Commissioners Court - August 13,2019

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 08:15 A.M. on the 13th day of August, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

31. Discussion and possible action to adopt a formula for election fees associated with the administration of elections for local political subdivisions. SMITH/ANDERSON

34173

32. Discussion and possible action to appoint Judges/Alternate Judges for the Constitutional Amendment election to be held on November 5, 2019 for a two year term. SMITH/ANDERSON

Agenda Item 32 pulled

33. Discussion and possible action to call an election to be held on November 5, 2019 to vote for 10 Constitutional Amendments. SMITH/ANDERSON

Agenda Item 33 pulled

34. Discussion and possible action to adopt a resolution of support for the new voting system and authorize the County Judge to execute a contract between Hays County and Hart Intercivic for the purchase of the Hart Verity Duo voting System and amend the budget accordingly.  SMITH/ANDERSON

34174

35. Discussion and possible action to adopt a resolution in support of Dark Sky Communities and efforts to preserve night skies. SHELL

34175

24. Authorize the County Judge to execute the First Amendment to the Interlocal Cooperation Agreement between Hays County, the Wimberley Independent School District, and Hays County Constable, Precinct 3. SHELL/HELM

34166

25. Authorize the County Judge to execute the Third Amendment to the Interlocal Cooperation Agreement between Hays County and the City of Woodcreek. SHELL/HELM

34167

ACTION ITEMS

ROADS

45. 10:00 a.m. - Budget Workshop regarding the FY 2020 Hays County Budget.  Possible action may follow. BECERRA

Constable Pct 1 Budget presentation

Sheriff’s Office Budget presentation

Constable Pct 4 Budget presentation

Agenda Item 45

Fire Marshall’s Office Fee presentation

Constable Pct 2 Budget presentation

Office of Emergency Services presentation

Countywide Operations Budget presentation

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

1. Approve payments of County invoices. VILLARREAL-ALONZO

34146

2. Approve payments of Juror checks.  VILLARREAL-ALONZO

34147

3. Approve the payment of United Healthcare claims.  VILLARREAL-ALONZO

34148

4. Approve Commissioners Court Minutes of August 6, 2019.  BECERRA/CARDENAS

Agenda Item 4 pulled

5. Approve the payment of the August 15, 2019 payroll disbursements in an amount not to exceed $2,680,000.00 effective August 15, 2019 and post totals for wages, withholdings, deductions and benefits on the Hays County website once finalized. BECERRA/RICHEY

34149

6. Authorize On-Site Sewage Facility Permit for addition of Rehabilitation Center at 11205 Bonham Ranch Road, Dripping Springs, TX 78620. SMITH/STRICKLAND

34150

7. Authorize On-Site Sewage Facility Permit for 5 RVs at 1300 Thurman Road, San Marcos, TX 78666. SMITH/STRICKLAND

34151

8. Authorize On-Site Sewage Facility Permit for office building at 3041 Satterwhite Road, Buda, TX 78610. JONES/STRICKLAND

34152

9. Confirm the reappointment of Bill Goodwin to the Board of Directors of the West Travis County Public Utility Agency (the “WTCPUA”), term ending September 2022. SMITH

34153

10. Authorize On-Site Sewage Facility Permit for office building at 10656 Signal Hill Road, Austin, TX 78737. SMITH/STRICKLAND

34154

11. Authorize On-Site Sewage Facility Permit for 7 RV spaces and 2 short-term rental cabins at 630 Wayside Drive, Wimberley, TX 78676. SHELL/STRICKLAND

34155

12. Authorize On-Site Sewage Facility Permit for 25 RV spaces 710 Henly Loop, Dripping Springs, TX 78620. SMITH/STRICKLAND

34156

13. Authorize On-Site Sewage Facility Permit for Automotive Repair Shop at 1701 Bebee Road, Kyle, TX 78640. INGALSBE/STRICKLAND

34157

14. Approve Utility Permits. BECERRA/BORCHERDING

34158

15. Approve out of state travel for School Resource Officer Richard Lozano to attend the National Positive Behavioral Interventions and Supports Forum on October 3-4, 2019 in Chicago, Illinois. BECERRA/CUTLER

34159

16. Authorize the execution of Resolution and grant application submittal to the Texas Department of Transportation’s 2019 Safe Routes to School - Infrastructure (SRTS) Call for Projects.  JONES/INGALSBE/T.CRUMLEY/BORCHERDING

34160

17. Authorize payment to Bluebonnet Motors, a total of $524.97 where no purchase order was in place as per the County Purchasing Policy. INGALSBE/CUTLER

34161

18. Authorize payment to Esquivel Glass Company, a total of $590.00 where no purchase order was in place as per the County Purchasing Policy. INGALSBE/CUTLER

34162

19. Authorize the Office of Emergency Services to purchase one PowerEdge R340 Server with 2TB storage capabilities for the flood monitoring system and amend the budget accordingly. BECERRA/J.MCINNIS

