OUR COUNTY WHERE ALL OF US LOVE TO SPEND TIME WITH OUR FAMILIES AND THOSE KIND OF THINGS.

BUT THIS IS A THIS IS A WEEK THAT ALL OF US HOLD OUR BREATH, AT LEAST I DO, FOR FOR QUITE A BIT, BECAUSE THIS IS WHEN WE HAVE A TRADITIONALLY WE'VE HAD SOME PRETTY NASTY WEATHER AND SOME PRETTY NASTY FLASH FLOODS.

AND YOU ALL ALWAYS SHOW UP.

YOU KNOW, 80% OF ANY JOB IS SHOWING UP, BUT YOU ALL SHOW UP AND YOU ALL DO AN EXCELLENT JOB AND IT'S VERY APPRECIATED.

AND IF NOTHING ELSE, COME ON UP FOR A PIC.

ANYONE. THAT FEELS LIKE THEY WANT TO BE A PART OF THIS IMAGE.

JUST A CHAIR AND THEY COME BACK.

YOU GUYS WANT TO COME AROUND THIS WAY, MY FRIEND? YEAH. NICE TO SEE YOU.

ALWAYS A PLEASURE. COME ON.

COME ON. THUS WE ARE APPROXIMATELY BALANCED.

OKAY. ONE, TWO, THREE.

ONE, TWO.

THREE. THERE WILL BE AN APP WHERE YOU TAKE A PICTURE AND EVERYBODY CAN PULL IT BECAUSE WE ALL SHARE IT.

ONE, TWO, THREE.

THANK YOU VERY MUCH.

WELL DONE, YOU GUYS. ABSOLUTELY WONDERFUL.

NICE TO SEE YOU AGAIN. GOOD TO SEE YOU.

THEY? I KNOW, RIGHT? DR. CARDENAS WAS SEARCH AND RESCUE.

NOW WE'RE ON TO SEVEN. WOULD YOU LIKE ME TO DO SEVEN, EIGHT AND NINE TOGETHER? ALSO, I HAVE A MR. LION OVER THERE WITH HIS ARMS. IT'S NOT CUSTOMARY FOR SOMEONE TO SIGN UP FOR COMMENTS UNDER PROCLAMATIONS.

AND SO I OVERLOOKED MR. LION'S ENTRY ON F FIVE.

[F5. Adopt a Proclamation declaring May 2023 as Older Americans Month. INGALSBE/T.CRUMLEY (Part 2 of 2)]

SORRY. MR. LION, AS YOU WELL KNOW, IT WAS AN ACCIDENT.

YEAH. THANK YOU, JUDGE BECERRA.

I APPRECIATE THAT.

YOU KNOW, IT SEEMS TO BE A TIME FOR PEOPLE TO AND ALL RELATE THIS TO TO THE PROCLAMATION FOR PEOPLE TO QUOTE

[01:20:08]

AND WHAT I MEAN TO SAY BY THAT IS THAT, YOU KNOW, THERE'S ALL THESE GOOD THINGS THAT COG IS SUPPOSEDLY DOING FOR PEOPLE AND WHATNOT. BUT WHAT I WOULD ASK FOR IS FOR THE COUNTY TO COME UP WITH SOME SYSTEM TO WHERE THEY COULD EXEMPT PEOPLE THAT ARE 65 AND OLDER FROM EITHER EXEMPT OR SEVERELY LIMIT THE AMOUNT OF TAXES THEY HAVE TO PAY.

BECAUSE THE WAY THE SYSTEM IS SET UP IS THAT PEOPLE ON SOCIAL SECURITY ARE EARNING SOCIAL SECURITY BASED ON DOLLARS THAT WERE EARNED MAYBE, YOU KNOW, 20, 30, 40, 50 YEARS AGO.

AND OBVIOUSLY, THEY DIDN'T MAKE THE KIND OF MONEY BACK THEN THAT THEY'RE MAKING NOW.

AND I KNOW THAT THE DOLLAR WAS WORTH MORE AND THIS AND THAT.

BUT WHAT IT WHAT ENDS UP HAPPENING IS THAT SENIORS TRY TO PAY THEIR TAXES, WHICH ARE CONTINUOUSLY GOING UP AND THEY ARE UNABLE TO DO IT.

THEREFORE, THEY LOSE THEIR HOMES, THEY LOSE THEIR INDEPENDENCE.

AND IT JUST SEEMS KIND OF FUNNY TO ME THAT WE'VE GOT THIS PROCLAMATION WHERE WE SUPPORT SENIORS, BUT IN REALITY WE DON'T.

AND ONCE AGAIN, I WOULD ASK FOR SOME SORT OF EXEMPTION FOR SENIORS FROM THE COUNTY THAT THEY WOULD NOT HAVE TO PAY NEARLY AS MUCH IN TAXES BECAUSE THEY CAN'T AFFORD IT.

THANK VERY MUCH.

THANK YOU, SIR.

AND THAT WAS, OF COURSE, FOR FIVE.

PLEASE OPEN NUMBER SEVEN.

I'M WONDERING IF YOU'D LIKE ME TO OPEN SEVEN, EIGHT AND NINE TOGETHER.

SURE. PERFECT. THANK YOU.

F SEVEN.

PRESENTATION BY ADORA REGARDING USE OF AMERICAN RESCUE PLAN ACT FUNDS FOR THE HILL COUNTRY WOMEN'S HEALTH COLLECTIVE AND F

[Items F7 - F9]

SO MOVED. SECOND.

SECOND. ALL RIGHT.

ALL YOURS. ALL RIGHT.

YOU HAVE TWO MINUTES TO SPEAK.

THAT'S ERIC BONING, PROJECT MANAGER WITH ARDURA.

SO, YEAH, WE'RE PRESENTING THREE GRANTS TODAY, STARTING WITH THE HILL COUNTRY WOMEN'S HEALTH COLLECTIVE.

THEY REQUESTED $3,170 TO SUPPORT A PORTABLE ULTRASOUND MACHINE.

SO THIS IS GOING TO BE VERY IMPORTANT IN MITIGATING AGAINST THE RISKS, PARTICULARLY PRENATAL RISKS, DUE TO COMPLICATIONS OF WOMEN WITH COVID 19.

THE LOCAL HEALTH DEPARTMENT.

SO $25,000 IS GOING TO BE ALLOCATED FOR PUBLIC HEALTH OUTREACH.

SO THIS WILL HELP TO IMPROVE THE EFFICACY OF THE LOCAL HEALTH DEPARTMENT'S COMMUNITY OUTREACH EFFORTS TO JUST IMPROVE THE OVERALL AND RECOVERY FROM COVID 19 AND THEN EMERGENCY SERVICE DISTRICT NUMBER ONE.

SO THIS IS A GRANT FOR.

$346,277. AND THAT'S GOING TO BE FOR THE PURCHASE OF A NEW MS AMBULANCE TO AGAIN MITIGATE AGAINST THE RISKS OF COVID 19 AND FUTURE POTENTIAL DISASTERS.

I HAVE A QUESTION FOR YOU ON ARPA FUNDS.

DO YOU KNOW HOW MANY DOLLARS ARE UNCOMMITTED? UM, OFF THE TOP OF MY HEAD.

PROBABLY ABOUT 4 MILLION.

WE NEED TO GET THAT COMMITTED AS QUICKLY AS POSSIBLE.

COMMISSIONER, AS THERE IS A FEDERAL FIGHT GOING ON RIGHT NOW.

AND I HAVE.

I HAD A CALL LAST NIGHT THAT SAYS WE NEED TO HURRY UP AND COMMIT OUR MONEY TO OUR COUNTY, OTHERWISE IT MAY BE CLAWED BACK.

SO PLEASE FIGHT HARDER, BE FASTER.

LET'S KEEP MOVING AS QUICKLY AS WE CAN TO COMMIT THIS MONEY SO THAT IT DOESN'T LEAVE OUR COUNTY.

WE DESPERATELY BENEFIT FROM IT.

IT IS A GREAT PROGRAM AND I'D HATE TO SEE IT CLAWED BACK BECAUSE WE WEREN'T QUICK ENOUGH.

YES, SIR. VERY AWARE OF THE DISCUSSIONS GOING ON AND INFORMED ALL THE COMMISSIONERS OF POTENTIAL THREATS COMING FROM THE FEDERAL.

AND MY COMMENT WAS DIRECTED TO THE PUBLIC.

THANK YOU, COMMISSIONERS.

ANY QUESTIONS OR COMMENTS? OKAY, I'M GOING TO GO.

BECAUSE OF THE NUMBER OF FOLKS THAT HAVE SIGNED UP, I'M GOING TO JUMP STRAIGHT TO JAY TO.

[J2. Discussion and possible action to authorize the County Judge to execute a Development Agreement for Mission Oaks Condominiums between Hays County, Davy Crockett Estates, LLC, and Lang Family Ranches L.P. SMITH]

[01:25:11]

SO WE HAVE A MOTION AND A SECOND, AND NOW WE WILL READ OFF THOSE NAMES FOR THE FOLKS THAT HAVE SIGNED UP TO SPEAK.

YOU WILL HAVE THREE MINUTES.

AND THEN WHEN IT IS ALL DONE, THEN IT COMES TO THE COURT MEMBERS FOR DISCUSSION.

WE WILL BEGIN WITH WILLIAM.

WAGNER. THANK YOU.

AND IT'S POSSIBLE I'VE GOT OVER THREE MINUTES, BUT I DO HAVE A COUPLE OF NEIGHBORS WHO'VE OFFERED TO DONATE SOME TIME.

TO ME, IT SHOULD BE ABOUT FOUR AND A HALF.

IS THAT? SEE HOW FAST YOU CAN GO.

WE'LL STICK WITH THE THREE.

IF YOU CAN CONCLUDE YOUR THOUGHTS IN A TIMELY MANNER.

THEN WHEN WE'RE DONE, WE'LL SEE WHAT COMES UP, BECAUSE I CAN ALWAYS CALL YOU BACK.

MY AIM IS TO BE PREDICTABLE, TO BE CONSISTENT WHETHER I LIKE TO HEAR IT OR NOT.

THE FRAMEWORK IS MOST IMPORTANT.

GOOD. WELL, THANK YOU FOR YOUR ATTENTION THIS MORNING.

MY NAME IS BILL WAGNER, AND I'M HERE TO TALK ABOUT SOMETHING THAT MIGHT NOT SEEM LIKE THAT LARGE A DEAL.

I'M SURE YOU DO DEVELOPMENT AGREEMENTS ALL THE TIME, BUT FOR THE NEIGHBORS THAT I REPRESENT, IT IS A VERY LARGE DEAL.

AND I WANT TO SUMMARIZE OUR CONCERNS AT THE OUTSET.

I'VE PROVIDED MY SPEAKING COMMENTS TO YOU AS WELL, AS WELL AS A BROCHURE OF INFORMATION.

AND I KNOW YOU'VE GOTTEN EMAILS FROM ME.

AND I WANT TO I WANT TO REITERATE WHAT WE'VE SAID ALL ALONG.

WE ARE NOT ANTI DEVELOPMENT.

WHAT WE ARE TRYING TO DO IS MAKE SURE THAT THE DEVELOPMENTS THAT HAPPEN IN OUR NEIGHBORHOOD ARE CONSISTENT WITH EXISTING REGULATIONS.

THIS DEVELOPMENT AGREEMENT SEEMS TO IMPLY THAT ALL REGULATIONS WILL BE HANDLED PER COUNTY POLICY IF YOU READ THE LANGUAGE IN IT.

BUT IF YOU LOOK AT THE DETAILS OF THE FINAL DOCUMENT, IT IGNORES, CIRCUMVENTS AND CONTRADICTS ESTABLISHED REGULATIONS.

WHEN MY NEIGHBORS AND I MET WITH COMMISSIONER SMITH AND MR. PACHECO IN MARCH, WE WERE TOLD TWO THINGS.

FIRST, THAT WE AND THE COUNTY WOULD BENEFIT BY HAVING A DEVELOPMENT AGREEMENT BECAUSE WITHOUT IT, THE DEVELOPER WOULD BE ABLE TO DO WHATEVER THEY WANTED.

AND SECOND, THAT THERE WERE ONLY FIVE AREAS OF CONCERN THAT THE COUNTY HAD PURVIEW OVER AND COULD WEIGH IN ON.

AND THOSE WERE TRANSPORTATION, ROADS, PLANNING, FIRE AND SAFETY, SEPTIC AND FLOODPLAIN.

MY NEIGHBOR, DAWN BRADY, IS GOING TO TALK ABOUT THE TRAFFIC CONCERNS.

SO I'M GOING TO JUMP INTO THE OTHER UNDER PLANNING.

THE DEVELOPER IS BEING GIVEN A COMPLETE EXEMPTION FROM THE COUNTY'S EXISTING REGULATIONS FOR PLANNING, EXCEPT IN A FIVE ACRE PLOT RELATIVE TO THE VILLAGE OF BEAR CREEK, WHERE THEY ARE BEING REQUIRED TO REPLANT.

WE'VE SUBMITTED A PETITION ASKING THAT THAT EXEMPTION NOT BE GRANTED.

YOU'VE GOT A COPY OF THAT AS WELL.

UNDER FIRE AND SAFETY, THE CURRENT HAYS COUNTY FIRE REGULATIONS CALL FOR ANY DEVELOPMENT WITH OVER 30 DWELLINGS TO HAVE MORE THAN ONE WAY IN AND OUT.

KIT CARSON IS THE SOLE MEANS IN AND OUT OF OUR NEIGHBORHOOD, AND THERE ARE ALREADY ABOUT 60 TO 65 HOMES WITH THIS DEVELOPMENT AND ADDING 35 UNITS, THE KONDO REGIME WILL INCREASE THAT TO ABOUT 90 FAMILIES, WHICH IS A 50% INCREASE.

WHEN QUESTIONED ABOUT THE SPECIFIC SITUATION, THE FIRE CHIEF RESPONDED BY TELLING ME THAT THE ENTRANCE TO THE GATED COMMUNITY WOULD CONSTITUTE A NEW ROADWAY AND THEREFORE IT WASN'T A PROBLEM. WE FAIL TO SEE HOW THIS IS THE CASE OR REALITY IN REALITY.

THE RISK OF THIS IS SIGNIFICANT AND I PROVIDED IN THE PACKAGES TO YOU.

COPIES OF THE RESULTS RETURNED FROM THE TEXAS A&M WEBSITE, THE FOREST SERVICE WEBSITE.

YOU'LL SEE THAT VIRTUALLY EVERY ADDRESS SERVED BY THIS SINGLE WAY IN AND OUT, IS CONSIDERED TO BE AT VERY HIGH TO VERY HIGH RISK OF WILDFIRE.

RISK IS SO SEVERE.

WE'VE HAD NEIGHBORS INSURANCE POLICIES OF 30 PLUS YEARS BEING CANCELED BECAUSE OF THIS RISK.

AND I'VE INCLUDED THE COPY OF THE CANCELLATION LETTER IN YOUR INFORMATION AS WELL.

UNDER THE SEPTIC REQUIREMENTS, DEVELOPMENT WILL HAVE 35 5000 SQUARE FOOT HOMES, PLUS AN ACCESSORY DWELLING UNIT ALLOWED ON EACH UNIT OF NO LESS THAN 650FT². SO YOU'RE TALKING ABOUT ONE HOME AND PROBABLY ONE SMALLER GUEST HOUSE ON 44 ACRES OF PROPERTY.

EACH UNIT IS ALLOWED A CAPACITY OF UP TO 4999.

SO LET'S CALL IT 5000 GALLONS OF EFFLUENT PER DAY.

THAT'S QUITE A BIT OVER THE COURSE OF THIS PROPERTY AND OVER THE COURSE OF ONE DAY.

IN ADDITION, THE DEVELOPMENT AGREEMENT STATES THE PROPERTY INCLUDES OR IS ANTICIPATED TO INCLUDE ONE OR MORE WATER QUALITY FACILITIES, SEDIMENTATION, DRAINAGE AND DETENTION FACILITIES OR PONDS.

LET ME FINISH THIS THOUGHT.

HOWEVER, NONE OF THOSE REQUIREMENTS ARE SHOWN IN THE SITE PLAN UPON WHICH THIS DA IS BASED.

ALL AVAILABLE SPACE IS OCCUPIED BY THE PLANNED LOTS AND ROADWAYS.

I SHOULD ALSO NOTE THE PLAN IS ALREADY IN VIOLATION OF THE ETJ REGULATIONS, WHICH I KNOW ARE SEPARATE.

AND JUST TO REITERATE, ONCE EVERYONE HAS SPOKEN, I WILL ASK YOU SO YOU CAN THINK ABOUT IT AND HAVE A MENTAL CHECK MARK GOING IF THERE WAS SOMETHING UNSAID.

AND THEN I'LL LOOP YOU BACK IN.

THANK YOU. NEXT UP, DON BRADY MORRIS.

[01:30:01]

AS STATED, I'M DAWN BRADY MORRIS.

I LIVE AT 10111 DAVY CROCKETT DRIVE THE PROPERTY CONTIGUOUS TO THE DEVELOPMENT THE MISSION OAKS CONDOMINIUM PROJECT.

WE SHARE ABOUT 1020FT OF LINEAR ADJACENT TO THIS PROPERTY.

YOU'LL HEAR AND YOU'VE HEARD OUR NUMEROUS CONCERNS ABOUT THIS DEVELOPMENT.

WE ARE NOT OPPOSED.

WE ARE CONCERNED THAT THE DEVELOPMENT AGREEMENT IS A MEANS TO BYPASS THE APPROPRIATE PROCEDURES, TO MEET THE REQUIREMENTS OF REGULATIONS FOR PERMITTING AND CONSTRUCTION IN HAYS COUNTY AND WITHIN THE AUSTIN ETJ.

OUR ROAD. DAVY CROCKETT DRIVE, AS I SAID, IS ONE WAY IN.

ONE WAY OUT.

THE PROPOSED DEVELOPMENT WOULD ADD UP TO AN ADDITIONAL 35 MCMANSION STYLE RESIDENCES OVER 4500FT² AT THE DEAD END OF DAVY CROCKETT DRIVE. THEY ARE COMING IN AND OUT OF THE SAME PLACE WHERE WE ALREADY HAVE 60 FAMILIES LIVING.

OUR PROPERTY IS CLOSEST TO THE DEVELOPMENT.

WE ARE EXTREMELY CONCERNED WITH THE TRAFFIC COUNT INCREASE, WITH THE ASSOCIATED APPROVAL OF THE CONSTRUCTION OF THE 35 HOMES AT THE END OF DAVY CROCKETT.

IN AN EMAIL FROM JOHN THOMPSON TO MARCUS PACHECO, HE INDICATED A TRAFFIC ANALYSIS WILL BE REQUIRED.

WHERE IS THIS DOCUMENT? WE HAVEN'T SEEN IT.

WHAT WERE THE RESULTS OF THIS STUDY? NO ONE HAS TOLD US THIS INFORMATION AND WE REQUESTED THIS NUMEROUS TIMES.

THIS NEW DEVELOPMENT WILL NOT ONLY SIGNIFICANTLY INCREASE THE RESIDENTIAL TRAFFIC COUNT, BUT COMMERCIAL TRAFFIC COUNT, INCLUDING SCHOOL BUSSES, TRASH SERVICE, LAWN SERVICE, DOMESTIC SERVICE, AMAZON.

I GOT TO HAVE THAT TOO.

POSTAL DELIVERY TO THIS AREA.

MR. WAGNER PROVIDED PICTURES ON MARCH 28TH OF THE ROAD, ALL THE WAY FROM NETTIE BROWN AT KIT CARSON TO THE DEAD END.

IT IS VERY IMPORTANT THAT WE STRESS THAT IT IS A FACT.

THERE IS NO ROOM TO TURN AROUND A LARGE VEHICLE AT THE END OF DAVY CROCKETT DRIVE.

YOU CANNOT TURN A EMERGENCY VEHICLE, A FIRE TRUCK, AN AMBULANCE.

YOU CANNOT TURN THOSE VEHICLES AROUND AT THE DEAD END.

THERE ARE MANY FACES BEHIND THE DECISION THAT YOU MAKE TODAY.

CITIZENS, MY NEIGHBORS, VOTERS.

I WANT EACH OF YOU TO LOOK AT ME AND ASSURE ME THAT WITH YOUR DECISION TODAY THAT THIS DEVELOPMENT AGREEMENT IS NOT A BLANK CHECK FOR THE DEVELOPER TO BYPASS PERMITTING AND DEVELOPMENT RULES AND REGULATIONS.

AND THE DEVELOPERS WILL BE HELD TO THE LETTER OF THE LAW WHEN IT COMES TO FURTHER DEVELOPMENT REVIEW AND REQUIREMENTS.

WHAT ENDS TODAY WITH YOUR VOTE.

IS JUST THE BEGINNING FOR OUR NEIGHBORHOOD.

OUR LIVES WILL BE FOREVER CHANGED WITH YOUR DECISION TODAY.

THANK YOU FOR YOUR TIME.

THANK YOU VERY MUCH.

HAVE LAUREN ICE.

SORRY. THAT'S A COOL NAME.

THANK YOU. THANK YOU.

NO RELATION TO VANILLA ICE.

MY NAME IS LAUREN ICE.

I'M AN ATTORNEY WITH THE FIRM PERALES ALEMAN AND ICE.

I'M HERE ON BEHALF OF MR. BILL WAGNER, WHO'S A NEIGHBOR IN THE COMMUNITY YOU JUST HEARD OF.

AND I SENT A LETTER ON SUNDAY.

BUT I WANT TO JUST HIGHLIGHT A COUPLE OF QUICK POINTS.

AND THOSE HAVE TO DO WITH TRANSPARENCY AND PUBLIC PARTICIPATION AS WELL AS THIS SORT OF DISAGREEMENT BETWEEN WHETHER THE REQUIREMENTS OF YOUR DEVELOPMENT REGULATIONS ARE BEING MET OR WHETHER THEY'RE BEING SORT OF BYPASSED.

AS YOU'LL HEAR THIS DEVELOPMENT AGREEMENTS BEEN IN NEGOTIATION WITH THE DEVELOPER AND THE COUNTY FOR ABOUT A YEAR NOW.

THE COMMUNITY HAS BEEN ASKING QUESTIONS FOR MONTHS.

I ACKNOWLEDGED THAT THERE'S BEEN A LOT OF EMAILS WITH THOSE QUESTIONS, BUT WHAT I HAVE NOT SEEN ARE A LOT OF ANSWERS TO THOSE SPECIFIC QUESTIONS.

AND THE COMMUNITY ACTUALLY ONLY GOT A COPY OF THE DEVELOPMENT AGREEMENT ON FRIDAY.

AND SO WHAT WE'RE ASKING TODAY IS FOR A POSTPONEMENT TO ALLOW THE COMMUNITY TO PARTICIPATE IN THE DRAFTING OF THIS DEVELOPMENT AGREEMENT, BECAUSE WHILE I THINK WHAT YOU'LL HEAR FROM THE DEVELOPER IS THE INTENT TO FOLLOW THE REGULATIONS, WHAT WE HAVE IN FRONT OF US IS THE DEVELOPMENT AGREEMENT ITSELF.

AND I'M NOT SURE THAT DEVELOPMENT AGREEMENT NECESSARILY HOLDS THEM TO TO YOUR REGULATION REGULATIONS.

EXCUSE ME. AND THAT BRINGS ME TO MY SECOND POINT, WHICH IS DEVELOPMENT AGREEMENTS.

AS WE TALKED ABOUT LAST TIME I WAS HERE ARE TOOLS THAT HAVE TO BE MUTUALLY BENEFICIAL TO BOTH THE COUNTY AND THE DEVELOPER.

IF THE DEVELOPER DIDN'T NEED SOME KIND OF A VARIATION FROM THE CODE, THEN THEY COULD SIMPLY GO AND DEVELOP UNDER THE CURRENT REGULATIONS AND THAT WOULD BE A TRADITIONAL SUBDIVISION, AT WHICH POINT A LOT OF THESE CONCERNS THAT THE NEIGHBORS HAVE WOULD BE ADDRESSED.

AND, YOU KNOW, IN THE IMMEDIATE, SHORT, SHORT TERM.

AND BUT WHAT IS HAPPENING IS THEY ARE ASKING FOR A DEVIATION FROM THE SUBDIVISION REGULATIONS TO ALLOW A CONDO DEVELOPMENT OF THE CONDO REGIME.

[01:35:06]

AND THE DEFINITION THAT THE COMMISSIONERS HAVE OF AN OSF, WHICH SAYS YOU CAN ONLY ALLOW ONE ON THE PROPERTY.

AND SO, AS I SAID, A DEVELOPMENT AGREEMENT IS SUPPOSED TO BE A BENEFICIAL TOOL FOR BOTH SIDES.

THE NEIGHBORS HAVE EXPRESSED CONCERNS THAT THEY ARE NOT GETTING ANY BENEFITS FROM THIS DEVELOPMENT AGREEMENT AND THEY HAVE LOTS OF CONCERNS THAT CAN BE ADDRESSED WITH THE DEVELOPMENT AGREEMENT. AND SO WHAT WE'RE ASKING IS FOR YOU TO POSTPONE THIS ITEM, ALLOW THE COMMUNITY TO PLAY A ROLE IN DRAFTING THAT DEVELOPMENT AGREEMENT.

CORRECT? WHAT I THINK ARE SOME OF THE POTENTIAL LOOPHOLES IN THAT AND TO ALLOW THE NEIGHBORS CONCERNS TO BE ADDRESSED.

THANK YOU. WELL DONE.

ALL UNDER THE BUZZER.

NEXT UP, WE HAVE QUINCY DESPAIN.

HI. THANKS FOR GIVING ME THE CHANCE TO SPEAK REAL QUICKLY.

I'M HERE IN SUPPORT OF BILL WAGNER AND ICE AND EVERYTHING THAT YOU JUST MENTIONED.

I'M A CLOSE NEIGHBOR.

I LIVE IN BEAR CREEK OAKS.

COMMISSIONER SMITH, I THINK YOU SPOKE WITH MARK BOEHM, WHO'S OUR MAYOR, I THINK MAYBE YESTERDAY.

I WANT THE MOST OF MY TIME SO THEY CAN SPEAK FURTHER.

BUT WE HAVE MAJOR CONCERNS BECAUSE THERE'S A POSSIBILITY OF THE ROAD CONNECTING THROUGH OUR NEIGHBORHOOD.

OUR ROADS ARE PRIVATELY OWNED.

LIKE SHE WAS SAYING, THERE'S NOT GOING TO IT'S NOT BENEFICIAL FOR US TO HAVE A MAJOR THOROUGHFARE LIKE A IN AND OUT WITH TRAFFIC MS FIRE.

AND WE JUST WANT TO MAKE SURE THAT THE REGULATIONS ARE FOLLOWED AS THEY ARE WRITTEN.

OKAY. I FEEL ARE MY TIME.

THANK YOU. THANK YOU VERY MUCH.

BECAUSE THIS IS SO IMPORTANT AND AFFECTS SO MANY PEOPLE'S LIVES IN SOME VERY UNIQUE WAY.

I WILL ASK, IS THERE SOMETHING THAT WAS LEFT UNSAID THAT YOU WANTED TO QUICKLY TOUCH ON? IF YOU WILL PLEASE WRAP IT UP IN A TIDY, QUICK MANNER.

THEN I WILL PASS IT ON TO THE COURT.

MEMBERS JUST BECAUSE WATERS IS CRITICALLY AS IMPORTANT AS IT IS TO THE COMMUNITY, I WANT TO BRING UP WATER.

THE PLAN HAD BEEN FOR THE PWA TO SUPPLY WATER TO THIS AREA.

THAT PLAN CHANGED AND SUDDENLY THE DEVELOPERS BEING ALLOWED TO DIG FOR WELLS ON THE PROPERTY AND USE AN EXISTING WELL, THAT IS TO SERVE 35 5000 SQUARE FOOT HOMES PLUS THEIR ASSOCIATED DWELLING UNITS.

AS OF YESTERDAY, PERMITTING PROCESS, AS WE UNDERSTAND IT, IT'S THE RESPONSIBILITY OF THE HAZ TRINITY GROUNDWATER CONSERVATION DISTRICT AND NOT THIS BODY.

AS OF YESTERDAY, THAT GROUP WAS UNAWARE OF ANY DEVELOPMENT AGREEMENT.

UNAWARE OF THIS DEVELOPMENT, UNAWARE OF ANY PLANS FOR A WELL.

SO BY THIS DOCUMENT YOU'RE GIVING THE DEVELOPER THE OKAY TO DO WELLS THAT THE ACTUAL AUTHORITY DOESN'T KNOW ANYTHING ABOUT.

AND NO PERMITS ARE CURRENTLY BEING GRANTED BECAUSE OUR AQUIFERS ARE AT HISTORICALLY CRITICALLY LOW LEVELS.

THE LAST COMMENT I'M GOING TO MAKE IS I'VE PROVIDED YOU COPIES OF PETITIONS THERE AND YOU'LL SEE THEY'RE VERY SPECIFIC AS TO WHAT THEY ASKED.

SO THEY WEREN'T GENERAL COMPLAINTS.

I PROVIDED THOSE TO YOU TODAY.

YOU'LL SEE THAT COMBINED.

WE'VE GOT ALMOST 100 PEOPLE.

THIS ISN'T JUST THE FOLKS HERE IN THIS COURT TODAY.

WE HAVE ALMOST 100 PEOPLE.

AND I'VE SPOKEN WITH EACH ONE OF THEM AS I GATHERED THEIR SIGNATURES WHO ARE CONCERNED ABOUT THE WAY THIS PROCESS IS UNFOLDING.

THANK YOU. THANK YOU.

WELL DONE, COMMISSIONER SMITH.

THANK YOU. FIRST THING I WOULD LIKE TO ADDRESS A COUPLE OF POINTS THAT WERE MADE AND A COUPLE OF THINGS THAT YOUR POINT ON THE DEVELOPMENT AGREEMENT, IT'S MY UNDERSTANDING IT WASN'T FINALIZED UNTIL FRIDAY.

THAT'S WHEN I GOT IT. I THINK YOU GOT IT PRIOR TO IT BEING PUBLISHED IN THE AGENDA ABOUT THE EXACT SAME TIME I GOT IT.

AND THE CONCERNS THAT WERE RAISED, AT LEAST SOME OF THEM IN THIS LETTER.

AND I APPRECIATE THE OUTREACH FROM MR. WAGNER AS WELL.

I KNOW THAT WE'VE I'VE MADE SURE THAT YOU'VE GOTTEN SOME ANSWERS TO SOME OF THESE QUESTIONS.

BUT I THINK THERE'S ALSO A MISCONCEPTION LOOKING BOTH AT THE DAR AND AT OUR REGULATIONS ON SEVERAL OF THE POINTS THAT YOU MADE, BECAUSE I CAN TELL YOU THAT BOTH MYSELF AND MR. PACHECO, ALONG WITH MR. KENNEDY, ALL TOOK TO HEART THE CONVERSATIONS THAT WE HAD BOTH HERE IN COURT AND AT MY OFFICE WITH SEVERAL OF THE RESIDENTS.

A COUPLE OF ITEMS THAT I DO WANT TO ADDRESS THAT I JUST JOTTED NOTES DOWN ON FIRE AND SAFETY.

WELL, FIRST OFF, GENERAL PLATTING, AGAIN, IF WE LOOK AT THE RULES THAT ARE IN PLACE FOR THE COUNTY, AND YOU ARE CORRECT, THOSE THOSE ARE THE FIVE THINGS THAT WE HAVE PURVIEW OVER.

AND WE SHARED THAT AS WE LOOK AT THOSE INDIVIDUAL ITEMS, PLATTING IS THE FIRST THING.

[01:40:06]

THE CITY OF AUSTIN HAS CHOSEN NOT TO DO ONE WITH US ALONG WITH WE DON'T HAVE ONE EXISTING WITH THE CITY OF BEAR CREEK EITHER.

THAT WOULD DICTATE HOW THAT PLATTING PROCESS AT A CITY LEVEL WOULD WOULD IMPACT ANY TYPE OF DEVELOPMENT.

AND SO THAT BEING THE CASE, YOU KNOW, WE ARE THE WE'RE ALWAYS THE OVERALL OVERSIGHT VEHICLE FOR PLATTING.

BUT WE DO TRY TO WORK VERY CLOSELY WITH THOSE CITIES.

AND I HAVE HAD CONVERSATIONS WITH THE CITY OF BEAR CREEK ACTUALLY THIS MORNING ON THE WAY TO MY DAUGHTER'S PROGRAM.

I HAD ANOTHER ONE TO TALK SPECIFICALLY ABOUT THOSE.

AND I WANT TO USE ONE EXAMPLE.

WHENEVER I LOOKED AT THE MAP ITSELF ON THERE, IT SHOWS TWO LOTS WITHIN THE CITY OF BEAR CREEK.

IT'S ACTUALLY ONE LOT EXISTING AND IT SHOWS TWO.

IT DOES NOT EXEMPT THEM FROM I MEAN, NO, THIS DA DOES NOT DO IN ANY WAY EXEMPT THEM FROM ANY RULES OR REGULATIONS WITH THE CITY OF AUSTIN OR THE CITY OF BEAR CREEK. AT THE END OF THE DAY, I KNOW THAT THERE IS AN ORDINANCE IN THE CITY OF BEAR CREEK THAT SAYS NOTHING LESS THAN A TWO ACRE LOT.

THIS WOULD REQUIRE THAT THEY STILL HAVE TO GO THROUGH ALL THE CLEARANCES AND ALL THE PROCESSES, BOTH THE CITY OF AUSTIN AND IN THE CITY OF BEAR CREEK.

AND SO I JUST WANT TO REITERATE THAT AND I WANT YOU ALL TO TO UNDERSTAND THAT.

A COUPLE OF OTHER POINTS.

SPECIFICALLY, WHEN WE LOOK AT ROADWAYS, AND I DON'T WANT TO GET TOO FAR OVER MY SKIS HERE, I MAY TURN THEM TO MR. PACHECO AND MR. KENNEDY TO ADDRESS A COUPLE OF THESE THESE POINTS.

BUT WHEN WE LOOK AT OVERALL ROADWAYS, WE LITERALLY HAVE HUNDREDS, HUNDREDS OF ROADWAYS IN OUR COUNTY THAT HAVE MORE THAN TEN RESIDENCES IN THEM OR MORE THAN 30 RESIDENCES OR 50 RESIDENCES WITH ONE ACCESS.

I MEAN, THE CLOSEST TO YOU, ALL THAT OR A GOOD EXAMPLE MIGHT BE A DEVELOPMENT, FOR EXAMPLE, KALUTARA THAT IS DIRECTLY. ON IN THE CITY OF DRIPPING SPRINGS, ETJ.

I THINK THERE'S 750 HOMES IN THERE.

THERE'S ONE ENTRANCE IN AND ONE ENTRANCE OUT.

HOWEVER, IT MEETS ALL THE FIRE AND SAFETY STANDARDS TO ENSURE THAT THAT COMMUNITY FEELS THAT THOSE RESIDENTS FEEL THAT THEY'RE SAFE.

WHEN WE LOOK AT THE INDIVIDUAL DEVELOPMENTS, WE LOOK AT THE PROPERTY ITSELF AND WE LOOK AT HOW THEY'RE IMPACTED AND DO THEY MEET FIRE CODE? WOULD WE REQUIRE THEM TO MEET FIRE CODE? THE ANSWER TO THAT IS YES.

SPECIFIC TO YOUR QUESTION ABOUT TURNAROUNDS, THAT'S A BIG ISSUE FOR US AND WE HAVE THAT ANY DEVELOPMENT HAS THE CAPACITY FOR FIRE, FOR FIRE AND EMERGENCY VEHICLE TURNAROUNDS. AND SO THAT WILL BE ADDRESSED IF AND WHEN THAT HAPPENS.

I THINK ONE OF THE MOST IMPORTANT THINGS THAT WE NEED TO LOOK AT IS WHENEVER WE SAY PLATTING TODAY THE DA OUTLINES PLATTING AND YOU ALL ARE LOOKING FOR WHAT YOU DON'T THINK IS IN THERE. WHAT I WOULD LOOK FOR IS WHAT IS IN THERE AND ENSURING THAT THESE FOLKS HAVE TO NOT ONLY THESE, BUT ANY DAY THAT WE BRING FORTH, THESE FOLKS HAVE TO ADHERE TO THE REGULATIONS THAT WE SET FORTH.

AND THE PLATTING IS THE FIRST STEP IN THE PROCESS.

THE PLAT JUST SIGNIFIES THAT YOU HAVE THE ABILITY TO DEVELOP THE PROPERTY.

AT THE END OF THE DAY, THERE WILL BE AND AGAIN, I MAY BE.

PLEASE CORRECT ME IF I'M WRONG DEVELOPMENT SERVICES, BUT AT THE END OF THE DAY THERE ARE MULTIPLE INDIVIDUAL RULES AND REGULATIONS THAT MUST BE MET. AND I WOULD USE FIRE CODE AS AN EXAMPLE.

I CAN OFF THE TOP OF MY HEAD.

I KNOW OF THREE PROJECTS THAT WE'VE HAD TO WORK ON OR THAT WE'VE WORKED ON IN THE LAST SIX MONTHS WHERE THEIR PRELIMINARY PLAT IS JUST THAT.

IT'S IT'S PRELIMINARY WHEN YOU LOOK AT IT.

BUT WAIT A MINUTE, YOU GET OUT THERE AND YOU CAN'T PUT A CUL DE SAC AT THIS EXACT POINT THAT IS ON THAT MAP BECAUSE I DON'T KNOW THERE'S A SINKHOLE THERE OR THERE IS SOME OTHER FEATURE THERE WHERE YOU HAVE TO MOVE THAT ROADWAY SEVEN FEET ONE WAY OR 20 FOOT ANOTHER TO ENSURE THAT IT WOULD CONTINUE TO MEET REGULATION.

AND THOSE ARE INDIVIDUALLY REVIEWED.

THOSE HAVE TO COME BACK EVERY TIME FOR US TO LOOK AT.

AND SO I WOULD I WOULD JUST PUT A FINER POINT ON THAT.

WHEN IT COMES TO FIRE AND SAFETY, WE DEPEND DIRECTLY ON OUR FIRE MARSHAL'S OFFICE.

YOU KNOW, UNTIL JUDGE BECERRA AND I CAME INTO OFFICE IN 2019, WE DIDN'T HAVE AN ENFORCEABLE FIRE CODE IN HAYS COUNTY, BECAUSE IN TEXAS, YOU HAVE TO HAVE A POPULATION OF AT LEAST 250,000 OR BE DIRECTLY ADJACENT TO A COUNTY THAT DOES HAVE A POPULATION OF 250,000.

IT HAD CONSIDERED SEVERAL TIMES IN THE COUNTY AND WE ADOPTED IT IN FOR ENFORCEMENT OR BEGINNING OR FOR REGULATION BEGINNING IN JANUARY OF 2020.

AND SO IN DOING SO, I KNOW THAT OUR OUR OUR FIRE MARSHAL'S OFFICE HAS DONE WHAT I BELIEVE IS A PRETTY GOOD JOB IN IN REVIEWING EACH ONE OF

[01:45:04]

WHEN IT COMES TO THE SEPTIC REQUIREMENTS, I DO WANT TO ADDRESS A COUPLE OF THINGS THAT YOU MENTIONED.

WHILE YOU MENTION THAT THE STATE KICKS IN OR WE ARE CAPPED AT PERMITTING AT 999 GALLONS A DAY, I THINK IT'S VERY MUCH A MISNOMER THAT EACH INDIVIDUAL HOME WOULD BE DOING 5000 GALLONS A DAY.

AND I SAY THAT BECAUSE.

MARCUS, WHAT IS OUR DAILY RATE ON A ON A SINGLE FAMILY RESIDENCE OR.

GOOD MORNING. GOOD MORNING, COMMISSIONERS.

MARK PACHECO, DEVELOPMENT SERVICES DIRECTOR.

THAT DEPENDS, COMMISSIONER.

IT CAN DEPEND ON THE SIZE OF THE HOME, THE NUMBER OF BEDROOMS IN THE HOME, WHAT'S TYPICALLY AND PURSUANT TO LOT SIZE, CORRECT? YES. AND SO WHAT'S TYPICALLY GIVEN LIKE THE PA IS LIKE THE LIVING UNION EQUIVALENT OR DWELLING UNIT EQUIVALENT THAT'S MENTIONED IN OUR SEPTIC RULES, WHICH THAT SPEAKS DIRECTLY TO NON RESIDENTIAL SOURCE.

BUT THE EQUIVALENT EQUIVALENCY GIVEN TO THAT IS 300 GALLONS PER DAY, WHICH PUTS IT ON TRACK WITH A PROBABLY A THREE TO 3 TO 4 BEDROOM HOME.

SO I JUST WANT TO I WANT TO CLARIFY THAT BECAUSE IF A 3 TO 4 BEDROOM HOME IS ABOUT 300 GALLONS A DAY, THESE COULD BE THREE TIMES THAT SIZE AND STILL NOT GET CLOSE TO THE NUMBERS THAT THAT YOU'RE QUOTING THERE.

AND I JUST WANT TO BE I WANT TO BE CLEAR WITH THAT.

THERE'S A COUPLE OF OTHER VERY SPECIFIC THINGS IN HERE.

BUT I DID I DID WANT TO MENTION, LIKE I SAID MOMENTARILY AGO, ABOUT IN SPEAKING WITH THE VILLAGE OF BEAR CREEK, YOU KNOW, THERE IS NOTHING IN THIS DA THAT THAT EXEMPTS THIS DEVELOPMENT FROM ANY OF THE EXISTING RULES REGARDING THE CITY OF AUSTIN OR THE CITY OF BEAR CREEK OR THE VILLAGE OF BEAR CREEK.

I MEAN, AT THE END OF THE DAY, THOSE ARE RULES AND REGULATIONS THAT ARE OUTSIDE OUR PURVIEW.

AND THEY WOULD STILL HAVE TO ADHERE TO EACH ONE OF THOSE.

WITH THAT, I WANT TO MAKE SURE I DIDN'T MISS ANY MORE OF MY INDIVIDUAL ITEMS THAT I JOTTED DOWN AGAIN.

AND FOR THOSE OF YOU WHO'VE BEEN FOLLOWING THE COURT FOR A WHILE, WE DIDN'T HAVE DA'S UP UNTIL.

OUR OLDEST DA, FOR A DEVELOPMENT SUCH AS THIS IS HOW OLD MARCUS AND MARK FOR A CONDOMINIUM TYPE STYLE DEVELOPMENTS.

THE INTRODUCTION OF DEVELOPMENT AGREEMENTS ON THE PREMISE OF MAKING PLATTING DETERMINATIONS, WHETHER THEY'RE GOING TO BE REQUIRED OR NOT REQUIRED.

IT'S A CONCEPT THAT HAS JUST BEEN INTRODUCED TO THE COUNTY SINCE PROBABLY 2020, 2021.

RECENTLY WE'VE HAD MAYBE ONE OR A FEW INSTANCES PRIOR TO THAT BUT HAVEN'T BEEN AS FREQUENT AS WE'VE EXPERIENCED SINCE 2020.

AND THE REASON THAT JUST BY WAY OF BACKGROUND, THE REASON THAT WE'VE WE'VE DECIDED TO START MOVING TO THESE IS BECAUSE WE HAVE SEEN FOLKS OUT THERE WHO HAVE TRIED TO ABUSE A SYSTEM WHERE WE DON'T HAVE AS MUCH HOOKS OR AS MUCH OVERSIGHT AS WE'D LIKE TO SEE.

AND IN DOING AN OUTLINING IN A DEVELOPMENT AGREEMENT, WHAT RULES THEY'RE GOING TO HAVE TO ADHERE TO IT.

IT PUTS IN DIRECT IN WRITING FOR US WHAT OUR EXPECTATIONS OF THESE DEVELOPERS ARE WHEN WE HAVEN'T HAD THEM IN THE PAST.

AND I THINK THAT'S I'M NOT GOING TO SAY THAT'S A FAULT OF THE COUNTY, THAT WE HAVEN'T HAD THEM IN THE PAST, BUT STATUTORILY WE REALLY HAVEN'T HAD THE ABILITY TO DO IT IN THE PAST.

AND THAT BEING THE CASE, THE LAST POINT THAT I JOTTED DOWN WAS RELATIVE TO TO WATER. AND I'M GOING TO HAVE I'M GOING TO HAVE MARCUS ADDRESS SOME OF THE FLOODPLAIN ISSUES DURING HIS COMMENTS.

BUT WHEN IT COMES TO WATER, I WILL SAY THAT I HAVE ACTUALLY TALKED TO THE EXECUTIVE DIRECTOR OF THE HAYS TRINITY GROUNDWATER CONSERVATION DISTRICT, AND I BROUGHT THIS PROJECT UP SPECIFICALLY ABOUT THREE WEEKS AGO WELL, ACTUALLY PRIOR TO OUR LAST COURT MEETING ON IT.

AND ONE THING THAT THAT I WOULD SAY IS AS YOU LOOK AT INDIVIDUAL WATER WELLS, INDIVIDUAL WATER WELLS, THE PERMITTING PROCESS FOR THEM IS MUCH DIFFERENT THAN OVERALL WATER WELLS, COMMERCIAL WATER WELLS.

AND WE DON'T WE ARE NOT IN CHARGE OF THAT PROCESS.

WE'RE NOT IN CHARGE AT ALL.

WHAT I WILL SAY IS THEY WILL HAVE TO DO SOME PERMITTING.

SHOULD THEY SHOULD THEY SEE FIT.

BUT THAT IS, AGAIN, NOT IN THE PURVIEW OF THE COUNTY.

AND WE DON'T HAVE THE ABILITY TO LIMIT THE DRILLING OF WATER WELLS WHATSOEVER BY ALL.

AND SO ANYTHING THAT WE SAY IN HERE THAT WE SAY, WELL, THEY ARE WE ARE NOT PREVENTING THAT STATUTORILY.

