Commissioners Court - March 12,2019

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 9:00 A.M. on the 12th day of March, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

1. Update on the Hill Country Mental Health and Development Disabilities (MHDD) March 5th board meeting from Charlie Campise, Hays County representative on the board. BECERRA

Agenda Item # 1 - Presentation

2. A summary by the Chief of Staff on the Criminal Justice Summit held on March 8, 2019. BECERRA

Agenda Item # 2 - Presentation

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

3. Approve payments of County invoices. VILLARREAL-ALONZO

33647

4. Approve payments of Juror checks.  VILLARREAL-ALONZO

Agenda Item # 4 - Pulled

5. Approve the payment of Humana and United Healthcare claims.  VILLARREAL-ALONZO

Agenda Item # 5 - Pulled

6. Approve Commissioners Court Minutes of March 5, 2019.  BECERRA/CARDENAS

33648

7. Approve the payment of the March 15, 2019 payroll disbursements in an amount not to exceed $2,650,400.00 effective March 15, 2019 and post totals for wages, withholdings, deductions and benefits on the Hays County website once finalized. BECERRA/RICHEY

33649

8. Authorize Commercial On-Site Sewage Facility Permit at 301 Eagles Nest, Cabins #1-3, Wimberley, Texas 78676.  SHELL/STRICKLAND

33650

9. Authorize Commercial On-Site Sewage Facility Permit at 301 Eagles Nest, Cabins #4 & 5, Wimberley, Texas 78676. SHELL/STRICKLAND

33651

10. Approve Utility Permits. BECERRA/BORCHERDING

33652

11. Authorize payment to KONE Inc. for elevator repairs at the Government Center where no purchase order was issued per County purchasing policy. INGALSBE/T.CRUMLEY

33653

12. Authorize the Sheriff’s Office to accept a donation in the amount of $50.00 for the Community Outreach Program and amend the budget accordingly. BECERRA/CUTLER

33654

13. Approve correction to Section 2B111 Bereavement Leave in the Hays County Employee Personnel Policy. BECERRA/MILLER

33655

14. Authorize the County Judge to execute Change Order No. 1 for Klotz Associates, Inc. dba RPS on the FM 621 Safety Improvements Hays County 2016 Road Bond Project. INGALSBE

33656

15. Approve the reappointment of Commissioner Debbie Gonzales Ingalsbe and Commissioner Lon Shell to the San Marcos Tax Increment Reinvestment Zone No. 5 (downtown) Board of Directors, term ending March 19, 2021. SMITH

33657

16. Authorize the County Judge to execute a General and Closing Certificate Of Hays County, Texas, related to the refunding of bonds by the West Travis County Public Utility Agency. SMITH

33658

17. Accept the 2018 Hays County Emergency Services District #4 Audit Report per Texas Health and Safety Code 775.082. SHELL/VILLARREAL-ALONZO

33659

18. Accept the delivery of the Community Supervision and Corrections Department’s (CSCD) Financial Statements for the Fiscal Year ending on August 31, 2018 for filing with the Hays County Commissioners Court pursuant to Local Government Code, Section 140.004(d) and the Texas Department of Criminal Justice-Community Justice Assistance Divisions Financial Management Manual. INGALSBE/VILLARREAL-ALONZO

33660

19. Authorize a position change from Justice Court Trainer, grade 112 to Justice Court Administrator, grade 111 in the Justice of the Peace Precinct 3 office with an effective date of March 9, 2019. SHELL/CABLE

33661

20. Accept and approve the 2018 Racial Profiling Report for the Hays County Constable’s Office, Precinct 5. JONES/ELLEN

33662

21. Authorize the Juvenile Detention Center to purchase a replacement DVR system for facility monitoring and amend the budget accordingly. INGALSBE/LITTLEJOHN

33663

22. Authorize Commercial On-Site Sewage Facility Permit at 16580 Fitzhugh Road, Dripping Springs, TX. SMITH/STRICKLAND

33664

23. Approve and confirm the appointment of Alex Villalobos as a Reserve Deputy Constable for Hays County Constable Precinct 3 Office. SHELL/HELM

