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[CALL TO ORDER ]

[00:00:08]

TESTING CAPTIONS.

>> GOOD MORNING. I WOULD LIKE TO CALL THIS MEETING TO ORDER. THIS MORNING'S INVOCATION WILL BE LED BY OUR VERY OWN CHAPLAIN FROM CHRISTI S HOSPICE OF CENTRAL TEXAS. IF YOU WOULD PLEASE ALL RISE.

>> LET US PRAY. FATHER GOD, THIS MORNING AS WE GATHER TOGETHER, WE ASK FOR PROTECTION AS ONE NATION UNDER GOD. COVER US WITH YOUR HAND, UNITE US AS A NATION AND IN SPITE OF OUR DIFFERENCES WE WOULD REALIZE THE NEED TO STAND TOGETHER IN GRACE.

WITH OVERFLOWING COMPASSION TOWARD OUR NEIGHBORS.

HOLY SPIRIT, COMFORT THOSE COMMUNITIES WHO HAVE SUFFERED LOSS AT THE HANDS OF HATRED. IN THE PAST WEEKS.

REMOVE THE PREJUDICE IN OUR OWN HEARTS AND GIVE US THE COURAGE TO STAND AGAINST HATE AGAINST ANYONE IN OUR NATION.

IN JESUS' NAME WE PRAY. AMEN.

>> I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION, UNDER GOD, INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL.

>> I HONOR THE TEXAS FLAG. I PLEDGE ALLEGIANCE TO TEXAS, ONE STATE UNDER GOD ONE INDIVIDUAL.

>> WILL YOU PLEASE CALL THE ROLL.

>> COMMISSIONER INN. >> HERE.

>> COMMISSIONER JONES. >> HERE.

>> COMMISSIONER SHELL. >> HERE.

>> COMMISSIONER SMITH. >> HERE.

[PUBLIC COMMENTS]

>> COMMISSIONER BECERRA. >> HERE.

THOSE WHO HAVE SUBMITTED A WITNESS FORUM, WILL HAVE THREE MINUTES TO SPEAK. NO ACTION WILL BE TAKEN DURING PUBLIC. WE ARE EXPECTED NOT TO RESPOND.

ANY QUESTIONS WILL BE TAKEN AS ROTOR CALL.

ALL COMMENTS ARE OPINIONS OF THE SPEAKER AND ARE NOT MEANT TO BE NECESSARILY CONSTRUED AS TRUTH. PLEASE KEEP YOUR COMMENTS AND LANGUAGE CIVIL AND RESPECTFUL OR YOU WILL FORFEIT THE REMAINDER OF YOUR TIME. IN THE SPIRIT OF RESPECT, PLEASE SILENCE YOUR CELL PHONES.

>> WILL YOU PLEASE SET A TIMER FOR MR. DAN LYON.

>> GOOD MORNING, JUDGE BECERRA AND COMMISSIONERS.

AS FAR AS I KNOW, THE CENTRAL APPRISAL DISTRICT IS STILL VIOLATING SECTION 41.43B OF THE TEXAS PROPERTY TAX CODE.

COME ON. IF YOU CADS ARE SO BRILLIANT AND I AM SO IGNORANT, NOW IS YOUR TIME TO PUBLICLY MAKE A FOOL OF ME. WHAT'S THE MATTER? CAT GOT YOUR TONGUE? I KNOW ONE THING FOR SURE.

THE CADS DON'T HAVE MINE. SECONDLY, I WAS PERUSING THE DISPERSEMENTS AND CAME UPON A DESCRIPTION LABELED, QUOTE, REPAIR WATER BREAK ON SOUTH SIDE PRECINCT 3-WINTER STORM UNQUOTE.

THERE ARE EIGHT SEPARATE CHARGES BY S.I. MECHANICAL FOR A TOTAL OF $3372.09. NOT A BAD HAUL FROM A COMPANY WHICH I WAS TOLD A FEW MONTHS AGO WAS NO LONGER GOING TO BE WORKING FOR THE COUNTY. WERE THESE CHARGES LEGITIMATE? I DON'T KNOW. WHAT I DO KNOW IS THAT WITH THE LITTLE COMPETENCE AND FORETHOUGHT THIS EXPENSE COULD HAVE BEEN TOTALLY AVOIDE. DO I HAVE TO SPELL IT OUT FOR YOU? SHUT THE WATER OFF AND DRAIN THE SYSTEM BEFORE, NOT AFTER, THE STORM.

BUT WHY LIFT A FINGER WHEN YOU HAVE AN UNLIMITED CREDIT CARD? EITHER WAY, YOUR PAY IS THE SAME.

$82,000 PLUS MANY EXTRA BENEFITS.

AND WHEN IT COMES TIME TO RUN FOR REELECTION, YOU CAN CLAIM TO BE A FISCAL CONSERVATIVE WHO HAS KEPT TAXES LOW.

YOU WILL CORRECTLY FIGURE THAT MOST PEOPLE ARE EITHER TOO IGNORANT TO KNOW OR TOO LAZY TO CARE WHAT THE REAL TRUTH IS.

YOU DON'T CARE HOW MUCH IT COSTS THE PEOPLE OF HAYS COUNTY AS LONG AS YOU GET YOUR CUT. IMMEDIATELY ABOVE THE PRECINCT 3 BREAK, THERE'S ANOTHER UNIDENTIFIED BREAK WHICH COST THE PEOPLE ANOTHER $590.58, ALSO CHARGED BY -- MECHANICAL.

[00:05:05]

I WOULD LIKE TO SPEAK ABOUT AMAZON'S EXPANSION IN HAYS COUNTY. WITH PRIDE, JASON GULIETTI ANNOUNCED THAT AMAZON WOULD BUILD ANOTHER WAREHOUSE NEAR YARRINGTON ROAD. I DO NOT REMEMBER THE NUMBER OF PROMISED JOBS BUT I BELIEVE IT WAS AROUND 1,000.

THIS IS TOUTED AS A GLOWING EXAMPLE OF SUCCESS FOR THE GREATER SAN MARCUS PARTNERSHIP. ONE COMES UP WITH ABOUT $30,000 PER YEAR AFTER SUBTRACTING ABOUT 20% OR $6,000 FOR TAXES AND FICA THAT LEAVES US WITH ABOUT $24,000 PER YEAR OR ABOUT $2,000 A MONTH. THIS IS BETTER THAN THE AVERAGE WAGE BUT STILL UNDER THE POVERTY LINE FOR A FAMILY OF FOUR.

WHATEVER HAPPENED TO THE AEROSPACE AND AER ONAUTICAL JOBS WE WERE PROMISED? CONGRATULATIONS, YOU ARE QUICKLY BECOMING AMERICA'S SWEATSHOP. THANK YOU VERY MUCH.

>> THANK YOU. NEXT UP, WE WILL HAVE

MR. RODRIGO AMAYA. >> JUDGE, COMMISSIONERS, I WAS HAVING A GOOD DAY UNTIL I GOT IN MY CAR AND STEPPED ALL OVER THAT WATER THAT THE SPRINKLERS WERE RUNNING THIS MORNING.

NOW MY BOOTS ARE WET, I'M UNCOMFORTABLE.

SO I WANT TO LET Y'ALL KNOW. IT'S Y'ALL'S FAULT.

COMMISSIONER -- RON HOOD ACTED OUT OF LINE, HAS ANYTHING BEEN DONE ABOUT HIS CONDUCT TO MAKE SURE THAT DOESN'T HAPPEN AGAIN? HE DOES HAVE A BOSS. IT'S TIME HE LEARNS THAT.

OF CONDITIONS AT THE JAIL, ARTICLES COMING UP, GOTTA GIVE IT TO GARY CLIPNER FOR GETTING CREATIVE.

TREATMENT PLANT, GOT FECES RUNNING AROUND THE FLOOR AND ALL KINDS OF STUFF. UM, YOU KNOW, IF OUR LIVES GOT A COUNSELOR THAT'S SUPPOSED TO BE PRETTY TOP GUN FILE A LAWSUIT.

SUE ME. THAT'S THE WAY IT WORKS, YOU THINK I'M LYING. MARK JONES, LAST WEEK, LAST TIME WE WERE HERE TWO WEEKS AGO, FOR YOU TO ASK THE QUESTION OF THE H.R. DIRECTOR THAT IF SHE APPROVES OF THAT POSITION THAT THE STATUTE SAYS IS CREATED, CLEARLY TELLS ME I DON'T KNOW WHAT CONVERSATION YOU WERE PAYING ATTENTION TO, COMMISSIONER, BUT IT WAS PRETTY OBVIOUS TO ME THAT YOU DIDN'T KNOW WHAT WAS GOING ON. FOR YOU IT SAY THAT YOU CAN'T MAKE THAT DECISION BECAUSE YOU DON'T HAVE ALL THE INFORMATION, YOU DO THAT ALL THE TIME. WHY BREAK THE NORM? STICK TO IT. YOU ALWAYS MAKE DECISIONS WITHOUT HAVING THE FULL INFORMATION IN FRONT OF YOU.

YOU DO IT ALL THE TIME. DON'T BE SELECTIVE.

KEEP IT COMING. GOTTA GIVE IT TO THE HONORABLE JUDGE THOMPSON. SHE CAME UP HERE AND AGAINST MR. SMITH, WHAT YOU SAID ABOUT THE SALARY AND -- OFFENDED ABOUT THAT INDIVIDUAL, SHE SAID THAT WAS A FIRM STATEMENT OF LEADERSHIP WHEN SHE SAID I'LL GIVE UP MY SALARY TO COMPENSATE THAT LADY. THAT'S TRUE LEADERSHIP RIGHT THERE, COMMISSIONER SMITH. I'M GLAD SHE DID THAT.

YOU KNOW FOR ME TO WITNESS THE H.R. DIRECTOR COME UP HERE AND PROMOTE HOSTILE WORK CONDITIONS, EEOC CLEARLY TELLS YOU YOU CAN'T DO THAT. ALL THIS QUID PRO QUO, YOU KNOW, COMPROMISING THE H.R. DIRECTORS, I WAS JUST LOOKING UP THE DUTIES DEDICATED TO PROVIDING SERVICES COMMITTED TO PROVIDING SAFE AND HEALTHFUL ENVIRONMENT. THAT WAS NOTHING WHAT WAS DISPLACED LAST WEEK HERE. CAME OVER HERE -- CONSTABLE PRECINCT 1 UNITS ON THE PREMISES GOT WATER ON THE OTHER SIDE.

GREGORY GRUMBLES USED TO WALK THE PERIMETER AND MAKE SURE THINGS WERE FINE. CONSTABLE -- AIN'T DOING THAT WILL WHAT ARE THE CONSEQUENCES? WHAT DO YOU NEED ALL THE SECURITY FOR RIGHT HERE? WE DON'T NEED IT.

YOU CAN'T JUSTIFY IT. WE NEED TO STICK TO WHAT WE KNOW. SOME OF US HAVE DEGREES WITH DEALING WITH TRACTORS, WE DON'T KNOW ABOUT LAW ENFORCEMENT.

IT'S IN THE PAPER. IT'S IN THE PAPER, YOU KNOW.

IT'S ALL RIGHT THERE. WE NEED TO STICK TO WHAT WE KNOW. MR. KENNEDY, I WAS LOOKING UP AT THIS TEXAS DISCIPLINARY RULES OF PROFESSIONAL CONDUCT.

IT DOESN'T SAY ANYTHING ABOUT YOU BEING EXEMPT FROM THESE

RULES, COUNSELOR. >> THANK YOU, MR. AMAYA.

AND OUR FINAL SPEAKER ON PUBLIC COMMENTS IS MR. LLOYD OLEARY.

IF YOU WILL PLEASE APPROACH THE PODIUM AND IF YOU WILL START THE TIMER FOR MR. OLEARY.

>> GOOD MORNING, COMMISSIONERS' COURT, MR. BECERRA.

THIS COMMENT OR STATEMENT, HOWEVER YOU WANT TO TAKE IT IS DIRECTED TOWARD YOU, SIR. THIS IS THE FIRST TIME I'VE BEEN ABLE TO MAKE IT UP HERE BECAUSE, I ACTUALLY WORK FOR A LIVING AND I GOT A RAIN DAY. SO I'M HERE.

UM -- YOUR BEHAVIOR WITH COUNTY OFFICIALS, ELECTED COUNTY

[00:10:08]

OFFICIALS, IS RIDICULOUS. BECAUSE SOMEBODY DOES NOT AGREE WITH YOU, YOU BLACKBALL THEM. YOU WANT TO CUT THEIR BUDGETS.

AND I THINK IT IS VERY DISRESPECTFUL ON YOUR PART.

I MEAN -- THE COMMISSIONERS' COURT VOTED NO.

ON COVID TESTS. AND YOU STILL -- EH -- I DON'T CARE. I'M THE COUNTY JUDGE, I'LL DO WHAT I WANT. AND YOU WENT AND SPENT MONEY THAT DIDN'T BELONG TO YOU. AND THEN YOU GOT IN TROUBLE FOR IT. GOOD.

I HAVE PEOPLE THAT DON'T AGREE WITH ME.

I DON'T BLACKBALL 'EM. I DEAL WITH IT.

YOU SHOULD STEP DOWN. I'VE HEARD FROM OTHER PEOPLE HOW YOU ADDRESS THEM WHEN THEY CAME UP HERE.

YOU SHOULD STEP DOWN FOR THAT, TOO.

I MEAN I WOULD LOVE TO BE ABLE TO PAY MY COUNTY TAXES JUST BY TAKING CARE OF YARD WORK. THAT'S WHY YOU DON'T PAY CITY TAXES. DONE A LITTLE DIGGING ON THAT.

YOU MOW YOUR GRASS SO YOU DON'T PAY TAXES.

WOULDN'T EVERYBODY IN HERE LOVE TO BE ABLE TO DO THAT? PAY YOUR TAXES BY MOWING YOUR GRASS? MAN! MUST BE NICE. YOU CAN SMIRK ALL YOU WANT.

I DON'T CARE. STATEMENT IS, YOU NEED TO STEP DOWN. AND BE REPLACED.

THANKS. >> THANK YOU, MR. OLEARY.

AND IF WE WILL NOW OPEN AGENDA ITEM NUMBER 1.

[1. Adopt a Proclamation declaring March 24, 2021 as World TB Day for Hays County. INGALSBE/T.CRUMLEY]

>> NUMBER ONE. ADOPT A PROCLAMATION DECLARING MARCH 24, 2021 AS WORLD TB DAY FOR HAYS COUNTY.

WHEREAS ONE QUARTER OF THE WORLD'S POPULATION IS INF INFECD WITH TUBERCULOSIS AND IN 2019, SOME 10 MILLION PEOPLE BECAME SICK WITH T.B. DISEASE, CAUSING 1.5 MILLION DEATHS WORLDWIDE, 8916 OF THOSE WERE LIVING IN THE UNITED STATES.

MOST RECENT DEATH STATISTICS ARE FROM 2018 AT 542 RELATED TO T.B.

AND, WHEREAS IN 2019, TUBERCULOSIS CAUSED DISEASE IN 1159 RESIDENTS IN TEXAS, A RATE OF FOUR PER 100,000.

AN INCREASE OF 2.7% FROM 2018. AND 86 CASES WERE REPORTED FROM 7 OUT OF 30 COUNTIES THAT MAKE UP REGION 7.

HAYS COUNTY REPORTED FOUR. TRAVIS COUNTY REPORTED 44, AND CALDWELL COUNTY, ONE. TRAVIS COUNTY HAS THE SIXTH MOST NUMBER OF CASES IN THE STATE OF TEXAS.

AND WHEREAS TEXAS IS ONLY SECOND TO THE STATE OF CALIFORNIA FOR THE NUMBER OF REPORTED CASES OF T.B. ACCORDING TO THE C.D.C. AND RISK FACTORS AFFECTING THE ELIMINATION IN TEXAS.

HIGH POPULATION OF NONU.S. BORN, 63%.

LARGE HISPANIC POPULATION, 39%. BORDER TO MEXICO, WHICH IS NUMBER ONE OUT OF THE TOP 10 COUNTRIES, AND LARGE POPULATION AFFECTED BY DIABETES, 11.4%. AND WHEREAS MULTI DRUG RESISTANCE T.B. CASES IN THE U.S. WERE 90 IN 2019 AND TEXAS HAD 11 VERIFIED CASES OF MULTIPLE DRUG RESISTANT FORMS OF TUBERCULOSIS AND THE SPREAD OF HEYS ORGANISMS NATIONALLY THREATENS TO UNDERMINE OUR GOAL TO ULTIMATELY ELIMINATE TUBERCULOSIS. AND WHEREAS PULMONARY TB IS VERY CONTAGIOUS AND TREATMENT FOR INFECTED INDIVIDUALS IS CRITICAL IN HALTING THIS CYCLE OF TRANSMISSION, JUST AS TREATING THE LATENT INFECTION IS CRITICAL TO ELIMINATING T.B. DISEASE.

AND WHEREAS, IT IS ESTIMATED THAT MORE THAN 1 MILLION TEXAS RESIDENTS ARE INFECTED WITH THE BACTERIUM AND, THOUGH NOT CURRENTLY CONTAGIOUS, HAVE A 10% LIFETIME RISK OF DEVELOPING ACTIVE DISEASE IF NOT TREATED PREVENTABLY.

FINDING THESE TEXAS RESIDENTS IS HOW WE ARE GOING TO ELIMINATE T.B. AND GET TEXAS CLOSER TO THE UNITED STATES AVERAGE OF 2.7 CASES IN 2019. AND WHEREAS THE STATE OF TEXAS AND HAYS COUNTY LOCAL HEALTH DEPARTMENT ARE UNITED TO SUPPORT THE INDIVIDUALS, FAMILY, AND COMMUNITIES AFFECTED BY T.B., AND RENEW OUR COMMITMENT TO PREVENTING THE SPREAD OF T.B. BY PUBLIC AWARENESS AND CONTINUING OUR PREVENTIVE EFFORTS, AND

[00:15:02]

WHEREAS THE CLOCK IS TICKING TO HELP RAISE AWARENESS ABOUT THE INTERNATIONAL HEALTH THREAT PRESENTED BY TUBERCULOSIS, THE CENTERS FOR DISEASE CONTROL, THE TEXAS DEPARTMENT OF STATE HEALTH SERVICES DIVISION OF TUBERCULOSIS ELIMINATION, JOIN WITH REGION 7 TUBERCULOSIS PREVENTION PROGRAM HAYS COUNTY AND HAYS COUNTY LOCAL HEALTH DEPARTMET TO INVITE ALL HEALTH PROVIDERS AND RESIDENTS OF HAYS COUNTY, TEXAS TO RECOGNIZE WORLD T.B. DAY MARCH 24, 2021. NOW THEREFORE BE IT PROCLAIMED THAT THE HAYS COUNTY COMMISSIONERS COURT DOES HERE BY PROCLAIM THE 24TH DAY OF MARCH 2021 AS WORLD T.B. DAY ADOPTED THIS, THE 23RD DAY OF MARCH, 2021.

>> SO MOVED. >> SECOND.

>> WE HAVE A MOTION AND A SECOND AND THANK YOU FOR THAT WONDERFUL READ. PERFECTLY DONE.

>> MY PLEASURE. >> WILL COMMISSIONERS HAVE ANY

COMMENTS? >> JUDGE, I THINK WE HAVE SOME INDIVIDUALS FROM OUR HEALTH DEPARTMENT AND I WANT TO THANK THEM FOR ALL THE WORK THAT THEY DO AND TO BRING THIS RECOGNITION BACK TO COMMISSIONERS' COURT EVERY YEAR.

IT'S REALLY, YOU KNOW, WE REALLY APPRECIATE ALL YOUR HARD WORK

AND SO THANK YOU. >> HELLO, COMMISSIONERS, JUDGE.

THANK YOU FOR YOUR TIME. I AM AMY, THE T.B. CASE MANAGER FOR THE COUNTY AND THIS IS ANNA. WE ARE A TWO-PERSON TEAM FOR THIS EVER-SO-GROWING COUNTY. I WOULD HOPE THAT NEXT YEAR WE WOULD BE STANDING BEFORE YOU WITH NUMBERS THAT WILL SEEM AMAZING. AS OF RIGHT NOW, THE CDC LAST REPORTED ONLY 888 CASES FOR TEXAS.

THAT SEEMS AMAZING BUT IT IS OVERSHADOWED BY COVID.

WE ARE ASKING THAT ANYONE WHO SEES THIS IN THE COUNTY, TO KNOW YOUR T.B. STATUS. WAIT FOUR WEEKS IF YOU HAVE HAD YOUR COVID VACCINE TO BE TESTED FOR THAT.

BUT HAYS COUNTY ALONE AND REGION 7 ALONE IS ONE OF ONLY TWO COUNTY REGIONS IN THE STATE OF TEXAS THAT DIDN'T SHOW A DECREASE IN NUMBERS. TEXAS ALONE WAS 23% LOWER THAN THE YEAR BEFORE. HAYS COUNTY HAD AN INCREASE IN CASES. WE HAD FIVE CASES, TWO MASSIVE CONTACT INVESTIGATIONS. WE DID OVER 675 VISITS TO PATIENTS DURING COVID WHEN MOST WAS SHUT DOWN.

WE WERE OUT IN THE FIELDS DRIVING AND WE IDENTIFIED THOSE FIVE CASES WITH A CLUSTER. AND OUR LTBI CASES WERE DOWN BY HALF. BUT THAT'S JUST BECAUSE EVERYONE, THE OFFICES WERE CLOSED AND WE JUST DON'T THINK THE SCREENINGS HAPPENED. WE DO EXPECT THERE TO BE A HEIGHT INCREASE ONCE COVID KIND OF SLOWS DOWN.

BUT WE ARE SMALL AND WE ARE DEDICATED TO THE HEALTH OF HAYS COUNTY AND TRULY APPRECIATE ALL THE CONTINUED SUPPORT THAT WE GET FROM THIS COUNTY TO DO OUR JOB AND TO GET OUT THERE AND HELP THESE RESIDENTS. AND WE DO HAVE A SPECIAL THANKS TO DRIPPING SPRINGS I.S.D. WITHOUT THEM DURING THIS TIME, THEY SUPPORTED US 100% IN GETTING ONE OF THE PATIENTS TREATED. I REALLY WANT TO THANK THEM.

>> THANK YOU. >> THANK Y'ALL.

>> THANK YOU. >> ABSOLUTELY.

THANK YOU. >> WE HAVE TO GET BACK TO CL

CLINIC. >> THAT'S RIGHT.

PLEASE CALL THE ROLL. >> COMMISSIONER SHELL.

>> YES. >> COMMISSIONER JONES.

>> YES. >> COMMISSIONER INGALSBE.

[2. Presentation from representatives of the Wimberley Village Library regarding a planned expansion and funding methods. SHELL]

>> YES. >> NUMBER TWO, PRESENTATION FROM THE REPRESENTATIVES OF THE WIMBERLEY VILLAGE LIBRARY REGARDING A PLANNED EXPANSION AND FUNDING METHODS.

>> WE HAVE ONE PERSON SIGNED UP TO SPEAK.

WILL YOU PLEASE START THE TIMER FOR MR. DAN LYON.

>> THANK YOU, JUDGE. THIS SHOULDN'T TAKE LONG.

BUT LET ME JUST SAY THAT I HEARTILY SUPPORT ALL OF THE LIBRARIES IN HAYS COUNTY. MY ONLY PROBLEM IS WHERE ARE WE GOING TO GET THIS MONEY? I PROPOSE THAT WE TRIM SOME OF THE ROAD BUDGET. THE TOP PEOPLE AT THESE ROAD CONSTRUCTION FIRMS ARE MAKING OVER $100 PER HOUR.

EVEN SECRETARIAL WORK IS BEING BILLED AT $70 PER HOUR.

PERHAPS WE CAN GET SOME OF THESE PEOPLE TO DONATE TO THE WIMBERLEY PROJECT. I SUGGEST CUTTING THE BLOATED ROAD BUDGET AND GIVING THAT MONEY TO THE PROJECT.

IF YOU HAVE BETTER SUGGESTIONS, PLEASE LET US ALL KNOW.

THANK YOU VERY MUCH. >> THANK YOU, MR. LYON.

COMMISSIONER SHELL? >> THANK YOU, JUDGE.

WE HAVE REPRESENTATIVES OF THE WIMBERLEY LIBRARY TO UPDATE US ON THEIR WORK AND BACK UP, THEY HAVE THE LATEST IMPROVEMENT PLAN AND A TIMELINE OF WHERE THEY ARE.

SO, COME ON UP. >> THE PODIUM IS YOURS, SIR.

[00:20:01]

>> THANK YOU, JUDGE BECERRA, COMMISSIONERS.

I AM DEL HOOD, PRESIDENT OF THE BOARD OF TRUSTEES OF THE WIMBERLEY VILLAGE LIBRARY. THE ORIGINAL BUILDING FOR THE VILLAGE LIBRARY IN WIMBERLEY WAS BUILT IN 1978.

THERE WERE EXPANSION PROJECTS IN 1984, 2000 AND 2008.

EACH ONE OF THESE EXPANSIONS WAS AN ATTEMPT TO KEEP UP WITH THE GROWTH, NOT ONLY OF THE POPULATION OF THE WIMBERLEY AREA, BUT OF THE PROGRAMS AND OFFERINGS THAT THE STAFF WAS ABLE TO PRESENT. WE ARE FACED WITH CONTINUING AND UNSTOPPABLE GROWTH IN THE WESTERN HALF OF HAYS COUNTY.

YOU ALL ARE AWARE OF THATWHEN I MADE MY ORIGINAL REQUEST IN JANUARY OF LAST YEAR FOR YOUR SUPPORT, WE ENVISAGED AN EXPANSION OF PERHAPS 4,000 SQUARE FEET.

SINCE THEN, WE HAVE DONE STUDIES, WE HAVE HAD PUBLIC COMMENT, WE HAVE ENGAGED A PROJECT MANAGER.

OUR PRESENT PLAN IS TO ADD 13,800 SQUARE FEET TO THE BUILDING THAT WE NOW HAVE, WHICH IS JUST UNDER 8400 SQUARE FEET.

TO DO THIS, WE NEED YOUR SUPPORT THROUGH THE CERTIFICATES OF OBLIGATION WHICH THE COUNTY CAN ISSUE.

YOU WILL ISSUE THE CERTIFICATE BUT WE ARE RESPONSIBLE FOR THE DEBT. FOR REPAYING EVERY PENNY OF IT THROUGH THE SALES TAX INCOME WHICH THE LIBRARY RECEIVES.

AND WE FULLY INTEND TO MEET THAT OBLIGATION.

WE HAVE JUST THIS PAST MONTH ENGAGED AN ARCHITECTURAL FIRM TO PROVIDE US WITH A COMPLETE AND FINAL ARCHITECTURAL DESIGN.

PENDING THE OUTCOME OF YOUR DECISION, WE WILL BEGIN BUILDING AS SOON AS WE CAN. THANK YOU.

I MAY ANSWER ANY QUESTIONS YOU MAY HAVE.

>> THANKS, DEL. ALSO WANTED TO UPDATE THE COURT IN THAT PAST YEAR, THE LIBRARY AND THEIR ATTORNEY HAS BEEN WORKING ALONGSIDE OUR BONDS COUNCIL AND FINANCIAL ADVISOR AND MR. KENNEDY'S ALSO BEEN INVOLVED TO TRY TO DEVELOP A PLAN TO TO SEE HOW THIS WORK WORK.