[01:50:01]

HOWEVER, WHENEVER THEY GO TO THOSE THOSE ORGANIZATIONS SUCH AS THE HAYS TRINITY GROUNDWATER CONSERVATION DISTRICT OR THOSE MUNICIPALITIES LIKE THE CITY OF AUSTIN AND THE VILLAGE OF BEAR CREEK, THEY ARE GOING TO HAVE TO ADHERE TO THOSE RULES.

AND Y'ALL ARE IN A VERY DIFFERENT SITUATION WHERE YOU'RE AT BECAUSE THE PROPERTY ITSELF LIES FULLY WITHIN ETJ OF TWO COMMUNITIES.

THE CONVERSATION THAT WE'RE HAVING TODAY WOULD BE VERY, VERY DIFFERENT IF IT LAY OUTSIDE IN THE UNINCORPORATED AREA OF THE COUNTY.

AND I CAN TELL YOU THAT THE LEVEL OF PROTECTIONS THAT Y'ALL ARE LOOKING SPECIFICALLY FOR ARE PROTECTIONS THAT ARE OFFERED AT A MUNICIPAL LEVEL.

AND THOSE ARE PROTECTIONS THAT THE STATE HAS NOT SEEN FIT TO GIVE US IN ANY WAY, FORM OR.

COMMISSIONER, ONE MORE THING.

THE STATE IS ACTUALLY, AFTER TAKING EVEN MORE FROM US AT A LOCAL LEVEL, I WAS ACTUALLY KEEP AN EYE ON THAT IN THE CAPITOL YESTERDAY ON A PIECE OF LEGISLATION OPPOSING A PIECE OF LEGISLATION WHICH WOULD REMOVE ALL ABILITY FOR US TO REGULATE DEVELOPMENT.

AND IT'S ALREADY IT'S MOVING THROUGH THE PROCESS.

I HOPE WE RUN OUT OF TIME THIS WEEK IN THE CASE.

I WOULD JUST SAY THAT, YOU KNOW, YOU HAVE A EAR, YOU'VE GOT AN EAR THAT THAT IS WILLING TO LISTEN HERE AS RIGHT UP UNTIL THE HANDCUFFS, CUFFS GET PUT ON BY THE STATE. BUT THOSE HANDCUFFS GET ON PRETTY QUICKLY.

AND WITH THE DEVELOPMENT AGREEMENT, THE REASON THAT WE HAVE WE'VE CHOSEN AND I WILL BE THE FIRST TO SAY THAT I HAVE MORE OF THESE IN MY PRECINCT THAN ANYWHERE ELSE.

BECAUSE I HAVE MORE ACTIVE DEVELOPMENTS COMING INTO MY PRECINCT THAN ANYWHERE ELSE, NOT ONLY IN THE STATE, NOT ONLY IN THE COUNTY, NOT ONLY IN THE STATE, BUT IN THE ENTIRE NATION. AND I AM STRUGGLING TO TRY TO FIND A WAY TO ADDRESS THIS.

THIS IS A TOOL THAT WE HAVE IN THE TOOLBOX.

IT MIGHT NOT BE THE IT.

IT MAY NOT BE THE THE FRAMING HAMMER THAT WE NEED, BUT IT'S A BALL PEEN HAMMER.

AND I'M GOING TO USE IT AS LONG AS I CAN CONTINUE TO.

AND AND WITH THAT, I'D PROBABLY TURN IT OVER TO GO TO MR. PACHECO AND THEN. MR. KENNEDY. YEAH. SO JUDGE AND COMMISSIONERS, I CAN'T PROVIDE COMMENTS AT THIS TIME.

I DO KNOW THE APP OR THE THE APPLICANTS THAT ARE ON THIS AGREEMENT DO HAVE A PRESENTATION THAT YOU WOULD LIKE TO PROVIDE TO THE COURT.

SO I WOULD WANT TO SAVE TIME BY HAVE THEM PRESENTING SOME INFORMATION AND I CAN DEFINITELY COMMENT AFTER OR IF YOU PREFER A COMMENT PRIOR TO THAT, PREPARE TO MAKE A PRESENTATION TODAY. YES, SIR.

THEY HAVE SUBMITTED A PRESENTATION TO THE CLERK'S OFFICE THAT'S READY TO BE SHOWN ON THE SCREEN.

OKAY. MR. KENNEDY COMMENTS.

YOU GOT A GREEN LIGHT. I'M FINE COMMENTING NOW.

WE'RE WAITING TILL AFTER DEVELOPERS REPRESENTATIVES PRESENT.

EITHER WAY, WHAT I WILL SAY, I'LL ME SAY A COUPLE OF THINGS.

FIRST ONE IS THAT A DEVELOPMENT AGREEMENT FOR ACCOMMODATING A CONDO REGIME IS A CURRENT FIX.

BUT I DON'T I DON'T THINK ANYONE HERE IN THE SAND PIT BELIEVES IT'S THE ULTIMATE FIX.

AND WE'VE TALKED ABOUT HOW THERE PROBABLY SHOULD BE AN ADMINISTRATIVELY CONDUCTED REMEDY FOR THAT.

CONDO REGIMES ARE BECOMING MORE AND MORE POPULAR.

AND WHEN WE TALK ABOUT A RULES REWRITE, WHICH WE HAVE DISCUSSED AT LENGTH AND WHICH IS COMING, WE ANTICIPATE THAT THERE WILL PROBABLY BE SOME OTHER MEANS TO ACCOMMODATE CONDO REGIMES AND FIGURE OUT HOW TO FIT THEM WITHIN OUR DEVELOPMENT REGULATIONS, BUT NOT SUBJECT THEM TO PLATTING SUBDIVISION REQUIREMENTS. AND CURRENTLY THE DEVELOPMENT AGREEMENT IS THE MEANS FOR DOING THAT BECAUSE OUR RULES DON'T ACCOMMODATE THAT.

SO HERE WE ARE, THE THE PROCESS THAT THAT IT TAKES TO NEGOTIATE A DEVELOPMENT AGREEMENT IS PRETTY CUMBERSOME FOR BOTH SIDES OF THE NEGOTIATION.

AND IF CONDO REGIMES CONTINUE TO BECOME MORE AND MORE POPULAR, WHICH I THINK THEY WILL, WE PROBABLY WON'T BE ABLE TO USE THAT CUMBERSOME PROCESS FOR EVERY SINGLE ONE THAT COMES THROUGH THE DOOR.

SO AT ANY RATE, I CAN COMMENT ON SOME OF THE DETAILS THAT ARE IN THE DA, IF YOU'D LIKE, NOW OR WE CAN WHAT IF WE COME BACK TO YOU AFTER THE PRESENTATION AND DR.

CARDENAS, AFTER MY BEAUTIFUL COMMENTS HERE, I GUESS WE CAN GIVE THEM A CHANCE FOR A PRESENTATION AFTER I GIVE THE COMMISSIONERS A CHANCE TO SAY SOMETHING BEFORE THE PRESENTATION. AND I WILL BE LOOKING OUT FOR DURING THIS PRESENTATION, ADDRESSING OF THE PUBLIC SAFETY PIECE, I HAVE LITERALLY STOOD IN THE WIMBERLEY VALLEY VALLEY. COMMISSIONER SHELL, YOU'VE YOU'VE SEEN IT FIRSTHAND WATCHING EVACUATIONS AND AND IT IS IT IS NO JOKE.

NO ONE'S LAUGHING.

I KNOW. BUT IT IS JUST THE WORD CHOICE.

VEHICLES DOING THEIR U-TURNS.

I'LL BE LOOKING FOR THIS PRESENTATION ADDRESSING DEVIATION FROM ORIGINAL PLANS AND WHY.

[01:55:07]

THE WELLS HOW? IT'S BEEN STATED THAT THE GRANTING AGENCY KNOWS NOTHING ABOUT IT.

PLEASE ADDRESS THAT.

AND COMMISSIONER INGALSBE.

COMMISSIONER COHEN WELL, JUDGE, EXCUSE ME, I'D LIKE TO SEE THE PRESENTATION ALSO, BUT SOME OF THE THINGS THAT I WROTE DOWN THAT ARE IMPORTANT TO ME AND I THINK THEY'VE BEEN MENTIONED ALREADY, IS THE BYPASSING OF APPROPRIATE PROCEDURES.

WE KIND OF TALKED ABOUT THAT AND COMMISSIONER SMITH SAID SOMETHING TO THAT EFFECT.

ALSO, DO WE HAVE A COPY OF THE TIA? I HOPE WE WILL GET THAT INFORMATION, THE EMERGENCY VEHICLE ACCESS WAS MENTIONED WILL BE MET, BUT THAT IS AN EXTREMELY IMPORTANT.

THERE WAS A COMMENT ABOUT NUMEROUS SEPTICS ON ONE LOT.

AND SO AT SOME POINT WE CAN TALK ABOUT THAT ALSO.

AND AND OF COURSE, THE WATER ISSUE IS A BIG ONE FOR ME.

SO. COMMISSIONER COHEN WELL, FROM WHAT I WAS READING FROM THE GROUP IS RIGHT NOW THEY'RE JUST REQUESTING A POSTPONEMENT UNTIL JUNE 6TH BECAUSE THEY HAVEN'T HAD AN OPPORTUNITY TO REVIEW EVERYTHING.

AND IT SOUNDS LIKE THERE'S POSSIBLY IT COULD BE COMMON GROUND.

BUT I DON'T THINK OUR THE RESIDENTS HERE HAVE BEEN GIVEN THE OPPORTUNITY TO TO ADDRESS THOSE WITH DEVELOPMENT SERVICES. THE WATER IS THAT'S A THAT'S A RED FLAG FOR ME RIGHT THERE.

I KNOW WHAT DROUGHT LEVEL WE ARE IN AND DIGGING MORE WELLS.

THAT'S A CONCERN.

YOU KNOW, ASKING FOR AN EXEMPTION.

I'M CONCERNED ABOUT THAT AS WELL.

BUT I WOULD LIKE TO SEE THE PRESENTATION.

THANK YOU. COMMISSIONER SHELL. I CAN WAIT TILL AFTER THE PRESENTATION.

GOOD. OKAY, DR.

CARDENAS, LET'S LOAD THE PRESENTATION.

NO, SIR. DID I GOING TO HAVE PATIENT TRUSTEE.

IT WASN'T GIVEN TO ME.

I SUBMITTED IT THIS MORNING. I TURNED IT IN WITH ALL THE J-2S.

I WENT THROUGH THEM. HAVE.

ARE YOU, THOMAS? YES, SIR.

WELL, JUST HONESTLY, I DON'T KNOW HOW THAT HAPPENED.

COME ON UP. YOU'LL GET THREE MINUTES.

WE ARE ON THE SUBJECT MATTER.

SO NOTHING WAS LOST.

AND IS THERE ANYONE ELSE THAT SIGNED UP THAT I MAY HAVE ACCIDENTALLY MISSED? YOU'RE THE ONLY ONE. OKAY, GOOD.

SORRY ABOUT THAT. TOM MEAGLE, RESIDENT OF THE SILVER SPUR RANCHETTES.

I WAS GOING TO RELEASE SOME OF MY TIME BACK TO BILL, BUT I THINK THERE'S SOME PERTINENT INFORMATION HERE THAT I NEED TO DISCUSS AS A CIVIL ENGINEER.

I GRADUATED TEXAS A&M BACK IN 96.

I'VE BEEN DOING LAND DEVELOPMENT FOR OVER 20 YEARS.

AND THERE'S BASED ON WHAT COMMISSIONER SMITH SAID, THIS IS A RELATIVELY NEW PROCESS TO HIM, AND IT CERTAINLY IS TO US. AND WE WOULD ENJOY MORE TIME TO SEE AND REVIEW AND ANALYZE WHAT IS GOING ON HERE.

MISS ICE HAD A VALID POINT THAT THIS DEVELOPMENT AGREEMENT USUALLY MUTUALLY BENEFICIAL AGREEMENTS BETWEEN THE PUBLIC, THE COMMISSIONERS COURT AND THE DEVELOPER I'VE YET I'VE READ THROUGH THAT AND AND DON'T SEE THE MUTUAL BENEFICIAL WITHIN THAT DOCUMENT.

ONE THING THAT I DID LOOK INTO THE DEVELOPMENT AGREEMENT WAS WAS HISTORICALLY IS FISCAL SURETY WITH THE WITH THE DEVELOPMENT OF INFRASTRUCTURE TO ANY ITEM IN THERE THAT WOULD GUARANTEE THOSE THOSE ELEMENTS WOULD BE INSTALLED PROPERLY OR INSPECTED OR BROUGHT INTO THE COUNTY OR TO THE NEW RESIDENTS LIVING IN THAT AREA UNDER THEIR CONTROL.

I JUST DON'T. I SAW THERE IS A PROVISION IN THERE TO CURE.

I DON'T SEE ANY MECHANISM TO TO IF THE PROJECT DOES GO SICK AS TO IDENTIFY THAT CURE.

THERE'S NO CONSTRUCTION SCHEDULE.

THERE'S NO NO IMPROVEMENTS.

SECOND THING I SAW WAS TYPICALLY WITH THESE DEVELOPMENTS, THERE'S A PRELIMINARY PLAN.

AND WITH THAT PRELIMINARY PLAN, USUALLY THEY ROUGH OUT ALL THEIR ROADS, ROUGH OUT THE PONDS, THE WATER QUALITY AND ROUGH OUT WHATEVER SEPTIC SYSTEMS THEY DO.

NOW, THERE IS BIG DISPARITY WITH THE WASTEWATER SEPTIC SYSTEMS. IT VARIES GREATLY EVEN FROM NORTH AUSTIN TO SOUTH AUSTIN BASED ON THE AGE OF PEOPLE, WHAT THEY EAT AND WHAT THEY WHAT ARE THE CONSTITUENTS OF THEIR WASTEWATER.

[02:00:02]

SO IT ALL DEPENDS ON WHAT THE DEVELOPMENT, WHAT THEY WANT TO ATTRACT AS FAR AS WHO'S GOING TO RESIDE THERE.

THE DEVELOPMENT AGREEMENT DOES A VERY GOOD JOB OF SPELLING OUT ALL THE ENTITLEMENTS AND ENCUMBRANCES ON THERE.

BUT. BUT I JUST DON'T SEE HOW THAT IS A MUTUALLY BENEFICIAL AGREEMENT.

AND THAT'S ALL I HAVE TO SAY.

THANK YOU, SIR. AND SORRY FOR THE DELAY AND CALLING YOU UP.

DR. CAVANAUGH IS NOW READY FOR THE PRESENTATION.

OKAY. WITH THE GROUP SUPPORTING THE AGREEMENT, WE HAVE MR. JOHN THOMPSON HERE WHO WILL BE SPEAKING ON THE ITEM FOR THE OWNERS OF THE PROPOSED AGREEMENT.

GOOD MORNING, COURT. I'LL BRING UP REAL FAST A LITTLE BIT OF HISTORY.

WHEN I WORKED FOR HAYS COUNTY FROM LATE 1999 TILL 2005.

COMMISSIONER. COMMISSIONER INGALSBE, YOU WERE HERE.

JUST YOU AND I, I THINK, ARE THE ONLY ONES IN THE ROOM.

I THINK THE TIME WERE PRESENT WHEN THAT WENT ON, WE HAD A WHAT I REMEMBER REMEMBER BEING THE FIRST CONDOMINIUM PROPOSED CONDOMINIUM DEVELOPMENT IN HAYS COUNTY, WHICH WAS ON EAST GATLIN CREEK ROAD.

IT'S CALLED HEATHERWOOD.

AND WE GOT SUED BY THE DEVELOPER.

WE WENT TO THE COURT, THE OLD COURTROOM OR COURTHOUSE WHERE CIVIL AND CRIMINAL COURTS WERE HELD.

AND IF I REMEMBER RIGHT, WE HAD A VISITING JUDGE AND I WAS SITTING OUTSIDE.

I DIDN'T GET TO PARTICIPATE.

I WAS, I GUESS, EXPECTED TO BE A WITNESS AT SOME POINT.

THE JUDGE ADJOURNED FOR LUNCH, CAME BACK AND BASICALLY SUMMARIZING IT, TOLD EVERYBODY TO GO HOME AND RESOLVE THIS BECAUSE WE WERE ALL GROWN UP.

WE COULD FIND A WAY TO RESOLVE THIS.

AND WE DID. WE CAME UP WITH A PROCESS THAT LOOKED LIKE A REGULAR PLAT WITH DASH LINES FOR THE UNITS WITH A SOLID BOUNDARY FOR THE OUTER BOUNDARY.

AND WE BASICALLY CALL THAT THE HEATHERWOOD METHOD.

AND THAT WORKED FOR, AS FAR AS I KNOW, SEVERAL YEARS BECAUSE BELLE TERRE SUBDIVISION AND DRIPPING SPRINGS HAS CONDOMINIUM UNITS INSIDE OF IT.

YOU WOULD NEVER KNOW IT DRIVING DOWN THE ROAD BECAUSE IT LOOKS JUST LIKE ANY OTHER PART OF BELLE TERRE.

HIGH POINT NEAR DRIPPING SPRINGS HAS CONDOMINIUM UNITS.

BUT AGAIN, YOU DRIVE THROUGH IT, YOU'D NEVER KNOW IT, ONLY ON PAPER WOULD YOU ACTUALLY RECOGNIZE THE DIFFERENCE.

SO CONDOMINIUMS HAVE BEEN AROUND.

THEN I LEFT IN 2005 TO WORK FOR DRIPPING SPRINGS FOR 11 YEARS, DID SEVERAL DEVELOPMENT AGREEMENTS THERE AND OVER A COURSE OF TIME, CONDOMINIUMS. HOW THEY WERE HANDLED BY THE COUNTY CHANGED.

I THINK WE COULD STILL, STILL ACCEPT THE HEATHERWOOD METHODOLOGY AS A WAY TO DO IT, BUT IT'S NOT THE REQUIRED WAY TO DO IT.

AND THE ONLY REASON WE'RE DOING A DEVELOPMENT AGREEMENT TODAY IS BECAUSE WHEN WE APPROACHED THE COUNTY AND SAID, HEY, WE'RE BUYING THIS PROPERTY, MY CLIENTS ARE BUYING THIS PROPERTY, WE WANT TO DO A CONDOMINIUM ASSOCIATION OR CONDOMINIUM DEVELOPMENT.

IT LOOK LIKE JUST LIKE ANY OTHER REGULAR SINGLE FAMILY DETACHED SUBDIVISION.

AND THIS IS ACTUALLY UNIQUE COMPARED TO MOST CONDOMINIUMS DEVELOPMENTS IN THAT IF WE WERE TO JUST SAY WE'RE GOING TO FOLLOW THE STANDARD FORMAT OF PLATTING A SUBDIVISION, IT WOULD BE APPROVED, NO VARIANCES.

WE'D MEET THE ROAD STANDARDS, MEET FIRE CODE, ALL THE ABOVE, NO PROBLEM.

THERE'S SOME DIFFERENCES BETWEEN CONDOMINIUMS AND HOAS THAT OUR ATTORNEY, BOB BURTON, I KNOW, EXPLAINED.

WE HAD A WE HAD A COUPLE OF MEETINGS WITH MR. KENNEDY THAT SOME OF THOSE WERE NEW TO ME.

I HADN'T HEARD SOME OF THE STRENGTHS THAT CONDOS HAVE UNDER STATE LAW THAT HOA'S DON'T HOA IS BASICALLY COME AND GO AND THE DEVELOPER CAN KIND OF CONTROL THOSE.

THE CONDOS ARE CREATED AND THEY HAVE SOME STRENGTHS UNDER STATUTES THAT HOA'S DON'T HAVE.

SO THERE'S REASONS FOR DOING A CONDOMINIUM AS THE SENSE OF OWNERSHIP.

BUT THEN ALSO THE DEVELOPMENT AGREEMENT IS THE RECOMMENDED METHOD THE COUNTY SAID THEY WOULD LIKE TO SEE US PURSUE.

SO IN THE SENSE OF CREATING A DEVELOPMENT AGREEMENT THAT'S BENEFICIAL TO EVERYBODY, LIKE YOU WOULD TYPICALLY SEE IN A DRIPPING SPRINGS DEVELOPMENT AGREEMENT, WHICH WE DID SEVERAL.

THERE WERE VARIANCES REQUESTED, SOMETIMES A LOT OF VARIANCES, SOMETIMES VERY FEW.

WE HAVEN'T ASKED FOR ANY VARIANCES.

THE IDEA THAT WE'RE EXEMPT FROM OR NOT DOING THE STANDARD FORMAT PLAT IS BECAUSE WE'RE NOT DOING A STANDARD FORMAT PLAT.

WE'RE DOING A CONDOMINIUM WHICH IS UNDER CHAPTER 82 OF THE PROPERTY CODE, TEXAS PROPERTY CODE, AND THERE IS A PRESCRIBED METHOD IN THERE THAT TALKS ABOUT HOW YOU DO A CONDOMINIUM DECLARATION WITH CONDOMINIUM PLAT AND SEVERAL OTHER STEPS.

SO THE DEVELOPMENT AGREEMENT WAS TO SET UP A PROCESS, A FRAMEWORK, IF YOU WILL, BY WHICH WE HAVE TO FOLLOW.

IT DOESN'T GIVE US THE RIGHT OR EXEMPTION FROM.

THE LAST SPEAKER SAID SOMETHING ABOUT POSTING FISCAL.

WE STILL HAVE TO HAVE A CONSTRUCTION PLAN THAT WE SUBMIT TO THE TRANSPORTATION DEPARTMENT FOR THEM TO REVIEW JUST LIKE ANY OTHER SUBDIVISION WOULD.

AND ONCE THAT'S COMPLETE, WE WOULD HAVE TO BOND THE ROAD TO BUILD THE ROAD.

AND BECAUSE IT'S PROPOSED TO BE A PRIVATE ROAD, THERE'S NO MAINTENANCE BOND REQUIRED.

IT'S ALWAYS BEEN THE CASE IN HAYS COUNTY, OR AT LEAST IT USED TO BE, I THINK.

OR MAYBE SOME CHANGES MAY HAVE STILL OPPOSED TO ACTUALLY DO THAT.

WE HAVE TO POST A FISCAL FOR PRIVATE ROADS NOW TO FOR MAINTENANCE.

THAT'S A CHANGE FROM 20 YEARS AGO.

BUT AGAIN, WE WOULD HAVE TO FOLLOW THOSE RULES.

WE HAVEN'T ASKED FOR AN EXEMPTION FROM IT.

[02:05:02]

IT SAID WE THE CITY OF AUSTIN, BECAUSE THIS IS A SINGLE FAMILY DETACHED RESIDENTIAL CONDOMINIUM.

THEY DON'T WANT TO SEE IT UNTIL THE CONSTRUCTION PLANS.

SO WE STILL HAVE TO GO THROUGH THE CITY OF AUSTIN TO PROVIDE THEM THE CONSTRUCTION PLANS, WHICH IS HOW THEY HANDLE SINGLE FAMILY DETACHED RESIDENTIAL CONDOS.

WE HAVE TO COMPLY WITH ALL THEIR REGULATIONS THAT THEY HAVE AS APPLIED TO THE ETJ, WHETHER IT'S ENVIRONMENTAL FLOOD.

EXACTLY THE COUNTY'S PURVIEW.

WATER QUALITY AND THE STORMWATER, I BELIEVE, ARE THERE ARE THREE THINGS AN IMPERVIOUS COVER TO.

AND SO WE'VE ALREADY ENGAGED WITH CARLSON, BROOKINGS AND DARING ENGINEERING TO PREPARE A SET OF CONSTRUCTION PLANS WHICH ARE ACTUALLY READY BUT NOT READY TO BE SUBMITTED TO ANYBODY BECAUSE THIS IS THE FIRST STEP OF MANY STEPS.

THIS IS JUST A FRAMEWORK WE HAVEN'T GOT TO ANY PERMITTING.

ANY SUBMITTAL OF CONSTRUCTION PLANS.

OR THE WELLS, THE SKEPTICS OR ANY OF THOSE.

THOSE COME AND DO ORDER.

SO THIS IS THE FIRST STEP.

THE ENGINEER'S BEEN WORKING ON PLANS THAT WOULD GO TO THE CITY OF AUSTIN AND HAYS COUNTY TRANSPORTATION FOR REVIEW TO COMPLY WITH THE HAYS COUNTY ROAD REGULATIONS, ROAD REGULATIONS, FLOODPLAIN REGULATIONS AND FIRE CODE.

THE ROAD ITSELF WILL ACTUALLY EXCEED FIRE CODE STANDARDS, WIDTHS AND WILL COMPLY AND OR EXCEED COUNTIES REGULATIONS FOR ROADS.

SO AS FAR AS THE NUMBER OF HOMES REQUIRING SECONDARY ENTRANCE, THERE'S TWO TRACKS INVOLVED IN THIS PARCEL.

THERE'S A 39 ACRE PLATTED LOT.

IT'S 39 ACRES.

SILVER SPUR, SILVER SPUR, SILVER SPUR RANCH.

I THINK IT WAS CALLED PLATTED IN 1963.

THE COMMISSIONERS COURT AT THAT POINT APPROVED IT, GOT RECORDED JUST LIKE WE DO TODAY.

THE FIVE ACRE TRACT IS INSIDE THE CITY LIMITS OF THE VILLAGE OF BEAR CREEK.

AND THAT'S NOT PART OF THIS AGREEMENT BECAUSE THE COUNTY HAS NO JURISDICTION OVER THE FIVE ACRES UNLESS YOU GUYS DO THEIR SEPTIC PERMITTING, WHICH I DON'T KNOW IF YOU DO OR DON'T. SO WE HAVE 2 OR 3 JURISDICTIONS.

CITY OF AUSTIN AND ETJ, I BELIEVE ARE ON THEIR FIVE MILE ETJ.

WE HAVE HAYS COUNTY BEING THE ONLY COUNTY.

THANK GOD WE DON'T HAVE TWO COUNTIES.

WE'VE DONE A FEW OF THOSE IN THE YEARS PAST.

AND WE HAVE THE VILLAGE OF BEAR CREEK.

WE'LL DEAL WITH THEM ON AND DO TIME DEALING WITH THEIR SUBDIVISION REGULATIONS AND SEPTIC REGULATIONS, HOUSING AND ALL THE PERMITS THEY WANT TO COMPLY WITH. AS REGARDS THE HAYS TRINITY GROUNDWATER DISTRICT.

I ACTUALLY SPOKE TO CHARLIE FLATTEN LAST THURSDAY.

WE DIDN'T TALK ABOUT THIS SPECIFIC PROJECT, BUT I TALKED ABOUT RESIDENTIAL WELLS FOR I MEAN WELLS FOR INDIVIDUAL HOMES AND AGRICULTURAL WELLS AND WELLS USED FOR PUBLIC WATER SUPPLIES, WHICH ARE CONSIDERED COMMERCIAL WELLS.

AND AS CHARLIE TOLD ME, THEY ARE UNDER A MORATORIUM FOR COMMERCIAL WELLS OR WELLS BEING USED FOR PUBLIC WATER SUPPLY.

WE WOULD ONLY BE USING THE EXISTING WELL AND UP TO FIVE ADDITIONAL WELLS, ONE WELL FOR ONE HOME, NOT ONE WELL OR THREE WELLS OR FIVE WELLS TO SERVE ALL THE HOMES.

THAT'S NOT NEVER BEEN MENTIONED.

IT IS NOT OUR INTENTION.

IT'S ONE WELL, ONE HOME, JUST LIKE ALL THE NEIGHBORS HAVE THE ABILITY TO DO.

WE ARE SELF RESTRICTING OURSELVES TO THE ONE WELL AND FIVE ADDITIONAL WELLS THAT WOULD SERVE SIX HOMES AND THAT WOULD BE THE END OF ALL THE HOMES WE COULD PERMIT, EXCEPT FOR ONE HOUSE THAT WOULD BE SERVED BY THE EXISTING FOUR INCH LINE THAT THE PEWAR SERVES PRESENTLY, OR THE LINES.

THERE'S NO HOUSES OUT THERE, SO WE'D HAVE A TOTAL OF SEVEN LOTS OR SEVEN UNITS.

MORE SPECIFICALLY, THAT'S IT.

WE COULD BUILD A MORE PERMANENT NO MORE UNTIL THE WATER ARRIVES.

WE'VE BEEN IN CONTACT WITH THE WTC.

FOR ONE THING, THEY'RE WAITING ON US TO GIVE THEM THE IMPACT FEES, WHICH THE CLIENT OBVIOUSLY DOESN'T WANT TO DO UNTIL HE CLOSES AND BUYS THE PROPERTY.

OUR ENGINEER HAS BEEN IN CONTACT WITH THEM TALKING ABOUT WHERE WE BRING THE WATER FROM.

WE HAVE TO BUILD EITHER AN 8 OR 12 INCH LINE FROM EXILE ROAD Z ELIZALDE ROAD.

THERE'S AN EXISTING WATER TOWER THERE.

WE'LL HAVE TO CONNECT TO THAT TOWER, BRING A LINE FROM THERE TO THE NORTH BOUNDARY OF THIS PROPERTY.

THERE'S ALREADY A FOUR INCH LINE THERE.

NOW WE'LL HAVE TO BUILD A LINE ADJACENT TO THAT AND 8 OR 12 INCH LINE ADJACENT TO THAT.

AND THEN I DON'T KNOW WHETHER THEY'LL ABANDON THE FOUR OR NOT.

THEY'VE ALREADY TOLD US THEY WANT US TO BRING THE LINE INTO OUR 39 ACRES, EXTEND IT THROUGH THE FIVE ACRES TO I BELIEVE IT'S NORTH MADRONE TRAIL THAT'S IN BEAR CREEK.

WHATEVER THEIR STREET IS, THEY WANT US TO EXTEND IT THAT FAR SO THAT THE VILLAGE OF BEAR CREEK, IF THEY CHOSE TO, COULD EXTEND IT AROUND THEIR NEIGHBORHOOD BACK OUT TO 1826 AND THEREBY LOOP THE WATER.

SO WE'VE DONE ALL OF THESE VARIOUS THINGS.

IN FACT, ALSO, DON'T FORGET TO MENTION IN FEBRUARY OF 22, ALSO I REACHED OUT TO THE MAYOR OF BEAR CREEK TO SAY I HAD SOME CLIENTS LOOKING AT THE 40, 44 ACRES,

[02:10:04]

AND SINCE BEAR CREEK CAME OUT OF THE AUSTIN ETJ IN 1997, I BELIEVE THEY ACTUALLY DON'T HAVE AN ETJ BECAUSE THEY WERE SWALLOWED UP.

THEY CAME OUT OF AUSTIN'S ETJ TO CREATE THEIR CITY, BUT BECAUSE THEY'RE SURROUNDED BY AUSTIN THEY DON'T HAVE AN ETJ.

SO THE 39 ACRES IS OUTSIDE OF BEAR CREEK'S JURISDICTION ENTIRELY.

SO I JUST WANTED TO MAKE SURE WE HAVE ADDRESSED THOSE.

I WANT TO SAY ONE MORE THING JUST TO MAKE SURE I SAID IT IN CASE I DIDN'T.

THE RESIDENTIAL WELLS FROM THE FROM THE HAYS TRINITY GROUNDWATER DISTRICT ARE EXEMPT.

THAT'S PER CHARLIE PLATT AND HE'S THE GENERAL MANAGER.

RESIDENTIAL WELLS WHAT'S ONE WELL, ONE HOME ARE EXEMPT, JUST LIKE AGRICULTURAL WELLS.

SO THE WELLS WE'RE GOING TO DRILL WILL BE TEMPORARY.

THE DEVELOPMENT AGREEMENT SAYS THAT WHEN THE WATER IS DELIVERED, WHICH WE EXPECT TO BE TWO YEARS FOR WHAT THEY TOLD US, WE CAN BUILD THE INFRASTRUCTURE NOW, BUT THE WATER WILL NOT BE DELIVERED FOR TWO YEARS.

THAT UPON THE DELIVERY OF THE SURFACE WATER FROM THE PWA, THE SIX WELLS EXISTING WELLS HAVE TO THEN BE CAPPED.

THEY CAN NO LONGER BE USED.

IT'LL BE JUST PURE SURFACE WATER.

NOW INDIVIDUAL SEPTICS, WE WANT TO MAKE SURE WE'RE CLEAR ON THAT.

WE'VE ENGAGED WELL, WE HAVE ENGAGED.

WE'VE GOT A PROPOSAL FROM A SANITARY ENGINEER PREPARE SIX INDIVIDUAL ONSITE SEWAGE FACILITIES, OSF, SEPTIC, SO WHATEVER YOU WANT TO CALL THEM, EACH OF THERE'S GOING TO BE ONE BIG LOT. OBVIOUSLY, BECAUSE THAT'S HOW YOU DO THESE FEE SIMPLE LOT.

AND THEN THERE WILL BE 28 OR THERE ABOUT 29 UNITS.

UNITS ARE EQUIVALENT TO LOTS IF YOU'RE REFERRED TO A UNIT.

THAT'S WHAT WE MEAN. BUT IT LOOKS LIKE A REGULAR PLATTED LOT.

THEY'RE ALL ONE ACRE MINIMUM, MAYBE A LITTLE BIT LARGER, BUT MINIMUM ONE ACRE.

HAYS COUNTY'S REGULATION FOR MINIMUM LOTS IN THE SUBDIVISION REGULATIONS AND MAYBE IN THE SEPTIC REGULATIONS.

I FORGET WHICH ONE. IT'S ACTUALLY IN STATES THAT WHEN WE HAVE SURFACE WATER PROVIDED BY THE PWA FROM LAKE OR LAKE TRAVIS, WE ARE ABLE TO GET DOWN TO A ONE ACRE LOT.

BUT WE HAVE TO USE AN ADVANCED OSL, WHICH IS BASICALLY AN AEROBIC TYPE SYSTEM AND IT'S I BELIEVE IT HAS TO BE DRIP IRRIGATION, NO SPRAY, AND THE CALCULATION FOR EACH ONE OF THESE SEPTICS WILL BE ONE SEPTIC PER UNIT, NOT ONE SEPTIC FOR ALL 28 UNITS, THOUGH THAT WOULD HAVE BEEN AN OPTION WE COULD HAVE DONE, IN WHICH CASE WE COULD HAVE DONE A SMALLER ACTUAL PHYSICAL UNIT.

BUT EACH UNIT WILL HAVE THEIR OWN SEPTIC PERMITTED THROUGH HAYS COUNTY.

THE ESTIMATE IS ABOUT FOUR.

80 GALLONS PER HOME BASED ON TQS TABLE THREE FROM THEIR CHAPTER 285 RULES.

THAT'S BASED ON THE AVERAGE THE USAGE TABLE FOR FIVE BEDROOM HOME.

IN THIS CASE, IT'S SUPPOSED TO BE FOUR BEDROOMS, AND THEN THE CASITA WOULD HAVE ONE BEDROOMS THAT'S TOTAL FIVE WOULD BE 480 GALLONS A DAY PERMITTED THROUGH HAYS COUNTY.

AND THERE IS A REFERENCE, I BELIEVE, IN THE DEVELOPMENT AGREEMENT TO 5000 GALLONS, I BELIEVE, AND I LET MR. KENNEDY CLARIFY THAT THE 5000 GALLONS IS PROBABLY IN THERE IN CASE WE HAD DECIDED TO GO ONE BIG SEPTIC FOR THE ENTIRE DEVELOPMENT, IN WHICH CASE WE'D HAVE TO GO THROUGH T-C-E-Q TO PROCURE THAT PERMIT.

IT WOULD TAKE ABOUT A YEAR AND I BELIEVE THEY FOLLOW.

CHAPTER 319 RULES, NOT CHAPTER 285.

THAT'S A TOTALLY DIFFERENT PROCESS.

IT'S ACTUALLY LIKE A MINI SEWER, IF YOU WILL.

BUT THAT'S NOT OUR PROPOSAL.

SO IF YOU DR.

CARDENAS, IF YOU COULD GO TO THE FIRST SLIDE OR WHOEVER, WHOEVER IS CONTROLLING THE SLIDES, THE DEVELOPER PUT SOME OF THESE PICTURES TOGETHER.

SO SOME OF THE EXAMPLES WHAT THEY BELIEVE THE HOMES WILL REFLECT.

INSIDE AND OUT.

WE WILL HAVE SOME ARCHITECTURAL STANDARDS, WHICH I BELIEVE WE ARE.

I THINK THOSE WERE PUT IN THE DEVELOPMENT AGREEMENT AS AN ENHANCEMENT.

I BELIEVE WE'RE SUPPOSED TO BE.

I HAVE TO DOUBLE CHECK THAT.

I BELIEVE WE ARE GOING TO BE TRYING TO COMPLY OR WE WILL BE COMPLYING WITH SOME DARK SKY RULES TO HELP THE NEIGHBORS, WHICH THEY'RE UNDER NO OBLIGATION TO FOLLOW THEMSELVES.

NEXT SLIDE, PLEASE.

OUR KIND OF BULLET POINTED A LOT OF THESE, WHICH I THINK I MAY HAVE COVERED.

SO AND IN THE SAKE OF TIME, WE'LL JUST BLOW THROUGH THESE.

COMPLIANCE MINIMUM LOT SIZE.

WE'RE DOING ONE ACRE SURFACE WATER WITH ADVANCED SEPTIC FOR INDIVIDUAL SINGLE FAMILY DETACHED RESIDENTIAL DEVELOPMENT.

WE'RE NOT MULTIFAMILY WATER COMING FROM THE WATER WTC.

WE'RE GOING TO HAVE TO CONTRACT WITH THEM FOR THE NUMBER OF UNITS WE NEED OR LOSE THAT WE NEED FOR EACH UNIT.

IT'S ONE PER HOME AND THEN WE'RE SELF RESTRICTING OURSELVES TO A TOTAL OF SIX WELLS.

UNTIL SUCH TIME AS THAT WATER ARRIVES, THAT'S IN THE DEVELOPMENT AGREEMENT.

OSFS WE'RE HAVING TO DO AND ADVANCED INDIVIDUAL SEPTICS NOT CONVENTIONALS.

THOSE ARE TOO SMALL, NOT ONE OSF FOR THE ENTIRE DEVELOPMENT WHICH WOULD BE PERMITTED BY TKC.

THE DEVELOPMENT REGULATIONS WE HAVE TO FOLLOW ARE OBVIOUSLY HAYS COUNTY PRIMARILY UNDER THERE'S TWO TWO FORMATS.

STANDARD SUBDIVISION FORMAT AND OR THE CONDOMINIUM FORMAT THROUGH DEVELOPMENT AGREEMENT, WHICH IS THE PROCESS WE'RE FOLLOWING.

CONSTRUCTION PLANS ARE JUST AS ANY OTHER SUBDIVISION WOULD BE DOING, WHETHER STANDARD FORMAT OR CONDOMINIUM.

THOSE HAVE BEEN PREPARED. I'VE ACTUALLY SEEN THEM.

THEY'RE READY. THE FIRE MARSHAL WILL HAVE TO MEET WITH THEM AND COMPLY WITH THEM, GIVE THEM A SUBMITTAL, THE SAME CONSTRUCTION PLANS.

[02:15:01]

BUT THAT'S WHERE YOU GET YOUR CONSTRUCTION PLANS REVIEWED UNDER A SUBDIVISION HEADING.

CITY OF AUSTIN. WE HAVE TO COMPLY WITH THEIR ENVIRONMENTAL REGULATIONS AND ANY APPLICABLE REGULATIONS THEY HAVE.

AND AGAIN, IN THE COURSE OF TIME WE WILL SUBMIT TO THEM APPROPRIATE, WHICH IS NOT AS FAR AWAY AS IT WAS YESTERDAY, BUT WE'RE GETTING CLOSER.

TCU WILL HAVE TO APPLY FOR A CONTRIBUTING ZONE PLAN, AND I DIDN'T PUT IT UP THERE, BUT IT SHOULD HAVE SAID A CCP DASH OEM THAT'S CONTRIBUTING ZONE PLAN WITH OPTIONAL ENHANCED MEASURES. WE HAVE TO DO THAT BECAUSE GETTING WATER FROM THE PUA, WE HAVE TO COMPLY WITH THE MEMORANDUM OF UNDERSTANDING BETWEEN US FISH AND WILDLIFE, HAYS COUNTY, LCRA AND SOS.

I THINK WHEREVER THAT WAS APPLICABLE TO.

SO WE HAVE TO GO TO TCU FOR THAT.

I BELIEVE THAT'S QUEUED UP READY TO GO.

AND THEN OF COURSE THE WTC FOR COMPLIANCE WITH THEIR ADOPTED REGULATIONS.

THIS DEVELOPMENT AGREEMENT, I DIDN'T PUT THE VILLAGE OF BEAR CREEK IN HERE BECAUSE THIS, THIS DEVELOPMENT AGREEMENT IS AIMED AT THE 39 ACRES, BUT I DON'T WANT TO GIVE THEM SHORT SHRIFT. SO WE WILL COMPLY WITH WHATEVER THEY HAVE AS WELL.

NEXT SLIDE, PLEASE. THIS IS IT'S A LITTLE SMALL TO SCALE, BUT YOU'LL SEE THE ROAD SCALED OUT COMING FROM DAVY CROCKETT IN THE BASICALLY THE TOP OF THE PYRAMID LOOKING SHAPE. HERE IT COMES DOWN A ROUNDABOUT, WHICH HAYS COUNTY LOVES ROUNDABOUTS AND NOW DRIVEN ON A FEW.

I LIKE THEM BETTER THAN I USED TO.

THOUGHT I WOULDN'T LIKE THEM. THEY'RE BAD.

I FEEL LIKE WE'RE IN FRANCE.

I DO? YEAH. I'M LOOKING FOR BICYCLES ALL THE TIME.

AND THEN YOU'VE GOT A COUPLE OF SPURS AND THEN A ROAD THAT COMES DOWN AND DEAD ENDS AT THE FIVE ACRES, WHICH WILL END UP HAVING TO DO A CUL DE SAC THERE BECAUSE WE APPARENTLY WILL NOT BE ABLE TO DO A ROAD THROUGH THE FIVE ACRES TO NORTH OF A DRONE.

WE DID SUGGEST EVEN IF WE COULDN'T DO A ROAD, A FIRE EXIT OUT THROUGH THERE WAS REQUESTED.

AND I BELIEVE WE'LL STILL MAYBE MAKE A FORMAL REQUEST FOR AT LEAST A FIRE ACCESS FOR THIS NEIGHBORHOOD AND OBVIOUSLY EVERYBODY ELSE THAT LIVES ON DAVY CROCKETT, IF THE CITY WILL OR THE VILLAGE WOULD BE AGREEABLE TO THAT.

BUT THAT'S IN THE CARDS.

WE'LL HAVE TO DEAL WITH THEM ON THAT AT SOME AT SOME POINT IN CONJUNCTION WITH THE FIRE MARSHAL.

NEXT SLIDE. OH, I'M SORRY.

CAN YOU GO BACK TO THE SLIDE? I MEANT TO SAY WE COULDN'T FIND A GOOD EXHIBIT TO SHOW THEY DIDN'T HAVE A LOT OF SLOP ON IT, IN A SENSE.

SO THIS SHOWS ESSENTIALLY THE FOOTPRINT OF THE BUILDING FOOTPRINT OF THE HOMES THAT WOULD BE ON THE 39 ACRES.

AND THESE ONE OF THOSE HOMES WOULD BE ON A CONDOMINIUM UNIT, WHICH AGAIN, IS EQUIVALENT TO A LOT OF PLATTED, LOT, IF YOU WILL, INSIDE OF THAT ENVELOPE OF ONE ACRE, WE HAVE TO SQUEEZE 4500 SQUARE FOOT HOME ON AVERAGE.

WE HAVE TO SQUEEZE IN THE THE CASITA AND THE SEPTIC, WHICH AGAIN, ON THE SEPTIC FOR A SINGLE FAMILY HOME FOR IRRIGATION.

ALL THOSE ITEMS SHOULD FIT FAIRLY EASILY ON ONE ACRE TRACT.

IT JUST SOUNDS FUNNY WHEN YOU SAY SQUEEZE TOGETHER WITH 4500FT².

YEAH. SO AN ACRE FITS WELL IN CONTEXT.

AN ACRE I KNOW IS 43,560FT².

IT JUST SOUNDS FUNNY WHEN YOU PUT IT TOGETHER.

YEAH, I'M USED TO PERFECT.

WELL, KNOWS A LOT OF COLLOQUIALISMS. DON'T MEAN TO BE THAT PERFECT FLIP WITH IT.

YEAH. SO YOU GOT 4500 SQUARE FOOT WITH 650 SQUARE FOOT CASITA AND THAT WOULD GO ON A 43,560 SQUARE FOOT PIECE OF LAND.

NEXT SLIDE, PLEASE.

THE JURISDICTIONS JUST AGAIN, QUICK, REPEAT HAYS COUNTY DEVELOPMENT AGREEMENT, CONSTRUCTION PLAN AND SEPTIC PERMITS, FLOODPLAIN DEVELOPMENT PERMIT.

AND THE BILL, THE BUILDING PERMITS, WHICH IS HANDLED A LITTLE BIT DIFFERENTLY THAN THE FLOODPLAIN DEVELOPMENT PERMIT, I BELIEVE.

BUT I'LL LET MR. PACHECO ADDRESS THAT, AND THAT WOULD BE FOR EACH HOME CITY OF AUSTIN AND.

GET FOR THEIR SENIOR PLANNER, LYNN RHODES OF THE CITY OF AUSTIN, NOT REVIEW RESIDENTIAL CONDOMINIUMS, BUT THEY DO WANT TO SEE THE CONSTRUCTION PLANS FOR THEIR REVIEW AND APPROVAL. THE VILLAGE OF BEAR CREEK, AGAIN, ONLY FIVE ACRES SEPARATE FROM THE 39 ACRE SILVER BEAR RANCH.

