Commissioners Court - September 25,2018

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 25th day of September, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Presentation of Hays County Service Awards.  INGALSBE

Agenda Item # 1 - Presentation of Service Awards

2. Adopt a proclamation declaring October 2, 2018 as National Night Out. INGALSBE

33089

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

3. Approve payments of County invoices. VILLARREAL-ALONZO

33090

4. Approve payments of Juror checks.  VILLARREAL-ALONZO

33091

5. Approve the payment of Humana and United Healthcare claims.  VILLARREAL-ALONZO

33092

6. Approve Commissioners Court Minutes of September 18, 2018.  INGALSBE/GONZALEZ

33093

7. Approve the payment of the September 30, 2018 payroll disbursements in an amount not to exceed $3,410,000.00 effective September 28, 2018 and post totals for wages, withholdings, deductions and benefits on the Hays County website once finalized. COBB/TUTTLE

33094

8. Authorize Institutional OSSF Permit at 2381 Bebee Rd, Kyle, TX 78610. INGALSBE/STRICKLAND

33095

9. Authorize Commercial OSSF Permit at 12305 FM 967, Driftwood, Texas 78619. WHISENANT/STRICKLAND

33096

10. Authorize payment to Veritiv Operating Company for janitorial supplies for the Building Maintenance Department where no purchase order was issued per County Purchasing Policy. INGALSBE/CRUMLEY

33097

11. Authorize the execution of Amendment No. 1 to the General Land Office (GLO) Contract No. 18-421-000-B130 Community Development Block Grant Disaster Recovery Program Housing Projects Non-Research & Development 2015 Flood Allocation. COBB/CRUMLEY

33098

12. Authorize the execution of the Resolution Authorizing Signatories for contractual documents and documents for requesting funds pertaining to the Community Development Block Grant Disaster Program (CDBG-DR) through the General Land Office (GLO) to provide infrastructure improvements.  COBB/CRUMLEY

33099

13. Authorize the execution of the Resolution Authorizing Signatories for contractual documents and documents for requesting funds pertaining to the Community Development Block Grant Disaster Program (CDBG-DR) through the General Land Office (GLO) providing housing improvements.  COBB/CRUMLEY

33100

14. Authorize the acceptance of a grant award from the Office of the Governor Criminal Justice Division for the Hays County Veterans Court in the amount of $77,069.48. INGALSBE/GLICKLER/CRUMLEY

33101

15. Approve Utility Permits. COBB/BORCHERDING

33102

16. Authorize resolution of Court regarding the waiver of Sheriff & Constable fees in certain circumstances. INGALSBE

Agenda Item #16- Pulled

17. Authorize Institutional OSSF Permit at 201 Mountain City, Mountain City, TX, 78610. JONES/STRICKLAND

33103

18. Authorize the Commissioners Court to execute a resolution certifying that the County has approved a $13,000 grant for FY 2019 to Combined Community Action, an organization that provides home delivered meals to homebound persons in the county that are elderly or have a disability. INGALSBE

33104

19. Amend various departmental operating budgets in preparation for the County’s FY 2018 year-end process. INGALSBE/VILLARREAL-ALONZO

33105

20. Approve acceptance of qualified respondents pursuant to RFQ 2018-P17 Independent Third-Party Reviewer for the Hays County PACE Program and authorize execution of contracts between Hays County and listed firms, once finalized by General Counsel. SHELL

33106

21. Authorize the execution of a Renewal Service Agreement with Granicus for the County Clerk’s Office related to software and hardware support for the live streaming, transparency and meeting solutions for Commissioners Court. INGALSBE/CRUMLEY/GONZALEZ

33107

22. Authorize the execution of a "Keep It" Program Agreement with Dell Marketing, LP and to allow the Information Technology Department to accept donated hardware for a Wyse 5070 Thin Client (VDI) Solution and amend the budget accordingly. COBB/MCGILL

