Commissioners Court - October 1,2019

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 9:00 A.M. on the 1th day of October, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

Public Comments

1. Adopt a proclamation declaring October 2019 as Mediation Awareness Month and Presentation by Martha Joyce, Director of the Central Texas Dispute Resolution Center. BECERRA/VILLALOBOS

34362

2. Adopt a proclamation declaring October 4, 2019 as National Manufacturing Day and the month of October 2019 as National Manufacturing Month. BECERRA/VILLALOBOS

34363

3. Adopt a proclamation declaring October 2019 as Domestic Violence Awareness Month. BECERRA/VILLALOBOS

34364

4. Adopt a proclamation declaring October 1, 2019 as National Night Out. BECERRA/VILLALOBOS

34365

5. Adopt a proclamation declaring October 12, 2019 as Indigenous People’s Day. BECERRA/VILLALOBOS

34366

6. Presentation on Conservation Subdivision Development by Caitlyn Strickland, Development Services, and Alexandra Thompson, Office of Countywide Services, regarding strategy and future conservation projects. SHELL/STRICKLAND

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

7. Approve payments of County invoices. VILLARREAL-ALONZO

34367

8. Approve payments of Juror checks.  VILLARREAL-ALONZO

34368

9. Approve the payment of United Healthcare claims.  VILLARREAL-ALONZO

34369

10. Approve Commissioners Court Minutes of September 24, 2019.  BECERRA/CARDENAS

34370

11. Authorize On-Site Sewage Facility Permit for construction office at 179 S. Canyonwood Drive, Dripping Springs, Texas 78620. SMITH/STRICKLAND

34371

12. Authorize the County Judge to execute an annual contract renewal between the Hays County Parks Department/Countywide Operations and Checkfront, in the amount of $7,999, in order to continue access to the online reservation system. SHELL/T.CRUMLEY

34372

13. Authorize the acceptance of a grant award from the U.S. Department of Justice, Edward Byrne Memorial Justice Assistance Grant (JAG) program in the amount of $11,513 for bulletproof vests for county law enforcement officers and amend the budget accordingly. BECERRA/T.CRUMLEY/CUTLER

34373

14. Authorize the County Judge to execute the FY 2020 Grant Agreements with the U.S. Department of Justice, Drug Enforcement Administration for overtime reimbursements of $3,500 related to the Sheriff’s Office Organized Crime Drug Enforcement Task Force (OCDETF) and amend the budget accordingly. BECERRA/CUTLER

34374

15. Authorize payment to Texas Fifth Wall Roofing Systems of $710.22 where no purchase order was in place as per the County Purchasing Policy. BECERRA/CUTLER

34375

16. Approve specifications for IFB 2020-B02 Hauling of Solid Waste and authorize Purchasing to solicit for bids and advertise.  SHELL/SMITH/T.CRUMLEY

34376

17. Approve specifications for IFB 2020-B01 Sawyer Ranch Road Pedestrian Improvements and authorize Purchasing to solicit for bids and advertise.  SMITH/BORCHERDING

34377

18. Approve specifications for IFB 2020-P02 Countywide Janitorial Services and authorize Purchasing to solicit for proposals and advertise.  BECERRA/T.CRUMLEY

34378

19. Authorize the County Judge to execute Social Service Agency funding contracts as approved in the FY 2020 budget. BECERRA

34379

20. Authorize the County Judge to execute a renewal agreement for $334,550 with SHI Government Solutions for the County Wide Microsoft Licensing Agreement. BECERRA/MCGILL

34380

21. Authorize the County Judge to execute Grande’s Service Request Form for work related to the Hays County Public Safety Bond project in the amount of $30,500. INGALSBE

34381

23. Approve the cancellation of the Hays County Commissioners Court on November 12, 2019.  BECERRA/CARDENAS

34383

24. Authorize payment to Beckwith Electronic Systems, LLC in the amount of $730.00 where no purchase order was issued as required per County Purchasing Policy. INGALSBE/T.CRUMLEY

34384

ACTION ITEMS

ROADS

25. Discussion and possible action to authorize the County Judge to execute a Professional Services Agreement (PSA) between Hays County and LJA Engineering related to Right of Way (ROW) services on an as-needed basis. SHELL/BORCHERDING

34385

26. Hold a public hearing with possible action to establish a 4-way stop on Overpass Road (a.k.a. White Wing Trail) at the intersection with Fire Cracker Drive. JONES/BORCHERDING