LOT EIGHT ONLY AUTHORITY OVER THE FIVE ACRE UNPLANNED TRACT OF LAND THAT IS OUTSIDE OF HAYS COUNTY JURISDICTION.

NOTHING IMMEDIATELY BEING PLANNED.

T-C-E-Q AGAIN, THE CCP, THE PWA PROVIDING SURFACE OR BOTTLE OF WATER DELIVERED WITHIN APPROXIMATELY 2 TO 3 YEARS.

NEXT SLIDE, PLEASE. WATER.

OUR PLAN IS TO STILL PROCEED WITH PERMITTING THROUGH THE PWA BECAUSE IT'LL TAKE TIME TO GO THROUGH THEM, GET GET THE LAND BUILT.

AND THIS INCLUDES OUR BUILDING AT OUR EXPENSE AND OTHER PUAS OR AT TAXPAYERS.

THAT'S A PRIVATELY FUNDED LINE THAT THE PWA WILL OWN AND OPERATE ON THE DEVELOPER'S NICKEL.

WE HAVE TO BUILD AN 8 TO 12 INCH LINE FROM ZILE ROAD WATER TOWER TO THE SITE.

WE HAVE ALREADY BEEN IN CONTACT WITH PWA THROUGH TRICIA ALTAMIRANO AND SOME OF HER OTHER FOLKS THAT WORK WITH HER AS WELL.

UNTIL THE DELIVERED THE DEVELOPMENT CAN USE PER THE AGREEMENT.

THE ONE EXISTING CONNECTION WHICH SERVE ONE HOUSE AND SIX UNIT LOTS THAT WOULD UTILIZE INDIVIDUAL WATER WELLS NO MORE.

AND SO WE'RE RESTRICTED TO SIX UNITS, LOTS BASED ON INDIVIDUAL WELLS.

ONE EXISTING FIVE PROPOSED.

THE MINIMUM LOT SIZE IS BY MEETING, BY DIVIDING THE 39 ACRES BY THE SIX ACRE MINIMUM MINIMUM LOT SIZE EQUALING SIX UNITS OF LOTS ON WATER WELLS INSIDE THE COUNTY.

REGULATIONS THERE IS ALLOWED FOR LOT AVERAGING.

[02:20:01]

YOU TAKE 39 ACRES DIVIDED BY SIX, THAT'S SIX WITH SOME CHANGE.

THAT'S THE AVERAGE THAT WE COULD DO IF WE WERE DOING FEE SIMPLE LOTS.

BUT AGAIN, WHEN THE SURFACE WATER ARRIVES, WE CAN DO MORE LOTS, WE CAN DO MORE DENSITY, BUT NOT ON WELLS.

AND THEN ONCE THE WATER IS DELIVERED, THE WATER WELLS MUST BE CAPPED.

PER THE DEVELOPMENT AGREEMENT, THOSE SIX WELLS CAN NO LONGER EXIST.

WE HAVE TO CAP THEM. THAT'S IN THE AGREEMENT.

NOW. STAFFS ARE MR. KENNEDY OR MR. PACHECO, ONE OF THAT LANGUAGE IN THERE.

BUT IT'S IN THERE. WE DO THAT LANGUAGE.

THAT WAS ME. OH, SORRY, COMMISSIONER, I DIDN'T.

I'LL GIVE CREDIT TO THE COMMISSIONER WANTED THAT.

SO I JUST WANTED TO MAKE SURE WE HAD ADDRESSED ALL THOSE COMMENTS.

THE LAST THING I WANT TO MAKE MENTION OF.

IS THE ISSUE OF THE TIA.

MR. PACHECO EMAILED ME SOME QUESTIONS FROM THE NEIGHBORS AND I WAS FILLING THOSE OUT AND I WENT BACK AND FOUND IT BECAUSE I SAID, I DON'T REMEMBER SAYING WE NEED A TIA.

I MEANT TO SAY WE DO NOT NEED A TIA AND HERE'S THE REASON.

AND IF THEY REQUIRE US TO DO ONE, I GUESS WE'LL TAKE CARE OF THAT.

BUT IT WON'T TELL YOU ANYTHING.

TYPICALLY, A TIA IS ONLY DONE FOR SUBDIVISIONS OF 100 LOTS OR MORE WITH 29, MAYBE 30, WHATEVER.

OUR FINAL NUMBER IS LESS THAN 30 OR LESS THAN 35 FOR SURE.

WE'RE WELL SHORT OF IT.

THE IMPACT OF 100 LOTS.

A TIA WILL BASICALLY SAY 30 LOTS WILL HAVE ALMOST A NEGLIGIBLE IMPACT AS A TIA WOULD MEASURE IT ANYWAY, AS I UNDERSTAND IT.

BUT AGAIN, IF THAT'S SOMETHING THAT WE HAVE TO DO, I'M SURE WE COULD PROVIDE ONE.

BUT IT REALLY WON'T TELL YOU MUCH OF ANYTHING THAT WE DON'T ALREADY KNOW.

THERE'S ONE WAY OUT, ONE WAY OUT, ONE WAY IN, ONE WAY OUT.

ON DAVY CROCKETT.

THE ROAD IS AN OLD ROAD.

I BELIEVE IT'S BEEN THERE. IT'S BEEN THERE SINCE I'VE LIVED HERE SINCE 35 YEARS.

AND THIS THE ROADS INSIDE OF OUR SUBDIVISION WILL EXCEED THE QUALITY OF THE EXISTING ROAD, WHICH I'M SURE IN SOME OF THE COUNTY'S PLANS, IT WILL BE UPGRADED AT SOME POINT.

THAT'S THAT'S WHAT'S THERE.

THIS IS THE SAME ROAD EVERYBODY ELSE DRIVES.

AND INITIALLY WHEN WE HAD TALKED ABOUT DOING MORE THAN 30 LOTS, THAT'S WHY WE TALKED ABOUT BEAR CREEK GOING TO BEAR CREEK WITH WITH AN EXTENSION OF THE ROAD.

IT WOULD BE GATED.

THAT WOULD PROVIDE IN AN EMERGENCY, THE GATES COULD BE OPENED AND ANYBODY COULD GO NORTH OR SOUTH.

BUT THE VILLAGE OF BEAR CREEK SAID THEY DIDN'T WANT THE ROAD CONNECTING.

SO WE'RE DEALING WITH THAT REALITY.

SO AT LESS THAN 30 LOTS, WE ONLY HAVE TO HAVE ONE WAY IN AND ONE WAY OUT, WHICH AGAIN, WE COMPLY WITH WITH THE DAVY CROCKETT INSIDE THE SUBDIVISION DELIVERIES AND GARBAGE TRUCKS, SCHOOL BUSSES, WHATEVER.

WE HAVE TO PROVIDE THE THE ABILITY FOR THEM TO TURN AROUND INSIDE THE SUBDIVISION, WHICH YOU CAN SEE WE HAVE THE ONE CALLED IT A COUPLE OF CUL DE SACS, THE ROUNDABOUT.

AND WE'LL HAVE WE'LL HAVE TO HAVE ANOTHER CUL DE SAC AT THE END ON THE SOUTH END OF THE PROPERTY.

SO JUST WANT TO MAKE SURE I CLARIFIED THAT I SHOULD HAVE TYPED NOT WHEN I WAS WRITING BACK TO MARCUS.

AND AGAIN, IF THEY WERE HELD TO THAT, I'M SURE WE'LL COMPLY WITH IT, JUST LIKE WE'VE AGREED TO COMPLY WITH EVERYTHING ELSE.

VERY THOROUGH. THANK YOU VERY MUCH AND QUICK AND CONCISE.

AND I WAS GOING TO START WITH COMMISSIONER SHELL, AND WE'RE AVAILABLE FOR ANY QUESTIONS AS WELL.

OF COURSE, THAT'S WHERE WE'RE HEADED. DON'T LEAVE YET.

OH, OKAY. COMMISSIONER SHELL, STAND FAST.

THANKS, JUDGE. AND SOME OF MY QUESTIONS AND COMMENTS FOR STAFF WOULD INCLUDED IN THIS DEVELOPMENT AGREEMENT WE HAVE WHAT LOOKS LIKE A TRADITIONAL PLAT, YET IT IS REFERRING UNITS THE DEFINITION OF UNIT INSTEAD OF LOT.

RIGHT. I GUESS YOU COULD HAVE A SEAT.

I'M REALLY THAT'S ONE I THINK IT'S PAGE 17 OF THE DEVELOPMENT AGREEMENT RIGHT SO THAT SHOWS THE I'M ASSUMING THE 39 ACRE CURRENTLY PLATTED LOT WITH THE DEPICTION OF THE UNITS AS PROPOSED.

THAT'S CORRECT, COMMISSIONER.

AND SO IN A IN A NORMAL SITUATION, IF THIS WERE TURNED IN THIS THIS INSTEAD OF SAYING UNITS, IT SAID LOTS.

WOULD THIS MEET? OUR RULES AND REGULATIONS? THAT'S THE FIRST QUESTION.

IS THERE ANYTHING THAT IS DEPICTED LIKE, LET'S SAY THAT THESE ARE ACTUALLY LINES THAT ARE BEING PLOTTED AS LOTS AND THESE ROADWAYS WITH THIS ACCESS WITH SURFACE WATER ON SITE, ADVANCED SEPTIC? WOULD IT MEET OUR RULES WITH SURFACE WATER? YES. SURFACE WATER WOULD MEET OUR RULES.

THAT'S RIGHT. THE COMMENTS ABOUT THE TRAFFIC IMPACT AS IT WAS PROVIDED UPON FURTHER DETERMINATION IN CONSULTATION WITH OUR TRANSPORTATION DEPARTMENT, THE 100 PEAK HOUR TRIPS IS WHAT'S REQUIRED IN OUR REGULATIONS.

AND FROM A CALCULATION STANDPOINT, THAT'S APPROXIMATELY 150 SINGLE FAMILY RESIDENTIAL LOTS, 100, 150.

SO THE TRAFFIC IMPACT ANALYSIS THAT WE TYPICALLY REQUIRE IS FOR THOSE TYPES OF SCALE DEVELOPMENTS.

THAT'S FOR RESIDENTIAL.

THAT COULD DEFINITELY CHANGE IF YOU HAVE ANY OTHER ALTERNATIVE DEVELOPMENTS SUCH AS MULTIFAMILY, COMMERCIAL.

ANYTHING OUTSIDE OF THE SINGLE FAMILY RESIDENTIAL.

BUT FOR THE PURPOSES OF THE SCOPE OF SINGLE FAMILY RESIDENTIAL, A TRAFFIC IMPACT ANALYSIS WOULD BE REQUIRED ON THE SCALE OF 100 TO 150 RESIDENTIAL LOTS.

[02:25:02]

AND IF AN INDIVIDUAL CAME IN WITH A PLAT AGAIN SAID LOTS INSTEAD OF UNITS FOR THIS.

THIS WOULD MEET THE RULES FOR FOR OSF WITH SURFACE WATER.

YES. IN THE CONTRIBUTING ZONE STANDPOINT IT WOULD THIS WOULD BE THERE WOULD BE REQUIREMENTS TYPICALLY WITH THE PLANNING PROCESS AND OUR SUBDIVISION REGULATIONS AND ARE SET ON SITE SEWAGE FACILITY RULES.

THIS WOULD CONSTITUTE A FEASIBILITY STUDY WHICH IS ALSO OFTEN KNOWN AS AN ON SITE SEWAGE FACILITY PLANNING REPORT, WHICH WE REQUIRE EVEN IN LIEU OF A FORMAL PLAT NOT BE SUBMITTED, WE WOULD REQUIRE WITH THIS CONDOMINIUM PLAN AS WELL.

AND THEN AT THAT POINT THAT THAT DOESN'T MEAN IT COULD BE IT'S IT'S FEASIBLE THAT A LOT COULD BE CREATED ON PAPER THAT WHEN IT CAME TIME TO REVIEWING A DESIGN FOR A WASTEWATER SYSTEM, THAT IT MAY NOT WORK FOR A PROPOSED CONSTRUCTION PROJECT, WHETHER IT BE THE SIZE OF THE HOUSE OR WHERE THE HOUSE IS LOCATED VERSUS WHERE THE SEPTIC SYSTEM CAN BE BUILT, ETCETERA.

YES, SIR. BUT THAT ALL COMES THAT ALL COMES TO YOU LATER.

AND I GUESS THAT LEADS ME TO ONE OF MY QUESTIONS OF, I THINK ONE OF THE THINGS THAT'S CONFUSING BECAUSE THESE ARE NEW AND WE'VE EXPLAINED THAT IS WHY WE DON'T SAY SOMEWHERE IN THERE, FOR INSTANCE, IN THE WASTEWATER SECTION, WE WE MENTION FOR ONE, LET'S TALK ABOUT THE 4999. I'M ASSUMING LIKE MR. THOMPSON SAID, THAT'S JUST TO SAY THAT THERE WILL BE NO STATE PERMITTED WASTEWATER SYSTEM.

THAT IS CORRECT. THAT WAS THE INTENT BEHIND INCLUDING THAT PROVISION TO AVOID ANY CONFUSION THAT BECAUSE THEY COULD ALWAYS RUN AROUND US AS A COUNTY, WE PERMIT SYSTEMS THAT EXCEED 4999 TO BE SPECIFIC.

BUT WHEN WE SO WHEN WE SAY I THINK WHAT'S WHAT'S CONFUSING IS WE SAY WE SET THIS MAXIMUM, WHICH IS REALLY JUST SAYING WE WE WON'T ALLOW YOU TO GO DO A STATE PERMITTED SYSTEM KNOW, GO AROUND US, GO DO A STATE PERMIT SYSTEM, WHICH WE HAVE REALLY NO SAY IN WHAT HAPPENS THERE.

WHY WOULDN'T WE SAY, YOU KNOW, SHALL BE THE CAPACITY OF EACH WASTEWATER SYSTEM SHALL NOT EXCEED 4999 GALLONS PER DAY AND SHALL BE CONSTRUCTED IN ACCORDANCE.

WHY WOULDN'T WE SAY AND SHALL BE DESIGNED, PERMITTED AND CONSTRUCTED IN ACCORDANCE WITH APPLICABLE LAW, INCLUDING THE TC, HAYS COUNTY RULES, REGULATIONS, ADMINISTRATIVE CODE, ETCETERA.

LIKE WOULD THAT BE SAYING ANYTHING THAT'S NOT TRUE? IN OTHER WORDS, IT DOESN'T MEAN BECAUSE YOU HAVE A DEVELOPMENT AGREEMENT AND WE'VE JUST SAID YOU'VE GOT A CAP OF 4999 JUST BECAUSE OF AN ARBITRARY NUMBER AT THE STATE.

YOU STILL HAVE TO GET YOUR PERMITS THROUGH HAYS COUNTY FOR EACH AND EVERY DWELLING THAT YOU'RE GOING TO CONSTRUCT.

I THINK I THINK THE REASON CONSTRUCT WAS USED THERE IS BECAUSE THE PERMIT WE ISSUE AFTER REVIEW OF DESIGN IS A PERMIT TO CONSTRUCT.

WE COULD INCLUDE THE WORD DESIGN IN THERE AND IT WOULD ALSO APPLY.

IT WOULDN'T BE PERMITTED. IN OTHER WORDS, THERE'S NO VARIANCE TO OUR RULE ASSOCIATED WITH ANY WASTEWATER SYSTEM.

I'M JUST SAYING IT'S CONFUSING.

I THINK FOR THE PUBLIC WHEN WE'RE USED TO HOW WE NORMALLY HAVE A PLAT APPROVED, WHICH IS JUST WHERE THE LOTS ARE, IT SEEMS LIKE THIS IS TRYING TO ENCOMPASS MORE WHICH IT AS I'M READING AND LEARNING IT'S NOT IT'S NOT SAYING THEY ARE ALLOWED TO CREATE ANY MORE WASTEWATER ON THIS PROPERTY THAN THEY WOULD BE IF THEY WERE JUST PLOTTING THIS PROPERTY IN LOTS INSTEAD OF APPROVING A CONDOMINIUM REGIME DEFINED AS UNITS.

CORRECT. AND EVEN THEN FURTHER ON THAT, BECAUSE THERE WAS SOME COMMENTS OR, YOU KNOW, SUBMITTED OR EVEN SPOKE TO HERE IN COURT TODAY REGARDING LIMITATION OF THE 5000 GALLONS PER DAY PER THE PROPERTY ITSELF, THE SAME WAY WE WOULD TREAT A PLATTED LOT.

WE DON'T WE DON'T TREAT WHENEVER WE DO GET SUBDIVISION PROPOSALS THAT EACH LOT OR THE ENTIRE DEVELOPMENT IS CAPPED AT 5000 GALLONS PER 100 ACRE TRACT WHEN THEY'RE CREATING, SAY, 28 LOTS THE SAME WAY.

WE'VE ACTUALLY GOT COORDINATION OF CORRESPONDENCE FROM THE TEXAS COMMISSION ON ENVIRONMENTAL QUALITY SEVERAL YEARS AGO WHEN IT BECAME WHEN WE STARTED GETTING MORE AND MORE OF THESE CONDOMINIUM UNITS AND THESE TYPES OF PROPOSALS WHERE SPECIFIC TO CONDOMINIUM UNITS, THE LIMITATION OF THOSE 5000 GALLONS PER DAY IS THE SAME WAY WE WOULD TREAT A PLATTED LOT THAT IT'S TREATED.

THOSE UNITS ARE TREATED INDIVIDUALLY BY THAT BY THAT CAP.

IT DOESN'T GO TO THE OVERALL SUBJECT PROPERTY OF THAT CAP, BUT IT'S JUST IT'S THE UNIT.

THE UNIT ITSELF. RIGHT.

OKAY. AND THAT WAS FROM A DETERMINATION MADE THROUGH TCU THAT WE REQUESTED.

ALL RIGHT. SO AND I REMEMBER HOW WE'VE APPLIED THAT IN OTHER TIMES WHEN IT COMES TO EITHER A PLOTTED LOT OR LIKE A WHOLE ACREAGE VERSUS PLOTTED LOTS THE OTHER.

THIS IS A GENERAL THING OF SOMETHING TO POTENTIALLY ADD IN THESE AGREEMENTS SOMEWHERE SO THAT IT IS MORE CLEAR THAT IF SOMEONE IS DOING THIS TYPE OF DEVELOPMENT, WHICH I HAVE TRIED TO UNDERSTAND THE ADVANTAGES OR THE PROS AND CONS OF A CONDO REGIME OF THIS TYPE VERSUS JUST PLOTTING LOTS AND HAVING LOT LINES WHICH SEEM OBVIOUSLY WE'RE ALL USED TO THAT AND VERY NORMAL THAT THERE IS A LINE RIGHT THERE AND IT IS A PROPERTY

[02:30:08]

YET THERE IS A MOVE TOWARDS DEVELOPMENT OF NOT REAL WHAT I LOOK OF AS CONNECTED THINGS OR MULTIPLE STRUCTURES WITHIN MULTIPLE DWELLING WITHIN ONE STRUCTURE.

BUT THERE IS FOR VARIOUS REASONS A WISH TO CREATE THESE NEIGHBORHOODS WITH NOT LOT LINES BUT WITHIN A CONDO REGIME.

CAN WE SAY SOMETHING, ASSUMING THAT IT IS TRUE? OF COURSE. AND I WAS JUST TRYING TO MAKE SOME NOTES, SOME TYPE OF A STATEMENT THAT SAYS ONCE THEY'VE IDENTIFIED THESE UNITS, WHICH WE'RE BASING OUR REVIEW ON, THAT THOSE UNITS, THOUGH NOT ACTUALLY LOTS OR PLATTED LOTS, BUT THOSE UNITS IDENTIFIED IN THE AGREEMENT SHALL BE TREATED AS IF THEY WERE PLATTED LOTS WITH RESPECT TO THE ENFORCEMENT OF HAYS COUNTY RULES AND REGULATIONS FOR ON SITE SEWAGE, WATER AVAILABILITY, FLOODPLAIN PERMITTING, ETCETERA.

YOU KNOW WHAT I'M SAYING? IN OTHER WORDS, JUST BECAUSE IT'S NOT A PARCEL, IT DOESN'T MEAN YOU GET TO PUT A DIFFERENT WASTEWATER SYSTEM ON THAT UNIT THAN YOU WOULD IF IT WAS AN ACTUAL LEGAL PARCEL.

JUST BECAUSE IT'S A UNIT AND NOT A REAL PARCEL DOESN'T MEAN YOU GET TO PUT THREE WELLS ON IT OR THREE HOUSES INSTEAD OF ONE.

WELL, FOR ONE HOUSE, JUST BECAUSE IT'S A UNIT AND NOT A PARCEL DOESN'T MEAN YOU GET TO DO ANYTHING THAT OTHERWISE YOU WOULDN'T BE DOING IF IT WAS A AN ACTUAL PLATTED LOT.

AND I CAN UNDERSTAND MR. THOMPSON MENTIONED THAT THEY'RE IN THEIR PLAN ARE NO CLUSTERED WASTEWATER SYSTEMS ETCETERA.

THAT COULD MAKE THAT A LITTLE BIT CONFUSING.

IF YOU HAD A PLATTED CONDO, LOT OF TEN ACRES AND YOU HAD THREE DWELLINGS THAT WERE GOING TO HAVE ONE LESS THAN 5000 WASTEWATER SYSTEM, THAT WOULD BE DIFFERENT.

BUT THAT'S NOT THE PROPOSAL.

AND THE ONLY REASON THEY DO THAT THERE IS YOU DON'T HAVE PROPERTY LINES THAT WASTEWATER LINES CROSS.

WHY NOT JUST MAKE A STATE A STATEMENT LIKE THAT? THAT IS VERY CLEAR, ESPECIALLY WHEN IF DEVELOPER IS SAYING, I'M NOT REQUESTING ANY VARIANCES TO ANY TYPE OF FOR THE LACK OF A BETTER WORD, DENSITY TYPE RESTRICTIONS WHEN IT COMES TO SIX ACRE MINIMUM LOT SIZE FOR GROUNDWATER OR WHEN IT COMES TO THE MINIMUM LOT SIZE OR UNIT SIZE IN THIS CASE FOR OSF, IF THAT STATEMENT WERE INCLUDED, THEN I THINK THAT WOULD CLARIFY A LOT TO PEOPLE TO KNOW THAT BY APPROVING A DEVELOPMENT AGREEMENT, YOU'RE NOT FAST FORWARDING THROUGH THAT WHOLE PROCESS OF WHERE'S THE HOUSE? YOU KNOW, WHERE'S THE FLOODPLAIN, HOW ARE YOU GOING TO TREAT THE WASTEWATER? WHERE IS IT GOING TO GO? WHERE'S YOUR WATER COMING FROM THAT ALL OF THOSE ARE STILL IN FULL FORCE? YEAH, EXACTLY. I DON'T THINK THAT WOULD BE A TERRIBLE IDEA AT ALL.

AND JUST IN THE CONVERSATIONS I HAVE HAD WITH SOME OF THE NEIGHBORS AROUND THERE EXPLAINING THAT PROCESS, IT KIND OF GOES WITHOUT SAYING THAT OUR RECOMMENDATION COMMISSIONER IS PROBABLY GOING TO BE WOULD BE A GOOD RECOMMENDATION, BECAUSE I'VE SPOKEN TO THE NEIGHBORS SAYING THAT THERE IS OTHER PROCESSES AND I KNOW WE KNOW IT AND IT CAN BE INFERRED, BUT EXPLICITLY PUT IT IN THE TEXT OF THE AGREEMENT WOULD PROVIDE SOME ADDITIONAL ASSURANCES IF ALL PARTIES AGREE.

SO, I MEAN, I THINK SOME STATEMENT THAT'S I THINK WE MAKE AN EFFORT TO MAKE THAT STATEMENT PEPPERED REALLY THROUGHOUT THE AGREEMENT.

BUT I THINK SAYING IT IN THE RECITALS PERHAPS WOULD BE A GOOD PLACE TO TO CAPTURE THE INTENT OF THE AGREEMENT AS A WHOLE, WHICH IS TO SIMPLY GIVE THIS CONDO REGIME THE SAME REVIEW IT WOULD RECEIVE AS IF IT WERE A PLATTED SUBDIVISION UNDER OUR RULES.

IN OTHER WORDS, WE'RE EXEMPTING IT FROM PLATTING AND THE PLATTING SUBDIVISION PROCESS, BUT NOT FROM OUR DEVELOPMENT REGULATIONS.

AND THAT'S ALWAYS BEEN THE INTENT.

I THINK THAT ARTICULATION WOULD HELP THE NEIGHBORS FEEL BETTER IN A MORE THOROUGH BREAKDOWN OF THE PROCESS, BECAUSE LIKE I MENTIONED, THE PLAN WILL BE REVIEWED, THE CONDO PLAN WILL BE REVIEWED IN COURT.

AND AS MR. THOMPSON ALLUDED TO, THE CONSTRUCTION PLAN REVIEW WILL BE REVIEWED AS WELL BY OUR TRANSPORTATION DEPARTMENT.

FIRE CODE WILL REVIEW THE PLANS AS WELL FROM EITHER ONE OR ALL THREE OF THOSE REVIEWS WILL BE ADDITIONAL SUPPORTING REQUIREMENTS SUCH AS DRAINAGE REVIEW, FLOODPLAIN ANALYSIS, FACILITY PLANNING REPORTS FOR CONSTRUCTION.

YEAH, THOSE ARE ALL ELEMENTS THAT COULD STEM FROM THOSE DIFFERENT REVIEWS.

IT'S JUST NOT IT'S NOT PRESENTED IN A PACKAGE IN THE STANDARD TYPICAL SUBDIVISION PLAT.

PROCESS THAT YOU ALL FIVE ARE ACCUSTOMED TO.

SEEING ALL THOSE REVIEWS GO IN WITH THAT SUBDIVISION PLAT APPROVAL PROCESS.

THIS IS AN ALTERNATIVE PROCESS THAT'S BEING PRESENTED TO YOU TODAY.

TO ANSWER ONE QUESTION THAT YOU HAVE THAT I CAN JUST SPEAK FOR WITHIN MY PRECINCT, I'M SEEING A LOT MORE OF THESE.

AND AT THE END OF THE DAY, ONE OF THE REASONS THAT WAS ACTUALLY BROUGHT UP BY THE LAST SPEAKER WAS IS THE REASONING BEHIND THAT.

[02:35:04]

AND THAT'S A PRETTY, I'D SAY, COMMON PRACTICE.

IT HASN'T HAPPENED. I'VE GOT THREE OF THEM IN MY PRECINCT THAT ALL HAPPENED BEFORE I WAS IN OFFICE, BUT I PROBABLY HAD 15, 20 COMMUNITIES WHO HAVE ASKED FOR THAT.

WHAT THEY FOUND IS THAT OVER THE YEARS, BECAUSE THEY CHOSE TO PLAT AS A PRIVATE ROADWAY, THEIR RESIDENTS ARE 100% RESPONSIBLE FOR THOSE ROADWAYS.

AND IN A GENERAL SENSE, THEY'VE HAD REAL ISSUES WITH ROAD MAINTENANCE BECAUSE THEY CAN'T GET THEIR RESIDENTS TO PAY FOR THE UPKEEP OF THE ROADWAYS, WHICH THEIR RESIDENTS ARE USING.

I CAN TELL YOU THAT I'VE HAD A NUMBER OF DEVELOPERS THAT HAVE COME IN AND IN ORDER TO ENSURE THAT THE THE AMENITIES AND THE ROADWAYS AND THE SIDEWALKS OR WHATEVER ELSE MAY BE INCLUDED IN THOSE COMMUNITIES ARE ARE ACTUALLY MAINTAINED AT A LEVEL AND TAKEN CARE OF AT A LEVEL THAT WOULD PROBABLY SURPASS COUNTY MAINTENANCE ON ON SOME ROADWAYS.

THEY'VE WRITTEN THOSE OR THEY'VE DESIGNED THOSE COMMUNITIES AS A CONDOMINIUM REGIME.

AND IT IS A WITH A GUARANTEED MAINTENANCE FUNCTION AT THE ONSET RELATIVE TO THOSE.

AND SO JUST TO ANSWER YOUR QUESTION AS TO WHY SOMEONE WOULD WANT TO DO THAT, I CAN TELL YOU THAT'S AT LEAST ONE OF THE REASONS THAT WE SEE IT MORE OFTEN THAN WE HAD IN THE PAST.

COMMISSIONER COHEN, IF COMMISSIONER SHELL IS DONE, JUST ONE LAST THING ON THAT.

ONE THING THAT IS UNIQUE ABOUT THIS IS THE THIS.

FUTURE. SURFACE WATER.

PROPOSED SUBDIVISION VERSUS A GROUNDWATER PROVIDED WATER SUBDIVISION IN THE INTERIM.

AND SO WHAT I WOULD THINK WOULD ALSO BE AN IMPROVEMENT WOULD BE TO SEE SIMILAR TO THE PLAT THE.

WHATEVER YOU WANT TO CALL IT.

UNIT LAYOUT, CONDOMINIUM PLAN.

YES. VERSUS LOT PLAT.

SOMETHING THAT SHOWS THAT AT MOST AND WHERE THOSE UNIT LINES WOULD BE WITHIN THAT OR BUILDING ENVELOPES OR WHATEVER IT IS ON THAT ACREAGE, WHETHER IT'S THAT 39 ACRE TRACT THAT WE'RE SEEING, THERE CAN BE FIVE MORE HOMES OR RESIDENCES BUILT WITH ACCESS TO GROUNDWATER THAT IT WOULD BE SHOWN THAT WAY AS WELL.

SO THAT IT COULD BE THEN EASY FOR THE PUBLIC TO SEE THAT THIS THERE IS NOT A THAT THIS IS NOT GETTING BELOW OUR SIX ACRE MINIMUM LOT, AVERAGE LOT SIZE FOR UNITS WITHIN THE PROPOSED SUBDIVISION.

AND SO I THINK THAT WOULD BE GOOD AS WELL.

IT WOULD BE AN IMPROVEMENT SO THAT IT DOESN'T LOOK LIKE THAT IS SOMETHING THAT'S GOING TO HAPPEN WHERE ALL OF A SUDDEN PEOPLE ARE JUST GOING TO GO TO THE DISTRICT BECAUSE THAT HAS BEEN MENTIONED. WE DON'T WE DON'T PERMIT THE USE OF GROUNDWATER AND THE DISTRICT DOESN'T PERMIT THE USE OF GROUNDWATER FOR RESIDENTIAL USE.

SO IF AN INDIVIDUAL GOES TO GETS A WELL DRILLER AND SAYS, I WANT TO DRILL A WATER WELL, THEY'RE GOING TO GO TO THE DISTRICT TO REGISTER AND FOLLOW THE RULES FOR DRILLING.

BUT IT'S NOT PERMITTED WATER.

THERE'S NO RULES ASSOCIATED WITH THAT.

AND SO I THINK IT WOULD BE GOOD FOR EVERYONE TO SEE THAT AND HAVE THAT MEMORIALIZE THAT IN THIS INTERIM PERIOD OF TIME, WHICH WOULD BE A SUBDIVISION BUILT OFF OF GROUNDWATER, THAT IT'S CLEAR THAT THERE ARE, FOR THE MOST PART, SIX ACRE UNIT SIZES BEING ADHERED TO PER WELL, YEAH, WE DEFINITELY REQUEST THAT INFORMATION. IT WAS THE INITIAL PROCESS WAS TO INCLUDE IT IN THE TEXT OF THE AGREEMENT, BUT AN EXHIBIT TO DELINEATE THAT WOULD BE MORE THAN. EFFICIENT, I BELIEVE AS WELL, TO DOCUMENT SORT OF THE PHASE ONE APPROACH TO IT IS A PHASED APPROACH, A PHASE ONE APPROACH TO THE UNITS BEING CREATED BASED ON THE CIRCUMSTANCES THAT EXIST TODAY.

NO SURFACE WATER PROVIDED WELLS WILL BE HAD TO USE IN A TEMPORARY SENSE AND THEN HAVE THAT INCLUDED.

THAT WAY EVERYONE CAN FULLY SEE THE FULL PICTURE INSTEAD OF JUST ALL 28 SHOWN RIGHT NOW.

I MEAN, SO MAYBE IT'S BENEFICIAL TO PROVIDE A LITTLE INTERPRETATION ON COMMISSIONER SHELL'S QUESTION, JUST TO MAKE SURE EVERYONE'S ON THE SAME PAGE, AND THEN I'LL TRY TO ADDRESS THAT AS WELL.

THIS WAS ORIGINALLY A PROJECT SERVED BY SURFACE WATER.

IT WAS, AS YOU WILL PROBABLY RECALL, PULLED FROM THE AGENDA ABOUT A MONTH AGO.

IN ORDER FOR US TO GO BACK TO THE DRAWING BOARD AND SORT OF RETOOL.

[02:40:01]

WHAT THEY ASKED US IS, WELL, IS THERE A WAY WE COULD, YOU KNOW, DEVELOP WHAT WE WOULD HAVE THE RIGHT TO DEVELOP WITH GROUNDWATER AND THEN COME BACK ONCE SURFACE WATER IS AVAILABLE THREE OR SO YEARS FROM NOW, FOUR YEARS FROM NOW, AND DEVELOP THE REST OF THAT.

AND WE EXPLORED THAT CONCEPT.

IT IS A GIVEN THAT ANYONE SUBDIVIDING CAN USE A SIX ACRE LOT AVERAGING CALCULATION TO HAVE OVER THE PIGMA LOTS CREATED FOR DEVELOPMENT AND HAVE A GROUNDWATER WELL SERVING THAT RESIDENTS THERE.

SO WHAT WE DID WAS WE WE CONCEPTUALIZED THAT CAME UP WITH FIVE UNITS, FIVE WOULD BE LOTS THAT ARE SERVED BY GROUNDWATER.

THIS IS A 39 ACRE ISH TRACT OF LAND THAT WE'RE DEALING WITH HERE.

SO YOU CAN DO YOUR SIX ACRE LOT AVERAGING HERE.

WE'RE BELOW THAT.

THERE ARE ALSO TWO.

THEY BELIEVE THAT THE PWA CAN SERVE WITH THE FOUR INCH WATER LINE THAT'S THERE CURRENTLY.

SO IT'S A TOTAL OF SEVEN UNITS, RESIDENTIAL UNITS THAT WOULD BE SERVED UNDER THE PRELIMINARY PHASE OF THIS SUBDIVISION IF AND WHEN AND ONLY IF AND WHEN THE PWA FINISHES ITS PROJECT TO PROVIDE SURFACE WATER COULD THEY ENTER THE SECOND PHASE OF THIS, WHICH WOULD OPEN THE DOOR FOR SMALLER AND MORE UNITS.

CURRENTLY, THE UNITS WOULD STILL BE JUST OVER AN ACRE, BUT USING LOT AVERAGING.

THERE WOULD BE A WHOLE SLEW OF THESE UNITS THAT ARE NOT SALABLE.

THEY'RE NOT MARKETABLE UNDER THE DEVELOPMENT AGREEMENT.

SO ONLY SEVEN CAN BE SOLD AND MARKETED UNDER THE FIRST PHASE.

IF MARK, CAN I JUST JUST FOR CLARIFICATION, I DIDN'T MEAN TO INTERRUPT YOU, BUT JOHN MENTIONED EARLIER THAT SIX WERE GOING TO BE SERVED BY INDIVIDUAL WELLS.

YOU JUST SAID. I THINK HE'S I THINK HE'S USING A DRAFT FROM THURSDAY AND NOT FRIDAY.

OKAY. SO THEN.

OKAY. CORRECT. OKAY.

YEAH. THE WE DID FINISH AND FINALIZE.

I PROVIDED SOME EDITS THURSDAY WHICH WERE ACCEPTED FRIDAY MORNING, REDUCING THAT FROM 6 TO 5.

THAT WAS, I FELT, REFLECTIVE OF THE CONVERSATIONS WE'D BEEN HAVING.

FIVE GROUNDWATER SERVED UNITS, FOUR NEW WELLS POTENTIALLY, AND ONE EXISTING WELL.

SO FIVE TOTAL.

WE'RE ALWAYS ENDEAVORING TO HAVE FEWER STRAWS IN THE IN THE CUP AND THAT'S A WAY TO ACHIEVE THAT.

AND THEN UP TO TWO THAT ARE SERVED BY THE EXISTING GROUNDWATER LINE FROM THE SURFACE WATER SURFACE WATER SORRY, FROM THE PWA.

SO, SO THAT'S SEVEN TOTAL.

THE THE REASON COMMISSIONER SHELL, THAT DIDN'T REFLECT A SEVEN UNIT PLAN IS THAT THEY WANTED TO REFLECT THE PRESUMED TOTAL DEVELOPMENT UNDER THE CONDO REGIME THAT THEY THAT THEY HAVE PLANNED AND WANTED TO REFLECT THAT IN THE EXHIBIT BECAUSE THEY'RE NOT SURE WHICH OF THE UNITS THEY INTEND TO SELL UNDER THE PRELIMINARY PHASE.

THERE IS A REQUIREMENT IN THE WATER SERVICE SECTION, SUBSECTION THREE, THAT SAYS THAT WHEN THEY CONVEY A UNIT TO A THIRD PARTY, THEY'RE REQUIRED TO NOTIFY US. SO WE WILL HAVE NOTICE OF WHICH UNITS ARE BEING INCLUDED IN PHASE ONE, IF THAT MAKES SENSE.

COMMISSIONER COHEN I WOULD LIKE TO POSTPONE THE VOTE UNTIL JUNE 6TH.

TO GIVE MYSELF AS THE NEWLY ELECTED COMMISSIONER AND OUR NEIGHBORHOOD A CHANCE TO REVIEW THE INFORMATION.

COMMISSIONER INGALSBE. WELL, JUDGE, I APPRECIATE THE PRESENTATION THAT WAS MADE BECAUSE IT REALLY DID CLARIFY A LOT OF THE THINGS FOR ME.

AND I GUESS.

COMMISSIONER SHELL HAD A LOT OF GOOD RECOMMENDATIONS, I BELIEVE.

ESPECIALLY THE STATEMENTS TO HELP CLARIFY WHETHER IT'S THIS TYPE OF DEVELOPMENT OR IF IT'S A, YOU KNOW, TRADITIONAL DEVELOPMENT THAT WE HAVE THAT NOTE SAYING THAT THEY'RE NOT EXCLUDED OR, YOU KNOW, FROM ANY OTHER OF OUR FROM OUR REGULATIONS.

SO I GUESS THE QUESTION IS, COMMISSIONER.

BECAUSE WE ARE LOOKING AT REVISING, I GUESS ONE MORE TIME, MAYBE SOME LANGUAGE, EVEN THOUGH WE HAVE, I THINK SOME DIRECTION

[02:45:03]

THE STATEMENTS OR WHATEVER OTHER LANGUAGE WE WANT TO ADD TO THE DEVELOPMENT AGREEMENT.

WOULD YOU BE LOOKING FOR A VOTE TODAY OR WOULD YOU WANT THAT TIME TO INCLUDE SOME OF THIS LANGUAGE THAT WAS DISCUSSED TODAY AND THE RECOMMENDATIONS THAT WERE MADE? BECAUSE I FELT THAT THOSE WERE REALLY GOOD RECOMMENDATIONS THAT WERE I THINK THEY'RE GOOD RECOMMENDATIONS.

WHAT I WOULD SAY IS, IS THAT AT THE END OF THE DAY, WE'VE POSTPONED, WHAT, THREE TIMES NOW, GUYS? UH, THREE TIMES.

I KNOW THAT WE'VE HAD AT LEAST TWO FORMAL POSTPONEMENTS, AND I'M OKAY DOING IT ONE MORE TIME.

BUT AT THE END OF THE DAY, WE ALSO HAVE TO REALIZE THAT WE'RE ALSO, YOU KNOW, THIS IS ALSO A FAMILY RANCH THAT SOMEBODY IS TRYING TO TO MOVE FORWARD WITH DOING SOMETHING WITH IN A GENERATIONAL FASHION.

AND THEIR NEIGHBORS HERE AS WELL.

AND WE NEED TO OFFER THEM THE SAME TYPE OF YOU KNOW, WE NEED TO GIVE THEM THE SAME EAR OF THE COURT THAT WE GIVE EVERYBODY ELSE.

AND I THINK THAT WE'VE DONE OUR STAFF HAS DONE A TREMENDOUS AMOUNT OF DUE DILIGENCE.

AND IF WE WERE TO POSTPONE, I THINK THAT WE NEED TO MAKE IT VERY CLEAR AND I HOPE THAT THE RESIDENTS WHO CAME TODAY, IT'S VERY, VERY CLEAR THAT THERE IS NO EXEMPTION FROM OUR RULES IN THIS.

I JUST WANT TO I SEE A LOT OF SHAKING HEADS.

IS THERE AN UNDERSTANDING THAT THERE IS NO EXEMPTION FROM OUR RULES? AND AT THE END OF THE DAY, THE ONE THING THAT IS THE ONE THING THAT THAT COMES OUT OF THIS, WITH THE EXCEPTION OF OUR INDIVIDUAL PLOTTING.

THANK YOU, MARK. BUT THAT INDIVIDUAL PLANNING, I THINK THE THING THAT CONCERNS ME THE MOST IS IF WE DON'T PUT SOMETHING LIKE THIS ON PAPER, THE NEXT TIME WE GET HERE, IF WE DON'T PUT THIS ON PAPER AND THIS IS A POINT THAT'S VERY SUCCINCT AND I WANT EVERYONE TO HEAR THIS, ESPECIALLY MY FRIENDS ON THE COURT.

WE COULD VERY WELL SEE WITHIN 30 DAYS JUST TO SUBMIT A SUBMISSION OF PLAT.

AND WE'RE GOING TO SEE A HOUSE ON EVERY ACRE.

AND THEY'RE JUST GOING TO WAIT FOR WATER.

BUT YOU'RE NOT GOING TO GET WHAT WE'RE GETTING HERE.

AND I THINK FOR THE BETTERMENT OF THAT COMMUNITY, THAT'S WHAT WE'RE TRYING.

THAT'S THE REASON THAT WE'RE TRYING TO ADDRESS THESE THINGS, BECAUSE AS AN OVERALL GENERAL PLATT AND I THINK IT'S BEEN STATED MULTIPLE TIMES, THEY COULD COME IN AND JUST PLAT THIS THING UNDER OUR CURRENT REGULATIONS AS AN INDIVIDUAL, AS INDIVIDUAL LOTS, AND WE WOULDN'T HAVE THE ABILITY TO LOOK AT DARK SKIES.

WE WOULDN'T HAVE THE ABILITY TO SAY, OKAY, YOU'RE GOING TO CAP ALL YOUR WELLS WHENEVER YOU GET SURFACE WATER.

AND THOSE ARE THE THINGS THAT WHENEVER I WAS A LITTLE TAKEN ABACK WHEN IT SAYS, WELL, THE COUNTY IS GETTING NOTHING OUT OF THIS AS A RESIDENT OF THE COUNTY.

I'M REALLY GLAD THERE AREN'T GOING TO BE MORE WELLS IN THE OK FOR.

AS AN INDIVIDUAL RESIDENT THAT IS NEIGHBORING THIS, I WOULD BE EXCITED THAT THERE'S NOT GOING TO BE ANY MORE STRAWS NEXT TO NEXT TO MY NEXT TO MY STRAW ON THE GROUND.

AND SO WITH THAT, I WOULD I'D LOVE FOR THE SIXTH COMMISSIONER.

I DO HAVE A MOTION.

I WOULD MOVE.

I WOULD MOVE. WELL, I WANT TO HEAR SOME RECOMMENDATIONS FROM STAFF, BUT I WOULD PROBABLY MOVE FOR POSTPONEMENT WITH A GUARANTEED FINAL VOTE OF OF OUR NEXT SESSION. BUT WE HAVE TO PUT THIS THING TO BED ONE WAY OR THE OTHER.

SO WE'RE GOING TO TABLE THIS FOR THE SIXTH.

DID YOU HAVE ANY ADDITIONAL COMMENTS, MR. PACHECO, TO CLOSE THIS CONVERSATION UP? NO, I DID NOT. WE CAN DEFINITELY TAKE RECOMMENDATIONS THAT WERE PROVIDED BY THE COURT TODAY TO IRON OUT AND FINALIZE THOSE DETAILS FOR THE DIRECTION THAT WE WERE GIVEN AND HAVE A FINAL DETERMINATION MADE BY THE SIXTH.

MARK, YOU CAN COMMENT ELSE.

THE NOTES I'VE TAKEN IS THAT I'LL ADD REFERENCE TO THE TERM DESIGN IN THE WASTEWATER SECTION JUST FOR GOOD MEASURE, AND THEN WE'LL ADD A RECITAL THAT REFERENCES THE INTENT, THE LEGISLATIVE INTENT OF THE PARTIES NOT TO CIRCUMVENT ANY OF THE DEVELOPMENT REGULATIONS THROUGH THIS PLANNING EXEMPTION.

JUDGE, THERE IS ONE MORE ONE MORE NOTE THAT I'D MADE HERE THAT I JUST WANT TO ADDRESS.

NUMBER ONE, THE WHEN IT COMES TO CONSTRUCTION AND INSPECTION OF OF ROADWAYS, OUR TRANSPORTATION DEPARTMENT DOES REQUIRE THAT.

AND SO THEY WOULD STILL BE SUBJECT TO THAT AS WELL, EVEN THOUGH IT IS IT WOULD BE CONSIDERED A PRIVATE ROADWAY.

AND THEN I KNOW THAT MR. THOMPSON MADE REFERENCE TO THE THE CURRENT EXISTING MOU BETWEEN THE WEST TRAVIS COUNTY PUBLIC UTILITY AGENCY AND THE FISH AND WILDLIFE SERVICE.

UNDER THAT MOU, THERE ARE THREE OPTIONS FOR FOR COMPLIANCE.

[02:50:02]

ONE IS EITHER 20% OR LESS OF IMPERVIOUS COVER.

THE SECOND IS OPTIONAL ENHANCED MEASURES.

