Commissioners Court - June 18,2019

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 08:15 A.M. on the 18th day of June, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

1. Presentation by Dave Edwards, Board Chairman of Dripping Springs Tax Increment Reinvestment Zones #1 and #2 (TIRZ), regarding an update on the board’s progress. SMITH

2. Update by Charlie Campise on the June 4, 2019 Hill Country Mental Health Development Disabilities Board Meeting. BECERRA/VILLALOBOS

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

68. Discussion related to the Hays County inmate population, to include current population counts and costs. BECERRA

3. Approve payments of County invoices. VILLARREAL-ALONZO

4. Approve payments of Juror checks. VILLARREAL-ALONZO

5. Approve the payment of Humana and United Healthcare claims. VILLARREAL-ALONZO

6. Approve Commissioners Court Minutes of June 4, 2019. BECERRA/CARDENAS

7. Authorize On-Site Sewage Facility Permit for office building at 7080 Niederwald Strasse, Kyle, Texas 78640. JONES/STRICKLAND

8. Authorize On-Site Sewage Facility Permit for office building at 6569 Ranch Road 12, San Marcos, Texas 78666. SHELL/STRICKLAND

9. Authorize On-Site Sewage Facility Permit for Phase 2 of additional office/warehouse buildings at 5566 Niederwald Strasse, Kyle, Texas 78640. JONES/STRICKLAND

10. Authorize the County Judge to execute a contract renewal between the Hays County and Checkfront in order to continue access to the online reservation system. SHELL/T.CRUMLEY

11. Accept a donation of $500.00 to the Sheriff’s Office Community Outreach Division and amend the budget accordingly. BECERRA/CUTLER

12. Authorize the Transportation Department to purchase one (1) solar school zone system from ELTEC (Electrotechnics Corportation) for the new HCISD elementary school on Old San Antonio Road and amend the budget accordingly. JONES/BORCHERDING

13. Approve the transfer of a 2008 Ford Ranger from the Hays County Building Maintenance Department to the Hays County Local Health Department. INGALSBE/T.CRUMLEY

14. Approve Utility Permits. BECERRA/BORCHERDING

15. Authorize the Parks Department to purchase and install a Mini-Split HVAC system in the visitor center at the Gay Ruby Dahlstrom Nature Preserve and amend the budget accordingly. JONES/T.CRUMLEY

16. Approve GarverUSA’s Change Order #2 for Low Water Crossings in the Precinct 1 & 2 project and authorize the County Judge to sign the associated document. JONES/INGALSBE/BORCHERDING

17. Authorize On-Site Sewage Facility Permit for Building #1 located at 6750 S Old Bastrop Hwy, San Marcos, Texas 78666. INGALSBE/STRICKLAND

18. Authorize On-Site Sewage Facility Permit for Building #2 located at 6750 S Old Bastrop Hwy, San Marcos, Texas 78666. INGALSBE/STRICKLAND

19. Authorize On-Site Sewage Facility Permit for Building #3 located at 6750 S Old Bastrop Hwy, San Marcos, Texas 78666. INGALSBE/STRICKLAND

20. Authorize On-Site Sewage Facility Permit for Building #4 located at 6750 S Old Bastrop Hwy, San Marcos, Texas 78666. INGALSBE/STRICKLAND

21. Authorize On-Site Sewage Facility Permit for Building #5 located at 6750 S Old Bastrop Hwy, San Marcos, Texas 78666. INGALSBE/STRICKLAND

22. Authorize the Hays County Commissioners Court to submit a request for funds to the Texas Comptroller’s Office for unclaimed capital credits pursuant to the Texas Property Code, Section 74.602 and certify any available funding will be used per Local Government Code, Section 381.004. BECERRA/VILLARREAL-ALONZO

23. Authorize the Sheriff’s Office to accept a donation of a prescription drug collection unit and amend the budget accordingly. BECERRA/CUTLER

24. Accept anonymous donations to the Sheriff’s Office totaling $400.00 and amend the budget accordingly. BECERRA/CUTLER

25. Authorize payment to Data Spec, Inc. for the Veteran Services Office in which no purchase order was issued as required per County Purchasing Policy. BECERRA/PRATHER

26. Approve the appointment of Alexandra Thompson to the Core Committee of the Upper San Marcos River Watershed Protection Plan. SHELL