I THINK IT'S VERY CLOSE, A DRAFT CONTRACT OF WHAT THAT ARRANGEMENT MIGHT LOOK LIKE FOR THIS COURT TO CONSIDER.

I KNOW, MR. KENNEDY, IF YOU HAVE ANY CUP D UPDATES ON THAT COULDU

LET US KNOW? >> SURE, COMMISSIONER, THE TEAM MET LAST WEEK AND HAD A GOOD MEETING ABOUT IT.

THERE ARE A FEW CHANGES THAT WE HAVE REQUESTED BE MADE TO THE DRAFT AGREEMENT BEFORE WE BRING IT TO THE COURT FOR CONSIDERATION. THAT'S BEING DONE NOW.

WE SHOULD SEE A DRAFT OF THAT COME BACK IN THE NEXT WEEK OR

SO, I EXPECT. >> ARE THERE ANY QUESTIONS OF

COURT MEMBERS? >> LET ME FIND OUT.

COMMISSIONER INGLALSBE? >> TO ADD THE ADDITIONAL 13800 SQUARE FEET, WHAT KIND OF COST ARE WE LOOKING AT? HAVE Y'ALL? ARE Y'ALL THAT FAR?

>> I COULD NOT HEAR THAT. >> I AM THE CHAIRMAN OF THE BUILDING COMMITTEE. WE ARE BUDGETING $5 MILLION PROJECT. $11 MILLION OF IT WILL BE RAISED BY OUR FOUNDATION. THE $4 MILLION IS THE CERTIFICATES OF OBLIGATION THAT WE WILL BE PAYING BACK.

>> I WILL ADD THAT WE HAVE ALREADY COMMITTED CLOSE TO A HALF MILLION TO THIS PROJECT THROUGH THE PURCHASE OF THE LAND THAT WE NEED FOR THE EXPANSION, SURVEYS, ENGINEERING STUDIES AND AM ENGAGING OUR PROJECT MANAGER AND ARCHITECT.

SO WE ARE ALREADY SPENDING MONEY WHICH WE HAVE ACCUMULATED OVER THE YEARS. TOWARD THIS PROJECT.

[00:25:03]

>> ANYTHING ELSE, COMMISSIONER? >> NO, JUDGE.

IT SEEMS LIKE WE WILL PROBABLY BE BRINGING SOMETHING BACK TO

THE COURT FAIRLY SOON. >> YES, MA'AM.

I THINK IN THE NEXT TWO OR THREE WEEKS.

WE ARE WAITING ON CARMEL COUNTY ORIGINALLY DID THIS, THINK THAT WAS THE ORIGINAL MODEL. PROBABLY DID THIS I'M GOING TO GUESS ABOUT 3 YEARS AGO. SO WE LOOKED AT THAT.

BUT KIND OF TWEAKING THAT FOR HAYS COUNTY AND HOW THE LANDOWNERSHIP APPLIES. I THINK COMEL COUNTY ACTUALLY OWNED THE LAND WHEN THEY BUILT THE LIBRARY FOR THAT COUNTY.

AND THE LIBRARY DISTRICT DID SERVICE ALL OF THAT DEBT FOR THAT. SO I THINK OURS IS A LITTLE BIT DIFFERENT BECAUSE WE DID NOT OWN THE LAND AND I THINK THAT'S PART OF WHAT THE CONTRACT IS ABOUT. I THINK THOSE ARE SOME OF THE DETAILS. AND DAN HAS BEEN WORKING WITH THE LIBRARY'S FINANCIAL ADVISOR, TOO, TO ENSURE THAT THE DEBT SERVICE WOULD BE FEASIBLE TO MAKE SURE WHATEVER THEIR FINAL REQUESTED AMOUNT IS, THAT THEIR TAXES HISTORICALLY SUPPORT THAT SERVICE OF THAT DEBT. SO THAT'S ANOTHER PIECE OF IT.

>> THANK YOU. >> GUESSING, IF SOME REASON THERE WAS A DEFAULT, THE PROPERTY BECOMES THE COUNTY'S?

>> I'M SORRY I DIDN'T HEAR THAT. >> I THINK THAT QUESTION WAS FOR ME. I WILL DO MY BEST.

FEEL FREE TO PITCH IN. THE WAY IT'S STRUCTURED CURRENTLY AND THE WAY WE ARE WORKING TOWARD IS THAT THE COUNTY WOULD OWN THE IMPROVEMENT ON THE LAND.

THERE WOULD BE A LONG-TERM LEASE FOR THAT PORTION OF THE REAL PROPERTY. SO, YES.

THE OWNERSHIP PART IS KEY FOR CONSTITUTIONAL COMPLIANCE AND TO ENSURE THAT WE HOLD THE ASSET WHILE IT'S BEING REPAID.

SO -- >> COMMISSIONER SMITH?

>> I HAVE TWO QUESTIONS AND I APPRECIATE THE ANSWER ON THE PROPERTY. THAT WAS MY BIGGEST QUESTION.

I THINK IT'S A GOOD IDEA ESPECIALLY IF THE DEBT SERVICE LOAD IS THERE AND WE CAN TAKE CARE OF IT OR Y'ALL CAN TAKE CARE OF IT THROUGH YOUR SALES TAX.

BUT I WOULD LIKE TO SET UP SOME SORT OF FRAMEWORK TO SEE HOW WE CAN HELP OTHER COMMUNITIES. I KNOW WE HAVE AT LEAST ONE OTHER LIBRARY LOOKING TO EXPAND IN THE NEXT YEAR OR TWO.

WE HAVE TALKED ABOUT THIS IN THE PAST F WE CAN SET UP A PLAN TO HOW WE ARE GOING TO GO ABOUT THIS AND MAKE IT UNIFORM ACROSS THE COUNTY, I THINK THAT WOULD BE GOOD FOR ALL OF US.

THE OTHER THING I WOULD ASK IS, JUST LOOKING AT THE PLANS, ONE THING I HAVE BEEN ADAMANT ABOUT SINCE I GOT HERE, THE REST OF THE COURT, AS WELL. PUBLIC USE OF THE SPACE AS A POLLING LOCATION DURING ELECTION TIME.

I AM JUST LOOKING AT THE FLOORPLAN THAT YOU HAVE HERE AND I AM WONDERING IF THE MEETING ROOM WERE TO BE THE, A POSSIBLE POLLING LOCATION, GIVEN THE RESTRICTIONS THAT WE HAVE HAD OF LATE ON HOW PEOPLE GETTING IN AND OUT OF BUILDINGS AND THOSE KIND OF THINGS, IS THAT GOING TO BE SUFFICIENT SPACE AND IS THAT GOING TO WORK? AND I DON'T KNOW THE ANSWER TO THAT. I DON'T KNOW THAT Y'ALL KNOW THE ANSWER TO THAT. BUT I MIGHT DO SOME FOLLOW-UP WITH MS. ANDERSON LATER ON TO ENSURE THAT'S THE CASE.

>> THE LARGE MEETING ROOM THAT YOU SEE IS PLANNED FOR 100 PEOPLE. SO THIS IS AN ISSUE WE HADN'T THOUGHT ABOUT BUT I DON'T KNOW ANY REASON WHY WE COULDN'T HAVE

A POLLING PLACE THERE. >> THANK YOU SO MUCH.

>> ALL RIGHT. COMMISSIONER SHELL.

>> THAT'S GOOD FOR ME. I JUST WANTED TO GIVE AN UPDATE.

WE WILL BRING A DRAFT IN TO CONSIDER.

>> THANK YOU FOR COMING OVER AND SHEDDING LIGHT ON THE SUBJECT.

>> THANK YOU. >> THANK Y'ALL.

WILL YOU PLEASE OPEN AGENDA ITEM NUMBER 3.

[3. Update from the County Judge and staff regarding the Local Disaster Declaration and COVID-19. Possible discussion and action may follow. BECERRA]

>> THREE. UPDATE FROM THE COUNTY JUDGE AND STAFF REGARDING THE LOCAL DISASTER DECLARATION AND COVID-19. POSSIBLE DISCUSSION AND ACTION MAY FOLLOW.

>> AND IF YOU WILL APPROACH THE PODIUM AND PROVIDE US AN UPDATE, MR. JONES, STATE YOUR NAME AND TITLE FOR THE VIEWING PUBLIC.

>> MIKE JONES, EMERGENCY SERVICES HAYS COUNTY.

GOOD MORNING, COURT. COMMISSIONERS AND JUDGE.

AS YOU KNOW, WE HAVE CONTINUED TO GET ALL OF OUR 4600 DOSES OF VACCINE COMING INTO THIS COUNTY. WE REACHED OUT AND MADE GREAT PARTNERSHIPS OUT THERE. JUST -- PARDON ME -- NOT ENOUGH COFFEE THIS MORNING. JUST TO GIVE YOU A BACK BRIEF AS FAR AS OUR PARTNERSHIPS THAT WE HAVE OUT THERE, -- SPRINGS PHARMACY, WIMBERLEY PHARMACY, B. AND J. PHARMACY, COMMU KNICKS I CARE, LIVE OAK, FIRST RESPONSE, WHICH IS OUR MOBILE UNIT GOING OUT THERE AT CREEKSIDE AND OF COURSE THE HEALTH DEPARTMENT AND OES STAFF GOING OUT TO THE PARTNERSHIP WITH THE SAN MARCOS,

[00:30:08]

FIRE DEPARTMENTS, SO, THE -- IT'S BEEN QUITE THE ENDEAVOR AS YOU ALL KNOW. WE ACTUALLY HAVE A CLINIC COMING UP THIS NEXT WEEK, MONDAY, TUESDAY AND WEDNESDAY AT THE WIMBERLEY FIRST BAPTIST CHURCH IN ORDER TO FACILITATE GETTING MORE VACCINE INTO THE COUNTY. WE ARE LOOKING AT PROBABLY DOING AROUND 2,000 DOSES A DAY. THAT'S OUR TARGET FOR MONDAY, TUESDAY AND WEDNESDAY. THAT CLINIC WILL BE OPEN FROM 10:00 UNTIL 8:00 AT NIGHT. EXCEPT FOR WEDNESDAY.

WE HAVE PRAYER SERVICE COMING AROUND SO WE HAVE TO BE DONE BY 5. THAT SAID, TEXAS STATE IS ANOTHER PARTNERSHIP THAT WE HAVE -- WITH AND THEY ARE GOING TO HELP US WITH OUR -- FROM CLINICS.

THEY ARE ALSO GOING TO HELP US WITH THE RESIDENTS IN THE COUNTY AS WELL. SO WE ARE TO MEET WITH THEM SOMETIME THIS WEEK TO FACILITATE A PLAN THAT WILL MAKE SENSE WHERE WE CAN USE ALL THE RESOURCES AVAILABLE AND HOPEFULLY CAN BE OF SOME REALLY GOOD NEWS AS FAR AS WHAT WE CAN DO FORMING A VACCINE CLINIC ON A REGULAR BASIS EACH WEEK OUT THERE AT TEXAS STATE. I DON'T KNOW WHAT THAT LOOKS LIKE YET. I MEAN I HAVE AN IDEA IN MY MIND WHAT I WANT IT TO LOOK LIKE BUT I WANT TO HAVE A DISCUSSION TO ENSURE WE CAN FACILITATE AND FULFILL THAT GOAL THAT I HAVE IN

MY MIND. >> COMMISSIONER INGALSBE?

>> THANK YOU, JUDGE. SO MIKE, ARE WE STILL HAVING THE NUMBERS COME IN? ARE WE BEING ABLE TO DISTRIBUTE EVERYTHING THAT WE HAVE IN HAND TO OUR RESIDENTS?

>> WE ARE RUNNING BEHIND, MA'AM, TO BE QUITE FRANK.

THE WINTER STORM PUT US BEHIND. I KNOW THEY ASKED TO HOLD BACK SOME DOSES TO GET CAUGHT UP BUT THAT'S NOT THE CASE YET.

WE ARE STILL PLAYING CATCH-UP WITH DOSES WE HAVE AVAILABLE IN OUR FREEZERS. WE JUST DON'T HAVE THE STAFF OR FACILITIES TO PUT OUT THAT MANY VACCINES AT ONCE.

BUT WE ARE MAKING A GOOD SHOT AT IT.

WE ARE WHITTLING DOWN OUR PREREGISTRATION.

WE HAVE PROBABLY CALLED OUT, I WANT TO SAY, WE GOT IT DOWN TO ABOUT 21,000 THAT ARE ACTIVE. THEY ARE GOOD CLIENTS THAT HAVE NOT RECEIVED THE VACCINE. SO WE MADE THAT PROCESS UP WITH A WAY TO IDENTIFY WHO HAS HAD VACCINE AND WHO'S NOT BY SENDING OUT E-MAILS AND THE STAFF IS WORKING DILIGENTLY TODAY SO WE SHOULD HAVE SOME REALLY GOOD NUMBERS BY THE END OF TODAY AS FAR AS HOW MANY PEOPLE WHO ARE STILL PREREGISTERED HAVE NOT RECEIVED THE VACCINE. WE ARE ALSO PUTTING TOGETHER AN APPOINTMENT PROCESS, TOO, WORKING -- THERE'S AN ISSUE, I DON'T WANT -- WE DON'T WANT FOLKS TO HAVE FULL REIGN TO SET AN APPOINTMENT WITH THEIR NEIGHBORS.

IT HAS TO BE A SYSTEM WHERE ONCE YOU SET THAT APPOINTMENT, THEN YOU CAN'T GO BACK IN AND SET ANOTHER APPOINTMENT.

I KNOW I'M KIND OF ALL OVER THE PAGE ON THIS.

BUT, ENVISION THIS. IF WE SEND YOU A RESERVATION THAT YOU CAN SET YOUR OWN APPOINTMENT, WE HAVE TO ENSURE THAT ONCE YOU DO THAT, THAT IT CAN'T BE SHARED WITH SOMEBODY ELSE AND THEY CAN GO IN AND DO IT AGAIN.

WE WANT TO TARGET OUR 80-PLUS CROWD OUT THERE AND THEN WORK OFF THAT COMING DOWN 1AS, 1BS, 1CS.

RIGHT NOW OUR FOCUS IS GETTING THE 80 AND ABOVE PREREGISTERED

AND INTO A VACCINE CLINIC. >> I APPRECIATE, I SPOKE TO TAMY BRIEFLY YESTERDAY AND I KNOW THAT YOU ALL, AS YOU MENTIONED, ARE LOOKING AT THAT LIST TRYING TO GET THE DUPLICATES OUT OR HOWEVER MANY TIMES THAT PERSON MAY BE ON THAT LIST.

AND SO, I APPRECIATE THE WORK THAT Y'ALL ARE DOING IN THAT RESPECT. BECAUSE I KNOW THAT, YOU KNOW, WE DON'T NEED TO HAVE PEOPLE BEING CALLED OR EXPECTING TO, NOT EXPECTING, BUT BEING ASKED TO GO AGAIN WHEN THEY HAVE ALREADY HAD THEIR VACCINATIONS. I KNOW I HAVE RECEIVED COMMUNICATION FROM SOME FOLKS CONCERNED ABOUT THAT, THAT THEY HAVE ALREADY RECEIVED THEIR VACCINE, YET THEY ARE STILL BEING CALLED TO GO IN AND GET THEIRS AND SO -- UM, ANYWAY I

APPRECIATE THE WORK. >> THANK YOU, MA'AM.

IT'S TOUGH, YOU KNOW. WHEN PEOPLE REGISTER FOUR OR FIVE TIMES, YOU THINK YOU GOT THEM IN THE SYSTEM AND THEY ARE STILL THERE. FOR THOSE WHO ARE ACTUALLY VIEWING AND WATCHING THIS, IF YOU GET ANOTHER E-MAIL ASKING YOU TO GO IN AND TAKE YOUR NAME OFF THE LIST, PLEASE DO THAT.

IT HELPS US OUT A LOT. IT REDUCES THE AMOUNT OF LABOR INTENSITY WE HAVE TO DEVOTE TO THAT LIST.

>> THANK YOU. >> MISS CRUMLY WANTED TO

CONTRIBUTE, IS THAT RIGHT? >> I'M JUST WAITING FOR A

QUESTION. >> OK.

JUST READING THE ROOM HERE. >> YEAH, MIKE, THANK YOU.

I KNOW A COUPLE OF WEEKS AGO WE DECIDED TO OPEN UP THE VACCINATIONS TO A GROUP AND THE PACK AND WE GOT A LITTLE PUSH

[00:35:02]

BACK. BUT I DO AGREE THAT'S THE ONLY WAY WE WOULD HAVE VACCINATED OVER 21U HAD PEOPLE THAT WAY -- OVER 2100 PEOPLE THAT WAY. MY ONLY QUESTION IS, THE PEOPLE WHO HAD APPOINTMENTS WHO HAD TO BE TURNED AWAY HAVE THEY BEEN

RESCHEDULED. >> IT'S BEEN A PRIORITY TO PUT ON THE LIST. YES, SIR.

WE HOPE WE DON'T MISS ANYBODY. I APOLOGIZE IN ADVANCE IF WE MISS YOU. IF WE DO MISS YOU, WE WILL MAKE

EVERY EFFORT TO -- >> THIS MIGHT BE MORE FOR KIM, BUT MAYBE IF WE PUT OUT PRESS RELEASES THAT PEOPLE THAT ARE SCHEDULED AND GET THEIR SHOTS SOMEWHERE ELSE THAT THEY NEED TO NOTIFY US. I KNOW THAT'S BEEN A PROBLEM.

>> WE HAVE PUT THAT OUT. WE HAVE A LINK WHERE YOU CAN GO TO WITHDRAW YOUR NAME FROM THE LIST.

>> SELF-REPORTING DOCUMENT. >> THAT'S SOMETHING THEY REALLY NEED TO DO. THAT'S BECOME A PROBLEM.

>> IT IS. AND THAT'S EXACTLY WHAT PUSHED TAMMY AND THE TEAM OVER THE EDGE IN KYLE.

SO MANY PEOPLE FROM OTHER COMMUNITIES THAT WERE ON THE LIST DIDN'T REMOVE THEMSELVES AND DIDN'T, WHEN THEY RECEIVED NOTIFICATION, TAMMY AND THE TEAM WERE PREPARED TO SEE THEM.

AND QUITE BIG SWATHS DIDN'T SHOW UP.

THAT'S WHAT STARTED CAUSING THE DOMINO EFFECT.

AND SO WE HAVE BEEN PROMOTING THAT.

PLEASE REMOVE YOURSELF FROM THE LIST COMMUNICATION AND TAMMY HAS ALSO BEEN WORKING WITH HER TEAM TO SCRUB THE LIST.

WE HAVE HAD CONVERSATIONS ON THAT FRONT.

AND THEY ARE ACTIVELY SCRUBBING IT BECAUSE ALL OF THOSE PEOPLE THAT PUT THEIR NAMES ON MULTIPLE TIMES ARE, YOU KNOW, SHOWING UP MORE EASILY AND, AS THE LIST DWINDLES DOWN, IT BECOMES EASIER TO DO. BUT AT THE SAME TIME, SCRUBBING

IT IS MORE MANPOWER. >> AND LASTLY, I JUST WANT TO COMPLIMENT YOU ON THE WAY Y'ALL -- I HAVE JUST OBSERVED WHAT Y'ALL HAVE DONE AND HOW QUICKLY YOU ARE WORKING THOSE THROUGH.

WE ARE WORKING WITH 90% OF THOSE PEOPLE ARE VOLUNTEERS.

THE EFFICIENCY IS IMPRESSIVE. >> THANKS, SIR.

IT REALLY GOES TO OUR EMS PARTNERS AND FIREFIGHTER EMTS.

THEY PEST AROUND 325 AN HOUR. >> UNBELIEVABLE.

THANK YOU. >> PHENOMENAL.

THEY ARE ALL WORKING REALLY HARD.

THAT'S RIGHT. >> COMMISSIONER, COMMENTS OR

QUESTIONS? >> JUST TO ECHO WHAT COMMISSIONER JONES SAID ABOUT THE DELIVERY OF THE VACCINES.

CONTINUE TO LATER EVERYBODY SAY IT'S VERY EFFICIENT.

SO EMERGENCY MANAGEMENT IS DOING A GREAT JOB AND THE VOLUNTEERS.

I HAVEN'T HEARD ANYONE -- THERE'S BEEN SOME HICCUPS HERE AND THERE BUT FOR THE MOST PART TO GET THAT MANY PEOPLE VACCINATED IN ONE DAY IS PRETTY IMPRESSIVE.

IT'S BEEN VERY EFFICIENT. THANK Y'ALL FOR DOING THAT.

THE OTHER ONE WAS, WHEN THE GOVERNOR MADE HIS LAST ORDER AND HE PUT THAT LIMITATION OF IF YOU EXCEED HOSPITALIZATIONS OR WHATEVER THAT RATE IS, WHERE IS HAYS COUNTY AND EVEN OUR REGION IN THAT MEASUREMENT? ARE WE WELL BELOW IT? ARE WE NEAR IT? OR --

>> SO TAMMY'S LOOKING IT UP WHILE YOU ASK THE QUESTION AND I

WILL EXPAND A LITTLE BIT. >> JUST BY E-MAIL IF NEEDED.

>> OK. I WILL EXPLAIN A LITTLE FURTHER ON WHAT HE'S ASKING FOR THE VIEWING PUBLIC.

WE ARE PART OF REGION O. WHEN THE HOSPITALIZATION REACHES 15%, SO -- WHAT THAT MEANS IS 15% COVID-RELATED HOSPITALIZATIONS. THEN THAT TRIGGERS A DIAL-BACK FOR US AS A REGION. AND I KNOW THAT WE ARE SIGNIFICANTLY AWAY FROM THAT, THANKFULLY.

BUT TAMMY'S ACTUALLY LOOKING IT UP.

AND THAT IS A GOOD QUESTION, COMMISSIONER.

>> COMMISSIONER SMITH? >> I JUST WANT TO SAY THANKS SO MUCH FOR ALL THE WORK THAT YOU GUYS ARE DOING.

I CAN -- I DID A DROP-BY ON THE PACK I GUESS SECOND DAY.

AND JUST WALKED AROUND. DIDN'T TRY TO MESS WITH ANYBODY, LET Y'ALL DO YOUR JOB AND THE PARKING SITUATION OF WHICH Y'ALL HAD NO CONTROL WAS DIFFICULT FOR FOLKS AND I KNOW THAT Y'ALL HAD FOLKS STANDING IN LINE FOR YOU KNOW A 5:00 APPOINTMEN GETTING THERE AT 2:00, OR 11:00 WHEN YOU OPENED ANTICIPATING AS SOON AS THEY GOT IN, THEY COULD DO IT. I MEAN THE WAY THAT Y'ALL HAD TO DEAL WITH LOGISTICS, Y'ALL HAVE DONE A TEST PHENOMENAL JOB.

NOT AN EASY SITUATION. I WILL TELL YOU THAT AS Y'ALL MOVE FORWARD, Y'ALL ARE GETTING TO BE -- THIS IS PROBABLY THE SIXTH ONE I'VE GONE TO, I GUESS. FIFTH OR SIXTH.

AND I KNOW THAT EVERY TIME I HAVE SEEN Y'ALL DO THIS, Y'ALL ARE GETTING MORE AND MORE EFFICIENT.

THE SCRUBBING OF THE LIST IS, I KNOW I'VE SPOKEN TO A HANDFUL OF PEOPLE WHO, BECAUSE WE DIDN'T SEND OUT ON THAT ORIGINAL OR IN THE ORIGINAL SYSTEM, WE DIDN'T SEND OUT A NOTIFICATION E-MAIL, THEY JUST GOT THAT SCREEN OR, YOU KNOW, INITIALLY IF THEY WERE

[00:40:04]

IN THAT FIRST HUNDRED THOUSAND PEOPLE TO SIGN UP, IT DIDN'T WORK NECESSARILY THE BEST, THEY DIDN'T GET WHAT THEY FELT WAS A CONFIRMATION. I KNOW PEOPLE WHO SIGNED UP FIVE OR SIX TIMES. AND I KNOW THAT Y'ALL ARE HAVING TO DEAL WITH THAT. I WOULD BE INTERESTED TO SEE ONCE Y'ALL DO A FULL SCRUB OF THAT LIST OF THE 21,000 THAT ARE LEFT, HOW MANY ARE ACTUALLY LEFT.

AND IF THAT'S BEEN COMPLETED. I MEAN IF IT HAS BEEN COMPLETED, IT MAY BE CLOSER TO WHAT A REAL NUMBER IS.

BUT I WOULD NOT DOUBT THAT THAT NUMBER WOULD BE SIGNIFICANTLY LOWER THAN WHERE WE ANTICIPATE IT IS RIGHT NOW.

BUT AGAIN, THANK YOU FOR THE WORK THAT Y'ALL ARE DOING.

I KNOW THAT IT'S COME AT A DETRIMENT TO OTHER WORK, THE DAILY WORK THAT RUNNING YOUR DEPARTMENTS HAVE TO DO.

AND HOPEFULLY WHERE WE'RE AT WITH THIS, Y'ALL WILL BE ABLE TO RETURN SOMEWHAT TO NORMAL WITHIN THE NEXT, YOU KNOW, THREE TO FOUR MONTHS TO A STAGE WHERE Y'ALL CAN ACTUALLY ADDRESS SOME OF THE OTHER THINGS THAT Y'ALL HAD TO NEGLECT OUT OF NECESSITY.

APPRECIATE Y'ALL. >> THAT'S WHERE THE PARTNERSHIPS ARE COMING IN, BECAUSE WE ARE PUSHING HARD TO BE AN ACTUAL HUB AND SHARE IN THE VACCINATIONS AND SUPPORTING THE ENTITIES THAT ARE RECEIVING VACCINATIONS. SO THAT MORE PEOPLE ARE HAVING ACCESS TO MORE PLACES ULTIMATELY.

TAMMY, DO WE KEEP MOVING? >> I'LL COME BACK TO YOU.

>> THAT'S OK. YOU CAN E-MAIL IT AND THAT WILL BE FINE. THAT WOULD BE GREAT.

THANK YOU, SIR. WILL YOU PLEASE OPEN AGENDA ITEM

[4. Presentation of the County Judge's Mental Health Hospital Task Force. BECERRA]

NUMBER 4. >> NUMBER 4.

PRESENTATION OF THE COUNTY JUDGE'S MENTAL HEALTH HOSPITAL

TASK FORCE. >> I HAVE ASKED ANITA COLLINS, OUR EXECUTIVE ADMIN FROM THE COUNTY JUDGE'S OFFICE TO PRESENT AN UPDATE. SHE'S BEEN INSTRUMENTAL IN THIS

PROCESS FROM ITS INCEPTION. >> THANK YOU, JUDGE.

>> IF YOU WILL PLEASE STATE YOUR NAME AND TITLE.

>> I AM ANITA COLLINS, WITH THE OFFICE OF THE HAYS COUNTY JUDGE.

LONG AGO, JUDGE BECERRA WAS MADE PAINFULLY AWARE THAT OUR COMMUNITY NEEDED A HEALTH, A MENTAL HEALTH FACILITY THROUGH HIS DAILY INTERACTIONS WITH RESIDENTS OF OUR COUNTY.

TOGETHER WITH ALEX -- THEY CONDUCTED RESEARCH AND MET WITH LEADERS ON THE MENTAL HEALTH FRONT TO DISCUSS THE ROADMAP OF THE CONSTRUCTION OF A MENTAL HEALTH HOSPITAL.

