Commissioners Court - February 26,2019

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 9:00 A.M. on the 26th day of February, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

1. Presentation of Hays County Service Awards.  BECERRA

Agenda Item # 1 - Presentation

2. Adopt a proclamation declaring February 28, 2019 as Diana Hendricks Day. BECERRA

33568

3. Adopt a proclamation declaring February 22, 2019 as President George Washington Day. INGALSBE

33569

4. Adopt a Proclamation declaring March 2019 as Election Worker Appreciation Month. SHELL/ANDERSON

33570

5. Adopt a proclamation declaring February 17-23, 2019 as National LULAC week.  BECERRA

33571

6. Presentation by the Hays County Development and Community Services on the new Subdivision Map. INGALSBE/STRICKLAND

Agenda Item # 6 - Presentation

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

7. Approve payments of County invoices. VILLARREAL-ALONZO

33572

8. Approve payments of Juror checks.  VILLARREAL-ALONZO

33573

9. Approve the payment of Humana and United Healthcare claims.  VILLARREAL-ALONZO

33574

10. Approve Commissioners Court Minutes of February 12, 2019.  BECERRA/CARDENAS

33575

11. Approve the payment of the February 28, 2019 payroll disbursements in an amount not to exceed $3,560,000.00 effective February 28, 2019 and post totals for wages, withholdings, deductions and benefits on the Hays County website once finalized. BECERRA/RICHEY

33576

12. Authorize Commercial On-site Sewage Facility at 5150 Dacy Ln, Buda, TX 78610. JONES/STRICKLAND

33577

13. Approve and confirm the appointment of Patrick J. Chasse as a regular full-time Deputy Constable, in the Hays County Constable Precinct 2.  JONES/TORRES

33578

14. Accept and approve the 2018 Racial Profiling Report for the Hays County Constable’s Office, Precinct 1. INGALSBE/PETERSON

33579

15. Approve Utility Permits. BECERRA/BORCHERDING

33580

16. Authorize the submission of renewal grant application to the Texas Department of State Health Services (DSHS) for the FY 20/21 Regional and Local Services System/Local Public Health Services (RLSS/LPHS) in the amount of $102,926.00. INGALSBE/T. CRUMLEY

33581

17. Authorize an amendment to the contract with West Thomson Reuters for online legal research services for the Law Library. INGALSBE/BARRON

33582

18. Amend various departmental operating budgets in preparation for the County’s FY 2018 year-end process. INGALSBE/VILLARREAL-ALONZO

33583

19. Approve out of state travel for Lieutenant Todd Riffe and Sergeant Chris Treat to attend the Lifesavers National Conference on Highway Safety Priorities on March 31-April 2, 2019 in Louisville, Kentucky.  BECERRA/CUTLER

33584

20. Approve out of state travel for Crime Scene Specialist Olivia Rodriguez to attend Evidence Collection and Processing Training on June 10-14, 2019 in Youngsville, North Carolina. BECERRA/CUTLER

33585

21. Adopt a Resolution and authorize the County Judge to submit a grant application to the Office of the Governor, Criminal Justice Division, General Victim Assistance Program for the Hays County Victim Assistance Coordinator.  BECERRA/T.CRUMLEY/MAU

33586

22. Authorize payment to L&L Septic and Portable Toilets for the Juvenile Detention Center in which no purchase order was issued as required per County Purchasing Policy. INGALSBE/LITTLEJOHN

33587

23. Authorize payment to Koetter Fire Protection for the Juvenile Detention Center in which no purchase order was issued as required per County Purchasing Policy. INGALSBE/LITTLEJOHN

33588

24. Authorize the Juvenile Probation Department to accept $7,572 in additional grant funding from the Texas Juvenile Justice Department (TJJD) for Community Based Programs and amend the budget accordingly. BECERRA/WILLIAMS

33589

25. Accept a contribution from Kaare & Brenda Remme for the Hays County Child Protective Board and amend the budget accordingly. INGALSBE/T.CRUMLEY

33590

26. Adopt a Resolution and authorize the County Judge to submit a grant application to the Office of the Governor, Criminal Justice Division, First Responder Mental Health Program for the Hays County Peer Network for First Responders Project.  BECERRA/T.CRUMLEY/K.SMITH

33591

27. Adopt a Resolution and authorize the County Judge to submit a grant application to the Office of the Governor, Criminal Justice Division for the Hays County Corporal School Liaison in the amount of $109,734.41.  BECERRA/T.CRUMLEY/CUTLER

33592

28. Adopt a Resolution and authorize the County Judge to submit a grant application to the Office of the Governor, Criminal Justice Division for the Hays County Theft Protection Equipment Improvements in the amount of $15,911.00.  BECERRA/T.CRUMLEY/CUTLER

33593

29. Authorize payment to Municipal Emergency Services for SCBA Flow Testing in which no purchase order was issued as required per County Purchasing Policy. BECERRA/CUTLER

33594

30. Approve specifications for RFQ 2019-P03 Kohlers Crossing - UPRR Grade Separation Improvements and authorize Purchasing to solicit for proposals and advertise.  JONES/BORCHERDING

33595

31. Amend the Justice of the Peace Technology Fund for computer equipment and supplies needed for various Justice of the Peace Offices. BECERRA

33596

32. Adopt a Resolution and authorize the County Judge to submit a grant application to the Office of the Governor, Criminal Justice Division for the Hays County Mental Health Crisis Intervention project.  SHELL/T.CRUMLEY/CUTLER

33597

33. Authorize the District Attorney’s Office to purchase computer equipment, supplies and training for the Victim’s Assistance Grant Program and amend the budget accordingly. INGALSBE/MAU