OR THIRD WOULD BE PART OF A REGIONALIZED PLAN.

NOW, I DON'T KNOW.

AGAIN, THAT'S A DECISION THAT THE DEVELOPER WOULD HAVE TO MAKE WHENEVER THEY SIT DOWN WITH WITH THE PWA.

AS FAR AS WHICH OF THOSE THREE OPTIONS THEY ARE GOING FOR.

I CAN TELL YOU THE CITY OF AUSTIN IS PART OF A REGIONALIZED PLAN AND THE IF YOU LOOK AT SOME OF THE REFERENCES IN HERE SPECIFICALLY TO RETENTION FACILITIES, RUNOFF ABATEMENT, THOSE KIND OF THINGS, THOSE WOULD BE PART OF THE SECOND OPTION, OPTIONAL ENHANCED MEASURES.

AND SO IF THEY CAN, THEY WOULD HAVE TO ILLUSTRATE THOSE TO TO RECEIVE THAT SURFACE WATER PURSUANT TO THE AGREEMENT AS WELL.

SO LET'S WE'LL COME BACK TO US JUNE 6TH.

WE'RE GOING TO TAKE A TEN MINUTE RECESS.

WE WANT TO LASSO THIS THING AND KEEP MOVING.

GOT A LONG DAY. SO, DR.

CAVANAUGH, PLEASE OPEN K15K15 15 K ONE.

OKAY. K 15 DISCUSSION OF POSSIBLE ACTION TO RECEIVE INFORMATION FROM THE HAYS COUNTY AUDITOR REGARDING PAYROLL AND DISBURSEMENT DEFICIENCIES BY THE HAYS COUNTY TREASURER'S OFFICE.

SO MOVED. SECOND, IF WE NEED, WE HAVE A MOTION IN A SECOND AND WE DON'T HAVE THE AUDITOR.

I'M HERE. OH, I'M USUALLY LOOKING AT YOUR USUAL SPOT.

I HAVE STAFF HERE TODAY.

[K15. Discussion and possible action to receive information from the Hays County Auditor regarding payroll and disbursement deficiencies by the Hays County Treasurer's Office. SHELL/VILLARREAL-ALONZO]

IT WAS TAKEN.

YOU READY, MARISOL? YES. OKAY. THANKS, JUDGE.

AS YOU ALL KNOW, MARISOL, OUR AUDITOR, SHE CAN PUT AN ITEM ON OUR AGENDA FOR CERTAIN ISSUES ON HER OWN.

BUT SHE DID BRING TO MY ATTENTION SOME OF HER CONCERNS.

I'VE TALKED TO HER ABOUT THIS FOR A FEW WEEKS NOW, AND I THINK SHE WOULD LIKE AN OPPORTUNITY TO ADDRESS THE COURT.

PERFECT. AND I'M GRATEFUL FOR THAT.

AND I REMIND YOU, MARISOL, WE ARE A COURT OF RECORD.

WE ARE FOREVER GOING TO HAVE THIS MEETING AND ON THE CAMERA AND LOCK DOWN FOREVERMORE, WHICH IS WHY I HAVE IT WRITTEN SO I CAN DO SOME OF MY READING FROM HERE.

IT SUGGESTS THAT ANYTHING BEFORE YOU GET STARTED, BECAUSE I WANT TO INTERRUPT YOU.

ANYTHING THAT ANYBODY PROVIDES FROM OUR GOVERNMENT BE SUBMITTED, DR.

CARDENAS, TO YOUR OFFICE SO IT CAN BE ADDED TO THE RECORD.

I THINK THAT'S JUST INTELLIGENT AND SMART.

AND FOR THOSE 20, 50, 100 YEARS FROM NOW, LOOKING BACK TO TODAY, THEY MAY HAVE A BETTER OPPORTUNITY TO SEE THE WHOLE THING OF WHAT'S GOING ON.

CERTAINLY. THANK YOU.

MARISOL VILLAREAL ALONSO.

I'M THE HAYS COUNTY AUDITOR.

I'M ALSO A CERTIFIED PUBLIC ACCOUNTANT AND I HAVE BEEN THE HAYS COUNTY AUDITOR SINCE 2016.

WITH ME IS MY STAFF FIRST ASSISTANT AUDITOR STEPHANIE HUNT AND LAURA NAVA, WHO IS OUR PAYROLL AUDITOR WHO HAS BEEN WITH THE COUNTY SINCE 2009 AND HAS BEEN PROCESSING PAYROLL SINCE JANUARY.

SORRY, BEEN WITH THE COUNTY SINCE 2000 AND HAS BEEN PROCESSING PAYROLL SINCE JANUARY 1ST, 2009 WITH THE TRANSITION THAT OCCURRED IN JANUARY. LAURA WAS GRACIOUS TO STAY ON WITH THE COUNTY AND TOOK A POSITION IN MY OFFICE AS PAYROLL AUDITOR.

AS WE KNOW, WHEN TRANSITIONS OCCUR, THERE IS MORE ROOM FOR ERROR.

THE RISK IS HIGHER THAT CONTROLS ARE BECOME DEFICIENT.

AND SO IT WAS VERY IMPORTANT TO ME THAT WE HAVE A PAYROLL AUDITOR ON STAFF AND THE COMMISSION GRACIOUS ENOUGH TO PROVIDE ME WITH ANOTHER SENIOR AUDITOR AND LAURA FIT REALLY WELL INTO OUR OFFICE.

WE ARE VERY GRATEFUL THAT SHE CAME THAT SHE COULD CONTINUE TO WORK AT HAYS COUNTY AND SHE CAME INTO THE AUDITOR'S OFFICE SO THAT THERE WAS THAT EXTRA CHECK OF CONTROL WITH OUR PAYROLL PROCESSES.

AS THE TRANSITION OCCURRED, WE PROVIDED TRAINING TO THE TREASURER'S OFFICE.

[02:55:02]

AND SO IF LAURA WAS NOT INVOLVED IN THE PROCESS, THEN THE ERRORS INCREASED.

AND THAT IS WHERE WE'RE AT TODAY, IS WE HAVE PENDING 273 PAYROLL ERRORS THAT AFTER MAY 15TH, WE HAVE TO ENSURE THAT THEY GET CORRECTED.

IN ADDITION TO THE PAYROLL ERRORS, AS FAR AS CALCULATIONS AND SUCH, WE HAVE TO ACKNOWLEDGE THAT THOSE ERRORS AFFECT OUR GENERAL LEDGER AND THEY AFFECT OUR OUR CASH TRANSFERS AS WELL.

I'M GOING TO START WITH THE LETTER JUST BECAUSE I WANT TO MAKE SURE THAT IT IS ON RECORD.

AND WE HAVE HAD SOME COMMUNICATION FROM COUNTY OFFICES WHO HAVE BEEN CONCERNED.

AND I THINK YOU'VE HEARD SOME OF THEM TODAY AS WELL.

SO I WROTE THIS LETTER TO THE COMMISSIONERS, AND I WANTED TO MAKE SURE THAT THE COMMISSIONERS UNDERSTOOD THAT AS THE COUNTY AUDITOR, I AM INDEPENDENT.

I AM HERE TO AUDIT THE RECORDS OF ALL OF THE OFFICES.

I DO MANAGE THE GENERAL LEDGER.

I DO CREATE THE FINANCIAL STATEMENTS.

BUT AS THE AUDITOR, I SHOULD BE HAVING ACCESS TO ALL OF THE RECORDS SO THAT WE CAN ENSURE THAT OUR COUNTY FINANCES ARE RECORDED PROPERLY.

SO AFTER THE INCREASE OF PAYROLL CALCULATIONS AND PAYROLL SYSTEM ENTRY ERRORS AND AN INCREASE IN EMPLOYEE COMPLAINTS TO THE HAYS COUNTY AUDITOR'S OFFICE, I AM BRINGING THE FOLLOWING PAYROLL PROCESSING ERRORS TO YOUR ATTENTION AND I'M REQUESTING THAT A THOROUGH REVIEW OF THE PAYROLL AND PAYROLL DISBURSEMENT PROCESS BE PERFORMED.

THE AUDITOR'S OFFICE HAS NOTIFIED THE TREASURER'S OFFICE EACH PAYROLL CYCLE OF ANY PAYROLL CALCULATIONS AND PAYROLL SYSTEM ENTRY ERRORS THAT WERE IDENTIFIED DURING OUR REVIEW. SO ALL OF THESE ERRORS, THEY HAVE BEEN REPORTED TO THE HAYS COUNTY TREASURER'S OFFICE PER TEXAS LOCAL GOVERNMENT CODE 113.043 IN A COUNTY WITH A COUNTY AUDITOR.

THE COUNTY TREASURER AND THE COUNTY DEPOSITORY MAY NOT PAY A CHECK OR ORDER FOR PAYMENT UNLESS IT IS COUNTERSIGNED BY THE COUNTY AUDITOR TO VALIDATE IT AS A PROPER AND BUDGETED ITEM OF EXPENDITURE TO VALIDATE PAYROLL EXPENDITURES.

MY OFFICE EXAMINES THE PAYROLL RECORDS PROCESSED BY THE TREASURER'S OFFICE ON A SEMIMONTHLY AND MONTHLY BASIS, WHICH IS OUR PAYROLL CYCLES.

THE OBJECTIVES OF OUR REVIEW ARE TO.

ENSURE THAT THE MATHEMATICAL ACCURACY OF THE PAYROLL REPORTS AND TIMESHEETS.

DETERMINE WHETHER PAYROLL DISBURSEMENTS WERE PROCESSED IN A TIMELY MANNER WITH PROPER APPROVALS AND TO IDENTIFY ANY PAYROLL ERRORS THAT HAVE NOT BEEN CORRECTED AND TO REVIEW ANY DEFICIENCIES IN THE PAYROLL PROCESSING CONTROLS.

FROM JANUARY 20TH, 23 THROUGH MAY OF MAY 15TH OF 2023, THE SCOPE OF THE REVIEW HAS BEEN LIMITED DUE TO INCONSISTENT ACCESS TO PAYROLL RECORDS.

DURING THIS PERIOD WE HAVE IDENTIFIED THE FOLLOWING DEFICIENCIES IN THE PAYROLL PROCESS AND WE HAVE IDENTIFIED 273 PAYROLL CORRECTIONS THAT ARE STILL PENDING AFTER THE MAY 15TH, 2023.

PAYROLL. PAYROLL PROCESSING ERRORS CONSIST OF WHEN THE DATA ENTRY PERFORMED BY PAYROLL MANAGERS INTO NEW WORLD HAVE INCORRECT VALUES.

FOR EXAMPLE, SOMEONE, AN EMPLOYEE FILLS OUT A W-4.

THAT W-4 MAY BE ENTERED INCORRECTLY INTO NEW WORLD THAT IS CONSIDERED A PAYROLL ERROR.

WHAT WILL HAPPEN IS THE EMPLOYEES WITHHOLDINGS WILL BE AFFECTED.

YOU HAVE THE TOTAL OF THE ERRORS THAT WERE IDENTIFIED BY THE AUDITOR'S OFFICE.

THE TOTAL ERRORS THAT WE IDENTIFIED PRIOR TO PROCESSING SO THAT THEY COULD GET ADJUSTED AND CORRECTED PRIOR TO THE PAYCHECKS BEING PRINTED. AND THEN YOU HAVE THE ADDITIONAL ERRORS THAT WERE IDENTIFIED AFTER THE PAYROLL WAS PROCESSED AND THOSE WERE IDENTIFIED AFTER THE PAYROLL WAS PROCESSED BECAUSE EITHER THE INFORMATION WAS NOT PROVIDED TO THE AUDITOR'S OFFICE AND OR IT WAS PROVIDED WITH NOT SUFFICIENT TIME TO HAVE THE REVIEW DONE BEFORE THE CHECKS WERE PRINTED. ON THE NEXT PAGE.

WE HAVE ERRORS THAT WE CALL CALCULATION ERRORS, AND THOSE CALCULATION ERRORS STEM FROM MANUAL TIMESHEETS.

WE HAVE THE ROAD DEPARTMENT, THE SHERIFF'S OFFICE, ELECTION WORKERS THAT THEY TURN IN, MANUAL TIMESHEETS, MANUAL TIMESHEETS.

THEY ARE CUMBERSOME TO CALCULATE, BUT WE HAVE TO ENSURE THAT WHAT WE'RE PAYING OUT THE INDIVIDUALS IS ACCURATE.

AND SO WE HAVE TO TAKE THE TIME TO REVIEW TIMESHEETS FOR.

YOU CAN SEE THE TRANSPORTATION DEPARTMENT ERRORS FROM MARCH 31ST.

THERE WAS EIGHT OVERTIME CALCULATION ERRORS AND THEN THERE WAS TWO EMPLOYEES WHO WERE ACTUALLY PAID OVERTIME WHO ARE NOT ON THE HAYS COUNTY APPROVED OVERTIME LIST.

[03:00:07]

AND THESE TWO INDIVIDUALS WERE NOT ON THE LIST.

SO THEY WERE PAID OUT, NOT IN ACCORDANCE WITH COUNTY POLICY.

AS SOON AS I REALIZED THAT IT HAPPENED, I DID SEND AN EMAIL TO THE TREASURER AND I TOLD HER THAT I WAS NOT COMFORTABLE SIGNING OFF ON PAYROLL BECAUSE WE NEEDED TO ENSURE THAT THESE TYPES OF ERRORS DO NOT OCCUR.

WE WE HAD A MEETING WITH THE TREASURER'S OFFICE AND EXPLAINED WHY IT WAS THAT WE WERE REQUESTING DOCUMENTS.

WE EXPLAINED TO HER THE IMPORTANCE OF THE INTERNAL CONTROLS, THE IMPORTANCE OF THE SUPERVISORY REVIEW, AND I FELT THAT IT WAS A VERY GOOD MEETING BECAUSE EVERYBODY UNDERSTOOD THE IMPORTANCE OF THE CONTROLS AND WHY IT WAS IMPORTANT THAT SOMEONE WITH EXPERIENCE THAT LAURA HAD REVIEWED THOSE TIMESHEETS AND PAYROLL RECORDS PRIOR TO PROCESSING THE PAYROLL.

AT THAT SAME TIME, THE STAFF FROM THE TREASURER'S OFFICE, I THINK THE LAST STAFF THAT WAS THAT HAD EXPERIENCE HAD ACTUALLY TURNED IN HER RESIGNATION AND LEFT FOR ANOTHER COUNTY OFFICE.

AND SO.

WHAT HAPPENED NEXT AT THE ON THE APRIL 30TH WITH THE SHERIFF'S TIMESHEETS.

IT OCCURRED BECAUSE JUST THE STAFF WHO WAS THERE JUST WASN'T AS FAMILIAR AS THE PREVIOUS STAFF OR LAURA OR ANYONE ELSE ON HOW TO PROCESS PAYROLL. SO AT THAT TIME, THE SHERIFF OVERTIME TIMESHEETS, THERE WAS NOT ENOUGH TIME TO PROCESS THEM.

I THINK YOU HEARD FROM A COMMENT, A PUBLIC COMMENT THAT THERE WAS A SEPARATE PAYROLL PERFORMED.

AND WITH THE SEPARATE PAYROLL, THERE WAS A LOT OF ERRORS BECAUSE THERE HAD BEEN THE FIRST TIME THAT A SEPARATE PAYROLL HAD BEEN PRODUCED.

AND WHAT WE MEAN BY THAT IS THAT THE REGULAR PAYROLL, MEANING EVERYBODY, ALL THE INDIVIDUALS ARE REGULAR PAYCHECKS, WERE PROCESSED FIRST AND THEN A SECOND PAYROLL WAS CREATED FOR THE SHERIFF'S OFFICE OVERTIME.

AND THE TREASURER DID NOTIFY THE INDIVIDUALS THAT THEY WOULD BE RECEIVING PAPER CHECKS.

WELL, WHEN THE PAPER CHECKS WERE PRINTED, WE WE IDENTIFIED THAT SOME OF THEM HAD CHILD SUPPORT RE WITHHELD AND MEDICAL DEDUCTIONS RE WITHHELD BECAUSE THEY HAD ORIGINALLY RECEIVED THEIR THEIR REGULAR PAYCHECK.

SO ON THE OVERTIME PAYCHECK, THESE DEDUCTIONS WERE RE WITHHELD.

AND SO THOSE ARE NOW THOSE ARE ERRORS THAT HAD TO BE CORRECTED.

AND THE TREASURER'S OFFICE DID ATTEMPT TO CORRECT ERRORS.

THE DEDUCTION ERRORS ARE STILL OUTSTANDING, THE MEDICAL DEDUCTION ERRORS ARE STILL OUTSTANDING.

SO DURING THAT PAYROLL, YOU CAN SEE THAT WE HAD.

173 CALCULATION ERRORS OR THAT SHARES OVERTIME AND THE SHERIFFS OVERTIME CALCULATION ERRORS RESULT FROM THE WHAT WE CALL THE REGULAR RATE OF PAY.

WE'VE USED THIS RATE OF PAY FOR OUR SHERIFF'S OFFICE FOR A VERY LONG TIME.

AND LOIS WENT AND TRAINED THE TREASURER'S OFFICE ON HOW TO CALCULATE THAT RATE OF PAY.

I DON'T KNOW WHAT HAPPENED, BUT WHAT WAS PAID OUT WAS NOT THAT REGULAR RATE OF PAY.

SO WE HAVE 173 S0 DEPUTIES WHO RECEIVED A PAY BASED ON THE DIFFERENT REGULAR RATE OF PAY.

AND SO WE NEED TO INVESTIGATE AND DETERMINE WHAT BALANCES ARE OWED OR WHAT WAS OVERPAID TO THEM.

THE ELECTION TIMESHEET WORKER ERRORS.

THEY PERTAIN TO MAY 5TH, 2023.

THERE WAS 33 CALCULATION ERRORS.

THE LOWER RECEIVED TIME SHEETS FOR REVIEW AND SHE IMMEDIATELY NOTICED THAT THE RATES THAT WERE BEING USED.

THEY WERE NOT CONSISTENT WITH THE APPROVED FEE SCHEDULE.

AND SO SHE IMMEDIATELY SENT AN EMAIL TO THE TREASURER'S OFFICE AND LET THEM KNOW THAT THOSE RATES WERE.

SHE DIDN'T KNOW WHERE THOSE RATES HAD COME FROM AND THEY NEEDED TO GET CONTACT.

THE ELECTION ADMINISTRATOR, JENNIFER ANDERSON.

AND IN ADDITION, THOSE TIME SHEETS HAD NOT BEEN APPROVED BY THE ELECTION ADMINISTRATOR AND SO SHE ASKED THEM NOT TO RELEASE THE CHECKS AND TO SPEAK WITH JENNIFER ANDERSON.

I'M SORRY, DANA.

SO WE DID NOT HEAR BACK FROM THE TREASURER'S OFFICE.

WE DID NOT HEAR BACK FROM THEM WHETHER THOSE CHECKS HAD BEEN RELEASED OR NOT.

LAURA DID HER REVIEW AND SHE SENT BACK THE ERRORS.

BUT BY THAT TIME, THE CHECKS HAD ALREADY BEEN PRINTED AND HAD ACTUALLY BEEN RELEASED ON MAY 4TH, EVEN THOUGH THE CHECKS HAD BEEN DATED MAY 5TH,

[03:05:01]

WE RECEIVED AN EMAIL THAT THEY WOULD BE ACTUALLY THE ASSISTANT TREASURER STEPPED INTO THE AUDITOR'S OFFICE TO PICK UP THE SIGNATURE CHECKS AND CHECKS AND STATED THAT ANOTHER ELECTION PAYROLL WOULD BE OCCURRING.

AND SO LAURA RECALLED THAT THIS ORIGINAL, THE MAY 5TH PAYROLL, STILL HAD ERRORS AND SHE SENT THEM AN EMAIL TO ENSURE THAT THEY REVIEWED THE MAY 5TH ELECTION TO DETERMINE WHETHER ANY ADJUSTMENTS NEEDED TO BE MADE BEFORE THAT MAY 12TH ELECTION CYCLE, SO THAT IF THERE WAS ANY OVERPAYMENTS MADE, WE COULD COLLECT ON THOSE OVERPAYMENTS OR IF THERE WAS ANY UNDERPAYMENTS MADE SO THAT WE COULD ISSUE THE REMAINING PAYMENT TO THOSE WORKERS.

IN ADDITION TO THE ERRORS, THEN WE HAVE THE UNTIMELY CORRECTIONS WHEN A PARALLEL ERROR IS IDENTIFIED.

WE NEED TO ENSURE THAT THAT CORRECTION IS MADE BY THE NEXT PAY CYCLE.

WE DON'T WANT THE EMPLOYEE TO BE AFFECTED.

AND SO THE BEST THING WE COULD DO IS CORRECT THEIR PAY AS SOON AS POSSIBLE.

IF YOU CAN SEE THERE, WE HAD WE HAD IDENTIFIED THE NUMBER OF ERRORS AND 37 THE ERRORS THAT WERE CORRECTED PRIOR TO THE PAYROLL PROCESSING WERE 121 AND THE PENDING PAYROLL ERRORS THAT WERE NOT CORRECTED BEFORE THAT NEXT PAY CYCLE WERE 116.

AS I MENTIONED BEFORE, WE STILL HAVE 273 PAYROLL ERRORS THAT NEED TO BE ADDRESSED.

AND THEY'RE LISTED THERE BY THE PAY CYCLE DATE.

IN ADDITION TO THAT, WE ARE STILL WORKING ON THE ELECTION PAYROLL THAT OCCURRED JANUARY 6TH AND JANUARY 19TH.

WHEN WE HAVE ELECTION PAYROLLS, WE BILL OUT TO THE AGENCIES THAT WE PROVIDE THE ELECTION SERVICE TO.

AT THE MOMENT. THERE ARE SOME TIMESHEETS THAT ARE NOT AVAILABLE.

WE THEY'RE UNLOCATED AND WE ARE WORKING WITH THE ELECTIONS OFFICE TO DETERMINE WHAT AMOUNTS CAN BE SUBSTANTIATED SO THAT WE CAN GO AHEAD AND BUILD THOSE AGENCIES.

THE AGENCIES ARE WONDERING WHY WE HAVE NOT BILLED FOR THE NOVEMBER PAYROLL.

SORRY, THE NOVEMBER ELECTION, WHICH WAS PAID OUT IN JANUARY.

BUT AT THIS POINT, IF WE DON'T HAVE THE TIME SHEETS AVAILABLE, THEN WE HAVE TO DETERMINE WHETHER WHAT AMOUNTS WE CAN BILL OUT TO THE ENTITIES.

AND THAT WILL BE A DECISION THAT WE WILL NEED TO BRING BACK TO THE COMMISSIONERS COURT IF WE HAVE TO MAKE A BUDGET FOR THAT.

WE DO NOT KNOW WHERE THE WE HAVE ASKED THE TREASURER FOR TIME SHEETS AND THEY HAVE PROVIDED.

TIMESHEETS, BUT THERE ARE STILL TIMESHEETS THAT ARE UNLOCATED.

THE NEXT ITEM IS PAYROLL DISBURSEMENTS.

THERE WERE SOME HSA DISBURSEMENTS THAT WERE UNTIMELY.

THEY SHOULD THEY SHOULD BE DONE WITH AN EFFECTIVE DATE OF ONE DAY AFTER THE PAYROLL.

YOU HAVE A LIST THERE OF THOSE THAT WERE UNTIMELY AND THEN THOSE THAT HAD ERRORS IN THEM AS WELL.

THE IS ONE AND THREE FROM THE FIVE.

THE MAY 15TH PAYROLL.

THEY WERE SUBMITTED LAST NIGHT.

THEY WERE SUBMITTED LAST NIGHT AND THEY WERE APPROVED THIS MORNING.

THE DEFERRED COMPENSATION BALLOT THAT YOU HEARD ABOUT TODAY AS WELL.

THERE IS A LISTING OF THOSE THAT WERE SUBMITTED UNTIMELY OR THOSE THAT HAD SOME ERRORS.

WHAT HAPPENED WITH THE MARCH 30TH PAYROLL WAS THE DISBURSEMENT THESE REPORTS WERE RUN PRIOR TO THE ACTUAL CLOSING OF THE PAYROLL.

AND SO THERE WAS INDIVIDUALS MISSING FROM THAT LIST AS SOON AS.

THOSE ERRORS WERE IDENTIFIED.

THE TREASURER DID SUBMIT THE ADDITIONAL EMPLOYEES BALLOT AND THEN YOU HAVE THE APRIL 14TH, 30TH AND THE 15TH THAT WERE NOT PROCESSED UNTIL THE PAST ON THE NINTH.

THE 19TH. AND THERE IS A CONCERN AS TO ANY INTEREST EARNINGS THAT WERE NOT ALLOCATED TO THOSE INDIVIDUAL BANK ACCOUNTS. WHETHER THE COUNTY SHOULD CALCULATE INTEREST AND REMIT THAT INTEREST TO THOSE EMPLOYEE ACCOUNTS, THAT IS SOMETHING THE COURT WOULD NEED TO DECIDE IF THAT IS WHAT THEY WANTED TO DO.

WE DID HAVE SOME UNTIMELY CHILD SUPPORT PAYMENTS AND THEY ARE LISTED THERE AND THEN TAX PAYMENTS.

[03:10:09]

AND ON THESE CHECKS, THEN OBVIOUSLY THEN WE HAD TAXES THAT WERE PULLED OUT.

AND SO THERE HAS TO BE RECONCILIATION DONE OF THE TAX PAYMENTS.

WHEN THE TREASURER WAS PROCESSING THE SET OF CHECKS, I BELIEVE TYLER WAS CONTACTED, THAT IS WHAT IT WAS.

I WAS INFORMED WHEN THE TREASURER'S OFFICE AT TYLER WAS CONTACTED AND THERE WAS SOME THING, SOME CHANGES MADE TO THE SETUP.

AND WHAT WE NOTICED AFTERWARDS WAS THAT SOME CHECKS DON'T HAVE THE FICA WITHHOLDING ON THEM, SO THAT MEANS THE EMPLOYER PORTION AND THE EMPLOYEE PORTION.

AND SO WE NEED TO DETERMINE WHY IT'S HAPPENING ON CERTAIN CHECKS BECAUSE IT'S NOT ALL THE CHECKS.

AND THEN WE NEED TO OBVIOUSLY CALCULATE THE AMOUNTS DUE AND SUBMIT THEM.

THE TAX DISBURSEMENTS.

I HAVE NOT RECEIVED THE TAX PAYMENT INFORMATION FOR THE MAY 15TH PAYROLL OR THE MANUAL CHECKS THAT WERE.

PROCESSED AFTERWARDS ON THE 16TH AND THE 17TH.

THOSE TAX PAYMENTS, BOTH THE AUDITOR AND THE TREASURER REVIEWED.

AND SO I JUST HAVE NOT RECEIVED THOSE AS FAR AS DEFICIENCIES.

WE DID NOTE THAT A PAYROLL MANAGER WAS NOT UTILIZING A UNIQUE.

LOG IN. PRIOR TO MAY 19TH, I DID RECEIVE AN EMAIL FROM THE TREASURER REQUESTING A LOGIN ON MAY 4TH.

THE I EMAILED THAT LOGIN BACK TO THE EMPLOYEE ON MAY 5TH, BUT THE EMPLOYEE DID NOT LOG IN TO NEW WORLD WITH THEIR UNIQUE LOGIN UNTIL THE 19TH AND THAT EMPLOYEE BEGAN EMPLOYMENT.

IN IN AROUND APRIL.

THE OTHER DEFICIENCY WE ARE SEEING IS THAT THE ERRORS THAT ARE HAPPENING ARE HAPPENING BECAUSE THE LACK OF EXPERIENCE IN THE TREASURER'S OFFICE, THE LACK OF EXPERIENCE IN SUPERVISORY REVIEW.

WHEN WE HAD OUR MEETING ON APRIL 13TH, WE EXPLAINED THAT IT WAS IMPORTANT THAT WE HAVE EVIDENCE OF SUPERVISORY REVIEW.

THE INTERNAL AUDITOR MANAGER EXPLAINED THAT TO EVERYBODY IN THE ROOM THAT THERE SHOULD BE EVIDENCE SIGNATURE WHEN OUR AUDITORS COME.

THAT IS WHAT THEY ARE LOOKING FOR.

THEY ARE LOOKING THAT SOMEONE REVIEWED THAT PAYROLL IN THE PAYROLL PROCESS BEFORE THOSE CHECKS WERE PAID.

I REVIEWED AFTER BECAUSE OF THE COUNTER SIGNATURE.

NOW I HAVE REVIEWED WITHIN, WE ARE REVIEWING WITHIN, BUT I AM NOT PART OF THE PAYROLL PROCESS WE WERE REVIEWING. SO THAT WHAT WAS HAPPENING IN THE PAYROLL PROCESS WOULD BE MORE ACCURATE.

BUT MY REVIEW IS WHAT IS LOOKED AT DURING THAT PAYROLL PROCESS BY THE EXTERNAL AUDITORS.

THEY ARE LOOKING AT WHOEVER IS IN CHARGE OF PROCESSING PAYROLL.

THERE IS A PROCESSOR AND THERE'S A REVIEWER.

AND THEN MY REVIEW IS ON THIS SIDE AS FAR AS THE GENERAL LEDGER AND THE COUNTER SIGNATURE.

SO WE CAN HAVE ALL THREE REVIEWERS GOING ON.

BUT WE HAVE TO SHOW THIS REVIEW OVER HERE WITH THE PAYROLL PROCESSORS.

AND SO THEY'RE THEY'RE NOT CATCHING THE ERRORS HERE AND WE'RE CATCHING MOST OF THEM HERE.

THEN THIS PART IS WEAK WITH INTERNAL CONTROLS AND IT'S BECAUSE OF THE LACK OF EXPERIENCE.

UM, I ALREADY DISCUSSED ABOUT THE ELECTION PAYROLL THAT WE DID NOT RECEIVE NOTIFICATION.

WE ASKED WERE THE CHECKS RELEASED, DID NOT RECEIVE NOTIFICATION WHETHER THEY WERE OR WERE NOT RELEASED ON MAY FOR THE MAY 15TH PAYROLL.

ON MAY 11TH, THE TREASURER'S OFFICE UPLOADED 58 PAYROLL CHANGE DOCUMENTS.

WITHIN AN HOUR WAS ABOUT BY 10 A.M.

BUT I THINK IT'S LIKE NINE SOMETHING, 950 SOMETHING, BUT IT WAS BY 10 A.M.

58 PAYROLL CHANGE DOCUMENTS HAD BEEN UPLOADED FOR OUR REVIEW, I BELIEVE, JUDGE, YOU WERE COPIED ON THAT EMAIL.

I DID SEE YOU ON THAT EMAIL.

THAT WAS THEY WERE UPLOADED ON THE SAME DAY THAT THE ACH WAS TO BE APPROVED AT 3 P.M..

IT'S JUST NOT ENOUGH TIME TO MAKE SURE THAT THE PAYCHECKS COMING OUT.

[03:15:04]

THAT WE CAN GET THOSE CORRECTIONS BACK TO THEM.

I DID ASK THE TREASURER WHAT IS THE CUTOFF TIME, WHAT IS YOUR PLAN? AND SHE DECIDED THAT I TOLD HER I WOULD NOT STOP PAYROLL.

PAYROLL WOULD GO AND THEN WE WOULD GET CORRECTIONS TO HER.

AND SO SHE DECIDED TO GO ON AND WOULD MAKE ADJUSTMENTS AFTER.

UM. I HAVE SPOKEN TO THE COMMISSIONERS AND I SPOKE TO MR. VILLALOBOS AND I EXPLAINED TO THEM WHAT WAS HAPPENING.

AND I, I KNOW THE TREASURER IS WORKING TO CORRECT ERRORS AND THERE THERE INDIVIDUALS WHO ARE THERE ARE JUST NOT EXPERIENCED TO CATCH THE ERRORS THE WAY THAT THE PAYROLL AUDITOR, THE PAYROLL AUDITOR IS FAMILIAR WITH THE POLICIES, THE PROCESSES, YOU KNOW, HOW THE SETUP IS IN THE SYSTEM.

BUT WE HAVE FOUR MONTHS TO CLOSE AND ALL OF THESE ERRORS LIKE THE MEDICAL, THE FICA, ALL OF THAT, WHERE WE HAVE DOUBLE BOOKED MEDICAL, THEY'RE DOUBLE BOOKED ON THE GENERAL LEDGER.

SO THAT EXPENDITURE ON THE GENERAL LEDGER HAS IT TWICE.

SO WE HAVE TO GO BACK AND DO CORRECTING JOURNAL ENTRIES.

ONCE THE CHANGES ARE CORRECTED.

WE HAVE TO DO WE HAVE TO DETERMINE HOW WE'RE GOING TO MAKE THE JOURNAL ENTRIES AND THEN IF ANY FUNDS ARE OWED BACK TO THE PAYING FUNDS.

FOR EXAMPLE, WE ARE PAID OUT OF GENERAL FUND ROAD BRIDGE IS PAID OUT OF ROAD AND BRIDGE FUND.

IF ANY FUNDS. WE HAVE A CLEARING ACCOUNT FOR OUR PAYROLL CHECK.

IF ANY FUNDS WERE SENT OVER THERE TO THE PAYROLL FUND BECAUSE IT WAS BASED ON INCORRECT AMOUNTS.

AND WHEN WE DID THE CORRECTIONS, WE NEED TO MAKE SURE THAT THOSE FUNDS CAME BACK.

SO IT'S NOT ONLY A RECONCILIATION OF THE EXPENDITURES ON THE GL, BUT ALSO THE PAYROLL LIABILITIES AND AND PAYROLL AS WELL.

I NEED ACCESS TO THE DOCUMENTS.

I NEED CONSISTENT ACCESS TO PAYROLL DOCUMENTS.

THIS WHOLE ISSUE HAS CAUSED GREAT CONCERN TO ME, TO EMPLOYEES, AND WE HAVE TO WORK ON THOSE 273 ERRORS TO GET CORRECTED.

I HAVE TO DO A FULL GENERAL LEDGER RECONCILIATION, PAYROLL RECONCILIATION.

WE REPORT PAYROLL NUMBERS TO OUR GRANTING AGENCIES.

AND SO WE NEED TO GET CORRECTED.

WE NEED TO GET BACK BACK ON TRACK.

I WANT TO MAKE SURE THAT I HAVE ADEQUATE TIME TO REVIEW.

I WANT TO MAKE SURE THAT I HAVE ACCESS TO THE DOCUMENTS.

AND SO I'M ASKING THE COMMISSIONER'S COURT FOR ASSISTANCE.

OKAY. THANK YOU, MIGHTY.

COMMISSIONER INGALSBE, WE'LL START WITH YOU.

COMMENTS, QUESTIONS, CONCERNS ON WHAT YOU JUST HEARD.

DO WE WANT TO GIVE MRS SCENARIO? AN I WAS THINKING THOUGH, FIRST I WAS THINKING BECAUSE IT'S ALL A THOUGHT PROCESS AND IF YOU GUYS WANT TO CHANGE IT, WE'LL DO THAT.

BUT HERE'S WHAT I WAS THINKING.

WE HEARD QUITE A BIG PACK OF INFORMATION HAVE A CHANCE TO PROCESS DIALOG IN THAT SPACE.

ANY CLARIFICATION POINTS? AND THEN AS OUR TREASURER TO GIVE HER PERSPECTIVE AND THEN WE CAN TALK TO HER ABOUT THOSE BECAUSE I FEEL AS THOUGH IF WE HAVE ALL OF THAT AND THEN ALL OF THAT, WE'RE GOING TO BE LIKE, NO MATTER HOW MANY NOTES WE WRITE, WE'RE GOING TO LOSE SIGHT OF SOME OF IT POTENTIALLY.

THAT'S WHAT I WAS THINKING.

WELL, JUDGE, AND I DON'T KNOW AT THIS POINT IF I HAVE A WHOLE LOT TO SAY.

I MEAN, I THINK WE RECEIVED A LOT OF INFORMATION OF A LOT OF, I GUESS, DISCREPANCIES THAT ARE HAPPENING.

AND I THINK WE JUST NEED TO FIND SOME SOLUTION OR RESOLUTION ON HOW TO CORRECT THESE.

THAT'S KIND OF WHERE I'M COMING FROM.

AND WHAT DO WE DO? HOW DO WE MOVE FORWARD IN MAKING SURE THAT THAT HAPPENS AND ESPECIALLY THAT WE'RE NOT PUTTING OUR EMPLOYEES IN A NEGATIVE WAY? AND SO THAT'S KIND OF WHERE I'M AT.

YOU KNOW, THE CONCERN THAT I HAVE.

WE JUST NEED TO ENSURE THAT WE'RE CORRECTING THESE AS WE MOVE FORWARD AND WE NEED TO DETERMINE HOW THAT'S GOING TO HAPPEN.

YES, MA'AM. COMMISSIONER COHEN AND I, I MEAN, I'VE I'VE RECEIVED THE PHONE CALLS AND THE EMAILS ABOUT PEOPLE'S PAY, AND IT'S VERY CONCERNING. YOU KNOW, TALKING WITH MARISOL ABOUT THE ISSUES THAT ARE HAPPENING.

YOU KNOW, WE ARE RESPONSIBLE FOR THE INTEGRITY OF OUR FINANCE, COUNTY AND FINANCIALS.

AND THAT MEANS THE PEOPLE THAT DEPEND ON OUR OUR MONEY TO TO LIVE.

AND SO I TO WANT TO FIGURE OUT A WAY TO MOVE FORWARD.

[03:20:04]

RIGHT NOW, I'M NOT SO SURE ANYMORE.

RIGHT ON. COMMISSIONER SHELL, ANYTHING AT THIS TIME.

JUST QUICKLY, JUDGE, I MEAN, YOU KNOW, ERRORS HAPPEN AND WE UNDERSTAND THAT, THAT THERE'S OBVIOUSLY TIMES WHEN, YOU KNOW, YOU'RE IN A HURRY.

YOU WERE A LARGE ORGANIZATION THAT ERRORS HAPPEN AND IT'S HAPPENED FOREVER AND IT ALWAYS WILL.

AND OBVIOUSLY OUR AUDITOR'S OFFICE IS IS A BIG PART OF CATCHING ERRORS AND AND MAKING SURE THAT THE CORRECT BRINGING IT UP TO US.

IT'S JUST WE ARE WE HAVE BEEN GOING ON FOR A WHILE NOW AND THAT'S MY CONCERN IS HOW WE DON'T SEEM TO BE CORRECTING THE ERRORS OR PUTTING IN PLACE A PROCESS THAT WILL HELP US CORRECT THOSE ERRORS AS WE MOVE FORWARD.

AND IT'S ONLY GOING TO GET HARDER AND HARDER TO DO, AS MARISOL MENTIONED, STRINGS AND AUDITS.

AND THAT'S WHERE A HUGE RESPONSIBILITY LIES.

WHEN WE ARE AUDITED, ANYTHING THAT COMES OUT OF THAT THAT COULD BE NEGATIVE TO OUR OUR PROCEDURES ON HOW WE'RE DOING THINGS CAN OBVIOUSLY NEGATIVELY IMPACT THIS COUNTY TO A GREAT DEAL. AND THEN AS COMMISSIONER COHEN MENTIONED, OBVIOUSLY OUR EMPLOYEES, WE WANT TO MAKE SURE THAT IF THERE ARE ERRORS MADE IN THEIR PAYROLL, THAT THOSE ARE FIXED AS FAST AS POSSIBLE BECAUSE THEY RELY ON ON THOSE, FOR INSTANCE, THEIR THEIR HEALTH CARE ACCOUNTS AND THINGS LIKE THAT TO PAY BILLS FOR THEIR CHILDREN AND THEIR FAMILIES.

AND SO MY CONCERN IS, IS THAT WE WE FIND A PATH FORWARD TOWARDS PUTTING TOGETHER A PROCESS THAT WILL HOPEFULLY OVER TIME, NOT JUST REMEDY THESE ERRORS THAT HAVE BEEN DONE AND GET THOSE FIXED, BUT PUT TOGETHER SOMETHING IN PLACE THAT WILL RESULT IN US NOT HAVING AS MANY OF THESE ERRORS OCCURRED. COMMISSIONER SMITH.

I GUESS MY I'M GOING TO LOOK FORWARD TO PROBABLY HAVE SOME SOME QUESTIONS FOR THE TREASURER AS WELL.

BUT I THINK THE THE THING THAT REALLY STICKS WITH ME THAT IS BOTHERSOME IS THE FACT THAT THESE SOME OF THESE ERRORS ON THE FRONT END WERE FOUND AND THERE WAS AN EFFORT TO TRY TO CORRECT THEM OR THERE WAS AN EFFORT BY OUR AUDITOR'S OFFICE TO IDENTIFY THOSE.

AND JUST JUDGING FROM THE DIFFERENT DATES OF POSTING AND THOSE KIND OF THINGS, IT JUST SEEMS THAT THEY'RE CONTINUOUS.

AND WHILE I UNDERSTAND THAT WE'RE WE'VE STARTED THIS PROCESS TALKING ABOUT WHAT HAPPENED AND HOW WE IDENTIFY WHAT HAPPENED AND TRYING TO FIGURE OUT EXACTLY WHAT HAPPENED, I'M VERY CONCERNED ABOUT THAT, DON'T GET ME WRONG.

BUT I'M ALSO VERY CONCERNED TO ENSURE IT DOESN'T HAPPEN IN TWO WEEKS OR, YOU KNOW, IN A WEEK WHENEVER PAYROLL HAPPENS.

AND INITIALLY THE CONCERNS THAT I GOT FROM EMPLOYEES WERE, HEY, I MISSED MY MORTGAGE PAYMENT BECAUSE THE DIRECT DEPOSIT WAS THREE DAYS LATE OR TWO DAYS LATE OR I, YOU KNOW, CHILD, YOU KNOW, CHILD SUPPORT WITHHOLDING IS A MAJOR ISSUE.

AND SO THOSE ARE WHERE THE RUBBER MEETS THE GROUND ISSUES THAT THAT JUMPED TO THE FOREFRONT.

AND EMPLOYEES SEE THAT ON A DAILY BASIS.

THE ONES THAT THEY DON'T NECESSARILY SEE THAT.

I ALSO HAVE CONCERN OVER AND IT'S REFERENCED HERE AT ONE POINT.

WHERE OUR FEDERAL TAX PAYMENTS HAVEN'T BEEN MADE, WHERE I'VE HAD EMPLOYEES TELL ME THAT THEY'VE LOGGED INTO THEIR SOCIAL SECURITY SYSTEM AND TO CHECK THEIR BALANCES AND THEIR SHOWS.

NO CONTRIBUTIONS.

THOSE ARE CONCERNS.

AND I DON'T KNOW, AGAIN, I WANT TO FIGURE OUT, JUST LIKE EVERYBODY ELSE, WHAT HAPPENED IN THE PAST, HOW IT GOT TO THIS POINT.

BUT I ALSO HAVE JUST AS LARGE A CONCERN OVER ENSURING IT DOESN'T HAPPEN AGAIN IN THE IMMEDIATE TERM, BUT ESPECIALLY IN THE LONG TERM.

THANK YOU, COMMISSIONER.

SOMEBODY WORKING BACKWARDS.

DIRECT DEPOSIT.

I DIDN'T HEAR YOU MENTION THAT.

DIRECT DEPOSIT THREE DAYS LATE.

DID YOU MENTION THAT RIGHT NOW THIS IS THE FACT.

SO IF IT'S NOT HERE, NO DIRECT DEPOSIT? NO. SO THAT IS.

I APPROVE DIRECT DEPOSIT NO MATTER HOW MANY ERRORS ARE IN THERE.

AND SO THERE IS NO DIRECT DEPOSIT.

THAT WAS THREE DAYS LATE.

NO, BUT WE DID RECEIVE A COMPLAINT ABOUT THEIR OVERTIME.

THEY RELY ON THE OVERTIME AND FOR SOME BUSINESS AND THAT THEY DID NOT GET THAT OVER CHECKED.

THE OVERTIME CHECK USUALLY IS ALONG WITH THE DIRECT DEPOSIT, BUT THAT APRIL 30TH IT WAS HAD TO BE SEPARATED IF IT WAS A MANUAL CHECK. SO IT DID NOT HIT THEIR BANK ACCOUNTS.

OKAY. THE REGULAR DIRECT DEPOSIT, YOU ALSO THAT'S WHAT THEY WERE REFERRING TO.

YOU ALSO STATED YOU NEED ACCESS TO THE PAYROLL RECORDS AND.

MY AIM IS ALWAYS IT'S HOW I FUNCTION IN LIFE.

WE ALL HAVE WAYS WITH WHICH WE MANAGE THROUGH ALL KINDS OF DIFFERENT THINGS.

AND I WANT TO GET A 30,000 FOOT VIEW SO THAT I CAN DIAL IN WHEN NECESSARY.

I LIKE IT THAT WAY PERSONALLY.

FIRST PASS.

WHEN YOU SAY YOU NEED ACCESS TO PAYROLL, MY 30,000 FOOT VIEW FIRST PASS IS YOU'RE RIGHT ACROSS THE HALL FROM EACH OTHER.

WHAT KIND OF ACCESS ARE YOU REFERRING TO? WELL, WHEN HISTORICALLY PAYROLL CHANGE NOTICES ONE TIME CHANGES,

[03:25:09]

THAT IS SO THAT MY OFFICE, THE TREASURER'S OFFICE, THE BUDGET OFFICE, THE HR OFFICE HAS ACCESS TO THAT DOCUMENT FROM THEIR DESK. WHEN WE STARTED REVIEWING THE CHANGES WITH THE TREASURER'S OFFICE, WE ESTABLISHED A NETWORK FOLDER THAT SAYS AUDITOR VIEWING STANCE BECAUSE WE DIDN'T WANT TO UPLOAD ANY DOCUMENTS INTO NEW WORLD UNLESS THEY WERE THE FINALIZED, COMPLETED AND ACCURATE AND REFLECTED WHAT HAD BEEN PAID.

