Commissioners Court - October 15,2019

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 15th day of October, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

1. Adopt a proclamation recognizing the 90th Birthday of the Moon-McGehee Chapter of the Daughters of the Republic of Texas. BECERRA

34403

2. Adopt a proclamation declaring October 19, 2019 as White Cane Day. SMITH

34404

41. Discussion and possible action to approve a resolution of support for the former Alba Ranch to be formally recognized by the Texas Historical Commission’s Undertold marker designation. SMITH

34442

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

3. Presentation on conservation efforts and concepts for public use regarding El Rancho Cima, formerly the Sam Houston Area Council Boy Scout Ranch, located between RM 32 and the Blanco River. SHELL

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

4. Approve payments of County invoices. VILLARREAL-ALONZO

34405

5. Approve payments of Juror checks.  VILLARREAL-ALONZO

34406

6. Approve the payment of United Healthcare claims.  VILLARREAL-ALONZO

34407

7. Approve Commissioners Court Minutes of October 1, 2019.  BECERRA/CARDENAS

34408

8. Approve the payment of the October 15, 2019 payroll disbursements in an amount not to exceed $2,800,000.00 effective October 15, 2019 and post totals for wages, withholdings, deductions and benefits on the Hays County website once finalized. BECERRA/RICHEY

34409

9. Authorize On-Site Sewage Facility Permit for 13 office/warehouse buildings at 1220 Satterwhite Rd, Buda, Texas 78610. JONES/STRICKLAND

34410

10. Authorize On-Site Sewage Facility Permit for one office/warehouse building at 31892 RR 12, Dripping Springs, TX 78620. SMITH/STRICKLAND

34411

11. Authorize the County Judge to execute the 1st Letter Amendment to a Professional Services Agreement (PSA) between Hays County and Lockwood, Andrews and Newman, Inc. executed on or about October 31, 2017 for Right of Way Service for Dacy Lane, Phase II from Amberwood Loop to Hillside Terrace, road widening and realignment project. INGALSBE/JONES/BORCHERDING

34412

12. Authorize the execution of a Supplemental Agreement No. 2 to the Professional Service Agreement with Lockwood, Andrews & Newman, Inc. for Right of Way services on the FM 110 project in Hays County, increasing the Compensation Cap from $168,150.00 to $178,150.00. INGALSBE/BORCHERDING

34413

13. Authorize On-Site Sewage Facility Permit for 14 offices at 14625 Fitzhugh Road, Austin, Texas 78737. SMITH/STRICKLAND

34414

14. Authorize the purchase of items from BJ’s Tees in the amount of $1,949.21 for the continuing education safety program for the Transportation Department. BECERRA/JONES/BORCHERDING

34415

15. Authorize payment to Card Services in the amount of $601.97 for expenses related to uniforms for the Building Maintenance Department where no purchase order was issued as per County Purchasing Policy. BECERRA/T.CRUMLEY

34416

16. Approve out of state travel for Detective Kyri Lysek and Detective Jennifer Baker to attend the Internet Crimes Against Children Conference on December 11-13, 2019 in Orlando, Florida. BECERRA/CUTLER

34417

17. Authorize the Historical Commission to utilize $7,247.04 in donated funds to restore the historic water fountain located outside of the Hays County Courthouse and amend the budget accordingly. BECERRA/K.JOHNSON

34418

18. Authorize the Sheriff’s Office to temporarily convert Deputy positions to civilian Cadet positions at $21.29 per hour for the current HCSO Basic Peace Officer Training Academy. INGALSBE/CUTLER

34419

19. Authorize the Sheriff’s Office to accept a donation of a Dual - 2 Antenna Radar System valued at $847.00 and amend the budget accordingly. BECERRA/CUTLER

34420

20. Approve Utility Permits. BECERRA/BORCHERDING

34421

21. Approve changes to the FY 2020 merit allocation process as recommended by the Human Resources Department. SHELL/S.MILLER

34422

22. Authorize the Information Technology Department to purchase County Wide Adobe Software Licenses through a Multi Lang Team Licensing Agreement with Dell Marketing, Inc. as approved in the FY 2020 budget in the amount of $9,902. BECERRA/MCGILL

34423

23. Approve changes to the FY 2020 healthcare plan as recommended by the Insurance Committee. INGALSBE/S.MILLER

34424

24. Authorize the Sheriff’s Office to pre-purchase law enforcement uniforms and accessories for new hires as part of the pre-employment process. INGALSBE/CUTLER

34425

25. Authorize Countywide Operations to renew the annual Commercial General Liability and Excess Liability Insurance related to the Gay Ruby Dahlstrom Nature Preserve in the amount of $7,346.85. JONES/T.CRUMLEY

34426

26. Authorize the County Judge to execute a Resolution for the FY20 Hays County Indigent Defense Grant Program through the Texas Indigent Defense Commission (TIDC). BECERRA/T.CRUMLEY

34427

27. Authorize the District Attorney’s Office to utilize Asset Forfeiture funds to implement a temporary salary supplement for position code 0787, slot 10 effective 10/1/19 and amend the budget accordingly. INGALSBE/MAU

