Commissioners Court - October 15,2013

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 15th day of October, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

10 15 2013 Agenda Executed

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Adopt a proclamation recognizing the month of October, 2013 as Breast Cancer Awareness Month. INGALSBE

28372

1. Adopt a proclamation recognizing the month of October, 2013 as Breast Cancer Awareness Month. INGALSBE

2. Adopt a proclamation declaring October 17, 2013 as Conflict Resolution Day in Hays County. INGALSBE

28373

3. Adopt a proclamation declaring the week of October 19 - 26, 2013 as Red Ribbon Week in Hays County. INGALSBE

28374

4. Adopt a proclamation recognizing the week of October 18-26, 2013 as Celebrate My Drive Week. INGALSBE

28375

5. Adopt a resolution in support of Hays County’s participation in the Regional Ozone Advance Program. COBB/WHISENANT/GARZA

28376

6. Receive an update from Dan Wegmiller of Specialized Public Finance regarding pass-through finance and limited tax note issuances. COBB

Agenda #6

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

7. Approve payments of county invoices.  HERZOG

10.15.13

8. Approve Commissioners Court Minutes of October 1, 2013.  COBB/GONZALEZ

28378

9. Approve renewal of IFB 2010-B07 "Mowing & Grounds Maintenance for Dudley Johnson/ Randall Vetter Parks & Kyle Log House" for one additional year as provided in original bid. All terms and conditions remain unchanged. COBB/BORCHERDING/MAIORKA

28379

10. Approve out of state travel for training for Chief Jamie Page. COBB/CUTLER

28380

11. Approve out of state travel for training for Sergeant Matthew Wasko. COBB/CUTLER

28381

12. Accept a donation of $1,000 from the Wimberley VFW Post #6441 to the Constable Precinct 3 office and amend the budget accordingly. CONLEY/AYRES

28382

10 15 2013 Budget Amendment

13. Authorize the County Judge to execute a contract with Ground Care Lawn & Landscape Service for the lawn maintenance of the Government Center and Hays County Precinct 4 Office. COBB/GARZA

28383

14. Authorize the County Judge to execute an Interlocal Contract for Public Safety Answering Point Maintenance, Equipment and Training with the Capital Area Emergency Communications District (CAECD) in the amount of $3,000.00 and amend the budget accordingly. COBB/CUTLER/HAUFF

28384

10 15 2013 Budget Amendment

15. Authorize the County Judge to execute an Interlocal Contract for Next Generation 9-1-1 Database Program with the Capital Area Emergency Communications District (CAECD) for emergency communications Geographic Information System (GIS) services to be provided by the County and amend the budget accordingly. COBB/GARZA/HAUFF

28385

10 15 2013 Budget Amendment

16. Authorize the County Judge to accept an award from the Bureau of Justice Assistance (BJA) for the FY2013 State Criminal Alien Assistance Program (SCAAP) in the amount of $64,969.00. COBB/CUTLER/HAUFF

28386

17. Authorize the County Judge to accept a grant award from the Bureau of Justice Assistance (BJA), Bulletproof Vest Partnership (BVP) program in the amount of $19,869.11. CONLEY/HAUFF

28387

28387

18. Approve the purchase of The Indian Wars and Pioneers of Texas book and a Colt Revolver Cylinder Scene to be used in the Courthouse Museum, and a Canon 18-135mm Camera to be used for Historical Commission documentaries and amend the FY14 budget. COBB/JOHNSON

28388

10 15 2013 Budget Amendment

19. Move funds budgeted in the Emergency Management Coordinator’s department to the Sheriff’s Operating budget for a Ricoh copier lease. COBB/CUTLER/SMITH

28389

10 15 2013 Budget Amendment

20. Approve the re-grade and re-title of the Chief Deputy Clerk, slot 0405-001 grade 110 to a Deputy Clerk III, slot 0453-007 grade 109 in the District Clerk’s office. COBB/CRUMLEY

28390

21. Authorize the re-title of two Evidence Technician positions in the Sheriff’s office to Crime Scene/Evidence Technician. COBB/CUTLER

28391

22. Authorize the Sheriff’s Office to implement a salary progression plan for Emergency Communication Officers and amend the budget accordingly. COBB/CUTLER

28392

10 15 2013 Budget Amendment

23. Accept a donation to the Hays County Sheriff’s Office, Honor Guard team in the amount of $970.00 and amend the budget accordingly. COBB/CUTLER

28393

10 15 2013 Budget Amendment

24. Accept a donation to the Hays County Sheriff’s Office in the amount of $379.99 for supplies needed for Rocky the HCSO drug dog and amend the budget accordingly. COBB/CUTLER

28394

10 15 2013 Budget Amendment

25. Approve award of IFB 2014-B01 A/C & Heating Services Countywide to Madero Air & Heating. COBB/GARZA/MAIORKA

28395

26. Approve award of IFB 2014-B02 Plumbing Services Countywide to Texas State Plumbing. COBB/GARZA/MAIORKA

28396

27. Approve Utility Permits. COBB/BORCHERDING

28397

28. Authorize the County Judge to execute an engagement letter between Hays County and Andrews Kurth LLP. COBB/KENNEDY

28398

29. Authorize the Sheriff’s Office to add a telephone allowance effective Nov. 1, 2013 for Crime Analyst, Slot number 0627-02 and amend the budget accordingly. COBB/CUTLER

