Commissioners Court - April 2,2019

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 08:15 A.M. on the 2th day of April, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

CALL TO ORDER

ROLL CALL

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

1. Remembrance of Phillip Taylor and recognition of his service to Hays County. SHELL/JONES

Agenda Item # 1 - Recognition of Phillip Taylor

2. Adopt a proclamation declaring April 2019 as Sexual Assault Awareness & Prevention Month. BECERRA

33713

3. Adopt a proclamation declaring April 2019 as Child Abuse & Prevention Month. BECERRA

33714

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

4. Approve payments of County invoices. VILLARREAL-ALONZO

33715

5. Approve payments of Juror checks.  VILLARREAL-ALONZO

33716

6. Approve the payment of Humana and United Healthcare claims.  VILLARREAL-ALONZO

33717

7. Approve Commissioners Court Minutes of March 26, 2019.  BECERRA/CARDENAS

33718

8. Approve out of state travel to Florida in August for the Election Administrator to attend her graduation from the National Election Center CERA Program. INGALSBE/SHELL/ANDERSON

33719

9. Authorize the County Judge to execute Additional Services No.11 from HOK for work related to the Hays County Public Safety Bond project. INGALSBE/SHELL

33720

10. Approve Utility Permits. BECERRA/BORCHERDING

33721

11. Authorize payment to Avatt Services Inc. where no purchase order was in place as per the County Purchasing Policy. BECERRA/CUTLER

33722

12. Approve the transfer of a 2009 Honda ST1300 Motorcycle from the Sheriff’s Office to Constable Pct. 2. BECERRA/CUTLER

33723

13. Authorize payment to Cummins Allison for the Tax Office related to currency counter repairs where no purchase order was issued as required per county purchasing policy. BECERRA/O’KANE

33724

14. Approve specifications for RFQ 2019-P04 Bond Underwriting Services and authorize Purchasing to solicit for proposals and advertise.  INGALSBE/JONES/VILLARREAL-ALONZO

33725

15. Approve the reappointment of  Mike Figer to the Board of Directors for the Dripping Springs Tax Increment Reinvestment Zones No. 1 and No. 2; a two year term ending on April 11, 2021. SMITH

33726

16. Authorize the County Judge to execute a contract renewal with the Department of State Health Services (DSHS) for the Emerging and Acute Infectious Disease Program (IDCU/SUR) in the amount of $165,000. INGALSBE/T.CRUMLEY

33727

ACTION ITEMS

ROADS

17. Discussion and possible action to consider the release of the maintenance bond #75139745 in the amount of $37,823.85, and the acceptance of roads into the county road maintenance system for Belterra subdivision, Phase 4, Section 15. SMITH/BORCHERDING

33728

18. Discussion and possible action to approve a resolution supporting the construction of FM 110 from State Highway 123 to I-35 at Yarrington Road, including the three (3) segments of FM 110, namely FM 110 from SH 123 to FM 621 (“FM South”); FM 110 from FM 621 to SH 80 (“FM 110 Middle”), and FM 110 from SH 80 to I-35 at Yarrington Road (“FM 110 North”).  INGALSBE/BORCHERDING

33729

19. Discussion and possible action to approve Advance Funding Agreement Amendment #1 between Hays County and the Texas Department of Transportation (TxDOT) for the FM 110 project and authorize the County Judge to execute Advance Funding Agreement Amendment #1 on behalf of Hays County. INGALSBE/BORCHERDING

33730

20. Discussion and possible action to consider the release of the construction bond #800016443 in the amount of $962,823.75 for Belterra subdivision, Phase 21, Section 2. SMITH/BORCHERDING

33731

MISCELLANEOUS

21. Discussion and possible action to adopt changes to 11 existing election precincts. BECERRA/ANDERSON

33732

22. Discussion and possible action to authorize a one-time lump sum payment in the amount of $785 for the Emergency Communications Officer, slot 0515-009 in the Sheriff’s Office. JONES/CUTLER

33733

23. Discussion and possible action to establish parameters regarding the formation, duties, and authority of committees, boards, commissions, or other groups, including but not limited to the Hays County Criminal Justice Coordinating Committee, formed by the Hays County Commissioners Court or any individual member of the Commissioners Court. SMITH

33734

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

24. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action may follow in open court. INGALSBE

Agenda Item # 24 - Exec. Sess. - FM 110 - Pulled

25. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the employment and duties of each individual Information Technology position within the County.  Possible action may follow in open court. INGALSBE

33735

26. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding pending and/or contemplated litigation involving Hays County. Possible action may follow in open court. BECERRA

Agenda Item # 26 - Exec. Sess. - Cont. Liti. - No Action Taken

27. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, lease, use, or value of real property owned by Hays County located at 1307 Uhland Road, San Marcos, Texas. Possible action to follow in open court. BECERRA/INGALSBE

33736

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

28. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item # 28 - Jail Update - Pulled

29. Discussion and possible action related to the burn ban and/or disaster declaration.  BECERRA/SMITH

Agenda Item # 29 - Burn Ban

30. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  BECERRA

Agenda Item # 30 - Road Bond Projects - Pulled

31. Discussion of issues related to Electro Purification including updates on the filed application.  Possible action may follow. SHELL

Agenda Item # 31 - EP - Pulled

32. Discussion related to the Hays County inmate population, to include current population counts and costs. BECERRA

Agenda Item # 32 - Inmate Popluation

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.