THEN, DURING THE SNOW STORM, JUDGE BECERRA COMPANIED JUDE PRATHER TO MAKE SURE NO RESIDENTS WERE ON THE STREETS WITHOUT SHELTER. WHILE THEY LOOKED FOR PEOPLE UNDER THE OVERPASSES AND IN THE BUSHES, MR. PRADER EXPRESSED HOW SEVERAL OF OUR VETERANS ARE HOMELESS AND ALSO NEED MENTAL HEALTH. CARE.

>> THE JUDGE BROUGHT MEMBERS OF THE COMMUNITY TOGETHER TO FORM THE MENTAL HEALTH HOSPITAL TASK FORCE.

THE DISTINGUISHED MEMBERS ARE ALEX VILABOSIS, THE EMERGENCY COORDINATOR FOR HAYS COUNTY. ALICE JEWEL, CEO, CAROL BELFER, CHARLES COMPESE, TRUSTEE FOR HAYS COUNTY MENTAL HEALTH AND DEVELOPMENTAL DISABILITIES. DEBBIE GONZALES, TEXAS STATE PROFESSOR, DR. TONY WATT, TEXAS STATE PROFESSOR AND CHAIR ELECTRICITY OF SOCIOLOGY, AND THEIR INTERN, CARISSA ALONZO.

SOCIOLOGY INTERN, ED CUNY PAST PRESIDENT OF THE HILL COUNTRY MENTAL HEALTH AND DEVELOPMENTAL DISABILITIES.

DR. ISRAEL NAHIDA, PSYCHOLOGIST, JUDE PRADER, HAYS COUNTY SERVICE OFFICER, LANDON STURDEVANT, DEVELOPMENTAL DISABILITIES.

LAURIE TAYLOR, PLANNER FOR HAYS COUNTY OFFICE OF EMERGENCY SERVICES, JUDGE MORENO, JUSTICE OF THE PEACE.

THE SHARON MELVILLE, DIRECTOR TEXAS DEPARTMENT OF STATE HEALTH SERVICES, SYLVIA MUZZY, CHAIR OF THE SHIBE CENTER BOARD.

JOE STRICT DIRECTOR FOR HAYS COUNTY AND HE BROUGHT ON TWO INTERNS. FOX WHITWORTH AND ANGIE ROBERTS.

AND OF COURSE ME, AND OUR JUDGE, COUNTY JUDGE.

WE HAD OUR FIRST MEETING ON MARCH 11 AND IT WAS BASICALLY AN INTRODUCTORY MEETING WHERE EVERYBODY BROUGHT, YOU KNOW, INTRODUCED THEMSELVES AND SAID WHY THEY WERE THERE AND THOUGHT IT WAS IMPORTANT. AND, THE COMMON THREAD OF THIS MEETING WAS THE PASSION TO SERVE.

AND IT WAS REALLY -- IT JUST TRANSCENDED POLITICAL IDEOLOGY

[00:45:01]

BECAUSE EVERYONE IN OUR COUNTY IS AFFECTED BY MENTAL HEALTH ONE WAY OR ANOTHER. SO EVERYONE INVOLVED WERE GENUINELY INTERESTED IN MAKING SIGNIFICANT CONTRIBUTIONS.

THEY IMMEDIATELY, LIKE THE DAY AFTER, THEY STARTED SHARING WHAT THEIR FINDINGS WERE,S WHY THEY FELT THAT THIS MENTAL HOSPITAL WAS IMPORTANT. THE NEXT MEETING WE WILL BE DISCUSSING FINDINGS OF THE SHARED INFORMATION THAT HAD BEEN SUBMITTED. SO THAT'S ABOUT IT.

THANK YOU. >> THANK YOU VERY MUCH.

AAPPRECIATE IT. >> WILL YOU PLEASE -- I'M GOING TO CHERRY PICK SOME AGENDA ITEMS BASED ON SOME OF OUR ATTENDANTS HERE. AND I AM NOT GOING IN ORDER OF IMPORTANCE.

I WANT TO MAKE SURE WE MAKE THAT CLEAR.

[36. Discussion and possible action to authorize the Veteran's Administration Office to add a temporary part-time Administrative Assistant I effective 4/1/21 through 9/30/21 utilizing available funding from the Veteran's Transportation Program. SHELL/PRATHER]

IF YOU WILL PLEASE OPEN AGENDA ITEM NUMBER 36.

>> 36. DISCUSSION OF POSSIBLE ACTION TO AUTHORIZE THE VET VETERANS STATN OFFICE TO ADD A PART TIME ADMINISTRATIVE ASSISTANT 1 EFFECTIVE APRIL 1, 2021 THROUGH SEPTEMBER 30, 2021, UTILIZING AVAILABLE FUNDING FROM THE VETERAN'S TRANSPORTATION PROGRAM.

>> SO MOVED SECOND. >> WE HAVE A MOTION AND A SECOND. COMMISSIONER SHELL WE HAVE

MR. PRATHER HERE. >> YES.

>> THANK YOU FOR MOVING THIS AGENDA UP.

WE ARE USING THE COST SAVINGS FROM OUR TRANSPORTATION PROGRAM TO UTILIZE A PART-TIME TEMPORARY POSITION TO HELP WITH -- A LOT OF STUFF THAT'S GOING ON IN THE OFFICE.

WE ARE STARTING TO GET OUR CASE LOAD IS ABOUT TRIPLED FROM WHAT IT WAS PRECOVID AND SO WE ARE SHIFTING PRIORITIES AND FUNDS TO HELP COVER MORE OF A NEED AND DEMAND.

ALSO THIS WILL HELP WITH OUR CURRENT RENTAL ASSISTANCE PROGRAM. OUR EMPLOYEE THAT'S RUNNING THAT PROGRAM, HE WILL BE OUT OF ACTION FOR AN UNDETERMINED PERIOD OF TIME FOR TREATMENT FOR A PRETTY SERIOUS HEALTH CONDITION. SO THIS IS GOING TO HELP COVER

THAT POSITION, AS WELL. >> COMMISSIONERS, ANY QUESTIONS?

COMMISSIONER SMITH? >> NO.

I JUST THANK YOU FOR ALL THE WORK THAT Y'ALL DO.

I KNOW THAT Y'ALL HAD A HARD TIME OVER THE LAST YEAR GETTING SOME PERSONNEL ISSUES AS FAR AS JUST MAKE INSURING THAT WE CAN MAINTAIN THE GREAT WORKFORCE THAT YOU HAVE THERE.

ANYTHING THAT WE CAN DO TO HELP I WOULD BE SUPPORTIVE OF.

>> YEAH, LIKE I SAY AND THIS IS A GOOD PROBLEM TO HAVE.

WE HAVE A PROBLEM THAT WE HAVE BEEN ABLE TO UTILIZE CURRENT RESOURCES AND THIS A BUDGET-NEUTRAL -- YOU KNOW, THIS IS NOT ASKING FOR MORE MONEY. IT'S JUST REALLOCATING CURRENT

FUNDS TO BETTER BE USED. >> COMMISSIONER SHELL ANY

QUESTIONS? >> JUST KEEP THE STAFF MEMBER IN OUR THOUGHTS AS TREATMENT GOES FORWARD AND HOPEFULLY BACK

STRONGER THAN EVER. >> ABSOLUTELY.

COULDN'T AGREE MORE. COMMISSIONER?

ANY QUESTIONS ON THIS? >> NO.

THANKS. THANKS.

APPRECIATE IT. >> THANK YOU, JUDE.

WILL YOU PLEASE CALL THE ROLL. >> COMMISSIONER INGLALSBE.

>> YES. >> SUBMISSIONER SMITH.

>> YES. >> SUBMISSIONER JONES.

>> YES. >> SUBMISSIONER SHELL.

[38. Discussion and possible action to authorize the Elections Administration Office to hire a temporary part-time Elections Worker for a four-day period (3/29/21 through 4/1/21) utilizing available funding within their operating budget. INGALSBE/ANDERSON]

>> YES. >> SUBMISSIONER BECERRA.

>> YES. WILL YOU PLEASE OPEN AGENDA ITEM

38. >> 38.

DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE ELECTION ADMINISTRATION OFFICE TO HIRE A TEMPORARY PART-TIME ELECTIONS WORKER FOR A FOUR-DAY PERIOD MARCH 29, 2021 THROUGH APRIL 1, 2021 UTILIZING AVAILABLE FUNDING WITHIN THEIR OPERATING BUDGET.

>> SO MOVED. >> SECOND.

>> WE HAVE A MOTION AND A SECOND.

MISS ANDERSON. >> GOOD MORNING.

JENNIFER ANDERSON. HAYS COUNTY ELECTION ADMINISTRATOR. THIS HAS HISTORICALLY BEEN FILLED BY MARY SALINAS IN THE OFFICE.

WHEN WE TOOK HER POSITION AND TURNED IT INTO A FULL-TIME POSITION FOR THE ELECTION OFFICE, SHE WENT ON A TEMPORARY BASIS DURING ELECTIONS. SO THIS IS SOMETHING SHE'S ALWAYS DONE IN OUR OFFICE ON A TEMPORARY BASIS WHEN WE ARE OUT JUST SO WE CAN KEEP THE DOORS OPEN AND BE ABLE TO ANSWER PHONE

CALLS AND HELP THE PUBLIC. >> ANY QUESTIONS?

>> JUDGE, I JUST WANT TO THANK MISS SALINAS FOR HER CONTINUED SUPPORT OF OUR ELECTIONS OFFICE. SHE'S A WONDERFUL PERSON, A GREAT COMMUNITY MEMBER AND REALLY APPRECIATE HER

WILLINGNESS TO STEP UP AND HELP. >> ABSOLUTELY.

>> I JUST WANT TO -- I'VE KNOWN HER FOR YEARS AND YEARS.

SHE'S ALWAYS BEEN THAT. EVEN WHEN SHE WAS WITH THE CITY MUNICIPAL COURT. JUST TELL HER WE APPRECIATE ALL

HER SERVICE. >> ANY COMMENTS?

>> LUCKY TO HAVE HER. >> THANK YOU, MS. ANDERSON VERY

MUCH. >> THANK YOU.

>> PLEASE CALL THE ROLL. >> COMMISSIONER JONES.

>> YES. >> COMMISSIONER SHELL.

>> YES. >> COMMISSIONER SMITH.

>> YES. >> COMMISSIONER INGALSBE.

[00:50:01]

>> YES. >> JUDGE BECERRA.

[18. Authorize payment to Waldrip Insurance Agency in the amount of $1,425.00 in which no purchase order was issued as required per the County Purchasing Policy. INGALSBE/RICHEY]

>> YES. WILL YOU PLEASE OPEN AGENDA ITEM

NUMBER 18. >> AUTHORIZE PAYMENT TO WALDRIP INSURANCE AGENCY IN THE AMOUNT OF $1425 IN WHICH NO PURCHASE ORDER WAS ISSUED AS REQUIRED PER THE COUNTY PURCHASING POLICY.

>> SO MOVED. >> WE HAVE A MOTION AND SECOND AND WE HAVE MS. RICHIE PRESENT IF SHE'S NEEDED FOR ANYTHING.

>> JUST AN OVERSIGHT, JUDGE, AND I THINK WE ARE GOOD.

>> OK. PLEASE CALL THE ROLL.

>> COMMISSIONER SHELL. >> YES.

>> COMMISSIONER SMITH. >> YES.

>> COMMISSIONER JONES. >> YES.

>> COMMISSIONER INGALSBE. >> YES.

>> JUDGE BECERRA. >> YES.

>> JUST SO I DON'T OVERLOOK SOMETHING, IS THERE ANOTHER AGENDA ITEM MS. RICHIE IS HERE FOR?

>> 35A. >> THANK YOU EXACTLY RIGHT, IF

[35. Discussion and possible action to related to the disbursement specifications of 2021 Cost Of Living Allocation. SHELL/RICHEY]

YOU WILL PLEASE OPEN 35. >> 35.

DISCUSSION AND POSSIBLE ACTION TO RELATED TO THE DISBURSEMENT SPECIFICATIONS OF 2021 COST OF LIVING ALLOCATION.

>> SO MOVED. >> SECOND.

>> WE HAVE A MOTION AND A SECOND.

COMMISSIONER SHELL? >> MS. RICHIE, THINK SHE HAS

SOME IDEAS FOR US TO CONSIDER. >> IF YOU WILL PLEASE APPROACH AND TITLE FOR THE VIEWING PUBLIC.

>> THANK YOU. I'M BRITNEY RICHEY, THE HAYS COUNTY TREASURER. WE ARE GETTING READY TO IMPLEMENT THE 2% COST OF LIVING ALLOCATION THAT THE COURT AWARDED DURING THIS BUDGET CYCLE AND WE HAVE SOME QUESTIONS OF COURSE AS WE ARE TRYING TO IMPLEMENT BECAUSE WE DIDN'T GET EXTREME CLARITY WHEN WE WERE TRYING TO RESEARCH AND TRY TO FIND OUT AND I DON'T WANT TO DO ANYTHING INAPPROPRIATE SO I AM HERE TODAY TO ASK MY QUESTIONS. FIRST OF ALL, MY FIRST QUESTION IS, THE 2% ALLOCATION, I AM ASKING IF IT'S OK OR IF THIS IS THE INTENT OF THE COURT TO GIVE THAT ALLOCATION BASED ON THE SALARY THEY ARE MAKING RIGHT NOW? OR IS IT BASED ON THE SALARY THEY WERE MAKING IN SEPTEMBER? SO, UM, MY ASSUMPTION IS IT'S BASED ON THE SALARY THEY ARE MAKING RIGHT NOW, THEY SHOULD GET 2% IN ADDITION TO THAT.

THAT'S MY FIRST QUESTION. >> OK.

COMMISSIONERS, DID YOU HAVE AN OPINION?

I THINK IT'S RIGHT NOW. >> I WOULD HAVE SAID WHENEVER WE BUDGETED FOR IT AND SEPTEMBER WE KNEW WHAT OUR NUMBERS WERE THEN AND THAT'S WHAT WE BASED OUR DECISION OFF OF.

>> WELL WE HAVE RUN THE FIGURES AND ACTUALLY, IT'S BASED ON THE FIGURES THAT WERE BUDGETED AT THE TIME AND CURRENT FIGURES, THERE'S REALLY NOT A BIG DIFFERENCE.

SO WE HAVE HAD PEOPLE LEAVE AND THERE'S BEEN SOME ATRIES AND STUFF. IT'S JUST A MATTER OF IMPLEMENTATION AS FAR AS WHAT YOU GUYS MIGHT WANT TO DO.

IF IT'S BASED ON THE CURRENT SALARY OR BASED ON THE 9/30

SALARY. >> DOES THE AUDITOR'S OFFICE

HAVE ANY INPUT? >> --

>> BASED ON THE PRIOR AMOUNTS BUT -- ATTRITION COULD COVER --

GO AHEAD -- CURRENT SALARY. >> I THINK CURRENT SALARY SOUNDS LIKE AN EASIER MATHEMATICAL EQUATION FOR FOLKS.

THAT'S WHY I WAS THINKING CURRENT.

IT SOUNDS SOUNDS LIKE OUR AUDITD TREASURER BOTH SAID IT'S NOT

MUCH DIFFERENCE. >> I AM OK WITH THE CURRENT

SALARY, JUDGE. >> IS THE EMPLOYEE, AS LONG AS THEY ARE A CURRENT EMPLOYEE, THEIR SALARY DOESN'T GO BACK TO WHETHER THEY WERE EMPLOYED BEFORE ANY EMPLOYEES --

>> WELL THAT'S ONE OF MY OTHER QUESTIONS IS DOES IT APPLY TO ALL CURRENT EMPLOYEES OR ONLY EMPLOYEES THAT WERE EMPLOYED AS OF 9/30? WOULD YOU WANT TO INCLUDE ANY NEW HIRES THAT HAVE COME ON BOARD SINCE OCTOBER?

>> I BELIEVE THE NEW HIRES WOULDN'T BE INCLUDED.

>> I WOULD AGREE WITH YOU. >> OK.

I JUST WANTED TO MAKE SURE I'M FOLLOWING ALONG WITH YOU GUYS.

>> THESE ARE ALL GOOD QUESTIONS. >> VERY GOOD QUESTIONS.

SO CURRENT AND NOT NEW HIRES. >> OK.

AND THE PEOPLE THAT ARE AT MAXIMUM FOR THEIR GRADE, IT IS ASSUMED THAT THEY WOULD GET A LUMP-SUM PAYMENT AS WE USUALLY DO ON A COST OF LIVING SITUATION.

BUT BEFORE I WENT FORWARD WITH THAT, I WANTED TO MAKE SURE THAT

WAS YOUR INTENT. >> YEAH THAT WOULD BE CONCURRENT

WITH POLICY IN THE PAST. >> CONSISTENT.

>> OK. ALL RIGHT.

PEOPLE ELIGIBLE IF THEY ARE ALREADY RECEIVING AN AUTOMATIC INCREASE IN FY21?% IT WAS BUDGETED FOR ANYBODY THAT IS ON A CURRENT PROGRESSIVE PLAN.

FOR INSTANCE WE HAVE SOME DEPARTMENTS THAT AUTOMATICALLY PROGRESS THROUGHOUT THE YEARS. WOULD THEY BE INCLUDED? AND IF SO, WOULD THE COLLECTIVE BARGAINING BE INCLUDED? IT IS MY IMPRESSION THAT COLLECTIVE BARGAINING WAS ALREADY ADDRESSED EARLIER THIS YEAR AND WOULD NOT BE INCLUDED.

I JUST WANTED TO VERIFY THAT AS WELL AS ANY PROGRESSIVE PLANS.

>> I AM GOOD WITH THE -- >> I WOULD THINK IT WOULD BE INCLUDED WITH PROGRESSIVES. BUT NOT COLLECTIVE BARGAINING.

>> OK. OBVIOUSLY WE HAVE DISCUSSED NOT ELECTED OFFICIALS. ELECTED OFFICIALS WOULD NOT BE

[00:55:02]

RECEIVING THE COST OF LIVING. AND NEITHER WOULD THE TEMPORARY EMPLOYEES OR INTERNS. IS THAT CORRECT?

>> YES. >> SOUNDS GOOD.

>> I THINK THAT'S ALL MY QUESTIONS.

>> THANK YOU SO MUCH. ARE THERE ANY OTHER AGENDA ITEMS THAT YOU ARE GOING TO BE HERE FOR THAT YOU WANT TO SEE?

>> UM -- NOT PARTICULARLY. >> VERY GOOD.

I WANT TO MAKE SURE WE KEEP YOU MOVING.

>> I APPRECIATE THAT. >> THERE IS NO ACTION REQUIRED.

JUST CLARIFICATION. >> THAT WAS CLARIFICATION.

I DON'T KNOW IF WE NEED TO -- >> SHOULD WE CREATE A MOTION MR. KENNEDY TO BE OR ARTICULATE? I MOVE THAT WE PROVIDE ARTICULATED DETAIL TO OUR TREASURER, MS. RICHEY THAT THE 2% WAS TO BE APPLIED AT CURRENT SALARY.

THAT WE DON'T INCLUDE NEW EMPLOYEES, AND THAT WE DON'T INCLUDE THE COLLECTIVE BARGAINING.

>> AND WE DO INCLUDE PROGRESSIVE.

>> AND WE DO INCLUDE PROGRESSIVE.

>> AND LUMP SUM -- >> AND LUMP SUM -- WITHOUT ANY NOTES, NOT BAD, HUH? FOR THOSE THAT ARE ON THE TOP OF THE SCALE. AND NO PAY INCREASE FOR ELECTED OFFICIALS. CORRECT.

>> TEMPORARIES AND INTERNS. >> AND TEMPORARIES AND INTERNS.

IS THERE A SECOND? >> SECOND.

>> WE HAVE A MOTION AND A SECOND.

PLEASE CALL THE ROLL. >> COMMISSIONER SMITH.

>> YES. >> COMMISSIONER JONES.

>> YES. >> COMMISSIONER INGALSBE.

>> YES. >> COMMISSIONER SHELL.

>> YES. >> JUDGE BECERRA.

>> YES. >> THANK YOU FOR TAKING THE TIME TO ASK FOR THAT CLARIFICATION. I WANT TO KEEP MOVING THROUGH THIS LIST. IF YOU WILL PLEASE OPEN AGENDA

[40. Discussion and possible action to consider modification of job description for the Court Reporter serving Hays County Court at Law #3, in accordance with Chapter 52 of the Texas Government Code. The Court may opt to convene in Executive Session to consult legal counsel under Texas Government Code Sec.551.071. BECERRA]

ITEM NUMBER 40. >> 40.

DISCUSSION OF POSSIBLE ACTION TO CONSIDER MODIFICATION OF DESCRIPTION FOR THE COURT REPORTER SERVING HAYS COUNTY COURT OF LAW NUMBER 3 IN ACCORDANCE WITH 52 OF THE GOVERNMENT CODE. THE COURT MAY OPT TO CONVENE IN EXECUTIVE SESSION TO CONSULT LEGAL COUNSEL UNDER TEXAS

GOVERNMENT CODE SECTION 551.071. >> SO MOVED.

>> SECOND FOR DISCUSSION. >> WE HAVE A MOTION AND A SECOND. AND, SHOULD WE ASK FOR -- WHO SHOULD WE ASK FOR DIRECTION FIRST?

>> JUDGE, SHOULD WE ASK FOR -- SHOULD WE OPEN THE SECOND ONE AS

WELL? >> WE COULD.

>> I JUST HAVE A FEELING THAT THE CONVERSATION MAY CONFER

BOTH. >> WHICH ONE, IS IT --

>> I JUST OPENED 40. >> SORRY ABOUT THAT.

>> SO THAT THE THE COURT REPORTER AND I THINK MR. KENNEDY

-- >> MR. KENNEDY WOULD YOU LIKE TO

START THE CONVERSATION? >> THOSE MATERIALS WERE ACTUALLY PROVIDED BY JUDGE THOMPSON. I JUST HANDED THEM, LABELED THEM AND HANDED THEM OUT FOR YOU. YOU WILL NOTE THAT THERE'S A -- AN ITEM NUMBER AT THE TOP RIGHT-HAND CORNER OF EACH OF

THOSE DOCUMENTS FOR CLARITY. >> IS THIS AN AMENDED JOB

DESCRIPTION OR THE CURRENT? >> IT IS AMENDED.

AND SPECIFIC -- >> IT WAS SAID IN THE AUDIENCE BY OUR H.R. DIRECTOR THAT IT IS AMENDED AND SPECIFIC TO COUNTY

COURT LAW NUMBER 3. >> DO WE HAVE THE ORIGINAL

ANYWHERE TO COMPARE? >> IF YOU WILL PLEASE APPROACH THE PODIUM AND STATE YOUR NAME AND TITLE FOR THE VIEWING

PUBLIC. >> MY NAME IS MIL WILL, Y THOMPSON, THE ELECTED JUDGE OF HAYS COUNTY COURT OF LAW NUMBER 3. I DID NOT BRING THE ORIGINALS OR FORMER SHEER VONS, I SHOULD SAY, WITH ME FOR COMPARISON.

THOUGH IT DOES EXIST IF YOU NEED IT.

>> OF COURSE. ARE YOU IN A POSITION WHERE YOU

COULD ARTICULATE THE DIFFERENCE? >> FOR THE COURT REPORTER POSITION, I CHANGED SEVERAL THINGS FROM A FORMER VERSION THAT H.R. PROVIDED ME. AND IT INCLUDED CHANGES WHERE IN THE FORMER VERSION, THERE WAS A REQUIREMENT THAT THE COURT REPORTER KNOW THE CODE OF CRIMINAL PROCEDURE, THE CODE OF CIVIL, OR THE RULES OF CIVIL PROCEDURE, AND SOME OTHER CODE BOOKS. I REMOVED THAT AND MADE IT SPECIFIC TO A COURT REPORTER, BECAUSE THAT'S MY JOB AND THE ATTORNEY'S JOB, NOT THE COURT REPORTER'S JOB.

THERE WERE SOME OTHER ITEMS THAT I REMOVED THAT WERE NOT SPECIFIC TO A COURT REPORTER. AND THEN MS. MILLER AND I WENT BACK AND FORTHWITH COMMENTS UNTIL I CAME WITH THAT VERSION.

THAT VERSION IS DISTINCT FROM THE VERSION THAT MS. MILLER SENT

[01:00:04]

BACK TO ME YESTERDAY IN THAT IT MAKES THE COURT REPORTER POSITION AN APPOINTED POSITION CODE LANGUAGE.

>> AND HAVE WE, FOR MS. MILLER, HAVE WE CONSIDERED THE SAME FOR THE OTHER TWO COUNTY COURTS? IN OTHER WORDS, WOULD WE MAKE THIS CONSISTENT SO THAT IT'S CLEAR THAT THE COUNTY COURT OF LAW JUDGE, WHETHER 1, 2 OR 3 HAS THE ABILITY TO APPOINT THEIR OWN

COURT REPORTER? >> FOR CONSISTENCY, THAT'S A GREAT QUESTION AND IF YOU WILL PLEASE STATE YOUR NAME AND

TITLE. >> SHERRY MILLER, HAYS COUNTY H.R. DIRECTOR. I HAVE NOT HAD DISCUSSIONS WITH THE OTHER TWO COUNTY COURT LAW JUDGES.

REGARDING THE JOB DESCRIPTION EDITS THAT JUDGE THOMPSON HAS ASKED FOR TO DATE. CERTAINLY I PREFER TO HAVE AS CONDENSED JOB DESCRIPTIONS AS WE CAN.

I SIMPLY CANNOT MANAGE 1,000 JOB DESCRIPTIONS.

SO A JOB DESCRIPTION FOR EVERY EMPLOYEE WOULD BE QUITE THE THOMPSON'S GOAL IS TO IDENTIFY THE POSITION AS APPOINTED WHICH MAY OR MAY NOT BE NECESSARY ON A JOB DESCRIPTION. BUT WE COULD CERTAINLY IDENTIFY THAT IN THE JOB POSTINGS. OFTENTIMES THOSE LITTLE INTRICACIES WE PULL OUT AND DON'T PUT THEM IN THE JOB DESCRIPTION SO THAT WE CAN USE THE DESCRIPTION ACROSS SEVERAL POSITIONS. BUT WE DO IDENTIFY THOSE TYPES OF OF SPECIALTY THINGS SUCH AS POSITIONS THAT REPORT TO ELECTED OFFICIALS, WE DO IDENTIFY ON THE POSTING THAT THAT POSITION -- SO APPLICANTS KNOW THAT THAT POSITION REPORTS TO AN ELECTED OFFICIAL AND IS EMPLOYED AT THEIR PLEASURE.

SO JUDGE THOMPSON AND I TALKED THIS MORNING AND I DID SEND MY EDITS TO HER YESTERDAY AFTERNOON.

SHE'S GIVEN ME A HARD COPY AND I CAN'T SEE THE EDITS THAT SHE TOOK FROM MINE. SO UNTIL I SEE THOSE, I DON'T KNOW WHERE WE STAND. THERE WERE QUITE A FEW SECTIONS IN HER DRAFT DESCRIPTION THAT WERE EXCLUDED.

AND FOR CONFORMANCE AND CONSISTENCY, I PREFER OUR JOB DESCRIPTIONS TO ALL REMAIN CONSISTENT IN SOME OF THOSE SECTIONS. AND SO I THINK JUDGE THOMPSON AND I STILL HAVE SOME WORK TO DO IN, AND IF THE COURT WERE TO APPROVE A SEPARATE DESCRIPTION FOR COUNTY COURT OF LAW 3, SHE AND I CAN FLESH OUT THOSE DIFFERENCES I BELIEVE.

