Commissioners Court - May 15,2018

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 15th day of May, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

INVOCATION

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

CALL TO ORDER

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Adopt a proclamation declaring May 2018 as Drug Court Month. INGALSBE/GLICKLER

32652

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

2. Approve payments of County invoices. VILLARREAL-ALONZO

32653

3. Approve payments of Juror checks.  VILLARREAL-ALONZO

32654

4. Approve the payment of Humana and United Healthcare claims.  VILLARREAL-ALONZO

32655

5. Approve Commissioners Court Minutes of May 8, 2018.  INGALSBE/GONZALEZ

32656

6. Amend the Justice of Peace, Pct. 1-2 operating budget for additional continuing education funds needed for Clerks to attend the Texas Justice Court Training Seminar in San Marcos, TX on June 4-6 2018. INGALSBE/MORENO

32657

7. Authorize payment to Miller Uniforms for the District Court Bailiff’s uniform expenses in which no purchase order was issued as required per County Purchasing Policy.  COBB/STEEL

32658

8. Authorize the Hays County Commissioners Court to submit a request for funds to the Texas Comptroller’s Office for unclaimed capital credits pursuant to the Texas Property Code, Section 74.602 and certify any available funding will be used per Local Government Code, Section 381.004. COBB/VILLARREAL-ALONZO

32659

9. Approve the cancellation of the Hays County Commissioners Court on July 3, 2018. INGALSBE

32660

10. Approve Utility Permits. COBB/INGALSBE/BORCHERDING

32661

11. Authorize AAA Fence Company to fabricate and install a front entry gate and game fence for the Dahlstrom Ranch Nature Preserve. JONES/GARZA

32662

12. Authorize the Human Resources Department to purchase one Automated External Defibrillator (AED) for the Development Services Department and amend the budget accordingly. INGALSBE/MILLER

32663

13. Reapprove the execution of an Interlocal Funding Agreement between Hays County and Hays County Emergency Services District #4 (Wimberley Fire) for the repair of an existing water tank located in Precinct 3. SHELL

32664

14. Authorize the execution of an Amendment to the Tyler Technology Transparency Portal Agreement and amend the budget accordingly. COBB/VILLARREAL-ALONZO

32665

15. Authorize the execution of the execution of a contract with the Department of State Health Services (DSHS) for the FY2019 Immunization/Local Grant Program in the amount of $192,341.00.  INGALSBE/GARZA

32666

16. Authorize the Office of General Counsel to publish notice of Hays County’s offer and intention to exchange real property, the first property being a portion of 401 Rebel Drive in Kyle, Texas and the second being Right of Way at the end of Paul’s Valley Road in Precinct 4, the publication being made pursuant to Section 272.001 of the Texas Local Government Code. WHISENANT/KENNEDY

32667

17. Approval to pre-qualify all respondents of RFQ 2018-P08 Engineering Services & RFQ 2018-P09 Land Surveying Services to develop a pool of qualified firms to utilize on an as needed basis for projects throughout Hays County. INGALSBE/JONES/BORCHERDING

32668

18. Authorize the execution of a contract modification with Thomson Reuters Westlaw related to legal research for the District Attorney’s Office. COBB/MAU

32669

19. Amend the Constable Pct. 3 budget for installation costs related to graphics and law enforcement equipment for new leased vehicles. SHELL/HELM

32670

ACTION ITEMS

ROADS

20. Discussion and possible action to authorize payment to Paul Sinclair for fence replacement expenses related to the Mt. Gainor road project. SHELL/BORCHERDING

32671

21. Discussion and possible action to choose Hewitt-Zollars for a preliminary engineering study of the realignment of Elder Hill Road in Precinct 4 and authorize the Pct. 4 Commissioner and County staff to negotiate a Professional Service Agreement (PSA) and fee structure. WHISENANT/BORCHERDING

32672

22. Discussion and possible action to authorize the execution of Change Order No. 2 for Clearfield Construction, LLC related to improvements on the Rattler Road project. INGALSBE/BORCHERDING

32673

SUBDIVISIONS

23. SUB-998;  Replat of Lot 22, River Oaks of Wimberley (2 lots) Discussion and possible action to approve final plat; hold a public hearing. SHELL/STRICKLAND

32674

24. SUB-837; Yuli-Posada Subdivision (3 Lots).  Discussion and possible action to approve the final plat. JONES/STRICKLAND

32675

25. SUB-634; Triple R Ranchettes - Amended Lot 15 (4 lots). Discussion and possible action to consider a variance from Section 721.6.0.1 of the Hays County Development Regulations. JONES/STRICKLAND

32676

MISCELLANEOUS

26. Discussion and possible action to authorize the execution of a License Agreement between Hays County and the Wimberley Fire Department ESD#4 for the use of a training field and buildings located at 1691 Carney Lane, Wimberley, TX, Pct 3. SHELL

32677

27. Discussion and possible action to receive recommendation of staff regarding selection and to make selection of Bond Counsel pursuant to RFQ 2018-P15; and to authorize General Counsel to negotiate and execute an engagement letter with the selected candidate. INGALSBE/KENNEDY

32678

28. Discussion and possible action to authorize the Sheriff’s Office to hire the Administrative Assistant III, slot 0271-003 at the 50th percentile effective May 17, 2018. INGALSBE/CUTLER

32679

29. Discussion and possible action to authorize the County Clerk to increase the Deputy Clerk II, slot 0454-008 salary up to the 25th percentile upon successful completion of an internal training program. INGALSBE/GONZALEZ

32680

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

30. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item #30 - Exec. Sess. FM 110 - Pulled

31. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item #31 - Jail Update

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

32. Discussion and possible action related to the burn ban and/or disaster declaration.  INGALSBE/SMITH/BROWNING

Agenda Item #32 - Burn Ban

33. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  INGALSBE

Agenda Item #33 - Road Bond Projects - Pulled

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.