Commissioners Court - January 21,2014

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 21th day of January, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Presentation of the Employer Support of the Guard and Reserve award to Kharley Smith and Clint Garza

Agenda Item #1 Presentation

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

2. Approve payments of county invoices

29585

3. Approve Commissioners Court Minutes of January 14, 2014

29586

4. Move funds from County Wide to Constable Pct. 3 for uniform allowance and amend the budget accordingly

29587

01 21 2014 Budget Amendment

5. Accept donations totally $50,000 for the Historical Commission’s Documentaries and amend the budget accordingly

29588

01 21 2014 Budget Amendment

6. Approve the reappointment of Halley Ortiz and Duwain Whitis, Jr. to serve as a representative on Emergency Services District #2

29589

7. Approve the reappointment of Paul Terry and Richard "Mike" Fulton to serve as a representative to Emergency Services District #5

29590

8. Approve the reappointment of Beth Smith to serve as a representative on Emergency Services District #5

29591

9. Approve reappointment of Joe Segovia and Caron Kay Greaves to serve as a representative on Emergency Services District #8

29592

10. Approve the reappointments of Karen Brown, June Hankins and Mary Cauble to the Hays County Child Protection Board for a three year term, beginning January 1, 2014 and ending December 31, 2016

29593

11. Approve out of state travel for Sgt. Curtis Jackson, Cpl. Patricia Ramirez and C.O. Ryan Wightman, Sheriff’s Office to attend training

29594

12. Approve Utility Permits

29595

13. Authorize the County Judge to execute a letter amendment to the Interlocal Cooperative Agreement between Hays County and the City of Woodcreek related to traffic enforcement

29596

14. Authorize the installation of hand railing at an emergency exit at the Hays County Government Center

29597

15. Authorize the County Judge to submit an Emergency Management Performance Grant (EMPG) application to the Texas Department of Public Safety, Division of Emergency Management for $37,465.04

29598

16. Authorize the County Judge to execute a letter amendment to the Professional Services Agreement between Hays County and CBRE also known as CB Richard Ellis to include 3.76 acres and 8.071 acres of raw land owned by Hays County, located off Clovis Barker Lane in San Marcos and to extend the contract to September 30, 2014

29599

17. Authorize the Commissioner of Precinct 4 and General Counsel to negotiate, and if needed settle potential claims related to construction at the intersection of Crystal Hills Drive and FM 1826 in Hays County

29600

ACTION ITEMS

18.Di scussion and possible action to accept fiscal surety for street and drainage improvements for Posey Business Park Section 1 in the amount of $50,168.00

29601

SUBDIVISIONS

19. SUB-128 Amended plat of a portion of Lot 3, Silver Spur Ranchettes, Section 3 (1 lot).  Discussion and possible action to approve final plat; consider granting a variance to Table 10-1 of the Hays County Rules for On-Site Sewage Facilities; hold a public hearing

29602

MISCELLANEOUS

20. Discussion and possible action to finalize the adoption of the Early Voting Schedule (Dates, times, and locations) for the March 4, 2014, Democratic & Republican Primary Election

29603

ROADS

21. Discussion and possible action to authorize payment of $3400 to the Capital Area Council of Governments (CAPCOG) for Hays County’s participation in the Central Texas Clean Air Coalition

29604

22. Discussion regarding the appointments to 1) the Hays County Grievance Committee 2) the Hays County Salary Grievance Committee, and 3) the Labor Relations/Merit Review Committees

29605

23. Discussion and possible action regarding the creation of a Rainwater Initiative Fund

29606

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

24. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding all pending and/or contemplated litigation involving Hays County

Exec.Session #24 No Action

24. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding all pending and/or contemplated litigation involving Hays County

25. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the Hays County Civic Center and contiguous properties located in Precinct 1

Exec.Session #25 No Action

26. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Projects Glass, Wheat and Upland

25. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the Hays County Civic Center and contiguous properties located in Precinct 1

Exec.Session #26 No Action

26. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Projects Glass, Wheat and Upland

27. Executive session pursuant to Section 551.071 and 551.076 of the Texas Government Code: deliberation regarding security devices in the Hays County Law Enforcement Center on Uhland Road in San Marcos, Texas

Exec.Session#27 No Action

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

28. Discussion of issues related to inmate population at the Hays County Jail

Hays County Jail population

29. Discussion and possible action related to the burn ban and/or disaster declaration

29607

30. Discussion of issues related to proposed capital construction projects in Hays County, including but not limited to the Government Center; the Precinct 2 facility project; and the Law Enforcement Center Immediate Needs Project

31. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies and Allen Crozier, HDR

32. Discussion of issues related to the Hays County Water and Sewer Authority and the West Travis County Public Utility Agency

ADJOURNMENT

Posted by 5:00 o'clock P.M. on the 17th day of January, 2014 COMMISSIONERS COURT, HAYS COUNTY, TEXAS ______________________________________________ CLERK OF THE COURT Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.