Mar 28, 2023 Regular

>> YES. >> AND JUDGE BACERRA.

>> YES. AND NOW SOMEONE FROM THE HEALTH DEPARTMENT WOULD LIKE TO SAY A FEW WORDS.

>> JUDGE, COMING UP, I JUST WANT TO RECOGNIZE OUR WONDERFUL EMPLOYEES AT THE HEALTH DEPARTMENT.

THEY DO SO MUCH FOR OUR COMMUNITY AND PROVIDE SO MANY IMPORTANT SERVICES AND I APPRECIATE EACH ONE OF THEM AND I THANK THEM FOR ALWAYS BEING WILLING TO COME HERE AND RECOGNIZE THEM. IT IS EXTREMELY IMPORTANT WHAT

THEY DO. >> YES.

>> GOOD MORNING, COMMISSIONERS. MY NAME IS MATTHEW GONZALEZ, HEALTH EQUITY AND COMMUNITY ENGAGEMENT PROGRAM MANAGER.

PUBLIC HEALTH IS A VITAL ASPECT TO OUR SOCIETY AND IMPORTANT TO REC -- RECOGNIZE THE EFFORTS MADE ABOUT OUR COMMUNITIES.

IT IS ABOUT ENSURING THAT EVERYONE HAS ACCESS TO SAFE AND HEALTHY LIVING CONDITIONS AND CLEAN AIR AND WATER AND NUTRITIOUS FOOD AND QUALITY HEALTHCARE.

IT IS ALSO ABOUT STOPPING SPREAD OF DISEASE AND ADDRESSING HEALTH DISPARITIES. WE HAVE SEEN THEM IN ACTION WITH THE COVID-19 PANDEMIC. PEUB HEALTH OFFICIALS HAVE BEEN ON THE FRONT LINES WORKING TIRELESSLY TO KEEP OUR COMMUNITY SAFE AND HEALTHY AND WE OWE THEM OUR GRATITUDE FOR THEIR EFFORTS.

BUT PUBLIC HEALTH IS MORE THAN RESPONDING TO EMERGENCIES.

IT IS ABOUT BUILDING STRONG, RESILIENT COMMUNITIES THAT CAN WITHSTAND THE CHALLENGES WE ARE FACING CURRENTLY.

INVESTING IN PUBLIC HEALTH MEANS INVESTING IN THE FUTURE OF OUR ECONOMY. THIS PROCLAMATION WOULD ACKNOWLEDGE THE IMPORTANCE OF PUBLIC HEALTH AND THE EFFORTS MADE TO IMPROVE THE WELL BEING OF OUR COMMUNITIES.

IT ENCOURAGES CONTINUED INVESTMENT TOWARD PUBLIC HEALTH AND THE CREATION OF STRONG, RESILIENT COMMUNITIES.

IT IS THE WORK OF OUR LOCAL GOVERNMENT, HEALTHCARE SYSTEM AND COMMUNITY-BASED ORGANIZATIONS OF HELPED THE COUNTY RANK 8TH FOR HEALTH OUTCOMES.

THAT'S ACCORDING TO THE COUNTY HEALTH RANKINGS WHOSE WORK IS SUPPORTED BY THE UNIVERSITY OF WISCONSIN PUBLIC HEALTH INSTITUTE AND ROBERT WOOD JOHNSON FOUNDATION.

IT IS GREAT TO BE RANKED 8TH IN THE STATE OF TEXAS, BUT WHEN WE ARE THE FASTEST GROWING COUNTY IN THE NATION, OUR ONLY

[00:20:03]

GOAL SHOULD BE NUMBER ONE IN HEALTH OUTCOMES AND WE WILL GET THERE. WHILE THIS IS NOT PUBLIC HEALTH DAY WHERE WE RECOGNIZE AND CELEBRATE OUR PUBLIC HEALTH WORKERS I WOULD LIKE TO RECOGNIZE OUR INCREDIBLE STAFF THAT GOES ABOVE AND BEYOND FOR THIS COMMUNITY AND MADE AN EFFORT TO GO BEYOND THE REQUIREMENTS OF OUR GRANTS AND OPERATIONAL WORK. I WOULD ALSO LIKE TO RECOGNIZE OUR OTHER DEPARTMENT WHO HAS A BIG FACET TOWARD PUBLIC HEALTH SUCH AS ENVIRONMENTAL HEALTH SPECIALISTS WHO IS ANOTHER

PHENOMENAL TEAM. >> THANK YOU.

AND IF YOU WOULD APPROACH AND WE WILL TAKE A PICTURE WITH EVERYONE HERE FROM THE HEALTH DEPARTMENT SO PREPARE FOR THAT.

>> DIRECTOR OF COUNTY WIDE PRYINGSES.

COUNTY WIDE OPERATIONS. I WOULD LIKE TO RECOGNIZE MAR -- MARGIE RODRIGUEZ HAS BEEN HERE FOR 30 YEARS AND FOR A LONGTIME THE FACE OF THE HEALTH DEPARTMENT.

AND I WANT TO THANK HER FOR EVERYTHING SHE HAS DONE.

WE HAVE JESSE GONZALEZ AND FLOREZ AND AMY WOLF, JULIE -- THERE YOU ARE, BARKSDALE AND ONE OF OUR INTERNS MATTHEW GONZALEZ AND AUSTIN AND EMILY MCCABE, THEY HAVE BEEN AN AMAZING TEAM AND BRINGING THIS HEALTH DEPARTMENT TO A NEW I'M GONNA SAY GENERATION. WE ARE DOING LOTS OF WONDERFUL THINGS AND I WANT TO THANK THE COURT FOR THEIR SUPPORT OVER THE YEARS AND WAS RECENTLY COMMISSIONER COHEN AND INGALSBE FOR FUNDING A NEW VACCINE VAN AND OTHER THINGS COMING TO COURT IN THE FUTURE. THANK YOU FOR EVERYTHING YOU GUYS HAVE DONE. WE COULDN'T DO IT WITHOUT YOU.

>> THAT'S WONDERFUL. >> ARE YOU READY FOR A PICTURE?

>> I WANT TO SAY THANK Y'ALL SO MUCH FOR -- I THINK IT HAS BEEN LOST GIVEN COVID THAT YOUR FOCUS HAS BEEN PLACED ON VACCINATION THE LAST COUPLE YEARS. AND EVERYTHING Y'ALL DO ON A DAILY BASIS CAN'T GO UNTHANKED SO WE APPRECIATE THAT.

[F3.Adopt a Proclamation recognizing April 6, 2023 as Tejano Day. BECERRA]

>> F3. >> F3, ADOPT A PROCLAMATION RECOGNIZING APRIL 6, 2023 AS TEJANO DAY.

>> WHEREAS THE MANY AND DIVERSE CONTRIBUTIONS MADE BY TEJANOS, TEXANS OF SPANISH, MEXICAN, AFRICAN AND INDIGENOUS DECENT HAVE BEEN IMPORTANT FOR THREE CENTURIES.

AND TEJANO MEN AND WOMEN WERE THE FOUNDERS OF THE OLDEST PERMANENT SETTLEMENT INCLUDING SAN MARCOS AND THE CITIES OF SAN ANTONIO, KNOCK KAU DOUGH CHESS AND EL PASO AND THEY WERE THE FIRST TO NAME MANY OF OUR STATE'S WATERWAYS AND NATURAL FEATURES. WHEREAS, LEDGEN DAIRY TEJANOS -- LEGENDARY TEJANOS NEGOTIATED PEACE WITH THE KPHAPB KHAOE -- KPHAPB KHAOE AND OTHER INDIGENOUS PEOPLE.

IN -- TEJANOS WERE THE FIRST ORIGINAL SETTLERS TO DECLARE AN INDEPENDENT TEXAS AND THE BATTLE OF MEDINA, THE SAME YEAR THEY

[00:25:01]

GAVE THEIR LIVES FOR THE SPANISH ROYOLA ARMY THAT IS THE DEADLIEST CLASH IN THE HISTORY OF TEXAS AND AN ACT THAT WAS AN IMPORTANT PRELUDE TO THE TEXAS REVOLUTION, TEJANOS WERE THE FIRST TO RISE IN DEFENSE OF THE MEXICAN CONSTITUTION OF 1824 AND SUCH PROM -- PROMINENT FIGURES WERE SIGNERS OF THE TEXAS DECLARATION OF INDEPENDENCE IN 1836, AND WHEREAS DEVOTED TO THE CONCEPTS OF LIBERTY AND EQUALITY , NUMEROUS TEJANOS OPPOSED SLAVERY AND WERE POWERFUL ADVOCATES FOR FREE SPEECH, FREEDOM OF THE PRESS AND PUBLIC EDUCATION IN TEXAS.

AND WHEREAS COUNTLESS TEJANOS HAVE SERVED WITH GREAT DISTINCTION IN OUR NATION'S MLITARY, THE MEDAL OF HONOR AMERICA'S HIGHEST MILITARY COMMENDATION FOR VALUE HROR WAS AWARDED TO SEVEN TEJANOS IN WORLD WAR II AND TWO IN THE KOREAN WAR AND THREE IN THE VIETNAM WAR INSPIRING ACTIVISTS AND WORLD WAR II VETERAN HECTOR GARCIA TO FORM THE AMERICAN GI FORUM OF TEXAS TO CHAMPION THE RIGHT OF FORMER HISPANIC SERVICE MEMBERS. AND WHEREAS THE CULTURE OF THE LONE STAR STATE IS EURPB -- INEXTRICK PWHRAOE LINKED WITH THE CONTRIBUTIONS OF TEJANOS. THEY WERE THE FIRST TO EXECUTE RODEOS AND THE RAISING OF LONG HORN CATTLE AND COMBINED THE CULTURES OF MEXICO AND THE UNITED STATES TO CREATE TEX-MEX, THE MOST ICONIC CUISINE. AND TEXAS MUSIC IS UNIMAGINABLE WITHOUT THE CONTRIBUTIONS OF TEJANO ARTISTS SUCH AS LIDIA HUH MEN KNEES -- JIMENEZ AND SELENA AND MORE THAT TELLS STORY OF ADVENTURE AND RESISTANCE. AND THROUGHOUT THE STATE'S HISTORY TEJANO MEN AND WOMEN HAVE BEEN CHAMPIONS OF SOCIAL AND POLITICAL PROGRESS BY EXERTING A TREMENDOUS INFLUENCE ON OUR WAY OF LIFE, DEEPLY DEVOTED TO TEXAS THEY HAVE OVERCOME INJUSTICE AND DISCRIMINATION TO PLAY AN INSTRUMENTAL ROLE IN THE EPIC SAGA OF THE LONE STAR STATE.

AND IT IS IN DEEP FITTING THEIR CONTRIBUTIONS BE OFFICIALLY HONORED. NOW THEREFORE BE IT RESOLVED THAT THE HAYS COUNTY COMMISSIONER'S COURT PROCLAIMS APRIL 6TH, 2023 AS TEJANO DAY, AN OBSERVANCE THAT COINCIDES WITH A DATE IN 1813 WHEN TEJANO LEADERS DECLARED THE FIRST DAY OF TEXAS INDEPENDENCE, ADOPTED THE 28TH DAY OF

MARCH, 2023. >> BEAUTIFUL.

WELL DONE. WILL YOU PLEASE CALL THE ROLE?

>> AND JUDGE BACERRA. >> YES.

>> AND WE HAVE A SPEAKER, MR. DAN LYON.

>> THANK YOU, JUDGE BACERRA. THERE WAS A MENTION ABOUT VIETNAM. I WOULD LIKE TO -- I WOULD LIKE TO READ ABOUT ONE OF THOSE PEOPLE.

HIS NAME WAS ROY BENEVEDES. IN 1965 HE WAS SENT TO SOUTH VIETNAM AS A SPECIAL FORCES ADVISOR TO AN ARMY OF THE REPUBLIC OF VIETNAM INFANTRY REGIMEN.

DURING HIS TOUR OF DUTY STEPPED ON A LAND MINE DURING A PATROL AND WAS EVACUATED TO THE UNITED STATES.

DOCTORS AT FORT SAM HOUSTON CONCLUDED HE WOULD NEVER WALK AGAIN AND HE BEGAN PREPARING HIS MEDICAL DISCHARGE PAPERS.

AS HE NOTED IN HIS MEDAL OF HONOR ACCEPTANCE SPEECH IN 1981, STUNNING BY THE DIAGNOSIS AS WELL AS FLAG BURNINGS AND MEDIA CRITICISM OF THE U.S. MILITARY PRESENCE IN VIETNAM HE SAW ON T SR-RBGSZ, HE -- ON TV HE BEGAN A NIGHTLY TRAINING RITUAL IN AN ATTEMPT TO REDEVELOP HIS ABILITY TO WALK.

I'LL SKIP THAT AND GO DOWN TO SIX HOURS IN HELL.

ON MAY SECOND, 1968, A 12-MAN SPECIAL FORCES PATROL THAT INCLUDED 9 TRIBES MEN WERE SURROUNDED BY AN INFANTRY BATTALION OF ABOUT 1,000 MEN OF THE NORTH VIETNAMESE ARMY.

HE HEARD THE RADIO APPEAL FOR HELP AND BOARDED A HELICOPTER TO RESPOND ARMED ONLY WITH A KNIFE. HE JUMPED FROM THE HELICOPTER CARRYING HIS MEDICAL BAG AND RAN TO HELP THE TRAPPED PATROL.

BENEVEDES DISTINGUISHED HIMSELF BY A SERIES OF DARING AND EXTREMELY ACTIONS. BECAUSE OF HIS CHOICE TO JOIN VOLUNTARILY HIS COMRADES IN CRITICAL STRAITS TO EXPOSE THEMSELVES TO CONSTANT WITHERING ENEMY FIRE AND HIS REFUSAL TO BE STOPPED DESPITE NUMEROUS WINDS SAVED THE LIVES OF AT LEAST EIGHT MEN. AT ONE POINT IN THE BATTLE A SOLDIER ACCOSTED HIM AND STABBED HIM WITH HIS BAY YAWN NET.

HE PULLED IT OUT AND DREW HIS OWN KNIFE AND KILLED HIM AND KEPT GOING AND LEAVING HIS KNIFE IN THE SOLDIER'S BODY.

[00:30:02]

HE LATER KILLED TWO MORE SOLDIERS WITH AN AK47 WHILE PROVIDING COVER FIRE FOR THE PEOPLE BOARDING THE HELICOPTER.

AFTER THE BATTLE HE WAS EVACUATED TO THE BASE CAMP AND EXAMINED AND THOUGHT TO BE DEAD. AS HE WAS PLACED IN A BODY BAG AMONG THE OTHER DEAD IN BODY BAGS HE WAS SUDDENLY RECOGNIZED BY A FRIEND WHO CALLED FOR HELP. A DOCTOR CAME AND EXAMINED HIM.

THE DOCTOR WAS ABOUT TO ZIP UP THE BODY BAG WHEN BENEVEDES MANAGED TO SPIT IN HIS FACE ALERTING THE DOCTOR HE WAS ALIVE. BENEVEDES HAD A TOTAL OF 37 SEPARATE BULLET, BAYONETTE AND SHRAPNEL ROUNDS WITH THE SIX-OUR FIGHT. HE WAS EVACUATED ONCE AGAIN TO FORT SAM HOUSTON'S MEDICAL CENTER WHERE HE EVENTUALLY RECOVERED. ANYWAY, HE RECEIVED THE DISTINGUISHED SERVICE CROSS FOR EXTRAORDINARY HEROISM AND FOUR PURPLE HEARTS. ANYWAY, HE RANKS RIGHT UP THERE WITH AUDIE MURPHY AND SERGEANT YORK AND ALL OF THE OTHER AMERICAN HEROS THAT FOUGHT FOR OUR COUNTRY.

THANK YOU VERY MUCH. >> THANK YOU, MR. LYONS.

[APPLAUSE]. I THINK MR. BENEVEDES, WOULD YOU LIKE TO SPEAK? DID YOU COME TO SPEAK IN CASE? SOMEONE ELSE? I JUST WANT TO MAKE SURE EVERYONE WHO WANTS TO SPEAK. IF YOU STATE YOUR NAME AND TITLE

FOR THE VIEWING PUBLIC. >> ANITA COLLINS, OFFICE OF THE HAYS COUNTY JUDGE. I JUST WANTED TO INVITE EVERYONE ON APRIL 6TH AT THE SOUTH LAWN OF THE CAPITOL IN AUSTIN AT 10 A.M. WE WILL CELEBRATE TEJANO DAY THERE AT THE CAPITOL.

T■HANK YOU VERY MUCH.%-Ú>> THANR PROGRAMS WE HAD TO AUDIT IN

[F4.Presentation by Ardurra regarding use of American Rescue Plan Act (ARPA) funds for the Tommy Dodd Memorial Buyers Group. SMITH]

[K1. Discussion and possible action to approve vendors for the September 23rd Mermaid Capital of Texas Fest organized by the San Marcos Mermaid Society in accordance with the Hays County Property Use Policy. BECERRA Click to View]

[K18. Discussion and possible action to accept the Fiscal Year 2022 Hays County Annual Comprehensive Financial Report as audited by ABIP, PC Certified Public Accountants. INGALSBE/VILLARREAL-ALONZO Click to View]

[00:44:47]

ACCORDANCE WITH THOSE GOVERNING BODIES.

[00:44:50]

AND WE DID ISSUE A REPORT ON THE GOVERNMENT AUDITING STANDARDS IN COMPLIANCE WITH LAWS AND REGULATIONS.

THIS NEXT SLIDE IS REALLY THE FINANCIAL STATEMENTS THEMSELVES.

[00:45:04]

THIS IS THE BALANCE SHEET FOR YOUR FUND FINANCIAL STATEMENT.

WE HAD FIVE FUNDS THAT MET THE CRITERIA.

WE HAVE THE GENERAL FUNDS STARTING ON THE LEFT AND THE ROAD AND BRIDGE DEBT SERVICE AND THE ROAD BOND FOR 2019 AND THE ARP FUND WERE THE FIVE MAJOR FUNDS.

ALL OF THE OTHER FUNDS ARE IN ONE SINGULAR COLUMN AND PRESENTED INDIVIDUALLY IN THE BACK OF THE ANNUAL FINANCIAL REPORT. JUST GIVING SOME GENERAL HIGHLIGHTS OVER THE GENERAL FUND , AT THE BOTTOM WE DID HAVE A TOTAL FUND BALANCE OF 71.2 MILLION FOR THE FISCAL YEAR ENDED SEPTEMBER 30TH. THAT'S AN INCREASE OF 4.7.

OF THAT 54 MILLION IS UNRESTRICTED -- OR UNASSIGNED TO MIGHT -- TO MEET THE NEEDS O THE COUNTY.

THAT'S RESERVE OF THE GENERAL FUND EXPENDITURES THAT IS RIGHT IN LINE WITH THE RECOMMENDATION WHICH IS THE CERTIFICATE I DISCUSSED EARLIER. THEY RECOMMEND THREE TO SIX MONTHS. YOU ARE RIGHT AT THE TOP END OF THE RESERVE CRITERIA. IT IS A VERY HEALTHY FUND BALANCE FOR THE FISCAL YEAR. MOVING OVER TO THE NEXT SLIDE IS LIKE I MENTIONED, THE FIFTH FUND THAT IS THE AMERICAN RESCUE PLAN ACT. WE HAVE 16 MILLION IN CASH THAT WE ARE STILL SPENDING AS OF SEPTEMBER 30TH, 2022.

AND THEN ALL YOUR OTHER FUNDS THERE IS A SUPPORT SCHEDULE IN THE FAR BACK THAT EXPLAINS AND DE TAELS OUT EACH -- DETAILS OUT EACH FUND'S ACTIVITY FOR THE FISCAL YEAR.

THE NEXT PAGE IS STATEMENT OF REVENUES AND EXPENDITURES AND CHANGES IN FUND BALANCE. THE FUNDS ARE PRESENTED IN THE FRONT AND AGGREGATE REMAINING ARE IN THE BACK OF THE SCHEDULE.

I WILL JUST HIGHLIGHT THE GENERAL FUND AGAIN.

WE HAD 160 MILLION IN REVENUES FOR THE FISCAL YEAR.

99 MILLION OF THAT IS IN OUR PROPERTY AND SALES TAX FOR THE GENERAL FUND. STILL HEAVILY FUNDED BY PUBLIC FUNDS FOR THE FISCAL YEAR. OUR TOTAL EXPENDITURES WAS 109 MILLION. THE MAJORITY OF THAT IS IN OUR TOP THREE FUNCTIONS, OUR ADD MINUTE, JUDICIAL AND LAW ENFORCEMENT AND CORRECTIONAL EXPENSES.

THAT SAID WE DID INCREASE FUND BALANCE BY 4.7 MILLION FROM LAST YEAR'S FUND BALANCE 66.5, LEAVING 71.2 IN FUND BALANCE FOR THE GENERAL FUND. NEXT SLIDE.

AGAIN, THIS IS JUST THE OTHER THREE COLUMNS THAT MAKE UP THE MAJOR FUNDS. THE ARP FUND WE DID SPEND DOWN $11 MILLION IN ART FUNDING FOR THE FISCAL YEAR.

NEXT SLIDE. THIS IS KIND OF A NEGATIVE TITLE, BUT IT IS A SCHEDULE OF FINDINGS AND QUESTION COSTS.

THAT'S JUST THE TITLE. IT DOESN'T HAVE AN INDICATION OF WHAT I AM ABOUT TO SAY. IT DOES EXPLAIN WHAT OUR -- IT RECAPS WHAT IS IN THE FINANCIAL AUDIT REPORT.

OUR AUDITOR'S REPORT, LIKE I MENTIONED, IS THE UNINFORMED MODIFIED -- UNMODIFIED OPINION. ALSO UNMODIFIED OPINION IS THE AUDIT OVER THE MAJOR PROGRAMS IN SUPPORT OF THE STATE'S SINGLE AUDIT AND THE FEDERAL SINGLE AUDIT.

IF WE HAD WEAKNESSES AND INSUFFICIENCY AND FINANCIAL CONTROLS OVER THE REPORTING OR THE MAJOR FUNDS, WE WOULD BE REQUIRED TO DISCLOSE THAT TO YOU.

WE HAD NONE. IT WAS A CLEAN AUDIT FOR THE FISCAL YEAR. THE BOTTOM OF THE PAGE IS THE SINGLE AUDIT AND THAT IS THE HIGHWAY PLANNING AND INSTRUCTION BOND THAT THE PASS THROUGH BONDS COME THROUGH TEXDOT.

THE EMERGENCY RENT RE -- RELIEF PROGRAM OR THE ERA PROGRAM AND THE CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUND OR THE ARP FUND. NEXT SLIDE IS THE STATE SINGLE AUDITS WE HAD TO PERFORM. AND IT IS WITH THE TEXDOT HIGHWAY CONSTRUCTION CLUSTER, THE PASS THROUGH BOND.

THIS SLIDE IS KIND OF -- IF WE HAD PRIOR AUDIT FINDINGS WE WOULD BE REQUIRED TO DISCLOSE WHAT THE CORRECTIVE ACTION PLANS WERE. WE HAD NO PRIOR FINDINGS AND SO THIS STATES THERE WAS NONE IN THE PRIOR YEAR.

AND THESE LAST TWO LETTERS ARE OUR INDEPENDENT AUDIT LETTERS OVER THE INTERNAL CONTROL OVER FINANCIAL REPORTING IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS.

THE LETTER PRETTY MUCH DEFINES WHAT A DEFICIENCY IS AND WHAT A MATERIAL WEAKNESS IS IN THE INTERNAL CONTROL AND COMPLIANCE AND WHAT A SIGNIFICANT DEFICIENCY IS.

[00:50:01]

WE HAVE ASSESSED THE INTERNAL CONTROL STRUCTURE AND TESTED THE CONTROLS OVER THE COUNTY'S PROCESSES AND WE HAVE NONE TO REPORT TO THE COURT TODAY. THAT'S A CLEAN OPINION IN RELATION TO THE FINANCIAL STATEMENTS THEMSELVES.

THIS FINAL LETTER IS OUR INDEPENDENT AUDITOR'S REPORT OVER COMPLIANCE AND EACH OF THE MAJOR PROGRAMS, THE THREE SINGLE AUDITS THAT WE PERFORMED AND ALSO THE STATE'S SINGLE AUDIT.

AGAIN, IT EXPLAINS WHAT A SIGNIFICANT DEFICIENCY IS IF WE HAD ANY. WE WOULD HAVE TO REPORT THOSE.

WE HAD NO FINDINGS OR SIGNIFICANT DEFICIENCIES AND INTERNAL CONTROLS OVER ANY OF THE MAJOR PROGRAMS. WITH THAT I'LL TAKE ANY QUESTIONS YOU MAY HAVE OVER ANYTHING I DISCUSSED HERE TODAY OR ANY QUESTIONS IN GENERAL

ABOUT THE AUDIT PROCESS. >> COMMISSIONER INGALSBE?

>> DON'T HAVE ANY QUESTIONS. I JUST WANT TO CONGRATULATE THE AUDITOR'S OFFICE. I KNOW IT TAKES A LOT OF TIME AND EFFORT TO GET THROUGH THIS AUDIT AND AS YOU HAVE HEARD FOR MANY YEARS WE HAVE DONE AN EXCELLENT JOB, OR THEY HAVE, AND I WANT TO CONGRATULATE THEM AND THANK THEM FOR BEING HERE.

>> COMMISSIONER COHEN? >> NO QUESTIONS.

JUST THANK Y'ALL FOR WHAT Y'ALL ARE DOING.

IT IS HARD WORK TO DO. THANK YOU FOR THAT.

>> JUST WANT TO THANK OUR AUDITOR AS OFFICE AND THEIR STAFF. IT REQUIRES PRETTY MUCH A YEAR-LONG EFFORT WHEN YOU THINK ABOUT IT.

THEY DO AN EXCEPTIONAL JOB. I WANT THEM TO KNOW I APPRECIATE THEM AND THE EFFORT THEY MAKE TO THE COUNTY.

>> I JUST WANT TO SAY CONGRATULATIONS TO THE AUDITORS.

AND TO COMMISSIONER SHELL'S POINT, IT IS NOT JUST A ONE-DAY JOB. WE APPRECIATE IT.

IN PREPARATION FOR COURT TODAY I HAVE THE LAST FOUR OF THESE AND THIS IS MUCH BETTER THAN THE NOTEBOOK THAT WE HAVE HAD FOR THE LAST FOUR YEARS. I APPRECIATE IT.

I DON'T NEED THAT ONE. THANK YOU FOR ALL OF THE WORK THAT WENT INTO IT. I APPRECIATE IT.

>> EXECUTIVE SUMMARY, ABSOLUTELY GOOD FOR THIS LAST-MINUTE PIECE.

AND IF SOMEONE IS UNITED BECAUSE THIS WAS NOT IN THE BACK UP, I WILL HAPPENLY LOAN MY COPY TO YOU.

WE HAVE A MOTION AND A SECOND. ADDITIONAL COMMENTS?

>> YES. I JUST WANTED TO LET THE PUBLIC KNOW THAT THE BIG BOOK WILL BE ONLINE AT THE END OF THE WEEK.

I AM WAITING ON A COUPLE OF STATISTICAL ITEMS THAT ARE NOT PART OF THE AUDIT. THEY ARE JUST PART OF OUR ANNUAL COMPREHENSIVE FINANCIAL REPORT THAT SHOWS OUR OPERATING INDEXES AND WAITING ON A COUPLE OF DEPARTMENTS TO GET THE INFORMATION BACK TO ME. AND THEN JUST WANT TO SCRUB IT ONE MORE TIME BEFORE WE SUBMIT IT FOR OUR AWARD AND LET THEM LOOK AT THE STATISTICAL SECTIONS.

THAT WILL BE ON OUR WEBSITE AT THE END OF THE WEEK AND WE WILL BE SUBMITTING OUR COMPREHENSIVE REPORT TO THE SEC AND SO THEY ARE EXPECTING TO RECEIVE THAT AS WELL AT THE END OF THE WEEK.

>> BEAUTIFUL. THANK YOU.

AND THANK YOU FOR THE PRESENTATION.

CALL THE ROLE PLEASE. >> COMMISSIONER COHEN.

>> YES. >> COMMISSIONER COMMISSIONER

INGALSBE. >> YES.

>> THANK YOU, SIR. >> PLEASE OPEN K-19.

[K19. Discussion and possible action to table consideration of the proposed Development Agreement for Mission Oaks Condominiums between Hays County, Davy Crockett Estates, LLC, and Lang Family Ranches L.P. until April 11, 2023, or until some future date designated by Commissioners Court. SMITH Click to View]

>> DISCUSSION AND POSSIBLE ACTION TO TABLE CONSIDERATION OF THE PROPOSED DEVELOPMENT AGREEMENT FOR MISSION OAKS CONDOMINIUMS BETWEEN HAYS COUNTY, DAVIE CROCKETT ESTATES LLC AND LANGE FAMILY RANCHES LP, UNTIL APRIL 11TH, 2023 OR UNTIL SOME FUTURE DATE DESIGNATED BY COMMISSIONER'S

COURT. >> SO MOVED.

>> SECOND. >> I WOULD LIKE FOR THE PUBLIC TO KNOW AS WELL, I THINK EVERY COMMISSIONER HAS RECEIVED ONE OF

THESE. >> CORRECT.

>> WHEN YOU HAND SOMETHING TO ME RIGHT BEFORE COURT, OF COURSE I DIDN'T SEE IT YET. OF COURSE I HAVE NOT REVIEWED IT, SO I DON'T WANT ANYONE TO ASK ME QUESTIONS ABOUT IT BECAUSE I DON'T KNOW WHAT IS IN IT, NUMBER ONE.

NUMBER TWO, WE HAVE SOMEONE SIGNED UP FOR PUBLIC COMMENT.

STARTING WITH MR. DAN LYONS. G19.

>> G OR K? >> K-9 TEEN.

K-19. I'M SORRY.

GIVE ME A CHANCE TO FIX THAT? I AM NOT CALLING YOU UP YET.

SORRY ABOUT THAT. >> NO.

YOU'RE ALL RIGHT. >> FIRST UP WILL BE MR. WILLIAM WAGNER, JUNIOR. IF YOU WILL PLEASE APPROACH THE PODIUM. YOU WILL HAVE THREE MINUTES.

>> THANK YOU. GOOD MORNING.

I APPRECIATE YOU EACH HAVE A COPY.

IS IT OKAY TO GIVE MR. PACHECO A COPY AS WELL?

>> YES, SIR. >> MY NAME IS BILL WAGNER AND

[00:55:02]

LIVE AT 1401 IN HAYS COUNTY. MR. SMITH IS OUR COMMISSIONER AND I AM HERE TALKING ABOUT THE CONDOMINIUM DEVELOPMENT THAT WILL BE UNDER REVIEW. A GROUP OF NEIGHBORS AND I MET WITH COMMISSIONER SMITH AND MR. PACHECO ON MARCH 2ND AND THEY WERE KIND ENOUGH TO POSTPONE THIS AS AN AGENDA ITEM TO GIVE US MORE TIME AND THANK YOU VERY MUCH.

WHAT YOU'VE GOT IN THE PACKAGE, I WILL JUST LET YOU KNOW IS A COPY OF AN ENGINEERING SUMMARY FOR THE AREA IN QUESTION.

YOU HAVE THE PREVIOUS COMMUNICATIONS THAT I HAVE SENT TO EACH OF YOU COMMISSIONERS AND JUDGE BACERRA BY EMAIL.

YOU HAVE COPIES OF PHOTOGRAPHS FROM THE ROADS IN QUESTION ON KIT CARSON AND DAVIE CROCKETT LEADING THE PROPOSED DEVELOPMENT AND YOU HAVE THE INTENTION SIGNED BY THREE DOZEN NEIGHBORS ASKING FOR TWO SIGNIFICANT ITEMS THAT I WILL GET TO IN A SECOND.

FOR THE RECORD I WANT TO SAY THAT THIS GROUP IS NOT ANTI-DEVELOPMENT. RATHER, WE ARE WORKING TO ENSURE THAT ANY DEVELOPMENT FOLLOWS ALL APPROPRIATE REQUIREMENTS AND REGULATIONS FOR PERMITTING, CONSTRUCTION AND OPERATION.

OUR PRIMARY AREAS OF CONCERN ARE AROUND FIRE SAFETY AND EMS ACCESS. THE ROADWAYS IN THEIR CONDITION, WATER WHICH INCLUDES THE AQUAFER AND THE AREA FLOOD PLAIN AND THE PEACEFUL ENJOYMENT OF OUR PROPERTIES.

IN TERMS OF FIRE SAFETY AND E IN, S, YOU SHOULD KNOW THAT DAVEY CROCKETT IS A ONE WAY IN AND ONE WAY OUT ROAD WITH 60 FAMILIES LIVING ON IT. AND OUR UNDERSTANDING IS THE FIRE REGULATIONS ENACTED IN 2019 DON'T ALLOW MORE THAN 30 AND WASN'T MADE RETROACTIVE, BUT CAN MAKE IT WORSE GOING FORWARD.

IT WOULD INCREASE BY 50% THE HOMES IN A SINGLE WAY IN AND SINGLE WAY OUT. WE LIVE WHERE BRUSHFIRES ARE NOT UNHEARD OF. IN TERMS OF THE ROADWAYS, CURRENTLY THE ROAD IN AND OUT HAS NO CENTER STRIPING AND NO SHOULDER AND NO SPEED LIMIT SIGNS AND TWO LOW WATER CROSSINGS AND HIGH VOLUME OF WALKERS, BIKE RIDERS, JOGGERS, HORSES, BICYCLISTS AND SCHOOL BUSES.

WE ARE ACTIVELY ENGAGING GROUPS AND THIS IS OVER A WATER QUALITY ZONE OF THE AQUAFER. FINALLY IN TERMS OF PESTFUL ENJOYMENT -- PEACEFUL ENJOYMENT, ALLOF THE PEOPLE WHO LIVE WANT THEIR LAND WITH RESTRICTIONS THAT PROHIBIT THIS DEVELOPMENT.

WE ARE OUT THERE FOR A REASON AND INTERESTED IN PRESERVING AS MUCH AS WE CAN. THE TWO ASKS YOU WILL FIND IN THE PAW SESSION IS THAT FIRST THE FIRE DEPARTMENT PERFORM AN ANALYSIS REVIEW OF WHAT IS BEING PROPOSED SO THEY CAN SAY YES WE'RE OKAY WITH THIS OR NO WE ARE NOT.

WOULD REALLY LIKE TO SEE THAT FORMALLY.

YOU ALSO HAVE A SPEAKING FORM FROM MR. JEFF WARREN I SUBMITTED AT THE SAME TIME AND I HAVE A POWER OF ATTORNEY FILED WITH THE CLERK ALLOWING ME TO SPEAK ON HIS BEHALF AND I HOPE I CAN USE

THREE MORE MINUTES FOR HIM. >> HERE IS THE DEAL ON THAT FRONT. IT IS UP TO WHAT WE HAVE HERE GOING ON AND I APPRECIATE THAT, BUT LET ME -- I AM NOT TRYING TO END YOUR TIME, BUT I MAY CALL YOU BACK.

YOUR PERSONAL SIGN UP TIME IS OVER AND LET'S GET THROUGH THE OTHERS. WHEN I CALL THE OTHER NAME WE'LL

TALK ABOUT IT. >> VERY GOOD.

>> JOHN BRADY MORRIS, IF YOU WILL PLEASE APPROACH THE PODIUM.

>> HI. GOOD MORNING.

I AM JOHN BRADY MORRIS. MY HUSBAND AND I OWN THE PROPERTY AT 10111DAVY CROCKETT DRIVE IN HAYS COUNTY.

OUR PROPERTY IS CONTIGUOUS TO THE DEVELOPMENT PROPOSED FOR 10107 DAVY CROCKETT DRIVE, THE MISSION OAKS CONDOMINIUMS. OUR PROPERTY SHARES THE LONGEST BORDER WITH THE DEVELOPMENT IN HAYS COUNTY WITH APPROXIMATELY 1020 LINEAR FEET.

TO BE CLEAR, I'M JUST GOING TO REPEAT SEVERAL OF THE THINGS YOU JUST HEARD, BUT TO BE CLEAR OUR NEIGHBORS AND MY FAMILY ARE NOT OPPOSED TO THE DEVELOPMENT. WE ARE CONCERNED ABOUT THE DENSITY OF THE PROJECT AS THE PROPOSED DOES NOT FOLLOW APPROPRIATE REQUIREMENTS AND REGULATIONS FOR PERMITTING AND/OR CONSTRUCTION IN HAYS COUNTY OR WITHIN THE AUSTIN TWO-MILE ETJ. AGAIN, MY MAIN CONCERNS ARE FIRE SAFETY AND EMS ACCESS, THE ROADWAYS AND THE AUSTIN ETJ REGULATIONS AND REQUIREMENTS. FOR FIRE SAFETY AND EMS ACCESS, KIT CARSON AND DAVY CROCKETT IS A TWO-LANE DEAD END ROAD.

THERE IS ONE WAY IN AND ONE WAY OUT.

CURRENTLY AS STATE THREAD ARE 60 FAMILY THAT'S ARE ALREADY ON THIS ROAD. THE PROPOSED DEVELOPMENT WOULD ADD AN ADDITIONAL 28 SINGLE-FAMILY RESIDENCES AT THE

[01:00:03]

DEAD END OF DAVY CROCKETT DRIVE. AS DAVY CROCKETT DRIVE IS A DEAD END STREET RIGHT NOW, THERE IS CURRENTLY NOT AN ADEQUATE TURNING RADIUS FOR A FIRE TRUCK OR AN EMS VEHICLE.

THEIR PICTURES ARE IN THE PACKET THAT YOU HAVE.

AS FAR AS THE ROADWAY, CURRENTLY KIT CARSON AND DAVY CROCKETT THERE IS NO CENTER STRIPING AND NO SHOULDERS AND NO SPEED LIMIT SIGNS. THERE ARE TWO SINGLE LANE LOW-WATER CROSSINGS. I'M A WALKER AND I'M A RESIDENT.

I AM VERY CONCERNED ABOUT THE INCREASES ASSOCIATED WITH THE APPROVAL AND CONSTRUCTION OF THE 28 ADDITIONAL HOMES.

MY BIGGEST CONCERN IS THE AUSTIN ETJ AND THE ASSOCIATION IT HAS WITH HAYS COUNTY WHICH IS NONE REALLY.

BY SUBMITTING FOR POST DEVELOPMENT AS A CONDOMINIUM REGIME I FEAR THAT THE OWNERS ARE ATTEMPTING TO BYPASS THE AUSTIN ETJ WATER SHED AND ENVIRONMENTAL PERMITTING REQUIREMENTS, SUBMITTING THE PROJECT TO ONLY HAYS COUNTY AND BYPASSING THE PERMITTING PROCESS THROUGH THE CITY OF AUSTIN AND ATTEMPTS TO APPROVE EXCESS DENSITY.

THE ADDITIONAL DENSITY IS INAPPROPRIATE CONSIDERING THE FOLLOWING PROPERTY CHARACTERISTICS.

THE ENTIRE PROPERTY IS WITHIN THE BEAR CREEK WATER SHED AND BARTON SPRING ZONE WHERE COVER IS LIMITED TO 25% OF THE NET SITE AREA. NET SITE YOU WILL HAVE TO TAKE

OUT SEVERAL. >> IT IS IN THE HUNDRED YEAR FLOOD PLAIN. IT IS IN THE CRITICAL WATER QUALITY ZONE AND WATER TRANSITION ZONE AND SEVERAL SITES ARE -- HAVE A SLOPE GREATER THAN 15%.

WHEN TAKE -- TAKING INTO THESE ACCOUNT AND ISSUES ON THE NET SITE AREA, THE PROPOSED DEVELOPMENT WOULD EXCEED THE COVER ALLOWANCE. THANK YOU VERY MUCH AND ESPECIALLY COMMISSIONER SMITH AND MR. PACHECO FOR YOUR TIME AND THANK YOU VERY MUCH, COMMISSIONER AND JUDGE.

>> THANK YOU, MA'AM. SOME OF YOU HAVE PICKED UP THAT TRAVIS COUNTY AND AUSTIN ARE BEING MENTIONED A FEW TIMES.

SOME OF YOU MAY NOT KNOW THIS, BUT AUSTIN, THERE ARE PARTS OF AUSTIN THAT ARE ACTUALLY IN HAYS COUNTY.

WE MUST HAVE A GOOD RELATIONSHIP WITH OUR NEIGHBORS, AUSTIN TRAVIS COUNTY. WE HAVE FOLKS, MYSELF FOR SURE, IN A COUNTY-WIDE CAPACITY THAT REPRESENT FOLKS THAT ARE AUSTIN RESIDENTS. I AM THEIR COUNTY JUDGE AS WELL.

AND SO THIS IS IMPORTANT ON MANY LEVELS, THROUGH MANY FACETS AND PUBLIC SAFETY IS ABSOLUTE PARAMOUNT.

I HAVE BEEN OUT THERE MANY TIMES WITH FIRES AND OTHER EVENTS THAT ARE LIFE-THREATENING TO PROPERTY AS WELL.

THIS IS SOMETHING WE TAKE VERY SERIOUSLY.

I WANT TO ASK MR. WAGNER, IS THERE SOMETHING THAT WAS NOT SAID THAT YOU WOULD LIKE TO STATE BECAUSE I'M ASSUMING YOU

WANT TO SPEAK FOR LOREEN ICE. >> NO.

I'M HERE. >> OKAY.

YOU ARE UP. >> KWRUPBLG -- JUDGE I MAY SHARE WITH YOU AND MR. WAGNER HAD AN HOUR CONVERSATION YESTERDAY AFTERNOON AND SO HE WAS ABLE TO SHARE THAT AND I'M MORE THAN HAPPY TO SHARE HIS CONCERNS AS WELL.

IF I MISSED SOMETHING YOU CAN LET ME KNOW.

>> AND YOU ALWAYS HAVE ACCESS TO MY OFFICE AS THE OTHER REPRESENTATIVE OF THAT FOOTPRINT AS THE COUNTY WIDE OF THE COURT.

YOU ALWAYS HAVE ACCESS TO ME. NEVER, EVER FORGET THAT.

>> THANK YOU, JUDGE AND COMMISSIONERS FOR THE OPPORTUNITY TO SPEAK THIS MORNING AND FOR THE COMMENTS I AM HEARING. I AM LAUREN ICE AND AN ATTORNEY AND WE ARE HERE ON BEHALF OF SOME OF THE NEIGHBORS AND MR. WAGNER IN PARTICULAR. YOU'VE HEARD FROM THEM ABOUT THE ISSUES AND THE CONCERNS OF THE NEIGHBORS SO I REALLY JUST WANTED TO BE HERE TO EMPHASIZE ONE POINT REGARDING THE DEVELOPMENT AGREEMENT. I THINK WE ALL KNOW THAT DEVELOPMENT AGREEMENTS CAN BE USEFUL TOOLS.

PARTICULARLY TO ADDRESS SITE SPECIFIC ISSUES.

ESPECIALLY WHEN THEY ARE BENEFICIAL TO THE PARTIES INVOLVED. I AM HOPING THE COMMISSIONERS ARE CONSIDERING WAYS IN WHICH THIS DEVELOPMENT AGREEMENT WILL BE BENEFICIAL TO THE COUNTY. AND WHEN I SAY THE COUNTY, I MEAN THE PUBLIC. THE DEVELOPMENT AGREEMENT IS BEING PROPOSED BECAUSE THE APPLICANT IS SEEKING A WAIVER FROM THE COUNTY'S NORMAL REQUIREMENTS TO PLAT THE PROPERTY AND SINCE THEY ARE REQUESTING THE WAIVER, I HOPE THE COUNTY IS GETTING SOMETHING IN RETURN.

BECAUSE OF THE DEVELOPMENT AGREEMENT IS IN DRAFT FORM, I KNOW THE PUBLIC HASN'T SEEN IT YET, SO I APPRECIATE THE TABLING OF THE ITEM AND I ENCOURAGE THAT THE COMMISSION AND THE DEVELOPER INVOLVE THE COMMUNITY IN THE DISCUSSIONS AND THE NEGOTIATIONS WITHOUT THE D.A. UNTIL IT IS BROUGHT BACK FOR A FINAL VOTE.

I THINK FOLKS HAVE GOOD IDEAS AND IT WOULD BE A PRODUCTIVE CONVERSATION TO INCLUDE THE NEIGHBORS IN THAT.

I'M AVAILABLE FOR ANY QUESTIONS. THANKS AGAIN FOR YOUR TIME.

[01:05:01]

>> BEAUTIFUL AND THANK YOU. AND AS STATED THIS IS AN AGENDA ITEM TO HAVE A FULL DISCUSSION ON THE 11TH.

COMMISSIONER? >> THANK YOU, JUDGE.

>> I'M SORRY. ONE MORE THING.

THERE ARE NO OTHER NOTES FOR SOMEONE SIGNED UP TO SPEAK.

SO EVEN IF YOU HAD SOMEONE'S POWER OF ATTORNEY YOU WOULDN'T BE ABLE TO SPEAK. THESE LISTS ARE COMPLETE?

ALL THREE, THAT'S IT. >> EXCUSE ME.

[INAUDIBLE]. >> LET ME ASK IT THIS WAY.

I WANT TO HEAR YOU AND WE DEFINITELY -- DEFINITELY IT IS CUSTOMARY TO GIVE YOU THE OPPORTUNITY AT EVERY OPPORTUNITY WE HAD. IS THERE SOMETHING THAT HAS NOT BEEN SAID THAT YOU WOULD LIKE TO STATE.

>> YES. >> OKAY.

>> TO FINISH THE COMMENT I WAS MAKING BEFORE, THE SECOND PIECE AFTER THE FIRE MARSHAL'S REVIEW IS THE DEPARTMENT OF TRANSPORTATION TO REVIEW THE CONDITIONS OF THE ROAD AND SUITABILITY FOR THE DEVELOPMENT THAT'S BEING PLANNED.

IN ADDITION I WOULD LIKE TO ASK REALIZING THERE WON'T BE AN ANSWER TODAY, BUT IF WE WOULD COULD HAVE ACCESS TO THE FULL EIGHT PAGES OF THE DOCUMENT SENT OUT WITH PUBLIC NOTIFICATION, WE HAVE PAGE TWO OF EIGHT AND HAVE NOT SEEN THE REST OF THEM.

WHEN IT BECOMES AVAILABLE IF WE COULD SEE A DRAFT OF THE PROPOSED EA. AND THE THIRD AND MOST IMPORTANT ONE, I WOULD LIKE AN OFFICIAL POSITION BY THE COUNTY ON WHETHER OR NOT THERE ARE CURRENT DEED RESTRICTIONS FOR THE

PROPERTY IN QUESTION. >> OKAY.

>> THAT'S ALL. >> THANK YOU, SIR.

TO THE COUNTY CLERK'S OFFICE I DO NOT HAVE ANOTHER FORM FOR THE AGENDA ITEM JUST SO YOU KNOW. IF YOU WANT TO CONFIRM, HERE IS

MY STAFF. >> I KNOW I SENT THE EMAIL

ADDRESS OUT TO SEVERAL RESIDENTS >> ANY ADDITIONAL PUBLIC COMMENT THAT WAS EMAILED TO Y'ALL'S OFFICE?

>> I AM WITH YOU, COMMISSIONER. WE TRY AS THE COMMUNITY MAY --

>> IF NOT I CAN SPEAK. >> WE TRY.

WE TRY AT EVERY TURN TO GIVE EVERY RESIDENT AT THE COMMUNITY TO BE HEARD. WE DOUBLE DOWN AND TRY FOR THEM.

THAT'S WHAT THIS IS ALL ABOUT. >> AND MR. BORAN SENT THE LINK TOO SO I THOUGHT HE MIGHT HAVE SUBMITTED HIS COMMENTS.

HE SENT AN EMAIL IN EARLIER RELATED TO THIS ITEM YOU -- PRIOR TO THE PREVIOUS CONSIDERATION.

I MIGHT ASK -- MAKE A COUPLE OF STATEMENTS HERE AND THEN I WILL ASK MR. PACHECO AND MR. KENNEDY TO ADDRESS THE COURT AND KIND OF TALK ABOUT THE DEVELOPMENT AGREEMENT.