33598

34. Authorize the Constable Precinct 3 Office to accept two (2) Microchip Pet Scanners from the Friends of Wimberley Lost and Found Pets Group and amend the budget accordingly.  BECERRA/SHELL

33599

35. Adopt a Resolution and authorize the County Judge to submit a grant application to the Office of the Governor, Criminal Justice Division for the Hays County First Responder Technology Advancements not to exceed the amount of $26,000.  BECERRA/T.CRUMLEY

33600

36. Accept and approve the 2018 Racial Profiling Report for the Hays County Constable’s Office, Precinct 3. BECERRA/SHELL/HELM

33601

37. Adopt a Resolution and authorize the County Judge to submit a grant application to the Office of the Governor, Criminal Justice Division for the Hays County Volunteer Veterans at School Program not to exceed the amount of $75,000.  BECERRA/T.CRUMLEY/PRATHER

33602

ACTION ITEMS

ROADS

38. Discussion and possible action to consider the acceptance of road construction and drainage improvements, release of the subdivision performance bond #PB03016800239 in the amount of $3,707,280.00, and acceptance of both the 2-year maintenance bond #PB03016800239 in the amount of $131,119.00, and the 1-year revegetation bond #PB03016800239 in the amount of $41,520.00 for Sunfield subdivision, Phase 3, Section 3. JONES/BORCHERDING

33603

SUBDIVISIONS

39. SUB-1175; Eppright Addition Subdivision (5 Lots). Discussion and possible action to approve preliminary plan. SHELL/PACHECO

Agenda Item # 39 - Pulled

40. SUB-1205; Call for a public hearing on March 12, 2019 to discuss final plat approval of the Replat of Lot 75, Resubdivision of River Oaks Ranch, Phase One. SMITH/PACHECO

33604

41. Discussion and possible action to allow a platting exception pursuant to Section 232.010 of the Texas Local Government Code for owners of the portions of lot 3 in the Silver Spur Ranchettes Subdivision in Precinct 4. SMITH/STRICKLAND

33605

MISCELLANEOUS

42. Discussion and possible action to select LNV, Inc. to perform a signal warrant study and signal design for the intersection of CR 266 and Redwood Road and authorize staff to negotiate a contract for future Court consideration. INGALSBE/BORCHERDING

33606

43. Discussion and possible action to accept the resignation of Luanne Caraway as Hays County Tax Assessor-Collector effective the end of February 28, 2019, and to appoint a new Hays County Tax Assessor-Collector to fill the unexpired term effective March 1, 2019. BECERRA

33607

44. Discussion and possible action to transfer responsibility of any and all bank accounts managed by the Hays County Tax Assessor-Collector to the newly-appointed Tax Assessor-Collector. BECERRA/CARAWAY

33608

45. Discussion and possible action to execute a Professional Services Agreement with Water & Earth Technologies, Inc. (WET) related to Phase III of the Early Warning Systems equipment installation. BECERRA/K.SMITH

33609

46. Discussion and possible action to authorize the County Judge to execute an Interlocal Funding and Right of Entry Agreement between Hays Consolidated Independent School District and Hays County, related to driveway improvements at Elm Grove Elementary School and amend the budget accordingly. JONES/BORCHERDING

33610

47. Discussion and possible action to adopt a Resolution in support of applying for the Countywide Polling Place Program. INGALSBE/ANDERSON

33611

48. Discussion and possible action to authorize the acceptance of a grant award from the Office of the Governor, Criminal Justice Division for the Hays County Crime Scene Analysis Solution project in the amount of $82,000 and amend the budget accordingly. BECERRA/T.CRUMLEY/CUTLER

33612

49. Discussion and possible action to authorize the acceptance of a grant award from the Office of the Governor, Criminal Justice Division for the Hays County Incident Area Communications project in the amount of $53,395.50 and amend the budget accordingly. BECERRA/T.CRUMLEY/CUTLER

33613

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

50. Discussion and possible action to ratify the execution of a grant contract with Department of State Health Services for the 2017 Hurricane Public Health Crisis Response Cooperative Agreement Grant in the amount of $79,389 and amend the budget accordingly.  BECERRA/T.CRUMLEY

33614

51. Discussion and possible action to approve award of IFB 2019-B01 Old San Antonio Road Improvements to MAC, Inc. and authorize the County Judge to execute same. JONES/BORCHERDING

33615

52. Discussion and possible action to adopt a resolution regarding the Kinder Morgan Permian Highway Pipeline, the proposed alignment which intersects Hays County. SHELL/INGALSBE

33616

53. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action may follow in open court. INGALSBE

Agenda Item # 53 - Pulled

54. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding employment and duties of the Hays County Tax Assessor-Collector. Possible action may follow in open court. BECERRA

Agenda Item # 54 - Exec. Sess. - FM 110

55. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding pending and/or contemplated litigation involving Hays County. Possible action may follow in open court. BECERRA

33617

56. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code consultation with counsel and deliberation regarding positions within the Hays County Sheriff’s Communication Division. Possible action may follow. SHELL/CUTLER

33618

57. Executive session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding the Hays County Development Regulations. BECERRA

Agenda Item # 57 - Exec. Sess. - Development Regulations

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

58. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item # 58 - Jail Update - Pulled

59. Discussion and possible action related to the burn ban and/or disaster declaration.  BECERRA/SMITH

Agenda Item # 59 - Burn Ban

60. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  BECERRA

Agenda Item # 60 - Road Bond Projects - Pulled

61. Discussion of issues related to Electro Purification including updates on the filed application.  Possible action may follow. SHELL

Agenda Item # 61 - EP

62. Discussion related to the Hays County inmate population, to include current population counts and costs. BECERRA

Agenda Item # 62 - Inmate Population

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.