SO THERE WAS A SEPARATE NETWORK FOLDER THAT IS SHARED.

IT IS IN THE TREASURER'S NETWORK AND THE AUDITOR HAS ACCESS TO IT.

AND SO WHEN THE DOCUMENTS ARE PREPARED BY THE TREASURER'S OFFICE, THEY SCAN THEM.

THEY HAVE TO BE SCANNED ANYWAYS BECAUSE THEY WERE GOING TO BE UPLOADED TO NEW WORLD.

AND THEN WE LOOKED, THEY WERE PUT INTO THAT NETWORK.

WE REVIEWED. THAT'S HOW WE WERE ABLE TO REVIEW THEM.

I DON'T KNOW WHAT HAPPENED.

THAT WOULD PROBABLY HAPPEN IN THIS SCENARIO, BUT THE DOCUMENTS WERE NOT GETTING UPLOADED TO ALL OF THEM.

WERE NOT GETTING UPLOADED. LAURA HAD LISTS SHE NEEDED AND THEY WERE NOT GETTING UPLOADED.

THEN YOU WOULD HAVE TO TALK TO TO THE TREASURER AND OR MAYBE THE TREASURER'S FORMER EMPLOYEES AND SEE AND ASK THEM AT WHAT POINT WERE THEY TO UPLOAD THOSE DOCUMENTS TO US.

I HAD. I MET WITH MR. NORIO AND A COUPLE OF COMMISSIONERS ON THURSDAY AND I RECEIVED DIFFERENT DIRECTION AS TO HOW I WOULD PICK UP THE DOCUMENTS.

I DO NOT WANT ANY ORIGINAL DOCUMENTS.

I WILL NOT TAKE ORIGINAL DOCUMENTS.

WE TAKE COPIES OR WE HAVE THE ELECTED OFFICIALS WHO HAVE BANK ACCOUNTS OR WHO HAVE FINANCIAL RECORDS.

THEY SCAN THEM TO ME, THEY EMAIL IT TO ME.

SO I TAKE SCAN, EMAIL, COPIES.

I DO NOT TAKE ORIGINALS.

SO AT THIS POINT I WAS TOLD TO PICK UP DOCUMENTS.

SO THAT'S WHY I NEED YOU TO HELP ME GET ACCESS TO THE DOCUMENT.

SO THERE COULD BE A CONSISTENT EXPECTATION AS TO HOW YOU REACH IN TO PROVIDE THE AUDIT.

GOOD. AND I KNOW THIS IS A LITTLE BIT OF AN OFFSHOOT, BUT I'M TAKING NOTES OF EVERYTHING YOU'RE SAYING.

AND JEFF MCGILL IS IN THE AUDIENCE.

AND I'M GLAD WE'VE HAD THIS CONVERSATION FOR YEARS ABOUT INVESTING IN TECHNOLOGY FOR TIME KEEPING AND I'VE FULLY SUPPORTED THE INVESTMENT OF TECHNOLOGY FOR TIME KEEPING, BECAUSE I'VE BEEN TOLD BY OUR FORMER TREASURER AND MANY OTHERS HOW IT IS MASSIVELY INEFFICIENT FOR US TO HAVE ONE TIME SHE TOUCHED TEN TIMES BECAUSE CERTAIN DEPARTMENT HEADS AND ELECTED OFFICIALS DON'T WANT THEIR INDIVIDUAL DEPARTMENT USING THE UNIFIED PUNCHING IN SYSTEM. AND SO.

YOU BROUGHT IT UP. AND THAT'S WHY I AM SAYING IT NOW, BECAUSE JEFF IS IN THE ROOM.

I DON'T KNOW WHAT IS GOING TO TAKE, BUT I BELIEVE THAT THAT'S JUST ONE OF THOSE SPACES WHERE WE MUST SUPPORT OUR ELECTED OFFICIALS, TREASURER IT, AUDITOR'S OFFICE, ETCETERA, AND SAY, ENOUGH OF YOU GUYS THINKING YOU CAN RUN THINGS YOUR WAY WITH LITTLE NOTEBOOKS TO TIME, KEEP NOTE, USE THE PUNCH IN SYSTEM THAT THE COUNTY HAS AUTHORIZED IF YOU WANT TO BE PAID, BECAUSE THAT SEEMS LIKE ONE OF THOSE LOW HANGING FRUIT PIECES THAT WE HAVE ALL AS A COURT AND AS DEPARTMENT HEADS AND ELECTED OFFICIALS HAVE ALREADY SUPPORTED.

BUT BASED ON WHAT YOU'VE JUST SAID ISN'T GETTING DONE.

AND I THINK THAT'S ANOTHER PROBLEM OPPORTUNITY.

BUT I WANT YOU TO KNOW, I HEARD YOU LOUD AND CLEAR ON WHAT YOU'RE SAYING, AND THE TREASURER IS WORKING ON THAT ON A SYSTEM.

WE HAVE ASKED FOR A DEMO AND WE HAVE ASKED FOR REFERENCES TO ENSURE THAT THE SYSTEM WILL ACTUALLY INTERFACE WITH THE WORLD AND TO SEE IT WE WOULD LIKE TO DO PERFORM DUE DILIGENCE AND THEN THE TREASURER OR WHOEVER IS PROCESSING PAYROLL WILL BRING THAT TO YOU.

WE KNOW THAT AUTOMATED TIMEKEEPING WILL ALLEVIATE SOME OF THIS, BUT RIGHT NOW THIS IS WHAT WE'RE ON.

WE'RE ON THE MANUAL TIMESHEETS, RIGHT? THE MANUAL TIMESHEET THING IS FLINTSTONES AND YEARS, YEARS AGO WE SAID CHANGE IT AS THE COURT SO WHAT I'M GOING TO HOPE TO DO IS KEEP ORDER IN THIS AGENDA ITEM AND ASK MR. NORIO TO SHED LIGHT ON ON THESE THINGS THAT WERE SHARED AND YOUR PERSPECTIVE TO HELP US UNDERSTAND THOSE OF US.

I KNOW YOU GOT YOU GOT TO KNOW THOSE OF US ARE SEEING IT FOR THE FIRST TIME.

NEED TO UNDERSTAND WHAT WAS JUST SAID AND WHAT IS YOUR PERSPECTIVE IF YOU SEE IT THAT WAY? NOT THAT I'VE SEEN IT FOR THE FIRST TIME, BUT THERE ARE THOSE THAT HAVE KATHY TENORIO, HAYES COUNTY TREASURER.

[03:30:06]

FIRST, LET ME STATE THAT THIS IS JUST AS FRUSTRATING TO ME AS IT IS TO ANYBODY ELSE THAT YOU MAY NEED ANOTHER TABLE.

I KNOW, I KNOW.

BUT THIS WAY AT LEAST I CAN SEE YOU ALL AND ADDRESS YOU ALL AT ONE TIME.

YOU BET. OKAY.

WE TOOK OFFICE JANUARY THE 13TH.

LET ME TELL YOU HOW FUNDAMENTALLY PAYROLL WORKS.

PAYROLL IS DESIGNED CURRENTLY IN ITS SYSTEM RIGHT NOW TO HAVE ERRORS, PERIOD.

HEAR IT. YOU HAVE BEEN PAYING AHEAD OF TIME.

AND WE PROCESS, LET'S SAY PAYROLL IS DUE ON THE 15TH.

CORRECT. WE PROCESS IT'S DUE THE 15TH.

SO WE'RE ACTUALLY PROCESSING MINIMALLY TWO DAYS EARLIER.

MINIMALLY. IN ORDER TO GET DIRECT DEPOSITS DONE IN THAT TIME PERIOD, YOU COULD HAVE AN EMPLOYEE QUIT.

YOU CAN HAVE AN EMPLOYEE ADD ADDITIONAL TIME HOURS, YOU'RE GOING TO HAVE AN ERROR PERIOD.

THERE IS NO WAY AROUND IT.

WE HAVE TALKED ABOUT THIS WITH COMMISSIONER.

I HAVE SPOKEN WITH COMMISSIONER COHEN AND INGALSBE ABOUT THIS.

THERE IS A GOOD WAY TO BUILD IN ADEQUATE TIME TO PROCESS PAYROLL, AND THAT IS BY PAYING A ONE TIME PAYMENT SO THAT WE ARE NO LONGER PAYING AHEAD OF TIME.

BUT WE ARE PAYING FOR TIME WARPED.

CURRENTLY WE OPEN UP A PAYROLL AND I HAVE FROM 8:00 IN THE MORNING UNTIL 215 TO GET THAT PAYROLL INTO THE BANK FOR EVERY SINGLE EMPLOYEE.

BUT HOW MANY OF THOSE EMPLOYEES? APPROXIMATELY 1100, YES.

JUST FOR TREASURER.

I'M TRYING TO. NO, NO, NO, NO, NO.

I'M SORRY FOR INTERRUPTING, BUT THIS IS I'M THINKING FOR THE VIEWING PUBLIC THAT KNOWS NOTHING.

AND YOU HAVE BASICALLY THREE SEPARATE PAYROLLS.

YOU HAVE A SEMI MONTHLY PAYROLL ON THE 15TH AND ON THE 31ST, YOU HAVE A SEMI MONTHLY PAYMENT PAYROLL PAYMENT, AS WELL AS A MONTHLY PAYROLL PAYMENT, WHICH IS SOMETHING I THINK THAT SHOULD BE DONE AWAY WITH.

EITHER YOU DO A TWO WEEK OR YOU DO A MONTHLY PERIOD.

OKAY. SO WE HAVE IN BETWEEN THAT TIME PERIOD BARELY ENOUGH TIME TO I DON'T EVEN GET TO LOOK AT THE PAYROLL.

THAT IS ACTUALLY ONE THING THAT MARISOL AND I AGREE ON IN THIS WHOLE PROCESS IS THERE IS NOT ENOUGH TIME.

I HAVE TO PUT THOSE NUMBERS IN BY 3:00 AT THE LATEST OR THEY DON'T GET PAID ON THE 30TH OF APRIL.

I NOTED THAT THERE WAS A PROBLEM WITH THE SHERIFF'S SHERIFF'S DEPARTMENT'S OVERTIME SPREADSHEET.

THE SPREADSHEET CALCULATION IS ALL HAND DONE.

IT IS EVERYTHING IN THIS OFFICE IS MANUAL.

EVERYTHING IN THIS OFFICE IN 2023 IS MANUAL.

WE HAVE TO TAKE THE AVERAGE SALARY BY GOING INTO EVERY INDIVIDUAL SHERIFF'S OFFICE TO LOOK UP THEIR SALARY.

THEN WE HAVE TO LOOK UP EVERY SINGLE SPECIAL CODE THAT THEY HAVE.

WHATEVER CERTIFICATION THEY HAVE, THEY HAVE TO BE ADDED.

THEN WE HAVE TO MANUALLY CREATE AN ADDITIONAL SPREADSHEET, AVERAGE THOSE OUT TO GET AN AVERAGE RATE OF PAY FOR THE SHERIFF'S OFFICE.

UH, OVER TIME, THE REASON THE 30TH OVERTIME WAS SEPARATED, I WAS LOOKING AT THE BARREL OF A GUN, DETERMINING IF I WAS GOING TO PAY ALL THE PAYROLLS TO EVERY EMPLOYEE OR HOLD EVERY EMPLOYEE'S PAYCHECK TO ASSURE THAT THE SHERIFF'S OFFICE OVERTIME WAS DONE. I MADE A CONSCIENTIOUS DECISION TO MAKE SURE THAT EVERYBODY GOT PAID ULTIMATELY ON THE 15TH, BY THE 15TH, OR RATHER BY THE 31ST, EVERY OVERTIME PAYCHECK FOR THE SHERIFF'S OFFICE WAS PAID AND I MADE MYSELF AVAILABLE FOR PICKUP.

WERE THERE ERRORS? ABSOLUTELY. THIS WAS THE VERY FIRST TIME OUR PAYROLL MANAGERS HAD DONE A PAYROLL PROCESS BY THEMSELVES.

FIRST TIME. ADDITIONALLY, THE PAYROLLS THAT WERE DONE JANUARY 13TH, JANUARY 31ST, FEBRUARY 15TH, WHERE PAYROLLS THAT WERE DONE, THE PREVIOUS TREASURER'S STAFF, THEY WERE WELL TRAINED AND STILL HAD ERRORS.

AS OF THE 15TH, ONE OF THE PAYROLL MANAGERS WAS TRANSFERRED OVER TO THE SHERIFF'S OFFICE FEBRUARY 28TH, MARCH 15TH, MARCH 31ST AND APRIL 15TH.

THE PAYROLL MANAGER THAT WAS IN PLACE WAS THE PAYROLL MANAGER HIRED BY THE LAST TREASURER.

APRIL 30TH.

APRIL 15TH.

THOSE WERE PAYROLLS THAT WERE DONE BY PEOPLE WHO WERE JUST HIRED, ONE OF WHOM HAD ONLY BEEN HERE SINCE FEBRUARY AND ONE OF WHOM HAD ONLY BEEN HERE THREE.

[03:35:11]

HOWEVER, WHEN YOU HAVE NO DIRECTION ON HOW TO CORRECT IT, IT'S VERY DIFFICULT.

SINCE THE BEGINNING.

ON JANUARY, I BELIEVE IT WAS THE VERY SECOND COMMISSIONER'S COURT MEETING THAT I CAME TO.

I SPECIFICALLY ASKED FOR A FORENSIC AUDIT.

A FORENSIC AUDIT WOULD HAVE COME IN AND SHOWN US THE DEFICIENCIES IN THE PROCESSES.

ONE OF THE BIGGEST ISSUES THAT WE'RE HAVING HERE RELIES ON THE FACT THAT WE HAVE NO POLICIES AND PROCEDURES.

WHEN I'VE ASKED THE AUDITOR FOR THE POLICIES AND PROCEDURES, SHE REFERS TO A TEXAS LOCAL CODE.

WELL, THE TEXAS LOCAL CODE DOESN'T SHOW YOU WHAT THE POLICIES AND PROCEDURES FOR PAYROLL IS.

WHAT THE LOCAL TECH, THE CODE SAYS, IS YOU HAVE TO PROVIDE THIS THESE MATERIALS AVAILABLE.

SO LET ME GIVE YOU A SCENARIO.

ON APRIL 30TH, IT'S YOUR FIRST PAYROLL.

YOU'RE PROCESSING 1100 PAYCHECKS MANUALLY.

YOU HAVE TO GO THROUGH EVERY TIMESHEET.

OKAY. THIS PERSON HAD EIGHT HOURS.

THIS PERSON HAD FIVE HOURS.

THIS HAS A COMP TIME HOUR MANUALLY.

THEY'RE UNDER THE GUN TO DO THEIR VERY FIRST PAYROLL CYCLE BY THEMSELVES.

AND WE HAVE A CUT OFF TIME BY 3:00 IN BETWEEN.

THIS TIME WE HAVE THE AUDITORS SENDING US CORRECTIONS DURING THE PROCESSING CORRECTIONS FROM WHEN FOR THAT PAY PERIOD THAT WE'RE PROCESSING RIGHT THEN AND THERE.

OKAY. IF THERE WAS A BUILT IN TIMEFRAME FOR THIS AND YOU ACTUALLY HAD TIME TO DO IT, IT WOULDN'T BE SUCH A TIME CRUNCH.

I GET IT.

I AM AS FRUSTRATED BY THIS AS ANYBODY ELSE.

THIS IS MY NAME.

I'VE WORKED HARD TO BE IN THIS POSITION.

I HAVE WORKED HARD TO ENSURE THAT WE ARE ACCURATELY ACCOUNTING FOR WHAT IS GOING ON.

ADDITIONALLY, WITH THE BALLOT PAYMENTS, I WILL GO AHEAD AND ADDRESS THE HSA VALID PAYMENTS AS WELL AS TELL THE VIEWING PUBLIC WHAT HSA STANDS FOR.

THE VALID PAYMENTS ARE THE ADDITIONAL RETIREMENT PAYMENTS THAT WENT OUT AND ADDITIONALLY THE HSA PAYMENTS ARE YOUR HEALTH SAVINGS ACCOUNTS. I PERSONALLY UPLOADED THOSE VALID PAYMENTS TO THE VALAK SYSTEM MYSELF.

MYSELF. I HAD NO POLICIES, NO PROCEDURES TO TELL ME WHAT WAS NEXT.

I HAD NO IDEA THAT THERE WAS AN INVOICE THAT HAD TO BE PAID.

I ASSUMED, AGAIN, NO POLICIES, NO PROCEDURES, THAT IT WAS AN AUTOMATIC DEBIT.

AS SOON AS I HEARD IN, WE HAD THAT MEETING WITH COMMISSIONER INGALSBE AND COMMISSIONER COHEN AND THE AUDITOR STATED THEY HAD NOT BEEN PAID FRIDAY MORNING, THE VERY FIRST THING THAT I DID WAS PICK UP THE PHONE AND CALL ALEC AND SAY, WHAT IS GOING ON? AT THAT POINT, THEY LET ME KNOW.

YES, THERE WERE IN FACT INVOICES THAT NEEDED TO BE PAID.

AND THE VERY FIRST THING I DID WAS PAY THOSE INVOICES.

THERE WAS NO MALICE IN IT.

AGAIN, A LACK OF POLICIES AND PROCEDURES AND A LACK OF EDUCATION.

THE HSA ONE AND THREE PAYMENTS.

I PAID THE HSA TWO PAYMENTS ON TIME BECAUSE THERE WERE NO ERRORS WITH THEM.

WHEN I REVIEWED THE HSA ONE AND THE HSA THREE PAYMENTS, I NOTED THAT THE ROUTING NUMBERS WERE DIFFERENT AND IT MADE ME QUESTION WHETHER OR NOT THOSE WERE TRUE. HSA PAYMENT ACCOUNTS.

HSA IS A HEALTH SAVINGS ACCOUNT THAT ALLOWS AN EMPLOYEE TO DEDUCT MONEY FROM THEIR CHECKING ACCOUNTS AT A LOWER AT A NO TAX RATE PRETAX FROM THEIR PAYROLL. IT ALLOWS THEM AN OPPORTUNITY TO SAVE MONEY FROM THEIR PAYCHECK AND DEDICATE IT FOR MEDICAL EXPENSES.

I CONTACTED THE HUMAN RESOURCES PERSON IMMEDIATELY.

I TALKED TO ISAAC. I SAID, HEY, ISAAC, HOW DOES THIS WORK? WHO IS OUR HSA ADMINISTRATOR? HE DIDN'T KNOW. I WORKED DILIGENTLY TO GO THROUGH EVERY SINGLE HSA ACCOUNT IN HSA ONE AND HSA THREE TO VERIFY THAT THOSE ACCOUNTS ACTUALLY BELONGED TO THE INDIVIDUALS THAT WERE SUPPOSED TO BE CREDITED.

WHAT I FOUND WAS WE DID NOT HAVE SUPPORTING DOCUMENTATION FOR ALL OF THE EMPLOYEE DOCUMENTS.

I COULD NOT PINPOINT, LET'S SAY JUDGE BECERRA HAD AN HSA ACCOUNT.

WHAT'S IN THE BANK IS A ROUTING NUMBER AND AN ACCOUNT NUMBER.

I COULD NOT TELL IF THAT WAS REALLY JUDGE JUDGE BECERRA'S NUMBER OR IF IT WAS SOMEBODY ELSE.

[03:40:03]

IT TOOK TIME.

ULTIMATELY, THERE WAS ONE IN PARTICULAR THAT I HAD GOTTEN A PHONE CALL FROM A JP, AND SHE MENTIONED THAT SHE HAD NOT BEEN GETTING HORROR HSA PAYMENTS.

AND I SAID, THAT CAN'T BE I INTERIM MANUALLY.

AND I SPECIFICALLY REMEMBER SEEING YOUR NAME EVERY TIME I'VE ENTERED THEM.

IN REVIEWING IT, IT WAS NOTED THAT IT WAS NOT HER HSA ACCOUNT THAT WAS IN THERE.

IT WAS IN FACT HER PERSONAL CHECKING ACCOUNT.

THEREFORE, I WAS ABLE TO GET WITH HER AND GET THE HSA NUMBERS BECAUSE THIS.

IS YOUR HSA INFORMATION.

IT'S A HOT MESS.

THIS IS WHAT I HAVE BEEN DEALING WITH.

THE INFORMATION WASN'T HERE.

I HAD TO GO INTO THE INDIVIDUAL EMPLOYEE.

FOLDERS TO SEE IF I COULD FIND THAT INFORMATION.

ULTIMATELY, I AM I AM CLEARED WITH THE IDEA THAT WHAT HAS GONE ON IS CORRECTED.

AS SOON AS THEY WERE CORRECTED, I SUBMITTED THEM TO THE AUDITOR AND SHE PAID IT.

THERE WAS IN FACT ONE EMPLOYEE WHO HAD BEEN HAVING HSA DEDUCTIONS FROM HIS ACCOUNT SINCE 2021 AND HAD NOT RECEIVED ANY OF THE MONEY BECAUSE HE HAD NOT PROVIDED HIS INFORMATION.

THE PROCESS THAT IS IN PLACE RIGHT NOW DOES NOT ALLOW FOR THAT TO BE CAUGHT.

THERE IS NO PROCESS.

ONE OF THE THINGS THAT I HAVE WORKED VERY EASILY WITH OUR HR DEPARTMENT IS CREATING PROCESSES SO THAT THEY HAVE COPIES OF THE SAME INFORMATION THAT I DO TO ASSURE THAT THE EMPLOYEES ARE GETTING EXACTLY WHAT THEY'RE PAYING FOR.

I'M UNAWARE OF AN UNTIMELY PAYMENT FOR THE TAX PAYMENT I AM UNAWARE OF.

SEE WHAT ELSE IS IN HERE? A LOT OF THINGS THAT ARE IN HERE ARE ALL EASILY HAVE WOULD HAVE BEEN TAKEN CARE OF HAD WE BEEN GIVEN POLICIES AND PROCEDURES AND TRAINING. ULTIMATELY, I COULDN'T BRING MY WHOLE STAFF HERE.

MY STAFF IS ACTUALLY IN TRAINING WITH THE GUADALUPE COUNTY TREASURER, WHO WAS WORKING WITH THEM CURRENTLY TO ASSURE THEIR BEING WELL TRAINED TO HANDLE WHAT WE NEED TO TAKE CARE OF FOR THE NEXT PAYROLL CYCLE.

ME GO ON TO ALL OF THIS OTHER STUFF.

SINCE JANUARY, I HAVE ASKED FOR AN AUDIT.

WHEN I MET WITH Y'ALL, I WAS ASKED TO GO TO THE AUDITOR'S OFFICE, AT WHICH TIME I WAS BERATED FOR ASKING FOR A FORENSIC AUDIT.

AND I SPECIFICALLY WATCHED MY AUDITOR CRY.

AFTER THAT, RIGHT BEFORE WE DID OUR W TWOS, I WAS ASKED IF IT WOULD BE OKAY TO ASK OUR PREDECESSOR FOR THE INFORMATION TO PROCESS OUR W TWOS. THE RESPONSE FROM OUR FORMER TREASURER WAS.

UM. NEEDLESS TO SAY, A HUGE RED FLAG IN THE NECESSITY FOR AN AUDIT.

I AM CONTINUOUSLY ASKING FOR AN AUDIT.

I WELCOME AN AUDIT.

I WELCOME THE IDEA OF HAVING PEOPLE COME IN AND HELP US LEARN.

YES, I WILL TELL YOU THAT WE HAVE HAD BASIC HELP FROM THE AUDITORS AND IT'S BEEN GREAT.

BUT IT'S WE'RE GOING TO HELP YOU A LITTLE BIT, BUT THEN WE'RE GOING TO STOP.

WE'RE GOING TO HELP YOU A LITTLE BIT.

THEN WE'RE GOING TO STOP. EITHER YOU'RE HERE TO HELP AND BE PART OF THE SOLUTION OR YOU'RE NOT.

WE ARE A NEW STAFF.

WE ARE A NEW STAFF AND WE'RE WORKING HARD TO DO THE WORK OF THE PEOPLE.

WE HAVE INSTITUTED MANY POLICIES AND PROCEDURES TO GET IT GOING.

I HAVE NO DOUBT IN MY MIND THAT WE WILL GET THERE.

I HAVE NO DOUBT IN MY MIND THAT THE PAYROLL WILL PROCESS PROPERLY OR ANY PAYCHECKS NOT PAID BY THEIR PAYROLL DATES.

NO. WHERE ALL OF THEM AVAILABLE BY PAYROLL DATE? YES. THAT IS WHAT WE'RE CHARGED WITH AND THAT IS WHAT WE'VE DONE.

ULTIMATELY, THE AUDITOR HAS ASKED THAT SHE HAS NOT BEEN GIVEN THE INFORMATION THAT SHE HAS BEEN WANTED.

WE CAN'T DROP EVERYTHING IN THE SECOND TO DO EXACTLY WHAT'S NEEDED FOR HER RIGHT THEN AND THERE.

I HAVE ALWAYS MADE THOSE THINGS AVAILABLE.

IF SHE WANTS TO COME GET THEM, WE'LL HAVE THEM READY FOR YOU, WHATEVER IS NEEDED.

BUT WE CANNOT STOP IN THE MIDDLE OF A PAYROLL PROCESS TO SCAN 45 INDIVIDUAL PCNS RIGHT THEN AND THERE.

[03:45:07]

THE WORK OF THE COUNTY MUST GO ON NO MATTER WHAT, AND WE WILL CONTINUE TO DO SO.

ALL WE ASK IS FOR AN OPPORTUNITY TO GET TRAINED AS ANY OTHER EMPLOYEE OF HAYS COUNTY GETS.

THAT'S ALL WE ASK.

I SPOKE WITH COMMISSIONER INGALSBE AND WITH COMMISSIONER COHEN, AND I ASKED FOR A TWO MONTHS REVIEW.

GIVE US TWO MONTHS, SET SOME PARAMETERS, SET SOME ACHIEVABLE GOALS.

IF WE DO NOT MEET THOSE ACHIEVABLE GOALS, I WILL.

NO PROBLEMS. HAND OVER THE PAYROLL DEPARTMENT PROCESSES.

NO QUESTIONS ASKED.

BUT NOT GIVING THE EMPLOYEES THE OPPORTUNITY TO DO THEIR JOBS AND NOT GIVING.

THEY'VE ONLY HAD TWO PAYROLL CYCLES TO DO THIS.

I DON'T BELIEVE IT'S THE ANSWER.

I HAVE PROVIDED I HAVE FOLLOWED THE TEXAS CODE 100% AND ASSURING THAT THOSE DOCUMENTS ARE AVAILABLE.

SHE CAN COME GET HIM AT ANY TIME.

ADDITIONALLY, ALL THE PAYROLL REPORTS SHE HAS ACCESS TO RUNNING THEM, JUST AS WE DO IN THE NEW WORLD SYSTEM.

EVERYTHING IS AVAILABLE TO HER.

I AM ULTIMATELY.

DISAPPOINTED THAT IT HAS COME TO THIS.

I AM ULTIMATELY SADDENED THAT IT HAS COME TO THIS.

BECAUSE HONESTLY.

I DON'T BELIEVE IT REALLY SHOULD HAVE GOTTEN HERE.

IT SHOULD HAVE BEEN.

HEY, DAPHNE. LET'S DO THIS.

LET'S WORK TOGETHER.

BUT THAT'S NOT WHERE WE'RE AT.

YESTERDAY I DID SOMETHING I NEVER DO, AND THAT WAS CHECK MY MAIL.

AND IN MY MAIL.

LET ME FIND IT FOR YOU.

ELAINE, CAN YOU PASS THESE OUT TO THE COMMISSIONERS COURT? SURE. THERE'S ENOUGH FOR YOU AS WELL.

DON'T FORGET, MR. NORIO, THAT I'VE ASKED FOR EVERYTHING YOU HAVE THERE.

AS LONG AS YOU DON'T HAVE AN OBJECTION, EVERYTHING WILL BE COPIED AND UPLOADED SO THAT IT COULD ALL BE DOCUMENTED.

AND IT'S NOT FOR US TODAY, BUT IT'S FOR EVERYONE IN THE FUTURE TO SEE WHAT'S GOING ON.

BY STATE STATUTE, THE TREASURER MUST BE BONDED FOR HALF $1 MILLION.

I DID EXACTLY WHAT I WAS INSTRUCTED TO DO.

I FULFILLED THE APPLICATIONS.

I WAS APPLIED.

I WAS APPROVED, AND I PROVIDED THE INVOICE FOR PAYMENT OF THE BOND.

YESTERDAY EVENING, I RECEIVED A NOTICE OF CANCELLATION FOR MY BOND FOR NONPAYMENT.

WHO'S IN CHARGE OF PAYING THAT? THE AUDITOR'S OFFICE.

ADDITIONALLY, IN SO DOING.

THAT HAS LEFT A I AM COVERED UNTIL JUNE THE 25TH, WHICH I AM ASSURED.

I HOPE THAT THIS WILL BE TAKEN CARE OF, OTHERWISE I WILL PERSONALLY PAY IT.

THIS NOT TAKING CARE OF THE BOND IS A HUGE ISSUE.

I DON'T KNOW WHAT HAPPENED, BUT I DO DO UNDERSTAND THAT THINGS HAPPEN.

I WOULD STRONGLY URGE EVERY ELECTED OFFICIAL TO VERIFY THAT THEIR BONDS HAVE BEEN PAID FOR.

DO YOU HAVE ANY QUESTIONS FOR ME? WELL, LET ME START. COMMISSIONER INGALSBE, WE'LL START WITH YOU AGAIN AFTER JUST A MOMENT.

DR. CARLOS, HAVE YOU RECEIVED A NOTICE OF CANCELLATION OF BOND? I HAVEN'T. IT WENT STRAIGHT TO ME.

IT WENT TO MY HOME ADDRESS.

DR. COLLINS, HAVE YOU RECEIVED ONE OF THESE? BECAUSE I KNOW YOU'RE SUPPOSED TO BE BONDED.

I'M GOING TO GO LOOK.

YOU GOT TO GO LOOK. YES, I AM.

DID I BUY YOU ENOUGH TIME, COMMISSIONER INGALSBE? I WAS STRETCHING. THANK YOU, JUDGE.

I APPRECIATE IT.

AND THANK YOU, MISS TENORIO, FOR COMING UP AND EXPLAINING SOME OF THE SITUATION.

AND AND JUDGE. YES, LAST THURSDAY WE DID MEET AND, YOU KNOW, WE TALKED A LOT ABOUT SOME OF THESE THINGS, PROBABLY ALL OF THESE THINGS AND THE NEED FOR, YOU KNOW, JUST I GUESS ONE OF THE THINGS THAT I MENTIONED IS THAT PREVIOUSLY IN THIS DEPARTMENT, YOU KNOW, YOU HAD ELECTED OFFICIALS THAT HAD BEEN THERE FOR MANY, MANY YEARS AND WERE EMPLOYEES IN THAT DEPARTMENT.

[03:50:02]

AND SO I CAN UNDERSTAND HOW THEY WOULD KNOW THE PROCESS VERY WELL BECAUSE THEY WERE EITHER THE ELECTED OFFICIAL AND AN EMPLOYEE AND THEY BECAME THE ELECTED OFFICIAL, BUT THERE WERE STILL EMPLOYEES THERE.

AND OF COURSE, THIS WASN'T THE CASE IN THIS THIS TIME AROUND.

IT'S REALLY HARD WHEN WE'RE TALKING ABOUT THESE THINGS BECAUSE YOU HEAR ONE SIDE, THEN YOU HEAR THE OTHER.

YOU KNOW, THE TREASURER AND THE AUDITOR'S OFFICES WORK VERY CLOSELY TOGETHER OR THEY SHOULD.

IT'S EXTREMELY IMPORTANT THAT THEY DO BECAUSE THEY, YOU KNOW, THEY ARE BOTH RESPONSIBLE FOR SIGNATURES ON THE CHECKS AND WE NEED TO MAKE SURE THAT THAT ALL IS VERIFIED AND, YOU KNOW, IT WORKS OUT.

AND SO.

I YOU KNOW, IT'S REALLY DIFFICULT TO KNOW HOW TO MOVE FORWARD AT THIS TIME.

I MEAN, I KNOW THAT WE HAD TALKED ABOUT AND I THOUGHT TO SOME DEGREE AND I YOU KNOW, I KNOW THAT IT'S ULTIMATELY THE DECISION OF THIS COURT, BUT I FELT AT THE AT THAT TIME COMFORTABLE WITH, YOU KNOW, ALLOWING THE TWO MONTHS.

I KNOW THAT THERE HAVE BEEN OTHER CONCERNS THAT HAVE BEEN THAT HAVE COME OUR WAY.

I'M NOT SURE WHEN THOSE CONCERNS ARE GOING TO BE DISCUSSED.

I DON'T KNOW IF WE'RE GOING TO DISCUSS THEM IN EXECUTIVE SESSION OR HOW WE'RE GOING TO ADDRESS OTHER CONCERNS THAT HAVE NOW HAVE COME UP. BUT ANYWAY, JUDGE, I STILL COME TO THE SAME, YOU KNOW, CONCLUSION THAT WE NEED TO COME TOGETHER AND FIGURE OUT HOW WE MOVE FORWARD AND RESOLVE THIS.

PARDON ME. I'M SORRY, BUT.

NO, REALLY, MARISOL, DID WE HAVE THAT? BOND WAS PAID WITH A CREDIT CARD.

WE HAVE RECEIPT THAT IT WAS PAID WITH A CREDIT.

I WONDER WHY THEY SENT THIS IN THE MAIL? I DON'T KNOW. WELL, AT LEAST, WOULD YOU LIKE FOR US TO CALL AND ASK THEM? YES, PLEASE. OKAY.

OKAY. YEAH.

NO, THAT'S OKAY, JUDGE.

BUT. AND THANKS FOR THAT INFORMATION.

AND IT'S IMPORTANT THAT WE FIND OUT.

I'VE NEVER RECEIVED A NOTICE LIKE THIS IN THE YEARS THAT I'VE BEEN HERE.

BUT, YOU KNOW, AND I THINK I'LL JUST REITERATE, JUDGE, AND I THINK EVERYBODY FEELS THIS WAY IS THAT, YOU KNOW, OUR EMPLOYEES ARE EXTREMELY IMPORTANT TO US.

THEIR CHECKS AND THEIR MONEY IS, YOU KNOW, THEY NEED IT AT A CERTAIN TIME.

THEY EXPECTED AT A CERTAIN TIME FOR DIFFERENT REASONS.

AND, YOU KNOW, WE NEED TO ENSURE THAT WE'RE PAYING THEM WHEN THEY'RE SUPPOSED TO BE PAID.

AND SO MAY I INTERJECT THAT THEY HAVE BEEN PAID WHEN THEY'RE SUPPOSED TO BE.

OKAY. AND I GUESS I SAY THAT BECAUSE I MEAN, I YOU KNOW, AS WE SOME OF US HAVE STATED, WE HAVE RECEIVED CALLS FROM INDIVIDUALS SAYING THAT, YOU KNOW, YES, THEY'VE BEEN PAID, BUT IT WAS LATE AND I GUESS PAYMENT HAS BEEN LATE.

I WILL SAY THAT WHAT HAS HAPPENED IS BECAUSE OF THE WAY THE DIRECT DEPOSIT SYSTEM WORKS, A LOT OF TIMES THE BANKS WILL PAY EARLY AND A LOT OF PEOPLE HAVE GOTTEN USED TO GETTING THAT CHECK EARLY.

PAYROLL DATES ARE THE 15TH AND THE LAST DAY OF THE MONTH.

IF A BANK CHOOSES TO RELEASE MONEY EARLY, THAT'S UPON THE BANK.

THAT'S OUT OF MY CONTROL.

BUT YOU FILED IT ON TIME.

ABSOLUTELY. THERE WAS NOT ONE TIME THAT THOSE CHECKS WERE NOT THOSE DIRECT DEPOSITS DID NOT HIT THOSE BANKS.

BY THE 15TH, IF A BANK CHOOSES TO HOLD IT TILL THE 15TH, THAT IS OUT OF MY CONTROL.

OKAY. AND AND SO I GUESS LET ME THEN GO FURTHER AND ASK SPECIFICALLY ABOUT CHILD SUPPORT, BECAUSE THAT'S ONE OF THE ONES THAT I GOT A CALL ON AND I DON'T KNOW HOW THAT WORKS.

IS THAT KIND OF THE SAME THING IS MINE.

SO EVEN IF YOU WERE TO REMOVE THE FUNCTION OF PAYROLL.

THOSE FUNCTIONS OF PAYING CHILD SUPPORT, PAYING THE TAXES, PAYING THE HSA, PAYING BACK REMAINS HERE.

CHILD SUPPORT GOT MISSED.

IT WAS DELAYED BY TWO DAYS BECAUSE WE WERE TRYING TO CLEAN UP.

I WAS OVERFOCUSED ON CLEANING UP THE MESS AND I GUESS THAT'S WHAT I WAS SPEAKING AND THAT'S EXACTLY WHAT HAPPENED.

THAT IS NOT A NORMAL OCCURRENCE.

AGAIN, MAY 30TH WAS THE WHIRLWIND OF ANYTHING THAT COULD GO WRONG, WOULD GO WRONG WITH THAT PAYROLL.

THAT WAS A HUGE EXCEPTION THAT I REFERRED TO AS THE BIGGEST MURPHY'S LAW EVER.

EVERYTHING THAT COULD GO WRONG WITH THAT PAYROLL DID.

AND THAT'S THE ONLY TIME, ONLY TIME I'VE EVER FELT THAT WAY.

[03:55:02]

I DON'T KNOW HOW MANY TIMES.

ADDITIONALLY, WE HAD SYSTEM SHUT DOWNS IN THE MIDDLE OF OUR PAYROLL SOFTWARES DURING THE MIDDLE OF THE PROCESSING, I WANT TO SAY NO LESS THAN FIVE TIMES.

SO IT IS.

HONESTLY, IN ALL OF THE YEARS THAT I HAVE RUN PAYROLL.

THE WORST PAYROLL EXPERIENCE I HAVE EVER HAD.

I'VE NEVER EXPERIENCED ANYTHING LIKE THAT IN 30 YEARS.

OKAY. SO, JUDGE, I MEAN, I DON'T KNOW THAT I HAVE MUCH MORE TO SAY.

YOU KNOW, WE JUST I GUESS AT SOME POINT THIS COURT NEEDS TO DISCUSS AND NEEDS TO DECIDE WHAT.

AND I WANT TO TELL YOU RIGHT NOW, I'M FINE WITH WHATEVER YOU ALL DECIDE.

I AM NOT GOING TO I'M THE AGENDA ITEM WE HAVE IS FOR THE PAYROLL DISBURSEMENTS AND DEFICIENCIES AND CONVERSATIONS.

AS THE CHAIR. I'M TRYING TO KEEP US TIGHT.

IF YOU'LL NOTICE THAT THAT'S WHERE I'M LAYING MY ROADMAP AND I HAVE A FORMAT THAT I'M FOLLOWING SO I CAN DO THE BEST JOB AS YOUR CHAIR.

AND SO NEXT I'M GOING TO GO TO COMMISSIONER COHEN TO ADDRESS OUR TREASURER'S COMMENTS, SEE IF YOU HAVE ANY QUESTIONS, COMMENTS, CONCERNS FOR HER ON WHAT SHE JUST DID.

WELL, A LOT OF IT I HAVE HEARD ALREADY.

I HAVE SPOKEN TO MARISOL AND AND DAPHNE, AND MY FIRST INKLING WAS LET'S, LET'S ALL COME TOGETHER IN ONE ROOM AND LET'S TALK ABOUT WHAT THE PROBLEMS ARE AND SEE IF WE CAN FIND SOME RESOLUTION THERE, BECAUSE WE NEED TO MOVE FORWARD FROM HERE.

AND THAT'S EXACTLY WHAT WE DID, INVITING COMMISSIONER INGALSBE INTO THAT CONVERSATION.

SO AT THE END OF THAT CONVERSATION, WE HEARD WHAT MARISOL HAD TO SAY.

WE HEARD WHAT MISS TENORIO HAD TO SAY.

AND AT THE END OF IT, WE THOUGHT GIVING MISSUS TENORIO THE TWO MONTHS TO TO RECONCILE, TO FIX ALL THE ERRORS. SHE'S ONLY BEEN IN OFFICE FOR FIVE MONTHS.

THEY'RE OBVIOUSLY LEARNING CURVES WITH THIS.

SHE HAD NEW STAFF TO DEAL WITH.

AND MY FEELING IS THAT AT THAT TIME WAS THAT WE NEED TO GIVE HER A CHANCE TO CORRECT WHATEVER'S GOING ON IN THE OFFICE AND WORKING WITH MARISOL TO DO THAT.

THAT WAS OUR ASK, RIGHT? THAT AND IT'S STILL ON THE TABLE.

I MEAN, THERE I ASKED YESTERDAY, I EMAILED LAURA AND I ASKED WHAT IS SPECIFICALLY STILL OPEN.

I'M TRYING TO CLEAN THIS UP.

I AM MAKING ATTEMPTS TO DO THIS.

THERE IS NO STONEWALLING HERE.

THERE IS NO OUTSIDE OBJECTIVES HERE.

THIS IS OKAY.

NOW I HAVE TIME TO REFOCUS ON THIS.

WHAT IS LEFT? AND THEN THIS MORNING I GOT THE LIST WE ALL GOT OR ANYTHING ELSE.

I'M SORRY. THAT WAS THE END.

ON THURSDAY.

FRIDAY CAME.

SO FRIDAY, I HAVE A LOT OTHER CONCERNS.

ANY QUESTIONS? ABSOLUTELY. OKAY. AND THAT'S THE BRICK THAT PROBABLY DOES NEED TO GO INTO EXECUTIVE SESSION.

OKAY. WHEN DO WE WANT TO START THAT? WHEN WE GET TO EXECUTIVE SESSION.

THAT'S FINE. I THINK ALL I HAVE TO SAY, COMMISSIONER SHELL, THOSE ITEMS OUR TREASURER HAS ADDRESSED.

NO, I THINK I'M GOOD ON THIS ITEM, JUDGE.

OKAY. COMMISSIONER SMITH, WHERE DO YOU START? A COUPLE OF QUESTIONS THAT I KNOW WE'RE GOING INTO A DIFFERENT CONVERSATION.

EXACTLY. I GET THAT. BUT I DO HAVE A COUPLE OF QUESTIONS THAT JUST FROM THE TIMELINE THAT WAS PRESENTED THAT IS GOING TO BE IN THE RECORD AND SOME OF THE STATEMENTS THAT YOU MADE TODAY.

I JUST WANT TO HAVE A COUPLE OF CLARIFICATIONS.

IF THE PAYROLL PAYROLL, YOU SAID, WAS DONE BY YOUR EMPLOYEES ON THE 15TH FOR THE FIRST TIME, LIKE THE FIRST TIME WITH WE HAD HAD THIS WAS THE FIRST TIME WE DIDN'T HAVE A EMPLOYEE THAT HAD BEEN HIRED BY THE FORMER ADMINISTRATOR.

SO WHO INPUT YOUR PAYROLL BEFORE THEN? WELL, THEY DID IT, BUT THEY HAD A QUASI SUPERVISOR, SOMEBODY WHO WORKED WITH THEM TO DO IT BEFORE.

SO UP UNTIL THE 30TH, THAT WAS THE 30TH PAYROLL.

ON THE 15TH, THEY WERE STILL WORKING WITH A FORMER PAYROLL MANAGER WHO HAD BEEN HELPING THEM ALL THE STEPS OF THE WAY.

WHAT I MEAN IN REGARDS TO WAS THE FIRST TIME IT'S THE FIRST TIME THEY DID IT WITHOUT ANY OVERSIGHT FROM SOMEBODY SITTING RIGHT NEXT TO

[04:00:04]

I THINK THE THING THAT CONCERNS ME BECAUSE IT'S IN THIS LETTER AND THEN YOU MENTIONED IT, WAS THAT.

THERE WAS A. I GUESS HOW IF THEY IF THE 15TH WAS THE FIRST TIME THAT THEY HAD DONE WAS THE 30TH.

PARDON? APRIL 30TH.

APRIL 30TH WAS THE FIRST TIME THEY DID THAT.

IT STILL HAS THE SAME QUESTION FOR ME.

SURE. HOW WERE THEY HOW DID THEY INPUT PAYROLL FROM THE TIME THOSE OTHER EMPLOYEES LEFT UNTIL NOW? IF THEY DIDN'T HAVE A LOGIN UNTIL AFTER THE BEGINNING OF MAY? THEY DID HAVE LOGIN, SIR.

ONE OF THEM HAD BEEN THERE SINCE FEBRUARY.

ONLY ONE. ONLY ONE OF THEM.

THE OTHER ONE WAS NOT. WE DON'T KNOW HOW THEY WERE ENTERING.

SHE HAD A LOGIN IN FEBRUARY WHEN SHE WAS HIRED.

SO I'M NOT SURE.

JEFF MCGILL PULLED THE REPORT.

THE FIRST LOGON WAS NOT CREATED UNTIL MAY.

SO THEN I'M NOT AWARE OF THAT.

SO HOW I GUESS MY QUESTION IS JUST HOW ARE THEY DOING IT? DID THEY DID SOMEBODY GIVE THEM A LOGIN TO GET INTO THE SYSTEM? I DON'T KNOW. I HAVE NO IDEA.

OKAY. MY OTHER QUESTION IS JUST I MEAN, THEY'RE PROBABLY GOING TO BE MORE IDENTIFIED THAN THE OTHER CONVERSATION.

BUT WHAT I'M REALLY CONCERNED ABOUT IS A COUPLE OF DIFFERENT THINGS.

NUMBER ONE, THERE'S DEFINITELY A CIVIL LIABILITY HERE WITH OUR EMPLOYEES, AND I DON'T BLAME THEM.

IN MY VIEW. AGAIN, I'LL LEAVE IT TO OUR GENERAL COUNSEL.

