Commissioners Court - June 26,2018

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 26th day of June, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

CALL TO ORDER

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Presentation of Hays County Service Awards.  INGALSBE

Agenda Item #1 - Service Awards

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

2. Approve payments of County invoices. VILLARREAL-ALONZO

32788

3. Approve payments of Juror checks.  VILLARREAL-ALONZO

32789

4. Approve the payment of Humana and United Healthcare claims.  VILLARREAL-ALONZO

32790

5. Approve Commissioners Court Minutes of June 19, 2018.  INGALSBE/GONZALEZ

32791

6. Approve the payment of the June 30, 2018 payroll disbursements in an amount not to exceed $3,560,000.00 effective June 29, 2018 and post totals for wages, withholdings, deductions and benefits on the Hays County website once finalized. COBB/TUTTLE

32792

7. Authorize the Transportation Department to purchase three (3) solar school systems from Eltec (Electrotechnics Corporation) for the new Uhland Elementary School on High Road and amend the budget accordingly. COBB/JONES/BORCHERDING

32793

8. Approve Utility Permits. COBB/BORCHERDING

32794

9. Authorize the order of a Ford Utility Police Interceptor for the Sheriff’s Office as part of the FY 18 vehicle lease program. SHELL/CUTLER

32795

10. Adopt the Election Service Fees for the remainder of 2018. COBB/ANDERSON

32796

11. Authorize the Natural Resources Parks Department to purchase an AED (Automatic External Defibrillator) and amend the budget accordingly. SHELL/GARZA

32797

12. Authorize an Intergovernmental Transfers (IGT) as part of the Texas Healthcare Transformation and Quality Improvement Program (1115 Waiver), in an amount not to exceed $1,291,036.54. COBB/GARZA

32798

13. Amend the County Court at Law, Texas Veteran’s Commission (TVC) grant budget for continuing education expenses related to the annual National Association of Drug Court Professionals Conference. INGALSBE/GLICKLER

32799

14. Authorize the Juvenile Probation Department to accept additional grant funding from the Texas Juvenile Justice Department (TJJD) for a Risk & Needs Assessment software tool and amend the budget accordingly. COBB/WILLIAMS

32800

15. Approve specifications for IFB 2018-B07 Regulatory Road Signs and authorize Purchasing to solicit for bids and advertise. INGALSBE/BORCHERDING

32801

16. Approve specifications for IFB 2018-B08 Road Improvements - Hot Mix Overlay and authorize Purchasing to solicit for bids and advertise. INGALSBE/BORCHERDING

32802

17. Accept the 2017 Hays County Emergency Services District #3 Audit Report per Texas Health and Safety Code 775.082. SHELL/VILLARREAL-ALONZO

32803

ACTION ITEMS

ROADS

18. Discussion and possible action to consider the acceptance of revegetation efforts within County ROW, release the revegetation bond #70144632 in the amount of $9,799.20 for Reunion Ranch subd., Phase 2, Section 5, and release the revegetation bond #4407309MNT-2 in the amount of $8,499.00 for Reunion Ranch subd., Phase 3, Section 1. WHISENANT/BORCHERDING

32804

19. Discussion and possible action to call for a public hearing on July 10, 2018 to reduce the existing speed limit of 30 MPH to 20 MPH on Hazy Hills Loop and on Dayridge Drive in the Headwaters at Barton Springs subdivision. WHISENANT/BORCHERDING

32805

20. Discussion and possible action to call for a public hearing on July 10, 2018 to establish a speed limit of 35 MPH on Madrone Ranch Trail in Madrone Ranch subdivision. WHISENANT/BORCHERDING

32806

21. Discussion and possible action to consider the release of the maintenance bond #K0923245A in the amount of $36,938.10, and acceptance of the roads into the county road maintenance system for Shadow Creek subdivision, Phase 4, Section 1B. JONES/BORCHERDING

32807

22. Discussion and possible action to consider the acceptance of road construction and drainage improvements, and release the Letter of Credit #5135-500 in the amount of $761,261.00 for Key Ranch subdivision, Section 3.  A maintenance bond and 2-year warranty period is not needed as these roads will remain privately maintained. WHISENANT/BORCHERDING

32808

23. Discussion and possible action to authorize the execution of Supplemental No. 1 for HDR Engineering, Inc. on the Centerpoint Road Extension project. SHELL/BORCHERDING

32809

24. Discussion and possible action to authorize the execution of Supplemental No. 1 to Work Authorization No. 2 with Prime Strategies, Incorporated related to engineering management services and amend the budget accordingly. SHELL/BORCHERDING

32810

25. Discussion and possible action to approve the selection of LNV, Inc. for professional engineering services for improvement to the intersection of SH 21 and FM 1966 and to authorize staff and counsel to negotiate a contract. INGALSBE/BORCHERDING

32811

SUBDIVISIONS

26.

SUB-1002 ; Acosta Addition Subdivision (1 Lot).  Discussion and possible action to approve final plat. SHELL/PACHECO

32812

MISCELLANEOUS

27. Discussion and possible action to approve the appointments of Kerri Jones and Kyle Nations to the Claiborne Kyle Log House Commission. INGALSBE/WHISENANT

Agenda Item #27 - Claiborne Kyle Log House - Pulled

28. Discussion and possible action to approve an Assessment and Collection Agreement between Hays County and the North Hays County Municipal Utility District (MUD) #2. COBB/CARAWAY

32813

29. Discussion and possible action to enter into a Planned Maintenance Agreement with Clifford Power for generator maintenance at the Local Health Department and the Development Services Department. COBB/GARZA

32814

30. Discussion and possible action to award RFP 2018-P04 Website Redesign to Electronic Commerce Link, Inc. (dba E-Gov Link) and authorize execution of contract documents. INGALSBE/GARZA/MCGILL

32815

31. Discussion and possible action to authorize payment for accrued compensation hours to the VTC Mentor & Resources Coordinator from the County Court at Law 2, Texas Veteran’s Commission grant budget. INGALSBE/GLICKLER

32816

32. Discussion and possible action to authorize the execution of Change Order No. 1 between Hays County and Cahaba Disaster Recovery, LLC for work related to the Blanco River Debris Removal Project.  SHELL/GARZA

32817

32. Discussion and possible action to authorize the execution of Change Order No. 1 between Hays County and Cahaba Disaster Recovery, LLC for work related to the Blanco River Debris Removal Project.  SHELL/GARZA

33. Discussion and possible action to execute a contract with Longhorn Commercial Roofing for building repairs at the Precinct 3 facility.  SHELL/GARZA

32818

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

34. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item #34 - Exec Sess FM 110

35. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Project Purple Mountain and Project King. Possible action may follow in open court. INGALSBE 36 Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding all individual positions within the County Courts at Law. Possible action may follow in open Court. COBB/GLICKLER

32819

35. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Project Purple Mountain and Project King. Possible action may follow in open court. INGALSBE 36 Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding all individual positions within the County Courts at Law. Possible action may follow in open Court. COBB/GLICKLER

32820

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

37. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item # 37 - Jail Update- Pulled

38. Discussion and possible action related to the burn ban and/or disaster declaration.  INGALSBE/SMITH/BROWNING

Agenda Item # 38 - Burn Ban

39. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  INGALSBE

Agenda Item # 39 - Road Bond Projects- Pulled

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.