Commissioners Court - November 13,2018

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 13th day of November, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Adopt a proclamation declaring the month of November 2018 as National Alzheimer’s Disease Awareness Month. INGALSBE

33244

2. Adopt a proclamation declaring the month of November 2018 as National Caregiver Awareness Month. INGALSBE

33245

3. Adopt a proclamation declaring November 11-17, 2018 as Nurse Practitioner Week in Hays County. INGALSBE

33246

4. Presentation of the Certificate of Achievement for Excellence in Financial Reporting to the Hays County Auditor’s Office and the Award of Financial Reporting Achievement to the Hays County Auditor from the Government Finance Officers Association (GFOA). INGALSBE/VILLARREAL-ALONZO

Agenda Item # 4 - Presentation

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

5. Approve payments of County invoices. VILLARREAL-ALONZO

33247

6. Approve payments of Juror checks.  VILLARREAL-ALONZO

33248

7. Approve the payment of Humana and United Healthcare claims.  VILLARREAL-ALONZO

33249

8. Approve Commissioners Court Minutes of October 30, 2018.  INGALSBE/GONZALEZ

33250

9. Approve the payment of the November 15, 2018 payroll disbursements in an amount not to exceed $2,650,000.00 effective November 15, 2018 and post totals for wages, withholdings, deductions and benefits on the Hays County website once finalized. COBB/TUTTLE

33251

10. Authorize Commercial OSSF Permit at 2400 W Mt Gainor Road, Dripping Springs, Texas 78620. WHISENANT/STRICKLAND

33252

11. Authorize Commercial OSSF Permit at 246 American Way, Dripping Springs, Texas 78620. WHISENANT/STRICKLAND

33253

12. Approve out of state travel for Detective Mike Andrews to attend the Internet Crimes Against Children Conference in Orlando, Florida. COBB/CUTLER

33254

13. Authorize payment to Olympia Landscape Development, Inc. for landscaping at the Government Center where no purchase order was issued per County purchasing policy. INGALSBE/CRUMLEY

33255

14. Authorize the execution of a Solar Rebate Application to the City of San Marcos as part of the Countywide Energy Efficiency Project and authorize the Director of Countywide Operations to submit applications and supporting documentation. COBB/CRUMLEY

33256

15. Authorize the execution of a mutual termination agreement between Hays County and Travis County for street maintenance in West Cave Estates. WHISENANT

33257

16. Approve Utility Permits. COBB/BORCHERDING

33258

17. Authorize the execution of an Addendum to the Data Processing Services Agreement between Hays County and Indigent Healthcare Solutions "IHS" for the addition of imaging software. COBB/CRUMLEY

33259

18. Authorize the submission of a grant application to the Texas Veterans Commission for funding of the Hays County Veterans Treatment Court in the amount of $250,000. INGALSBE/CRUMLEY

33260

19. Approve the July 2018 and August 2018 Treasurer’s and Investment Reports. COBB/TUTTLE

33261

20. Authorize the Office of Emergency Services Office to accept a donation from the City of San Marcos for a 2005 Wells Cargo Trailer for use with the Hazmat vehicle and amend the budget accordingly.  INGALSBE/SMITH

33262

21. Authorize the submission of a grant application to the Texas Veterans Commission, General Assistance Grant program for the expansion of veteran transportation services and emergency financial assistance in the amount of $87,573. COBB/PRATHER/CRUMLEY

33263

22. Authorize the Constable Pct. 2 Office to purchase law enforcement equipment and amend the budget accordingly. JONES/TORRES

33264

23. Authorize the execution of Amendment No. 1 to a contract with the Department of State Health Service (DSHS) for the FY 2019 Tuberculosis Prevention and Control (TB) Federal Program in the amount of $22,297.00. COBB/CRUMLEY

33265

24. Approve payment to Avatt Services, Inc. for the Juvenile Detention Center related to H-VAC repairs in which no purchase order was issued as required per County Purchasing Policy. COBB/LITTLEJOHN