I'M NOT AN ATTORNEY, BUT IT SEEMS TO ME THAT THERE WITH THE VOLUME OF ERRORS THAT WE HAVE, THERE IS A CHANCE FOR THAT.

THAT'S VERY CONCERNING FOR ME.

NOT IF IT WAS A ONE OFF OR FIVE PER PAYROLL OR SOMETHING, MAYBE DIFFERENTLY.

BUT WHEN YOU'RE TALKING HUNDREDS OF ERRORS, THAT'S THAT'S AN ISSUE.

AND ON THE OTHER SIDE OF THE EQUATION, WE HAVE A FIDUCIARY DUTY AS WELL TO EVERY WE'RE TALKING ABOUT OUR 1100 EMPLOYEES.

WE ALSO HAVE 250,000 RESIDENTS THAT HAVE A FIDUCIARY DUTY THAT IT'S CONCERNING TO ME THAT WHENEVER WE DO SAY, HEY, PAYROLL WENT OUT EVERY TIME, NO MATTER WHAT, WE HAVE JUST AS MANY PAYROLL ERRORS IN HERE WHERE PEOPLE GOT PAID WHERE THEY WEREN'T SUPPOSED TO.

SIR, THAT'S SOMETHING THAT'S BEEN GOING ON SINCE 2012.

CURRENTLY, WE HAVE AN R OF OVERPAYMENTS IN THE AMOUNT OF I THINK IT'S A LITTLE OVER $40,000 THAT HAS YET TO BE COLLECTED.

LET ME GET I GET THAT I JUST MY CONCERNS MORE SPECIFICALLY ARE, YOU KNOW, EMPLOYEES THAT HAD BEEN TERMINATED, THINGS LIKE THAT THAT STILL RECEIVE PAY.

AND SO I'VE GOT TO AGAIN, I THINK THAT ALL OF US HAVE A FIDUCIARY RESPONSIBILITY TO THE REST OF THOSE THOSE FOLKS OUT THERE, NOT JUST OUR EMPLOYEES.

SO IT IT'S A DOUBLE EDGED SWORD.

AND I'M ALMOST DONE HERE.

I'M NOT TRYING TO STOP YOU, BUT I JUST WANT YOU TO GIVE HER A CHANCE TO REPLY.

SO THAT FIDUCIARY RESPONSIBILITY HAS BEEN HERE FOREVER.

HOWEVER. THE CURRENT OVERPAYMENTS ON THE MASTER LIST THAT I PUT TOGETHER BECAUSE I FOUND A FILE SIMILAR TO THIS OF LETTERS THAT WERE SENT TO EMPLOYEES WHO HAD BEEN TERMINATED THROUGH THE YEARS TO REPAY THEIR PAYMENTS.

I PUT IT TOGETHER IN AN EMAIL, IN A SPREADSHEET FORMAT.

THIS HAS BEEN GOING ON SINCE 2012.

THIS IS NOT A NEW ISSUE.

THE THE OTHER JUST TWO MORE COMMENTS AND I'M DONE.

PLEASE ALLOW ME TO RUN THE COURT IN A WAY THAT'S ORDERLY.

THANK YOU. JUST TO TWO OTHER QUICK QUESTIONS.

THE GIVEN GIVEN THE TIME THAT YOU HAVE STATED YOU'RE PUTTING INTO THIS AND THOSE KIND OF THINGS, I ALSO HAVE A CONCERN ABOUT THE I DON'T KNOW, ANOTHER WAY TO PUT IT.

I HAVE THE STATUTORY OBLIGATIONS OF THE OFFICE.

I HAVE A CONCERN OVER THE REPORTING, THE OTHER REPORTING THAT WE'RE HAVING TO DO.

AND MY QUESTION IS, BECAUSE OF THE ERRORS AND THOSE KIND OF THINGS THAT HAVE HAPPENED IN THIS, ARE WE SEEING A LACK OR ARE YOU ANTICIPATING A LACK DO WE HAVE A CONCERN OVER THE ABILITY OF YOUR OFFICE TO DO THE REPORTING THAT IS STATUTORILY REQUIRED? NO, NO, IT HASN'T IMPACTED IT.

OKAY. AND I WILL TELL YOU THAT STATUTORILY, I HAVE TO BRING YOU BRING FORTH A DECEMBER TREASURER'S REPORT. JANUARY TREASURER'S REPORT, FEBRUARY TREASURER'S REPORT, MARCH TREASURER'S REPORT, APRIL TREASURER'S REPORT AND ALMOST A MAY.

WE JUST FINISHED CLOSING OUT JANUARY.

WHEN WE CAME INTO OFFICE, WE WERE FILLING THE HOLES FOR SIX MONTHS BEFORE.

WE FINALLY CLOSED OUT 2022 AND WE ARE NOW ENTERING 2023, WHICH HAS MADE IT EXTREMELY DIFFICULT FOR ME TO BE ABLE TO PRODUCE REPORTS BECAUSE WE HAVE BEEN CLOSING THE FINANCIAL HOLES FROM THE PREVIOUS ADMINISTRATION.

[04:05:05]

WE ARE, I WOULD SAY, ABOUT 85% DONE WITH THE RECONCILIATIONS FOR FEBRUARY, I WOULD SAY, AND WE HAVE ALREADY BEGUN MARCH.

THAT IS HAS BEEN MY MAIN FOCUS TO GET THESE UP TO DATE.

YOU CAN'T HAVE FINANCIAL STATEMENTS IF YOU DON'T HAVE ANY BANK RECS.

AND SO THAT'S ONE OF THE THINGS THAT HAS BEEN MY FOCUS, IS TO ENSURE THAT WE'RE GETTING THOSE BANK RECONCILIATIONS THAT HADN'T BEEN DONE.

AND THEN THE THE LAST QUESTION I HAD.

WE MAY. WE MAY BE.

WE CAN HOLD OFF ON IT.

WE'LL TALK ABOUT IT. I WANTED TO ASK YOU A COUPLE OF QUESTIONS.

AND I LIKE TO WORK IN REVERSE.

I KNOW. AND SO COMMISSIONER SMITH JUST POINTED OUT REPORTING, WHICH IS CRITICAL TO US ALL, AND YOU'RE TALKING ABOUT CLOSING FINANCIAL HOLES.

CAN YOU EXPLAIN THAT A BIT FURTHER? BECAUSE BEFORE YOU GO THERE, I KNOW YOU HAVE A GREAT PRELOADED ANSWER.

REMEMBER, I'M SEEING THIS THROUGH THE LENS OF THE PUBLIC TUNING IN.

THEY HAVE NO IDEA WHAT WE'RE TALKING ABOUT.

I KNEW OUR FORMER TREASURER.

I LIKED HER. NICE LADY.

NO COMPLAINTS ABOUT HER AS A PERSON OR HER PERSONALITY.

BUT IT'S IMPORTANT THAT YOU CREATE AN UNDERSTANDING FOR THOSE PEOPLE THAT DON'T HAVE THAT RELATIONSHIP, THAT CONTINUITY OR ANYTHING ELSE AS TO WHAT YOU MEAN BY CLOSING FINANCIAL HOLES FOR THE TURN OF THE YEAR.

THESE ARE THE INDIVIDUAL TRANSFERS MADE DECEMBER 31ST, HITTING THE BOOKS JANUARY 4TH.

INDIVIDUAL TRANSFERS THAT ALL HAVE TO INDIVIDUALLY BE PUT INTO THE BOOKS HAVE TO BE TRACKED AND HAVE TO BE RECONCILED TO OUR STATEMENTS ALL IN ONE NIGHT.

THIS IS WHAT I'M TALKING ABOUT.

THAT'S JUST ONE. AND THOSE WERE ALL PUT IN DECEMBER 31ST.

IS THAT WHAT YOU SAID? THESE ARE JANUARY 3RD AND DECEMBER 31ST.

THEY HIT THE BOOKS JANUARY 3RD.

LOOK, I KNOW YOU HAVE MORE STUFF.

OH, I HAVE TONS OF STUFF. HOW ABOUT I SAY IT THIS WAY? BECAUSE I WANT TO KEEP THIS COURT MOVING.

I KNOW WE HAVE YOU HAVE A TON OF EXAMPLES OF WHAT I'VE JUST ASKED.

I SAW ONE. THAT'S GOOD ENOUGH. THAT'S GOOD ENOUGH FOR ME.

NUMBER ONE. NUMBER TWO, IN ORDER FOR ME TO QUANTIFY THESE HUNDREDS OF.

ERRORS AND OMISSIONS AND EDITS.

I MEAN, I CAN MAKE ANYTHING LOOK REALLY GOOD AND I CAN MAKE ANYTHING LOOK REALLY BAD.

I CAN SAY THERE ARE 5,254,321 CHARACTERS ON THIS DOCUMENT, OR I CAN SAY IT'S A 12 PAGE DOCUMENT WITH THIS NARRATIVE. CAN YOU TELL ME, AS A COMPARE AND CONTRAST SCENARIO, THE NUMBERS? HERE COMES THE ACTUAL QUESTION.

JUST A BALLPARK NUMBERS OF ERRORS THAT ARE REPORTED ON WORK YOU HAVE DONE COMPARED TO A PREVIOUS ADMINISTRATION, JUST SO WE CAN DO SOME KIND OF VISUAL COMPARISON.

SO REGARDING TRANSFERS, WHAT I'VE NOTED AND AND WE DO HAVE THE FORMER TREASURER'S FIRST ASSISTANT HERE, SO SHE MAY BE ABLE TO ANSWER THESE QUESTIONS AS WELL. THE TRANSFERS WERE DONE IN LUMPS.

MY UNDERSTANDING FROM WHAT JUST PIECING TOGETHER THE PAPERWORK THAT I'M GOING THROUGH IS THAT THAT CRUNCH TIME CAME DECEMBER 31ST.

MIDNIGHT WAS GOING TO GET THERE.

HER TERM WAS OVER.

SO WHAT IT LOOKS LIKE IS IT WAS TIME TO TRANSFER ALL THE FUNDS THAT HADN'T BEEN TRANSFERRED.

SO WHAT WOULD NORMALLY HAPPEN RIGHT NOW WHEN A TRANSFER COMES IN, WHEN AN INVOICE COMES IN FROM THE AUDITOR'S OFFICE FOR DISTRIBUTION, I CREATE A SPREADSHEET ON THAT SPREADSHEET.

I LIST THE TRANSFERS THAT I'M DOING.

I HAVE THE DATE THAT I DO THEM, THE ACCOUNTS THAT I'M DOING IT, WHETHER IT'S A TEXT POOL ACCOUNT, WHETHER IT'S A SAGE ACCOUNT, I PUT THE REFERENCE NUMBER AND I PUT THE AMOUNT.

I LOG EVERY SINGLE TRANSACTION AND THEN I PUT THE SUPPORTING DOCUMENTATION TO THE ONE TRANSFER SO THAT EVERY DISTRIBUTION HAS A RECORD OF EVERY TRANSFER. IT'S DONE PER TRANSACTION.

IT MAKES IT MAKES RECONCILIATION EASIER.

[04:10:02]

IT MAKES LIFE EASIER.

OUR AUDITORS ARE VERY, VERY PLEASED WITH IT.

ADDITIONALLY, I DO THAT WITH THE PAYROLL TRANSFERS AS WELL.

WHEN I GET THE PAYROLL REGISTERS FOR TRANSFERRING AND DEPARTMENTAL, I CREATE A SPREADSHEET.

I LIST THE DATES OUT, I LIST THE AMOUNTS OUT.

I SHOW THE TRANSFERS FROM THE TAXABLE ACCOUNTS TO THE SAGE POOLS, FROM THE SAGE ACCOUNTS TO THE PAYROLL ACCOUNTS AND BACK, FOR SO EVERY STEP IS ACCOUNTED FOR AND YOU CAN REVIEW THEM AND YOU CAN FOLLOW THEM.

WHAT HAD BEEN HAPPENING, FROM WHAT I CAN GATHER AND WHAT I'VE HEARD FROM OR WHAT I'VE LEARNED FROM MY EMPLOYEES IS RATHER THAN MAKING THE INDIVIDUAL TRANSFERS, WHAT WOULD HAPPEN IS LARGE AMOUNT TRANSFERS WERE DONE.

SO LET'S SAY YOU ONLY NEEDED $3 MILLION AND THAT'S ALL YOU NEEDED.

BUT OH, I WENT NEGATIVE, SO I NEED TO TRANSFER A GREATER AMOUNT.

SO YOU HAVE TO PIN TOGETHER ALL THE TRANSFERS TO EQUAL THAT $5 MILLION.

AND THAT'S WHAT'S HAVING TO BE DONE.

WE'RE HAVING TO LOOK AT THE TRANSFERS.

WE HAVE A $5 MILLION TRANSFER.

I HAVE TO PIECE OUT WHICH OF THESE TRANSFERS MAKES THAT $5 MILLION UP.

THAT'S EXTREMELY TIME CONSUMING.

BUT WE'RE DOING IT.

AND THAT'S WHAT I MEAN BY FIXING THE HOLES IN OUR RECORDS.

WE WANT TO MAKE SURE THAT WHEN OUR NEXT AUDIT, HOPEFULLY SOON COMES, I CAN PROVE UP THOSE NUMBERS SO THAT IT MAKES THEIR ACCURATE AND IT MAKES US SHOW THAT WE'RE BEING EFFICIENT WITH THE TAXPAYER FUNDS.

I CAN'T DO THAT UNLESS I DO THE WORK.

BACK IT UP AND ADD ALL OF THESE DIFFERENT TRANSFERS TO EQUAL $5 MILLION.

THAT'S WHAT'S BEEN GOING ON IN THE LAST ADMINISTRATION.

THAT IS ONE OF THE VERY FIRST THINGS THAT WE DID WAS STOP THAT CREATE A POLICY AND PROCEDURE SO THAT WE COULD ACCURATELY ACCOUNT FOR EVERY PENNY THAT IS MOVING THROUGH OUR OFFICES. AND THAT'S WHAT IN PART MAY I'M SORRY, FROM THE SOUNDS OF IT, THAT'S WHAT IN PART MAY HAVE STARTED YOU.

THAT'S WHAT STARTED THE PROCESS OF REVIEW OF EVERYTHING.

OKAY. I DON'T SEE AN ADDITIONAL NEED FOR ADDITIONAL.

WE HAVE A COUPLE OF ITEMS MOVING FORWARD.

WE CAN CAN WE MAKE COMMENTS ON SOME? OH, MOST DEFINITELY.

COMMISSIONERS, DO YOU HAVE ANY FINAL IDEAS ON THIS AGENDA ITEM? I'LL GIVE MY SOUL AN OPPORTUNITY TO HAVE SOME CONVERSATION AND THEN WE'LL GO TO 14.

SEVEN IS GOING TO MAKE SOME COMMENTS.

HI, STEPHANIE HUNT ASSISTANT COUNTY AUDITOR.

I JUST WANTED TO ADDRESS A COUPLE OF STATEMENTS THAT MISS TENORIO HAS COMMUNICATED.

ONE OF THEM BEING THE TRAINING.

HER WORDS WERE THAT THERE HAS BEEN NO DIRECTION ON HOW TO CORRECT ERRORS.

EVERY TIME LAURA REVIEWS THE PAYROLL CHANGE NOTICES FOR CORRECTNESS, IF THEY ARE WRONG, SHE WRITES ON THERE, WHAT IS WRONG WITH THEM? HOW TO CORRECT THEM? AND SHE SENDS THAT TO THE DEPARTMENT.

SO THAT IS BEING COMMUNICATED EVERY PAYROLL ON HOW TO DO THAT.

AS FAR AS TRAINING GOES, LAURA HAS GONE OVER THERE.

ANY TIME THEY HAVE ASKED FOR HER TO GO OVER FOR HELP, SHE HAS GONE TO THE DEPARTMENT TO HELP THEM.

SHE CANNOT PHYSICALLY PROCESS THE PAYROLL FOR THEM.

THAT IS, THAT WILL VIOLATE THE HAVING THE SEPARATION OF DUTIES THERE IN THE CHECKS AND BALANCES.

BUT SHE HAS GONE OVER EVERY SINGLE TIME TO ASSIST THEM WHEN THEY NEED HELP.

I'VE EVEN GONE OVER THERE A COUPLE OF TIMES MYSELF WHEN THEY HAVE ASKED.

I KNOW THAT THERE IS A PAYROLL CHECKLIST THAT IS IN THE PAYROLL FILES, AND I KNOW THIS JUST BECAUSE I STARTED OFF AS AN AUDITOR IN THIS IN THIS COUNTY AND WE HAD TO AUDIT PAYROLL AND ON THE PAYROLL CHECKLIST, IT SPECIFICALLY SAYS TO PAY BACK ONLINE.

SO I DON'T KNOW IF THEY'RE NOT UTILIZING THIS CHECKLIST, BUT IT IS A VERY DETAILED CHECKLIST OF EVERYTHING THAT NEEDS TO HAPPEN FOR THE PAYROLL PROCESS.

SO I KNOW SHE KEEPS ASKING OUR DEPARTMENT FOR ASSISTANCE IN THE PROCESSES AND WHATNOT, WHICH WE HAVE TOLD HER COUNTLESS TIMES.

THAT IS, SHE IS AN ELECTED OFFICIAL.

IT IS HER OR SHE GETS TO RUN THAT AND DEVELOP HER PROCESS.

IF SHE FEELS LIKE THERE ARE INEFFICIENCIES IN THE PROCESS, THAT IS UP TO HER TO FIGURE OUT WHAT THAT LOOKS LIKE AND HOW TO FIX THEM AND HOW TO MOVE FORWARD.

BUT THESE DOCUMENTS ARE THERE AND HER STAFF ARE AWARE OF THEM.

I WOULD LIKE TO ALSO ADDRESS THE FORENSIC AUDIT THAT WAS ASKED FOR ON JANUARY 31ST.

WE DID MEET WITH HER IN OUR OFFICE AND WE ASKED FOR CLARIFICATION BECAUSE SHE SAID A GSA FORENSIC AUDIT, WHICH THOSE ARE TWO COMPLETELY DIFFERENT AUDITS.

SO WE ASKED FOR CLARIFICATION.

SHE SAID THAT SHE REALLY WANTED TO HAVE A AUDIT OF THE POLICIES AND PROCESSES AND PROCEDURES IN THE AUDIT OFFICE, IN HER OFFICE AND DISTRICT CLERK'S OFFICE, AND BECAUSE THERE WERE NONE AND SHE SAID SHE WAS GOING TO GET WITH OTHER COUNTY AUDITOR OR COUNTY TREASURERS TO SEE IF THEY HAD ANY SAMPLES, BECAUSE I SAID, WELL, WE NEED TO

[04:15:10]

I'LL SEE IF I CAN FIND SOME SAMPLES.

BUT I REALLY KIND OF NEED TO KNOW WHAT YOU WANT TO DO SO I KNOW WHERE TO LOOK.

THAT WAS THE LAST CONVERSATION WE HAD ABOUT THAT AUDIT.

THE ONLY OTHER AUDIT THAT WE HAVE GOING ON.

WE DO HAVE AN AUDIT GOING ON IN THE TREASURER'S OFFICE TO CLOSE OUT THE PREVIOUS TREASURER.

THERE ARE DOCUMENTS THAT WE HAVE ASKED FOR BECAUSE WE CAN'T CLOSE OUT THAT AUDIT UNTIL WE GET THOSE DOCUMENTS.

SO WE ARE TRYING TO FINALIZE THAT AUDIT SO THAT WE CAN SAY THESE ARE THE FINDINGS THAT WE DID FIND ON THE PREVIOUS TREASURER'S BOOKS, WHATEVER.

BUT WE CAN'T CLOSE THAT OUT UNTIL WE GET THE DOCUMENTS THAT WE'VE ASKED FOR FROM HER.

SO THAT IS HAPPENING.

I HAVE EMAILS WHERE I HAVE ASKED HER FOR THE SPECIFIC DOCUMENTS NEEDED.

AND AS FAR AS THE FORENSIC AUDIT, I AM STILL WAITING ON HER TO GIVE ME A SCOPE OF WORK OF WHAT EXACTLY IT IS THAT SHE NEEDS.

BUT IN ADDITION TO OVERPAYMENTS, WE WERE GIVEN THE SPREADSHEET, WHICH AS A SPREADSHEET, THAT'S A SPREADSHEET.

I'M NOT GOING TO SAY THAT THAT'S HOW MANY OVERPAYMENTS WERE MADE.

WE NEED TO LOOK AT THE DOCUMENTS AND WE REQUESTED THE DOCUMENTS.

THE LAST INSTRUCTION FROM THE TREASURER WAS HER INSTRUCTING HER STAFF TO DETERMINE WHETHER ANY OF THESE HAVE BEEN RECEIVED.

THAT MEANS THAT THAT $40,000 PART OF IT MAY HAVE BEEN RECEIVED.

I AM NOT GOING TO SAY THAT THAT IS OUTSTANDING BECAUSE THAT WOULD BE INCORRECT.

I NEED TO AUDIT IT PROPERLY SO THAT I CAN DETERMINE AND IT WILL BE INCLUDED IN THE PRIOR TREASURER'S AUDIT REPORT SO THAT THE COMMISSIONERS ARE AWARE WHAT HAPPENED AND SO THEY CAN DETERMINE HOW THEY'RE GOING TO MOVE FORWARD WITH ANY SHORTAGES THAT WILL BE REPORTED.

BUT I NEED THAT INFORMATION.

I NEED A COPY OF THAT FILE.

AND THEN LIKE I SAID, SHE HAD THE TREASURER HAD SAID THAT HER EMPLOYEE WAS GOING TO DETERMINE WHAT WAS GOING TO LOOK UP WHETHER THE RECEIPTS AND THAT'S IN AN EMAIL, I THINK SHE SAID, MARY, DO YOU KNOW IF THESE WERE PAID? I WILL SAY THAT I DID PROVIDE THE INFORMATION TO LOUIS POMPA AND I TOLD HIM THAT HE WAS WELCOME TO COME AND REVIEW ANY OF THE DOCUMENTS AT ANY TIME.

AND SO WHAT I'D LIKE TO DO NEXT IS OPEN K-14.

COMMISSIONERS, ARE YOU GOOD ON THAT? PLEASE OPEN K-14 NO ACTION ON 15 K-14 DISCUSSION ON POSSIBLE ACTION REGARDING ALL POSITIONS AND DUTIES WITHIN THE HAYS COUNTY TREASURER'S OFFICE, INCLUDING THE POTENTIAL REASSIGNMENT OF POSITIONS AND DUTIES TO OTHER OFFICES WITHIN THE COUNTY AND TO AMEND THE BUDGET ACCORDINGLY.

SO MOVED. OKAY, COMMISSIONER SHELL.

THANK YOU, JUDGE. I PLACED THIS ITEM ON TO KIND OF FOLLOW UP WITH SOME OF THE INFORMATION THAT I KNEW WE WOULD DISCUSS DURING ITEM 15.

AND YOU KNOW, I KNOW THAT SOMETIMES PEOPLE DON'T GET ALONG.

IT'S SOME THINGS THAT HAPPEN.

THERE'S PEOPLE THAT AS HUMANS, WE WE SEEM TO RELATE TO IN CERTAIN WAYS GET ALONG WITH AND THINGS LIKE THAT.

WHAT I TRY TO ALWAYS SAY IS THAT THOSE ARE PERSONAL ISSUES, BUT PROFESSIONALLY, WE HAVE TO GET ALONG AT THIS COUNTY.

WE HAVE TO WORK TOGETHER BECAUSE THAT IS WHAT IS REQUIRED OF US TO DO OUR JOBS PROPERLY, REGARDLESS OF WHAT WE FEEL ABOUT SOMEONE INDIVIDUALLY, WHETHER THERE'S SOMEBODY WE'RE GOING TO GO SPEND THE 4TH OF JULY WITH OR GO ON A FAMILY VACATION, IT DOESN'T REALLY MATTER.

BUT PROFESSIONALLY, WE HAVE TO WORK TOGETHER.

AND ONE OF THE PROBLEMS I THINK THAT I'VE NOTICED IS, IS THAT THAT IS NOT HAPPENING IN THIS PROCESS.

THERE WAS A LOT OF STATEMENTS MADE ABOUT PROCESSES AND AND YOU KNOW, THAT THERE IS NO PROCESSES.

THERE WAS NO PROCESS FOR ME WHEN I SHOWED UP AT THE COUNTY.

THERE WAS NO BINDER THAT TOLD ME WHAT TO DO.

WHAT YOU DO IS YOU TRY TO DEVELOP RELATIONSHIPS WITH PEOPLE THAT CAN HELP YOU UNDERSTAND WHAT NEEDS TO BE DONE, AND YOU WORK TOWARDS FINDING WAYS TO DO THAT SOMETIMES IN YOUR OWN WAY, WITHIN THE FRAMEWORK THAT WE HAVE IN COUNTY GOVERNMENT AND WE TALKED ABOUT THIS EARLIER THIS YEAR IN THE SAME TYPE OF DISCUSSION ABOUT WORKING TOGETHER AND TRYING TO HELP EACH OTHER.

AND I BELIEVE THAT THERE THERE HAS BEEN FOLKS TRYING TO HELP THIS SITUATION GET BETTER.

IT HASN'T WORKED.

IT. IT SEEMS THAT IF ANYTHING, IT HAS STAYED THE SAME.

MENTIONING THAT OBVIOUSLY THERE ERRORS OCCUR AND COULD HAVE ERROR ERRORS COULD HAVE OCCURRED IN THE PAST AND HAVE OCCURRED IN THE PAST.

BUT WHERE WE ARE NOW IS WE ARE NOW.

AND SINCE IT DOESN'T SEEM THAT THESE IMPROVEMENTS HAVE BEEN MADE.

I MYSELF BELIEVE THAT WE SHOULD REASSIGN CERTAIN DUTIES WITHIN VARIOUS OFFICE TO TRY TO TO HELP PUT PEOPLE IN PLACE AND PROCESSES IN PLACE THAT CAN BE SUCCESSFUL BECAUSE THEY ARE NOT IT IS NOT SUCCESSFUL RIGHT NOW.

AND THAT IS ONE OF OUR JOBS.

AND PERSONALLY, I HAVE LOST CONFIDENCE IN THE ABILITY FOR PAYROLL, FOR INSTANCE, TO BE MANAGED OUT OF THE HAYS COUNTY TREASURER'S OFFICE, AND I BELIEVE IT WOULD BE BETTER SUITED TO BE PLACED IN ANOTHER OFFICE.

[04:20:01]

THAT IS A PROFESSIONAL COMMENT, THAT IS JUST LOOKING AT WHAT HAS HAPPENED AND SAYING THAT I THINK IT COULD BE DONE BETTER AND I BELIEVE THERE ARE BETTER WAYS FOR IT TO BE DONE.

IN GENERAL, I WOULD FEEL THAT WAY IN MANY THINGS THAT HAPPEN IN ELECTED OFFICES FOR THE VERY REASON OF OF TURNOVER.

WHEN YOU HAVE ADMINISTRATIVE FUNCTIONS.

SOMETHING LIKE PAYROLL FOR INSTANCE, IN AN OFFICE WAS STATED ON DECEMBER 31ST.

ONE PERSON LEAVES IN ON JANUARY 1ST, ANOTHER PERSON TAKES OFFICE.

AND THE ANXIETY THAT CAN COME ALONG WITH THAT WITH STAFF, I BELIEVE IS A RECIPE FOR DISASTER WHEN IT COMES TO CERTAIN THINGS.

AND THAT'S NOT A PERSONAL COMMENT.

THAT IS JUST WHAT I BELIEVE HAPPENS.

AND SO IN MY OPINION, IF THESE FUNCTIONS CAN BE PLACED IN OFFICES THAT DON'T HAVE OR NOT AS LIKELY TO HAVE THAT TYPE OF TURNOVER, I THINK IT IS BETTER FOR CONSISTENCY IN THE DEVELOPMENT OF PROCEDURES AND POLICIES AND TO ESTABLISH A PROCESS THAT WILL WORK.

AND SO THAT'S WHAT MY ITEM K 14 IS ABOUT.

IT IS ABOUT DISCUSSION OF HOW SOME OF THESE DUTIES COULD BE REASSIGNED OR PUT WITHIN OTHER OFFICES AND ALSO TO HOPEFULLY RESULT IN THE TREASURER'S OFFICE BEING ABLE TO TO CARRY OUT THOSE STATUTORY RESPONSIBILITIES THAT OUR TREASURER'S RESPONSIBLE FOR, TO MAKE SURE THAT OFFICE IS IS EQUIPPED AND PROPERLY STAFFED AND HAS THE PROPER RESOURCES TO DO WHAT IS STATUTORILY REQUIRED OF THE TREASURER'S OFFICE.

UNDERSTANDING THAT THE PROCESS OF PAYROLL IS NOT ONE OF THOSE THINGS IN IN A COUNTY THAT WAS WAS A SMALL COUNTY NOT THAT LONG AGO AND HAS GROWN VERY RAPIDLY.

THIS IS NOT SOMETHING THAT'S UNCOMMON.

THIS THIS IS SOMETHING THAT I THINK WE'VE SEEN HAPPEN.

IT IT WAS PLACED SOMEWHERE BECAUSE IT MADE SENSE AT A SENSE AT A CERTAIN TIME DOESN'T MEAN IT MAKES SENSE FOREVER TO BE PLACED THERE.

AND I THINK THIS IS ONE OF THOSE OPPORTUNITIES MAYBE NOW THAT WE HAVE TO DISCUSS THAT.

OKAY. WELL DONE.

THANK YOU FOR ARTICULATION OF THAT.

IF I REMEMBER CORRECTLY, I THINK I HEARD THE COMMISSIONERS INGALSBE AND COHEN DISCUSSING AND THE THOUGHT PROCESS OF A POTENTIAL WAIT FOR 60 DAYS BEFORE YOU TAKE ANY ACTION ON THAT FRONT.

AND IS THAT STILL WHERE YOU GUYS THINK IT MAKES SENSE TO AS LETTING THESE THINGS WORK THROUGH THROUGH THE EFFORTS THAT YOU'VE SEEN PERSONALLY, OR ARE YOU IN A DIFFERENT SPACE? I THINK AS I MENTIONED THURSDAY, THAT WAS MY THOUGHT FRIDAY.

I HAVE MORE CONCERNS ABOUT THAT, WHICH IS WHY I WAS KIND OF HOPING THAT WE WOULD BE ABLE TO GO TO EXECUTIVE SESSION AND TALK ABOUT THOSE CONCERNS. WE CAN TABLE THIS ITEM UNTIL AFTER COURT AFTER EXECUTIVE SESSION AS WELL.

JUDGE, I WOULD PREFER THAT IF YOU COULD AS WELL.

YEAH. OKAY. OKAY. SO WHAT WE'LL DO IS WE WILL TAKE NO ACTION ON 14.

WE WILL BECAUSE OF THE WAY OUR CONTRACT IS WRITTEN.

WE GO THROUGH ALL AGENDA ITEMS. THEN WE GO TO EXECUTIVE SESSION.

WHEN WE COME OUT OF EXECUTIVE SESSION.

IF ACTION IS NECESSARY FOR 14, WE'LL OPEN IT THEN.

DO WE KNOW WHAT UNDER WHAT PROVISION WE WOULD PULL THIS ITEM INTO EXECUTIVE SESSION? AND IF SO, WHAT THOSE DISCUSSIONS WOULD BE? I UNDERSTAND FOR THE POSITIONS WITHIN THE TREASURER'S OFFICE, WE CAN DISCUSS IN EXECUTIVE SESSION.

OF COURSE, IN THE INDIVIDUAL POSITION WE DISCUSS HAS A RIGHT FOR THAT DISCUSSION TO BE HELD IN PUBLIC.

SO I GUESS I WOULD ASK OUR COUNSEL UNDER WHAT, WHAT SECTIONS OF THE GOVERNMENT CODE WE WOULD PULL THIS ITEM IN AND WHAT THOSE DISCUSSIONS COULD INVOLVE. SO THERE IS A CATCH ALL PROVISION IN THE TITLE OF THE SECTION ON EXECUTIVE SESSIONS THAT SAYS THAT THE COURT MAY RESERVE THE RIGHT TO GO BACK TO EXECUTIVE SESSION FOR ITEMS RELATED TO LAND ACQUISITION, LITIGATION AND PERSONNEL MATTERS.

THERE IS A CATCH WITH PERSONNEL MATTERS, AND THAT IS THAT THERE NEEDS TO BE ENOUGH TIME PROVIDED THAT YOU PROVIDE NOTICE TO EVERY INDIVIDUAL THAT COULD BE DISCUSSED IN EXECUTIVE SESSION. GIVE THEM AN OPPORTUNITY TO DEMAND THAT THAT EXECUTIVE SESSION DISCUSSION RELATED TO THEM BE HELD IN OPEN COURT.

THIS IS SOMETHING THAT WE NORMALLY DO AS A COURTESY IN ADVANCE WHEN WE HAVE SOMETHING POSTED FOR PERSONNEL.

SOMETIMES MY OFFICE HAS DONE IT.

MOST OF THE TIME WE ASK THE DEPARTMENT HEAD TO SIMPLY NOTIFY EVERYONE.

SO THAT IS A KIND OF A BIT OF A SNAG, I THINK, FOR GOING BACK UNDER PERSONNEL FOR THIS ONE, AND I DON'T REALLY SEE A BASIS FOR IT OTHER THAN THAT.

COMMISSIONER SHELL, YOU GET YOUR.

WHAT ABOUT, YOU KNOW, LEGAL ADVICE FROM COUNSEL? MINE WAS POSSIBLE.

LITIGATION IS THE REASON I HAVE A CONCERN.

NORMALLY WE CAN EXIT TO EXECUTIVE SESSION FOR LITIGATION ON CONTEMPLATED OR PENDING LITIGATION WITH HAYS COUNTY AS A PARTY.

[04:25:03]

BUT I THINK THE YOUR COMMISSIONER LET ME CLARIFY.

YOU'RE SAYING THAT THERE'S CONTEMPLATED LITIGATION BECAUSE OF THE PAYROLL DISCREPANCIES.

IS THAT WHAT YOU'RE SAYING? THAT'S WHAT MY CONCERN IS.

THE CIVIL LIABILITY OF THE COUNTY OR SPECIFICALLY FROM EMPLOYEES OR POSSIBLY THE GENERAL PUBLIC FOR OVERPAYMENT.

WELL, WHAT I WOULD SAY IS I WOULD HESITATE TO GO BACK UNDER 071, A CONSULT WITH COUNSEL IF WHAT YOU INTEND TO DO IS DELIBERATE ABOUT PERSONNEL MATTERS, WE'D STILL NEED TO VET THE PERSONNEL MATTERS WITH THE STAFF THAT WOULD BE DISCUSSED.

CAN'T USE ANY 071 CONSULT WITH COUNSEL AS AN END RUN AROUND THE PERSONNEL ISSUE.

SO IF ULTIMATELY WHAT YOU WANT TO DISCUSS IS PERSONNEL MATTERS, THEN WE NEED TO DEAL WITH THAT DIRECTLY.

IT SEEMS AS THOUGH THAT MAY BE THE BEST ROADMAP.

AND SINCE IN THE AGENDA ITEM THE TREASURER IS CALLED OUT, I WOULD OFFER THE TREASURER THE OPPORTUNITY TO BE IN EXECUTIVE SESSION AND YOU HAVE THAT PRIVILEGE TO FLIP IT INTO PUBLIC.

I'M NOT SURE WHAT WE'RE DISCUSSING.

THAT'S THE PROBLEM.

I WAS JUST THINKING THAT WAY.

MR. KENNEDY, BASED ON YOUR OUTLINE, WHAT DO YOU THINK THE ITEM IS? ALL POSITIONS AND DUTIES WITHIN THE HAYS COUNTY TREASURER'S OFFICE.

IT WOULD INCLUDE MADAM TREASURER, BUT IT WOULD ALSO INCLUDE THE OTHER.

THE OTHER INDIVIDUALS WITHIN THAT OFFICE HAVE A RIGHT TO BE NOTIFIED THAT THEY'RE BEING SPOKEN RIGHT? CORRECT. CORRECT.

AND WHAT WE CAN DO IS.

SO, I MEAN, IF THERE'S A COURT MEMBER THAT WOULD LIKE TO UTILIZE.

551071. I'M MORE THAN HAPPY TO SET ASIDE MY ITEM UNTIL WE'VE GONE INTO EXEC.

OTHERWISE, I THINK WE HAVE SOME CLARITY ON THE PERSONNEL DISCUSSION THAT UNLESS EVERY PERSON THAT WOULD POTENTIALLY BE DISCUSSED IN THE EXEC HAS BEEN NOTIFIED AND GIVEN THE RIGHT TO HAVE THAT DONE IN PUBLIC, WE PROBABLY SHOULD NOT DISCUSS THAT IN EXEC.

BUT IF SOMEONE WANTS TO DO 551071, THEN I WILL WITHHOLD THE EMOTIONS I MIGHT HAVE UNTIL AFTER THAT'S BEEN DONE.

SO I SAY FOR NOW THEN WE'LL TABLE K-14.

WELL, I DON'T.

HOLD ON ONE MOMENT, I.

I DON'T KNOW THAT I WANT TO HANG MY HAT ON, ON THAT PROVISION.

I MEAN IT. IT.

IT DOESN'T APPEAR FROM THE ADVICE OF OUR GENERAL COUNSEL, THAT THAT IS TO ME, THAT WOULD BE STRONG ENOUGH FOR ME TO DO THAT.

AND SO THEREFORE, I THINK THAT WE HAVE TO MOVE FORWARD WITH WE HAVE WE CAN'T WE CAN'T PULL IT INTO EXACT OR I WOULDN'T BE IN FAVOR OF IT IF IT PUTS US AT SOME TYPE OF AGAIN, I WANT TO TALK ABOUT IT TO AVOID LIKE, I DON'T KNOW THAT WE CAN TALK LIABILITY WITHOUT TALKING PERSONNEL AND THE ISSUES SURROUNDING THAT.

AND I DON'T WANT TO PUT US AT A IN A DETRIMENTAL POSITION DUE TO THAT JUDGE ALSO.

I MEAN, I MARK, I CAN'T RECALL WHAT YOU SAID, HOW MUCH TIME WE USUALLY GIVE INDIVIDUALS TO BE NOTIFIED WITH, BUT JUST IN ADVANCE, I MEAN, CAN WE TAKE THAT TIME TO NOTIFY THE EMPLOYEES? SO WE STILL HAVE A LOT ON OUR AGENDA.

WE CAN GO THROUGH AND HAVE THEM NOTIFIED AND THEN GO INTO EXECUTIVE SESSION.

YES. AND WE ARE POSTED TO DISCUSS CONTEMPLATED OR PENDING LITIGATION UNDER ITEM L FIVE.

AND THERE IS SOME AREAS THERE ARE SOME AREAS WE CAN COVER UNDER L FIVE.

BUT AGAIN, I DON'T THINK THAT YOU CAN COME OUT OF L FIVE COME OUT OF AN ITEM L FIVE HAVING DRAWN CONCLUSIONS ABOUT PERSONNEL ISSUES.

THAT'S A SEPARATE MATTER, BUT THAT'S RIGHT.

PERHAPS DISCUSSING AND HEARING COUNSEL'S INPUT ON ITEM L FIVE WOULD ADD SOME TEXTURE TO YOUR DISCUSSION REGARDING PERSONNEL, AND YOU COULD REOPEN THAT, PERHAPS EVEN IN OPEN COURT AND DEAL WITH IT ACCORDINGLY.

AND THAT'S WHY FOR THAT REASON, MR. KENNEDY, I WAS THINKING WE'LL GO THROUGH THE REST OF OUR AGENDA, GO INTO EXEC TABLING THIS 1K4 TEAM AND THEN GETTING TO EXEC AND THEN HAVING THAT CONVERSATION ABOUT COMING BACK TO IT. GOOD.

WE'LL TAKE A FIVE MINUTE RECESS AND THEN WE'RE GOING TO BURN THROUGH THE REST OF THE AGENDA ITEMS. THANK YOU, JIM. YOU BET. ALL RIGHT.

LET'S LET'S COME BACK ON. MIKES ARE ON.

WE ARE BACK FROM A SHORT RECESS.

PLEASE OPEN ALL CONSENT AGENDA ITEMS. G ONE APPROVE PAYMENTS OF COUNTY INVOICES.

[04:30:02]

G THREE PAYMENT OF UNITED HEALTH CARE G FOUR APPROVE COMMISSIONER'S COURT MINUTES OF MAY 2ND, 2023.

G FIVE APPROVE THE PAYMENT OF THE MAY 31ST 2023 PAYROLL DISBURSEMENTS IN AN AMOUNT NOT TO EXCEED $4 MILLION EFFECTIVE MAY 31ST, 2023, AND POST TOTALS FOR WAGES, WITHHOLDINGS, DEDUCTIONS AND BENEFITS ON THE HAYS COUNTY WEBSITE ONCE FINALIZED.

G SIX. ADOPT A RESOLUTION OF SUPPORT FOR THE CITY OF KYLE'S APPLICATION TO TEXAS DEPARTMENT OF TRANSPORTATION FOR FUNDING OF A SHARED USE PATH ALONG FM 150.

G SEVEN AUTHORIZE THE COUNTY JUDGE TO EXECUTE A SERVICE AGREEMENT WITH SMITHS DETECTION INC IN THE AMOUNT OF $17,898 FOR THE GENERAL MAINTENANCE INSPECTIONS AND REPAIRS OF THE INDUSTRIAL X RAY SECURITY SCANNERS LOCATED IN THE HAYS COUNTY GOVERNMENT CENTER AND AUTHORIZE A DISCRETIONARY EXEMPTION

[Consent Items (Part 1 of 2)]

CHAPTER 262 .024.

A7D EXCUSE ME G EIGHT AUTHORIZED BUILDING MAINTENANCE TO INSTALL A NEW 9000 BTU MITSUBISHI MINI SPLIT AC SYSTEM IN THE THURMAN BUILDING IN THE AMOUNT OF $4,862.92 AND AMEND THE BUDGET ACCORDINGLY.

G NINE AUTHORIZED THE EXECUTION OF A RESOLUTION FOR THE OFFICE OF GOVERNOR HOMELAND SECURITY GRANT PROGRAM ASSOCIATED WITH THE HAYS COUNTY READY CENTRAL TEXAS CAMPAIGN GRANT.

G. TEN AUTHORIZED THE EXECUTION OF A RESOLUTION FOR THE OFFICE OF THE GOVERNOR HOMELAND SECURITY GRANT PROGRAM ASSOCIATED WITH THE HAYS COUNTY CERT ENHANCEMENT GRANT G.

11 AUTHORIZED THE EXECUTION OF A RESOLUTION FOR THE OFFICE OF THE GOVERNOR HOMELAND SECURITY GRANT PROGRAM ASSOCIATED WITH HAZMAT TEAM MONITOR MAINTENANCE GRANT G.

12 AUTHORIZED BUILDING MAINTENANCE TO REPLACE THE EXISTING SPLIT SYSTEM LOCATED IN THE PRECINCT THREE CONSTABLE'S OFFICE WITH A NEW THREE TON JOHNSON CONTROLS HEAT PUMP MINI SPLIT SYSTEM IN THE AMOUNT OF $6,826.89 AND AMEND THE BUDGET ACCORDINGLY.

G 13. AMEND THE COMMISSIONER'S PRECINCT ONE OPERATING BUDGET FOR CONTINUING EDUCATION EXPENSES RELATED TO THE SOUTH TEXAS COUNTY JUDGE AND COMMISSIONERS ASSOCIATION CONFERENCE.

G 14 AUTHORIZED THE COMMISSIONER'S PRECINCT ONE OFFICE TO UTILIZE COUNTY FUNDS TO PURCHASE A REPLACEMENT REFRIGERATOR FOR THE PRECINCT ONE OFFICE NOT TO EXCEED $175.

G 15 AUTHORIZED BUILDING MAINTENANCE TO REPLACE ONE PACKAGED TERMINAL AIR CONDITIONER UNIT VALUED AT $2,558.56 AT THE THURMAN BUILDING WITH A NEW 12,000 BTU P-TECH UNIT AND AMEND THE BUDGET ACCORDINGLY.

G 16 APPROVE EXTENSION OF THE PUBLIC IMPROVEMENT DISTRICT BOND UNDERWRITING SERVICES POOL RELATED TO RFQ 2019 DASH P ZERO FOR BOND UNDERWRITING SERVICES FOR SIX MONTHS JUNE 1ST, 2023 TO NOVEMBER 30TH, 2023.

G 17 APPROVED THE TRANSFER OF FEE SIMPLE INTERESTS IN RIGHT OF WAY ASSOCIATED WITH FM 110 SOUTH AND MIDDLE SEGMENTS FROM HAYS COUNTY TO TEXAS DEPARTMENT OF TRANSPORTATION.

G 18 APPROVED THE SIDEWALK DEMOLITION AND REJECTED THE HISTORIC COURTHOUSE AND AUTHORIZE MYERS CONCRETE TO PROVIDE LABOR SERVICES PURSUANT TO IFB 2020 1-B05 CONCRETE CONTRACTOR TOTAL PROJECT COST IS $168,890.48. G 19 AUTHORIZED ACCEPTANCE OF A GRANT AWARD.

DEPARTMENT OF STATE HEALTH SERVICES FY 2425 REGIONAL AND LOCAL SERVICES SYSTEM.

LOCAL PUBLIC HEALTH SERVICES PROGRAM IN THE AMOUNT OF $102,926.

G 20 ACCEPT THE DELIVERY OF THE INTERNAL EXAMINATION REPORT FOR THE FISCAL YEAR 2022 HAYS COUNTY SHERIFF'S OFFICE, CHAPTER 59 ASSET FORFEITURE ACCOUNT AND THE EXIT INTERNAL EXAMINATION REPORT FOR COMMISSIONER PRECINCT TWO OFFICE.