27. Amend various departmental operating, special revenue and capital project budgets in preparation for Fiscal Year 2019 mid-year financial reporting. BECERRA/VILLARREAL-ALONZO

28. Accept the Fiscal Year 2018 Hays County Emergency Services District #3 Audit Report per Texas Health and Safety Code 775.082. INGALSBE/VILLARREAL-ALONZO

27. Amend various departmental operating, special revenue and capital project budgets in preparation for Fiscal Year 2019 mid-year financial reporting. BECERRA/VILLARREAL-ALONZO

29. Accept the Fiscal Year 2018 Hays County Emergency Services District #6 Audit Report per Texas Health and Safety Code 775.082. SMITH/VILLARREAL-ALONZO

29. Accept the Fiscal Year 2018 Hays County Emergency Services District #6 Audit Report per Texas Health and Safety Code 775.082. SMITH/VILLARREAL-ALONZO

30. Accept the Fiscal Year 2018 Hays County Emergency Services District #5 Audit Report per Texas Health and Safety Code 775.082. JONES/INGALSBE/VILLARREAL-ALONZO

30. Accept the Fiscal Year 2018 Hays County Emergency Services District #5 Audit Report per Texas Health and Safety Code 775.082. JONES/INGALSBE/VILLARREAL-ALONZO

31. Accept the Fiscal Year 2018 Hays County Emergency Services District #8 Audit Report per Texas Health and Safety Code 775.082. JONES/VILLARREAL-ALONZO

32. Accept the Fiscal Year 2018 Hays County Emergency Services District #9 Audit Report per Texas Health and Safety Code 775.082. JONES/VILLARREAL-ALONZO

33. Authorize the Building Maintenance Department to utilize existing funds for construction and remodel work in the Treasurer’s Office. BECERRA/T.CRUMLEY

34. Amend the Juvenile Probation operating budget for additional continuing education expenses related to Handle with Care re-certification. BECERRA/WILLIAMS

35. Approve out of state travel to Baltimore in September for the EI-ISAC (Election Infrastructure Information Sharing and Analysis) Executive Committee Annual Meeting. SMITH/ANDERSON

36. Authorize the Hays County Constable, Pct. 5 Office to enter into a State Plan of Operation Agreement with the State of Texas to receive certain excess Department of Defense (DOD) property under the Law Enforcement Support Office (1033 / LESO) Program administered by the Defense Logistics Agency (DLA). BECERRA/JONES/ELLEN

37. Approve the cancellation of Hays County Commissioners Court on July 9, 2019. INGALSBE

ACTION ITEMS

ROADS

50. Discussion and possible action to authorize the County Judge to execute a License Agreement with the Hays County Child Protective Board related to the County property located at 401 C Broadway Street, San Marcos, TX 78666. INGALSBE/K.JOHNSON

38. Discussion and possible action to consider the acceptance of road construction & drainage improvements, release of the subdivision/performance bond #PB03016800273 in the amount of $2,874,752.00, and acceptance of the 2-year maintenance bond #PB03016800273 in the amount of $148,713.95 for Sunfield subd., Phase 3, Section 2. JONES/BORCHERDING

39. Discussion and possible action to consider the acceptance of road construction & drainage improvements, release of the subdivision/performance bond #PB03016800210 in the amount of $4,525,775.00, and acceptance of the 2-year maintenance bond #PB03016800210 in the amount of $365,990.20 for Sunfield subd., Phase 3 Roadway Extension. JONES/BORCHERDING

40. Discussion and possible action to consider the acceptance of road construction & drainage improvements, release of the subdivision/performance bond #PB03016800240 in the amount of $2,341,813.00, and acceptance of the 2-year maintenance bond #PB03016800240M in the amount of $127,079.55 for Sunfield subd., Phase 3, Section 4. JONES/BORCHERDING

41. Discussion and possible action to consider the acceptance of the 1-year revegetation bond #PB03016800210 in the amount of $30,350.00 for Sunfield subd., Phase 3 Roadway Extension. JONES/BORCHERDING

42. Discussion and possible action to consider the acceptance of the 1-year revegetation bond #PB03016800273 in the amount of $32,600.00 for Sunfield subd., Phase 3, Section 2. JONES/BORCHERDING

43. Discussion and possible action to consider the acceptance of the 1-year revegetation bond #PB03016800240 in the amount of $22,000.00 for Sunfield subd., Phase 3, Section 4. JONES/BORCHERDING