>> AND SHERRY JUST TO REITERATE FROM THE LAST TIME, IF THE POSITION IS APPOINTED, THERE ARE SOME BENEFITS THAT DON'T COME WITH THAT. POSITION.

CORRECT? >> WE HAD A COMMUNICATION IN THE PAST WEEK ABOUT THAT AND BRITNEY FLESHED OUT AND MADE DETERMINATIONS ON WHAT WOULD AND WOULD NOT.

APPLY TO AN APPOINTED PERSON. >> AND MS. THOMPSON IF YOU WOULD

APPROACH THE PODIUM. >> THANK YOU SO MUCH.

SO MY UNDERSTANDING IS COURT REPORTERS ARE A LITTLE DIFFERENT FROM COORDINATORS. WHILE A COORDINATOR BEING APPOINTED MAKES A DIFFERENCE IN TERMS OF OVERTIME AND SICK LEAVE AND VACATION LIKE WE DISCUSSED A FEW WEEKS AGO, IT DOES NOT MAKE THE SAME DIFFERENCE FOR A COURT REPORTER.

THERE'S AN OPINION THAT CAME OUT THAT SAYS, EVEN IF A COURT REPORTER IS APPOINTED THEY STILL ARE NONEXEMPT IN TERMS OF FLSA.

AND SO THEY WOULD STILL -- THE IN, STILL ACREW SICK LEAVE AND ALL OF THOSE THINGS THAT YOU ALL WERE CONCERNED ABOUT LAST WEEK.

IF THAT ANSWERS YOUR QUESTION. >> OK.

I THINK SO. WERE THERE ANY OTHER BENEFITS

THAT ARE NOT INCLUDED? >> IN TERMS OF OTHER BENEFITS, HEALTH INSURANCE, THE OPTIONAL INSURANCE PLANS, HOLIDAY TIME, ALL OF THAT WOULD REMAIN THE SAME.

>> THAT'S CORRECT. >> MAKE SURE EVERYBODY IS IN

AGREEMENT. >> YES.

THAT'S CORRECT. >> BRITNEY RICHEY, HAYS COUNTY TREASURER. I SHARED INFORMATION ON A DEPARTMENT OF LABOR RULING THAT STATES THAT COURT REPORTERS, WHETHER THEY ARE APPOINTED OR NOT, STILL HAVE TO ABIDE BY THE STANDARDS ACT, THEY ARE NONEXEMPT WHICH MEANS THAT THEY DO HAVE TO REPORT THEIR TIME. SO I WAS EXPLAINING THAT.

SO BASICALLY, THEY WOULD BE TREATED JUST LIKE A REGULAR EMPLOYEE. EVEN IF THEY ARE APPOINTED.

SO THEY WOULD HAVE THE SAME BENEFITS AND EVERYTHING WOULD BE THE SAME. AND THAT'S BASED ON A 2005

[01:05:01]

DEPARTMENT OF LABOR RULING. >> THANK YOU.

GLAD YOU ARE STILL HERE. GREAT QUESTIONS, COMMISSIONER INGALSBE. ANY OTHER QUESTIONS,

COMMISSIONER? >> NO.

I DON'T BELIEVE SO. >> AND IF YOU, OF COURSE, IF YOU FEEL LIKE YOU HAVE ANOTHER ONE IN A MINUTE, WE CAN EASILY GO BACK TO YOU. COMMISSIONER? NO? OK.

>> I THINK THE STATUTE IS VERY CLEAR ABOUT THE STATUTE APPOINTING THEIR COURT REPORTER. I DON'T SEE ANY REASON WHY EACH JUDGE SHOULD NOT BE ABLE TO DO THAT, UNLESS THERE'S LANGUAGE THAT'S INCLUDED IN THIS ONE THAT MENTIONS FILLING IN, I WOULD LIKE TO JUST SEE THAT THE COUNTY COURT AT LAW COURT REPORTER JOB DESCRIPTION WOULD WORK FOR ALL OF THE COUNTY COURTS.

I DON'T SEE WHY THAT WOULDN'T BE POSSIBLE.

OR PRETTY SIMPLE. IT COULD BE THAT JOB DESCRIPTION BUT AS LONG AS THAT'S -- THERE'S SOME COMPARISON MADE OF THE OTHER PREVIOUS WITH THESE NEW DRAFTS AND THERE'S SOME THAT INDICATES IT'S SUITABLE. YOU WOULD HAVE JUST ONE JOB DESCRIPTION FOR THAT ONE POSITION WITHIN THAT GRADE.

>> ABSOLUTELY. I THINK WE CAN DEVELOP LANGUAGE THAT DOES IDENTIFY THAT THE POSITION, OR THE EMPLOYEE IS APPOINTED BY THE INDIVIDUAL JUDGE THAT THEY SERVE.

AND THERE WERE SOME OTHER EDITS THAT JUDGE THOMPSON IDENTIFIED THAT WE PROBABLY SHOULD TAKE OUT OF THE EXISTING JOB DESCRIPTION.

IT HAD BEEN SEVERAL YEARS SINCE THAT HAD BEEN REVIEWED.

SO I THINK WE CAN GET CONSENSUS AND A DESCRIPTION THAT WORKS FOR ALL THREE. OR HOWEVER MANY THERE ENDS UP

BEING. >> THANK YOU, MS. MILLER.

>> JUST LOOKING AT THE JOB DESCRIPTION, THE ONE THING I DO HAVE CONCERN ABOUT IS IF THESE ARE -- IF WE WANT TO TREAT THESE EMPLOYEES THE SAME AS WE WOULD TREAT ANY EMPLOYEE IN OUR COUNTY AND GIVE THEM THE SAME PROTECTIONS AS AN EMPLOYEE THAT WE WOULD GIVE IN OUR COUNTY AS AN APPOINTMENT.

THE LINE IN HERE THAT SAYS I FULLY UNDERSTAND MY APPOINTMENT IS TERMINABLE AND THE JUDGE REMAINS FREE TO CHOOSE THE ABILITY TO END EMPLOYMENT AT ANY TIME FOR REASON OR NO REASON M.FOR ME, THAT IS JUST LOOKING THROUGH THIS, UM -- THE TWO QUESTIONS THAT I HAVE IS NUMBER ONE, WE OFFER OUR EMPLOYEES JUST LIKE WE WOULD ANYONE ELSE, SOME PROTECTION HERE.

AND JUST SAYING WE WILL TERMINATE SOMEBODY WITH NO REASON, I THINK THAT'S PROBLEMATIC.

FOR ME, ANYWAY. I THINK THE STATUTE'S VERY CLEAR, YOU CAN APPOINT THAT PERSON, NO PROBLEM.

IN MY VIEW, THINK YOU HAVE EVERY RIGHT TO, JUDGE.

AND THE OTHER THING THAT -- I JUST WANT TO MAKE SURE THAT THE NEXT LINE IN THERE, I FULLY UNDERSTAND THAT I MAY BE GRANTED COMPENSATION TIME IN LIEU OF PAYMENT OF OVERTIME TO EXTEND PROVIDED BY LAW. I ALSO UNDERSTAND THAT MY SUPERVISOR CAN INSTRUCT ME TO TAKE COMPENSATION TIME.

I JUST WANT TO MAKE SURE THAT THAT CONFORMS WITH OUR CURRENT COMP TIME AS WRITTEN AND IF IT DOES, THEN I'M FINE WITH THAT.

>> THOSE TWO STATEMENTS ARE IN EVERY JOB DESCRIPTION WITH THE LAW JUDGE 3. SO WITH OUR COUNTY, WE ARE AT-WILL EMPLOYERS. AND SO, IN OUR PERSONNEL POLICY, IN OUR PRACTICES AND PROCEDURES, WE DO IDENTIFY AT-WILL EMPLOYMENT AS THE EMPLOYER CAN TERMINATE YOUR EMPLOYMENT AT ANY TIME WITH OR WITHOUT ANY REASON. AND THE FLIP SIDE OF THAT IS THAT THE EMPLOYEE CAN LEAVE HAYS COUNTY EMPLOYMENT WITH OR WITHOUT ANY REASON. AT ANY TIME.

SO THAT STATEMENT IS THROUGHOUT OUR PERSONNEL POLICY AND ALL OF

OUR JOB DESCRIPTIONS. >> I UNDERSTAND.

I JUST WANT TO MAKE SURE THAT WE DON'T PUT OURSELVES IN A POSITION WHERE IF AN EMPLOYEE DOES NOT -- HOW CAN I PUT THIS.

I DON'T WANT TO PUT AN EMPLOYEE IN A SITUATION WHERE IF THERE IS -- AND I'M NOT TALKING ABOUT JUST COUNTY COURT AT LAW NUMBER 3. I WOULD ENVISION WHATEVER WE DO WOULD BE ADOPTED ACROSS THE BOARD.

I JUST DON'T WANT TO REMOVE ANY TYPE OF, ANY ACTIONS THAT THEY MAY BE ABLE TO TAKE TO, IF THEY ARE -- IF THERE'S A SITUATION, GOD FORBID, WHERE WE HAVE AN ELECTED OFFICIAL WHO NOT ONLY WRONGFULLY TERMINATES SOMEBODY BUT DOES SO IN A MALICIOUS WAY WHICH IS PROBLEMATIC. I WANT THE INDIVIDUAL TO HAVE

RECOURSE. >> ABSOLUTELY.

>> AND THEY STILL DO. SO THAT'S GREAT.

YES, SIR. THANK YOU.

>> SO IF THERE'S -- ONE MORE? >> I HAVE ONE OTHER QUESTION.

AND SO, THE GRADE AND PAY IS CONSISTENT WITH THE OTHER COURT

[01:10:01]

REPORTERS IN COUNTY COURT AT LAW?

>> YES, MA'AM. >> SO I MOVE THAT WE ALLOW JUDGE THOMPSON AND MS. MILLER TO DEVELOP THE ARTICULATED LANGUAGE FOR CONSENSUS WITH THE OTHER TWO COUNTY COURT POSITIONS FOR UNIFORMITY TO MODIFY THEIR DESCRIPTION AND UPDATE IT.

>> CAN WE ALSO JUST HAVE HER BRING IT BACK ON CONSENT, THE FINAL JOB DESCRIPTION? WOULD THAT BE FINE?

ONCE IT'S DEVELOPED? >> THANK YOU.

>> JUST ON CONSENT? >> SURE.

WE HAVE A MOTION? AND A SECOND?

>> JUST ONE MORE QUESTION. AND I JUST WANT CLARIFICATION.

THIS IS -- IS THIS CURRENTLY AN OPEN POSITION?

>> YES. >> CURRENTLY OPEN POSITION.

>> THAT'S ALL I NEEDED. >> PLEASE CALL THE ROLL.

>> COMMISSIONER JONES. >> YES.

>> COMMISSIONER SHELL. >> YES.

>> COMMISSIONER INGALSBE. >> YES.

>> COMMISSIONER SMITH. >> YES.

>> JUDGE BECERRA. >> YES.

[41. Discussion and possible action to consider approval of funding for the appointment of a Court Coordinator to serve Hays County Court at Law #3, pursuant to Chapter 74, Subchapter E of the Texas Government Code. The Court may convene in Executive Session to consult legal counsel under Texas Government Code Sec.551.071. BECERRA]

>> PLEASE OPEN 41. >> 41.

DISCUSSION OF POSSIBLE ACTION TO CONSIDER APPROVAL OF FUNDING FOR THE APPOINTMENT OF A COURT COORDINATOR TO SERVE HAYS COUNTY COURT AT LAW NUMBER 3 PURSUANT TO CHAPTER 74 SUBCHAPTER E OF THE TEXAS GOVERNMENT CODE. THE COURT MAY CONVENE IN EXECUTIVE SESSION TO CONSULT LEGAL COUNSEL UNDER TEXAS

GOVERNMENT CODE SECTION 551.071. >> SO MOVED.

>> SECOND. >> AND THIS IS OF COURSE A CONTINUATION OF AGENDA ITEM NUMBER 40.

ANY COMMENTS OR QUESTIONS OR COURT MEMBERS THAT WOULD LICK TO HEAR FROM ANYONE SPECIFICALLY TO START?

>> THIS IS A DIFFERENT -- THOUGH, ISN'T IT, JUDGE, ABOUT

THE COORDINATOR, NOT THE -- >> OH, JUST SAYING THEY ARE ON

THE SAME TEAM. >> YEAH.

BUT TWO DIFFERENT POSITIONS. >> AND -- I GUESS I WOULD JUST ASK, JUDGE THOMPSON IF THOSE DISCUSSIONS WERE HAD WITH THE OTHER TWO JUDGES? I KNOW THAT Y'ALL WERE -- WE WERE HOPING THAT Y'ALL WOULD GET TOGETHER AND DISCUSS THIS PARTICULAR POSITION AND WAS THAT DONE?

>> I REQUESTED A MEETING AND NO MEETING WAS HAD.

>> WELL, WE DID SAY, YOU KNOW -- SPECIFICALLY REMEMBER SAYING THAT, YOU KNOW, WE HAD HOPED FOR THAT AND THAT WE WOULD COME BACK IN THE NEXT COUPLE OF WEEKS. IF WE NEEDED TO.

AND SO I GUESS WE ARE HERE NOW, JUDGE.

>> YES, MA'AM. THANK YOU FOR THAT REMINDER.

COMMISSIONER SHELL? >> I DID SPEAK TO JUDGE JOHNSON AND ASKED HIM. HE SAID THAT THEY HAD NOT HAD ONE AT THIS TIME BUT THEY DID PLAN ON HAVING ONE SOON.

WHEN THAT IS, I DON'T KNOW. BUT I KNOW THAT IT'S PLANNED.

>> OK. COMMISSIONER SMITH?

>> I DON'T KNOW. I WAS JUST READING THIS -- DID -- I'VE NEVER SEEN A JOB DESCRIPTION THAT SAYS OTHER QUALIFICATIONS OF POSITIVE BUT STUBBORN ATTITUDE.

I DON'T KNOW THAT I'VE EVER EMPLOYED AN EMPLOYEE WITH A STUBBORN ORIENTED. I WANT A CUSTOMER SERVICE ORIENTED ONE. I AM DISAPPOINTED THAT THERE HASN'T BEEN A MEETING AMONG THE THREE JUDGES AND I HOPE THAT THAT OCCURS IN THE IMMEDIATE FUTURE AND I WOULD FEEL MUCH MORE COMFORTABLE CONSIDERING THIS IF AND WHEN THAT HAPPENS.

>> SO, IT'S TALKING ABOUT FUNDING OF THE POSITION.

WHAT ABOUT OUR AUDITOR'S OFFICE? >> -- REACHED OUT TO FOR THE FUNDING? NO, IT WAS -- DON'T WE HAVE AN

OPEN POSITION? >> THERE IS AN OPEN POSITION.

>> SO BUT CURRENTLY THAT OPEN POSITION IS HIRED BY ALL THREE?

>> RIGHT. >> THAT'S CORRECT.

>> SO HOW DO WE REMOVE THIS FROM THE LOG JAM THAT IT'S IN?

>> COULD WE ASK OUR GENERAL COUNSEL TO FACILITATE THE MEETING BETWEEN THE THREE JUDGES? OR DO WE EVEN HAVE THAT AUTHORITY?

I THINK WE TRIED THAT. >> I THINK IT'S JUST A REQUEST.

BUT I WOULD BE COMFORTABLE LOOKING AT IT SOMETIME ONCE THAT'S BEEN HAD AND MAKING SURE WE ARE CONSISTENT AGAIN.

BECAUSE OTHERWISE, I DON'T THINK JOBS IN OFFICES THAT ARE

CONTRADICTORY WITH EACH OTHER. >> MAY I ADD SOMETHING, PLEASE?

>> YES, MA'AM. >> THE INDIVIDUAL WHO IS CURRENTLY HELPING ME IN COURT 3 HAS HAD A VARIETY OF PERSONAL ISSUES AND WAS OUT YESTERDAY AND IF CONTINUES TO BE OUT, MY COURT'S GOING TO SCREECH TO A HALT.

SO THIS IS A TIME-SENSITIVE MATTER.

I RESPECT THAT Y'ALL WANT TO HEAR FROM ALL THE JUDGES AND I THINK THERE'S A GOOD REASON FOR IT.

YOURS IS THE FIRST WORD I HAVE HEARD THAT THERE'S GOING TO BE A JUDGES' MEETING. ALL I KNOW IS COURT 3 NEEDS TO FUNCTION. SO, EITHER I AM GOING TO BE FORCED TO FIND A VOLUNTEER OR WE CREATE A POSITION.

[01:15:03]

NOW, IN TERMS OF THE PAY THAT Y'ALL HAD A HANGUP ON LAST TIME, PUT IT AT THE LOWEST POINT FOR THE PAY GRADE ON IT.

THAT'S FINE. I'LL MAKE UP THE DIFFERENCE.

IT JUST NEEDS TO GET DONE, PLEASE.

>> I DO HAVE A QUESTION ABOUT THAT.

BECAUSE AFTER LAST WEEK, OR WEEK BEFORE LAST, WHENEVER WE DISCUSSED THAT. I THINK -- AND I WOULD LOVE TO HEAR YOUR TAKE ON THIS, BUT I THINK STATUTORILY, THE PAY THAT'S ASSOCIATED WITH YOUR JOB HAS TO BE GIVEN SPECIFIC TO THE WORK THAT YOU ARE DOING. I DON'T THINK LEGALLY THAT WE CAN, EVEN IF YOU WANTED TO, DIVERT ANY OF YOUR PAY TOWARD ANOTHER EMPLOYEE. AND THE SAME REASON WE COULDN'T WITH ANY OTHER JUDICIAL POSITION.

BECAUSE STATUTORILY, IT'S MANDATED WHAT IT SHOULD AND SHOULDN'T BE. I WOULD LOVE TO HEAR, I MEAN IF OUR TREASURER OR ANYBODY ELSE KNOWS THAT, BUT I AM LIKE 90% SURE THAT THAT'S THE CASE IN READING THE STATUTE.

I MAY BE WRONG, BUT I -- I APPRECIATE YOUR OFFER, THE OTHER DAY, I DO. BUT I DO BELIEVE THAT THAT'S THE

CASE. >> WITHOUT LOOKING IT INTO DETAIL, I THINK THAT YOU MAY BE CORRECT ABOUT THE CORE SALARY, THAT IS STATUTORILY PRESCRIBED. BUT I DO ALSO BELIEVE THERE'S A COUPLEMENT. I DON'T INC. THIS IT'S LARGE, BUT I THINK THERE'S A SUPPLEMENT GIVEN FOR THIS POSITION, AS WELL, FOR THIS ELECTED OFFICE. IS THAT TRUE? OR NO? NO?

ONLY THE DISTRICT COURT JUDGES? >> I THINK COUNTY COURTS ARE

STATE FUNDED. >> I DIDN'T KNOW IF -- THERE.

>> 'S AN OPTION -- >> MS. RICHEY IS AT THE PODIUM.

>> STATUTORILY IT IS ALLOWED FOR ELECTED OFFICIAL TO RETURN MONEY BACK TO THE TAXPAYERS AND DONATE THEIR CHECKS BACK TO THE COUNTY.

WHETHER OR NOT THEY CAN DESIGNATE WHERE THOSE FUNDS GO, UM, WOULD BE A MATTER OF LEGAL CONCERN.

I KNOW TRADITIONALLY, IN COUNTY LEGISLATION, WE ARE NOT ALLOWED TO MAKE THOSE TYPES OF DONATIONS TO SPECIFICS, EVEN IF OUR SICK POOL, WE HAVE TO HAVE A POOL ORGANIZED AND IT CAN'T BE DONATED TO A SPECIFIC PERSON. YOU CAN'T DONATE YOUR OWN PERSONAL LEAVE TO SOMEBODY ELSE. WE HAVE A COMMITTEE THAT DETERMINES THAT. SO I WOULD -- MY QUESTION WOULD BE FOR LEGAL TO IDENTIFY WHETHER OR NOT -- SHE CAN DEFINITELY RETURN THE FUNDS BACK TO THE COUNTY BUT WHETHER OR NOT SHE CAN DESIGNATE THEM WOULD BE THE QUESTION.

>> AND THE QUESTION AROSE WHENEVER YOU SAID THAT LAST WEEK, OR PARDON ME -- WHENEVER YOU SAID THAT LAST WEEK, IT CAME TO MY VIEW BECAUSE I HAD TRIED I THINK UNSUCCESSFULLY TWO YEARS AGO TO ORGANIE, WE HAD ONE OF OUR OFFICERS IN THE SHERIFF'S DEPARTMENT HAD VERY SERIOUS MEDICAL ISSUES WITHIN HIS FAMILY AND A NUMBER OF HIS COMMERADES WANTED TO DONATE THEIR SICK LEAVE OR OVERTIME PAY, PORTIONS OF THEIR PAYCHECK BECOME AND SPECIFY THAT HE COULD RECEIVE THAT.

AND WE WERE NOT ABLE TO DO THAT AT THAT TIME.

BECAUSE OF THE SAME RESTRICTIONS THAT MS. RICHEY PUT FORTH.

I WANTED TO CLARIFY THAT BECAUSE I THINK OUR HANDS ARE KIND OF TIED ON HOW WE GO ABOUT THAT. THAT WOULDN'T BE OUR DECISION.

>> CORRECT. OR YOURS REALLY, EITHER.

AND SO I JUST WANTED TO CLARIFY THAT POINT.

>> THANK YOU, COMMISSIONER. >> THANK YOU FOR THAT.

AND NEVERTHELESS, I NEED A COORDINATOR.

>> RIGHT. THANK YOU, MA'AM.

GIVE ME A MINUTE. PLEASE GIVE ME A MINUTE.

>> YES, SIR. >> WHAT I WILL TRY TO DO AT THIS POINT IS ARTICULATE THE COURT'S GOALS AND DIRECTION IN A MOTION SO THAT WE CAN UNDERSTAND WHAT THE MOVEMENT IS IN THIS EFFORT.

THERE'S A VACANT POSITION AND WE ARE TRYING TO FILL IT, SPECIFICALLY, AND THAT'S WHAT THIS MOTION WOULD BE FOR.

BUT TO REPORT SPECIFICALLY TO COURT 3.

CORRECT? IS THAT A GOOD RECAP THAT YOU

CAN SEE? >> NO, SIR.

I WOULD JUST LIKE TO RESPECTFULLY ASK THE JUDGES TO CONVENE A MEETING AND PROVIDE FEEDBACK TO US.

>> ALTHOUGH I AGREE, 100%, IT'S NOT HAPPENED AND THEY HAVE HAD WEEKS TO DO IT AND I FEEL -- I FEEL THE SENSE OF URGENCY THAT IS BEING CONVEYED TO THIS COURT TO HELP KEEP COUNTY COURT AT LAW NUMBER 3 MOVING AND SO I FEEL THE NEED TO FILL THIS VACANCY SO THAT WE CAN KEEP IT MOVING AND IF WE HAVE TO MAKE FUTURE SUPPORTING ARTICULATIONS LATER, THEN WE DO.

BUT AT THIS POINT IN TIME I HAVE HEARD IT FROM THE JUDGE THAT IT WILL CONTINUE TO SLOW DOWN OUR JUSTICE SYSTEM AND COME TO A SCREECHING HALT. I TAKE THAT WORD, THIS IS A COURT OF RECORD. I TAKE THAT WORD TO BE TRUTHFUL IN THIS MOMENT AND SO, I WANT TO SUPPORT FILLING THAT VACANCY.

EVEN IF IT'S AT THE CURRENT PAY RATE, TO KEEP IT MOVING.

[01:20:02]

THAT'S MY EFFORT AND I AM TRYING TO ARTICULATE A MOTION AROUND THAT. SO VICKI, WOULD YOU -- OR JUDGE, BEFORE YOU WALK AWAY FROM THE PODIUM, I WANT TO ARTICULATE IN A SUCCINCT WAY WHAT THE MOTION IS SO I CAN -- I WANT TO UNJAM

THIS LOG JAM HERE. >> I AM NOT SURE WHAT MOTION YOU

WANT TO MAKE, JUDGE. >> I WANT TO HELP THIS COUNTY COURT AT LAW JUDGE TO UTILIZE THIS VACANT POSITION TO KEEP HER COURT MOVING AND I WANT TO MAKE SURE THAT WE CAPTURE THE ESSENTIALS SO THAT SHE CAN LEAVE THIS COURTROOM AND GO TO WORK.

>> SO THE -- THE COURT REPORTER POSITION THAT YOU ALL DEALT WITH IN THE PRIOR ITEM IS UNDER CHAPTER 52 OF THE GOVERNMENT CODE. THIS IS UNDER CHAPTER 74.

I THINK YOU ALL HAD SOME DISCUSSION ABOUT THIS TWO WEEKS AGO AND I DID LISTEN IN EVEN THOUGH I WAS NOT HERE IN PERSON.

AND, UM, THE DIFFERENCE BETWEEN THOSE TWO STATUTES IS NOTABLE.

CHAPTER 74101 WHICH IS THE SECTION THAT JUDGE THOMPSON CITED, IS A LITTLE CONFUSING, BUT THE ESSENCE OF IT, BY MY READING, IS THAT IT CREATES EITHER A COURT COORDINATOR SYSTEM OR COURT COORDINATORS THAT ARE APPOINTED BY EACH COURT. IT'S BEEN OUR UNDERSTANDING BECAUSE OF THE WAY THESE JOB DESCRIPTIONS READ, AND BECAUSE OF THE WAY THIS HAS BEEN BUILT IN THE PAST, THAT WE HAVE A COURT COORDINATOR SYSTEM HERE THAT IS, IT REPORTS UP THROUGH THE COUNTY COURT AT LAW ADMINISTRATOR, FORMERLY RENEE GARNER. AND THAT'S THE WAY THE SYSTEM IS BUILT. I BELIEVE WHAT JUDGE THOMPSON IS WANTING YOU TO DO IS TAKE A POSITION, EITHER NEWLY CREATED AND PUT A COURT COORDINATOR UNDER THAT COURT AND APPROVE THAT POSITION, AND THE COMPENSATION FOR THAT POSITION, OR TO TAKE A CURRENTLY VACANT POSITION IN THE COURT COORDINATOR SYSTEM AND MOVE IT UNDER HER COURT.

SO THAT SHE COULD RELY UPON THE OTHER PART OF 74.101, WHICH IS TO APPOINT THAT COURT COORDINATOR FOR HER COURT ALONE.

SO -- YOUR MOTION THEN WOULD BE TO TAKE EITHER A VACANT POSITION OR CREATE A NEW ONE, ONE OR THE OTHER.

>> THANK YOU. >> AND TO CREATE IT UNDER HER BUDGET. HAVE A JOB DESCRIPTION THAT, LIKE THE LAST ITEM, INDICATES THAT THAT PERSON REPORTS TO THE

COUNTY COURT AT LAW NUMBER 3. >> BEAUTIFUL.

THANK YOU, MR. KENNEDY. I APPRECIATE THAT HELP.

I MOVE THAT WE RELOCATE THE STILL-VACANT POSITION OF COURT COORDINATOR TO REPORT DIRECTLY UNDER COUNTY COURT AT LAW NUMBER 3. AND TO HAVE THE ARTICULATED JOB DESCRIPTION WORKED OUT WITH MS. MILLER SO THAT JUDGE THOMPSON CAN GET TO WORK. DID I LEAVE ANYTHING OUT,

MR. KENNEDY? >> I THINK THAT WILL COVER IT, AT LEAST FOR THE PURPOSES OF YOUR MOTION.

IF PEOPLE HAVE CONCERNS THEY CAN OFFER A FRIENDLY AMENDMENT.