THE FIRST THING I WOULD SAY -- I KNOW MANY FOLKS WHO PAY ATTENTION TO THE COURT OR OUR PROCEEDINGS HERE OR WHO HAVE LISTENED TO US HAVE THESE CONVERSATIONS IN THE PAST KNOW THIS INFORMATION. UNFORTUNATELY IT IS NOT SOMETHING IN OUR -- OUR RESIDENTS KNOW NOR SHOULD HAVE -- SHOULD THEY HAVE TO KNOW.

I DO APPRECIATE Y'ALL TAKING THE TIME AND COMING TO MY OFFICE AND Y'ALL ARE ONE OF SEVERAL GROUPS I HAVE SPOKEN TO AND NEIGHBORS INCLUDING THE MAYOR OF BEAR CREEK YESTERDAY.

THE POINT I WOULD LIKE TO MAKE, THERE ARE FIVE THINGS THAT ARE FOR THOSE WHO MAY NOT BE AWARE THAT THE COUNTY HAS DIRECT PER VIEW OVER -- PERVIEW OVER STATUTE -- STATUTE EARLY TO -- STATITORILY. IT REQUIRES A PLAT OF THE PROPERTY, BUT IT DOESN'T ALLOW US TO DICTATE OR PREVENT THE TYPES OF BUSINESSES WITH A FEW EXCEPTIONS.

MOST OF THOSE ARE SEXUALLY ORIENTED OR ADULT-ORIENTED BUSINESSES, LIQUOR STORES AND THEIR PROXIMITY TO CHURCHES AND SCHOOLS. THE DEVELOPER CAN APPLY FOR A PLAT, AND IT IF IT MEETS THE COUNTY GUIDELINES WE EITHER HAVE TO CERTIFY OR DE CERTIFY AND WE WORK ON ALL OF THESE THINGS UNDER A MANDATE OF APPROVAL THAT'S WHAT I WOULD LIKE TO REFER TO. THE STATUTE MANDATES WE APPROVE IF IT MEETS THE GUIDELINES. THE SECOND THING IS FLOOD PLAIN REVIEW. THIS IS ONE PROPERTY THAT I WOULD DEFINITELY ENSURE. AND I KNOW OUR DEVELOPMENT SERVICES OPTION WOULD LOOK AT THE FLOOD PLAIN REVIEW.

THE THIRD IS THE CONNECTION TO A COUNTY ROADWAY.

UNFORTUNATELY HE IS NOT HERE TODAY, BUT AS WE DISCUSSED IN OUR MEETING AND I HAVE ACTUALLY SPOKEN TO TEXDOT AND THERE IS SOME DIRECT RULES AND REGULATIONS RELATED TO THAT.

AND IN GENERAL UNDER TEXAS TRANSPORTATION CODE IT IS 35 HOMES OR LESS FOR ONE PROPERTY. I USE THE EXAMPLE OF ONE THAT Y'ALL -- THAT THE RESIDENTS IN THE AREA WOULD BE FAMILIAR WITH

[01:10:01]

IS SKY RIDGE. WHEN SKY RIDGE WAS DEVELOPED, THE ENTRANCES ON TO 1826, THERE WERE ACTUALLY THREE ENTRANCES DEVELOPED FOR -- OR INSTALLED FOR THAT DEVELOPMENT.

AND EACH ENTRANCE HAD LESS THAN 35 HOMES ON IT, AND THEY DIDN'T CONNECT THOSE HOMES IN ANYWAY INTERNATIONALLY.

BY LAW TEXDOT COULD NOT REQUIRE THEM TO PUT IN TURN LANES OR ANY ADDITIONAL MEASURES THERE. THEY WERE ABLE TO NEGOTIATE TKWRAEUT WITH -- THEY WERE ABLE TO NEGOTIATE WITH THE DEVELOPER.

I WANT TO CLARIFY THAT. SO WE CAN DICTATE WHAT THAT CONNECTION TO THE COUNTY ROADWAY LOOKS LIKE AND WHAT THE STANDARDS WOULD BE. THE MAIN HOOK THAT THE COUNTY HAS WHEN IT COMES TO DEVELOPMENT IS THE ON SITE SEWAGE FACILITY.

I CAN TELL YOU LOOKING AT THE COMMENTS AND LOOKING AT THE NUMBER OF HOMES ON THE PROPERTY ITSELF, THE D.A. AS IT WAS -- THE LOT SIZE THAT WAS IN OUR DEVELOPMENT SERVICES MANUAL RELATIVE TO PIPED IN WATER OR PUBLIC WATER SYSTEM COUPLED WITH AN ON SITE SEWAGE FACILITY ACCEPT -- SEPTIC IS I BELIEVE AN ACRE. IF THEY WERE TO PLAT THE PROPERTY THEMSELVES THEY COULD DO THOSE ONE ACRE LOTS.

THEY WOULD SIMPLY HAVE TO PAY FOR THE INDIVIDUAL PLATTING FOR EACH HOME INSTEAD OF ONE PLAT FOR THE OVERALL CONDO REGIME.

THE LAST THING, AS ALL OF MY COLLEAGUES, MAYBE NOT COMMISSIONER COHEN, BUT THE REST OF MY COLLEAGUES CAN CERTIFY THAT WE HAVE BECOME VERY WELL AWARE OF THE IMPLICATIONS OF THE FIRE CODE SINCE FIRST PASSING IT AND INSTITUTING IT IN JANUARY OF 2020. AND THEY HAVE DONE A GOOD JOB AT REVIEWING AND MAKING SURE THEY MEET INTERNATIONAL FIRE CODE.

REALLY IN A RESIDENTIAL NEIGHBORHOOD LIKE THIS THE FIRE CODE COMES INTO PLAY AND THE WIDTH OF ROADWAY AND THE ABILITY FOR FIRE TRUCKS TO TURN AROUND THE RADIUS OR THE RADII TO ENSURE THAT THEY CAN MOVE AT THE DVELOPMENT AND I HAVE FULL CONFIDENCE THAT OUR DEVELOPMENT SERVICES DEPARTMENT AND OUR TRANSPORTATION DEPARTMENT AND OUR FIRE MARSHAL'S OFFICE WILL REVIEW THIS AND GIVE IT A THOROUGH REVIEW.

THERE ARE A COUPLE OF NOTES IN THE COMMENTS YOU MADE THAT I WOULD LIKE TO ADDRESS AND THEY ARE NOT ONLY -- THEY ARE SHARED COUNTY WIDE BY THE COUNTY ROADWAYS.

I SAY THAT WHEN WE TALK ABOUT COUNTY ROADWAYS AND THE VAST MAJORITY OF THE PRE SREUPT TIFF ROADWAY -- PRESCRIPTIVE ROADWAYS FOR ANY LENGTH OF TIME ARE UNSTRIPED.

THE REASON FOR THAT IS WE HAVE TO HAVE 20-FOOT -- THE ROADWAY ISELF HAS TO BE -- PARDON ME, 26-FOOT WIDE IN ORDER TO HAVE A CENTER STRIPE . I KNOW THAT BECAUSE INITIALLY WHEN I TOOK OVER THIS JOB, YOU KNOW, I WAS TRAVELING DOWN CREEK ROAD AND I FOUND SECTIONS THAT WERE STRIPED AND SECTIONS UNSTRIPED.

I FOUND OUT THAT A TV CREW DIDN'T LIKE THE FACT THAT THE ROAD WASN'T STRIPED AND SO THEY WERE FILMING A COMMERCIAL AND DID IT ON A ROADWAY AND THEY HAD TO REMOVE PORTIONS OF IT.

AND THAT'S 12 AND 12 AND A HALF FOOT OF RIGHT AWAY -- RIGHT OF WAY AND THAT'S THE REASON FOR THE STRIPING AND THE LACK OF STRIPING IN THE ROADWAYS. I PROBABLY HAVE MORE AUSTIN RESIDENTS IN MY PRECINCT THAN ANY OTHER PRECINCT.

PROBABLY ALL OF THE OTHER PRECINCTS COMBINED WITH THE EXCEPTION OF WHAT MAY HAVE HAPPENED ON THE NORTHEAST SIDE OF THE COUNTY DEPENDING ON WHAT DEVELOPMENTS ARE RIGHT NOW AND COMING OVER THERE. THAT BEING THE CASE, IT IS ONE COMMUNITY THAT WE DO NOT HAVE WHAT IS KNOWN AS A 1445 AGREEMENT WITH WHICH DICTATES HOW WE WORK WITH THEM WHEN IT COMES TO DEVELOPMENT. IT DOES NOT EXEMPT THE DEVELOPER

[01:15:12]

AND THAT'S THE REASON EARLIER WHEN THIS WAS ON THE AGENDA TWO WEEKS AGO AND WE HAD THE REQUEST FROM SOME OF THE RESIDENTS ASKING IF THEY CAN DELAY IT AND THEY WOULD HAVE THE OPPORTUNITY TO REACH OUT TO THE CITY OF AUSTIN TO SEE WHAT REQUIREMENTS TO BE THERE AND I WAS HAPPY TO DO THAT AND GIVE THEM THE

OPPORTUNITY. >> COMMISSIONER, SORRY TO INTERRUPT. THE 1445 AGREEMENT, CAN YOU TELL THE VIEWING PUBLIC -- IT IS A 1445 AGREEMENT IN HA*EUFRZ --

HAYS COUNTY. >> I WANT TO SAY IN THE 2011 SESSION THERE WAS A -- THERE WAS LEGISLATION PASSED THROUGH THE STATE HOUSE AND MR. KENNEDY, CORRECT ME ANY TIME I MISS -- MISSTATE THIS. BUT ADDRESSING THE RELATIONSHIP BETWEEN THE CITIES AND THE COUNTIES AND IT CREATED A STREAM LINE PROCESS WHEREBY THE COUNTY AND THE CITIES WITHIN IT WOULD HAVE THE OPPORTUNITY FOR A 1445 AGREEMENT.

IT WOULD OUTLINE WHO HAD JURISDICTION AND HOW THE DEVELOPMENT IN THOSE AREAS WOULD WORK.

IS THAT A FAIR CHARACTERIZATION, MR. KENNEDY? THANK YOU. AND SORRY I SHOULD HAVE

CLARIFIED THAT WHEN I SAID THAT. >> THAT'S OKAY.

>> THAT BEING THE CASE, AS WE LOOK AT THIS, I WOULD LIKE MR. PACHECO AND MR. KENNEDY TO ADD ANYTHING I MAY HAVE MISSED IN THERE. BUT SINCE THE LAST CONSIDERATION OF THIS OR THE LAST POSTPONE MEANT OF THIS, WE WERE ASKED TO PULL THE DEVELOPMENT AGREEMENT BECAUSE OF SOME ISSUES THAT HAVE UH RISEN SINCE THAT TIME. -- ARISEN SINCE THAT TIME.

I DIDN'T WANT TO PULL IT OFF THE AGENDA TODAY BECAUSE I HAD SPOKEN TO SO MANY RESIDENTS WHO HAD TAKEN THE TIME -- THEY HAD ALREADY TAKEN TIME OFF WORK. THEY SAID THEY WERE GOING TO GET CHILD CARE. THEY WERE GOING TO WATCH IT AT HOME. I DIDN'T WANT TO HAVE TO HAVE OUR DEVELOPMENT SERVICES DEPARTMENT SEND OUT ANOTHER NOTIFICATION ABOUT WHAT MIGHT BE ON THE AGENDA NEXT TIME.

I WANTED TO GIVE THE OPPORTUNITY TO BOTH THE RESIDENTS AND THE DEVELOPER IF THEY WERE HERE TO ACTUALLY ADDRESS SOME OF THOSE QUESTIONS SHOULD THEY ARISE. AND THEN AGAIN NOT TAKE ACTION ON THE ITEM TODAY, BUT JUST OPEN THE PUBLIC FORUM TO GIVE THE GENERAL PUBLIC THE OPPORTUNITY TO SHARE WITH US WHAT THEIR

CONCERNS MIGHT BE. >> THANK YOU, SIR.

AND THIS IS AN AGENDA ITEM MOTIONED AND SECONDED FOR BRINGING IT TO THE 11TH. PLEASE CALL THE ROLE.

>> AND THANK YOU FOR BEING AN ACTIVE COMMUNITY MEMBER AND COMING TO COURT. YOUR VOICE WILL NOT BE [INAUDIBLE]. HAVE A WONDERFUL DAY.

[K23. Discussion and possible action to authorize the County Judge to execute a Professional Service Agreement related to RFP 2022-P12 Pet Resource Center - Project Coordinator between Hays County and Austin Pets Alive! and amend the budget accordingly. INGALSBE Click to View]

SEE YOU ON THE 11TH. PLEASE OPEN K-23.

>> DISCUSSION AND POSSIBLE AS TO AUTHORIZE THE COUNTY JUDGE TO EXECUTE A PROFESSIONAL SERVICE AGREEMENT RELATED TO RFP-2022-P12 PET RESOURCE CENTER, PROJECT COORDINATOR BETWEEN HAYS COUNTY AND AUSTIN PETS ALIVE AND AMEND THE BUDGET

ACCORDINGLY. >> SO MOVED.

>> SECOND. >> WE HAVE A MOTION AND A SECOND. LET'S GET -- COMMISSIONERS WE HAVE A MOTION AND A SECOND. WOULD YOU LIKE TO SAY ANYTHING BEFORE I ASK OUR ADVOCATE TO SPEAK?

>> SURE. AND I KNOW THAT WE DO HAVE MEMBERS OF THE AUDIENCE HERE TO SPEAK, JUDGE.

IT IS AN EXTREMELY EXCITING TIME IT IS SOMETHING THAT WE HAVE BEEN WORKING ON FOR AN EXTREMELY LONGTIME.

AUSTIN PETS ALIVE ARE A VERY WELL KNOWN ORGANIZATION AND WE -- AND THEY WILL BE WORKING WITH US TO DEVELOP AN OVER ALL PLAN FOR THE CREATION OF A PET RESOURCE CENTER AND GUIDE US ON OUR NEEDS, JUDGE. WITH THAT BEING SAID I WILL TURN IT OVER TO WHOEVER IS GOING TO SPEAK.

>> PERFECT. >> STATE YOUR NAME AND TITLE TO THE VIEWING PUBLIC AND THEN TO THE NEXT SPEAKER AND THEN WE'LL

VOTE. >> MY NAME IS SHERRY BOYETTE.

I AM THE HAYS COUNTY ANIMAL ADVOCATE ADVISOR.

I JUST WANT TO THANK EVERYONE AND CONGRATULATE THE ENTIRE COMMUNITY OF PET LOVERS IN ALL OF THE COMMUNITY.

THIS IS AN AMAZING ACCOMPLISHMENT.

AND IT HAS BEEN YEARS IN THE MAKING JUST TO GET TO THIS PLANNING STAGE. AUSTIN PETS ALIVE BRINGS SOLUTIONS AND EXPERTISE THAT LEADS THE NATION WITH THE HIGHEST LEVEL OF AVAILABLE EXPERTISE AND STAFF.

AUSTIN BETS ALIVE IS KNOWN FOR BEST INDUSTRY PRACTICES IN LIFE-SAVING RESCUE AND COMMUNITY ENGAGEMENT.

ON BEHALF OF ANIMALS AND THEIR FAMILIES TO KEEP PETS IN THEIR HOMES. THANK YOU TO THE SELECTION COMMITTEE AND EVERYONE INVOLVED IN THE COUNCIL AND MR. VIALLOBOS

[01:20:06]

AND THE AUDITORS AND THE COMMISSIONERS AND TO STEPHANIE HUNT AND JORDAN POWELL. THANK YOU TO THE COMMUNITY WHO HAVE BEEN WRITING IN FOR THEIR SUPPORT.

THIS COMMUNITY PET RESOURCE CENTER WILL HELP SO MANY PEOPLE AND THEIR PETS. THIS HAS BEEN YEARS IN THE MAKING. THIS DISCUSSION STARTED IN 2006 WHEN THE COMMISSIONERS FIRST RECOGNIZED THE NEED FOR A -- EXCUSE ME, FOR A COUNTY REGIONAL FACILITY.

THIS WILL BE THE FIRST OF ITS KIND IN THE COUNTRY.

THE SAN MARCOS REGIONAL ANIMAL SHELTER CONTINUES TO BE OVER CAPACITY BY HUGE NUMBERS. WE REALLY, REALLY ARE OVERDUE FOR THIS FACILITY. IT IS TIME FOR IMPLEMENTING A NEW MODEL OF NO KILL ANIMAL SHELTERING AND A MANAGEMENT STYLE BASED ON THE HUMAN ANIMAL SUPPORT SERVICES AND FULLY INCORPORATING OUR COMMUNITY'S VALUES AND UNITY IN OUR

COMMUNITY PARTICIPATION. >> BEAUTIFUL AND THANK YOU.

AFTER THE VOTE WE WILL CALL APA TO SPEAK.

>> THANK YOU. >> IF THERE ARE NO OTHER

COMMENTS, PLEASE CALL THE ROLE. >> COMMISSIONER SHELL.

>> YES. >> AND NOW WOULD YOU LIKE TO SAY SOMETHING NOW THAT YOU ARE OFFICIALLY ON.

>> JUDGE AS SHE COMES UP I WOULD LIKE TO THANK COMMISSIONER SHELL FOR ALL HIS WORK. I MEAN, HE ALSO STARTED THIS CONVERSATION AND THE CREATION OF WHERE WE ARE AT NOW.

AND SO HE HAD A BIG ROLE TO PLAY.

THANK YOU COMMISSIONER. >> YOU BET.

IT IS A GROUP EFFORT FOR SURE. AND THANK YOU, COMMISSIONER, FOR

REMINDING US OF THAT. >> THANK YOU ALL.

>> WELCOME TO THE FAMILY. >> THANK YOU.

THANK YOU. MY NAME IS CLAIRE AND I AM THE DIRECTOR OF NATIONAL OPERATIONS FOR AUSTIN PETS ALIVE.

WE ARE ECSTATIC THAT IT IS FINALLY OFFICIAL AND WANT TO THANK ALL OF YOU FOR THE HARD YEARS OF WORK AND WE ARE EAGER TO GET STARTED AND JUST LIKE SHERRY SAID, I CAN'T COME AFTER HER BECAUSE SHE SAID IT ALL VERY WELL.

I CAN'T STOP REITERATING THAT THIS IS THE FIRST IN THE COUNTRY AND THIS IS TRULY A LEADER NOT JUST IN TEXAS, BUT ON A NATIONAL SCALE WHICH WE WILL SEE. IT IS TRULY A SHELTER MODEL THAT IS SERVING THE COMMUNITY AND KEEPING PETS WITH THEIR FAMILIES. THANK YOU ALL SO MUCH FOR THIS OPPORTUNITY AND WE ARE EXCITED TO MAKE IT OFFICIAL.

THANK YOU. >> THANK YOU VERY MUCH.

>> I'M SORRY. JUDGE BACERRA, HAYS COUNTY BUDGET OFFICER. IN THE BACK UP ON THE BUDGET SECTION I HAVE NOTATED SEVERAL FUNDING OPTIONS.

THIS CONTRACT WAS NOT BUDGETED IN THE FY23 BUDGETING PROCESS SO WE NEED TO DETERMINE WHERE THE FUNDING WILL COME FROM.

IT IS A $300,000 CONTRACT AND WE WOULD NEED $150,000 TO FINISH

THIS YEAR 2023. >> WHAT IS OUR CURRENT BALANCE IN THE INFRASTRUCTURE IMPROVEMENT FEE FUND AND PAW DABBING WHOA SETTLEMENT -- TOBACCO SETTLEMENT?

>> WE HAVE APPROXIMATELY A MILLION ONE.

THE TOBACCO SETTLEMENT IS APPROXIMATELY A HUNDRED THOUSAND. WE WOULD POTENTIALLY SPLIT THAT.

>> WHAT WOULD YOU RECOMMEND? >> EITHER THE INFRASTRUCTURE

IMPROVEMENT FUND IN FULL. >> TYPICALLY THAT FUND IS USED FOR INFRASTRUCTURE PROJECTS AND NONOPERATIONAL-TYPE CONTRACTS, BUT THERE ARE NO RESTRICTIONS ON THAT FUND AS WELL AS THE TOBACCO SETTLEMENT. EITHER OF THOSE OPTIONS, WE CAN FUND IT FULLY WITH THE IFF FUND OR SPLIT THE COST BETWEEN THE TOBACCO SETTLEMENT AND THE GENERAL FUND.

>> IS THERE A PREFERENCE? >> I WAS THINKING OF SPLITTING IT COUNTY WIDE AND TOBACCO SETTLEMENT.

>> I WILL MAKE THAT AS FAR AS -- AS PART OF MY MOTION.

>> A 50/50. >> AND THAT'S FINE.

AND YOU WILL DOUBLE DOWN AND REITERATE.

LET'S CALL THE VOTE AGAIN FOR THE ALLOCATION PORTION

SPECIFICALLY. >> COMMISSIONER COHEN.

>> YES. >> AND JUDGE BACERRA.

>> YES. >> AND THANK YOU VERY MUCH.

OUR COMMUNITY IS A BETTER PLACE FOR THIS.

WELCOME AUSTIN PETS ALIVE. >> IF YOU WILL PLEASE OPEN G17.

[G17. Approve and confirm the appointment of Ehran M. Wenzel as a regular full-time Deputy Constable in the Hays County Constable, Precinct 2 Office. COHEN/TORRES Click to View ]

>> APPROVE AND CONFIRM THE APPOINT -- APPOINTMENT OF EHRAN M WENZEL AS A REGULAR FULL-TIME DEPUTY CONSTABLE IN THE HA*EUSZ COUNTY CONSTABLE PRECINCT 2 OFFICE.

>> MOVE. >> SECOND.

>> WOULD YOU LIKE TO GIVE AN INTEREST DUCKS BEFORE WE VOTE? LIKE TO GIVE AN INTRODUCTION BEFORE WE VOTE?

>> YES, SIR. >> THIS WAS A VACANT POSITION WE

[01:25:19]

ARE FILLING. HE HAS 16 YEARS OF LAW ENFORCEMENT SERVICE AND HE HAS -- HE WAS LOOKING TO WORK IN HIS COMMUNITY. WE ARE EXCITED TO WELCOME AARON

TO OUR TEAM. >> WE HAVE BEEN HERE SINCE 2006.

MOVED HERE FROM PASADENA. MY WIFE IS A SCHOOL NURSE AND SHE IS WATCHING RIGHT NOW. I WANT TO THANK YOU FOR THE OPPORTUNITY TO BE HERE AND THANK THE CONSTABLE FORGIVING ME AN OPPORTUNITY TO JOIN -- FOR GIVING ME AN OPPORTUNITY TO

SERVE THE TEAM. >> BEAUTIFUL.

BEAUTIFUL. >> COMMISSIONER COHEN?

>> WELCOME TO PRECINCT 2. WE ARE HAVING A LOT OF FUN THERE SO FAR. WELCOME AND CONGRATULATIONS.

I AM EXCITED TO GET TO KNOW YOU A LITTLE BETTER.

WELCOME TO THE FAMILY. >> BEAUTIFUL.

BEAUTIFUL. SO IF THERE IS NOTHING ELSE,

PLEASE CALL THE ROLE. >> COMMISSIONER INGALSBE.

>> YES. >> AND NOW WELCOME TO THE FAMILY OFFICIALLY. YOU ARE OUR CO-WORKER.

>> THANK YOU. [APPLAUSE].

>> AND NOW IF YOU WILL OPEN K2. >> JUMPING AROUND TODAY.

[K2. Discussion and possible action to authorize the Criminal District Attorney (CDA) to hire two (2) new Attorney IIIs, one (1) Legal Assistant, one (1) Victim Assistance Coordinator and one (1) Paralegal plus related equipment/expenses effective May 1, 2023, to help reduce a backlog of un-filed cases and to improve the service provided to victims on domestic violence and stalking cases and amend the budget accordingly. INGALSBE/HIGGINS Click to View]

>> BASED ON WHO IS HERE. >> OKAY.

K2, DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE CRIMINAL DISTRICT ATTORNEY TO HIRE TWO NEW ATTORNEY 3'S.

ONE LEGAL ASSISTANT, ONE VICTIM ASSISTANCE COORDINATOR AND ONE PARALEGAL, PLUS RELATED EQUIPMENT AND EXPENSES EFFECTIVE MAY 1, 2023 TO HELP REDUCE A BACKLOG OF UNFILED CASES AND TO IMPROVE THE SERVICE PROVIDED TO VICTIMS OF TKAU DOMESTIC VIOLENCE AND STALKING CASES AND AMEND THE BUDGET ACCORDINGLY.

>> WE HAVE A MOTION AND A SECOND.

AND WE HAVE ONE PERSON SIGNED UP TO SPEAK.

MR. RODRIGO AMAYA. >> JUDGE AND COURT, I I WAS JUST WONDER -- I JUST WANTED TO EXPRESS CONCERN THAT SOMETHING AS SERIOUS AS STAFFING THE D.A.'S OFFICE AND CONSIDERING ALL OF THE OVERCROWDING AT THE JAIL, THIS SHOULD BE SOMETHING THAT IS PRIORITY AT THE BEGINNING OF THE AGENDA ITEMS SO WE CAN GET THE SHOW ON THE ROAD AND SO THE D.A. CAN GET THE TOOLS NECESSARY SO WE CAN START CLEANING OUT, YOU KNOW, THE OVERCROWDED JAILS. JUST WANTED TO LET Y'ALL KNOW THAT SOMETHING THIS SERIOUS SHOULD BE PRIORITY.

I HOPE YOU CAN GET BEHIND THE NEW D.A. AND GET HIM STAFFED SO HE CAN GET THE SHOW ON THE ROAD AND HE CAN SHOW US THAT WE VOTED FOR THE RIGHT INDIVIDUAL SO THAT WE CAN START BRINGING JUSTICE TO HAYS COUNTY. THANK YOU.

>> BEAUTIFUL AND THANK YOU, SIR. THANK YOU VERY MUCH.

COMMISSIONER AOEUPBG TKPWELS -- COMMISSIONER INGALSBE?

>> THE D.A. IS HERE AND I WILL LET HIM TAKE THIS ITEM OVER.

I DO WANT TO APOLOGIZE TO HIM. I SENT HIM A TEXT AND I'M NOT SURE HE SAW IT. I TOLD HIM TO BE HERE AT 9:30 AND WE WOULD MOVE IT UP IF WE HADN'T GOTTEN TO THE ITEM.

I MEANT 10:30. I KNEW WE WERE DISCUSSING OTHERS. MR. HIGGINS, I WILL GO AHEAD AND

ASK YOU TO COME UP, PLEASE. >> IF YOU WILL PLEASE APPROACH THE PODIUM AND STATE YOUR NAME AND TITLE FOR THE VIEWING PUBLIC AND SAY A FEW WORDS ABOUT YOUR AGENDA ITEM.

>> HELLO. I AM KELLY HIGGINS AND THE CRIMINAL DISTRICT ATTORNEY. I AM GOING TO RESERVE THE REST OF MY TIME BECAUSE I WANT MR. COX, THE FIRST ASSISTANCE, TO EXPLAIN THE NUMBERS BEHIND WHAT WE ARE ASKING FOR TODAY, AND THEN I WILL COME BACK AND GIVE YOU A LITTLE BIT OF THE BIG

PICTURE. >> OKAY.

>> MR. COX. >> GOOD MORNING.

MY NAME IS GREG COX AND I AM THE FIRST ASSISTANT DISTRICT ATTORNEY WITH THE HAYS COUNTY CRIMINAL DISTRICT ATTORNEY'S OFFICE. WHAT WE ARE BRINGING TO YOU TODAY IS A TWO-PART REQUEST. THE FIRST PART IS FOR TWO ATTORNEYS AND A LEGAL ASSISTANT TO PROVIDE THEIR DIRECT SUPPORT TO HELP US CLEAR A BACKLOG THAT WE DISCOVERED UPON COMING INTO THIS ADMINISTRATION. IN AN OFFICE THIS SIZE WITH THE NUMBER OF CASES THAT THIS OFFICE RECEIVES EACH YEAR A HEALTHY INTAKE UNIT WOULD GIVE US BETWEEN 800 AND 1200 CASES -- 1200 BEING A BAD SCENARIO IN AN UNFOLLOWED -- UNFOULED STATUS.

[01:30:03]

WE DISCOVERED WE HAD 5600 CASES IN THE BACKLOG.

THAT IS A STAGGERING AMOUNT OF CASES IN THAT STATUS WE STRART -- WE STARTED DIGGING INTO IT AND WE FOUND WE HAD ARREST DATES FROM THE SUMMER AND FALL OF 2021 THAT STILL HAD NOT BEEN GIVEN TO AN ATTORNEY FOR REVIEW AS TO WHETHER OR NOT TO PROCEED WITH THE CHARGES WHICH IS COMPLETELY UNACCEPTABLE.

IT HARMS VICTIMS AND IT HARMS THE DEFENDANTS AND IT HARMS THE JAIL OVERCROWDING SYSTEM. WE ARE DOING OUR BEST TO TRY TO REMEDY THAT. AS HE SAID, I'M GONNA GET A LITTLE WONKISH. OUR INTAKE BACKLOG IS BROKEN INTO TWO DISTINCT CATEGORIES, CASES IN THE OR STATUS AND CASES IN INTAKE STATUS. OR STATUS MEANS STAFF HAS THE FILE AND ARE WORKING TO PREPARE THE FILE FOR AN ATTORNEY TO REVIEW IT, AND THEN ONCE THEY ASSIGN IT TO AN ATTORNEY, IT IS AN INTAKE STATUS. THE MAJORITY OF THE CASES WERE IN OR STATUS. THE PREVIOUS ADMINISTRATION HAD BUILT A PROCESS AS AN OVERREACTION TO THE PASSAGE OF THE MICHAEL MORTON ACT THAT KEPT THOSE CASES BOGGED DOWN IN THE OR STATUS FOR WAY TOO LONG. THEY WERE BUILDING THE CASE FILE BEFORE THEY EVEN LET A LAWYER LOOK AT THE FILE.

ONE OF THE FIRST HORRIBLE EXPERIENCES WE HAD UPON STARTING THIS JOB WAS WE DISCOVERED A MANSLAUGHTER CASE WITH TWO YOUNG PEOPLE KILLED THAT HAPPENED IN JANUARY OF 2022 AND IN THE BEGINNING OF FEBRUARY OF 2023, IT STILL HAD NOT MADE ITS WAY TO AN ATTORNEY FOR REVIEW. WE ARE HAVING TO DO A LOT OF REPAIR WORK AND A LOT OF CHANGES TO FIX THE PROBLEM.

WE DEALT AS MUCH AS WE COULD WITH EXISTING STAFF.

WE REVAMPED THE PROCESS AND WE REORGANIZED OUR SUPPORT STAFF TO COMPLETELY DIFFERENT WAY OF LOOKING AT THIS THING AND WE HAVE MADE GREAT PROGRESS. WE TOOK THE CASES IN OR STATUS FROM OVER 4,000 TO RIGHT ABOUT 2,000.

WE MOVED A BIG CHUNK OF THE WORK INTO THE LAWYER'S CUE AND THAT'S WHY WE ARE HERE WITH THE REQUEST.

ONCE A CASE MAKES IT TO INTAKE STATUS, AND NOW AN ATTORNEY HAS TO REVIEW THE FILE AND DECIDE IF WE ARE MOVING FORWARD WITH THE CASE AND THEN DO THE WORK THAT IT TAKES TO PREPARE THAT CASE FOR PRESENTATION TO A GRAND JURY.

THE OFFICE IS ORGANIZED -- EVERY CRIMINAL PROSECUTOR IS ASSIGNED TO A COURT TEAM. AND THEY HAVE DUTIES TO THE COURT. THEY HAVE TO PREPARE CASES FOR TRIAL. THEY HAVE TO TRY THE CASES.

AND SO THERE THERE HAS ALWAYS -- SO THERE HAS ALWAYS BEEN A PRIORITY OF PEOPLE SITTING IN JAIL AND THOSE CASES ARE VERY, VERY HOLD. AND THE ONLY WAY WE CAN SEE OUT OF THIS MESS IS TO UNDERSTAND THAT THE MID-YEAR REQUEST IS AN UNUSUAL WAY TO APPROACH THINGS. WE CAME IN WITH WHAT THE PRIOR ADMINISTRATION HAD ASKED FOR AND HAD BUILT AND SO WE ARE ASKING FOR TWO LAWYERS THAT WILL COMPRISE AN INTAKE UNIT DEDICATED TO MOVING THIS BACKLOG AND MOVING CASES AS WE GO FORWARD. WE MADE A DECISION THAT STARTING ON FEBRUARY 1ST, ALL NEW CASES ARE BEING HANDLED DIFFERENTLY. AND THOSE PROSECUTORS SAY THEY ARE MAKING A DECISION WHETHER TO DECLINE AND MOVE FORWARD.

WE ARE MOVING THE NEW STUFF VERY FAST.

THAT'S WHAT IS TAKING FOREVER AND WE REALLY NEED THESE TWO ATTORNEYS AND A DEDICATED LEGAL ASSISTANT TO HELP THEM WORK OUR WAY THROUGH THE BACKLOG AND THEN TO PROVIDE US WITH THE STRUCTURE TO PREVENT A BACKLOG FROM REOCCURRING.

THE SECOND PART OF THE REQUEST IS REALLY TO DEAL WITH A PROBLEM THAT WE HAVE RECOGNIZED IN THE FIRST FEW MONTHS OF THIS TERM THAT THE OFFICE IS INADEQUATELY STAFFED TO BE ABLE TO HANDLE DOMESTIC VIOLENCE CASES AT THE LEVEL OF IMPORTANCE THAT THEY DESERVE. WE HAVE VICTIM ASSISTANCE COORDINATORS, VACS AND ONE IS ASSIGNED TO EACH COURT.

THAT DOES NOT GIVE THE BAND WIDTH TO BE ABLE TO DEDICATE SOMEONE TO THE SPECIAL NEEDS THAT COME ALONG WITH DOMESTIC VIOLENCE CASES AND STALKING CASES.

WE NEED SOMEONE FROM COURT TO COURT WITH SAFETY PLANNING AND ASSESSMENTS AND DOING ALL OF THE THINGS THAT IT TAKES TO ENSURE THE SAFETY OF THOSE VICTIMS AND THAT COUPLED WH*ER WE ARE

[01:35:07]

GETTING -- WHERE WE ARE GETTING PROSECUTOR INVOLVEMENT 5 DAYS AFTER ARREST MEANS WE WANT TO ENGAGE WITH THEM EARLIER.

WHAT WE ARE FINDING ON THESE OLDER CASES IS WE ARE REACHING OUT TO THE VICTIMS AND THEY HAVE MOVED ON.

THAT'S A DIFFERENT PART OF THEIR LIFE.

THEY DON'T WANT TO PURSUE THE CASE ANYMORE.

THEY MAY HAVE REUNITED WITH THE ABUSER.

HAVING A DEDICATED VAC WE THINK WE CAN ESTABLISH A RELATIONSHIP WITH THOSE VICTIMS AND BETTER PROTECT THEM MOVING FORWARD.

WE HAVE ALREADY SEEN AN INCREASE LAST YEAR AND THIS YEAR IN THE NUMBER OF PROTECTIVE ORDERS OUR OFFICE IS ASSISTING WITH.

WE NEED A PARALEGAL TO WORK ON THE PROTECTIVE ORDERS AND WE THINK WE CAN TAKE CARE OF IT WITH OUR EXISTING LAWYERS BECAUSE THE CIVIL SECTION HAMS THAT.

HANDLES THAT. WE THINK WE CAN COVER FOR THE REMAINDER OF THE YEAR THE POSITIONS WITH THE EXISTING FUNDING. WE REALIZE IT WILL BE AN IMPACT FOR NEXT YEAR'S BUDGET MOVING FORWARD, BUT WE HAD TO COME IN

AND MAKE THE REQUEST. >> I WILL SAY THIS, I RAN FOR RE-ELECTION AND KELLY RAN FOR ELECTION AS COUNTY -- ELECTION.

AS COUNTY WIDES WE WERE FAMILIAR WITH EACH OTHER'S THOUGHT PROCESSES AND GOALS AND PHILOSOPHIES BECAUSE WE HEARD EACH OTHER SPEAK OVER AND OVER AND OVER AND I AM GRATEFUL HE CHOSE YOU AS HIS FIRST ASSISTANT D.A.

HE DESCRIBED IT WITH THE BREADTH AND THE SCOPE OF EXPERIENCE AND EXPERTISE. IT IS LONG OVERDUE.

I AM SO GRATEFUL THAT KELLY WAS VICTORIOUS IN NOT ONLY HIS ELECTION, BUT IN HIRING YOU AND GUIDING AND HELPING TO GUIDE THIS D.A.'S OFFICE IN A WAY THAT IS MOST FRUITFUL TO ALL OF OUR RESIDENTS AND THE KALEIDOSCOPE WE ARE DEALING WITH AND THE COMPLEXITIES YOU HELPED TO DESCRIBE, MOST PEOPLE HAVE NO CLUE ABOUT. IT IS REFRESHING TO HEAR YOU GIVE GREATER DETAIL AS TO WHAT, WHERE, WHEN AND WHY IN THIS TAOEUPB -- TINY SLICE OF THE KAU LIE TKAU SCOPE - KALEIDOSCOPE.

YOU OWN THIS AND YOU ARE DEALING WITH PEOPLE'S LIVES AND THEIR LIVELIHOODS. THESE ARE OUR NEIGHBORS WHETHER THEY ARE GUILTY OR INNOCENT. WE NEED TO GIVE THEM THEIR DAY IN COURT. JUST LEAVING THEM IN JAIL FOR AN UNNECESSARY AMOUNT OF TIME SERVES NO ONE.

IT DOESN'T BENEFIT THE TAXPAYER. IT DOESN'T HELP TO SEE THEM TWO YEARS LATER NOW UNEMPLOYED AND NOW EVERYTHING ELSE BECAUSE WE HAVE UPROOTED THEM FROM ALL OF THOSE THINGS IN THEIR LIVES.

SO MANY BLESSINGS. >> JUDGE, I WILL JUST SAY THAT AFTER THE EXPLANATION FROM MR. COX I THINK IT IS IMPORTANT THAT WE DO ALL WE CAN TO SUPPORT THIS REQUEST.

I KNOW THAT WE ARE LOOKING AT FUNDING IT THROUGH SALARY SAVINGS, I BELIEVE VICKY DORSET FOR THE REMAINDER OF THIS FISCAL YEAR. IS THAT --

>> IT LOOKS LIKE GENERAL FUND. >> IT IS THE GENERAL FUND.

THEY HAVE AGREED TO PURCHASE THE EQUIPMENT.

>> I TOO JUDGE HAVE BEEN IMPRESSED WITH MR. COX AND THANK YOU FOR ALL OF THE WORK YOU ARE DOING TO ELEVATE THIS DEPARTMENT. THANK YOU.

>> I HAVEN'T HAD THE OPPORTUNITY TO MEET WITH MR. COX, BUT I'M

GLAD TO HEAR FROM YOU TODAY. >> SINCE D.A. HIGGINS HAS BEEN HERE I HAVE BEEN SUPPORTIVE OF THE ADDITIONAL STAFF TO ADDRESS THE NEEDS HE HAS. I KNOW HOW DIFFICULT IT IS AND I'M AWARE OF THE BACKLOG WE HAVE WHAT I WILL TELL YOU AND I MAY RUFFLE SOME FEATHERS HERE IS WE HAD LOOKED AT THE OTHER SIDE OF

[01:40:04]

THE COIN. JUSTICE DELAYED AND SKWRUS -- JUSTICE DELAYED IS JUSTICE DENIED.

99% OF THE TIME WE ARE TALKING ABOUT THOSE WHO ARE ACCUSED OF THOSE CRIMES. AND AT EACH TURN I HAVE SAT UP HERE AND I HAVE SAID WHY ARE WE NOT SPENDING ADDITIONAL MONEY TO HELP THOSE VICTIMS? IF WE ARE GOING TO SPEND MILLIONS OF DOLLARS TO LOOK AT HOW THE SYSTEM CAN BE FIXED ON THE DEFENDANT'S SIDE, WHY ARE WE NOT LOOKING AT HOW WE CAN HELP ON THE VICTIM'S SIDE? I AM NOT ONLY SUPPORTIVE OF THIS, BUT I AM VERY, VERY SUPPORTIVE OF THIS.

I AM GLAD THAT Y'ALL BROUGHT THIS FORTH.

IF THERE IS ANYTHING LIKE THIS YOU HAVE IN THE FUTURE, I AM MORE THAN HAPPY TO LOOK AT IT AND BE SUPPORTIVE OF IT.

I DO TRULY BELIEVE IN IT. ONE THING THAT I WOULD ADD IS AS YOU HAVE THIS SPECIALIZED VICTIMS ASSISTANCE, I KNOW OUR COORDINATOR DOES A GOOD JOB COORDINATING WITH THE HAYES CALDWELL WOMEN'S SELL SHER -- SHELTER AND OTHER THINGS.

COMMISSIONER INGALSBE AND I SIT WITH YOU, D.A. HIGGINS AND WE HAVE JUDGE BROWN HERE AS WELL AS PRETRIAL SERVICES.

I ENCOURAGE YOU TO GET THEM INVOLVED IN THAT PROCESS BECAUSE PART OF THAT WORKING GROUP OR TASK FORCE IS TO REALLY TRY TO COORDINATE AND FIGURE OUT WHERE ADDITIONAL RESOURCES FOR THE VICTIMS OR THOSE IMPACTED ON BOTH SIDES OF THE COIN UNDER DOMESTIC VIOLENCE AND THOSE OTHER THINGS.

90% OF THE TIME THERE IS A MENTAL HEALTH ASPECT INVOLVED.

ACCESSING THE SERVICES IS PHENOMENAL AND WE HAVE A GREAT TEAM TO TRY TO ADDRESS THAT AND I WOULD LOVE TO HELP YOU WITH

THAT WHEREVR I CAN. >> COMMISSIONER SHELL?

>> THANK YOU, JUDGE. APPRECIATE THAT.

THIS COURT HAS INVESTED FUNDS IN THE BOTTLENECK AND IT HAS CONTINUED TO GROW AND I APPRECIATE PUTTING PEOPLE ON IT.

I APPRECIATE THE FOCUS ON IT. COMMISSIONER SMITH MENTIONED VCTIMS HAVING CASES SITTING THERE FOR YEARS IS DOING NO ONE ANY GOOD INCLUDING THE VICTIMS INCLUDING AT THEIR GREATEST EXPENSE BECAUSE IT WILL BE HARDER AND HARDER TO HAVE JUSTICE WHEN WE DON'T DO THINGS LIKE THAT.

I APPRECIATE THE FOCUS ON THIS. >> THE LAST THING I WAS GOING TO DO BEFORE CALLING A VOTE, MR. HIGGINS SAID HE WOULD CLOSE WITH SOME REQUESTEDS -- SOME IDEAS.

>> I WAS, BUT THEN I HEARD ALL OF YOU GUYS TALK.

>> WE LOVE YOU. GO TO WORK.

>> WE CAN TALK ABOUT THIS ALL DAY AND I DON'T WANT TO TAKE

EVERYBODY'S TIME. >> THANK YOU.

>> WHAT HE SAID ABOUT VICTIMS, IT DESERVES A LITTLE DISCUSSION.

IT HAS BEEN THE PRACTICE IN HAYS COUNTY TO FORE GO APPLICATIONS FOR THE PROTECTIVE ORDERS AND THE HEARINGS THEY GENERATE.

IN LIEU OF BOND, THE JUDGE CAN ADD CONDITIONS TO BOND.

THAT PERPORT TO REPLICATION OF A PROTECTIVE ORDER.

A PROTECTIVE ORDER GRANTS A VICTIM TWO YEARS OF LEGAL PROTECTION FROM THEIR ATTACKER. WHEN AN OFFICER IN THE FIELD IS DEALING WITH A SITUATION HE CAN SEE THE PROTECTIVE ORDER.

HE DOESN'T HAVE TO LOOK FOR A BOND AND RUN DOWN WHAT THE CONDITIONS OF THE BOND ARE. HE CAN TAKE ACTIONS IN THE FIELD EFFECTIVELY TO PROTECT THE VICTIM.

IT IS TRUE THAT THE DELAY REPRESENTED IN THE BACKLOG HAS HURT NOT ONLY DEFENDANTS WHO HAVE SPEEDY TRIAL RIGHTS, BUT BECAUSE THEY HAVE BEEN DISREGARDED AND IGNORED BY THE SYSTEM, BY THE D.A.'S OFFICE, NOT THE SYSTEM, THIS OFFICE, THEY REACCOMMODATE. THEY FIND OTHER WAYS TO ADJUST.

YOU GO A YEAR AS THE MOTHER DID IN THE CASE THAT MR. COX MENTIONED, YOU GO A YEAR WITHOUT HEARING FROM THE DISTRICT ATTORNEY'S OFFICE ABOUT YOUR DEAD CHILD WHO WAS KILLED IN AN INTOXICATION MANSLAUGHTER, YOU STOP BELIEVING THAT THAT OFFICE CARES AT ALL. AND MAKE IT MORE A -- ACUTE IN A

[01:45:04]

DOMESTIC VIOLENCE SITUATION. A PERSON GETS ABUSED, THE ABUSER IS TAKEN TO JAIL AND NOTHING HAPPENS FOR TWO YEARS.

IT IS JUST NOT REASONABLE. WE NEED TO BE ABLE TO STEP INTO COURT IMMEDIATELY AFTER IDENTIFYING THE PROBLEM AND SEEK THAT PROTECTIVE ORDER. GIVE THAT VICTIM THE ADDITIONAL LAYER OF PROTECTION IT INCLUDES AND TAKE THE DEFENDANT'S CASE AD MOVE IT THROUGH THE SYSTEM AS QUICKLY AS POSSIBLE.

I BELIEVE THAT IF YOU DO RATIFY A REQUEST, WITHIN SIX MONTHS WE WILL BE -- THAT'S PRETTY OPTIMISTIC, BUT WITHIN SIX MONTHS WE WILL BE CAUGHT UP THROUGH THE BACKLOG.

WE WILL HAVE OUR INTAKE DIVISION ESTABLISHED GOING FORWARD.

THAT FIVE-DAY PERIOD IS ROUTINE AND NOT JUST THE NEWEST THING WE CAN DO. WE WILL HAVE ALL OF OUR CASES LOOKED AT IN THAT TIME FRAME. WE WILL NO LONGER BE HEARING

ABOUT JUSTICE DELAYED. >> THANK YOU.

MR. HIGGINS, THE THING YOU HAVE SAID THROUGH YOU AND MR. COX HAS BEEN MUSIC TO MY EARS AND I LOVE TO HAVE THAT CONTINUITY AND CONSISTENCY. WHAT I ASK OF ALL DEPARTMENT HEADS AND ELECTED OFFICIALS AS WE MOVE THROUGH THINGS LIKE THIS IS CLEAR, CONCISE, MEASURABLE, OBTAINABLE GOALS.

UNLESS YOU GIVE THEM, I'M GONNA KEEP COMING AT YOU.

SO THANK YOU FOR OFFERING THEM EFFORTLESSLY.

I AM SO GRATEFUL. THAT IS ALL WE NEED IS AS A COMMUNITY AND AS A COURT TO UNDERSTAND WHAT YOU ARE DOING AND HOW BEST CAN WE HELP YOU AND SUPPORT YOU.

BEAUTIFULLY DONE. >> THANK YOU.

>> CALL THE ROLE. >> COMMISSIONER SMITH.

[K20. Discussion and possible action to instruct that a policy be incorporated into the Hays County Purchasing Policy and Procedures Manual prohibiting the award of "evergreen" or auto-renewing contracts. BECERRA Click to View]

>> YES. >> PLEASE OPEN K-20.

>> K-20, DISCUSSION AND POSSIBLE ACTION TO INSTRUCT THAT A POLICY BE INCORPORATED INTO THE HAYS COUNTY PURCHASING POLICY AND PROCEDURES MANUAL PROHIBITING THE AWARD OF "EVERGREEN" OR

AUTO-RENEWING CONTRACTS. >> SO MOVED.

