Commissioners Court - September 3,2019

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 3th day of September, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

Public Comments

1. Proclamation declaring the month of September 2019 Hunger Action Month in Hays County. JONES/INGALSBE

34240

2. Presentation by Lee McCormick regarding the Lone Star PACE Authority’s annual report. SHELL

34241

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

3. Approve payments of County invoices. VILLARREAL-ALONZO

34242

4. Approve payments of Juror checks.  VILLARREAL-ALONZO

34243

5. Approve the payment of United Healthcare claims.  VILLARREAL-ALONZO

34244

6. Approve Commissioners Court Minutes of August 13, 2019. BECERRA/CARDENAS

34245

7. Approve specifications for IFB 2019-B03 Road Building Materials - Hot Mix and authorize Purchasing to solicit for bids and advertise.  BECERRA/BORCHERDING

34246

8. Approve specifications for IFB 2019-B04 Road Building Materials - Cold Mix and authorize Purchasing to solicit for bids and advertise.  BECERRA/BORCHERDING

34247

9. Approve the rejection of all bids pursuant to IFB 2019-B05 Emulsion Oils and approve the reissuance as IFB 2019-B08. BECERRA/BORCHERDING

34248

10. Authorize On-Site Sewage Facility Permit for new assembly hall for students at 14101 Canonade, Austin, Texas 78737. SMITH/STRICKLAND

34249

11. Authorize the Sheriff’s Office to purchase law enforcement equipment utilizing Sheriff Drug Forfeiture Funds and amend the budget accordingly. INGALSBE/CUTLER

34250

12. Authorize the County Judge to execute a one-time waiver to terms within Agreement Regarding Cost Allocation and Reimbursement for Dripping Springs Tax Increment Reinvestment Zone Number One and Tax Increment Reinvestment Zone Number Two. SMITH

34251

13. Authorize the Juvenile Probation Department to accept additional grant funding from the Texas Juvenile Justice Department (TJJD) for a Risk & Needs Assessment software tool and amend the budget accordingly. BECERRA/WILLIAMS

34252

14. Authorize payment to Richard Kidd related to DVD Supplies for the Historical Commission in which no purchase order was issued as required per County Purchasing Policy. INGALSBE/JOHNSON

34253

15. Authorize the Sheriff’s Office to place an order with Enterprise Fleet for Leased Vehicles approved in the FY 2020 budget.  BECERRA/CUTLER

34254

16. Authorize Building Maintenance to accept the Myers Concrete Construction bid and utilize existing funds to complete the Elections Public Entrance Remodel project and amend the budget accordingly. INGALSBE/T.CRUMLEY

34255

34255

17. Approve the transfer of 2008 Dodge Charger from Hays County Local Health Department to Hays County District Attorney’s Office. INGALSBE/T.CRUMLEY

34256

18. Authorize the Health Department to purchase consumable items related to ongoing patient care for the Tuberculosis program.  INGALSBE/T.CRUMLEY

34257

19. Approve the re-appointments of Karen Brown, Lisa Garza, Erica Gallardo and John Sanchez to the Hays County Child Protective Board, 3 year term ending 12/31/22. BECERRA/VILLALOBOS

Agenda Item #19 Pulled

ACTION ITEMS

ROADS

20. Discussion and possible action to hire Alpha Paving Industries, LLC to re-stripe Hilliard Road and amend the budget accordingly. SMITH/BORCHERDING

34258

21. Discussion and possible action to request that the Texas Department of Transportation (TxDOT) initiate the process to remove the FM 150 Corridor Study project from FM 2770 to I-35 from the amended Partnership Program Advance Funding Agreement between TxDOT and Hays County and to request that TxDOT provide copies of all work product conducted and completed to date as part of the FM 150 Corridor Study project  from FM 2770 to I-35 environmental documentation process currently underway and managed by TxDOT. SMITH/BORCHERDING

34259

22. Discussion and possible action to approve the selection of Jones Carter Engineering  to provide schematic, environmental documentation and Plans, Specifications & Estimates (PS&E) services for the Centerpoint Road Corridor Improvements Project from I-35 to Hunter Road (CR 109); and to authorize staff and counsel to negotiate a contract. SHELL/BORCHERDING

34260

23. Discussion and possible action to approve the selection of Jones Carter Engineering  to provide schematic, environmental documentation and Plans, Specifications & Estimates (PS&E) services for the McCarty Lane Corridor Improvements Project from I-35 to Hunter Road (CR 109); and to authorize staff and counsel to negotiate a contract. SHELL/BORCHERDING

34261

SUBDIVISIONS

24. SUB-1213; Discussion and possible action to approve the final plat for Polo Business Park West (1 Lot). SMITH/MACHACEK

34262

25. SUB-1288; Johnson Park, Lot 2, Replat (2 Lots). Discussion and possible action to consider granting variances from the Hays County Development Regulations.  SMITH/PACHECO

34263

26. SUB-1256; Wrights Acres Subdivision (2 Lots).  Discussion and possible action to approve preliminary plan. SHELL/MACHACEK

34264

MISCELLANEOUS

27. Discussion and possible action to authorize the County Judge to execute an Interlocal Cooperation Agreement between Hays County and Travis County for Jail Services related to the housing and care of Hays County inmates with one modification made by Travis County. INGALSBE/CUTLER

34265

28. Discussion and possible action to authorize the Development Services and Transportation Departments to reallocate office space within the Hays County Yarrington building. JONES/STRICKLAND/BORCHERDING

34266

29. Discussion and possible action to authorize the Sheriff’s Office to utilize salary savings to pay down vacation accruals for five civilian positions within the Emergency Communications Division.  SHELL/CUTLER

34267

31. Discussion and possible action to approve the 2020 Sheriff & Constable Fees. INGALSBE/CARDENAS

34269

30. Discussion and possible action to authorize the purchase of replacement computer equipment for various county offices and amend the budget accordingly.  INGALSBE/SHELL/MCGILL

34268

32. Discussion and possible action to waive the Hays County paper processing fee for Subdivision submittals from September 3rd to October 31st. JONES/STRICKLAND

34270

33. Discussion and possible action to create an all-inclusive Citizens’ Election Commission to establish a diverse county wide representation. BECERRA

34271

37. 10:00 a.m. - Hold a public hearing on the FY 2020 proposed tax increase. BECERRA

Agenda Item #37

34. Discussion and possible action to authorize the County Judge to execute a contract between Hays County and Visionality for audiovisual improvements in the Commissioners Courtroom. BECERRA/CARDENAS

34272

35. Discussion and possible action to execute an Amendment to the Tyler Technologies, Inc.  Software Maintenance & Licensing Agreement and amend the budget accordingly.  BECERRA/JUNKIN/MCGILL

34273

36. Discussion and possible action regarding guidelines and protocol for countywide and regional contracts negotiations. BECERRA/VILLALOBOS

Agenda Item #36

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

38. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the value of Right of Way along and including Dacy Lane in Pct. 2.  Possible action to follow in open court. JONES

34274

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

39. Discussion and possible action related to the burn ban and/or disaster declaration.  BECERRA/J.MCINNIS

Agenda Item #39 -Pulled

40. Discussion related to the Hays County inmate population, to include current population counts and costs. BECERRA

Agenda Item #40 - Pulled

41. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item #41

42. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Wade Benton, HNTB and Allen Crozier, HDR.  Possible action may follow.  BECERRA

Agenda Item #42 Pulled

43. Discussion of issues related to Electro Purification including updates on the filed application.  Possible action may follow. SHELL

Agenda Item #43 Pulled

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.