Commissioners Court - August 28,2018

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 28th day of August, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Presentation of Hays County Service Awards.  INGALSBE

Agenda Item #01 Service Awards

2. Adopt a proclamation declaring September 2018 as Emergency Preparedness Month. COBB/SMITH

32979

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

3. Approve payments of County invoices. VILLARREAL-ALONZO

32980

4. Approve payments of Juror checks.  VILLARREAL-ALONZO

32981

5. Approve the payment of Humana and United Healthcare claims.  VILLARREAL-ALONZO

32982

6. Approve Commissioners Court Minutes of August 21, 2018.  INGALSBE/GONZALEZ

32983

7. Approve the payment of the August 31, 2018 payroll disbursements in an amount not to exceed $3,610,000.00 effective August 31, 2018 and post totals for wages, withholdings, deductions and benefits on the Hays County website once finalized. COBB/TUTTLE

32984

8. Authorize payment to Thomson Reuters for book subscription for the District Attorney’s office where no purchase order was issued per County Purchasing Policy. INGALSBE/MAU

32985

9. Approve Utility Permits. COBB/BORCHERDING

32986

10. Authorize Commercial OSSF Permit at 14001 W Hwy 290, Dripping Springs, Texas 78620. WHISENANT/GARZA

32987

11. Authorize Institutional OSSF Permit at 612 Oakwood Loop San Marcos, TX. SHELL/GARZA

32988

12. Authorize Commercial OSSF Permit at 2965 Ranch Road 165, Dripping Springs, Texas 78620. WHISENANT/GARZA

32989

13. Amend the Juvenile Detention Center’s operating budget for additional Continuing Education expenses related to the Foundation Skills for Trainers Conference. COBB/LITTLEJOHN

32990

14. Authorize the execution of the FY19 Grant Agreement with The United States Secret Service (USSS) for overtime reimbursements related to the Sheriff’s Office Central Texas Financial Crime Task Force. INGALSBE/CUTLER

32991

15. Ratify the addition of the 2018 Ford Fusion to the Local Health Department through the Enterprise Master Equity Lease Agreement. SHELL/CRUMLEY

32992

16. Amend the Election’s Contract Fee Fund budget for additional Continuing Education expenses related to the new Voter Registration equipment. COBB/ANDERSON

32993

17. Approve payment to Metro Fire Apparatus Specialists, Inc. for the Office of Emergency Services department related to equipment repairs in which no purchase order was issued, or quotes obtained as required per County Purchasing Policy. COBB/SMITH

32994

18. Revise the Hays County budget calendar for Fiscal Year 2019. COBB/VILLARREAL-ALONZO

32995

19. Authorize the Human Resources Department to purchase an ID badge printer and amend the budget accordingly.  INGALSBE/MILLER

32996

ACTION ITEMS

ROADS

20. Discussion and possible action to consider the acceptance of road construction and drainage improvements, acceptance of the 2-year maintenance bond #46BCSHY1378 in the amount of $188,835.86 for Burba Ranch subdivision. WHISENANT/BORCHERING

32997

21. Discussion and possible action to consider the release of the maintenance bond #K09232941 for $120,000.00 for Caliterra subdivision, Ph. 1, Sec. 3, release of the maintenance bond #K08774237 for $3,393,456.08 for Caliterra subdivision, Ph. 1, Sec. 4, and acceptance of the roads into the county road maintenance system. WHISENANT/BORCHERDING

32998

32998

22. Discussion and possible action to consider the acceptance of road construction and drainage improvements, release of the LOC #5132 in the amount of $1,488,723.10, acceptance of the 2-year maintenance bond #70164635 in the amount of $493,366.37, and acceptance of the 2-year revegetation bond #70164641 in the amount of $92,391.00 for La Cima subdivision., Phase 1, Section 1, Roadway Improvements to Centerpoint Road and Central Park Loop. SHELL/BORCHERDING

32999

23. Discussion and possible action to accept road construction and drainage improvements, and release Letter of Credit No 5132 for street and drainage improvements for La Cima Phase 1. SHELL/BORCHERDING

33000

MISCELLANEOUS

24. Discussion and possible action to create the Hays County Salary Grievance Committee for the remainder of the fiscal year.  COBB/SHELL

33001

25. Discussion and possible action to authorize the execution of a Service Agreement with Beckwith Electronic Systems, LLC for the Crestron Digital Media upgrade in District Courtroom #10 and allow an exemption from the bidding process pursuant to Texas Local Government Code 262.024A (7) (D) and amend the budget accordingly. COBB/GARZA

33002

26. Discussion and possible action to authorize the purchase of electrical services and equipment needed for upgrades to County Court at Law courtrooms 1 & 2 and allow an exemption from the bidding process pursuant to Texas Local Government Code 262.024A (7) (D) and amend the budget accordingly. COBB/GARZA/GLICKER

33003

27. Discussion and possible action to authorize the execution of a Change Order 001 of the Agreement between Hays County and Turner Construction Company for work related to the Hays County Public Safety Bond project. INGALSBE/GARZA

33004

28. Discussion and possible action to authorize the execution of a contract between Iris Barrera, RN and the Hays County Local Health Department, for the purposes of training the new TB nurse. INGALSBE/CRUMLEY

33005

29. Discussion and possible action to amend the 2018 Sheriff & Constable Fees pursuant to Texas Local Government Code Section 118.131.  INGALSBE/GARZA

Agenda Item #29 Sheriff & Constable Fees

30. Hold a public hearing at 11:00 AM in accordance with section 293.101 of the Texas Health and Safety Code, including but not limited to discussion and possible action to establish the assessment rate and state fiscal year 2018 mandatory payments, and authorize the Intergovernmental Transfer of the funds derived from those mandatory payments to provide the nonfederal share of the supplemental payment program authorized under the Texas Healthcare Transformation and Quality Improvement Program ("sec 1115") waiver. COBB/SHELL

33006

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

31. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item #31 Exec Sess FM 110 - Pulled

32. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the performance and duties of the Veterans Service Officer, Emergency Services Director, IT Director, Human Resources Director, Transportation Director, General Counsel and Executive Director of Countywide Operations. INGALSBE

Agenda Item #32 Exec Sess Performance Duties

33. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code:  consultation with counsel and deliberation regarding all individual positions for the Development Services Department.  Possible action may follow.  INGALSBE

33007

34. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding pending and/or contemplated litigation involving Hays County. Possible action may follow. INGALSBE

Agenda Item #34 Exec Sess Contemplated Litigation

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

35. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item #35 Jail

36. Discussion and possible action related to the burn ban and/or disaster declaration.  INGALSBE/SMITH/BROWNING

Agenda Item #36 Burn Ban

37. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  INGALSBE

Agenda Item #37 Road Bond Projects

38. Discussion of issues related to Electro Purification including updates on the filed application.  Possible action may follow. SHELL

Agenda Item #38 EP

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.