Commissioners Court - May 1,2018

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 1th day of May, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

CALL TO ORDER

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Adopt a proclamation declaring May 1, 2018 as Anna Ve Stevens Farr Day. JONES/SHELL

32610

2. Adopt a proclamation declaring the week of May 6-12, 2018 as National Correctional Officers and Employees Week. COBB/CUTLER

32611

3. Adopt a proclamation declaring May 15, 2018 as Peace Officers Memorial Day and May 13-19, 2018 as National Police Week. COBB

32612

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

4. Approve payments of County invoices. VILLARREAL-ALONZO

32613

5. Approve payments of Juror checks.  VILLARREAL-ALONZO

32614

6. Approve the payment of Humana and United Healthcare claims.  VILLARREAL-ALONZO

32615

7. Approve Commissioners Court Minutes of April 24, 2018.  INGALSBE/GONZALEZ

32616

8. Authorize Commercial OSSF Permit at 7090 West Highway 290, Dripping Springs, Texas 78620. WHISENANT/MCINNIS

32617

9. Authorize the execution of Additional Services No. 5 from HOK for additional parking at the Public Safety Building for work related to the Hays County Public Safety Bond project. INGALSBE/GARZA

32618

10. Accept a donation in the amount of ten thousand dollars ($10,000.00) from the Remme Family to be used for the Child Protective Board services within Hays County and amend the budget accordingly. COBB/VILLARREAL-ALONZO

32619

11. Authorize the execution of a Supplemental Agreement No. 5 to the Professional Services Agreement with Prime Strategies, Incorporated for the Pass-Through Finance Program Management effort in Hays County, increasing the Compensation Cap by $425,500.00 from $6,965,000.00 to $7,390,500.00 and extending the termination date of the contract to September 30, 2019. JONES

32620

12. Approve the March 2018 and Amended December 2017 Treasurer’s and Investment Reports. COBB/TUTTLE

32621

13. Authorize the Transportation Department to purchase eight (8) permanent radar signs from Centerline Supply and amend the budget accordingly. COBB/BORCHERDING

32622

14. Amend the Justice of Peace, Pct. 1-1 operating budget for additional continuing education funds needed for Clerks to attend the Texas Justice Court Training Seminar in San Marcos, TX on June 4-6 2018. INGALSBE/PRADO

32623

15. Authorize the Veteran Administration Office to purchase VetraSpec Software, a veteran’s claims management software solution and amend the budget accordingly. INGALSBE/PRATHER

32624

ACTION ITEMS

ROADS

16. Discussion and possible action to authorize the execution of a Professional Service Agreement (PSA) with Doucet & Associates, Inc. regarding the construction of a right turn lane on FM 967 at the Canyon Wren Drive intersection in Precinct 2. JONES/BORCHERDING

32625

17. Discussion and possible action to authorize the execution of Change Order No. 1 for Clearfield Construction, LLC related to improvements on the Rattler Road project. INGALSBE/BORCHERDING

32626

18. Discussion and possible action to authorize the execution of a contract with LJA Engineering, Inc. for final Plans, Specifications and Construction Estimates on the Dacy Lane (Bebee Road to Hillside Terrace) project in Hays County, Precinct 2. JONES

32627

19. Discussion and possible action to authorize the execution of an Interlocal Agreement (ILA) with Bexar County related to a cooperative purchasing program. INGALSBE/BORCHERDING

32628

SUBDIVISIONS

20. SUB-973; Replat of Lot 108, Rolling Oaks Section 4 (2 lots). Discussion and possible action to consider a variance from Table 10-1 of the Hays County Rules for On-Site Sewage Facilities and approve final plat; hold a public hearing. SHELL/MCINNIS

32629

20. SUB-973; Replat of Lot 108, Rolling Oaks Section 4 (2 lots). Discussion and possible action to consider a variance from Table 10-1 of the Hays County Rules for On-Site Sewage Facilities and approve final plat; hold a public hearing. SHELL/MCINNIS

21. SUB-998; Call for a public hearing on May 15, 2018 to discuss final plat approval of the Replat of Lot 22, River Oaks of Wimberley Subdivision. SHELL/STRICKLAND

32630

22. Discussion and possible action to consider a variance from Table 10-C-1 of the Hays County Rules for On-Site Sewage Facilities and allow the Development Services Department to issue permits on lot 1 in the Ryan Hill Section 2 Subdivision. WHISENANT/STRICKLAND

32631

MISCELLANEOUS

23. Discussion and possible action to authorize the execution of a Remote Birth Access Contract between Hays County and Department of State Health Services (DSHS) Vital Statistics Unit related to state wide birth certificates. COBB/GONZALEZ

Agenda Item # 23 - Pulled

24. Discussion and possible action to authorize Building Maintenance to hire the Facility Maintenance Worker, slot 200-004 at the 20th percentile effective May 2, 2018 and amend the budget accordingly.  INGALSBE/GARZA

32632

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

25. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item # 25- Pulled

26. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding pending and/or contemplated litigation involving Hays County. Possible action may follow. INGALSBE

Agenda Item # 26- Exec. Session

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

27. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item # 27 Jail Update - Pulled

28. Discussion and possible action related to the burn ban and/or disaster declaration.  INGALSBE/SMITH/BROWNING

Agenda Item # 28 - Burn Ban

29. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  INGALSBE

Agenda Item #29 Road Bond Projects - Pulled

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.