33108

23. Authorize the acceptance of computer related equipment donations and amend the budget accordingly. COBB/MCGILL

33109

24. Authorize the County Auditor’s Office to write off prior year accounts receivables related to the Tax Office and the Family Health Services Clinic and amend the budget accordingly. INGALSBE/VILLARREAL-ALONZO

33110

ACTION ITEMS

ROADS

25. Discussion and possible action to consider the abandonment of Commerce Court, a county-maintained road abutting Robert S. Light Blvd. and relinquishing all rights and responsibilities of the road and ROW for the purpose of a newly planned development. JONES/BORCHERDING

33111

26. Discussion and possible action to consider the release of the maintenance bond #PB10553700073 in the amount of $64,585.59, and the acceptance of roads into the county road maintenance system for Reunion Ranch subdivision, Phase 2, Section 1. WHISENANT/BORCHERDING

33112

27. Discussion and possible action to consider the release of the maintenance bond #K08774973 in the amount of $130,575.04, and the acceptance of roads into the county road maintenance system for Stonefield subdivision, Section 8. JONES/BORCHERDING

33113

28. Discussion and possible action to authorize the execution of Change Order No. 1 between Hays County and Brown and Gay Engineers, Inc. on the Professional Services Agreement for the Rattler Road Shared Use Path. INGALSBE/BORCHERDING

33114

SUBDIVISIONS

29. SUB-1054; Heaton Hollow Subdivision (18 Lots).  Discussion and possible action to consider a variance from Chapter 725.3.07 of the Hays County Development Regulations, accept fiscal surety, and approve final plat. SHELL/STRICKLAND

Agenda Item # 29 - Pulled

30. SUB-1064; Call for a public hearing on October 16, 2018 to discuss final plat approval of the Replat of Lot 4-5, Rolling Oaks Section 3. SHELL/STRICKLAND

33115

MISCELLANEOUS

31. Discussion and possible action to authorize the execution of a Letter of Agreement between Hays County and Central Texas Medical Center (CTMC) and authorize the payment of $1,500,000 on or before 9/28/18 related to Indigent health care costs. INGALSBE/SHELL

33116

32. Discussion and possible action to authorize the Commissioners Court to execute an Interlocal Cooperation Agreement between Hays County and Caldwell County for housing and care of Hays County corrections inmates. SHELL/CUTLER

33117

33. Discussion and possible action to adopt the FY 2019 County Holiday Calendar. INGALSBE

33118

34. Discussion and possible action to authorize the execution of an amendment to a Standard Software License and Services Agreement between Hays County and Tyler Technologies, Inc., related to information technology hardware, software, and services. INGALSBE/CUTLER/MCGILL

33119

35. Discussion and possible action to authorize the execution of Change Order 001 of the agreement between Hays County and SI Mechanical for work related to the Water Treatment System located in the Government Center. INGALSBE/CRUMLEY

33120

36. Discussion and possible action to appoint a replacement alternate for Commissioner Jones on the Capital Area Regional Transportation Planning Organization (CARTPO). INGALSBE/CRUMLEY

33121

37. Discussion and possible action to approve the amended service and assessment plan for the La Cima Public Improvement District. JONES/STRICKLAND

33122

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

38. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item #38- Exec. Sess. FM 110 - Pulled

39. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding pending and/or contemplated litigation involving Hays County. Possible action may follow. INGALSBE

Agenda Item #39 - Exec. Sess. Cont. Litigation

40. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code:  consultation with counsel and deliberation regarding all individual applicants for appointment as judge of the Hays County Court at Law #3.  Possible action may follow. INGALSBE

33123

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

41. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item #41 Jail - Pulled

42. Discussion and possible action related to the burn ban and/or disaster declaration.  INGALSBE/SMITH/BROWNING

Agenda Item #42 - Burn Ban

43. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  INGALSBE

Agenda Item #43 - Road Bond Project - Pulled

44. Discussion of issues related to Electro Purification including updates on the filed application.  Possible action may follow. SHELL

Agenda Item #44 - EP - Pulled

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.