G 21 ACCEPT THE FISCAL YEAR 2022 HAYS COUNTY EMERGENCY SERVICES DISTRICT NUMBER FOUR AUDIT REPORT PER TEXAS HEALTH AND SAFETY CODE 7750.082.

G 20 TO ACCEPT THE FISCAL YEAR 2022.

HAYS COUNTY EMERGENCY SERVICES DISTRICT NUMBER FIVE AUDIT REPORT PER TEXAS HEALTH AND SAFETY CODE 775.

082G 23 APPROVE A 30 DAY EXTENSION FOR HAYS COUNTY EMERGENCY SERVICES DISTRICT NUMBER THREE FOR THE FILING OF THEIR FISCAL YEAR 2022 AUDIT REPORT.

[04:35:01]

EXCUSE ME G 23 APPROVE A 30 DAY EXTENSION FOR HAYS COUNTY EMERGENCY SERVICES DISTRICT NUMBER THREE FOR THE FILING OF THEIR FISCAL YEAR 2022 AUDIT REPORT.

CAN YOU READ? EXCUSE ME.

G 24 AUTHORIZE A PURCHASING WAIVER AND APPROVE $384 IN ADDITIONAL FUNDING FOR CONSUMABLE ITEMS RELATED TO THE MENTAL HEALTH FIRST AID COURSE HELD ON MAY 16TH, 2023.

G 25.

AMEND VARIOUS DEPARTMENTAL OPERATING SPECIAL REVENUE AND CAPITAL PROJECT BUDGETS IN PREPARATION FOR FISCAL YEAR 2023 MID-YEAR FINANCIAL REPORTING.

G 26.

AUTHORIZE THE COUNTY JUDGE TO EXECUTE AN AGREEMENT BETWEEN HAYS COUNTY BUILDING MAINTENANCE AND STANLEY ALLEGIANT ACCESS TECHNOLOGIES LLC FOR THE PREVENTATIVE MAINTENANCE AND REPAIRS OF THE FOUR STANLEY AUTOMATIC DOORS AT THE PUBLIC SAFETY BUILDING.

AUTHORIZE A WAIVER TO THE PURCHASING POLICY.

G 27.

AUTHORIZE THE COUNTY JUDGE TO EXECUTE AN AGREEMENT BETWEEN HAYS COUNTY BUILDING MAINTENANCE AND STANLEY ALLEGIANT ACCESS TECHNOLOGIES LLC FOR THE PREVENTATIVE MAINTENANCE AND REPAIRS OF THE NINE STANLEY AUTOMATIC DOORS AT THE GOVERNMENT CENTER.

AUTHORIZE A WAIVER TO THE PURCHASING POLICY.

G 28.

AUTHORIZE THE EXECUTION OF A RESOLUTION OF SUPPORT FOR PARTICIPATION IN THE CITY OF AUSTIN'S GRANT APPLICATION TO THE ENVIRONMENTAL PROTECTION AGENCY CLIMATE POLLUTION REDUCTION GRANT PROGRAM.

G 29.

APPROVE OUT-OF-STATE TRAVEL FOR DETECTIVE NELSON RAY TO ATTEND ADVANCED MOBILE DEVICE EXAMINERS ON AUGUST 21ST THROUGH SEPTEMBER 1ST, 2023, IN HOOVER, ALABAMA.

G 30.

APPROVE OUT-OF-STATE TRAVEL FOR DETECTIVE NELSON RAY TO ATTEND ADVANCED FORENSICS TRAINING ON SEPTEMBER 18TH THROUGH THE 29TH 2023 IN HOOVER, ALABAMA.

G 31 APPROVE UTILITY PERMITS.

G 32 APPROVED TO HOLD AN ONLINE AUCTION WITH RENEE BATES AUCTIONEERS TO DISPOSE OF SURPLUS PROPERTY PURSUANT TO TEXAS LOCAL GOVERNMENT CODE 263. 152A1 AND AUTHORIZE PURCHASING TO ADVERTISE PURCHASING IS ALSO SEEKING APPROVAL TO PROPERLY DISPOSE OF ITEMS THAT ARE PLACED IN THE ONLINE AUCTION BUT DO NOT SELL.

G 33.

RATIFY THE SUBMISSION OF A GRANT APPLICATION TO THE DEPARTMENT OF JUSTICE SCHOOL VIOLENCE PREVENTION PROGRAM GRANT PROGRAM IN THE AMOUNT OF $499,520. G 34 AUTHORIZED THE LOCAL HEALTH DEPARTMENT TO ACCEPT A $50 DONATION IN THE FORM OF $225 GIFT CARDS FROM CASA GARCIA'S MEXICAN RESTAURANT AND CANTINA FOR THE SUMMER HEALTH FAIR AT THE HEALTH DEPARTMENT, WILL BE HOSTING ON JUNE 10TH, 2023 AND AMEND THE BUDGET ACCORDINGLY.

G 35.

ACCEPT THE DELIVERY OF THE QUARTERLY AUDITOR REPORTS FOR CONSTABLE PRECINCT ONE CONSTABLE.

PRECINCT FIVE JUSTICE OF THE PEACE.

PRECINCT TWO. JUSTICE OF THE PEACE PRECINCT THREE PARKS DEPARTMENT AND HEALTH DEPARTMENT FOR THE AUDIT PERIOD OCTOBER 20TH, 22 THROUGH DECEMBER 2022. G 36.

AUTHORIZE THE SHERIFF'S OFFICE TO ACCEPT A PROPOSAL FROM CORNERSTONE.

CORNERSTONE DETENTION RELATED TO CELL PADDING REPAIR PURSUANT TO GSA CONTRACT G07269AA AND AUTHORIZE A DISCRETIONARY EXEMPTION PURSUANT TO TEXAS LOCAL GOVERNMENT CODE.

CHAPTER 262.024 A7D FOR ALL OPEN MARKET ITEMS. G 37 APPROVES SPECIFICATIONS FOR RFP 2020 3-P09 DELINQUENT TAX COLLECTION SERVICES AND AUTHORIZE PURCHASING TO SOLICIT FOR PROPOSALS AND ADVERTISE.

G 38.

AUTHORIZE A BUDGET AMENDMENT FOR THE TRANSFER OF $1,700 TO CONTINUING EDUCATION FUNDS WITHIN THE DEVELOPMENT SERVICES OPERATING BUDGET AND AMEND THE BUDGET ACCORDINGLY. G 39.

AUTHORIZE THE JUSTICE OF THE PEACE PRECINCT FIVE OFFICE TO PURCHASE ONE NEW EXECUTIVE DESK FOR THE ELECTED OFFICIAL.

ACCEPT PROPOSAL FROM SULLIVAN CONTRACTING FOR COURTROOM BENCH PLATFORM IMPROVEMENTS.

AUTHORIZE A PURCHASING WAIVER TO UTILIZE TOTAL SECURITY SOLUTIONS TO ADD BULLETPROOF GLASS FOR THE ADMINISTRATION AREA AND AMEND THE BUDGET ACCORDINGLY.

G. 40.

AUTHORIZED THE ACCEPTANCE OF A GRANT AWARD FROM THE DEPARTMENT OF STATE HEALTH SERVICES FOR FISCAL YEAR 2020 FOR IMMUNIZATIONS LOCALS GRANT PROGRAM IN THE

[04:40:06]

SO MOVED. SECOND, ANY SINGLE MEMBER CALLOUTS SINGLE ITEM NUMBERS? I DON'T THINK SO. ALL GOOD.

AN ITEM NUMBER 35.

WE WOULD LIKE TO PULL THE PARKS DEPARTMENT REPORT.

THAT ONE THE ATTACHMENT DID NOT REFLECT THE PARKS DEPARTMENT.

OKAY. SO I'LL ASKED TO PULL THE PARKS DEPARTMENT PIECE OUT OF ITEM NUMBER 35.

ONE ONE ITEM OF CLARIFICATION AS WELL ON THE ITEM 28, THAT CITY OF AUSTIN GRANT APPLICATION.

THAT'S FOR CLEAN AIR ATTAINMENT.

AND THERE ARE SOME FORMULA FUNDS THAT WE QUALIFY FOR AS A REGION.

AUSTIN AND WHO IS RUNNING THE APPLICATION? WE ARE A PARTICIPANT IN THAT THROUGH CAPCO.

THIS WILL ENTITLE US TO A SMALL PORTION PLANNING OR SOME OTHER SMALL PORTION OF THAT INITIAL MILLION DOLLAR GRANT.

BUT POST THAT THAT GRANT APPLICATION WILL QUALIFY US FOR THE COMPETITIVE SIDE OF THAT, WHICH MAY LEAD TO ADDITIONAL FUNDING FOR THE COUNTY.

I JUST WANT TO CLARIFY, COMMISSIONERS, ANY OTHERS? JUDGE I APOLOGIZE.

VICKI DORSETT HAYS COUNTY BUDGET OFFICER ON ITEM NUMBER.

G13. THE POTENTIAL FUNDING SOURCE FOR THAT WAS IN THE CONTINGENCIES CONTINGENCIES COUNTY WIDE CONTINGENCIES.

I WAS SURPRISED COMMISSIONER SMITH DIDN'T HAVE ANY COMMENTS ON THAT ONE, BUT.

OKAY. VERY GOOD. GOOD JOB.

I, I PAY FOR IT.

I'VE ASKED THE BUDGET DIRECTOR TO ADJUST THAT FOR ME.

I WILL SAY. OH, YES, MA'AM.

ONE MORE. THE ITEM NUMBER G 24, THE ADDITIONAL CONSUMABLES THAT WILL ALSO COME FROM COUNTYWIDE CONTINGENCY, THAT WAS WHERE IT WAS INITIALLY APPROVED FROM.

AND SO THE ADDITIONAL COSTS WILL COME FROM THERE AS WELL.

AND I WAS JUST GOING TO SAY ON G 37, I WAS MADE AWARE THAT THERE WAS A FINER GRANULATION OUTLINE RECOMMENDED AND FOLKS HAD AGREED TO IT, BUT IT DIDN'T MAKE IT TO THE ITEM WE'RE VOTING ON TODAY.

UM, LOOKS LIKE.

EXPERIENCE OF THE COMPANY.

30 POINTS DEMONSTRATED RESULTS OF PERFORMANCE, 30 POINTS.

METHODOLOGY AND TECHNOLOGY APPROACH 30 POINTS.

PROPOSED COMMISSION RATE TEN POINTS.

APPARENTLY THAT'S WHAT WAS SHARED AND DISCUSSED AND THAT'S WHAT IT SHOULD BE.

AND OUR CURRENT DOCUMENT DOESN'T SHOW THAT.

AND THEN THE OTHER RECOMMENDATION BY COMMISSIONER SMITH, THANK YOU FOR YOUR GENEROSITY, BUT I WANT TO REJECT YOUR LIST OF PEOPLE TO REPRESENT THAT COMMISSION, THAT THAT BODY, THAT OVERSIGHT GROUP.

I DON'T WANT TO START GETTING MUNICIPALITIES INVOLVED IN OUR COUNTY CONTRACTS.

I JUST STRONGLY DISAGREE WITH THAT IDEA.

AND I THINK AT A BARE MINIMUM, WE SHOULD HAVE DEPARTMENT HEAD ELECTED OFFICIALS.

AND IF WE CAN'T COME TO AN AGREEMENT ON THAT FRONT, THEN WE SHOULD EACH JUST PICK A PERSON, BUT DEFINITELY NOT INCLUDING MUNICIPALITIES.

[G37. Approve specifications for RFP 2023-P09 Delinquent Tax Collection Services and authorize Purchasing to solicit for proposals and advertise. SMITH/O'KANE]

O'KANE COME FORWARD.

AND YOU KNOW, WHENEVER WE ACTUALLY FIRST DISCUSSED THIS, I SAID THAT I WOULD BRING SOMETHING BACK.

AND IN THAT FIRST CONVERSATION, WE TALKED ABOUT WHO SHOULD SERVE ON THAT DURING THAT TIME.

AND I KNOW THERE MAY HAVE BEEN SOME ADDITIONAL SUGGESTIONS AND THOSE KIND OF THINGS, BUT I FELT IT IMPORTANT SINCE WE TALKED HERE IN THE COURT ABOUT WHO SHOULD SERVE ON THAT, THAT THESE FOLKS, BETWEEN THE AUDITOR'S OFFICE AND THE TAX ASSESSOR COLLECTOR'S OFFICE, WHO ACTUALLY PREPARED THE RFP AND FORMULATED IT, I FULLY ENDORSE WHATEVER THEY BROUGHT FORWARD, BUT I DID WANT TO GIVE THEM AN OPPORTUNITY TO SPEAK ON IT.

SURE. SO A COUPLE OF THINGS HAPPEN.

SO THE THE INSTRUCTION FROM THE COURT A FEW WEEKS AGO WAS FOR THE AUDITOR'S OFFICE TO GET WITH MY OFFICE TO COME UP WITH A REQUEST FOR PROPOSAL FOR THESE SERVICES IN RETURN, AS WE ARE TODAY.

AND OTHER OFFICES WERE APPARENTLY INVOLVED IN THIS, THERE WERE EMAILS SENT THAT I WASN'T COPIED ON OPINIONS GIVEN ABOUT WHAT SHOULD BE ON THE RFP.

AND, YOU KNOW, AT FIRST I ENTERTAINED THEM, BUT THEN I THOUGHT, NO, WE NEED TO DO THIS IN A PUBLIC FORUM.

AND IF THERE ARE ANY CHANGES THAT NEED TO BE MADE, THEY CAN CERTAINLY BE MADE HERE.

SO I AM CERTAINLY OPEN TO SUGGESTIONS.

BUT THIS IS THE ORIGINAL DOCUMENT THAT I WORKED ON WITH WITH STEPHANIE HUNT AND THE AUDITOR'S OFFICE.

SO THIS IS WHAT WAS PRESENTED.

AND INSOFAR AS THE COMMITTEE, OBVIOUSLY I WANT TO BE ON THE COMMITTEE BECAUSE I'M THE SUBJECT MATTER EXPERT.

AND THEN I LOOKED AT THE I FOUND SOME MINUTES FROM THE LAST TIME WE WENT OUT FOR PROPOSAL FOR THIS SERVICE.

AND LOU ANN CARAWAY, THE CURRENT OR THE FORMER ELECTED OFFICIAL, HAD SOME OF THE TAXING UNITS ON THE COMMITTEE, OBVIOUSLY

[04:45:08]

AND SO THAT'S WHY I SELECTED TWO OF OUR LARGEST CITIES WHO HAVE THE LARGEST LEVY TO ALSO SIT ON THIS COMMISSION SO THAT THEY HAVE A SEAT AT THE TABLE.

I'M HAPPY TO ANSWER ANY QUESTIONS ON THAT LIST IS ALSO OUR GENERAL COUNSEL, WHICH I THINK THE TIMING IS WRONG.

I THINK OUR GENERAL COUNSEL IS ALWAYS INVOLVED AND SEES THE FINAL PRODUCT.

BUT TO SIT ON IT, I THINK IT'S.

NOT CUSTOMARY AND NOT USEFUL.

AND I'M NOT TRYING TO GIVE OUR TREASURER EXTRA WORK, BUT I THINK SHE SHOULD BE ON IT.

OUR DISTRICT. WHY WOULD THE TREASURER BE ON IT? I THINK OUR DISTRICT CLERK WOULD BE JUST A TAX DELINQUENT.

THE DISTRICT CLERK IS GOING TO HAVE THEIR OWN.

SO HERE HERE'S I DO WANT TO ANSWER YOUR ONE QUESTION, THOUGH.

AND THE REASON I.

THE REASON I THINK THE GENERAL COUNSEL HAS TO BE ON THIS IS WHAT WE'RE CONSIDERING IS AN RFP FOR SERVICES THAT ARE PROVIDED BY A LAW FIRM.

I MEAN, WE I THINK IN GENERAL, I THINK, WELL, I CAN USE OUR COUNTY SPECIFICALLY AS AN EXAMPLE.

THERE ARE THREE FIRMS THAT CONDUCT THESE SERVICES WITHIN OUR COUNTY, AND ALL THREE OF THOSE FIRMS ARE FOR THE INDIVIDUAL GROUPS OUT THERE, FOR THE SCHOOL DISTRICTS, FOR THE INDIVIDUAL SCHOOLS THEMSELVES, FOR THE THE TAXING ENTITIES AND THOSE THREE FIRMS. I WOULD BE ABSOLUTELY SHOCKED IF ANYBODY ELSE OTHER THAN THOSE THREE FIRMS WOULD DO THIS.

BUT IT'S FOR LEGAL SERVICES WHERE WHENEVER WE DO TAX COLLECTION SERVICES, WE'RE ACTUALLY ENGAGING THOSE FIRMS FOR LEGAL SERVICES.

AND TO NOT HAVE OUR GENERAL COUNSEL HAVE AT LEAST SOME INDICATION ON THE PROVISION OF LEGAL SERVICES, I THINK WOULD BE A I THINK IT WOULD BE A NONSTARTER.

THE OTHER THING THAT I WOULD SAY IS WE WERE VERY CLEAR WHEN WE WERE IN COURT AND WE DISCUSSED THIS THE FIRST TIME THAT AND I EVEN BROUGHT IT UP, I SPECIFICALLY REFERENCED IT.

I SAID, YOU KNOW, THERE ARE TWO CONTRACTS HERE.

ONE IS FOR FINES AND FEES.

I DON'T THINK THE TAX ASSESSOR COLLECTOR OR ANYONE ELSE SHOULD BE INVOLVED IN THAT BECAUSE IT'S THE JP'S WHO HANDLE THOSE FINES AND FEES.

I SAID, YOU KNOW, LIKEWISE, I WOULDN'T WANT A JP BEING INVOLVED IN THE TAX ASSESSOR COLLECTOR IN THEIR REALM OF STATUTORY AUTHORITY BECAUSE AT THE END OF THE DAY THEY DON'T TOUCH THOSE FUNDS VERY, VERY SIMILARLY, THE DISTRICT CLERK OR THE TREASURER, THEY ARE NOT INVOLVED IN THE COLLECTION OF AD VALOREM TAXES AT ALL. I DON'T WE AS MEMBERS OF THIS OF THIS COMMISSION HAVE OVERSIGHT AND I COULD SEE HAVING AN INDIVIDUAL FROM THIS COMMISSION PLACED ON THERE. BUT THE INDIVIDUAL DEPARTMENTS WHO DIRECTLY INTERACT WITH THESE CONTRACTS, THOSE SHOULD BE THE ONES THAT THAT WE LOOK TO.

AND AND WE HAD THAT CONVERSATION AND CLARIFICATION FROM THE COURT THAT THAT WAS WHAT THE DIRECTION AND I THINK A BLUNT RATING SYSTEM IS NOT TO OUR ADVANTAGE AND WE SHOULD GET A FINER GRANULATED RATING SYSTEM, WHICH I BELIEVE I GOT A COPY WHERE MISS O'KANE WAS IN THE EMAIL WHERE A FURTHER BREAKOUT OF PERFORMANCES IS PURELY USEFUL TO US.

AND I JUST THINK, WHY WOULD WE NOT WANT TO HAVE A FINER GRANULATED ASSESSMENT OF WHO WE'RE GOING TO HIRE TO DO THESE THINGS? I DON'T SEE WHY WE WOULDN'T WANT IT.

I THINK I DON'T WANT IT BECAUSE I WANT TO HAVE THE PEOPLE WHO DO DEAL WITH IT ON A DAILY BASIS AND NO HAVE PROBABLY FORGOTTEN MORE THAN ALL OF US COMBINED ON THIS COMMISSION PUT TOGETHER, KNOW THE INTRICACIES OF THESE POLICIES AND THE PROCEDURES.

SURE. I WANT TO MAKE SURE THAT THEY HAVE SOMEBODY THAT.

I DIDN'T INTERRUPT YOU, SIR.

I WANT TO MAKE SURE THAT THE PEOPLE WHO ARE DEALING WITH THIS ON A DAILY BASIS DO SO AND UNDERSTAND WHAT THE IMPLICATIONS ARE AS OPPOSED TO BRINGING SOMEONE IN, PERHAPS THAT MAY NOT UNDERSTAND THE PROCESS.

WE JUST HAD AN HOUR AND A HALF CONVERSATION ABOUT NOT UNDERSTANDING A PROCESS AND THERE NOT BEING PROCESSES IN PLACE.

WHY WOULD WE VENTURE TO PUT TWO ELECTED OFFICIALS OR ANY ADDITIONAL ELECTED OFFICIAL ON A SELECTION COMMITTEE WHERE THEY DON'T HAVE ANY PURVIEW OR STATUTORY AUTHORITY OR UNDERSTANDING OF THAT PROCESS? AND SO AS I WAS SAYING, AS I DID SAY, YOU'RE ADDRESSING SOMETHING I DIDN'T.

SAY I WAS NOT REFERRING TO THAT.

I WAS REFERRING TO THE ARTICULATION, THE FINER GRANULATION OF ASSESSING THROUGH THE POINT SYSTEM.

THAT'S WHAT I WAS REFERRING TO.

I HAD MOVED ON FROM I BELIEVE THAT WE SHOULD HAVE A DIFFERENT BODY TO ASSESS THIS.

I DON'T EVEN CARE TO BE ON IT.

I WOULD I WOULD VOLUNTEER.

COMMISSIONER COHEN FROM THIS COURT.

BUT I DON'T I DON'T SUPPORT THE IDEA OF HAVING MUNICIPAL PEOPLE ON OUR COUNTY PROCESS, EVEN IF IT WAS DONE SO 20 YEARS AGO. AND I DO SUPPORT A FINER GRANULATED ASSESSMENT.

THAT'S JUST COMMON SENSE, JUST A COMMON SENSE APPROACH OF A FINER GRANULATED ASSESSMENT.

[04:50:02]

I MEAN, I DON'T MIND BEING ON THE.

YEAH, I THINK, I THINK THAT WOULD BE MY A MOTION.

THAT WOULD BE MY MOVE TO PUT YOU ON THERE AS ONE OF THE ONE OF THE FIVE PEOPLE TO BE ON THERE FOR SURE ON IT.

AND THEN THE OTHER LEG OF THE JOURNEY IS BECAUSE YOU'RE GOING TO SEE AFTER US HAVING A FAIR SHAKE AT THIS.

THAT'S ALL WE ARE. THAT'S ALL I'M AFTER.

AND I KNOW THAT'S ALL YOU'RE AFTER.

AND THEN THE OTHER PART IS ABOUT THE FINER GRANULATION OF THE POINTS.

WHAT'S WRONG WITH THAT, JUDGE? I CAN DISCUSS THAT PIECE OF IT.

SO WE DID I DID MEET WITH YOUR CHIEF OF STAFF REGARDING THIS PARTICULAR SOLICITATION.

AND I TYPICALLY WHEN I PULL THEM, I PULL SAMPLES FROM OTHER COUNTIES, CITIES, ANYBODY WHO HAVE A WHOLE NETWORK OF PROCUREMENT OFFICIALS.

AND WE SHARE RFPS AND STUFF.

SO I HAVE ABOUT 6 OR 7 THAT I PULLED FROM.

AND TYPICALLY IN ALL OF THEM IT WAS EITHER 3 OR 4 GRADING CRITERIA.

SO I DID MEET WITH MISTER VILLALOBOS AND WE DISCUSSED THAT.

I DID COME BACK AND DISCUSS IT WITH MISS O'KANE AND WE CAME UP WITH AN ADDITIONAL ONE THAT HAD FOUR, AND I SUBMITTED THAT TO HER.

AND THAT'S THE ONE THAT MISTER VILLALOBOS AND YOU GOT A COPY OF? YEAH, THAT'S WHAT I FOR.

MISS O'KANE REVIEWED IT AND THEN SHE CAME BACK AND SAID SHE WANTED TO STICK WITH THE ORIGINAL ONE.

SO BECAUSE IT IS HER DEPARTMENT THAT'S IN THE DIRECTION OF THE COURT WAS TO GET WITH HER AND COME UP WITH THE SCOPE.

AND SO THAT'S WHY IT GOT CHANGED BACK TO THE ORIGINAL ONE BECAUSE THAT IS WHAT SHE REQUESTED.

VERY GOOD, MISS O'KANE. WHICH ONE WAS DELETED AND WHY? WELL, I THINK THERE'S JUST SOME FRUSTRATION HERE BECAUSE FIRST, THERE WAS NO COMMUNICATION BETWEEN YOU AND MY OFFICE WHEN THIS INITIALLY HAPPENED.

AND I JUST I WOULD ASK IN THE FUTURE, IF YOU HAVE AN ITEM, IF YOU'LL PLEASE REACH OUT TO ME, JUST SO I'M AWARE AND SO I CAN GIVE YOU ANY FEEDBACK YOU MAY NEED.

SECONDLY, I WAS NOT AWARE THAT ALEX VILLALOBOS WAS GOING TO BE INVOLVED IN THIS PROCESS.

I LOOKED AT SOME OF THE CHANGES.

I DON'T NECESSARILY HAVE ANY ISSUES WITH THEM, BUT THEN THERE WAS SOMEONE FROM THE UNIVERSITY ON ONE OF OUR EMAILS AND I JUST THOUGHT, NOPE, THIS NEEDS TO HAPPEN IN OPEN COURT. I'M DOING WHAT THE COURT SAID TO A T, AND SO IT IS.

YOU'RE THE GOVERNING BODY.

IF YOU WANT TO CHANGE IT, THAT'S FINE.

BUT I'M GOING TO FOLLOW INSTRUCTIONS AND THAT'S WHAT I DID.

THAT'S PERFECT. SO YOU'RE FOR YOUR THREE METHODS TO RATE COMPARED TO THE FOUR THAT I HAVE IN FRONT OF ME.

WHICH ONE DID YOU DELETE AND WHY WAS MY QUESTION? WHICH ONE DID I DELETE? BECAUSE IT WASN'T A DELETION.

SO TWO OF THE ITEMS WERE COMBINED INTO ONE AND THEN THEY JUST GOT SPLIT OUT.

SO IT WASN'T A DELETION.

IT WAS OKAY. SO WHAT'S WRONG WITH SPLITTING OUT TWO OF THE ITEMS? IT IS UP TO YOU AND YOUR BODY.

MY CONCERN WAS THERE WERE A LOT OF DIFFERENT MOVING PIECES AND I THOUGHT, I'M GOING TO FOLLOW A SPECIFIC INSTRUCTION.

I'M GOING TO GO BACK TO WHAT STEPHANIE AND I ORIGINALLY PUT TOGETHER, AND YOU CAN HASH IT OUT IF YOU WANT TO DO SOMETHING DIFFERENT.

VERY GOOD. SO IS THERE SOMETHING WRONG WITH FURTHER GRANULATED? WHAT DOES THAT MEAN FOR FURTHER GRANULATED, FINER, GRANULATED MEANING? LIKE A CLOSE UP INSTEAD OF A FARAWAY VIEW? I JUST WANT TO MAKE SURE WE DIDN'T HAVE A COUNTY EMPLOYEE TRYING TO CREATE SOMETHING THAT WAS GOING TO RESULT IN ONE PERSON FAVOR OVER ANOTHER.

THAT'S RIGHT. I'M AFRAID THAT THAT MIGHT HAVE BEEN WHAT WAS TRYING TO HAPPEN IS WHAT I'M LISTENING TO RIGHT NOW.

WELL, THAT'S REALLY GOOD TO KNOW, BECAUSE I'M GLAD THAT HAVING A COMMISSIONER ON THERE AND HAVING IT WIDE OPEN IS THE RIGHT WAY TO DO IT.

AND I AM ALWAYS IN A FINER, GRANULATED MEANING, MORE DETAIL, FINER GRANULATED MEANS, MORE DETAIL AS TO WHO, WHAT, WHERE, WHEN AND WHY.

AND I THINK IF WE CAN GET MORE DETAIL OF ANY CONTRACT CONVERSATIONS, ABILITIES FOR ASSESSMENT, I THINK THAT'S USEFUL.

I THINK THE MORE WE UNDERSTAND OF WHO CAN DO WHAT, I THINK WE BENEFIT.

SO STEPHANIE AND OR JENNIFER, BY SEPARATING THAT ONE THAT YOU ALL COMBINED, IS THERE ANY ISSUE BY DOING THAT? I DON'T KNOW. I MEAN, IF THEY'RE THE SAME IF YOU'RE VOTING, WHAT IS IT? CAN YOU TELL ME THE ONE THAT WAS COMBINED, PLEASE? AND THEN THE OTHER THING I WAS GOING TO ASK AND MARK, I DON'T MEAN TO BUMP YOU OFF, I THINK IT'S IMPORTANT THAT YOU BE THERE, YOU KNOW, BUT I'M WONDERING IF WE CAN ASK MICHELLE, COMMISSIONER COHEN, TO SIT IN AND THEN MARK BE THERE AS A RESOURCE TO BE IN THOSE MEETINGS, BUT MAYBE NON-VOTING OR IF WE WANT TO ADD COMMISSIONER COHEN, THEN MAYBE WE ADD ONE MORE PERSON TO HAVE AN ODD NUMBER.

I KNOW IF IT STARTS GETTING LARGE, I'M JUST MAKING A SUGGESTION BECAUSE I DO BELIEVE IT'S IMPORTANT THAT MARK AND JUST FOR CLARIFICATION FOR THOSE WHO AREN'T SITTING

[04:55:02]

THAT WOULD HELP MYSELF.

THE TAX ASSESSOR COLLECTOR I HAVE CURRENTLY VICKI DORSETT, OUR BUDGET OFFICER.

MARK KENNEDY, GENERAL COUNSEL JANE HOUSTON HAS AGREED.

CITY OF SAN MARCOS, WHICH IS OUR LARGEST CITY, TRAVIS MITCHELL, HAS AGREED, MAYOR OF CITY OF KYLE'S SECOND LARGEST CITY, COLLECTIONS WISE.

SO I WOULD AMEND MY AGENDA ITEM OR ASK FOR AMENDMENT OF MY AGENDA ITEM TO APPOINT COMMISSIONER COHEN ALONG WITH OUR AUDITOR.

THAT WILL GIVE US THE ODD NUMBER THAT WE NEED AND ENSURE THAT THE AUDIT THE REVIEW PROCESS WILL BE DONE CORRECTLY.

IS THAT OKAY? MARISOL, WOULD YOU WOULD YOU BE WILLING TO PARTICIPATE IN THAT OR.

NO? I DON'T THINK SHE SHOULD BE ALLOWED TO BE ON THERE IF SHE'S GOING TO AUDIT A SYSTEM THAT SHE'S PART OF.

AM I RIGHT? I DON'T THINK WE NEED AN ODD NUMBER.

I DON'T THINK IT MATTERS TO HAVE ODD.

I DON'T THINK. THEN I'M FINE.

I DON'T THINK IT MATTERS EITHER.

I'M FINE WITH. I JUST WANTED.

WHEN YOU SAID ODD NUMBER, WAS THAT LIKE I AM FAMILIAR WITH THE TAX OFFICE.

I DO AUDIT THE TAX OFFICE AND I DO KNOW ALL THE REVENUES THAT ARE COMING IN AND SO ON.

SO I DO HAVE THAT FAMILIARITY, BUT USUALLY WE DO NOT SIT ON ANY OF THESE.

SO LET'S SAY A COURT WANTS TO START USING, THEN YOU HAVE TO WE WILL TALK ABOUT DIFFERENT AVENUES WITH THE PROCUREMENT OFFICE AND SUCH LIKE THAT.

SO I LIKE YOUR APPROACH AND THAT'S WHY I OFFER COMMISSIONER COHEN WE ALL TOTALLY TRUST HER.

AND AS COMMISSIONER SHELL JUST SAID, IT DOESN'T HAVE TO BE AN ODD NUMBER, HAD TO HAVE AN ODD NUMBER.

SO IT DOESN'T HAVE TO BE AN ODD NUMBER.

SO WE'RE JUST ADDING WE'RE GOING TO ADD COMMISSIONER TO THE LIST.

MR. KENNEDY WAS GOING TO ANSWER A QUESTION.

AND YOU'RE STILL A VOTING MEMBER.

I JUST I DON'T KNOW WHY WE WOULDN'T.

IT'S A LEGAL SERVICE.

WHY WOULD WE NOT WANT SOMEONE HE'S ON THERE.

IT DOESN'T HAVE TO BE HIM DIRECTLY.

SOMEONE WE THOUGHT BECAUSE IT'S ATTORNEY SERVICES TO HAVE IT'S A SUBJECT MATTER EXPERT ON THERE.

I CAN READ THE THE GRADING OR THE SCORING CARDS HERE IF YOU ALL WANT ME TO, OF WHAT IS IN THERE NOW VERSUS THE OTHER.

SO YOU ALL CAN KIND OF SEE IF YOU ALL WANT TO SEE THAT.

WELL, CAN YOU JUST RECAP IT'S FOR YOU HAVE THREE ITEMS ON YOUR LIST.

AND WHAT I WAS WHAT WAS HANDED TO ME WAS FOUR.

AND IT WAS BASICALLY BREAKING ONE INTO TWO.

THAT'S THE ONLY DIFFERENCE, AS FAR AS I UNDERSTAND IT, RIGHT? STEPHANIE SO WE HAVE THIS EXPERIENCE OF THE COMPANY AND THAT'S IN BOTH PROPOSED COMMISSION RATE IS IN BOTH AND THEN THERE'S A CAPACITY TO PERFORM AND THAT GOT SPLIT OUT.

SO THEN WE HAVE A CAPACITY TO PERFORM AND THEN DEMONSTRATED PERFORMANCE AND PROVEN EXPERIENCE IN THE FIELD.

SO WE JUST AREN'T LIFE CHANGING.

THOSE ON THAT CAPACITY TO PERFORM IT JUST GOT SPLIT INTO THEIR METHODOLOGY, METHODOLOGY AND TECHNICAL APPROACH.

AND THEN THE DEMONSTRATED RESULTS OF PERFORMANCE IMPROVEMENT EXPERIENCE.

AND THE COMMITTEE THAT'S SITTING OVER THAT CAN DECIDE IF THERE'S VALUE IN IT FOR WHOEVER PROVIDES IT DOESN'T SOUND DOESN'T SOUND VERY GOOD WITH WHAT'S IN BACKUP.

I'M GOOD WITH WHAT'S IN BACKUP.

I MEAN, WE HAVE TO PUT OUR TRUST IN THESE FOLKS THAT WE'RE APPOINTING.

I HAVE COMPLETE TRUST IN COMMISSIONER COHEN.

IF WHENEVER SHE OR ANY OF THE OTHER MEMBERS OF THIS COMMITTEE SIT DOWN TO DO THEIR SCORING EVALUATION, I THINK THIS MAY BE YOUR FIRST ONE.

IS THIS GOING TO BE YOUR FIRST ONE YOU'VE SET ON TO DO SCORING? NO, WE'RE DOING THIS WILL BE YOUR SECOND.

SECOND. I HAVE COMPLETE TRUST IN THE PROCESS AND WE'VE ALL GONE THROUGH THESE BEFORE.

AND THERE IS SOME THERE'S ITEMS THAT ARE BOTH SUBJECTIVE AND OBJECTIVE IN HERE.

BUT I HAVE THE UTMOST CONFIDENCE IN THE COMMITTEE TO BE ABLE TO MOVE FORWARD WITH WHAT THEY HAVE.

SO WHAT'S WRONG WITH THE FINER GRANULATION, WHICH MEANS STRONGER FOCUS? I DON'T THINK I WOULD GIVE PREFERENCE TO SOMEONE UNLESS SOMEONE THINKS THAT THAT WOULD GIVE SOMEONE AN UPPER HAND.

THAT'S THE POINT. I DON'T KNOW IF IT DOES OR NOT.

I KNOW THAT THEY'RE COMFORTABLE WITH WHAT THEY HAVE BECAUSE IT WAS FLOATED OUT THERE KNOWING WHO WAS IT FLOATED BY YOU? TIPS. WHAT YOU SAID, COMMISSIONER SHELL.

WHO WAS WHO? WHAT WAS THE ADDITIONAL CRITERIA? IT WAS A BREAKOUT OF ONE ITEM INTO TWO.

BUT WHO FLOATED THE IDEA? I'M NOT SURE. I'M ONLY GETTING THE SUMMARY.

WHERE DID IT COME FROM? VILLA-LOBOS FLOATED THE IDEA.

I'M FINE WITH WHAT'S IN BACK UP.

AND SO THEN ALL I'M SAYING IS TO ARTICULATE FURTHER QUALIFICATIONS.

HOW CAN THAT BE HARMFUL? I MOVE FOR ADOPTION WITH THE ADDITION OF COMMISSIONER COHEN TO THE SELECTION COMMITTEE.

OKAY. WE HAVE A MOTION AND A SECOND.

COMMISSIONERS, ANY OTHER COMMENTS? NO, I'M GOOD.

OKAY. CALL THE ROLL.

OKAY. AND THIS IS FOR ALL CONSENT ITEMS, CORRECT? THIS IS FOR ACTUALLY WHAT WE'RE DOING.

THIS IS SPECIFICALLY TO THIS ITEM.

THIS IS THIS IS A 37.

THIS IS 37, WHICH IS ADDING COMMISSIONER COHEN TO THE COMMITTEE.

AND LEAVING THE MORE COARSE, THE LESS FINER ASSESSMENT.

[05:00:03]

AND THAT'S COMPLETELY GUTTING WHAT I JUST SAID.

STOP INTERRUPTING ME, SIR.

YOU LIKE TO NOT BE INTERRUPTED? I TOO, LIKE TO NOT BE INTERRUPTED.

I ALSO BELIEVE IN FACTS.

AND SO I THINK I WILL SAY HOW I WILL RESTATE IT WITHOUT FURTHER INTERRUPTIONS.

I HOPE SO.

THIS IS EXCLUSIVELY FOR THAT AGENDA ITEM, ADDING COMMISSIONER COHEN TO THE LIST AND KEEPING THE THREE ITEMS INSTEAD OF THE FOUR.

I'LL LEAVE OUT COARSE AND FINE.

FINE ENOUGH. LET ME RESTATE MY ITEM.

THERE WAS NEVER AN AMENDMENT TO CHANGE THE EXISTING ITEM.

THERE WAS DISCUSSION.

THEREFORE THE UNDERLYING ITEM WITH THE ADDITION OF OF COMMISSIONER COHEN IS MY MOTION AND IT WAS SECONDED AS STATED WITHOUT NARRATIVE.

COMMISSIONER SHELL.

YES. COMMISSIONER SMITH.

YES. COMMISSIONER INGALSBE.

YES. COMMISSIONER COHEN.

YES. JUDGE BECERRA.

YES. AND NOW IF YOU CAN CALL A MOTION FOR WE'VE MADE A MOTION IN A SECOND TO EVERYTHING.

SO NOW YOU CAN CALL THE ROLL ON THAT ONE.

OKAY? COMMISSIONER COHEN.

YES. COMMISSIONER INGALSBE.

YES. COMMISSIONER SMITH.

YES. COMMISSIONER SHELL.

YES. AND JUDGE BECERRA.

YES. AND THE NARRATIVE IS NEVER GOING TO STOP.

I HOPE YOU UNDERSTAND THAT.

OKAY, NOW LET'S MOVE ON.

LET'S MOVE ON TO ROADS I ONE.

YES, MA'AM. DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE COUNTY JUDGE TO EXECUTE A CONTRACT BETWEEN HAYS COUNTY AND EASY BELL CONSTRUCTION, LLC FOR THE ANNUAL MAINTENANCE OF THE TRAFFIC SIGNAL ON NUTTY BROWN ROAD SEVERAL HUNDRED FEET SOUTH OF ITS INTERSECTION WITH HIGHWAY 290 IN PRECINCT FOUR AND AMEND THE BUDGET ACCORDINGLY.

SO MOVED SECOND.

OKAY, COMMISSIONER. JUDGE, THIS IS AN ITEM THAT FOR ANYONE WHO IS FAMILIAR OR LIVES IN THE AREA OF NUTTY BROWN ROAD, YOU KNOW THAT THERE IS.

AND ACTUALLY YOU AND I ATTENDED THE GROUNDBREAKING FOR THE NEW H-E-B THERE.

AS MOST EVERYONE IN THE ROOM KNOWS, WE DON'T HAVE ANY SIGNALIZED INTERSECTIONS ON THE COUNTY ROADWAY SYSTEM.

THEY MADE A REQUEST FOR ONE.

[Consent Items (Part 2 of 2)]

I TAKE THAT BACK. THERE IS ONE IN SAN MARCOS THAT OPERATES UNDER A MAINTENANCE AGREEMENT WITH THE CITY OF SAN MARCOS.

WE STATED IF THEY WANTED ONE THERE, IT HAD TO MEET OUR RULES AND REGULATIONS AND THAT THEY HAD TO PAY FOR MAINTENANCE AND UPKEEP ON IT.

AND THIS IS THE CONTRACTUAL OBLIGATION FOR THEM TO DO SO.

WELL DONE. DR.

[I1. Discussion and possible action to authorize the County Judge to execute a contract between Hays County and E-Z Bell Construction, LLC for the annual maintenance of the traffic signal on Nutty Brown Road several hundred feet south of its intersection with Hwy. 290 in Precinct 4 and amend the budget accordingly. SMITH/BORCHERDING]

NO, I'M TAKING DR.

COHEN HIS JOB AWAY.

DR.. DO THAT.

COMMISSIONER INGALSBE? YES. COMMISSIONER SHELL.

YES. COMMISSIONER COHEN.

YES. COMMISSIONER SMITH.

YES. AND JUDGE BECERRA.

YES, I TOO.

PLEASE. I TOO.

DISCUSSION OF POSSIBLE ACTION TO AUTHORIZE THE COUNTY JUDGE TO EXECUTE AMENDMENT NUMBER ONE TO THE ADVANCED FUNDING AGREEMENT WITH TEXDOT FOR THE DESIGN AND INSTALLATION OF ROADWAY SAFETY, LIGHTING PROFILE EDGE LINE MARKINGS AND PROFILE CENTERLINE MARKINGS ON WINTERS MILL PARKWAY IN PRECINCT THREE.

SO MOVED. SECOND.

COMMISSIONER SHELL. THANK YOU, JUDGE.

THIS PROJECT WAS BROUGHT TO US BY TEXDOT TO DO SOME SAFETY LIGHTING ALONG WINTERS MILL IN THE WIMBERLEY AREA.

WE ACTUALLY HAVE SCALED THAT BACK.

THAT'S WHAT THE AMENDMENT TO THIS AFA IS.

IT'S A LITTLE BIT SMALLER OF A PROJECT TRYING TO GET JUST SAFETY IMPROVEMENTS DONE WITHOUT KIND OF CREATING JUST A GIANT RUNWAY THAT'S LIT UP ALL THE TIME OUT THERE.

SO WE DID SCALE IT BACK.

OBVIOUSLY STILL WORKING WITHIN THE POT OF MONEY THAT TEXDOT HAS, WHICH ARE MAINLY FEDERAL FUNDS FOR THE SAFETY IMPROVEMENT, BUT WE INCLUDED THE CITIES THERE, WIMBERLEY, WOODCREEK, AS WELL AS THEIR DARK SKY COMMITTEE.

AND WE'VE COME UP WITH WHAT WE THINK IS A GOOD IMPROVEMENT, BUT NOTHING THAT IS GOING TO, YOU KNOW, YOU'RE GOING TO SEE FROM THE MOON.

THERE YOU GO. PLEASE.

[I2. Discussion and possible action to authorize the County Judge to execute Amendment #1 to the Advanced Funding Agreement with TXDOT for the design and installation of roadway safety lighting, profile edge line markings, and profile centerline markings on Winters Mill Parkway in Precinct 3. SHELL/BORCHERDING]

YES. COMMISSIONER SHELL.

YES. JUDGE BECERRA.

YES, I THREE, PLEASE.

I THREE DISCUSSION AND POSSIBLE ACTION TO ACCEPT ROLLING MEADOWS LANE LOCATED IN PRECINCT ONE INTO THE COUNTY MAINTENANCE SYSTEM.

SO MOVED SECOND AND JUDGE BACK IN EARLY 2000.

ROLLING MEADOWS WAS CONSTRUCTED TO COUNTY STANDARDS.

IT WAS AN OVERSIGHT THAT WE DIDN'T TAKE IN THE ROAD AT THE TIME.

AND SO THIS IS CORRECTING THAT OVERSIGHT.

BEAUTIFUL. PLEASE CALL THE ROLL COMMISSIONER.

INGALSBE. YES.

COMMISSIONER SHELL.

YES. COMMISSIONER SMITH.

YES. COMMISSIONER COHEN.

YES. JUDGE BECERRA.

YES. NUMBER FOUR, PLEASE.

I FOR DISCUSSION AND POSSIBLE ACTION TO ACCEPT THE MAINTENANCE BOND RIDER EXTENSIONS FROM DNA CONSTRUCTION UNTIL OCTOBER 26TH, 2023 FOR SUN SUBDIVISION, PHASE TWO, SECTION B BOND NUMBER 1060750 IN THE AMOUNT OF

[05:05:04]

IN THE AMOUNT OF $231,755.60.

PHASE THREE SECTION TWO BOND NUMBER PB 03016800273M IN THE AMOUNT OF

[I3. Discussion and possible action to accept Rolling Meadows Lane, located in Precinct 1, into the County maintenance system. INGALSBE/BORCHERDING]

[I4. Discussion and possible action to accept the maintenance bond rider extensions from DNT Construction until October 26, 2023 for: Sunfield subdivision: Phase 2, Section 8 - bond #1060750 in the amount of $188,961.00, Phase 2, Section 11 - bond #1060751 in the amount of $231,755.60, Phase 3, Section 2 - bond #PB03016800273M in the amount of $32,600.00, Phase 3, Section 4 - bond #PB03016800240M in the amount of $22,000.00, Phase 3 "Roadway Extension" - bond #PB03016800210 in the amount of $30,350.00; a nd until April 26, 2024 for: Sunfield subdivision Phase 2, Section 12 - bond #PB03016800417M in the amount of $90,377.95. COHEN/BORCHERDING]

PLEASE CALL THE ROLL COMMISSIONER COHEN.

