Commissioners Court - November 5,2013

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 5th day of November, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

11 05 13 Executed Agenda

11-5-13 Agenda

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

Public Comment

Honor & Remember Flag

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

1. Approve payments of county invoices.  HERZOG

11.5.13

2. Approve Commissioners Court Minutes of October 29, 2013.  COBB/GONZALEZ

28451

3. Amend various departmental budgets in preparation for the County’s FY2013 year-end process. COBB/HERZOG

28452

4. Authorize the Hays County Sheriff’s Office to submit a grant proposal to State Farm Insurance Company for $6,958.00 for body cameras to be used in the Traffic Division. COBB/CUTLER

28453

5. Authorize the County Judge to execute Resolution and submit a grant application to the Texas Indigent Defense Commission for $71,325.00. COBB/HAUFF

28454

6. Approve AFA regarding signage for Trooper Randy Vetter Memorial Highway and authorize the County Judge to sign the document. INGALSBE/BORCHERDING

28455

7. Approve the June 2013 - September 2013 Treasurer’s Report and Investment Report. COBB/TUTTLE

28456

8. Authorize an additional 10 work days for the Civic Center Coordinator position, slot 0293-001 extending the end date to November 15th and amend the budget accordingly. CONLEY/WHISENANT/GARZA

28457

11 05 2013 Budget Amendment

9. Authorize the County Judge to execute an agreement with Crocker Crane Rentals, LP for safety-related earthwork at Jacob’s Well Natural Area and amend the budget accordingly.  CONLEY/GARZA

28458

11 05 2013 Budget Amendment

10. Authorize Commissioner Debbie Ingalsbe to approve work authorizations for up to $25,000 each for project management services associated with the Broaddus & Associates contract for miscellaneous capital improvements. COBB/HERZOG

28459

11. Authorize Constable Pct. 1 to add a telephone allowance effective November 1st for Deputy Constable, slot number 0885-015 and amend the budget accordingly. INGALSBE/PETERSON

28460

11 05 2013 Budget Amendment

ACTION ITEMS

ROADS

12. Discussion and possible action to authorize the payment of $880,100.41 to TxDOT in accordance with Amendment # 1 (July 18, 2013) to the original Advanced Funding Agreement executed by the County and TxDOT on November 28, 2012 for a STP MM and TxDOT funded project to provide left turn lanes at the intersection of RM 12 with Oakwood Loop, Summer Mountain Dr, Rancho Encino Dr. and Falconwood Dr. (CSJ 0285-03-053) in accordance with TxDOT’s agreement to offset the Hays County payment through future right-of-way acquisition participation. CONLEY/BORCHERDING

28461

13. Discussion and possible action to accept for maintenance all road and drainage improvements within County ROW for multiple sections of Sunfield subdivision. JONES/BORCHERDING

28462

28462-Release

14. Discussion and possible action to accept for maintenance all road and drainage improvements within County ROW for multiple sections of Stonefield subdivision. JONES/BORCHERDING

28463

15. Discussion and possible action to abandon a portion of Par Drive in Precinct 1 of Hays County pursuant to Section 251.058 of the Texas Transportation Code. INGALSBE

28464

28464- Recorded document

SUBDIVISIONS

16. Replat of Lot 6 and Lot 7, Block 1, Rolling Hills Estates Sec. 1 (3 Lots). Discussion and possible action to approve final plat. JONES/MCINNIS

28465

17. Call for a public hearing on November 26, 2013 to discuss final plat approval of the Replat of Lot 1, Fitzhugh Trails. WHISENANT/MCINNIS

28466

MISCELLANEOUS

18. Discussion and possible action to adopt a resolution to cast Hays County’s 1,543 votes for Luanne Caraway, candidate for the Hays Central Appraisal District Board of Directors. COBB

28467

19. Discussion and possible action to accept the resignation of F.H. Buddy Martin and fill the unexpired term with Robert Schneider, effective immediately through December 31, 2014 on the Hays County ESD #3. INGALSBE

28468

20. Discussion and possible action to approve a resolution in support of collaboration between Hays County and Texas State University to provide for a Youth Agriculture and Education Facility at the Freeman Ranch. CONLEY

28469

21. Discussion and possible action to allow three employees to take vehicles to their out-of-County residences. COBB/BORCHERDING

28470

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

22. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the performance and duties of the Veterans Service Officer, Fire Marshall, Emergency Management Coordinator, IT Director, Human Resources Director, Transportation Director, General Counsel, Elections Administrator, Development and Community Services Director, and Grants Administrator. COBB

Exec.Session item #22

23. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Project Shield.  Possible action may follow in open Court. INGALSBE

29471

23. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Project Shield.  Possible action may follow in open Court. INGALSBE

24. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, or value of real property, including but not limited to the marketing and potential sale or lease of County-owned, or County-leased properties.  Possible action may follow in open court.  COBB

Exec.Session item #24

24. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, or value of real property, including but not limited to the marketing and potential sale or lease of County-owned, or County-leased properties.  Possible action may follow in open court.  COBB

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

25. Discussion of issues related to inmate population at the Hays County Jail.  COBB/CUTLER

Inmate Population update

26. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/CHAMBERS

Burn Ban

27. Discussion of issues related to proposed capital construction projects in Hays County, including but not limited to the Government Center; the Precinct 2 facility project; and the Law Enforcement Center Immediate Needs Project. Possible action may follow.  INGALSBE

28. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies and Allen Crozier, HDR.  Possible action may follow.  COBB

29. Discussion of issues related to the Hays County Water and Sewer Authority and the West Travis County Public Utility Agency.  WHISENANT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.