>> SECOND. >> THANK YOU.

THE INTENT OF THIS MOTION, AGENDA ITEM, IS TO -- I'M HEARING IT FROM MANY DIFFERENT FRONTS.

HAVE I NO PROBLEM -- I HAVE NO PROBLEM CRACKING OPEN THIS COURS LEGISLATIVE BODY OF OUR COUNTY GOVERNMENT TOY TPEURBLT -- TO EFFICIENCY, TO TRANSPARENCY AND TO THE HIGHEST LEVEL OF REACHING FOR FISCAL STEWARD SHIP AND I BELIEVE WHEN THINGS GET PRESENTED TO ME, I SOMETIMES WILL TELL FOLKS, HEY, I AM THE DUMBEST GUY IN THE ROOM. TELL ME WHY I SHOULD DO THIS.

TELL ME WHAT YOUR THOUGHTS ARE ABOUT THIS.

WHY HAVE YOU BROUGHT THIS TO ME? WHAT IS USEFUL? HOW DO WE AS RESIDENTS OF THIS COUNTY BENEFIT FROM THIS? AS SOON AS YOU SELL ME ON YOUR IDEA, THEN I'M ALL IN AND THEN WE GO FOR IT AND THEN WE BRING IT TO COURT AND HAVE A DISCUSSION. AND SO THIS IS PRETTY SELF-EXPLAIN -- SELF--EXPLAINITORY.

THIS IS AMONG A LIST OF THINGS, IT IS A TIP OF THE ICEBERG AND NOTHING AGAINST ANYONE THAT CURRENTLY HAS A CONTRACT.

I WANT TO MAKE SURE WE COME OUT STRAIGHT, CLEAN AND CLEAR.

IT IS NOTHING, ZERO AGAINST ANYONE WE ARE DOING BUSINESS WITH, NOT WHEN IT COMES TO ROADS OR ANY CONTRACT WE HAVE BECAUSE I PROMISE YOU -- I PROMISE YOU WE ARE LOOKING AT EVERY SINGLE CONTRACT AND EVERY SINGLE SCENARIO AND THE EVERGREEN PIECE MAKES SENSE TO ADDRESS BECAUSE ON THE EVERGREEN FRONT THERE ARE JUST [INAUDIBLE] INEFFICIENCIES WHEN WE DON'T REVIEW THINGS.

I KNOW THAT WE HAVE A FEW ELECTED OFFICIALS SITTING IN HERE WAITING TO SPEAK, BUT BEFORE THAT I WANTED TO SEE IF A COMMISSIONER WANTED TO SPEAK FIRST.

>> JUDGE, I WOULD JUST ASK BECAUSE I HAVE NOT LOOKED AT THE POLICY, THAT SECTION OF THE POLICY, CAN SOMEONE -- DOES SOMEONE HAVE THAT SO WE CAN READ WHAT IT SAYS REGARDING THIS EVERGREEN -- DO WE HAVE AN EVERGREEN CLAUSE, I GUESS IS

WHAT I'M -- >> AUTO RENEW?

>> PERHAPS THE AUDITOR'S OFFICE CAN COMMENT ON WHAT SPECIFIC SECTIONS WOULD APPLY, BUT THE PRACTICE OF THE COUNTY AND THE COURT IN THE PAST HAS BEEN TO OCCASIONALLY PUT IN AUTO RENEWALS. I WOULDN'T PUT EVERGREEN.

THAT'S A MISS CLASSIFICATION OF WHAT THESE ARE.

BUT AN AUTO-RENEW ON AN ANNUAL BASIS AFTER AN INITIAL TERM AND

[01:50:02]

THE AUTO-RENEW IS COUPLED WITH A RIGHT OF TERMINATION IN SOMEWAY.

SOMETIMES A MERE 30 DAYS NOTICE AND SOMETIMES 30 TO 90 DAYS NOTICE PRIOR TO THE AUTO RENEWAL DATE.

AND THAT'S NOT A POLICY PER SAY, BUT IT HAS BEEN A PRACTICE OF THE COURT TO HAVE THAT SO THAT THE PURCHASING DEPARTMENT IS NOT OVERBURDENED WITH HAVING TO PUT OUT RFP'S AND RFQ'S ANNUALLY.

>> WOULD YOU LIKE TO ADD ANYTHING?

IS YOUR MICROPHONE ON? >> SORRY.

JUST BY LOOKING AT THE PURCHASING POLICY SPECIFICALLY, I DON'T KNOW [INAUDIBLE]. AUTO RENEW CONTRACT, BUT WE HAVE SEVERAL CONTRACTS ON AUTO-RENEW. SOME OF THE KPRAPL -- EXAMPLES -- I APOLOGIZE THAT THIS IS LATE, BUT AS FAR AS TRYING TO GET THIS INFORMATION TOGETHER, AND THEN THE AUDIT GOING ON. SOME OF THE COMPANIES THAT WE HAVE AUTO-RENEW CONTRACTS WITH ARE THE BUG MASTER AT OUR DIFFERENT OFFICES [INAUDIBLE] STAR ASSET SECURITY IN OUR SHERIFF BUILDING. THEY HAVE AN AUTO RENEW.

AND MPBA CONTRACTS HAVE AUTO-RENEW.

[INAUDIBLE] IN THE SHERIFF'S OFFICE HAS AN AUTO RENEW.

AND [INAUDIBLE] IN THE TAX OFFICE HAS A STIPULATION IN THE CONTRACT AS. WE WOULD HAVE TO GO BACK AND LOOK AT THE CONTRACTS AND SEE IF THE POLICY SHOULD MERIT HAVING SOME PROJECTS ON AUTO-RENEW LIKE OUR BUG MASTER CONTRACT OR WHETHER THE COURT, IF THEY WANTED TO CHANGE THE POLICY THEN WE WOULD HAVE TO INCORPORATE THAT INTO THE PURCHASING POLICY.

>> I THINK IT WOULD BE GOOD TO KNOW HOW LONG THESE ONES THAT ESPECIALLY THAT YOU MENTIONED, MARISOL, HOW LONG WE HAVE BEEN ON AUTO-RENEW AND -- YOU KNOW, BECAUSE I AGREE.

AT SOME POINT I THINK IT IS FAIR.

>> BEFORE YOU ANSWER THAT, I WOULD LIKE TO ADD, AGAIN, THIS IS NOTHING AGAINST THOSE AUTO-RENEW.

NOTHING AGAINST ANYONE. I JUST BELIEVE IT IS OUR DUTY AND RESPONSIBILITY TO GIVE FOLKS TRYING TO GET IN THE COUNTY BUSINESS AN OPPORTUNITY. AUTO-RENEW SHUTS PEOPLE OUT OF THAT BECAUSE THEY NEVER SAW A NOTICE AND NEVER SAW ANYTHING ELSE. I BELIEVE WE AS A COURT SHOULD ENGAGE IN THE PROCESS TO DO ITS JOB AS IT SHOULD.

I FEEL LIKE ON THE AUTO-RENEW PROCESS WE TEND TO AS A COURT GET A LITTLE AUTO, LIKE THE NAME DESCRIBES, AND JUST STAMP IT AND KEEP GOING ANOTHER YEAR AND KIND OF LOSE SIGHT OF THINGS.

>> JUDGE BACERRA, SINCE YOU CALLED ME OUT I WOULD LIKE TO

COMMENT. >> OKAY.

>> THE AUTO-RENEWAL CONTRACTS I HAVE, THEY ARE NOT INDEFINITE.

IT IS FOR 4 OR FIVE YEARS. IT IS REALLY FAR MORE EFFICIENT.

>> YES, MA'AM. >> AND I THINK IT IS IMPORTANT ALSO THAT WE ALSO HEAR FOM THE DEPARTMENTS.

I IMAGINE YOU ARE SATISFIED WITH THE SERVICES THEY PROVIDE.

>> ABSOLUTELY. >> OTHERWISE YOU WOULD HAVE --

>> WELL, THEY HAVE A CLAUSE AS GENERAL COUNSEL SAYS THAT ALLOWS US [INAUDIBLE]. AND I THINK WE DO APPROVE THEM.

>> YES. [INAUDIBLE]

>> SOME OF THEM CAME AND BUG MASTER WAS 2021.

ONE WAS 2022 AND CHECK FRONT WAS IN 2023.

THEY COME BACK. MOST OF THESE HAVE TERMINATION

CLAUSES, 30-DAY NOTICE. >> AND THESE ARE THE ONE THAT'S WE WERE ABLE TO FIND THAT CAME THROUGH OUR OFFICE.

SO ANYTHING OLDER WE WOULD HAVE TO GO BACK AND LOOK.

>> AND IF WE GO OUT FOR RFQ'S AND RFP'S WE COULD ALSO STAY WITH THE SAME COMPANY IF THAT IS --

>> THAT'S RIGHT. ABSOLUTELY.

IT IS NOT INTENDED TO CHANGE VENDORS.

THEY OPEN IT UP AND HOPE THAT WHOEVER IS THE BEST DEAL IN THE

COUNTY IS WHO WE GO WITH. >> I'M SORRY.

[01:55:02]

IF I MAY -- ON THE CHECK FRONT ASPECT, IT TAKES US QUITE AWHILE TO GET THAT SYSTEM SET UP TO OPERATE WITH THE AUDITOR'S OFFICE AND THE INTAKE OF THE FUNDS.

THAT'S WHY IT IS ON AN AUTO RENEW BASIS.

AND WE DO REVIEW THAT. TO HAVE THAT TIME -- EVEN ON THE CHECK FRONT IT TOOK US A BIT TO GET THE -- TO GET OUR CARD SYSTEM AND THE FEES. WE HAD ONE BEFORE THAT, I'M SORRY THE NAME ESCAPES ME, AND IT DID NOT WORK WITH OUR SYSTEM.

THEY WERE THE ONLY COMPANY THAT ACTUALLY WORKED.

>> THAT'S EXACTLY RIGHT. THERE ARE PLACES WHERE THESE THINGS ARE OKAY AND WE LOOKED AT IT AND WE LEAVE THEM ALONE.

COMMISSIONER INGALSBE, DID YOU HAVE ANYTHING ELSE?

>> NO. >> COMMISSIONER COHEN?

>> I AM GENERALLY NOT A FAN OF THE AUTO-RENEWAL CLAUSES IN CONTRACTS. IT DOES -- YOU KNOW, BE -- WE DO WANT TO GIVE OTHER VENDORS OPPORTUNITIES TO BID FOR SERVICES. I THINK WE OWE IT TO OUR COUNTY CONSTITUENCY THAT WE ARE DOING BEST PRACTICES TO MAKE SURE THAT WE ARE GETTING THE BEST DEAL FOR THE CURRENT MARKET OF THESE SERVICES. I HAVE 25 YEARS IN MANAGEMENT OF STATE CONTRACTS AND AUTO-RENEW WE NEVER DID.

WE ALWAYS MADE SURE TO GO BACK AND LOOK AT THE CONTRACT BEFORE IT ENDED. THAT PROCESS STARTS SIX MONTHS IN ADVANCE BEFORE WE HIT THAT DATE, RIGHT? SO MY ASSUMPTION ABOUT THE AUTO-RENEWAL WITH WHAT MR. KENNEDY SAID, IT WAS PROBABLY STAFFING.

IT DOES TAKE TIME. IT TAKES TIME TO PROCESS.

I THOUGHT MAYBE THAT'S WHY THAT WAS THERE.

I WOULD BE OPEN TO NOT AUTO-RENEWING OUR CONTRACTS EXCEPT IN SPECIAL CASES WHERE IT MAKES SENSE.

>> RIGHT ON. >> BUT YOU WOULD GENERALLY HAVE A TEMPLATE OF ALL OF OUR CONTRACTS THAT WE WOULD GIVE TO THE COUNTY -- OR TO OUR VENDORS THAT IS PRETTY STANDARDIZED.

I JUST THINK IT DEPENDS ON THE VENDOR.

AND THEY ARE IN PLACES WHERE IT MAKES SENSE.

>> COMMISSIONER? >> I DON'T THINK IT IS THAT COMMON WHERE WE HAVE AUTO RENEW. THERE IS A FEW THAT WE WILL NOT

CHANGE EVERY YEAR. >> I THINK IT IS A CASE BY CASE BASIS. OBVIOUSLY THERE IS THE DEPARTMENT THAT IS ADMINISTERING THE CONTRACT AND THOSE SERVICES AND THE RESPONSIBILITY IS FOR THEM TO TAKE INTO CONSIDERATION WHETHER IT IS APPLICABLE TO THEIR SITUATION OR, YOU KNOW, OR LIKE WHAT COMMISSIONER COHEN MENTIONED, THIS IS SOMETHING THAT SHOULD BE PROVIDED COMMONLY TO VENDORS TO BID ON AND WE REVIEW ANY OF THOSE AND THOSE THAT MAKE SENSE AND IT IS OUR JOB TO PICK THAT UP AND ASK, IS THAT SOMETHING WE WOULD LIKE TO AUTO-RENEW? AND THEN THERE ARE PLENTY -- A GOOD PORTION OF THEM ARE ONES THAT ARE NOT AT A COST TO THE COUNTY. SOME OF THESE ARE FUNDED THROUGH FEES BY USERS AND THINGS LIKE THAT SO THEY WOULD ALSO -- WE WOULD ALSO WANT THAT TO BE TAKEN INTO CONSIDERATION.

THE SHORT STORY IS FIRST OF ALL AS A DEPARTMENT THAT ADMINISTERS THE SERVICES AND MEETS THE CONTRACT TO TAKE THAT INTO ACCOUNT. IS THIS SOMETHING THAT SHOULD BD SERVICES, IT MAKES SENSE NOT TO HAVE AN AUTO RENEW.

IF IT IS SOMETHING WE INVESTED IN TECHNOLOGY, IT IS SOMETHING PROVIDING SERVICES TO THE TAXPAYER AND THAT'S ONE THAT IS MORE SUITABLE TO HAVE AUTO RENEW AND THIS COURT SHOULD TAKE A

LOOK AT THE CLAUSE. >> I TEND TO AGREE WITH COMMISSIONER COHEN AS FAR AS WHEN WE LOOK AT THESE THINGS.

Y'ALL HAVE HEARD ME SAY PROBABLY MORE THAN ANYBODY WHEN WE HAVE LOOKED AT -- IN DEFERENCE TO MRR BANKING SERVICES AND THOSE

[02:00:02]

THINGS, I TRY TO MAKE AN EFFORT TO ENSURE THAT WE ARE VERY ACCOUNTABLE AND LOOK SPECIFICALLY AT WHAT THOSE QUALIFICATIONS ARE OUT THERE, PWRUT -- BUT IN DOING SO WE WILL USE THE ODYSSEY SYSTEM FOR THE JUDICIAL SIDE OF THE COUNTY.

BEFORE WE LOOKED AT ODYSSEY FOR THE LAST TIME AND FORGIVE ME IF I'M WRONG, BUT, IN -- IS THAT AUTO RENEWING OR DOES IT HAVE

THE CONTRACT ON IT? >> I BELIEVE THOSE TYPES OF CONTRACTS HAVE THE ANNUAL LICENSES THAT WE PAY FOR.

OBVIOUSLY IT WOULD BE A HARDSHIP FOR ANY DEPARTMENT WHICH THE WHOLE FINANCIAL SYSTEM AND THE COURT SYSTEM TO A NEW VENDOR.

>> RIGHT. >> I USE THAT AS AN EXAMPLE.

AT THE END OF THE DAY WHEN WE LOOKED AT ODYSSEY THE LAST TIME, THE FIRST THING I DID WAS I CALLED OUR JP OFFICES AND I CALLED OUR COUNTY KWOURTS -- COUNTY COURTS AND LAW OFFICES AND SAID DOES THIS WORK? I SAT DOWN AND SPOKE TO OUR -- I SPOKE TO OUR -- TO OUR I.T. SERVICES AND ASKED, YOU KNOW, HOW ARE WE ENSURING THAT WE ARE UPDATING THIS IN A WAY THAT IS BENEFICIAL TO US AND THAT WILL KEEP US IN THE MOST ADVANCED TECHNOLOGY AND KEEP OUR COURT SYSTEM MOVING FORWARD.

EVERY YEAR, WE ARE GOING TO REVIEW THE LICENSE, BUT THAT LICENSE CAN CHANGE AS FAR AS THE SERVICES THAT ARE PROVIDED.

AND WHEN WE LOOK AT SOME OF THESE CONTRACTS AND WHILE WE ARE DISCUSSING, YOU KNOW -- WHILE WE ARE DISCUSSING THIS, I KNOW WE HAVE ANOTHER COUPLE AGENDA ITEM THAT'S ARE VERY SPECIFIC TO AN AUTO-RENEWING CONTRACT. I AM WORKING UNDER THE ASSUMPTION THAT THIS CONVERSATION IS PROBABLY GOING TO BE RELATIVE TO THOSE TWO. I JUST WANT TO SAY THAT THE FIRST CALL THAT I MADE WAS TO THOSE INDIVIDUALS OR AT LEAST A MAJORITY OF THE INDIVIDUALS THAT ARE IMPACTED BY THE CONTRACTS AND THAT WOULD BE THE TAX ASSESSOR COLLECTOR'S OFFICE, THE JP OFFICES AND I DID SPEAK TO A MAJORITY OF THE JP OFFICES AND WHETHER -- AND WHEN I CALLED AND ASKED THEY SAID WHY IS THIS AN ISSUE? WHEN WE HAVE HAD ISSUES IN THE PAST, REALLY WHEN IT COMES TO FEES AND FINES AND WHEN IT COMES TO TAX COLLECTION, THE BIGGEST THING WE NEED TO KNOW IS THAT NUMBER ONE IT DOESN'T COST -- IT IS A COST TO THE DELINQUENT TAXPAYER, BUT IT DOES NOT INCUR A COST TO US AS A COUNTY BECAUSE THEIR FEES ARE PAID FOR OUT OF THE FINES AND DELINQUENT TAXES THEY HAVE. AT THE END OF THE DAY WHEN WE HAVE HAD ISSUES IN THE PAST OR WHEN WE HAD ADDITIONAL SERVICES, THOSE HAVE ALWAYS BEEN PROVIDED IN WHATEVER MEANS WE HAVE REQUESTED. AND SO I TEND TO AGREE THAT WE NEED TO BID THESE THINGS OUT. I DO THINK THAT WE NEED TO TAKE IN THE DIRECT CONSIDERATION WHEN WE LOOK AT THESE THINGS, IF WE DO DECIDE TO MOVE FORWARD WITH THE BID PROCESS THAT REALLY THOSE DEPARTMENT HEADS AND THOSE INDIVIDUALS THAT DEAL WITH THESE ON A DAILY BASIS, NOT US AS COMMISSIONERS WHO -- I MEAN, I LOOK AT MY TAX STATEMENT EVERY YEAR AND I MAKE SURE I PAY IT.

I HAVE TO THE GOTTEN ANY FINES IN HAYS COUNTY SO I CAN'T TELL YOU ABOUT THOSE. WHAT I WILL TELL YOU IS THAT WHENEVER THOSE COME IN IT IS THE INDIVIDUALS AND THE CLERKS AND JP'S AND THE TAX ASSESSOR THAT HAS TO LOOK AT THAT ON A DAILY BASIS. I WOULD HOPE THAT IF -- IF WE DO LOOK AT THESE WHETHER IT BE ODYSSEY, WE HAVE, YOU KNOW, SOMEONE -- YOU KNOW, TWO OFFICIALS OR ELECTED FROM THE JUDICIARY THERE. IF WE LOOK AT TAXES, IT NEEDS TO BE SOMEONE FROM THE JP'S OFFICE AND SOMEONE FROM THE TAX ASSESSOR COLLECTOR OFFICE. AS WE REVIEW THESE THINGS I WOULD LIKE TO MAKE IT VERY WELL KNOWN THAT WHILE WE HAVE AN INTEREST IN ENSURING THAT THERE IS SOME COMPETITIVENESS OUT THERE THAT THE PEOPLE WHO ACTUALLY KNOW WHETHE OR NOT THEY ARE GOING TO DO A GOOD JOB AN CAN DO A TRUE EVALUATION OF THAT NEED TO BE THE ONES MAKING THAT DECISION.

I WILL REITERATE THAT AND THAT'S ALL THE STATEMENT I HAVE FOR HERE. I DON'T NECESSARILY THINK THAT WE HAVE TO HAVE A OVERALL PROPOSAL OR AN OVERALL RULE WHEN IT COMES TO THE AUDITOR'S OFFICE ON ON THE PROCUREMENT OF THESE ROLLING CONTRACTS. I THINK THAT IT IS PURSUANT TO THE OFFICES THAT ARE GETTING THE SERVICES TO LET US KNOW THAT, HEY, THESE GUYS AREN'T PERFORMING.

WE NEED TO ADDRESS THIS. THAT HAPPENED IN THE PAST.

WE HAVE HAD LAWN CARE SERVICES AND LANDSCAPE SERVICES AND THINGS LIKE THAT. FOR EXAMPLE, COUNTY WIDE OPERATIONS SAID WE NEED TO MAKE A CHANGE HERE.

WE ARE NOT PERFORM WILLING TO THE -- WE ARE NOT PERFORMING TO THE STANDARDS WE WANT? THE OTHER THING I WOULD LIKE TO SAY IS I AGREE WITH COMMISSIONER COEN THAT WHEN WE LOOK AT THE

[02:05:01]

CONTRACTS ON THESE MAJOR ITEMS THAT WE LOOK AT, THIS ISN'T A PROCESS AND WHILE WE MAY HAVE A 30 DAY OUT KHROUS IN THESE, I -- 30 DAY OUT CLAUSE ON THESE, I DON'T BELIEVE THIS IS A PROCESS ON WHAT WE CALL INTRICATE OR NOS ARE ENTRENCHED IN THE COUNTY OR INTEGRAL -- YOU KNOW, THEY ARE WOVEN IN AND OUT OF MULTIPLE OFFICES IN THE COUNTY. I AGREE WITH YOU THAT IF THIS IS SOMETHING WE WANT TO REVIEW, WE NEED TO LOOK AT THIS FOUR MONTHS OUT, SIX MONTHS OUT AND CREATE A PROCESS WHEREBY WHICH WE ARE NOT LOOKING AT 30 DAYS AND THEN WE WILL MAKE A CHANGE.

I THINK -- MARISOL, CAN YOU GIVE US A TIMETABLE ON WHAT A CHANGE -- JUST USING THE CONTRACT HOW LONG WOULD THAT TAKE TO GO OUT FOR RFP AND HAVE A SELECTION PROCESS AND THEN

MOVE FORWARD? >> THE OTHER AGENDA ITEM FOR

COLLECTIONS? >> CORRECT.

JUST USING THAT AS AN EXAMPLE. >> FOR EXAMPLE THE RFP PROCESS TAKES ABOUT SIX TO EIGHT WEEKS. AND THEN IF WE HAVE -- IF THEY ARE WORKING COLLECTION ITEMS, SPECIFIC ACCOUNTS, YOU WOULD WANT TO SET A TIME FRAME AS FAR AS WHEN THEY CAN CON -- COMPLETE THE ACCOUNTS AND WE HAVE A NEW VENDOR THAT IS WORKING THESE ACCOUNTS. IT WILL TAKE SOME TIME.

THREE, SIX MONTHS AT LEAST TO DO THE TRANSITION PLUS THE EIGHT

WEEKS FOR THE RFP PROCESS. >> AND THE REASON I ASK THAT IS BECAUSE IF EVERYBODY WHO IS IN HERE WHO GOT A TAX BILL THIS KWHRAOER -- YOU KNOW ON THE BOTTOM WHEN IT BECOMES DELINQUENT. WE HIT OUR STRIDE AND WE ARE IN THAT DELINQUENT STATUS SOME OF THOSE FOLKS ARE ALREADY BEING CONTACTED NOW PROBABLY. WE'LL GET OUR NEXT ROUND OF ASSESSMENTS FROM THE CAD AND I COULD BE INCORRECT ON THAT, BUT IF WE WERE TO DO SOMETHING I WOULD WANT TO REALLY SIT DOWN AND REVIEW THIS AND PUT TOGETHER AND HAVE THOSE OFFICES PUT TOGETHER AN RFP THAT REALLY ADDRESSES WHAT THEIR NEEDS ARE AND WHAT THEY SEED THAT MAY NOT BE -- MAY NOT HAVE BEEN MET CURRENTLY. OR IT COULD BE MET IN THE FUTURE. LOOK AT THAT AND I KNOW WE WILL HEAR FROM THE DEPARTMENT HEADS SHORTLY.

I MAY BE WRONG IN THAT. IF I AM, CORRECT ME BECAUSE Y'ALL KNOW THE PROCESS BETTER THAN I.

I WOULD LIKE TO ENSURE THAT WE DON'T STOP HALFWAY THROUGH THE PROCESS, RIGHT? SHOULD THERE BE A DIFFERENT SELECTION? I THINK MOST OF OUR FOLKS ARE HAPPY WITH WHO THEY HAVE NOW. I DON'T WANT TO START THE PROCESS IN THE MIDDLE OF THE CURRENT PROCESS IF THAT MAKES

SENSE. >> CAN I HAVE ONE MORE INDIVIDUAL THAT ASKED TO SPEAK? OUR TREASURER WHO IS AFFECTED BY THIS TYPE OF PROCESS. REMEMBER, THE MOTION IS INTENDED TO INSTRUCT STAFF TO DELETE THE AUTO-RENEWING SO WE CAN HAVE THAT REVIEW. STATE YOUR NAME AND TITLE.

>> I AM DAPHNE TENORA AND I AM THE HAYS COUNTY TREASURER.

LET ME GIVE YOU A BACK UP. THIS IS HOW THIS ALL STARTED.

I WENT TO INVESTMENT TRAINING AND ONE OF THE THINGS THEY SAID TO DO IS START LOOKING AT THE CONTRACTS SO I CAN PUT TOGETHER A LADDER TO LET ME KNOW WHEN THE INCOMING MONEY IS COMING IN AND WHEN THE EXTER FALL MONEY IS GOING OUT SO IT CAN CREATE AN OPPORTUNITY TO SEE WHAT WAS ACTUALLY AVAILABLE TO US.

THE FIRST CONTRACTS WERE REVENUE-GENERATING CONTRACTS.

I WANTED TO SEE WHAT -- HOW THE CONTRACTS READ AND WHAT WAS GOING ON WITH THEM. AND THAT'S WHEN I NOTICED THAT THE REVENUE CONTRACTS HAD BEEN EVERGREEN.

I AM A FORMER ELECTED OFFICIAL FROM THE MUNICIPALITY AND I DO HAVE A LOT OF EXPERIENCE IN REGARDS TO CONTRACT COORDINATING AND PURCHASING. ONE OF THE NICKS I -- ONE OF THE THINGS I KNEW WAS ONE OF THESE CONTRACTS WAS NOT RENEWED FOR QUITE SOME TIME. IT LEAD ME TO ASK, OKAY, ARE WE EVERGREENING? ONE OF THE THINGS YOU TALKED ABOUT WAS NOT WANTING TO RENEW ALL -- REVIEW ALL CONTRACTS.

YOU SHOULD REVIEW ALL CONTRACTS. IT SHOULD BE YOU SAYING, OKAY, THIS CONTRACT IS FINE. WE ARE NOT GOING TO RFP.

IT WILL BE APPROVED OR DISAPPROVED BY YOU.

BUT EVERY SINGLE ONE OF THE CONTRACTS WHETHER IT IS REVENUE DRIVEN OR GETS A SERVICE CONTRACT SHOULD BE APPROVED BY YOU. THE TAXPAYERS ENTRUSTED YOU WITH THEIR MONEY. YOU SHOULD BE ABLE TO SAY, OKAY, TAXPAYER -- I AM GOING TO SAY, YES, DAPHNE, THIS CONTRACT HAS

[02:10:02]

COME UP FOR REVIEW. I HAVE DETERMINED THAT THIS CONTRACT IS NOT -- DOES NOT NEED TO BE REVIEWED.

WE LIVE IN A CAPITALISTIC SOCIETY WITH CONSUMERISM.

WE NEED TO BE ABLE TO TELL THE TAXPAYERS THAT WE ARE LOOKING AT EVERY ASPECT TO MAKE SURE THAT THEIR MONEY IS BEING SPENT WELL AND WE ARE ASSISTING THEM WITH TAX BURDENS.

I KNOW WE DON'T CURRENTLY HAVE A POLICY AND THAT'S ONE OF THE REASONS I BROUGHT THIS UP. WHETHER OR NOT YOU CHOOSE TO CREATE A POLICY IS UP TO YOU. THIS IS JUST GOOD BUSINESS PRACTICES TO MAKE SURE THAT YOU'RE TELLING YOUR CON -- CONSTITUENTS, YES, I AM REVIEWING THESE CONTRACTS.

YES, THIS IS THE BEST DEAL FOR US.

NO. I'M NOT GOING TO REVIEW THIS CON TRAPBLGT -- CONTRACT AND THE REASON BEING.

GIVING THE TAXPAYER THE FULL TRANSPARENCY THAT THEY ARE DESERVED. RAE VIEWING CONTRACTS -- REVIEWING CONTRACTS IS AN ASSURANCE OF TRUST.

THAT'S ONE OF THE REASONS I BROUGHT THIS UP.

WE NEED TO MAKE SURE OUR TAXPAYERS TRUST US AND TRUSTING US WITH THEIR MONEY. THAT'S ALL OF OUR JOBS.

THERE IS NO MALICE. LIKE THE JUDGE SAID, THIS IS ABOUT REVIEWING CONTRACTS AND MAKING SURE WE ARE GETTING THE BEST DEALS. LET'S BE HONEST.

WE DO IT IN OUR OWN PERSONAL LIVES.

WE REVIEW WHAT WE SPEND OUR MONEY ON.

WE DETERMINE THE BEST WAY TO SPEND OUR PERSONAL MONEY THAT'S ALL I'M ASKING FOR THE COUNTY'S MNEY.

>> AND SO THE MOTION IS -- >> DO I HAVE ONE QUESTION, ACTUALLY. YOU JUST SAID YOU PULLED ALL OF THE REVENUE-GENERATED CONTRACTS. WHAT ARE THE CONTRACTS YOU

PULLED? >> THE ONLY CONTRACTS I KNEW WERE REVENUE GENERATING WERE THE MBDA FOR TAXES AND THE JUDGE -- OR FOR THE COURT. I HAVE NOT FINISHED GOING THROUGH ALL OF THE CONTRACTS. I WILL BE BACK AS I CONTINUE TO REVIEW CONTRACTS. THESE TWO CAME UP BECAUSE I KNEW THAT'S WHERE THE MONEY WAS COMING FROM.

I WANTED TO MAKE SURE WE WERE GETTING THE MOST REVENUE THAT WE COULD TO HELP SUSTAIN THOSE BUDGETS.

THAT'S WHERE IT ALL STARTED. LIKE I SAID, I HAVEN'T -- I JUST STARTED. I'M STILL LEARNING WHAT ALL OF

THE CONTRACTS ARE. >> JUST WANT TO CLARIFY THAT YOU HAVEN'T PULLED ANY OTHERS, JUST THESE TWO CONTRACTS?

>> I STARTED WITH THESE BECAUSE I KNEW THIS IS WHERE THE VAST MAJORITY OF THE MONEY COMES FROM AND THAT'S THE REASON I STARTED THERE. I AM STILL WORKING ON GOING THROUGH ALL OF THE CONTRACTS I DID WALK INTO A DISARRAY IN MY OFFICE AND WE ARE WORKING THROUGH A LOT.

NOW THAT WE HAVE GOTTEN SYSTEMS IN PLACE AND WE WERE ABLE TO MOVE FORWARD I AM ABLE TO DO THIS PART OF THE WORK WHICH IS IMPORTANT TO ME BECAUSE I WANT TO START INVESTING.

>> THANK YOU. APPRECIATE IT.

>> FOR THE RECORD, THERE ARE THREE MBVA AND NOT TWO.

>> THANK YOU. AND SO JUST TO REITERATE MY MOTION IS TO ASK STAFF TO NO LONGER CREATE ANYTHING WITH AUTO -RENEW IN THE CONTRACT. WE HAVE A PHOEBGS AND A SECOND.

-- WE HAVE A MOTION AND A SECOND.

>> TO CREATE POLICY? >> I SECOND IT FOR DISCUSSION.

>> DISCUSSION AND POSSIBLE ACTION IS THE WAY THE AGENDA IS

WRITTEN. >> YOU JUST MADE A MOTION AND

THERE HASN'T -- >> I AM JUST RETATE -- RESTATING THE ITEM. THE AGENDA ITEM, I AM RESTATING IT AND MAKING A MOTION TO ASK STAFF NO AUTO RENEWS IN THE FUTURE CONTRACTS. DO I HAVE A SECOND ON THAT?

>> SECOND. >> SO WE HAVE A MOTION AND A SECOND. JUST ASKING STAFF NOT TO DO

AUTO-RENEWS. >> AND NOW WE HAVE DISCUSSION?

>> AND NOW WE CAN HAVE MORE DISCUSSION IF YOU WANT.

>> I WOULD LOVE TO. THE REASON I SAY THAT IS BECAUSE IMMEDIATELY WE JUST DID EXAMPLES WHERE WE HAVE TO HAVE THEM.

I WOULD LIKE CLARIFICATION ON THE MOTION.

>> YOU BET. I --

>> JUST SAY SHOULD THERE BE AN AUTO-RENEW IN A CONTRACT IT NEEDS TO COME TO THE COURT. I'M FINE WITH THAT.

>> EVERY CONTRACT COMES TO THE COURT.

>> WE APPROVE EVERY CONTRACT. I DON'T UNDERSTAND HALF OF THIS CONVERSATION. IF THE COURT DOESN'T WANT AN EVERGREEN OR WHATEVER WE WANT TO CALL T THE KWOURT SHOULD NOT APPROVE THE CONTRACT WITH THAT IN IT.

WE SHOULD APPROVE THE SERVICE AS BEING RECOMMENDED BY THE DEPARTMENT HEADS AND ELECTED OFFICIALS.

IF THEY BELIEVE IT SHOULD BE AN AUTO-RENEW THEY WOULD GIVE US THE REASON AND FOR THE EFFICIENCY OF THE OFFICE OR WE INVESTED X DOLLARS IN TECHNOLOGY AND FOR US TO REBID -- HALF OF

[02:15:03]

THESE AREN'T EVEN BIDS. I HEARD PEOPLE SAY BIDS AND THEY ARE NOT BIDS. THEY ARE SERVICES -- OR THEY ARE NO CHARGE TO THE ACTUAL COUNTY. THAT DEPARTMENT OR ELECTED OFFICIAL WILL SAY FOR THESE REASONS I BELIEVE THERE SHOULD BE AN AUTO-RENEW AND IT SHOULD BE X.

AND THEN I WOULD WANT TO COME AND LOOK AT OTHER PROVIDERS AND THEN WE SHOULD DO THAT, AND OUR JOB WOULD BE SINCE WE APPROVE EVERY CONTRACT, WHEN IT COMES IN WE REVIEW IT.

IF THERE IS AN AUTO-RENEW THAT SHOULD NOT BE THERE, WHY DO YOU HAVE AN AUTO-RENEW FOR THIS? THIS IS BUYING CERTAIN SERVICES AND WE THINK VENDORS SHOULD HAVE AN OPPORTUNITY TO BID ON THIS YEARLY AND WE DON'T APPROVE THE CONTRACT.

THAT'S A GOOD POLICY. >> THE ONLY THING WITH THAT MOTION EFFORT, WITH THAT DIRECTION, COMMISSIONER SHELL, IS THAT WE COULD END UP WITH SOMETHING RIGHT IN FRONT OF US THAT NO ONE KNEW ABOUT UNTIL IT WAS TOO LATE TO DO THE FOUR-MONTH LONG POE 10 SALARY -- POTENTIAL RESEARCH.

IF WE KNOW THERE IS NO AUTO-RENEWAL UNLESS IT IS A UNIQUE SITUATION OR A SMALLER SCENARIO, THEN THE DEPARTMENT HEAD AND EVERYONE AGREES TO IT AND YOU ARE LEAVING IT.

BUT THE IDEA THAT IT IS GOING TO AUTO-RENEW TURNS ALL OF US OFF IN -- INST*EUPG TIFFLY -- INSTINCTIVELY.

>> I WONDER IF WE CAN LOOK AT THE LANGUAGE OF WHAT WE HAVE AND

MAYBE. >> THERE IS NO LANGUAGE.

IT SAYS EVERY CONTRACT COMES IN AND IS REVIEWED WHETHER IT IS AUTO-RENEWED OR NOT AND APPROVD BY THE COURT WITH THE AUTO-RENEW LANGUAGE IN IT. SO THERE IS NOTHING IN THE POLICY THAT SAYS THAT WE ALLOW OR DON'T ALLOW.

IT IS BASED ON THE CONTRACT AND COMPLETELY CANCELING AUTO-RENEWS WHAT DO WE HAVE WITH THE CONTRACT THAT'S ARE EVERY 90 DAYS? SO THEN WE DON'T HAVE THAT SERVICE ANYMORE BETWEEN NOW AND 90 DAYS WE HAVE TO FIGURE OUT IF

WE ARE GOING THROUGH AN RFP. >> IT IS KNOT A ONE-SIZE FITS

ALL OF COURSE. >> IT WOULD DEPEND ON THE CONTRACT. AND IT IS THE DEPARTMENT HEADS WHO ARE MANAGING THE CONTRACTS WHO KNOW THE SERVICE AND WHETHER IT NEEDS TO BE REBID OR IT IS THE DEPARTMENT IN THE FIELD THAT DETERMINES AT WHAT POINT THE CONTRACT NEEDS TO COME TO COURT.

IF THE COURT WOULD LIKE A LIST OF EVERYTHING AUTO-RENEW SO THEN YOU CAN SPECIFICALLY SPEAK TO YOUR DEPARTMENT HEADS OR YOUR ELECTED OFFICIALS AND MEET WITH THEM AND DETERMINE WHY THIS CONTRACT HAS TO BE AN AUTO-RENEW, WE CAN START SENDING THIS LIST OUT, BUT I'M NOT SURE THAT AUTOMATICALLY NOT ALLOWING AN AUTO-RENEW, WHAT DO WE DO WITH THESE CONTRACT THAT'S WE HAVE? WE WOULD HAVE TO GIVE NOTICE.

>> JUDGE, THAT'S WHY I SPECIFICALLY ASKED DR. CARDENAS BECAUSE THEY UTILIZE THE SERVICE AND I THINK IT IS IMPORTANT TO GIVE INPUT FROM THOSE ELECTED OFFICIALS AND THE DEPARTMENT HEADS. IF WE DON'T HAVE ANYTHING IN OUR POLICY RIGHT NOW, YOU KNOW, I DON'T KNOW IF IT IS SOMETHING THAT WE WANT TO TAKE A LOOK AT AND TO TRY TO DEVELOP SOME KIND OF LANGUAGE TO ADDRESS, YOU KNOW, SOME CONCERNS, BUT I THINK THERE HAS TO BE LEEWAY FOR THOSE ELECTED OFFICIALS AND DEPARTMENT HEADS AND HOW DO WE COME UP WITH THAT?

>> AND I WOULD ALSO SAY THAT THERE IS ANOTHER SIDE OF THE COIN WE ARE TALKING ABOUT RIGHT NOW.

THAT'S THOSE AUTO-RENEWS WHERE THE COUNTY IS COMING OUT WELL AHEAD ON THEM. I SAY THAT -- I WILL USE OUR BANKING CONTRACT RIGHT NOW. I WISH WE WERE ON AUTO RENEW WITH SAGE BANK. THE TERMS WE HAVE, I WOULD LOVE TO HAVE THAT ON A CONTINUING BASIS.

IF WE HAD THE ABILITY TO DO THAT, I WOULD VOTE FOR THAT IN A HEARTBEAT. I KNOW WE CAN'T GET BANKING SERVICES ANYWHERE ELSE. WE TRIED.

I HAVE ADVOCATED FOR AN RFQ ON IT.

WE HAD THREE RFQ'S IS THAT RIGHT, MARISOL, AND WE GOT LITTLE TO ANY RESPONSES. SO I --

>> IF YOU WOULD LET ME FINISH, THERE ARE SITUATIONS OUT THERE IF WE WERE TO JUST DO A BLANKET POLICY WE WILL COME OUT ON THE

SHORTENED OF THAT. >> THERE ARE A BUNCH OF LETTERS COMING OUT. RFQ IS REQUEST FOR EQUAL TPAU -- QUALIFICATIONS AND RFP IS A REQUEST FOR PROPOSAL.

THIS IS MY AGENDA ITEM AND THANK YOU FOR SECONDING IT.

MAYBE I WILL WITHDRAW IT AND COME BACK WITH LANGUAE THAT IS MORE DETAILED BECAUSE THE 90-DAY RENEWALS ARE ABSOLUTELY NOT THE CONVERSATION POINT HERE. OKAY.

I GET IT. NO PROBLEM.

AND WE CAN FURTHER GRANULATE THIS CONVERSATION SO WE CAN BE MOST USEFUL WHEN IT COMES TO BEING FISCAL STEWARDS FOR THE

[02:20:05]

RESIDENTS. >> IT SOUNDS LIKE A POLICY UPDATE AND ALL OF THOSE ON AUTO RENEW, MAYBE WE ADD AN AMENDMENT LANGUAGE THAT SAYS -- BECAUSE OF THESE REASONS IT WILL REMAIN ON AUTO RENEW AND CONTINGENT ON THE VENDOR PERFORMANCES AND THE EVALUATIONS ARE BEING DONE AND THAT WAY WE CAN STILL -- LIKE MENTIONED, WE SHOULD BE REVIEWING ALL OF THESE

CONTRACTS. >> WHEN A CONTRACT COMES IN WITH AN AUTO-RENEW CLAUSE, WE WILL ONLY ACCEPT IT IF THEY ALLOW FOR THE VENDOR EVALUATION YEARLY AND WITHIN SO MANY DAYS AND THEN WE CAN GO AHEAD AND DETERMINE WHETHER WE ARE GOING TO GO OFF

OUR RFP. >> IN ADDITION TO THAT, ON EACH OF THE CONTRACTS WE WOULD WANT TO IN THAT CONTRACT DELINEATE WHO WOULD BE DOING THAT REVIEW. I I KNOW THIS IS AN OUTLASHDISH EXAMPLE, BUT WE WOULDN'T WANT THE AUTO RENEW ON THE EMERGENCY SERVICES GOING THROUGH A JUNIOR STAFFER.

IF WE NEED TO DO THAT, I HAVE SEEN REAL MERIT IN WHAT YOU SAID , COMMISSIONER. BUT I WOULD LIKE TO DELINEATE ON THAT NEXT AUTO RENEWAL. WE GOT A LIST AND THAT'S JUST A PARTIAL LIST THAT MARISOL GAVE US.

DELINEATE WHICH DEPARTMENT HEAD WOULD HAVE -- OR DEPARTMENT HEADS HAVE AN IMPACT ON THERE AND DIRECT IT TOWARD THOSE

DEPARTMENT HEADS. >> AND THAT'S TRADITIONALLY HOW IT IS DONE. IT IS AN END USER AND DEPARTMENT HEADS AND THEY ARE ALL PART OF THAT EVALUATION PIECE.

IT IS GOOD PRACTICE. >> SO I WILL TABLE THIS, BUT I WANT TO ASK ONE LAST QUESTION. CURRENTLY HOW ARE WE ASSESS FIGURE WE ARE GETTING THE BEST VALUE FROM A CONTRACT?

GENERALLY SPEAKING. >> GENERALLY SPEAKING IT IS THE DEPARTMENT HEAD THAT'S ARE IN CHARGE OF MANAGING THE

CONTRACTS. >> VERY GOOD.

>> LET'S SAY THE ONE MENTIONED IS NOT WORKING.

THEN SHE WOULD PROBABLY SAY I AM DONE USING THIS VENDOR BECAUSE THEY ARE NOT PERFORMING SATISF FACTORILY.

SHE WILL SAY WHEN WE CAN CANCEL WE WILL PROCURE ANOTHER VENDOR.

>> AND MOST ARE UP FOR RENEWAL AND WE BRING IT TO COMMISSIONER'S COURT TO APPROVE, AT THAT POINT THE DEPARTMENT HEAD AND USER IS ASKED, DO YOU WANT TO AUTO RENEW? THEY ARE GIVEN TIME -- THEY DON'T WANT TO GO THROUGH A RENEWAL IN COURT THAT WE NOTIFY THEM SO WE CAN ESTIMATE THE AMOUNT OF TIME IT WILL TAKE TO GO BACK OUT FOR PROPOSAL.

WE ARE NOT GOING TO RENEW THE CONTRACT, SO WE WILL TALK TO THE DEPARTMENT HEADS AS THEY COME TO COURT.

DO YOU WANT TO SEEK OTHER NEEDS WHETHER IT IS A REQUEST OR

PROPOSAL. >> AND THAT'S MY OTHER QUESTION TO THE JUDGE AND TO MARISOL BOTH.

AS WE LOOK AT THESE THINGS, I KNOW THAT THERE ARE GOING TO BE SOME OF THESE CONTRACT THAT'S ARE ON AUTO RENEW THAT A 30-DAY WINDOW IS PLAYING. IT MAY NOT BE AN RFQ OR AN RFP, BUT THOSE SERVICES WE CAN PROCURE OR HAVE A PLAN IN PLACE.

THESE ARE MORE ENGRAINED AND IT WILL AUTO RENEW ON JANUARY 1 AND WE NEED TO LOOK AT DISCUSSING THAT WITH A DEPARTMENT HEAD AND DISCUSSING THAT WITH THE CURRENT VENDOR AT THE BEGINNING OF THE FISCAL YEAR. WHETHER THEY -- WHETHER THEY WIN THE CONTRACT FOR LANDSCAPE SERVICES OR NOT THEY NEED TO KNOW WHETHER THEY WILL HIRE UP SIX MONTHS FROM NOW OR LET THE EMPLOYEES KNOW THAT THERE IS A POSSIBILITY YOU WON'T BE WORKING HERE IN FOUR MONTHS. AS CLOSELY AS WE WORK WITH OUR STAFF, THEY HAVE TO FIGURE OUT WHO THEY ARE WORKING WITH AND TO

[K21. Discussion and possible action to seek the review of and proposals from qualified applicants for the collection of delinquent property taxes. BECERRA Click to View]

THE COMPANIES THAT THEY PROVIDE SERVICES FOR.

>> EP OPEN K21. >> DISCUSSION AND POSSIBLE ACTION TO SEEK THE REVIEW OF AND PROPOSALS FROM QUALIFIED APPLICANTS FOR THE COLLECTION OF DELINQUENT PROPERTY TAXES.

>> A MOTION AND A SECOND. I HAVE ONE PERSON SIGNED UP TO SPEAK. MS. JENNIFER OCANE.

[02:25:05]

>> GOOD MORNING, COURT. THANK YOU FOR THE OPPORTUNITY TO SPEAK. I THINK EVERYTHING I WANTED TO EXPRESS HAS ALREADY BEEN SHARED. I CERTAINLY ASSUME, UNDERSTAND, THE INTENT OF THE ITEM AND IF HIGH ASSUMPTION IS CORRECT I RESPECT IT. I KNOW WE NEED TO -- IN YOUR GOVERNMENT WE NEED TO BE FAIR AND BE UP FOR BID.

THAT BEING SAID I WANTED TO REITERATE WHAT COMMISSIONER SHELL STATED ALREADY IS HOW WE PAY THIS PARTICULAR VENDOR.

AND UNDER 3307 AND 3308 OF THE PROPERTY TAX CODE, THE COUNTY HAS ADOPTED TO ADD A 15% PENALTY ON TO ANY DELINQUENT TAX THAT IS TKAU LINK WENT ON -- TKAU RINK WENT ON JULY 1.

IT IS THAT PENALTY THAT THE LAW TPEUFRPL -- AS THE LAW FIRM MAKES THE COLLECTION EFFORTS, IT IS THAT PENALTY THAT PAYS THE FIRM. IT IS NOT MONEY WE HAVE BUDGETED AND SET ASIDE ALREADY FOR THE COUNTY TO PAY THAT FIRM.