YES. COMMISSIONER SHELL.

YES. COMMISSIONER SMITH.

YES. COMMISSIONER INGALSBE.

YES. JUDGE VARSANO.

YES. I FIVE PLEASE I FIVE DISCUSSION OF POSSIBLE ACTION TO APPROVE THE SELECTION OF COB FINLEY AND ASSOCIATES INC TO PERFORM A CORRIDOR STUDY OF FITZHUGH ROAD AND FOUR FROM ITS INTERSECTION WITH RM 12 EAST TO THE TRAVIS COUNTY LINE, AND AUTHORIZE STAFF AND COUNSEL TO NEGOTIATE A CONTRACT.

SO MOVED SECOND JUDGE THIS.

I DON'T KNOW IF YOU ALL ARE AWARE, BUT TRAVIS COUNTY ACTUALLY HAS AN ONGOING COMPLETED SCHEMATIC AND PROJECT DESIGN FOR FITZHUGH ROAD FROM US HIGHWAY 290 ALL THE WAY TO THE HAYS COUNTY LINE.

GIVEN THE MASSIVE INCREASE IN DEVELOPMENT THAT WE'RE SEEING ON THE FITZHUGH CORRIDOR, THERE IS A GRAVE CONCERN AMONG RESIDENTS THERE, AND ESPECIALLY AMONGST THOSE WHO ARE LONG TIME RESIDENTS AS TO WHAT THAT IMPACT WILL HAVE ON THAT ROADWAY.

WE ALREADY KNOW OF A NUMBER OF DEVELOPMENTS THAT HAVE PASSED THROUGH THIS COURT, EVEN PRIOR TO MY BEING HERE THAT ARE UNDER EITHER UNDER CONSTRUCTION OR IN PERMITTING ON THAT ROADWAY. AND I DON'T KNOW IF YOU'VE DRIVEN IT LATELY, ANYONE, BUT IT HAS A VERY LARGE NUMBER OF BREWERIES, DISTILLERIES, OTHER COMMERCIAL BUSINESSES THAT INTERACT DIRECTLY WITH RESIDENTIAL, WITH GIVEN RESIDENTIAL AREAS IN THERE.

[I5. Discussion and possible action to approve the selection of Cobb Fendley & Associates Inc. to perform a corridor study of Fitzhugh Road in Precinct 4 from its intersection with RM 12 east to the Travis County line; and authorize staff and counsel to negotiate a contract. SMITH/BORCHERDING]

I FULLY ANTICIPATE THAT I WILL PROBABLY BE TALKING TO YOU, COMMISSIONER INGALSBE ABOUT LOOKING TO TO CAMPO FOR A CORRIDOR STUDY FOR AN OVERALL AND GENERALIZED CORRIDOR STUDY FROM TRAVIS COUNTY.

FITZHUGH YOU MAY NOT KNOW IT, BUT IT GOES ALL THE WAY INTO BLANCO COUNTY.

IT CROSSES THE ENTIRE NORTHERN PORTION OF THE COUNTY, AND IT WAS NOT BUILT WHEN IT WAS BUILT AND THE RIGHT OF WAY WAS ACQUIRED.

IT WAS NOT BUILT TO ANY TYPE OF STANDARD THAT WE WOULD THAT WE WOULD HAVE.

I MEAN, SCOTT, HAIRPIN TURNS IN IT, SERIOUS, DANGEROUS INTERSECTIONS, SOME REALLY, REALLY PROBLEMATIC LOW WATER CROSSINGS.

AND THIS IS JUST A FIRST STEP IN TRYING TO ADDRESS WHAT THOSE REAL NEEDS ARE FOR THE PROTECTION OF THOSE CITIZENS.

THE OVERALL REDEVELOPMENT OF THAT ROADWAY WAS INCLUDED IN THE MASTER TRANSPORTATION PLAN THAT WAS RECENTLY ADOPTED BY US IN 2021.

AND THIS IS JUST THE FIRST STEP IN THAT PROCESS.

IN A PRICE POINT.

NOTHING THERE.

WE WE DON'T WE DON'T KNOW YET.

JUST LIKE ONE OF THESE CONTRACTS, WE HAVE TO GO BASED OFF OF THE QUALIFIED ORGANIZATIONS THAT WE HAVE, THAT OUR DEPARTMENT OF TRANSPORTATION AND US AS A COURT HAS ALREADY HAVE ALREADY PRE QUALIFIED.

BUT YOU'VE ALREADY CHOSEN AN ORGANIZATION.

JUST AS A HEADS UP, PLEASE CALL THE ROLL.

COMMISSIONER SMITH.

YES. COMMISSIONER COHEN.

YES. COMMISSIONER INGALSBE.

YES. COMMISSIONER SHELL.

YES. AND JUDGE BECERRA, I BELIEVE IN THE PROCESS OF COMING TOGETHER THIS WAY WITH OTHER COUNTIES.

SO YES, I6 I6 DISCUSSION AND POSSIBLE ACTION TO ACCEPT FISCAL SURETY FOR STREET AND DRAINAGE IMPROVEMENTS IN THE AMOUNT OF $2,752,914.10 FOR THE HIGH MEADOW.

PHASE THREE SECTION TWO SUBDIVISION BOND NUMBER FOUR SEVEN ESSER 300214010611. SECOND.

JUST ACCEPTING FISCAL SHORTAGES, CALL THE ROLL COMMISSIONER SHELL.

[05:10:03]

YES. COMMISSIONER INGALSBE.

YES. COMMISSIONER SMITH.

YES. JUDGE BECERRA.

YES. I7I7.

DISCUSSION ON POSSIBLE ACTION TO CALL FOR A PUBLIC HEARING ON JUNE 6TH REGARDING SETTING A 25 MILE PER HOUR SPEED LIMIT THROUGHOUT THE CIRCLE AND RANCH SUBDIVISION. SO MOVE.

SECOND, PLEASE CALL COMMISSIONER INGALSBE.

YES. COMMISSIONER SMITH.

YES. COMMISSIONER COHEN? YES. COMMISSIONER SHELL.

YES. JUDGE VISTA.

YES. I ATE. I ATE.

DISCUSSION OF POSSIBLE ACTION TO CALL FOR A PUBLIC HEARING ON JUNE 6TH, 2023 TO ESTABLISH A THREE WAY STOP AT THE INTERSECTION OF SUNDOWN AVENUE AND PINE

[I6. Discussion and possible action to accept fiscal surety for street and drainage improvements in the amount of $2,752,914.10 for the Hymeadow, Phase 3, Section 2 Subdivision (Bond #47SUR300214010611). INGALSBE/BORCHERDING]

SECOND, PLEASE CALL THE ROLL COMMISSIONER COHEN? YES. COMMISSIONER SHELL.

YES. COMMISSIONER INGALSBE? YES. COMMISSIONER SMITH? YES. JUDGE VASTA? YES. HI. NINE, PLEASE I NINE DISCUSSION OF POSSIBLE ACTION TO AUTHORIZE THE COUNTY JUDGE TO EXECUTE CONTRACT AMENDMENT NUMBER THREE IN THE AMOUNT OF $50,000 TO THE PROFESSIONAL SERVICES AGREEMENT WITH BJ INC FOR THE RM 967 PROJECT FROM UPRR TO I-35 IN PRECINCT FOUR AS PART OF THE 2016 ROAD BOND PROGRAM, AUTHORIZE A DISCRETIONARY EXEMPTION PURSUANT TO TEXAS LOCAL GOVERNMENT CODE.

[I7. Discussion and possible action to call for a public hearing on June 6, 2023 regarding setting a 25 MPH speed limit throughout the Circle N Ranch Subdivision. INGALSBE/BORCHERDING]

SO MOVED. SECOND JUDGE, THIS IS AN EXTENSION ON THE IF YOU LOOK AT THE 2016 ROAD BOND, THIS IS ONE OF THE PROJECTS THAT WAS INCLUDED IN THERE AND YOU GOT A SMALL BRIEF ON IT FROM OUR TRANSPORTATION DEPARTMENT HEAD, MR. BALLING YESTERDAY. BUT I ALSO KNOW TRANSPORTATION IS HERE AS WELL IF NEEDED QUESTIONS.

[I8. Discussion and possible action to call for a public hearing on June 6, 2023, to establish a 3-way stop at the intersection of Sundown Avenue and Pine Arbol. COHEN/BORCHERDING]

COMMISSIONER SHELL. YES.

COMMISSIONER SMITH? YES. COMMISSIONER INGALSBE.

YES. COMMISSIONER COHEN.

YES. JUDGE BECERRA.

YES. I-10, I-10 DISCUSSION ON POSSIBLE ACTION TO CALL FOR A PUBLIC HEARING ON JUNE 6TH, 2023 TO ESTABLISH A THREE WAY STOP AT THE INTERSECTION OF CROSS CREEK DRIVE AND BEAR CREEK PASS.

[I9. Discussion and possible action to authorize the County Judge to execute Contract Amendment No. 3 in the amount of $50,000.00 to the Professional Services Agreement with BGE, Inc. for the RM 967 project from UPRR to IH-35 in Precinct 4, as part of the 2016 Road Bond Program; authorize a discretionary exemption pursuant to Texas Local Government Code Ch. 262.024(a)(4) and amend the budget accordingly. SMITH/BORCHERDING]

PLEASE CALL THE ROLL. COMMISSIONER SMITH.

YES. COMMISSIONER COHEN.

YES. COMMISSIONER INGALSBE.

YES. COMMISSIONER SHELL.

YES. JUDGE. YES.

J. ONE J.

ONE. DASH 1956 DASH PC HOLD A PUBLIC HEARING FOLLOWED BY DISCUSSION AND POSSIBLE ACTION REGARDING THE THREE G RANCH ADDITION.

SECTION THREE LOT FIVE REPLAT.

I'M OPENING FOR PUBLIC HEARING ANYONE WISHING TO SPEAK FOR OR AGAINST THIS AGENDA ITEM PLEASE.

I THINK THAT WAS IT. THANK YOU, GEORGE.

I'M GOING TO TURN IT OVER TO MARCUS FOR.

YES, THANK YOU, COMMISSIONER.

SO THE THREE G RANCH EDITION, SECTION THREE, LOT FIVE REPLAT IS IT PROPOSED? REPLAT THAT WILL CREATE SIX LOTS OVER 14.01 ACRES.

THIS IS LOCATED AT THREE G RANCH ROAD IN KYLE, BUT IT LIES WITHIN THE CITY OF NIEDERWALD EXTRATERRITORIAL JURISDICTION.

AND THIS IS IN COMMISSIONER INGALSBE PRECINCT ONE.

[I10. Discussion and possible action to call for a public hearing on June 6, 2023, to establish a 3-way stop at the intersection of Crosscreek Drive and Bear Creek Pass. SMITH/BORCHERDING]

SO STAFF HAS COMPLETED ITS REVIEW PURSUANT TO TEXAS LOCAL GOVERNMENT CODE CHAPTER 232, WHICH OUTLINES PLAT PLAT REVIEWS, TIMELINES AND THEN ULTIMATE DETERMINATION.

THE APPLICATION HAS NO REQUESTED VARIANCES, SO THE ONLY ACTIONS AT THIS TIME ARE TO HOLD A PUBLIC HEARING, WHICH WE DID, AND THEN SEEK COURT'S FINAL

[J1. PLN-1956-PC; Hold a Public Hearing; Followed by discussion and possible action regarding the 3-G Ranch Addition, Section 3, Lot 5, Replat. INGALSBE/PACHECO]

SO AT THIS TIME, STAFF IS RECOMMENDING THIS APPROVAL OF THE PLAT APPLICATION DUE TO THE LARGE NUMBER OF DEFICIENCIES THAT ARE INCLUDED WITH THE BACKUP ITEMS, THERE'S PROBABLY ANYWHERE BETWEEN 15 TO 20 DEFICIENCIES THAT HAVE BEEN NOTED WITH THE REVIEW OF THE PLAT COMMISSIONERS.

SO IF THE OTHER ACTION I WOULD ASK FROM THE COURT IS THAT WITH THE DISAPPROVAL PURSUANT TO THE LOCAL GOVERNMENT CODE, IT DOES ALLOW THE APPLICANT TO RESUBMIT VERY SIMILAR TO A CONDITIONAL APPROVALS IF THEY'RE GIVEN.

IT DOES ALLOW THE APPLICANT TO RESUBMIT AND TO ADDRESS THOSE DEFICIENCIES AND AT THE TIME THAT THE APPLICANT DOES RESUBMIT, WE'RE SEEKING THAT THE COURT GIVES OUR DEPARTMENT THE AUTHORITY TO MAKE THE FINAL DETERMINATION OF AN APPROVAL OR DISAPPROVAL OF THAT APPLICATION.

OKAY. AND SO I GUESS I WANT TO ASK IF WE ARE NOT GOING TO APPROVE THIS TODAY, DO WE NEED A MOTION FOR DISAPPROVAL? OKAY. SO I'LL MAKE A MOTION TO DISAPPROVE.

SECOND, A MOTION TO SECOND.

AND THOSE CONDITIONS, SINCE YOU'RE SEEKING FUTURE COURT SUPPORT FOR YOU TO MAKE THAT FINAL DETERMINATION, CAN YOU RATTLE THOSE OFF? THERE'S SEVERAL. THERE'S SEVERAL.

YOU SAID 15. YEAH.

LET'S SEE HERE. I CAN KIND OF RUN THROUGH A FEW OF THEM.

SO THE VERY FIRST ONE PERTAINS TO THE DIGITAL DATA, WHICH IS THE THE AUTOCAD FILE.

THAT IS JUST TINY.

THERE'S TINY ONES.

THERE'S ONE BIG ONE THAT PERTAINS TO FLOODPLAIN WHERE OUR FLOODPLAIN REVIEWERS COMMENTED THAT OUR HAYS COUNTY BEST AVAILABLE FLOODPLAIN DATA NEEDS TO BE SHOWN ON THE PLAT.

[05:15:10]

THE OTHER THE OTHER ITEMS ARE PERTAINING TO NOTES AND CERTIFICATION BLOCKS THAT SHOULD BE ON THE DOCUMENT.

THAT'S WHAT I WANTED TO GET THE GIST OF THE SPIRIT OF THE EDITS THAT ARE REQUIRED IN ADMINISTRATIVE FOR THE MOST PART.

AND JUDGE, I KNOW THAT WE'VE HAD MANY DISCUSSIONS ON WHETHER OR NOT TO MOVE FORWARD WITH, YOU KNOW, THESE DEFICIENCIES.

AND SO I GUESS WE'VE BEGUN THE PROCESS WHERE YOU'RE GOING TO YEAH, WE'RE GOING TO HAVE TO.

RIGHT, COMMISSIONER. AND SO I GUESS I WANTED TO WITH THE MOTION AND THE APPROVAL, THE LAST THING I JUST WANTED TO CERTIFY IS THAT THE LOCAL GOVERNMENT CODE DOESN'T SPECIFY OR DOESN'T IT SPECIFIES THAT THE COURT HAS TO BE THE ONE THAT MAKES THE FINAL DETERMINATION EVEN AFTER AN INITIAL DETERMINATION HAS BEEN GIVEN.

SO WHAT I WAS ASKING FOR THE COURT TODAY IS IF WE DO A DISAPPROVAL.

CAN THE COURT ELECT OUR DEPARTMENT TO MAKE THE FINAL DETERMINATION OF AN APPROVAL OF THIS APPROVAL? GRANTED THAT THE APPLICANT ADDRESSES ALL THOSE DEFICIENCIES THAT ARE INCLUDED IN YOUR BACKUP, SO ALSO SO AS TO GIVE THEM THE AUTHORITY TO.

IF NOT, IF NOT, WE WILL HAVE TO BRING THIS BACK AGAIN TO COURT.

NOT HAVE TO HOLD A PUBLIC HEARING, BUT BRING IT BACK TO COURT FOR A DETERMINATION IN TWO WEEKS.

OKAY. THAT'S WHY I ASKED.

I'LL ADD FOR THOSE ITEMS. YEAH, I'LL ADD THAT THE AUTHORITY FOR YOU ALL TO MAKE THE FINAL DETERMINATION, PLEASE CALL THE ROLL COMMISSIONER SMITH.

YES. COMMISSIONER COHEN? YES. COMMISSIONER SHELL.

YES. COMMISSIONER INGALSBE.

YES. JUDGE BECERRA.

YES. AND I THINK WE'RE DONE WITH J2.

AND SO THAT MOVES US INTO MISCELLANEOUS K1K1 DISCUSSION ON POSSIBLE ACTION TO AUTHORIZE THE COUNTY JUDGE TO EXECUTE THE HAYS COUNTY AMERICAN RESCUE PLAN RECOVERY GRANT AGREEMENT BETWEEN HAYS COUNTY AND PATRIOTS HALL OF DRIPPING SPRINGS REGARDING RECOVERY ASSISTANCE FOR DIRECT OR INDIRECT IMPACTS OF COVID 19 AND AMEND THE BUDGET ACCORDINGLY.

SO MOVED. SECOND.

OKAY, COMMISSIONER, THIS IS THE SAME ONE THAT WE REVIEWED TWO WEEKS AGO FOR PATRIOTS HALL OF DRIPPING SPRINGS, AND THIS IS JUST THE ACTUAL CONTRACT.

I THINK WE'VE GOT A COUPLE OF THEM ON HERE TODAY.

SO AND THREE, ETCETERA.

YEAH, PLEASE CALL THE ROLL.

COMMISSIONER INGALSBE.

YES. COMMISSIONER COHEN? YES. COMMISSIONER SHELL.

YES. COMMISSIONER SMITH.

YES. AND JUDGE BECERRA.

YES. OPEN K2, K2 DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE COUNTY JUDGE TO EXECUTE THE HAYS COUNTY AMERICAN RESCUE PLAN RECOVERY GRANT AGREEMENT BETWEEN HAYS COUNTY AND HAYS COUNTY EMERGENCY SERVICE DISTRICT NUMBER TWO, REGARDING RECOVERY ASSISTANCE FOR DIRECT OR INDIRECT IMPACTS OF COVID 19 AND AMEND THE BUDGET ACCORDINGLY. SO MOVED.

SECOND. PLEASE CALL THE ROLL.

COMMISSIONER COHEN? YES.

COMMISSIONER INGALSBE.

YES. COMMISSIONER SMITH.

YES. COMMISSIONER SHELL.

YES. JUDGE BECERRA.

YES. K3K3.

DISCUSSION OF POSSIBLE ACTION TO AUTHORIZE THE COUNTY JUDGE TO EXECUTE THE HAYS COUNTY AMERICAN RESCUE PLAN RECOVERY GRANT AGREEMENT BETWEEN HAYS COUNTY AND

[K1. Discussion and possible action to authorize the County Judge to execute the Hays County American Rescue Plan Recovery Grant Agreement between Hays County and Patriots' Hall of Dripping Springs regarding recovery assistance for direct or indirect impacts of COVID-19 and amend the budget accordingly. SMITH]

SO MOVED. SECOND.

PLEASE CALL THE ROLL COMMISSIONER SHELL.

YES. COMMISSIONER SMITH.

YES. COMMISSIONER COHEN.

YES. COMMISSIONER INGALSBE.

YES. JUDGE BECERRA.

YES. NUMBER FOUR.

K FOR DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE EXECUTION OF THE FINANCIAL RENEWAL AND TERMS AMENDMENT BETWEEN HAYS COUNTY AND UNITED HEALTHCARE INSURANCE

[K2. Discussion and possible action to authorize the County Judge to execute the Hays County American Rescue Plan Recovery Grant Agreement between Hays County and Hays County Emergency Service District #2 regarding recovery assistance for direct or indirect impacts of COVID-19 and amend the budget accordingly. INGALSBE/COHEN]

QUESTIONS. IT APPEARS.

HARRY MILLER, HAYS COUNTY HR DIRECTOR JUST TO CLARIFY, THESE ARE THE FINAL DOCUMENTS FROM UNITED HEALTH CARE THAT COVER THE AGREEMENT THAT YOU ALL AGREED TO IN THE FALL FOR PLANNING YEAR 23.

THIS COVERS THE NOT JUST 23, BUT IT DOCUMENTS WHAT WE AGREED TO PAY FOR OUR ADMINISTRATIVE SERVICES IN

[K3. Discussion and possible action to authorize the County Judge to execute the Hays County American Rescue Plan Recovery Grant Agreement between Hays County and Hays County Emergency Services District #4 (ESD 4) regarding recovery assistance for direct or indirect impacts of COVID-19 and amend the budget accordingly. SHELL]

WE'LL HAVE ANOTHER ONE OF THESE NEXT YEAR.

THANK YOU, MA'AM. PLEASE CALL THE ROLL.

COMMISSIONER INGALSBE? YES. COMMISSIONER SMITH? YES. COMMISSIONER COHEN? YES. COMMISSIONER SHELL.

YES. AND JUDGE BECERRA.

YES. K FIVE, PLEASE.

K FIVE. DISCUSSION OF POSSIBLE ACTION TO AUTHORIZE THE HUMAN RESOURCES DEPARTMENT TO UTILIZE SALARY SAVINGS TO HIRE A TEMPORARY COMMUNICATIONS INTERN EFFECTIVE JUNE 1ST THROUGH SEPTEMBER 30TH, 2023.

[K4. Discussion and possible action to authorize the execution of the Financial Renewal and Terms Amendment between Hays County and United Healthcare Insurance Company. BECERRA/MILLER]

SECOND. WONDERFUL.

MOTION AND A SECOND. AND WHAT WILL THIS INTERN BE DOING? HARRY MILLER, HAYS COUNTY HR DIRECTOR.

[05:20:01]

AND WE'RE IN A SITUATION NOW WHERE THERE'S NOT ENOUGH FUNDING FOR US TO HAVE A A CONTINUAL COMMUNICATIONS INTERN COMING OUT OF THE SPRING SEMESTER AND INTO THE SUMMER. SO THE THINGS THAT WE'VE USED, THIS INTERN, THESE INTERNS, MULTIPLE INTERNS, MOST OF THEM HAVE STAYED WITH US FOR TWO SEMESTERS.

SO THEY ARE REALLY GETTING SOME REAL, REAL WORLD EXPERIENCE.

SO THERE UNIVERSITY LEVEL INTERNS, WE DO PAY THEM.

AND THE REQUEST HERE IS TO BE ABLE TO PAY THEM $15 AN HOUR, WHICH IS JUST A SMIDGE LESS THAN WHAT WE'RE PAYING OUR LOWEST EMPLOYEE.

[K5. Discussion and possible action to authorize the Human Resources Department to utilize salary savings to hire a temporary Communications Intern effective June 1st through September 30, 2023. COHEN/MILLER]

POSTERS, FLIERS, THE WEBSITE.

THE WEBSITE. YES, WORKING ALONGSIDE KIM IN FINE TUNING AND WE'RE CLOSE WITH THAT WEBSITE.

GETTING IT REVAMPED.

OKAY, GOOD.

ALL RIGHT. THE SALARY SAVINGS ARE OBVIOUSLY FROM A VACANT POSITION IN H.R.

THAT WE HAVE NOT FILLED CLOSE TO GETTING THAT FILLED.

WONDERFUL. OKAY. PLEASE CALL COMMISSIONER SHELL.

YES. COMMISSIONER SMITH.

YES. COMMISSIONER COHEN.

YES. INGALSBE. YES.

JUDGE BECERRA. YES.

SIX SIX.

AUTHORIZED THE CONTRACT RENEWAL OF RFP 2020 1-P01 ELEVATOR MAINTENANCE AND REPAIR SERVICES WITH OTIS ELEVATOR COMPANY WITH A 7% PROPOSED PRICE INCREASE.

SO MOVED. SECOND.

PLEASE CALL THE ROLL. COMMISSIONER COHEN? YES. COMMISSIONER SHELL.

YES. COMMISSIONER INGALSBE.

YES. COMMISSIONER SMITH.

YES. JUDGE BOUSADA.

YES. CASE SEVEN, PLEASE.

OKAY. SEVEN. DISCUSSION OF POSSIBLE ACTION TO AWARD A CONTRACT FOR IFB 2023 DASH BE 14 COURTHOUSE GROUNDS RENOVATION TO DIAMONDBACK LANDSCAPING AND LAWN CARE INC IN THE AMOUNT OF $196,399.75.

SO MOVED. SECOND GRADE COMPANY.

PLEASE CALL THE ROLL. COMMISSIONER SMITH.

YES. COMMISSIONER COHEN.

YES. COMMISSIONER SHELL.

YES. COMMISSIONER INGALSBE.

YES. JUDGE BECERRA.

YES, PLEASE.

YOU MAY WANT TO THROUGH 11.

THEY'RE ALL SIMILAR.

ALL RIGHT. THAT'S FINE. EIGHT THROUGH 11 K EIGHT DISCUSSION OF POSSIBLE ACTION TO AUTHORIZE THE EXECUTION OF A RESOLUTION SUPPORTING THE GREAT SPRINGS PROJECT'S APPLICATION TO THE TEXAS DEPARTMENT OF TRANSPORTATION'S 2023 TRANSPORTATION ALTERNATIVES.

SET ASIDE PROGRAM, CALL FOR PROJECTS FOR THE DEVELOPMENT OF PLANS FOR BUILDING AND LINKING 100 MILES OF EXISTING AND PLANNED TRAILS FROM SAN ANTONIO TO AUSTIN.

[K6. Authorize the contract renewal of RFP 2021-P01 Elevator Maintenance and Repair Services with Otis Elevator Company with a 7% proposed price increase. BECERRA/T.CRUMLEY]

[K7. Discussion and possible action to award a contract for IFB 2023-B14 Courthouse Grounds Renovation to Diamondback Landscaping and Lawn Care, Inc. in the amount $196,399.75. INGALSBE]

[Items K8 - K11]

SO MOVED. SECOND COMMISSIONER.

YOU WANT TO TAKE THE FIRST ONE? FIRST ONE IS JUST A RESOLUTION IN SUPPORT OF ANOTHER APPLICATION.

SO THERE IS NO PROPOSED FINANCIAL INVOLVEMENT BY THE COUNTY, JUST A RESOLUTION IN SUPPORT.

THANK YOU. THE NUMBERS NINE AND TEN ARE ALSO SIMILAR APPLICATIONS THAT THE CITY OF DRIPPING SPRINGS HAS HAS SUBMITTED.

AND THE OLD FITZHUGH ROAD PROJECT FROM MERCER STREET TO RANCH ROAD 12 IS PART OF THEIR TOURS PROGRAM THAT WE'VE SUPPORTED.

[05:25:04]

AND THIS WOULD HELP, I GUESS, CONNECT TO THE RANCH PARK FOUNDERS PARK AND AN UNNAMED PARK SO FAR THAT IS PLANNED IN THAT ON THAT SPECIFIC CORRIDOR.

THE LAST ONE IS, IF YOU REMEMBER, AS PART OF THE 2016 ROAD BOND PROJECT, THERE WAS A TRANSPORTATION ALTERNATIVES PROJECT THAT WE PAID FOR THAT EXTENDS FROM FROM BELLE TERRE OR THE ENTRANCE TO BELLE TERRE ON SAWYER RANCH ROAD WELL PAST THE HIGH POINT SUBDIVISION IN FRONT OF TWO ELEMENTARY SCHOOLS. WELL, ELEMENTARY AND MIDDLE SCHOOL CONNECTING IT TO A THIRD ELEMENTARY SCHOOL.

THERE'S SINCE BEEN A NEW ELEMENTARY SCHOOL CONSTRUCTED AT THE OPPOSITE END OF SAWYER RANCH ROAD AT THE CORNER OF OF DARDEN HILL ROAD, WHICH WE'VE DISCUSSED A NUMBER OF TIMES.

WE HAVE A PROJECT THAT IS STARTING THERE AND I GUESS MAYBE 30 DAYS, BUT THIS APPLICATION WOULD ACTUALLY EXTEND OUR EXISTING, OUR EXISTING MULTI USE PATH THERE FROM ITS TERMINATION POINT ALL THE WAY TO THOSE NEW CAMPUSES.

OKAY. PLEASE CALL THE ROLL.

COMMISSIONER INGALSBE.

YES. COMMISSIONER COHEN.

YES. COMMISSIONER SMITH.

YES. COMMISSIONER SHELL.

YES. JUDGE VASTA.

YES. K 12 K 12.

DISCUSSION OF POSSIBLE ACTION TO AUTHORIZE THE COUNTY JUDGE TO EXECUTE A WORK PROGRAM AGREEMENT FOR THE COUNTY CLERK'S OFFICE TO PARTICIPATE IN AN INTERNSHIP PROGRAM WITH GARY JOB CORPS CENTER AND AMEND THE BUDGET ACCORDINGLY.

SO MOVE. SECOND.

PLEASE CALL THE ROLL COMMISSIONER.

HOW IN. YES. COMMISSIONER INGALSBE.

YES. COMMISSIONER SHELL.

YES. COMMISSIONER SMITH.

YES. AND JUDGE BECERRA.

YES. 13, PLEASE.

OKAY. 13 HOLD A PUBLIC HEARING FOLLOWED BY DISCUSSION OF POSSIBLE ACTION REGARDING CHANGES TO THE HAYS COUNTY FOOD ESTABLISHMENT REGULATIONS.

ANYONE WISHING TO SPEAK FOR OR AGAINST THIS AGENDA ITEM, PLEASE APPROACH THE PODIUM.

I SEE NO MOVEMENT.

I'M CLOSING THE PUBLIC HEARING, MR. PACHECO. YES, JUDGE. SO IF YOU GUYS IF YOU ALL RECALL, ON APRIL 25TH, THE COURT DID PASS THE REVISED HAYS COUNTY FOOD ESTABLISHMENT REGULATIONS.

AT THE TIME, WE DID HAVE THE AGENDA ITEM AWARDED TO HOLD THE PUBLIC HEARING.

WE ULTIMATELY PASSED THOSE FOOD ESTABLISHMENTS, THE ADOPTION OF THAT FOOD FOOD ESTABLISHMENT REGULATIONS.

SORRY, BUT UPON FURTHER REVIEW, WE DID NOT ACTUALLY CONDUCT THE PUBLIC HEARING AND THAT IS A REQUIREMENT PER STATE STATUTE THAT WAS JUST TO BRING IT BACK TO SORT OF HELD THE PUBLIC HEARING. AND IF THE COURT DOES APPROVE THAT, WE CAN OFFICIALLY ADOPT THE NEW HAYS COUNTY FOOD ESTABLISHMENT REGULATIONS.

[K12. Discussion and possible action to authorize the County Judge to execute a Work-Based Learning Program Agreement for the County Clerk's Office to participate in an internship program with Gary Job Corps Center and amend the budget accordingly. BECERRA/CARDENAS]

I AM OPENING THIS AGENDA ITEM FOR A PUBLIC HEARING.

ANYONE WISHING TO SPEAK FOR OR AGAINST THIS AGENDA ITEM, PLEASE APPROACH THE PODIUM SPECIFICALLY BECAUSE IT'S A FORMALITY.

I SHOULD USE EVERY SINGLE WORD THAT IT REQUIRES TO DO THAT.

AND I SAW NO MOVEMENT, SO I CLOSE THE PUBLIC HEARING.

ALL YOURS. THANK YOU.

AND SO THERE'S NO CHANGES IN THE REGULATIONS FROM WHEN WE BROUGHT IT ON THE 25TH.

[K13. Hold a public hearing; Followed by discussion and possible action regarding changes to the Hays County Food Establishment Regulations. BECERRA/PACHECO]

BEAUTIFUL. AND THANK YOU.

NOW, I WOULD LIKE TO THINK ABOUT OPENING THE STANDING AGENDA ITEM FOR THE INMATE POPULATION AND THEN WE CAN GO INTO EXECUTIVE SESSION.

AGENDA ITEM NUMBER M TWO TO DISCUSSION RELATED TO THE HAYS COUNTY INMATE POPULATION TO INCLUDE CURRENT POPULATION COUNTS AND COSTS. I VALUE THE TIME THAT OUR COWORKERS PUT INTO REPORTS AND SINCE THEY SENT ME ONE, I WILL READ IT.

THE SHERIFF'S OFFICE SENT ME A REPORT OF OUR INMATE POPULATION, WHICH OUR MAXIMUM JAIL CAPACITY IS 410 INMATES.

OUR CURRENT CAPACITY, WHEN YOU PEEL 10% OFF ACCORDING TO JAIL STANDARDS IS A REQUIREMENT, PUTS US DOWN TO 368 INMATES.

THE JAIL'S DAILY AVERAGE WAS 554 INMATES WITH 564 AS THE PEAK ON MAY 18TH.

THE ESTIMATED COST FOR OUTSOURCING INMATES THIS WEEK IS $144,040.

THE AVERAGE NUMBER OF OUTSOURCED MALES IS 226, AND FEMALES ARE ONE.

THIS WEEK'S INMATES WERE HOUSED IN THE FOLLOWING COUNTIES ATASCOSA, COMAL, HASKELL AND MAVERICK.

NOW, IF YOU WILL PLEASE, MR. KENNEDY, ALL EXECS, WE DO NOT NEED L1 OR L2 AND SO WE HAVE L3 FOUR AND FIVE.

JUDGE AND THEN I DIDN'T HEAR ANY CONCLUSION ABOUT A POSSIBLE PERSONNEL EXEC, BUT I THINK LET'S COVER THOSE AND WE'LL MAKE A DETERMINATION

[M2.Discussion related to the Hays County inmate population, to include current population counts and costs. BECERRA]

THREE, FOUR, FIVE. SO PLEASE OPEN EXECUTIVE THREE, FOUR AND FIVE L3 EXECUTIVE SESSION PURSUANT TO SECTIONS 5510.071 AND 5510.072 OF THE TEXAS GOVERNMENT CODE CONSULTATION WITH COUNSEL AND DELIBERATION REGARDING THE PURCHASE

[05:30:07]

POSSIBLE DISCUSSION AND OR ACTION MAY FOLLOW IN OPEN COURT L FOR EXECUTIVE SESSION PURSUANT TO SECTIONS 551.071 AND 5510.072 OF THE TEXAS GOVERNMENT CODE CONSULTATION WITH COUNSEL AND DELIBERATION REGARDING THE PURCHASE EXCHANGE, LEASE AND OR VALUE OF RIGHT OF WAY LOCATED AT OR NEAR FM 2001.

IN PRECINCT ONE POSSIBLE DISCUSSION AND OR ACTION MAY FOLLOW IN OPEN COURT L FIVE EXECUTIVE SESSION PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE CONSULTATION WITH COUNSEL REGARDING PENDING AND OR CONTEMPLATED LITIGATION INVOLVING HAYS

[EXECUTIVE SESSIONS (Part 1 of 2)]

AND WE'RE GOING TO BEGIN WITH FIVE BECAUSE WE HAVE MORE PEOPLE HANGING OUT FOR THAT ITEM.

SO IF YOU'RE NOT DIRECTLY TIED TO AGENDA ITEM NUMBER FIVE, PLEASE CLEAR THE COURTROOM.

JUDGE. MR. TIME, MY STAFF NEEDS TO GO TO LUNCH.

LUNCH IS A GOOD IDEA. GO FOR IT.

OKAY. SO 30 MINUTES.

AN HOUR, AN HOUR. WHAT DO YOU THINK, MR. KENNEDY? IT'S LIKE, THERE IT IS.

MIKE. SHARON, YOU'RE BACK FROM EXECUTIVE SESSION.

I ASK THAT WE PLEASE OPEN ONE MORE TIME.

14, IF I'M NOT MISTAKEN.

14 DISCUSSION OF POSSIBLE ACTION REGARDING ALL POSITIONS AND DUTIES WITHIN THE HAYS COUNTY TREASURER'S OFFICE, INCLUDING THE POTENTIAL REASSIGNMENT OF POSITIONS AND DUTIES TO OTHER OFFICES WITHIN THE COUNTY AND TO AMEND THE BUDGET ACCORDINGLY.

I BELIEVE WE ALREADY HAVE A MOTION IN A SECOND FOR DISCUSSION.

PERFECT. WE GOT A MOTION IN A SECOND, BUT THE IDEA IS TO CARRY THIS ON BEYOND DISCUSSION.

YES, TO ACTUALLY MOVE IT TO ACTION AS A WHOLE.

SO YEAH. AND SO SOME OF MY SOME OF THE QUESTIONS I WANTED FOR OUR TREASURER WERE AGAIN, GOING BACK ON THE IDEA OF THE STATUTORY DUTIES OF THE TREASURER'S OFFICE. COMMISSIONER, CAN I TROUBLE YOU FOR ONE SECOND? OUR TREASURER WANTED TO MAKE A QUICK STATEMENT BEFORE YOU GO THERE.

IN LIGHT OF SOME INFORMATION THAT HAS BEEN I'M SORRY, BUT WHEN PEOPLE GO TO THE INTERNET AND I'M SORRY.

DAPHNE TENORIO HAYS COUNTY TREASURER SORRY, JUDGE FORGOT THAT ONE ITEM AND NOT GOING TO KNOW WHO'S AT THE PODIUM, MIGHT HAVE SOME INFORMATION THAT HAS BEEN PRESENTED TO ME.

I THINK IT IS IN THE BEST INTEREST OF THE HAYS COUNTY GOVERNMENT BODY TO REMOVE THE PROCESSES OF PAYROLL FROM THE HAYS COUNTY TREASURER AND PLACE THEM IN THE CUSTODY OF THE AUDITOR'S OFFICE.

I THINK THAT'S A GREAT STATEMENT AND CONCISE AND I APPRECIATE IT.

[K14. Discussion and possible action regarding all positions and duties within the Hays County Treasurer's Office, including the potential reassignment of positions and duties to other offices within the County; and to amend the budget accordingly. SHELL]

THAT WOULD BE TO TO PAYROLL MANAGER POSITIONS AS WELL AS ONE TIME KEEPER POSITION AS WELL WITH THAT PROCESS.

THAT IS THE THREE PEOPLE THAT WE UTILIZE WITH THAT PROCESS.

SO JUST BECAUSE I INTERRUPTED YOU AND I'M SORRY, CAN YOU RESTATE THAT IN ONE PIECE IN LIGHT OF INFORMATION THAT HAS JUST BEEN PRESENTED TO ME? I MOVE I ASK THAT YOU REMOVE THE PAYROLL PROCESSES, WHICH INCLUDE TWO PAYROLL MANAGERS AND ONE TIMEKEEPER OUT OF THE HAYS COUNTY TREASURER'S OFFICE AND INTO I'M ASSUMING IT'LL BE THE BUDGET OFFICE OR THE AUDITOR'S OFFICE AT THIS TIME.

THANK YOU. THANK YOU FOR BEING SO SUCCINCT.

COMMISSIONER SHELL, YOU WANT TO TAKE OVER FROM THERE? YES. AND SO AND I APPRECIATE THAT THAT COMMENT.

ONE QUESTION I HAD ABOUT ALL THE POSITIONS IS MR. SAID IN HERE ABOUT TO WALK IN AND PERFECT TIMING WE KNEW YOU WEREN'T FAR BEHIND AND JUST TO CATCH YOU UP OUR TREASURER IS RECOMMENDING IN LIGHT OF SOME NEW INFORMATION TO MOVE PAYROLL AND POSITIONS TO PROBABLY YOUR OFFICE, WHICH MIGHT MAKE SENSE, IF I'M NOT MISTAKEN.

YES. AND SO THAT WAS GOING TO BE THE DISCUSSION I WANTED TO HAVE WAS WHAT POSITIONS THOSE ARE THAT WOULD BE MOVED TO A NEW OFFICE, WHICH IN FOR, FOR MYSELF, MY IDEA WOULD BE OUR BUDGET OFFICE.

MISS DORSETT HAS EXPERIENCE AUDITING PAYROLL AND THINGS LIKE THAT IN HER PAST.

SO I THINK THAT SHE COULD SHE COULD HELP US GET THAT ON ITS FEET.

THE QUESTION IS WHAT POSITIONS? AND SO I HAVE A QUESTION ON THE OVERALL STATUTORY AUTHORITY OF THE TREASURER'S OFFICE.

CAN YOU GIVE ME A QUICK RUNDOWN OF OF THE POSITIONS IN THE OFFICE AND AND WHAT THEIR JOB DUTIES ARE? YES, MA'AM. RELATED TO WHETHER IT'S PAYROLL OR ANY OTHER FUNCTION SO THAT WE MAKE SURE THAT THE LAST THING I WANT TO DO IS TAKE ANYTHING AWAY THAT IS STATUTORILY SUPPOSED TO BE IN THE TREASURER'S OFFICE OR ANY RESOURCES THAT ARE NEEDED FOR THE TREASURER TO FULFILL HER STATUTORY DUTIES.

EXACTLY. AND SO THE CONVERSATION.

VICKI, BECAUSE I DON'T KNOW HOW MUCH MID-STROKE YOU GOT THIS MOVING TREASURER'S PAYROLL PROCESSING UNDER YOUR SUPERVISION WITH THE CREW THAT IT

[05:35:10]

CURRENTLY. DID YOU WANT ME TO GO THROUGH EACH POSITION INDIVIDUALLY? IF YOU DON'T MIND? AND THEN JUST A ONE SENTENCE ABOUT WHAT THEIR DUTIES ARE.

PART TIME ADMIN ASSISTANT ONE WHO RUNS OUR MAIL ROOM.

WE HAVE A TREASURY SPECIALIST WHO HANDLES OUR REPORTING FOR CONTROLLER TAXES AND HANDLES THE CHECKING ACCOUNTS FOR OUR SUBSTATIONS.

WE HAVE A TREASURY SPECIALIST WHO HELPS WITH THE RECEIVABLES THAT COME IN DAILY FROM THE DIFFERENT DEPARTMENTS.

WE HAVE A TREASURY SPECIALIST WHO HANDLES THE COMPLIANCE FOR THE JUDGES.

WE HAVE A PAYROLL MANAGER.

WE HAVE A TREASURY ASSOCIATE WHO ALSO WORKS WITH THE ACCOUNTS RECEIVABLE THAT COMES IN.

WE HAVE A TREASURY MANAGER WHO HANDLES THE OVERSIGHT OF ALL OF OUR RECEIVABLES AND OUR ACCOUNT RECONCILIATIONS. WE HAVE A TREASURER'S ASSOCIATE, A TREASURY ASSOCIATE WHO HANDLES THE COMPLIANCE FOR JUDGES OFFICE.

SO WE HAVE TWO COMPLIANCE MANAGERS OR TWO COMPLIANCE ASSOCIATES.

WE HAVE AN ASSISTANT TREASURER WHO OVERSEES ALL OF THE OFFICE, INCLUDING ALL OF THE DUTIES THAT EVERYBODY IN THE OFFICE.

WE HAVE A TREASURY ASSOCIATE WHO HANDLES ALL OF THE FILING THAT COMES IN FOR ALL OF OUR PERSONNEL FILES.

THAT IS SOMETHING THAT WE ARE CHARGED WITH.

WE HAVE ANOTHER PAYROLL MANAGER.

WE HAVE A TREASURER'S ASSOCIATE WHO HANDLES ALL OF THE HAND CALCULATIONS FOR THE TIMESHEETS.

AND THEN WE HAVE ME.

SO JUST 1 OR 2 PEOPLE? YEAH. WHAT IS REQUIRED TO BE DONE IN THE TREASURER'S OFFICE BY STATUTE? STATUTORILY, I HAVE TO KEEP TRACK OF ALL MONEY THAT COMES IN.

I HAVE TO DO ALL BANK RECONCILIATIONS.

I'M REQUIRED TO DO ALL OF THE PAYOUT.

I HAVE TO REVIEW THE PAYROLL BEFORE IT CAN BE DISBURSED.

I HAVE TO DISBURSE THE PAYROLLS THROUGH THE ELECTRONIC TRANSFERS.

I HAVE TO DO ALL THE WIRE TRANSFERS.

I HAVE TO DO.

ANYTHING THAT DOES WITH MONEY HAS TO COME THROUGH ME, WHICH IS WHY WE HAVE A LOT OF PEOPLE WHO ARE KEEP UP WITH ALL OF THE RECORDS FOR ALL OF THE TRANSFERS.

WE ALSO HAVE TO DO ALL OF THE REPORTING TO THE COMPTROLLER, ALL THE REPORTING TO THE FEDERAL GOVERNMENT FOR IRS.

WE DO ALL THE REPORTING FOR THE TWC, AND THAT WILL ALL STATUTORILY STAY WITH ME AS WELL IN THAT TWC IS TEXAS WORKFORCE WORKFORCE COMMISSION.

ANYTHING THAT HAS TO DO WITH ANY DISBURSEMENT OF ANY FUNDS STAYS WITH ME.

ADDITIONALLY, IN ORDER FOR ME TO PAY OUT YOUR PAYROLL, I WILL BE REQUIRED TO REVIEW EVERY SINGLE PIECE OF DOCUMENT TO ASSURE THAT I AM COMFORTABLE WITH THE PAYOUTS.

AND. SORRY, COMMISSIONER, I WAS JUST GOING TO REITERATE YOUR ORIGINAL STATEMENT.

WAS THREE POSITIONS CORRECT TO ENCAPSULATE AND SET UP FOR SUCCESS? MR. SET TO RUN PAYROLL? CORRECT. IT WOULD BE TWO PAYROLL MANAGERS THAT RUN THE PAYROLL COMPLETELY.

AND WE DO AGAIN HAVE THE TREASURY ASSOCIATE WHO DOES THE HAND TABULATION OF ALL THE TIMESHEETS, WHICH I HOPE TO END SO SOON.

SO, MR. SAID, WHEN I ASKED YOU TO KIND OF TAKE A LOOK AND SEE WHAT POSITIONS YOU THINK WOULD BE NEEDED OR WHICH ONES WOULD BE SUITED TO MOVE OVER TO HANDLE THE NEW THIS NEW RESPONSIBILITY.

CAN YOU LET ME KNOW OF YOUR THOUGHTS ON THAT? YES. VICKY DORSETT HAYS COUNTY BUDGET OFFICER.