Commissioners Court - June 3,2014

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 3th day of June, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

06 03 2014 Executed Agenda

06 03 2014 MINUTES

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

1. Approve payments of county invoices

29854

2. Approve Commissioner Court Minutes of May 20 and May 27, 2014. COBB/GONZALEZ

29855

3. Authorize the Treasurer’s Office to purchase a replacement Time Clock for the Juvenile Detention Center and amend the budget accordingly. COBB/TUTTLE

29856

06 03 2014 Budget Amendment

4. Authorize the District Clerk’s Office to purchase replacement equipment for processing juror summons and amend the budget accordingly. COBB/CRUMLEY

29857

06 03 2014 Budget Amendment

5. Authorize the Constable Precinct 3 Office to add three telephone allowances effective June 1, 2014 for the Constable, Deputy Constable, slot number 0885-009, and part-time Deputy Constable, slot number 0885-017 and amend the budget accordingly. CONLEY/AYRES

29858

06 03 2014 Budget Amendment

6. Authorize the County Judge to sign an agreement with Red River Restoration for window repairs at the Hays County Courthouse and amend the budget accordingly. COBB/GARZA/JOHNSON

29859

06 03 2014 Budget Amendment

29859 Red River Restoration. Item #6. 6.3.14

7. Authorize the County Judge to submit a funding request to the Texas Department of State Health Services (DSHS) for the FY15 RLSS/Local Public Health System (LPHS) in the amount of $51,463.00. INGALSBE/GARZA/HAUFF

29860

8. Ratify the execution of the Right of Entry Agreement between Hays County and the Dahlstrom Family, L.P. related to a Trail Grant awarded through Texas Parks and Wildlife. JONES/KENNEDY

29861

9. Authorize the County Judge to submit a grant application to the U.S. Department of Justice, Bureau of Justice Assistance under the Edward Byrne Memorial Justice Assistance Grant (JAG) program for up to $13,104.00. COBB/CUTLER/HAUFF

29862

10. Authorize the Sheriff’s Office to purchase office equipment and amend the budget accordingly. COBB/CUTLER

29863

06 03 2014 Budget Amendment

11. Approve recommendation of award for IFB 2014-B05 General Contractor/Renovations for Health Clinic to ASD Consultants. COBB/GARZA/MAIORKA

29864

12. Ratify the execution of the first amendment to the Master Services Agreement between Hays County and Securus Technology, INC. COBB/CUTLER

29865

13. Approve renewal of Bid#2010-B18 Concrete Contractor on an as Needed Basis for one (1) additional year as provided for in the original contract. All terms and conditions will remain unchanged and in full force and effect. COBB/BORCHERDING/MAIORKA

29866

ACTION ITEMS

ROADS

14. Discussion and possible action to approve Brown & Gay Engineers, Inc. to create a preliminary design for a mixed use sidewalk on Rattler Road. INGALSBE/BORCHERDING

29867

15. Call for a public hearing on June 17, 2014 to consider the placement of NO PARKING signs along both sides of Creek Road (CR190) for .6 mile East beginning at the intersection of CR190 @ FM165. WHISENANT

29868

16. Call for a public hearing on June 17, 2014 to establish traffic regulations (increase speed limit to 50 MPH) on Nutty Brown Rd. WHISENANT/BORCHERDING

29869

17. Call for a public hearing on June 17, 2014 to establish traffic regulations (increase speed limit to 50 MPH) on Sawyer Ranch Rd. WHISENANT/BORCHERDING

29870

18. Hold a public hearing to establish traffic regulations (3-Way stop at entrance to Texas Old Town) on Roland Lane. WHISENANT/JONES/BORCHERDING

29871

19. Discussion and possible action to consider the acceptance of street construction and drainage improvements, release construction surety, and accept 2-year maintenance surety in the amount of $5,016.80 for Transportation Way in the Posey Business Park Subdivision, Section 1. CONLEY/BORCHERDING

29872

20. Discussion and possible action to select three transportation projects by County priority to submit to CAMPO for STP MM funding available for FY 2015 - 2019. CONLEY/BORCHERDING

29873

21. Discussion and possible action to approve a driveway permit and variance for Triple S Feeds on Tiger Lane near the intersection of Tiger Lane and Bell Springs Road. WHISENANT/BORCHERDING

29874

22. Discussion and possible action to consider the acceptance of road construction and drainage improvements for the Pier Branch Road extension. WHISENANT/BORCHERDING

29875

SUBDIVISIONS

23.

SUB-113 O-Bar Ranch (15 lots). Discussion and possible action to approve final plat and accept construction of street and drainage improvements. WHISENANT/JONES/MCINNIS

29876

MISCELLANEOUS

24. Discussion and possible action to authorize the Road Department to hire the Road Maintenance Worker Senior, slot 1070-005 at the 75th percentile, effective 6/16/14. COBB/BORCHERDING

29877

25. Discussion and possible action to authorize the County Judge to execute an Interlocal Agreement For Hays County Connectivity To Austin Police Department Automated Palm And Fingerprint Identification System (APFIS) between Hays County and the City of Austin. COBB/CUTLER

29878

29878-PARTIAL

26. Discussion and possible action to authorize Legal Counsel to retain outside counsel for assistance with matters related to the proposed La Cima Subdivision and associated public improvements. CONLEY

29879

29879 Armburst and Brown Engagement Letter 6.3.14 (Sharon Smith)

27. Discussion and possible action to authorize the County Judge to execute a License Agreement between Hays County and Friends of The Family Justice Center of Hays County for temporary use of the area located at 712 South Stagecoach Trail, Suite 2024, San Marcos, Texas. COBB

29880

29880 Executed FriendsFamilyJustice L.A. 6.3.14

28. Discussion and possible action to consider a variance section 10 C-1 of the Hays County Rules for On-Site Sewage Facilities and grant a development authorization to Eugene Henderson, the owner of a portion of lot 5, Oak Ridge Estates Subdivision. CONLEY/GARZA

Agenda #28 PULLED

29. Discussion and possible action to confirm the appointment of Reverend Carl W. Clark as the Hays County Commissioners Court Chaplain for a 2 year term. COBB

29881

30. Discussion and possible action to select names for the Salary Grievance Committee. COBB/GONZALEZ

Salary Grievance Committee

31. Sheriff Cutler would like the Court to approve action to allow a search to begin and information gathered on available rental space for a Precinct 4 Sub-Station.  The current space has become inadequate. WHISENANT/CUTLER

29882

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

32. Discussion of issues related to inmate population at the Hays County Jail

Jail Population

33. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/CHAMBERS

Burn Ban

34. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

35. Discussion of issues related to the Hays County Water and Sewer Authority and the West Travis County Public Utility Agency.  WHISENANTADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.