Commissioners Court - December 4,2018

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 4th day of December, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

CALL TO ORDER

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Adopt a proclamation declaring December 2 - 8, 2018 as National Influenza Vaccination Week. INGALSBE

33304

2. Presentation of a $25,000 donation to the Hays County Food Bank from the Capital Area Housing Finance Committee. JONES

Agenda Item # 2 - Presentation

3. Presentation of a $25,000 donation to the Hays County Child Protective Board from the Capital Area Housing Finance Committee. JONES

Agenda Item # 3 - Presentation

4. Presentation of a $25,000 donation to the Southside Community Center from the Capital Area Housing Finance Committee. JONES

Agenda Item # 4 - Presentation

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

5. Approve payments of County invoices. VILLARREAL-ALONZO

33305

6. Approve payments of Juror checks.  VILLARREAL-ALONZO

33306

7. Approve the payment of Humana and United Healthcare claims.  VILLARREAL-ALONZO

33307

8. Approve Commissioners Court Minutes of November 20, 2018.  INGALSBE/GONZALEZ

33308

9. Authorize Commercial OSSF Permit at 12507 Pauls Valley Road #5, Austin, Texas 78737. WHISENANT/STRICKLAND

33309

10. Authorize Commercial OSSF Permit at 12507 Pauls Valley Road #6, Austin, Texas 78737. WHISENANT/STRICKLAND

33310

11. Approve Change Order #2 to Professional Services Agreement with Doucet & Associates related to design improvements to Old San Antonio Road in Precinct 2. JONES/BORCHERDING

33311

12. Authorize the Transportation Department to purchase three (3) Solar School Zone Flashing Systems from Electronics Corporation (ELTECH) for traffic calming in school zones on Old San Antonio Road and Manchaca Springs Road. JONES/BORCHERDING

33312

13. Approve the re-appointment of Bruce Schneider, Roger Boyd, and Carla Sisk to the Board of Emergency Services District #9, term ending December 31, 2020.  INGALSBE

33313

14. Approve the appointment of Alexandra Thompson to the Executive Committee of the Cypress Creek Watershed Protection Plan. SHELL

33314

15. Approve Utility Permits. COBB/BORCHERDING

33315

16. Approve overnight lodging for Oscar Mejia with the County Clerk’s Office to attend the 64th Annual Vital Statistics Conference held in Austin, Texas. INGALSBE/GONZALEZ

33316

17. Authorize the Hays County Auditor’s Office to conduct the audit required by Article 59.06 of the Texas Code of Criminal Procedure for the Hays County Constable Precinct 2 Chapter 59 Asset Forfeiture Funds for Fiscal Year 2017. COBB/TORRES/VILLARREAL-ALONZO

33317

18. Authorize Hays County to accept a donation from H.E.B. for supplies related to the Annual Courthouse Lighting event and amend the budget accordingly.  COBB

33318

19. Approve Change Order #5 with HD Cooks Rock Solid, Inc. related to the Auxiliary Spillway Repair project and amend the budget accordingly. SHELL/SMITH

33319

20. Authorize the County Court at Law Office to purchase one (1) Surface Pro Laptop and accessories for the Veterans Treatment Court utilizing available grant funds and amend the budget accordingly. COBB/GLICKLER

33320

21. Authorize the addition of the FY ’19 lease vehicles to the Master Equity Lease Agreement between Hays County and Enterprise FM Trust, a Delaware statutory trust and authorize the Director of County Wide Operations to complete order.  INGALSBE/CRUMLEY

33321

22. Authorize the Transportation Department to accept donations for their Annual Safety Luncheon and amend the budget accordingly. SHELL/BORCHERDING

33322

ACTION ITEMS

ROADS

23. Discussion and possible action to authorize the execution of a Professional Services Agreement (PSA) with Brown & Gay Engineers, Inc for a Preliminary Engineering Report (PER) on the Hillside Terrace project from IH-35 to FM 2001 as part of the Hays County 2016 Road Bond Program. JONES/BORCHERDING