>> THANK YOU. DO I HAVE A SECOND?

>> I AM GOING TO GO AHEAD AND SECOND THAT MOTION AND, JUDGE, I NEED TO ASK A FEW QUESTIONS. AGAIN, AND YOU MENTIONED IT, THE JOB DESCRIPTION, SHERRY, I GUESS THIS IS ANOTHER ONE THAT Y'ALL ARE GOING TO WORK ON TO ENSURE THAT WE ARE AS CONSISTENT AS WE CAN BE WITH THE OTHER COURT COORDINATING POSITIONS.

>> YES, MA'AM. THANK YOU FOR CALLING ON ME.

SHERRY MILLER, HAYS COUNTY HUMAN RESOURCES DIRECTOR, SO WE HAVE A DIFFERENCE IN LANGUAGE AND JUDGE THOMPSON AND I CAN PROBABLY WORK THAT OUT. SHE'S REFERRING TO COURT COORDINATOR WHICH WE DO NOT HAVE A POSITION TITLED THAT.

WE HAVE, OVER THE YEARS, HISTORICALLY USED A DIFFERENT TITLE. COURT ADMINISTRATOR.

AND THEN ASSISTANT COURT ADMINISTRATOR, AS THE LOWEST LEVEL POSITION AND THEN LEAD. SO, I THINK IN TERMS OF A CLASSIFICATION QUESTION THAT I HAVE IS -- WHAT WILL THIS POSITION DO? I SUSPECT I KNOW, BUT I WANT TO CONFIRM WITH JUDGE THOMPSON AND AT WHAT LEVEL WILL SHE UTILIZE THE POSITION. BUT CERTAINLY WE CAN WORK OUT, IF THE COURT SO APPROVES, THE LANGUAGE.

[01:25:04]

WE MAY BE EVEN CAN GET TO USING THE SAME JOB DESCRIPTION FOR ALL THREE COURTS AND WORK IN LANGUAGE THAT IDENTIFIES THAT THIS POSITION, OR A POSITION WOULD WORK FOR WHICHEVER JUDGE.

>> I DO HAVE ANOTHER, IF YOU WILL ALLOW ME, THERE ARE OTHER EMPLOYEES IN THE DEPARTMENT. WE ARE NOT TALKING ABOUT JUST A ONE-PERSON DEPARTMENT RIGHT NOW. SO MY CONCERN FROM A WORKFLOW PERSPECTIVE IS, ARE THERE OTHER EMPLOYEES THAT CAN ASSIST JUDGE THOMPSON IN THIS TIME SO THAT HER COURT DOES NOT COME TO A

HALT? >> JUDGE --

>> YEAH, I MEAN I UNDERSTAND THOSE CONCERNS.

I THINK WE HAVE ALL SHARED THEM UP HERE ALSO.

WE ALSO ASK THAT THE JUDGES GET TOGETHER.

I MEAN -- I DON'T KNOW THAT WE WANT TO BE PUT IN THIS POSITION TO, YOU KNOW, HAVE TO DO THIS. BUT, UM, AND I DON'T KNOW HOW IT'S GOING TO DISRUPT OTHER COURTS.

AS FAR AS CREATING SEPARATE COURT COORDINATOR.

BUT HERE WE ARE. >> I'LL WORK THROUGH THOSE, SOME OF THOSE LOGISTICS WITH JUDGE THOMPSON.

THERE'S A COUPLE OF OTHER THINGS THAT ARE COMING TO MIND SUCH AS HOW WILL THE WORK FLOW UP TO THE COURT ADMINISTRATOR.

WE WILL WORK THROUGH THAT. >> I APPRECIATE YOUR WILLINGNESS TO WORK WITH HER IN A WAY THAT'S UNIQUE.

THANK YOU VERY MUCH. ANY OTHER COMMENTS?

>> I DO HAVE A QUESTION, JUDGE. IF THIS WERE TO BE A STRICTLY APPOINTED POSITION LIKE WE ARE TALKING ABOUT, WE HAVE CLASSIFICATIONS OF EMPLOYEES AND I'M GLAD TO SEE THAT, UNLIKE THE COURT REPORTER SITUATION, THIS INDIVIDUAL WOULD NOT BE ABLE TO ACCRUE VACATION TIME AND THE OTHER BENEFITS.

I WANT CLARIFICATION ON THAT. >> YOU ARE CORRECT.

AN EMPLOYEE WOULD BE FLSA EXEMPT.

HOWEVER, IF THAT MAKES A DIFFERENCE TO Y'ALL, PLEASE DO STRIKE THROUGH "APPOINTED" AND CONSIDER IT "HIRED" IF THAT'S WHAT HANGS US UP. IF THE BENEFITS ARE WHAT'S A CONCERN, IF YOU ALL WANT TO MAKE IT A HIRED POSITION UNDER COURT 3, FINE WITH ME. I JUST NEED ONE.

>> OK. AND MY OTHER Q- YES, FORGIVE MEI WROTE IT DOWN. THAT WAS MY MAIN QUESTION.

THE OTHER ONE IS, WHENEVER IT COMES TO WORKFLOW, ONE OF THE BIGGEST CONCERNS THAT WE HAD, I KNOW THAT EVEN JUDGE BECERRA AND I SHARED THIS CONCERN WAS THE CONVERSION OF THE COURTS TO A TRULY UNIFIED PROGRAM. BECAUSE WE HAD FOLKS WHO WE KNEW OVER TIME, THEIR COURTS WERE OVERBURDENED.

SOME WERE NOT CARRYING THE LOAD THAT THEY SHOULD, SO MY QUESTION IS WHENEVER YOU HAVE THAT COVERAGE, WHENEVER YOU HAVE THIS -- AND ON THE COURT REPORTER I'M NOT AS CONCERNED ABOUT IT AT ALL, WHATEVER WE TALK ABOUT THE COURT COORDINATOR, WHAT MY REAL CONCERN IS, IS WHENEVER YOU HAVE SITUATIONS LIKE IN THE LAST TWO WEEKS OR IN THE NEXT, YOU KNOW, ESPECIALLY NOW THAT WE ARE TRYING TO DIG OUT OF THE BACKLOG HOLE WITH COVID, IF YOU DECIDE TO TAKE OFF A WEEK IN AUGUST OR IF ONE OF THE OTHER JUDGES AT THE END OF THE DAY, THAT OVERALL LEAD COURT COORDINATOR WILL STILL HAVE SOME DIRECTION RELATIVE TO HOW TO SCHEDULE AND THOSE KIND OF THINGS AND HOW THOSE PERIODS WILL BE COVERED.

THAT'S MY BIGGEST CONCERN. BECAUSE WHENEVER YOU DO HAVE AN APPOINTMENT, IT DOESN'T -- WE ARE A HOP, KIP AND A JUMP AWAY FROM -- AND I'M NOT SAYING THIS WOULD BE THE CASE, BUT THE CONCERN I HAVE IS, ESPECIALLY IN A POSITION WHERE WE ARE ELECTED AND SOMEBODY WORKS FOR US, IT'S VERY EASY FOR ONE OF OUR, THANKFULLY OUR EMPLOYEES HAVEN'T SAID IT, COULD SAY I DON'T WORK FOR YOU. I WORK FOR THIS INDIVIDUAL.

AT THE END OF THE DAY, IF THIS PERSON IS WORKING UNDER YOUR PURVIEW, I WOULD WANT SOME ASSURANCES THAT WHENEVER WE HAVE THOSE -- I WOULD LIKE SOME ASSURANCES THAT WHEN WE HAVE THOSE LAGS THAT THEY ARE GOING TO BE WORKING DIRECTLY PERHAPS UNDER THAT LEAD COURT COORDINATOR TO MAKE SURE THERE AREN'T ANY HOLES IN SERVICE IN COVERING THOSE NEEDED --

>> I AM GLAD THAT YOU ARE CONCERNED ABOUT THAT, THAT'S WHY I AM HERE AND WHY I AM CONCERNED ABOUT IT.

SO, COURT ADMINISTRATORS, THAT IS SANDRA LOPEZ.

SHE DECIDES IN CONJUNCTION I'M SURE WITH JUDGE JOHNSON AS THE

[01:30:02]

ALJ ON THE FAIR AND JUST DISTRIBUTION OF CASES TO THE COUNTY COURTS AT LAW. SO MY COORDINATOR WOULDN'T DECIDE HOW LIGHT OR HOW HEAVY M. SANDRA LOPEZ DOES.

IN TERMS OF THE WEEK OR TWO I MAY TAKE OFF FOR VACATION, COORDINATORS ARE WORKING A MONTH TO TWO MONTHS IN ADVANCE.

SO TODAY FOR EXAMPLE, COORDINATOR IS GETTING E-MAILS FOR MAY SETTINGS. HEY CAN WE RESET THIS? I HAVE SOMETHING ELSE GOING ON, SAYS THE ATTORNEY.

AND SHE DOES IT. SO ME BEING OUT IN AUGUST, AUGUST WOULD HAVE BEEN WORKED OUT TWO MONTHS BEFORE.

AND SO SHE WOULD HAVE HER DIRECTIONS ON WHAT TO DO AND SHE WOULD STILL BE WORKING FOR COUNTY COURT LAW NUMBER 3 BECAUSE SHE'S DEALING WITH SEPTEMBER AND OCTOBER AT THAT POINT. NOW, WILL I SHARE MY EMPLOYEE? ABSOLUTELY. IF THEY NEED HELP FOR ANY REASON, ABSOLUTELY I WILL DIRECT HER TO PLEASE GO AND ASSIST WITH THE OTHER COURTS. JUST AS THE COURT REPORTER DESCRIPTION IS, I WOULD DO THE SAME.

YES, SIR. >> AT THE END OF THE DAY, THEY ARE STILL COUNTY EMPLOYEES. LET'S NEVER FORGET THAT.

>> YES, SIR. >> ANY OTHER COMMENTS OR

QUESTIONS? >> THANK YOU FOR THAT.

>> PLEASE CALL THE ROLL. >> COMMISSIONER SHELL?

>> NO. >> SUBMISSIONER SMITH.

>> NO. >> COMMISSIONER JONES.

>> NO, UNTIL WE HEAR FROM THE OTHER JUDGES.

>> COMMISSIONER INGALSBE. >> YES.

>> JUDGE BECERRA. >> YES AND UNFORTUNATELY, WE ARE PUTTING A THIRD OF OUR COUNTY COURT AT LAW JUDICIAL SYSTEM IN A TERRIBLE DISADVANTAGE AT THIS TIME.

AND THANK YOU FOR FIGHTING FOR THAT, JUDGE THOMPSON.

>> THANK YOU ALL FOR YOUR TIME. >> JUDGE THOMPSON --

>> WE WILL TAKE A 10- WE ARE BACK FROM A SHORT RECESS. WILL YOU PLEASE OPEN AGENDA ITEM

[11. Approve out of state travel, utilizing the Sheriff's Office Continuing Education Funds, for Deputy Herman Adair to attend the International Association of Auto Theft Investigators Conference on August 8-13, 2021 in Broomfield, Colorado. INGALSBE/CUTLER]

NUMBER 11. >> NUMBER 11.

APPROVE OUT OF STATE TRAVEL UTILIZING THE SHERIFF'S OFFICE CONTINUING EDUCATION FUNDS FOR DEPUTY HERMAN ADAIR TO ATTEND THE INTERNATIONAL ASSOCIATION OF AUTO THEFT INVESTIGATORS CONFERENCE ON AUGUST 8-13, 2021 IN BROOMFIELD, COLORADO.

>> SO MOVED. >> SECOND.

>> WE HAVE A MOTION AND A SECOND.

AND WE HAVE ONE PERSON SIGNED UP TO SPEAK.

MR. RODRIGO AMARYA. >> JUDGE, COMMISSIONERS, COUPLE OF THINGS. FIRST OFF -- CONSIDER THE SOURCE

-- >> PRECINCT 1, THIS IS THE FIFTH ITEM I'VE SEEN YOU SUPPORT, THINK WE NEED TO BE MORE CAREFUL ABOUT SUPPORTING JUST WHATEVER COMES UP.

NOW WE GOT CONTINUING EDUCATION FOR AUTO THEFT.

I BELIEVE THIS WAS THE GUY THAT WAS ASSIGNED TO THE LICENSE AND WEIGHT DIVISION OF THE SHERIFF'S OFFICE A COUPLE YEARS BACK.

WHAT'S GOING ON WITH ONE INDIVIDUAL GETTING ALL THIS TRAINING? WHAT'S GOING TO HAPPEN WHEN HE LEAVES? RETIRES? HE TAKES ALL THAT WITH HIM. DID Y'ALL EVER MONITOR HOW MUCH PRODUCTION HE WAS GENERATING WHEN HE WAS DESIGNATED AS L AND W SCALE? I NEVER REALLY SAW THE GUY.

BUT I WOULD BE CURIOUS TO FIND OUT.

NOW WE GOT MORE MONEY GOING OUT TO GO TRAIN FOR AUTO THEFT CONFERENCE, COLORADO. AGAIN, CONSIDER WHO IS MAKING THIS REQUEST. THE HISTORY BEHIND IT.

THE ISSUES WITH THAT OFFICE. THE SERIOUS FINANCIAL BLUNDERS THAT HAVE COME OUT OF THAT OFFICE AND CONTINUE TO COME OUT OF THAT OFFICE. AS I SAID, CONSIDER WHO IS REQUESTING IT. AND I DO HOPE Y'ALL ASK THE REPRESENTATIVE OF THE SHERIFF'S OFFICE, CAPTAIN CUMBERLAND THAT'S BEHIND ME, I THINK HE'S STILL BACK THERE, TO REALLY, REALLY TRULY JUSTIFY THIS REQUEST. IF YOU GIVE ME FIVE MINUTES AFTER HE GETS DONE, I CAN DISCREDIT HIS PRESENTATION IF YOU WOULD FIND IT IN YOUR HEARTS TO DO SUCH A THING.

PRETTY SURE THE CITIZENS OF HAYS COUNTY WOULD APPRECIATE IT.

THANK YOU. >> THANK YOU.

UM, COMMISSIONER? >> JUDGE, I CAN'T --

>> I THINK YOUR MIC IS -- WRONG DIRECTION.

>> SORRY. I WON'T BE ABLE TO ANSWER ALL THE QUESTIONS THAT MR. AYMAYA ASKED BUT IT IS FOR CONTINUING

[01:35:01]

EDUCATION AND TRAINING AND IT APPEARS THAT HE IS THE ONLY OFFICER THAT WE HAVE DOING THIS TYPE OF INVESTIGATION.

YOU KNOW, WE HAVE ALWAYS FELT THAT IT'S IMPORTANT FOR OUR EMPLOYEES TO GET THE PROPER TRAINING, BUT IF THERE'S ANY OTHER QUESTIONS OR THE NEED TO BE ANSWERED, I WOULD HAVE TO TURN IT OVER TO THE SHERIFF'S OFFICE.

>> MR. CUMBERLAND, WOULD YOU MIND APPROACHING THE PODIUM?

>> YES, SIR. >> AND, THE COMMISSIONER SUGGESTED YOU APPROACH THE PODIUM TO ADDRESS SOME OF THE

COMMENTS. >> OK.

THE COMMENTS WERE PRETTY BROAD. >> IN GENERAL ABOUT OUR CHOICE AS A SHERIFF'S OFFICE FOR CHOOSING --

>> THIS IS THE INDIVIDUAL THAT'S ASSIGNED TO AUTO THEFT.

THIS IS TRAINING, UM, ADVANCED TRAINING FOR THE MOST PART, BECAUSE IT'S AN EVOLVING CRIMINAL ELEMENT AND IF WE JUST STAY IN OUR OWN LITTLE WORLD, WE DON'T LEARN WHAT'S GOING ON AND WHAT WE WILL SEE COMING TO OUR COUNTY.

NOT SURE HE CAN DEBUNK IT WITH ANY FACT.

HE DOESN'T HAVE A WHOLE LOT OF FACTS IN HIS STATEMENT.

SO, IT'S HARD TO ANSWER HIS QUESTIONS.

>> IF YOU GUYS WILL PLEASE KEEP YOUR COMMENTS DOWN, SORRY, MR. CUMBERLAND. COMMISSIONER INGALSBE, DID YOU HAVE ANYTHING TO ASK SPECIFICALLY?

>> JUDGE, UNLESS OTHER MEMBERS HAVE OUR COURT HAVE ANY

QUESTIONS OR CONCERNS -- >> THE FUNDING IS COMING FROM THE TEXAS ASSOCIATION OF VEHICLE THEFT?

>> YEAH. THE MAJORITY OF THE FUNDING.

WE ARE PAYING FOR A SMALL PORTION OF IT.

THE PER DIEM. >> COMMISSIONERS ON THIS SIDE?

>> NO COMMENTS? >> THANK YOU, MR. CUMBERLAND.

PLEASE CALL THE ROLL. >> COMMISSIONER SHELL.

>> YES. >> COMMISSIONER SMITH.

>> YES. >> COMMISSIONER INGALSBE.

>> YES. >> COMMISSIONER JONES.

[12. Authorize payment to Northstar Fire Protection of Texas in the amount of $810.00 for the Jail Division related to emergency sprinkler repairs where no purchase order was issued as required by the Hays County Purchasing Policy. INGALSBE/CUTLER]

>> YES. >> JUDGE BECERRA.

>> YES. >> PLEASE OPEN NUMBER 12.

>> NORTH STAR FIRE PROTECTION OF ACTIONS IN THE AMOUNT OF $810 FOR THE JAIL DIVISION RELATED TO EMERGENCY SPRINKLER REPAIRS WHERE NO PURCHASE ORDER WAS ISSUED AS REQUIRED BY THE HAYS

COUNTY PURCHASING POLICY. >> SO MOVED, SECOND.

>> WE HAVE A MOTION AND A SECOND AND ONE PERSON SIGNED UP TO SPEAK. MR. RODRIGO AMAYA.

>> COUNTY JUDGE, COMMISSIONERS, VIEWERS IN CYBER SPACE.

THIS AGENDA ITEM, AGAIN, CONSIDER WHO IS ASKING FOR WHAT.

I BELIEVE IT WAS $100 MILLION IN THAT PROPOSITION 1 AND 2 IN 2016 IF I AM NOT MISTAKEN. I BELIEVE THAT'S WHAT IT WAS.

I THINK. WAS THIS OVERLOOKED? AND THEN FOR YOU NOT TO HAVE A FOLLOW COUNTY POLICY TO PURCHASE THIS? WHO IS RESPONSIBLE FOR THIS OVERLOOKING OF THE SYSTEM AND WHAT ARE WE DOING ABOUT IT, COMMISSIONERS? ARE THERE ANY CONSEQUENCES? WE HAVE THESE ARTICLES, SOMEBODY OUGHT TO QUOTE IT IN HERE ABOUT BRINGING LIGHTS ON THE CONCERNS AND CONDITIONS OF THE JAIL, YOU KNOW. A LOT OF CONCERN OUT THERE.

IT'S GOING TO COST LOTS OF MONEY.

THERE'S A THING CALLED A LOSS RUN REPORT.

TELLS YOU HOW MUCH MONEY WE ARE LOSING.

LAWSUITS AS A RESULT OF INDIVIDUALS THAT ARE PRETTY MUCH INCOMPETENT AND REALLY DON'T KNOW WHAT THEY ARE DOING.

THAT FACILITY RIGHT THERE, IT'S COSTING THE TAXPAYERS MILLIONS OF DOLLARS. AND Y'ALL ARE ENABLING THE INDIVIDUAL THAT'S RUNNING IT AND HIS SUBORDINATES.

TO DO IT WITHOUT NO CONSEQUENCES.

GOT TO DO A BETTER JOB, GUYS. THANK YOU.

>> THANK YOU, MR. AMAYA. COMMISSIONER INGALSBE?

>> JUDGE, THINK THE SUMMARY EXPLAINS IT VERY WELL.

UNFORTUNATELY, THE SPRINKLER HEAD WAS DISCHARGED AFTER IT HAD BEEN TAMPERED WITH AND SO A CALL IMMEDIATELY WENT OUT FOR IT TO BE REPAIRED AND SO, UM, I DON'T KNOW THAT THERE WAS AMPLE TIME TO CALL UNLESS MORE DAMAGE WOULD BE DONE.

>> OK. NO OTHER COMMENTS OR QUESTIONS?

>> I WOULD JUST SAY, LOOK, ANY TYPE AND THIS IS NO DIFFERENT,- THE JAIL IS NO DIFFERENT THAN THE GOVERNMENT CENTER WHENEVER WE HAD THE LEAK IN THE ROOF TWO YEARS AGO OR THE, YOU KNOW, THE AIR CONDITIONING GOING OUT, THERE ARE CERTAIN MAINTENANCE THINGS THAT ARE UNANTICIPATED% THAT WE HAVE TO ADDRESS.

AND ADDRESS BEFORE WE HAVE THE NEXT OPPORTUNITY TO MEET AND HAVE IT SUBMITTED. OF THE THIS IS JUST ONE OF THEM.

I MEAN IF WE LOOK AT THE EXPLANATION IN THERE, IT'S PRETTY OBVIOUS THAT AN INMATE TAMPERED WITH THE SPRINKLER HEAD. IS WE HAVE TO ADDRESS THESE SOMETIMES AND AS FAR AS GETTING PRE AUTHORIZATION FOR AN EMERGENCY WORK SITUATION, I JUST LOOK AT MY OFFICE THAT, SINCE I

[01:40:02]

MOVED IN THERE, IT'S FLOODED TWICE.

AND IF WE HAD HAD TO WAIT, IT WOULD HAVE BEEN A VERY, NEEDLESS TO SAY, MUCH MORE EXPENSIVE SITUATION.

>> PLEASE CALL THE ROLL. >> COMMISSIONER JONES.

>> YES. >> COMMISSIONER SHELL.

>> YES. >> COMMISSIONER SMITH.

>> YES. >> COMMISSIONER INGALSBE.

>> YES. >> JUDGE BECERRA.

>> YES. PLEASE OPEN NUMBER 19.

[19. Authorize the Sheriff's Office to purchase one replacement (1) Brazos Ticket Writer Printer valued at $945.00 from Tyler Technologies, Inc. INGALSBE/CUTLER]

>> AUTHORIZE THE SHERIFF'S OFFICE TO PURCHASE ONE REPLACEMENT, BRAZOS TICKET WRITER PRINTER VALUED AT $945

FROM TYLER TECHNOLOGIES. >> WE HAVE A MOTION AND A SECOND. COMMISSIONER INGALSBE, THIS IS

YOUR AGENDA ITEM. >> THAT'S WHAT I WAS DOING,

JUDGE. >> NO PROBLEM.

>> THANK YOU FOR THAT. THIS IS TO REPLACE A TICKET WRITER THAT WAS DAMAGED IN THE FIELD AND SO, UM, I THINK THAT'S

SUFFICIENT. >> A DAMAGED TICKET WRITER REPLACEMENT. MR. CUMBERLAND? GOOD? THAT'S IT, AWESOME.

PERFECT. THANK YOU.

ANY OTHER COMMENTS? MR. CUMBERLAND IS STILL HERE.

PLEASE CALL THE ROLL. >> COMMISSIONER SMITH.

>> YES. >> COMMISSIONER JONES.

>> YES. >> COMMISSIONER SHELL.

>> YES. >> COMMISSIONER INGALSBE.

>> YES. >> JUDGE BECERRA.

>> YES. SO, I WILL -- DO YOU WANT TO DO NUMBER 20 WHILE THEY ARE STILL HERE?

>> YES. EXACTLY.

I WAS LOOKING AT MY LIST. THAT'S MY LAST ONE FOR THEM.

I WILL ASK THAT WE OPEN NUMBER 20 AND THAT WILL CLOSE OUT THEM.

[20. Authorize the Sheriff's Office to purchase new and replacement computer equipment valued at $19,983.00 utilizing the Sheriff's Drug Forfeiture Fund and amend the budget accordingly. INGALSBE/CUTLER]

>> 20. AUTHORIZE THE SHERIFF'S OFFICE TO PURCHASE NEW AND REPLACEMENT COMPUTER EQUIPMENT VALUED AT $19,983 UTILIZING THE SHERIFF'S DRUG FORFEITURE FUND AND AMEND

THE BUDGET ACCORDINGLY. >> SO MOVED.

>> SECOND. >> WE HAVE A MOTION AND A SECOND. COMMISSIONER?

>> JUDGE, THIS IS TO REPLACE SOME DAMAGED EQUIPMENT DUE TO THE STORM AND ALSO FOR THE RESTRUCTURE OF SOME DEPARTMENTS

WITHIN THE SHERIFF'S OFFICE. >> OK.

ANY OTHER COMMENTS OR QUESTIONS? PLEASE CALL THE ROLL.

>> COMMISSIONER JONES. >> YES.

>> COMMISSIONER SHELL. >> YES.

>> COMMISSIONER INGALSBE. >> YES.

>> COMMISSIONER SMITH. >> YES.

>> JUDGE BECERRA. >> YES.

NOW, COMMISSIONERS ARE THERE SOME AGENDA ITEMS I CAN CHERRY PICK TO HELP CLEAR THE COURTROOM?

>> I BELIEVE WE HAVE SOMEONE HERE FOR -- IF IT'S A CONSENT ITEM, THEN I THINK -- YEAH, IT WAS A CONSENT ITEM.

I THINK YOU CAN MOVE FORWARD. >> ANYTHING ELSE OTHER THAN CONSENT? OTHERWISE I WILL MOVE THROUGH CONSENT. ALL RIGHT.

PLEASE OPEN 5. THROUGH 10.

[Items 5 - 10]

>> 5. APPROVE PAYMENTS OF COUNTY INVOICES. 6, APPROVE THE PAYMENT OF UNITED HEALTHCARE CLAIMS. 7, APPROVE COMMISSIONERS COURT MINUTES OF MARCH 2, 2021 AND MARCH 9, 2021.

8. AUTHORIZE THE EXECUTION OF AMENDMENT 3 TO THE TEXAS DEPARTMENT OF STATE HEALTH SERVICES IMMUNIZATIONS LOCALS GRANT PROGRAM COVID-19 FUNDING, CONTRACT NUMBER HHS000104800001. 9.

APPROVE THE FILING OF TAX ASSESSOR-COLLECTOR JENNIFER OKAY ANE'S CONTINUING EDUCATION TRANSCRIPT AS REQUIRED BY SECTION 6.231D OF THE TEXAS PROPERTY TAX CODE.

10. AUTHORIZE THE FIRE MARSHALL TO ACCEPT LEOSE FUNDS DISTRIBUTED FROM THE STATE COMPTROLLER AND

AMEND THE BUDGET ACCORDINGLY. >> SO MOVED.

>> SECOND. >> I LOVE THE HARMONY.

GOOD JOB. PLEASE CALL THE ROLL.

>> COMMISSIONER SMITH. >> YES.

>> COMMISSIONER INGALSBE. >> YES.

>> COMMISSIONER JONES. >> YES.

>> COMMISSIONER SHELL. >> YES.

[Items 13 - 17]

>> JUDGE BECERRA. >> YES.

>> PLEASE OPEN 13 THROUGH 17. >> 13, AUTHORIZE THE EXECUTION OF AMENDMENT 2 TO THE TEXAS DEPARTMENT OF STATE HEALTH SERVICES CPS/COVID-19 CONTRACT NUMBER HHS000771500001.

