Commissioners Court - August 6,2013

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 9:00 A.M. on the 6th day of August, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

Public Comment-Steve Werth

Public Comment-Will Taff

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

1. Approve payments of county invoices.  HERZOG

8.6.13

2. Approve Commissioners Court Minutes of July 30, 2013.  COBB/GONZALEZ

29190

3. Accept a donation in the amount of $300.00 to Constable Pct. #3 from the Wimberley 4-H Club and amend the budget accordingly. CONLEY/AYRES

29191

08 06 13 Budget Amendment

4. Accept a donation from Vested Interest in K9’s of an Armor Express K9 bullet and stab resistant vest on behalf on the Hays County Sheriff’s Office’s K9 Rocky and amend the budget accordingly. COBB/CUTLER

29192

08 06 13 Budget Amendment

5. Accept the delivery of the Internal Examination Reports for the FY 2012 Sheriff’s Jail Commissary and the Constable Precinct 4 Office. COBB/HERZOG

Constable Pct 4  Ron Hood

29193

6. Authorize the Grants Administration Department, working in conjunction with the Art Committee, to solicit grant/foundation support for the acquisition, preparation, and installation of art work in the Hays County Government Center. COBB/HAUFF/JOHNSON

29194

7. Accept a donation for the Hays County Historical Commission Museum of $10,000 and amend the budget accordingly. COBB/JOHNSON

Kate Johnson/Historical Commission

29195

08 06 13 Budget Amendment

8. Approve the purchase of two 20" Sound Dome speakers to be used in the Courthouse Museum for which a purchase order was not obtained and amend the budget. COBB/JOHNSON

29196

08 06 13 Budget Amendment

9. Amend the National School Lunch Program Budget for an increase in grant revenue and food supplies. COBB/LITTLEJOHN

29197

08 06 13 Budget Amendment

10. Accept the Texas Juvenile Justice Department Contract No. 14 and amend the budget accordingly. COBB/WILLIAMS

29198

08 06 13 Budget Amendment

11. Authorize the County Judge to execute Amendment #1 to the Project Grant Agreement with the Texas Department of Transportation for maintenance funding for vehicles in the Veteran Services Office. INGALSBE/HAUFF/PRATHER

29199-Executed

29199

12. Amend the Immunization grant budget to decrease continuing education and increase travel. COBB/GARZA

29200

08 06 13 Budget Amendment

13. Authorize the Transportation Department to purchase a replacement Etnyre Chip Spreader and amend the budget accordingly. COBB/BORCHERDING

29201

08 06 13 Budget Amendment

14. Amend Constable Precinct 5 budget for needed vehicle repairs of ABS system on a 2001 Chevy 1500 pickup. COBB/MANCILLAS

29202

08 06 13 Budget Amendment

15. Approve out of state travel for training for HR Director, Dee Dee Baen, to attend ADA Coordinator Training Conference. COBB/BAEN

29203

16. Authorize Legal counsel to retain outside legal services related to matters involving alternative water resources. COBB/KENNEDY

29204

ACTION ITEMS

ROADS

17. Discussion and possible action to authorize the County Judge to execute an Interlocal Agreement between Hays County and Caldwell County related to Right of Way acquisition on FM110 in Precinct 1.  INGALSBE

29205

18. Replat of Lot 6 and Lot 7, Block 1, Rolling Hills Estates Sec. 1 (3 Lots). Discussion and possible action to approve final plat. JONES/MCINNIS

29206

19. Discussion and possible action to approve the appointment of Deborah (Debbi) Jackson to replace Sharri Boyett as a representative to the Hays County Animal Shelter Advisory Board. INGALSBE

29207

20. Discussion and possible action to authorize the County Judge to execute an Interlocal Agreement between Hays County and Hays CISD ("HCISD") for the provision of  School Resource Officers ("SRO’s"). JONES/CUTLER

29208

21. Discussion and possible action to authorize the County Judge to execute an Interlocal Agreement between Hays County and Wimberley ISD ("WISD") for the provision of  School Resource Officers ("SRO’s"). CONLEY/CUTLER

29209- Executed-Hays

29209

29209-Executed-Wimberley

22. Workshop to update Commissioners Court on the Hays County Emergency URL project and the implementation of the Standard Response Protocols for school safety. CONLEY/SMITH

Workshop- HC Emergency

23. 1:00 pm-Budget workshop regarding the FY 14 Hays County Budget.  Action may follow. COBB/HERZOG

Workshop-Budget

24. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding all pending and/or contemplated litigation involving Hays County. COBB

Exec.Session#24- No Action

24. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding all pending and/or contemplated litigation involving Hays County. COBB

25. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding Request for Qualifications ("RFQ’s") for wholesale water. Possible action may follow in open Court. COBB

Exec.Session#25- No Action

25. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding Request for Qualifications ("RFQ’s") for wholesale water. Possible action may follow in open Court. COBB

26. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: Consultation with counsel and deliberation related to leases within the Hays County Government Center located at 712 South Stagecoach Trail, San Marcos, Texas, 78666.  Possible action may follow. COBB

26. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: Consultation with counsel and deliberation related to leases within the Hays County Government Center located at 712 South Stagecoach Trail, San Marcos, Texas, 78666.  Possible action may follow. COBB

Exec.Session#26- No Action

27. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, or value of real property related to the marketing and potential sale or lease of County owned properties.  Possible action may follow in open court.  COBB

Exec.Session#27- No Action

27. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, or value of real property related to the marketing and potential sale or lease of County owned properties.  Possible action may follow in open court.  COBB

28. Discussion of issues related to inmate population at the Hays County Jail.  COBB/CUTLER

Inmate Population

29. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/CHAMBERS

Burn Ban

30. Discussion of issues related to proposed capital construction projects in Hays County, including but not limited to the Government Center; the Precinct 2 facility project; and the Law Enforcement Center Immediate Needs Project. Possible action may follow.  INGALSBE

31. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies and Allen Crozier, HDR.  Possible action may follow.  COBB

32. Discussion of issues related to the Hays County Water and Sewer Authority and the West Travis County Public Utility Agency.  WHISENANT

SUBDIVISIONS

MISCELLANEOUS

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

23. 1:00 pm-Budget workshop regarding the FY 14 Hays County Budget.  Action may follow. COBB/HERZOG

ADJOURNMENT

Posted by 5:00 o'clock P.M. on the 4th day of August 2, 2013 COMMISSIONERS COURT, HAYS COUNTY, TEXAS ______________________________________________ CLERK OF THE COURT Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.