33323

24. Discussion and possible action to authorize execution of a Professional Services Agreement (PSA) with LNV, Inc for Plans, Specifications & Estimates (PS&E) services for SH 21 at FM 1966 Intersection Improvements as part of the Hays County 2016 Road Bond Program. INGALSBE/BORCHERDING

33324

25. Discussion and possible action to consider the acceptance of a 1-year revegetation bond #HSIFSU0704229 in the amount of $2,186.60 for Reunion Ranch subdivision, Phase 3, Section 2. WHISENANT/BORCHERDING

33325

26. Discussion and possible action to consider the acceptance of road construction and drainage improvements, release of the subdivision/construction bond #SU1146031 in the amount of $775,909.00, and acceptance of the 2-year maintenance bond #HSIFSU0704229 in the amount of $29,484.72 for Reunion Ranch subdivision, Phase 3, Section 2. WHISENANT/BORCHERDING

Agenda Item # 26 - Pulled

27. Discussion and possible action to consider the acceptance of road construction and drainage improvements, release of the subdivision/construction bond #SU1146032 in the amount of $444,755.00, and acceptance of the 2-year maintenance bond #HSIFSU0704229 in the amount of $13,944.02 for Reunion Ranch subdivision, Phase 3, Section 5. WHISENANT/BORCHERDING

Agenda Item # 27 - Pulled

28. Discussion and possible action to consider the acceptance of a 1-year revegetation bond #HSIFSU0704229 in the amount of $1,659.50 for Reunion Ranch subdivision, Phase 3, Section 5. WHISENANT/BORCHERDING

33326

29. SUB-810; Reunion Ranch Phase 3 Section 2 (53 Lots).  Discussion and possible action to accept penalty rider to decrease Bond No. SU1146031 for street and drainage improvements for Reunion Ranch PH 3, SEC 2, reducing the amount from in the amount of $775,909.00 to $8,512.00. WHISENANT/BORCHERDING

33327

SUBDIVISIONS

30. SUB-1135; Colleen’s Corner Subdivision (2 Lots). Discussion and possible action to approve preliminary plan. SHELL/PACHECO

33328

31. SUB-1077; Cobb Ranch Estates (5 Lots) Discussion and possible action to approve a variance from Chapter 721.5.05 of the Hays County Development Regulations.  WHISENANT

33329

MISCELLANEOUS

32. Discussion and possible action to approve a resolution of support for Driftwood Historical Conservation Society’s effort to have the legislature recognize a portion of FM 150 as the William B. Travis Heritage Trail. WHISENANT/SHELL

33330

33. Discussion and possible action to appoint County Judge-elect Ruben Becerra to the Capital Area Council of Governments (CAPCOG) General Assembly. INGALSBE

33331

34. Discussion and possible action to waive the Hays County permit fees for the Wimberley Valley Habitat for Humanity project located at 50 Mesquite Trail, Wimberley, TX 78676. SHELL

33332

35. Discussion and possible action to authorize the Office of Emergency Services to repair Low Water Crossing Monitoring equipment and amend the budget accordingly. INGALSBE/SMITH

33333

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

36. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action may follow in open court. INGALSBE

Agenda Item # 36 - Exec. Sess. - FM 110

37. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Project King, Project Shamrock, Project Blue Sky, Project Big Hat and Project Magic Mint. Possible action may follow in open court. INGALSBE

Agenda Item # 37 - Exec. Sess. - Ecomonic Development

38. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding a proposed TIRZ in Precinct 2. Possible action may follow in open court. JONES

Agenda Item # 38 - Exec. Sess. - TIRZ in PCT. 2

39. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding employment and duties of the Records Manager within the Hays County Sheriff’s Office. Possible action may follow in open court. INGALSBE

33334

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

40. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item # 40 - Jail Update - Pulled

41. Discussion and possible action related to the burn ban and/or disaster declaration.  INGALSBE/SMITH

Agenda Item # 41 - Burn Ban

42. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  INGALSBE

Agenda Item # 42 - Road Bond Projects - Pulled

43. Discussion of issues related to Electro Purification including updates on the filed application.  Possible action may follow. SHELL

Agenda Item # 43 - EP - Pulled

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.