Commissioners Court - April 17,2018

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 17th day of April, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

CALL TO ORDER

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Adopt a Proclamation declaring April 21-28, 2018 as National Infant Immunization Week. INGALSBE/GARZA

32558

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

2. Approve payments of County invoices. VILLARREAL-ALONZO

32559

3. Approve payments of Juror checks.  VILLARREAL-ALONZO

32560

4. Approve the payment of Humana and United Healthcare claims.  VILLARREAL-ALONZO

32561

5. Approve Commissioners Court Minutes of April 10, 2018.  INGALSBE/GONZALEZ

32562

6. Ratify the execution of the Texas Workforce Commission Information Release Contract. COBB

32563

7. Authorize the Sheriff’s Office to utilize savings to purchase three replacement ticket writers and amend the budget accordingly. INGALSBE/CUTLER

32564

8. Approve the January and February 2018 Treasurer’s and Investment Reports. COBB/TUTTLE

32565

9. Accept the 2017 Hays County Emergency Services District #6 Audit Report per Texas Health and Safety Code 775.082. WHISENANT/VILLARREAL-ALONZO

32566

10. Accept the 2017 North Hays County Emergency Services District #1 Audit Report per Texas Health and Safety Code 775.082. WHISENANT/VILLARREAL-ALONZO

32567

11. Approve the transfer of 1 vehicle from the Hays County Parks Department to the Hays County Office of Emergency Services. SHELL/GARZA

32568

12. Approve the selection of Doucet & Associates to provide schematic, environmental documentation and Plans, Specifications & Estimates (PS&E) services for the Darden Hill Road Widening and Turn Lanes project from FM 1826 to Sawyer Ranch Road; and to authorize staff and counsel to negotiate a contract. WHISENANT/BORCHERDING

32569

13. Authorize payment to Beckwith Electronics Systems, LLC for repairs to courtroom equipment in which no purchase order was obtained as required per County Purchasing Policy. COBB/GARZA

32570

14. Approve out of state travel for Corporal Nelson Wray to attend the Mobile Device Examiner Course in Hoover, Alabama. INGALSBE/CUTLER

32571

15. Approve an increase of $150 in the change fund for the Tax Assessor-Collector Office as recommended by the County Auditor per Texas Government Code 130.902 (d). INGALSBE/VILLARREAL-ALONZO

32572

16. Approve out of state travel for Justin McInnis to attend the National Security and Public Safety Summit - Esri User Conference in San Diego, CA on July 7-10, 2018 and amend the budget accordingly. INGALSBE/SMITH

32573

17. Amend the Transportation Department’s operating budget for contributions received from the Hays Consolidated Independent School District (HCISD) for expenditures related to the Old San Antonio Road & High Road projects. COBB/BORCHERDING

32574

18. Amend the Office of Emergency Services operating budget related to the purchase of a Surface Pro i5 Tablet.  COBB/SMITH

32575

19. Ratify a Permanent Utility Easement Agreement between Carson Haysco Holdings, LP and Hays County.  INGALSBE/KENNEDY

32576

ACTION ITEMS

ROADS

20. Discussion and possible action to authorize the execution of Change Order #2 with Bowman Consulting for additional work on the FM 150 Center Turn Lane project.  INGALSBE/BORCHERDING

32577

21. Discussion and possible action to authorize the execution of a Professional Service Agreement (PSA) with Doucet & Associates, Inc. regarding road and drainage improvements at the intersection of Old San Antonio Road and Manchaca Springs Road in Precinct 2.  JONES/BORCHERDING/KENNEDY

32578

22. Discussion and possible action to accept Subdivision Improvements Performance Bond No.800016443 for street and drainage improvements for Belterra Subdivision Section 21-2 in the amount of $962,823.75. WHISENANT/BORCHERDING

32579

SUBDIVISIONS

23. SUB-973; Call for a public hearing on May 1st, 2018 to discuss final plat approval of the Replat of Lot 108, Rolling Oaks Section 4. SHELL/STRICKLAND

32580

24. SUB-962; El Dorado Subdivision (12 Lots).  Discussion and possible action to approve preliminary plan. JONES/STRICKAND

32581

MISCELLANEOUS

25. Discussion and possible action to execute an amended and restated Hays County Property Use Policy and Application, effective immediately. COBB/KENNEDY

32582

26. Discussion and possible action to authorize payment to the City of San Marcos for the Impact Fees for the Hays County Public Safety Bond Program. INGALSBE/SHELL/GARZA

32583

27. Discussion and possible action to authorize the execution of a Professional Services Agreement (PSA) with Halff and Associates for advancements to the Hays County Flood Warning System.  COBB/INGALSBE/SMITH

32584

28. Discussion and possible action to authorize the execution of a  Professional Services Agreement (PSA) with Water and Earth Technologies for the installation of five low water crossing gages/warning systems throughout Hays County. COBB/INGALSBE/SMITH

32585

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

29. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item # 29 Exec. Sess. FM 110 - Pulled

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

30. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item # 30- Jail Update- Pulled

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

31. Discussion and possible action related to the burn ban and/or disaster declaration.  INGALSBE/SMITH/BROWNING

Agenda Item # 31 - Burn Ban

32. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  INGALSBE

Agenda Item # 32 - Road Bond Projects - Pulled

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.