34163

20. Authorize the Building Maintenance Department to purchase and install a new HVAC unit to replace the failed HVAC unit currently located at the Office of Emergency Services at Yarrington. INGALSBE/T.CRUMLEY

Agenda Item 20 pulled

21. Amend various departmental operating, special revenue and capital project budgets in preparation for Fiscal Year 2019 monthly financial reporting. BECERRA/VILLARREAL-ALONZO

22. Authorize the execution of a Supplemental Agreement No. 6 to the Professional Services Agreement with Prime Strategies, Incorporated for the Pass-Through Finance Program Management effort in Hays County, increasing the Compensation Cap by $225,000.00 from $7,390,500.00 to $7,615,500.00 and extending the termination date of the contract to September 30, 2020. JONES/BORCHERDING

34164

23. Authorize the Health Department to purchase consumable items related to the 2019 Health Fair to be held on August 19, 2019. INGALSBE/T.CRUMLEY

34165

26. Discussion and possible action to approve Advance Funding Agreement between Hays County and the Texas Department of Transportation (TxDOT) for the US 290 at Trautwein Road project and authorize the County Judge to execute Advance Funding Agreement on behalf of Hays County. SMITH/BORCHERDING

34168

27. Discussion and possible action to approve the selection of Volkert Engineering to perform Construction Engineering and Inspection services for the Sawyer Ranch Road sidewalk project authorized in the 2016 Road Bond Program and to authorize staff and counsel to negotiate a contract. SMITH/BORCHERDING

34169

28. Discussion and possible action to consider the release of the maintenance bond #4403169MNT-3 in the amount of $67,730.33 (roads & drainage), the release of the maintenance bond #1034756MNT in the amount of $2,684,684.80 (bridge only), and the acceptance of roads into the County Road Maintenance System for Caliterra subdivision, Phase 1, Section 5. SMITH/BORCHERDING

34170

29. Discuss and possible action to authorize the execution of a Professional Service Agreement (PSA)/contract with WSB & Associates, Inc. for environmental documentation and design and preparation of plans, specifications, and estimates (PS&E) for safety improvements on RM 967 West of Forest Oak Drive and amend the budget accordingly.  JONES/BORCHERDING

34171

SUBDIVISIONS

30. SUB-1309; Hold a public hearing with possible action to approve the final plat of the Rolling Oaks, Section 4, Lot 115, Replat. SHELL/M.PACHECO

34172

MISCELLANEOUS

36. Discussion and possible action to authorize the execution of an agreement between Hays County and Milliman, Inc. for actuarial services related to retiree drug subsidy. INGALSBE/MILLER

34176

37. Discussion and possible action to approve the Assessment and Collection Agreement between Hays County and the City of Kyle, acting as Board of Directors for the 6 Creeks Public Improvement District. SMITH/BECERRA/O’KANE

34177

38. Discussion and possible action to approve the Assessment and Collection Agreement between Hays County and the City of Kyle, acting as Board of Directors for the Southwest Kyle Public Improvement District #1. SMITH/BECERRA/O’KANE

34178

39. Discussion and possible action to authorize the Engineering Technician, slot 1028-001 at the Transportation Department to be compensated for overtime pay not to exceed $1,777 base salary through September 30, 2019.  JONES/BORCHERDING

34179

40. Discussion and possible action to amend the Transportation Fee Schedule. JONES/BORCHERDING

34180

41. Discussion and possible action to adopt an application fee schedule for the office of Hays County Fire Marshal.  JONES/RAVEN

34181

42. Discussion and possible action to amend the Development Services Fee Schedule. JONES/STRICKLAND

34182

43. Discussion and possible action to approve the execution of a Second Amendment to the Interlocal Cooperation Agreement between Hays County and the Dripping Springs Independent School District to establish one (1) additional School Resource Officer, effective on the first day of school. SMITH/CUTLER

34183

44. Discussion and possible action to approve the execution of a Third Amendment to the Interlocal Cooperation Agreement between Hays County and the Hays Consolidated Independent School District to establish one (1) additional School Resource Officer, effective on the first day of school. JONES/INGALSBE/CUTLER

34184

51. Discussion related to the Hays County inmate population, to include current population counts and costs. BECERRA

Agenda Item 51

46. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the lease and/or use of real property owned by Hays County located at 111 E. San Antonio Street, San Marcos. Possible action to follow in open court. BECERRA

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

47. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item 47 pulled

48. Discussion and possible action related to the burn ban and/or disaster declaration.  BECERRA/SMITH

Agenda Item 48

49. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Wade Benton, HNTB and Allen Crozier, HDR.  Possible action may follow.  BECERRA

Agenda Item 49 pulled

50. Discussion of issues related to Electro Purification including updates on the filed application.  Possible action may follow. SHELL

Agenda Item 50 pulled

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.