44. Discussion and possible action to authorize the County Judge to execute a Professional Services Agreement (PSA) between Hays County and Cobb, Fendley and Associates, Inc. for utility coordination at a Low Water Crossing on Chaparral Park Road in Pct. 2 as part of the 2016 Road Bond Program. JONES/BORCHERDING

45. Discussion and possible action to authorize the County Judge to execute a Professional Services Agreement (PSA) between Hays County and Doucet & Associates for Plans, Specifications and Estimates (PS&E) services for a parking lot at the Hays County Government Center. INGALSBE/BORCHERDING

46. SUB-1133; 6 Creeks, Phase 1, Section 3 (121 lots). Discussion and possible action to accept fiscal surety for the construction of roadway improvements in the amount of $1,009,327.60 (Letter of Credit # 1023). SMITH/BORCHERDING

SUBDIVISIONS

47. SUB-1207; Discussion and possible action to consider granting a variance from Chapter 705.4.02 of the Hays County Development Regulations to waive the fees for the amended plat of Headwaters at Barton Creek, Phase One. SMITH/PACHECO

48. SUB-1247; Hold a public hearing with possible action to approve final plat of the Rolling Oaks, Section 3, Lot 55, Replat. COLBY/MACHECEK

49. SUB-1239; Discussion and possible action to approve the preliminary plan and consider a variance request to the Hays County Transportation Plan for the Delgado Subdivision. JONES/MACHECEK

MISCELLANEOUS

51. Discussion and possible action to approve an Assessment and Collection Agreement between Hays County and the Driftwood Conservation District. BECERRA/O’KANE

52. Discussion and possible action regarding a request from a taxpayer to refund penalty and interest accrued on a tax payment, citing Section 33.011(h) of the Texas Property Tax Code. BECERRA/O’KANE

53. Discussion and possible action to use County Records Preservation Funds to hire temporary personnel for scanning of records for the County Clerk’s office and amend the budget accordingly. BECERRA/CARDENAS

54. Discussion and possible action to authorize the County Judge to execute a Memorandum of Understanding (MOU) between the Hays County Local Health Department (LHD) and the Department of State Health Services (DSHS) for medications received through the Inventory Tracking Electronic Asset Management System (ITEAMS) platform. INGALSBE/T.CRUMLEY

55. Discussion and possible action to authorize County Courts at Law to procure a credit card in an amount not to exceed $5,000 from the County depository bank. BECERRA/UPDEGROVE

55. Discussion and possible action to authorize County Courts at Law to procure a credit card in an amount not to exceed $5,000 from the County depository bank. BECERRA/UPDEGROVE

56. Discussion and possible action to authorize the County Judge to execute an Interlocal Cooperation Contract with the Department of Public Safety (DPS) for administrative and operational support related to public safety efforts. INGALSBE

57. Discussion and possible action to authorize the County Judge to execute an Interlocal Agreement between Hays County and Fort Bend County for the housing and care of Hays County inmates. SHELL/INGALSBE/CUTLER

58. Discussion and possible action to adopt a resolution in Support of Transferring Ownership of Property from Hays County to the City of Dripping Springs, Texas, related to surplus property in possession of the City. SMITH/KENNEDY

61. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase and/or value of Right of Way along and including Dacy Lane in Pct. 2. Possible action to follow in open court. JONES

62. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, lease and/or value of real property owned by Hays County along Rebel Drive in Pct 2 & Pct. 4. Possible action to follow in open court. JONES/SMITH

63. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding pending and/or contemplated litigation involving Hays County. Possible action may follow in open court. BECERRA

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

64. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County. Possible action may follow. INGALSBE/CUTLER

60. Workshop to provide an update on procurement for new video streaming system in the Hays County Commissioners Courtroom, including current status of procurement and timeline for completion. BECERRA/CARDENAS

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

65. Discussion and possible action related to the burn ban and/or disaster declaration. BECERRA/SMITH

66. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Wade Benton, HNTB and Allen Crozier, HDR. Possible action may follow. BECERRA

67. Discussion of issues related to Electro Purification including updates on the filed application. Possible action may follow. SHELL

59. Discussion and possible action to make selection of outside Counsel to Hays County for Opioid Litigation pursuant to RFQ # OGC-2019-001; and to authorize staff and counsel to negotiate and execute an engagement letter. BECERRA




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.