Commissioners Court - October 22,2019

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 9:00 A.M. on the 22th day of October, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

1. Update by Charlie Campise on the October 2019 Hill Country Mental Health Development Disabilities Board Meeting. BECERRA/VILLALOBOS

2. Update by Codi Newson on the Hays County Public Safety Bond Program. INGALSBE

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

19. Authorize the County Judge to execute Change Order #2 of the Agreement between Hays County and Turner Construction for work related to the Hays County Public Safety Bond Project. INGALSBE

20. Authorize the County Judge to execute Addendum 1: Revision v1.1 of the Project Execution Plan for work related to the Hays County Public Safety Bond projects. INGALSBE

21. Authorize the County Judge to execute Additional Service Request No. 14 with HOK for work related to the Hays County Public Safety Bond projects in the amount of $179,043. INGALSBE

22. Authorize the County Judge to execute Additional Service Request No. 01 with ECM for work related to the Hays County Public Safety Bond projects. INGALSBE

ACTION ITEMS

3. Approve payments of County invoices. VILLARREAL-ALONZO

4. Approve payments of Juror checks.  VILLARREAL-ALONZO

5. Approve the payment of United Healthcare claims.  VILLARREAL-ALONZO

6. Approve Commissioners Court Minutes of October 15, 2019.  BECERRA/CARDENAS

7. Approve the reappointments of Andy Cable, John Anderson and Scott Brown for Emergency Services District #7, term ending December 31, 2021. SHELL

8. Authorize payment to McKesson Medical-Surgical Inc. in the amount of $5,492.52 for the purchase of annual employee flu vaccines where no purchase order was issued as per County Purchasing Policy. INGALSBE/T.CRUMLEY

9. Approve specifications for IFB 2020-B03 Chaparral Park Road at Little Bear Creek and authorize Purchasing to solicit for bids and advertise.  JONES/BORCHERDING

10. Authorize the County Judge to execute General and No Litigation Certificates of Hays County related to the issuance of bonds by Capital Area Housing Finance Corporation for Riverstone, Auro Crossing Apartments, Legacy Senior Residences and Residences of Stillwater.  BECERRA

11. Authorize the County Clerk to pre-pay $1,990 for an annual Enterprise Subscription Service with Fred Pryor Seminars related to continuing education training for ten (10) staff members.  BECERRA/CARDENAS

12. Authorize the Building Maintenance Department to utilize FY20 budgeted funds ($12k power washer) to purchase lawn maintenance equipment ($9,021 zero-turn mower and trailer) for a savings of $2,979 and amend the budget accordingly. BECERRA/T.CRUMLEY

13. Approve Utility Permits. BECERRA/BORCHERDING

14. Authorize the submission of a grant application to the Texas Veterans Commission, Fund for Veterans’ Assistance for the Hays County Volunteer Veterans at Schools Program. BECERRA/T.CRUMLEY

15. Authorization to execute the programmatic extension of the Federal Fiscal Year (FFY) 2019 Emergency Management Performance Grant (EMPG) to March 31, 2020. BECERRA/J.MCINNIS

16. Approve the transfer of a 2008 Dodge Charger from the Sheriff’s Office to the Criminal District Attorney’s Office. BECERRA/CUTLER

17. Approve out of state travel utilizing Equitable Sharing Funds (federal forfeiture proceeds) for Detective Kelly Woodard to attend the Drug Enforcement Administration Awards Ceremony in Quantico, Virginia on November 4-6, 2019. BECERRA/CUTLER

18. Adopt a resolution nominating Jenifer O’Kane as a candidate for the Central Appraisal District Board of Directors. BECERRA

ROADS

23. Discussion and possible action to authorize the County Judge to execute a $200k Contract with Binkley & Barfield, Inc. for utility coordination services related to the FM 621 (Staples Road) project as part of the Hays County 2016 Road Bond Project and amend the budget accordingly. INGALSBE/BORCHERDING

24. Discuss and possible action to authorize the county Judge to execute a $150k Contract with Binkley & Barfield, Inc. for utility coordination services related to the Old Bastrop (CR 266) project as part of the Hays County 2016 Road Bond Project and amend the budget accordingly. INGALSBE/BORCHERDING

25. Discussion and possible action to authorize the County Judge to execute a Professional Services Agreement (PSA) between Hays County and LJA Engineering, Inc for environmental and right of way services for the design of a shared use path along Dacy Lane in Precincts 1 and Precinct 2 in an amount not to exceed $495,794.70. INGALSBE/JONES/BORCHERDING

MISCELLANEOUS

26. Discussion and possible action to authorize the County Judge to execute a contract for the Development Services Department between Hays County and ESRI Software for GIS Enterprise Small Government licenses approved in the 2020 Fiscal Year Budget. BECERRA/STRICKLAND

27. Discussion and possible action to authorize the execution of the Hays County HazMat Team Monitor Maintenance grant from the Office of the Governor Homeland Security Grants Division in the amount of $20,000 and amend the budget accordingly. BECERRA/J.MCINNIS

28. Discussion and possible action to authorize the execution of the Hays County SWAT Team Capability Improvements grant from the Office of the Governor Homeland Security Grants Division in the amount of $104,860 and amend the budget accordingly. BECERRA/J.MCINNIS

29. Discussion and possible action to authorize the execution of the Victim Assistance Coordinator grant from the Office of the Criminal Justice Division in the amount of $110,859.93. INGALSBE/MAU

30. Discussion and possible action to authorize the County Judge to execute an Interlocal Funding Agreement and Memorandum of Understanding between Hays County and Barton Springs Edwards Aquifer Conservation District (BSEACD) related to the study of the Trinity Aquifers in Hays County and the region for $58,000. SHELL

31. Discussion and possible action to authorize the County Judge to execute an agreement between Hays County and Swagit Productions, LLC for Video Streaming Service in the Commissioners Courtroom and amend the budget accordingly. BECERRA/CARDENAS

32. Discussion and possible action to authorize the submission of a grant application to the Texas Veterans Commission in the amount of $100,000 for the Healthcare Liaison position and Emergency Financial Assistance for the Veteran Services Office to assist veterans and their dependents. SHELL/T.CRUMLEY

33. Discussion and possible action to authorize the submission of a grant application to the Texas Veterans Commission for $300,000 for the continued services of the Veterans Treatment Court. SHELL/T.CRUMLEY

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

36. Discussion and possible action related to the burn ban and/or disaster declaration.  BECERRA/J.MCINNIS

37. Discussion related to the Hays County inmate population, to include current population counts and costs. BECERRA

38. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

39. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Wade Benton, HNTB and Allen Crozier, HDR.  Possible action may follow.  BECERRA

40. Discussion of issues related to Electro Purification including updates on the filed application.  Possible action may follow. SHELL

ADJOURNMENT

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

34. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the performance and duties of the Veterans Service Officer, Emergency Services Director, IT Director, Human Resources Director, Transportation Director, General Counsel, Director of Countywide Operations and Development Services Director. BECERRA/S.MILLER

35. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along Dacy Lane in Pct 1 & Pct 2. Possible action may follow in open court. INGALSBE/JONES




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.