Commissioners Court - August 13,2013

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 13th day of August, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Hays County Leadership Advisory Board would like to recognize our 4-H program. COBB/PARRISH/PETTY

4-H Recognitation

2. Adopt and present a Resolution in support of dedicating the Hay County Precinct 2 Justice of the Peace Courtroom to former Justice of the Peace James A. Holt, Sr. JONES/SMITH

29211

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

Public Comment

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

3. Approve payments of county invoices.  HERZOG

29212

4. Approve Commissioners Court Minutes of August 6, 2013.  COBB/GONZALEZ

29213

5. Approve the purchase of 10 laptops at $549.99 each for Juvenile Probation’s Grant A GED Program using savings in overtime compensation and amend the budget. COBB/WILLIAMS

29214

08 13 13 Budget Amendment

6. Approve specifications for RFP 2013-P08 Substance Abuse Treatment Services for the Hays County Juvenile Center and authorize Purchasing to solicit for proposal and advertise. COBB/LITTLEJOHN

29215

7. Authorize moving funds within the DA Drug Forfeiture Fund to purchase 2 scanners and Adobe Professional and Pinnacle software. COBB/TIBBE

29216

08 13 13 Budget Amendment

8. Amend the Justice of the Peace, Precinct 5 budget for additional continuing education for JP conference. COBB/CARY

29217

08 13 13 Budget Amendment

9. Authorize the Sheriff, Jail Division to purchase a replacement air conditioner and amend the budget accordingly. COBB/CUTLER

29218

08 13 13 Budget Amendment

10. Approve moving funds within the Justice Court Technology Fund to purchase 4 scanners for video magistration capabilities. COBB/CABLE

29219

08 13 13 Budget Amendment

11. Authorize the County Judge to execute a Possession and Use Agreement ("PUA") For Transportation Purposes between Hays County and Yarrington Partners, Ltd., acting by and through 501 W. 15th, Inc. and Texas Realty Partners, Inc. INGALSBE

29220

12. Authorize the County Judge to execute an agreement with Waukesha-Pearce Industries, Inc for generator maintenance at 401A Broadway in Precinct 1. COBB/GARZA

29221

ACTION ITEMS

ROADS

13. Discussion and possible action to approve a variance for constructing a new driveway on Fitzhugh Rd. WHISENANT/BORCHERDING

29222

MISCELLANEOUS

14. Discussion and possible action to select Broadus and Associates for the RFQ 2013-P06 regarding Consulting & Program Management Services for Capital Improvements and authorize Legal Counsel to negotiate contract. COBB

29223

15. Discussion and possible action to approve the temporary appointment of Clemente Verastegui, Deputy Constable, Precinct 2 for an additional period not to exceed 60 hours and convert the position to a full-time unpaid position for the remainder of FY 2013 and amend the budget accordingly. JONES/KOHLER

29224

08 13 13 Budget Amendment

16. Discussion and possible action to allow the HR Generalist position to be double filled for an additional three (3) workdays. COBB/BAEN

29225

08 13 13 Budget Amendment

17. Discussion and possible action to authorize the County Judge to execute a contract with Tina Mari Harris-Torres, Pharm D to provide pharmacy services to the Hays County Local Health Department. COBB/GARZA

29226

29226-Executed

18. Discussion with possible action to adopt the Election Day Polling sites and consolidation of precincts for the November 5, 2013, Constitutional Amendment Election. COBB/COWAN

Agenda #18-Pulled

19. Discussion and possible action to adopt the Early Voting Schedule (Dates & times) for the November 5, 2013, Constitutional Election. COBB/COWAN

Agenda #19-Pulled

20. 1:00 pm-Budget workshop regarding the FY 14 Hays County Budget.  Action may follow. COBB

29227-Budget

29227-Judge Hernandez

29227-Retiree

29227-Scheib

29227-SM-HC-EMS

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

21. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding all pending and/or contemplated litigation involving Hays County. COBB

Exec.Session #21- No Action

22. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding Request for Qualifications ("RFQ’s") for wholesale water. Possible action may follow in open Court. COBB

Exec.Session #22- No Action

23. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, or value of real property related to the marketing and potential sale or lease of County owned properties.  Possible action may follow in open court.  COBB

Exec.Session #23- No Action

24. Executive Session pursuant to Section 551.071 of the Texas Government Code: consultation with counsel regarding Collective Bargaining. Possible action to follow. COBB

Exec.Session #24 - No Action

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

25. Discussion of issues related to inmate population at the Hays County Jail.  COBB/CUTLER

Inmate Population

26. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/CHAMBERS

Burn Ban

27. Discussion of issues related to proposed capital construction projects in Hays County, including but not limited to the Government Center; the Precinct 2 facility project; and the Law Enforcement Center Immediate Needs Project. Possible action may follow.  INGALSBE

28. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies and Allen Crozier, HDR.  Possible action may follow.  COBB

29. Discussion of issues related to the Hays County Water and Sewer Authority and the West Travis County Public Utility Agency.  WHISENANT

ADJOURNMENT

Posted by 5:00 o'clock P.M. on the 9th day of August, 2013 COMMISSIONERS COURT, HAYS COUNTY, TEXAS ______________________________________________ CLERK OF THE COURT Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.