Commissioners Court - September 4,2018

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 4th day of September, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Adopt a Proclamation declaring September 2018 as “Hunger Action” Month. JONES

33008

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

2. Approve payments of County invoices. VILLARREAL-ALONZO

33009

3. Approve payments of Juror checks.  VILLARREAL-ALONZO

33010

4. Approve the payment of Humana and United Healthcare claims.  VILLARREAL-ALONZO

33011

5. Approve Commissioners Court Minutes of August 20 and August 28, 2018.  INGALSBE/GONZALEZ

33012

6. Approve Utility Permits. COBB/BORCHERDING

33013

7. Approve the June 2018 Treasurer’s and Investment Reports. COBB/TUTTLE

33014

8. Accept the 2017 Hays County Emergency Services District #7 Audit Report per Texas Health and Safety Code 775.082. SHELL/VILLARREAL-ALONZO

33015

9. Approve award of IFB 2018-B09 Cedar Oak Mesa Water Line Improvements to M&C Fonseca Construction Company, Inc. and authorize the execution of the same. SHELL/CRUMLEY

33016

10. Authorize Institutional OSSF Permit at 19580 S IH 35, Kyle, TX, 78640. JONES/STRICKLAND

33017

11. Approve Change Order #3 with HD Cooks Rock Solid, Inc. related to the Auxiliary Spillway Repairs and amend the budget accordingly. SHELL/SMITH

33018

12. Authorize the purchase of additional equipment for Constable’s Precincts 1, 2, 3, 4 & 5 law enforcement vehicles and amend the budget accordingly. PETERSON/COBB/TORRES/HELM/HOOD/ELLEN

33019

13. Ratify the execution of a termination letter from General Counsel related to the Professional Services Agreement between Hays County and HDR Engineering, Inc. for services on the Dacy Lane project. INGALSBE/JONES

33020

14. Authorize the execution of an agreement with AIS to perform annual fire panel and fire suppression system inspections at the Government Center and amend the budget accordingly. INGALSBE/CRUMLEY

33021

15. Call for a public hearing on September 9, 2018 regarding an application for housing tax credits related to submitted by Kyle Dacy Apartment Ltd, pursuant to Section 230.67071 of the Texas Government Code. INGALSBE

33022

16. Approve the Intergovernmental Transfer (IGT) of Local Provider Participation Funds (LPPF) for Central Texas Medical Center, Seton Medical Center Hays, Metroplex Adventist Hospital for DY 7 Uncompensated Care (UC) payments as part of the Texas Healthcare Transformation and Quality Improvement Program (1115 Waiver). COBB/INGALSBE

33023

ACTION ITEMS

ROADS

17. Discussion and possible action to consider the acceptance of a revegetation bond #K13533428 in the amount of $61,000.00 for Burba Ranch subdivision. WHISENANT/BORCHERDING

33024

18. Discussion and possible action to consider the release of the maintenance bond #1048974 in the amount of $30,764.84 for Shadow Creek subdivision, Ph. 7, Sec. 3, and acceptance of the roads into the county road maintenance system. JONES/BORCHERDING

33025

19. Discussion and possible action to consider the release of maintenance bond #EAIC881700005 in the amount of $74,213.52, and acceptance of the roads into the county road maintenance system for Stonefield subdivision, Section 10, except for Adoquin Trail which has one year remaining on a separate bond. JONES/BORCHERDING

33026

20. Discussion and possible action to consider the acceptance of road construction and drainage improvements, release of the subdivision construction bond #0722765 in the amount of $709,843.20, and acceptance of the 2-year maintenance bond #9636041 in the amount of $52,771.01 for Stonefield subdivision, Section 12. JONES/BORCHERDING

33027

21. Discussion and possible action to authorize the execution of Work Authorization One (WA2) with American Structurepoint, Inc. in regards to providing schematic, environmental documentation and Plans, Specifications & Estimates (PS&E) services for the RM 3237 safety improvement project from RM 150 to RM 12 in Precinct 3 as part of the 2016 Road Bond Program. SHELL/BORCHERDING

33028

SUBDIVISIONS

22. Discussion and possible action to authorize execution of a Tri-Party Agreement between City of Kyle, Hays County, and The Trails, LLC, providing for regulation of subdivision and approval of the Trails at Windy Hill Development. JONES

Agenda Item #22 - Pulled Tri Party Agreement

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

23. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item #23 - Pulled FM 110

24. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding pending and/or contemplated litigation involving Hays County. Possible action may follow in open court. INGALSBE

Agenda Item # 24 - Exec Sess Contemplated Litigation

25. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code:  consultation with counsel and deliberation regarding all individual positions for the Sheriff’s Office.  Possible action may follow in open court. INGALSBE

33029

26. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, value of real property in or near RM 3237 between FM 150 and RR 12 in Pct. 3. Possible action to follow in open court. SHELL

33030

26. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, value of real property in or near RM 3237 between FM 150 and RR 12 in Pct. 3. Possible action to follow in open court. SHELL

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

27. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item # 27 - Jail Update

28. Discussion and possible action related to the burn ban and/or disaster declaration.  INGALSBE/SMITH/BROWNING

Agenda Item # 28 - Burn Ban

29. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  INGALSBE

Agenda Item # 29 - Road Bond Projects

30. Discussion of issues related to Electro Purification including updates on the filed application.  Possible action may follow. SHELL

Agenda Item # 30 - EP

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.