Commissioners Court - August 21,2018

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 21th day of August, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

1. Approve payments of County invoices. VILLARREAL-ALONZO

32955

2. Approve payments of Juror checks.  VILLARREAL-ALONZO

32956

3. Approve the payment of Humana and United Healthcare claims.  VILLARREAL-ALONZO

32957

4. Approve Commissioners Court Minutes of August 14, 2018.  INGALSBE/GONZALEZ

32958

5. Accept and authorize the execution of a Maintenance Contract from The Office of the Attorney General for statewide crime victim notification service (SAVNS) in the amount of $28,546.78. COBB/GARZA

32959

6. Approve renewal of IFB 2015-B03 Hauling of Solid Waste with Texas Disposal Systems for one (1) additional year. COBB/GARZA

32960

7. Approve renewal of IFB 2015-B03 Hauling of Solid Waste (glass recycling only) with Central Waste & Recycling for one (1) additional year. COBB/GARZA

32961

8. Approve renewal of IFB 2017-B02 Countywide Dumpsters with Texas Disposal Systems for one (1) additional year as stated in the original bid. COBB/GARZA

32962

9. Approve renewal of IFB 2015-B10 Emulsion Oils with Ergon Asphalts & Emulsions, Inc. for one (1) additional year. COBB/BORCHERDING

32963

10. Approve out of state travel for the Office of Emergency Services Director to attend the National Emergency Management Association conference in Atlanta, GA on October 1-4, 2018.  COBB/SMITH

32964

11. Authorize the submission of a grant application to the U.S. Department of Justice, Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2018 Local Solicitation for Rifle-Resistant Vests for Law Enforcement Personnel in the amount of $13,275.00. INGALSBE/CUTLER/GARZA

32965

12. Approve award of IFB 2018-B07 Regulatory Road Signs to Vulcan Inc. (dba Vulcan Signs) as primary vendor and Blacktop Industries LLC, PathMark Traffic Equipment LLC, and Centerline Supply on an as needed basis and authorize the County Judge to execute same. COBB/BORCHERDING

32966

13. Authorize payment to Graham & Associates for the Office of General Counsel’s Office in which no purchase order was issued as required per County Purchasing Policy. COBB/KENNEDY

32967

14. Authorize the submission of a grant application for the Hazard Mitigation Grant Program through Texas Department of Emergency Management. JONES/BORCHERING/GARZA

32968

16. Authorize the execution of the County Child Welfare Services Non-Financial Agreement between Hays County and the Texas Department of Family and Protective Services (DFPS). COBB

32970

15. Authorize Commercial OSSF Permit 901 Williamson Rd, Buda, TX 78610. SHELL/CRUMLEY

32969

ACTION ITEMS

ROADS

17. Discussion and possible action to authorize the execution of Change Order No. 2 between Hays County and WSB and Associates, Inc. on the Professional Services Agreement for the RM 967 West of FM 1626 Project. JONES/BORCHERDING

32971

18. Discussion and possible action to authorize the execution of Change Order No. 2 between Hays County and WSB and Associates, Inc. on the Professional Services Agreement for the US290 Intersections Project. WHISENANT/BORCHERDING

32972

19. Discussion and possible action to consider the acceptance of road construction and drainage improvements, acceptance of the 2-year maintenance bond #1060751 in the amount of $231,755.60, and acceptance of the 1-year revegetation bond #1060751 in the amount of $58,725.00 for Sunfield subdivision, Phase 2, Section 11. JONES/BORCHERDING

32973

SUBDIVISIONS

20. SUB-1020; Replat of Portion of Lot 18, River Oaks of Wimberley Subdivision, Section Two (3 Lots). Discussion and possible action to consider a variance from Table 10-1 of the Hays County Rules for On-Site Sewage Facilities and approval final plat; hold public hearing. SHELL/STRICKLAND

32974

21. SUB-1054; Farmhouse on Elder Hill Subdivision (2 Lots).  Discussion and possible action to approve preliminary plan. WHISENANT/STRICKLAND

32975

22. SUB-1054; Farmhouse on Elder Hill Subdivision (2 Lots).  Discussion and possible action to consider granting a variance to section 721.5 of the Hays County Development Regulations to approve the final plat. WHISENANT/STRICKLAND

32976

23. SUB-1018; Northridge - Phase 3 Subdivision (12 Lots).  Discussion and possible action to approve final plat and accept fiscal surety for street and drainage improvements. WHISENANT/STRICKLAND

32977

24. 10:00 a.m. - Budget Workshop regarding the FY 2019 Hays County Budget.  Possible action may follow. COBB/VILLARREAL-ALONZO

Agenda Item # 24 Budget Workshop

MISCELLANEOUS

25. Discussion and possible action to vote on a proposed budget and tax rate for Fiscal Year 2019 and schedule public hearings. COBB/VILLARREAL-ALONZO

32978

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

26. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item # 26 Exec Sess FM 110 - Pulled

27. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the performance and duties of the Veterans Service Officer, Emergency Services Director, IT Director, Human Resources Director, Transportation Director, General Counsel and Executive Director of Countywide Operations. INGALSBE/MILLER

Agenda Item # 27 Exec Sess Performance Duties

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

28. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Jail-Pulled

29. Discussion and possible action related to the burn ban and/or disaster declaration.  INGALSBE/SMITH/BROWNING

Burn Ban

30. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  INGALSBE

Road Bonds Project-Pulled

31. Discussion of issues related to Electro Purification including updates on the filed application.  Possible action may follow. SHELL

EP-Pulled

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.