Commissioners Court - October 2,2018

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 2th day of October, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

CALL TO ORDER

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Adopt a proclamation declaring October 7-13, 2018 as National 4-H week in Texas. SHELL/MANGOLD

33124

2. Adopt a proclamation declaring October 7-13, 2018 as Mental Illness Awareness Week. SHELL

33125

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

3. Approve payments of County invoices. VILLARREAL-ALONZO

33126

4. Approve payments of Juror checks.  VILLARREAL-ALONZO

33127

5. Approve the payment of Humana and United Healthcare claims.  VILLARREAL-ALONZO

33128

6. Approve Commissioners Court Minutes of September 25, 2018.  INGALSBE/GONZALEZ

33129

7. Approve the payment of the October 15, 2018 payroll disbursements in an amount not to exceed $2,850,000.00 effective October 15, 2018 and post totals for wages, withholdings, deductions and benefits on the Hays County website once finalized. COBB/TUTTLE

33130

8. Authorize Commercial OSSF Permit at 4000 Bell Springs Road, Dripping Springs, Texas 78620. WHISENANT/STRICKLAND

33131

9. Authorize the execution of a scheduled maintenance program with Holt Power Systems for emergency generators located at the Jail. COBB/CUTLER

33132

10. Authorize the execution of an amendment to the Administrative Services Agreement with United Healthcare Insurance Company. INGALSBE/MILLER

33133

11. Authorize Institutional OSSF Permit at 980 South Loop 4, Buda, TX, 78641. JONES/STRICKLAND

33134

12. Authorize a waiver to the purchasing policy for the Tax Assessor Collector to utilize AMG Printing & Mailing services related to annual Tax Statements. COBB/CARAWAY

33135

13. Authorize the execution of a renewal lease agreement with Ricoh Corporation for a copier/fax/scanner for the Office of General Counsel. INGALSBE/KENNEDY

33136

14. Authorize the execution of Social Service contracts as approved in the FY 2019 budget. INGALSBE/VILLARREAL-ALONZO

33137

15. Authorize the execution of a Second Amendment to the Professional Services Agreement with Halff Associates, Inc. for services related to the 2-Dimensional Modeling of Purgatory Creek and Willow Springs Creek. INGALSBE/SHELL/CRUMLEY

33138

16. Authorize the execution of a First Amendment to the Professional Services Agreement with Halff Associates, Inc. for services related to the Hays County Drainage Manual, CRS, and Floodplain Regulations. INGALSBE/BORCHEDING/CRUMLEY

33139

17. Authorize the execution of Change Order 001 to the Professional Services Agreement with Blair Wildlife Consulting for services related to required third party inspections on the Dahlstrom Preserve. JONES/CRUMLEY

33140

18. Receive the Hays County 2015 Housing Guidelines for the Community Development Block Grant Disaster Recovery (CDBG-DR). COBB/CRUMLEY

33141

19. Authorize the Director of Countywide Operations to execute all necessary documents pertaining to the Enterprise Vehicle Lease Program. INGALSBE/CRUMLEY

33142

20. Receive and accept the updated Merit-Based Step Plan associated with the Collective Bargaining Agreement between Hays County and the Hays County Law Enforcement Association (HCLEA), as bargaining agent.  INGALSBE

33143

21. Accept the resignation of the Fire Marshal, Clint Browning, effective October 5, 2018; authorize the Office of Emergency Services to perform the duties of the Fire Marshal until a replacement is appointed. INGALSBE

33144

ACTION ITEMS

ROADS

22. Discussion and possible action to consider the acceptance of road construction and drainage improvements, release of the Letter of Credit #SBP702571 in the amount of $758,411.55, and acceptance of the 2-year maintenance bond #70164632 in the amount of $30,280.64 for Belterra subdivision, Section 20-1. WHISENANT/BORCHERDING

33145

23. Discussion and possible action to consider the release of the construction bond#PB03010404350 in the amount of $2,360,556.00 for the Sunfield subdivision, Phase 2, Section 11. JONES/BORCHERDING

33146

SUBDIVISIONS

24. SUB-1054; Heaton Hollow Subdivision (18 Lots).  Discussion and possible action to consider a variance from Chapter 725.3.07 of the Hays County Development Regulations, accept fiscal surety, and approve final plat. SHELL/STRICKLAND

Agenda Item # 24 - Heaton Hollow - Pulled

MISCELLANEOUS

25. Discussion and possible action to authorize execution of an Agreement regarding Cost Allocation and Reimbursement for the Dripping Springs Tax Increment Reinvestment Zones Numbers 1 and 2, between Hays County, the City of Dripping Springs, the Dripping Springs Independent School District, and the Dripping Springs Library District. WHISENANT

33147

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

26. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

33148

27. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code:  consultation with counsel and deliberation regarding all individual exempt Law Enforcement positions and all exempt Civilian positions within the Sheriff’s Office.  Possible action may follow. INGALSBE

33149

28. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Project Shamrock. Possible action may follow in open court. INGALSBE

Agenda Item # 28 - Exec. Sess. Project Shamrock

29. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the performance and duties of the Veterans Service Officer, Emergency Services Director, IT Director, Human Resources Director, Transportation Director, General Counsel, Director of Countywide Operations and Interim Development Services Director. INGALSBE

Agenda Item # 29 - Exec. Sess. Performance Duties

30. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding the use of the Hays County property located at 111 E. San Antonio St, San Marcos, Texas. Possible action may follow in open court. INGALSBE

Agenda Item # 30 - Exec. Sess. 111 E. San Antonio St.

31. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding pending and/or contemplated litigation involving Hays County. Possible action may follow. INGALSBE

Agenda Item # 31 - Exec. Sess. Cont. Litigation

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

32. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item # 32 - Jail - Pulled

33. Discussion and possible action related to the burn ban and/or disaster declaration.  INGALSBE/SMITH/BROWNING

Agenda Item # 33 - Burn Ban

34. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  INGALSBE

Agenda Item # 34 - Road Bond Projects - Pulled

35. Discussion of issues related to Electro Purification including updates on the filed application.  Possible action may follow. SHELL

Agenda Item # 35 - EP - Pulled

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.