Commissioners Court - November 26,2013

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 26th day of November, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

11 26 13 Executed Agenda

11-26.13 Agenda

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Presentation of the Hays County Flood Recovery Plan for the Halloween 2013 Flood. COBB/SMITH

Agenda Item #1 - Presentation

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

Public Comment

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

2. Approve payments of county invoices.  HERZOG

11.26.13

3. Approve Commissioner Court Minutes of November 8th,12th and 14, 2013. COBB/GONZALEZ

28492

4. Authorize acceptance of a proposal from Hicks and Company for a cultural resource/archeological survey at the Jacob’s Well Natural Area, in the amount of $6,470.00. CONLEY/HAUFF

28493

5. Authorize Institutional OSSF Permit at 7061 South Old Bastrop Rd, San Marcos, TX. INGALSBE/MCINNIS

28494

6. Accept a contribution on behalf of Kate Johnson for Government Center Christmas decorations. COBB/GARZA

28495

11 26 2013 Budget Amendment

7. Ratify the execution of an engagement letter between Hays County and Kelly Hart & Hallman LLP. COBB

28496

8. Authorize the Hays County Sheriff’s Office to submit a donation request to the Canon4Kids program for photography, video, and office equipment to be used in the Patrol and Criminal Investigation Divisions. COBB/CUTLER

28497

9. Ratify the execution of a letter amendment between Hays County and Forestar Real Estate (USA) Group Inc. as it relates to the deadline cited in section 3.1 (f) of the Agreement originally signed on October 1, 2013. COBB

28498

10. Authorize General Counsel to publish notice of auction for the lease of approximately 1.03 acres of property located along FM 2001 in Precinct 2, and authorize Commissioner, Precinct 2, to conduct said auction. JONES

28499

11. Approve the Sheriff’s Office Chapter 59 Asset Forfeiture Report in accordance with forfeiture accounts existing under Chapter 59 of the Texas Code of Criminal Procedures, as required by the Texas Attorney General. COBB/CUTLER

28500

12. Approve and execute the Sheriff’s Office Equitable Sharing Agreementand Certification in accordance with the statutes and guidelines that govern the federal Equitable Sharing Program. COBB/CUTLER

28501

13. Authorize the County Judge to enter into a temporary use agreement with the U.S. Small Business Administration to provide office space to issue and process disaster relief applications. COBB/SMITH

28502

14. Authorize the County Judge to execute a letter amendment to the Temporary Lease Agreement between Hays County and Thorpe Lane Apartments, LLC executed on October 29, 2013. INGALSBE

28503

ACTION ITEMS

SUBDIVISIONS

15.SU B-129 Kena’s Run (2 lots). Discussion and possible action to approve preliminary plan. CONLEY/MCINNIS

28504

16.

SUB-113 O-Bar Ranch (15 lots). Discussion and possible action to approve final plat and accept fiscal surety for the construction of street and drainage improvements in the amount of $600,000.00. WHISENANT/JONES/MCINNIS

Agenda Item #16 -Pulled

17.

SUB-132 Replat of Lot 1, Fitzhugh Trails. Discussion and possible action to approve final plat; hold a public hearing. WHISENANT/MCINNIS

28505

18.

SUB-139 Hog Hollow Subdivision (3 lots). Discussion and possible action to approve preliminary plan. WHISENANT/MCINNIS

28506

19. Discussion and possible action to authorize a variance to Section 5.8 of the 2007 Subdivision and Development Regulations and allow submittal of final plat for the Driftwood Subdivision. WHISENANT/MCINNIS

28507

MISCELLANEOUS

20. Discussion and possible action to authorize the County Judge to execute a Professional Services Agreement with Richard D. Kidd for providing professional production services to the Hays County Historical Commission. COBB/INGALSBE/JOHNSON

28508

21. Discussion and possible action to authorize Institutional OSSF Permit #2013-26485 and grant a variance to  Section 715.4.01 of the Hays County Development Regulations at 500 Fischer Store Road, Wimberley, TX. CONLEY/MCINNIS

28509

22. Discussion and possible action to declare an emergency and amend the FY 2014 budget for expenses related to the October 2013 flood damages. COBB/SMITH

28510

23. Discussion and possible action to adopt a Joint Resolution whereas the Democratic and Republican Parties desire to enter into a 2014 joint Primary Election Services Contract with the Hays County Elections Administrator and whereas the Commissioners Court desires to give authorization for said contract. COBB/COWAN

28511

24. Discussion and possible action to authorize the County Judge to execute an Interlocal Agreement between Hays County and the City of San Marcos for the Post Road Water Main Project in Hays County. WHISENANT

28512

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

25. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the performance and duties of the Veterans Service Officer, Fire Marshall, Emergency Management Coordinator, IT Director, Human Resources Director, Transportation Director, General Counsel, Elections Administrator, Development and Community Services Director, and Grants Administrator. Possible action may follow in open court. COBB

Exec.Session Item #25 - Pulled

26. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, or value of real property, including but not limited to the marketing and potential sale or lease of County-owned, or County-leased properties.  Possible action may follow in open court.  COBB

28513

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

27. Discussion of issues related to inmate population at the Hays County Jail.  COBB/CUTLER

Jail Population

28. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/CHAMBERS

Burn Ban

29. Discussion of issues related to proposed capital construction projects in Hays County, including but not limited to the Government Center; the Precinct 2 facility project; and the Law Enforcement Center Immediate Needs Project. Possible action may follow.  INGALSBE

30. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies and Allen Crozier, HDR.  Possible action may follow.  COBB

31. Discussion of issues related to the Hays County Water and Sewer Authority and the West Travis County Public Utility Agency.  WHISENANT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.