Commissioners Court - July 31,2018

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 31th day of July, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Presentation of Hays County Service Awards.  INGALSBE

Agenda Item # 1 - Presentation of Service Awards

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

2. Approve payments of County invoices. VILLARREAL-ALONZO

32885

3. Approve payments of Juror checks.  VILLARREAL-ALONZO

32886

4. Approve the payment of Humana and United Healthcare claims.  VILLARREAL-ALONZO

32887

5. Approve Commissioners Court Minutes of July 24, 2018.  INGALSBE/GONZALEZ

32888

6. Approve out of state travel for Deputy Blaine Hamilton for continuing education in Socorro, New Mexico from September 23rd - September 27th, 2018.  WHISENANT/HOOD

32889

7. Authorize Commercial OSSF Permit at 651 Plant Lady Lane, Dripping Springs, Texas 78620. WHISENANT/CRUMLEY

32890

8. Approve Utility Permits. COBB/BORCHERDING

32891

9. Authorize the submission of the Local Emergency Planning Committee (LEPC) Grant Program application to the Texas Commission on Environmental Quality (TCEQ) in the amount of $11,492. COBB/SMITH

32892

10. Authorize the execution of a grant agreement between Hays County and the State of Texas, acting by and through the Texas Department of Transportation for the Selective Traffic Enforcement Program (STEP). SHELL/GARZA

32893

11. Approve award of IFB 2018-B08 Road Improvements - Hot Mix Overlay to Austin Materials, LLC and authorize the execution of the same. JONES/BORCHERDING

32894

12. Approve the payment of Change Order No. 1 between Hays County and Longhorn Commercial Roofing for work related to the Government Center roof repairs. INGALSBE/GARZA

32895

13. Authorize the Sheriff’s Office to utilize vehicle lease savings to retrofit a bus into a secured inmate transportation bus and amend the budget accordingly. SHELL/CUTLER

32896

14. Approve specifications for RFQ 2018-P16 Utility Coordinator for the 2016 Road Bond Program and other County Transportation Department projects; authorize Purchasing to solicit for qualifications and advertise; close consideration of Statements of Qualification for RFQ 2018-P12; and allow Statements of Qualification for RFQ 2018-P12 to be resubmitted for RFQ 2018-P16.  INGALSBE/BORCHERDING/VILLARREAL-ALONZO

32897

15. Authorize the execution of Additional Services No. 6 from HOK for work related to the Hays County Public Safety Bond project. INGALSBE/GARZA

32898

16. Authorize the execution of Additional Services No. 9 from HOK for work related to the Hays County Public Safety Bond project. INGALSBE/GARZA

32899

17. Approval to modify the Pre-Qualified List of Engineering & Land Surveying Firms to develop a pool of qualified firms to utilize on an as needed basis for projects throughout Hays County. INGALSBE/JONES/BORCHERDING

32900

18. Approve the selection of Bowman Consulting Group, Ltd. for professional engineering services for the Cotton Gin Road rehabilitation project-Phase 2 and to authorize staff and counsel to negotiate a contract. JONES/BORCHERDING

32901

ACTION ITEMS

SUBDIVISIONS

19. SUB-975; Edgar Ortega Subdivision (1 Lot).  Discussion and possible action to approve preliminary plan. WHISENANT/PACHECO

32902

20. Discussion and possible action to consider a variance from Section 10 C-1 of the Hays County Rules for On-Site Sewage Facilities and grant a development authorization to the owner of a portion of Lot 8, Block P, Section 2 Green Pastures Subdivision. JONES/PACHECO

32903

MISCELLANEOUS

21. Discussion and possible action to approve the appointments of Kerri Jones and Kyle Nations to the Claiborne Kyle Log House Commission. INGALSBE/WHISENANT

32904

22. Discussion and possible action to authorize the execution of an Administrative Services Agreement and Stop Loss Policy between Hays County and United Healthcare Insurance Company.  INGALSBE/MILLER

32905

23. Discussion and possible action regarding the FY 2019 budget including a presentation of the Judge’s recommended budget and the selection of dates for budget workshops. COBB

Agenda Item # 23 - Workshop

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

24. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item # 24 - Pulled

25. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel(s) regarding litigation involving Hays County. Possible action may follow. INGALSBE

Agenda Item # 25 - Exec. Sess. - Litigation

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

26. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item # 26 - Jail Update - Pulled

27. Discussion and possible action related to the burn ban and/or disaster declaration.  INGALSBE/SMITH/BROWNING

Agenda Item # 27 - Burn Ban

28. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  INGALSBE

Agenda Item # 28 - Road Bond Projects - Pulled

29. Discussion of issues related to Electro Purification including updates on the filed application.  Possible action may follow. SHELL

Agenda Item # 29 - EP - Pulled

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.