Commissioners Court - September 24,2013

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 24th day of September, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

Agenda 9242013

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Adopt a proclamation declaring Tuesday, October 1, 2013 as National Night Out. COBB/CUTLER

29326

2. Adopt a Resolution recognizing the 90th birthday of Dottie Simms. CONLEY/TUTTLE

29327

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

Public Comment

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

3. Approve payments of county invoices.  HERZOG

Invoices

4. Approve Commissioners Court Minutes of September 17, 2013.  COBB/GONZALEZ

29329

5. Authorize Institutional OSSF Permit #2013-27594 at 3509 Creek Road, Dripping Springs, TX in Precinct 4. WHISENANT/MCINNIS

29330

6. Move funds from County Wide contingencies to County Court at Law #1 operating budget for expenses related to court appointed attorneys. COBB/UPDEGROVE

29331

09 24 2013 Budget Amendment

7. Approve renewal of IFB 2011-B06 "Cemetery Maintenance" for one additional year as provided in original bid. All terms and conditions remain unchanged. There is no increase in pricing. COBB/BORCHERDING/MAIORKA

29332

8. Accept a donation to the Hays County Sheriff’s Office, Vehicle Maintenance Department, of a 12’x30’ metal carport, valued at $800.00 and amend the budget accordingly. COBB/CUTLER

29333

09 24 2013 Budget Amendment

9. Amend Constable Precinct 1 budget for additional vehicle maintenance needs. COBB/PETERSON

29334

09 24 2013 Budget Amendment

10. Accept a donation from the Burdine Johnson Foundation for the Historical Jail Restoration Project and amend the FY13 budget for use of those funds for direct expenses related to the project. COBB/JOHNSON

29335

09 24 2013 Budget Amendment

11. Authorize the County Judge to sign a renewal contract with Yarbrough Agency for group insurance related services. COBB/BAEN

29336

12. Authorize the County Judge to execute an Interlocal Assistance Agreement for continuance of the Texas Automobile Burglary and Theft Prevention Authority Project. COBB/CUTLER/HAUFF

29337

29337

09 24 2013 Budget Amendment

13. Renew Agreement for Alternative Dispute Resolution Services between Hays County and the Hays County Dispute Resolution Center. COBB/KENNEDY

29338

14. Renew CPS Mediation Services Contract between the Hays County District Attorney’s Office, Hays County, and the Hays County Dispute Resolution Center. COBB/KENNEDY

29339

ACTION ITEMS

MISCELLANEOUS

15. Adopt a resolution nominating Luanne Caraway as a candidate for the Central Appraisal District Board of Directors. COBB

29340

16. Discussion and possible action to authorize the Sheriff’s Office to utilize current vehicle savings for preventative maintenance and tires and amend the budget accordingly. COBB/CUTLER

29341

09 24 2013 Budget Amendment

17. Discussion and possible action on the launch of the emergency information website HaysInformed.com and implementation of promotional methods in an effort to inform the citizens of Hays County. CONLEY/SMITH

29342

18. Discussion and possible action to authorize the County Judge to execute a Water Reservation and Supply Agreement between Hays County and Forestar Real Estate (USA) Group, Inc. COBB

29343

18. Discussion and possible action to authorize the County Judge to execute a Water Reservation and Supply Agreement between Hays County and Forestar Real Estate (USA) Group, Inc. COBB

19. Discussion and possible action to outline procedures for administering the FY 2014 salary pool to County Employees. COBB/BAEN/TUTTLE

29344

20. Discussion and possible action to consider naming a private drive, located off of FM 1826 in precinct 4, Gorman Springs Road. WHISENANT/GARZA

29345

21. Discussion and possible action to approve an interlocal agreement with the City of San Marcos for the lease of office and courtroom space within the Hays County Government Center for the City of San Marcos Municipal Court. INGALSBE

29346

29346

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

22. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, or value of real property including the marketing and potential sale or lease of County owned properties.  Possible action may follow in open court.  COBB

Exec.Session

22. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, or value of real property including the marketing and potential sale or lease of County owned properties.  Possible action may follow in open court.  COBB

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

23. Discussion of issues related to inmate population at the Hays County Jail.  COBB/CUTLER

Inmate Population

24. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/CHAMBERS

25. Discussion of issues related to proposed capital construction projects in Hays County, including but not limited to the Government Center; the Precinct 2 facility project; and the Law Enforcement Center Immediate Needs Project. Possible action may follow.  INGALSBE

26. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies and Allen Crozier, HDR.  Possible action may follow.  COBB

27. Discussion of issues related to the Hays County Water and Sewer Authority and the West Travis County Public Utility Agency.  WHISENANT

ADJOURNMENT

Posted by 5:00 o'clock P.M. on the 20th day of September, 2013 COMMISSIONERS COURT, HAYS COUNTY, TEXAS ______________________________________________ CLERK OF THE COURT Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.