Commissioners Court - September 18,2018

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 18th day of September, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Adopt a proclamation declaring September 17-23, 2018 as Constitution Week. INGALSBE

33054

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

2. Approve payments of County invoices. VILLARREAL-ALONZO

33055

3. Approve payments of Juror checks.  VILLARREAL-ALONZO

33056

4. Approve the payment of Humana and United Healthcare claims.  VILLARREAL-ALONZO

33057

5. Approve Commissioners Court Minutes of September 11, 2018.  INGALSBE/GONZALEZ

33058

6. Approve out of state travel for Sergeant Brad Doring to attend the International Breachers Symposium in South Haven, Mississippi. COBB/CUTLER

33059

7. Authorize the purchase of a replacement Mini-Split Heating and Cooling System and amend the budget accordingly. SHELL/CRUMLEY

33060

8. Authorize the Constable Precinct 4 to purchase a patrol rifle mount for the 2006 Honda motorcycle and amend the budget accordingly. WHISENANT/HOOD

33061

9. Authorize the execution of a renewal contract with West Thompson Reuters for online legal research services in the Hays County District Courts. INGALSBE/BARRON

33062

10. Authorize the execution of contract renewals with West Thomson Reuters for online legal research services and print resources in the Hays County Law Library and District Courts offices. INGALSBE/BARRON

33063

11. Authorize the execution of a contract renewal with Trans Union (TLO) for Investigative Services in the District Attorney’s Office. SHELL/MAU

33064

12. Approve Utility Permits. COBB/BORCHERDING

33065

13. Rescind award of work for Cotton Gin Road rehabilitation project-Phase 2 to Bowman Consulting Group, Ltd.  JONES/BORCHERDING

33066

14. Authorize the execution of an Addendum to the Contract for Professional Services related to the Hays County Flood Monitoring System between Hays County and Halff Associates, Inc.  INGALSBE/SMITH

33067

15. Ratify the submission of a grant application to the Texas Department of State Health Services (DSHS) for the Hurricane Recovery Crisis Cooperative Agreement in the amount of $79,389.00.  INGALSBE/CRUMLEY

33068

16. Authorize the Auditor’s Office to purchase one (1) replacement Dell Latitude 5590 Laptop and amend the budget accordingly. COBB/VILLARREAL-ALONZO

33069

17. Authorize the Transportation Department to purchase one (1) Dynapac F800W Wheel Asphalt Paver and amend the budget accordingly.  JONES/BORCHERDING

33070

18. Authorize the acceptance of a grant award from the Office of Governor Criminal Justice Division for the Texas Conversion to the National Incident-Based Reporting System (NIBRS) in the amount of $899,150. COBB/CRUMLEY/MCGILL

33071

19. Authorize the acceptance and execution of a service agreement renewal with Appriss Safety for the Victim Information and Notification Everyday (VINE) Program. COBB/CRUMLEY

33072

20. Authorize a salary exception at the 25th percentile for the Registered Nurse, slot 1135-002 at the Hays County Local Health Department for the TB Program. INGALSBE/CRUMLEY

33073

ACTION ITEMS

ROADS

21. Discussion and possible action to authorize the execution of Change Order No. 2 between Hays County and Bowman Consulting Group on the Cotton Gin Road Improvements Professional Services Agreement. JONES/BORCHERDING

33074

22. Discussion and possible authorize the execution of a Construction Contract with Intermountain Slurry Seal, Inc. for the Transportation Department related to road improvements. COBB/BORCHERDING

33075

23. Discussion and possible action to authorize the execution of Supplemental No. 1 with HDR Engineering, Inc. related to the Mountain City Loop project. JONES/BORCHERDING

33076

SUBDIVISIONS

24. SUB-827; Big Valley Subdivision (17 Lots).  Discussion and possible action to approve preliminary plan and consider granting a variance to Section 715.2.01 of the Hays County Development Regulations. JONES/PACHECO

33077

MISCELLANEOUS

25. Discussion and possible action to authorize the execution of an agreement between Hays County and Milliman, Inc. for actuarial services related to retiree drug subsidy. INGALSBE/MILLER

33078

26. Discussion and possible action to execute a Professional Services Agreement with Jerry Castilleja, M.D. related to physician services provided to the Hays County Local Health Department TB Program. INGALSBE/CRUMLEY

33079

27. Discussion and possible action to approve the 2019 Sheriff and Constable Fees as finalized in open court and authorize a waiver of those fees in the following circumstances: funeral procession assistance and performing traffic control for municipalities and Independent School District events, such as parades or marches. INGALSBE/GONZALEZ

33080

28. Discussion and possible action to authorize the Commissioners Court to execute a renewal contract with Correct Care Solutions (CCS) related to the healthcare program at the Hays County Jail. INGALSBE/CUTLER

33081

29. Discussion and possible action to approve the defeasance of a portion of the Unlimited Tax Bonds totaling an amount not to exceed $5,000,000 of principal and authorize staff to take necessary actions to accomplish the defeasance. INGALSBE/VILLARREAL-ALONZO

33082

30. Discussion and possible action to authorize execution of an Assessment and Collection Agreement between Hays County Tax Assessor Collector and the La Cima Public Improvement District, related to the collection of assessments within the District. SHELL

33083

31. Hold a public hearing on the FY 2019 Hays County Proposed Budget - 1:00 p.m. INGALSBE/VILLARREAL-ALONZO

33084

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

32. Discussion and possible action to set the FY 2019 salaries and allowances for Hays County Elected Officials. INGALSBE/VILLARREAL-ALONZO

33085

33. Discussion and possible action to adopt the FY 2019 Hays County budget after making any final changes as a result of the public hearing. INGALSBE/VILLARREAL-ALONZO

33086

34. Discussion and possible action to ratify the property tax increase reflected in the FY 2019 Hays County budget. INGALSBE/VILLARREAL-ALONZO

33087

35. Discussion and possible action to approve an order adopting the tax rate for FY 2019 and levy the taxes. INGALSBE/VILLARREAL-ALONZO

33088

36. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item #36 Exec Sess FM 110 - Pulled

37. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding pending and/or contemplated litigation involving Hays County. Possible action may follow. INGALSBE

Agenda Item #37 Exec Sess Contemplated Litigation

38. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, value of real property in or near RM 3237 between FM 150 and RR 12 in Pct. 3. Possible action to follow in open court. SHELL

Agenda Item #38 Exec Sess RM 3237

39. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code:  consultation with counsel and deliberation regarding all individual positions in the Office of Emergency Services.  Possible action may follow. INGALSBE

Agenda Item #39 Exec Sess OEM

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

40. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item #40 Jail - Pulled

41. Discussion and possible action related to the burn ban and/or disaster declaration.  INGALSBE/SMITH/BROWNING

Agenda Item #41 Burn Ban

42. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  INGALSBE

Agenda Item #42 Road Bond Projects - Pulled

43. Discussion of issues related to Electro Purification including updates on the filed application.  Possible action may follow. SHELL

Agenda Item #43 EP - Pulled

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.