33266

25. Authorize the execution of a renewal lease agreement with Pitney Bowes, Inc. for a Relay Folder/Inserter Machine for the Tax Office. COBB/CARAWAY

33267

26. Accept a grant contribution on behalf of the Hays County Child Protective Board and amend the budget accordingly. COBB

33268

27. Accept a donation from The Harry L. Willett Foundation for the Memorial Day Flood 2015 Documentary and amend the budget accordingly. COBB/JOHNSON

33269

ACTION ITEMS

ROADS

28. Discussion and possible action to approve a Resolution requesting that the Texas Department of Transportation initiate development of a Multi-Jurisdictional Agreement with Hays County, the City of Buda and the City of Niederwald to outline the process for removing certain portions of existing FM 2001 between east of I-35 and east of SH 21 from the State Highway System and adding certain portions of the proposed realigned FM 2001 between east of I-35 and east of SH 21 to the State Highway System. INGALSBE/JONES

33270

29. Discussion and possible action to consider the release of the cash bond in the amount of $102,090.60, and the acceptance of the asphalt pavement for Caliterra Parkway within Caliterra subdivision, Phase 1, Section 1. WHISENANT/BORCHERDING

33271

30. Discussion and possible action to consider the acceptance of road construction and drainage improvements, release of the subdivision/construction bond #024230974 in the amount of $2,353,965.90, and acceptance of the 2-year maintenance bond #714904P in the amount of $155,244.00 for Parten Ranch subdivision, Phase 1. WHISENANT/BORCHERDING

33272

31. Discussion and possible action to consider the acceptance of road construction and drainage improvements, release of the subdivision/construction bond #1854955 in the amount of $871,581.23, and acceptance of the 2-year maintenance bond #CA2721467 in the amount of $57,872.74 for Windy Hill 11AC subdivision. JONES/BORCHERDING

33273

SUBDIVISIONS

32. SUB-1199 Discussion and possible action to vacate Lot W-1 in the Radiance Colony. WHISENANT/STRICKLAND

33274

33. SUB-1112; Discussion and possible action to approve final plat of the Replat of Lot 118, Springlake Subdivision; Hold a public hearing. WHISENANT/STRICKLAND

33275

MISCELLANEOUS

34. Discussion and possible action to authorize the execution of a Memorandum of Understanding between Hays County and Carson Select Investments, LP regarding Hays County Public Safety building and accommodation of stormwater flows.

33276

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

35. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action may follow in open court. INGALSBE

Agenda Item # 35 - Exec. Sess. - FM 110

36. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code:  consultation with counsel and deliberation regarding all non-exempt Civilian positions within the Sheriff’s Office.  Possible action may follow in open court. INGALSBE

Agenda Item # 36 - Pulled - Civillian Positions - Pulled

37. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding pending and/or contemplated litigation involving Hays County. Possible action may follow in open court. INGALSBE

33277

38. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Project King, Project Shamrock, Project Big Hat and Project Magic Mint. Possible action may follow in open court. INGALSBE

Agenda Item # 38 - Exec. Sess. - Economic Development

39. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the performance and duties of the Veterans Service Officer, Emergency Services Director, IT Director, Human Resources Director, Transportation Director, General Counsel, Director of Countywide Operations and Interim Development Services Director. Possible action may follow in open court. INGALSBE

33278

40. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding all individual positions within the County Courts at Law. Possible action may follow in open Court. INGALSBE

Agenda Item # 40 - Exec Sess. - Co. Courts at Law

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

41. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item # 41 - Jail Updates - Pulled

42. Discussion and possible action related to the burn ban and/or disaster declaration.  INGALSBE/SMITH

Agenda Item # 42 - Burn Ban - Pulled

43. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  INGALSBE

Agenda Item # 43 - Road Bond Projects - Pulled

44. Discussion of issues related to Electro Purification including updates on the filed application.  Possible action may follow. SHELL

Agenda Item # 44 - EP- Pulled

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.