AND SO FAR AS THE COMMENT A COUPLE WEEKS AGO LET'S GET THE BEST BANG FOR OUR BUCK, THAT'S NOT REALLY THE CASE HERE.

I JUST WANTED TO MAKE THAT VERY CLEAR.

AGAIN, I UNDERSTAND IT IS IMPORTANT AND WE ARE GOVERNMENT AND IN AN EFFORT TO BE THE BEST FORM OF GOVERNMENT, IT IS IMPORTANT THAT WE GO OUT FORBID FOR THINGS.

AND WE ARE EQUITABLE FOR THE OPPORTUNITY FOR OTHER FOLKS TO BE INVOLVED WITH THE COUNTY THAT WANT TO BE.

HOWEVER I ALSO WANT TO EXPRESS MY OPINION ON THE WORK THAT THE FIRM IS DOING. MY OPINION IS FAIR.

THEY DO GOOD WORK IN EFFORTS TO COLLECT THE COUNTY.

THEY HAVE TWO DEDICATED INDIVIDUALS IN MY OFFICE AND THAT'S VERY, VERY HELPFUL TO ME SHOULD I NEED A LEGAL OPINION OR HAVE A PARTICULAR CITIZEN WHO IS FALLING ON HARD TIMES AND CAN'T COME UP WITH THE MONEY TO SET UP A CONTRACT WITH OUR OFFICE AND MAYBE THEY NEED ANOTHER MONTH. I CAN TELL THE FIRM, LET'S HOLD OFF ON THE SUIT. THEY ARE GONNA WORK WITH US.

THEY ARE EASY TO WORK WITH. IT WOULD BE A -- IT WOULD BE A LARGE CHANGE. I GUESS I WOULD ASK YOU TO CONSIDER THAT WE ARE NOT BEING INEFFICIENT IN THE NAME OF GOOD GOVERNMENT. I JUST WANT YOU TO WEIGH THAT OUT IF YOU WOULD. THANK YOU.

>> THANK YOU. >> I DID HAVE ONE QUESTION, MS. OCANE. YOU SAID WE ARE NOT BEING INEFFICIENT. DO YOU KNOW WHAT THE CURRENT COLLECTION RATE ON OUR ADLOR RUM TAXES -- ADLOREM TAXES ARE?

>> IT IS 99 -- I DON'T KNOW THE SPECIFICS.

I APOLOGIZE. IT IS 99.

>> IT IS OVER 99%? >> THAT'S MAGNIFICENT.

LIKE I STARTED THIS WHOLE CONVERSATION, NOTHING AGAINST ANYONE DOING ANYTHING FOR THE COUNTY.

ABSOLUTELY MAGNIFICENT RESULTS AND THANK YOU SO MUCH FOR WHAT THEY ARE DOING. GREAT THINGS.

AND OUR FINAL SPEAKER WILL BE MS. [INAUDIBLE].

>> HELLO. DAPHNE TENORIO, HAYS COUNTY TREASURER. AGAIN, I STARTED REVIEWING THE CONTRACTS AND I WANTED TO MAKE SURE THAT WE WERE OPENING UP GOVERNMENT TO EVERYBODY. IN REVIEWING THE SPECIFIC CONTRACT, AND I'M ONLY BRINGING THIS CONTRACT UP AND I DIDN'T BRING THE CONTRACT FOR NUMBER THREE WITH ME, BUT I DID BRING THIS ONE, THE CONTRACT WAS SIGNED MARCH 1ST OF 2003.

IN THE CONTRACT IT SPECIFICALLY DOES NOT TALK ABOUT AUTO RENEW, BUT IT HAS BEEN AUTO-RENEWED FOR QUITE SOME TIME.

THIS CONTRACT HAS BEEN IN PLACE FOR 20 YEARS.

20 YEARS. THAT'S FIVE DIFFERENT COMMISSIONER COURTS. AGAIN, I AM NOT SAYING THAT ANYTHING IS NOT DOING ANYTHING WRONG.

WHAT I AM SAYING IS THAT IT IS TIME TO MAKE SURE THAT WE ARE GETTING THE BEST DEALS.YOU CAN'% COLLECTION RATE.

THAT'S AMAZING. THAT'S GREAT.

OPENING UP TO MAKE SURE THAT THAT IS THE BEST WAY TO BRING IN AND GENERATE THE MOST MONEY IS WHAT WE ARE LOOKING AT.

WE NEED TO MAKE THIS AN OPEN, FAIR POLICY.

A PROPOSAL REVIEW PROCESS ONLY BENEFITS OUR CITIZENS.

[02:30:09]

IT IS ENSURING THEM WE ARE GIVING THEM THE BEST OPTIONS.

NO ONE SHOULD BE WORRY ABOUT ANYTHING.

WE KNOW WHAT THE DELIVERABLES ARE.

WE WANT TO MAKE SURE THEY ARE WORKING ON AN EVEN BASIS.

BACK IN THE DAY, DIAL UP INTERNET WAS ALL THE THING.

AND THAT'S ALL WE KNEW. GUESS WHAT.

SOMETHING NEW WOULD BE COMING UP.

WE WOULD BE A DIAL UP INTERNET SERVICES.

WHAT THIS DOES IS ALLOWS US TO LOOK INTO WHATEVER OPTIONS ARE THERE. IS THERE SOMETHING THEY CAN DO? , BUT WE CAN REVIEW OPTIONS AND THAT'S ALL I'M ASKING FOR IS WE BEGIN TO REVIEW OPTIONS OF ALL COMPANIES AND OPENING THE DOOR FOR OTHER PEOPLE TO HAVE AN OPPORTUNITY TO WORK WITH OUR

COUNTY AS WELL. >> I HAVE NOTHING NEW TO ADD AND IF NO OTHER COMMISSIONER DOES I WOULD LIKE TO CALL A VOTE.

>> ONLY THING I WILL ADD IS IF OUR DEPARTMENT OR OFFICIALS ADMINISTERING CONTRACTS BELIEVE THEY ARE NOT PROVIDED WITH THE SERVICES THAT WE DESERVE, THEY SHOULD CONTINUALLY REVIEW CONTRACTS PROVIDED BY OUR VENDORS JUDGE, HAVE YOU TALKED TO JENNIFER OCAYNE OR ANYONE IN THE TAX OFFICE ABOUT COLLECTIONS AND HOW IT WORKS? THAT IS THE MOST IMPORTANT IMPACT. IF ANY -- IF AN ELECTED OFFICIAL SAYS I AM NOT HAPPY, BUT HAVE YOU HEARD FROM THEM IT IS NOT

WORKING WELL? >> I HAVE HEARD AS YOU HAVE HEARD AND WE HAD IT RECAPPED PERFECTLY.

WE HAD A CONTRACT AND IT WAS GOOD TO OPEN IT UP FOR BID.

>> WHAT I WOULD DO IS OPEN IT UP AND ASK THE ELECTED OFFICIALS THEY GET WITH THE PURCHASING OFFICE AND THEY DEVELOP DOCUMENTS FOR US TO REVIEW AND TO GO OUT FOR QUALIFICATIONS.

IT IS A PROFESSIONAL SERVICE AND IT IS AT NO COST TO THE COUNTY'S BUDGET THAT THEY GO OUT AND DEVELOP THE DOCUMENTS WITH THE AUDITOR AS OFFICE AND THE PURCHASING DEPARTMENT AND THEY BRING IT BACK TO COMMISSIONER'S COURT FOR US TO PROVE THE -- APPROVE THE DOCUMENT AND IT WOULD BE THE SOLICITATION OF

EFFICIENT SERVICES. >> THAT'S EXACTLY THE PROTOCOL.

YES, SIR. CAN WE HAVE A SECOND PLEASE?

>> AS A MATTER OF PROCEDURE LET ME INTERJECT.

AS A MATTER OF PROCEDURE THIS COURT SINCE I HAVE BEEN HERE APPROVES SPECIFICATIONS AND AUTHORIZES ADVERTISING WHEN THERE IS AN RFP OR RFQ THAT GOES OUT.

THE LAPPING WEDGE OF THE RFP OR THE RFQ ARE PUT IN THE SUPPORTING MATERIALS OF THE COURT AND THEY VOTE ON THAT.

THAT WOULD BE THE PROPER ITEM ON A FUTURE COURT DATE TO HAVE THAT BROUGHT. THE RFQ IN THIS PARTICULAR ONE WHEN IT COMES TO TERMINATING A CONTRACT THAT DOES AUTO RENEW, AND THEY MAY NOT USE THAT TERM, BUT IT SAYS FROM YEAR TO YEAR WITH A 30-DAY TERMINATION NOTICE.

SO I INTERPRET THAT TO BE AN AUTO RENEWAL.

IT IS OTHER THAN THE ONE WE HAVE CURRENTLY AND IT WOULD INVOLVE A WINDING DOWN OF SIX MONTHS AFTER NOTICE.

AND THERE IS PROBABLY SOME LANGUAGE THAT NEEDS TO BE INCLUDED IN THE RFQ WHEN IT COMES TO COURT.

>> MOST DEFINITELY. AND THE HOPE IS THE DEPARTMENT HEADS AND THE ELECTED OFFICIALS PARTICIPATED IN THE PROCESS OF DOING WHAT THE COURT HAS WHICH IS RENEWING THE CONTRACT.

>> AND WE WILL HAVE YOU REVIEW THE CONTRACTS.

>> I AM NOT ALWAYS INVOLVED IN THE CREATION OF THE RFP OR THE RFQ, BUT I NORMALLY REVIEW IT ALONG WITH YOU ALL WHEN THE ITEM

COMES TO COURT. >> WELL, IN THIS SPECIFIC CASE AND WITH WHAT YOU JUST MENTIONED IT IS IMPORTANT THAT WE HAVE

THAT CLAUSE THERE. >> IS THIS WORDED WITH THAT IN

[02:35:05]

MIND -- OR HOW DO I MAKE SURE WE HAVE THE CLEAR AND CONCISE

DIRECTION? >> I THINK YOU CAN ASK PURCHASING TO HAVE AN RFQ CREATED THAT CAN BE BROUGHT TO COURT AND CONSIDERED BY THE COURT.

>> OKAY. SO MARISOL AND MS. OCAYNE, YOU HAVE THAT CLEAR DIRECTION TO PURSUE THAT ROUTE AND NO VOTE WILL BE REQUIRED. AND HOW LONG DO YOU THINK YOU WOULD NEED TO BRING THEM BACK TO COURT.

>> THE 11TH? THAT'S TWO WEEKS.

[K22. Discussion and possible action to seek the review of and proposals from qualified applicants for the collection of court fines and fees. BECERRA Click to View]

OKAY. OPEN K22.

>> DISCUSSION AND POSSIBLE ACTION TO SEEK THE REVIEW OF AND PROPOSALS FROM QUALIFIED APPLICANTS FOR THE COLLECTION OF

COURT FINES AND FEES. >> ACTUALLY, WE DON'T EVEN HAVE TO OPEN THAT ONE. IT IS THE SAME THING.

DEAL, MARISOL? IT IS THE SAME THING.

IT IS JUST A DIFFERENT SECTION OF THE SAME THING.

>> IF I MAY, NOT EXACTLY. THERE ARE TWO THINGS IN AGREEMENT. THE JP CONTRACT IS SEPARATE FROM THE OTHER CONTRACT AND IT INCLUDES DISTRICT COURTS AND COUNTY COURTS AT LAW. THERE IS PROBABLY A CONSIDERABLE AMOUNT OF COORDINATION THAT NEEDS TO GO INTO BOTH OF THOSE.

THERE IS PROBABLY SOME DISCUSSION ABOUT WHETHER THOSE NEED TO BE CONSOLIDATED OR WHETHER THEY SHOULDN'T BE FOR

WHATEVER REASON. >> I WAS JUST GOING TO ASK IF IT WAS NECESSARY AND WHAT I WAS REFERRING TO IN THE SAME DIRECTION I TKOFPT THINK WE -- I DON'T THINK WE NEED TO OPEN IT.

JUST BRING BACK AN RFP AND AN RFQ.

>> WITH THE APPROPRIATE DEPARTMENT HEAD SUPPORT.

>> EXACTLY. AND THAT IS WHY I WAS ASKING MARISOL IF THAT WAS GOOD FOR THEM AND THEIR DIRECTION.

>> COORDINATED WITH THE PROPER DEPARTMENTS.

>> I FAILED TO RECOGNIZE ONE THING.

THE JP CONTRACT IS THE TAX CONTRACT.

IT IS A 30-DAY NOTICE FOR THE SIX-MONTH WIND DOWN.

THE COUNTY COURT OF LAW AND DISTRICT COURT CONTRACT AS WE DISCUSSED TWO WEEKS AGO OPERATES DIFFERENTLY.

IT IS A 30-DAY NOTICE PRIOR TO THE END OF THE RENEWING YEAR THAT WOULD BE PRIOR TO APRIL 20TH AND THE TIME FRAME HAS JUST GONE BY. WE COULD PREPARE ONE FOR THE COUNTY COURT OF LAW OR DISTRICT COURTS.

IT WOULDN'T BE SOMETHING THAT THE COURT WOULD CONSIDER IN RELATION AND DETERMINATION OF THE EXISTING CONTRACT UNTIL

ABOUT THIS TIME NEXT YEAR. >> THERE IS YOUR AUTO RENEW RESULTS. OAY.

WE CAN STILL RENEW IT TO MAKE SURE WE ARE ON THE SPIRIT OF THE EFFORT. THIS WILL NOT BE THE LAST CONTRACT. IT IS NOT THE FIRST AND NOT THE

[G10. Approve and confirm the appointment of Jason Hatch, Shaun Booth, Erica Saenz, Tyvester Neal, Alberto Rodriguez, Frank Rodriguez, Teddy Grabarkewitz as regular full-time Deputy Constable's in the Hays County Constable Precinct 1 Office. INGALSBE/PETERSON Click to View]

LAST CONTRACT THAT COMES IN. PLEASE OPEN G10.

>> APPROVE AND CONFIRM THE APPOINTMENT OF JASON HATCH, SHAUN BOOTH, ERIKA SAENZ, TYVESTER NEAL, ALBERTO RODRIGUEZ AND FRANK RODRIGUEZ AND TEDDY GRABARKEWITZ AS REGULAR FULL TIME DEPUTY CONSTABLE IN THE HAYS COUNTY CONSTABLE PRE

SR*EUPBG 1. >> SO MOVED.

>> WE HAVE ONE PERSON SIGNED UP TO SPEAK.

MR. RODRIGO AMAYA, IF YOU WILL PLEASE.

>> IF YOU LOOK AT THE BACK UP ON THE AGENDA ITEM IT HAS LANGUAGE IT HAS TO BE SUB SPHEUT -- SUBMITTED IN WRITING TO JUSTIFY THE APPOINTMENT OF THE DEPUTY CONSTABLES.

I DON'T THINK SUBMITTING A SECTION THAT REFERENCES THE LAW IS SUFFICIENT ENOUGH. THERE NEEDS TO BE A BETTER WAY OF APPROVING THIS. YOU ARE DROPPING THE YES, YES, YES. WHAT IS GOING ON I DON'T KNOW ABOUT IN PRECINCT 1? FOR SOME REASON YOU KEEP POURING MORE AND MORE AND MORE DEPUTY CONSTABLES.

LOOK AT THE LANGUAGE. MY COMPUTER GIST -- JUST WENT DOWN. THE SECTION TELLS YOU IT HAS TO

[02:40:03]

BE SUBMITTED IN WRITING AND THE APPOINTING CONSTABLE HAS TO

JUSTIFY THE REQUEST. >> THANK YOU.

THE THING THAT SHOULD NOT BE MISSED AND I WILL HIGHLIGHT, THE SHERIFF'S OFFICE HAS ASKED THAT THE CONSTABLE'S OFFICE TAKE OVER CONTROL SECURITY FOR THE GOVERNMENT CENTER AND THIS IS, I BELIEVE, THAT TRANSITION AGENDA ITEM SO THE SHERIFF'S OFFICE CAN RESCIND THE SUPPORT OF LAW ENFORCEMENT FE -- AT THE GOVERNMENT CENTER AND TURN TO CONSTABLE'S OFFICE.

AM I CORRECT? >> YES.

AND HE TRANSFERRED THE POSITIONS ALSO TO THE CONSTABLE'S OFFICE.

>> AND NOW WE ARE READY FOR YOU, CONSTABLE.

>> THIS IS GOING TO BE A GREAT TRANSITION FOR THE CONSTABLE'S OFFICE TO HIRE THESE SIX INDIVIDUALS THAT ARE GOING TO BE ACTUALLY SECURITY FOR THE COURTHOUSE AND THESE OFFICERS ARE DEFINITELY QUALIFIED WITHIN THE LAW OF THE STATE AND THE GOVERNMENT TO PERFORM THEIR DUTIES.

AS YOU ALL KNOW WITH THE TRAGICS THAT HAVE BEEN GOING ON AROUND THE WORLD WITH THE SHOOTINGS GOING ON, NO ONE SHOULD QUESTION LAW ENFORCEMENT WITH A SITUATION WE ARE HAVING.

IT IS HARD ENOUGH FINDING LAW ENFORCEMENT OFFICERS IN THE STATE OF TEXAS WHO ARE ACTUALLY QUALIFIED TO DO THESE JOBS.

WE HAVE SEVEN QUALIFIED OFFICERS THAT ARE READY TO GO TO WORK.

THE REASON THEY ARE NOT HERE TODAY IS BECAUSE OF THE LACK OF SHIPMENT ON CLOTHING. AS YOU KNOW, THE COVID PANDEMIC HAS PUT A TRAGIC SITUATION ON SHIPPING AND UPS AND FED EX AND AMAZON. THEY ARE READY TO GO.

THEY ARE NOT HERE TODAY, BUT I WANT TO READ A LITTLE ABOUT THEIR BIO TO THE COURT AND TO THE PUBLIC PEOPLE TO LET YOU KNOW THAT YOU DO HAVE QUALIFIED LAW ENFORCEMENT OFFICERS THAT ARE READY TO GO TO WORK. TODAY I AM ASKING THAT YOU APPROVE AND CONFIRM THEIR JOB. I WILL COME BACK TO COURT WITH THEM, ALL SEVEN OF THEM, AT ANOTHER LATER DATE, BUT IF YOU WOULD APPROVE AND CONFIRM THE SEVEN DEPUTY CONSTABLES FOR THIS COUNTY IT WOULD DEFINITELY BE APPRECIATED.

ON APRIL THE THIRD I HAVE TALKED TO JUDGE CHRIS JOHNSON TO SWEAR THEM IN IN HIS OFFICE ALONG WITH THEIR FAMILIES.

EACH AND EVERY ONE OF YOU, JUDGE AND COMMISSIONERS, PUBLIC PEOPLE, YOU ARE WELCOME TO COME AND SEE WHO THEY ARE AND SEE THAT YOU HAVE GREAT LAW ENFORCEMENT THAT IS SERVING AND PROTECTING OUR COUNTY, OUR UNITED STATES.

WE HAVE THREE ALREADY THAT ARE THERE AT THE GOVERNMENT CENTER.

THAT'S UNDER THE SHERIFF'S LAW ENFORCEMENT AT THIS TIME.

HOPEFULLY BY THE 17TH OF APRIL I WILL GET BACK TO COURT TO INTRODUCE THE INDIVIDUALS AND THEY WILL BE TAKING OVER THE GOVERNMENT CENTER BY THEN. THE SHERIFF AND I ARE WORKING REAL CLOSELY TOGETHER WITH THIS TRANSACTION AND I BELIEVE IT WILL GO VERY, VERY SMOOTHLY. EVEN THOUGH THE SIX INDIVIDUALS ARE ASSIGNED TO THE GOVERNMENT CENTER, THEY WILL HAVE OTHER DUTIES IN CASE SOMEONE GETS SICK OR SOMEONE IS ON VACATION OR ANY CIVIL PROCESS PAPER THAT MIGHT BE WORKING WITHIN THE CONSTABLE'S OFFICE. YOU WILL BE SEEING DIFFERENT OFFICERS DOWN THERE WORKING WITHIN A TRANSITION WITH THE CONSTABLE'S OFFICE. BECAUSE THEY ARE SWEARING IN

[02:45:01]

SAYING THEY ARE GOVERNMENT SECURITY OFFICERS THERE DOES NOT MEAN THEY ARE SET TO ONE INDIVIDUAL JOB.

THEY WILL BE DOING BEHAVE -- BA- PATROLLING ON THE OUTSIDE AND CIVIL PROCESS PAPER, WOULD. THEIR BADGE DOES NOT PUT THEM IN ONE PARTICULAR ATMOSPHERE IN LAW ENFORCEMENT.

THE THREE INDIVIDUALS KNOW THE SYSTEM.

THEY NEED TO HAVE TRAINING WITH THE OTHERS THAT ARE COMING IN.

THE PROCESS IS A DIFFERENT LAW ENFORCEMENT ENTITY.

AND WHEN YOU START SERVING PEOPLE PAPERS IT IS TOTALLY DIFFERENT. YOU HAVE PROTECTIVE ORDERS AND WE SERVE A LOT OF PROTECTIVE ORDERS.

THE FIRST INDIVIDUAL, SEAN BOOTH, SEAN IS BEING TRANSFERRED FROM THE SHERIFF'S OFFICE TO OUR OFFICE AND AN 11-YEAR LAW ENFORCEMENT OFFICER AND LAW ENFORCEMENT CERTIFICATION AND CURRENTLY WORKING IN THE GOVERNMENT CENTER RIGHT NOW.

THE OTHER PERSON IS. >> -- IS JASON HATCH.

HE HAS 14 YEAS OF LAW ENFORCEMENT TRAINING AND HAS AN ADVANCED CERTIFICATION. THE THIRD, A FEMALE, ERIKA SAENZ. SHE HAS 12 YEARS OF LAW ENFORCEMENT AND HAS EXPERIENCE IN TELECOMMUNICATIONS AND OPERATIONS AND ALSO A CORRECTION OFFICER AND EXPERIENCED OFFICER.

ALBERTO RODRIGUEZ, RETIRED SERGEANT, A PATROL SERGEANT, AUSTIN POLICE DEPARTMENT. 22 YEARS OF LAW ENFORCEMENT.

MR. RODRIGUEZ ALSO IS -- WAS A MARINE AND DISCHARGED ALSO.

HE WILL BE WORKING IN THE GOVERNMENT CENTER.

THE OTHER INDIVIDUAL TYVESTER NEAL HAS 30 YEARS OF LAW ENFORCEMENT EXPERIENCE AND A SERGEANT AND RETIRED AIR FORCE.

HE WILL ALSO BE WORKING IN THE GOVERNMENT CENTER.

THE OTHER INDIVIDUAL, TEDDY DIS BARBARKEWITZ.

HE WORKED AS RESERVE OFFICER AND HE WILL BE COMING OVER WITH US ALSO, 30 YEARS OF LAW ENFORCEMENT.

TEDDY HAS A LONG, LENGTHY TRAINING EXPERIENCE.

HE WORKED NARCOTICS AND CID. THE OTHER INDIVIDUAL, THIS IS AN ADDITIONAL OFFICER THAT WE HAVE BEEN NEEDING REALLY, REALLY BAD AND WILL BE WORKING CIVIL PROCESS IS FRANK RODRIGUEZ.

ME -- HE IS COMING FROM THE AUSTIN INDEPENDENT SCHOOL DISTRICT. HE WAS A JAILER FOR SEVEN YEARS AND COMBINED LAW ENFORCEMENT AND HE IS COMING OVER WITH THE CONSTABLE'S OFFICE ALSO. JUDGE AND TKPHEUGSERS -- COMMISSIONERS, THEY ARE VERY EXPERIENCED AND COMING OVER BEFORE THE END OF THE MONTH, HOPEFULLY.

I MENTIONED SOME DATES TO YOU. THINGS DO CHANGE, BUT YOU DEFINITELY WILL BE WELL AWARE OF WHAT THEY ARE DOING FOR US IN

THE COUNTY. >> I AND I UNDERSTAND -- I UNDERSTAND THE SHERIFF IS UNDER UNDERSTAFFED AND THIS IS PART OF THE PROCESS, BUT THEY ARE MOVING TO BE CONSTABLE DEPUTY -- DEPUTY CONSTABLES. AND IT IS A LATERAL FOR THE VIEWING PUBLIC. THAT'S HOW I SEE IT.

COMMISSIONER IN -- COMMISSIONER INGALSBE.

>> JUDGE, I THINK YOU SAID IT WELL.

>> YOU HAVE TO GET AN AFFIRMATIVE VOTE TO SAY TEDDY'S

LAST NAME RIGHT. >> I WORKED WITH TEDDY AND THAT

NAME WAS -- >> WE'LL STICK WITH TEDDY.

>> PLEASE CALL THE ROLL. >> COMMISSIONER INGALSBE.

>> TWO THINGS, I LOVE BANGING THAT GAVEL, NO DENIAL.

>> YES. >> JUDGE

[02:50:01]

THE SECOND PART IS WHEN THE COUNTY CLERK'S OFFICE ASKS ME TO DO IT AGAIN BECAUSE THE SCAM RAW SYSTEM DIDN'T -- THE CAMERA SYSTEM DIDN'T HEAR IT, OH GLADLY.

DO YOU WANT A THIRD? WE ARE A FEW MOMENTS PAST THE 10 MINUTES RECESS BECAUSE IT IS CUSTOMARY FOR ME TO REACH INTO THE COMMISSIONER'S SPACE AND INTO THE AUDIENCE AND CHERRY PICK BASED ON WHO IS HERE AND ONCE YOUR WHOLE GROUP IS HERE WHAT WE SHOULD GO TO. IF WE DON'T HAVE TO HAVE YOU SITTING THROUGH MUNDANE THINGS, I DON'T WANT TO MAKE YOU SIT THROUGH IT. I WOULD RATHER YOU HAVE YOUR AGENDA ITEM AND KEEP MOVING. IN THE SPIRIT OF THAT, I WANT TO SHARE WITH YOU THAT I WAS ALSO IN THE RECESS ASKED TO PULL A FEW ITEMS. YOU -- I HAVE BEEN ASKED TO PULL G6. I HAVE BEEN ASKED TO PULL G27.

I HAVE SOMEBODY SIGNED UP FOR PUBLIC COMMENT AND MY FAVORITE THING TO DO IS TO BE PREDICTABLE AND CONSISTENT.

EVEN THOUGH AN ITEM WAS ASKED TO BE PULLED, SOMEONE SIGNED UP TO SPEAK, AND SO EVEN THOUGH IT WAS PULLED IF YOU STILL WANT TO SPEAK ON THE ITEM I WILL GIVE YOU THAT SPACE.

YOU WHO SIGNED UP FOR G27, DO YOU WANT TO SPEAK? NO? GOOD.

THANK YOU. AND THERE IS ONE MORE PULL K8.

I WAS ASKED TO PULL K8. WE ARE NOT QUITE READY FOR THAT ONE AT THIS TIME AS WELL. IN THE *EFRT OF -- IN THE EFFORT OF CONTINUING TO MOVE THROUGH IN A TIMELY MATTER AND MOST EFFICIENT AND TO GO THROUGH MY NOTES, I WILL ASK THAT OUR --

[Items K16 & K17]

PLEASE OPEN K16 AND K17. >> K16, DISCUSSION OF POSSIBLE ACTION TO AUTHORIZE ARPA FUNDING RELATED TO THE OPERATIONAL NEED OF THE COURT AND AMEND THE BUDGET UH -- ACCORDINGLY.

AND K17, DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE COUNTY JUDGE TO EXECUTE MENTAL HEALTH SERVICE CONTRACTS TO EXPAND SERVICES WITHIN THE COUNTY COURT AT LAW LAW MENTAL HEALTH SPECIALTY COURTS PROGRAM, NICHOLE MUELLER-MCMORRIS AND ALLISON AND ASSOCIATES COUNSELING AND LISA HINSON AND

MOON STONE. >> SO MOVED.

>> MOTION AND A SECOND. >> PLEASE STATE YOUR NAME AND

TITLE FOR THE VIEWING PUBLIC. >> MY NAME IS ELAINE BROWN AND I AM THE JUDGE OF COUNTY COURT AT LAW NUMBER 3 IN THE MENTAL HEALTH COURT HERE IN HAYS COUNTY.

>> PERFECT AND BEAUTIFUL. AND WHO ARE YOU WITH?

>> I HAVE MY MENTAL HEALTH COORDINATOR HERE TO DISCUSS STPHEU -- ANY ISSUES REGARDING WHY WE NEED THESE CONTRACTS.

AS YOU ALL KNOW AND I APPRECIATE THE SUPPORT OF THE COMMISSIONER'S COURT FOR THE MENTAL HEALTH PROVISIONS IN THE COUNTY, BUT THE RESOURCES ARE HARD TO FIND.

AS WE HAVE IDENTIFIED RESOURCES, BUT THEY WILL REQUIRE CONTRACTS

WITH THE COUNTY. >> AND JUST FOR THE VIEWING PUBLIC, ONE MORE TIME, STATE YOUR NAME AND TITLE.

>> CAINEY AND I AM THE MENTAL HEALTH COULD BED -- COORDINATOR.

>> HELLO, COMMISSIONER. I AM PLEASE -- PLEASED TO SHARE WE HAVE NINE INDIVIDUALS MAKING THEIR WAY THROUGH THE MENTAL HEALTH COURT PROGRAM GETTING REHYBLE DAY TIFF -- REHABILITATIVE SERVICES THEY DESERVE.

WE WILL HAVE COURT PARTICIPANTS AT THE END OF THE YEAR WHICH IS UH STOUPDING. ASTOUNDING.

WE HAVE COURT PARTICIPANTS WHO ARE VOLUNTEERING AND WORKING AND GOING TO COLLEGE AND ACHIEVING MENTAL WELLNESS AND STABLIZATION AND REACHING GOALS THEY SET OUT TO ACHIEVE.

IT IS REMARKABLE TO TO SEE THEIR PROGRESS SO FAR AND I AM SO PROUD OF NOT ONLY THE PROGRESS OF THE COURT PARTICIPANTS AND THE SUCCESS OF THE COURT PROGRAM, BUT TKHRAOEUED TO SEE THE -- BUT DELIGHTED TO ADDRESS MENTAL HEALTH.

THIS INCLUDES PRE-TRIAL AND COURT SERVICES, LOCAL LAW ENFORCEMENT, JAIL ADMINISTRATORS TREATMENT PROVIDERS AND COMMUNITY MEMBERS TO STEP UP AND SUPPORT OUR VULNERABLE NEIGHBORS AND TO DO WORK TOGETHER TO DO A BETTER JOB AT BRINGING THE PUBLIC HEALTH CRISIS TO THE FOREFRONT.

AS THE COURT GROWS, SO DOES OUR NEED TO EXPAND SERVICES TO MEET EACH INDIVIDUAL COURT PARTICIPANT'S NEEDS.

THAT INCLUDES THE NEED FOR COUNSELING SERVICES INCLUDING TRAUMA-FOCUSED THERAPIES AND SUBSTANCE USE COUNSELING, TRANSITIONAL HOUSING FOR THOSE UNHOUSED, INTENSIVE CASE MANAGEMENT TO SERVE HIGHER NEED INDIVIDUALS, IN-PATIENT HOSPITALIZATION FOR THOSE IN NEED OF IMMEDIATE STABLIZATION AND SUBSTANCE ABUSE TREATMENT TO MAINTAIN SOBRIETY.

ENTERING INTO CONTRACTS WITH MULTIPLE COUNSELORS WITH DIFFERENT SPECIALTIES WOULD ENABLE PARTICIPANTS TO HAVE AN

[02:55:04]

INDIVIDUAL TREATMENT AND PARTNERSHIPS WITH MENTAL HEALTH PROVIDERS WOULD ALLOW US TO EXPAND THE SERVICES WE CAN OFFER TO SUPPORT INDIVIDUALS WITH HIGHER INTENSIVE CASE MANAGEMENT NEEDS AND INCREASE THE REFERRAL PROCESS INTO THE COURT.

WE ARE IN NEED OF A MANAGEMENT SYSTEM TO HAVE INTAKE DOCUMENTS AND MARK -- MARKETING MATERIALS FOR ENGAGEMENT.

I APPRECIATE YOUR SUPPORT TO HELP SERVE OUR COMMUNITY.

THANK YOU. >> THANK YOU VERY MUCH.

I WOULD LIKE TO START WITH COMMISSIONER SHELL.

I HAVE A QUESTION FOR YOU, COMMISSIONER SHELL.

AND I AM NOT TRYING TO PUT YOU ON THE SPOT.

YOU AS A FORMER CHIEF OF STAFF FOR I THINK EIGHT YEARS APPROXIMATELY, YOU HAVE A UNIQUE WINDOW INTO YOUR COUNTY OPERATIONS AND WE HAVE OUR BUDGET OFFICE ASKING FOR TECHNOLOGY TO HELP. AND WE HAVE ALL OF THESE TECHNOLOGY PIECES. YOU HAVE HELPED IN SO MANY WAYS WITH BRINGING OUR TECHNOLOGY TO THE 21ST CENTURY INCLUDING OUR 9-1-1 DISPATCH, ET CETERA. CAN YOU HELP ANSWER -- YOU WOULD PROVIDE COMFORT IF YOU ANSWER THAT THESE ASKS ARE IN HARMONY WITH MAKING US ALL WORK TOGETHER IN A WAY WE CAN COMMUNICATE.

>> YOU KNOW WE ALWAYS LIKE MR. MCGILL TO REVIEW ANY TECHNOLOGY PURCHASED TO ENSURE THAT WE ARE PURCHASING AND SOLICITING PRODUCTS AND VENDORS AND SYSTEMS, ET CETERA THAT WILL WORK WITH THE ENTIRE COUNTY TO THE BEST OF THAEUFR ABILITY.

TO THE BEST OF THEIR ABILITY. WHEN YOU CHANGE PLATFORMS AND SERVICES, WE DO OUR BEST TO MAKE SURE THAT WHAT WE HAVE IS GONNA WORK WELL EFFICIENTLY AND DEFINITELY BE WORTH PAYING FOR.

>> AND THE TIME AND TECHNOLOGY PIECE, I WANT TO MAKE SURE WE DON'T LOSE SIGHT OF THAT AS WE MOVE FORWARD.

I THINK WE ARE PART OF THE DECISION PROCESS TO USE AND PICK TITLE TECHNOLOGIES. I JUST WANT TO CONTINUE MY COMMENT THAT WE SUPPORT WHAT YOU BUILD.

THAT'S MY LAST COMMENT ON THAT. >> AND I WANT TO THANK JUDGE BROWN FOR TAKING ON THIS CHALLENGE BECAUSE IT IS A CHALLENGE. IT HAS AN EVOLUTION IN THE COUNTY OF YEARS TO GET THIS GOING WE HAVE HAD SOME JUDGES THAT REALLY OWNED IT RECENTLY AND HAS PUT A LOT OF EFFORT TO GET US TO THE POINT WE HAVE CLIENTS IN THE MENTAL HEALTH COURT AND DOING THE GOOD WORK. I WANT TO CONGRATULATE JUDGE BROWN ON THE IMPORTANT MILESTONE OF HAVING A TRUE MENTAL HEALTH COURT AND WORKING ON WHAT'S BEEN DONE BEFORE AND GETTING ACROSS THE FINISH LINE. THAT'S WHAT THESE ITEMS ARE ABOUT. IT IS NOT THE END.

IT IS JUST THE BEGINNING. THEY WILL BUILD RELATIONSHIPS.

ITEM 17, SOME OF THESE PROVIDERS, I DO WANT TO POINT OUT WE HAD DISCUSSIONS ON AUTO- RENEW I FEEL THESE JUSTIFY AUTO-RENEW AS JUDGE BROWN'S TEAM GOES OUT THERE TO FIND SERVICE PROVIDERS AND IT IS VERY DIFFICULT AS WAS MENTIONED.

WE WAPLT TO -- WE WANT TO GET AS MANY AS WE CAN AND I THINK IT WOULD BE REASONABLE TO ALLOW THOSE TO RENEW AND IN ANY EVENT WE ARE NOT SATISFIED WITH THE SERVICES THEY ARE PROVIDING TO CLIENTS AND I EXPECT JUDGE BROWN AND HER TEAM NOT TO USE THEM ANYMORE OR ALLOW THEM TO BE USED.

THIS IS AN EXAMPLE THAT THERE ARE AUTO-RENEWS IN THESE SERVICE

CONTRACTS. >> AND I -- YES, SIR, COMMISSIONER. I BELIEVE A GOOD WOVEN IN SOLUTION TO THOSE THAT ARE GOOD AUTO-RENEWS BECAUSE THAT IS A COMPONENT OF EFFICIENCY IS TO CONTINUE TO WEAVE IN THE 30-DAY CLAUSE. WE HAVE NOTICED -- WE HAVE NOTED

WE WILL GET OUT IN CASE. >> AND JUDGE BROWN AND HER TEAM NOTIFIED THESE PROVIDERS WE WILL NOT UTILIZE SERVICES ANYMORE

WITH 30 DAYS NOTICE. >> AND BEFORE I GO TO THE COMMISSIONERS WOULD YOU LIKE TO ADD ANYTHING?

>> SOME OF THESE ARE AUTO-RENEW WITH A 30-DAY NOTICE REQUIREMENT, BUT WE WILL CERTAINLY MAINTAIN CONTROL OF MAKING SURE THAT WE ARE SATISFIED WITH THOSE CONTRACTS.

AND IF NOT SATISFIED, WE WILL TERMINATE THEM APPROPRIATELY.

>> BEAUTIFUL AND THANK YOU. COMMISSIONER INGALSBE.

>> FIRST OF ALL I WANT TO THANK JUDGE BROWN AND CAMMIE FOR THE FANTASTIC JOB Y'ALL ARE DOING. YOU KNOW, WE HAVE BEEN WANTING TO CREATE SOMETHING LIKE THIS FOR A VERY LONGTIME AND I AM

[03:00:07]

AMAZED AT WHERE WE ARE ALREADY IN THIS PROGRAM.

SO I JUST WANT TO THANK YOU. JUDGE, I THINK IT IS MUCH MORE THAN THE EQUIPMENT THAT IS NEEDED.

IT IS PROVIDING SERVICE THAT'S SO MANY OF US WERE LACKING FOR SUCH A LONGTIME. IT IS JUST GREAT TO KNOW THAT WE HAVE SUCH CARING PEOPLE THAT WANT TO HELP THESE INDIVIDUALS.

AND I KNOW THE WORD HAS THE HOLISTIC APPROACH, BUT THE WORD HOLISTIC HAS BEEN KREUT -- CRITICIZED, BUT WE NEED THIS TYPE OF APPROACH TO ENSURE THAT THOSE INDIVIDUALS ARE GETTING THE HELP THEY NEED. THANK Y'ALL FOR WHAT YOU ARE DOING AND WE WANT TO CONTINUE TO WORK TO IMPROVE THIS AS MUCH AS WE CAN AND PROVIDE THE EQUIPMENT AND THE RESOURCES THAT YOU NEED TO ENSURE THAT WE ARE DOING THE BEST WE CAN FOR THOSE

INDIVIDUALS. >> IT IS GREAT WHEN YOU HAVE NEW LEADERSHIP COME IN WITH A PERSPECTIVE, WHERE YOU CAN SEE SO MUCH OPPORTUNITY FOR IMPROVEMENT.

I CAN SEE THE PASSION. I UNDERSTAND THE PASSION.

IT IS THE WORK THAT YOU DO AND THE MENTAL HEALTH PIECE IS VERY IMPORTANT FOR US. I KNOW A LOT OF OUR DEPARTMENTS ARE ATTACKING IT FROM DIFFERENT SPECTRUMS OF MENTAL HEALTH.

AND SO I THINK AS A COUNTY AND AS A COURT AND THE COUNTY DEPARTMENTS, WE ARE ALL TRYING TO DO OUR BEST TO ADDRESS THIS ONE ISSUE. WE ALL CARE SO MUCH.

SO I UH PLOWED -- SO I APPLAUD YOU FOR THE WORK YOU HAVE DONE AND THE THREE MONTHS YOU HAVE BEEN IN OFFICE, IT IS AMAZING TO WATCH AND THANK YOU FOR THE WORK.

>> IF THERE IS NOTHING ELSE, COMMISSIONERS?

>> TWO THINGS. NUMBER ONE, I WOULD BE REMISS WITHOUT MENTIONING JUDGE O'BRIAN AND HIS FORE SIGHT IN HIRING CAMMIE. HE IS A FRIEND AND I WILL TELL HIM IF HE HAS DONE NOTHING ELSE GOOD IN LIFE HE HIRED CAMMIE.

IN THIS PROCESS WITH COMMISSIONER INGALSBE AND I WORKING TOGETHER ON NOT ONLY THAT, THE PREVIOUS WORKSHOP, AND AT ANY POINT, YOU HAVE BEEN HELPFUL AND EXCELLENT AT PROVIDING INFORMATION. I WANT TO COMPLEMENT JUDGE BROWN FOR JUMPING IN WITH BOTH FEET AND PICKING UP THE BALL WHERE IT COULD HAVE BEEN LOST IN JANUARY. I APPRECIATE IT AND I HAVE HAD THE CONVERSATIONS ABOUT HOW PERSONAL THE WORK IS FOR ME AND HOW FOR ME IT IS A REALLY BIG PRIORITY.

I REALLY LIKE THE FACT THAT IN AT LEAST ONE OF THE CONTRACTS Y'ALL ARE LOOKING AT THE OPPORTUNITY FOR TRANSITIONAL LIVING. I THINK THAT IS A KEY THAT WE DON'T NECESSARILY ADDRESS WITH DIRECT COUNSELING.

IT IS THE ENVIRONMENTAL CHANGE THAT THOSE INDIVIDUALS NEED.

WHAT WE ARE ASKING FOR TODAY, WE AS A COURT, FOR THE RIGHT REASON, PUT THESE GUYS IN A DETRIMENTAL SITUATION.

REMAY NOT REALIZE THAT, BUT WE MADE THE DECISION FOR THE RIGHT REASONS TO MOVE FORWARD WITH THE HEALTH ASSESSMENT.

WHAT WE DID NOT SAY IS WE TOOK IT OUT OF THEIR BUDGET.

WE ARE BACK FILLING WHAT SHOULD HAVE BEEN THERE TO START WITH.

I APPRECIATE Y'ALL COMING BACK AND ASKING FOR IT AND GIVING US THE TIME TO FIND THE MONEY FOR IT.

THANK YOU FOR WORKING TOWARD A PROGRAM THAT IS COMPREHENSIVE FOR THAT FIRST STEP. I ANTICIPATE THAT IT WILL GROW IN THE FUTURE, BUT THE RANGE OF SERVICES YOU HAVE IDENTIFIED AND THE FIVE CONTRACTS YOU HAVE THERE ARE VERY IMPORTANT.

ANOTHER THING THAT IS IMPORTANT TO NOTE GIVEN THE CONVERSATION WE JUST ENDED A FEW MOMENTS AGO IS THE FACT THAT THE FIVE CONTRACTS, THEY HR IN THE BACK UP -- THEY ARE IN THE BACK UP FOR THE AGENDA IF ANYONE WOULD LIKE TO SEE IT.

THERE IS ACTUALLY EACH CONTRACT IS LISTED WITH A NOT TO EXCEED DOLLAR AMOUNT. SO WE KNOW HOW MUCH AT MOST WE WILL SPEND ON THE SERVICES AND IT IS TRULY SOMETHING THAT IS IS WELL PAST THE TIME AND I THANK YOU FOR PUTTING IN THE EFFORT.

>> SINCE THE COMMISSIONER ELUDED TO JUDGE O'BRIAN'S WORK I WANT

[03:05:06]

TO MENTION JUDGE ZELHART. SHE WAS THE FIRST TO SAY LET'S TRY TO MOVE THIS FORWARD. IT HAS TAKEN AWHILE.

OBVIOUSLY JUDGE BROWN DID GREAT WORK GETTING IT ACROSS THE

FINISH LINE. >> YOU'RE RIGHT.

THERE ARE A LOT OF THINGS THAT HAVE HAPPENED.

THEY DO ONE THING AND MOVES THE NEEDLE AND MOVES THE NEEDLE.

YOU ARE THE LUCKY ONE THAT GETS TO SEE ACTUAL RESIDENT AND GAVEL IN ON THEIR OUTCOME. AND SO FOR THAT,

CONGRATULATIONS. >> ONE LAST COMMENT.

I WAS SURPRISED WHEN I SAW THE HORTON HOUSE.

I HAD NO IDEA THAT WE HAVE THAT FACILITY HERE AND THE ABILITY TO USE THOSE SERVICES AND THE $535 OR WHATEVER IT IS A MONTH SEEMS REASONABLE. I NEVER WANT TO MINIMIZE THE COST THE COUNTY HAS TO SPEND ON TE SERVICES, BUT I WAS SURPRISED AT THAT -- PLEASANTLY SURPRISED I WOULD SAY.

>> COMMISSIONER, AND THAT WAS A QUESTION I HAD AS WELL.

SINCE I MENTIONED IT IN MY STATEMENT, IS THAT THE TOTAL KWO*S -- COST PER MONTH, OR IS THAT THE IS UP PHRAU --

SUPPLEMENT WE ARE PROVIDING? >> THAT'S THE TOTAL COST.

>> THAT'S AMAZING. THAT'S AMAZING.

>> IT IS ACTUALLY FAIRLY AFFORDABLE.

ONE OF THE BIGGEST ISSUES WE HAVE IS IDENTIFYING THESE SERVICES THAT ARE AVAILABLE IN OUR COUNTY.

WE HAVE HAD TO ACTUALLY GO OUTSIDE THE COUNTY FOR SOME SERVICES SIMPLY BECAUSE THEY ARE JUST NOT HERE.

IF WE ARE GOING OUTSIDE THE COUNTY WE ARE ASKING THEM TO INVEST IN HAYS COUNTY AND BRING THEIR PEOPLE HERE SO THEY CAN BE PART OF OUR COMMUNITY AS WELL. HOPEFULLY THAT WILL CONTINUE TO GROW AND WE WILL CONTINUE TO BE ABLE TO PROVIDE MORE AND MORE RESOURCES TO THE PEOPLE WHO NEED THEM.

WE ARE ASKING FOR MONEY NOW, BUT THE LONG VIEW IS WE CAN ACTUALLY SAVE THE COUNTY MONEY BY GETTING SOME PEOPLE OUT OF JAIL WHERE A LOT OF THEM ARE CURRENTLY RESIDING OR THEY ARE CONTINUING TO GO BACK INTO THAT SYSTEM. AND SO OUR IDEA IS THAT BY INVESTING IN THESE PROGRAMS NOW AND INVESTING IN THESE RESOURCES NOW, WE CAN ACTUALLY SAVE THE COUNTY MONEY IN THE LONG RUN.

>> AND I ALSO HAVE TO -- THIS IS ANOTHER THING I REALLY NEED TO COMPLIMENT CAMMIE ON. I UNDERTOOK AN EFFORT WITH FORMER COMMISSIONER JONES TO TRY TO IDENTIFY ALL OF THE SERVICE PROVIDERS HERE. IT WAS A NIGHTMARE.

IT WAS AN ABSOLUTE NIGHTMARE. CAMMIE HAS STEPPED UP AND DONE THAT AND SHE HAS AN AMAZING SPREADSHEET.

I KNOW SHE WILL SHARE IT. IT SHOULD BE A RESOURCE FOR ALL OF US ON THE COURT. JUDGE, I KNOW YOU HAVE SHOWN US THESE LETTERS. I HAVE GOTTEN LETTERS AND CALLS.

WHERE CAN I GO? I HAVE A SON OR I HAVE A DAUGHTER THAT NEEDS HELP AND WHERE CAN WE GO? I JUST DON'T THINK WE HAVE THE COMPREHENSIVE LIST OTHER THAN WHAT'S ON THE COMPUTER SO WE APPRECIATE IT.

>> IF -- IT SHOULD BE PUT ON THE WEBSITE.

