Commissioners Court - March 5,2019

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 9:00 A.M. on the 5th day of March, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

1. Presentation of the specifics of a grant application to the Office of the Governor, Criminal Justice Division for the Hays County Volunteer Veterans at School program. BECERRA/T.CRUMLEY/PRATHER

Agenda Item # 1 - Presentation

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

2. Approve payments of County invoices. VILLARREAL-ALONZO

33619

3. Approve payments of Juror checks.  VILLARREAL-ALONZO

33620

4. Approve the payment of Humana and United Healthcare claims.  VILLARREAL-ALONZO

33621

5. Approve Commissioners Court Minutes of February 26, 2019.  BECERRA/CARDENAS

33622

6. Authorize Commercial On-Site Sewage Facility Permit at 221 Sundown Ridge, Austin, Texas 78737. SMITH/STRICKLAND

33623

7. Authorize the Building Maintenance Department to utilize existing funds for the purchase of a new speaker’s podium that will be used at the Hays County Courthouse during special events and amend the budget accordingly. BECERRA/T.CRUMLEY

33624

8. Authorize the Building Maintenance Department to utilize existing funds for the purchase of a replacement hot water heater for the Hays County Health Department and amend the budget accordingly. INGALSBE/T.CRUMLEY

33625

9. Approve Utility Permits. BECERRA/BORCHERDING

33626

10. Authorize the Fire Marshal to accept LEOSE Funds distributed from the State Comptroller and amend the budget accordingly. BECERRA/K.SMITH

33627

11. Authorize the County Judge to execute a maintenance agreement with Hobart Service for the dish machine located at the Jail. BECERRA/CUTLER

33628

12. Accept and approve the 2018 Racial Profiling Report for the Hays County Constable’s Office, Precinct 2. JONES/TORRES

33629

13. Approve renewal of IFB 2017-B03 Cemetery Maintenance for one additional year as stated in the original bid.  BECERRA/BORCHERDING

33630

14. Approve renewal of RFP 2018-P10 Countywide Electrical Services for one additional year as stated in the original bid.  BECERRA/T.CRUMLEY

33631

15. Authorize the Transportation Department to purchase RACPro Software from JAMAR Technologies, Inc. related to GPS data collection and evaluation and amend the budget accordingly.  BECERRA/BORCHERDING

33632

16. Authorize the Transportation Department to accept road-building materials valued at $34,365.48 from the Texas Department of Transportation through the 2019 TxDot Surplus Program and amend the budget accordingly. BECERRA/BORCHERDING

33633

17. Approve out of state travel for Director of Emergency Services Kharley Smith and Emergency Preparedness Coordinator Mike Jones to attend the National Preparedness Summit in St. Louis, MO March 25-29, 2019. BECERRA/K.SMITH/T.CRUMLEY

33634

18. Authorize the Constable Pct. 1 Office to purchase law enforcement equipment and amend the budget accordingly. INGALSBE/PETERSON

33635

ACTION ITEMS

ROADS

19. Discussion and possible action to consider the acceptance of road construction and drainage improvements, release of the Letter of Credit #1018 in the amount of $280,830.45, and acceptance of the 2-year maintenance bond #107005275 in the amount of $96,955.25 for 6 Creeks subdivision, Phase 1, Section 1. SMITH/BORCHERDING

33636

SUBDIVISIONS

20. SUB-1158; Gatlin Creek Ranch, Section 2 (2 Lots). Discussion and possible action to approve preliminary plan. SMITH/PACHECO

33637

21. SUB-1236 Lady Bird Montessori Subdivision (1 lot); Discussion and possible action to waive public notification requirements. JONES/STRICKLAND

33638

22. SUB-1198; Driftwood Valley Subdivision (26 Lots). Discussion and possible action to accept fiscal surety for the construction of street and drainage improvements in the amount of $356,866.06 (Bond # 442463). SMITH/PACHECO

33639

MISCELLANEOUS

23. Discussion and possible action to authorize the County Judge to execute an Interlocal Agreement with the Plum Creek Conservation District for flood monitoring. BECERRA/K.SMITH

33640

24. Discussion and possible action to adopt a Resolution granting an exemption to the competitive bid process for the purchase of food items by the Sheriff’s Office as authorized by Section 262.024 (a)(8) Texas Local Government Code and authorizing the Sheriff’s Office to solicit informal bids at one (1) month intervals as authorized by Section 262.024(d) Texas Local Government Code; and to approve the form for recording informal bids. INGALSBE/BECERRA/CUTLER

Agenda Item # 24 - Pulled

25. Discussion and possible action to authorize the County Judge to execute Interlocal Agreements for law enforcement between Hays County and Water Control Improvement District #1 (renewal) and Water Control Improvement District #2 (new), in Precinct 4 of Hays County; and to establish a new part-time Deputy Constable for Precinct 4 and to amend the budget accordingly. SMITH

33641

26. Discussion and possible action to authorize the County Judge to execute an Equipment Support Renewal Agreement with FrontBlade Systems related to annual Fujitsu Scanner maintenance and amend the budget accordingly. BECERRA/MCGILL

Agenda Item # 26 - Pulled

27. Discussion and possible action to select SAM, Inc. to perform roadway surveying along FM 967 in support of the 2016 Bond Road project and authorize staff to negotiate a contract for future Court consideration. JONES/BORCHERDING

33642

28. Discussion and possible action to authorize the acceptance of a grant award from the Texas Commission on Environmental Quality (TCEQ) in the amount of $5,000 and amend the budget accordingly. BECERRA/T.CRUMLEY

33643

29. Discussion and possible action to appoint Esperanza Orosco and Ismael Amaya to the Hays County Child Protective Board, term ending 12/30/2021. BECERRA

33644

30. Discussion and possible action to authorize the Constable Pct. 1 Office to purchase law enforcement equipment for the County Court at Law Bailiff’s and amend the budget accordingly. INGASLBE/PETERSON

33645

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

31. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action may follow in open court. INGALSBE

Agenda Item # 31 - Pulled

32. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code consultation with counsel and deliberation regarding positions within the Juvenile Detention Center. Possible action may follow in open court. INGALSBE

33646

33. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Project Magic Mint and Project Big Hat. Possible action may follow in open court. BECERRA

Agenda Item # 33 - Pulled

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

34. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item # 34 - Jail Update

35. Discussion and possible action related to the burn ban and/or disaster declaration.  BECERRA/SMITH

Agenda Item # 35 - Burn Ban - Pulled

36. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  BECERRA

Agenda Item # 36 - Road Bond Projects - Pulled

37. Discussion of issues related to Electro Purification including updates on the filed application.  Possible action may follow. SHELL

Agenda Item # 37 - EP

38. Discussion related to the Hays County inmate population, to include current population counts and costs. BECERRA

Agenda Item # 38 - Inmate Popluation

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.