33665

ACTION ITEMS

ROADS

24. Discussion and possible action to consider the acceptance of road construction and drainage improvements, release of the Letter of Credit/bond #SBP702570 in the amount of $131,721.80, and acceptance of the 2-year maintenance bond #70167847 in the amount of $71,856.34 for Belterra subdivision, Phase 20, Section 2 & Phase 21, Section 2. SMITH/BORCHERDING

33666

25. Discussion and possible action to authorize the County Judge to execute Supplemental No. 1 to Work Authorization No. 1 for American Structurepoint, Inc. for the FM 3237 Safety Improvements from RM 150 to RM 12 Road Bond project. SHELL/BORCHERDING

33667

SUBDIVISIONS

26. Discussion and possible action to authorize the County Judge to execute Supplemental No. 2 to a Professional Service Agreement (PSA) with Dannenbaum Engineering Company - Austin, LLC to provide construction phase services, on the Posey at I-35 project as part of the Hays County/TxDOT Partnership Program. INGALSBE/SHELL/BORCHERDING

33668

27. SUB-1205; Replat of Lot 75, Resubdivision of River Oaks Ranch, Phase One (2 Lots). Discussion and possible action to consider a variance from Table 10-1 of the Hays County Rules for On-Site Sewage Facilities, accept fiscal surety for construction of street and drainage improvements in the amount of $47,435.15 (Check # 1002), and approval of final plat; hold public hearing. SMITH/PACHECO

Agenda Item # 27 - No Action Taken

28. SUB-1146. Booky T, Replat of Lot 2 (2 lots) Call for a public hearing on March 26, 2019 to discuss final plat of the replat of lot 2, Booky T Subdivision and approve variance request. SMITH/STRICKAND

33669

29. SUB-1198; Driftwood Valley Subdivision (26 Lots). Discussion and possible action to consider granting a variance from Chapter 721.5.05 of the Hays County Development Regulations. SMITH/PACHECO

33670

MISCELLANEOUS

30. Discussion and possible action to change the public posting of the Commissioners Court Agenda to allow citizens more time to review the agenda. BECERRA

33671

31. Discussion and possible action to adopt a resolution, to support the passage of legislation, including an amendment to the Constitution of the State of Texas that would prohibit the imposition of unfunded mandates on Texas Counties.  INGALSBE

33672

32. Discussion and possible action to authorize the Office of Emergency Services to purchase supplies for the Hays County Hazmat response vehicle and amend the budget accordingly. BECERRA/K.SMITH

33673

33. Discussion and possible action to approve the form of an Interlocal Agreement between Hays County and Fire Departments throughout the county to protect the public, property or the environment from the adverse effects of released hazardous materials (HazMat), chemicals or substances; and to authorize the County Judge to execute said Agreements, granted that no substantive changes are made by the Fire Department.  BECERRA/K.SMITH

33674

34. Discussion and possible action to Authorize the County Judge to execute a contract with First Responders Solutions LLC to bill for the HazMat incidents in Hays County. BECERRA/K.SMITH 

33675

35. Discussion on a newly formed Criminal Justice Commission.  BECERRA/VILLALOBOS

Agenda Item # 35 - No Action Taken

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

36. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action may follow in open court. INGALSBE

Agenda Item # 36 - Exec. Sess. - FM 110 - Pulled

37. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Project Magic Mint and Project Big Hat. Possible action may follow in open court. BECERRA

Agenda Item # 37 - Exec. Sess. - Economic Development

38. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the value of Right of Way along and including Lime Kiln Road in Pct.3 & 4. Possible action to follow in open court. SHELL/SMITH

33676

39. Executive Session pursuant to Section 557.071 of the Texas Government Code: consultation with counsel regarding adherence to the Texas Open Meetings Act Ch. 551 of the Texas Government Code. INGALSBE

Agenda Item # 39 - Exec. Sess. - Open Meetings Act - No Action Taken

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

40. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item # 40 - Jail Update - Pulled

41. Discussion and possible action related to the burn ban and/or disaster declaration.  BECERRA/SMITH

Agenda Item # 41 - Burn Ban

42. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  BECERRA

Agenda Item # 42 - Road Bond Projects - Pulled

43. Discussion of issues related to Electro Purification including updates on the filed application.  Possible action may follow. SHELL

Agenda Item # 43 - EP - Pulled

44. Discussion related to the Hays County inmate population, to include current population counts and costs. BECERRA

Agenda Item # 44 - Inmate Popluation

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.