28399

30. Authorize the County Judge to execute a renewal contract with Hays County Sheriff’s Office & Mid-States Services, Inc. for inmate commissary services. COBB/CUTLER

28400

31. Authorize a transfer of funds from County-Wide to the District Attorney’s expert witness line item and amend the budget accordingly. COBB/TIBBE

28401

10 15 2013 Budget Amendment

32. Accept Amendment No. 3 to Letter of Credit No. LC1240 for Belterra Phase 2, Section 7. WHISENANT/MCINNIS

28402

33. Approve a standard Ten Dollar ($10) fee for the delivery of Discovery packets by the Hays County Criminal District Attorney’s Office and authorize the District Attorney’s Office to collect said fee. COBB/TIBBE

28403

34. Adopt Section 775.0422 of the Texas Health and Safety Code within the jurisdiction of Hays County. COBB/KENNEDY

28404

35. Authorize Legal Counsel to approve additional funds for services related to matters involving alternative water resources. COBB/KENNEDY

28405

36. Authorize the County Judge to execute an agreement with Wendt Cleaning Inc. dba Spotless Cleaning Inc. for janitorial services. COBB/GARZA

28406

28406-Executed

ACTION ITEMS

ROADS

37. Discussion and possible action to authorize the County Judge/Commissioner Jones to execute a Supplemental Agreement to the Standard Utility Agreement with Time Warner Cable for work on 1626 North. JONES

28407

38. Discussion and possible action to consider replacing Irrevocable Standby Letter of Credit No. SBP702327 with Bond No. 76089437 for surety of the construction of street and drainage improvements within Belterra Subdivision, Phase 4, Section 12B. WHISENANT/GARZA

28408

39. Discussion and possible action to consider replacing Irrevocable Standby Letter of Credit No. SBP702329 with Bond No. 76089439 for surety of the construction of street and drainage improvements within Belterra Subdivision, Phase 4, Section 19A. WHISENANT/GARZA

28409

28409-28411 Old-LOC

28409-28411 New-LOC

28409-28411 Release-LOC

40. Discussion and possible action to consider replacing Irrevocable Standby Letter of Credit No. SBP702329 with Bond No. 76089438 for surety of the construction of street and drainage improvements within Belterra Subdivision, Phase 4, Section 19B. WHISENANT/GARZA

28410

28409-28411 Old-LOC

28409-28411 New-LOC

28409-28411 Release-LOC

41. Discussion and possible action to consider replacing Irrevocable Standby Letter of Credit No. SBP702257 with Bond No. 76089436 for surety for the maintenance of street and drainage improvements within Belterra Subdivision, Phase 4, Section 13. WHISENANT/GARZA

28411

28409-28411 Old-LOC

28409-28411 New-LOC

28409-28411 Release-LOC

42. Discussion and possible action to consider the release of the maintenance bond and accept for maintenance all road and drainage improvements within County ROW for Bush Ranch subdivision, Phase 2, Section 1. WHISENANT/BORCHERDING

28412

MISCELLANEOUS

43. Call for a public hearing on October 29, 2013 to establish traffic regulations in Barton Creek Ranch subdivision. WHISENANT/BORCHERDING

28413

44. Discussion and possible action to adopt the FY 2014 Holiday Calendar. INGALSBE

28414

44. Discussion and possible action to adopt the FY 2014 Holiday Calendar. INGALSBE

45. Discussion and possible action to authorize a salary increase for Precinct 2 Deputy Constable, slot 0885-016 to the 28.6th percentile of grade 250 and amend the budget accordingly.  JONES/KOHLER

28415

46. Discussion and possible action to authorize the County Judge to execute an Interlocal Agreement for Contractual Obligations and Voting Equipment and Supplies Received between Hays County and Rockwall County. COBB/COWAN

28416

47. Discussion and possible action to authorize the County Judge to execute an Interlocal Agreement between Hays County and the City of San Marcos related to the Utility Relocation at the intersection of Yarrington and IH35. INGALSBE

28417

48. Discussion and possible action to authorize the County Judge to execute an End-User License Agreement between Hays County and Jaguar Software Development, Incorporated. COBB/CARAWAY

28418

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

49. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code:  consultation with counsel and deliberation regarding economic development negotiations associated with Project Shield and Project Triangle.  Possible action may follow in open court. INGALSBE

Exec.Session-Item #49

50. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, or value of real property including the marketing and potential sale or lease of County-owned, or County-leased properties.  Possible action may follow in open court.  COBB

Exec.Session-Item #50

51. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding all pending and/or contemplated litigation involving Hays County. COBB

Exec.Session-Item #51

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

52. Discussion of issues related to inmate population at the Hays County Jail.  COBB/CUTLER

Inmate Population

53. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/CHAMBERS

Burn Ban

54. Discussion of issues related to proposed capital construction projects in Hays County, including but not limited to the Government Center; the Precinct 2 facility project; and the Law Enforcement Center Immediate Needs Project. Possible action may follow.  INGALSBE

55. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies and Allen Crozier, HDR.  Possible action may follow.  COBB

Road Bond Projects

56. Discussion of issues related to the Hays County Water and Sewer Authority and the West Travis County Public Utility Agency.  WHISENANT

ADJOURNMENT

Posted by 5:00 o'clock P.M. on the 11th day of October, 2013 COMMISSIONERS COURT, HAYS COUNTY, TEXAS ______________________________________________ CLERK OF THE COURT Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.