>> AND ONE OF THE THINGS THAT CAME OUT OF THAT, THE SIMMS WORKSHOP IS WE DIDN'T KNOW WHAT RESOURCES WE HAD.

NOBODY WAS COMMUNICATING WITH EACH OTHER AND WE DIDN'T HAVE A SYSTEM TO ALLOW THAT TO HAPPEN. YOU'RE RIGHT.

WE'RE HAVING TO SEEK THOSE SERVICES OUT.

HOPEFULLY AT SOME POINT WE CAN GET TO A PLACE WHERE WE CAN HAVE ALL OF THE RESOURCES KNOWN AND AVAILABLE TO US.

>> THE FOLLOWING MUNICIPALITIES ARE THE BRICKS AND LET US BE THE

MORTAR TO PUT IT TOGETHER. >> PLEASE CALL ROLE.

>> AND JUDGE BACERRA. >> YES.

[G16. Ratify the submission of grant application to the Walmart Community Foundation for the Hays County Unmanned Robotics Team in the amount of $5,000.00. INGALSBE/T.CRUMLEY Click to View]

THANK YOU AND HAVE A WONDERFUL DAY.

PLEASE OPEN G16. >> RATIFY THE SUBMISSION OF GRANT APPLICATIONS TO THE WALMART COMMUNITY FOUNDATION FOR THE HA*EUSZ COUNTY UNMANNED ROBOTICS TEAM IN THE AMOUNT OF

$5,000. >> SKO MOVED.

>> SECOND. >> I HEAR A MOTION AND A SECOND.

THAT MEANS IT IS SHOW TIME. SO I HAVE ONE INDIVIDUAL SIGNED UP TO SPEAK. MR. RODRIGO AMAYA.

AND HE IS NOT HERE. WE SKIP.

WHOSE MOTION WAS THIS? >> IT WAS MINE, JUDGE.

>> COMMISSIONER? >> I EVEN HESITATED, I GUESS, TO MAKE THE MOTION. I KNOW THAT THERE HAS -- WE PROBABLY ALL GOT AN EMAIL REGARDING THIS AGENDA ITEM, AND I KNOW THERE IS SOME CONCERN. WE HAVE DISCUSSED THIS ITEM NUMEROUS TIMES ON COMMISSIONER'S COURT.

[03:10:03]

WE HAD THE SHERIFF AND SOME OF HIS STAFF COME IN AND EXPLAIN TO US, YOU KNOW, WHY THEY NEEDED IT AND WHAT IT WAS USED FOR.

I KNOW THAT THERE ARE PRIVACY ISSUES THAT HAVE BEEN DISCUSSED.

I WANT TO ENSURE THAT OUR COURT CAN ENSURE THAT WE ARE SUPPORTIVE OF THIS. THE SHERIFF SUBMITTED THE AGENDA ITEM AND LISTED, AND I DON'T HAVE IT RIGHT HERE TURNED TO THE PAGE, BUT IT LISTED WHY HE WANTED THIS ITEM, WHAT THE PURPOSE FOR IT IS, AND WHAT IT WAS GOING TO BE USED FOR.

EVERY TIME HE CAME IN WE ALL AGREED AND IT HAS BEEN A UNANIMOUS DECISION THAT WE MOVE FORWARD WITH ALLOWING GRANT APPLICATIONS OR THE ACCEPTANCE OF THAT.

I WANT TO MAKE SURE THAT OUR COURT IS COMFORTABLE WITH MOVING FORWARD AND THAT WE AGREE THAT IT IS BEING UTILIZED IN THE RIGHT WAY. AND THANK YOU FOR BEING HERE.

I'M SURE THAT YOU CAN ADD MORE SUBSTANCE TO MY CONVERSATION.

YOU KNOW, I WANT TO MAKE SURE THAT IF THERE ARE ANY CONCERNS ON THIS COURT THAT WE VOICE THEM.

>> THAT'S WHERE WE ARE AT ON THIS STAGE.

IF YOU DON'T MIND? >> SHANE SMITH, CAPTAIN WITH THE

LAW ENFORCEMENT BUREAU. >> IT WOULD BE AN ATTEMPT FOR US TO GET TWO MORE INDOOR DRONES. THE DRONES ARE USED AND ACTIVATED ON A CALLOUT. THE SEARCH FOR THE PEOPLE IN THE INTERIOR OF THE RESIDENTS -- THE RESIDENCE AS ANOTHER OPTION.

TYPICALLY DURING THAT CALL AND THE S.W.A.T CALL OUT WE WILL FOLLOW A CERTAIN AMOUNT OF STEPS BEFORE WE ACTUALLY PUT HUMANS IN THE HOUSE TO FIND OTHER HUMANS. WE'RE DOING THAT WITH DRONES THAT ARE NOT EFFECTIVE. THESE DRONES ALLOW THE PILOT TO SEE FROM A DRONE POINT OF VIEW VERSUS JUST A CAMERA AT THE BOTTOM. WE CAN IDENTIFY PROBLEM SPOTS IN THE HOUSE SO WE CAN GET WHOMEVER IS BARRICADED OUT OF THE HOUSE.

>> CAPTAIN, I WANT TO ASK YOU, IF YOU CAN -- I BELIEVE THE COMMISSIONER HAS STATED VERY WELL THAT WE ARE IN SUPPORT OF THE SHERIFF'S EFFORTS AND ASKS AND USES OF.

MY PERSONAL -- MAYBE YOU CAN SPEAK IN A MORE FOCUSED RESPONSE ON THE CHOICE OF COMPANY. I WANT TO MAKE THURSDAY I PARSE THIS OUT MOST CLEARLY. MY PROBLEM IS NOT WITH THE SHERIFF'S DEPARTMENT, THE SHERIFF'S USE OF DRONES OR SHERIFF'S USE OF ANYTHING. AS COMMISSIONER INGALSBE SAID, WE ARE IN SUPPORT. MY PERSONAL THOUGHT IS WHEN I RECEIVE A LETTER FROM THE UNITED STATES SENATE TALKING ABOUT US USING DJI INNOVATION TECHNOLOGY COMPANY AND HAVING A BUNCH OF SENATORS, U.S. SENATORS SIGNING OFF ON THIS AND SAYING THAT THEY BELIEVE IT IS A RISK. AGAIN, MY POINT IS, ONE MORE TIME FOR THE VIEWING PUBLIC, I SUPPORT WHAT YOU ARE DOING.

I SUPPORT HOW YOU ARE DOING IT. I DON'T TRY TO TEACH YOU OR TELL YOU ANYTHING ABOUT YOUR JOB. MY THING IS THE COMPANY YOU ARE CHOOSING TO BUY THE DRONES FROM. WHY THEM?

>> THEY MAKE THE BEST DRONES FOR THE PURPOSES WE USE THEM FOR.

WE DON'T NECESSARILY USE THEIR CAMERA EQUIPMENT AND WE DON'T STREAM OVER THEIR NETWORK. WE USE AXON FOR THAT.

OUR DRONE WILL BE AXON ON APRIL 1ST.

MOST OF THE TECHNOLOGY WE USE OR ACTUAL LOOKING IS THROUGH THE COMPANIES. BUT THEY MAKE THE BEST PLATFORMS TO CARRY THE CAMERAS AND STREAMING CAPABILITY TO US.

>> I KNOW WE HAVE THE CONTRACT THAT WE JUST EXPANDED ON FOR THE BODY CAMS AND ALL THAT, WE DOUBLED IT PRETTY MUCH.

>> THAT INCLUDES THE DRONES. >> AND JUST FOR THE VIEWING PUBLIC THAT ADDRESSED THE CONCERN TO ME, I WANT TO ADDRESS IT AND ASK IT, YOU'RE ASKING TO USE THE PROPELLERS AND THE HARDWARE OF THE MOVEMENT, BUT THE CAMERA AND THE NETWORK AND THE SYSTEM THAT COMMUNICATES THAT THE U.S. SENATE WITH MANY SIGNATURES HAS CONVEYED CONCERN ABOUT IS NOT BEING USED.

AM I RIGHT? WHAT Y JUST SAID?

>> I BELIEVE MOST OF THE DRONES, THAT'S THE CASE.

I THINK DJI'S ORIGINAL CLAIM TO FAME WAS THEIR NON-MOVING CAMERA MOUNTS BEFORE THEY WERE EVEN A DRONE COMPANY.

[03:15:03]

THEY MAKE EXCEPTIONAL PLATFORMS. THEY ARE NOT CAMERA PEOPLE.

I DON'T KNOW WHAT THE SENATE'S CONCERN IS.

I'M SURE IT IS SOMETHING TO DO WITH SPYING.

>> THE CYBER SECURITY RISKS. >> DO YOU HAVE THE SAME ONE,

COMMISSION STPHER. >> YES.

THIS IS THE ONE I WAS REFERRING TO THAT I BELIEVE EVERY COURT

MEMBER RER -- RECEIVED. >> IT IS A BIPARTISAN AND U.S.

SENATORS SIGNED OFF ON. >> WE DON'T STREAM ANYTHING THROUGH THEM AND WE DON'T STORE ANYTHING THROUGH THEM.

>> IS THAT IT FOR YOU, COMMISSIONER?

>> I WOULD LIKE TO HEAR FROM MY COLLEAGUES, ALSO.

>> YOU BET. I WANTED TO START WITH YOU.

>> THANK YOU SO MUCH. >> COMMISSIONER COHEN?

>> YOU KNOW, I'M CURRENTLY IN THE SHERIFF'S CITIZENS ACADEMY RIGHT NOW, SO I ACTUALLY SAW SOME OF THE ROBOTICS LAST WEEK.

IT WAS EXPLAINED WHY THEY ARE BEING USED AND THE CASES THAT YOU JUST DESCRIBED. I WOULD RATHER A ROBOT GO IN RATHER THAN A LAW ENFORCEMENT OFFICER.

I DEFINITELY SEE HOW THE TECHNOLOGY CAN HELP PROTECT YOUR OFFICERS IN THOSE SITUATIONS, AND I DEFINITELY SUPPORT THEM HAVING THE TOOLS NECESSARY BECAUSE I KNOW THEY ARE NEEDED.

IT WOULD BE NICE. >> COMMISSIONER SHELL?

>> THANKS, JUDGE. THE CONCERN IS THE INFORMATION THAT THESE DRONES WERE GATHERING AND POTENTIALLY BEING SHARED WITH OR USED BY COMMUNIST CHINA GOVERNMENT.

IT SAYS 90% OF THE CONSUMER MARKET IS HELD BY THIS COMPANY.

70% OF THE TRILLION MARKET AND 73% OF PUBLIC SAFETY OPERATIONS FLOWN BY THE COMPANY'S AIRCRAFT. THEY HAVE OBVIOUSLY THE MAJORITG MAJORITY OF THE MARKET AND THE CONCERN SEEMS TO BE IN THE DATA THEY COLLECT IF IT IS NOT SECURED PROPERLY OR USED ON A PLATFORM THAT IT COULD BE ACCESSIBLE TO SOMEBODY WISHING TO DO NEFARIOUS THING TO AMERICANS.

I THINK AS LONG AS WE KEEP OUR DATA SECURE WITHIN OUR OWN SYSTEM AND MANAGE IT PROPERLY WE SHOULD BE OKAY.

I DEFINITELY WOULD NOT SUPPORT THE USE OF THEIR -- IF THEY HAD LIKE A CLOUD STORAGE SYSTEM OR SOMETHING LIKE THAT WHERE WE WERE TAKING THE DATA AND PUTTING IT INTO THEIR CLOUD AND THEY HAD

ACCESS TO IT. >> COMMISSIONER SMITH?

>> I AM A NUMBERS GUY. COMMISSIONER SHELL STOLE MY NUMBERS THAT I DID MY BACKGROUND RESEARCH ON.

I'M GONNA LEAVE IT AT THAT. I WOULD SAY THAT, YOU FOE, THERE HAS BEEN -- YOU KNOW, THERE WERE SIMILAR CONCERNS, THE COPY OF THE LETTER YOU GOT, I THINK IT WAS MAYBE SENT TO EITHER DOJ OR HOMELAND SECURITY FROM THOSE 16 CENTERS.

AFTER RESEARCH FROM THE INDIVIDUAL ENTITIES, THE DEPARTMENT OF JUSTICE AND THE DEPARTMENT OF DEFENSE AND OTHERS THEY MADE A RECOMMENDATION TO CONGRESS NOT TO USE THOSE MATERIALS IN THEIR USAGE, AND SO AT THIS POINT NOTHING LIKE THAT HAS HAPPENED WITH THE COMPANY THAT WE ARE DISCUSSING.

AND SO I TEND TO AGREE WITH COMMISSIONER SHELL.

AS LONG AS WE ARE USING AXION WHICH WE HAVE A LONG-STANDING RELATIONSHIP WITH THEM, ALL OUR LAW ENFORCEMENT AGENCIES DO, I'M

GOOD WITH THAT. >> MR. KENNEDY, THE ALMOST -- I DIDN'T TAKE A ROLE ON IT, BUT ALMOST THE UNIVERSAL TONE IS FOR US TO USE THE MACHINE, BUT NOT THE VIDEO CAPTURING CONTENT.

CAN WE WRITE THAT INTO THE CONTRACT SO IT DOESN'T SLIP AWAY

FROM US. >> I THINK THAT IS PROBABLY ALREADY THERE. ISN'T THAT WHAT WE ARE ACQUIRE

STPH-G. >> THIS IS A GRANT APPLICATION.

>> YEAH. THE GRANT APPLICATION IS FOR

ACQUIRING THE HARDWARE THOUGH? >> YES.

>> I WOULD SAY -- >>

>> I AM JUST TRYING TO GET PAST THE PROBABLY SINCE YOU ARE OUR ATTORNEY AND REPRESENTATIVE AND GET TO AN ABSOLUTE ASK BE AS THE

COURT WISHES. >> I WOULD RECOMMEND YOU DON'T VOTE YES TO ANY ITEM THAT INCLUDES THEIR VIDEO OR DATA

EQUIPMENT. >> THIS IS JUST FOR FUNDING.

>> YEAH. THIS IS A GRANT APPLICATION.

IF WE AWARD THE MONEY, THEN AT THAT POINT IN TIME WHEN THE PURCHASE IS MADE WE WOULD WANT TO MAKE SURE THAT WE ARE NOT PURCHASING THE STORAGE OF THEIR DATA.

>> THAT'S EXACTLY RIGHT. I I WANT TO MAKE SURE IT DOESN'T

GET PAST US. >> AND THE LAST THING I WILL SAY AND MAYBE COMMISSIONER SMITH ELUDED TO IT, SO THE SENATORS HAVE ASKED THAT THE CYBER SECURITY AND INFRASTRUCTURE SECURITY AGENCY EVALUATE THIS CONCERN AND MAKE THE RESULTS OF THE EVALUATION AVAILABLE TO THE PUBLIC AND SO WE CAN WATCH OUT

[03:20:04]

FOR THAT TOO. >> BEAUTIFUL AND THANK YOU.

I THINK THIS IS WONDERFUL. THANK YOU, SIR.

IF THERE IS NOTHING ELSE, PLEASE CALL THE ROLE.

[G19. Authorize the Jail to use existing funds for repairs to the thermaduct system valued at $25,595.58 and amend the budget accordingly. COHEN/CUTLER Click to View]

>> AND NOW G19. >> AUTHORIZE THE JAIL TO USE EXISTING FUNDS FOR REPAIRS TO THE THERMADUCT SYSTEM VALUED AT $25,59 KNIFE .58 AND AMEND THE BUDGET ACCORDINGLY.

>> WE HAVE TWO INDIVIDUALS SIGNED UP TO SPEAK.

WE WILL START WITH MR. DAN LYON. >> THANK YOU, JUDGE BACERRA.

AS YOU RECALL TWO WEEKS AGO THIS SAME AGENDA ITEM WAS ON THE LIST AND Y'ALL DECIDED TO TABLE IT. I BELIEVE AT THAT TIME WE WERE EXPLORING THE POSSIBILITY OF MAYBE SOME SORT OF WARRANTY ON THE JAIL. I KNOW THE JAIL IS NOT THAT OLD.

I KNOW THEY WANT TO INSTALL SOME ADDITIONAL SUPPORTS UNDER THIS THERMADUCT. WHAT THAT INDICATES TO ME IS THAT THE ENGINEERING WAS POOR FROM THE START.

I REALLY DO BELIEVE THE ENGINEERING FIRM SHOULD BEHELD LIABLE IN THAT CASE. ALSO THERE IS A POSSIBILITY THAT THE MATERIALS USED WERE NOT UP TO STANDARD.

WHRER -- WHEREVER THE FAULT LIES, IT DOES NOT LIE WITH THE PEOPLE WHO PAY TAXES. I WOULD APPRECIATE COMMISSIONER COHEN TELLING US WHAT SHE LEARNED WHEN SHE INQUIRED AS TO WHETHER THERE WAS A WARRANTY ON THIS WORK AND IS THERE A POSSIBILITY THAT WE COULD SUE THESE COMPANIES THAT EITHER DID THE ENGINEERING OR THE CONSTRUCTION OR BOTH.

THANK YOU VERY MUCH. >> MR. LYON, THANK YOU VERY MUCH FOR YOUR QUESTIONS, CONCERNS, COMMISSIONER COHEN?

>> IT IS CURRENTLY NOT UNDER WARRANTY.

>> NOT UNDER WARRANTY? >> IT IS NOT UNDER WARRANTY.

THE SERVICES ARE PROVIDED UNDER THE RFP, SO IT IS UNDER CONTRACT. THIS IS ACTUALLY A GREAT EXAMPLE OF WHY WE NEED TO DO VENDOR PERFORMANCES.

IT IS NOTED IN THIS PROCUREMENT FILE THAT WE HAD THIS ISSUE WITH THIS VENDOR. THIS IS A GREAT EXAMPLE OF THAT.

I UNDERSTAND THAT THEY NEED TO GET THIS WORKED OUT.

IMMEDIATELY. >> SO THEY NEED TO GET THE WORK DONE IMMEDIATELY AND IT IS NOT UNDER WARRANTY, AND WAS IT PART

OF THE ORIGINAL WORK? >> IT IS FROM THE NEW JAIL.

RIGHT. >> NEW JAIL.

NOT UNDER WARRANTY. WAS IT ENGINEERING OR WAS IT A

TIME OF LIFE OF THE PRODUCT? >> JUST TIME OF THE LIFE OF IT.

IT IS UNDER AN RFQ RIGHT NOW, BUT THIS IS A GREAT EXAMPLE OF US HOLDING VENDORS ACCOUNTABLE AND MAKING NOTE IN THE PROCUREMENT FILE. THAT WAY WHEN THE RFP COMES BACK WE HAVE THAT INFORMATION TO MAYBE NOT GO WITH THIS VENDOR

NEXT TIME. >> THANK YOU.

COMMISSIONER INGALSBE? >> I APPRECIATE THE INFORMATION THAT COMMISSIONER COHEN HAS SHARED, JUDGE.

I UNDERSTAND IT. THANK YOU.

>> COMMISSIONERS? >> QUESTION FOR MS. DORSET.

THIS IS THE ORIGINAL EQUIPMENT OF THE JAIL? IS THAT THE CASE OR IS THIS -- IN OTHER WORDS, IS THIS A REPAIR OF SOMETHING THAT'S BEEN REPAIRED OR SINCE OR AFTER CONSTRUCTION OF THE JAIL OR WAS THIS A REPAIR ON AN EXISTING -- YOU KNOW, SOMETHING THAT WAS INSTALLED ON THE NEW JAIL? I AM JUST LOOKING AT MR. LYON'S COMMENT.

I CAN UNDERSTAND THAT IT IS NOT UNDER WARRANTY BY THE MANUFACTURER OF THE THERMADUCT SYSTEM? IS IT SOMETHING WE CAN GO BACK TO THE CONTRACTOR WHO INSTALLED THE SYSTEM AND SEE IF THERE IS SOMETHING THERE.

THAT'S THE REASON FOR MY QUESTION.

AND I'M NOT SAYING WE SHOULDN'T GET IT FIXED.

BUT IN THE MEANTIME IT MAY BE GOOD TO HAVE OUR TEAM THAT HELPED US TO REACH OUT TO CONTRACTORS THAT INSTALLED THIS IF THIS WAS THE ORIGINAL EQUIPMENT.

>> I AM NOT SURE IF IT WAS PART OF THE EQUIPMENT.

>> IT WAS BUILT WHEN PART OF THE JAIL WAS BUILT.

>> IT IS PART OF THE NEW JAIL. >> SO WE PROBABLY NEED TO GET DEBORAH AND THE HR DEPARTMENT INVOLVED TO FILE A CLAIM.

>> IF YOU WILL STATE YOUR NAME AND TITLE FOR THE VIEWING

[03:25:02]

PUBLIC. >> FACILITY DIRECTOR HAYS COUNTY

JAIL COMPLEX. >> DID YOU WANT TO ADD

SOMETHING, SIR? >> IF YOU HAD QUESTIONS

REGARDING -- >> HOW ABOUT ADDRESSING

COMMISSIONER SHELL'S QUESTION? >> IT WAS BUILT AS IS WHEN IT

CAME TO THE PROPERTY. >> SO IT IS WHAT --

>> IT WAS WHAT WAS CONSTRUCTED WITH THE JAIL ORIGINALLY.

>> THANK YOU. >> COMMISSIONER SMITH, BEFORE HE WALKS AWAY, ARE THERE ANY QUESTIONS FOR HIM?

>> NO. THE ONLY QUESTION I HAD, COMMISSIONER SHELL ACTUALY ANSWERED -- OR ASKED.

I'M GOOD AT THIS POINT. >> TO RECAP FOR THE VIEWING

PUBLIC FOLLOWING THE STORY -- >> I ACTUALLY HAVE ONE MORE.

YOU SAID THERE WERE TWO PUBLIC SPEAKERS.

>> THERE WAS, BUT ONE IS GONE. >> I JUST WANTED TO MAKE SURE.

>> JUST TO MAKE SURE THIS WAS A NEW CONSTRUCTION WITH THE NEW CONSTRUCTION OF THE NEW JAIL, A LOT OF NEWS IN THERE.

IT IS NOT PART OF THE OLD, ORIGINAL JAIL.

>> NO. >> IT IS NEW CONSTRUCTION.

CAN YOU TELL US THE LIFE THAT IT'S HAD, HOW LONG IT HAS BEEN

IN MOTION AND IN OPERATION? >> WE CURRENTLY HAVE BEEN IN THE JAIL THREE YEARS NOW. SO THAT JAIL WOULD HAVE BEEN PROBABLY BEFORE WE ENTERED THE JAIL WAS ANOTHER YEAR SO FOUR

YEARS. >> THIS THERMADUCT SYSTEM IS

FOUR YEARS OLD? >> APPROXIMATELY.

>> AND LIFESPAN? >> I HAVE NO IDEA.

>> YOU DON'T KNOW WHAT THE TYPICAL LIFESPAN OF A PRODUCT

LIKE THIS? >> I HAVE NEVER WORKED WITH THE

PRODUCT. >> ANYTHING ELSE?

>> I JUST THINK THAT IT IS GONNA BE IMPORTANT TO GO BACK AND TAKE A LOOK AT THIS AND SEE IF WE CAN WARRANTY IT SOMEHOW.

>> THANK YOU FOR BEING HERE. WE APPRECIATE IT.

IF THERE IS NOTHING ELSE, PLEASE CALL THE ROLE.

>> AND WE WILL GO INTO SUBDIVISIONS AND KNOCK THOSE OUT REAL QUICK. J.

[J1. PLN-2165-PC; Call for a Public Hearing on April 11, 2023, followed by discussion and possible action regarding the Replat of Hays City Estates, Lot 9. SMITH/MACHACEK]

ALL OF J. PLEASE OPEN J1.

>> J1, PLN-2165-PC, CALL FOR PUBLIC HEARING ON APRIL 11, 2023 FOLLOWED BY DISCUSSION AND POSSIBLE ACTION REGARDING THE REPLAT OF HAYES CITY ESTATE LOT 6.

>> SO MOVED. SECOND.

>> CALL FOR A HEARING, JUDGE. SIMPLE AND STRAIGHT FORWARD.

PLEASE CALL THE ROLL. >> COMMISSIONER COMMISSIONER

INGALSBE. >> YES.

>> JUDGE BACERRA. >> OPEN NUMBER 2.

[J2. PLN-2162-PC; Hold a Public Hearing, followed by discussion and possible action regarding the Oakridge Park at Kinnicinik, Lot 7 & Part of Lot 6, Replat. SMITH/MACHACEK Click to View]

>> PLN-2162-PC, HOLD A PUBLIC HEARING FOLLOWED BY DISCUSSION AND POSSIBLE ACTION REGARDING THE OAK RIDGE PARK AT KINNICINIK , LOT 7 AND PART OF LOT 6, REPLAT.

>> A MOTION AND A SECOND. HOLD A PUBLIC HEARING.

ALL DONE. I'M CATCHING UP.

ANYONE WISHING TO SPEAK FOR ORGANS THIS AGENDA ITEM, PLEASE APPROACH THE PODIUM. NO MOTION.

CLOSE THE PUBLIC HEARING. COMMISSIONER?

>> THANK YOU, JUDGE. I WILL TURN IT OVER TO COLBY, BUT THIS IS SOMETHING THAT WE DISCUSSED OR CALLED FOR A PUBLIC HEARING TWO WEEKS AGO, OF COURSE, AND THIS IS LOCATED

DIRECTLY OFF 1826 ON THE LOOP. >> GOOD AFTERNOON COMMISSIONERS AND JUDGE BACERRA. I AM COLBY MACHACEK.

LIKE COMMISSIONER SMITH SAID, THIS IS A QUICK REPLAT PORTION OF LOT 6 AND ALL OF LOT 7 AND THEN INCORPORATING SOME UNPLATTED ACREAGE TO CREATE LOT 7A.

OVERALL IT CONSISTS OF 325 ACRES AND THEY WILL HAVE A PRIVATE WELL FOR THEIR WATER UTILITY SERVICE AND INDIVIDUAL ON -- ON SITE FOR WASTE WATER TREATMENT. THERE IS NO VARIANCE REQUESTED AND THE STAFF IS RECOMMENDING APPROVAL ON CONDITION THAT THE REMAINING REVIEW AND NOTIFICATION FEES ARE SUBMITTED.

THAT IS THE ONLY DEFICIENCY. >> REMAINING REVIEW IS WHICH?

>> THIS IS THE REPLAT REVIEW FEE BASED ON THE LOTS BEING REQUESTED. AND THE FEES FOR THE PUBLIC HEARING ARE WRITTEN AND PUBLISHED NOTIFICATION.

>> PERFECT AND YOU ARE STILL DOING THE REGISTERED AND NONREGISTERED TO THE NEIGHBORS, RIGHT?

>> YES, SIR. >> BEAUTIFUL AND THANK YOU.

COMMISSIONER, DO YOU HAVE A MOTION?

>> I WANT TO REITERATE THAT THIS IS NOT NECESSARILY THE SUBDIVISION OF MULTIPLE LOTS. WE ARE COMBINING LOTS IN HERE.

WE ARE PUTTING LOTS TOGETHER. THAT BEING THE CASE I MOVE FOR

ADOPTION. >> SECOND.

>> PLEASE CALL ROLE. >> COMMISSIONER SHELL.

[J3. PLN-2123-NP; Discussion and possible action regarding Billeaud Acres. SMITH/PACHECO Click to View]

>> J3. >> PLN-2123-NP, DISCUSSION AND

[03:30:04]

POSSIBLE ACTION REGARDING BILEAUD ACRES.

>> WE HAVE A MOTION AND A SECOND.

>> GOOD AFTERNOON -BGS JUDGE AND COMMISSIONERS.

I AM STEPPING IN ON THIS ONE. THE BILLEAUD ACRES IS A PLAT ACROSS APPROXIMATELY 9.05 ACRES. THIS IS LOCATED OFF BROADSON LANDING. FOR THIS SUBDIVISION, IT WILL BE ACCOMPLISHED THROUGH INDIVIDUAL PRIVATE WELLS AND WASTE WATER WILL BE ACCOMPLISHED THROUGH INDIVIDUAL ON SITE SEWAGE FACILITIES. AT THIS TIME STAFF RECOMMENDS APPROVAL OF THE SUBDIVISION. THERE IS NO PENDING COMMENTS, SO APPROVAL OF THE SUBDIVISION IS RECOMMENDED BY STAFF.

>> SO MOVED. >> SO MOVED.

>> PLEASE CALL THE ROLE. >> COMMISSIONER COHEN.

>> YES. >> WE WILL BE GOING TO K13 AFTER

[J4. PLN-2159-PC; Discussion and possible action regarding the Skyline I, Lot 7, Final. SHELL/PACHECO Click to View]

THE J'S. PLEASE OPEN J4.

>> PLN-2159-PC, DISCUSSION AND POSSIBLE ACTION REGARDING THE

SKYLINE 1, LOT 7, FINAL. >> SO MOVED.

>> SECOND. >> ME AGAIN.

TKPWAFRP, -- GOOD AFTERNOON, JUDGE AND COMMISSIONERS.

IT IS A TWO-LOT SUBDIVISION PLAT ACROSS 6.01 ACRES OFF SKYLINE DRIVE IN PRE -- PRECINCT 3. WATER WILL BE ESTABLISHED BY PRIVATE WELLS AND RAINWATER COLLECTION AND WASTE WATER WILL BE ACHIEVED BY ON SITE SEWAGE FACILITIES.

THE PROPER WELL AND RAINWATER IS BASED ON THE LOT SIZES FOR THESE TWO LOTS. THAT'S BASED ON OUR HAYS COUNTY LOT SIZE RULES AND STAFF IS RECOMMENDING THE CONDITIONAL APPROVAL FOR THIS SUBDIVISION AT THIS TIME.

THEY ARE STILL PENDING COMMENTS. THE COMMENTS RANGE FROM DIGITAL DATA REVIEW COMMENTS AND PLAT NOTES NEEDED ON THE PLAT ITSELF AND THE DISTINCT OF WHICH LOT WILL HAVE A PRIVATE WELL FOR THE WATER SOURCE AND WHICH WILL HAVE RAINWATER.

>> THAT WILL COME WITH THE SURVEY ANYWAY.

>> THEY WILL NEED TO MEET THAT COMMENT.

>> MAKE A MOTION TO APPROVE PLN-2159-PC CONDITIONALLY UPON APPROVAL BY STAFF WHEN THEY HAVE MET THE REQUIREMENTS.

>> SECOND. >> PLEASE CALL THE ROLE.

[J5. PLN-2100-PC; Hurlbut Ranch West, PT of Tract 20, Replat; Call for a Public Hearing on April 11th, 2023, followed by discussion and possible action regarding the Hurlbut Ranch West, PT of Tract 20, Replat. SHELL/PACHECO Click to View]

>> J5. >> PLN-2100-PC, HURBUT RANCH WEST, P -- PART OF TRACK 20 REPLAT.

CALL FOR A PUBLIC HEARING ON APRIL 11TH, 2023 FOLLOWED BY DISCUSSION AND POSSIBLE ACTION REGARDING THE HURLBUT RANCH WEST

PART OF TRACK 20 REPLAT. >> SO MOVED.

>> SECOND. >> COMMISSIONER SHELL?

>> CALL FOR A PUBLIC HEARING. >> IS THAT WHAT IT SAID?

>> YOU BEAT ME TO IT. IT USED TO BE MY PRECINCT.

>> I WAS ANTICIPATING THE OTHER ONE.

OKAY. PLEASE CALL THE ROLE.

I'M TRYING TO BE EFFICIENT AND READING AHEAD AND DOING

[J6. PLN-2105-NP; Discussion and possible action regarding Sweet Blessings Ranch (4 Lots) and consider granting a variance to Hays County Development Regulations, Chapter 721.5.07(E). SHELL/MACHACEK]

GROUNDWORK. J6.

>> PLN-2105-NP, DISCUSSION AND POSSIBLE ACTION REGARDING SWEET BLESSINGS RANCH AND CONSIDER GRANTING A VARIANCE TO HAYS COUNTY DEVELOPMENT REGULATIONS, CHAPTER 721.5.07E.

>> THANK YOU, JUDGE. COLBY WILL GO THROUGH SOME OF THE DETAILS. I'M GONNA PREFACE THIS, THE VARIANCE REQUEST PART OF THIS, IF YOU ARE LOOKING BACK AT THE MAP IT SHOWS THE FOUR LOTS. THE OPTION FOR THE DEVELOPMENT THAT WOULD NOT REQUIRE A VARIANCE WOULD HAVE BEEN ALONG ALL FRONTAGE AND I DID ASK THEM TO CONSIDER NOT HAVING FOUR TKRAEUF WAYS -- FOUR DRIVEWAYS AND THIS IS THE PRODUCT OF THE REQUEST. BUT COLBY IS GOING TO EXPLAIN A FEW OF THE CONDITIONS. PART OF THAT CONDITION WAS THAT THE ACCESS -- THE PRIVATE ACCESS WOULD BE INCREASED FROM THE PROPOSED 30-FOOT TO A 60-FOOT WIDTH JUST IN THE EVENT THAT THERE WAS ANY FUTURE DEVELOPMENT THAT WOULD EVER TRY TO TIE INTO THAT PRIVATE DRIVE, THAT IT WOULD MEET OUR STANDARDS TO EVEN BECOME PUBLIC IF NECESSARY. THAT WAS ONE OF OUR REQUESTS TO CONSIDER THIS VARIANCE. BUT I DID BELIEVE THIS PROVIDED A SAFER ACCESS TO THE FOUR TKRAOEUFP WAYS.

FOUR DRIVEWAYS. IF THE LOTS ARE GREATER THAN 10-ACRES THEY WOULDN'T HAVE NEEDED THE VARIANCE FOR THAT NUMBER OF LOTS. SINCE THEY ARE LESS THAN

[03:35:02]

10-ACRES THEY REQUIRE THE VARIANCE TO ALLOW THE SHED

ACCESS. >> SOUNDS LIKE A THOUGHT OUT

PROCESS. >> THANK YOU, COMMISSIONER.

WITH THIS PROJECT, FOUR LOTS ACROSS 11.93-ACRES SERVED BY THE SHARED ACCESS DRIVEWAY. AS COMMISSIONER SHELL MENTIONED IT WILL BE REQUESTED TO BE 60 FEET WIDE.

NOT ONLY TO ASSIST IN ANY FUTURE DEVELOPMENTS SHOULD THAT BE PROPOSED, BUT INCREASE THE ACCESS FOR EMERGENCY VEHICLES IN AND OUT OF THE PROPERTY IN THE EVENT OF AN EMERGENCY.

WATER PROVISIONS WILL COME FROM PRIVATE WELLS FOR EACH LOT.

WASTE WATER UTILITY WILL BE ACHIEVED THROUGH ADVANCED ON SITE SEWAGE FACILITIES. THE RESTRICTIONS OR CLASSIFICATION THAT'S COME FROM THE VARIANCE THAT COULD BE GRANTED AND A SHARED ACCESS DRIVEWAY INCLUDES THAT ONLY ONE SINGLE FAMILY RESIDENCE WILL BE ALLOWED PER LOT.

THERE WILL BE NO FUTURE SUBDIVISION AND THERE WILL BE EQUAL ACCESS FOR ALL PROPERTY OWNERS USING THE SHARED ACCESS DRIVEWAY AND IT WILL BE MAINTAINED BY A SHARED ACCESS MAINTENANCE AGREEMENT. FARTHER -- PART OF THE TECHNICAL COMMENTS WILL BE TO SUBMIT THAT SHARED ACCESS DRIVEWAY MAINTENANCE AGREEMENT AND ALSO INCLUDE A PLAT NOTE THAT GIVES THE DOCUMENT A NUMBER. AND I WANT TO MENTION THE APPLICANT FOR THIS PROJECT IS IN COURT TODAY.

IF HE WOULD LIKE TO COME UP AND OFFER ANY ADDITIONAL INPUT.

>> I WOULD LIKE TO SPEAK TO THE APPLICANT.

YES. THANK YOU, COLBY.

>> MR. APPLICANT, PLEASE STATE YOUR NAME FOR THE VIEWING

PUBLIC. >> JOHN THOMPSON REPRESENTING

THE OWNER. >> MR. THOMPSON, THE LAST THING I WANT TO DO IS BE AN OVERBURDENSOME GOVERNMENT.

AND ALTHOUGH I RESPECT AND SUPPORT ALL OF THE THINGS THAT WE ARE DOING, I WANT TO MAKE SURE THAT WE ARE NOT OVERBUSHED -- OVERBURDENING THE DEVELOPMENT.

HOW IS ALL OF THIS? AGREEABLE?

>> IT IS AGREEABLE. WE HAD DISCUSSION BACK AND FORTHWITH STAFF AND THE COMMISSIONER REGARDING THE WIDTH OF THE SHARED ACCESS DRIVEWAY. WE UNDERSTAND AND ACCEPT THE CURRENT POLICY FOR WHAT IT IS AND HAVE NO DISAGREEMENT WITH IT EXCEPT THE RECOMMENDATION OF THE 60-FOOT WIDTH OF THE SHARED

ACCESS DRIVEWAY. >> BEAUTIFUL AND THANK YOU.

ANY QUESTIONS OR COMMENTS? >> THANK YOU FOR THE HARD WORK.

IT IS WONDERFUL TO HAVE THEM AGREE WITH THE RIGHT OF WAY.

>> THE OWNER THOUGHT ABOUT THE FOUR DRIVEWAYS, BUT IT STARTED WITH THEM TO SAY -- BECAUSE HE TALKED TO THE NEIGHBORS AND THEY ASKED IS THERE A WAY TO DO IT WITHOUT HAVING MORE DRIVEWAYS.

THIS IS LIKE ONE TRACK REMOVED. IT IS WAY OUT IN THE FAR WEST SIDE OF THE COUNTY. THEY WANT TO KEEP THAT AS RURAL AS POSSIBLE. IF YOU WOULD SUPPORT A VARIANCE TO THAT EFFECT, WE KNEW IT WAS TYPICALLY MORE THAN ONE OR TWO LOTS MORE THAN TYPICAL FOR SHARED ACCESS DRIVEWAY FOR LOTS LESS THAN FIVE ACRES. AND WITH ONE LOT ACTUALLY HAVING TPROPB -- FRONTAGE. HE HAD AN OPTION, BUT DECIDED TO KEEP THE NEIGHBORS IN THE LOOP AND TRY TO WORK THEM INTO THE PROCESS OF THE DESIGN OF THE SMALL SUBDIVISION.

THE SHARED ACCESS DRIVEWAY MADE MORE SENSE.

THE COUNTY ASKED FOR A LITTLE WIDER THAN WHAT WE THOUGHT WE WOULD ASK FOR. AFTER GOING BACK AND FORTH, IT MAKES SENSE AND IT DOESN'T HURT OR HARM ANYBODY AT THE END OF

THE DAY. >> GOOD.

>> THAT'S THE BEST FOR EVERYBODY AND WE'RE GOOD WITH THAT.

>> THANK YOU. COMMISSIONER SHELL, THANK YOU.

>> I THANK YOU TO MR. THOMPSON AND THE APPLICANT AND WORKING WITH THE COUNTY AND MAKING SURE THE BOXES WERE CHECKED AND WE TOOK INTO ACCOUNT THE NEIGHBORS AND THE SAFETY AS WELL.

APPRECIATE THAT. I WILL MAKE A MOTION TO APPROVE PLN-2105NP AND GRANT A VARIANCE TO 721.05.07E ONCE ALL OF THE CONDITIONS ARE MET PER STAFF'S RECOMMENDATION.

>> I'LL SECOND THAT. >> PLEASE CALL THE ROLE.

>> KPHEUPBG -- COMMISSIONER SMITH.

>> YES. >> COMMISSIONER COMMISSIONER

[K13. Discussion and possible action to consider granting a variance to Section 10.W.1 of the Hays County Rules for On-Site Sewage Facilities and allow issuance of On-Site Sewage System permit to the owner of 1500 Quail Run, San Marcos, TX. SHELL/PACHECO Click to View]

SHELL. >> YES.

>> JUDGE BACERRA. >> K HER -- K13.

>> DISCUSSION AND POSSIBLE ACTION TO CONSIDER STKPWRAPBTING A VARIANCE TO SECTION 10-POINT W.1 OF THE HAYS COUNTY RULES FOR THE ON SITE SEWAGE FACILITY AND ALLOW ISSUANCE OF ON SITE SEWAGE SYSTEM PERMIT TO OWNER OF 1500 QUAIL RUN.

>> I WILL INTRODUCE THIS ONE AS WELL.

WE HAVE THE OWNERS OF THE LAND HERE IF THERE ARE QUESTIONS.

WHAT WE WILL DO IS ALLOW THEM TO COMPLETE THE FACILITY WHILE

[03:40:03]

AWAITING THE APPROVAL. WE ARE ALLOWING THEM TO REVIEW THE PLATS AND THEY HAVE BEEN WAITING A LONGTIME AND IT WOULD BE BEST FOR THEM TO CONSTRUCT THE FACILITY.

TO OPERATE THEY WILL NEED TO COMPLETE THE PROCESS.

ALL WE ARE ASKING IS THE ABILITY TO GET AUTHORIZATION.

>> YOU HAVE A GOVERNMENT TRYING TO HELP YOU.

>> ESPECIALLY BEING WITH THE ETJ OF SAN SAN MARCOS AND IT WILL ALLOW THEM TO GET GOING. I APOLOGIZE FOR THE DELAYS AND EVERYTHING ELSE. I THINK IF WE CAN ALLOW THEM TO DO THIS, OF COURSE, ONCE THEY HAVE MET THE RULES.

>> PERFECT AND WELCOME TO THE COMMUNITY.

THANK YOU FOR INVESTING IN US. COMMISSIONERS ANY OTHER QUESTIONS OR COMMENTS PLEASE CLL THE ROLE.

>> COMMISSIONER COHEN? >> YES.

[K15. Discussion and possible action to execute an Order Agreement, Product Schedule and Equipment Removal for the Sheriff's Office at the Precinct 2 Office ($259.68 monthly), and Pre-Trial Services ($188.59 monthly), as well as an Equipment Relocation Request for Countywide Operations ($407.93) and amend the budget accordingly. BECERRA/T.CRUMLY/CUTLER/FOCKEN Click to View]

>> OPEN K15. >> DISCUSSION AND POSSIBLE ACTS -- ACTION TO EXECUTE AN ORDER AGREEMENT PRODUCT SCHEDULE AND EQUIPMENT REMOVAL FOR THE SHERIFF'S OFFICE AT THE PRECINCT 2 OFFICE AT $259.68 MONTHLY AND PRE-TRIAL SERVICES AS WELL AS AN EQUIPMENT RELOCATION REQUEST FOR COUNTY WIDE OPERATIONS AT

$407.93. >> SO MOVED.

>> SECOND. >> THAT ALMOST SOUNDS LIKE THREE AGENDA ITEMS IN ONE. WELL PACKED WHOEVER WROTE IT.

>> I FORGOT TO MENTION K13. I FORGOT TO MENTION JOHN ANDERSON K13, K13 IS MY FAVORITE SONG.

>> ♪ TEQUILA NIGHT ♪

>> SORRY ABOUT THAT. ♪

CAN'T STOP THINKING ABOUT HIM ♪ >> HOW DO WE DETERMINE THE DOLLAR AMOUNTS SO PRECISELY TO THE PENNY? I JUST WANT TO DOUBLE CHECK ON THAT.

AND WE HAVE PRETRIAL SERVICES HERE.

CAN YOU TELL ME WHY EXACTLY? >> I'M SORRY.

FOR THE VIEWING PUBLIC. >> I AM THE DIRECTOR.

THE NUMBERS ACTUALLY CAME FROM THE VENDOR BECAUSE WE NEEDED TO, ONE, MOVE A COPIER FROM WHAT WAS OUR OFFICE NOW AND WHAT WAS COUNTY WIDE TO GO TO THEM AND SO THEY ARE CHARGING US A FEE OF 400 -- I BELIEVE IT IS 407 AND THE FEE FOR US IS TO BRING IN A NEW PRINTER, COPIER AND FAX MACHINE.

WE HAVE INVENTED WITH US THE MENTAL HEALTH COURT STAFF.

THEY NEED FAXES FOR THEIR OPERATIONS.

WE WERE TOLD NO BECAUSE OF THE CONTRACT.

THAT'S WHY THE EXTRA FEE. >> I HAVE A HOMELAND LINE AT MY HOUSE. IT IS FREE.

I DON'T HAVE A PHONE PLUGGED IN, BUT IT IS FREE.

I SAID GET RID OF IT, AND THEY SAID WE WILL CHARGE YOU MORE MONEY. QUESTIONS? GLAD TO SEE THIS SLOW UP TICK. PLEASE CALL THE ROLE.

>> SKHEUGS -- COMMISSIONER INGALSBE.

>> LET'S DO THE ARPA ITEM SO WE CAN GET OUR FRIEND OUT.

[Items K3 - K6]

>> K3, LET'S BE RESPECTFUL OF HIS TIME.

>> K3, DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE COUNTY JUDGE TO EXECUTE THE HAYS COUNTY AMERICAN RESCUE PLAN RECOVERY GRANT AGREEMENT BETWEEN HAYS COUNTY AND WIMBERLEY VALLEY LIBRARY FOUNDATION REGARDING RECOVERY ASSISTANCE FOR DIRECT OR INDIRECT IMPACTS OF COVID-19 AND AMEND THE BUDGET ACCORDINGLY. DO YOU WANT ME TO OPEN ALL OF

THEM? >> YES.

>> K4, DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE COUNTY JUDGE TO EXECUTE THE HA*EUDZ COUNTY ARPA GRANT AGREEMENT BETWEEN HA*EUSZ COUNTY AND HAYS COUNTY LIVESTOCK EXPOSITION REGARDING THE RECOVERY ASSISTANCE FOR DIRECT OR INDIRECT IMPACTS OF COVID-19 AND AMEND THE BUDGET ACCORDINGLY.

[03:45:05]

K5, DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE COUNTY JUDGE TO EXECUTE THE HAYS COUNTY ARPA GRANT AGREEMENT BETWEEN HAYS COUNTY AND LONE STAR CATTLE MEN FOUNDATION REGARDING RECOVERY ASSISTANCE FOR DIRECT OR INDIRECT IMPACTS OF COVID-19 AND AMEND THE BUDGET ACCORDINGLY.

AND K6, DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE COUNTY JUDGE TO EXECUTE THE HAYS COUNTY ARPA GRANT AGREEMENT BETWEEN HAYS COUNTY AND SOUTH SIDE COMMUNITY CENTER REGARDING RECOVERY ASSISTANCE FOR DIRECT OR INDIRECT IMPACTS OF COVID-19 AND AMEND THE BUDGET ACCORDINGLY.

>> I THINK THAT'S IT. >> SO MOVED.

>> SECOND. >> I KNOW WE TALKED ABOUT THESE AT LEAST THREE DIFFERENT TIMES. I DON'T KNOW IF THE COMMISSIONERS HAVE ANYTHING NEW TO ADD.

NO? PLEASE CALL THE ROLE.

>> DID WE NOT DO NUMBER 7? >> WE HAVE NOT YET.

>> DO WE HAVE SOMEONE HERE WITH 7?

>> NO. >> SO THERE IS ANOTHER ONE FOR PRE-TRIAL SERVICES I REMEMBER AND WHAT NUMBER WAS THAT ONE.

>> WAS IT THE GRANT APPLICATION? >> PRE-TRIAL SERVICES.

>> WAS IT THE STANDING ONE? >> 29?

>> K29? >> THERE IT IS.

[G24. Authorize the submission of a grant application to the Department of Justice for the Justice and Mental Health Collaboration Program in the amount of $550,000.00 with a County cash match of $155,000.00. SHELL/T.CRUMLEY Click to View]

>> G29? >> OPEN G 241ST.

OPEN G24 FIRST. >> G24, AUTHORIZE A SUBMISSION OF A GRANT APPLICATION TO THE DEPARTMENT OF JUSTICE FOR THE JUSTICE AND MENTAL HEALTH COLLABORATION PROGRAM IN THE AMOUNT OF $550,000 WITH A COUNTY CASH MATCH OF $155,000.

>> SO THE BIG QUESTION IS WHAT WILL THIS BE USED FOR?

