Commissioners Court - December 11,2018

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 11th day of December, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

1. Approve payments of County invoices. VILLARREAL-ALONZO

33335

2. Approve payments of Juror checks.  VILLARREAL-ALONZO

33336

3. Approve the payment of Humana and United Healthcare claims.  VILLARREAL-ALONZO

33337

4. Approve Commissioners Court Minutes of December 4, 2018.  INGALSBE/GONZALEZ

33338

5. Approve the payment of the December 15, 2018 payroll disbursements in an amount not to exceed $2,650,000.00 effective December 14, 2018 and post totals for wages, withholdings, deductions and benefits on the Hays County website once finalized. COBB/TUTTLE

33339

6. Approve Utility Permits.  COBB/BORCHERDING

33340

7. Approve the reappointment of Jerry Borcherding, Director of Transportation, as the primary voting member on the Technical Advisory Committee of CAMPO and Tim VandeVorde, Assistant Transportation Superintendent, as the alternate voting member, term ending December 31, 2019.  JONES

33341

8. Approve the reappointments of Sharon O’Brien and Tom Richey to the board of Hays County ESD #3, term ending December 31, 2020. INGALSBE

33342

9. Ratify the submission of a grant application to the Texas Water Development Board for Flood Mitigation Assistance (FMA) grant funding. COBB/CRUMLEY

33343

10. Authorize the execution of a grant application to the Texas Department of Emergency Management for the Pre-Disaster Mitigation (PDM) grant funding for the Hays County Community Flood Mitigation Project. COBB/CRUMLEY

33344

11. Authorize the submission of a grant application to the Texas Department of Emergency Management for the Pre-Disaster Mitigation (PDM) grant funding for the expansion of the exisiting flood system infrastructure. INGALSBE/SMITH/CRUMLEY

33345

12. Approve the appointment of Alexandra Thompson as the Hays County representative to Plum Creek Watershed Partnership. INGALSBE

33346

13. Approve selection of contractors pursuant to RFQ 2018-P17 Utility Coordinator and authorize General Counsel to negotiate contracts. SHELL

33347

14. Authorize out of state travel for Captain Julie Villalpando and Lieutenant Eric Batch to Huntsville, Alabama related to Jail equipment inspections and amend the budget accordingly. SHELL/CUTLER

33348

15. Authorize the Information Technology Department to purchase one (1) new Dell Smart-UPS 5000VA Rack Tower and amend the budget accordingly. INGALSBE/MCGILL

33349

16. Authorize the execution of an Amendment to the Tyler Technologies Client Support and Software Services Agreement for the Tax Office related to Public Access software products. COBB/CARAWAY

33350

ACTION ITEMS

ROADS

17. Discussion and possible action to approve execution of Professional Service Agreements with Freese & Nichols to manage TCEQ’s Municipal Separate Stormwater System program (MS4) for Hays County. COBB/BORCHERDING

33351

SUBDIVISIONS

18. SUB-870; Sunset Oaks Subdivision (2227 Lots) Discussion and possible action to approve variances from Chapter 721.5.03 of the Hays County Development Regulations.  INGALSBE/BORCHERDING/STRICKLAND

33352

19. Discussion and possible action to approve a variance which would allow the property at 279 Grist Mill Rd, Kyle, TX to use OSSF rules in place in August of 1986.  INGALSBE/STRICKLAND

Agenda Item # 19 - Pulled

SUBDIVISIONS

MISCELLANEOUS

20. Discussion and possible action to approve the appointment of Alex Garcia to the board of Emergency Services District #3, term ending December 31, 2020. WHISENANT/SHELL

33353

21. Discussion and possible action to authorize the execution of an engagement letter between Hays County and Davis Kaufman PLLC related to the 86th legislative session of the Texas Legislature. SHELL

33354

22. Discussion and possible action to authorize the execution of the Confidential Data Release and Indemnification Agreement between Hays County, United Healthcare Services Inc., Frost Insurance and Zywave, Inc. INGALSBE/MILLER

33355

23. Discussion and possible action to authorize the execution of an Interlocal Agreement (ILA) between Hays County and the City of Buda for library services. JONES

33356

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

24. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action may follow in open court. INGALSBE

Agenda Item # 24 - Pulled

25. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code consultation with counsel and deliberation regarding all individual positions within the Hays County Auditor’s office. Possible action may follow in open court. INGALSBE

33357

26. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding all individual positions within the County Courts at Law. Possible action may follow in open court. INGALSBE

Agenda Item # 26 - Pulled

27. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Project King, Project Shamrock, Project Blue Sky, Project Big Hat, Project Magic Mint and Project Desert Sand. Possible action may follow in open court. INGALSBE

Agenda Item # 27

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

28. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item # 28 - Jail Update - Pulled

29. Discussion and possible action related to the burn ban and/or disaster declaration.  INGALSBE/SMITH

Agenda Item # 29 - Burn Ban

30. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  INGALSBE

Agenda Item # 30 - Road Bond Projects - Pulled

31. Discussion of issues related to Electro Purification including updates on the filed application.  Possible action may follow. SHELL

Agenda Item # 31 - EP - Pulled

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.