14, AMEND THE TRANSPORTATION DEPARTMENT'S BUDGET FOR ROAD-BUILDING MATERIALS VALUED AT $33,736.60 TO RECEIVE APPROXIMATELY 470 TONS OF LIMESTONE ROCK ASPHALT TYPE 2, GRADE DS MATERIAL FROM THE TEXAS DEPARTMENT OF TRANSPORTATION THROUGH THE 2021TXDOT SURPLUS PROGRAM AND ADD TO THE DEPARTMENT'S INVENTORY. THE 15, RECEIVE EXEMPTION STATEMENT FROM THE HAYS COUNTY OFFICE OF EMERGENCY SERVICES

[01:45:04]

FIRE MARSHALL'S OFFICE PURSUANT TO TEXAS CODE OF CRIMINAL PROCEDURE ARTICLE 2.133. 16.

ACCEPT THE 2020 RACIAL PROFILING REPORT FROM HAYS COUNTY CONSTABLE OFFICE PRECINCT 5. 17.

AUTHORIZE THE JUSTICE OF THE PRECINCT 2 OFFICE TO INSTALL GLASS PARTITIONS VALUED AT $2160 FOR THE MAIN OFFICE AREA UTILIZING THE JUSTICE COURT BUILDING SECURITY FUNDS AND

AMEND THE BUDGET ACCORDINGLY. >> SO MOVED, SECOND.

>> PLEASE CALL THE ROLL. >> JUDGE, I HAVE A

CLARIFICATION. >> OK, SORRY.

>> THAT'S FINE. ON ITEM NUMBER 14, THAT IS A CONTRIBUTION FROM TXDOT. IS THAT CORRECT?

>> IT'S ACTUALLY -- MATERIALS -- >> RIGHT, IT'S VALUED AT THE $33,000. I GUESS WHAT THREW ME OFF A LITTLE BIT IS IT SAYS AMOUNT FIRED.

OF IT SAYS $33,00. BUT IT'S ACTUALLY A DONATION FROM THEM AT THIS VALUE AND IT'S NOT THAT WE ARE PAYING THEM THE

$33. >> EXACTLY.

-- VALUE IN OUR BOOKS -- >> THANK YOU, MA'AM.

PLEASE CALL THE ROLL. >> COMMISSIONER INGALSBE.

>> YES. >> COMMISSIONER SHELL.

>> YES. >> COMMISSIONER JONES.

>> YES. >> COMMISSIONER SMITH.

>> YES. >> JUDGE BECERRA.

>> YES. PLEASE OPEN 21 THROUGH 26.

>> 21. AUTHORIZE THE ACCEPTANCE OF A GRANT AWARD FROM THE TEXAS DIVISION OF EMERGENCY MANAGEMENT FOR THE FY2021 EMERGENCY MANAGEMENT PERFORMANCE GRANTS.

22. APPROVE RENEWAL OF RFP 2018-P10 COUNTY WIDE ELECTRICAL SERVICES WITH CT ELECTRIC AND TED BREIHAN ELECTRIC FOR ONE ADDITIONAL YEAR AS STATED IN THE ORIGINAL BID.

NUMBER 23, AUTHORIZE THE COUNTY JUDGE TO EXECUTE AN ADDENDUM A TO THE MASTER SERVICE AGREEMENT AND LEASE PRODUCT SCHEDULE TO RICOH TO ADD A FAX OPTION FOR $51.69 FOR COPIERS LOCATED IN VETERANS ADMINISTRATION, TAX OFFICE, SHERIFF, MAINTENANCE AND TRANSPORTATION AND SO SWITCH OUT THE BLACK AND WHITE COPIER TO A COLOR COPIER FOR THE SHERIFF, PATROL AND COMMUNITY OUTREACH AND EXTENSION OFFICE IN THE AMOUNT OF $46.40 OR $23.20 EACH.

24. APPROVE RENEWAL OF IFB 2019-B02 ROAD BUILDING MATERIALS, GENERAL ROAD CONSTRUCTION WITH BRAUNTEX MATERIALS LLC, COLORADO MATERIALS LIMITED AND INDUSTRIAL ASPHALT LLC. 25.

APPROVE SPECIFICATIONS FOR RFQ2021-Q05, BOND UNDERWRITING SERVICES, AND AUTHORIZE PURCHASING TO SOLICIT FOR PROPOSALS AND ADVERTISE. 26.

APPROVE SPECIFICATIONS FOR RFQ2021-Q07, GENERAL ENGINEERING CONSULTANT, ROAD BOND AND AUTHORIZE PURCHASING TO SOLICIT

FOR PROPOSALS AND ADVERTISE. >> SO MOVED.

>> SECOND. >> WE HAVE A MOTION AND A SECOND. COMMENTS?

PLEASE CALL THE ROLL. >> COMMISSIONER SHELL.

>> YES. >> COMMISSIONER JONES.

>> YES. >> COMMISSIONER INGALSBE.

>> YES. >> COMMISSIONER SMITH.

>> YES. >> AND JUDGE BECERRA.

>> YES. PLEASE OPEN 27.

[27. Discussion and possible action to authorize the County Judge to execute the First Letter Amendment for a time extension to an Advance Funding Commitment Agreement between Hays County and Flint Hills Resources Central Texas, LLC related to a left turn lane to be located at the entrance of 2361 Jack C. Hays Trail, Buda, Texas 78610. JONES/BORCHERDING]

>> 27. DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE COUNTY JUDGE TO EXECUTE THE FIRST LETTER AMENDMENT FOR A TIME EXTENSION TO AN ADVANCE FUNDING COMMITMENT AGREEMENT BETWEEN HAYS COUNTY AND FLINT HILLS RESOURCES CENTRAL TEXAS LLC RELATED TO A LEFT-TURN LANE TO BE LOCATED AT THE ENTRANCE OF 2361 JACK C. HAYS TRAIL, BUDA, TEXAS.

>> SO MOVED. >> SECOND.

>> THIS IS THE TURN LANES WE ARE PUTTING IN FRONT OF THE F AND L PLANT THAT THEY ARE HELPING TO FUND.

WE NEED AN EXTENSION FROM THE ORIGINAL AGREEMENT.

>> OK. PLEASE CALL THE ROLL.

>> COMMISSIONER SMITH. >> YES.

>> COMMISSIONER INGALSBE. >> YES.

>> COMMISSIONER JONES. >> YES.

>> COMMISSIONER SHELL. >> YES.

>> JUDGE BECERRA. >> YES.

[28. Discussion and possible action to consider the acceptance of road construction & drainage improvements, accept the 2-year maintenance bond #PB03016800689 in the amount of $66,811.47, and accept the 1-year revegetation bond #PB03016800692 in the amount of $22,738.32 for Great Hills subdivision, Section 7. JONES/BORCHERDING]

PLEASE OPEN 28. >> 28.

DISCUSSION AND POSSIBLE ACTION TO CONSIDER THE ACCEPTANCE OF ROAD CONSTRUCTION AND DRAINAGE IMPROVEMENTS, ACCEPT THE 2-YEAR MINUTE TEN ANSWER BOND PB03016800689 IN THE AMOUNT OF $66,811.47 AND ACCEPT THE ONE-YEAR REVENGETATION BOND NUMBER PB03016800692 IN THE AMOUNT OF $22,738.32 FOR GREAT

HILLS SUBDIVISION SECTION 7. >> SO MOVED.

>> SECOND. >> COMMISSIONER?

>> HEY JUDGE, THE TRANSPORTATION DEPARTMENT'S INSPECTED AND%

[01:50:01]

APPROVED THE REVENGETATION. WOULD VERY THEIR APPROVAL.

>> THANK YOU. PLEASE CALL THE ROLL.

>> COMMISSIONER INGALSBE. >> YES.

>> COMMISSIONER JONES. >> YES.

>> COMMISSIONER SHELL. >> YES.

>> COMMISSIONER SMITH. >> YES.

>> JUDGE BECERRA. >> YES.

PLEASE OPEN 29. >> $2.00.

[29. Discussion and possible action to consider the release of the maintenance bond #1048985 in the amount of $93,899.85 and the acceptance of roads into the county road maintenance system for Caliterra subdivision, Phase 2, Section 7. SMITH/BORCHERDING]

DISCUSSION AND POSSIBLE ACTION TO CONSIDER THE RELEASE OF THE MAINTENANCE BOND NUMBER 1048985 IN THE AMOUNT OF $93,899.85 AND THE ACCEPTANCE OF ROADS INTO THE COUNTY ROAD MAINTENANCE SYSTEM FOR CALITERRA SUBDIVISION, PHASE 2, SECTION 7.

>> SO MOVED. >> SECOND.

>> THANK YOU, JUDGE. THIS IS AGAIN JUST A RELEASE OF THE COUNTY ROAD MAINTENANCE BOND FOR THIS NEXT SECTION OF CALITERRA. WE EXPECT A COUPLE MORE IN THE NEXT FEW MONTHS AND THIS HAS FULL STAFF APPROVAL.

>> THANK YOU, SIR. PLEASE CALL THE ROLL.

>> COMMISSIONER JONES. >> YES.

>> COMMISSIONER SHELL. >> YES.

>> COMMISSIONER SMITH. >> YES.

>> COMMISSIONER INGALSBE. >> YES.

>> JUDGE BECERRA. >> YES.

PLEASE OPEN NUMBER 30. >> 30.

[30. Discussion and possible action to authorize the County Judge to execute a Professional Services Agreement between Hays County and LJA Engineering, Inc. to provide right-of-way acquisition services for the Hillside Terrace Safety Improvements (I-35 to FM 2001) project in Precinct 2. JONES/BORCHERDING]

DISCUSSION OF POSSIBLE ACTION TO AUTHORIZE THE COUNTY JUDGE TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT BETWEEN HAYS COUNTY AND LJA ENGINEERING INC TO PROVIDE RIGHT OF WAY ACQUISITION SERVICES FOR THE HILL SIDE TERRACE SAFETY IMPROVEMENTS

PROJECT IN PRECINCT 2. >> SO MOVED.

>> SECOND. >> COMMISSIONER?

>> ENED A THIS IS JUST FOR RIGHT OF WAY ACQUISITION ON OUR IMPROVEMENTS ALONG HILLSIDE TERRACE FROM 35 TO 2001.

>> IF ANYONE HAS ANY QUESTIONS OUR DEPARTMENT HEAD, MR. BORCHERDING IS IN THE AUDIENCE.

>> PLEASE CALL THE ROLL. >> COMMISSIONER SHELL.

>> YES. >> COMMISSIONER JONES.

>> YES. >> COMMISSIONER INGALSBE.

>> YES. >> COMMISSIONER SCHNITTKER.

>> YES. >> JUDGE BECERRA.

>> YES. PLEASE OPEN 31.

[31. Discussion and possible action to authorize the County Judge to execute Supplemental #4 to the Professional Services Agreement (PSA) between Hays County and LJA Engineering, Inc. for FM 110 North (Yarrington Road to SH 80) project as part of the Hays County/TxDOT Partnership Program and authorize a discretionary exemption pursuant to Texas Local Government Code Ch. 262.024(a)(4). INGALSBE/BORCHERDING]

>> 31. DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE COUNTY JUDGE TO EXECUTE SUPPLEMENTAL NUMBER 4 TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN HAYS COUNTY AND LJA ENGINEERING FOR FM 110 NORTH PROJECT AS PART OF THE HAYS COUNTY TXDOT PARTNERSHIP PROGRAM AND AUTHORIZE THE DISCRETIONARY EXEMPTION PURSUANT TO TEXAS LOCAL GOVERNMENT CODE

CHAPTER 262.024A4. >> SO MOVED.

>> SECOND. >> COMMISSIONER?

>> JUDGE, THIS IS A REQUEST FROM TXDOT THAT WE INCORPORATE ATLAS 14 INTO THE PROJECT. THAT'S THE REASON FOR THIS

INCREASE. >> IT'S A GOOD REQUEST.

I MEAN, IT'S UPON US AND WE CAN'T GET AROUND IT.

>> THAT'S RIGHT. >> PLEASE CALL THE ROLL.

>> COMMISSIONER JONES. >> YES.

>> COMMISSIONER SMITH. >> YES.

>> COMMISSIONER SHELL. >> YES.

>> COMMISSIONER INGALSBE. >> YES.

>> JUDGE BECERRA? >> YES.

[32. Discussion and possible action to authorize the County Judge to execute a Professional Services Agreement between Hays County and Cobb, Fendley & Associates, Inc. to provide utility coordination services for the Hillside Terrace Safety Improvements (I-35 to FM 2001) project in Precinct 2. JONES/BORCHERDING]

PLEASE OPEN 32. >> 32.

DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE COUNTY JUDGE TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT BETWEEN HAYS COUNTY AND COBB, FENDLEY AND ASSOCIATES INC TO PROVIDE UTILITY COORDINATION SERVICES FOR THE HILLSIDE TERRACE SAFETY IMPROVEMENTS PROJECT IN PRECINCT 2.

>> SO MOVED. >> SECOND.

>> COMMISSIONER. >> JUDGE AND AGAIN THIS IS THAT SAME PROJECT, FOR THE UTILITY COORDINATION TO START WORK ON THAT PROJECT. AGAIN, THAT WE HAVE STAMP APPROVAL FROM THE ROAD DEPARTMENT.

JERRY'S HERE IF YOU HAVE ANY QUESTIONS.

I ALSO HAVE THE ENGINEER OF RECORD, IF WE HAVE ANY QUESTIONS

FROM HIM. >> THANK YOU.

WOULD YOU PLEASE CALL THE ROLL. >> COMMISSIONER INGALSBE.

> YES. >> COMMISSIONER JONES.

>> YES. >> COMMISSIONER SMITH.

>> YES. >> COMMISSIONER SHELL.

>> YES. >> JUDGE BECERRA.

>> YES. PLEASE OPEN 33.

[33. PLN-1479-NP; Discussion and possible action to approve the HEB Nutty Brown Plat. SMITH/MACHACEK]

>> 33. PLN-1479-NP.

DISCUSSION AND POSSIBLE ACTION TO APPROVE THE HEB NUTTY BROWN

PLAT. >> SO MOVE.

>> SECOND. >> COMMISSIONER?

>> SORRY, THAT WAS REALLY -- THE, I'M EXCITED TO HAVE THIS PLAT FINALLY AND I NO HE THAT WE ARE WORKING THROUGH OTHER THINGS WITH HEB RELATIVE TO THE ROADWAY THERE BUT WE LOOK FORWARD TO AN EXCITING PARTNERSHIP WITH A NEW FACILITY IN HAYS COUNTY.

>> THANK YOU. PLEASE CALL THE ROLL MUCH.

>> COMMISSIONER SHELL. >> YES.

>> COMMISSIONER JONES. >> YES.

>> COMMISSIONER INGALSBE. >> YES.

>> COMMISSIONER SMITH. >> YES.

>> JUDGE BECERRA. >> YES.

PLEASE OPEN 34. >> 34.

[34. PLN-1588-NP; Discussion and possible action to approve the final plat for Cactus Hill Subdivision. SHELL/PACHECO]

PLN-1588-NP. DISCUSSION AND POSSIBLE ACTION TO APPROVE THE FINAL PLAT FOR CACTUS HILL SUBDIVISION.

>> SO MOVED. >> SECOND.

>> THIS IS A TWO-LOT SUBDIVISION.

DO YOU HAVE ANY COMMENTS? >> NO.

THAT'S CORRECT, A TWO-LOT SUBDIVISION LOCATED OFF OF THOMAS LOCKS DRIVE. WATER WILL BE A PRIVATE WELL AND WASTEWATER WILL BE ACCOMPLISHED BY ADVANCED ON-SITE SEWAGE FACILITIES. NO VARIANTS REQUESTED AND HAS

FULL STAFF RECOMMENDATION. >> SOUNDS PERFECT.

PLEASE CALL THE ROLL. >> COMMISSIONER SHELL.

>> YES. >> COMMISSIONER JONES.

>> YES. >> COMMISSIONER INGALSBE.

>> YES. >> COMMISSIONER SMITH.

>> YES. >> JUDGE BECERRA.

[37. Discussion and possible action to award RFQ 2021-Q04 General Consultant for Program Management Service - Park Bond to HALFF Associates, Inc. and authorize staff and General Counsel to negotiate a contract. SHELL]

[01:55:01]

>> YES. WILL YOU PLEASE OPEN AGENDA ITEM

NUMBER 37. >> 37.

DISCUSSION AND POSSIBLE ACTION TO AWARD RFQ2021-Q04, GENERAL CONSULTATION FOR PROGRAM MANAGEMENT SERVICE PARK BOND TO HALFF ASSOCIATES AND AUTHORIZE STAFF AND GENERAL COUNSEL TO

NEGOTIATE A CONTRACT. >> SO MOVED.

>> SECOND. >> COMMISSIONER?

>> THANK YOU, JUDGE. THIS RFQ WAS APPROVED BY THE COURT A COUPLE MONTHS AGO IN PREPARATION FOR THE NEXT STAGE OF OUR PARKS BOND PROGRAM. WE HAD MULTIPLE RESPONDENTS ALL VERY QUALIFIED FIRMS IN THE END THE SELECTION COMMITTEE BELIEVED THAT HALFF SHOULD BE SELECTED. IT REQUIRES COURT APPROVAL AND

THE NEGOTIATION OF A CONTRACT. >> COMMISSIONER, WHO WAS ON THE

SELECTION COMMITTEE? >> UM, MYSELF, UM, MR. KENNEDY, MS. THOMPSON, WINTON PORTERFIELD.

MR. INGALSBE, YEAH. I THINK THAT WAS IT.

>> MS. WHO WAS THE ONE YOU MENTIOND?

>> ALEXANDER THOMPSON, WITH NATURAL RESOURCE COORDINATOR.

YEAH. THAT WAS IT.

>> OK. ARE THERE ANY OTHER COMMENTS, COMMISSIONERS? PLEASE CALL THE ROLL.

>> COMMISSIONER JONES. >> YES.

>> COMMISSIONER SMITH. >> YES.

>> COMMISSIONER SHELL. >> YES.

>> COMMISSIONER INGALSBE. >> YES.

>> JUDGE BECERRA. >> YES.

PLEASE OPEN AGENDA ITEM NUMBER 39.

[39. Discussion and possible action to accept donated property, a 2.8572-acre parcel located off Lois Lane in Hays County and record donation value per Comparative Market Analysis. JONES]

>> 39. DISCUSSION AND POSSIBLE ACTS TO ACCEPT DONATED PROPERTY A 2.8572 ACRE PARCEL, LOCATED OFF LOIS LANE IN HAYS COUNTY AND RECORD DONATION VALUE PER COMPARATIVE

MARKET ANALYSIS. >> SO MOVED.

>> SECOND. >> WE HAVE A MOTION AND A SECOND. COMMISSIONER?

>> JUDGE, THIS IS JUST SOME LAND THAT WAS DONATED TO US FOR THIS RIGHT OF WAY FOR THE NEXT, THAT CONNECTS FLUGER, THE SUBDIVISION AT FLUGER ELEMENTARY TO DACEE LANE.

>> PLEASE CALL THE ROLL. >> COMMISSIONER SMITH.

>> YES. >> COMMISSIONER JONES.

>> YES. >> COMMISSIONER SHELL.

>> YES. >> COMMISSIONER INGALSBE.

>> YES. >> AND JUDGE BECERRA.

>> YES. PLEASE OPEN NUMBER 42.

[42. Discussion and possible action to authorize the County Judge to execute an Interlocal Agreement between Hays County and Deep East Texas Self Insurance Fund, related to Workers' Compensation coverage for Hays County, effective January 1, 2021; and to accept a quote for premiums covering calendar years 2021-2026. INGALSBE]

>> 42. DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE COUNTY JUDGE TO EXECUTE AN INTERLOCAL AGREEMENT BETWEEN HAYS COUNTY AND DEEP EAST TEXAS SELF INSURANCE FUND RELATED TO WORKERS COMPENSATION COVERAGE FOR HAYS COUNTY, EFFECTIVE JANUARY 1, 2021, AND TO ACCEPT A QUOTE FOR PREMIUMS COVERING CALENDAR YEARS 2021-2026.

>> SO MOVED. >> SECOND.

>> WE HAVE A MOTION AND A SECOND.

COMMISSIONER? >> JUDGE, AS THE ITEM STATES, IT'S FOR WORKERS COMPENSATION COVERAGE AND IF THERE ARE ANY SPECIFIC QUESTIONS, I KNOW SHERRY IS HERE TO ANSWER THOSE.

>> I BELIEVE THE QUOTE WAS MODIFIED RECENTLY AND THIS AGREEMENT NEEDED TO COME BACK. THINK WE RECOGNIZED AT THAT POINT THAT THE AGREEMENT SHOULD HAVE BEEN BROUGHT IN PROBABLY IN JANUARY AND HAD NOT BEEN DONE. SO THAT'S WHY IT'S RETROACTIVE

AND APPLIES BACK TO JANUARY 1. >> OK.

WOULD YOU LIKE TO ADD ANYTHING, MS. MILLER?

>> I WOULD. THANK YOU, SHERRY MILLER HAYS COUNTY HUMAN RESOURCES DIRECTOR. OBVIOUSLY THIS IS OUR INSURANCE PROVIDER FOR OUR WORKERS COMP CLAIMS. WE MOVED FROM TEXAS ASSOCIATION OF COUNTIES FOR OUR WORKERS COMP COVERAGE IN 2015. WE WERE PAYING OVER $400,000 A YEAR WITH TEX. WE NEGOTIATED WITH DP TEXAS INSURANCE FUND, THEY ARE A JOY TO WORK WITH TO BEGIN WITH IN ADDITION TO THE PREMIUMS THAT THEY HAVE OFFERED US, WE HAVE PAID $319,000 WITH NO PREMIUM INCREASE SINCE 2016.

NOW WE HAVE NEGOTIATED AND REQUEST THE COURT'S APPROVAL FOR A FIVE-YEAR PREMIUM AGREEMENT WITH THEM OF $340,000.

SO, AS OUR EMPLOYEE BASIN CREASES NATURALLY, THOSE PREMIUMS ARE GOING TO INCREASE. IN ADDITION TO THAT, THEY KICKBACK TO US -- GIVE BACK TO US IN A SAFETY PROGRAM, AROUND

[02:00:01]

$9,000 A YEAR THAT WE CAN PURCHASE SAFETY RELATED PRODUCTS. AND SO WE HAVE BEEN WORKING ALONG WITH OUR ERGOMOMIC PRODUCTS AND HEALTH BENEFIT PLAN TO PROVIDE APPROPRIATE SAFETY PRODUCTS THROUGHOUT THE COUNTY

USING THOSE FUNDS. >> THANK YOU.

>> THANK YOU. >> COMMENTS COMMISSIONERS?

>> WHO ELSE DOES DEEP EAST TEXAS SELF ASSURANCE FUND COVER IN THE COUNTY CAPACITY THAT YOU MAY, OR ANY KIND OF -- GOVERNMENTAL

AGENCY? >> SURE.

THE OTHER ENTITY THAT I KNOW OF THAT THEY COVER, I BELIEVE, IS THE HAYS SCHOOL DISTRICT I THINK IS ONE OF THEIR CLIENTS, AS

WELL. >> CISD.

>> YES, SIR. >> OK.

ALL RIGHT. VERY GOOD.

ANY OTHER COMMENTS OR QUESTIONS? PLEASE CALL THE ROLL.

>> COMMISSIONER SHELL. >> YES.

>> COMMISSIONER JONES. >> YES.

>> COMMISSIONER INGALSBE. >> YES.

>> COMMISSIONER SMITH. >> YES.

>> AND JUNE BECERRA. >> YES.

[43. Discussion and possible action to execute an Order amending Part 6, Section 6.3 of the Hays County Fire Code. SHELL/MENDENHALL]

PLEASE OPEN 43. >> 43.

DISCUSSION AND POSSIBLE ACTION TO EXECUTE AN ORDER AMENDING PART 6, SECTION 6.3 OF THE HAYS COUNTY FIRE CODE.

>> SO MOVED. >> SECOND.

>> WE HAVE A MOTION AND A SECOND AND OUR FIRE MARSHALL,

MR. MENDENHALL IS AT THE PODIUM. >> GOOD MORNING, COURT, JUDGE.

I WOULD LIKE TO FIRST START OUT IF I COULD RECOGNIZE MY CRIMINAL JUSTICE INTERN, ASHTON, IS HERE THIS MORNING, VOLUNTEERING TO SEE HOW LOCAL GOVERNMENT WORKS. WELCOME HIM.

IT'S FIRST TIME HERE. SO THIS, THANK YOU FOR COMMISSIONER SHELL TO SPONSOR THIS ITEM.

WHEN MY PREDECESSOR BROUGHT THE FIRE CODE BEFORE THE COURT FOR ADOPTION BACK IN 2019, IN THE COURT ORDER, IT SPELLS OUT A PROCESS THAT WAS ADOPTED FOR VARIANCES WITH FOLKS THAT ARE WANTING TO, YOU KNOW, WORK WITH THE FIRE MARSHALL'S OFFICE FOR CODE MODIFICATIONS. IT DOESN'T MEAN THAT THERE IS NECESSARILY A SAFETY FACTOR BEING LESSENED.

IT JUST GIVES THE FIRE MARSHALL THE ABILITY UNDER CHAPTER 1 OF THE FIRE CODE TO WORK WITH THOSE FOLKS.

I KNOW IT'S THE INTENT FOR THE FIRE MARSHALL'S OFFICE TO BE ABLE TO DO THAT AS DEVELOPERS AND CONTRACTORS COME IN.

THE PROCESS THAT WAS ADOPTED, HOWEVER, IS NOT INTENDED FOR THE VARIANCE PROCESS. THE BOARD OF APPEALS PROCESS, UNDER THE FIRE CODE, IS INTENDED FOR WHEN SOMEONE DISAGREES WITH THE INTERPRETATION OF THE FIRE CODE.

SPECIFICALLY IN THE COMMENTARY OF THE FIRE CODE, IT IS USED FOR IF THE FIRE MARSHALL IS INTERPRETING THE CODE A CERTAIN WAY AND SOMEONE DISAGREES WITH HOW THAT INTERPRETATION IS APPLIED, THEN THEY CAN ASK FOR A BOARD OF APPEALS PROCESS AND THAT IS A VERY TIME CONSUMING PROCESS WHERE I HAVE TO FORM A GROUP OF PROFESSIONALS TO HEAR THE APPEAL.

AND THEN IT HAS TO COME BEFORE COMMISSIONERS COURT IN ORDER TO GO INTO EFFECT. AND, FOR EVERY VARIANCE THAT'S ASKED FOR FROM THE FIRE MARSHALL'S OFFICE, IT'S A VERY TIME CONSUMING PROCESS WHICH SLOWS DOWN DEVELOPMENT.

SO MY PROPOSAL IS TO FIX OR REPAIR THIS SECTION OF THE COURT ORDERS ADOPTION UNDER PART 6, 6.3, TO FREE UP THE FIRE MARSHALL AND GIVE HIM, IN THIS POSITION, THE ABILITY TO WORK WITH FOLKS TO COME TO AN AGREEMENT ON WHEN SOME VARIANCES ARE ASKED FOR AND CODE MODIFICATIONS.

I HAVE I THINK YOU HAVE THE ORDER IN FRONT OF YOU, MARK AND I HAVE WORKED ON THAT TOGETHER. BASICALLY IT'S IMPLEMENTING A PROCESS WHERE THE FIRE MARSHALL WOULD DEVELOP AND IMPLEMENT THE CODE MODIFICATION VARIANCE REQUEST.