>> ONCE AGAIN, DIRECTOR OF PRE-TRIAL SERVICES.

THIS IS AN ATTEMPT -- IT IS A COLLABORATION BETWEEN PRE-TRIAL ALONG WITH THE MENTAL HEALTH COURT WORKING TO BEGIN THAT PROCESS OF DEVELOPMENT OF A RESIDENTIAL MENTAL HEALTH FACILITY. WHAT THE GRANT CONSISTS OF DURING THE FIRST YEAR IT IS BASICALLY A PLANNING PROCESS WHICH AWARDED THE GRANT -- THE AWARDING WAS IN SEPTEMBER OF THIS YEAR. SO IT WOULD BE FOR US TO CONTRIBUTE STK-S -- $20,000 AND THE GRANT WOULD CONTRIBUTE 100,000. THE FIRST YEAR LOCATED IN SPACE AND TO HELP PAY FOR ANY -- WHETHER IF THE AWARD IS WORKING TOWARD RENTING SPACE AND LEASING SPACE, SHORT-TERM WHILE WE DEVELOP THE LONG-TERM FACILITY TO BUILD, THEN IT WOULD ALLOW US TO PAY FOR SOME OF THE INITIAL RENT DURING THE FIRST COUPLE MONTHS TO GET ANY RENOVATIONS THAT NEED TO BE DONE WITH THE FACILITY. YOU'RE IN THE SECOND YEAR AND I HAVE TO LOOK AT MY NUMBERS BECAUSE THEY VARY EACH YEAR.

WE WOULD CONTRIBUTE $45,000, AND THE GRANT WOULD AWARD -- A DOLLAR SHORT OF $25,000. DURING THE THIRD YEAR THE GRANT AWARD WOULD BE $224,000 AND THE COUNTY WOULD HAVE TO CONTRIBUTE $90,000. THIS IS NOT ENOUGH TO PAY FOR THE WHOLE OPERATION OF A FACILITY, BUT IT IS A START.

WE APPROACHED THE GRANT WRITERS AND THEY HAVE IDENTIFIED GRANTS TOWARD THE PROCESS. THERE ARE A COUPLE OF OTHER THAT'S WE ARE GETTING READY TO WORK ON AS WELL.

AT LEAST IT IS A STARTING POINT AND WE FEEL IT IS CRITICAL FOR THE COUNTY TO DEVELOP FACILITIES.

IN FACT, BOTH THE ADMINISTRATIVE JUDGES HAVE PUT THAT AS A HIGH TASK FOR US AS WELL AS JUDGE BROWN.

AND WE WERE WORKING HAND IN HAND HAND TO DEVELOP THAT.

>> GREAT. AND GREAT WORK BY THE GRANTS DEPARTMENT TO FACILITATE THIS AND HELP OUT THE MENTAL HEALTH COURT. WE APPRECIATE THAT WORK.

>> JUDGE, I WAS JUST GOING TO SAY, DURING THE SIMM WORKSHOP WHICH I MENTIONED PREVIOUSLY, A DIVERSION CENTER WAS DISCUSSED AND THAT CAME OUT OF THE MENTAL HEALTH ASSESSMENT THAT WAS DONE BY THE MEADOWS INSTITUTE. AND SO I JUST RECALL THE DISCUSSION SAYING HOW MUCH WE NEED A DIVERSION CENTER TO ENABLE THOSE FOLKS THAT WE DON'T WANT IN OUR JAIL TO GO IN AND, YOU KNOW, WHETHER IT WAS A LACK OF TAKING MEDICATION OR WHATEVER

[03:50:01]

THE EPISODE THEY WERE GOING TO -- GOING THROUGH, THEY HAVE THAT OPPORTUNITY TO GO TO THE CENTER FOR A DAY OR TWO OR THREE AND GET TO A PLACE WHERE WE COULD RELEASE THEM AND THEY COULD BE SUCCESSFUL. THAT'S WHAT HAPPENS A LOT OF TIMES IS THEY GET OFF THEIR MEDICATION OR HAVE SOME KIND OF AN EPISODE THAT TRIGGERS, YOU KNOW, WHATEVER THEY ARE DEALING WITH. AND SO IT IS GREAT.

WE ARE IMPLEMENTING A LOT OF THE THINGS WE ARE TALK -- TALKING

ABOUT FOR SO MANY YEARS. >> A CONVERSATION I HAD ABOUT MENTAL HEALTH WITH PROFESSIONALS IN THE COMMUNITY, THEY WERE ASKING IF I THOUGHT WE WERE BETTER SERVED WITH A DIVERSION CENTER OR A MENTAL HEALTH HOSPITAL.

I SAID IT IS NOT EITHER OR, IT IS YES AND.

IT IS BOTH. THERE ARE DIFFERENT REASONS FOR DIFFERENT SPACES AND WE NEED BOTH.

WE NEED TO PURSUE BOTH. >> JUDGE, MY COMMENT ON THAT, I TOTALLY AGREE WITH YOU. WE ARE NOT EUG -- IGNORING THE NEED FOR A DIVERSION CENTER. WE ARE FOCUS OWED WHAT IS OUR

FIRST PRIORITY. >> SURE.

>> WE ARE IN TOTAL AGREEMENT AND WORKING ALSO WITH THE DISTRICT ATTORNEY'S OFFICE AS WELL AS OTHER JUDGES.

WE DECIDED TO MOVE IN THIS AVENUE.

WE DON'T HAVE ANYTHING ELSE THAT COULD OPERATE AND THEY ARE FUNDED SERVICES AND WE HAD LENGTH -- LENGTHY MEETINGS WITH PROVIDERS FROM SAN ANTONIO TO AUSTIN.

I COMMEND CAMMIE FOR SETTING UP THE MEETINGS.

ONE OF THE PROVIDERS THAT TALKED ABOUT WORKFORCE DEVELOPMENT HE LEADS A NONPROFIT GROUP AND HE HAS PUT OUT WORD TO HIM THAT WE ARE LOOKING FOR MULTIPLE SERVICES TO PEOPLE WHO ARE PART OF THAT GROUP TO SEE IF THEY ARE INTERESTED IN WORKING WITH US.

IN AUSTIN WE HAVE WORKED WITH GREG COX AS WELL AS CAMMIE FROM THE AREA. WE ARE LOOKING AT WHAT PROVIDERS CAME IN. IT MAY DO PART OF THE TRANSITION. AND IF WE HAVE TO UTILIZE VIRTUAL TREATMENT SERVICES TO BEGIN AND BUILD THE FACILITY, WE CAN DO THAT. SOME OF THE PEOPLE CALL TPAOEU TO DO THAT. AND THEY HAVE BEEN EXCELLENT IN HELPING US FIND THAT AND WE KNOW THE HOUSING WHERE SHE WAS GETTING THE $535 A MONTH, I ASKED HER IF SHE WAS WILLING TO EXPAND THAT. SHE SAID SHE COULD.

AND THERE HAS TO BE CREATIVITY TO DO ALL THIS.

>> THANK YOU. >> I WANT TO SAY COMING OUT OF THE WORKSHOP AND THE PREVIOUS CONVERSATIONS THERE IS A GENERAL CONSENSUS IT IS DESPERATELY NEEDED.

AND IF YOU ARE LOOKING TO EXPAND SERVICES IN THE COUNTY I ENCOURAGE YOU. IT IS NOT A PRODUCT BECAUSE THESE ARE PUBLIC ENTITIES. IT IS A PARTNERSHIP WITH THESE NONPROFIT THAT'S AS THEY EXPAND THEIR FACILITYIES -- THEIR FACILITIES. EVERYTHING WE NEED, THE BED SPACE TO FULFILL THAT NEED IN A WAY THAT IS JUST -- IT IS ECONOMICALLY MUCH MORE FEASIBLE FOR THE COUNTY TO GET THERE AND PROBABLY WOULD BE THERE A LOT SOONER THAN WHAT WE WOULD BE ABLE TO DO IT ON OUR OWN. I KNOW Y'ALL ARE DOING IT, BUT I ENCOURAGE THE CONVERSATION WITH FOLKS BECAUSE I KNOW Y'ALL HAVE

STARTED. >> AND I COMPLIMENT MR. SIERRA.

I HAVE TASKED WITH LOOKING AT POTENTIAL PROPERTIES LONG-TERM.

HE IS THROUGH SOME -- HE, THROUGH THE HELP WITH FAMILY, HAS LOCATED SOME POTENTIALS. I DON'T WANT TO VIOLATE ANY ISSUES REGARDING CONTRACTING FOR THOSE, BUT IT IS ANOTHER GOVERNMENT ENTITY THAT IS WILLING TO HAVE CONVERSATIONS WITH US. IT COULD BE HELPFUL.

IT MIGHT NOT BE THE ADDITIONAL PIECE WE HAVE, BUT FOR THE LONG-TERM CLIENT AND WHAT WE ARE TRYING TO DO.

>> AND THERE IS A PLACE NEXT TO FREE BIRDS.

AWESOME. WELL DONE AND THANK YOU BOTH.

[03:55:01]

AWESOME. PLEASE CALL THE ROLE.

>> I AM GOING STRAIGHT THROUGH. OPEN ALL CONSENT AGENDA ITEMS. NO. LET'S GO SECTION BISECTION.

>> JUST TO CLARIFY YOU AREN'T GOING TO OPEN PRE-TRIAL SERVICES

SO THESE GUYS CAN GO? >> I WASN'T GOING TO PUT THEM ON THE SPOT. DO YOU HAVE AN UPDATE OF SUBSTANCE TO PRESENT? BEFORE YOU DO I HAVE A TRANSACTIONAL EFFORT TO DO FIRST.

[M7. Updates on measurable advancement of Pretrial Services to include the areas of staffing, equipment, training, operations and policy, by Director Pre-Trial Services Randy Focken. BECERRA]

I WASN'T GOING TO OPEN IT AND CORNER YOU, BUT OPEN AGENDA ITEM

M7. >> UPDATES ON MEASURABLE ADVANCEMENT OF PRETRIAL SERVICES TO INCLUDE THE AREAS OF STAFFING, EQUIPMENT, TRAINING AND OPERATIONS AND POLICY BY DIRECTOR PRETRIAL SERVICE RANDY FOCKEN.

>> ONCE AGAIN RANDY FOCKEN, PRE-TRIAL SERVICES.

WE HAD IN DEPTH CON SRER SAEUGSZS WITH -- CONVERSATIONS WITH JUDGE BROWN. IT SEEMS LUKE WE HAVE MET EVERY DAY. AND ALSO WITH THE DISTRICT ATTORNEY'S OFFICE REGARDING 16.22 CASES WHICH INVOLVE MENTAL HEALTH. I CAN'T GO INTO A LOT OF DETAIL AT THIS POINT, BUT -- IN FACT, WE HAVE A COLLABORATIVE VIRTUAL MEETING WITH DALLAS COUNTY TOMORROW.

I BELIEVE GREG COX IS PARTICIPATING AS WELL.

WHAT WE WANT TO MAKE SURE OF IS WE ARE IN COMPLETE COMPLIANCE WITH THE STATUTE. FOR THOSE WHO DON'T KNOW, IT ADDRESSES MENTAL HEALTH AND IT REQUIRES THE SHERIFF'S OFFICE WITHIN I BELIEVE 12 HOURS. IF THEY IDENTIFIED SOMEBODY WITH MENTAL HEALTH ISSUES OR MENTAL DISABILITIES, THAT THEY NEED TO PUT A NOTICE TO THE MAGISTRATE'S OFFICE THAT THIS INDIVIDUAL NEEDS AN ASSESSMENT. THE ASSESSMENT MUST BE COMPLETED IF THE PERSON IS IN CUSTODY FOR 96 HOURS.

THE MAGISTRATE HAS THE OPTION IF THE PERSON IS NOT DETAINED, BUT RELEASED AND HE CAN STILL ORDER FOR AN ASSESSMENT TO BE DONE.

WHAT IS NICE, THE FUNDING COMES FROM THE STATE.

IT DOESN'T APPEAR TO BE MONEY FOR US TO DO THE ASSESSMENT.

THE CONCERN WE WOULD HAVE IS AT THE BACK END.

YOU MADE A GREAT STEP IN APPROVING THE FUNDING FOR MENTAL HEALTH. MORE THAN LIKELY WE ARE GOING TO NEED MORE FUNDING FOR THAT TO ADDRESS THOSE INDIVIDUALS THAT HAVE MENTAL DISABILITIES OR MENTAL ISSUES -- INCOMPETENCIES.

WE WANT TO MAKE SURE BE -- WE ARE ADDRESSING THAT.

WE ARE IN DISCUSSION AND I NEED TO KEEP IT CONFIDENTIAL BECAUSE WE ARE STILL WORKING IT THROUGH. I DON'T KNOW IF YOU WANT TO CALL IT MEDIATE, BUT IT IS BETWEEN THE DISTRICT ATTORNEY'S OFFICE AND THE MENTAL HEALTH COURT AS WELL AS THE COURTS IN GENERAL REGARDING IDENTIFICATION OF POTENTIAL CANDIDATES THAT WE CAN TAKE THROUGH PRE-TRIAL DIVERSION.

RATHER THAN HAVING THEM GO THROUGH THE PROSECUTION PROCESS.

AGAIN, THERE'S STILL SOME DIFFERENCES OF OPINION, BUT I THINK WE WILL GET -- WE'VE GOT ANOTHER MEETING SCHEDULED FOR THAT TOMORROW AS WELL. WHAT OUR POTENTIAL TARGET MAY BE, FOR THOSE INDIVIDUALS THAT THE DISTRICT ATTORNEY DOES NOT YET IDENTIFY AS A CANDIDATE AT THE EARLY POINT TO GO INTO DIVERSION, WHAT WE WILL DO ON THE PRE-TRIAL SIDE IS WE WILL SUPERVISE THEM NO MATTER IF THEY ARE IN DIVERSION OR NOT.

THEY WILL GET THE SAME SERVICES ADDRESSING ALL OF THE UNDERLINING FACTOR THAT'S MAY HAVE CONTRIBUTED TO THEM COMING INTO THE SYSTEM AND BEYOND THAT SO THAT WE REDUCE THE PROBABILITY THAT COME BACK THROUGH THE SYSTEM.

WHAT I OFFERED IS FOR US TO DO THE SUPERVISION AND WE WILL KEEP THEM INFORMED OF THE PROGRESS. SO IF THE INDIVIDUAL REACHES A STAGE WHERE WE SEE THEY CAN BE A CANDIDATE TO GO THROUGH A DIVERSION OR GO THROUGH MENTAL HEALTH COURT THEY CAN DO THAT AND GIVE THE OPTION BACK TO THE DISTRICT ATTORNEY TO REEXAMINE THE PROBABILITY PUT THROUGH THE PROCESS.

AND WHAT HAS BEEN INCREDIBLE IS BOTH SIDES COMPROMISING A BIT ON WHAT NEEDS TO BE DONE. THIS IS NOT SOMETHING TO DISCUSS IN PUBLIC, BUT I AM LETTING YOU KNOW THERE IS SERIOUS PROGRESS BEING MADE BY ALL OF THE PARTIES INVOLVED.

>> THANK YOU. COMMISSIONERS?

>> I WAS JUST GOING TO SAY, WE'VE GOT -- MUCH LIKE WHEN WE WERE BUILDING THE JAIL AND THE -- AND FINISHING OUT THE PUBLIC SAFETY BUILDING, WE HAD JUST A STANDING AGENDA ITEM ON THIS -- OR ON THOSE. WE JUST ASK THE FOLKS TO KOFPL -- TO COME IN TO GIVE US A GENERAL UPDATE.

I AM COGNIZANT THAT YOU GUYS ARE WORKING YOUR TAIL OFF OVER THERE

[04:00:03]

AND I DON'T WANT TO DRAG YOU AWAY FROM OFFICE TO DO COURT PREP ONCE EVERY TWO WEEKS AND SIT IN HERE UNTIL 3:00 IN THE AFTERNOON OR 2:00 IN THE AFTERNOON AND LOSE THAT WORK TIME. I ASK THE COURT WOULD IT BE BENEFICIAL TO SET SOMETHING UP ON A ROTATING BASIS TO COME IN EVERY COUPLE MONTHS. WOULD THAT BE EASIER?

>> NO. I PUT THIS AGENDA ITEM ON HERE AND AGAIN OUR COMMISSIONERS DID A GREAT JOB IN SUPPORTING THIS EFFORT AND BRINGING IT FORWARD IN A WAY THAT IS MOST REWARDING.

I AM SITTING HERE SO GRATEFUL FOR ALL OF THE THINGS THAT WE ARE DOING AS A COURT. ORIGINALLY WHEN MR. -- WHEN RANDY SHOWED UP I WAS ASKING TO MEET WITH HIM REGULARLY, AND I WAS SIMPLY KEPT RESTATING SHARE WITH ME CLEAR, CONCISE -- BROKEN RECORD, CLEAR, CONCISE, MEASURABLE, OBTAINABLE GOALS.

I AM HAPPY TO HEAR PROGRESS. I AM HEAR TO HEAR SUCCESS.

I WANT TO HEAR IT. IF THERE IS A HANG UP, WE CAN HELP. LIKE WHAT STARTED THE CONVERSATION, I THINK IN OUR FIRST MEETING HE CAME WITH FRUSTRATION THAT HE HAD A PHONE, BUT HE HAD NO DESK.

HE HAD NOWHERE TO PUT HIS PHONE. NOT AN OFFICE, NOT ANYTHING.

I SAID WELL, LET ME HELP YOU. THAT WAS THE FIRST THING I WAS ABLE TO DO AND IT WAS BECAUSE OF THESE REGULAR TOUCHES.

HE HAS OPTED FOR COMING TO THE COURT AND I THOUGHT THAT WOULD BE A USEFUL AND EFFICIENT MECHANISM TO TELL US ALL AT THE SAME TIME IN A PUBLIC SPACE WHERE EVERYONE CAN KNOW WHAT IS GOING ON. THIS IS SUCH, SUCH AN IMPORTANT THING THAT I CAN SAY SPEAR HEADED BY COMMISSIONER SHELL AND COMMISSIONER INGALSBE, SUCH AN IMPORTANT MOVE IN MODERNIZING OUR JUDICIAL SYSTEM THAT I WOULD HATE TO LOSE SIGHT OF IT EVERY TWO MONTHS AND NOT BE ABLE TO ANSWER THE COMMUNITY THAT IS ALWAYS AT MY DOOR. I KNOW YOU KNOW IT, WHAT IS GOING ON? HOW ARE THEY DOING? WHAT IS HAPPENING? IF I DON'T HAVE ONE LINE OR ONE SEN ASSISTANCE, AND THAT'S WHAT I TOLD RANDY, JUST GIVE ME A SENTENCE TO REPEAT TO SOMEONE AND A SIGN OF PROGRESS.

ANYTHING. I DON'T WHAT YOU ARE DOING, JUST TELL ME WHAT YOU'RE DOING. I DIDN'T PUT PRESSURE ON HIM IN ANYWAY. I JUST WANTED TO GET THE SOUND -- SOUNDBYTE OF WHAT HE IS DOING.

THERE IS NO BETTER WAY TO SPEAK TO HIM IN THIS SPACE SO THERE WILL NEVER, EVER, EVER BEMIS REPRESENTATION -- BE MISREPRESENTATION OF CONVERSATIONS OR FACTS.

IT IS ALL RIGHT HERE AND RIGHT NOW AND IN THE PUBLIC'S EYE.

IF WE CAN CONSOLIDATE AND EARMARK A TIME AND SAY AT 10 A.M. WE WILL OPEN THIS FOR YOU BECAUSE HE IS SO BUSY AND EFFECTIVE AND EFFICIENT THAT WE WILL JUST BLOCK OUT A 15-MINUTE WINDOW, I WOULD RATHER. EVERY TWO MONTHS, ABSOLUTELY

NOT. >> JUST PREPARING A 15-MINUTE PRESENTATION EVERY OTHER WEEK WILL TAKE HE AND HIS STAFF AWAY FROM THE OFFICE. AND THAT'S MY CONCERN.

IF THAT'S THE CASE, I MEAN, AS FAR AS FOR BACK UP EVERY TWO WEEKS OR ONCE A MONTH, SOMETHING LIKE THAT, IF YOU WANT TO GIVE US A MEMO AND THEN COME IN AND GO OVER THAT OR SOMETHING, I WOULD BE FINE WITH THAT. I JUST WANT TO BE COGNIZANT THAT THEY ARE TRYING TO BUILD AN OFFICE AND I DON'T WANT TO GET

IN THE WAY OF THAT. >> I AGREE 100%.

I DON'T WANT TO PUT APPRECIATE OTHER ANY DEPARTMENT OR ELECTED OFFICIAL. I AM SIMPLY ASKING FOR CLEAR, CONCISE GOALS AND SAY HOW IS IT GOING? THAT'S IT. JUST TELL US HOW YOU ARE DOING BECAUSE I HAVE HAD MORE THAN ONCE ALREADY AN OPPORTUNITY TO HELP HIM WHEN HE WASN'T GOING TO ASK FOR HELP FROM ME.

AND SO I JUST WANT TO CONTINUE TO KEEP THAT COMMUNICATION OPEN AND THIS PLACE WHERE ALL FIVE OF US AND THE COMMUNITY ARE ALL SWATTED AT ONCE IS MOST IDEAL. WE CAN NOW -- WE CAN KNOCK IT DOWN TO WHATEVER HE NEEDS, 5 MINUTES, WHATEVER HE NEEDS.

WE CAN MAKE IT CONCISE, BUT I DON'T WANT TO PUSH IT OFF.

>> IS THERE ANY OTHER COMMENTS FROM THE REST OF THE COURT?

>> YEAH. I MEAN, I'M NOT SURE WHAT YOUR SCHEDULE IS. I KNOW THAT Y'ALL ARE PW*SZ.

ARE BUSY. I APPRECIATE THE UPDATES.

I THINK IT WOULD BE HELPFUL IF WE HAD A SET TIME.

THAT WAY YOU KNOW WHEN TO BE HERE.

I'M AGREEABLE TO THAT. >> I CAN TOTALLY TO THAT.

>> I LIKE THE UPDATES AS WELL. SAME AS COMMISSIONER INGALSBE,

MAYBE WE CAN JUST LET HIM -- >> PICK A TIME.

YOU AND I WILL AGREE ON A TIME AND I WILL NAIL IT FOR YOU EVERY TIME. COMMISSIONER SHELL?

>> I WOULD LIKE TO HEAR FROM YOU.

WHAT'S YOUR PREFERENCE SO WE CAO ADHERE TO THAT?

>> WELL, MY PREFERENCE OBVIOUSLY IS FOR US TO STAY AT OUR OFFICES AND STAY BUSY AND GET OUR WORK DONE.

IT DOES PULL US AWAY. THAT WOULD BE A PRIORITY FOR US.

OBVIOUSLY IF WE IDENTIFY SOMETHING THAT NEEDS TO BE TALKED ABOUT RIGHT AWAY, WHETHER IT IS SOMETHING GREAT OR AN

[04:05:05]

ISSUE I AM UH MEANABLE TO PROVIDING THE COURT AS SOON AS POSSIBLE A SHORT MEMO AND THEN TO COME INTO THE COURT AND ADDRESS THAT. IN FACT, I DID FAIL TO TELL YOU ONE OF THE THINGS THAT WE ARE WORKING ON WHICH MATCHES WITH SOME OF THE OTHER WORK DONE BY JUDGE BROWN, SO I WANT TO BRING THAT UP BEFORE WE FINISH THIS CONVERSATION.

SO WHAT WOULD YOUR PREFERENCE -- >> WHAT WOULD YOUR PREFERENCE BE

THEN? >> TO COME LESS OFTEN FOR US TO GET MORE WORK DONE. MY SCHEDULE RIGHT NOW, I AM HOLDING MEETINGS AND MR. SIERRA IS GETTING PULLED INTO SEPARATE MEETINGS. WE ARE GETTING ASKED TO DO A LOT OF THINGS FOR A LOT OF REPRESENTATIVES OF THE COURTS, THE COURT FAMILY IN GENERAL AS WELL AS WORKING WITH THE DISTRICT ATTORNEY TO ADDRESS SOME OF THE ISSUES.

>> HOW ABOUT A MIDDLE OF THE ROAD? I HEAR YOUR ASK AND I AM ABOUT EFFICIENCY.

THAT'S WHY I AM BOUNCING AROUND THE AGENDA.

ONCE A MONTH GIVE US 15 MINUTES. I THINK THAT'S REASONABLE.

WE DON'T NEED TO -- ALBERT -- WE DON'T NEED YOU HERE.

ONE OF YOU. WE DON'T NEED BOTH.

ONCE A MONTH AND 15 MINUTES. WE WILL PICK A TIME, SAY 11 A.M.

ON THE DOT AND IN AND OUT. >> THANK YOU, JUDGE.

>> LET'S GO WITH 10 A.M. I HAVE A GOAL TO BE DONE BY 11 A

FEW TIMES. >> 10 A.M.

10 A.M. ONCE A MONTH AND WE WILL CONSIDER THIS ONE THE ONE FOR MARCH. SEE YOU IN APRIL.

>> I WILL MENTION THE OTHER TOPIC --

>> YOU ONLY HAVE 15 MINUTES. YOU WILL HAVE TO BE CONCISE.

>> WELL, JUDGE BROWN, PART OF THE ASK WAS REGARDING TECHNOLOGY. I JUST WANTED TO ALERT YOU THAT THE NEXT COMMISSIONER'S COURT THE INTENT RIGHT NOW IS FOR JEFF MC-- MCGILL AND MYSELF TO PRESENT -- I CAN'T GET INTO THE DETAIL BECAUSE OBVIOUSLY WE ARE GOING TO PUT OUT AN RFP OR WANT TO PUT OUT AN RFP AND AN RFQ REGARDING CASE MANAGEMENT THAT WILL ADDRESS CASE MANAGEMENT SYSTEMS. THAT'S WHAT IT WILL BE THE STARTING POINT FOR US TO DO THE TRUE WORK WE WILL HAVE. INCLUDED IN THAT REQUEST WILL BE RISK ASSESSMENTS THAT WE WILL BUILD INTO OUR SYSTEM AND WE WILL ULTIMATELY SUBMIT A REPORT TO THE MAGISTRATE OR THE JUDGES IF NEED BE. THAT WILL BE ON THE INDIVIDUAL'S BACKGROUND. RIGHT NOW THEY DON'T GET KIND OF INFORMATION. I DON'T SEE ANY OTHER PROBLEMS THAT COULD CONTRIBUTE TO THE FAILURE TO COMPLY WITH THE

CONDITIONS. >> THANK YOU, SIR.

SEE YOU IN A MONTH. 10:00.

[Items G1 - G5]

>> PLEASE OPEN G1 THROUGH 5. G1 APPROVE PAYMENT OF COUNTY

INVOICES. >> DIS B2 APPROVE PAYMENTS OF JUROR CHECKS. G3, APPROVE PAYMENTS OF UNITED HEALTHCARE CLAIMS. G4, APPROVE COMMISSIONERS COURT MINUTES OF FEBRUARY 28, 2023 AND MARCH 14.

AND G5 APPROVE THE PAYMENT OF MARCH 31 PAYROLL DISBURSEMENTS IN THE AMOUNT OF $$4,000,00500 STP -- AND EFFECT MARCH 31 AND POST TOTALS FOR WAGES WITHHOLDINGS AND DEDUCTIONS ONCE

FINALIZED. >> CALL THE ROLE.

[G7. Authorize Building Maintenance to replace the 12.5 ton HVAC rooftop unit #3 (RTU-3) at the Hays County Courthouse in the amount of $29,476.64 and amend the budget accordingly. INGALSBE/T.CRUMLEY Click to View]

>> PLEASE OPEN G7. >> G7 AUTHORIZE BUILDING MAINTENANCE TO REPLACE THE 12.5-TON HVAC ROOFTOP UNIT NUMBER 3, RTU-3 AT THE HAYS COUNTY COURTHOUSE IN THE AMOUNT OF $29,476.64 AND AMEND THE BUDGET ACCORDINGLY.

>> PLEASE CALL THE ROLE. >> COMMISSIONER INGALSBE --

>> K7? K7 IS ALSO AR ARPA.

>> OKAY. GO ON.

>> COMMISSIONER COMMISSIONER INGALSBE.

>> I WAS NOTIFIED OF K7 TO KEEP SOMEONE ELSE MOVING IF YOU DON'T MIND BOUNCING ONE MORE TIME TO K7.

[K7. Discussion and possible action to authorize the County Judge to execute the Social Service Funding Agreement between Hays County and Hays County Child Protective Board regarding recovery assistance for direct or indirect impacts of COVID-19 and amend the budget accordingly. INGALSBE Click to View]

YOU WILL GET ALL OF YOUR PAPER KAUTS IN ONE DAY.

>> I HAVE TO FIND IT. >> K7, DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE COUNTY JUDGE TO EXECUTE THE SOCIAL SERVICE FUNDING AGREEMENT BETWEEN HAYS COUNTY AND HAYS COUNTY CHILD PROTECTIVE BOARD REGARDING RECOVERY ASSISTANCE FOR DIRECT OR INDIRECT IMPACTS OF COVID-19 AND AMEND THE BUDGET

ACCORDINGLY. >> SO MOVED.

>> SECOND. >> THIS IS EASY STUFF.

THANK YOU, COMMISSIONER. PLEASE CALL THE ROLE.

[04:10:02]

GOOD WORK DONE BY OUR COMMISSIONERS IN OUR COMMUNITY.

THANK YOU ALL FOR THIS EFFORT. PLEASE OPEN G8.

[G8. Authorize the acceptance of a grant award to the Hays County Sheriff's Office from the NRA (National Rifle Association) in the amount of $16,000.00 for training ammunition. INGALSBE/T.CRUMLEY Click to View]

>> AUTHORIZE THE ACCEPTS SEPTEMBER OF TENSE OF A GRANT AWARD TO THE HAYS COUNTY SHERIFF'S OFFICE FROM THE NRA IN THE AMOUNT OF $16,000 FOR TRAINING AMMUNITION.

>> WE HAVE A MOTION AND A SECOND.

COMMISSIONER INGALSBE. >> I'M SORRY, JUDGE.

WHAT NUMBER WAS THAT? >> G8.

>> I HAVE THAT WE -- I'M SORRY. >> DON'T WORRY.

MY FINGERS HAVE DONE THAT. TWO WEEKS AGO THEY DID THAT.

>> OKAY. SO I KNOW HERE AGAIN WE HAD SOMEONE CALL WITH A CONCERN ABOUT THIS.

THIS IS AMMUNITION THAT THE SHERIFF'S OFFICE USES FOR TRAINING PURPOSES TO QUALIFY. IF WE DON'T AGO -- SACK -- ACCEPT THIS, THEN THE COUNTY WOULD HAVE TO FOOT THE BILL FOR THEM TO USE THIS AM MA ANYTHINGS.

-- AMMUNITION. I WANT TO OPEN IT UP TO THE COURT TO SEE IF THERE IS CONCERN WITH ACCEPTING THIS AWARD FOR AMMUNITION FOR THE SHERIFF'S OFFICE.

>> THE NATIONAL RIFLE ASSOCIATION, COMMISSIONER COHEN, HOW ARE YOU FEELING? THE FLOOR IS YOURS.

>> RIGHT. I MEAN, I UNDERSTAND THE TRAINING AMMUNITION IS NEEDED. I THINK JUST BECAUSE OF RECENT EVENTS THAT HAVE HAPPENED -- OH GOSH.

YOU KNOW, COMING FROM THE NRA, IT JUST DOES PRESIDENT -- IT DOESN'T SIT WELL WITH ME. IN THE LIGHT OF RECENT EVENTS, BUT I UNDERSTAND THAT THE -- YOU KNOW, THAT OUR OFFICERS NEED THE MATERIALS TO TRAIN. I KNOW THAT.

IT WOULDN'T BE AN ISSUE IF IT WASN'T COMING FROM THE NRA, BUT

THAT STICKS OUT TO ME. >> I AGREE WITH YOU, COMMISSIONER FOR COMFORT. I AGREE WITH YOUR CONCERN BASED ON RECENT EVENTS AND THEY ARE GONNA HAVE THE AMMO.

SAYING NO WILL NOT TAKE AWAY THE AMMO.

COMMISSIONER SHELL? >> COMMISSIONER SMITH?

>> I DON'T HAVE ANY ISSUE WITH IT WHATSOEVER.

I AM APPRECIATIVE OF THE DONATION.

I CAN TELL YOU AS SOMEONE WHO HAS HAD TO PURCHASE OR DONATE AMMUNITION FOR THESE PURPOSES IN THE PAST TO OTHER DEPARTMENTS, NOT TO OUR SHERIFF'S DEPARTMENT, I'M GLAD THEY HAVE THE OPTION AND THAT THERE IS AN ORGANIZATION THAT WILL GIVE IT TO THEM. IN REFERENCE TO CURRENT ISSUES, I THINK IT HAS LITTLE TO DO SPECIFICALLY WITH WHAT THIS REQUEST IS AT ALL. THIS IS A GRANT APPLICATION THAT WE'VE DONE TRADITIONALLY. THIS ISN'T THE FIRST TIME WE HAVE DONE THIS. WE HAVE DONE IT YEARS IN THE PAST. SO I WOULD BE VERY SUPPORTIVE.

>> TALK ABOUT THE RECENT EVENTS THAT ARE OF CONCERN.

WOULD SOMEBODY DO THAT? >> I HAVEN'T GOT AN EMAIL OR REFERENCE TO WHAT Y'ALL -- IF YOU GOT SOMETHING --

>> I AM JUST TALKING ABOUT THE SHOOTING THAT HAPPENED RECENTLY.

AND SO EVERYONE IS HIGHLY SENSITIVE ABOUT, YOU KNOW, GUN CONTROL RIGHT NOW BECAUSE OF WHAT HAPPENED.

AND SO THAT'S WHERE THAT FEELING OF CONCERN -- BUT I SUPPORT LAW ENFORCEMENT AND I UNDERSTAND THAT SOMETIMES THEY HAVE TO BUY THEIR OWN EQUIPMENT OR MATERIAL OUT OF THEIR OWN POCKET BECAUSE THEY DON'T HAVE ENOUGH FUNDING TO DO THAT.

I UNDERSTAND THAT AND I THINK IT IS JUST --

>> NOT HAYS COUNTY. WE PROPERLY SUPPORT OUR

DEPUTIES. >> AND I WOULD SAY, YOU KNOW, THIS MAY BE -- SOME OF YOU MAY THINK THIS IS AN OP-BASED ANALYSIS, BUT AT THE END OF THE DAY, IF THE TEXAS AUTO DEALERS CAME IN AND OFFERED TO GIVE US TIRES FOR EVERY ONE OF OUR SHERIFF DEPUTY CARS, WE WOULD TAKE THEM.

I DON'T KNOW HOW MANY OF THOSE AUTO DEALERS HAVE SOLD CARS THAT HAVE KILLED PEOPLE. AT THE END OF THE DAY, I CAN'T CONTROL THE ACTS OF SOMEONE WHO HAS PROBLEMS OUT THERE OR WHO HAS MENTAL DEFICIENCIES OR IS NOT ACTING IN THE CORRECT WAY THAT TOOLS ARE USED FOR. I, YOU KNOW, -- MY HEART GOES OT TO THOSE WHO ARE AFFECTED BY GUN VIOLENCE.

MY FAMILY HAS BEEN AFFECTED BY GUN VIOLENCE DIRECTLY.

AT THE END OF THE DAY I HOLD THAT INDIVIDUAL PERSONALLY RESPONSIBLE FOR IT. AND IS.

>> DR. COHEN? >> I'M GOOD.

[04:15:01]

>> ALL GOOD? >> WELL, I MEAN, YES, BUT I JUST PEOPLE UNDERSTAND BY ACCEPTING THIS AWARD DOES PRESIDENT -- DOESN'T MEAN WE ARE SUPPORTIVE OF THE EVENTS THAT HAVE OCCURRED. THAT'S ABSOLUTELY RIDICULOUS.

YOU KNOW, WE ARE ALL SADDENED BY THOSE TYPES OF EVENTS.

IT IS UNFORTUNATE THAT THINGS LIKE THAT HAPPEN.

I DON'T KNOW. IT'S HARD TO BALANCE, YOU KNOW, ALL OF THAT. IT IS NOT ANYTHING THAT WE

SUPPORT AND SO -- >> AGREE COMPLETELY.

>> PLEASE CALL THE ROLE. >> COMMISSIONER COHEN.

>> NO THANK YOU. >> PLEASE GO TO 9, 10, 11, 12,

[Items G9, & G11- G15]

13, 14, 15. >> G9.

APPROVE THE FILING OF TREASURER DAFFY -- DAPHNE TENORIO'S CONTINUING EDUCATION CERTIFICATE TO INCLUDE NEW TREASURERS SEMINAR OPEN MEETINGS ACT COMPLETION AND PUBLIC INFORMATION ACT COMPLETION. G11, AUTHORIZE THE EXECUTION OF THE DRIPPING SPRINGS SPACE NEEDS ASSESSMENT PHASE 1 ADDITIONAL SERVICES AGREEMENT BETWEEN HAYS COUNTY AND HDR ARCHITECTURAL INK INK IN THE -- INC. IN THE AMOUNT OF $6,500 RELATED TO A LONG-TERM SPACE NEEDS ASSESSMENT FOR THE PRECINCT 4 OFFICES THAT WAS ORIGINALLY EXECUTED ON OR ABOUT AUGUST 2, 2022 AND AUTHORIZED A DISCRETIONARY EXEMPTING -- EXEMPTION PURSUANT TO TEXAS LOCAL GOVERNMENT CODE CHAPTER 262.024A4.

G12, AUTHORIZE THE COUNTY JUDGE TO SUPPORT THE DEPARTMENT OF SOCIOLOGY AT THE TEXAS STATE UNIVERSITY WITH THEIR MENTAL HEALTH DASHBOARD FOCUS GROUPS USING $300 OF THE COUNTY JUDGE BUDGETED COMMUNITY PROGRAM FUNDS AND APPROVE DISBURSEMENT OF

FUNDS. >> G13 EXECUTE A NO-COST EXTENSION TO THE DEPARTMENT OF STRAIGHT HEALTH SERVICES COVID-19 HEALTH DISPARITY GRANT CONTRACT.

G14, AUTHORIZE THE TRANSPORTATION DEPARTMENT TO PURCHASE ONE NEW VEHICLE ERROR CODE SCANNER FROM SNAP-ON INDUSTRIAL IN THE AMOUNT OF $2,859.16 AND AMEND THE BUDGET ACCORDINGLY. G15, AUTHORIZE THE VETERANS ADMINISTRATION OFFICE TO UTILIZE GRANT FUNDS FROM THE TEXAS VETERANS COMMISSION TO ESTABLISH A FOOD VOUCHER SERVICE AND VEHICLE GASOLINE PROGRAM AS AUTHORIZED THROUGH THE GRANTING

AGENCY. >> SO MOVED.

>> SECOND. >> COMMENTS?

>> JUDGE, I HAVE A COMMENT ON TWO THINGS.

NUMBER ONE ON NUMBER 11, THAT'S MY ITEM.

I JUST WANT TO CLARIFY FOR THE COURT, THAT IS THE ADDITIONAL WORK THEY DID WITH OUR INDIVIDUAL DEPARTMENT HEADS TO DURING THAT SPACE AND NEEDS ASSESSMENT, FOR THEM TO INTERVIEW EACH INDIVIDUAL DEPARTMENT HEAD TO SEE WHAT NEEDS WOULD BE FOR A FACILITY. THE OTHER NICK -- THE OTHER THING I WAS GOING TO ASK BECAUSE I NEED TO DO IT, I DON'T THINK WE HAVE TO APPROVE THE FILING, DO WE? EACH OF US HAVE TO TALK THE DASH DARR TAKE -- ALL -- ALL ELECTED OFFICIALS HAVE TO DO THE OPEN PA STUFF.

WE HAVE 30 ELECTED OFFICIALS. I DON'T THINK WE HAVE TO DO

THAT. >> I ACTUALLY ASKED THE SAME QUESTION. IF IF I HAD TO DO THAT --

>> WE WOULD HAVE TO DO IT EVERY YEAR FOR CONTINUING EDUCATION.

I JUST THINK -- I THINK. TELL ME IF I'M WRONG, BUT AS A

COURT WE CAN FILE THEM. >> WONDERFUL.

>> I HAVE A COMMENT ON ITEM 15. I WANT TO THANK JUDE PRATHER FOR HIS WORK WITH THE VETERANS AND ESTABLISHING THESE PROGRAMS.

IT IS A GREAT WAY. >> AND COMMISSIONER STPH*EUT -- SMITH THANK YOU FOR YOUR FORWARD THINKING ON 11.

WAIT, THERE'S MORE. >> JUST TO NOTE ON ITEM 12, THE JUDGE'S OFFICE ASK THAT WE DIS -- DISPERSE THE FUNDS AND SO WE WILL ISSUE A CHECK AND THAT IS APPROVAL FOR THE RELEASE OF

THE DISPURSE MEANT. >> AND WHAT IS THE ISSUE FROM

THE WAY IT WAS WRITTEN? >> I JUST WANT TO MAKE A NOTATION. THE COUNTY OFFICE HAS TO APPROVE

>> SHE IS ASKING FOR THE DISPURSE -- DIS-- DISPURSE MEANT

LIST. >> PLEASE CALL THE ROLE.

[04:20:01]

[Items G18, G20 - G22]

PLEASE OPEN 18 THROUGH 22, BUT WE HAVE DONE 19.

>> RIGHT. G18, APPROVE UTILITY PERMITS.

G20, APPROVE THE APPOINTMENTS OF KASEY STUDDARD AND BILLY FOULDS TO THE HAYS COUNTY DEVELOPMENT DISTRICT 1 TERMS ENDING SEPTEMBER 2026. G21, APPROVE THE RENEWAL OF IFB2019-B02, ROAD BUILDING MATERIALS GENERAL ROAD CONSTRUCTION WITH BRAUEX MATERIALS INKING AND COLORADO MATERIALS UNLIMITED. G22 APPROVE SPECIFICATIONS FOR IFB-2023-B14 COURTHOUSE GROUNDS RENOVATIONS AND AUTHORIZE PURCHASING TO SAW -- SOLICIT BIDS.

>> 2 TW -- 22 IS AN EXAMPLE OF A RENEWAL AND YOU WILL NOTICE THE VENDOR WHEN THE DEPARTMENT CHOOSES TO ACCEPT THE RENEWAL.

HE BELIEVES WE ARE -- >> YOU MEAN 21? I WAS GOING TO COMMENT ON 22 THAT I AM JUST HAPPY, JUDGE, THAT WE ARE AT THIS POINT WHERE WE CAN MOVE FORWARD WITH GETTING THE SOLICITATION OUT. OUR COURTHOUSE TKPWROUPBGDZ -- GROUNDS HAVE NEEDED HELP FOR QUITE SOME TIME.

>> AND WE HAD LOTS OF MEETINGS ABOUT IT.

>> THANKFUL. >> CAN YOU SHARE WITH THE

PUBLIC? >> SURE.

SO WE WILL GO AFTER SOLICITATION S TO REVEGETATE OUR COUNTY GROUNDS. WE HAD LOTS OF EVENTS HERE AND THAT IS REALLY GOOD. WE TALKED ABOUT HOW WE WANT OUR COURTHOUSE TO BE OPEN TO DIFFERENT INDIVIDUALS AND GROUPS, BUT BY HAVING ALL OF THOSE EVENTS HERE AT THE COURTHOUSE, OUR LAWN HAS SUFFERED -- OUR OTHER LAWN.

-- >>

>> OUR OTHER LAWN. >> THE LAWN HAS SUFFERED.

AND SO ANYWAY WE ARE GETTING SOMEBODY TO COME IN AND DO THEIR

WORK. >> I DIDN'T MEAN THAT IN A BAD WAY. ALSO I WAS IN A MEETING AND THEY HAD A COUNTY JUDGE'S -- THEY HAD A HUGE SPACE OF ESTATE.

I FORGET THE NUMBER, BUT THEY HOSTED US AND WE WERE HAVING A ROUND TABLE WITH THE CEO AND EVERYONE ELSE.

I SAID, I SEE WHAT YOU ARE DOING FOR OTHER COURTHOUSES.

LEAN IN AND DO SOMETHING -- DO SOME CONTRIBUTIONS FOR HAYS COUNTY COURTHOUSE WHETHER IT IS FOR LIGHTING OR MONEY OR WHATEVER AND THEY SEEMED POSITIVE AND RECEPTIVE.

WE'LL SEE WHERE THAT GOES. >> JUDGE, I DO HAVE ONE COMMENT ON NUMBER 20. THAT'S THE HA*EUSZ COUNTY DEVELOPMENT DISTRICT NUMBER 1 -- OR.

>> TELL US WHO THEY ARE. >> THAT'S ACTUALLY THE DEVELOPMENT DISTRICT THAT WAS ESTABLISHED LONG BEFORE WE WERE ON THE COURT THAT OVER LAYS THE CALITARE SUBDIVISION.

THIS IS THE FIRST APPOINTMENT OF RESIDENTS OF THE COMMUNITY INTO IT. I WANT TO NOTE THAT THEY ARE REACHING OUT AND GETTING COMMUNITY MEMBERS WHO ARE ACTUAL RESIDENTS IN THE DEVELOPMENT DISTRICT AS APPOINT AO*ES -- AS APPOINTEES FOR THE DEVELOPMENT DISTRICT.

>> BEAUTIFUL. THANK YOU.

PLEASE CALL THE ROLE. >> COMMISSIONER COHEN.

[Items G23, G25, G26, G28, G29, G30 & G31]

>> YES. >> PLEASE OPEN 23, 25 AND 30 AND I THINK THAT ROUNDS OUT THAT SECTION.

23, 25 AND 30. >> 23, 25 AND 30.

WHAT ABOUT 26, 28 AND 29? >> THERE IT IS.

LET'S OPEN 26, 27 WAS PULLED AND YES 28.

>> AND 31? >> THAT'S RIGHT.

31. >> G23, AUTHORIZE THE EXECUTION OF A RESOLUTION AND ASSOCIATED DOCUMENTS RELATED TO THE GENERAL LAND OFFICE LOCAL HAZARD MITIGATION PLAN PROGRAM.

G25, AMEND THE JUSTICE OF THE PEACE TECHNOLOGY FUND FOR THE JP PRECINCT 2 OFFICE FOR CONTINUING EDUCATION RELATED TO THE ANNUAL TYLER TECHNOLOGY CONFERENCE HELD IN SAN ANTONIO IN MAY OF 2023.

G26, AUTHORIZE THE SHERIFF'S OFFICE TO ACCEPT A DONATION OF $25,000 FROM PETER AND JILL ATTIA FOR THE FENTANYL OUT REACH

[04:25:01]

PROGRAM AND AMEND THE BUDGET ACCORDINGLY.

G28, AUTHORIZE THE COUNTY JUDGE TO EXECUTE A THREE-YEAR FOCUS COMPLETE CARE HARDWARE SERVICE PLAN FOR $7,105.19 BETWEEN HAYS COUNTY AND ZNET TECH LLC FOR FARO, A 3-D MEASURING TOOL FOR INVESTIGATION PURPOSES UTILIZED BY THE HAYS COUNTY SHERIFF'S OFFICE. G29, AUTHORIZE THE PORTION OF

ONE FUJITSU -- >> I THINK THAT'S BEEN DONE.

>> STOP THERE? >> I DON'T THINK SO.

>> OKAY. GO ON.

SORRY. I HAVE TOO MANY MARKS ON MY PAGE

NOW. >> AUTHORIZE THE PURCHASE OF ONE FUJITSU FI-8170 DOCUMENT SCANNE VALUED AT $1,232 AND ONE 10-FOOT CONFERENCE TABLE VALUED AT $792.18 FOR THE PRETRIAL SERVICES DEPARTMENT AND AMEND THE BUDGET ACCORDINGLY.

G30, AUTHORIZE EXECUTION OF AMENDMENT 1 TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN HAYS COUNTY AND INITUM HEALTH PURSUANT TO RFP2022-P11 COMMUNITY HEALTH ASSESSMENT.