34386

27. Discussion and possible action to call for a public hearing on October 15, 2019 to establish a stop sign on Live Oak Drive at Chaparral Road, a yield sign on Spanish Oak Trail at Live Oak Drive, and a yield sign on Post Oak Path at Live Oak Drive within Allegre Monantial subdivision. JONES/BORCHERDING

34387

28. Hold a public hearing with possible action to establish "No Parking" zones on sections of Creek Road & Mt. Gainor Road along Onion Creek. SMITH/BORCHERDING

34388

29. Discussion and possible action to accept fiscal surety for the construction of street improvements in the amount of $151,602.50 (Bond # PB03016800532) and drainage improvements in the amount of $91,735.50 (Bond # PB03016800535) for Rutherford West, Section 5. JONES/BORCHERDING

MISCELLANEOUS

30. Discussion and possible action to adopt the FY 2020 County Holiday Calendar. INGALSBE

34390

31. Discussion and possible action to approve a resolution of support for Driftwood Historical Conservation Society’s effort to have the legislature recognize William B. Travis Heritage League Survey with an Undertold Historical designation commemorative plaque. SMITH

34391

32. Discussion regarding the formation of a new Parks and Open Space Advisory Board (POASB), the review of existing parks, and an update to the 2012 Hays County Parks, Open Space and Natural Area Master Plan. SHELL/INGALSBE

Agenda Item #32

33. Discussion and possible action to authorize the County Judge to execute a Records Preservation Proposal for $73,198 with Kofile Technologies for permanent records maintained in the District Clerk’s Office. INGALSBE/B.CRUMLEY

34392

34. Discussion and possible action to authorize the execution of a Memorandum of Understanding between the Hays County Veteran’s Treatment Court and Be Well Mental Health, PLLC related to psychological evaluations and treatment programs for veterans. INGALSBE/C.JOHNSON

34393

35. Discussion and possible action to authorize the execution of a Memorandum of Understanding between the Hays County Veteran’s Treatment Court and Counselink, Inc. related to counseling services for veterans. INGALSBE/C.JOHNSON

34394

36. Discussion and possible action to authorize the execution of a Memorandum of Understanding between the Hays County Veteran’s Treatment Court and Lake Inks Professional Services, LLC related to psychological evaluations and treatment programs for veterans. INGALSBE/C.JOHNSON

34395

37. Discussion and possible action to authorize the execution of a Memorandum of Understanding between the Hays County Veteran’s Treatment Court and YouImprove Integrative Counseling Services related to counseling services for veterans. INGALBE/C.JOHNSON

34396

38. Discussion and possible action to authorize the execution of the FY20 Texas Indigent Defense Commission (TIDC) Hays County Indigent Defense Coordinator (IDC) Program grant in the amount of $61,341 and amend the budget accordingly. INGALSBE/SHELL/T.CRUMLEY

34397

39. Discussion and possible action to approve the purchase and installation of broadcasting equipment (HD cameras, mounts, cables, etc.) from Swagit in the amount of $33,306.00 and amend the budget accordingly. BECERRA/CARDENAS

34398

40. Discussion and possible action to receive a recommendation from the Hays County Clerk & Staff regarding streaming and related services for the Commissioners Court, including agenda preparation, video archiving and posting, select a firm to award the work, and to authorize staff and counsel to negotiate a contract. BECERRA/CARDENAS

34399

22. Approve specifications for RFQ 2020-Q01 Right of Way Acquisition Attorney Services and authorize Purchasing to solicit for proposals and advertise.  JONES/T.CRUMLEY

34382

41. Discussion and possible action to authorize the County Judge to execute an Interlocal Cooperation Agreement Between Hays County and Burnet County for Jail Services for the custody and care of Hays County inmates. BECERRA/CUTLER

34400

42. Discussion and possible action to approve a Related Party Disclosure Form, to be incorporated into procurement packages advertised by Hays County. BECERRA

34401

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

44. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Project K and Project Wolverine. Possible action may follow in open court. BECERRA

34402

43. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the performance and duties of the Veterans Service Officer, Emergency Services Director, IT Director, Human Resources Director, Transportation Director, General Counsel, Director of Countywide Operations and Development Services Director. BECERRA/MILLER

Agenda Item #43

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

45. Discussion and possible action related to the burn ban and/or disaster declaration.  BECERRA/J.MCINNIS

Agenda Item #45

46. Discussion related to the Hays County inmate population, to include current population counts and costs. BECERRA

Agenda Item #46

47. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item #47

48. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Wade Benton, HNTB and Allen Crozier, HDR.  Possible action may follow.  BECERRA

Agenda Item #48

49. Discussion of issues related to Electro Purification including updates on the filed application.  Possible action may follow. SHELL

Agenda Item #49

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.