Commissioners Court - October 23,2018

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 23th day of October, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Presentation by the Hays County Mental Health Stakeholders Group. INGALSBE

Agenda Item #01 Mental Health Presenation

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

2. Approve payments of County invoices. VILLARREAL-ALONZO

33185

3. Approve payments of Juror checks. VILLARREAL-ALONZO

33186

4. Approve the payment of Humana and United Healthcare claims. VILLARREAL-ALONZO

33187

5. Approve Commissioners Court Minutes of October 16, 2018. INGALSBE/GONZALEZ

33188

6. Approve the payment of the October 31, 2018 payroll disbursements in an amount not to exceed $3,720,000.00 effective October 31, 2018 and post totals for wages, withholdings, deductions and benefits on the Hays County website once finalized. COBB/TUTTLE

33189

7. Authorize Commercial OSSF Permit at 1910 Prochnow Road, Dripping Springs, Texas 78620. WHISENANT/STRICKLAND

33190

8. Authorize Commercial OSSF Permit at 31430 Ranch Road 12, Dripping Springs, Texas 78620. WHISENANT/STRICKLAND

33191

9. Authorize the execution of a contract modification with Thomson Reuters Westlaw related to legal research for the District Attorney’s Office. INGALSBE/MAU

33192

10. Authorize Commercial OSSF Permit at 315 Mystic Creek Road, Dripping Springs, Texas 78620. WHISENANT/STRICKLAND

Agenda Item #10 Tabled

11. Authorize Commercial OSSF Permit at 860 High Rd, Kyle, TX 78640. JONES/STRICKLAND

33193

12. Authorize the execution of Change Order No. 4 to the Landscape Architectural Design Services Agreement between Hays County and RVi for work related to the Dahlstrom Preserve Project. JONES/CRUMLEY

33194

13. Ratify the County Feral Hog Abatement Grant submission to the Texas A&M AgriLife Extension Services, Wildlife Services Program. JONES/CRUMLEY

33195

14. Authorize the execution of a Request for Additional Construction Materials Observation and Testing Services No. 1 dated October 15, 2018 from Terracon for work related to the Hays County Public Safety Bond project. INGALSBE/CRUMLEY

33196

15. Authorize the submission of a grant application to the U.S. Department of Justice, Bureau of Justice Assistance for the FY 18 funding under the State Criminal Alien Assistance Program (SCAAP). COBB/CRUMLEY

33197

16. Authorize the execution of Supplemental No. 1 to Work Authorization No. 1 related to an agreement between Hays County and Prime Strategies, Inc. for engineering management services on for the 2016 Road Bond State Highway System Program. INGALSBE/BORCHERDING

33198

17. Authorize the execution of Supplemental No. 2 to Work Authorization No. 2 related to an agreement between Hays County and Prime Strategies, Inc. for engineering management services for the Hays County 2016 Road Bond Program, Road & Bridge Department-Funded Projects. INGALSBE/BORCHERDING

33199

18. Authorize the release of the Irrevocable Standby Letter of Credit #1887 in the amount of $150,000.00, associated with the installation of low-water crossing warning systems within Hays County by Water and Earth Technologies, Inc. SHELL/INGALSBE

33200

ACTION ITEMS

ROADS

19. Discussion and possible action to authorize the Court to execute a Professional Service Agreement with Frank Surveying Co. Inc. dba FSC Inc. to provide Plans, Specifications & Estimates (PS&E) services for US 290 West Intersections (Henley Loop & Martin Rd) as part of the Hays County 2016 Road Bond Program. WHISENANT/BORCHERDING

33201

20. Discussion and possible action to authorize the execution of a Professional Services Agreement between Hays County and Doucet & Associates, Inc. regarding surveying services for easement and right of way parcels along CR190 (Creek Road) at or near the bridge over Onion Creek. WHISENANT/BORCHERDING

33202

SUBDIVISIONS

21. SUB-1104; Rainbow Ranch Tract 1 Subdivision (2 Lots). Discussion and possible action to approve final plat. SHELL/STRICKLAND

33203

MISCELLANEOUS

22. Discussion and possible action to authorize the County Clerk to utilize Kofile Technologies for the consolidation of existing Plat Cabinets. INGALSBE/GONZALEZ

33204

23. Discussion and possible action to authorize the execution of a Professional Services Agreement with Water and Earth Technologies for the annual maintenance of the low water crossings and flood detection system throughout Hays County. INGALSBE/SMITH

33205

24. Discussion and possible action to authorize the Commissioners Court to execute an Interlocal Cooperation Agreement between Hays County and Falls County for housing and care of Hays County corrections inmates. INGALSBE/CUTLER

33206

25. Discussion and possible action to re-grade the SQL Database Administrator/Project Analyst position from grade 113 to 114. SHELL/MILLER/MCGILL

33207

26. Discussion and possible action to adopt a resolution in support of the creation of a plan to reach no-kill status for the San Marcos Regional Animal Shelter. INGALSBE/SHELL

33208

27. Discussion and possible action to adopt the Hays County 2015 Housing Guidelines for the Community Development Block Grant Disaster Recovery (CDBG-DR). COBB/CRUMLEY

33209

28. Discussion and possible action to authorize the execution of an engagement letter with Hyde Regulatory Consulting, LLC, related to the consulting in connection with matters before the Texas Commission on Environmental Quality. SHELL

33210

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

29. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action may follow in open court. INGALSBE

Agenda Item #29 Exec Sess FM 110

30. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding pending and/or contemplated litigation involving Hays County. Possible action may follow in open court. INGALSBE

Agenda Item #30 Exec Sess Contemplated Litig

31. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding all individual applicants for appointment as judge of the Hays County Court at Law #3. INGALSBE

Agenda Item #31 Exec Sess CCAL #3

32. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Projects King & Shamrock. Possible action may follow in open court. INGALSBE

Agenda Item #32 Exec Sess Projects King & Shamrock

33. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding all exempt Civilian positions within the Sheriff’s Office.  Possible action may follow. INGALSBE

Agenda Item #33 Exec Sess HCSO

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

34. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow. INGALSBE/CUTLER

Agenda Item #34 Jail

35. Discussion and possible action related to the burn ban and/or disaster declaration. INGALSBE/SMITH/BROWNING

Agenda Item #35 Jail

36. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow. INGALSBE

Agenda Item #36 Road Bond Projects

37. Discussion of issues related to Electro Purification including updates on the filed application. Possible action may follow. SHELL

Agenda Item #37 EP

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.