AND G31, AUTHORIZE THE COUNTY JUDGE TO EXECUTE A FIFTH AMENDMENT TO THE WASTE CONNECTIONS LONE STAR INK INK, COUNTY WIDE DUMPSTER CONTRACT, IFB2021-B12 IN RELATION TO ADDING DUMPSTER SERVICES TO 101THERMON DRIVE, SAN HAR COS,

TEXAS AT $17.78 PER HAUL. >> SO MOVED.

>> GREAT PRICE AND GOOD JOB. >> THAT IS DIRT CHEAP.

>> LITERALLY AMAZING. >> IF THERE IS NO COMMENT PLEASE

CALL THE ROLE. >> COMMISSIONER SHELL.

>> IF THERE IS NO OBJECTION WE WILL GO THROUGH ROADS AND

[I1. Discussion and possible action to authorize the County Judge to execute an Interlocal Agreement with Caldwell County relating to the County's FM 2001 East project. INGALSBE/BORCHERDING Click to View]

MISCELLANEOUS. >> I1, DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE COUNTY JUDGE TO EXECUTE AN INTER LOCAL AGREEMENT WITH CALDWELL COUNTY RELATING TO THE COUNTY'S FM2001

EAST PROJECT. >> SO MOVED.

>> SECOND. >> JUDGE, WE HAVE BEEN WORKING WTH CALDWELL COUNTY. SOME OF THE RIGHT OF WAY MAY HAVE TO BE ACQUIRED IN CALDWELL COUNTY.

SO THIS JUST KIND OF LAYS OUT OUR RESPONSIBILITIES AS IT RELATES TO THE ACQUISITION OF RIGHT OF WAY.

>> PLEASE CALL THE ROLE. >> COMMISSIONER SMITH.

[I2. Discussion and possible action to accept the maintenance bond rider extension from DNT Construction, Inc. until June 6, 2023 for Great Hills subd., Section 7: Maintenance bond #PB03016800689 in the amount of $66,811.47. INGALSBE/BORCHERDING Click to View]

>> I2, DISCUSSION AND POSSIBLE ACTION TO ACCEPT THE MAINTENANCE BOND RIDER EXTENSION FROM DNT CONSTRUCTION INC. UNTIL JUNE 6TH, 223 FOR GREAT HILLS SUBDIVISION 670 PHAEUPBT TPHEPBDZ BOND -- MAINTENANCE BOND IN THE AMOUNT OF

$66,811.47. >> SO MOVED.

>> SECOND. >> TRANSPORTATION AGREES AND APPROVED WITH THIS EXTENSION, JUDGE.

>> BEAUTIFUL AND THANK YOU. PLEASE CALL THE ROLE.

>> JUDGE PWAU -- BACERRA. >> YES.

[I3. Discussion and possible action to consider the acceptance of road construction & surface drainage improvements, release of the subdivision bond #7901017121 in the amount of $1,238,375.00, acceptance of the 2-year maintenance bond #PB03016800838M2 in the amount of $111,648.28, and acceptance of the 1-year revegetation bond #PB03016800838M1 in the amount of $54,201.00 for Crosswinds subd., Phase 6A. INGALSBE/BORCHERDING Click to View]

>> I3, DISCUSSION AND POSSIBLE ACTION TO CONSIDER THE ACCEPTANCE OF ROAD CONSTRUCTION AND SURFACE DRAINAGE IMPROVEMENTS RELEASE OF THE SUBDIVISION BOND NUMBER (790)101-7121 IN THE AMOUNT OF 1 MILLION 238, 375.

ACCEPTANCE OF THE TWO-YEAR PHAEUPBT MENS BOND NUMBER PB 03016800838M2 IN THE AMOUNT OF $111,648.28 AND ACCEPTANCE OF THE 1-YEAR REVEGETATION BOND NUMBER PB03016800838M1 IN THE AMOUNT OF $54,201 FOR CROSSWINDS SUBDIVISION PHASE 6A.

>> CALL THE ROLE. >> COMMISSIONER COHEN.

>> YES. >> I4, DISCUSSION AND POSSIBLE ACTION TO ACCEPT SURE TEE FOR STREET AND DRAINAGE IMPROVEMENTS IN THE AM -- AMOUNT OF 2 MILLION 934, 946.93.

[I4. Discussion and possible action to accept surety for street and drainage improvements in the amount of $2,934,946.93 (Performance Bond No. K41681767) for the Prairie Lakes Subdivision, Phase 2, Section 1, Final plat. COHEN/BORCHERDING Click to View]

PERFORMANCE BOND NUMBER K41681767 FOR THE PRAIRIE LAKE SUBDIVISION PHASE 2 SECTION 1 FINAL PLAT.

>> PLEASE CALL THE ROLE. >> COMMISSIONER SHELL.

>> I-5, DISCUSSION AND POSSIBLE ACTION TO ACCEPT SURE TEE FOR STREET AND DRAINAGE IMPROVEMENTS IN THE AMOUNT OF 2,000,452, 230.11 PERFORMANCE BOND NUMBER K41681779 FOR THE PRAIRIE LAKE

[I5. Discussion and possible action to accept surety for street and drainage improvements in the amount of $2,452,230.11 (Performance Bond No. K41681779) for the Prairie Lakes Subdivision, Phase 2, Section 2, Final plat. COHEN/BORCHERDING Click to View]

>> YES. JUDGE BACERRA.

[04:30:02]

SUBDIVISION PHASE 2 SECTION 2 AND FINAL PLAT.

>> COMMISSION COMMISSIONER SMITH.

>> YES, COMMISSIONER INGALSBE. >> YES.

[I6. Discussion and possible action to accept surety for street and drainage improvements in the amount of $24,916.91 (Irrevocable Letter of Credit No. 20234032) for the 6 Creeks, Phase 1, Section 9, Final plat. SHELL/BORCHERDING Click to View]

JUDGE BACERRA. >> I6, DISCUSSION AND POSSIBLE ACTION TO DISCUSS SURE TEE FOR STREET AND DRAINAGE IMPROVEMENTS IN THE AMOUNT OF $24,916.91 IRREVOCABLE LETTER CREDIT NUMBER 20234032 FOR THE SIX CREEKS PHASE 1 SECTION 9 FINAL PLAT.

>> COMMISSIONER INNING TKPWELGS BE.

>> I7, DISCUSSION AND POSSIBLE ACTION TO ACCEPT SURE TEE FOR STREET AND DRAINAGE IMPROVEMENTS IN THE AMOUNT OF 18,520.06, YOU ARE IRREVOCABLE LETTER OF CREDIT NUMBER 20234033 FOR THE SIX CREEKS PHASE 1 SECTION 10 FINAL PLAT.

[I7. Discussion and possible action to accept surety for street and drainage improvements in the amount of $18,520.06 (Irrevocable Letter of Credit No. 20234033) for the 6 Creeks, Phase 1, Section 10, Final plat. SHELL/BORCHERDING Click to View]

>> COMMISSIONER COHEN. >> YES SKWRAORBGS COMMISSIONER

[Items I8 & I9]

INNING TKPWELGS BE. >> YES.

>> JUDGE BACERRA. >> I8, DISCUSSION AND POSSIBLE ACTION TO ACCEPT SURE TEE FOR STREET AND DRAINAGE IMPROVEMENTS IN THE AMOUNT OF $48 THUNDER SHOWERS 344 IRREVOCABLE LETTER OF CREDIT NUMBER 2023400 FOR THE 6 CREEKS PHASE 1 SECTION 12 FINAL PLAT AND I9 DISCUSS AND POSSIBLE ACTION TO ACCEPT SOME YOU ARE TEE FOR STREET -- TO ACCEPT SURETY FOR STREET AND DRAINAGE IMPROVEMENTS IN THE AMOUNT OF 1,000,391, 488 BOND

NUMBER 02426702 FINAL PLAT. >> COMMISSIONER SMITH.

[I10. Discussion and possible action to consider the acceptance of road construction & surface drainage improvements, release of the subdivision bond #0699738 in the amount of $806,832.65, acceptance of the 2-year maintenance bond #PB03016800803M in the amount of $177,475.03, and acceptance of the 1-year revegetation bond #PB03016800932 in the amount of $65,413.40 for Crosswinds subd., Phase 4A. INGALSBE/BORCHERDING Click to View]

>> I10, DISCUSSION AND POSSIBLE ACION TO CONSIDER THE ACCEPTANCE OF ROAD CONSTRUCTION AND SURFACE DRAINAGE IMPROVEMENTS RELEASE THE SUBDIVISION BOND NUMBER 069-9738 IN THE AMOUNT OF $806,832.65 ACCEPTANCE OF THE TWO-YEAR MAINTENANCE BOND NUMBER PB 03016800803M IN THE AMOUNT OF $177,475.03 AND ACCEPTANCE OF THE ONE-YEAR REVEGETATION BOND PB03016800932 IN THE AMOUNT OF $65,413.40 FOR CROSSWINDS

SUBDIVISION PHASE 4A. >> SO MOVED.

>> SECOND. >> THAT WAS A MOUTHFUL.

CALL THE ROLE. >> COMMISSIONER COHEN.

>> YES. >> AND JUDGE BACERRA.

[I11. Discussion and possible action to accept surety for street and drainage improvements in the amount of $2,576,049.56 (Bond No 9426154) for the Waterstone, Unit A, Final plat. INGALSBE/BORCHERDING]

>> YES. >> I11, DISCUSSION AND POSSIBLE ACTION TO ACCEPT SURETY FOR STREET AND DRAINAGE IMPROVEMENTS BOND NUMBER 942-6154 FOR THE WATER STONE UNIT A FINAL PLAT.

>> JUDGE BACERRA. >> ON TO K.

DO WE DO K6? >> WE DID 6 AND WE DID 4.

>> OKAY. >> WE ARE ON 9.

[K9. Discussion and possible action to authorize the Budget Office to purchase Digital Budget Book software through ClearGov, Inc. and amend the budget accordingly. BECERRA/DORSETT Click to View]

>> WE PULLED 8. K-9, DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE BUDGET OFFICE TO PURCHASE DIGITAL BUDGET BOOK SOFTWARE THROUGH CLEAR GOV INC. AND AMEND THE

BUDGET ACCORD -- ACCORDINGLY. >> SO MOVED.

>> SECOND. >> WILL THIS SUPPORT -- I WAS ASKING THE OTHER DEPARTMENTS WILL THIS SUPPORT WHAT WE HAVE AND CAN YOU EXPLAIN A BIT FURTHER FOR THE VIEWING PUBLIC?

>> YES. THANK YOU, JUDGE.

>> I DID HAVE OUR I.T. DIRECTOR REVIEW THE CONTRACT TO ENSURE THAT IT WOULD INTERFACE WITH NEW WORLD SO THE IDEA BEHIND THIS PRODUCT IS THE IN SERVICE WILL USE CLEAR GOV AND OTHER BUDGET REQUESTS INSTEAD OF NEW WORLD AND IT WILL HAVE DATA AND CHARTS BUILT IN THAT WILL BUILD A MORE COMPREHENSIVE BUDGET BOOK.

>> THAT'S BEAUTIFUL. >> WE WILL START UTILIZING AND

[04:35:02]

POPULATING THE DATA AND WE COULD HAVE OUR FY24 BUDGET IN THIS PRODUCT AND THE DEPARTMENT HEADS WOULD NOT START USING IT UNTIL

THE SECOND. >> OR CAN WE PUSH THEM TO START

USING IT IMMEDIATELY? >> WE PULLED IT OUT.

THERE IS A $3,000 ON BOARDING TRAINING COST FOR THE INITIAL FEE. WE WILL SPEND THE NEXT THREE MONTHS BUILDING THE SPECIFIC TEMPLATE FOR HAYS COUNTY AND

POPULATING THE DATA. >> BEAUTIFUL.

BEAUTIFUL. MARISOL, I SEE YOU.

I HAVE GOOD PERIPHERAL VISION. >> WE TALKED ABOUT IT AND IT WILL INTERFACE BECAUSE THEY HAVE NEW WORLD AND NEW BUDGET ADJUSTMENTS THROUGHOUT THE FISCAL YEAR.

THOSE ALL ROLL INTO THE ANNUAL COMPREHENSIVE REFORM.

>> THIS IS MUSIC TO MY EARS. BRINGING IT TO HARMONY.

I LOVE IT AND THANK YOU FOR ALL THAT WORK AND DEDICATION.

COMMISSIONERS, ANY OTHER QUESTIONS OR COMMENTS? WONDERFUL. CALL THE ROLE.

[K10. Discussion and possible action on MAG Salary Study plan recommendations and request from elected officials and department heads. BECERRA/MILLER Click to View]

>> K10, DISCUSSION AND POSSIBLE ACTION ON MAG SALARY STUDY PLAN RECOMMENDATIONS AND REQUEST FOR ELECTED OFFICIALS AND DEPARTMENT

HEADS. >> SO MOVED.

>> SECOND. >> WE HAVE A CLEAR AND CONCISE DIRECTION TO PROCEED. I KNOW THE LAST TIME WE SPOKE THERE WAS AN IDEA OF 10% OF THE REMAINDER THAT DIDN'T GET IT AND COMMISSIONER SHELL HAD THE REALLY GOOD IDEA OF SAYING LET'S FOLLOW THE PLAN EFFECTIVE AS QUICKLY AS WE CAN SO WE DON'T JUST PUSH OR KICK THE CAN DOWN FURTHER WITH BLANKETING THE 10% AND I THOUGHT THAT WAS ALSO A GOOD IDEA.

AND SO HERE IS WHERE WE PICK UP FROM THERE WHERE WE LEFT OFF.

COMMISSIONER INGALSBE, HOW WOULD YOU LIKE TO PROCEED? DO WE GO STRAIGHT TO OUR DIRECTOR?

>> YEAH. I MEAN -- OH, WHAT DIRECTOR?

THE BUDGET DIRECTOR OR WHO? >> HR.

>> OH, HR. I'M SO SORRY.

I'M JUST LIKE -- OH MY GOODNESS. >> I KNOW WE HAVE A FEW HERE.

>> MY GOODNESS. YEAH.

I CAN GO AHEAD AND LET SHERRY MILLER COME UP.

>> MS. MILLER? >> DID Y'ALL MAKE PRINTOUTS OF THE INFORMATION SO -- I DIDN'T PRINT IT OUT SO I'M HOPING YOU

WILL HAVE ONE. >> WHILE YOU HAND THOSE OUT --

>> AND MS. MILLER, I HOPE THAT IS NOT A 6.5.

ALTHOUGH I HAVE MY GLASSES THIS TIME.

>> YOU WOULD HAVE TO HAVE THE PAPER TO PROVE THIS.

>> OH, WE CAN READ IT. THAT'S BEAUTIFUL.

>> DO WE WANT TO WAIT ON COMMISSIONER SMITH?

>> WELL, YOU CAN GET ARTIE IN ON THE CONVERSATION AND WE CAN CATCH HIM UP ON THE CONVERSATION.

>> I GAVE HIM WHAT WE EH -- EMAILED LAST NIGHT.

WHEN WE WERE HERE LAST WE WERE DIRECTED TO REACH OUT TO DEPARTMENT OF HEADS AND ELECTED OFFICIALS TO SEE IF THERE WERE ANY SECURITIES OR REQUESTS. WE DID RECEIVE 75 REQUESTS FROM ABOUT 20, 25 DEPARTMENTS AND WHEN I SAY 75 REQUESTS, I MEAN 75 INDIVIDUAL POSITIONS THAT THE DEPARTMENT HEADS RECEIVING REQUESTS SINCE LAST WEDNESDAY. WE HAVE TALKED ABOUT THE REQUEST IN COMPARISON TO MAG'S RECOMMENDED PAY PLAN.

IT IS JUST TO GIVE YOU AN IDEA TO GIVE YOU THE DEPARTMENT THAT WAS REQUESTED REVIEW. NOT ALL OF THEIR POSITIONS, BUT SOME COUNTY WIDE OPERATIONS HAD SOME PRE-TRIAL SERVICES AND JUVENILE SUPERVISION AND PARKS AND THERE WERE A LOT OF

[04:40:05]

DEPARTMENTS THAT HAVE CONCERNS ABOUT THEIR POSITIONS.

WHAT WE DID WAS WE LOOKED AT MAG'S MARKET SURVEY.

AND ALL MAG HAS PROVIDED IN THEIR SUPPORT AND IT IS JUST A SUMMARY OF THE MARKET SURVEY THAT THEY CONDUCTED.

I HAVE ASKED MAG TWO PHONE CALLS AND THREE EMAILS LAST WEEK AND THE WEEK BEFORE TO KNOW A RESPONSE TO GIVE ME THE DETAILS OF THE SURVEY THEY USE. I HAD TO GO BACK OUT TO A COUPLE POSITIONS AND I HAVE THE SALARY PLAN FOR THE MARKET COUNTY THAT WERE UTILIZED. I WENT BACK OUT AND GRABBED SALARY DATA TO HELP VALIDATE WHAT LOOKED LIKE MAYBE SOME SURVEY DATA WAS NOT COMPLETE. THAT'S WHAT WE SKR -- THAT'S WHAT WE HAVE BEEN WORKING ON THE LAST FEW WEEKS.

IN THE SUMMARY OF WHAT YOU HAVE -- WAEL, BEFORE I -- WELL, BEFORE I SAY THAT, LET ME SAY THIS.

I THINK WE FOCUSED PRETTY INTENTLY ON WHAT WE HAVE IDENTIFIED AS HARD TO FILL POSITIONS.

SO MAKING SURE THAT WE GET THE CONSTRUCTION WORKERS IN THE ROAD DEPARTMENT AND KITCHEN ASSISTANTS IN THE JAILS SPECIFICALLY THEY ARE USING CORRECTION OFFICERS IN THE KITCHEN. JUVENILE SUPERVISION OFFICERS.

WE LOOKED AT THOSE VERY, VERY CLOSELY TO MAKE SURE THAT WE WE WEREN'T RECOMMENDING SOMETHING TOO FAR OUT OR TOO HIGH.

OF THE REQUESTS WE 7, THE ADDITIONAL REQUESTS THERE WERE 75. THERE ARE A LARGE NUMBER OF OUR POSITIONS AND THERE WERE A HANDFUL THAT WERE REDUCED.

AND IT IS SUPPORTED BY THE MARKET DATA THAT WE GATHERED AND THE INTERNAL EQUITY AND ORGANIZATIONAL STRUCTURE WITHIN THE DEPARTMENT AND ACROSS THE COUNTY.

43 OF THOSE REQUESTS RESULTED IN A CHANGE TO A HIGHER GRADE.

BOTH WERE ONE GRADE HIGHER AND THEY NEEDED TO GO THERE.

SOME WERE MULTIPLE GRADES HIGHER >> THIS MIGHT SOUND LIKE AN ODD QUESTION, BUT WHENEVER WE -- WHENEVER I WAS LOOKING AT THESE, SOME OF THEM -- I MEAN, YOU'RE LOOKING AT 40 P-RGS OR SOMETHING LIKE THAT. WAS THERE ANY THOUGHT GIVEN AS A CAP TO ANY OF THOSE? IS THAT A DUMB QUESTION?

>> I DIDN'T GIVE CONSIDERATION TO A CAP.

I GAVE CONSIDERATION TO THE MARKET DATA.

AND MADE SURE WE MARKED AGAINST CORRECT POSITIONS AND ORGANIZATIONAL STRUCTURES. WHAT THAT TELLS ME IS IF THERE IS THAT LARGE OF AN INCREASE, IT IS PROBABLY THAT JOB HAS BEEN GRANTED TOO LOW FOR A LONGTIME. THE OTHER THING IS THAT OUR ENTIRE PLAN IS MOVING. SO THE VERY BEGINNING STEP OF OUR PLAN IS INCREASING. AND SO IT IS CUMULATIVE THROUGHOUT THE PLAN. IF THERE IS A PARTICULAR POSITION THAT YOU ARE CONCERNED ABOUT, I AM HAPPY TO PROVIDE

MORE INFORMATION. >> I LIKE THE WAY VETERAN SERVICES, FOR EXAMPLE, HAD A PROPER UPDATE.

[04:45:03]

THAT'S HOW I SEE IT. THAT'S A BIG JUMP.

WHEN I SEE THE TOTAL RESTING PLACE OF THE SUGGESTED, THAT'S HONESTLY RIGHT AND FAIR AND THAT'S WHAT WE SHOULD BE

STRIVING FOR, NO MATTER WHAT. >> ARE YOU REFERRING TO THE VETERAN SERVICE OFFICERS OR TO THE DEPARTMENT.

>> IT WAS SPECIFICALLY LABELED -- WELL THERE ARE SIX PAGES SO GIVE ME A SECOND. EITHER WAY IT WAS -- IT WAS GOOD

VETERAN SERVICES CASEWORKER. >> SO THE CASEWORKER IN VETERAN SERVICES -- THAT'S A GOOD EXAMPLE.

MAG ORIGINALLY RATED IT -- >> 114.

>> VERY HIGH. I THINK DR. CAMPBELL WAS A LITTLE CONFUSED IN THE ROLE OF THE CASEWORKER POSITION VERSUS THE OFFICER POSITION AND SO THIS RECOMMENDATION SETTLES THAT DOWN AND CLASSIFIES THE POSITION IN ALIGNMENT WITH OTHER CASEWORKER THAT'S WE HAVE, THE MENTAL HEALTH POSITION AND THE

VETERAN'S TREATMENT CASEWORKER. >> I AM SUPPORTIVE AND THEY SEEM A LITTLE BIT OF A PEAK, BUT I BELIEVE -- I BELIEVE WE ARE

COVERING HOLES. >> I COULDN'T AGREE WITH YOU MORE. THE ONE THAT'S STUCK OUT TO ME WERE THE TWO MARK, MAG SURVEYS LIKE THE ASSISTANT COURT ADMINISTRATOR. BOTH MAG SURVEYS THEY CAME UP FROM A 111 SKPWH THEY JUMPED IN -- AND THEY JUMPED IN THE FINAL ANALYSIS. I GUESS MY FINAL QUESTION IS -- IN BOTH OF THE SURVEYS IF WE WERE LOOKING AT THE NUMBERS THAT MAG CAME IN AT, THEY CAME IN AT THE SAME NUMBER BOTH TIMES, AND THAT WAS A THREE-GRADE INCREASE AND THEN IN THE FINAL ESTIMATION

IT WAS A NINE-GRADE INCREASE. >> I'LL TELL YOU ABOUT THAT.

ANY POSITION IN ANY COURT WE LOOKED AT THEM AD NAUSEAM, BUT TO MAKE SURE WE HAVE GOT THIS RIGHT.

SO DISTRICT COURT, IMAGINE STATION COURT AND SO TO MAKE SURE THE ORGANIZATIONAL STRUCTURE CAME OUT OKAY AND WE DIDN'T HAVE ONE HIGHER THAN IT SHOULD BE OR ONE LOWER THAN IT SHOULD BE. AND THEN WE HAD TO LOOK AT IT HOLISTICALLY, THERE IS THAT WORD, ALL OF THE COURTS TOGETHER. IT IS TO ENSURE THAT THE ORGANIZATIONAL STRUCTURE WAS APPROPRIATE.

THE OTHER THING ABOUT THE DISTRICT COURT ADMINISTRATOR, THE DISTRICT COURT ADMINISTRATOR, THE MARKET DATA FOR A COURT ADMINISTRATOR COMES IN PRETTY HIGH.

SO REMEMBERING THE MARKET SOURCES INCLUDED MONTGOMERY COUNTY, DENTON, COLIN, TRAF -- TRAVIS AND BAYLOR.

THE COURT ADMINISTRATORS ARE HIGHLY VALUED.

SO IT IS A SIGNIFICANT JUMP. >> THAT ONE JUST STUCK OUT TO ME BECAUSE IT CAME IN WELL ABOVE MULTIPLE GRADES ABOVE WHAT THE

RECOMMENDATION WAS. >> SURE.

>> YOU KNOW, SHERRY AND VICKY BECAUSE I KNOW Y'ALL BOTH DID A LOT OF WORK ON THIS AND I APPRECIATE YOU GOING BACK OUT AND MAKING THOSE MODIFICATIONS KNOWING THAT THEY NEEDED TO BE MOVED. MOST OF THEM MOVED UP AND THANK YOU FOR YOUR WORK. I THINK THEY HAD THAT ONE GRADED AND CORRECTLY -- IT WAS NOT PICKED UP IN THE FINAL REPORT.

IF YOU LOOK AT THE STRUCTURE, THE COUNTY COURT AT LAW, COURT ADMINISTRATOR, THEY ARE A GRADE 122, WHICH IS HIGHER THAN WHAT SHERRY WAS RECOMMENDING BECAUSE THE DISTRICT COURTS HAVE ANOTHER LAYER OF A TRI-COUNTY ADMINISTRATOR AND SO IT IS GRADED A LITTLE LOWER AND IT STILL NEEDED TO BE HIGHER THAN

FOR INSTANCE THE MAGISTRATE. >> SURE.

[04:50:06]

THAT ONE JUST STUCK OUT TO ME SUBSTANTIALLY.

IF YOU DON'T MIND, JUDGE, I HAVE SOME MORE QUESTIONS.

I DON'T WANT TO INTERRUPT. >> ABSOLUTELY.

>> I THINK OUR DEPARTMENT HEADS LISTENED TO US TWO WEEKS AGO WHEN WE SAID, HEY, SEND US WHAT YOU HAVE AND SEND US WHAT YOUR RECOMMENDATIONS ARE. I KNOW THEY SENT THEM TO Y'ALL AND THIS IS JUST WHAT I GOT. I'M SURE Y'ALL GOT MORE.

IN DOING THAT, IT IS SAFE TO SAY THAT THE COURT ITSELF PROBABLY DIDN'T GET ANYMORE EMAILS THAN THEY DID FROM THE JP'S AND CONSTABLES. IF I'M WRONG ABOUT THAT, LET ME KNOW. WHAT I HEARD RELATIVE TO THEIR JUSTICE CLERKS AND JUSTICE ADMINISTRATOR POSITION.

I DO APPRECIATE THAT Y'ALL LOOKED AT THIS AND DUG DEEP INTO IT. I KNOW WHAT THEY'RE ASKING FOR.

I KNOW THEY ASKED FOR, I BELIEVE A 114 ON THOSE.

LET ME LOOK HERE. I BELIEVE THEY HAVE A 114 ON THOSE. CAN YOU JUST WALK THROUGH ON THOSE TWO POSITIONS WHERE Y'ALL ARRIVED ON 113.

I KNOW THE SURVEY CAME IN AT 112 ON BOTH OF THOSE, I BELIEVE.

ACTUALLY, I THINK JUSTICE ADMINISTRATOR WAS 113.

CAN Y'ALL WALK THROUGH HOW THOSE ENDED UP AT 114 -- OR 113 AND

114 IN THE FINAL ANALYSIS? >> YES, SIR.

THE JUSTICE CLERKS WHICH ARE THE CLERKS IN THE JP OFFICES AND THEN ONE CLERK IN CONSTABLE PETERSON'S OFFICE IS A JUSTICE CLERK WHO IS LEAD BY AND SUPERVISED BY THE CONSTABLES JUSTICE ADMINISTRATOR. AND SO THERE IN LIES AN ORGANIZATIONAL STRUCTURE SITUATION THAT WE HAVE TO KEEP IN MIND WHERE WE PLACE THE JUSTICE CLERKS AND THE CONSTABLE ASSISTANT. THE MAG MARKET DATA INDICATED 35,000 WAS THE MARKET MINIMUM FOR JUSTICE CLERKS, JP CLERKS.

I WENT BACK AND PULLED SALARY DATA WITHOUT HAVING MAG'S DETAIL DATA OF THE SURVEYS THEY RECEIVED.

OF ALL OF THE PAY PLANS FOR ALL OF OUR MARKETS I GOT MARKET MINIMUM AT 33.5 WHICH IS LESS THAN WHAT MAG DID.

USING MAG'S MARKET OF 35 AND ORGANIZATIONING THESE POSITIONS, THE SKWRUS -- ORGANIZING THESE POSITIONS AND THE CONSTABLE POSITION AND THE JUSTICE ADMINISTRATOR AND THE JP OFFICES AND THE ONE 13. IF WE PUSH THE JUSTICE CLERKS TO 114'S THEN WE ARE TEMPTED TO PUSH THE CONSTABLE ASSISTANTS TO

THE NEXT HIGHER GRADE. >> I'M TEMPTED.

>> WHICH IS TOTALLY YOUR CALL. >> I THINK THIS IS -- THE ONLY REASON I SAY THIS IS THIS IS ONE POSITION -- THESE ARE POSITIONS THAT EVERY YEAR WE ADDRESS IN THE BUDGET PROCESS.

SINCE I HAVE BEEN HERE IN FOUR YEARS WE HAVEN'T HAD A SINGLE YEAR WHERE THE JP'S AND THE CONSTABLES HAVEN'T ASKED FOR A REEVALUATION OF THE SPECIFIC POSITION.

AND I MAY NOT HAVE THE SUPPORT IN THE COURT TO DO THAT.

I WOULD LIKE TO LOOK AT MOVING THOSE EACH UP ONE STEP AND FOR DISCUSSION. THE OTHER THING I WOUL ASK IS -- FORGIVE MY IGNORANCE HERE IS THE ADMINISTRATIVE ASSISTANTS AND THE COMMISSIONERS AND THE JUDGES OFFICE, ARE THOSE TWO --

ARE THOSE ONE, TWO OR THREE'S. >> THEY ARE EXECUTIVE

ASSISTANTS. >> I'M SORRY.

I DID NOT SEE THAT. >> CAN I SAY ONE OTHER THING PW-LT JP -- ABOUT THE JP AND CONSTABLE STAFF.

>> I JUST THROW THAT OUT FOR DISCUSSION.

>> THIS IS UNUSUAL, BUT BECAUSE WE ONLY HAVE ONE JUSTICE CLERK IN A CONSTABLE'S OFFICE, IT WOEPBTS MEAN -- IT WON'T MEAN WE WON'T HAVE MORE IN OTHER CONSTABLE OFFICES.

OPTIONS COULD BE, ONE, WE GRADE THEM THE SAME.

TWO, WE PULL OUT THE JUSTICE CLERK IN CONSTABLE PETERSON'S OFFICE AND TITLE IT SOMETHING DIFFERENT.

CONSTABLE CLERK. WHICH I DON'T LOVE BECAUSE I WORKED REALLY HARD TO CONSOLIDATE TITLES AND NOT HAVE A TITLE FOR EVERY POSITION, BUT THAT WOULD BE OKAY.

[04:55:05]

THERE ARE OPTIONS WE COULD CONSIDER IN HOW TO ADDRESS THAT.

PUTTING THE JUSTICE CLERKS UP FROM THE 114, THE ENTRY SALARY WOULD BE $40,063. JUST KEEPING THAT IN MIND.

I'M NOT SAYING THAT'S THE RIGHT OR WRONG SALARY.

THAT'S WHAT THE ENTRY SALARY WOULD BE.

>> LET'S SEE WHAT ELSE IS IN THAT GROUP.

THE DEPUTY CLERKS -- SO THE CLERKS IN THE ELAINE AND DISTRICT CLERK OFFICES, THE TAX DEPUTY CLERKS AND THE CONSTABLE ASSISTANTS ARE ALREADY GOING TO THE 114.

>> CORRECT. I DON'T KNOW.

I MAY BEET -- I MAY BE THE ONLY ONE WITH A STOMACH OR APPETITE FOR THAT. I WOULD LIKE TO HEAR FROM THE

REST OF THE COURT. >> ALSO JUST A NOTE THAT THE JUSTICE ADMINISTRATORS, THEY ARE GOING TO A GRADE 117.

>> THAT'S THE BACK OF THE FIRST PAGE.

>> IS THERE ANYONE ELSE WHO WANTS TO ADDRESS THAT OR AM I THE ONLY ONE? IF I'M ON MY OWN, I'M FINE.

I MADE A COMMITMENT TO OUR JP'S AND CONSTABLES TO HAVE THE CONVERSATION AND I DON'T WANT TO WALK OUT WITHOUT HAVING IT AND I FEEL THE OBLIGATION TO HAVE THE CONVERSATION.

>> I THINK IT IS WORTH THE DISCUSSION, BUT I WOULD LIKE TO

HEAR EVERYTHING. >> SURE.

WHAT I WOULD SAY IS THAT I -- YOU KNOW, I SPENT A LOT OF TIME OVER THE LAST TWO BUDGET CYCLES REALLY LOOKING AT WHAT THE JOB DESCRIPTIONS LOOK LIKE. HONESTLY, I GOT SOME JOB DESCRIPTION THAT'S WERE ORIGINALLY SUBMITTED TO MAG AND I HAVE TO BE HONEST. THEY MAY NOT HAVE READ IT.

MAYBE THEY HAVE AND I AM COMPLETELY WRONG, BUT WHENEVER THEY ARRIVED, THAT'S THE REASON I ASK THE QUESTIONS OF THE CONSULT AT THE PRESENT TIME WHEN HE WAS IN HERE.

DID YOU GO THROUGH THE UPDATED JOB DESCRIPTIONS OR THE SUBMITTED JOB DESCRIPTIONS WHEN YOU HAD THE INTERVIEWS? IF PASSING, I DON'T THINK HE SAW SOME OF THOSE OR HE JUST NEVER -- OR AT LEAST THAT'S WHAT HE SAID.

HE HAD NEVER SEEN THEM AND THEY MAY HAVE HAD AN IMPACT.

I DON'T KNOW IF THAT'S THE CASE OR NOT.

I DO KNOW THAT THIS IS THE SITUATION WHERE IT MAY BE SUPERVISORS FIGHTING WITH THEIR EMPLOYEES AND I RESPECT THEM.

I DO BELIEVE IT IS SOMETHING THAT IF IT WAS A SITUATION THAT WASN'T A SITUATION THAT NEEDED TO BE ADDRESSED, WE DEFINITELY WOULDN'T HEAR IT EVERY YEAR. AND THAT'S -- THIS IS IN NO WAY -- I MEAN, I HEARD FROM DEMOCRAT AND REPUBLICANS FROM SAN MARCOS AND FROM DRIPPING. I MEAN, I HEARD FROM ALL OVER THE COUNTY THAT IT IS AN ISSUE. THAT'S WHERE I'M LOOKING AT IT FROM. I JUST KNOW WE GET ONE BITE OF THE APPLE. IF WE WERE GOING TO ADDRESS IT I KNOW WE WOULD RATHER ADDRESS IT RIGHT NOW THAN HAVE TO ADDRESS IT FOR THREE MORE YEARS WHILE I'M IN OFFICE.

>> [INAUDIBLE] -- THE JP AND CONSTABLE GO TO A 114 AND THE CONSTABLES, JUSTICE ADMINISTRATOR TO A 115?

>> YES, MA'AM. >> AND THEN -- I AM JUST MAKING NOTES FOR FUTURE CONVERSATIONS AND THE JUSTICE COURT ADMINISTRATORS, WERE YOU OKAY WITH THOSE AT A 117?

>> YES. AND IS THERE -- DID YOU RUN THE

NUMBERS ON THAT? >> EVENTUALLY.

>> EVENTUALLY? >> ANY FEEDBACK ON THE THINGS YOU HAVE HEARD AND SUGGESTIONS? COMMISSIONER COHEN?

>> SO RIGHT NOW NONE OF THE DEPARTMENT HEADS HAVE SEEN THE

NEW DATA YET. >> NO.

ONLY ELAINE RIGHT NOW. >> OKAY.

[05:00:01]

I GOT THE SAME EMAILS ABOUT THE JP AND THE DESIRE TO BE A 114 DUE TO THEIR JOB SKILL SETS. I AM TEMPTED TO, LIKE COMMISSIONER SMITH TO IF WE CAN, MOVE THEM TO A 114.

>> IT WON'T BE THE WORST DECISION YOU'VE EVER MADE.

>> AND I'VE MADE BAD ONES. >> THANKS FOR THE POSITIVE REINFORCEMENT. GLAD TO KNOW I AM NOT OUT ON A LIMB THERE. TODAY OR IN THE LAST 10 MINUTES?

>> FOR TODAY. >> WHILE I HAVE MY LIST HERE, THE OTHER POSITION, AND I KNOW THAT -- I KNOW IT WASN'T REQUESTED BY THE DEPARTMENT HEAD AND I DON'T HAVE THE PAPERWORK ON IT, BUT I TRIED TO DO MY DUE DILIGENCE WHEN WE WENT THROUGH THESE, AND ONE THING THAT REALLY STUCK WITH ME OVER THE LAST COUPLE YEARS, WHERE WE HAVE REALLY HAD AN ISSUE WAS IN THE D.A.'S OFFICE WITH THE INVESTIGATORS.

IF YOU REMEMBER WE DID A RECONFIGURE -- RECONFIGURE MEANT

WITH THEM LAST YEAR? >> ABOUT A YEAR AND A HALF AGO, AND THEY ARE IN A PROGRESSION PLAN WHICH WE WILL TALK ABOUT.

>> AND THAT'S WHAT I WAS GOING TO ASK.

WE GAVE THEM DIRECTION TO TALK ABOUT A PROGRESSION PLAN.

MY QUESTION IS HAS THAT WORKED? AT THE TIME WE WERE STRUGGLING TO FILL THE POSITIONS MIGHTILY. IF THERE IS ANYTHING THAT DEPARTMENT NEEDS, IT'S FOLKS WHO CAN DO THAT FOLLOW-UP WITH VICTIMS AND THOSE KIND OF THINGS.

I JUST WANT TO MAKE SURE THAT'S WORKING.

>> TO MY KNOWLEDGE THEY HAVE NOT STRUGGLED WITH APPLICANT POOL.

WHETHER THE PROGRESSION PLAN HELPED THAT OR NOT, I AM NOT 100% SURE. THEY REMAINED FULLY STAFFED AND YOU HAVE AWARDED THEM THREE OR FOUR POSITIONS.

>> I JUST WANTED TO MAKE SURE. I KNOW WHEN WE TALKED ABOUT IT, THERE WERE MULTIPLE OPEN POSITIONS AND THEY WERE HAVING AN EXCEED HRAOG -- EXCEEDINGLY HARD TIME HIRING.

>> I THINK IT WAS GOOD. AS BEST AS I CAN TELL IT IS OKAY FOR THEM. THAT POSITION IS COMING IN RECOMMENDED AT A MINIMUM OF 53.6.

RIGHT NOW IT IS -- IT STARTS AT 52.9.

SO NOT A HUGE DIFFERENCE. >> COMMISSIONER INGALSBE?

>> THANK YOU. I AM OPEN TO LOOK AT THE JP CLERK POSITIONS. WHEN THIS WAS SENT LAST NIGHT -- AND AGAIN I WANT TO THANK SHERRY AND VICKY FOR DOING THIS WORK.

THEY ARE THE ONESS THAT DEAL -- ONE THAT'S DEAL WITH THIS EVERY DAY. YOU WENT INTO A DEEPER DIVE OF THESE POSITIONS AND ADJUSTMENTS ARE MADE.

IT IS NOT LIKE YOU DIDN'T SEE THERE WAS EVEN MORE NEED AND SO I APPRECIATE ARE -- I APPRECIATE THAT.

I WANT TO LEAVE THAT ASIDE AND GO TO AN EMAIL THAT VICKY SEPTEMBER US. I GUESS IT WAS THIS MORNING.

WE TALKED ABOUT GIVING 10% TO THE EMPLOYEES.

WE DIDN'T MAKE A DECISION ON THAT.

BUT VICKY DID SEND AN EMAIL SAYING IT WOULD COST APPROXIMATELY $1.8 MILLION TO ADOPT A NEW PLAN AS RECOMMENDED EFFECTIVE APRIL 1ST AND TO PLACE EVERY POSITION AT THE NEW MINIMUM. UP TO 10% IF THEY DID NOT RECEIVE -- OR IF THEY DID NOT MOVE TO THAT LEVEL.

>> I'M OUT OF DATA TO SHARE. I DON'T KNOW IF IT IS BASED ON ON THE RECOMMENDATIONS PRESENTED.

IF YOU MAKE CHANGES TO THE JUSTICE CLERKS IT WOULD BE MINIMUM IMPACT. THESE ARE ROUGH ESTIMATES.

PEOPLE ARE COMING AND GOING AND PROMOTING AND BEING HIRED.

IF Y'ALL WANT TO GO THROUGH SOME RECOMMENDED CHANGES I CAN MAKE THE UPDATES. I HAVE PRINTED THE FINANCIAL IMPACT TO GIVE YOU OPTIONS OF ADOPTING A PLAN AND POTENTIALLY

[05:05:05]

GIVING THOSE THAT DIDN'T GET THE 10% BASED ON THEIR OLD SALARIES AND HOLDING OFF ON VACANT POSITIONS.

I HAVE SEVERAL SCENARIOS I CAN SHARE WITH YOU.

>> I WOULD LOVE TO SEE THEM. >> MS. MILLER, DID YOU COVER

WHAT YOU WANTED TO COVER? >> I DID.

SOME THINGS THAT WE DO NEED TO CONSIDER OR GET GUIDANCE FROM YOU AS WE MOVE TO ADOPT ARE GOING TO BE WE HAVE ABOUT 10 OR SO PROGRESSION PLANS. WE NEED TO SEE IF THE COURT WANTS TO KEEP THE PROGRESSION PLANS IN PLACE, THERE ARE 10 DIFFERENT SCENARIOS OF PROGRESSION PLANS.

AS MANY AS WE HAVE, THEY ALL WORK DIFFERENTLY.

I THINK WE NEED SOME TIME FOR ME TO WORK WITH THOSE DEPARTMENTS TO SEE WHAT THEY THINK THE PROGRESSION PLAN SHOULD LOOK LIKE IN THE STEP PLAN AND WHAT THAT LOOKS LIKE FOR THEM.

AND THEN ADOPTING -- WE ARE GOING TO NEED SPECIFIC DIRECTION ON ADOPTING MAG'S RECOMMENDATION FOR HOW WE MOVE AROUND AND WHEN WE MOVE POSITIONS. SO WE CAN PROMOTE -- WHAT DOES THAT MEAN TO OUR SALARY IF WE MAKE A DEMOTION OR GET DEMODED, WHAT DOES IT MEAN TO THE SALARY? MAG MADE A SPECIFIC RECOMMENDATION ON HOW WE HANDLE PROMOTIONS AND RECLASSES.

IF WE COME IN AND WORK WITH THIS PLAN OVER THE NEXT FEW MONTHS AND BUDGET TIMES WE CAN SEE OH WAIT THIS NEEDS TO MOVE AND THIS NEEDS TO MOVE. HOW DO WE HANDLE THE SALARY ADMINISTRATION OF THOSE TYPES OF ACTIONS? MAG WAS TOTALLY SILENT ON WHAT YOU DO WITH SALARY -- WITH DEMOTIONS. THE WAY WE DO DEMOTIONS RIGHT NOW FOR POLICY IS IF YOU ARE VOLUNTARILY DEMODED TO A LOWER LEVEL POSITION, THEN IT'S UP TO THE DEPARTMENT HEAD THAT IS GIVING YOU OR THAT YOU ARE WITH AND YOU ARE CHANGING JOBS, YOU GET A 3 TO 6% DECREASE IN YOUR SALARY.

THA*SZ -- THAT'S UP TO THE DEPARTMENT HEAD.

IF YOU ARE DE -- DEMOING BECAUSE OF A DISCIPLINARY OR PERFORMANCE ISSUE, YOU GET AT LEAST A 6%. IT CAN BE MORE DEPENDING ON THE DEPARTMENT HEAD. MAG WAS TOTALLY SILENT ON SALARY ADMINISTRATION FOR DEMOTIONS. THAT WILL BE SOMETHING WE NEED TO ADDRESS. GIVEN WE HAVE GOING TO A STEP PLAN WE NEED TO IDENTIFY HOW THE TRANSACTION WORKS.

PRETTY QUICKLY. WE COULD HAVE A DEMOTION NEXT WEEK AND NEED TO KNOW HOW TO HANDLE THEIR SALARY.

>> WHAT OUR CURRENT PROCESS -- I MEAN, THE CURRENT PROCESS SEEMS TO WORK WELL. WOULD THAT WORK WITHIN THE MAG

PLAN? >> NOT THE THREE TO SIX PERCENT.

WE WOULD HAVE TO CHANGE THE PERCENTAGES BECAUSE THE STEPS HAVE 1.4% BETWEEN THEM. WE WOULD HAVE TO TWEAK THAT A

LITTLE BIT. >> WHY WOULDN'T WE SAY A DEMOTION WOULD HAVE A MINIMUM OF A FOUR-STEP DROP?

>> WE COULD. >> THAT'S THE SAME OF OUR CURRENT PLAN. DOES THAT SOUND UH MEANABLE?

>> FOR ONE TO ASSUME THE STEP -- IF WE ARE GOING TO ADOPT A STEP YOU HAVE TO PLACE PEOPLE IN THE STEP TO START WITH AND THAT'S A WHOLE OTHER DISCUSSION OF WHERE DOES SOMEONE BEGIN.

AND THEN I ADDRESS IT RELATED TO THE STEP.

IF IT IS NOT A STEP THE COURT CHOOSES TO DO AND IT IS SOME OTHER POLICY OF HOW PEOPLE ARE FUNDED TO PUT THEM IN THEIR RANGE ACCORDINGLY, IT WOULD NEED TO BE SAVED DIFFERENTLY.

>> DEFINITELY, MOST ABSOLUTELY CRYSTAL CLEAR.

THE STAFF, SO WE CAN GET THE SAME VERBIAGE -RPBGS, THAT IS REFERENCING WHAT THE FEDS DO, CORRECT? WHAT THE FEDERAL GOVERNMENT DOES?

>> IT IS CALLED A GRADE AND STEP PLAN.

SO YOU HAVE A GRADE, 110 IS THE BEGINNING OF THIS PROPOSED PLAN, AND THEN YOU HAVE STEP 1, STEP 2, STEP 3, STEP 4.

SO EACH STEP HAS 1.4% DIFFERENCE.

DR. CAMPBELL BUILT THIS PLAN ON A 30-YEAR CONTINUUM, ASSUMING YOU WILL WORK FOR 30 YEARS AND THEN RETIRE.

SO IT WILL TAKE YOU -- IT MIGHT TAKE YOU 30 YEARS.

>> I LIKE THE PREDICT BUILT OF WHAT THE STATE AND THE FEDS USE IN THE STEP PROGRAM AND I KNOW THAT COMMISSIONER SHELL WE HAVE

[05:10:03]

NOT COMMITTED. I WOULD LIKE TO START MOVING US THROUGH THE THINGS WE WANT TO WORK THROUGH SO WE CAN HAVE SOME PROGRESS HERE BECAUSE THERE ARE OTHER FOLKS WAITING FOR THE REST OF COURT. I WOULD LIKE TO TACKLE THE 114 AND I WOULD LIKE TO TACKLE A DECISION AND WHAT I LIKE ABOUT US ON THE STEP ROUTE IS WE ARE FOLLOWING STATE AND FEDERAL GUIDELINES OF EXPECTATIONS AND PREDICT BUILT.

BEING MOST PREDICTABLE IS THE MOST USEFUL.

EVEN IF IT IS NOT THE MOST IDEAL.

IF WE HAVE A LEVEL OF PREDICT BUILT, I THINK THAT IS VALUABLE,

FOLKS. >> THE ONE THING I WOULD SAY IN THE EXAMPLE I JUST GAVE, I CAN SEE WHERE THERE WOULD BE REAL ISSUE THERE ARE THE STEP PLAN. IS IT A STEP ONE OR STEP TWO? YOU CAN'T TAKE FOUR STEPS OFF THAT.

THAT WOULD NOT BE A WORKABLE WAIT -- WAY TO DO IT.

WE WOULD HAVE TO DO 6% OR TO THE MINIMUM OF THAT PAY GRADE.

I DON'T MIND AN OVER ALL STEP PLAN BECAUSE AT 1.5% AS A STEP, THAT'S WHAT WE HAVE DONE ON COLA.

IT COULD BE EQUATED TO THAT BECAUSE WE HAVE DONE MORE ON THAT IN THE PAST AND DEDICATED THE REST TO MERIT PAY I'M SUPPORTIVE OF ENSURING MERIT PAY.