I HAVE A FORMAT ALREADY BASED ON WHAT OTHER COUNTIES AROUND US ARE DOING. THERE IS A SMALL APPLICATION FEE AND THAT FEE WILL COVER THE TIME IT TAKES FOR OUR OFFICE TO GO OUT AND EVALUATE A SITE, HAVE MEETINGS, PAY FOR SOME, YOU KNOW, INTERNAL OFFICE EXPENSES WITH PROCESSING THE APPLICATION.

THAT FEE IS CHEAPER THAN WHAT SOME OTHER COUNTIES ARE CHARGING FOR THAT SAME PROCESS. AND SO THAT'S WHAT'S IN FRONT OF

YOU THIS MORNING. >> THANK YOU.

COMMISSIONER SHELL, ANY QUESTIONS?

>> I JUST HAVE ONE. GIVEN THE CONVERSATIONS WE HAVE HAD IN THE PAST HERE IN COURT AND JUST BETWEEN US, AS WELL, ON THE POSSIBLE MODIFICATIONS OF THE CODE ITSELF, AND THE COMMITTEE PROCESS TO DO THAT, WILL THIS GIVE YOU THE FLEXIBILITY YOU NEED SO WE CAN COMPLETE THE PROCESS WE

DISCUSSED? >> SO IS THIS A TEMPORARY FIX.

THIS FIXES A PART OF THE COMMISSIONER'S COURT ADOPTION OF THE FIRE CODE TO ALLOW THE FIRE MARSHALL'S OFFICE TO WORK WITH THESE FOLKS IN THE MEANTIME UNTIL I CAN BRING FORTH TO YOU THE 2021 CODE, WHICH WILL BE IN COORDINATION WITH SAN MARCUS,

[02:05:05]

BUDA, KYLE, THEY ARE ALL MOVING TOWARD THE 21 CODE IN CONVERSATION WAS THEM. IT WOULD NOT MAKE SENSE IN THE FUTURE FOR ALL OF US TO BE ON DIFFERENT CODES.

SO AS THAT PROCESS UNFOLDS THIS SUMMER, I HAVE ALREADY GOT THE 2021 CODES IN FRONT OF ME FROM THE ICC.

WE WILL BE WORKING WITH THEM IN COMMITTEE GROUPS TO MOVE FORWARD TO ADOPT THE 2021 CODES LATER IN THE YEAR.

THIS WILL FIX MY ABILITY TO WORK WITH FOLKS IN THE MEANTIME.

RIGHT NOW, IN ORDER TO GRANT A VARIANCE TO SOMETHING THAT'S IN THE CODE, I HAVE TO FORM THE BOARD OF APPEALS, HAS TO GO THROUGH THAT WHOLE PROCESS. THEN I HAVE TO BRING THAT THAT REALLY SLOWS DOWNURT AND- DEVELOPERS THAT ARE WISHING TO, YOU KNOW, DO SOME THINGS. PART OF MY CODE MODIFICATION REQUEST WILL BE A CONSULT WITH THE LOCAL FIRE DEPARTMENT THAT'S COVERING THAT AREA TO MAKE SURE THAT IT'S NOT AN UNDUE BURDEN ON THEM. IT'S NOT PROVIDING UNSAFE CONDITIONS FOR WHEN A FIRE DEPARTMENT RESPONDS THERE, AS

WELL. >> I GUESS MY QUESTION IS, GIVEN THE FACT THAT WE HAVE SOME WATER AVAILABILITY ISSUES ON THE WESTERN SIDE OF THE COUNTY SPECIFICLY, I KNOW IN SAN MARCUS, WHERE THERE'S A HYDRANT ON EVERY BLOCK, WILL NOT WORK IN CERTAIN WESTERN PARTS OF THE COUNTY.

WITH I WILL THIS GIVE YOU FLEXIBILITY TO ADDRESS THOSE ISSUES EVEN AFTER THERE'S A UNIFIED CODE OR DO WE STILL NEED TO GO THROUGH THE PROCESS THAT WE DISCUSSED WITH THE AMENDMENTS PROCESS TO A COUNTY CODE IN ORDER TO ADDRESS THOSE?

>> SO THIS WILL GIVE ME THE FREEDOM IN THE MEANTIME TO DO THOSE THINGS. SO I HAVE BEEN WORKING WITH FOLKS UNTIL I REVIEWED HOW THE COURT ADOPTED THE FIRE CODE, I RAN ACROSS THE SECTION AND, YOU KNOW, FOLLOWING THE LETTER OF THAT ADOPTION, IT REALLY KIND OF TIED MY HANDS TO BEING ABLE TO WORK WITH FOLKS. AS WE MOVE FORWARD IN THE 2021 PROCESS, THIS LANGUAGE WILL BE EMBEDDED.

THANK YOU. >> WHAT I WOULD LIKE TO ASK IS THAT WE CONSIDER, BECAUSE THE WESTERN PART OF OUR COUNTY DOES HAVE MORE LIMITED WATER RESOURCES, I WOULD LIKE TO HAVE YOU CONSIDER MOVING FORWARD WITH THE '21 CODE.

SOME GEOGRAPHICAL BOUNDARY THAT WOULD CREATE A CONSISTENCY.

I HAVE TOTAL FAITH IN YOU, MR. MENDENHALL, I REALLY DO.

FROM THE DAY I WATCHED YOU WALK IN WITH YOUR INTERVIEW IN THAT AWESOME TIE THAT I ALWAYS COMPLIMENTED -- I JUST DON'T WANT US TO BE VIEWED AS ARBITRARY IN THE FUTURE, BECAUSE SOMEBODY DIDN'T LIKE WHAT YOU DID AND I WANT TO AVOID THE ENTIRE ARBITRARY CONVERSATION. AND SO IF THERE'S A WAY WE COULD CREATE A GEO-FENCING OF SORTS, GEO MAP BASED ON WATER AVAILABILITY SO THAT THERE COULD BE A PREDICTABLE CONSISTENCY WITH OUR PROCESS, I THINK THAT WOULD JUST BE MY ONLY REQUEST.

>> SOUNDS GOOD. >> THANK YOU, SIR.

PLEASE CALL THE ROLL. >> COMMISSIONER JONES.

>> YES. >> COMMISSIONER SHELL.

>> YES. >> COMMISSIONER INGALSBE.

>> YES. >> COMMISSIONER SMITH.

>> YES. >> JUDGE BECERRA.

>> YES. THANK YOU, MR. MENDENHALL.

[44. Discussion and possible action to establish three (3) temporary positions with related equipment effective 4/1/21 to assist with the Hays County Covid-19 Emergency Rental Assistance (ERA) Program authorized by the U.S. Department of the Treasury established by section 501 of Division N of the Consolidated Appropriations Act and amend the budget accordingly. BECERRA]

PLEASE OPEN 44. >> 44.

DISCUSSION AND POSSIBLE ACTION TO ESTABLISH THREE TEMPORARY POSITIONS WITH RELATED EQUIPMENT EFFECTIVE APRIL 1, 2021 TO ASSIST WITH THE HAYS COUNTY COVID-19 EMERGENCY RENTAL ASSISTANCE PROGRAM AUTHORIZED BY THE U.S. DEPARTMENT OF THE TREASURY ESTABLISHED BY SECTION 501 OF DIVISION N OF THE CONSOLIDATED APPROPRIATIONS ACT, AND AMEND THE BUDGET

ACCORDINGLY. >> SO MOVED.

>> SECOND. >> WE HAVE A MOTION AND A WOULD OUR AUDITOR LIKE TO EXPAND ON THIS FOR ANYTHING? THAT WAS A PRETTY GOOD WELL-WRITTEN AGENDA ITEM.

BUT JUST IN CASE? >> YES.

AS WE HAVE BEEN LOOKING AT THE IMPLEMENTING THE RENTAL ASSISTANCE PROGRAM, VICKI HAS BEEN MEETING WITH DEPARTMENTS TO DETERMINE WHAT STAFFING IS NEEDED TO IMPLEMENT THE PROGRAM AND MY OFFICE WILL NEED AN INDIVIDUAL TO ASSIST WITH THE PROCESSING OF THE PAYMENTS AND REVIEW OF THE APPLICATIONS.

AND THE TREASURER'S OFFICE, STATUTORILY, SHE MUST REVIEW ALL EXPENDITURES BEFORE THEY ARE DISPERSED SO SHE WILL ALSO NEED AN INDIVIDUAL, A PART-TIME INDIVIDUAL.

AND THEN IN THE VETERANS' OFFICE WE ARE ALSO REQUESTING A FULL-TIME INDIVIDUAL TO ASSIST WITH APPLICATIONS THAT RELATE TO THE VETERAN, TO ANY VETERAN. THIS IS JUST A START ONCE WE DETERMINE HOW MANY APPLICATIONS COME IN, THEN IF WE NEED ADDITIONAL STAFFING, WE WILL COME BACK TO COURT.

>> COMMISSIONERS, ANY COMMENTS OR QUESTIONS?

>> AND THEY WILL BE FUNDED THROUGH THOSE TREASURY FUNDS.

[02:10:02]

>> WE HAVE TALKED ABOUT THIS PREVIOUSLY, JUDGE, AND I AM SUPPORTIVE OF THE ADDITIONAL HELP.

>> THANK YOU. AND THERE'S A HUGE, HUGE AMOUNT OF FEDERAL HELP HEADING OUR WAY AND THIS IS JUST A KEY COMPONENT IN MAXIMIZING THE RESOURCES EARMARKED FOR HAYS COUNTY.

BECAUSE I HAVE MADE IT ABUNDANTLY CLEAR TO THE AUDITOR'S OFFICE THAT I WANT US TO APPLY EVERY SINGLE FACET OF THIS KALEIDOSCOPE OF FUNDING OPTIONS FOR OUR RESIDENTS AND I KNOW THAT THAT'S GOING TO TAKE LOTS OF EXTRA WORK.

SO THAT WE COULD PROPERLY IMPLEMENT ALL POSSIBLE AVENUES FOR OUR RESIDENTS. SO, I THANK THEM FOR BRINGING THIS FORWARD AND I THINK IT'S A GOD STAGING SO THAT WE COULD KEEP MOVING. PLEASE CALL THE ROLL.

>> COMMISSIONER SMITH. >> YES.

>> COMMISSIONER JONES. >> YES.

>> COMMISSIONER SHELL. >> YES.

>> COMMISSIONER INGALSBE. >> YES.

>> JUDGE BECERRA. >> YES.

PLEASE OPEN 45. >> 45.

[45. Discussion and possible action to amend the contract for the Swagit Proposal. Adding Agenda Quick software, allowing access to agenda and backup software, as well as automated parliamentary procedures and recording of votes and amend the budget accordingly. BECERRA/CARDENAS]

DISCUSSION AND POSSIBLE ACTION TO AMEND THE CONTRACT FOR THE SWAGIT PROPOSAL ADDING AGENDA QUICK SOFTWARE ALLOWING ACCESS TO AGENDA AND BACKUP SOFTWARE AS WELL AS AUTOMATED PARLIAMENTARY PROCEDURES AND RECORDING OF VOTES AND AMEND THE BUDGET ACCORDINGLY. AS YOU CAN SEE, THIS IS MY ITEM

-- >> ONE SECOND.

WE HAVE A MOTION? >> SECOND.

>> SECOND. OK.

SORRY, IF YOU WILL PLEASE NOW. >> EKE O.

I APOLOGIZE. SO THE MONEY IS ALREADY IN OUR BUDGET. IT WAS APPROVED IN THE 2021 BUDGET AND YOU MAY REMEMBER THAT THE SWAGIT PROPOSAL WAS APPROVED ABOUT A YEAR AND A HALF AGO BUT WITH A PROVISO THAT WE WOULD DEFER A DECISION ON THE AGENDA QUICK ITEM WHILE WAITING FOR THE UPDATED VERSION. THE UPDATED VERSION HAS BEEN OUT FOR ABOUT A YEAR AND TESTED WORKING WELL.

WE HAVE DEMONSTRATIONS TO THE FULL COURT TO ANYBODY WHO IS INTERESTED A WHILE BACK. AND GAVE AN OPPORTUNITY FOR COMMENT. IT DOES OFFER SOME SIGNIFICANT ADVANTAGES TO US, INCLUDING CONSIDERABLE EFFICIENCIES IN MY OFFICE ALONE. IT WOULD SAVE US, WE ESTIMATE, AT LEAST A DAY AND A HALF A WEEK IN PRODUCING THE MINUTES OF THE COMMISSIONERS' COURT. WE THINK THERE ARE OTHER EFFICIENCIES TO BE HAD IN THE DEVELOPMENT OF THE AGENDAS.

BUT IT ALSO WILL GIVE US THE FULL FUNCTIONING OF THE MONITOR SYSTEMS THAT WE HAVE HERE WHERE THE AGENDA WOULD BE UP AND THE BACKUP WOULD BE THERE. BUT ALSO YOU COULD LODGE YOUR VOTES AND YOUR MOTIONS, ENSURING THAT WE REALLY CAPTURE AN ACCURATE RECORD WHICH IS OFTEN MORE DIFFICULT THAN YOU MIGHT IMAGINE. SO -- I HOPE WE CAN HAVE YOUR

SUPPORT. >> SO, LIKELY, ABSOLUTELY.

WE HAVE THAT COMPLEXITY AND I REMEMBER.

COMMISSIONER INGALSBE, ANY COMMENTS?

>> I APPRECIATE YOU GETTING US TO THIS POINT.

THANK YOU SO MUCH. AND YEAH, I LOOK FORWARD TO THE CAPABILITIES THAT I THINK WE HAD ALL ENVISIONED WHEN WE PURCHASED THE MONITORS AND THE SERVICE. SO THANK YOU.

>> IT WENT COMPLETE, MORE OR LESS.

>> QUESTIONS OR COMMENTS? >> JUST THAT I HAD HOPED TO GET TO SEE A TRIAL OF THIS AND I GOT ON IT AND THERE WERE TWO OTHER COURT MEMBERS AND I HAD TO GET OFF.

I HAVE NEVER -- I STILL HAVE NOT HAD THE CHANCE TO ACTUALLY GET THEIR PRESENTATION. WE HAD SCHEDULED SOMETHING AND THEN AS SOON AS I GOT ON THE CALL THERE WERE TWO COURT MEMBERS ON THE CALL AT THE SAME TIME.

I HAD TO GET OFF FOR OPEN MEETINGS ACT.

>> I APOLOGIZE. I COULD HAVE ORGANIZED THAT

DIFFERENTLY. >> COMMISSIONER SMITH?

>> I JUST -- QUESTIONS RELATED TO THE AGENDA PORTION.

DID WE EVER GET FEEDBACK FROM THE GENERAL COUNSEL'S OFFICE AND

JANUARY NICE. >> WELL JANICE HAS TOLD ME SHE WILL WORK WITH WHATEVER WE HAVE. I DO WANT TO CLARIFY THAT IT WOULD NOT ALTER OUR PROCESS REALLY AT ALL.

I MEAN THEY WOULD STILL HAVE FULL CONTROL AND SET THE TIMELINES AND IT WOULD BE DESIGNED ACCORDING TO THE PROCEDURES THAT THEY DESIRE. AND ALL OF YOU DO.

IT WOULD FUNCTION VERY MUCH LIKE THE PORTAL THEY CURRENTLY HAVE FOR THE OPEN MEETINGS. DOCUMENTS.

SO, PEOPLE WOULD ENTER THEIR AGENDA ITEMS THAT WAY.

SO I DON'T KNOW, I MEAN I STILL WELCOME COMMENTS.

I HAVE ASKED A NUMBER OF TIMES AND WHAT I HAVE BEEN TOLD IS THEY ARE WILLING TO GO ON WITH WHATEVER THE PREVAILING FEELING

IS THE. >> WHAT I LIKE ABOUT THIS IS, AS COMMISSIONER INGALSBE STATED, WE ADDRESS THE COURT SPACE WITH THESE MONITORS, AND THE REASON FOR THESE MONITORS WAS FOR THE

[02:15:02]

MODERNIZING OF OUR PROCESS, WHICH I KNEW WOULD BENEFIT YOUR DEPARTMENT, SPECIFICALLY, GREATLY.

>> IT DOES. >> AND LABOR-SAVING HOURS.

I KNOW WE HAVE MODERNIZED WITH PUBLIC INFORMATION REQUESTS TO OUR GENERAL COUNSEL'S OFFICE AND WE KEEP DOING THESE NATURAL PROGRESSIONS OF UTILIZING TECHNOLOGY TO HELP US BE A BETTER COUNTY GOVERNMENT FOR THE PEOPLE.

AND SO, I AM JUST EXCITED THAT IT'S HERE, BECAUSE WE HAVE HAD MONITORS THAT AREN'T DOING WHAT THEY WERE SUPPOSED TO BE DOING AT THE TIME. SO, THANK YOU FOR YOUR INFORMATION AND WORKING THROUGH THIS AND LIKE COMMISSIONER INGALSBE SAID AGAIN, TO KEEP PUSHING ON THIS TO BRING IT TO

WHERE IT IS TODAY. >> IF THERE ARE NO OTHER

COMMENTS PLEASE CALL THE ROLL. >> I WOULD LIKE THE OPPORTUNITY JUST, I MEAN IF THE COURT WOULDN'T MIND WAITING SO I COULD HAVE AN OPPORTUNITY TO TEST AND BRING -- IT'S JUST I WAS HOPING TO DO THAT AT THAT TIME. I KNOW WE HAD SCHEDULED IT AND I THOUGHT IT WAS JUST A PRESENTATION FOR MYSELF.

I DIDN'T THINK ABOUT BEING OPEN MEETINGS ISSUE UNTIL I LOGGED ON

AND THERE WAS TWO COURT MEMBERS. >> THAT WAS PROBABLY US, JUDGE, BECAUSE I REMEMBER US BEING ON THE CALL.

>> IT COULD HAVE BEEN US, YES. >> IT WASN'T ME.

>> SO, IT SOUNDS LIKE WE ARE LOOKING TO TABLE IT UNTIL NEXT

WEEK? >> UNTIL --

>> SO THAT WE CAN. >> TO REACH OUT TO ME DIRECT.

I KNOW IT SHOULDN'T TAKE VERY LONG.

>> NO. I'LL BE HAPPY TO DO THAT.

I WILL POINT OUT, TOO, THAT THIS IS A PRODUCT THAT COULD BE USED THROUGHOUT THE COUNTY FOR OTHER MEETINGS, BY DIFFERENT OFFICES SO, IT DOES HAVE WIDER UTILITY THAN JUST THE COMMISSIONERS'

COURT. >> THAT'S VERY GOOD.

AND SO, JUST TO DOUBLE CHECK, YOU AREN'T COMFORTABLE VOTING

RIGHT NOW, COMMISSIONER SHELL? >> I WOULD APPRECIATE THE OPPORTUNITY. IF THE COURT WISHES TO MOVE FORWARD, I UNDERSTAND THAT. BUT IF THERE WAS A WAY WE COULD

WAIT I WOULD APPRECIATE IT. >> LET'S DO THAT.

LET'S WAIT. WE WILL SEE YOU BACK NEXT WEEK.

WE WILL TABLE THIS ITEM FOR NEXT WEEK.

CARBON COPY IT FOR NEXT WEEK, PLEASE.

>> WILL DO. >> THANK YOU, MA'AM.

AND, WOULD YOU PLEASE OPEN AGENDA ITEM NUMBER 53.

[53. Discussion related to the Hays County inmate population, to include current population counts and costs. BECERRA]

>> 53. DISCUSSION RELATED TO THE HAYS COUNTY INMATE POPULATION TO INCLUDE CURRENT POPULATION

COUNTS AND COSTS. >> THE SHERIFF'S OFFICE SENDS MY OFFICE A REPORT OF OUR JAIL CAPACITY.

I HAVE BEEN READING THIS RASCAL FOR TWO YEARS NOW AND I THANK THEM FOR THEIR SUPPORT. HAYS COUNTY'S CURRENT MAXIMUM JAIL CAPACITY IS 410 INMATES. JAIL STANDARDS RECOMMENDS HOLDING APPROXIMATELY 10% OF THAT CAPACITY OPEN.

THAT LOWERS OUR CAPACITY TO 368. THE JAIL'S DAILY AVERAGE WAS 505 AND PEAK WAS 507 ON MARCH 14 FOR THE WEEK OF MARCH 14-MARCH 20, 2021. THE ESTIMATED COST OF OUTSOURCING INMATES THIS WEEK IS $50,745.

THE AVERAGE NUMBER OF OUTSOURCED MALES IS 128.

AND FEMALES ARE ZERO. THIS WEEK'S INMATES WERE HOUSED IN THE FOLLOWING COUNTIES. -- ARRESTS BY AGENCY, BUDA POLICE DEPARTMENT, NINE.

HAYS COUNTY SHERIFF'S OFFICE, 51.

KYLE POLICE DEPARTMENT, 32. SAN MARCOS, 52.

TEXAS STATE UNIVERSITY, 3. AND -- IF I AM NOT MISTAKEN ARE WE LEFT WITH A WORK D'OSTROP-- AWORKSHOP AND EXECUT?

[46. Workshop regarding market study employee compensation and benefits for Hays County. SHELL/MILLER]

LET'S OPEN AGENDA ITEM 46. >> 46.

WORKSHOP RECORDING MARKET STUDY COMPENSATION AND BENEFITS FOR

HAYS COUNTY. >> SO, IN THIS WORKSHOP SETTING, I WANTED TO ALLOW AN OPPORTUNITY FOR MS. MILLER TO EXPLAIN WHAT THIS IS ABOUT AND ANYBODY IN THE PUBLIC THAT WANTS TO ADD

COMMENTS WE SHALL DO THAT. >> THANK YOU, COURT.

I AM SHERRY MILLER, HAYS COUNTY H.R. DIRECTOR.

I ASKED FOR THIS WORKSHOP FOR OPEN DIALOGUE WITH EACH OF YOU IN -- MARCHING ORDERS, YOUR THOUGHTS, YOUR IDEAS, WHAT YOU WOULD LIKE TO SEE FOR COMPENSATION MARKET STUDY, SO ANNUALLY AS A BACKGROUND, I DO BENCHMARK MARKET STUDY, PULL SALARIES FROM A GROUP OF COUNTIES AND CITIES THAT THE COURT HAS PREVIOUSLY APPROVED THE LAST COMPENSATION OF WHO WE BENCHMARKED AGAINST WAS DEVELOPED IN 2015.

AND -- WE DON'T -- EVERY SINGLE -- IN THE COUNTY TURNED OFF] WE HAVE ABOUT 36% OF OUR POSITIONS, SIMILAR POSITIONS

[02:20:06]

ACROSS COUNTIES AND CITIES THAT WE ARE ABLE TO PULL SALARY DATA

FROM THE. >> HAVE I -- BENCHMARK -- IN THE PROCESS OF REPOPULATING NEW BUDGET DATA FROM EACH ENTRY AS WELL AS LOOKING AT A COUPLE OF COUNTIES THAT WE MAY BE AS SIMILAR TO ACROSS THE STATE, NATURALLY WE CAN'T AND SHOULDN'T LOOK AT ALL 254 COUNTIES. RIGHT NOW, WE HAVE A REALLY GOOD MIX OF COUNTIES THAT WE ARE BENCHMARKING AGAINST.

SOMETIMES I WONDER IF THERE ARE SOME OTHER LOCAL CITIES THAT WE SHOULDN'T BE LOOKING AT. SO, WHAT I WANT TO HEAR FROM YOU IS WHAT YOU ANTICIPATE OR EXPECT FROM A COMPENSATION STUDY I THINK THIS IS A GOOD YEAR TO DO SOME REVAMPING IF OUR DATA SHOWS THAT WE NEED TO REVAMP. IN TERMS OF WHO WE LOOK AGAINST AND I THINK IN US LOOKING AT OUR ENTIRE PAY PLAN, MIGHT ALLEVIATE SOME OF THESE INDIVIDUAL REGRADES THAT ARE COMING YOUR

WAY. >> GREAT POINT.

COMMISSIONER INGALSBE, WOULD YOU LIKE TO LEAD THAT CONVERSATION?

>> LET ME ASK A COUPLE OF QUESTIONS AND I KNOW, SHERRY, IT'S -- WE HAVE SEEN THEHAT YOUP AGAINST BUT CAN YOU REMIND US OF WHO ALL THAT IS? I THINK IT'S IMPORTANT FOR US TO UNDERSTAND AND MAYBE THE PUBLIC TO UNDERSTAND.

>> ABSOLUTELY. SO WE HAVE TWO GROUPS OF POSITION AND WE USE A LITTLE DIFFERENT MAKEUP OF BENCHMARKS.

LET'S TALK ABOUT EMPLOYEES, NOT ELECTED OFFICIALS AND NOT POSITIONS IN THE COLLECTIVE BARGAINING AGREEMENT.

WE BENCHMARK AGAINST LOCALLY GUADELUPE AND CARMEL COUNTY.

FURTHER OUT FROM HAYS COUNTY, DENTEN, COLIN COUNTY, MCLINNEN COUNTY, MONTGOMERY COUNTY, FORT BEND AND WILLIAMSON COUNTIES.

AND THEN WE ALSO ARE UTILIZING THREE CITIES.

SAN MARCOS, NEW BROMVILLES AND KYLE.

THE CITIES IS AN AREA THAT I AM INTERESTED IN LOOKING AT EITHER ENHANCING OR ARE WE STILL IN GOOD BENCHMARK COMPARISON WITH THOSE CITIES. I THINK MAYBE ROUND ROCK WHICH WE DO USE ROUND ROCK IN OUR COLLECTIVE BARGAINING BENCHMARKING AS WELL AS GEORGETOWN.

THE OTHER COMPOSITION OF BENCHMARKING THAT WE DO IS FOR ELECTED OFFICIALS. SO, YOU HAVE HEARD OVER THE YEARS THE RATE STUDY CONDUCTED IN 2008, THAT STUDY, SO WE CONTRACTED WITH REA AND ASSOCIATES TO COME ALONGSIDE US WITH A GROUP OF CITIZENS AND OTHER HR RELATED PERSONNEL RELATED PEOPLE IN THE COMMUNITY. THE COMMITTEE CHOSE A GROUP OF BENCHMARKS, BUT THE COURT ACTUALLY ADOPTED A DIFFERENT GROUP OF BENCHMARKS THAT THE COUNTY JUDGE, JUDGE SUMPTER AT THE TIME, PRESENTED. EVERY YEAR WE DO DOCUMENT AND TRACK AND TALK ABOUT THE SALARIES OF ELECTED OFFICIALS AND SO I NEED GUIDANCE ON IF THAT'S SOMETHING YOU WANT MY OFFICE TO DO. WE CAN CERTAINLY PULL THE DATA AND ANALYSIS. ONE THING WITH ELECTED OFFICIALS IS THAT NOT EVERY, FOR INSTANCE, BRITNEY AND I HAD THIS CONVERSATION, NOT EVERY TREASURER DOES EXACTLY THE SAME THING. SO, YOU HAVE TO GET DOWN TO WHY DOES THIS POSITION EXIST. NOT EVERY CONSTABLE EVEN IN OUR COUNTY -- THERE ARE SOME THAT DO DIFFERENT DUTIES.

AND YOU ARE GOING TO FIND THAT ACROSS COUNTIES WHEN YOU ARE BENCHMARKING FOR POSITIONS LIKE THAT.