34428

ACTION ITEMS

ROADS

28. Discussion and possible action to authorize the County Judge to execute a Professional Services Agreement (PSA) between Hays County and Doucet & Associates for $46,640.00 regarding design improvements to Canyon Wren Drive leading up to its intersection with FM 967 in Buda, Texas. JONES/BORCHERDING

34429

29. Hold a public hearing with possible action to establish a stop sign on Live Oak Drive at Chaparral Road, a yield sign on Spanish Oak Trail at Live Oak Drive, and a yield sign on Post Oak Path at Live Oak Drive within Allegre Monantial subdivision to help with traffic control. JONES/BORCHERDING

34430

30. Discussion and possible action to consider the acceptance of road construction & drainage improvements, release the performance bond #800043889 in the amount of $688,266.50, accept the 2-year maintenance bond #58S211340-001 in the amount of $174,546.55, and accept the 1-year revegetation bond #58S212707 in the amount of $74,567.50 for Crosswinds subd., Phase 2. INGALSBE/BORCHERDING

34431

31. Discussion and possible action to consider the acceptance of road construction and drainage improvements, and release of the subdivision bond #60123339 in the amount of $1,457,452.35 for the Cottages at Belterra Village 1 & 2. SMITH/BORCHERDING

34432

32. Discussion and possible action to consider the acceptance of roadway asphalt repairs by Lone Star Paving Company (Asphalt Inc., LLC), and acceptance of the maintenance bond #30079885 in the amount of $20,606.20 for one year for Nautical Loop in the Crosswinds subdivision, Phase 1, Section 1. INGALSBE/BORCHERDING

34433

33. Discussion and possible action to consider the extension of the warranty period on an existing maintenance bond #70180287 in the amount of $49,078.96 by Cornerstone Site Services, LLC. for one year for roadway asphalt repairs on segments of Marsh Lane & Limerick Road in Shadow Creek subdivision, Phase 8, Section 2. JONES/BORCHERDING

34434

34. Discuss and possible action to authorize the County Judge to execute a Contract for Engineering Services between Hays County and HDR Engineering, Inc.in the amount of $800,000 for environmental documentation, design schematic, right-of-way determination and mapping for grade separation of Kohlers Crossing and UPRR, a Hays County 2016 Road Bond Project and amend the budget accordingly. JONES/BORCHERDING

34435

35. Discussion and possible action to consider granting a variance from Chapter 721.4.01 of the Hays County Development Regulations for the Driftwood Golf and Ranch Club Subdivision. JONES/BORCHERDING

34436

36. SUB-1370; Grant Harris Subdivision.  Discussion and possible action to consider a variance from the Hays County Development Regulations Chapter 721, Subchapter 5.07 regarding Shared Access Driveways. INGALSBE/MACHACEK

34437

SUBDIVISIONS

MISCELLANEOUS

37. Discussion and possible action to authorize the County Judge to execute a $4,500 Request for Service form (RFS) with Tyler Technologies related to the County Wide New World ERP Financial Software upgrade. BECERRA/MCGILL/VILLARREAL-ALONZO

34438

38. Discussion and possible action to authorize payment to G.T. Distributions, Inc. for the Constable Pct. 5 Office related to the purchase of three (3) CoolCop A/C Dash attachments to install in Law Enforcement Vehicles for $179.85. JONES/ELLEN

34439

39. Discussion and possible action to authorize the acceptance of a grant award from the Office of the Governor Criminal Justice Division for the Hays County Mental Health Crisis Intervention project in the amount of $62,304 and amend the budget accordingly.  SHELL/T.CRUMLEY

34440

40. Discussion and possible action to Authorize Commercial OSSF Permit and grant a variance to Section 10-W(6) of the Hays County Rules for On-Site Sewage Facilities at 4901 W Hwy 290, Dripping Springs, Texas 78620. SMITH/STRICKLAND

34441

42. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the performance and duties of the Veterans Service Officer, Emergency Services Director, IT Director, Human Resources Director, Transportation Director, General Counsel, Director of Countywide Operations and Development Services Director. BECERRA/MILLER

Agenda Item #42

43. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, lease or value of real property regarding Parks and Open Space within Hays County. SHELL

Agenda Item #43

44. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action may follow in open court. INGALSBE

34443

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

45. Discussion and possible action related to the burn ban and/or disaster declaration.  BECERRA/J.MCINNIS

Agenda Item #45 Burn Ban

46. Discussion related to the Hays County inmate population, to include current population counts and costs. BECERRA

Agenda Item #46 - Inmate Popluation

47. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item #47 - Jail -Pulled

48. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Wade Benton, HNTB and Allen Crozier, HDR.  Possible action may follow.  BECERRA

Agenda Item #48 - Road Bond Projects - Pulled

49. Discussion of issues related to Electro Purification including updates on the filed application.  Possible action may follow. SHELL

Agenda Item #49 - EP - Pulled

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.