Commissioners Court - July 16,2013

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 9:00 A.M. on the 16th day of July, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Adopt a proclamation declaring July 19, 2013 as San Marcos Hays County EMS Day. INGALSBE

29144

2. Presentation of the Texas Historical Commission’s Distinguished Service Award certificate to the Hays County Historical Commission. COBB

Presentation-Historical

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

Public Comment

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

3. Approve payments of county invoices.  HERZOG

29145

4. Approve Commissioners Court Minutes of July 9, 2013.  COBB/GONZALEZ

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5. Authorize the Grants Administration Office to transfer funds to Information Technology for the purchase of software license and amend the budget accordingly. COBB/HAUFF

29147

07 16 2013 Budget

6. Approve out of state travel for Captain Mark Cumberland and Lon Shell for the National Institute of Corrections, (NIC) "Planning of New Institutions" course, Aug 19th through Aug 22nd in Aurora, Colorado. COBB

29148

ACTION ITEMS

ROADS

7. Discussion and possible action authorizing the Precinct 4 County Commissioner to executed Supplement No. 1 to the Work Authorization No. 2 for Halff Associates, Inc. to provide Utility Coordination services for the Darden Hill at RM 1826 Priority Road Bond intersection safety improvement project. WHISENANT

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8. Discussion and possible action to award the construction of the final tie-in of Lakewood Drive Priority Road Bond Program project to FM 1626 and authorize the County Judge to execute the construction contract documents. JONES

29150

SUBDIVISIONS

9. 13-4-10 Belterra Phase 4, Section 19A (31 lots).  Discussion and possible action to consider approval of final plat and accept surety for the construction of street and drainage improvements, in the amount of $187,603.29. WHISENANT/GARZA

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29151-Back up

10. 13-4-11 Belterra Phase 4, Section 19B (46 lots).  Discussion and possible action to consider approval of final plat and accept surety for the construction of street and drainage improvements, in the amount of $228,167.94. WHISENANT/GARZA

29152

29152-Back up

11.

SUB-106 Belterra Phase 4, Section 12B (101 lots).  Discussion and possible action to consider approval of final plat and accept surety for the construction of street and drainage improvements, in the amount of $423,800.00. WHISENANT/MCINNIS

29153-Back up

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MISCELLANEOUS

12. Discussion and possible action to authorize the County Judge to execute a Multiple Use Agreement related to Hays County’s use and maintenance of Right of Way at the junction of RM32 and RR12 in Precinct 3 of Hays County. CONLEY

29154

13. Discussion and possible action to consider renaming a portion of East McCarty Lane to Rattler Road.  INGALSBE/GARZA

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14. Discussion and possible action to convert the current Web Administrator budgeted position (job # 0933, grade 113) to the position of Network Engineer (job # 0931, grade 113). COBB/MCGILL

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15. Discussion and possible action to appoint Shane Scott as the Hays County representative on the Caldwell County Feral Hog Task Force. JONES

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EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

16. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, or value of real property related to the marketing and potential sale or lease of County owned properties.  Possible action may follow in open court.  COBB

Agenda Item #16-Exec.Session

17. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding all pending and/or contemplated litigation involving Hays County. COBB

Agenda Item #17-Exec.Session

18. Executive session pursuant to Section 551.07 of the Texas Government Code: deliberation regarding security devices in the Hays County Law Enforcement Center on Uhland Road in San Marcos, Texas. Possible action may follow in open court. COBB

Agenda Item #18-Exec.Session

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

19. Lift the Burn Ban

19. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/CHAMBERS

20. Discussion of issues related to proposed capital construction projects in Hays County, including but not limited to the Government Center; the Precinct 2 facility project; and the Law Enforcement Center Immediate Needs Project. Possible action may follow.  INGALSBE

21. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies and Allen Crozier, HDR.  Possible action may follow.  COBB

22. Discussion of issues related to the Hays County Water and Sewer Authority and the West Travis County Public Utility Agency.  WHISENANT

ADJOURNMENT

Posted by 5:00 o'clock P.M. on the 12th day of July, 2013 COMMISSIONERS COURT, HAYS COUNTY, TEXAS ______________________________________________ CLERK OF THE COURT Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.