I COULD BE SUPPORTIVE OF THAT. TO HELP, JUDGE, TO YOUR POINT TO WORK THROUGH THE PROCESS I WOULD MAKE A MOTION -- OR I WOULD MOVE TO MAKE THE ADJUSTMENTS TO THE POSITIONS IN THE JP OFFICES AND THE CONSTABLE'S OFFICES AS DISCUSSED PREVIOUSLY.

>> AND THAT WOULD BE, TO BE CLEAR FOR THE VIEWING PUBLIC?

>> THAT WOULD BE THE SHIFT FROM THE RECOMMENDED TO THE 114.

>> FROM 113 TO 114. >> CORRECT.

>> SECOND. WE HAVE A MOTION AND A SECOND ON

THAT SLICE. >> INCLUDED IN THAT, IS THAT THE

OTHER POSITION GOING TO 115? >> YES.

>> THE JUSTICE ADMINISTRATOR OF CONSTABLES?

>> YES. >> AND THAT WILL GO TO 115 AUTOMATICALLY? DO YOU SEE THAT? SO THE MOTION IS 114 FOR THEM AND 115 FOR THE OTHER.

WE HAVE A MOTION AND SECOND? DO WE HAVE ANY OTHER COMMENTS?

>> KPHEUPBGER INGALSBE. >> YES.

>> KPHEUPBG -- COMMISSIONER SHELL.

>> YES. >> ONE BITE DONE.

HOW ABOUT THE STEP PROGRAM? >> YES.

MY ONLY -- I AM NOT A HUGE FAN, BUT I SENSE THE MAJORITY OF THE COURT. IT IS NOT A PHILOSOPHICAL OPPOSITION, BUT IT IS THE COMMITMENT TO THE 1.4%.

TRADITIONALLY WE HAVE DONE MORE THAN 1.4% EVERY YEAR BUT ONE I HAVE BEEN HERE. THAT'S NOT A BARRIER FOREGOING AGAINST IT. MY BIGGEST CONCERN WITH THE STEP IS THE ABILITY AND WHAT ARE OUR RULES OF HIRING INTO THE STEP? TO ME THAT'S NOT ANYMORE COMPLICATED WITH OUR POLICY.

THEY ARE THE SAME CONVERSATION. I DON'T KNOW WE CAN HASH THAT OUT. THERE IS A RECOMMENDATION.

>> NO. THERE IS NOT A RECOMMENDATION

HERE FOR PLACEMENT. >> IF YOU MOVE FROM ONE DEPARTMENT TO THE NEXT, LET'S SAY YOU HAVE BEEN IN THE TAX OFFICE FOR SIX YEARS AND YOU ARE GOING TO THE TREASURER'S OFFICE AND THIS IS RIGHT NOW. ARE YOU GOING TO GET THE FULL 6 IF IT IS A COMPLETELY DIFFERENT JOB? ARE YOU GETTING HALF OF THE SIX IF IT IS A COMPLETELY DIFFERENT JOB. AND IS IT REALLY A COMPLETELY DIFFERENT JOB? ARE THE DUTIES SIMILAR? DO YOU HAVE SOMEONE THAT MOVES MAYBE FROM THE TAX OFFICE TO THE ROAD DEPARTMENT? THERE AND NO COMPARISON OF THE TWO JOBS. DO THEY GET CREDIT FOR BEING EMPLOYED FOR SIX YEARS? IS IT THREE YEARS? WHAT ARE YOU MAKING THE RULES BASED UPON? VICKY IS A GOOD EXAMPLE. SHE IS WITH THE AUDITOR'S OFFICE

FOR 18 YEARS. >> SHE IS A BUDGET OFFICER FOR

[05:15:01]

TWO YEARS. >> THIS WILL BE THE SECOND YEAR.

>> DO YOU SAY SHE IS A STEP 19? OR OR STEP ONE.

>> IT WAS DIFFERENT THAN THE GRADE OF THE OTHER JOB.

THEN I ARGUE IF WE HAD TO HIRE A BUDGET OFFICER AND IF VICKY SAYS I AM GONE TOMORROW WE ARE NOT HIRING THE OFFICER AS STEP 1.

WE CREATED THE PROBLEM WE IDENTIFIED OVER THE YEARS.

>> I CAN ADDRESS THAT. >> THIS IS THE FEDERAL SYSTEM SO I AM PROBABLY AGAINST IT. TO ME THAT'S THE REAL ISSUE.

VICKY WILL SAY PUT ME AT STEP 1. WE KNOW VICKY WILL SAY THAT'S THE WAY IT SHOULD BE. IF SHE QUITS TOMORROW AND WE HAVE TO ADVERTISE THAT JOB AND THIS PERSON WILL BE IN CHARGE OF THE BUDGET OF HAYS COUNTY, WE ARE NOT HIRING THEM AT A STEP 1.

THEY MAY HAVE COME FROM THE PRIVATE SECTOR AND MAY HAVE WORKED AT A CITY, BUT WE WILL GIVE THEM -- WE WILL HAVE TO GIVE THEM SOME CREDIT FOR THEIR EXPERIENCE WHEN WE HIRE THEM.

YET WHERE WE PLACE VICKY IN THIS ONE IS WE WON'T GIVE HER ANY CREDIT FOR HER EXPERIENCE. WE ARE JUST GIVING HER CREDIT FOR ONE YEAR OF EXPERIENCE. I DON'T KNOW IF THAT IS THE RIGHT ANSWER. USUALLY VICKY IS RIGHT, BUT SHE

IS WRONG ON THAT ONE. >> I THINK YOU PROMOTE INTO THE

HIGHER WAGES. >> THE LAST THING WE WANT TO DO ALL OF THIS WORK AND THEN VICKY QUITS AND THE FIRST -- PLEASE DON'T QUIT. THIS IS JUST AN EXAMPLE THEY COME IN AND SAY YOU HAVE TO HIRE THEM AT A STEP ONE.

WE ARE NOT GOING TO GET TO HIRE ANYBODY.

THE FIRST STEP IS HIRE THEM AT A STEP 10.

WELL WE JUST DID THE EXACT SAME THING WE HAVE DONE FOR KPWRAOERS AND -- YEARS AND ERASED EVERYTHING WE DID AND IT IS A FREE FOR ALL AND YOU COME IN AND MAKE ARBITRARY ARGUMENTS AND WE ARE TRYING TO DO -- OUR JOB OF DECIDING WHERE TO GO.

TO ME IT IS COMPLICATED TO DECIDE ON THE RULE SET OF IF WE CREATE ALL OF THE STEPS, WHERE DO WE STICK EVERYBODY AND THAT COSTS MONEY. AND HOW DO WE TREAT THE VICKY SITUATION OR OUTSIDE EMPLOYEE SITUATION.

>> I THINK I MAY BE ABLE TO OFFER SOME INSIGHT INTO HOW THE FEDERAL SYSTEM WORKS. I KNOW WE HAVE ANOTHER FEDERAL EMPLOYEE HERE, BUT AT THE ONSET OF THE NEW PRESIDENTIAL ADINISTRATION IN 2000 I WAS ACTUALLY IN THE -- I WORKED WITH THE OFFICE WHITE HOUSE. IN THE FEDERAL SYSTEM, THE WAY IT GENERALLY WORKS IS YOUR INDUCTION INTO THE SYSTEM, YOU ARE HIRED AT WHATEVER THEY CAN HIRE YOU FOR THE JOB.

THERE IS NOT A BETTER WAY TO PUT IT.

IF YOU ARE HIRED AT $50,000 AND WHATEVER THE JOB YOU ARE AT -- YOU ARE AT AND THE JOB YOU ARE APPLYING FOR, MAYBE THAT'S STEP FIVE IN THAT PAY GRADE. YOU ARE HIRED AT A STEP 5.

IF YOU TRANSFER WITHIN THE FEDERAL SYSTEM, IN GENERAL, YOU MAINTAIN THAT SALARY INTO THE NEXT JOB.

IF YOU MOVE FROM THE TRANSPORTATION DEPARTMENT TO THE CLERK'S OFFICE, IF YOU WERE A STEP 4 AT THE TRANSPORTATION DEPARTMENT WHATEVER THAT SALARY IS, IF YOU GO INTO A DIFFERENT -- IT COULD BE A DIFFERENT STEP, A VERY DIFFERENT STEP IN THE CLERK'S OFFICE. MAYBE YOU WERE A STEP 6 AT THAT JOB DESCRIPTION AND AS YOU MOVE TO THAT OTHER JOB, IF YOU ARE WITHIN THAT RANGE, THEN THAT IS THE STEP YOU ARE ASSIGNED.

IF YOU WERE OUTSIDE THAT RANGE, IN OTHER WORDS BELOW IT, THEN YOU ARE ASSIGNED TO THE MINIMUM STEP.

YOU ARE STEP ONE. IF YOU ARE ABOVE IT, THEN YOU ARE CAPPED AT WHATEVER THAT STEP IS, THE HIGHEST STEP IN THAT RANGE BECAUSE YOU HAVE CHOSEN TO TAKE A LOWER GRADE AND THERE IS

ALWAYS THE COLA. >> CAN I CHIME IN TO ADD TO WHAT YOU SAID? IT IS NEVER ABOUT WHAT YOU'RE WORTH. IT IS ABOUT WHAT THE POSITION IS

WILLING TO PAY. >> CORRECT.

>> AND YOUR STORY HRAOEUP IS FOLLOWING -- STORY LINE IS FOLLOWING MY MENTAL THOUGHT PROCESS.

>> ON THE INITIAL HIRE. >> OR TRANSFER.

>> BUT ONCE YOU ARE IN THE SYSTEM IF YOU DECIDE TO GO FROM -- IF YOU DECIDE TO GO FROM ONE DEPARTMENT TO ANOTHER WITHIN THE SYSTEM, YOUR PAY IS BASED OFF OF WHAT THE MINIMUM FOR THAT JOB IS OR WHAT THEY ARE ABLE TO HIRE YOU AT IN THAT NEW POSITION. YOU CAN NEVER -- IF YOU ARE IN A POSITION, YOU CAN NEVER PROGRESS PAST STEP 30 IN THAT SYSTEM.

YOU ARE CAPPED. THAT PREVENTS US FROM MOVING RANGES. NOW FORGIVE ME -- YOU CAN

[05:20:04]

CLARIFY IF I'M WRONG THERE. I HELPED WITH SOME OF THOSE ASSIGNMENTS AND I CAN TELL YOU ON THE INITIAL INTAKE WHETHE IT WAS A POLITICAL EMPLOYEE OR A STRAIGHT CAREER EMPLOYEE.

I HOURED -- I HIRED A NUMBER TO THEM AND WE TO ASSIGN A STEP ON THEIR INTAKE. I MAY BE ABLE TO HIRE COMMISSIONER INGALSBE FOR 54,000 A YEAR AND COMMISSIONER SHELL FOR 52,000. AS A COMMISSIONER I WAS ABLE TO HIRE THAT PERSON WHATEVER THEY WERE WILLING TO WORK FOR ME AT AND THAT'S WHERE THEY WERE ASSIGNED TO THE STEP RANGE.

THEY COULD NOT PROGRESS PAST STEP 30 IN THAT JOB.

IF THEY TRANSFER DEPARTMENTS THEY WENT TO THAT SALARY RANGE IN THAT OTHER DEPARTMENT. IT WAS MORE OR LESS A LATERAL TRANSFER. IF IT WAS A LOWER GRADE AND IT WAS A HIGHER GRADE AND IF IT WAS A HIGHER GRADE THEY WENT TO A HIGHER GRADE, THE MINIMUM AND MAXIMUM IN THOSE SCENARIOS.

DOES THAT MAKE SENSE WHAT I AM SAYING, VICKY?

>> ANOTHER REASON I DON'T LIKE IT, SAY THERE ARE TWO VICKY POSITIONS. WE JUST PLACED HER AS STEP 1 AND NOW WE HAVE TO HIRE ANOTHER ONE. WE SAY YOU HIRE THEM WHERE YOU HAVE TIME. I WILL HIRE THEM AT STEP 15.

WE JUST CREATED THE SAME PROBLEM WHERE EVERYBODY WAS COMPLAINING.

YOU CAN HAVE INTERNAL INEQUITIES IN THE DEPARTMENT.

SOMEBODY MOVES INTO ANOTHER JOB IN ANOTHER DEPARTMENT THAT DEALS WITH HIGHER RESPONSIBILITY, YET THEY ARE CARRYING A SALARY WITH THEM THAT FITS WITHIN THAT GRADE AND THEN ANOTHER POSITION OPENS IN THE SAME DEPARTMENT AND THAT DEPARTMENT -- YOU ARE INCENTIVIZING PEOPLE TO QUIT AND APPLY FOR THE NEW JOB TO GET A HIGHER STEP. I DON'T THINK THAT'S WHAT WE

WANT TO DO. >> AND I AM A SUPPORTER OF LET'S KEEP MOVING, TO BE HONEST. LET'S TAKE A BITE OF THE APPLE AND FULL TRANSPARENCY OF PREDICT BUILT.

601 AND HALF A DOZEN OF THE YOR. AND I BELIEVE AND MAYBE BECAUSE I HAVE BEEN LIVING UNDER THE CURRENT MODEL, I DO BELIEVE IT IS REACHED TO EMULATE THE STATE MODEL.

AND I WANTED TO SEE IF THERE WAS A CHANCE -- YOU WERE ONE OF THE FIRST TO SHOW IT TO ME. COULD YOU DO WHAT COMMISSIONER SMITH DID FOR HALF A SECOND AND ADDRESS SOME OF THIS? FIGURATIVELY SPEAKING. TELL US THE PROCESS OF THE STEP PROGRAM. I AM A SUPPORTER OF THE IDEA OF THE PREDICT BUILT AND CONSISTENCY AND ALL OF THE OTHER STUFF. CAN YOU SPEAK A LITTLE ABOUT IT?

>> CYNTHIA MELANSI, ASSISTANT CLERK.

AS YOU KNOW MY BACKGROUND WAS IN THE MILITARY AND I WAS THE DIRECTOR OF HUMAN RESOURCES FOR THE TEXAS MILITARY FORCES.

THE STEP PROGRAM GIVES PREDICT BULT AND ALL OF THOSE THINGS THAT HELP WITH THE BUDGET AND THE PLANNING AND ALL OF THAT.

THE RULES THAT SUPPORT THE PROGRAM ARE THE KEY TO MAKING IT A SUCCESSFUL PROGRAM. I WOULD LIKE THE COURT NOT TO GET PARALYZED BY THAT PART OF IT, BUT IT IS IMPORTANT IN HOW WE MOVE FORWARD. I WILL USE AN EXAMPLE OF A GRADE 114 YOU CAN BE IN THAT CAREER BAND FOR 30 YEARS.

IF YOU PROMOTE, IF YOU APPLY FOR A JOB AS A 115, THE ANALYSIS IS WHAT IS THE PROMOTION AND WHAT STEP WERE YOU AT BEFORE AND WHERE ARE YOU AT ON THE NEW STEP PLAN AND TO BE CONSIDERED A PROMOTION. THERE IS A PERCENTAGE THAT IS WRITTEN AND WE PUT IT IN OUR RULES AND THAT'S CONSIDERED A PROMOTION. THERE ARE DIFFERENT RULES FOR DEMOTIONS. SOME POSITIONS WOULD HAVE SAFE PAY. WE WOULD HAVE TO WRITE THAT RULE. IF IT IS AN EMPLOYEE REQUESTED ACTION YOU AGREE TO TAKE THE DOWN GRADE.

THE WHOLE COMPENSATION PLAN NEEDS TO BE SUPPORTED BY THE -- WHATEVER PROCEDURES AND POLICIES WE WRITE TO SUPPORT THAT.

I WOULD SAY THAT YOU ALWAYS HAVE THE OPPORTUNITY AS LEADERSHIP TO ASSESS WHO YOU ARE HIRING AND WANT TO PLACE THEM SOMEWHERE WITHIN THE MAY -- PAY BAND. I HAVE SEEN THAT HERE.

WE HAVE BEEN STUCK ON THAT TOO. WHAT CAN DIRECTORS APPROVE AND

[05:25:05]

WHERE CAN YOU PLACE SOMEONE IN THE BAND.

I BRING A LOT OF EXPERIENCE TO THE TABLE AND VICKY TOO.

DO YOU COME IN AT STEP 1 OR DO YOU RECOGNIZE THE EXPERIENCE STKPH -- EXPERIENCE? THAT IS A LOT OF JUDGMENT YOU LEAVE TO THE PEOPLE THAT YOU PUT IN THE LEADERSHIP POSITIONS, THE DIRECTORS. DOING THEIR FAIR ASSESSMENT OF THE SCALE. THE COUNTY HAS RULES RIGHT NOW, DO YOU EXPAND THOSE OR CONTRACT THEM? OF COURSE THAT IS SOMETHING YOU ARE GOING TO HAVE TO DECIDE.

SOME OF THE RULES HAVE BEEN OUTLINED IN THE PLAN, BUT NOT ALL OF THEM. SO TO DO A COMPREHENSIVE REVIEW IS IMPORTANT, SO I JUST THINK GETTING THE NEW BANDS APPROVED.

THERE ARE GUIDELINES AND I DON'T KNOW HOW MUCH LONGER WE HAVE ACCESS TO MAG TO SUPPORT ANY FOLLOW ON QUESTIONS WE HAVE WHEN

IT COMES TO POLICIES PROCEDURES. >> WHEN YOU TALK ABOUT PAY BANDS ARE YOU TALKING ABOUT ADOPTING FOE 10 SHALY THE STEP --

POTENTIALLY THE STEP PLAN? >> I THOUGHT WE WOULD BE ABLE TO ADOPT THE RANGES AND THE GRADES, THE RANGES AND THE POSITIONS.

>> YEP. >> HOPEFULLY SOON, LIKE MINUTES.

>> RIGHT. >> AND HAVE THAT SO THAT FOR ONE WE CAN MOVE EVERYBODY INTO THEIR OWN PLACE AND WE DECIDE HOW TO BUDGET THAT AND GET EVERYBODY DONE WITH WHENEVER -- WHATEVER THE COURT DECIDES. THEY MOVE INTO IT AND THEN WE DISCUSS THE NEXT STEP WOULD BE HOW DO WE INCORPORATE RULES AND POLICIES TO FACILITATE THE MANAGEMENT OF A STEP 1.

>> YOU WOULD HAVE AN EPL PHRAU MEN STATION PERIOD.

>> AND COME BACK WITH RECOMMENDATIONS ON HERE ARE SOME RULES NOT SO CRAZY YOU CAN'T IDENTIFY EVERY SITUATION AND FOCUS ON THAT SO YOU DON'T ADOPT ANYTHING.

YOU COME IN WITH BASIC RULES WE CAN ALL AGREE WITH THE UNDERSTANDING WE ARE HIRING PEOPLE INTO AN ORGANIZATION SO WE DON'T PIGEON HOLE PEOPLE AND NOT MAKE THIS CRAZY SITUATION WHERE I AM JUST GONNA QUIT AND REAPPLY FOR THE JOB.

WE DON'T WANT A PLAN THAT CREATES THAT INCENTIVE.

TO ME THAT TAKES MORE THAN A FEW MINUTES.

WE CAN GET EVERYBODY IN THEIR NEW GRADE AND COME BACK WITH A STEP IMPLEMENTATION PLAN. WE CAN ADDRESS THE POSITION PLANS AND THERE IS A HANDFUL AND WE CAN HEAR FROM EVERYBODY OR HR IF THEY CAN HEAR FROM EVERYBODY AND HOW IT IS WORKING OUT AND IMPACTED BY THE CHANGE AND HOW THEY WOULD BE IMPACTED BY STEPS SO WE TAKE THE VARIABLES TOGETHER.

SOME MAY SAY I DON'T NEED IT ANYMORE.

SOME WILL SAY I STILL NEED. IT FOR PHOPBLG COMMUNE -- EMERGENCY COMMUNICATION OFFICERS I THINK IT IS NEEDED BECAUSE IT IS THE HARD -- HARDEST TO EMPLOY AND KEEPING PEOPLE THERE.

WHAT DOES IT LOOK LIKE? FIRST THEY SAY WHERE DO THEY START FROM AND WHAT DOES THIS STEP THING MEAN? DO I REALLY WANT AN INDEPENDENT REGRESSION PLAN.

THE FIRST THING IS ADOPT THE GRADES AND THE JOBS IN THEM AND COME BACK WITH HOW TO IMPLEMENT THE STEP PLAN AND HAVE EVERYBODY

LOOK AT THEIR PROGRESSION PLAN. >> I AGREE WITH THAT, JUDGE.

THAT'S WHY I THINK IT IS IMPORTANT WE LOOK AT VICKY'S

SPREADSHEET. >> THANK YOU.

>> AND CAN I JUST MAKE ONE COMMENT? I HAVEN'T SEEN WHAT WAS HANDED OUT, BUT I KNOW IN THE PLAN WE REVIEWED AND SUBMITTED A REQUEST, BUT PEOPLE WERE PLACED IN THE NEW GRADE AT VARIOUS STEPS IN THE GRADE BASED ON LONGEVITY IN THE COUNTY. I HEARD THAT EVERYONE WAS AT STEP ONE AND MAYBE I MISHEARD THAT.

IN THE LAST PLAN I GOT TO SEE, PEOPLE WERE PLACED WITHIN THE

PLAN. >> IF EVERYONE WERE PLACED AT STEP 1, THAT WOULD MEAN A LOT OF DEMOTIONS FOR A LOT OF PEOPLE

AND THAT'S NOT GONNA HAPPEN. >> FOR SURE.

THANK YOU. >> CAN YOU WALK US THROUGH WHAT

[05:30:01]

YOU HAVE COME UP WITH. >> AND THEN RIGHT AFTER THIS I WANT TO SEE IF WE CAN HAVE A MOTION.

>> HAYES BUDGET COUNTY OFFICER. I WANT TO FOCUS ON THE LEFT SIDE OF THE SPREADSHEET. I HAVE QUITE A BIT OF DETAILED INFORMATION. TO GET SOME OF THE INFORMATION THAT WAS REQUESTED WAS WHAT WOULD IT COST TO GIVE THE ADDITIONAL 10% TO THE 114 AND ABOVE.

TO DO THAT I CREATED A SPREADSHEET AND THE DETAILS ARE ON THE BACK. IT SHOWS BY DEPARTMENT WHAT THEIR CURRENT SALARIES ARE AND THE PROPOSED TITLE CHANGES AND THE RECOMMENDED NEW GRADES AND THE MINIMUMS AND THE REQUESTED SALARY. ANYONE THAT WAS IN A 113 OR BELOW WILL EITHER GO TO THE NEW MINIMUM OF THE RECOMMENDED GRADE OR POTENTIALLY HAVE NO MOVEMENT. THAT'S BECAUSE THEY RECEIVED A 10% AND IT HAS PUSHED THEM ABOVE THE NEW MARKET MINIMUM.

THOSE 114 AND ABOVE, I CALCULATED THEIR SALARY BASED ON CURRENT SALARY. AND IF THOSE INDIVIDUALS DIDN'T GET 10% BY MOVING TO THE NEW GRADE.

THAT'S THE SPREADSHEET THAT IS IN THE BACK AND THAT'S THE FINANCIAL IMPACT. SO IT IS BROKEN DOWN BY FUND.

I DID THIS TO ENSURE THAT IT DIDN'T EX -- EXCEED FUND BALANCES. AND THERE WOULD BE NO ISSUE THERE'S. AND THAT'S WHERE OFFICES WERE BUDGET AND THAT'S WHERE THE MAJORITY OF OUR FUNDING IS GOING TO COME FROM. THE VERY TOP ROW IT HAS THE IMPACT OF WHAT IT WOULD COST TO ADOPT THE PAY PLAN.

THESE TOTALS WERE BASED ON THE RECOMMENDED PLAN THAT SHERRY PASSED OUT EARLIER. IT HAS THE 115 COURT ADMINISTRATOR. THAT'S GOING TO BE MINIMAL.

THIS IS JUST A DRAFT AND VACANCIES OCCUR AND PEOPLE TRANSFER. SO IF YOU MAKE ANY CHANGES TO THE PAY PLAN I CAN RECALCULATE THAT FAIRLY QUICKLY AND GET A NEW NUMBER FOR YOU. SO THE 1.8 THAT THAT I HAD EMAIL ED TKPW -- ABOUT EARLY THIS MORNING WAS TO ADOPT THE NEW MINIMUMS AND PROVIDE THE UP TO 10% FOR GRADES 14 AND ABOVE.

I HAVE BROKEN THAT DOWN TO GIVE YOU THE COST FOR THE 10% FOR THL LIESED COST WAS 2.2 WITH THE FISCAL YEAR IMPACT OF 1 TPOEUPB 4. 1.4.

RIGHT BELOW THAT CHART IS WHAT WE HAD ACTUALLY BUDGETED THIS YEAR. IT'S WHAT WE USE FOR THE 10% FOR THE 113 AND WHAT THE REMAINING BUDGET BALANCE IS THE NEXT COLUMNS IS WHAT IT WOULD COST TO GET JUST THE PAY PLAN ADOPTED AT THE NEW MINIMUMS. SO AS YOU CAN SEE CASH DASH AND THAT'S THE THIRD CHART DOWN. IT IS A MILLION 6 BASE SALARY AND THEN 2 MILLION WITH THE FRINGE JUST TO ADOPT THE PAY

[05:35:10]

PLAN. NOW, IF WE MADE THAT EFFECTIVE APRIL 1ST IT WOULD COST A MILLION DOLLARS AND WE HAVE 1.1 REMAINING. WE CAN FUND THE PAY PLAN AS IT WAS PRESENTED IN FULL WITH NO FINANCIAL IMPACTS.

THAT'S THE NEW MINIMUM WITHOUT THE SRAEU CAN'T POSITIONS -- VACANT POSITIONS. IF YOU GO TO THE LAST GROUP OF CHARTS THERE IS 10% AND 114 ABOVE THAT IS 848,000 ANNUAL LIESED. A LITTLE OVER 400,000 IF WE ADOPT THAT APRIL 1ST. IF YOU WANT TO FUND THE VACANT POSITIONS I HAVE GIVEN YOU TWO SCENARIOS.

IT IS 800,000 ANNUAL LIESED AND 400,000 IF WE ADOPT A PLAN TODAY AND UNTIL JULY 1ST YOU COULD SAVE.

>> JULY 1ST IS NOT THAT FAR AWAY.

>> I THINK THE ISSUE, THERE WAS ABOUT 216 VACANT POSITIONS IN THIS GROUP. IT IS JUST RECRUITMENT FOR THE DEPARTMENTS THAT ARE STRUGGLING TO GET POSITIONS IN.

>> SO GOING BACK UP TO THE TOP CHART AND ON THIS PAGE, SO TO DO THE -- TO ADOPT THE NEW MINIMUMS AND FUND THE VACANCIES AND GIVE

UP TO THE 10% WOULD BE THE 1.8? >> YES, MA'AM.

>> AND SO IF WE TOOK OUT THE VACANCIES AND FUND I HAD -- FUNDED THEM JULY 1ST, THIS WOULD COME DOWN BY --

>> IF YOU LOOK ON THE RIGHT HAND SECTION I RECAPPED SOME INFORMATION. BASICALLY IF YOU ADOPT THE PLAN AS IT WAS PRESENTED WE WILL HAVE A LITTLE OVER 13,000 TO EITHER PARTIALLY FUND THE 10% OR THE REMAINING AND THAT IS TAKEN INTO CONSIDERATION AND THEY WILL NEED THE MAJORITY OF THEIR SALARY SAVINGS FOR CONTRACT ATTENTION AND THAT DID NOT INCLUDE THE JAIL. IT DID INCLUDE THE SHERIFF'S OFFICE, BUT I TOOK INTO CONSIDERATION THAT THEY WON'T -- THEY WILL POTENTIALLY NEED OVERTIME FUNDS AS WELL.

YOU HAVE THE STHRAOE00,000 -- THE 300,000 YOU CAN ADD TO THE BALANCE TO HELP OFFSET FUNDING THE VACANT POSITIONS OR FUNDING THE 10% OR BOTH. AGAIN, THIS DOES NOT INCLUDE IMPLEMENTATION INTO THE PLAN. SO IF WE GO BACK TO THE 29 REPORT IT WAS APPROXIMATELY A MILLION 1 FOR PLACEMENT AND THAT PLACEMENT WAS BASED ON PROMOTION DATES.

IF YOU ADOPTED A PAY PLAN TODAY YOU DON'T HAVE TO DECIDE IF IT IS OPEN RANGE OR SET. WE CAN UTILIZE THE PLAN WITH THE POLICIES IN PLACE AND THEN FURTHER DEVELOP LIKE SHERRY AND CYNTHIA INDICATED AND WE NEED POLICIES IMPLEMENTATION ON HOW

WE WILL USE THE PLAN. >> AND IT SOUNDED LIKE WE WERE

OKAY WITH THAT PART OF IT. >> WE WERE OKAY WITHOUT THE

WHOLE PART DONE. >> THAT IS AN ADDITIONAL MILLION 3 IF WE USE THE PROMOTION DATE. THERE WAS SOME CONCERNS WITH SOME OF THE DEPARTMENTS WITH USING THE PROMOTION DATES.

SOME WERE HIRED ABOVE THE MINIMUM THAT WOULD NOT MOVE AND THEY DIDN'T LIKE THAT BECAUSE THEY BROUGHT THE EXPERIENCE AND THEY FELT THEY SHOULD BE RECOGNIZED FOR THAT EXPERIENCE.

>> I CAN SEE THAT WAS A NEGOTIATED STARTING POINT.

YOU SHOULD MOVE WITH IT OR THEY WILL START THE RUNNING BEHIND

MODE AGAIN. >> THERE NEEDS TO BE MORE DISCUSSION ABOUT HOW TO PLACE AND KEEPING THAT IN MIND WHETHER

[05:40:02]

YOU PLACE AT SOME POINT LATER THIS FISCAL YEAR, THAT SHOULD HAVE A 7123-DAY BUYOUT AND IF WE COULD COME UP WITH BY JULY 1ST, IT WOULD COST 333,000.

>> AND AT THIS POINT WE WOULDN'T HAVE THE MONEY IN THE GENERAL FUND, BUT WE COULD CERTAINLY TRY AND WE WOULD BE MOVED ALONG IN OUR BUDGET CYCLE. I DID RECAP SOME OF THE COMMITMENTS THAT HAVE ALREADY BEEN MADE THIS YEAR THEN THE COST FOR THE NEW MINIMUM AND THE VACANT POSITIONS AND WHAT THE ESTIMATED PLACEMENT COST WOULD BE, THE TOTAL SALARY STUDY IMPACT AND THE SALARY INCREASES AND INDIVIDUALS THAT HAVE COME IN HIGHER THAN THE MINIMUM. AND THAT COST IS UNDER 8 MILLION. WE ARE ADDING 5.3 TO THE F24

BUDGET. >> CAN I GET MAYBE SOME DISCUSSION FROM THE COURT ABOUT NOT FUNDING THE VACANT POSITIONS UNTIL JULY 1ST? THEY HAVE THE -- YOU KNOW, THEY ARE KNOWING THAT THEY WILL GET THE INCREASE.

>> MY POINT IS THAT -- LOOK, I THINK THIS IS A TRADE OFF THAT WE WILL BE WILLING TO MAKE. THE REASON WE HAVE A VACANT POSITION IS BECAUSE WE ARE NOT PAYING THEM ENOUGH.

I MEAN, WE ARE AT A POINT WHERE WE HAVE THE DEPARTMENT HEADS WHO MAY OR MAY NOT BE STRUGGLING AND NOW WE ARE SAYING WE WILL TAKE CARE OF THE EMPLOYEES YOU HAVE, BUT YOU CAN'T HELP THEM ANY.

MAYBE THIS GETS THEM THROUGH JULY 1ST UNTIL THEY CAN START HIRING PEOPLE. SO I GET THAT AND I CAN SEE THE OTHER SIDE OF THE COIN. WHAT MY PREFERENCE WOULD BE, AND I KNOW -- BELIEVE ME I KNOW IT IS EXPENSIVE, BUT WHAT MY PREFERENCE WOULD BE IS TO ADOPT THE RANGES THAT WE HAVE NOW AND WHATEVER DISCREPANCIES IN THE RANGES TO APPLY THE 10% TO THOSE AT 114 AND ABOVE TO GET THE 10% AND EVEN IF THAT'S THE REGRADE THAT IS 8% AND THE FUNDING IS 2%, HOWEVER TO GET TO THAT POINT, IN MY VIEW ANYWAY THAT'S THE EQUITABLE AND FAIRWAY TO

TREAT OUR 114 AND ABOVE. >> WHAT WAS THE FIRST PART OF

THE SENTENCE? >> THE -- YOU SAID SOMETHING.

>> THAT'S WHAT IS INCLUDED? >> MAYBE 1.4 WITH SALARY SAVINGS THAT GETS YOU TO THE 400 AND CHANGE, $400,000 IS TO IMPLEMENT

AND ARE YOU 400,000 SHORT. >> THE 300,000?

>> THIS 1.8. >> NO.

THAT'S WHAT I'M SAYING. WE CAN CONSIDER DELAYING THE FUNDING THE VACANT POSITIONS OR DELAYING THE 10%.

>> THAT'S WHAT I'M SAYING. IF WE DELAY FUNDING THE 10% -- OR VACANT POSITIONS RIGHT NOW, IN OTHER WORDS BY DEFAULT WE WOULD CREATE A HIRING FREEZE UNTIL JULY 1,.

>> EXACTLY. WE CAN RAISE THEIR SALARY ON

JULY 1. >> EXACTLY.

>> I SEE WHAT YOU ARE SAYING. >> WE ARE GOING TO GET TO IT.

>> I WANT TO ADOPT A PLAN, THE NEW MINIMUMS TODAY AND I WOULD LIKE TO GIVE THE 10% TO THOSE OR UP TO 10%.

>> I HEAR THE MOTION. >> THAT'S FINE, BUT WE ARE SHORT

[05:45:03]

400,000. THAT SAVES 200,000?

>> 300,000. >> IT IS A LITTLE OVER 200,000.

>> AND A LOT CAN HAPPEN. IT IS 1.8 AND WE TAKE 1.1 THAT WE HAVE BUDGETED. 300,000 WE STKRAEUP -- WE SCRAPE ALL SALARY SAVINGS AND WE ARE 400 SHORT.

AND DELAY UNTIL JULY 1ST AND NOW 200,000.

>> AND WE CAN COME UP WITH THAT. >> WHICH WE CAN MAKE UP IN THE

NEXT SIX MONTHS. >> IT IS MUCH MORE DOABLE THAN

700,000. >> CAN WE TAKE A MOTION?

>> SURE. >> LET ME JUST MENTION

SOMETHING. >> I AM TRYING TO MOVE THIS AGENDA ITEM ALONG. COULD YOU PLEASE STOP.

JUST KIDDING. JUST KIDDING.

>> I JUST WANT TO POINT OUT MOVING THE POSITIONS 114 AND ABOVE THE 10% IT WILL CREATE THE INEQUITIES AS IT DID IN THE LAST GROUP OF BEING HIGHER FOR SOME AND WE ARE CREATING THE INEQUITIES AND DOING IT ACROSS THE BOARD.

>> I WILL MOVE TO ADOPT THE NEW MINUTE PHUP -- MINIMUMS AS

PRESENTED. >> AND THE ONLY CHANGES --

>> THE JP'S. >> YES.

WHICH WE ALREADY VOTED ON. >> YES.

AND WE GIVE 10% FOR THE 114'S AND ABOVE AND THEN THE VACANCIES

JULY 1ST. >> EXCLUDING THE JAIL.

DID WE EXCLUDE THE JAIL? >> THEY ARE COLLECTIVE

BARGAINING. >> IT IS NOT INCLUDING.

I PULLED ALL SRAEU CAN'T POSITIONS, BUT NOT COLLECTIVE BARGAINING. THAT'S MY MOTION, JUDGE.

>> SECOND. >> BEAUTIFUL.

BECAUSE I INTERRUPTED YOU CAN YOU RESTATE THAT.

>> WE ARE ADOPTING THE NEW MINIMUMS AS PRESENTED.

>> BY MAG. >> AND THE STUDY DONE, THE MORE

IN DEPTH STUDY. >> AND THE NEW SALARY GRADES WHICH WE APPROVED. WE ARE ALSO GIVING UP TO 10% TO THE 114'S AND ABOVE AND WE ARE DELAYING THE FUNDING OF THE VACANCIES UNTIL JULY 1 UNTIL 2023.

>> AND IT WAS SECONDED. IS THAT CLARITY FOR YOU?

>> AND WE WILL COME BACK AT ANOTHER TIME.

>> SO EFFECTIVE APRIL 1ST? >> YES.

>> AND OKAY. SO THE NUMBERS THAT WERE USED WERE THOSE THAT HAD NOT -- THE POSITIONS WERE EXCLUDED IF THEY WERE HIRED ABOVE THE MINIMUM THIS FISCAL YEAR WHICH WAS THE DIRECTION WE TALKED ABOUT BEFORE? IF YOU WERE HIRED ABOVE THE MINIMUM THIS FISCAL YEAR THEN

YOU WOULDN'T GET UP TO THE 10%. >> THEY BROUGHT IN SOMEONE TO NEGOTIATE A DEAL. THAT'S THE PIECE I AM NOT HAPPY WITH, BUT I'M OKAY WITH IT. DID YOU WANT TO ADD SOMETHING?

>> I WANT TO CLARIFY THAT UNTIL THE STEP PLAN IS ADOPTED, RIGHT NOW WE ARE ADOPTING SALARY RANGES AND WE WILL CARRY ON WITH THE CURRENT PROMOTION AND THE DEMOTION POLICIES.

>> AND HIRING POLICIES. >> AND HIRING POLICIES.

>> CORRECT. >> SO WUFRPB -- SO 114 AND ABOVE, THE HIRE DATES AS OF TODAY -- THE LAST GROUP WAS AND

IS THAT THE SAME? >> SHE IS THE SAME HIRE DATE -- WE ARE NOT CREATE -RB -- HIRED AS OF JANUARY 31ST.

[05:50:10]

>> IS THAT OKAY? >> JUST THAT -- CAN I ASK ONE QUESTION? WHAT IS OUR CONTINGENCIES? WHAT IS OUR BALANCE FOR WHAT WE BUDGETED WITH CONTINGENCIES?

>> WE BUDGETED ABOUT 215,000, BUT SPENT MORE.

>> MY POINT IS WE ARE SCRAPING, YOU KNOW, TO MAKE THIS WORK.

THERE ARE HREUPLT -- THERE ARE LIMITATIONS AND WE HAVE TO ADDRESS THE ACTUAL IMPLEMENTATION OF A PLAN --

[INAUDIBLE]. >> ONE AT A TIME.

>> THERE IS APPROXIMATELY 103,000 LEFT IN THE COUNTY WIDE

CONTINGENCY. >> THERE IS YOUR ANSWER,

COMMISSIONER. >> THE OTHER THING I WANT TO STATE IS THAT ALL OF THIS IS BASED OFF OF ALL OF THE POSITIONS WE CURRENTLY HAVE AND THAT ARE CURRENTLY FILLED O*R SRAEU CAN'T. LIKE WE ARE LOOKING AT THESE EMPTY POSITIONS DO WE WANT TO SAY WE ARE NOT CREATING NEW

POSITIONS BEFORE JULY 1ST? >> IT WILL CHANGE THE IMPACT OF WHAT WE ARE LOOKING AT IS MY CONCERN.

AND WE ARE LOOKING AT IMPACTS TO THE FY24 BUDGET FOR PLANNING

PURPOSES. >> SO THIS WILL BE FILLED

POSITIONS. >> IF THERE WAS A POSITION THAT WAS ADDED I WOULD ASSUME IT WOULD FALL UNDER THE SAME

MINIMUMS UNTIL JULY 1. >> COMMISSIONER YOU HAD

SOMETHING YOU WANTED TO ADD? >> IT CAN BE FILLED.

>> YOU HAVE THE OLD SALARY. >> CORRECT.

>> I THINK THAT NEEDS TO BE CLARIFIED.

>> I WAS JUST GOING TO SAY I KNOW WE ARE NOT IMPLEMENTING A STEP PROGRAM RIGHT NOW. WE ARE COMING BACK AFTER WE LOOK AT POLICIES HAVE A PLAN. I'M NOT SURE HOW LONG THAT'S GONNA TAKE. IT MAY TAKE AWHILE.

>> SEVERAL MONTHS. >> IT MAY GO INTO NEXT YEAR'S BUDGET AND I DON'T WANT ANYBODY TO THINK, YOU KNOW, WE CAN GET IT DONE TOMORROW AND WE ARE GONNA COME BACK.

>> JUST FOR CLARIFICATION THE IDEA WAS TO IMPLEMENT THE MAG WITH THE NEXT FISCAL YEAR. WE THOUGHT WE WERE AHEAD OF

THIS. >> COMMISSIONER SMITH.

>> YES. DO WE WANT TO SAY ANYTHING ABOUT A STEP PLAN AND THE DIRECTION? IS IT CLEAR AND DO WE NEED MORE INFORMATION? IT SEEMS LIKE STEP IS THE ROUTE

THE CONSENSUS IS TO TAKE. >> MOTION THAT YOU WILL ADOPT

THE STEP PLAN -- >> THAT'S WHAT I WAS ASKING.

DO WE NEED A MOTION? >> I DON'T THINK SO, NOT TODAY.

>> WE'RE GOOD. EVERYBODY THINKS WE ARE GOOD ON THAT AND THEY HAE THE UNDERSTANDING.

>> NEXT UP IS THE DEPARTMENT HEADS.

I DON'T WANT US TO FORGET THAT. DEPARTMENT HEADS.

ARE THEY INCLUDED IN ALL OF THAT?

>> THERE WAS A SEPARATE SPREADSHEET FOR DEPARTMENT HEADS AND THEY ARE INCLUDED IN THE OVERALL PLAN, BUT WE PARSED THEM

OUT. >> THEY ARE INCLUDED IN WHAT WE

HAVE ADOPT STPHED. >> YEAH.

THEY ARE 114 AND ABOVE. >> UNLESS YOU WANT TO MAKE CHANGES. WE HAVE A SEPARATE SPREADSHEET

FOR THOSE. >> I UNDERSTAND THAT TO BE AND WE SAID 114 AND ABOVE AND THEY FIT IN THE ABOVE.

>> YEAH. >> SO THEY ARE INCLUDED.

>> IT WASN'T GIVEN. A SEPARATE SHEET WASN'T GIVEN.

>> I EMAILED IT LAST NIGHT [INAUDIBLE] TO SEE THE POSITIONS

[05:55:03]

SEPARATELY. >> JUDGE, JUST TO MAKE CLEAR, THE -- WHAT WE JUST APPROVED INCLUDED OUR DEPARTMENT HEADS.

>> OKAY. EXACTLY RIGHT.

IS THERE ANYTHING MORE ON THIS AGENDA ITEM? ANYMORE EFFORTS ON THIS AGENDA ITEM BEFORE WE MOVE ON?

>> I THINK WE'RE GOOD. >> GOOD AND THANK YOU.

THE NEXT ONE IF I AM NOT MISTAKEN --

[K11. Discussion and possible action to award contract IFB 2023-B12 RM 12 @ RM 3237 to Aaron Concrete Contractors, LCC., in the amount of $2,259,026.50 and amend the budget accordingly. SHELL/BORCHERDING Click to View]

>> IT IS 11. >> 11.

CAN YOU BELIEVE IT? >> 11, DISCUSSION AND POSSIBLE ACTION TO UH WAFRD CONTRACT IFB 2023-B12RM12 AT RM3237 TO AARON CONCRETE CONTRACTORS LCC IN THE AMOUNT OF 2,000,259, 026.50 AND AMEND THE BUDGET ACCORDINGLY.

>> SO MOVED. >> IS IT LCC OR LLC?

>> LLC I BELIEVE. >> IT SAYS LCC.

>> I KNOW YOU READ IT, BUT IS IT A TYPO?

>> THIS PROJECT, A REPHAOEUPBGDER, WE DID THIS -- A REMINDER WE GOT EXTREMELY HIGH BIDS AND SEPARATED THE PROJECT OUT FROM UTILITIES AND CONSTRUCTION.

THIS WILL BE AWARDING FOR THAT PROJECT WHICH IS THE INTERSECTION IN WIMBERLEY AT 2.52906.

>> COMMISSIONER SMITH. >> COMMISSIONER COHEN.

[K12. Discussion and possible action to award contract IFB 2023-B03 Robert S. Light Boulevard to Hunter Industries, Ltd. in the amount of $1,140,202.65. SMITH/BORCHERDING Click to View]

> YES, BACERRA. >> YES.

>> 12, DISCUSSION TO POSSIBLE ACTION TO AWARD IFB2023-B03 ROBERT S LIGHT BOULEVARD TO HUNTER INDUSTRIES LIMITED IN THE AMOUNT OF 1 MILLION 140, 202.6 TPAOEU OF 5 -- 65.

>> WHAT DOES IT INCLUDE? >> A LOT, ACTUALLY.

>> GENERALLY SPEAKING. >> IT IS THE CONTINUATION OF THE CONCRETE WORK THERE ON THE EXISTING PROJECT, AND IT WAS A

LOW BID. >> THANK YOU.

CALL THE ROLL. >> COMMISSIONER SHELL.

[K14. Discussion and possible action to authorize the County Judge to execute an agreement between Hays County and CT Electric for Countywide Electrical Services, pursuant to RFP 2023-P04. BECERRA/T.CRUMLEY Click to View]

>> K14. >> DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE COUNTY JUDGE TO EXECUTE AN AGREEMENT BETWEEN HAYS COUNTY AND CT ELECTRIC FOR COUNTY WIDE ELECTRICAL SERVICES PURSUANT TO RFP2023-P04.

>> JUST WANT TO POINT OUT JUDGE, THIS CONTRACT INCLUDES RENEWAL -- A RENEWAL CLAUSE. AGAIN, I THINK IT IS ONE OF THOSE THAT IF THIS VENDOR DOES WELL AND DOES THE JOB THAT WE ARE ASKING FOR THEM, THIS WOULD GIVE THE COUNTY THE ABILITY TO CONTINUE THIS CONTRACT JUST SINCE WE HAD THE DISCUSSION.

I WANT TO POINT THAT OUT. >> THANK YOU.

WE WILL HAVE THAT CLAUSE. >> LOCAL CT ELECTRIC?

>> I BELIEVE SO. >> PLEASE CALL THE ROLE.

>> 24. >> WE ARE UP TO 24 AND WE HAVE

>> JUDGE BACERR. >> YES.

[K24. Discussion and possible action to call for a public hearing on April 25, 2023 to hear and finalize changes to the Hays County Food Establishment Regulations. BECERRA/PACHECO Click to View]

CLEARED THE SLATE ON THAT ONE. >> K24, DISCUSSION AND POSSIBLE ACTION TO CALL FOR A PUBLIC HEARING ON APRIL 25TH, TO HEAR AND FINALIZE CHANGES TO THE HAYS COUNTY FOOD ESTABLISHMENT

REGULATIONS. >> SO MOVED.

>> SECOND. >> MR. PACHECO?

>> AT THIS TIME, JUDGE, ON THE 25TH, WE WILL WILL BE PRESENTING INFORMATION ON THE FOOD ESTABLISHMENT REGULATIONS THAT THE DEVELOPMENT SERVICES DEPARTMENT IS PROPOSING.

IT IS LONG OVERDUE AND IT IS WITH THE REGULATION GUIDELINES, AND WE WILL HAVE MORE INFORMAION ON THAT DATE.

>> PERFECT AND THANK YOU. >> SO NO ACTION?

>> A PUBLIC HEARING. IT IS CALLING FOR A PUBLIC

HEARING. >> I'M SORRY.

>> I DIDN'T GET THE SHERIFF'S REPORT.

ARE THERE ANY STANDING AGENDA ITEMS?

>> WE DON'T NEED TO VOTE. >> OH THAT'S RIGHT.

HERE I GO. PLEASE CALL THE ROLL.

[EXECUTIVE SESSIONS]