>> WHEN WAS THE LAST TIME WE DID A FULL MARKET STUDY ON --

>> 2015 WE REVAMPED THE MARKET SOURCES THAT WE BENCHMARK AGAINST. SO THESE COUNTIES AND CITIES WE

BEGAN USING THEM IN 2015. >> BUT THE MARKET ANALYSIS, I

[02:25:08]

MEAN, LOOK I KNOW YOU -- >> WE DO IT EVERY YEAR, WE DO IT EVERY YEAR, BUT IT WOULD BE DIFFERENT IF I WERE TO LOOK AT A BENCHMARK MATRIX, THE POPULATIONS, THE COUNTY BUDGETS AND THE OTHER FACTORS THAT WE USE TO HELP US DETERMINE WHICH LOCATIONS TO USE. WHAT I HAVE FOUND, SO LAST YEAR, TOTAL BENCHMARK POSITIONS, WE WERE ONLY OFF ABOUT 7%.

SO I WOULD NOT HAVE RECOMMENDED A CHANGE IN OUR PAY PLAN.

YEAR BEFORE, IT WAS CLOSER TO 10%.

AND THE COURT DID -- WE MOVED OUR PAY PLAN ABOUT 2%.

EVERY YEAR THAT WE MOVE OUR PAY PLAN, THAT ADDRESSES OUR RECRUITING AND BEING ABLE IT HIRE EMPLOYEES.

BUT IT DOESN'T ALWAYS NECESSARILY ADDRESS CURRENT EMPLOYEES. SO IN 2015, WE DID A MORE COMPLICATED DO YOU GET A RAZOR NOT FROM THE SALARY -- A RAISE OR NOT FROM THE SALARY ANALYSIS. IT WAS A CALCULATION WORKED OFF OF THE MIDPOINT OF EACH OF THOSE POSITIONS.

>> WELL AND I KNOW THAT WE HAVE CERTAIN DEPARTMENTS WHERE THEY HAVE HAD OPENINGS FOR A VERY LONG TIME, ONE THAT COMES TO MIND IS OUR AUDITOR'S OFFICE AND I KNOW WE STRUGGLED WITH I.T. AT TIMES, YOU KNOW, AND SO I THINK IT'S GOING TO BE IMPORTANT THAT WE LOOK SPECIFICALLY AT SOME OF THOSE AREAS AND, YOU KNOW --

>> ANOTHER COMPENSATION PHILOSOPHY IS FOR THOSE, WHAT I WOULD CALL PROFESSIONAL POSITIONS THAT REQUIRE CERTAIN DEGREES, LICENSES, CERTIFICATIONS.

SO REALLY LOOK AT THE BENCHMARKS THAT YOU ARE USING FOR THOSE POSITIONS AND IF YOUR MARKET COUNTIES AREN'T ALSO REQUIRING THE SAME CERTIFICATIONS AND LICENSES AND DEGREES, AND AREN'T UTILIZING THOSE POSITIONS TO THE DEGREE THAT WE MAY BE, THEN -- THEN WE MAY NOT USE THOSE BENCHMARKS IN THAT PARTICULAR POSITION'S ANALYSIS. IT'S GOING TO MAKE THE ANALYSIS MORE COMPLICATED. BUT IT -- DOING THAT MAY REALLY ADDRESS SOME OF OUR SITUATIONS THAT WE HAVE.

AND WE DON'T CLASSIFY POSITIONS JUST BY THE BENCHMARK DATA.

WE HAVE INTERNAL STRUCTURE, WE HAVE INTERNAL WORTH AND ORGANIZATIONAL STRUCTURE THAT WE ALSO ARE LOOKING AT AND

CONTROLLED BY. >> I'M DONE FOR NOW, JUDGE.

THANK YOU. >> COMMISSIONER?

>> NO, I'M GOOD. >> COMMISSIONER SHELL?

>> JUST SOME IDEAS I HAD HAD WERE, I KNOW THE LAST TIME YOU PICKED THE MARKET, HR PUT A MATRIX TOGETHER.

KIND OF PICKED ALL THE CITIES AND COUNTIES THAT YOU THOUGHT WERE GOOD AND FOR LIKE POPULATION, BUDGETS, NUMBER OF EMPLOYEES AND THEN SORT OF SELECTED THAT GROUP BASED UPON WHAT YOU FELT WERE SIMILAR, COULD BE COMPETITORS OF OURS, LOCALLY SIMILAR, HOW THEY ARE STRUCTURED AND WHERE THEY ARE LOCATED, THERE WAS A BUNCH OF CRITERIA THAT WERE USED TO SELECT THAT MARKET WHICH HASN'T BEEN DONE SINCE.

I GUESS THAT WAS -- >> IT WAS 2015.

>> 2015. SO I MEAN I THINK IT WOULD BE A GOOD IDEA TO AT LEAST TAKE A LOOK AT OUR MARKET AND MAKE SURE THAT IT'S STILL CONSISTENT WITH THOSE VALUES THAT WERE DETERMINED ON THAT MATRIX. I IMAGINE WE HAVE PROBABLY GROWN AS MUCH AS ANY OF THEM SO I DOUBT THERE'S THAT MUCH DIFFERENCE BUT FIRST TAKE A LOOK AT THE MARKET AND THEN PICK THOSE BENCHMARK POSITIONS AND SEE WHERE WE ARE AND THEN DO SOMETHING SIMILAR, MY IDEA WAS DOING SOMETHING SIMILAR WE DID BEFORE WAS TAKE A LOOK AT THE ENTIRE GRADE SYSTEM AND MAKE SURE THAT IT IS ALL THE WAY THAT IT SHOULD BE ONCE THE BENCHMARKS HAVE BEEN APPLIED. THAT'S THE HARD WORK.

COMPARING IT TO ALL THOSE INDIVIDUAL POSITIONS AT THE SAME TIME, TAKING A LOOK AT THE POSITION THAT WE HAVE AND COMPARING IT TO THE POSITION THAT A CITY HAS IN MAKING SURE THAT IT'S SIMILAR. SO THAT'S -- I AM LOOKING MORE TOWARD I GUESS THAT 2515 PROCESS OF FIRST DETERMINING IF OUR MARKET IS STILL WHAT WE SHOULD BE COMPARING OURSELVES TO, THEN TO GO OUT TO THOSE GUYS, TAKE THE BENCHMARK POSITIONS, PLUG 'EM INTO THE GREAT SYSTEM AND SEE WHAT HAPPENS AND MAKE SURE WE GO THROUGH THAT PROCESS OF EVERYTHING ELSE INTERNAL EQUITIES AND WHAT THEY DO STRUCTURALLY COMPARISON TO OTHER MEMBERS IN THEIR OWN OFFICE AND OUTSIDE OFFICES AND THEN KNOWING THAT WE WILL BE WORKING ON THE BUDGET BEFORE YOU KNOW IT, THINK

[02:30:01]

THAT WOULD GIVE US A GOOD IDEA OF WHAT IS -- WHAT PROCESS WE NEED TO DO IF WE ARE GOING TO TRY TO THEN COMPENSATE THOSE THAT AREN'T THERE, YOU KNOW, WHAT THAT PROCESS LOOKS LIKE IN.

IN 2015, WE HAD THAT ONE BASED ON MIDPOINT.

MAYBE THIS ONE IS DIFFERENT. I DON'T KNOW THAT WE CAN MAKE THAT DECISION UNTIL WE SEE WHAT --

>> YES, SIR. YES.

SO WE WILL, SO I HEAR YOUR DIRECTION AND THANKFULLY I WAS INVOLVED IN THAT 2015 STUDY. SO, I WILL START WITH THE MATRIX. WHAT I WOULD LIKE TO DO IS COME BACK NEXT WEEK WITH BENCHMARK RECOMMENDATIONS BASED ON THE MATRIX STUDY AND GET APPROVAL AND THEN WE WILL PULL THE SALARY

DATA FROM THOSE COUNTIES. >> AND THEN FOR THE ELECTED OFFICIAL SIDE, I CAN'T REMEMBER THE LAST TIME THAT THAT WAS DONE. I REMEMBER I DID IT, THAT WAS SOME TIME AGO WHERE WE TOOK THE PHILOSOPHY THAT WAS CREATED BY THE CITIZENS COMMITTEE, USED THE MARKET, THE COUNTY EVENTUALLY APPROVED AND PLUGGED IN ALL OF THE DIFFERENT NEW SALARIES.

IT'S NOT THAT HARD OF A PROCESS, BECAUSE TAK PUBLISHES ALL OF THOSE. MAYBE LOOK AT ALL THE COMPARISONS AND SEE IF ANYTHING STICKS OUT AS NOT COMPARABLE ANY MORE. THAT DOESN'T MEAN THE COURT ADOPTS THAT BUT I THINK WE NEED TO UNDERSTAND WHERE THOSE OFFICES ARE IN COMPARISON TO THE BUDGET.

SAME WITH THE EMPLOYEES. IF WE DON'T ADDRESS THEM, WIND UP HAVING INCONSISTENCIES, NOT ANYBODY'S FAULT.

WE ARE JUST DOING THEM ONE AT A TIME, THE SAME THING WITH ELECTED OFFICIALS. IF WE HAVE ELECTED OFFICIALS GRIEVING, WE HAVE CERTAIN WITH LEVELS OF PAY, OTHERS THAT MAY OR MAY NOT BE COMPARABLE. TO TRY TO GET IN FRONT OF THAT, IT WOULD BE NICE TO HAVE WHAT THAT CITIZEN'S APPROVED PROCESS

SHOWS US IN TODAY'S TIME. >> RIGHT.

OK. VERY GOOD.

>> COMMISSIONER SMITH? >> I JUST -- AS WE LOOK AT THESE, I KNOW THAT YOU'VE GOT, YOU NAMED SOME CITIES IN THERE.

I WOULD ALSO ADD OR AT LEAST LOOK -- I KNOW THAT YOU ARE LOOKING AT VARIOUS POSITIONS FOR EACH ONE OF THOSE CITIES.

I WOULD JUST SAY LOOKING AT THE CITIES THAT YOU NAMED, SPECIFIC TO OUR COUNTY AND SPECIFIC TO AT LEAST THE DEVELOPMENT SERVICES DEPARTMENT, I KNOW THAT THEY ARE EXPANDING THEIR DEVELOPMENT SERVICES DEPARTMENTS SO QUICKLY ALONG WITH AUSTIN AND TRAVIS COUNTY AND THOSE GUYS SO QUICKLY TO MEET THE DEMANDS OF THE INCREASED POPULATION, THAT AT THIS TIME, THAT DEPARTMENT MAY BE ONE OF THE MOST COMPETITIVE THAT WE HAVE AS FAR AS RECRUITING INDIVIDUALS. SO I WOULD EVEN ASK THAT YOU LOOK PAST THOSE CITIES THAT YOU PUT IN THERE, MAYBE GEORGETOWN, THE CITY OF FLUGERVILLE, CITY OF DRIPPING SPRINGS WHERE I KNOW THEY HAVE HAD EXPANSIONS OF DEVELOPING DEPARTMENTS OVER THE LAST TWO OR THREE YEARS. THAT WILL TELL US I BELIEVE MORE ACCURATELY WHAT THE NEED AND RANGE IS FOR THOSE DEVELOPMENT SERVICES JOBS WOULD BE, ALONG WITH THOSE SANITATION AND PUBLIC HEALTH JOBS RELATED TO THAT. I JUST THINK THAT EVERY ONE OF THOSE FOLKS OR MOST OF THOSE CITIES HAVE HAD TO DO THE SAME TYPE OF ASSESSMENT THAT WE ARE DOING RIGHT NOW WITHIN THE LAST TWO OR THREE YEARS BECAUSE THEY HAVE ADDED POSITIONS THERE AND IT MIGHT GIVE US A GOOD BASE TO LOOK AT WHERE THEY HAVE BEEN ABLE TO RETAIN PEOPLE AND WHERE THEY HAVE BEEN ABLE TO GO OUT

AND HIRE NEW INDIVIDUALS. >> CERTAINLY.

YES, SIR. >> I WAS JUST GOING TO ASK, SHERRY, WE HAVE USED TEXAS STATE, HAVEN'T WE, IN THE PAST

ALSO FOR CERTAIN JOBS? >> BEFORE 2015, WE DID BENCHMARK AGAINST TEXAS STATE. AND THE STATE.

WHICH I STILL LOOK AT THE STATE'S JOBS IF I AM HELPING SOMEONE GRADE A JOB OR DEVELOP A NEW JOB, JUST TO GET A GOOD GUIDELINE. BECAUSE THEY HAVE A SIMILAR COMPENSATION PHILOSOPHY TO NOT BE THE LEADER IN THE JOB MARKET, OBVIOUSLY, AND TO NOT BE THE LAGGER.

AND THAT IS THE COMPENSATION PHILOSOPHY THAT THE COURT ADOPTED ACTUALLY IN 2008 IS WHEN WE BENCHMARK AND DETERMINE WHERE OUR JOBS WOULD BE IN OUR PAY PLANS THAT WE WOULDN'T NECESSARILY ALWAYS BE THE TOP PAYER IN OUR BENCHMARK COMPOSITION AND THAT WE WOULDN'T BE THE LOW BALLER.

>> BUT I AGREE THAT WE NEED TO DO A FULL STUDY ON.

>> I THINK IT'S TIME AS WELL. YEAH.

>> I SEE MR. BORSCH HERE AND I WANTED TO OFFER THE PODIUM IF HE WANTED TO ADD ANYTHING TO THIS COMPENSATION.

>> I DIDN'T COME PREPARED WITH SPECIFICS, BUT, SHERRY AND I HAVE WRESTLED OVER THIS FOR SEVERAL YEARS.

I AM NOT SO SURE THAT THIS LINEUP OF COMPARE -- OF COUNTIES

[02:35:08]

TO COMPARE MY DEPARTMENTS PERSONNEL DUTIES IS PROPERLY THOUGHT OUT. I WOULD LIKE TO SEE CHAMBERS COUNTY AND WILLSON COUNTY IN THE MIX FOR MY DEPARTMENT.

I THINK THERE WILL BE MORE APPLES TO APPLES COMPARISON DEALING WITH MY JOB, ALTHOUGH THAT'S NOT A CRITICAL POINT, SCIRCLING THE DRAIN, BUT, UM --I DO HAVE CONCERNS ABOUT SEVERAL STAFF MEMBERS THAT I FEEL LIKE HAVE BEEN UNDERPAID FOR SEVERAL YEARS. AND I THINK COMPARISON CHAMBERS AND WILLIAMSON COUNTY WILL BRING TO LIGHT THIS UNFAIRNESS THAT I

SEE. >> NOW I WILL TELL YOU THAT MS. MILLER DID MENTION WILLIAMSON COUNTY.

SO HOW FAR IS ADDING CHAMBERS TO THE REQUEST THAT HE'S

RECOMMENDING? >> I WILL LOOK AT THEIR DATA SO THE MATRIX, WHAT WE HAVE COME UP WITH TO USE TO HELP PICK THE BENCHMARK ENTITIES, IS POPULATION, SO WE WILL BE ABLE TO GRAB THE CENSUS FROM LAST YEAR, POPULATION CHANGE, NUMBER OF EMPLOYEES, THE OPERATING BUDGET, TAX PER CAPITA, TAX RATES. AND WE ARE ABLE TO GRAB OTHER DATA, MEETING VALUE OF OWNER-OCCUPIED HOUSING UNITS, WHERE THEIR LOW IS A -- WHETHER THERE'S A MAJOR HIGHWAY, A

UNIVERSITY IN THE COUNTY, -- >> SHE'S ALWAYS USED THIS STUFF TO KNOCK ME DOWN SO --

>> WELL THANK YOU MS. MILLER. >> I WILL LOOK AT CHAMBERS

COUNTY. >> I LOVE IT.

THANK YOU FOR YOUR -- YOU BET. ALL THE MUMBO-JUMBO.

>> SOUNDS LIKE WE DON'T NEED TO INCLUDE WILLIAMSON AND CHAMBERS OPEN IT UP TO ANYONE ELSE WHO WOULD LIKE TO CONTRIBUTE AT THE PODIUM AND IF YOU DO WANT TO CONTRIBUTE, PLEASE APPROACH THE PODIUM. I'M GOING TO REACH FOR THE GAVEL. I'M GOING TO REACH FOR THE GAVEL. I'M GOING TO REACH FOR THE GAVEL. THERE WE GO.

>> ALL I ASK IS BASED ON EXPERIENCE WITH THE FIRE MARSHALL'S OFFICES, WHEN WE LOOK AT THE FUTURE GROWTH IN MY DEPARTMENT, SPECIFICALLY WITH NOW THAT THE COMPANY'S ADOPTED A FIRE CODE AND LOOKING AT INSPECTORS, THAT WE ARE COMPARING TO COUNTIES WITH A SIMILAR TYPE OF FIRE MARSHALL'S OFFICE. SOME JUST HAVE AN APPOINTED FIRE MARSHALL WITH NO TYPE OF CERTIFICATIONS.

JUST TO MAKE SURE THAT WHEN WE ARE LOOKING AT COUNTIES THAT WE ARE COMPARING, WHEN IT COMES TO FIRE MARSHALL'S OFFICE TYPE FOLKS THAT WE ARE COMPARING WITH COUNTIES THAT HAVE SIMILAR TYPE OF FIRE MARSHALL'S OFFICES THAT HANDLE FIRE CODE ISSUES AND

INVESTIGATORS. >> THAT HAVE MODERNIZED THEIR

CODE FOR EXAMPLE. >> CORRECT.

>> GOOD POINT. GOOD POINT.

WONDERFUL. I THINK I SEE ONE MORE M.

THAT'S GOOD. THIS IS THE TIME.

>> THERE IS ABSOLUTELY NOT GOING TO BE A COMPARISON IN ANY OTHER COUNTY BECAUSE WE HAVE DEVELOPED OUR OWN LITTLE ORGANIZATION

HERE. >> I SEE IT.

>> SINCE WE ARE ALL HERE, TAMMY CRUMLEY, DIRECTOR OF COUNTY WIDE OPERATIONS. JUST FRO MY DEPARTMENT, THE RECYCLING PARKS DEPARTMENT HAVE TYPICALLY BEEN THE LOWEST DEPARTMENTS ON THE TOTEM POLE AS FAR AS PAY.

AND WITH OUR COUNTY GROWING THE WAY IT IS, I FEEL LIKE THAT MAY NEED TO BE LOOKED AT A LITTLE CLOSER.

THEY ARE IN THE, I THINK, MAYBE 109, 110 PAY GRADE.

AND IT'S HARD TO FIND EMPLOYEES IN THOSE PAY GRADES.

>> THANK YOU. THANK YOU VERY MUCH, MS. CRUMLEY FOR STANDING UP ON THAT FRONT. WE SEE ONE LAST ONE.

I SEE IT ON THE HORIZON. OUR TREASURER.

OH, YOU, TOO, HUH?

>> WELL, DO I WANT TO SAY I THINK --

>> I FEEL JUST FOR THE VIEWING PUBLIC IF YOU WILL --

>> COUNTY TREASURER, BRITNEY RICHEY.

I WANT TO THANK SHERRY FOR WANTING TO DO THIS.

I THINK IT'S IMPORTANT IF THIS CHANGING TYPE OF ENVIRONMENT.

[02:40:01]

WE HAVE A DIFFERENT SKILL SET THAN WE NEEDED YEARS AGO DUE TO OUR TECHNOLOGY AND DIFFERENT THINGS THAT WE ARE DOING.

I AGREE YOU KNOW, SPECIFIC TO MY STAFF AND I CAN PULL MARSOL INTO THAT, TOO. WE HAVE A HARD TIME SOMETIMES FINDING PEOPLE BECAUSE WE FEEL OUR GRADES ARE LOWER.

MY STAFF IS ALSO GENERALLY STARTING AT A 109 WHICH IS THE LOWEST ON THE TOTEM POLE WHICH MAKES IT DIFFICULT TO HIRE PEOPLE WITH THE SKILL SET NEEDED TODAY TO RUN THE TYPE OF TECHNOLOGY THAT WE HAVE TO DO AND THAT THE DECISIONS THAT HAVE TO BE MADE ON A VERY QUICK BASIS.

SO, I ENCOURAGE THE COURT TO PLEASE LOOK AT THAT AND AGAIN, AS EVERYBODY'S ASSESSING, PLEASE LOOK AT THINGS IN DIFFERENT COUNTIES THAT HAVE TREASURERS OFFICES THAT DO THE SAME DUTIES THAT WE DO BECAUSE NOT EVERY TREASURER'S OFFICE DOES.

I APPRECIATE THAT, AS WELL. >> THANK YOU, MA'AM.

AND I THINK WE HAVE OUR AUDITOR'S OFFICE.

MARISOL. >> THANK YOU, BRITNEY.

SHE BROUGHT UP CONCERNS THAT WE HAVE HAD IN OUR OFFICE TRYING TO RECRUIT AND I HAVE BEEN VERY OPEN AND RINGING IN NEW COLLEGE GRADUATES BUT AFTER A UM COULD A COUPLE OF YEARS THEY MOVE TO GEOGRAPHICAL AREAS THAT THEY ARE WILLING TO DRIVE TO, FOR EXAMPLE, CITY OF AUSTIN, THE PAY THAT THEY CAN MAKE FOR THAT DRIVE IS ENOUGH TO STEER THEM AWAY.

SO WE HAVE LOST INDIVIDUALS BECAUSE WE ARE CENTRALLY LOCATED WE WILL LOSE THEM TO S SAN ANTOO OR AUSTIN.

SO WE WOULD -- IT'S HARD TO COMPETE WITH THOSE TYPES OF

SALARIES. >> THERE YOU GO.

>> I WOULD LIKE TO ECHO EVERYONE'S STATEMENTS THAT HAVE BEEN MADE THIS FAR. LOSING STAFF, MY DEPARTMENT HAS EXPERIENCED QUITE A BIT OF TURNOVER IN THE PAST FEW YEARS DUE TO BEING RECRUITED OR HAVING BETTER OPPORTUNITIES.

OUR ENVIRONMENTAL HEALTH SPECIALISTS AND I THINK AS MS. RICHEY MENTIONED WITH THE TECHNOLOGY ASPECT OF SOME OF OUR GIS STAFF THAT WE ARE NEEDING TO PLAN FOR AND CONSIDER IN THE NEXT FUTURE YEARS MAKING SURE THAT THE APPROPRIATE PAY IS THERE TO RECRUIT THE BEST TALENT TO BE CAPABLE HANDLING DUTIES AND RESPONSIBILITIES FOR GIS IMPLEMENTATION AND DATA BASE MANAGEMENT FOR THE ENTIRE COUNTY.

JUST KEEPING THOSE CONSIDERATIONS IN MIND.

>> THANK YOU. AND BEFORE WE CLOSE THE WORKSHOP, ARE THERE -- OH, ONE MORE.

HERE WE GO. COME ON, MIKE JONES.

>> MIKE JONES, DIRECTOR EMERGENCY SERVICES.

YEAH -- I KNOW YOU ARE ALL ON THE SAME PAGE, BUT -- OUR GIS DEPARTMENT THAT WE HAVE -- IT'S HARD TO FIND THE PEOPLE THAT WE WANT WITH THE PAY WE ARE GIVING THEM.

AND WITH OUR DISPATCH SYSTEM WE HAVE NOW, IT'S IMPERATIVE THAT WE HAVE RESOURCES TO BRING IN THE RIGHT PEOPLE TO MANAGE THAT.

YOU HIT THE NAIL ON THE HEAD THERE.

WE ARE AT THAT CLIFF'S EDGE, YOU MIGHT SAY, IN OUR GIS AREA BASED ON OUR EXPERIENCE WE HAVE THERE. AND I WOULD IMPLORE YOU TO, IF WE ARE GOING TO INCREASE SOME MONEY ANYWHERE IT WOULD BE THIS DEPARTMENT INITIALLY AND THEN OBVIOUSLY OTHER AREAS THAT PEOPLE HAVE COME UP TO TALK ABOUT, TOO.

SO AS YOU KNOW, FROM OUR DEPARTMENT, WE WILL ALWAYS DO WHAT WE CAN. WE BRING IN A LOT OF VOLUNTEERS% AND THAT'S WHY WE ARE ABLE TO BE AS SUCCESSFUL AS WE ARE.

BUT IT WOULD HELP IF WE COULD GET PEOPLE TO MANAGE THE VOLUNTEERS AND PAY THEM, TOO. I AM JUST RE-EMPHASIZING WHAT EVERYBODY ELSE SAID, TOO. BUT I WANT TO BE SURE THAT YOU

UNDERSTAND I FEEL THE SAME WAY. >> THANK YOU, SIR.

AND MS. MILLER WHILE WE ARE REFERRING TO GIS AND ALL THAT SPACE, I WOULD ALSO LIKE TO REMIND THE COURT THAT WE HAVE A VACANCY OF A VERY IMPORTANT POSITION IN OUR DIRECTOR FOR THE 9-1-1 SPACE. SO I WOULD LAKE TO SEE US POST THAT SOONER THAN LATER SO THAT WE COULD WORK WITH A FULL TEAM.

I WOULD BE VERY GRATEFUL ON THAT FRONT.

IF THERE ARE NO OTHER COMMENTS, I WILL CLOSE THE WORKSHOP.

[EXECUTIVE SESSIONS]

NOW WE WILL CONTINUE TO THE FINAL ID" TESTIMONIES OF EXECUTE SESSION. PLEASE OPEN 47 THROUGH 51.

>> 47. EXECUTIVE SESSION PURSUANTS TO SECTIONS 551.071 AND 551.072 OF THE TEXAS GOVERNMENT CODE, CONSULTATION WITH COUNSEL AND DELIBERATION REGARDING THE PURCHASE, EXCHANGE, OR VALUE OF RIGHT OF WAY ALONG FF 621 IN PRECINCT 1. POSSIBLE ACTION MAY FOLLOW IN OPEN COURT. 48.

EXECUTIVE SESSION PURSUANT TO SECTIONS 551.071 AND 551.07 OF THE TEXAS GOVERNMENT CODE. CONSULTATION WITH COUNSEL AND DELIBERATION REGARDING EMPLOYMENT AND DUTIES OF ALL INDIVIDUAL POSITIONS THAT REPORT DIRECTLY TO THE COMMISSIONERS COURT INCLUDING DEPARTMENT HEADS.

POSSIBLE DISCUSSION AND/OR ACTION MAY FOLLOW IN OPEN COURT.

[02:45:03]

49. EXECUTIVE SESSION PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE, CONSULTATION WITH COUNSEL REGARDING PENDING AND/OR CONTEMPLATED LITIGATION INVOLVING HAYS COUNTY. POSSIBLE ACTION MAY FOLLOW IN OPEN COURT. 50.

EXECUTIVE SESSION PURSUANT TO SECTIONS 551.071 AND 551.074 OF THE TEXAS GOVERNMENT CODE. THE CONSULTATION WITH COUNSEL AND DELIBERATION REGARDING PLIMENT AND DUTIES OF THE ADMINISTRATIVE ASSISTANT POSITION IN THE OF OFFICE OF THE HAYS COUNTY JUDGE. POSSIBLE DISCUSSION AND/OR ACTION MAY FOLLOW IN OPEN COURT. 51.

EXECUTIVE SESSION PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE. CONSULTATION WITH COUNSEL AND THE AUDITOR'S OFFICE RELATED TO THE U.S. DEPARTMENT OF TREASURY FUNDS PURSUANT TO SECTION 501A OF DIVISION N OF THE CONSOLIDATED APPROPRIATIONS ACT AND THE COVID-19 LOCAL DISASTER DECLARATION. POSSIBLE DISCUSSION AND/OR

ACTION TO FOLLOW IN OPEN COURT. >> ALL RIGHT. WE ARE GOING TO GO INTO EXECUTIVE SESSION.

* This transcript was compiled from uncorrected Closed Captioning.